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Home My WebLink About04/22/2003LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 22, 2003 CITY HALL, 7:00 P.M. FI The City Council is meeting as a legislative body to conduct the business of the City according to ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL MEETING TO ORDER AT 7:00 P. M. 2. ROLL: Councilmembers: McCloskey Christensen Gill -Gerbig Giannetti Mayor Mains Staff: Getschow — Bownik 3. APPROVAL OF THE AGENDA 4. APPROVAL A. Approval of minutes of 4/08/03 City Council Meeting B. Approval of claims totaling $39,889.67 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA Any member of the public may speak at this time on any item NOT on the agenda. In consideration of the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under Additional Items at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is greatly appreciated. City of Lauderdale Council Agenda April 22, 2003 Page 2 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS ADDRESSING STREET AND UTILITY IMPROVEMENTS 8. INFORMATIONAL PRESENTATIONS 9. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. A. Front -Yard Setback Variance for the house addition at 1847 Eustis Street B. Sign Variance for Boyer Ford at 2500 Broadway 10. ACTION A. Consideration of a Front -Yard Setback Variance for the house addition at 1847 Eustis Street B. Consideration of a Sign Variance for Boyer Ford at 2500 Broadway MEMENWO&W A. 2003 Improvements Update (no memorandum) 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13. ADDITIONAL ITEMS 14. SET AGENDA FOR NEXT MEETING 15. ADJOURNMENT Lauderdale City Council Meeting Minutes April 8, 2003 1. Meeting called to order at 7:00 P.M. 2. ROLL Council present: Christensen, Giannetti, McCloskey, Gill -Gerbig and Mayor Dains Staff present: Administrator Getschow 3. APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Christensen, second by McCloskey to approve the agenda. Motion carried unanimously. 4. APPROVAL A. Approval of Minutes. Motion by Giannetti, second by Gill -Gerbig to approve the minutes of the March 25, 2003 City Council meeting. Motion carried unanimously. B. Approval of Claims totaling $21,455.61. Motion by McCloskey, second by Christensen to approve the claims totaling $21,455.61. Motion carried unanimously. 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS ADDRESSING STREET AND UTILTIY IMPROVEMENTS Lauderdale City Council Meeting Minutes, April 8, 2003 Page 2 8. INFORMATIONAL PRESENTATIONS A. 2002 Annual Police Department Report- Lt. Cotroneo, St. Anthony Police Department. Lt. Cotroneo presented a written report to the City Council on the 2002 Police Department activities in the City of Lauderdale. He provided statistics and general information on crime, patrol, investigations, minor traffic violations, resident calls for service, and officer training. Council member Gill -Gerbig inquired into the unfunded mandates placed on Police Departments due to homeland security and terrorism issues. Council member McCloskey thanked the Police Department for a job well done. Council member Christensen also expressed appreciation for a job well done by the department. Council member Giannetti also stated that the department has done a good job and that the annual report was excellent. Mayor Dains asked about the effect of local government aid cuts on the Police Department and the difficulty in police departments receiving promised federal aid for homeland security. He also asked about the geographic breakdown of police calls within the City. Lt. Cotroneo stated that he could obtain that information for the City Council and provide it at a future date. B. 2002 Financial Statements and Audit: Andrew Berg- Abdo, Abdo, Eick and Myers. Andrew Berg of Abdo, Abdo, Eick and Myers presented an overview of the city financial statements and the city audit report. He discussed recent developments such as the State Auditor Report on fund balances, the building fee reporting requirement, and the GASB 34 rules. 