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Home My WebLink About05-16-17 CCMCITY OF LAKE ELMO CITY COUNCIL MINUTES MAY 16, 2017 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Councilmembers Justin Bloyer, Julie Fliflet, Jill Lundgren and Christine Nelson Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Planning Director Wensman, Finance Director Swanson, Public Works Director Weldon and City Clerk Johnson. APPROVAL OF AGENDA Councilmember Fliflet, seconded by Councilmember Bloyer, moved TO APPROVE THE AGENDA AS PRESENTED. Motion passed 5 – 0. ACCEPT MINUTES Minutes of the May 2, 2017 Regular Meeting were accepted as presented. PUBLIC COMMENTS/INQUIRIES Susan Dunn, 11018 Upper 33rd St. N., commented on public improvement projects currently under construction. PRESENTATIONS None CONSENT AGENDA 1. Approve Payment of Disbursements 2. Accept April 2017 Assessor’s Report 3. Accept April 2017 Building Department Report 4. Accept April 2017 Fire Department Report 5. Accept April 2017 Public Works Department Report 6. 2017 Crack Seal Project – Approve Pay Request No. 1 (final) 7. 2017 Seal Coat Project – Approve West Lakeland Township Joint Services Agreement 8. 2017 Seal Coat Project – Accept Bids and Award Contract 9. Approve Private Development Security Reductions: Village Preserve 2nd Addition Grading Security 10. Approve Resolution Supporting the Rowing Regatta on Lake Elmo 11. CSAH 13 (Ideal Avenue/Olson Lake Trail) – Approve Resolution Establishing a No On- street parking Zone along West Side of CSAH 13, from 44th Street North to 50th Street North LAKE ELMO CITY COUNCIL MINUTES May 16, 2017 Page 2 of 6 Councilmember Bloyer, seconded by Councilmember Nelson, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0. ITEM 13: VMX Rezoning (Zoning Map Amendment) Planning Director Wensman explained the process used to identify parcels in the Old Village that were zoned incorrectly. Councilmember Bloyer, seconded by Councilmember Nelson, moved TO ADOPT ORDINANCE 08-176 APPROVING A ZONING MAP AMENDMENT REZONING SELECT PARCELS TO VMX-VILLAGE MIXED USE. Motion passed 3 – 0 – 2. (Fliflet, Lundgren – present/not voting) ITEM 14: L-VDR/VMX Zoning Text Amendment Planning Director Wensman reviewed a summary of the Ordinance amendment and highlighted requirements of the district. Councilmember Bloyer, seconded by Councilmember Nelson, moved TO ADOPT ORDINANCE 08-175, APPROVING AN AMENDMENT TO ARTICLE XIII: VILLAGE MIXED USE DISTRICTS, CREATING A VILLAGE LOW DENSITY RESIDENTIAL ZONING DISTRICT AND AMENDING THE STANDARDS FOR THE VILLAGE MIXED USE ZONING DISTRICT. Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO AMEND THE PRIMARY MOTION TO CHANGE SETBACKS TO 50 FEET. Motion passed 3 – 2. (Pearson, Nelson – nay) Primary motion passed 5 – 0 as amended. Mayor Pearson, seconded by Councilmember Bloyer, moved TO ADOPT 2017-041 APPROVING SUMMARY PUBLICATION OF ORDINANCE 08-175. Motion passed 5 – 0. ITEM 15: 2017A Bond Issuance Authorization Tammy Omdahl, Northland Securities, reviewed the purpose and repayment of the bonds, bond rating, bid history and recommendation for approval. Councilmember Bloyer, seconded by Councilmember Lundgren, moved TO ADOPT RESOLUTION 2017-046 AUTHORIZING THE ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $9,355,000 GENERAL OBLIGATION BONDS, SERIES 2017A. Motion passed 5 – 0. ITEM 16: Library Services in Lake Elmo and Library Tax Levy Administrator Handt outlined points and terms of a