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03/25/2003
LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 25, 2003 CITY HALL 7.00 P.M. FILE.I_ The City Council is meeting as a legislative body to conduct the business of the City according to ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Nlayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL MEETING TO ORDER AT 7:00 P. M. 2. ROLL: Councilmembers: 3. McCloskey _ Gill -Gerbig Mayor Dains Christensen Giannetti Staff: Getschow _ Bownik APPROVAL OF THE AGENDA 4. APPROVAL A. Approval of minutes of 3/11/03 City Council Meeting B. Approval of claims totaling $47,168.89. C. Approval of Pay Request #10 for the 2002 Street and Utility Improvements in the amount of $48,984.85 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA Any member of the public may speak at this time on any item NOT on the agenda. In consideration of the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under Additional Items at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is greatly appreciated. City of Lauderdale Council Agenda March 25, 2003 Page 2 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS ADDRESSING STREET AND UTILITY IMPROVEMENTS INFORMATIONAL PRESENTATIONS 9. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. A. DNR Outdoor Recreation Grant Application — Community Park Tennis Court Reconstruction 10. ACTION A. Resolution 032503A: Authorizing Application for a DNR Outdoor Recreation Grant for the Construction of the Tennis Courts B. Approval of the Lauderdale Storm Water Pollution Prevention Plan (SWPPP) and Municipal Separate Storm Sewer System (MS4) Permit Application (Shabana Hameed- BRA) C. Approval of a 2003 Refuse Hauler License for Vasko Rubbish 11. REPORTS A. Development of the Park and Recreational Open Space Property at Walnut and Ione Street B. Emergency Management and Emergency Preparedness C. 2003 Improvements: Bidding Update and State Legislative Issues D. Potential Hazardous Building at 1728 Malvern Street 12. DISCUSSION 13. ITEMS REMOVED FROM THE CONSENT AGENDA 14. ADDITIONAL ITEMS 15. SET AGENDA FOR NEXT MEETING 16. ADJOURNMENT Lauderdale City Council Meeting Minutes March 11, 2003 1. Meeting called to order at 7:00 P.M. E�9ID Council present: Christensen, Giannetti, McCloskey, Gill -Gerbig and Mayor Dains Staff present: Administrator Getschow 3. APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Christensen, second by McCloskey to approve the agenda. Motion carried unanimously. 4. APPROVAL A. Approval of Minutes. Motion by Giannetti, second by McCloskey to approve the minutes of the February 25, 2003 City Council meeting. Motion carried unanimously. B. Approval of Claims totaling $62,561.90. Motion by McCloskey, second by Gill -Gerbig to approve the claims totaling $62,561.90. Motion carried unanimously. 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA 6. CONSENT Lauderdale City Council Meeting Minutes, March 11, 2003 Page 2 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 9. PUBLIC HEARINGS 10. ACTION A. Approval of the Final Costs for the 1997 Ramsey County Larpenteur Avenue Reconstruction Project. The City Administrator stated that Ramsey County has closed out the 1997 Larpenteur Avenue improvement project. The County has sent an invoice for $32,704.58 that the City owes based on $31,526.33 worth of construction engineering on the project that was not covered by the dollar amounts paid upfront by the City in 1996. In 1996, and prior to the start of the project, the City paid to the County $26,104.51 in our share of preliminary engineering and $214,819.61 in our city share of construction costs. Of this approximate $240,000 city cost, $125,000 of CDBG funds were received and applied as part of that cost. An agreement between the city and Ramsey County on this project specifies that the city shall pay any remaining amounts due following the completion and closing out of the project. The Administrator stated that the final payment for this project would come from the Street Improvement Fund (401), while other invoices related to water utility improvements would come from the Water Improvement Fund (409). Motion by Christensen, second by Gill -Gerbig to approve the final costs, and in this instance, the final invoice in the amount of $32,704.58 to Ramsey County for the Larpenteur Avenue Reconstruction Project. Roll: Yes: all. Motion carried. 11. REPORTS A. Refuse Collection Task Force Update. The Mayor stated that the Task Force met once again earlier this evening. The Task Force voted to proceed with drafting a plan for organized collection and wished to move ahead following several discussions with the haulers. At the next Task Force meeting, the group will discuss the plans for organized collection and possibly conducting another neighborhood meeting to take input on the organized collection plan or proposal. B. Mississippi River Watershed Management Organization. Council member Gill -Gerbig updated the City Council on the March board meeting of the watershed organization. She provided an update on the recent activities of the organization such as: the appointment of a new Chair (Minneapolis Council Chair Paul Ostrow), the hiring of full-time permanent staff, the financial management associated with a first time tax levy, and the creation of stewardship and CSO programs of which the City of Lauderdale has received $50,000 toward street and utility improvements. Lauderdale City Council Meeting Minutes, March 11, 2003 Page 3 A break was taken at 7:30 p.m. The meeting resumed at 7:35 p.m. 8. INFORMATIONAL PRESENTATIONS A. State Senator John Marty and State Representative Mindy Greiling. Senator Marty and Representative Greiling discussed legislative issues that are of concern to the City with the City Council. The single biggest issue at this time is the proposed state aid cuts and their effect on the City of Lauderdale. The legislators also briefly discussed other issues of local importance such as the reform of the local government aid (LGA) formula, a proposed property tax levy freeze, levy limits, a proposed salary freeze, and other budget cuts that affect school districts, counties, and state agencies. 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13. ADDITIONAL ITEMS 14. SET AGENDA FOR NEXT MEETING 1. DNR Outdoor Recreation Grant Application 2. Development of the Mini -Park at Ione and Walnut 3. NPDES Phase II Storm Water Permit Application A break was taken at 8:50 p.m. to transition into a work session discussion. 15. WORK SESSION DISCUSSION The meeting resumed at 8:55 p.m. The Council discussed the scheduling for the 2003 Improvements. The Council also discussed the potential redevelopment of Larpenteur Avenue. There will be further research and discussion on this issue before the Council considers the appointment of a possible task force. 16. ADJOURNMENT Motion by Christensen, second by Gill -Gerbig to adjourn at 9:50 P.M. Ayes: All. CITY OF LAUDERDALE Claims for Approval March 25, 2003 City Council Meeting �Payroll 03/14/03 Payroll: Check # 7341-7344 $5,258.50 03/14/03 Payroll: EFT: Federal Withholding Taxes/FICA $2,248.05 03/14/03 Payroll: EFT: PERA $905.68 03/14/03 Payroll: EFT: ICMA Retirement Fund $1,211.58 Vendor Claims 03/25/03 Claims: Check # 16239-16252, 16254-16259 $37,545.081 Subtotal of Claims From Above $47,168.89 03/25/03 Northdale Construction Check #16253 $48,984.85 Total Claims for Approval $96,153.74 CITY OF LAUDERDALE 03/13/03 9:00 AM Page 1 Paid Register Check Numbe Employee Number Employee Name Pay Period Pay Group Description Check Amount Check Date Status 007341 000000011 BOWNIK, JAMES 6 BI -WEEKLY $1,001.77 3/14/03 Outstanding 007342 000000003 GETSCHOW, RICK 6 BI -WEEKLY $1,802.99 3/14/03 Outstanding 007343 000000002 HINRICHS, DAVID C 6 BI -WEEKLY $1,201.61 3/14/03 Outstanding 007344 000000005 HUGHES, JOSEPH A 6 BI -WEEKLY $1,252.13 3/14/03 Outstanding 007340 VOID 6 $0.00 3114/03 Void $b,Gbd.bU CITY OF LAUDERDALE 03/21/03 2:53 PM Page 1 Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name AT & T 016239 3/25/03 032503claims 1224219959 $1.20 03/03 long distance Search Name AT & T $1,20 Search Name BROWNING -FERRIS IND OF MN 016240 3/25/03 032503claims 3/25/03 $2,415.00 02/03 recycling Search Name BROWNING -FERRIS IND OF MN $2,415.00 Search Name CINTAS 016241 3/25/03 032503claims 3/25/03 $74.46 3/10, 3/17 pw uniforms Search Name CINTAS $74.46 Search Name CITY OF FALCON HEIGHTS 016242 3/25/03 032503claims 3/25/03 $1,436.00 02/03 fire calls Search Name CITY OF FALCON HEIGHTS $1,436.00 Search Name CITY OF ST ANTHONY 016243 3/25/03 032503claims 765 $19,266.66 04/03 police services Search Name CITY OF ST ANTHONY $19,266.66 Search Name CITY OF WHITE BEAR LAKE 016244 3/25/03 032503claims 3971 $220.00 '03 ramsey county gis user group fees Search Name CITY OF WHITE BEAR LAKE $220.00 Search Name CONSTRUCTION BULLETIN 016245 3/25/03 032503claims 3/25/03 $294.84 ad for'03 st/util improvement bids Search Name CONSTRUCTION BULLETIN $294.84 Search Name CRAGUN'S 016246 3/25/03 032503claims 3/25/03 $100.00 lodging mcma conference Search Name CRAGUN'S $100.00 Search Name GOVERNMENT TRAINING SERVICE 016247 3/25/03 032503claims 3/25/03 $199.00 mcma/masa conference rick Search Name GOVERNMENT TRAINING SERVICE $199.00 Search Name LILLIE SUBURBAN NEWS 016248 3/25/03 032503claims 3/25/03 $578.00 02/03 roseville review delivery Search Name LILLIE SUBURBAN NEWS $578.00 Search Name MET -COUNCIL ENVIRONMENTAL SER. 016249 3/25/03 032503claims 752668 $3,913.00 04/03 wastewater services Search Name MET -COUNCIL ENVIRONMENTAL SER. $3,913.00 Search Name METRO AREA MANAGERS ASSOC 016250 3/25/03 032503claims 521 $50.00 '03 membership dues rick 016250 3/25/03 032503claims 569 $16.00 02/03 meeting Search Name METRO AREA MANAGERS ASSOC $66.00 Search Name MINNESOTA STATE TREASURER 016251 3/25/03 032503claims 3/25/03 $35.00 '03 building code seminar dave Search Name MINNESOTA STATE TREASURER $35.00 Search Name NORTH SUBURBAN COMMUNICATIONS 016252 3/25/03 032503claims cc03-008 $785.00 '02 internet connection CITY OF LAUDERDALE Vendor Transactions 03/21/03 2:53 PM Page 2 CHECK Check Batch Nbr Date Name Invoice Amount Comments 016252 3/25/03 032503claims cc03-008 $328.00 jan, feb program, webstreaming 016252 3/25/03 032503claims cc03-008 $3,796.71 '03 membership contribution Search Name NORTH SUBURBAN COMMUNICATIONS $4,909.71 Search Name NORTHDALE CONSTRUCTION, INC. 016253 3/25/03 032503claims '02 pay req #10 Search Name NORTHDALE CONSTRUCTION, INC. Search Name QWEST 016254 3/25/03 032503claims 3/25/03 016254 3/25/03 032503claims 3/25/03 Search Name QWEST Search Name RAMSEY COUNTY, PROP REC & REV 016255 3/25/03 032503claims risk000539 016255 3/25/03 032503claims pubw003412 Search Name RAMSEY COUNTY, PROP REC & REV Search Name SAFE ASSURE CONSULTANTS, INC. 016256 3/25/03 032503claims 3/25/03 Search Name SAFE ASSURE CONSULTANTS, INC. Search Name SPRINT PCS 016257 3/25/03 032503claims 3/25/03 016257 3/25103 032503claims 3/25/03 Search Name SPRINT PCS Search Name US BANK, DEBT SERVICES 016258 3/25/03 032503claims cts00498629 Search Name US BANK, DEBT SERVICES Search Name WALTER'S RUBBISH 016259 3125/03 032503claims 181478 016259 3/25/03 032503claims 181478 Search Name WALTER'S RUBBISH $48,984.85 pay req #10'02 st/util improvements $48,984.85 $224.98 03/03 city hall phone $55.14 03/03 autodial malvern lift station $280.12 $513.16 03/03 employee health benefits $2,016.88 03/03 plow/sand $2,530.04 $780.00 '03 safety training $780.00 $9.82 02/03 pw cell phone $9.83 02/03 pw cell phone $19.65 $373.75 '03 admin fees for'02 st/util bonds $373.75 $26.32 03/03 rubbish service $26.33 03/03 rubbish service $52.65 Grand Total $86,529.93 Bonestroo Rosene Anderlik & Associates Engineers & Architects )wner: City of Lauderdale, 1891 Walnut St., Lauderdale, MN 55113 Date: March 19, 2003 .or Period: 1/17/2003 to 3/19/2003 Request No: 10 ;ontractor: Northdale Construction Company Inc., 14450 Northdale Blvd., Rogers, MN 55374 CONTRACTOR'S REQUEST FOR PAYMENT 2002 UTILITY AND STREET IMPROVEMENTS, PHASE 3 BRA FILE NO. 532-01-102 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Approved by Contractor: NORTHDALE CONSTRUCTION COMPANY INC Specified Contract Completion Date: June 15. 2003 53201102REQ10 10 $ 18,737.89 $ 0.00 Approved by Owner: CITY OF LAUDERDALE Date: $ 1,734,132.04 $ 1,752,869.93 $ 1,523,109.57 $ 0.00 $ 1,523,109.57 $ 0.00 $ 1,523,109.57 $ 1,474,124.72 $ 0.00 $ 48,984.85 53201 102REQIO Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date Part 1 - Streets: 1 MOBILIZATION LS 1 50000.00 0.9 $45,000.00 2 TRAFFIC CONTROL LS 1 9137.50 0.9 $8,223.75 3 SILT FENCE, REGULAR LF 700 2.25 180 $405.00 4 REMOVE BITUMINOUS DRIVEWAY SY 950 2.75 476 $1,309.00 5 ' RECLAIM BITUMINOUS PAVEMENT SY 13000 1.80 12103 $21,785.40 6 REMOVE CONCRETE CURB AND GUTTER LF 150 3.00 310 $930.00 7 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 350 7.00 249 $1,743.00 8 REMOVE CONCRETE SIDEWALK SY 80 6.50 88 $572.00 9 REMOVE CONCRETE STEPS EA 28 100.00 18 $1,800.00 10 REMOVE CMP CULVERT LF 20 5.00 20 $100.00 11 CLEAR AND GRUB TREE 15 525.00 22 $11,550.00 12 FURNISH AND INSTALL NEW 27" SANITARY MH CASTING EA 4 410.82 1 $410.82 13 ADJUST VALVE BOX EA 12 125.00 9 $1,125.00 14 ADJUST MANHOLE CASTING EA 15 175.00 2 $350.00 15 TOPSOIL BORROW (LV) CY 1600 0.01 1600 $16.00 16 COMMON EXCAVATION (P) CY 10400 7.95 10400 $82,680.00 17 SUBGRADE EXCAVATION (EV) CY 1100 7.95 80 $636.00 18 GEOTEXTILE FABRIC, TYPE IV SY 15000 1.35 13976 $18,867.60 19 4" PERFORATED POLYETHYLENE PIPE LF 700 6.95 665 $4,621.75 20 CONNECT DRAIN TILE TO STRUCTURE EA 10 100.00 12 $1,200.00 21 AGGREGATE BASE, CLASS 5 (CV) CY 3500 17.55 2856 $50,122.80 22 SELECT GRANULAR BORROW (CV) CY 5000 15.50 4374 $67,797.00 23 BITUMINOUS PATCHING SY 350 23.88 289 $6,901.32 24 BITUMINOUS DRIVEWAY PATCH SY 950 19.50 390 $7,605.00 25 BITUMINOUS BASE COURSE, TYPE 31B TN 1550 28.76 1303 $37,474.28 26 BITUMINOUS WEAR COURSE, TYPE 41B TN 1150 31.98 $0.00 27 BITUMINOUS MATERIAL FOR TACK COAT GAL 625 1.94 45 $87.30 28 B618 CONCRETE CURB AND GUTTER LF 8600 7.53 7471 $56,256.63 29 CONCRETE VALLEY GUTTER SY 45 35.48 45 $1,596.60 30 7" CONCRETE DRIVEWAY PAVEMENT SY 850 42.08 923 $38,839.84 31 7" CONCRETE DRIVEWAY PAVEMENT - COLORED AND PATTERNED - 1933 MALVERN SY 50 103.35 $0.00 32 PEDESTRIAN CURB RAMP EA 2 215.00 $0.00 33 4" CONCRETE SIDEWALK SY 200 33.98 220 $7,475.60 34 CONCRETE STEPS EA 20 107.50 30 $3,225.00 35 WOOD FIBER BLANKET SY 600 1.77 305 $539.85 36 SODDING, LAWN TYPE SY 11000 2.62 $0.00 37 STREET NAME SIGN (2 BLADES), INCL POST AND HARDWARE EA 7 295.63 $0.00 Total Part 1 - Streets: $481,246.54 Part 2 - Alley Improvements: 38 MOTOR GRADER WITH OPERATOR HR 50 128.50 60 $7,710.00 39 FRONT END LOADER WITH OPERATOR HR 20 127.50 41 $5,227.50 40 SKIDSTEER (BOBCAT) WITH OPERATOR HR 10 75.00 65 $4,875.00 41 ADJUST FRAME AND RING CASTING EA 2 150.00 1 $150.00 42 BITUMINOUS BASE COURSE, TYPE 31B (ALLE- TN 475 33.33 437 $14,565.21 43 BITUMINOUS WEAR COURSE, TYPE 41B (ALLE TN 375 35.48 395 $14,014.60 44 AGGREGATE BASE, CLASS 5 (CV) CY 425 27.50 102 $2,805.00 45 BITUMINOUS MATERIAL FOR TACK COAT GAL 225 1.94 5 $9.70 46 CLEAR AND GRUB LS 1 4500.00 $0.00 Total Part 2 - Alley Improvements: $49,357.01 Part 3 - Storm Sewer: 47 SILT FENCE, REGULAR LF 200 2.25 100 5225.00 48 REMOVE CMP CULVERT LF 200 5.50 202 S1,111.00 49 BULKHEAD EXISTING STORM SEWER EA 1 350.00 $0.00 50 15" CMP CULVERT LF 20 26.42 $0.00 51 15" CMP FLARED END SECTION EA 2 139.81 $0.00 52 24" RCP ARCH FLARED END SECTION, INCL. TRASH GUARD EA 1 1908.50 1 S1,908.50 53 24" RCP ARCH STORM SEWER LF 225 59.71 199 $11,882.29 54 12" RCP STORM SEWER LF 125 25.84 101 S2,609.84 55 12" RCP FLARED END SECTION EA 2 478.79 2 S957.58 56 CLASS 111 RANDOM RIPRAP CY 75 83.50 24 52,004.00 57 15" RCP STORM SEWER LF 370 26.06 408 S10,632.48 53201 102REQIO 53201 102REQ 10 Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date 58 18" RCP STORM SEWER LF 200 28.14 100 $2,814.00 59 18" RCP FLARED END SECTION, INCL TRASH GUARD EA 6 580.73 6 $3,484.38 60 21" RCP STORM SEWER LF 475 36.55 527 $19,261.85 61 SHALLOW CATCH BASIN EA 1 816.50 $0.00 62 2'X T CATCH BASIN WITH SUMP EA 2 1075.20 2 $2,150.40 63 2'X T CATCH BASIN EA 5 990.00 6 $5,940.00 64 4' DIA STORM SEWER MH, INC 2' SUMP EA 1 1275.00 1 $1,275.00 65 4' DIAMETER STORM CBMH EA 8 1290.00 8 $10,320.00 66 5' DIAMETER STORM CBMH EA 1 1880.00 1 $1,880.00 67 5' DIAMETER STORM SEWER MH EA 1 1790.00 1 $1,790.00 68 5' DIA STORM SEWER MH, INC 2' SUMP EA 1 1790.00 1 $1,790.00 69 4' DIAMETER STORM SEWER MH EA 1 1195.00 1 $1,195.00 70 CONSTRUCT MH OVER EXISTING PIPE EA 1 4175.00 1 $4,175.00 71 4' STORM SEWER MANHOLE OVERDEPTH LF 20 91.78 6 $550.68 72 AGGREGATE BASE, CLASS 5 - TRAIL CY 350 25.50 230 $5,865.00 73 COMMON EXCAVATION (P) CY 65 12.50 65 $812.50 74 BLACK HILLS SPRUCE, 6' B&B EA 2 430.00 $0.00 75 WOOD FIBER BLANKET SY 150 1.77 150 $265.50 76 POND DREDGING (P) CY 600 18.50 600 $11,100.00 Total Part 3 - Storm Sewer: $106,000.00 Part 4 - Sanitary Sewer: 77 REMOVE SANITARY SEWER PIPE LF 1750 2.00 2218 $4,436.00 78 REMOVE SANITARY SEWER SERVICE PIPE LF 1500 3.00 1470 $4,410.00 79 REMOVE SANITARY SEWER MANHOLE EA 13 475.00 13 $6,175.00 80 ABANDON SANITARY SEWER MH EA 4 350.00 4 $1,400.00 81 BULKHEAD EXISTING SANITARY SEWER EA 52 250.00 7 $1,750.00 82 BYPASS PUMPING LS 1 10500.00 1 $10,500.00 83 CONNECT TO EXISTING MANHOLE EA 2 2500.00 2 $5,000.00 84 SANITARY SEWER REPAIR LF 20 125.00 $0.00 85 CONNECT TO EXISTING SANITARY SEWER PIPE EA 5 1500.00 5 $7,500.00 86 4' DIAMETER SANITARY MANHOLES EA 11 1484.65 11 $16,331.15 87 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 55 90.30 39 $3,521.70 88 8" PVC SANITARY SEWER, SDR 35, 0'-10' DEEP LF 867 19.19 743 $14,258.17 89 8" PVC SANITARY SEWER, SDR 35, 10'-20' DEEP LF 1155 19.19 1244 $23,872.36 90 10" PVC SANITARY SEWER, SDR 35, 0'-10' DEEP LF 295 25.40 290 $7,366.00 91 10" PVC SANITARY SEWER, SDR 35,10'-20- 5,10'-20'DEEP DEEP LF 529 25.40 529 $13,436.60 92 10" PVC SANITARY SEWER, SDR 26, 10' -20 - DEEP LF 210 42.43 210 $8,910.30 93 10" PVC SANITARY SEWER, SDR 26, 20'-30' DEEP LF 112 42.43 112 $4,752.16 94 RESTRICTED TRENCH LF 450 10.00 325 $3,250.00 95 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF 3500 0.01 $0.00 96 8" DIP OUTSIDE DROP INLET PIPE LF 50 155.00 45 S6,975.00 97 8" DIP SANITARY SEWER LF 80 29.32 80 $2,345.60 98 CONNECT TO EXISTING SEWER SERVICE EA 76 125.00 60 $7,500.00 99 4" PVC, SDR 26 SERVICE PIPE LF 1740 11.98 1518 $18,185.64 100 4" PVC, SDR 26 RISER PIPE LF 90 12.32 184 S2,266.88 101 8" X 4" PVC WYE EA 58 53.83 61 S3,283.63 102 8" X 6" PVC WYE, SDR 26 EA 1 76.65 $0.00 103 6" PVC, SDR 26 SERVICE PIPE LF 30 12.64 $0.00 104 SODDING, LAWN TYPE SY 11000 2.62 $0.00 105 CLOSED CIRCUIT TV INSPECTION LF 3100 0.55 3600 51,980.00 Total Part 4 - Sanitary Sewer: S179,406.19 Part 5 - Water Main: 106 REMOVE WATER MAIN LF 4650 4.75 4610 $21,897.50 107 REMOVE GATE VALVE AND BOX EA 13 100.00 13 51,300.00 108 REMOVE HYDRANT EA 7 300.00 7 S2,100.00 53201 102REQ 10 53201 102 REQ 10 Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date 109 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LP 4000 0.01 $0.00 110 WATER MAIN TRENCH LF 4700 8.25 4559 $37,611.75 111 WATER SERVICE TRENCH LF 2350 11.50 2107 $24,230.50 112 PIPE BEDDING LF 4650 2.15 4817 $10,356.55 113 MECHANICAL TRENCH COMPACTION LF 7050 1.50 6150 $9,225.00 114 INSULATION, 2" THICK SY 10 16.37 11 $180.07 115 WATER SERVICE TRENCH IN EASEMENT: 1943, 1951 PLEASANT, 1952 CARL EA 3 850.00 3 $2,550.00 116 8" WATER MAIN, JACKED LF 155 155.88 155 $24,161.40 Total Part 5 - Water Main: $133,612.77 Part 6 - Trunk Sanitary Sewer: 117 MOBILIZATION LS 1 53125.00 1 $53,125.00 118 TRAFFIC CONTROL LS 1 2687.50 1 $2,687.50 119 SILT FENCE, REGULAR LF 5000 2.25 2431 $5,469.75 120 CONCRETE MEDIAN BARRIER DESIGN 8337 LF 825 9.14 825 $7,540.50 121 ABANDON LIFT STATION LS 1 4750.00 1 $4,750.00 122 REMOVE PUMPHOUSE LS 1 6500.00 1 $6,500.00 123 REMOVE FORCEMAIN PIPE LF 100 5.50 100 $550.00 124 REMOVE SANITARY SEWER PIPE LF 420 5.50 570 $3,135.00 125 REMOVE SANITARY SEWER MANHOLE EA 1 575.00 3 $1,725.00 126 REMOVE CONCRETE CURB AND GUTTER LF 700 3.00 480 $1,440.00 127 REMOVE CONCRETE SIDEWALK SY 800 6.50 108 $702.00 128 REMOVE BITUMINOUS PAVEMENT SY 1300 2.50 1056 $2,640.00 129 SALVAGE AND REINSTALL GUARD RAIL LF 40 28.50 13 $370.50 130 CLEAR AND GRUB LS 1 4500.00 1 $4,500.00 131 12" RCP STORM SEWER LF 20 28.50 $0.00 132 SALVAGE AND REINSTALL CONCRETE PIPE LF 40 20.50 54 $1,107.00 133 CONNECT TO EXISTING CBMH EA 1 450.00 $0.00 134 12" PVC SANITARY SEWER, SDR 26, 20' -30 - DEEP LF 170 55.44 182 $10,090.08 135 12" PVC SANITARY SEWER, SDR 26, 30'-35' DEEP LF 70 55.44 70 $3,880.80 136 15" PVC SANITARY SEWER, SDR 26, 0'-10' DEEP LF 95 28.64 128 $3,665.92 137 15" PVC SANITARY SEWER, SDR 35,10'-20- 5,10'-20'DEEP DEEP LF 1100 28.64 1020 $29,212.80 138 15" PVC SANITARY SEWER, SDR 26, 10'-20' DEEP LF 600 50.88 626 $31,850.88 139 15" PVC SANITARY SEWER, SDR 26,20'-30' DEEP LF 1350 50.88 1343 $68,331.84 140 15" PVC SANITARY SEWER, SDR 26, 30'-32' DEEP LF 275 50.88 268 $13,635.84 141 REALIGN 8" SANITARY SEWER LF 40 67.50 $0.00 142 12" SANITARY SEWER, JACKED LF 175 194.92 175 $34,111.00 143 15" SANITARY SEWER, JACKED LF 410 210.06 365 $76,671.90 144 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF 3500 0.01 35 $0.35 145 CONSTRUCT MANHOLE OVER EXISTING PIPE EA 1 3400.94 1 $3,400.94 146 4' DIAMETER SANITARY MANHOLES EA 15 1737.04 15 $26,055.60 147 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 192 96.78 161 $15,581.58 148 8" DIP OUTSIDE DROP INLET PIPE LF 40 175.00 38 $6,650.00 149 8" DIP SANITARY SEWER LF 40 32.07 40 $1,282.80 150 CONNECT TO EXISTING SANITARY SEWER PIPE EA 1 1500.00 1 $1,500.00 151 BULKHEAD EXISTING SANITARY SEWER EA 4 350.00 1 $350.00 152 8" PVC SANITARY SEWER, SDR 35, 10'-20' DEEP LF 30 18.82 15 $282.30 153 RESTRICTED TRENCH LF 1600 8.00 1600 $12,800.00 154 B618 CONCRETE CURB AND GUTTER LF 30 12.90 21 $270.90 155 BITUMINOUS DRIVEWAY PATCH SY 100 20.58 80 $1,646.40 156 SEEDING, INCL SEED, FERTILIZER, MULCH AND DISK ANCHOR AC 4 946.00 4 $3,784.00 157 CLOSED CIRCUIT TV INSPECTION LF 4175 0.55 3986 52,192.30 Total Part 6 - Trunk Sanitary Sewer: $443,490.48 53201 102 REQ 10 53201102REQ 10 Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date Part 7 - Larpenteur Lift Station Elimination: 158 ABANDON LIFT STATION LS 1 4750.00 1 $4,750.00 159 MOBILIZATION LS 1 3500.00 1 $3,500.00 160 SILT FENCE, REGULAR LF 300 2.25 76 $171.00 161 REMOVE CONCRETE CURB AND GUTTER LF 325 3.50 487 $1,704.50 162 REMOVE CONCRETE SIDEWALK SY 10 7.00 $0.00 163 REMOVE BITUMINOUS PAVEMENT