9. PUBLIC HEARINGS Lauderdale City Council Meeting Minutes, April 8, 2003 Page 3 10. ACTION A. Approval to Close Funds 410 and 411 and to transfer the fund balance to Funds 302 and 303. The City Administrator stated that as street projects are ordered by the Council, specific project funds are created with a lifespan that is equal to the projects themselves. Revenues and expenditures such as reimbursements, grant income, construction costs and engineering are the main items in these funds. When these projects are completed and the fund activity is complete- the funds are closed. Through the 2002 audit, the financial consultants are recommending that the City Council approve the closing the 2000 and 2001 Street and Utility Improvement Funds (410-411). The proceeds from these project funds will be transferred to the debt service funds that closely match these projects. Motion by Christensen, second by Gill -Gerbig to approve closing the 2000 Street and Utility Improvement Project Fund and to transfer $149,817.34 from the 2000 Improvements Project Fund (410) to the 2000 Improvements Debt Fund (302). Roll: Yes: all. Motion carried. Motion by Christensen, second by Giannetti to approve closing the 2001 Street and Utility Improvement Project Fund and to transfer $37,693.69 from the 2001 Improvements Project Fund (411) to the 2002 Improvements Debt Fund (303). Roll: Yes: all. Motion carried. B. 2002 Financial Statements and Audit. Motion by Gill -Gerbig, second by McCloskey to approve 2002 Financial Statements and Audit. Roll: Yes: all. Motion carried. C. Resolution 040803A: A Resolution Accepting the Bid for the 2003 Street and Utility Improvements. The City Engineer presented the bids for the 2003 Street and Utility Improvements as follows: S.M. Hentges and Sons, Inc. $1,696,724.39 Northdale Construction Co. Inc. $1,760,115.93 S.R. Weidema, Inc. $1,793,464.01 Forest Lake Contracting, Inc. $1,833,085.80 Arnt Construction Company, Inc. $1,837,338.80 F.M. Frattalone Excavating and Grading, Inc. $1,871,196.20 Palda and Sons, Inc $1,952,827.07 Barbarossa and Sons, Inc. $1,971,610.00 Lauderdale City Council Meeting Minutes, April 8, 2003 Page 4 Friedges Contracting Company $2,039,935.50 Arcon Construction Company $2,169,744.20 These bids include adding one alternate for storm sewer work in the Nature Area in conjunction with the City of Falcon Heights. The Engineer stated that the bids were reviewed and found to be in order. He recommended the approval of the lowest submitted bid by S.M. Hentges and Sons, Inc. The submitted low bid was slightly under the engineer's estimate of $1,700,000. The schedule for the start of construction will be discussed at a pre -construction meeting scheduled for the week of April 21. The gas main replacement to be conducted by Xcel Energy is scheduled to begin the week of April 14. Motion by McCloskey, second by Gill -Gerbig to approve Resolution 040803A: A Resolution Accepting the Bid for the 2003 Street and Utility Improvements. Roll: Yes: all. Motion carried. D. Approve the Hiring for the Deputy Clerk position. The City Administrator stated that he interviewed (9) nine candidates for the position of Deputy Clerk. These nine candidates were selected from a pool of more than twenty applicants based on the required criteria as outlined in the job announcement. The recommendation being brought forward was for Kevin Walsh to be appointed to fill the Deputy Clerk position. Kevin has already worked in the Deputy Clerk position as an intern for six months in 2001 when the former Deputy Clerk was on a leave of absence. Also, since the Lauderdale internship, Kevin has worked with the City of Inver Grove Heights as an administrative intern working with the City Administrator and the Assistant City Administrator. A conditional offer of employment has been made and is pending approval by the City Council along with the successful completion of the required testing and exams. The beginning salary would fall just above Step 1 at $2,669.54 per month, with the opportunity to advance to Step 2 in six months. Motion by Gill -Gerbig, second by Giannetti to approve the hiring of Kevin Walsh to fill the Deputy Clerk position contingent upon successful completion of the physical examination and drug and alcohol tests. Roll: Yes: all. Motion carried. Lauderdale City Council Meeting Minutes, April 8, 2003 Page 5 E. Consideration of the 2003 Street Sweeping Bids. The City Administrator stated that Mike McPhillips has again submitted the best bid for 2003 street sweeping. His quoted rates for 2003 are identical to the 2002 rates. Based on some brief discussion at the last Council meeting, city staff recommends sweeping the paved alleys in the spring and fall of 2003. The additional annual cost to sweep the alleys should not exceed $600. Motion by Christensen, second by McCloskey to approve Mike McPhillips for a quotation of $3,300 to perform street sweeping for the year 2003, including an additional not to exceed amount of $600 to perform the alley sweeping. Roll: Yes: all. Motion carried. F. Set a Date for Spring Clean-up. Motion by Giannetti, second by McCloskey to set April 28 -May 2 as Spring Clean-up Week and May 5- May 9 as Inspection Week. Roll: Yes: all. Motion carried. 