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HomeMy WebLinkAbout05-04-99 CCMMINUTES APPROVED: May 18, 1999 LAKE ELMO CITY COUNCIL MINUTES MAY 4, 1999 1. AGENDA 2. MINUTES: April 20,1999 3. CLAIMS 4. PUBLIC INOUIRIESANFORMATIONAL: A. Public Inquiries B. Dr. Kathleen Macy, Supt., Stillwater Area High School C. Resolution amending the Baytown/Lake Elmo Consolidation Plan 5. CONSENT AGENDA: A. Parks Summer Help 6. MAINTENANCE/PARK/FIRE/BUILDING: A. Adopting 1997 Building Codes 7. CITY ENGINEER'S REPORT: 8. PLANNING, LAND USE & ZONING: A. Public Facility Ordinance: April 22nd DRAFT 1. Discussion on concept of amending business zones to include PF uses as permitted 2. Discussion on concept of development of a use intensity approach allowing PF uses in some Ag and residential zoning districts 9. CITY ATTORNEY'S REPORT: 10, CITY COUNCIL REPORTS: 11. UNFINISHED BUSINESS: 12. NEW BUSINESS: 13. CITY ADMINISTRATOR'S REPORT: A. Resolution authorizing issuance and sale of General Obligation Temporary Improvement Bonds B. Request for Proposals: City Engineer City Attorney Mayor Hunt called the meeting to order at 7:00 p.m. in the Council chambers. PRESENT: Siedow, Dunn, Hunt, Armstrong, DeLapp, City Planner Dillerud, City Attorney Filla, City Engineer Prew, Building Official Jim McNamara and Administrator Kueffner. 1. AGENDA M/S/P Dunn/Armstrong — to approve the May 4, 1999 City Council agenda, as amended. (Motion passed 5-0). 2. MINUTES: M/S/P Dunn/DeLapp — to approve the April 20, 1999 City Council minutes, as amended. (Motion passed 5-0). 3. CLAIMS M/S/P Armstrong/DeLapp — to approve the May 4, 1999 Claims, as presented. (Motion passed 5-0). LAKE ELMO CITY COUNCIL MINUTES MAY 4, 1999 4. PUBLIC INOUIRIESANFORMATIONAL: A. Public Inquiries — None B. Dr. Kathleen Macy, Supt. of the Stillwater Area High School, indicated the district is ready for new students (population grows 2% a year), would entertain considering changing school lines in Lanes DeMontreville, which is divided between 622 and 834 through a house. Administration has talked with staff and students about disasters, drills, and swift and significant consequences. C. Resolution amending the Baytown/Lake Elmo Consolidation Plan adopted February 1, 1999, and amended March 1, 1999 Administrator Kueffner provided replacement pages 15, 16 and 17 for the Consolidation Plan showing charts illustrating the difference in local taxes using a six year phase in for Baytown and Lake Elmo with a base rate of 50% the first year and increasing ten percent per year until equal with Lake Elmo. The Final amendment draft was adopted March 1, 1999 by the Town of Baytown. M/S/P Dunn/Siedow — to adopt Resolution No, 99-29, A Resolution amending the Baytown/Lake Elmo Consolidation Plan adopted February 1, 1999, and amended March 1, 1999. (Motion passed 5-0). S. CONSENT AGENDA: A. Parks Summer Help Parks Supervisor Mike Bouthilet indicated his preference to rehire Bill Leary and Danny Olinger again this summer for help in the parks. Both of them have experience in our parks, and there is a timesaving there for not having to train. Council member Armstrong indicated her concern on shutting out other interested people since the City did not advertise the position. M/S/P Dunn/DeLapp — to hire Bill Leary and Danny Olinger as Summer Park Workers at the wage of $7.00 per hour. (Motion passed 5-0). 