HomeMy WebLinkAbout07/08/2003LAUDERDALE CITY COUNCIL MEETING AGENDA
TUESDAY, JULY 812003
CITY HALL, 7:00 P.M.
The City Council is meeting as a legislative body to conduct the business of the City according to
ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND
BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is
limited to the times indicated and always within the prescribed rules of conduct for public input at
meetings.
2.
3.
CALL MEETING TO ORDER AT 7:00 P. M.
ROLL:
Councibnembers:
Staff:
McCloskey _
Gill -Gerbig _
Mayor Dains
Getschow
APPROVAL OF THE AGENDA
I c000xxo \
Christensen
Giannetti
4. APPROVAL
A. Approval of minutes of 6/24/03 City Council Meeting
B. Approval of claims totaling $61,937.85
C. Approval of Pay Request #3 for the 2003 Street and Utility Improvements
for S.M. Hentges and Sons in the amount of $418,279.15
5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON
THE AGENDA
Any member of the public may speak at this time on any item NOT on the agenda. In
consideration of the public attending the meeting for specific items on the agenda, this portion of
the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their
comments to four (4) minutes or less. If the majority of the Council determines that additional
time on a specific issue is warranted, then discussion on that issue shall be continued under
Additional Items at the end of the agenda. Before addressing the City Council, members of the
public are asked to step up to the microphone, give their name, address and state the subject to be
discussed. All remarks shall be addressed to the Council as a whole and not to any member
thereof. No person other than members of the Council and the person having the floor shall be
permitted to enter any discussion without permission of the presiding officer. Your participation,
as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES
OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is
greatly appreciated.
City of Lauderdale Council Agenda
July 8, 2003
Page 2
6. CONSENT
7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS
ADDRESSING STREET AND UTILITY IMPROVEMENTS
A. Day in the Park, Saturday, July 12, 4:00-8:00 p.m.
8. INFORMATIONAL PRESENTATIONS
9. REPORTS
A. Adult Foster Care House — Ramsey County
B. 2003 Street and Utility Improvements Update (no memorandum)
10. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input
into the decision. During hearings, all affected residents will be given an opportunity to
speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES
OF ORDER AND BUSINESS OF THE CITY COUNCIL.
11. ACTION
A. Approval of Quotations for the Demolition of 1728 Malvern pursuant to a
Hazardous Building Removal Agreement
B. Resolution 070803A: A Resolution of Intent to Participate in the
Upgraded Metropolitan Public Safety Communication System (800 MHz).
12. ITEMS REMOVED FROM THE CONSENT AGENDA
13. ADDITIONAL ITEMS
14. SET AGENDA FOR NEXT MEETING
15. ADJOURNMENT
Lauderdale City Council
Meeting Minutes
June 24, 2003
1. Meeting called to order at 7:10 P.M.
2. ROLL
Council present: Christensen, Giannetti, McCloskey, Gill -Gerbig and
Mayor Dains
Staff present: Administrator Getschow and Assistant to the Administrator
Bownik
3. APPROVAL OF THE AGENDA
A. Approval of Agenda. Motion by McCloskey, second by Christensen to
approve the agenda. Motion carried unanimously.
4. APPROVAL
A. Approval of Minutes. Motion by Giannetti, second by Gill -Gerbig to
approve the minutes of the June 10, 2003 City Council meeting. Motion carried
unanimously.
B. Approval of Claims totaling $57,124.44. Motion by McCloskey, second
by Gill -Gerbig to approve the claims totaling $57,124.44. Motion carried
unanimously.
5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE
AGENDA
6. CONSENT
7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
Lauderdale City Council
Meeting Minutes, June 24, 2003
Page 2
8. INFORMATIONAL PRESENTATIONS
9. PUBLIC HEARINGS
A. Lot Coverage Variance for the construction of a single-family house and
attached garage at 1703 Eustis Street. Assistant to the City Administrator
Bownik stated that Roland Karjalahti, 1703 Eustis Street, is applying for a 2.5%
variance to the lot coverage requirements to go from 30% to 32.5% for the
purpose of constructing a house and attached garage. This property is currently a
vacant lot that was assigned a separate property identification number (PIN)
through Council action in 2002. The lot is 40 feet x 119 feet for a total square
footage of 4760. The new house and attached garage is proposed to be 1548
square feet, which is 32.5% of the lot coverage. The site plan shows the structure
meeting front, rear, and side yard setback requirements. The front yard setback is
being met using the average of the adjacent structures rule because the houses on
either side of the property are set back 25 feet from the front property line.