SY 275 5.00 646 $3,230.00 164 CLEAR AND GRUB TREE 4 350.00 3 $1,050.00 165 REMOVE 8" SANITARY SEWER PIPE LF 30 5.00 $0.00 166 BULKHEAD EXISTING SANITARY SEWER EA 3 350.00 1 $350.00 167 CONNECT TO EXISTING MANHOLE EA 3 750.00 3 $2,250.00 168 CONNECT TO EXISTING SANITARY SEWER 8" PVC PIPE EA 1 450.00 1 $450.00 169 RESTRICTED TRENCH LF 200 8.00 175 $1,400.00 170 8" PVC SANITARY SEWER, SDR 35,10'-20- 5,10'-20'DEEP DEEP LF 365 21.61 381 $8,233.41 171 4' DIAMETER SANITARY MANHOLES EA 1 1637.00 1 $1,637.00 172 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 3 96.78 2 $193.56 173 8" DIP OUTSIDE DROP INLET PIPE LF 8 165.00 8 $1,320.00 174 8" DIP SANITARY SEWER LF 20 29.21 20 $584.20 175 COMMON EXCAVATION (P) CY 175 12.50 175 $2,187.50 176 AGGREGATE BASE, CLASS 5, 100% CRUSHED CY 100 23.50 121 $2,843.50 177 BITUMINOUS MATERIAL FOR TACK COAT GAL 25 1.94 75 $145.50 178 BITUMINOUS BASE COURSE, TYPE 31 B TN 40 75.75 122 $9,241.50 179 BITUMINOUS WEAR COURSE, TYPE 41 B TN 30 86.00 87 $7,482.00 180 B612 CONCRETE CURB AND GUTTER LF 325 12.90 433 $5,585.70 181 5" CONCRETE SIDEWALK SY 10 33.98 $0.00 182 RECONSTRUCT INVERT EA 1 250.00 2 $500.00 183 WOOD FIBER BLANKET SY 350 1.77 $0.00 184 SODDING, LAWN TYPE SY 650 1.82 855 $1,556.10 185 CLOSED CIRCUIT TV INSPECTION LF 390 0.55 $0.00 Total Part 7 - Larpenteur Lift Station Elimination: $60,365.47 Alternate No. 1 -Water Main Jacking at Broadway: 186 WATER MAIN TRENCH LF 190 10.00 190 $1,900.00 187 PIPE BEDDING LF 190 2.15 190 $408.50 188 MECHANICAL TRENCH COMPACTION LF 190 1.50 190 $285.00 189 8" WATER MAIN, JACKED LF 190 155.88 190 $29,617.20 190 SODDING, LAWN TYPE SY 450 4.23 $0.00 Total Alternate No. 1 - Water Main Jacking at Broadway: $32,210.70 Alternate No. 2 - Install New 8" Water Main on Roselawn, Walnut St. to T.H. 280: 191 WATER MAIN TRENCH LF 190 10.00 190 $1,900.00 192 PIPE BEDDING LF 190 2.15 190 $408.50 193 MECHANICAL TRENCH COMPACTION LF 190 1.50 190 $285.00 194 COMMON EXCAVATION (P) CY 165 8.50 165 $1,402.50 195 RECLAIM BITUMINOUS PAVEMENT SY 255 1.85 260 $481.00 196 REMOVE CONCRETE CURB AND GUTTER LF 190 3.00 $0.00 197 BITUMINOUS BASE COURSE, TYPE 31 B TN 50 59.13 84 $4,966.92 198 BITUMINOUS WEAR COURSE, TYPE 41 B TN 30 75.25 60 $4,515.00 199 BITUMINOUS MATERIAL FOR TACK COAT GAL 20 2.12 105 $222.60 200 AGGREGATE BASE, CLASS 5 (CV) CY 95 23.00 87 $2,001.00 201 4" SOLID LINE, WHITE EPDXY LF 190 10.75 $0.00 202 SODDING, LAWN TYPE SY 65 4.23 $0.00 203 B618 CONCRETE CURB AND GUTTER LF 190 12.90 $0.00 Total Alternate No. 2 - Install New 8" Water Main on Roselawn, Walnut St. to T.H. 280: $16,182.52 Change Order Number 1 1 REMOVE SANITARY SEWER MANHOLE EA 1 475.00 1 $475.00 2 SANITARY SEWER REPAIR LF 20 -125.00 $0.00 3 4' DIAMETER SANITARY MANHOLES EA 1 1484.65 1 $1,484.65 4 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 1 90.30 1 $90.30 5 8" PVC SANITARY SEWER, SDR 35, 10'- 20' DEEP LF 505 19.19 505 $9,690.95 6 CONNECT TO EXISTING SEWER SERVICE EA 13 125.00 13 $1,625.00 53201102REQ 10 No. 7 8 9 Item 4" PVC, SDR 26 SERVICE PIPE 8" X 4" PVC WYE CONNECT TO EXISTING MANHOLE Total Change Order No. 1 Total Part 1 - Streets: Total Part 2 - Alley Improvements: Total Part 3 - Storm Sewer: Total Part 4 - Sanitary Sewer: Total Part 5 - Water Main: Total Part 6 - Trunk Sanitary Sewer: Total Part 7 - Larpenteur Lift Station Elimination: Total Alternate No. 1 - Water Main Jacking at Broadway: Total Alternate No. 2 - Install New 8" Water Main on Roselawn, Walnut St. to T.H. 280: Total Change Order No. 1 Total Work Completed To Date 53201 102REQ 10 $21,237.89 $481,246.54 $49,357.01 $106,000.00 $179,406.19 $133,612.77 $443,490.48 $60,365.47 $32,210.70 $16,182.52 $21,237.89 $1,523,109.57 Contract Unit Quantity Amount Unit Quantity Price to Date to Date LF 390 11.98 390 $4,672.20 EA 13 53.83 13 $699.79 EA 1 2500.00 1 $2,500.00 Total Part 1 - Streets: Total Part 2 - Alley Improvements: Total Part 3 - Storm Sewer: Total Part 4 - Sanitary Sewer: Total Part 5 - Water Main: Total Part 6 - Trunk Sanitary Sewer: Total Part 7 - Larpenteur Lift Station Elimination: Total Alternate No. 1 - Water Main Jacking at Broadway: Total Alternate No. 2 - Install New 8" Water Main on Roselawn, Walnut St. to T.H. 280: Total Change Order No. 1 Total Work Completed To Date 53201 102REQ 10 $21,237.89 $481,246.54 $49,357.01 $106,000.00 $179,406.19 $133,612.77 $443,490.48 $60,365.47 $32,210.70 $16,182.52 $21,237.89 $1,523,109.57 PROJECT PAYMENT STATUS OWNER CITY OF LAUDERDALE BRA FILE NO. 532-01-102 CONTRACTOR NORTHDALE CONSTRUCTION COMPANY INC CHANGE ORDERS No. Date Description Amount 1 8/3/2002 This Change Order provides for replace all sanitary sewer on Carl Street between MH -60 and Roselawn Avenue rather than repairing existing sewer. See Change Order. $18,737.89 2,184.36 43,687.17 2 05/08/2002 06/03/02 147,063.72 9,924.55 198,491.08 Total Change Orders $18,737.89 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 04/09/2002 05/07/02 41,502.81 2,184.36 43,687.17 2 05/08/2002 06/03/02 147,063.72 9,924.55 198,491.08 3 06/04/2002 06/27/02 133,075.07 16,928.51 338,570.11 4 06/28/2002 08/01/02 148,649.50 24,752.16 495,043.26 5 08/02/2002 08/29/02 263,629.56 38,627.40 772,548.06 6 08/30/2002 10/01/02 337,319.02 56,381.04 1,127,620.72 7 10/02/2002 11/05/02 290,594.70 71,675.49 1,433,509.87 8 11/06/2002 12/02/02 38,584.10 73,706.24 11474,124.72 9 12/03/2002 01/16/03 73,706.24 1,474,124.72 10 01/17/2003 03/19/03 48,984.85 1,523,109.57 Material on Hand Total Payment to Date $1,523,109.57 Original Contract $1,734,132.04 Retainage Pay No. 10 Change Orders - $18,737.89 Total Amount Earned $1,523,109.57 Revised Contract $1,752,869.93 53201102REQ 10 MemosbyJames Date: March 25, 2003 To: Honorable Mayor and Counc' From: James Bownik, A2CA Re: DNR Outdoor Recreation C rant Public Hearing and Resolution No. 032503B Background The tennis courts have fallen into disrepair and need to be totally reconstructed. The Capital Improvements Plan estimated that the tennis courts would be attended to in 2007, but there may be a need to attend to them before that time. Also, budgeting for the replacement of the courts was expedited in 1998 in order to speed up the process. In 1998, Lauderdale received an Outdoor Recreation Grant from the Department of Natural Resources for trash receptacles, grills, a drinking fountain, a fire pit, and construction of a sand volleyball court. With the completion of those projects comes the opportunity to apply for another DNR Outdoor Recreation Grant. In 2001, a grant application was submitted for two projects - reconstruction of the tennis courts and paving the hockey rink for in-line skating. In 2002, an application was submitted for just the tennis court reconstruction. While both grant applications rated fairly high, the only grants awarded the past two years were for acquisition of new park land and projects that had been submitted multiple times. Pursuant to one of the City's 2003 goals, this year we have intended to resubmit the grant application for one project - reconstruction of the tennis courts. As part of the application process, a public hearing and approval of a resolution is required. The Outdoor Recreation Grant Program is a 50/50 matching grant. The application deadline is March 31, 2003. Lauderdale would be notified this summer whether it was awarded a grant for this funding cycle. An estimated cost breakdown, informational handout, and a letter of support from Jonathan Preus (dated March 2, 2002), 1723 Carl Street, is attached for your review. The informational handout, which provides further details of the project, will also be available to those present at the public hearing. Council Action Requested Motion to adopt Resolution 032503A authorizing staff to apply to the DNR Outdoor Grant Program for the reconstruction of the tennis courts. RESOLUTION NO. 032503B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA AUTORIZING APPLICATION TO THE DNR OUTDOOR RECREATION GRANT PROGRAM FOR TOTAL RECONSTRUCTION OF THE TENNIS COURTS AT LAUDERDALE COMMUNITY PARK. BE IT RESOLVED that the City of Lauderdale act as legal sponsor for the project contained in the Outdoor Recreation Grant Program Application to be submitted on March 31, 2003, and that the City Administrator is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Lauderdale. BE IT FURTHER RESOLVED that the City of Lauderdale has the legal authority to apply for financial assistance, and financial capability to meet the match requirement and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Lauderdale has not incurred any costs described on Item 4 and has not entered into any written agreements to purchase property described on Item 3. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Lauderdale may enter into an agreement with the State of Minnesota for the above - referenced project, and that the City of Lauderdale certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for outdoor recreation uses into perpetuity. NOW, THEREFORE BE IT RESOLVED that the City Administrator is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of Lauderdale on March 25, 2003. SIGNED: Jeffrey E. Dains Mayor WITNESSED: Date Richard B. Getschow Date City Administrator Lauderdale City Council Memorandum Council Meeting Date: March 25, 2003 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: Approval of the SWPPP and the NPDES Permit Application BACKGROUND: We have been working since August of 2002 on NPDES Phase II stormwater permit that will be due in early May of this year. City staff has been working with our engineering consultant BRAA to develop a city-wide storm water pollution prevention plan as part of the permit application. As you know, the elements of that plan must include the following six minimum control measures: • Implement an overall public education and outreach program; • Use public participation in creating and implementing the city-wide storm water pollution prevention plan; • Develop, implement, and enforce a program to detect and eliminate illicit discharges; • Construction site storm water runoff control program; • Post -construction storm water management in new development and redevelopment; and • Pollution prevention/good housekeeping for municipal operations The City has defined appropriate BMP's or best management practices for each of the six control measures and has identified measurable goals for each BMP. As can be seen from the information in the packet, we have developed almost 50 Lauderdale BMP's for this plan. It is important to remember that the work required under this plan and permit has just begun. The City will need to report annually on the requirements of this permit and document all information on an on-going basis. Shabana Hameed from Bonestroo and Associates will be in attendance at the meeting to provide a brief presentation on the Lauderdale Storm Water Pollution Prevention Plan and permit application. She will be able to answer any questions or concerns that you may have regarding this project. ENCLOSURES: 1. March 18, 2003 Letter from Bonestroo regarding the Permit 2. Draft Copy of the MS4 Permit Application 3. Lauderdale BMP Pages 4. Gap Memo and Checklist COUNCIL ACTION REQUESTED: Motion to approve the Lauderdale Storm Water Pollution Prevention Plan and the Municipal Separate Storm Sewer System Permit Application to the Minnesota Pollution Control Agency. Anderlik & Associates Engineers & Architects March 18, 2003 City of Lauderdale 1891 Walnut St. Lauderdale, MN 55113-5137 Attn: Rick Getschow RE: NPDES Phase II MS4 Permit Dear City of Lauderdale MS4 team: Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Otto G. Bonestroo, P.E. • Marvin L. Sorvala, P.E. • Glenn R. Cook, P.E. - Robert G Schunicht, P.E. - Jerry A. Bourdon, P.E. Senior Consultants: Robert W. Rosene, P.E. • Joseph C. Anderlik, P.E. • Richard E. Turner, P.E. - Susan M. Eberlin, C.P.A. Associate Principals: Keith A. Gordon, P.E. - Robert R. Pfefferle, P.E. - Richard W. Foster, P.E. • David O. Loskota, P.E. - Mark A. Hanson, P.E. • Michael T. Rautmann, P.E. • Ted K. Field, P.E. - Kenneth P. Anderson, P.E. • Mark R. Rolls, P.E. • David A. Bonestroo, M.B.A. Sidney P. Williamson, P.E., L.S. • Agnes M. Ring, M.B.A. - Allan Rick Schmidt, P.E. • Thomas W. Peterson, P.E. • James R. Maland, P.E. - Miles B. Jensen, P.E. • L. Phillip Gravel III, P.E. Daniel J. Edgerton, P.E. - Ismael Martinez, P.E. • Thomas A. Syfko, P.E. • Sheldon J. Johnson Dale A. Grove, P.E. - Thomas A. Roushar, P.E. • Robert J. Devery, P.E. Offices: St, Paul, St. Cloud, Rochester and Willmar, MN - Milwaukee, W I • Chicago, IL Website: www,bonestroo.com The following document is the finalized Storm Water Pollution Prevention Program for the next five years of the NPDES Phase U Permit cycle. This is a beginning to your document, as it will likely change and evolve over the next five years. These Permit documents should be finalized and submitted to the MPCA by May 9' of 2003. , Just as a reminder, you will need to submit an annual report every year of this Permit cycle on March 10'h of the years 2004, 2005, 2006, 2007, and 2008. In addition for the 2004 annual report, you will need to include a comprehensive educational plan for the remainder of the Permit requirements. It has been a pleasure working with the City of Lauderdale, and cooperatively assembling a logical, complete set of BMP's that will fit into the City's resource and personnel capacities. The City of Lauderdale has made some excellent commitments in these plans towards effective storm water management. We compliment you on the initiative that the City has taken to effectively compile a very comprehensive program. If you have any questions or concerns regarding your SWPPP, or any of the supporting documents contained within this binder, please feel free to contact us immediately. Thank you again for the opportunity to work with the City of Lauderdale. Respectfully Submitted, Randy Neprash Shabana Hameed Wesley Saunders -Pearce 2335 West Highway 36 • St. Paul, MN 55113. 651-636-4600 • Fax: 651-636-1311 �rci mss € Please read the instructions carefully and use the "tab" key to move through the fields of this form. Enter responses using drop down menus, check boxes and text as indicated. Use the "save as" feature in MS Word to save this template as a document. MS4 fnformation A. Application Type Application type: Single site or administrative area If multiple sites, number of attached application forms: AfS4s with multiple sites such as campuses, dispersed facilities, or state agency regions/districts, must attach a completed application for each site or administrative area. An authorized person with overall responsibility or an officially delegated representative must sign each application form. B. MS4 Owner City of Lauderdale Community, municipality, agency or other party having ownership or operational control of the MS4. 1891 Walnut St. ailing Address MEauderdale MN 55113-5137 City State Zip Code Ramsey 07010206 County Major Watershed (see enclosed map) 41-6008728 8033610 Federal Tax ID State Tax ID C. General Contact Getschow Rick City Administrator Last Name Fust Name Title General contact (official, staff member, consultant or other) for permit compliance issues. 1891 Walnut St. Mailing Address Lauderdale MN 55113-5137 City State Zip Code 651-631-0300 rick.getschow@ci.lauderdale.mn.us Telephone (include area code) E -Mail Address A. Have you developed a Storm Water Pollution Prevention Program for your MS4? ®Yes ❑No Municipalities must demonstrate how their Storm Water Pollution Prevention Program will be implemented and enforced over the term of the five-year permit. SWPPPs must incorporate appropriate educational components, BMPs and measurable goals. Provide a brief description of the plan to complete the SWPPP if "No" is marked above. MPCA MS4 Storm Water Permit Application 1 of 1 02/06/03 B. Summary of the six minimum control measures. Complete items B. 1. through B. 6. Storm Water Pollution Prevention Programs must address the specific requirements contained in Part V. G. of the permit. SWPPPs must outline how the six mininnon control measures will be addressed, the contact person, department in charge, time frame and measures that will be implemented to meet the schedules required by the permit. 1. Public education and outreach measures Getschow Rick Administration Contact Last Name First Name Department 1891 Walnut St. Mailing Address Lauderdale MN 55113-5137 City State Zip Code 651-631-0300 rick.getschow@ci.lauderdale.mn.us Telephone (include area code) E -Mail Address a) Have Best Management Practices (BMPs) that will be implemented for this minimum ®Yes ❑No control measure been planned or developed? b) Have measurable goals for each BMP for this minimum control measure been planned or ®Yes ❑No developed? c) Has an estimated timeline for implementing each BMP for this minimum control NYes ❑No measure been planned or developed? Timelines should include, in narrative or numerical form, the months and years required actions will occur, interim milestones, and frequency of action, as appropriate. Have the educational components for this minimum control measure been planned or NYes [:]No developed? e) Provide a brief description of the plan to complete any requirements marked "No" above. 2. Public participation and involvement measures Getschow Rick Administration Contact Last Name First Name Department 1891 Walnut St. Mailing Address Lauderdale MN 55113-5137 City State Zip Code 651-631-0300 rick.getschow@ci.lauderdale.mn.us Telephone (include area code) E -Mail Address a) Have Best Management Practices (BMPs) that will be implemented for this minimum control measure been planned or developed? b) Have measurable goals for each BMP for this minimum control measure been planned or developed? c) Has an estimated timeline for implementing each BMP for this minimum control measure been planned or developed? Timelines should include, in narrative or numerical form, the months and years required actions will occur, interim milestones, and frequency of action, as appropriate. Have the educational components for this minimum control measure been planned or developed? e) Provide a brief description of the plan to complete any requirements marked "No" above. MPGA MS4 Storm Water Permit Application 2 of 2 *E- m /1 - ■ /1 - ■ 09- ■ • 02/06/03 3. Illicit discharge detection and elimination Getschow Rick Administration ,ontact Last Name First Name Department 1891 Walnut St. Mailing Address ®Yes ❑No Lauderdale MN 55113-5137 City State Zip Code NYes ❑No 651-631-0300 rick.getschow@ci.lauderdale.mn.us Telephone (include area code) E -Mail Address NYes ❑No a) Have Best Management Practices (BMPs) that will be implemented for this minimum NYes ❑No control measure been planned or developed? b) Have measurable goals for each BMP for this minimum control measure been planned or NYes ❑No developed? NYes ❑No c) Has an estimated timeline for implementing each BMP for this minimum control NYes ❑No measure been planned or developed? Timelines should include, in narrative or numerical form, the months and years required actions will occur, interim milestones, and frequency of action, as appropriate. d) Have the educational components for this minimum control measure been planned or NYes [:]No developed? e) Provide a brief description of the plan to complete any requirements marked "No" above. 4. Construction site storm water runoff control measures Jetschow Rick Administration ontact Last Name First Name Department 1891 Walnut St. Mailing Address Lauderdale MN 55113-5137 City State Zip Code 651-631-0300 rick.getschow@ci.lauderdale.mn.us Telephone (include area code) E -Mail Address a) Have Best Management Practices (BMPs) that will be implemented for this minimum ®Yes ❑No control measure been planned or developed? b) Have measurable goals for each BMP for this minimum control measure been planned or NYes ❑No developed? c) Has an estimated timeline for implementing each BMP for this minimum control NYes ❑No measure been planned or developed? Timelines should include, in narrative or numerical form, the months and years required actions will occur, interim milestones, and frequency of action, as appropriate. d) Have the educational components for this minimum control measure been planned or NYes ❑No developed? e) Provide a brief description of the plan to complete any requirements marked "No" above. 5. Post -construction storm water management measures etschow Rick Administration Contact Last Name First Name Department 1891 Walnut St. MPCA MS4 Storm Water Permit Application 3 of 3 ' 02/06103 Mailing Address Lauderdale MN 55113-5137 Have Best Management Practices (BMPs) that will be implemented for this minimum City State Zip Code 51-631-0300 rick.getschow@ ci.lauderdale.mn.us Telephone (include area code) E -Mail Address Have measurable goals for each BMP for this minimum control measure been planned or a) Have Best Management Practices (BMPs) that will be implemented for this minimum ®Yes ❑No control measure been planned or developed? b) Have measurable goals for each BMP for this minimum control measure been planned or ®Yes ❑No developed? c) Has an estimated timeline for implementing each BMP for this minimum control ®Yes ❑No measure been planned or developed? Timelines should include, in narrative or numerical form, the months and years required actions will occur, interim milestones, and form, the months and years required actions will occur, interim milestones, and frequency of action, as appropriate. d) Have the educational components for this minimum control measure been planned or ®Yes ❑No developed? e) Provide a brief description of the plan to complete any requirements marked "No" above. 