6. MAINTENANCE/PARK/FIRE/BUILDING: A. Adopting of 1997 Building Codes Jim McNamara, Building Official, prepared changes in Section 500 and 505 of the Lake Elmo Municipal Code, whereby the City is adopting the 1997 State Building Code. Planner Dillerud reported there has been no fee increase for building permits for 3 years. M/S/P Dunn/Siedow - to adopt Ordinance No. 9743 adopting the 1997 State Building Code and amending certain Sections of 500 and 505 of the Lake Elmo Municipal Code, as recommended by the Building Official. (Motion passed 5-0). 7. CITY ENGINEER'S REPORT: 8. PLANNING, LAND USE & ZONING: A. Public Facility Ordinance: April 22 DRAFT 1. Discussion on concept of amending business zones to include PF uses as permitted. M/S/P Hunt/Armstrong — to direct the Planning Commission to look at the current PF uses, as to which are appropriate to be added, as permitted or CUP, in business districts. (Study and recommend to Council concerning current PF uses appropriate in business districts, look for conditions needed to be added to allow PF uses as permitted or by CUP.) (Motion passed 5-0) This should be done with an eye towards the Comp Plan and see how this fits in. No time limit put on. LAKE ELMO CITY COUNCIL MINUTES MAY 4, 1999 2 2. Planner Dillerud explained concept of development of a use intensity approach allowing PF uses in some Ag and residential zoning districts. M/S/P DeLapp/Siedow — to authorize the City Planner, when he sees fit, to introduce to the Planning Commission the concept of development of a use intensity approach allowing PF uses in some Ag and residential zoning districts as a possible alternative. (Motion passed 5-0). The Council reviewed the April 22, 1999 PF DRAFT and made the following modifications: Page 8, Item 5. Parks - ...spectator capacity for community playfields. ; d. Buffering ....minimum depth of 200 feet is required., ...parcel of record; Jeff Roos, McCombs Frank Roos Assoc. representing Apostolic Church, Jay Sleiter, President of BWBR Architects, Charles Palmer, Lakewood Evangelical Free Church, showed different site plans that would meet the regulations of the proposed PF ordinance and compared those illustrations based on church site design suggestions by B WBR Architects. City Planner Dillerud commented there are no current applications for site plan review, and he is uncomfortable with the Council asking questions on the site plans that have not been applied for and in some sites have not been zoned PF. Peter Beck, Doherty, Rumble, and Butler, asked the City to take away the three barriers, 15 acre size, 200' buffer, and 35% impervious surface coverage to allow more flexibility of design solutions. Berming and planting can accomplish the same result as a buffer. Existing features of the land would be maintained. The churches want to preserve natural amenities and the rural character of the community. A maintenance garage is not a church. A church has a different impact. Beck asked for reconsideration of the new ordinance. If River Valley Church wanted to expand, it would be considered non -conforming and have to comply with the new PF ordinance and request variances. Attorney Filla indicated the regulations are not infringements on religious beliefs. The city has verified that churches are allowed in business zones. The city has to allow churches in town and the regulations do so. Some of the existing churches