11. REPORTS 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13. ADDITIONAL ITEMS 14. SET AGENDA FOR NEXT MEETING 1. Two Variance Applications 2. 2003 Improvements Bonding 3. 1St Quarter 2003 Financial and Investment Report A break was taken at 8:10 p.m. to transition into a work session discussion. Lauderdale City Council Meeting Minutes, April 8, 2003 Page 6 15. WORK SESSION DISCUSSION The meeting resumed at 8:20 p.m. The Council discussed the 2003 Improvements with a representative of the Twin City Chinese Christian Church. The Council then discussed the potential county road turnback of Fulham Street. Andi Moffatt, 1773 Fulham Street, was present to listen and to briefly discuss drainage problems with her property. With Spring Clean-up approaching, the Council then discussed potential nuisance abatement properties in the City. 16. ADJOURNMENT Motion by Christensen, second by Gill -Gerbig to adjourn at 9:32 P.M. Ayes: All. CITY OF LAUDERDALE Claims for Approval April 22, 2003 City Council Meeting 04/11/03 Payroll: Check # 7351-7354 04/11/03 Payroll: EFT: Federal Withholding Taxes/FICA 04/11/03 Payroll: EFT: PERA 04/11/03 Payroll: EFT: ICMA Retirement Fund Vendor Claims 04/22/03 Claims: Check # 16274-16293 Subtotal of Claims From Above $5,118.81 $2,215.31 $886.72 $1,211.58 $30,457.251 $39,889.67 Total Claims for Approval $39,889.67 CITY OF LAUDERDALE 04/09/034:51 PM Page 1 Paid Register Check Employee Pay Pay Group Check Check Numbe Number Employee Name Period Description Amount Date Status 007351 000000011 BOWNIK, JAMES 8 BI -WEEKLY $1,001.77 4/11/03 Outstanding 007352 000000003 GETSCHOW, RICK 8 BI -WEEKLY $1,802.99 4/11/03 Outstanding 007353 000000002 HINRICHS, DAVID C 8 BI -WEEKLY $979.30 4/11/03 Outstanding 007354 000000005 HUGHES, JOSEPH A 8 BI -WEEKLY $1,334.75 4/11/03 Outstanding 007350 VOID 8 $0.00 4/11/03 Void $5,118.81 P CITY OF LAUDERDALE 04/17/03 3:52 PM Page 1 Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name AT & T 016274 4/22/03 042203claims 1224586781 $4.91 04/03 long distance Search Name AT & T $4,91 Search Name BLUE CHIP TREE CO., INC. 016275 4/22/03 042203claims 4/22/03 $79.88 adjust hockey rink light Search Name BLUE CHIP TREE CO., INC. $79,88 Search Name BROWNING -FERRIS IND OF MN 016276 4/22/03 042203claims 4/22/03 $2,415.00 03/03 recycling service Search Name BROWNING -FERRIS IND OF MN $2,415.00 Search Name CINTAS 016277 4/22/03 042203claims 4/22/03 $74.46 4/7, 4/14 pw uniforms Search Name CINTAS $74.46 Search Name CITY OF ROSEVILLE 016278 4/22/03 042203claims 4036 $328.16 mar, apr 03 techncial services Search Name CITY OF ROSEVILLE $328.16 Search Name CITY OF ST ANTHONY 016279 4/22/03 042203claims 766 $19,266.66 05/03 police services Search Name CITY OF ST ANTHONY $19,266.66 Search Name LEAGUE OF MINNESOTA CITIES 016280 4/22/03 042203claims 4/22/03 $38.23 03 directory of mn city officials Search Name LEAGUE OF MINNESOTA CITIES $38.23 Search Name LILLIE SUBURBAN NEWS 016281 4/22/03 042203claims 4/22/03 $722.50 03/03 delivery roseville review Search Name LILLIE SUBURBAN NEWS $722.50 Search Name MET -COUNCIL ENVIRONMENTAL SER. 016282 4/22/03 042203claims 754099 $3,913.00 05/03 wastewater services Search Name MET -COUNCIL ENVIRONMENTAL SER. $3,913.00 Search Name MINN COMM PAGING 016283 4/22/03 042203claims 23552604037 $50.80 04/03-03/04 pw pager 016283 4/22/03 042203claims 23552604037 $50.80 04/03-03/04 pw pager Search Name MINN COMM PAGING $101.60 Search Name NAPA AUTO PARTS 016284 4/22/03 042203claims 328959 $32.38 fluids for truck Search Name NAPA AUTO PARTS $32.38 Search Name POSTMASTER 016285 4/22/03 042203claims 4/22/03 $111.00 stamps for city hall Search Name POSTMASTER $111.00 Search Name QWEST 016286 4/22/03 042203claims 4/22/03 $55.27 04/03 autodial malvern lift station 016286 4/22/03 042203claims 4/22/03 $226.37 04/03 city hall phone Search Name QWEST $281.64 Search Name RAMSEY COUNTY, PROP REC & REV CITY OF LAUDERDALE Vendor Transactions 04/17/03 3:53 PM Page 2 CHECK Check Batch 042203claims 190084 Nbr Date Name Invoice Amount Comments 016287 4/22/03 042203claims pubw003504 $19.69 02 maint emerg vehicle preemption syste 016287 4/22/03 042203claims risk000551 $500.63 04/03 employee benefits 016287 4/22/03 042203claims pubw003537 $799.61 03/03 plow/sand Search Name RAMSEY COUNTY, PROP REC & REV $1,319.93 Search Name SPRINT PCS 016288 4/22/03 042203claims 4/22/03 016288 4/22/03 042203claims 