Bownik stated that Karjalahti's application addressed that fact that the lots on this
block of Eustis Street are only 119 feet deep, compared to 129 feet for the lots
directly across the alley on that block of Malvern Street. Most lots in the City
have equal depths.
Bownik also stated that a lot coverage variance would not be needed if the
covered porch proposed for the front of the house was changed to an open deck
because only covered structures are considered when calculating lot coverage.
Bownik then stated that the Planning Commission did not meet to discuss the
variance request but did receive the information packet and have been invited and
encouraged to attend the council meeting in order to provide input to the Council.
The Mayor opened the public hearing at 7:17 p.m.
Roland Karjalahti, 1703 Eustis Street, stated that the main reason for applying for
this variance was the lot depth issue. The fact that that the lots on his block of
Eustis Street are only 119 feet deep, compared to the depth of 129 feet for the lots
directly across the alley and throughout the rest of the City. He also stated that
the house that he is constructing is an award-winning design for urban homes on
small city lots by the Minnesota Housing Finance Agency (MHFA).
Lauderdale City Council
Meeting Minutes, June 24, 2003
Page 3
The Mayor closed the public hearing at 7:19 p.m.
B. Side Setback Variance for the construction of a deck at 1951 Pleasant
Street. Assistant to the City Administrator Bownik stated that Daniel Gumnit,
1951 Pleasant Street, is applying for a 2 -foot variance to the side yard setback
requirement along the south property line to go from 5 feet to 3 feet for the
purpose of reconstructing an existing open deck. The house, which is more than
6 feet from the property line has a 3 -foot -wide open deck on the south side of the
house that is currently 3 feet from the property line. Therefore, the deck is
proposed to be rebuilt at the current non -conforming setback distance of 3 feet.
Bownik also stated that a shed encroaching beyond the north property line in to
the adjacent property has been removed.
Bownik then stated that the Planning Commission did not meet to discuss the
variance request but did receive the information packet and have been invited and
encouraged to attend the council meeting in order to provide input to the Council.
The Mayor opened the public hearing at 7:22 p.m.
Daniel Gumnit, 1951 Pleasant Street, stated that his construction project is not
encroaching any further into the side setback area than currently exists. He also
stated that his neighbor to the south supports the project.
The Mayor closed the public hearing at 7:23 p.m.
10. ACTION
A. Lot Coverage Variance for the construction of a single-family house and
attached garage at 1703 Eustis Street. Council member Christensen requested
clarification on the fact that the new address for this house will be 1703 Eustis
Street and not 1701 Eustis Street as stated in the memorandum.
Council member Gill -Gerbig stated that she could support this variance due to the
small lot depth issue and the fact that this request is for a minimal amount of extra
lot coverage.
Motion by McCloskey, second by Gill -Gerbig to approve the 2.5% variance to the
lot coverage requirements to go from 30% to 32.5% for the purpose of
constructing a house and attached garage. This is approved due to the fact that
this property has a minimal amount of lot depth as compared to other lots thus
creating the need for a lot coverage variance. Roll: Yes: all. Motion carried.
Lauderdale City Council
Meeting Minutes, June 24, 2003
Page 4
B. Side Setback Variance for the construction of a deck at 1951 Pleasant
Street. Council member Gill -Gerbig stated that she supported this variance
because it does not propose any further encroachment into the side setback than
already exists. Also, the request is minimal and is needed for ingress and egress
from the house to the deck.
Motion by Christensen, second by Gianetti to approve the 2 -foot variance to the
side yard setback requirement along the south property line to go from 5 feet to 3
feet for the purpose of reconstructing an existing open deck. Roll: Yes: all.
Motion carried.
C. Approval to reschedule the July 22, 2003 City Council meeting to
July 29, 2003. Motion by Gill -Gerbig, second by McCloskey to reschedule the
July 22, 2003 City Council meeting to July 29, 2003. Roll: Yes: all. Motion
carried.
11. REPORTS
A. Day in the Park. Assistant to the City Administrator Bownik presented a
detailed report on the upcoming Day in the Park event that is scheduled from
4:00-8:00 p.m. on Saturday, July 12, 2003.