have outgrown their sites. The comp plan recognizes churches as a potential land use in the community and encourages the use. Administrator Kueffner pointed out that Mt. Zion Church and River Valley Christian Church were located in individual buildings that were zoned General Business confirming that churches (religious uses) are a permitted use in the General Business Zone. The consensus of the Council was agreed by the staff, at a future date, to deal with their concerns on how the City would handle existing public facilities with respect to rebuilding following damage from a natural disaster or future enlargement in the existing sites. Each member of the Council was polled as to favorable modifications to the PF Zoning: The Council indicated the following: Siedow is in favor of considering larger maximum lot size, consideration of impervious surface with removing the buffer zone, Hunt is in favor of larger lot size with smaller surface coverage and slightly increase in buffer zone; Armstrong is willing to look at a 20 acre site including the buffer; Dunn would consider allowing parcels larger than 15 acres and has a concern on impervious surface coverage, Delapp would consider larger acreage if impervious surface coverage is lowered to that of the surrounding uses. M/S/P Armstrong/Dunn strong/Dunn — to direct the staff to make changes to the PF Ordinance for June 1" Council meeting based on discussion of the Council and information heard on the ordinance to fulfill the desires of the Council. (Motion passed 5-0). 9. CITY ATTORNEY'S REPORT: None LAKE ELMO CITY COUNCIL MINUTES MAY 4, 1999 10. CITY COUNCIL REPORTS: Mayor Lee Hunt reported that Yvette Oldendorf and City Planner, Chuck Dillerud, presented the Village Commission plan at the Lake Elmo Business Assoc. meeting. There was no desire by the Council to donate to the Graffiti Teen Center fund, but asked the request be advertised in the Newsletter. Council member DeLapp provided an arrangement of a 350-acre development with 65 houses in Marine on the St. Croix. Council member Armstrong provided a memo from Mike White, Supt. of Schools, District 622, with information on the proposed $50 million referendum. 11. UNFINISHED BUSINESS: A. Nile Fellows, MPCA —Reclamation Plan for S W 1 Administrator Kueffner reported Niles Fellows would work with the City on the Comprehensive plan update. He asked what does the City want to do with the park. He will tell us what we can do. 1999. O. The Environmental Commission will be meeting at Lake Elmo City Hall on Thursday, May 20, 12. NEW BUSINESS: 13. CITY ADMINISTRATOR'S REPORT: A. Resolution authorizing issuance and sale of General Obligation Temporary Improvement Bonds United Properties petitioned for sewer and water improvements through the 429 process for their property on I-94. The total amount of the bond was $650,000.00, all of which will be assessed to the three properties benefiting from this improvement. The three years are almost up, and the City proposed renewing a (temporary) bond for another three years. If the assessment is not paid off by 2002, the City will have to look at the remaining balance to determine if it should issue a long-term bond, or borrow the money from a different source. M/S/P DeLapp/Armstrong — to adopt Resolution No. 99-30 authorizing the issuance and sale of $525,000 General Obligation Temporary Improvement