6. Pollution prevention and good housekeeping measures Getschow Rick Administration Contact Last Name First Name Department 1891 Walnut St. Mailing Address Lauderdale MN 55113-5137 a - City State Zip Code 51-631-0300 rick.getschow@ci.lauderdale.mn.us Telephone (include area code) E -Mail Address a) Have Best Management Practices (BMPs) that will be implemented for this minimum ®Yes ❑No control measure been planned or developed? b) Have measurable goals for each BMP for this minimum control measure been planned or ®Yes ❑No developed? c) Has an estimated timeline for implementing each BMP for this minimum control ®Yes ❑No measure been planned or developed? Timelines should include, in narrative or numerical form, the months and years required actions will occur, interim milestones, and frequency of action, as appropriate. d) Have the educational components for this minimum control measure been planned or ®Yes ❑No developed? e) Provide a brief description of the plan to complete any requirements marked "No" above. C. Reporting and record keeping requirements. Have reporting and record keeping requirements for implementation of the Storm Water ®Yes [:]No Pollution Prevention Program been planned or developed? Provide a brief description of the plan to complete the reporting and record keeping requirements if "No" is ®marked above. MPCA MS4 Storm Water Permit Application 4 of 4 02/06/03 Required Application Attachments Complete a one page S1VVPPP Summary Sheet and a BMP Description Sheet for each type of BMP that will 0 e implemented. (See last two pages of the application form.) A. Is the SWPPP Summary Sheet attached? B. Is one BMP Description Sheet attached for each BMP? C. How many BMP Description Sheets are attached? 49 ®Yes [-]No ®Yes ❑No A. Part II Limitations on Coverage and Appendix C I have read Part H Limitations on Coverage and Appendix C of the MS4 general permit and ®Yes certify that we intend to comply with the applicable requirements of those. sections. B. Special Waters Please refer to the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) and the enclosed map to complete this section. 1. Does the MS4 discharge into Prohibited Waters as defined in Minn. R. 7050.0180, ❑Yes ®No subp. 3, 4, and 5? See Attachment Four of the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) for further information. If yes, please list below and contact Lou Flynn at (651) 296-6575 or louis.flynn@state.mn.us. Be advised that you will be required to obtain an individual permit versus a general permit. 2. Does the MS4 discharge into waters with a Restricted Discharge as defined in Minn. R. ❑Yes ®No 7050.0180, subp. 6, 6a, and 6b? If yes, please list below and comply with Part IX, Appendix C, Item B. See Attachment Four of the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) for further information. 3. Does the MS4 discharge into Trout Waters as defined in Minn. R. 6264.0050 subp. 2 & ❑Yes ®No 4? If yes, please list below and comply with Part IX, Appendix C, Item C. See Attachments Two and Three of the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) for further information. 4. Does the MS4 discharge into Wetlands as defined in Minn. R. 7050.0130, subp. F? See ®Yes ❑No Attachment Four of the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) for further information. 5. Does the MS4 have a process to evaluate discharges that require applicable ®Yes [:]No Environmental Review as required by State or federal laws? See Part IX of the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) for further information. 40Does the MS4 have a process to evaluate discharges whose direct, indirect, interrelated, ®Yes [:]No . interconnected, or independent impacts may jeopardize a listed Endangered or Threatened Species or adversely modify a designated critical habitat? See Part IX of the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) for further MPCA MS4 Storm Water Permit Application 5 of 5 ' 02/06/03 information. 7. Does the MS4 have a process to evaluate discharges which may adversely affect NYes ❑No properties listed or eligible for listing in the National Register of Historic Places or affecting known or discovered archeological sites? See Part IX of the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) for further information. If you answered "No" to Item 5, 6, or 7, briefly explain how the MS4 will come into compliance with the requirements of Appendix C. uune��sr © e atoc e�t� �� fi6n � x The person with overall, site or administrative area SWPPP implementation responsibility must sign the application. This person must be duly authorized to sign the application, (mayor, designated public works director, president of the university, etc.). I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons, who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). I also certify under penalty of law that I have read, understood, and accepted all terms and conditions of the ASiNational Pollutant Discharge Elimination System (NPDES) General Storm Water Permit for MS4s that authorizes storm water discharges identified in this application form. I understand that as a permittee, I am legally accountable under the Clean Water Act to ensure compliance with the terms and conditions of the NPDES General Storm Water Permit for MS4s. I also understand that MPCA enforcement actions (pursuant to Minn. Stat. § 115.07, 116.072, and Section 309 of the Clean Water Act) may be taken against me or the MS4 if the terms and conditions of the NPDES General Storm Water Permit for MS4s are not met. Authorized Signature Date Getschow Rick City Administrator Last Name First Name Title Official notices will be sent to person indicated here. 1891 Walnut St. Mailing Address Lauderdale MN 55113-5137 City State Zip Code 651-631-0300 rick.getschow@ci.lauderdale.mn.us telephone (include area code) E -Mail Address MPCA MS4 Storm Water Permit Application 6 of 6 - 02/06/03 Develop a unique identification number for each BMP Description Sheet (Attachment 2) completed. List the unique identification number for each BMP under the following seven areas. A. Public Education and Outreach Measures BMP unique identification numbers: See attachment B. Public Participation and Involvement Measures BMP unique identification numbers: See attachment C. Illicit Discharge Detection and Elimination Measures BMP unique identification numbers: See attachment D. Construction Site Storm Water Runoff Control Measures BMP unique identification numbers: See attachment E. Post -Construction Storm Water Management Measures BMP unique identification numbers: See attachment F. Pollution Prevention and Good Housekeeping Measures BMP unique identification numbers: See attachment G. Other portion of the permit (such as Record Keeping or Appendix C). ?ortion of the permit that the BMPs addresses. BMP unique identification numbers. MPCA MS4 Storm Water Permit Application 7 of 7 ' 02/06/03 Minimum Control Measure Summary This document summarizes the BMPs chosen by the City of Lauderdale and organizes them into a Minimum Control Measure. MCM 1: Public Education and Outreach UIN BMP Name 1-1 Newsletter 1-2 Newspaper articles 1-3 City website 1-4 Local access cable channels 1-5 30 -day public notice for annual storm water meeting 1-6 Public information kiosk 1-7 Brochures and inserts 1-8 Pet waste signage in parks and open spaces 1-9 Full-MCM material evaluation 1-10 Outside entity coordination 2-4 Community complaint hotline 2-5 Annual storm water public meeting 3-2 Illicit discharge (ordinance) 3-4 Illegal dumping/nuisance (ordinance) 3-5 Illicit connection to storm sewer (ordinance) 3-8 Private sewage disposal systems prohibited (ordinance) 4-1 Site plan review process (ordinance) 4-2 Development review meeting 4-3 Erosion and sediment control (ordinance) 4-4 Construction site waste (ordinance) 4-5 Information sheet for developers/contractors 5-1 Post -construction runoff control (ordinance) 5-2 Plan review process (ordinance) 5-5 Zoning (ordinance) 5-6 Wetland buffer (ordinance) 5-7 Fertilizer (ordinance) 5-10 Inspection and maintenance (ordinance) 5-11 1 Tree Protection program (includes ordinance) MCM 2: Public Involvement and Participation UIN BMP Name 1-9 Full-MCM material evaluation 1-10 Outside entity coordination 2-1 Volunteer partnerships 2-2 Citizen advisoiy commissions 2-3 Inter -City Partnerships 2-4 Community complaint hotline 2-5 Annual storm water public meeting -2- MCM 3: Illicit Discharge, Detection and Elimination UIN BMP Name 1-1 Newsletter 1-2 Newspaper articles 1-3 City website 1-4 Local access cable channels 1-6 Public information kiosk 1-7 Brochures and inserts 1-8 Pet waste signage in parks and open spaces 1-9 Full-MCM material evaluation 1-10 Outside entity coordination 2-4 Community complaint hotline 3-1 Storm Sewer Map 3-2 Illicit discharge (ordinance) 3-3 Spring clean-up week 3-4 Illegal dumping/nuisance (ordinance) 3-5 Illicit connection to storm sewer (ordinance) 3-6 Spill reduction and response Program 3-7 Right -to entry provision in ordinance 3-8 Private sewage system disposal systems prohibited (ordinance) 3-9 Illicit discharge inspection MCM 4: Construction Site Runoff Control UIN BMP Name 1-1 Newsletter 1-2 Newspaper articles 1-3 City website 1-4 Local access cable channels 1-6 Public information kiosk 1-7 Brochures and inserts 1-9 Full-MCM material evaluation 1-10 Outside entity coordination 2-4 Community complaint hotline 4-1 Site plan review process (ordinance) 4-2 Development review meeting 4-3 Erosion and sediment control (ordinance) 4-4 Construction site waste control (ordinance) 4-5 Information sheet for developers/contractors 4-6 Procedures for site inspection and enforcement 5-8 Surface Water Management Plan MCM 5: Post Construction Runoff Control UIN BMP Name 1-3 City website League of Minnesota Cities • 145 University Avenue West • St. Paul, MN 55103-2044 • (651) 281-1200 • (800) 925-1122 • www.lmno.org Copyright © 2002-2003 League of Minnesota Cities. All rights reserved. Not for reproduction or distribution. -3- 1-6 Public information kiosk 1-9 Full-MCM material evaluation 1-10 Outside entity coordination 2-2 Citizen advisory commissions 5-1 Post -construction runoff controls 5-2 Plan review process (ordinance) 5-3 Vegetative stabilization 5-4 Structural stabilization 5-5 Zoning (ordinance) 5-6 Wetland (ordinance) 5-7 Fertilizer (ordinance) 5-8 Surface Water Management Plan 5-9 Comprehensive Plan 5-10 BMP inspection and maintenance (ordinance) 5-11 Tree protection program (includes ordinance) MCM 6: Pollution Prevention and Good Housekeeping UIN BMP Name 1-3 City website 1-9 Full-MCM material evaluation 1-10 Outside entity coordination 2-2 Citizen advisory commissions 5-8 Surface Water Management Plan 6-1 Fleet/equipment maintenance and oil recycling 6-2 Street sweeping program 6-3 Pond, sediment basins and MS4 outfall inspection and cleaning 6-4 Structural pollution devices ins ection and cleaning 6-5 Storm drainage system inspection, cleaning and maintenance 6-6 Sanitary sewer maintenance program 6-7 Recycling and leaf litter pick-up 6-8 Municipal staff training League of Minnesota Cities • 145 University Avenue West • St. Paul, MN 55103-2044 • (651) 281-1200 • (800) 925-1122 • www.lmnc.org Copyright © 2002-2003 League of Minnesota Cities. All rights reserved. Not for reproduction or distribution. Use the BMP Description template and "save as" feature in MSWord to complete this page for each BMP. Alternate formats are acceptable as long as all the requested information is provided. A. Unique Identification Number: (Assign a number.) B. Name or type of BMP: C. BMP description: D. Minimum control measure addressed: Public Education and Outreach E. Describe the measurable goals that will be used to determine success or benefits of this BMP: F. Describe the timeline or implementation schedule for this BMP: G. Person or department in charge of implementing this BMP: Last Name First Name Department H. If this BMP is an educational component of your SWPPP, briefly describe the audience and educational goals for this minimum control measure: MPCA MS4 Storm water Permit Application 8 of 8 02/06/03 ATTACHMENT II BMP DESCRIPTION SHEETS 1 Lauderdale BMP Pages Table of Contents Minimum Control Measure 1. Public Education and Outreach Best Management Practice Page 1-1: Newsletter.............................................................................................3 Site plan review process (ordinance).................................................... 1-2: Newspaper articles................................................................................ 4 1-3: City Website......................................................................................... 5 1-4: Local access cable channels.................................................................. 6 1-5: 30 -day public notice for annual storm water meeting ........................... 7 1-6: Public information kiosk....................................................................... 8 1-7: Brochures and inserts............................................................................ 9 1-8: Pet waste signage in parks and open spaces (ordinance) ...................... 10 1-9: Full-MCM material evaluation............................................................. 11 1-10: Outside entity coordination................................................................. 12 2. Public Involvement and Participation Best Management Practice 2-1: Volunteer partnerships.......................................................................... 13 2-2: Citizens advisory commissions.............................................................14 2-3: Inter -City partnerships.......................................................................... 15 2-4: Community complaint hotline.............................................................. 16 2-5: Annual storm water public meeting ...................................................... 17 3. Illicit Discharge Detection and Elimination Best Management Practice 3-1: Storm sewer map.................................................................................. 18 3-2: Illicit discharge (ordinance).................................................................. 19 3-3: Spring clean-up week............................................................................ 20 3-4: Illegal dumping/nuisance (ordinance)................................................... 21 3-5: Illicit connection to storm sewer (ordinance) ....................................... 22 3-6: Spill reduction and response program ................................................... 23 3-7: Right -to -entry provision (ordinance).................................................... 24 3-8: Private sewage disposal systems prohibited (ordinance) ...................... 25 3-9: Illicit discharge inspection.................................................................... 26 4. Construction Site Runoff Control Best Management Practice 4-1: Site plan review process (ordinance).................................................... 27 4-2: Development review meeting............................................................... 28 4-3: Erosion and sediment control (ESC) (ordinance) ................................ 29 4-4: Construction site waste control (ordinance) ......................................... 30 4-5: Information sheet for developers/contractors....................................... 31 4-6: Procedures for site inspection and enforcement ................................... 32 5. Post -Construction Runoff Control Best Management Practice 5-1: Post -construction runoff control (ordinance)...................................................33 5-2: Plan review process..................................:............................................34 5-3: Vegetative stabilization.........................................................................35 5-4: Structural stabilization...........................................................................36 5-5: Zoning (ordinance)................................................................................37 5-6: Wetland (ordinance)..............................................................................38 5-7: Fertilizer (ordinance).............................................................................39 5-8: Surface Water Management Plan..........................................................40 5-9: Comprehensive Plan..............................................................................41 5-10: Inspection and maintenance (ordinance).............................................42 5-11: Tree protection program.....................................................................43 6. Pollution Prevention/Good Housekeeping Best Management Practice 6-1: Fleet/equipment maintenance and oil recycling....................................44 6-2: Street sweeping......................................................................................45 6-3: Pond, sediment basins and MS4 outfall inspection and cleaning .......... 46 6-4: Structural pollution devices inspection and cleaning ............................47 6-5: Storm drainage system inspection, cleaning and maintenance .............48 6-6: Sanitary sewer maintenance and upgrade program...............................49 6-7: Recycling..............................................................................................50 6-8: Municipal staff training.........................................................................51 Public Education and Outreach MS4 Name: City of Lauderdale Unique Identifying Number: 1-1 Minimum Control Measures Addressed by This BMP x Public education & outreach x Construction site runoff controls Public participation & involvement Post -construction storm water management x Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Newsletter BMP Description: This newsletter is distributed to all residents. It includes information on a variety of subjects that are of interest to the local population, including lawn care, recycling, hazardous materials disposal, leaf litter pick-up schedules, street sweeping schedules, ordinance changes, volunteer opportunities, phone number to call in for complaints and other storm water related information. Measurable Goals: Timeline / Implementation Schedule: • Number of storm water related • Currently in place and will continue articles • Year 1- Evaluate material content in • Publication frequency the context of Minimum Control • Number of households to which it Measure 3 and 4 was sent • Year 2- Solicit new material (if necessary) from outside entities • Year 3- Develop new materials (if necessary), identify target audience and define Measurable Goals Specific Components & Notes (optional): Responsible Person for this BMP Responsible Department or Organization Name: Dept. or Org.: City of Lauderdale Title: Deputy Clerk Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Residents and business owners in Lauderdale. Educational goal: To keep residents and business owners informed of activities, issues, policy changes and volunteer opportunities in general. Storm water related articles are intended to raise public awareness about storm water management and water quality issues. ActivitV: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above M MS4 Name: City of Lauderdale Unique Identifying Number: 1-2 Minimum Control Measures Addressed by This BMP X Public education & outreach X Construction site runoff controls Public participation & involvement Post -construction storm water management X Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Newspaper articles BMP Description: Currently, Lauderdale contributes articles periodically to a weekly newspaper. The articles are usually seasonally appropriate and include general information, volunteer opportunities, events and storm water issues. Measurable Goals: Timeline / Implementation Schedule: • Number of storm water related Currently in place and will continue articles written and provided to local newspapers Specific Components & Notes (optional): Responsible Person Responsible Department Name: Title: City Administrator Title: Deputy Clerk Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: General public Educational goal: Keep the general public informed of activities and issues in the City including storm water related activities and issues Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 5 MS4 Name: City of Lauderdale Unique Identifying Number: 1-3 Minimum Control Measures Addressed by This BMP x Public education & outreach x Construction site runoff controls Public participation & involvement x Post -construction storm water management x Illicit discharge detection & elimination x Pollution prevention/Good housekeeping BMP Title: City website BMP Description: The City has a website that has articles on a variety of subjects that are of interest to residents including storm water related articles. Under Recycling and Waste, the City has information on it's website about common hazardous wastes and how to dispose them safely. Under the same section information can also be found on lawn care and the environment. Residents are advised on the dangers of over - fertilization and are asked never to dump leftover chemicals or pesticides into storm utters. Measurable Goals: Timeline / Implementation Schedule: • Number of storm water related • Currently in place and will continue articles and links • Year 1- Evaluate material content in the context of Minimum Control Measures 3, 4, 5,6 • Year 2- Solicit new material (if necessary) from outside entities • Year 3- Develop new materials (if necessary), identify target audience and define Measurable Goals Specific Components & Notes (optional): Information on the website includes information on storm water issues, access to ordinances as well as matters of general interest. Responsible Person Responsible Department Name: Title: City Administrator Title: Deputy Clerk Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Residents and business owners in Lauderdale. Educational goal: Bring awareness and understanding of various issues facing the City including storm water issues, volunteer opportunities, contact information, resources, regulations and ordinances Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 0 MS4 Name: City of Lauderdale Unique Identifying Number: 1-4 Minimum Control Measures Addressed by This BMP x Public education & outreach x Construction site runoff controls Public participation & involvement x Post -construction storm water management x Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Local access cable channels BMP Description: The City periodically airs segments related to issues of interest to residents including storm water. Programs are aired based on time of year, activity and relevance to viewers. Measurable Goals: Timeline / Implementation Schedule: • Number of storm water related • Currently in place and will continue segments aired • Year 1- Evaluate material content in the context of Minimum Control Measures 3, 4 and 5 • Year 2- Solicit new material (if necessary) from outside entities • Year 3- Develop new materials (if necessary), identify target audience and define Measurable Goals Specific Components & Notes (optional): Responsible Person Res onsible Department Name: Title: City Administrator Title: Deputy Clerk Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info Qci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Residents and business owners in Lauderdale Educational goal: Provide general/seasonally appropriate storm water related information as well as changes and updates to City regulations Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above h MS4 Name: City of Lauderdale Unique Identifying Number:_ 1-5 Minimum Control Measures Addressed by This BMP X Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: 30 -day public notice for annual storm water meeting BMP Description: The City will post a 30 -day public notice prior to the annual storm water meeting (2-5). The notice will contain a reference to the SWPPP, the date, time, protocol and location of meeting and will indicate where a copy of the SWPPP is available for public review. The meeting will be posted on the website (1-5), City Hall information kiosk, local newspaper and any other location or by any means the City may deem necessary or appropriate. A copy of the meeting notice will be made available to the Agency, appropriate City and county officials and all other interested persons. Measurable Goals: Timeline / Implementation Schedule: • Completed public notice • 30 -day notice for annual storm water requirement public meeting will be sent every • Number of locations notice was year through the life of the permit posted Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: CitV Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Lauderdale residents and business owners. Educational goal: To inform the general public of the storm water meeting, date, time and issues and to provide them an opportunity to participate. Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above MS4 Name: City of Lauderdale Unique Identifying Number: 1-6 Minimum Control Measures Addressed by This BMP x Public education & outreach x Construction site runoff controls Public participation & involvement x Post -construction storm water management x Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Public information kiosk BMP Description: A variety of information, including those that are storm water related, is posted on the information kiosk in City Hall. Measurable Goals: Timeline / Implementation Schedule: • Number of storm water related • Currently in place and will continue informational sheets posted • Year 1- Evaluate material content of information in the context of Minimum Control Measures 3, 4 and 5 • Year 2- Solicit new material (if necessary) from outside entities • Year 3- Develop new materials (if necessary), identify target audience and define Measurable Goals Specific Components & Notes (optional): Responsible Person Responsible Department Name: Title: City Administrator Title: Deputy Clerk Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Lauderdale residents and business owners. Educational Goal: To provide information to the public of issues surrounding storm water, volunteer opportunities as well as subjects of a general nature. Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above E MS4 Name: City of Lauderdale Unique Identifying Number: 1-7 Minimum Control Measures Addressed by This BMP X Public education & outreach X Construction site runoff controls Public participation & involvement Post -construction storm water management X Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Brochures and inserts BMP Description: A variety of storm water related brochures/inserts are created by the City for use as utility stuffers, to display and distribute through other means (if the opportunity arises). Measurable Goals: Timeline / Implementation Schedule: • Number of inserts available • Currently in place and will continue • Number of brochures available • Year 1- Evaluate material content in • Circulation through utility bills the context of Minimum Control Measure 3 and 4 Year 2- Solicit new material (if necessary) from outside entities • Year 3- Develop new materials (if necessary), identify target audience and define Measurable Goals Specific Components & Notes (optional): Responsible Person Res onsible De artment Name: Title: City Administrator Title: Deputy Clerk Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Residents and business owners. Educational ,goal: To provide public with information on illicit discharge, alternative practices to improve the quality of storm water and the environment in general. ActivitV: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 10 MS4 Name: City of Lauderdale Unique Identifying Number: 1-8 Minimum Control Measures Addressed by This BMP X Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management X Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Pet waste signage in parks and open spaces (ordinance) BMP Description: Signs are posted in certain parks and open areas that inform the public of the City ordinance that requires them to retrieve and dispose of pet waste appropriately. Measurable Goals: Timeline / Implementation Schedule: • Number of signs posted Currently in place and will continue Specific Components & Notes (optional): Responsible Person Responsible Department Name: David Hinrichs Title: City Administrator Title: Public Works Coordinator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: General public. Educational goal: To inform public about City regulation on pet waste management and penalties for violations Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 11 MS4 Name: City of Lauderdale Unique Identifying Number: 1-9 Minimum Control Measures Addressed by This BMP x Public education & outreach x Construction site runoff controls x Public participation & involvement x Post -construction storm water management x Illicit discharge detection & elimination x Pollution prevention/Good housekeeping BMP Title: Full-MCM material evaluation BMP Description: The City will solicit storm water related material from outside entities, including, but not limited to: water conservation districts, watershed districts, watershed management organizations, school districts, University of MN extension and county, regional, state, and federal government.. The City will also solicit materials (if available) to use for in-house training from these entities. Measurable Goals: Timeline / Implementation Schedule: • Number of letters of solicitation sent out • Year 1- Solicit storm water related • List of materials received in response to materials from outside entities request • Year 2- Evaluate and edit material if necessary, identify audiences and define measurable goals • Year 3- Develop new materials for use by City Specific Components & Notes (optional): Evaluation of content of educational material, including, but not limited to: articles, newsletters, videos, brochures, special packets, inserts and displays, in-house training Responsible Person for this BMP Responsible Department or Organization Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: To be determined Educational goal: To be determined Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 12 MS4 Name: City of Lauderdale Unique Identifying Number: 1-10 Minimum Control Measures Addressed by This BMP x Public education & outreach x Construction site runoff controls x Public participation & involvement x Post -construction storm water management x Illicit discharge detection & elimination x Pollution prevention/Good housekeeping BMP Title: Outside entity coordination BMP Description: The City will contact outside entities, including, but not limited to: water conservation districts, watershed districts, watershed management organizations, school districts, University of MN extension and county, regional, state, and federal government an discuss existing programs and how they can be coordinated and/or used effectively with the City's existing programs. Measurable Goals: Timeline / Implementation Schedule: • Number of outside entities • Year 1- Contact outside entities contacted • Year 2- Evaluate and compare outside • Number of outside entity entity programs with City's existing programs identified programs • Year 3- Propose a strategy that allows coordination and helps make effective use of outside entity education programs, identify target audiences and define measurable goals if applicable) Specific Components & Notes (optional): Investigate possible joint education programs with outside entities and how to make effective use of existing programs beingconducted in the area by the other entities Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: To be determined Educational goal: To be determined Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 13 Public Participation and Involvement MS4 Name: City of Lauderdale Unique Identifying Number:_ 2-1 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls X Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Volunteer partnerships BMP Description: The City establishes relationships with various community/educational/business/interest groups. The relationship requires interaction with City staff. A number of the relationships result in a program to benefit the community at large. Measurable Goals: Timeline / Implementation Schedule: • Number of partnerships • Currently in place and will continue • Number of projects completed Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: City residents/businesses/local schools/chapters of clubs/scouts. Educational goals: Provide opportunities for various interest groups to participate in improving the general environment and health of water bodies and storm water conveyance systems. Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 14 MS4 Name: City of Lauderdale Unique Identifying Number: 2-2 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls X Public participation & involvement X Post -construction storm water management Illicit discharge detection & elimination X Pollution prevention/Good housekeeping BMP Title: Citizen advisory commissions BMP Description: The City has a number of boards and commissions in which residents are invited to participate, such as: Planning, Parks & Rec. and Tree Commission. Through participation in such board and commissions, residents learn and stay involved in various aspects of City Administration and Policy. Measurable Goals: Timeline / Implementation Schedule: • Number of citizens involved • Currently in place and will continue Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Lauderdale residents and business owners Educational goal: To provide opportunities for resident involvement in decision making on matters of importance and value to them. To provide opportunities for residents to increase their knowledge of the City and it's functions in improving the quality of the* environment. Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 15 MS4 Name: City of Lauderdale Unique Identifying Number: 2-3 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls X Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Inter -City partnerships BMP Description: The City establishes temporary alliances with other cities, watersheds or the county around issues of common interest, such as lake water quality. Citizens may participate through board and commission membership. Measurable Goals: List of cooperative efforts Timeline / Implementation Schedule: Currently in place and will continue Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mmus Educational components related to this BMP (description or number — optional): 16 MS4 Name: City of Lauderdale Unique Identifying Number: 2-4 Minimum Control Measures Addressed by This BMP X Public education & outreach X Construction site runoff controls X Public participation & involvement Post -construction storm water management X Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Community complaint hotline BMP Description: Staff is accessible to residents during and after office hours to help deal with emergencies and help address concerns and answer questions. Measurable Goals: Timeline / Implementation Schedule: • Number of complaints/queries • Currently in place and will continue • Year 1 — Develop receipt log • Year 1-5 — Maintain hotline Specific Components & Notes (optional): • A database of complaints/queries and responses will be maintained by the City • Illicit discharge complaints • Construction site violations complaints • Public input to SWPPP Responsible Person Responsible Department Name: Title: City Administrator Title: Deputy Clerk Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Residents and business owners Educational goals: To provide opportunity for public input and participation Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 17 1 IT, I . MS4 Name: City of Lauderdale Unique Identifying Number: 2-5 Minimum Control Measures Addressed by This BMP X Public education & outreach Construction site runoff controls X Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Annual storm water public meeting BMP Description: The City will conduct an annual storm water meeting to discuss storm water issues and allow for public input to the SWPPP. The meeting may be combined with another public meeting. At the meeting, interested persons will be provided the opportunity to make oral statements regarding the SWPPP. Procedures may be established for each speaker's presentation. Measurable Goals: Timeline / Implementation Schedule: • Meeting completed (y/n) Meetings will be conducted annually prior to the SWPPP submittal Specific Components & Notes (optional): • Availability of SWPPP for public review • Consideration of oral and written input to SWPPP Responsible Person Res onsible Department Name: Rick Getschow Title: CitV Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Residents and business owners, meeting attendees Educational goal: To provide the public opportunity for input on the NPDES Phase II SWPPP. Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above W. Illicit Discharge Detection and Elimination MS4 Name: City of Lauderdale Unique Identifying Number: 3-1 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management X Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Storm sewer map BMP Description: The City maintains electronic maps of the storm sewer system and is in the process of completing its digital documentation and verification. Any changes/improvements to the system are included in periodic updates. The storm sewer map will show: 1) Ponds, streams lakes & wetlands that are part of the MS4 2) Structural pollution devices that are part of the MS4 3) All pipes & conveyances in the MS4 system, as goal — but at minimum — those pipes >= 24 inches in diameter 4) Outfalls, including discharges from Lauderdale to other MS4s or waters and wetlands that are not part of Lauderdale (and do not have operational control); structures that discharge storm water directly into groundwater; overland discharge points and all other points of discharge from the MS4's system, not diffuse flows Measurable Goals: Timeline / Implementation Schedule: • Year 1 — Complete mapping and • Year 1 — Complete mapping and verification of 25% verification of 25% • Year 2 - Complete mapping and • Year 2 - Complete mapping and verification of 50% verification of 50% • Year 3 - Complete mapping and • Year 3 - Complete mapping and verification of 75% verification of 75% • Year 4 - Complete mapping and • Year 4 - Complete mapping and verification of 100% verification of 100% Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): 19 MS4 Name: City of Lauderdale Unique Identifying Number: 3-2 Minimum Control Measures Addressed by This BMP x Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management x Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Illicit discharge (ordinance) BMP Description: Ordinance language that prohibits non -storm water discharge (including hazardous and non -hazardous materials) into storm sewers and has provision for enforcement procedures and violations. Measurable Goals: Timeline / Implementation Schedule: • Year 1- Examination of existing • Year 1- Examination of existing ordinances ordinances • Year 2- Development of ordinance • Year 2- Development of ordinance language, comparison with similar language, comparison with similar communities, consultation with communities, consultation with attorney attorney • Year 3- Implementation of new • Year 3- Implementation of new ordinance if necessary ordinance if necessary Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Residents and business owners. Educational goal: To inform residents and business owners of the regulations prohibiting illicit discharge and associated enforcement and penalties by making the ordinance available on the City's web page ActivitV: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above PIE =31T, I MS4 Name: City of Lauderdale Unique Identifying Number: 3-3 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management X Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Spring clean-up Week BMP Description: The City designates a week in early spring for City staff to inspect all residential and commercial properties within the City. If any property owner is found to be in violation of any of the City's codes they are sent a two-week notice within which period they are required to correct the violation. A follow up inspection is made of these properties and could result in a fine if the violation was not corrected within the given time period. Measurable Goals: Timeline / Implementation Schedule: • Designated time period Currently in place and will continue • Event publicized • Properties inspected (%) • Number of enforcement letters sent Specific Components & Notes (optional): • Keep records of inspection and co ies of letters mailed out Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): 21 MS4 Name: City of Lauderdale Unique Identifying Number: 3-4 Minimum Control Measures Addressed by This BMP x Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management x Illicit discharge detection & elimination N Pollution prevention/Good housekeeping BMP Title: Illegal dumping/ nuisance (ordinance) BMP Description: Presently ordinances exist that prohibits the pollution of any public well or cistern, stream, lake, canal or body of water by sewage, creamery, industrial waste or other substances. Measurable Goals: Timeline / Implementation Schedule: • Year 1 -Examination of existing • Year 1 -Examination of existing ordinancesordinances • Year 2- Development of ordinance • Year 2- Development of ordinance language, comparison with similar language, comparison with similar communities, consultation with communities, consultation with attorney attorney • Year 3- Changes to present • Year 3- Changes to present ordinance if necessary. ordinance if necessary. Implementation of new ordinance if Implementation of new ordinance if necessary necessary Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City.Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Residents and business owners. Educational goal: To inform residents and business owners of the regulations against illegal dumping and associated enforcement procedures and action by making the ordinance available on the City's web page Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 22 MS4 Name: City of Lauderdale Unique Identifying Number: 3-5 Minimum Control Measures Addressed by This BMP x Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management x Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Illicit connection to storm sewer (ordinance) BMP Description: Ordinance that prohibits any person from connecting any drain to a storm sewer of the City without first obtaining a permit. Measurable Goals: Timeline / Implementation Schedule: • Year 1- Examination of existing • Year 1- Examination of existing ordinances ordinances • Year 2- Development of ordinance • Year 2- Development of ordinance language, comparison with similar language, comparison with similar communities, consultation with communities, consultation with attorney attorney • Year 3- Implementation of new • Year 3- Implementation of new ordinance if necessary ordinance if necessary Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Residents and business owners. Educational goal: To inform residents and business owners of the regulations against illicit connections to storm sewers and associated enforcement procedures and actions by making the ordinance available on the City's web page ActivitV: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 23 MS4 Name: City of Lauderdale Unique Identifying Number: 3-6 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management X Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Spill reduction and response program BMP Description: Spill reduction and Fire Department. response is contracted to the Falcon Heights Measurable Goals: • Year 1- Evaluate current procedures and responsibilities • Year 2- Make recommendations, incorporate changes -if necessary Timeline / Implementation Schedule: • Year 1- Evaluate current procedures and responsibilities • Year 2- Make recommendations, incorporate changes if necessary Specific Components & Notes (optional): Responsible Person Responsible Department Name: Falcon Heights Fire Department Name: Falcon Heights Fire Department Title: Fire Chief Title: Fire Chief Phone: 651-644-5050 Phone: 651-644-5050 E-mail: mail@ci.falcon-heights.mn.us E-mail: mail@ci.falcon-heights.mn.us Educational components related to this BMP (description or number — optional): WI MS4 Name: City of Lauderdale Unique Identifying Number_: 3-7 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management x Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Right -to -entry provision (ordinance) BMP Description: An ordinance to allow the Public Works Director or other designated staff bearing proper credentials to enter (at reasonable times) properties for the purpose of inspection, sampling and testing of all Municipal/public sewers and connections with them. Measurable Goals: Right -to -entry ordinance exists (y/n) Timeline / Implementation Schedule: Currently in place and will continue Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): 25 viIa MS4 Name: City of Lauderdale Unique Identifying Number:_ 3-8 Minimum Control Measures Addressed by This BMP x Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management x Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Private sewage disposal systems prohibited (ordinance) BMP Description: An ordinance exists that prohibits private sewage disposal facilities within City