HomeMy WebLinkAbout06-05-18 CCMCITY OF LAKE ELMO
CITY COUNCIL MINUTES
JUNE 5, 2018
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Pearson called the meeting to order at 7.00 pm.
PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet and Christine Nelson
Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Planning
Director Becker, Finance Director Iverson, Assistant Administrator Foster, Public Works Director
Weldon and City Clerk Johnson.
APPROVAL OF AGENDA
Councilmember Nelson, seconded by Councilmember Fliflet, moved TO APPROVE THE
AGENDA AS PRESENTED. Motion passed 3 — 0.
ACCEPT MINUTES
Minutes of the May 15, 2018 Regular Meeting were accepted as presented.
PUBLIC COMMENTSANQUIRIES
None
None
CONSENT AGENDA
2. Approve Payment of Disbursements and Payroll
3. Accept Building Department April 2018 Report
4. Accept Fire Department April 2018 Report
5. Accept Public Works April 2018 Report
6. Accept 1 st Quarter Financials
7. Approve Assessing Services Agreement with Washington County
8. Approve Summer Newsletter
9. Approve Lease with Roccos Pizza for Space in Brookfield Building
10. Approve 2018 Seal Coat Project West Lakeland & Denmark Township Joint Services
Agreement.
11. Accept Bids and Award Contract for 2018 Seal Coat Project — Resolution 2018-048
12. Accept hnprovements and Approve Security Reduction —Easton Village 1 st Addition.
13. Approve County Cooperative Agreement Payment No. 3 for CSAH15/50th Street Traffic
Signal
LAKE ELMO CITY COUNCIL MINUTES
JUNE 5, 2018
14. Approve Royal Golf Security Reduction
15. Accept Resignation of Firefighter Paul Jorgenson
Councilmember Nelson, seconded by Councilmember Fliflet, moved TO APPROVE THE
CONSENTAGENDAASPRESENTED. Motion passed 3 - 0.
ITEM 9: Resolution Relating to the EDA Taxable Public Project Lease Revenue and Limited
Tax Bonds, Series 2018A; Transfer of property; and Lease Purchase Agreement
Administrator Handt presented an overview of the transaction and the City's space needs as well
as the proposed EDA Bonds to finance the purchase of the Brookfield Building.
Mayor Pearson, seconded by Councilmember Nelson, moved TO APPROVE RESOLUTION
2018-059, RELATING TO ECONOMIC DEVELOPMENT AUTHORITY TAXABLE
PUBLIC PROJECT LEASE REVENUE AND LIMITED TAX BONDS SERIES 2018A IN
THE AMOUNT OF $926,000, AUTHORIZING THE ISSUANCE OF BONDS;
CONSENTING TO LIMITED TAX PLEDGE, AND AUTHORIZING THE EXECUTION
OF DOCUMENTS. Motion passed 3-0.
ITEM 10: Old Village Phase 4 Improvements — Award Contract with Change Order;
Adopt Final Assessment Roll
City Engineer Griffin presented updates including Change Order 1 extending a storm sewer stub
for future alley draining and a reduction in assessment amounts for commercial properties.
Griffin also reviewed assessment agreements with two property owners and an easement
agreement for drainage and utilities on the CHEE property.
Councilmember Nelson, seconded by Councilmember Fliflet, moved TO ADOPT
RESOL UTION NO. 2018-060 ADOPTING THE FINAL ASSESSMENT ROLL FOR THE
OLD VILLAGE PHASE 4 STREET, DRAINAGE, AND UTILITY IMPR 0 VEMENTS, AND
TO APPROVE RESOL UTION NO. 2018-061, ACCEPTING BIDS AND AWARDING A
CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, A -I EXCAVATING, INC., FOR
THE BASE BID AMOUNT OF $1,698, 744.2I, AND APPROVE CHANGE ORDER NO. I
INCREASING THE CONTRACT AMOUNT BY $24,518.00 F*OR A TOTAL CONTRACT
AMOUNT OF $1,1,723,262.21; AND TO AUTHORIZE THE CITY ADMINISTRA TOR TO
PURCHASE INDIVIDUAL GRINDER STATIONS FROMA SUPPLIER IN THE NOT -TO -
EXCEED AMOUNT OF $50,000; TO ENTER INTO A MATERIAL TESTING CONTRACT
IN THE NOT -TO -EXCEED AMOUNT OF $20,000; AND TO APPROVE A TASK ORDER
TO PROVIDE CONSTRUCTION OBSERVATIONSERVICES IN ANAMOUNT NOT TO
EXCEED $130,000, AND TO APPROVE THE ASSESSMENT AGREEMENT DATED MAY
30, 2018 WITH C.A. GERBITZ CO., INC.; THE ASSESSMENT AGREEMENT DATED
MAY30, 2018 WITHELMOINN ENTERPRISES, INC.; AND THE PURCHASE OF THE
DRAINAGE AND UTILITY EASEMENTA GREEMENT WITH CHEEE LLC IN THE
AMOUNT OF $24,800. Motion passed 3 — 0.