Bonds, Series 199A. (Motion passed 5-0), B. Request for Proposals: City Engineer and City Attorney In her memo dated May 4, 1999, Administrator Kueffner asked the Council to reconsider her suggestion to go out for RFP's for all of our consultants and deal with problems if and when they come up. Council members Armstrong and Dunn asked if we could separate criminal from civil and bid out the criminal prosecutions. Armstrong pointed out the City should be making twice as much in fines as attorney fees. M/S/P Armstrong/DeLapp — to check with other cities as to fines collected for criminal prosecution versus attorney costs. (Motion passed 5-0). M/S/P DeLapp/Siedow — to postpone consideration of an RFP for criminal prosecution until the next Council meeting because the consultant contracts don't expire until June. (Motion passed 5-0). The Council adjourned the meeting at 11:10 p.m. Respectfully Submitted by Sharon Lumby, Deputy City Clerk Resolution No. 99-29 Amending Baytown/Lake Elmo Consolidation Plan adopted February 1, 1999 and amended March 1, 1999 Resolution No. 99-30 Authorizing issuance of Sale of $525,000 General Obligation Temporary Improvement Bonds, Series 199A Ordinance No. 9743 Adopting the 1997 State Building Code and amending certain Sections of 500 and 505 of the Lake Elmo Code LAKE ELMO CITY COUNCIL MINUTES MAY 4, 1999 `_'1 AY 4, 1999 LAKE 71p CITY COUNCIL "METLE ACCOUNTS PAYABLE - AP4007 CLAI*LS TO BE APPROVED CITY OF LAKE ELMO AP TRANSACTIONS BY VENDOR 9:41PM 09l29/99 PAGE 1 ACCOUNT NUMBER BAT TRN VENDOR AMOUNT NUMBER VENDOR NAME 100 4130 42160 INVOICE DESCRIPTION T054 24 MACHINE CHECKS 97.73 47.73 500087 COUNTRY COFFEE, INC. COUNCIL MTG 100 4520 42210 T054 17 MACHINE CHECKS 7.91 7.91 500159 CUSHMAN MOTOR COMPANY INC p ARKS EQUIPMENT REPAIR 100 4150 41300 T054 47 67 266..89 100 4240 41300 T059 48 000001 AMERICAN MEDICAL SECURITY IUM 100 4310 91300 T059 99 198.54 000001 AMERICAN MEDICAL SECURITY BLDG INSPPP PREMIUM MACHINE CHECKS 539.10 000001 AMERICAN MEDICAL SECURITY PUBLIC STORKS PREMIUM 100 9150 91300 T054 36 26.99 100 4240 41300 T054 37 16.10 000002 ALLIED GROUP INS. TRUST OFFICE PREMIUM 100 9310 91300 T059 38 54CHECKS 147.64 55 000002 ALLIED GROUP INS. TRUST- BLDG INSP PREMIUM MACHINE . 000002 ALLIED GROUP INS. TRUST PUBLIC WORKS PREMIUM 100 4150 44000 T054 19 MACHINE CHECKS 99.85 49. 85 000006 AMERICAN LINEN SUPPLY OFFICE BLDG MAINT 100 4130 42160 T054 13 56.90 MACHINE CHECKS 56.90 000040 FOUR SEASONS SERVICE OFFICE MAINTENANCE 100 4155 43000 T054 50 11500.00 MACHINE CHECKS 1,500.00 000092 F.X.L. ASSESSOR MONTHLY PAYMENT ^ 100 4150 42000 T054 59 359.86 MACHINE CHECKS 354.96 000058 IKON ' COPY MACHINE MAINTENANCE 100 4240 42070 T054 61 85.00 000061 ICBo(IFCI MACHINE CHECKS 85.00 BLDG OFFICIALS ANNUAL DUES 100 4220 42000 T054 58 100.36 MACHINE CHECKS 100.36 000079 LAKE ELMO FIRE DEPT FIRE DEPT OFFICE SUPPLIES 100 9150 91300 T059 22 74.61 000081 MINNESOTA BENEFIT ASSN. OFFICE PREMIUM F ACCOUNTS PAYABLE - AP4007 AP TRANSACTIONS BY VENDOR 4:41PM 04/29/99 CITY OF LAKE ELMO PAGE 2 VENDOR ACCOUNT NUMBER BAT TAN AMOUNT NUMBER VENDOR NAME INVOICE DESCRIPTION 100 4310 41300 T054 23 686.84 000081 MINNESOTA BENEFIT ASSN. PUBLIC WORKS PREMIUM MACHINE CHECKS 761.45 100 4310 42230 T054 14 87.96 000091 MENARDS PUBLIC WORKS SUPPLIES MACHINE CHECKS 87.96 100 4220 42170 T054 51 111.79 000092 GREG MALMQUIST REIMBURSEMENT -FIRE DEPT 100 4220 42070 