limits. Measurable Goals: Timeline / Implementation Schedule: • Ordinance prohibiting private Currently in place and will continue sewage disposal systems exists Y/n) Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Home owners. Educational goal: To inform residents and business owners that private sewage disposal facilities are prohibited within City limits by making the ordinance available on the City's web page Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above P MS4 Name: City of Lauderdale Unique Identifying Number: 3-9 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management X Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Illicit discharge inspection BMP Description: The City will identify inspecting storm water outfalls. and document any dry weather flow by Measurable Goals: • Percentage of outfalls inspected for dry weather flow • Number of illicit discharges located Timeline / Implementation Schedule: • Inspect and document dry weather flow from storm water outfalls annually • Year 5 — 100% outfalls inspected for dry weather flows Specific Components & Notes (optional): • Keep records of inspection Responsible Person Res onsible Department Name: David Hinrichs Title: City Administrator Title: Public Works Coordinator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): 27 Construction Site Runoff Control MS4 Name: City of Lauderdale Unique Identifying Number: 4-1 Minimum Control Measures Addressed by This BMP x Public education & outreach X Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BM_ P Title: Site plan review process (ordinance) BMP Description: The City has a review and permit process in place for every applicant for a building permit, subdivision approval or a permit to allow land disturbing activities. Submission requirements, plan approval procedures, approval standards for erosion and sediment control BMPs, and performance bond agreement criteria are outlined in the ordinance. Measurable Goals: Timeline / Implementation Schedule: • Site plan review requirements exist • Currently in place and will continue (y/n) . Year 1- Review of current • Review standards in place (y/n) ordinances • Number of plans reviewed (#) • Year 2- Implementation of changes • Number of BMPs implemented as a to ordinance if necessary result of plan review (#) Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Contractor/developer. Educational goal: To provide guidance to developer/contractor on proper procedures and requirements by making the ordinance available on the City's web page Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above I: MS4 Name: City of Lauderdale Unique Identifying Number: 4-2 Minimum Control Measures Addressed by This BMP x Public education & outreach x Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Development review meeting BMP Description: Development review meetings are held periodically through the year to review proposals by individual developers. Measurable Goals: Timeline / Implementation Schedule: • Number of development/pre- Currently in place and will continue construction meetings held • Number of plans reviewed Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Developer. Educational: To provide developer with information regarding the City's expectations/regulations and standards for the development in question Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 29 MS4 Name: City of Lauderdale Unique Identifying Number: 4-3 Minimum Control Measures Addressed by This BMP x Public education & outreach x Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Erosion & sediment control (ESC) (ordinance) BMP Description: The City presently has a storm water management ordinance wherein applicants are required to include a description of erosion and sediment control BMPs used on site. Applicants are required to outline start and completion dates of site erosion control measures used to comply with the ordinance, as well as list provisions for their maintenance during construction. Standards for approval are listed in the ordinance, however, additional BMPs and design criteria for erosion control not included in the ordinance need to be performed in accordance with the MPCA publication "Protecting Water Quality in Urban Areas". Measurable Goals: Timeline / Implementation Schedule: • Ordinance exists (y/n) • Currently in place and will continue • Year 1- Examination of existing • Year 1- Examination of existing ordinances, development of ordinances, development of additional ordinance language if additional ordinance language if necessary, comparison with similar necessary, comparison with similar communities communities • Year 2- Consultation with attorney, • Year 2- Consultation with attorney, changes to present ordinance if changes to present ordinance if necessary. Implementation of necessary. Implementation of revised ordinance if necessary revised ordinance if necessary Specific Components & Notes (optional): Responsible Person Res onsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Contractor. Educational goal: To inform the contractor of his responsibilities regarding erosion and sediment control on site by making the ordinances available on the City's web page Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 30 • - MS4 Name: City of Lauderdale Unique Identifying Number: 4-4 Minimum Control Measures Addressed by This BMP x Public education & outreach x Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Construction site waste control (ordinance) BMP Description: Water pumped from construction sites is required to be treated using appropriate measures and cannot be discharged in a manner that causes erosion or flooding. Measurable Goals: Timeline / Implementation Schedule: • Ordinance exists (y/n) In place at this time and will continue Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Contractor. Educational goal: To inform the contractor of his responsibilities regarding waste control and disposal on construction sites"/+4]7 by making the ordinances available on the City's web page Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 31 IVIS4 Name: City of Lauderdale Unique Identifying Number: 4-5 Minimum Control Measures Addressed by This BMP x Public education & outreach x Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Information sheet for developers/contractors BMP Description: The City will develop an information sheet with a list and description of minimum erosion and sediment control measures/best management practices required. This information sheet will be made available to deve lope rs/contractors. Measurable Goals: Timeline / Implementation Schedule: • Year 1- Assess materials available Year 1- Assess materials available with other similar communities, as with other similar communities, as well as outside entities, including, well as outside entities, including, but not limited to non-profit but not limited to non-profit organizations, watersheds, soil and organizations, watersheds, soil and water conservation districts, water water conservation districts, water management organizations, management organizations, extension, county, regional, state extension, county, regional, state and federal agencies and federal agencies • Year 2- Develop content, design Year 2- Develop content, design and print material. Identify and print material. Identify distribution opportunities distribution opportunities Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: CityAdministrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Contractor. Educational goal: To provide information sheets to developer/contractor/construction site personnel with a listing and description of appropriate minimum erosion and sediment control measures/best management practices. Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 32 MS4 Name: City of Lauderdale Unigue Identifying Number: 4-6 Minimum Control Measures Addressed by This BMP Public education & outreach x Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Procedures for site inspection and enforcement BMP Description: The City will develop procedures for inspection and enforcement of construction site control measures related to erosion and sediment as well as site waste. Measurable Goals: Timeline / Implementation Schedule: • Year 1- Evaluate current complaint • Year 1- Evaluate current complaint response and inspection response and inspection procedures procedures • Year 2- Improve and document new • Year 2- Improve and document new procedures for complaint response procedures for complaint response and inspection, develop guidelines and inspection, develop guidelines for inspection and enforcement. If for inspection and enforcement. If necessary include new enforcement necessary include new enforcement language and procedures in language and procedures in existing ordinances existing ordinances Specific Components & Notes (optional): • Keep records of inspections Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.aetschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): 33 Post -Construction Runoff Control MS4 Name: City of Lauderdale Unique Identifying Number: 5-1 Minimum Control Measures Addressed by This BMP x Public education & outreach Construction site runoff controls Public participation & involvementx Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Post -construction runoff control (ordinance) BMP Description: The City has established storm water management criteria for proposed land disturbing or development activities. Minimum design standards are outlined for all detention facilities constructed in the City. In addition applicants are referred to the MPCA publication "Protecting Water Quality in Urban Areas" for additional design guidelines. The City will enforce additional requirements on areas that undergo redevelopment activity Lauderdale SWMP). Measurable Goals: Timeline / Implementation Schedule: • Number of permanent storm water • Currently in place and will continue BMPs installed as a result of • Year 1- Examination of existing ordinance ordinances, development of additional ordinance language if necessary, comparison with similar communities • Year 2- Consultation with attorney, changes to present ordinance if necessary. Implementation of revised ordinance if necessary Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Developer. Educational goal: To inform the developer of design standards in place for post construction storm water management by making the ordinance available on the City's web page ActivitV: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 9 MS4 Name: City of Lauderdale Unique Identifying Number: 5-2 Minimum Control Measures Addressed by This BMP X Public education & outreach Construction site runoff controls Public participation & involvementX Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Plan review process (ordinance) BMP Description: Plan review procedures are identified in City ordinances, which require submittal, review and approval of required permit applications. Design standards and timelines for review are provided in the ordinance. The City uses this regulatory mechanism to ensure post -construction runoff control compliance with the approved Surface Water Management Plan. Final approval by the City Engineer is required as well as compliance with the City's Comprehensive Surface Water Management Plan (CSWMP, National Urban Runoff Program (NURP) and the standards established by MPCA in their publication "Protecting Water Quality in Urban Areas". Measurable Goals: • Year 1- Review standards in place • Year 2- Implement changes if necessary • Number of plans reviewed • Number of resulting BMPs Specific Components & Notes (optional): Timeline / Implementation Schedule: • Year 1- Review standards in place • Year 2- Implement changes if necessary Number of plans reviewed Responsible Person I Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Developer. Educational goal: To make developer aware of procedures and standards in place for post construction storm water management by making plan review procedures and requirements available on the City's web page Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 35 MS4 Name: City of Lauderdale Unique Identifying Number: 5-3 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement X Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Vegetative stabilization BMP Description: The City uses vegetative stabilization techniques where appropriate to stabilize, channels, slopes or banks on City property. Measurable Goals: • Number of site stabilized Timeline / Implementation Schedule: • Currently in place and will continue Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): 36 MS4 Name: City of Lauderdale Unique Identifying Number: 5-4 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement X Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Structural stabilization BMP Description: The City uses structural stabilization techniques where appropriate to stabilize, channels, slopes, banks and pond outlets on City property. Measurable Goals: • Number of sites stabilized • Description of stabilization method used Timeline / Implementation Schedule: Currently in place and will continue Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): 37 T '..a MS4 Name: City of Lauderdale Unique Identifying Number: 5-5 Minimum Control Measures Addressed by This BMP X Public education & outreach Construction site runoff controls Public participation & involvementX Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Zoning (ordinance) BMP Description: A zoning ordinance is in place that regulates landuse planning and establishes design standards according to the City's Storm Water Management Plan and Comprehensive Plan. Measurable Goals: Timeline / Implementation Schedule: • Completed ordinance (y/n) Currently in place Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Developers as well as general public. Educational goals: To educate residents/business owners/developers about zoning regulations in the City by making the ordinance available on the City's web page Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above MS4 Name: City of Lauderdale Unique Identifying Number: 5-6 Minimum Control Measures Addressed by This BMP X Public education & outreach Construction site runoff controls Public participation & involvement X Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Wetland (ordinance) BMP Description: The City has an ordinance that: prohibits discharge of runoff into wetlands without pre-treatment; requires a protective buffer around wetlands and has established guidelines for wetland replacement. Measurable Goals: Timeline / Implementation Schedule: • Ordinance completed (y/n) Currently in place Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Developers, contractors, residents, City staff, commercial fertilizer/pesticide/herbicide applicators Educational goal: To inform building and chemical application contractors of wetland protection regulations in the City Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 39 MS4 Name: City of Lauderdale Unique Identifying Number: 5-7 Minimum Control Measures Addressed by This BMP X Public education & outreach Construction site runoff controls Public participation & involvement X Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Fertilizer (ordinance) BMP Description: The City has a fertilizer ordinance that: limits phosphate application within the City, prohibits application on impervious surfaces and unimproved areas and establishes a fertilizer free buffer zone around wetlands and other water resources. Measurable Goals: Timeline / Implementation Schedule: • Ordinance completed (y/n) Currently in place Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional)• Audience: City staff, residents/business owners/commercial applicators. Educational goal: To educate residents/business owners/commercial applicators about fertilizer application regulations by making the ordinance available on the City's web page Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above M MS4 Name: City of Lauderdale Unique Identifying Number: 5-8 Minimum Control Measures Addressed by This BMP Public education & outreach X Construction site runoff controls Public participation & involvement X Post -construction storm water management X Illicit discharge detection & elimination X Pollution prevention/Good housekeeping BMP Title: Surface Water Management Plan BMP Description: The City has a Surface Water Management Plan (SWMP) that has been adopted by resolution. The CSWMP outlines City and agency goals and City policies regarding storm water management, operation and maintenance of the storm water system. Measurable Goals: • Completed CSWMP (y/n) • Updated (y/n) Timeline / Implementation Schedule: Updated (y/n) Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): 41 aUM MS4 Name: City of Lauderdale Unique Identifying Number: 5-9 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement X Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Comprehensive Plan BMP Description: The City has a Comprehensive Plan that is regularly updated. The Comprehensive Plan includes guidelines on landuse, transportation, housing, community and economic development, and environmental and natural resource planning Measurable Goals: • Comprehensive Plan completed (y/n) • Comprehensive Plan updated (y/n) Timeline / Implementation Schedule: • Comprehensive Plan updated (y/n) Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): 42 MS4 Name: City of Lauderdale Unique Identifying Number: 5-10 Minimum Control Measures Addressed by This BMP x Public education & outreach Construction site runoff controls Public participation & involvement x Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Inspection and maintenance (ordinance) BMP Description: All private storm water facilities are to be designed to minimize maintenance, to provide access for maintenance purposes and to be structurally sound. All storm water facilities are required to follow operation and maintenance requirements as listed in the most recent surface water management plan (SWMP). The director of public works or a designated representative shall inspect during construction and at least every two years thereafter. Inspection records will be kept on file for 6 years. Measurable Goals: Timeline / Implementation Schedule: • Year 1- Examination of existing • Year 1- Examination of existing ordinance ordinance • Year 2- Development of language, • Year 2- Development of language, comparison with similar comparison with similar communities, consultation with communities, consultation with attorney attorney • Year 3- Changes to present • Year 3- Changes to present ordinance if necessary. ordinance if necessary. Implementation of new ordinance if Implementation of new ordinance if necessary necessary Specific Components & Notes (optional): • Keep records of inspection, date and any maintenance actions recommended Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Developers/property owners with on-site BMPs Educational goal: To educate Developers/property owners with BMPs about BMP maintenance requirements by making the ordinance available on the City's web page Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above 43 MS4 Name: City of Lauderdale Unique Identifying Number: 5-11 Minimum Control Measures Addressed by This BMP x Public education & outreach Construction site runoff controls Public participation & involvement x Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Tree protection program BMP Description: In it's efforts to preserve existing trees and encourage planting of new ones, Lauderdale has a designated staff to oversee this program, it has ordinances that dictates spraying and procedures to be followed for diseased tree evaluation and removal. There is also a Tree Commission that works on developing a planting strategy. Measurable Goals: Timeline / Implementation Schedule: • Tree protection ordinances (y/n) Practices currently in place (y/n) • Staff assigned • Special programs implemented Specific Components & Notes (optional): Responsible Person Res onsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Audience: Lauderdale residents and business owners Educational goal: To inform residents and business owners in Lauderdale about the City's policy regarding diseased trees and spraying by making the tree ordinance available on the City's web page Activity: See BMP description above Implementation Plan: See Timeline/Implementation schedule above Performance Measures: See Measurable Goals above WE Pollution Prevention/Good Housekeeping BMP Page MS4 Name: City of Lauderdale Unique Identifying Number: 6-1 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination X Pollution prevention/Good housekeeping BMP Title: Fleet/equipment maintenance and oil recycling BMP Description: The City regularly periodically. maintains it's fleet and recycles the oil Measurable Goals: • Fleet/equipment maintenance program in place (y/n) • Oil recycling program in place (y/n) Timeline / Implementation Schedule: Practices currently in place and will continue Specific Components & Notes (optional): Responsible Person Responsible Department Name: David Hinrichs Title: City Administrator Title: Public Works Coordinator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ci.lauderdale.mn.us E-mail: rick.aetschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): 45 MAM MS4 Name: City of Lauderdale Unique Identifying Number: 6-2 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination X Pollution prevention/Good housekeeping BMP Title: Street sweeping BMP Description: Street sweeping is contracted to a licensed contractor, and street sweeping conducted at least once a year. Priority areas are designated. Measurable Goals: • Number of streets/miles of street swept • Priority areas identified Timeline / Implementation Schedule: • Program in place and will continue Specific Components & Notes (optional): Responsible Person Responsible Department Name: David Hinrichs Title: City Administrator Title: Public Works Coordinator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this B M P (description or number — optional): M MS4 Name: City of Lauderdale Unique Identifying Number: 6-3 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination X Pollution prevention/Good housekeeping BMP Title: Pond, sediment basins and MS4 outfall inspection and cleaning BMP Description: A minimum of 20% of the ponds, sediment basins and outfalls in the City will be inspected