Page 2 of 4
LAI{E ELMO CITY COUNCIL MINUTES
JUNE 5, 2018
ITEM 11: MS4 Program Public Meeting and Approval of Annual Report
Public Works Director Weldon presented the MS4 Annual Report. No public comments were
received.
Councilmember Fliflet, seconded by Councilmember Nelson, moved TO ACCEPT THE MS4
ANNUAL REPORT FOR 20I7 AND AUTHORIZE STAFF TO SUBMIT THE REPORT TO
THE MPCA. Motion passed 3 — 0.
ITEM 12: National Night Out Event at Lions Park
Assistant City Administrator Foster presented a suggestion from a group of citizens for the City
to assist with an event at Lions Park for National Night Out.
Councilmember Fliflet, seconded by Mayor Pearson, moved TO APPROVE THE CITY
SPONSORSHIP OF THE CITYWIDE NATIONAL NIGHT OUT EVENT AT LIONS PARK _
AND THE CLOSURE OF LAVERNE AVENUE FROM THE FIRE STATION NORTH TO
361 STREET FROM 5:30 PM TO 9:30 PM.
Mayor Pearson, seconded by Councilmember Nelson, moved TO LIMIT STAFF SUPPORT
FOR THE EVENT TO INSURANCE COVERAGE, SHERIFF DEPUTIES AND FIRE
DEPARTMENT. Motion passed 2 —1. (Fliflet — nay)
Primary motion passed 2 — 0 — 1. (Fliflet — present/not voting)
ITEM 13: 2040 Comprehensive Plan Draft for Adjacent Jurisdictional Review
Planning Director Becker reviewed the status of the draft 2040 Comprehensive Plan.
Information was also presented by Swanson Haskamp Consulting.
Mark Hogue spoke on behalf of Shiltgen Farms at 10880 Stillwater Blvd., commenting on
Shiltgen Farms planned marketing for sale.
Jim Ogren, 11790 Little Bluestein Ct. spoke on behalf of his homeowners association,
commenting on the change to remove the urban reserve designation.
Stefany Lorang, 9918 7 h Street N., commented on the land directly east of the Savona single
family homes, stating that the proposed mixed use business park alarms her.
Mayor Pearson, seconded by Councilmember Nelson, moved TO APPROVE THAT THE 2040
UPDATE BE SUBMITTED FOR ADJACENT JURISDICTIONAL REVIEW.
Councilmember Fliflet, seconded by Mayor Pearson, moved TO REINTRODUCE URBAN
RESERVE AS WAS INCLUDED IN THE PREVIOUS DRAFT. Motion failed 1— 2.
(Pearson, Nelson — nay)
Page 3 of 4
LAKE ELMO CITY COUNCIL MINUTES
JUNE 5, 2018
Primary motion passed 3 - 0.
COUNCIL REPORTS
Mayor Pearson: Reported on calls received regarding feeding wild animals.
Councilmember Nelson: Attended the grand opening of the Sally Manzara Nature Center.
Councilmember Fliflet: Announced opening of farmers market June 23`d and thanked the
volunteers.
STAFF REPORTS AND ANNOUNCEMENTS
Administrator Handt: Provided an update on the Sanctuary outlot issue, water system
updates, Carriage Station easement for the well generator and meeting with State of Minnesota
representatives.
City Clerk Johnson: Reported on upcoming elections
City Attorney Sonsalla: Working on Royal Golf plat and development agreement.
Finance Director Iverson: Working on budget, CIP and software conversion.
City Engineer Griffin: Working with the county on Hudson Road/CSAH 19 traffic signal
Sergeant Osterman: Invited the public to attend K-9 officer graduation on June 6 h.
Meeting adjourned at 9:30 pm.
ATTEST:
*JuI*JohnsoQn-,LCiClerk
LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
Page 4 of 4