4/22/03 Search Name SPRINT PCS Search Name ST PAUL PIONEER PRESS 016289 4/22/03 042203claims 4/22/03 Search Name ST PAUL PIONEER PRESS Search Name SUBURBAN RATE AUTHORITY 016290 4/22/03 042203claims 4/22/03 Search Name SUBURBAN RATE AUTHORITY Search Name WALTER'S RUBBISH 016291 4/22/03 042203claims 190084 016291 4/22/03 042203claims 190084 Search Name WALTER'S RUBBISH Search Name XCEL ENERGY 016292 4/22/03 042203claims 4/22/03 016292 4/22/03 042203claims 4/22/03 016292 4/22/03 042203claims 4/22/03 016292 4/22/03 042203claims 4/22/03 016292 4/22/03 042203claims 4/22/03 016292 4/22/03 042203claims 4/22/03 016292 4/22/03 042203claims 4/22/03 016292 4/22/03 042203claims 4/22/03 016292 4/22/03 042203claims 4/22/03 016292 4/22/03 042203claims 4/22/03 016292 4/22/03 042203claims 4/22/03 Search Name XCEL ENERGY Search Name XCEL ENERGY, LIFT STATIONS 016293 4/22/03 042203claims 4/22/03 016293 4/22/03 042203claims 4/22/03 Search Name XCEL ENERGY, LIFT STATIONS $9.28 03/03 pw cell phone $9.28 03/03 pw cell phone $18.56 $25.70 13wk subscription $25.70 $150.00 first half 03 membership dues $150.00 $27.58 04/03 garbage service $27.59 04/03 garbage service $55.17 $114.84 03/03 gas city hall $102.45 03/03 electric city hall $34.15 03/03 electric city hall $71.83 03/03 gas garage $71.83 03/03 gas garage $8.92 03/03 electric garage $8.92 03/03 electric garage $220.92 03/03 gas park $9.30 03/03 electric park $425.70 03/03 street lighting $344.52 03/03 gas city hall $1,413.38 $16.07 03/03 gas malvern lift station $89.02 03/03 electric malvern lift station $105.09 Grand Total $30,457.25 MemosbyJames Date: April 22, 2003 To: Honorable Mayor and Council From: James Bownik, A2CA 00 Re: Front Yard Variance Application for 1847 Eustis Street BACKGROUND PROPOSAL: Request for a 6 foot variance to the front yard setback requirements - to go from 30 feet to 24 feet from the east property line. The property in question is zoned R-1 Residential. APPLICANT, PROPERTY OWNER, AND LOCATION: Glen Grindahl 1847 Eustis Street Lauderdale, MN 55113 VARIANCE REQUEST AND SITE PLAN Glen Grindahl, 1847 Eustis Street, is applying for a variance to the front yard setback requirement along the east property line to go from 30 feet to 24 feet for the purpose of converting the current open porch on the front of the house to living space. The open porch on the front of the house is currently 24 feet from the property line and the conversion to living area would not encroach further into the front yard setback. However, a variance is required in this case due to the change that would be taking place. For instance, while a variance may have been previously granted to encroach 6 feet into the front yard setback for an open porch, living space is a different use, and thus would have a different visual impact. A small addition to the south of the house will be part of this project, but that part of the project does not require variances for the side yard or lot coverage. Exhibit A - Original variance application and site plan. Exhibit B - Table of Land and Yard Requirements. POLICIES AND PROCEDURES FOR VARIANCE APPROVAL In reviewing this variance request, the Council should consider the Zoning Ordinance requirements as well as relevant State Statutes. The following should be considered: • Chapter 3 of the Zoning Ordinance defines variances as follows: "The Board shall hear requests for variances from the literal provisions of this Title in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of this Title. The Board of Appeals and Adjustments may not permit as a variance any use that is not permitted under this Title for property in the zone where the affected person's land is 1pcated". • According to State Statute 462.357, Subd. 6, the following regulations apply to variances: The board of appeals and adjustments has the following powers with respect to the zoning ordinance: "To hear requests for variances from the literal provisions of the ordinance in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance. "Undue Hardship" as used in connection with the granting of a variance means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstances unique to the property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Undue hardship also includes, but is not limited to, inadequate access to direct sunlight for solar energy systems". PLANNING COMMISSION ACTION The Planning Commission did not meet to discuss the variance request due to the lack of a quorum. Instead, this action item was placed directly on the council agenda per Title 2-1-10-4:K of the