annually in rotation until all have been inspected during the Permit period. A log describing the inspection and cleaning (if necessary) will be maintained Measurable Goals: • Number of outfalls and ponds inspected (20% minimum/year) • Number of outfalls or ponds where sediment was removed Timeline / Implementation Schedule: Inspect 20% of current outfalls and ponds annually and maintain log of inspection and cleaning (where necessary) Specific Components & Notes (optional): • Keep records of inspection results, date and any maintenance performed or recommended. Responsible Person Responsible Department Name: David Hinrichs Title. City Administrator Title: Public Works Coordinator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): 47 MS4 Name: City of Lauderdale Unique Identifying Number: 6-4 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination X Pollution prevention/Good housekeeping BMP Title: Structural pollution devices inspection and cleaning BMP Description: The City currently has inspection in place for all structural pollution devices annually Measurable Goals: • Number of devices inspected • Number of devices from which sediment was removed Timeline / Implementation Schedule: Currently in place and will continue Specific Components & Notes (optional): • Keep records of inspection results, date and any maintenance performed or recommended Responsible Person Responsible Department Name: David Hinrichs Title: City Administrator Title: Public Works Coordinator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): MS4 Name: City of Lauderdale Unique Identifyinq Number: 6-5 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination X Pollution prevention/Good housekeeping BMP Title: Storm drainage system inspection, cleaning and maintenance BMP Description: The City currently conducts inspection of the storm conveyance system and any ancillary appurtenances not covered by other inspections on an annual basis and makes repairs and replacements if necessary Measurable Goals: • Storm water conveyance system inspection completed (y/n) • Documentation of maintenance actions completed (y/n) Timeline / Implementation Schedule: Currently in place and will continue Specific Components & Notes (optional): • Keep records of inspection results, date and any maintenance performed or recommended Responsible Person Responsible Department Name: David Hinrichs Title: City Administrator Title: Public Works Coordinator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Me MS4 Name: City of Lauderdale Unique Identifying Number: 6-6 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination x Pollution prevention/Good housekeeping BMP Title: Sanitary sewer maintenance and upgrade program BMP Description: The City maintains an inventory of its sanitary sewer system. Periodic inspections and maintenance is performed when necessary to ensure the proper functioning of the system. Sanitary system upgrades and changes if any are documented and the inventory updated annually Measurable Goals: Timeline / Implementation Schedule: • Inventory of system completed (y/n) Currently in place and will continue • Updates to system documented (y/n) • Length of pipe cleaned • Length of pipe replaced • Contingency plan for spills/leaks exists (y/n) Specific Components & Notes (optional): • Keep records of inspection results, date and any maintenance performed or recommended Responsible Person Res onsible Department Name: David Hinrichs Title: City Administrator Title: Public Works Coordinator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: info@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): MS4 Name: City of Lauderdale Unique Identifying Number: 6-7 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement x Post -construction storm water management Illicit discharge detection & elimination Pollution prevention/Good housekeeping BMP Title: Recycling BMP Description: Recycling is contracted out by the City to a licensed operator. Instructions on leaf disposal are posted on the City web page Measurable Goals: • Recycling program exists (y/n) • Leaf litter disposal instruction available (y/n) Timeline / Implementation Schedule: Currently in place and will continue Specific Components & Notes (optional): -Res onsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow ,ci.lauderdale.mn.us E-mail: rick.getschow(a)ci.lauderdale. mn.us Educational components related to this BMP (description or number — optional): 51 BMP Page MS4 Name: City of Lauderdale Unique Identifying Number: 6-8 Minimum Control Measures Addressed by This BMP Public education & outreach Construction site runoff controls Public participation & involvement Post -construction storm water management Illicit discharge detection & elimination X Pollution prevention/Good housekeeping BMP Title: Municipal staff training BMP Description: The City currently has in-house training/orientation for new staff, brochures and postings on City information boards. In addition, City staff attend training programs offered by outside agencies, and manufacturers of equipment used in municipal work Measurable Goals: • Training conducted in-house • Brochures and postings on City notice boards • Number of training programs offered to City employees Timeline / Implementation Schedule: Training in place and will continue Specific Components & Notes (optional): Responsible Person Responsible Department Name: Rick Getschow Title: City Administrator Title: City Administrator Dept. Head: Rick Getschow Phone: 651-631-0300 Phone: 651-631-0300 E-mail: rick.getschow@ci.lauderdale.mn.us E-mail: rick.getschow@ci.lauderdale.mn.us Educational components related to this BMP (description or number — optional): Project Name: NPDES Phase II MS4 Permit To: Rick Getschow From: Shabana Hameed, Wesley Saunders -Pearce Re: Gap Memo and checklist Client: City of Lauderdale File No: 532-02-104 Date: 3/12/03, revised 3/16/03 INTRODUCTION Using the list of existing BMPs and Measurable Goals discussed at our second meeting, we created a preliminary SWPPP for the City of Lauderdale. We then reviewed the preliminary SWPPP against the requirements of the MS4 General Permit to determine any possible shortfalls or gaps. In this memo, we have summarized the results of this gap review process both in narrative and tabular form. Language from the Permit is also included to make comparisons between the proposed SWPPP and Permit requirements easier. The tabular summary presents a detailed list of requirements under each of the MCMs in the MS4 Permit. We have listed your BMPs that apply to each of these requirements to help you understand how well your MS4 complies with the MS4 Permit. The BMPs are identified by a Unique Identifying Number (UIN) that we have arbitrarily assigned to each BMP. These numbers will correspond with your SWPPP document. It is worth noting that through our evaluation process and discussions with you, we may have already closed many potential gaps in the development of your preliminary SWPPP. For example, in some circumstances, an existing practice was used to meet a corresponding Permit requirement, but still needed formalization or improvement within the specific components or implementation schedule for applicability. In those circumstances, the BMPs are represented in bold font within the tabular summary. Suggested new BMPs to "close the gap" are represented in the tabulation with an asterisk in larger, bold font in italics. BMPs with no emphasis represent existing unchanged or minimally altered BMPs. Occasionally there may be narrative that highlights the overall adequacy of your preliminary SWPPP in meeting each MCM requirements. If there was an area where the existing BMPs did not met the Permit requirement, this was considered a gap. In this case, we included narrative comments, where appropriate, suggesting new or revised BMPs, measurable goals, and specific components for compliance. Your final draft SWPPP will incorporate these suggested BMPs, measurable goals, and implementation timelines for your consideration. MCM 1: Public Education and Outreach The requirements for Public Education were met by existing programs with the exception of describing how your = education program is being coordinated with and makes effective use of other storm water education programs. Since each of your educational programs serves up to five Minimum Control Measures, we have provided a reminder for development of additional materials within the implementation schedule of a number of educational BMPs. We have also provided you with a list of possible outside entities and a sample letter to request educational information which may strengthen you program. Also, we have included two additional BMPs listed below. In addition to providing you with material for your existing educational BMPs, these two BMPs satisfy requirement V.G. l.d of the Permit. Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com ® St. Paul Office: Bonestroo Memo 0 e Anderlilc & w St. Cloud Office: Associates 2335 West Highway 36 Engineers S Architects Project Name: NPDES Phase II MS4 Permit To: Rick Getschow From: Shabana Hameed, Wesley Saunders -Pearce Re: Gap Memo and checklist Client: City of Lauderdale File No: 532-02-104 Date: 3/12/03, revised 3/16/03 INTRODUCTION Using the list of existing BMPs and Measurable Goals discussed at our second meeting, we created a preliminary SWPPP for the City of Lauderdale. We then reviewed the preliminary SWPPP against the requirements of the MS4 General Permit to determine any possible shortfalls or gaps. In this memo, we have summarized the results of this gap review process both in narrative and tabular form. Language from the Permit is also included to make comparisons between the proposed SWPPP and Permit requirements easier. The tabular summary presents a detailed list of requirements under each of the MCMs in the MS4 Permit. We have listed your BMPs that apply to each of these requirements to help you understand how well your MS4 complies with the MS4 Permit. The BMPs are identified by a Unique Identifying Number (UIN) that we have arbitrarily assigned to each BMP. These numbers will correspond with your SWPPP document. It is worth noting that through our evaluation process and discussions with you, we may have already closed many potential gaps in the development of your preliminary SWPPP. For example, in some circumstances, an existing practice was used to meet a corresponding Permit requirement, but still needed formalization or improvement within the specific components or implementation schedule for applicability. In those circumstances, the BMPs are represented in bold font within the tabular summary. Suggested new BMPs to "close the gap" are represented in the tabulation with an asterisk in larger, bold font in italics. BMPs with no emphasis represent existing unchanged or minimally altered BMPs. Occasionally there may be narrative that highlights the overall adequacy of your preliminary SWPPP in meeting each MCM requirements. If there was an area where the existing BMPs did not met the Permit requirement, this was considered a gap. In this case, we included narrative comments, where appropriate, suggesting new or revised BMPs, measurable goals, and specific components for compliance. Your final draft SWPPP will incorporate these suggested BMPs, measurable goals, and implementation timelines for your consideration. MCM 1: Public Education and Outreach The requirements for Public Education were met by existing programs with the exception of describing how your = education program is being coordinated with and makes effective use of other storm water education programs. Since each of your educational programs serves up to five Minimum Control Measures, we have provided a reminder for development of additional materials within the implementation schedule of a number of educational BMPs. We have also provided you with a list of possible outside entities and a sample letter to request educational information which may strengthen you program. Also, we have included two additional BMPs listed below. In addition to providing you with material for your existing educational BMPs, these two BMPs satisfy requirement V.G. l.d of the Permit. Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com ® St. Paul Office: m Milwaukee Office: m Rochester Office: wr Willmar Office: w St. Cloud Office: m Grayslake Office: 2335 West Highway 36 1516 West Mequon Road 112 7`h Street NE 205 5th Street SW 3721 23`d Street S 888 East Belvidere Road St. Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 St. Cloud, MN 56301 Grayslake, IL 60030 Phone: 651-636-4600 Phone: 262-241-4466 Phone: 507-282-2100 Phone: 320-214-9557 Phone: 320-251-4553 Phone: 847-548-6774 Fax: 651-636-1311 Fax: 262-241-4901 Fax: 507-282-3100 Fax: 320-214-9458 Fax: 320-251-6252 Fax: 847-548-6979 Bonestroo 0 Rosene MemoAnderlik & Associates Engineers & Architects • 1-9: Evaluate Additional Educational Material: Solicit storm water related material from outside entities Measurable Goals: • Number of letters of solicitation sent out • List of materials received in response to request • 1-10: Joint Education Programs with Outside Entities: Contact outside entities such as water conservation districts, schools, watershed management organizations, federal, state, regional, and other City governmental units. Request information and discuss existing programs and how they can be coordinated and used effectively with the City's existing programs. Measurable Goals: • Number of outside entities contacted • Number of outside entity programs identified Permit Unique Identifying Numbers (UIN) Requirement w Willmar Office: w St. Cloud Office: Public education and outreach on storm water impacts. You must select and implement a program of V.G.1. appropriate BMPs and measurable goals for this minimum control measure. At minimum: You must implement a public education program to distribute educational materials to the community or conduct equivalent outreach activities about impact of storm water discharge on water V.G.1.a bodies and the steps that the public can take to reduce pollutants in storm water runoff 112 7th Street NE 1-1,1-2,1-3,1-4,1-5*, 1-6,1-7,1-8,1-9*, 1-10*, 2-4, 2-5*, 4-5* 3721 23d Street S You must specifically implement an education program that individually addresses each Minimum V.G.l.b Control Measure (Parts V, G. 1 through 6): Public education and outreach V.G.l.b(1) 1-1, 1-2,1-3,1-4,1-5*, 1-6,1-7, 1-8,1-9*, 1-10* St. Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Public participation V.G.Lb(2) 2-4, 2-5*,1-9*, 1-10* Phone: 651-636-4600 Illicit discharge detection and elimination V.G.I.b(3) 3-2*, 3-4,3-5*, 3-8, 2-4, 1-1, 1-2,1-3, 1-4,1-6, 1-7,1-8,1-9*, 1-10* Phone: 320-251-4553 Construction site storm water runoff control V.G.Lb(4) 4-1, 4-2, 4-3, 4-4, 4-5*, 2-4, 1-1, 1-2, 1-3, 1-4, 1-6, 1-7,1-9*, 1-10* Post construction storm water management in new developments and redevelopments V.G. Lb(5) 5-1, 5-2,5-5, 5-6, 5-7, 5-11,1-3,1-4, 1-6,1-9*, 1-10* Fax: 651-636-1311 Pollution prevention/good housekeeping for municipal operations V.G.l.b(6) 1-3,1-9*, 1-10* V.G.l.c For each control measure, your education program must identify: The audience or audiences involved (Note: Each line represents a Minimum Control Measure) 1-1, 1-2, 1-3, 1-4,1-5*, 1-6, 1-7, 1-8,1-9*, 1-10* 2-4,2-5*, 1-9*) 1-10* V.G.Lc(1) 3-2*, 3-4, 3-5*, 3-8, 2-4, 1-1, 1-2, 1-3, 1-4, 1-6, 1-7, 1-8,1-9*, 1-10* 4-1, 4-2, 4-3, 4-4, 4-5*, 2-4, 1-1, 1-2, 1-3, 1-4, 1-6, 1-7, 1-9*, 1-10* 5-1, 5-2, 5-5, 5-6, 5-7, 2-4, 1-3, 1-4,1-9*, 1-10* 1-3,1-9*, 1-10* Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com m St. Paul Office: w Milwaukee Office: ® Rochester Office: w Willmar Office: w St. Cloud Office: w Grayslake Office: 2335 West Highway 36 1516 West Mequon Road 112 7th Street NE 205 5th Street SW 3721 23d Street S 888 East Belvidere Road St. Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 St. Cloud, MN 56301 Grayslake, IL 60030 Phone: 651-636-4600 Phone: 262-241-4466 Phone: 507-282-2100 Phone: 320-214-9557 Phone: 320-251-4553 Phone: 847-548- 6774 Fax: 651-636-1311 Fax: 262-241-4901 Fax: 507-282-3100 Fax: 320-214-9458 Fax: 320-251-6252 Fax: 847-548-6979 Bonestroo ® Rosene Anderlik & iviemwAssociates Engineers & Architects 1111111011 Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com w St. Paul Office: Educational goals for each audience in terms of increased awareness, increased understanding, ® Rochester Office: acquired skills, and/or desired changes in behavior w St. Cloud Office: (Note: Each line represents a Minimum Control Measure) Office: 1-1,1-2,1-3,1-4,1-5*,1-6,1-7,1-8,1-9*, 1-10* V.G.l.c(2) 2-4,2-5*, 1-9*y 1-10* 3-2*, 3-4, 3-5*, 3-8, 2-4,1-1, 1-2, 1-3,1-4, 1-6,1-7,1-8,1-9*, 1-10* 2335 West Highway 36 4-1, 4-2, 4-3, 4-4, 4-5*, 2-4,1-1,1-2,1-3,1-4,1-6,1-7, 1-9*, 1-10* 112 7`h Street NE 5-1, 5-2, 5-5, 5-6, 5-7, 2-4,1-3,1-4,1-9*, 1-10* 3721 23"i Street S 1-3,1-9*, 1-10* Road Activities used to reach educational goals for each audience (Note: Each line represents a Minimum Control Measure) 1-1,1-2,1-3,1-4,1-5*, 1-6,1-7,1-8,1-9*, 1-10* St. Paul, MN 55113 2-4, 2-5*,1-9*, 1-10* V.G.I.c(3) 3-2*, 3-4,3-5*, 3-8, 2-4, 1-1,1-2, 1-3,1-4, 1-6, 1-7,1-8,1-9*, 1-10* St. Cloud, MN 56301 4-1, 4-2, 4-3, 4-4, 4-5*, 2-4,1-1,1-2,1-3,1-4,1-6,1-7, 1-9*, 1-10* Phone: 651-636-4600 5-1, 5-2, 5-5, 5-6, 5-7, 2-4,1-3,1-4,1-9*, 1-10* Phone: 507-282-2100 1-3,1-9*, 1-10** Phone: 320-251-4553 Activity implementation plans, including responsible department in charge, entities responsible for 6774 given activities, and schedules (Note: Each line represents a Minimum Control Measure) 1-1,1-2,1-3,1-4,1-5*, 1-6,1-7, 1-8,1-9*, 1-10* V.G.l.c(4) 2-4,2-5*, 1-9*) 1-10* Fax: 507-282-3100 3-2*, 3-4,3-5*, 3-8, 2-4,1-1, 1-2, 1-3,1-4, 1-6,1-7,1-8,1-9*, 1-10* Fax: 320-251-6252 4-1, 4-2, 4-3, 4-4, 4-5*, 2-4, 1-1, 1-2, 1-3,1-4, 1-6, 1-7, 1-9*, 1-10* 5-1, 5-2, 5-5, 5-6, 5-7, 2-4,1-3,1-4,1-9*, 1-10* 1-3,1-9*, 1-10** Available performance measures that can be used to determine success in reaching educational goals (Note: Each line represents a Minimum Control Measure) 1-1,1-2,1-3, 1-4, 1-5*, 1-6, 1-7, 1-8,1-9*, 1-10* V.G.l.c(5) 2-4, 2-5*,1-9*, 1-10* 3-2*, 3-4,3-5*, 3-8, 2-4, 1-1,1-2, 1-3,14, 1-6, 1-7,1-8,1-9*, 1-10* 4-1, 4-2, 4-3, 4-4, 4-5*, 2-4, 1-1, 1-2, 1-3,1-4, 1-6, 1-7, 1-9*, 1-10* 5-1, 5-2,5-5, 5-6, 5-7, 2-4, 1-3, 1-4,1-9*, 1-10* 1-3,1-9*, 1-10* You must describe how your education program is coordinated with and makes effective use of other storm water education programs being conducted in your area by other entities as appropriate for your MS4, including, but not limited to: community groups, nonprofit organizations, lake V.G.l.d conservation districts, soil and water conservation districts, watershed districts, watershed management organizations, school districts, University of Minnesota Extension, and county, regional, state, and federal government 1-9*, 1-10* You must hold at least one public meeting per year addressing the Storm Water Pollution Prevention Program annual report. You must hold the public meeting prior to submittal to the V.G.l.e Commissioner of the annual report, required in Part VI. C 1-5*, 2-5* Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com w St. Paul Office: w Milwaukee Office: ® Rochester Office: w Willmar Office: w St. Cloud Office: w Grayslake Office: 2335 West Highway 36 1516 West Mequon Road 112 7`h Street NE 205 5th Street SW 3721 23"i Street S 888 East Belvidere Road St. Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 St. Cloud, MN 56301 Grayslake, IL 60030 Phone: 651-636-4600 Phone: 262-241-4466 Phone: 507-282-2100 Phone: 320-214-9557 Phone: 320-251-4553 Phone: 847-548- 6774 Fax: 651-636-1311 Fax: 262-241-4901 Fax: 507-282-3100 Fax: 320-214-9458 Fax: 320-251-6252 Fax: 847-548-6979 Bonestroo ® Rosene Anderlik & ivietnuAssociates Engineers & Architects MCM 2: PUBLIC INVOLVEMENT AND PARTICIPATION The requirements for Public Involvement and Participation were met by existing programs with the exception of conducting an annual storm water public meeting with a 30 -day public notice. The two additional BMPs have been added and are explained below. 1-5*: 30 -day public notice for annual storm water meeting: Post a 30 -day public notice prior to the annual storm water public meeting. Possible public notice locations are the City website, City Hall bulletin board, and local newspaper. Additional locations should be reviewed to provide increased awareness of meeting to all citizens and groups. Measurable Goals: • Completed public notice requirement • Number of locations notice is posted 2-5: Annual storm water public meeting: Conduct an annual storm water meeting to discuss storm water issues and allow public comments for changes to the SWPPP. Meetings can either be incorporated in to existing City Council meeting dates or conducted as separate meetings. Appropriate public notice requirements and meeting procedures should be followed. Measurable Goals: • Number of attendees • Number of complaints on storm water quality and/or quantity Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com W St. Paul Office: Office: 2335 West Highway 36 Road St. Paul, MN 55113 Phone: 651-636-4600 6774 Fax: 651-636-1311 w Milwaukee Office: 1516 West Mequon Road Mequon, WI 53092 Phone: 262-241-4466 Fax: 262-241-4901 w Rochester Office: m Willmar Office: 112 7t' Street NE Rochester, MN 55906 Phone: 507-282-2100 Fax: 507-282-3100 205 5th Street SW Willmar, MN 56201 Phone: 320-214-9557 Fax: 320-214-9458 ne St. Cloud Office: 3721 23d Street S St. Cloud, MN 56301 Phone: 320.251-4553 Fax: 320-251-6252 ® Grayslake 888 East Belvidere Grayslake, IL 60030 Phone: 847 -548 - Fax: 847-548-6979 Location. The public informational meeting must be held in the general vicinity of the MS4, which is the subject of the permit. Otherwise, the public informational meeting must be held in a place that V.G.Le (1) is generally convenient to persons expected to attend the meeting 1-5*, 2-5* Notice. You must prepare a notice of the public informational meeting at least 30 days prior to the meeting. The notice must contain a reference to the Storm Water Pollution Prevention Program, the date, time, and location of the public informational meeting; a concise description of the manner V, G. Le (2) in which the public informational meeting will be conducted; and shall indicate where a copy of the Storm Water Pollution Prevention Program is available for public review 1-5*, 2-5* Distribution of notice. You must publish the notice in a newspaper of general circulation in the general vicinity of the MS4, and shall make available a copy of the notice to the Agency, the appropriate city and county officials, and all other persons who have requested that they be informed V.G.l.e (3) of public meetings for the Storm Water Pollution Prevention Program 1-5*, 2-5* Joint meetings. You may consolidate two or more matters, issues, or related groups of issues, or hold joint MS4 public meetings with other permittees to meet the requirements of this part. These V.G. Le (4) public meetings may be part of a larger public meeting, such as a city council meeting, provided that adequate public notice and opportunity to participate is provided 1-5*, 2-5* MCM 2: PUBLIC INVOLVEMENT AND PARTICIPATION The requirements for Public Involvement and Participation were met by existing programs with the exception of conducting an annual storm water public meeting with a 30 -day public notice. The two additional BMPs have been added and are explained below. 