12. DISCUSSION
13. ITEMS REMOVED FROM THE CONSENT AGENDA
14. ADDITIONAL ITEMS
A. Power Outage. The Mayor stated that due to last evening's storms there
was a power outage on his block. He stated that the Fire Department did a good
job responding.
15. SET AGENDA FOR NEXT MEETING
1. 2003 Improvements Update and Pay Request
2. Agreement to Demolish 1728 Malvern Street
W'�_11�L0101W krt 14 a 10
Motion by Christensen, second by Gill -Gerbig to adjourn at 7:35 P.M. Ayes: All.
CITY OF LAUDERDALE
Claims for Approval
July 8, 2003 City Council Meeting
Payroll
07/04/03 Payroll: Check # 7390-7394
07/04/03 Payroll: EFT: Federal Withholding Taxes/FICA
07/04/03 Payroll: EFT: PERA
07/04/03 Payroll: EFT: ICMA Retirement Fund
07/08/03 Claims: Check # 16420-16434, 16436
Subtotal of Claims From Above
SM Hentges: Check # 16435
$6,146.79
$2,479.95
$1,036.43
$1,280.43
$50,994.251
$61,937.85
$418,279.15
Total Claims for Approval $480,217.00
CITY OF LAUDERDALE 07/02/03 1:17 PM
Page 1
Paid Register
Check
Employee
Pay
Pay Group
Check
Check
Numbe
Number
Employee Name
Period
Description
Amount
Date
Status
007393
000000005
HUGHES, JOSEPH A
14
BI -WEEKLY
$1,317.48
7/4/03
Outstanding
007394
000000037
WALSH, KEVIN
14
BI -WEEKLY
$812.84
7/4/03
Outstanding
007389
VOID
14
$0.00
7/4/03
Void
007390
000000011
BOWNIK, JAMES
14
BI -WEEKLY
$1,000.43
7/4/03
Outstanding
007391
000000003
GETSCHOW, RICK
14
BI -WEEKLY
$1,874.79
7/4/03
Outstanding
007392
000000002
HINRICHS, DAVID C
14
BI -WEEKLY
$1,141.25
7/4/03
Outstanding
$6,146.79
4
CITY OF LAUDERDALE 07/03/0311:39 AM
Page 1
Vendor Transactions
CHECK Check Batch
Nbr Date Name Invoice
Amount Comments
Search Name BANYON DATA SYSTEM
016420 7/8/03 070803claims 10432
$298.84 annual support, fixed assets
Search Name BANYON DATA SYSTEM
$298,84
Search Name BLUE CHIP TREE CO., INC.
016421 7/8/03 070803claims 7/8/03
$708.23 03 storm cleanup
Search Name BLUE CHIP TREE CO., INC.
$708.23
Search Name BONESTROO, ROSENE, ANDERLIK
016422 7/8/03 070803claims 98701
$172.00 05/03 storm water permit
016422 7/8/03 070803claims 98700
$451.00 05/03 03 st/util imp
016422 7/8/03 070803claims 98697
$513.00 05/03 00 st/util imp
016422 7/8/03 070803claims 98698
$4,538.34 05/03 02 st/util imp
016422 7/8/03 070803claims 98699
$34,276.56 05/03 03 st/util imp
Search Name BONESTROO, ROSENE, ANDERLIK
$39,950.90
Search Name BRIGGS & MORGAN
016423 7/8/03 070803claims 7/8/03
$2,750.00 03 st/util imp bond counsel services
Search Name BRIGGS & MORGAN
$2,750.00
Search Name CINTAS
016424 7/8/03 070803claims 7/8/03
$74.46 6/23, 6/30 pw uniforms
Search Name CINTAS
$74.46
Search Name EAST HENNEPIN AUTO SERVICE INC
016425 7/8/03 070803claims 7/8/03
$17.71 06/03 truck fuel
016425 7/8/03 070803claims 7/8/03
$17.71 06/03 truck fuel
Search Name EAST HENNEPIN AUTO SERVICE INC