current Zoning Ordinance. The Planning Commission received the information packet and have been invited and encouraged to attend the council meeting in order to provide input to the Council. PUBLIC HEARING FOR THE VARIANCE REQUEST On April 11, 2003 property owners adjacent to this property were sent notice of tonight's public hearing. CITY COUNCIL ACTION REQUESTED Approve or deny the variance request, attaching any conditions deemed necessary for approval. If the variance is approved, building and other permit applications will be submitted to and approved by the City Building Official before being issued. Exh'Ib'It A Variance Application & Site Plan for 1847 Eustis Street City of Lauderdale 1891 Walnut Street . Lauderdale • Minnesota 55113 Phone: 651.631.0300 Fax: 651.631.2066 ZONING APPLICATION Type of Request Amount Variance $ 75 Zoning Amendment $100 Conditional Use $165 PUD N/A Other Name of Applicant Address I % zCoj7zj- Ji - City State i%Civ Zip s-_5-113 Address of Property (if different than above) Day Phone6_/�eug_6s96 Evening Phone 6:51-66- X953 Fax Please describe why you are applying for this application rie /'lk:�ti )57(am - S 7 K f i 'IlUOK77t -17hE t' IOV6.L/ SST 7��C7i /k<,JTJ . ALN //%/zjA 77,2 IbVY c:cAy&Z , '/-r !Z <<�/t�uc T7JE ,CVyrc� �r,oE.� c�2ei� �wry Applicaht's Signature `f J-0 3 Date Z O LU V O Q CL J LU Z J Fa- ll.! LLI J U) io iU O a) ' _ O W o E m a) ° a c "0 cu (1) a) a a) O L O O U O N O O ` "0 C ` a �—C � N C i � t— .� Q C:O t6 Q) ,_ (6 (6 ; U O r V Q a) ' i O U (if U)C C .� C7 t) N �,� O Q ,L O J:f .� Q p 4) CL 0 v � w � � c� coO� 00 O n. O Q 'O Rf a) Q > co CL � Ot V O) +-� C 1 0) M a) � N O Q= O_ O w t- \1 - N C fl C -p �) Q' a) c� N" �> V �" t0 O m a) a) v cu . N ` a) QL ca voi ° 3 aa)) o -° C) c U c NM :r a) �,; E -0 v, `) E )� O) o � E c E c c ° c \ cn c m O O U O -0U Y w Q N Q > v- 'w L O O° o_ E a) c -6a a) c o Vu N X 3 Q 0) 6 `- O C N O) C O O' O' O) p A O L C '� )� Q) .� ,r a) � C C ._. N U) O '� U N N L (U C x O N a�Oj Q U C N Q) Q L > N O cC��to L ° C )J > 4-- (DO QC O°LQpQ) E O �m cu X a) OO (U ` O N (� 0) C5 4) U q 7 C ; C O C -C j N N O 'c a) N v°i a) cti c a) k 3 v_ O O C a) .5 a) .0 Q- � O w v E O 0) O 2O a) -0 a) ti C Q c Fu n ryU) c C s- O 30 N (� L J \ a) N O °� M _ -c�wo w ' M NDN m ^ a) a) ° ` a) M me° a. <L M ;� m U > 0)c Q^ � Q r N 4' 6'L Property mark: -P, r property line ! SO - 24' Ib garage ............ ............ ............ ............. ............. ............. ............. ............. ............. ............. ............. — ........... ............. ............ ............. ............ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............. ............ ........... .............. ............. ............. ............. ............. ............. ............. . . . . . . . . . . . . . . . . . . . . . . . . ............. ............ .......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............ ............ ............ ............ ............ C'j 1� n C-iri ncki h 1 1 R4? F- i jStiS S t. propetty, marker 3-qj 6" 24' 3" 1 T 3" c arta 40 Existing Layout T 8' Kit I I I Bed I � 1 I — I I I Dire I Bed so, 24' i_Iying I II �— 20'� Q lan Gri nda h1 118,47 Eustis 't. Now ' I I 50' 24' 20' 24' I 24' —{ IYY7 1 Exhibit B Table of Land 0 Yard Requirements 10-8-8 10-8-8 10-8-8: TABLE: (Zoning Ord. as amd.) City of Lauderdale LAND AND YARD REQUIREMENTS TABLE Lot Size Yard Setback Site Area Usable Per Maximum Open Area Width Front Rear Side Dwelling Coverage' Space District (sq. ft.) (ft.) (ft.) (ft.) (ft.) (sq. ft.) N N R-1 Suburban Residential Single Family Dwellings 7,500 60 30 20 5 7,500 "30 Two Family Dwellings 10,000 80 30 20 5 5,000 —30 Other Uses 10,000 80 30 20 5 - - R-2 Urban Residential Single Family Dwellings 5,000 40 25 20 5 5,000 "30 Two Family Dwellings 7,500 60 25 20 5 3,750 "'30 - Townhouses 2,500 20 25 20 - 5,000 20 52 Multi Family Dwellings 7,500 60 25 20 10 1,875 28 44 Other Uses 10,000 75 25 20 10 - - - R-3 Multiple Residential Single Family Dwellings 5,000 40 20 20 10 5,000 "30 Two Family Dwellings 7,500 60 20 20 - 3,750 "`30 - Townhouses 2,500 20 20 20 - 5,000 20 52 Multi Family Dwellings 25,000 100 20 20 15 870 30 40 Other Uses 5,000 50 20 20 10 B-1 Community Business Multi Family Dwellings 5,000 50 - 15 - 1,675 28 44 Other Uses 5,000 50 - 15 - - - 1-1 Light Industrial All Uses 1 acre 150 30 30 20 C-1 Conservation All Uses 2 acres 300 50 30 30 ' Maximum coverage shall be the percentage of lot area enclosed by the exterior faces of the exterior walls. Figure includes assumed garage