T054 52 75.00 000092 GREG MALMQUIST MN ST CONF-1 DAY LOST WAGES MACHINE CHECKS 186.79 100 4270 41100 T054 45 790.00 000139 MICHAEL SMITH APRIL ANIMAL CONTROL OFFICER 100 4270 41100 T054 46 175.00 000139 MICHAEL SMITH ACO VEHICLE MACHINE CHECKS 965.00 410 0000 45800 T054 7 2,662.50 000141 SYS.HELP BLDG PERMIT SOFTWARE MACHINE CHECKS 2,662.50 ' 100 4150 43510 T054 15 102.92 000157 STILLWATER GAZETTE LEGAL PUBLICATIONS 409 0000 25380 T054 16 72.84 000157 STILLWATER GAZETTE CRACK SEAL BIDS MACHINE CHECKS 175.76 100 4310 42210 T054 20 94.48 000164 TRUCK UTILITIES PUBLIC WORKS EQUIPMENT REPAIR MACHINE CHECKS 94.48 100 4320 43180 T054 25 7,213.70 000169 TMT RECYCLING, INC. MARCH RECYCLING 803 0000 43180 T054 26 3,138.00 000169 TMT RECYCLING, INC. CITY OF GRANT MARCH RECYCLING 803 0000 43180 T054 27 255.60 000169 TMT RECYCLING, INC. PINE SPRINGS MARCH RECYCLING MACHINE CHECKS 10,607.30 100 4150 43200 T054 39 470.65 000183 US WEST OFFICE PHONES 100 4220 43200 T054 40 121.52 000183 US WEST FIRE PHONES 100 4310 43200 T054 41 103.00 000183 US WEST PUBLIC WORKS PHONES 100 4520 43200 T054 42 56.25 000183 US WEST PARKS PHONES MACHINE CHECKS 751.42 100 4150 44000 T054 1 500.00. 000194 WASHINGTON COUNTY OFFICE WASTE MGMT ACCOUNTS PAYABLE — AP4007 CITY OF LAKE ELMO ACCOUNT NUMBER BAT TRN AMOUNT 100 4220 44010 T054 2 500.00 100 4310 42230 T054 3 500.00 100 4520 42200 T054 4 1,140.00 601 4940 42160 T054 5 300.00 MACHINE CHECKS 2,940.00 100 4310 43200 T054 43 13.86 100 4520 43200 T054 44 8.90 MACHINE CHECKS 22.76 100 4220 42070 T054 57 75.00 MACHINE CHECKS 75.00 100 4220 42070 T054 55 75.00 MACHINE CHECKS 75.00 100 4220 42070 T054 54 75.00 MACHINE CHECKS 75.00 100 4220 42070 T054 56 75.00 MACHINE CHECKS 75.00 100 4520 42200 T054 60 30.42 MACHINE CHECKS 30.42 100 4220 42070 T054 53 75.00 MACHINE CHECKS 75.00 100 4150 41300 T054 33 2,782.66 100 4240 41300 T054 34 623.70 100 4310 41300 T054 35 1,172.23 MACHINE CHECKS 4,578.59 100 4150 41300 T054 30 235.97 AP TRANSACTIONS BY VENDOR 4c41PM 04/29/99 PAGE 3 VENDOR NUMBER VENDOR NAME 000194 WASHINGTON COUNTY 000194 WASHINGTON COUNTY 000194 WASHINGTON COUNTY 000194 WASHINGTON COUNTY 000231 AT&T 000231 AT&T 000310 EDER, JOHN 000316 GRANGER, ANGELA 000317 GRAGES, BRINT 000319 SACHS, RICHARD,JR INVOICE DESCRIPTION FIRE DEPT WASTE MGMT PUBLIC WORKS WASTE MGMT PARKS WASTE MGMT WATER TOWER WASTE MGMT PUBLIC WORKS PHONE PARKS PHONE 1 DAY LOST WAGES —FIRE SCHOOL 1 DAY LOST WAGES 1 DAY LOST WAGES 1 DAY LOST WAGES —FIRE SCHOOL 000409 MARONEY'S SANITATION INC. PARKS DUMPSTERS 000439 JOHNSON, BRIAN 000589 MEDICA 000589 MEDICA 000589 MEDICA 1 DAY LOST WAGES OFFICE PREMIUM BLDG INSP PREMIUM PUBLIC WORKS PREMIUM 000690 UNITED WISCONSIN GROUP OFFICE PREMIUM ACCOUNTS PAYABLE - AP4007 CITY OF LAKE ELMO ACCOUNT NUMBER BAT TRN 100 4240 41300 T054 31 100 4310 41300 T054 32 MACHINE CHECKS 100 4220 43200 T054 28 MACHINE CHECKS 100 4150 42000 T054 8 100 4150 43540 T054 9 100 4310 43840 T054 10 MACHINE CHECKS 100 4150 43200 T054 29 MACHINE CHECKS 601 4940 42400 T054 6 MACHINE CHECKS 100 4150 42000 T054 18 MACHINE CHECKS 100 4220 42170 T054 21 MACHINE CHECKS 100 4310 42210 T054 11 MACHINE CHECKS 409 0000 25380 T054 12 AP TRANSACTIONS BY VENDOR 4.41PM 04/29/99 PAGE 4 VENDOR AMOUNT NUMBER VENDOR NAME INVOICE DESCRIPTION 53.06 000590 UNITED WISCONSIN GROUP BLDG INSP PREMIUM 190.89 000590 UNITED WISCONSIN GROUP PUBLIC WORKS PREMIUM 479.92 39.33 