$35.42
Search Name GETSCHOW, RICK
016426 7/8/03 070803claims 7/8/03
$138.88 lodging reimb Imnc conference
Search Name GETSCHOW, RICK
$138,88
Search Name HOME DEPOT CRC
016427 7/8/03 070803claims 3152454
$136.69 shovel, broom, pan, etc
Search Name HOME DEPOT CRC
$136.69
Search Name HUGHES & COSTELLO
016428 7/8/03 070803claims 7/8/03
$50.75 07/03 legal print/process
016428 7/8/03 070803claims 7/8/03
$850.00 07/03 legal retainer
Search Name HUGHES & COSTELLO
$900.75
Search Name JUMPIN JAX
016429 7/8/03 070803claims 7/8/03
$148.04 03 bounce house daynpk
Search Name JUMPIN JAX
$148.04
Search Name KENNEDY & GRAVEN
016430 7/8/03 070803claims 56653
$512.47 05/03 legal services
016430 7/8/03 070803claims 56653
$1,159.75 05/03 legal services
Search Name KENNEDY & GRAVEN
$1,672.22
Search Name MOODY'S INVESTORS SERVICE
016431 7/8/03 070803claims f1426513
$3,250.00 03 st/util bond rating services
CITY OF LAUDERDALE 07/03/03 11:39 AM
Page 2
Vendor Transactions
CHECK Check Batch
Nbr Date Name Invoice
Amount Comments
Search Name MOODY'S INVESTORS SERVICE
$3,250.00
Search Name NORTH STAR BANK, PETTY
016432 7/8/03 070803claims 7/8/03
$50.40 mileage rick
016432 7/8/03 070803claims 7/8/03
$11.18 coffee
016432 7/8/03 070803claims 7/8/03
$4.42 certified mail
016432 7/8/03 070803claims 7/8/03
$17.68 certified mail
016432 7/8/03 070803claims 7/8/03
$2.02 emergency cards
Search Name NORTH STAR BANK, PETTY
$85.70
Search Name OFFICE MAX
016433 7/8/03 070803claims 7/8/03
$59.77 general office supplies
Search Name OFFICE MAX
$59,77
Search Name PARK SERVICE
016434 7/8/03 070803claims 7/8/03
$57.56 06/03 truck fuel
016434 7/8/03 070803claims 7/8/03
$57.56 06/03 truck fuel
016434 7/8/03 070803claims 7/8/03
$110.90 truck repair
Search Name PARK SERVICE
$226.02
Search Name SM HENTGES & SONS
016435 7/8/03 070803claims pay req 3
$418,279.15 03 st/util imp
Search Name SM HENTGES & SONS
$418,279.15
Search Name US BANK, DEBT SERVICES
016436 7/8/03 070803claims
$558.33 03 st/util bonds admin fees
Search Name US BANK, DEBT SERVICES
$558.33
Grand Total $469,273.40
Bonestroo
Rosene
Anderlik &
Associates
Engineers & Architects
Dwner: City of Lauderdale, 1891 Walnut St. Lauderdale MN 55113 Date: June 30 2003
=or Period: 6/5/2003 to 6/30/2003 Request No: 3
7,ontractor: S. M. Hentges and Sons Inc., 650 Quaker Ave. Ste. 200 Jordan MN 55352
CONTRACTOR'S REQUEST FOR PAYMENT
2003 UTILITY AND STREET IMPROVEMENTS
BRA FILE NO. 532-02-103
SUMMARY
1 Original Contract Amount
2 Change Order - Addition
3 Change Order - Deduction
4 Revised Contract Amount
5 Value Completed to Date
6 Material on Hand
7 Amount Earned
8 Less Retainage 5%
9 Subtotal
10 Less Amount Paid Previously
11 Liquidated damages -
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO.