coverage of 576 sq. ft. Figure includes assumed garage coverage of 1,252 sq. ft. (Zoning Ord. as amd.) City of Lauderdale Memosbyjames Date: April 22, 2003 To: Honorable Mayor and Council From: James Bownik, A2CA Re: Sign Variance Application for 2500 Broadway Drive BACKGROUND PROPOSAL: Request for a 150 square foot variance to the sign regulations to allow a total of 400 square feet of signage. The property in question is zoned I-1 Industrial. APPLICANT, PROPERTY OWNER, AND LOCATION: Boyer Ford Trucks, Inc. 2500 Broadway Drive Lauderdale, MN 55113 VARIANCE REQUEST AND SITE PLAN The zoning ordinance regulates business signs to a combined aggregate surface size of 250 square feet. Boyer Ford Trucks is requesting a variance to allow an additional 150 square feet of signage for a total of 400 square feet. The following chart summarizes the sign plan as submitted: Number of Signs Location Total Square Feet 6 panel signs West side of building 86 2 free-standing signs 1 along Broadway, 1 along 280 300 (150 each) 1 monument sin Corner of Broadway and 280 13 The 6 panel signs on the west side of the building are entrance signs and various other signs with the names of associated companies on them. The two free-standing signs are designed to sit atop a two -pier system at a height of 25 feet with the words "Sterling/Western Star". One of these signs would be placed along Highway 280 and the other along Broadway. The sign along Broadway would be located where Hamline Auto Body currently has a monument sign east of the service road. The Hamline sign would be relocated to the west side of the service road instead. It could be said that the second of the two free-standing signs is the reason a variance is necessary. The corner monument sign would consist of letters attached to landscaping rock. The sign as proposed would say "Boyer Trucks Central". Skip Maas, President of Boyer Ford Trucks, has indicated he would be willing to change this sign to say "Boyer Trucks Lauderdale". This seems like a good idea because in Skip's letter dated April 15, 2003, Skip refers to a previous council meeting where someone suggested a "Gateway" sign. Another thing to consider is whether a setback distance is necessary to keep sight lines open for traffic. The zoning ordinance does not regulate setback distances for signs, but a five-foot or ten -foot setback distance could be made a condition of approving the variance. It may also be to the owner's benefit to set the signs back a distance from the property line due to possible future right of -way acquisition when Highway 280 is reconstructed. If this occurs, fhe signs would then need to be moved anyway. A five foot setback condition would guarantee a five foot setback distance, with the owner having the option to set the signs back even further if he would like. Exhibit A - Original variance application and site plan. Exhibit B - Zoning Ordinance Chapter 10: Signs. POLICIES AND PROCEDURES FOR VARIANCE APPROVAL In reviewing this variance request, the Council should consider the Zoning Ordinance requirements as well as relevant State Statutes. The following sections of the Zoning Ordinance regarding business signs should be considered: 10-10-7-B Size • "Signs shall not have an aggregate surface size greater than 5 square feet for each 1 foot of width of the principal structure on the premises up to a maximum of 250 square feet." 10-10-7-F Elevation • "Signs shall be limited so as to extend not more than 25 feet above the average elevation of the public street abutting upon the lot or tract on which such sign is located." PLANNING COMMISSION ACTION The Planning Commission did not meet to discuss the variance request due to the lack of a quorum. Instead, this action item was placed directly on the council agenda per Title 2-1-10AK of the current Zoning Ordinance. The Planning Commission received the information packet and have been invited and encouraged to attend the council meeting in order to provide input to the Council. PUBLIC HEARING FOR THE VARIANCE REQUEST On April 11, 2003 property owners adjacent to this property were sent notice of tonight's public hearing. CITY COUNCIL ACTION REQUESTED Approve or deny the variance request, attaching any conditions deemed necessary for approval. If the variance is approved, it is recommended that the approval be based on the plans as submitted. Conditions of approval could include changing the corner monument sign to say "Boyer Trucks Lauderdale" instead of "Boyer Trucks Central" and requiring setback distances for the two