000592 AT & T WIRELESS FIRE DEPT CELLULAR PHONE 39.33 79.88 000607 HERITAGE PRINTING MAPS 369.71 000607 HERITAGE MARCH NEWSLETTER 209.65 000607 HERITAGE CLEAN-UP DAY INSERT 659.24 150.37 000613 LUCENT TECHNOLOGIES •• OFFICE PHONES 150.37 654.50 000617 US FILTER DISTRIBUTION WATER METERS 654.50 77.44 000620 S 8 T OFFICE PRODUCTS INC OFFICE SUPPLIES 77.44 223.95 000710 FIRE EQUIP.SPECIALTIES FIRE DEPT SUPPLIES 223.95 172.21 000737 UNITED RENTALS INC PUBLIC WORKS STREET SUPPLIES 172.21 182.70 000760 CONSTRUCTION BULLETIN 99 CRACK SEALING ACCOUNTS PAYABLE — AP4007 CITY OF LAKE ELMO ACCOUNT NUMBER BAT TRN AMOUNT MACHINE CHECKS 182.70 MANUAL CHECKS 0.00 MACHINE CHECKS 29,678.44 FINAL TOTAL 29,678.44 AP TRANSACTIONS BY VENDOR VENDOR NUMBER VENDOR NAME 4:41PH 04/29/99 PAGE 5 INVOICE DESCRIPTION s Mayor: Lee Hunt Councilmembers: Steve DeLapp Susan Dunn Rosemary Armstrong Chuck Siedow Lake Elmo City Council Tuesday May 4, 1999 3800 Laverne Avenue No. Lake Elmo, MN 55042 777-5510 777-9615 (fax) LakeElmoMK@aol.com E-Mail Please read: Since the City Council does not have time to discuss every point presented, it may appear I decisions are p reconce' d H t ff d I- I-d' f rve . owever, s a prove es ac groun m ormation to the City Council on each agenda item in advance; and decisions are based on this information an' experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. Agenda Meeting Convenes 7:00 PM Pledge of Allegiance 1. Agenda 2. Minutes April 20, 1999 3. Claims 4. PUBLIC INQUERJES/INFORMATIONAL: A. Public Inquiries 5. CONSENT AGENDA: A. Parks Summer Help 6. MAINTENANCE/PARK/FIRE/BUILDING Jim McNamara A. Adopting of 1997 Building Codes 7. CITY ENGINEER'S REPORT: Tom Prew A. 8. PLANNING, LAND USE & ZONING: C. Dillerud A. Public Facility Ordinance:April 201h Draft: 1. Discussion on concept of amending business zones to include PF uses as permitted 2. Discussion on concept of development of a use intensity approach allowing PF uses in some Ag and residential zoning districts 9. CITY ATTORNEY'S REPORT: Lake Elmo City Council Agenda May 4, 1999 Paee 2 10. CITY COUNCIL REPORTS: A. Mayor Hunt B. Council Member DeLapp C. Council Member Dunn D. Council Member Armstrong D. Council Member Siedow 11. UNFINISHED BUSINESS: A. Nile Fellows, MPCA — Reclamation Plan for SWI B. Amortization of Non -conforming uses (Passed on to Planning and Village Commission) C. Joint Meeting with surrounding Communities D. Farmington MSA Text E. Stonegate Trails F. Trail Maintenance Policy G. Agreement with OPH for grading and snowplowing east half of 55'h St. H. Cat Ordinance (1-5-99) I. Contract for Building Inspection Services (1-5-99) J. Personnel Policy K. Lake Elmo Diary:Add to Work Plan L. Invite Jolene Servatius, MnDOT to Meeting (2-2-99) Council was asked to send its issues to the Administrator before aorkshop date is set. M. Policy for e-mail usage:J.Filla (2-2- 99) N. Workshop on cul-de-sac, curbs, Ditches:Mayor Hunt will contact Dept. Heads to set up workshop N. Invite Dr. Macy, Supt. of Stillwater Area Public Schools to Council meeting. Dr. Macy will reconfirm a May date. 12. NEW BUSINESS: 13. CITY ADMINISTRATOR'S REPORT A. Resolution authorizing issuance and sale of General Obligation Temporary Improvement Bonds B. Request for Proposals: City Engineer City Attorney BOARD OF REVIEW WORKSHOP WITH May 5, 1999, 4-6 p.m. MARK HUGUNIN MET CO. RE, P. SAT,. MAY 8Tu, 8 A.M.