Recommended for Approval by:
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
Approved by Contractor:
S M HENTGES AND SONS INC
Specified Contract Completion Date:
October 31, 2003
53202103REQ3
3
$ 0.00
$ 0.00
Approved by Owner:
CITY OF LAUDERDALE
Date:
$ 1,696,724.39
$ 1,696,724.39
$ 758,232.26
$ 0.00
$ 758,232.26
$ 37,911.61
$ 720,320.65
$ 302,041.50
$ 0.00
$ 418.279.15
53202103REQ3
Contract
Unit
Current
Quantity
Amount
No,
Item
Unit
Quantity
Price
Quantity
to Date
to Date
PART 1 -STREETS:
1
MOBILIZATION
LS
1
69081.09
0.2
0.7
548,356.76
2
TRAFFIC CONTROL
LS
1
7000.00
0.2
0.7
S4,900.00
3
SILT FENCE, REGULAR
LF
400
1.50
53
53
S79.50
4
WOOD FIBER BLANKET
SY
400
3.10
S0.00
5
HAY BALES
EA
10
8.00
$0.00
6
SEEDING
AC
0.3
3780.00
$0.00
7
RECLAIM BITUMINOUS PAVEMENT
SY
22000
0.75
21370
$16,027.50
8
REMOVE BITUMINOUS PAVEMENT
SY
1900
3.50
100
500
$1,750.00
9
REMOVE CONCRETE SIDEWALK
SF
3450
0.40
100
500
S200.00
10
REMOVE CONCRETE CURB AND GUTTER
LF
30
3.00
60
90
$270.00
11
REMOVE CONCRETE PAVEMENT
SF
5400
0.50
1500
3000
$1,500.00
12
REMOVE FENCE
LF
550
2.00
489
489
5978.00
13
REMOVE CONCRETE STEP
EA
60
50.00
3
19
$950.00
- 14
CLEAR AND GRUB
TREE
22
200.00
0.5
9.5
$1,900.00
15
ADJUST MANHOLE CASTING
EA
2
200.00
$0.00
16
ADJUST VALVE BOX
EA
2
125.00
$0.00
17
COMMON EXCAVATION (P)
CY
20875
8.19
13000
15000
$122,850.00
18
EXCAVATION - TRAIL
LF
130
12.00
$0.00
19
SELECT GRANULAR BORROW (CV)
CY
8500
11.65
4083
4823
$56,187.95
20
SUBGRADE EXCAVATION (EV)
CY
1000
7.25
$0.00
21
GEOTEXTILE FABRIC, TYPE IV
SY
26500
1.00
12249
14465
$14,465.00
22
4" PERFORATED POLYETHYLENE PIPE
LF
1600
3.75
660
1160
$4,350.00
23
CONNECT DRAIN TILE TO STRUCTURE
EA
32
50.00
13
23
$1,150.00
24
AGGREGATE BASE, CLASS 5 (CV)
CY
6400
18.00
2724
3217
$57,906.00
25
AGGREGATE BASE, CLASS 5 - TRAIL (CV)
CY
45
21.25
$0.00
26
BITUMINOUS MATERIAL FOR TACK COAT
GAL
1250
1.50
$0.00
27
BITUMINOUS BASE COURSE TYPE 31
TN
2800
32.50
$0.00
28
BITUMINOUS WEAR COURSE TYPE 41
TN
2100
35.50
$0.00
29
BITUMINOUS WEAR COURSE TYPE 41A - TRA
TN
20
62.00
$0.00
30
BITUMINOUS PATCHING
SY
740
44.75
$0.00
31
BITUMINOUS DRIVEWAY PATCHING
SY
770
21.50
$0.00
32
B618 CONCRETE CURB AND GUTTER
LF
13125
7.60
6707
6707
$50,973.20
33
CONCRETE STREET PATCHING
SF
150
11.80
$0.00
34
7" CONCRETE DRIVEWAY PAVEMENT
SF
9400
5.20
2006
2006
$10,431.20
35
CONCRETE STEP
EA
60
170.00
$0.00
36
4" CONCRETE SIDEWALK
SF
3450
3.25
102
102
$331.50
37
PEDESTRIAN CURB RAMP
EA
3
200.00
$0.00
38
SODDING, LAWN TYPE
SY
15000
1.80
$0.00
39
STREET NAME SIGN (2 BLADES), INCL POST
AND HARDWARE
EA
8
230.00
$0.00
40
DITCHING
LF
360
10.00
$0.00
Total PART 1 - STREETS:
$395,556.61
PART 1 - STREETS: - Bid Amount Total - $967,850.09
PART 2 - ALLEY IMPROVEMENTS:
41
REMOVE BITUMINOUS PAVEMENT
SY
40
5.00
5
5
$25.00
42
REMOVE CONCRETE PAVEMENT
SF
30
0.75
85
85
$63.75
43
CLEAR AND GRUB
LS
1
1000.00
0.3
0.8
$800.00
44
COMMON EXCAVATION (EV)
CY
1500
10.00
1207
1207
$12,070.00
45
MOTOR GRADER WITH OPERATOR
HR
50
100.00
$0.00
46
FRONT END LOADER WITH OPERATOR
HR
20
105.00
$0.00
47
SKIDSTEER (BOBCAT) WITH OPERATOR
HR
85
82.00
$0.00
48
AGGREGATE BASE, CLASS 5
TN
1500
10.50
$0.00
49
BITUMINOUS MATERIAL FOR TACK COAT
GAL
280
1.50
$0.00
50
BITUMINOUS BASE COURSE TYPE 31
TN
700
36.00
$0.00
51
BITUMINOUS WEAR COURSE TYPE 41
TN
530
38.50
$0.00
Total PART 2 - ALLEY IMPROVEMENTS:
$12,958.75
PART 2 - ALLEY IMPROVEMENTS: - Bid Amount Total - $92,067.50
PART 3 - STORM SEWER:
52
REMOVE MANHOLE
EA
13
150.00
7
9
$1,350.00
53
REMOVE CATCH BASIN
EA
6
150.00
3
6
$900.00
54
REMOVE REINFORCED CONCRETE PIPE (RCF
LF
1100
7.00
215
1462
$10,234.00
55
REMOVE CORRUGATED METAL PIPE (CMP)
AND HDPE PIPE
LF
2200
6.00
252
299
$1,794.00
56
BULKHEAD EXISTING STORM SEWER
EA
2
75.00
1
1
$75.00
53202103REQ3
53202103REQ3
Contract
Unit
Current
Quantity
Amount
No.