1-5*: 30 -day public notice for annual storm water meeting: Post a 30 -day public notice prior to the annual storm water public meeting. Possible public notice locations are the City website, City Hall bulletin board, and local newspaper. Additional locations should be reviewed to provide increased awareness of meeting to all citizens and groups. Measurable Goals: • Completed public notice requirement • Number of locations notice is posted 2-5: Annual storm water public meeting: Conduct an annual storm water meeting to discuss storm water issues and allow public comments for changes to the SWPPP. Meetings can either be incorporated in to existing City Council meeting dates or conducted as separate meetings. Appropriate public notice requirements and meeting procedures should be followed. Measurable Goals: • Number of attendees • Number of complaints on storm water quality and/or quantity Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com W St. Paul Office: Office: 2335 West Highway 36 Road St. Paul, MN 55113 Phone: 651-636-4600 6774 Fax: 651-636-1311 w Milwaukee Office: 1516 West Mequon Road Mequon, WI 53092 Phone: 262-241-4466 Fax: 262-241-4901 w Rochester Office: m Willmar Office: 112 7t' Street NE Rochester, MN 55906 Phone: 507-282-2100 Fax: 507-282-3100 205 5th Street SW Willmar, MN 56201 Phone: 320-214-9557 Fax: 320-214-9458 ne St. Cloud Office: 3721 23d Street S St. Cloud, MN 56301 Phone: 320.251-4553 Fax: 320-251-6252 ® Grayslake 888 East Belvidere Grayslake, IL 60030 Phone: 847 -548 - Fax: 847-548-6979 Bonestroo 0 Rosene MemoAnderlik & Associates Engineers & Architects C Permit Requirement Unique Identifying Numbers (UIN) wr Rochester Office: Public participation/involvement. You must select and implement a program of appropriate BMPs V.G.2. and measurable goals for this minimum control measure. At minimum: Office: 1-9*1 1-10*, 2-1, 2-2, 2-3, 2-4,2-5* You must comply with applicable public notice requirements of Part V, G.l.e.2 when implementing V.G.2.a the provisions of the Storm Water Pollution Prevention Program 2335 West Highway 36 1-5* 112 7" Street NE You must get public input and opinion on the adequacy of the Storm Water Pollution Prevention 3721 23d Street S Program, including input from the public meeting, described in Part V, G. Le., each year prior to V.G.2.b submittal of the annual report to the Commissioner, which is described in Part VI, C 2-5* You must afford interested persons a reasonable opportunity to make oral statements concerning the V.G.2.b(1) Storm Water Pollution Prevention Program Rochester, MN 55906 2-5* St. Cloud, MN 56301 You must consider timely, relevant written materials that interested persons submit concerning the V.G.2.b(2) Storm Water Pollution Prevention Program Phone: 507-282-2100 1-5*, 2-5* Phone: 320-251-4553 You may establish procedures and processes for each speaker's presentation, require speakers with 6774 similar views to select a spokesperson, specify the timing and format of written materials or make V.G.2.b(3) similar rules, to help ensure an opportunity for full and fair consideration of all views 2-5* Fax: 651-636-1311 You must consider the public input, oral and written, to the Storm Water Pollution Prevention V.G.2.c Program and shall make adjustments you find appropriate Fax: 320-251-6252 2-5* MCM 3: Illicit Discharge, Detection and Elimination In most circumstances, the requirements for Illicit Discharge, Detection, and Elimination were met by existing programs which needed formalization, documentation, or minor improvements to meet certain requirements. Gaps for this MCM are listed and described below. 3-2,3-5: Illicit Discharge and Illicit Connection Ordinance and Enforcement: Existing ordinance language should include regulations not only for prohibited discharges to the storm sewer system, but also prohibited connections, enforcement, and penalties for non-compliance. Measurable Goals: Year 1- Examination of existing ordinances Year 2- Development of ordinance language, comparison with similar communities, consultation with attorney Year 3- Implementation of new ordinance if necessary 3-9: Illicit Discharge Inspection Program: The NPDES Permit requires the City to inspect 20% ponds, outfalls, and sediment basins. Also, the City is responsible to identify a program to detect and address non -storm water discharges to the MS4. This BMP allows the City to combine the two regulations and inspect each outfall for dry weather flow and identify locations of illicit connections or frequent discharges to the MS4. Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com w St. Paul Office: w Milwaukee Office: wr Rochester Office: we Willmar Office: w St. Cloud Office: ® Grayslake Office: 2335 West Highway 36 1516 West Mequon Road 112 7" Street NE 205 5th Street SW 3721 23d Street S 888 East Belvidere Road St. Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 St. Cloud, MN 56301 Grayslake, IL 60030 Phone: 651-636-4600 Phone: 262-241-4466 Phone: 507-282-2100 Phone: 320-214-9557 Phone: 320-251-4553 Phone: 847-548- 6774 Fax: 651-636-1311 Fax 262-241-4901 Fax: 507-282-3100 Fax: 320-214-9458 Fax: 320-251-6252 Fax: 847-548-6979 Bonestroo Memo ene 0 Anderlik & Associates Engineers 6 Architects Measurable Goals: • Percentage of outfalls inspected for dry weather flow • Number of illicit discharges located Permit Requirement Unique Identifying Numbers (UIN) V.G.3.a(2) Illicit discharge detection and elimination. You must develop, implement and enforce a program to m St. Cloud Office: detect and eliminate illicit discharges as defined at 40 CFR 122.26(b)(2) into your small MS4. You V.G.3. must also select and implement a program of appropriate BMPs and measurable goals for this V.G.3.a(3) minimum control measure. At minimum: 3-3, 3-6, 3-8 V.G.3.a You must develop, if not already completed, a storm sewer system map showing the location of: 112 7'h Street NE Ponds, streams, lakes and wetlands that are part of your system V.G.3.a(1) 3-1 Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com m St. Paul Office: Structural pollution control devices (grit chambers, separators, etc.) that are part of your system V.G.3.a(2) w Willmar Office: m St. Cloud Office: 3-1 Office: All pipes and conveyances in your system, as a goal --but at minimum --those pipes that are 24 inches V.G.3.a(3) in diameter and over 3-1 2335 West Highway 36 Outfalls, including discharges from your system to other MS4s, or waters and wetlands that are not 112 7'h Street NE part of your system (where you do not have operational control); structures that discharge storm V.G.3.a(4) water directly into groundwater; overland discharge points and all other points of discharge from Road your system that are outlets, not diffuse flow areas 3-1 You must, to the extent allowable under law, effectively prohibit, through ordinance or other V.G.3.b regulatory mechanism, non -storm water discharges into your storm sewer system and implement Rochester, MN 55906 appropriate enforcement procedures and actions St. Cloud, MN 56301 3-2*, 3-5*, 3-7,3-9* Phone: 651-636-4600 You must develop and implement a program to detect and address non -storm water discharges, V.G.3.c including illegal dumping, to your system Phone: 320-251-4553 3-4, 3-7, 3-9* 6774 You must inform employees, businesses, and the general public in your MS4 area of hazards V.G.3.d associated with illegal discharges and improper disposal of waste 1-1, 1-2, 1-3, 1-4,1-6, 1-7, 1-8,1-9*, 1-10*, 2-4 Fax: 651-636-1311 You must address the following categories of non -storm water discharges or flows (i.e., illicit Fax: 507-282-3100 discharges), only if you identify them as significant contributors of pollutants to your small MS4: Fax: 320-251-6252 water line flushing, landscape irrigation, diverted stream flows, rising groundwaters, uncontaminated ground water infiltration (as defined at 40 CFR 35.2005(20)), uncontaminated pumped ground water, V.G.3.e discharges from potable water sources, foundation drains, air conditioning condensation, irrigation water, springs, water from crawl space pumps, footing drains, lawn watering, individual residential car washing, flows from riparian habitats and wetlands, dechlorinated swimming pool discharges, and street wash water, discharges or flows from fire fighting activities Not Applicable Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com m St. Paul Office: ® Milwaukee Office: w Rochester Office: w Willmar Office: m St. Cloud Office: w Grayslake Office: 2335 West Highway 36 1516 West Mequon Road 112 7'h Street NE 205 5th Street SW 3721 23`d Street S 888 East Belvidere Road St. Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 St. Cloud, MN 56301 Grayslake, IL 60030 Phone: 651-636-4600 Phone: 262-241-4466 Phone: 507-282-2100 Phone: 320-214-9557 Phone: 320-251-4553 Phone: 847-548- 6774 Fax: 651-636-1311 Fax: 262-241-4901 Fax: 507-282-3100 Fax. 320-214-9458 Fax: 320-251-6252 Fax. 847-548-6979 Bonestroo 0 Rosene MemoA Associates ess Engineers 6 Architects MCM 4: Construction Site Runoff Control Most of the BMPs listed for Construction Site Runoff Control need formalization and documentation to meet the Permit requirements. In addition to the enhancements we discussed of the existing BMPs, we have included one additional BMP we feel is necessary for compliance. 4-5• Minimum construction site ESC measures information sheet for developers/contractors/site personnel: The City will develop an information sheet with a list and description (possibly including graphics) of minimum erosion and sediment control measures/best management practices required. This information sheet will be made available to developers/contractors/construction site personnel. • Year 1- Assess materials available with other similar communities, as well as outside entities, including, but not limited to non-profit organizations, watersheds, soil and water conservation districts, water management organizations, extension, county, regional, state and federal agencies • Year 2- Develop content, design and print material. Identify distribution opportunities Permit Unique Identifying Numbers (UIN) Requirement Construction site storm water runoff control. You must develop, implement, and enforce a program to reduce pollutants in any storm water runoff to your small MS4 from construction activities within your jurisdiction that result in a land disturbance of greater than or equal to one acre. Reduction of storm water discharges from construction activity disturbing less than one acre must be included in V.G.4. your program, if that construction activity is part of a larger common plan of development or sale that would disturb one acre or more. You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure, at minimum: 4-2,4-5* ' -2,4-5*, 2-4, 5-8 An ordinance or other regulatory mechanism to require erosion and sediment controls, as well as sanctions to ensure compliance, to the extent allowable under law. These ordinances or regulatory V.G.4.a mechanisms must be in place by March 11, 2005 4-3, 5-8 Requirements for construction site operators to implement appropriate erosion and sediment control V.G.4.b best management practices 4-1, 4-2, 4-3 Requirements for construction site operators to control waste, such as discarded building materials, concrete truck washout, chemicals, litter, and sanitary waste at the construction site that may cause V.G.4.c adverse impacts to water quality 4-4 Procedures for site plan review which incorporate consideration of potential water quality impacts V.G.4.d 4-1 Procedures for receipt and consideration of reports of non compliance or other information on V.G.4.e construction related issues submitted by the public 2-4 Procedures for site inspection and enforcement of control measures V.G.4.f 4-6 Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com m St. Paul Office: Office: 2335 West Highway 36 Road St. Paul, MN 55113 Phone: 651-636-4600 6774 Fax: 651-636-1311 ® Milwaukee Office: 1516 West Mequon Road Mequon, W 153092 Phone: 262-241-4466 Fax: 262-241-4901 ® Rochester Office: m Willmar Office: 112 7" Street NE Rochester, MN 55906 Phone: 507-282-2100 Fax: 507-282-3100 205 5th Street SW Willmar, MN 56201 Phone: 320-214-9557 Fax: 320-214-9458 m St. Cloud Office 3721 23d Street S SL Cloud, MN 56301 Phone: 320-251-4553 Fax: 320-251-6252 ® Grayslake 888 East Belvidere Grayslake, IL 60030 Phone: 847 -548 - Fax: 847-548-6979 47-548-Fax:847-548-6979 Bonestroo Mem Rosene «tv Anderlik & Associates Engineers & Architects MCM 5: Post Construction Runoff Control The BMPs for this Minimum Control Measure have been discussed at the second meeting. The BMPs indicated in bold font require formalization or additional modification from current existing procedures to meet the Permit requirements. Permit Requirement Unique Identifying Numbers (UIN) w Rochester Office: Post -construction storm water management in new development and redevelopment. You must w St. Cloud Office: develop, implement, and enforce a program to address storm water runoff from new development Office: and redevelopment projects within your jurisdiction that disturb greater than or equal to one acre, V.G.5. including projects less than one acre that are part of a larger common plan of development or sale that discharge into your small MS4. Your program must ensure that controls are in place that would 2335 West Highway 36 prevent or minimize water quality impacts. You must also select and implement a program of 112 7" Street NE appropriate BMPs and measurable goals for this minimum control measure. At minimum: 3721 23d Street S 5-1, 5-2, 5-8, 2-2 Road Develop and implement strategies which include a combination of structural and/or non-structural V.G.5.a best management practices (BMPs) appropriate for your community 5-1, 5-2, 5-3, 5-4, 5-5, 5-6, 5-7, 5-8, 5-9, 5-10,5-11 St. Paul, MN 55113 Use an ordinance or other regulatory mechanism to address post -construction runoff from new V.G.5.b development and redevelopment projects to the extent allowable under law St. Cloud, MN 56301 5-1, 5-2, 5-8 Phone: 651-636-4600 Ensure adequate long-term operation and maintenance of BMPs installed as a result of these V.G.5.c requirements Phone: 320-251-4553 5-10 MCM 6: Pollution Prevention and Good Housekeeping Two different elements of the Permit regulations needed to be addressed under this Minimum Control Measure, equipment and fleet maintenance (including training) and inspection and maintenance of infrastructure. The City has a small scale maintenance operation that already includes a training component. The City is also actively involved in inspection and maintenance of its infrastructure. To meet the requirements of the Permit the additional burden will be stringent record keeping for inspections and maintenance. Staff should be provided with every opportunity to streamline their housekeeping tasks with the object of improving quality of storm water management. It is worth mentioning that if City staff are involved in any way in inspecting ESC BMPs on construction sites they SHOULD receive training in this area.. Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com W St. Paul Office: w Milwaukee Office: w Rochester Office: ® Willmar Office: w St. Cloud Office: w Grayslake Office: 2335 West Highway 36 1516 West Mequon Road 112 7" Street NE 205 5th Street SW 3721 23d Street S 888 East Belvidere Road St. Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 St. Cloud, MN 56301 Grayslake, IL 60030 Phone: 651-636-4600 Phone: 262-241-4-466 Phone: 507-282-2100 Phone: 320-214-9557 Phone: 320-251-4553 Phone: 847-548- 6774 Fax: 651-636.1311 Fax: 262-241-4901 Fax 507-282-3100 Fax: 320-214-9458 Fax: 320-251-6252 Fax: 847-548-6979 Bonestroo 0 Rosene MemoAnderlik & Associates Engineers 6 Architects Permit Requirement Unique Identifying Numbers (UIN) w Rochester Office: Pollution prevention/good housekeeping for municipal operations. You must select and implement a V.6.6.b(4) program of appropriate BMPs and measurable goals for this minimum control measure. At V.G.6 minimum: 6-1, 6-2, 6-6, 6-7, 2-2, 5-8 You must develop and implement an operation and maintenance program that includes a training V.G.6.b(5) component and has the ultimate goal of preventing or reducing pollutant runoff from municipal 6-3 operations. Training materials that are available from the USEPA, state and regional agencies, or 3721 23" Street S other organizations may be used as appropriate or modified for your community. Your program must V.G.6.a include employee training to prevent and reduce storm water pollution from activities such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and storm water system maintenance V.G.6.b(6) 1-9*, 140*, 6-8 V.G.6.b You must also: St. Cloud, MN 56301 Operate and maintain your storm water system in a manner so as to minimize the discharge of V.G.6.b(1) pollutants Phone: 507-282-2100 6-5 Phone: 320-251-4553 Inspect annually all structural pollution control devices, such as trap manholes, grit chambers, V.G.6.b(2) sumps, floatable skimmers and traps, separators, and other small settling or filtering devices 6-4 Inspect, at minimum, 20% of the MS4 outfalls, sediment basins and ponds each year on a rotating V.G.6.b(3) basis, during the effective period of this permit Fax: 507-282-3100 6-3 Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com M St. Paul Office: Based on your inspection, determine if repair, replacement, or maintenance measures are necessary w Rochester Office: for proper operation and to prevent environmental impacts such as erosion. The necessary measures V.6.6.b(4) shall be completed as soon as possible, usually during the same year as the inspection. When this is Office: not practicable, the reasons and a schedule for completion shall be submitted in the annual report 6-3, 6-4, 6-5 Summarize the results of outfall inspections in the annual report and include the dates of inspection V.G.6.b(5) and the date of completion of major additional protection measures 6-3 205 5th Street SW 3721 23" Street S Keep records of inspection results, date, antecedent weather conditions, sediment storage and Road capacity remaining, and any maintenance performed or recommended. After two years of inspections, if patterns of maintenance become apparent, the frequency of inspections may be adjusted. If maintenance or sediment removal is required as a result of each of the first two annual V.G.6.b(6) inspections, the frequency of inspection shall be increased to at least two (2) times annually, or more Rochester, MN 55906 frequently as needed to prevent carry-over or washout of pollutants from the structures and St. Cloud, MN 56301 maximize pollutant removal. If maintenance or sediment removal is not required as a result of both Phone: 651-636-4600 of the first two annual inspections, the frequency may be reduced to once every two years Phone: 507-282-2100 6-3, 6-4, 6-5 Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com M St. Paul Office: w Milwaukee Office: w Rochester Office: w Willmar Office: w St. Cloud Office: w Grayslake Office: 2335 West Highway 36 1516 West Mequon Road 112 7" Street NE 205 5th Street SW 3721 23" Street S 888 East Belvidere Road St. Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 St. Cloud, MN 56301 Grayslake, IL 60030 Phone: 651-636-4600 Phone: 262-241-4466 Phone: 507-282-2100 Phone: 320-214-9557 Phone: 320-251-4553 Phone: 847-548- 6774 Fax: 651-636-1311 Fax: 262-241-4901 Fax: 507-282-3100 Fax: 320-214-9458 Fax: 320-251-6252 Fax: 847-548-6979 Memo To: Honorable Mayor & City Council From: James Bownik, A2CA Re: 2003 License Applications (Follow-up) Background We have received the final 2003 garbage hauler license application we were expecting from Vasko Rubbish Removal. Council Action Requested Approve the 2003 garbage hauler license for Vasko Rubbish Removal. MemosbyJames Date: March 25, 2003 To: Honorable Mayor and Counci From: James Bownik, A2CA Re: Mini -Park Discussion Background The Park and Community Involvement Committee discussed the mini -park at their last meeting on Monday, March 3 including information about the location of the property, the history of the issue, and the bituminous trail that is planned from Walnut Street. The Committee then provided feedback regarding some possible amenities for the park. Ideas included the following: signage; a garbage can; a bench; a picnic table; a protective fence on the west side; landscaping work; =- a fountain; - bleachers; a fish pond. Staff would like feedback from the Council on these ideas and other ideas they may have, and direction on how to proceed with the development of the park. MemosbyJames Date: March 25, 2003 To: Honorable Mayor and Council From: James Bownik, A2CA 4% Re: Emergency Management Update Background A community meeting is scheduled at Lauderdale City Hall for Tuesday, April 15 from 6-8 p.m. to provide information on, and discuss the general topic of public safety. The meeting will involve Ramsey County Emergency Services, the St. Anthony Police Department, and the Falcon Heights Fire Department. Topics will include severe weather, crime and fire prevention, and homeland security. Attached is some information about the activation of the Ramsey County Emergency Operations Center, important websites that address public safety issues, and a general handbook for government officials. I will provide more information and updates at the meeting. Getschow, Rick From: Kirkwold, Paul [Paul. Kirkwold@CO.RAMSEY. MN. US] Sent: Wednesday, March 19, 2003 4:31 PM To: ARDEN HILLS; FALCON HEIGHTS; GEM LAKE; LAUDERDALE; LITTLE CANADA; MAPLEWOOD; MOUNDS VIEW; NEW BRIGHTON; NORTH OAKS; NORTH ST. PAUL; ROSEVILLE; ROSEVILLE2; SAINT PAUL; SAINT PAUL2; SHOREVIEW; VADNAIS HEIGHTS; WHITE BEAR LAKE; WHITE BEAR TOWN Subject: Joint EOC for Ramsey County -St. Paul To: Ramsey County City Managers From: Paul Kirkwold, Ramsey County Manager Re: Emergency Operations Center Today I met with City Emergency Managers and Ramsey County Emergency Managers to discuss local response to the world situation. We agreed that, at this time, the most effective course of action will be for Ramsey County and the City of St. Paul to jointly operate an Emergency Operations Center at the St. Paul Police Department. The "back-up" location for emergency operations will be the Ramsey County Public Works facility at 694 and Rice Street. Ramsey County will have staff available to respond and assist cities should any emergencies occur. City Managers and local elected officials should contact their local Emergency Managers for contact names and phone numbers. More details on how the Emergency Operations Center will be organized and operated will be forthcoming during the next week. It's expected the EOC will be opened once hostilities commence in the Middle East. All members of the public should use the Emergency hotline for terrorist or unusual information after the EOC opens. The number: 651-291-1234 Saint Paul — Ramsey County Department of Public Health NEWS RELEASE Lillian McDonald Bioterrorism Public Information Officer Saint Paul — Ramsey County Family Emergency Preparedness SuLwestionS: Department of Public Health 651-266-2537 Pager 651-610-0890 The Saint Paul - Ramsey County Department of Public Health encourages residents to consider their own safety awareness. Talking about personal safety is a healthy way to calm fears and ease uncertainty no matter what the emergency (natural disaster or national Dave Verhasselt Public Information Officer conflict). Below is a list of general recommendations for you to consider as you think Ramsey county about personal safety: 651-266-8017 Laura Mortenson • Inform family members about your whereabouts Information Manager . Know who to call if you notice suspicious activity in our area City of Saint Paul Y p Y Y 651-266-8534 • Talk to children about safety and its importance • Consider making a personal safety kit to care for your family should you need to stay in one place • Discuss family plans should you be away from home in an emergency • Stay informed about Local, State, and National News events • Create a list of emergency resources to call for quick and easy reference Personal safety preparedness is aerp sonal choice. For specific suggestions on what to do and how to prepare consider the following web sites for information: www.ready.gov Created by the US Department of Homeland Security. Provides information about National Terrorism Threat Levels (Red, Orange, Yellow, etc.). Offers advice on emergency preparedness. www.redcross.org The American Red Cross web site features tips on what to include in family emergency kits. www.dps.state.mn.us Provides LOCAL information about public safety resources and emergency preparedness in Minnesota. www.health.state.mn.us/smallpox Information about smallpox and other potential bioterrorism diseases. Updates on vaccination plans should any threats affect Minnesota. www.familiesandwork.org Help for parents and teachers trying to talk to children about war (click on PDF file: "Coping and Contributing in Times of Crisis, Tragedy, and Trauma"). -V* o ® Cl Ln W) r� ® •� iOr O O � 4W vOi � R. h ° 03 � w® �� � W U �, � o� v� � •� -d vQJ N ED v� U GZ. 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O Q, � • ADDITIONAL FIN •• Local (City/County) Ordinance on Emergency Management •• Local (City/County) Emergency Operations Plan (EOP) •• Minnesota Emergency Management Director's Handbook •• Disaster Response and Recovery Handbook •• Minnesota Statute 12, Division of Emergency Management •• Minnesota Statute 299K, Hazardous Chemical Emergency, Planning and Response 32 NOTES: Lauderdale City Council Memorandum Council Meeting Date: March 25, 2003 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: 2003 Improvements: Update on Bid Opening and State Legislative Issues BACKGROUND: Even though the bid awarding is scheduled for the April 8, 2003 meeting, I wanted to briefly report on the bids that were received and opened last Tuesday, March 18, 2003. Included in the packet are the bid tabulation forms for the 2003 Street and Utility Improvements. The bids were various and competitive. The apparent low bid by S.M. Hentges and Sons, Inc. came in approximately $3,000 below the engineer's estimate from the feasibility report. (Note: The contractor for the previous three years of improvements, Northdale Construction, Inc., is the second low bidder this year.) Another topic of discussion at this time will be the legislative proposals in the House and the Senate regarding the issuance of debt. As you know, we plan on issuing debt for a portion of these improvements. There has been some major activity at the Capital that could be taking away the authority or ability of a city to issue debt for projects this year. If cities cannot properly issue debt for their planned improvement projects in 2003 (and almost all do)- those projects cannot occur. As a background I have included some information form the LMC Bulletin in this packet on the issue, but I will report further on these concerns at the meeting. ENCLOSURES: 1. March 19, 2003 Letter from the City Engineer regarding the 2003 Improvements Bids 2. Bid Tabulation Summary and Forms (under separate cover) 3. LMC Bulletin Information regarding Debt Issuance Honorable Mayor and City Council City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113-5137 Re: 2003 Utility and Street Improvements Project File No. 532-02-103 Recommendation of Contract Award Bids were opened for the project stated above on Tuesday, March 18, 2003 at 11:00 A.M. Transmitted herewith are ten (10) copies of the bid tabulation for your information and file. Copies will also be distributed to each bidder. There were a total of ten (10) bids. The following summarizes the results of the low seven (7) bids received: Contractor Low S.M. Hentges & Sons, Inc. #2 Northdale Construction Company, Inc. #3 S.R. Weidema, Inc. #4 Forest Lake Contracting, Inc. #5 Arnt Construction Company, Inc. #6 F.M. Frattalone Excavating & Grading, Inc. #7 Palda & Sons, Inc. Base Bid Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer Bonestroo and Employee Owned R�• Principals: Otto G. Bonestroo, P.E. • Marvin L. Sorvala, PE. • Glenn R. Cook, PE. • Robert G. Schunicht, PE. osene® Jerry A. Bourdon, P.E. • Mark A. Hanson, PE. Ander lik & Senior Consultants: Robert W. Rosene, PE. Joseph C. Anderlik, PE. • Richard E. Turner, P.E. • Susan M. Eberlin, CPA. �• �• Associates Associate Principals: Keith A. Gordon, P.E. Robert R. Ptefferle, P.E. Richard W. Foster, P.E. • David O. Loskota, P.E. Michael T. Rautmann, RE. • Ted K. Field, P.E Kenneth P. Anderson, PE. • Mark R. Rolfs, PE. • David A. Bonestroo. M.B.A. $1,851,025.70 Sidney P Williamson, P.E., L.S. • Agnes M. Ring, M.B.A. • Allan Rick Schmidt, RE. • Thomas V!, Peterson, RE. - Engineers &Architects James R Maland, RE • Miles B. Jensen, RE. • L. Phillip Gravel III, RE. • Daniel J. Edgerton, P.E. • Ismael Martinez, P.E. Thomas A. Syfko, PE. Sheldon J. Johnson • Dale A. Grove, PE. • Thomas A. Roushar, P.E. • Robert J. Devery, RE. Offices: St. Paul, St. Cloud, Rochester and Willmar, MN • Mihvaukee, WI • Chicago, IL Website: www.bonestroo.com March 19, 2003 Honorable Mayor and City Council City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113-5137 Re: 2003 Utility and Street Improvements Project File No. 532-02-103 Recommendation of Contract Award Bids were opened for the project stated above on Tuesday, March 18, 2003 at 11:00 A.M. Transmitted herewith are ten (10) copies of the bid tabulation for your information and file. Copies will also be distributed to each bidder. There were a total of ten (10) bids. The following summarizes the results of the low seven (7) bids received: Contractor Low S.M. Hentges & Sons, Inc. #2 Northdale Construction Company, Inc. #3 S.R. Weidema, Inc. #4 Forest Lake Contracting, Inc. #5 Arnt Construction Company, Inc. #6 F.M. Frattalone Excavating & Grading, Inc. #7 Palda & Sons, Inc. Base Bid Alternate No. 1 $1,678,744.39 $17,980.00 $1723,710.08 $36,405.85 $1,769,938.85 $23,525.16 $1,807,994.80 $25,091.00 $1,810,553.30 $26,785.50 $1,851,025.70 $20,170.50 $1,934,077.77 $18,749.30 The low bidder on the project was S.M. Hentges & Sons, Inc. with a Base Bid of $1,678,744.39. This compares to the Engineer's Estimate of $1,700,000.00. These bids have been reviewed and found to be in order. If the City Council wishes to award the project to the low bidder, then S.M. Hentges & Sons, Inc. should be awarded the project on the Base Bid Amount of $1,678,744.39. Should you have any questions, please feel free to contact me at (651) 604-4863. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Thomas P. Kellogg, P.E. Enclosures 2335 West Highway 36 ■ St. Paul, MN 55113 ® 651-636-4600 n Fax: 651-636-1311 - �—Z LMC League of Minnesota Citiesi tio v Bulletin Cities pro,noting excellence Number 11 March 19, 2003 Concerns about impact of governor's levy limit plan, Senate freeze for capital projects Gary Carlson, Tom Grundhoefer, and Eric Willette As reported in last week's Cities Bulletin, ,the governor's levy limit proposal and the Senate property tax freeze have raised significant questions from cities across the state about the impact on issuing debt.The governor's proposal would not directly restrict the ability of cities to issue new debt, but instead would limit the ability of cities to increase the property tax levy to service some forms of debt.The Senate property tax freeze would prohibit a city from issuing almost any new debt if the debt would increase the city's debt service levy for taxes payable in 2004 or 2005. Under past levy limit laws, cities were able to claim "special levy" status for property tax levies needed to support bonded indebtedness as well as principal and interest on most forms of certificates of indebtedness. "Special levies" related to debt service were traditionally outside levy limits to preserve the ability of cities to secure the credit advantage offered by the city's full faith and credit. In addition, in recent years levy limits have been placed only on cities over 2,500 population. Both the governor's and the Senate's proposals would affect all 853 cities. The governor's plan Under the governor's proposal, cities would generally be allowed to maintain special levy authority for existing debt. In addition, cities would be granted special levy authority for new debt for which the city has entered a binding contract or has received voter approval prior to May 1, 2003. The governor's proposal seems to allow the issuance of debt after May 1, 2003, if a binding contract or agreement is in place before May 1, 2003. Special levy authority is also granted for new debt that under existing law requires voter approval and is spread against referendum market value rather than tax capacity. Generally, this includes only general obligation bonds that are supported solely through property taxes. Finally, cities maintain the special levy authority for most certificates of indebtedness, other than certain tax or aid anticipation certificates and certificates issued to fund current expenses or to pay the cost of extraor- dinary expenditures that result from public emergency. Other than the items listed above, the governor's plan would not provide a city with additional authority to levy for any new debt that requires an increase in property taxes in 2004. Apparently, a city could cover debt service within the city's levy limit. But given the deep cuts in state aids, most if not all cities would have a difficult ,Wime fitting a new debt service levy within the extremely tight levy limits 40proposed by the governor. For example, under current law, improvement bonds paid at least 20 percent through special assessments with the balance paid through property taxes would not require voter approval. If this type of bond is issued and no binding contract to spend the proceeds is entered into by the city prior to May 1, 2003, then no special levy authority would be granted to pay the new debt service levy in 2004. The only exception might be that a city could ask voters for general authority to exceed its levy limit by a specific dollar amount at a special or general election on or before the November general election. This option may be difficult to use in some circumstances because cities will not be notified of their levy limit by the Dept. of Revenue until Sept. 1. Some cities may be reluctant to ask for, and some citizens may be reluctant to approve, authority to exceed an unspecified levy limit. In 2005 and beyond, cities would not be covered by levy limits and, therefore, could increase their levy to pay for new debt or other needs. Any increase in the levy, however, could be rejected by the voters after the final levy is certified in December through a reverse referendum procedure. If voters successfully challenge a levy increase, the city's property tax levy would be limited to the previous year level; therefore, any additional debt levy required by the city would have Continued on page 3 Continued from page 1 to come from the existing property tax levy. The Senate plan The Senate property tax freeze is perhaps best understood as an attempt to limit local government property tax levies to the 2003 level for the next two years. To achieve that freeze, the bill would generally prohibit the issuance of new debt, including installment purchases and lease purchase contracts after March 31, 2003, if the obligations would require a new levy first coming due for taxes payable in 2004 or 2005. There is some confusion surround- ing the March 31 effective date. The original bill contained a May 31 date and the tax committee adopted an amendment that changed the date to March 31. However, the amendments reported to the Senate floor did not contain the date change. We under- stand that the author will officially make the date change to March 31 in the rules committee or on the Senate floor. An exception in the bill would allow the issuance of new debt if the city's total debt service levy for 2004 and 2005 does not increase above the 2003 amount. This situation would most likely occur where an existing obligation is retired in 2003, which would have otherwise reduced the city's debt levy in 2004. Two other exceptions also apply: refunding bonds, which would presumably reduce debt service costs, would be permissible; and, obligations that a municipality finds will not require any additional levy in 2004 or 2005 (i.e., those funded through non -property tax sources, such as pure revenue bonds). The bill would create a set of transition rules that would allow bonds sold pursuant to an agreement with a purchaser or an underwriter entered into before April 1, 2003. In addition, bonds sold by a municipality to finance projects required to be funded by the federal government or state government, and bonds to fund a contract with a builder or supplier entered into before April 1, 2003, would be permissible. Unlike the governor's proposal, the Senate plan does not seem to allow even voter approved new debt. F Issues raised by the proposals g Cities and public finance professionals have raised concerns about the impact of these proposals on pending projects, particularly those planned to fund upcoming improvement projects. City officials have complained that these proposals would disrupt projects that have been in their city's long-range planning for years. Capital projects often take several years to get through planning, design, open bidding, signing contracts, and selling bonds. Many projects that are partially through this process could be delayed or cancelled. For developing communities, these proposals would make it very difficult to bond for new infrastructure. At least one large, fast-growing city is contemplating a moratorium on new development in response to these proposals. If this phenomenon is widespread, it will create a severe impact on the availability of new housing and on the construction industry, and could push development into neighboring states or township areas (which are not covered by the governor's proposal). For older communities, redevelop- ment projects could similarly be jeopardized if cities are restricted in their ability to issue debt or raise debt levies. In addition, many older cities are in the midst of 20 or 30 year plans to replace all their streets. Each year they sell bonds to pay for that year's street replacements. Even though the amount of debt they service each year does not change, the governor's proposal would not grant levy authority for many of these projects for 2004. City officials and public finance professionals are also concerned with the governor's proposal for a reverse referendum procedure after 2004. Under the procedure, cities could not be assured that they would be able to increase their levy to pay debt service on bonds issued during the year until the following January. This uncertainty would not only be challenging for city budgeting purposes, it would also likely increase the perceived risk to the bonds, decreasing their credit rating. Cities should be cautious about changing their behavior due to one proposal or the other. For example, if a city looks merely at the governor's proposal and decides to enter into a binding contract for an upcoming project prior to the May 1, 2003 deadline, the city and its taxpayers are then more exposed if the Senate's plan is adopted. Under that scenario, the city could be obliged to pay the cost of the contract with no ability to issue bonds, and, therefore, would be required to fund the entire cost of the project upfront with other existing revenue sources. Both the governor's and Senate's proposals would result in delay and cancellation of many necessary capital projects at a time of historically low interest rates. This would disrupt long- range plans and increase costs to taxpayers. It would also have major impacts on the construction, engineer- ing, and architectural sectors of our economy at a time when there is already a dearth of construction activity. The uncertainty these proposals introduce into the bond market will also likely drive up costs of borrowing to local governments. The League will be communicat- ing our concerns to the governor and legislative leaders in meetings scheduled this week. r March 19, 2003 Page 3 Lauderdale City Council Memorandum Council Meeting Date: To: From: Agenda Item: BACKGROUND: March 25, 2003 Mayor and City Council Rick Getschow, City Administrator 1728 Malvern Street At the February 25, 2003 Council meeting, the Council directed staff to begin to go through the proper stages of the Hazardous Building Act for the property at 1728 Malvern Street. Since that meeting, staff would like to report that we have completed an exterior inspection of the building and have been in contact with the new owners (contract -for -deed holders) of the property regarding this inspection and the City's plan to move ahead with the nuisance abatement process. A report of that inspection is included in this packet for review. As has been discussed, the next step in the process is for the City Attorney to draft a court order demanding repair or demolition of the structure based on the inspection report. The order must be approved in resolution form by the City Council and would then served upon all affected parties. The legal work required in addition to the drafting of the order is the need for title work to properly serve the order. While we are ready to fully move ahead with this process, we are attempting to achieve owner compliance without the need for a court order and the legal expenses that accompany this path to nuisance abatement. While we can recover our legal and potential demolition costs through an assessment of the property, this effort would be much smoother if the owner(s) would take out a permit to either make the repairs (if practicable) or to demolish the structure. We have forwarded the Inspector's report to them and have indicated that they have until the April 8, 2003 City Council meeting to take out a permit or an order will be considered by the City Council at that time. This is for report purposes only. We only wanted to update the Council on the progress of this issue. Action on this item is scheduled to occur at the April 8 meeting. ENCLOSURES: Inspection report for 1728 Malvern Street prepared by the Building Inspector 74 6rell 4 1891 Walnut Street • Lauderdale • Minnesota • 55113 Phone: 651.631.0300 • Fax: 651.631.2066 INSPECTION REPORT FOR 1728 MALVERN STREET Prepared by: David Hinrichs Lauderdale Building Inspector At the February 25, 2003 Council meeting, the City Council directed staff to inspect and report the condition of the dwelling (at 1728 Malvern) to determine if it is an unsafe structure. The title owner and agents for the contract -for -deed holders of the property have been contacted and provided with the information that the City intended to inspect the property. On March 6, 2003, I inspected the property from the exterior of the building. I had previously been inside the building when it was under the ownership of other parties. The living room and bedroom portion of the structure are supported by timbers on grade that have decayed and have caused the exterior walls to sag and buckle. The floor of the kitchen and laundry room is over a crawl space and the floor joists and exterior wall support have deteriorated. It appears there has been no heat in the building causing the various slab on grade portions of the building to shift from the frost. This has caused shifting on the exterior walls. Based upon these existing conditions, I have determined that the structure is unsafe to occupy and needs to be repaired or razed. If the property owner decides to make the necessary repairs, a complete interior inspection would be required after the framing members are exposed and additional repairs may become necessary. The City Council is requested to declare the dwelling at 1728 Malvern Street a nuisance as an unsafe building and order abatement of the nuisance by repair or demolition and removal in accordance with Minnesota State Statutes 463.15 to 463.26