resolution passed by the Lake Elmo Library Board at its May 15, 2017 meeting. LAKE ELMO CITY COUNCIL MINUTES May 16, 2017 Page 3 of 6 Phil Drier, 11040 12th Street N., stated it would be more cost effective to close the local library and use the county system. Paul Pallmeyer, 8989 Lake Jane Trail, encouraged support of the resolution to re-join the county system. Barbara Miller, 9240 55th Street North, spoke in favor of re-joining the Washington County library system. Susan Dunn, 11018 Upper 33rd St. N., reminded the Council that the County closed the Lake Elmo branch in the past. Councilmember Fliflet, seconded by Councilmember Bloyer, moved TO ADOPT RESOLUTION 2017-049A REGARDING LIBRARY SERVICES IN THE CITY OF LAKE ELMO. Motion passed 5 – 0. ITEM 17: Wildflower PUD Amendment Planning Director Wensman presented nine amendments proposed by Mr. Engstrom, reviewing each individually. Mr. Engstrom provided additional detail on the requested amendments. Councilmember Bloyer, seconded by Councilmember Nelson, moved TO DIRECTSTAFF TO NEGOTIATE WITH MR. ENGSTROM FOR RESOLUTION TO ISSUES AND THE HOMEOWNERS ASSOCIATION TAKING RESPONSIBILITY FOR SNOW PLOWING IN THE ALLEYWAYS. Motion passed 3 – 2. (Fliflet, Lundgren – nay) ITEM 18: Lions Park Administrator Handt reviewed proposed plans for improvements to Lions Park and presented options. Susan Kane, 4372 Little Bluestem, spoke on behalf of Valley Friendship Club regarding their use of the Arts Center. Barry Weeks, 3647 Lake Elmo Ave. N., stated that the City should invest in Lions Park improvements. Kathy Weeks, 3647 Lake Emo Ave. N., requested that the Council spend as much as is reasonable as an investment in Lions Park. Dave Moore, 8680 Stillwater Boulevard, stated that there should be an overall plan for improving the park. Scott Zurn, 461 Harvest Green, Stillwater, spoke about safety concerns due to the playing surface, lighting and standing water. Aaron Runk, 9497 Lake Jane Rd., Lake Elmo Baseball Coach, stated that safety improvements need to be made immediately to the infield and outfield. LAKE ELMO CITY COUNCIL MINUTES May 16, 2017 Page 4 of 6 Dave Faint, 3617 Laverne Ave. N., stated that the ice rink needs to be moved and asked to keep the first base line on the 45th parallel. Discussion was held concerning various elements of the proposed improvements. Councilmember Bloyer, seconded by Councilmember Nelson, moved TO DIRECT STAFF TO ADVERTISE FOR BIDS FOR PHASE 1 AND 2 IMPROVEMENTS IN THE P104 PLAN. Councilmember Lundgren, seconded by Councilmember Bloyer, moved TO CALL THE QUESTION. Motion failed 2 – 3. (Pearson, Bloyer, Nelson – nay) Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO AMEND THE PRIMARY MOTION TO REMOVE THE 45TH PARALLEL REALIGNMENT. Motion passed 3 – 2. (Bloyer, Nelson – nay) Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO AMEND THE PRIMARY MOTION TO REMOVE DEMOLITION OF THE ARTS HOUSE. Motion passed 3 – 2. (Pearson, Nelson – nay) Primary motion failed as amended 2 – 3. (Pearson, Bloyer, Nelson – nay) Councilmember Bloyer, seconded by Mayor Pearson, moved TO DIRECT STAFF TO ADVERTISE FOR BIDS FOR PHASE 1 AND 2 IMPROVEMENTS IN THE P104 PLAN, STRIKING “DEMO EXISTING CONCESSIONS” AND STRIKING THE RECONSTRUCTION OF THE CONCESSIONS IN PHASE 2. Councilmember Fliflet, seconded by Councilmember Lundgren, MOVED TO AMEND THE PRIMARY MOTION TO REMOVE DEMOLITION OF THE ARTS HOUSE. Motion failed 2 – 3. (Pearson, Bloyer, Nelson – nay) Primary motion passed 3 – 