Item
Unit
Quantity
Price
Quantity
to Date
to Date
57
SALVAGE AND REINSTALL CONCRETE PIPE
LF
14
22.00
S0.00
58
CLEAR AND GRUB
LS
1
1100.00
0.2
0.8
5880.00
59
IMPROVED PIPE FOUNDATION, PER 6"
INCREMENT
LF
1000
0.01
$0.00
60
RESTRICTED TRENCH
LF
282
10.00
$0.00
61
12" RCP STORM SEWER, CLASS 5
LF
1200
23.00
672
953
S21,919.00
62
15" RCP STORM SEWER, CLASS 5
LF
560
24.00
287
287
$6,888.00
63
18" RCP STORM SEWER, CLASS 5
LF
1430
26.00
574
974
$25,324.00
64
21" RCP STORM SEWER, CLASS 5
LF
535
30.00
$0.00
65
30" RCP STORM SEWER, CLASS 4
LF
300
47.80
294
$14,053.20
66
12" RCP FLARED END SECTION, INCL TRASH
GUARD
EA
1
752.00
1
1
$752.00
67
18" RCP FLARED END SECTION, INCL TRASH
GUARD
EA
1
1025.00
$0.00
68
CLASS III RANDOM RIPRAP
CY
12
75.00
$0.00
69
2'X T CATCH BASIN
EA
9
1112.00
4
6
$6,672.00
70
SHALLOW CATCH BASIN
EA
3
1024.00
2
3
$3,072.00
71
U DIA STORM SEWER CBMH, INC 2' SUMP, R-
4342 CSTG
EA
1
3825.00
$0.00
72
5' DIA STORM SEWER MH, INCL R -1642-B
CSTG AND CONC ADJ RINGS
EA
1
2769.00
$0.00
73
5' DIA STORM SEWER CBMH, INC R -3067-V,
CSTG AND CONC ADJ RINGS
EA
1
2629.00
2
$5,258.00
74
4' DIA STORM SEWER MH, INC 2' SUMP, R-
1642 -B CSTG
EA
1
1928.00
$0.00
75
4' DIA STORM SEWER MH, INCL R -1642-B
CSTG
EA
3
1788.00
1
1
$1,788.00
76
4' DIA STORM SEWER CBMH, INC R -3067-V,
CSTG AND CONC ADJ RINGS
EA
27
1788.00
10
19
$33,972.00
77
4' DIAMETER STRUCTURE OVERDEPTH
LF
2
79.00
2.7
$213.30
78
CONSTRUCT MH OVER EXISTING PIPE
EA
2
750.00
1
$750.00
79
CONNECT TO EXISTING STORM SEWER
SERVICE
EA
3
500.00
$0.00
80
CONNECT TO EXISTING CBMH
EA
1
600.00
$0.00
Total PART 3 - STORM SEWER:
$135,894.50
PART 3 - STORM SEWER: - Bid Amount Total - $221,054.00
PART 4 - SANITARY SEWER:
81
BYPASS PUMPING
LS
1
3500.00
0.3
0.8
$2,800.00
82
REMOVE MANHOLE
EA
113
150.00
3
10
$1,500.00
83
REMOVE LIFT STATION
LS
1
5000.00
1
1
$5,000.00
84
REMOVE SANITARY SEWER PIPE
LF
.3510
0.01
312
2500
$25.00
85
REMOVE FORCEMAIN PIPE
LF
2880
6.00
628
1692
$10,152.00
86
REMOVE SANITARY SEWER SERVICE PIPE
LF
4050
1.00
277
1200
$1,200.00
87
BULKHEAD EXISTING SANITARY SEWER
EA
1
75.00
$0.00
88
ABANDON MANHOLE
EA
1
175.00
$0.00
89
CLEAR AND GRUB
LS
1
1100.00
$0.00
90
IMPROVED PIPE FOUNDATION, PER 6"
INCREMENT
LF
1500
0.01
10
20
$0.20
91
4' DIAMETER SANITARY MANHOLES (10' DEEF