free-standing signs and the corner monument sign. Exhibit A Variance Application Im Boyer Ford Trucks City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 55113 Phone: 651.631.0300 Fax: 651.631.2066 ZONING APPLICATION Type of Request Amount X Variance $ 75 Zoning Amendment $100 Conditional Use $165 PUD N/A Other Name of Applicant Boyer Ford Trucks, Inc. Address 2500 Broadway Drive Citv Lauderdale Address of Property (if different than above) Day Phone 612-627-5500 State MN Zip 55113 Evening Phone 952-842-8084 Fax 612-378-0051 Please describe why you are applying for this application New building requires signage in excess of 250 square feet; frontages on both Hwy. 280 and Broadway. APR 16 2003 10:33 FR BOYER TRUCK, PARTS 612 378 0051 TO 96516312066 P.01/02 April 15, 2003 To: James City of Lauderdale Fax! 651-631-2066 From: Skip Maas Good Morning, James': Following is a rendition of the Sterling/Weattrn Star sign done as a two--piered monument sign. After reviewing the building plans and site plan, I now have a final direction on the signs for you. 1. Two two-piered 25' monument Sterling/Western Star signs as indicated on site plan. 2. One "Hoyer Trucks Central" monument sign. Central could be Lauderdale if the City Council would like that better. The sign as drawn is 8.56 sq. 17t. I would like to wake it about 50% larger to increase it's visability and make it more proportional to the mass of the building. 3. dove Hamline Auto Body sign as shown on site plan, 4. Install six signs on the west side of the building near the drive-through canopy. "Parts & Service Entrance" "Ford" Oval sign 9'6" x 2' 2"; 10 sq. ft. "Allison" "Cat" "Cummins" "Detroit Diesel" signs are 4' x 4' each; these are also available in 3' x 3' sizes, for the most part. Please cell if you have any questions. 612-627-5500. Thanks, Skip 2601 Broadway Road NE Minneapolis, Minnrtiota 55413 612-378-0460 Fax 612-378-0051 APR 15 2003 12:41 FR BOYER TRUCK PARTS 612 378 0051 TO 96516312066 April 15, 2003 City Council City of 'Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Dear City Council Members: P.01/01 Boyer Ford 'trucks is requesting a sign variance for our property at 2500 Broadway Drive for the following reasons: 1. The property has frontage on both Highway 280 and on Broadway. Therefore, we are requesting approval for two "brand signs" to identify the site as a dealer- ship offering new truck sales, parts and service. As a part of our effort to provide the city with a property that you can be proud of, we are proposing to make these signs with a stone -faced, monument base rather than a standard, pylon -type sign. 2. When our building permit application was approved by City Council, a com- ment was made by a council member that perhaps we could have a "Gateway" type sign on the corner. We are requesting approval for a monument type name sign on the cor- ner, which we believe enhances the attractiveness of the property. This will also allow us to do without signs on the front and sides of the building. This sign will also be quite a bit lower than a sign on the front of the building andothus will reduce possible light levels and glare for our neighbors across Highway 280. It is our intention to keep all other signs on the property on the wrest side, facing Minneapolis. We believe that approval of this sign request, along with the land- scaping to be done, and the design of the building, will enable ussto create a landmark property for both the City and Boyer Trucks. Very tru.1y Aurs, Philips. Maa President 2601 Broadway Road NE Minneapolis, Minnesota 55413 612-378-10460 Fax 612-378-0051 ** TOTAL PAGE.01 ** Sep US 02 12:U8p SEI 9528811913 -/V tIx ------------ 0, 0 L E BROADWAY AVE. .... ....... Fig. % H I .... ........ Reposition Hamline Boyer Sterling/ L Boyer Trpcks Central Monument Sign -/V tIx ------------ CO ....... . ....... .. .... Fig. % H I -LIQ L .... .. ............. — R� Jim Boyer e Westibr4"', S SA 9� 6o j... ............. ... ........... .. Im 4 . ... .. ..... .' 0 Rosetown Avenue SEP 09 2002 1238 9528811913 PRGE.01 LZ CO L .... .. ............. — R� Jim Boyer e Westibr4"', S SA 9� 6o j... ............. ... ........... .. Im 4 . ... .. ..... .' 