2. (Fliflet, Lundgren – nay) Councilmember Fliflet stated she does not support removing the arts building and displacing the Valley Friendship Club. Councilmember Lundgren left the meeting at approximately 10:40 p.m. ITEM 19: Old Village Phase 3 Street & Utility Improvements City Engineer Griffin reviewed bids, total estimated project costs and payment of improvements. Key issues were reviewed including petition, grinder stations, trail and sidewalk. Councilmember Fliflet, seconded by Councilmember Nelson, moved TO APPROVE RESOLUTION 2017-051, ACCEPTING BIDS AND AWARDING A CONTRACT TO DOUGLAS-KERR UNDERGROUND, LLC, IN THE AMOUNT OF $1,576,039.15 FOR THE OLD VILLAGE PHASE 3 STREET, DRAINAGE AND UTILITY IMPROVEMENTS AND AUTHORIZE THE CITY ADMINISTRATOR TO PURCHASE INDIVIDUAL GRINDER LAKE ELMO CITY COUNCIL MINUTES May 16, 2017 Page 5 of 6 STATIONS FROM A SUPPLIER IN THE NOT-TO-EXCEED AMOUNT OF $39,000 AND ENTER INTO A MATERIAL TESTING CONTRACT IN THE NOT-TO-EXCEED AMOUNT OF $30,000. Motion passed 4 – 0. ITEM 20: 2017 Street Improvements – Accept Bids and Award Contract City Engineer Griffin reviewed bids, total estimated project costs and the project schedule. Councilmember Bloyer, seconded by Councilmember Nelson, moved TO APPROVE RESOLUTION 2017-052, ACCEPTING BIDS AND AWARDING A CONTRACT TO HARDIVES, INC. IN THE AMOUNT OF $1,038,206.14 FOR THE 2017 STREET IMPROVEMENTS; AND TO AUTHORIZE THE CITY ADMINISTRATOR TO ENTER INTO A MATERIAL TESTING CONTRACT IN THE NOT-TO-EXCEED AMOUNT OF $30,000 AND TO APPROVE A SUPPLEMENTAL TASK ORDER WITH TKDA TO PROVIDE CONSTRUCTION OBSERVATION SERVICES IN AN AMOUNT NOT TO EXCEED $43,000. Motion passed 4 – 0. ITEM 21: CSAH 13 (Ideal Avenue/Olson Lake Trail) – Approve Concurrence to Award Contract and Approve Cooperative Agreement No. 10094 with Washington County for Design and Construction Costs City Engineer Griffin reviewed the request for concurrence to award the contract and approve a Cooperative Agreement with Washington County. Griffin noted that favorable bids were received and updated cost estimates for the project. Councilmember Bloyer, seconded by Mayor Pearson, moved TO APPROVE RESOLUTION 2017-053 CONCURRING WITH WASHINGTON COUNTY TO AWARD CONSTRUCTION CONTRACT AND APPROVING COOPERATIVE AGREEMENT 10904 WITH WASHINGTON COUNTY FOR THE DESIGN AND CONSTRUCTION FOR THE CSAH 13 (IDEAL AVENUE/OLSON LAKE TRAIL) STREET, DRAINAGE, TRAIL AND SANITARY SEWER IMPROVEMENTS. Motion passed 4 – 0. ITEM 22: Specifications for a New Rescue Engine Chief Malmquist requested direction from the Council to begin the process of obtaining specs for a new rescue engine, noting that it’s a lengthy process. Public Safety Committee support for the request was discussed. Dave Moore, 8680 Stillwater Blvd., stated that the Fire Department is trying to catch up for a period of time when aging equipment was not replaced. Lisa McGinn, 8756 Upper 7th Pl. N., introduced herself as a new member of the Public Safety Committee and explained that the fire department can do more with better equipment. Mayor Pearson, seconded by Councilmember Nelson, moved TO DIRECT STAFF TO PREPARE SPECIFICATIONS FOR A NEW RESCUE ENGINE. Motion passed 4 – 0. LAKE ELMO CITY COUNCIL MINUTES May 16, 2017 Page 6 of 6 COUNCIL REPORTS No reports STAFF REPORTS AND ANNOUNCEMENTS No reports Meeting adjourned at 11:15 pm. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Mike Pearson, Mayor _______________________________ Julie Johnson, City Clerk