EA
12
1859.00
1
6
$11,154.00
92
4' DIAMETER SANITARY MANHOLE
OVERDEPTH
LF
17.8
78.00
7
14
$1,092.00
93
8" PVC SANITARY SEWER, SDR 35, 0'-10'
DEEP
LF
437
20.50
98
468
$9,594.00
94
8" PVC SANITARY.SEWER, SDR 35,.10'-12'
DEEP
LF
849
22.50
174
670
$15,075.00
95
8" PVC SANITARY SEWER, SDR 35,12'-14'
DEEP
LF
1192
24.50
356
677
$16,586.50
96
8" PVC SANITARY SEWER, SDR 35,14'-16'
DEEP
LF
585
26.50
396
$10,494.00
97
8" PVC SANITARY SEWER, SDR 35,16'-18'
DEEP
LF
420
32.50
58
358
$11,635.00
98
8" PVC SANITARY SEWER, SDR 35,18'-20'
DEEP
LF
235
42.50
$0.00
99
CORE DRILL CONNECTION TO EXISTING
MANHOLE
EA
2
900.00
2
$1,800.00
53202103REQ3
53202103REQ3
Contract
Unit
Current
Quantity
Amount
No.
Item
Unit Quantity
Price
Quantity
to Date
to Date
100
CONNECT TO EXISTING SANITARY SEWER 8"
VCP PIPE
EA
3
430.00
3
$1,290.00
101
CONSTRUCT MANHOLE OVER EXISTING PIPE
EA
3
2169.00
1
2
$4,338.00
102
8" DIP OUTSIDE DROP INLET PIPE
LF
8.9
378.00
4.1
7.9
$2,986.20
103
8" DIP SANITARY SEWER
LF
40
24.00
105
119
S2,856.00
104
CLOSED CIRCUIT TV INSPECTION
LF
3758
0.70
S0.00
105
8" X 4" PVC WYE, SDR 26
EA
123
39.00
16
64
$2,496.00
106
8" X 6" PVC WYE, SDR 26
EA
4
51.00
1
2
$102.00
107
8" X 8" PVC WYE, SDR 26
EA
1
105.00
1
$105.00
108
RECONSTRUCT INVERT
EA
2
300.00
2
S600.00
109
4" PVC, SDR 26 SERVICE PIPE
LF
4000
12.00
221
1073
$12,876.00
110
6" PVC, SDR 26 SERVICE PIPE
LF
70
13.00
33
33
$429.00
111
4" PVC, SDR 26 RISER PIPE
LF
150
12.00
7
117
$1,404.00
112
6" PVC, SDR 26 RISER PIPE
LF
10
13.00
$0.00
113
CONNECT TO EXISTING SEWER SERVICE
EA
125
155.00
11
51
$7,905.00
1 114
INSULATION, 3" THICK
SY
7
13.50
$0.00
Total PART 4 - SANITARY SEWER:
$135,494.90
PART 4 - SANITARY SEWER: - Bid Amount Total
- $245,848.80
PART 5 - WATER MAIN:
115
REMOVE HYDRANT
EA
7
275.00
1
4
$1,100.00
116
REMOVE GATE VALVE AND BOX
EA
7
100.00
4
$400.00
117
REMOVE WATER MAIN
LF
6000
5.00
570
2870
$14,350.00
118
WATER MAIN TRENCH
LF
5575
8.00
570
2870
$22,960.00
119
WATER SERVICE TRENCH
LF
4450
10.00
873
1273
$12,730.00
120
MECHANICAL TRENCH COMPACTION
LF
10025
1.00
1043
3743
$3,743.00
121
PIPE BEDDING
LF
5575
2.00
1043
3743
$7,486.00
122
IMPROVED PIPE FOUNDATION, PER 6"
INCREMENT
LF
2500
0.01
$0.00
123
BACK HOE WITH OPERATOR
HR
10
150.00
$0.00
124
INSULATION, 3" THICK
SY
7
4.50