0 Rosetown Avenue SEP 09 2002 1238 9528811913 PRGE.01 RAISED SIGNAGE SET 1211 OFF OF BOULDER WALL WITH 111DIA. RODS ANCHORED KATAI GI C2 GYOND WALL STEEL WITH COLOR SS SET ON LETTERS LETTERS RETAINING WALLS SEE SITE DRAWINGS FOR SIGNAGE LOCATIONS. -ffA Tr -1 -ffrayr"if-11 i i �� i i i _u► i SITE PLANNING LANDSCAPE ARCHITECTURE: 17810 Second Avenue North Plymouth Minnesota 55447 _SQ,=T, BOYER TRUCKS RAISED LETTER SIGNAGE SCALE - 1/411=11-011 APR 16 2003 10:33 FR BOYER TRUCK PARTS 612 378 0051 TO 96516312066 3 • 'K�t P.02/02 ** TOTAL PAGE.02 ** APR 14 2003 10.42 FR BOYER TRUCK PARTS 612 378 0051 TO 96516312066 P.02/02 • Five sizes • Illuminated or non -illuminated • Wide variety of messages (-*-- width -- 0.1 .0 I Wall Flush (•ate-- Width — --}( Lawn Mount Width) t: Wall Froiecting ( width Monument Mount tr? TOTAL OVERALL HEIGHT (MOUNT AND FACE) BULBS Illuminated Lattars Nan -Illuminated Letters * 3'-6' is obsolete, Fut can be capped over as a 4'-7'. • Illuminated or non -illuminated block letters. • Can add the wall fiat oval with name letters. ** TOTAL PAGE.02 ** V41, 111-61181. 10'-2 71-(011 5'4I" 5'-11/s" 61-91, 51-1112„ 4'-511 BULBS Illuminated Lattars Nan -Illuminated Letters * 3'-6' is obsolete, Fut can be capped over as a 4'-7'. • Illuminated or non -illuminated block letters. • Can add the wall fiat oval with name letters. ** TOTAL PAGE.02 ** 1 Zoning Ordinance Chapter 10: Signs 10-10-1 10-10-4f % 1 '+ CHAPTER 10 SIGNS SECTION: 10-10-1: General Rule 10-10-2: Professional Activity On Premises 10-10-3: Bulletin Board 10-10-4: Temporary Real Estate 10-10-5: Real Estate Development 10-10-6: Political 10-10-7: Business 10-10-8: Directional 10-10-1: GENERAL RULE: No sign, billboard, or exterior commercial graphic display shall be permitted in any district except as herein provided. (Zoning Ord. as amd.) 10-10-2: PROFESSIONAL ACTIVITY ON PREMISES: In any district a sign not exceeding two (2) square feet in surface size is permitted which announces the name, address, or professional activity of the occupant of the premises on which said sign is located. (Zoning Ord. as amd.) 10-10-3: BULLETIN BOARD: A bulletin board not exceeding twenty four (24) square feet is permitted in connection with any church, school or similar public structure. (Zoning Ord. as amd.) 10-10-4: TEMPORARY REAL ESTATE: Temporary real estate signs of six (6) square feet per side may be placed in the yard of any residential structure which advertises that particular property for sale, or for rent, or for lease. Such sign will be promptly removed when it has fulfilled its function. (Zoning Ord. as amd.) City of Lauderdale ;, , :, 10-10-5 10-10-7 10-10-5: REAL ESTATE DEVELOPMENT: Real estate development signs may be erected to promote a single family or multiple family residential project of ten (10) or more dwelling units. Such signs will not exceed one hundred (100) square feet in area and shall be removed when the project is ninety percent (90%) completed, sold or leased. (Zoning Ord. as amd.) 10-10-6: POLITICAL: Political signs are allowed in any district on private property with the consent of the owner of the property to a maximum size of sixteen (16) square feet. Such signs must be removed within seven (7) days following the date of the election to which they apply. (Zoning Ord. as amd.) 10-10-7: BUSINESS: Business signs shall be permitted in connection with any legal business or industry when located on the same premises, and if they meet the following requirements: A. Contents: Signs shall not contain information or advertising for any product not sold on the premises. - B. Size: Signs shall not have a combined aggregate surface size greater than five (5) square feet for each one foot (1') of width of the principal structure on the premises up to a maximum of two hundred fifty (250) square feet. C. Projection: Signs shall not project over public rights of way. D. Flashing Signs: Flashing signs and those signs giving off an intermittent or rotating beam or ray of light shall be prohibited. E. Illuminated Signs: Illuminated signs shall be diffused so as not to direct rays of light into adjacent property or onto any public right of way. F. Elevation: Signs shall be limited so as to extend not more than twenty five feet (25') above the average elevation of the public street abutting upon the lot or tract on which such sign is located. G. Maintenance: Signs shall be painted at least once every two (2) years including all parts and supports, unless such parts or supports are galvanized or otherwise treated to prevent rust. (Zoning Ord. as amd.) City of Lauderdale 10-10-8 10-10-8 10-10-8: DIRECTIONAL: The Board may permit directional signs of twelve (12) square feet in connection with any legal business or industry provided they contain no information other than instructions for convenience of vehicular traffic in reaching such business or industry. (Zoning Ord. as amd.) City of Lauderdale