HomeMy WebLinkAbout06-30-98 CCMMINUTES APPROVED: July 21, 1998
SPECIAL JOINT MEETING WITH THE CITY COUNCIL, MAINTENANCE AND PARKS DEPT.,
FIRE DEPT.,
MAC AND FACILITIES STUDY COMMITTEE
JUNE 30, 1998
Mayor John called the special meeting to order at 7:00 p.m in the Council Chambers to discuss the updated
estimated costs for an expanded maintenance facility to include the parks department and the need for
remodeled fire stations and expanded City Hall. PRESENT: CITY COUNCIL:Hunt, Dunn, John,
DeLapp, Johnston. MAC MEMBERS: Dege, Talcott, Gustafson. STUDY FACILITIES MEMBER:
Friend. Maintenance Foreman Dan Olinger, Parks Supervisor Mike Bouthilet, Fire Chief Dick Sachs,
PARKS MEMBER: Schumacher, City Administrator Kueffner.
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Mayor John reported he has received calls from residents asking for City support on removal of brush from
fallen trees due to the recent storm. He asked if the Council wanted to add this discussion as an agenda
item. Councilor Dunn and DeLapp questioned the legality of adding agenda items at a special meeting,
because they have been advised the Council can only discuss items listed on the published agenda.
M/S/P John/Hunt — to add discussion on City support for removal of brush from fallen trees in recent storm
(Motion passed 4-0 Councilor Johnston was not in attendance at the time of the vote).
Dan Olinger reported he has looked into renting a chipper and has talked to other communities on the kind
of chipper they are using. The cost of a new chipper is $21,595 and has a life expectancy of 15 years. The
chipper can be used by the maintenance dept. for the upkeep of boulevard trees since the City requires
planting of boulevard trees in new developments. Mike Bouthilet could use the chipper in the City parks.
George Dege, MAC member, offered to purchase a chipper and rent it to the City. MAC members
supported the City's need for a chipper.
Administrator Kueffner reported she received notice that Washington County had been designated a
disaster area, and she could look into what aid the City could receive.
Bud Talcott suggested drafting a policy that would include a fee charged to the property owner for the crew
to come out and chip brush. Administrator Kueffner agreed a disaster policy should be in place. Fire Chief
Dick Sachs added that the Fire Dept. received requests for pumps and generators and asked if this would be
covered in the policy. Mayor John felt they would loose the window of opportunity to order a chipper if
they take time to establish a policy, particularly based upon Dan's report that there were only two machines
on the market today.
M/S/P Dunn/Hunt - to direct the Administrator to review information from Washington County on what
help is available through Washington County being declared a disaster area. (Motion passed 5-0).
M/S/P Hunt/John — to authorize the Maintenance Foreman to send a letter of intent to purchase a Brush
Bandit chipper from ASPEN Equipment Co. at a cost of $21,595 with this item to be placed on the July 7,
1998 claims recognizing the MAC has stated the chipper is a good item to have in the CIP, but there is no
money designated in the budget for purchase of a chipper. (Motion passed 3-2:Dunn, DeLapp:This is more
of a reactionary decision. The Council should wait until a policy is drafted. Questions need to be
answered --where would the money come from to pay for the chipper, who would run it, where would it be
stored, and what is the insurance liability.)
2. DISCUSSION ON UPDATED COSTS FOR AN EXPANDED MAINTENANCE FACILITY TO
INCLUDE THE PARKS DEPARTMENT, THE NEED FOR REMODELED FIRE STATIONS AND
EXPANDED CITY HALL
Dean Johnson, TKDA, had provided five proposed project descriptions and the estimated cost. No
drawings were prepared with the exception of a concept sketch for the work proposed to adapt the existing
Maintenance Building for Fire Station #2 use.
A summary of the projects and costs were as follows:
1. New Maintenance Building $1,387,000
2. New Fire Station Building #1 (on existing site) 570,000
3. Renovated Fire Station Building 92 (existing maintenance building) 87,000
4. New Fire Station (location unknown) 610,000
5. City Hall Addition 71,000
MAC members indicated their goal is to have a shell up by winter in order to house the equipment sitting
outside. The Maintenance Dept. will have to be moved in order to remodel the Fire Station. Site selection
and acquisition for Station #3 needs to be addressed. The Council agreed an addition to City Hall is
needed. After discussion on anew maintenance building, replacement of the maintenance building and
Fire Station 41 and City Hall, the Council had questions on timeframe, site selection, and costs.
The Council asked Councilor Hunt to investigate the following projects: 1. New maintenance building, 2.
Remodel current maintenance building for fire station, 3. Fire Station #1, 4. City Hall addition and to come
back with a complete program for the July 7 Council meeting. Administrator Kueffiier will provide
guidelines for the referendum process.
The Council adjourned the workshop at 9:25 p.m.
Respectfully submitted by Sharon Lumby, Deputy City Clerk