1
2
$9.00
Total PART 5 - WATER MAIN:
$62,778.00
PART 5 - WATER MAIN: - Bid Amount Total - $144,456.50
PART 6 - WARMING HOUSE DRIVE AND
PARKING AREA:
125
MOBILIZATION
LS
1
500.00
$0.00
126
SEEDING
AC
0.1
5100.00
$0.00
127
COMMON EXCAVATION (EV)
CY
25
15.00
$0.00
128
15" RCP CULVERT, CLASS 5
LF
40
26.00
$0.00
129
15" RCP FLARED END SECTION, INCL TRASH
GUARD
EA
2
621.00
$0.00
130
AGGREGATE BASE, CLASS 5
TN
80
11.00
$0.00
131
BITUMINOUS MATERIAL FOR TACK COAT
GAL
20
1.50
$0.00
132
BITUMINOUS BASE COURSE TYPE 31
TN
45
36.00
$0.00
133
BITUMINOUS WEAR COURSE TYPE 41
TN
33
38.50
$0.00
Total PART 6 - WARMING HOUSE DRIVE AND PARKING AREA:
$0.00
PART 6 - WARMING HOUSE DRIVE AND PARKING AREA: - Bid Amount Total - $7,467.50
ALTERNATE NO. 1 - NATURE AREA
DRAINAGE IMPROVEMENTS:
134
MOBILIZATION
LS
1
2000.00
1
$2,000.00
135
CLEAR AND GRUB
TREE
15
200.00
9
$1,800.00
136
WOOD FIBER BLANKET
SY
400
3.10
355
$1,100.50
137
REMOVE STORM SEWER PIPE
LF
60
10.00
68
$680.00
138
REMOVE CONCRETE SLAB AND HEADWALL
LS
1
700.00
$0.00
139
REMOVE AND REPLACE FENCE
LF
50
7.00
90
$630.00
140
COMMON EXCAVATION
LS
1
1000.00
1
$1,000.00
141
COMMON BORROW (LV)
CY
30
3.00
$0.00
142
TOPSOIL BORROW (LV)
CY
16
15.00
$0.00
143
IMPROVED PIPE FOUNDATION, PER 6"
INCREMENT
LF
71
4.00
$0.00
144
RESTRICTED TRENCH
LF
71
15.00
$0.00
145
CONNECT TO EXISTING STORM MANHOLE
EA
1
750.00
1
$750.00
146
18" HDPE STORM SEWER
LF
53
33.00
69
$2,277.00
147
18" RCP STORM SEWER, CLASS 5
LF
8
40.00
18
$720.00
53202103REQ3
53202103REQ3
Contract
Unit Current Quantity
Amount
No.,
Item Unit Quantity
Price Quantity to Date
to Date
148
18" RCP FLARED END SECTION, INCL TRASH
GUARD EA 1
1064.00 1
$1,064.00
149
CLASS III GROUTED RIPRAP CY 18
90.00 18
S1,620.00
150
4' DIA STORM SEWER MH. INCL R -1642-B
CSTG AND CONC ADJ RINGS EA 1
1908.00 1
$1,908.00
Total ALTERNATE NO. 1 - NATURE AREA DRAINAGE IMPROVEMENTS:
$15,549.50
ALTERNATE NO. 1 - NATURE AREA DRAINAGE IMPROVEMENTS: - Bid Amount Total - $17,980.00
Total PART 1 - STREETS:
$395,556.61
Total PART 2 - ALLEY IMPROVEMENTS:
$12,958.75
Total PART 3 - STORM SEWER:
$135,894.50
Total PART 4 - SANITARY SEWER:
$135,494.90
}
Total PART 5 - WATER MAIN:
$62,778.00
Total PART 6 - WARMING HOUSE DRIVE AND PARKING AREA:
$0.00
Total ALTERNATE NO. 1 - NATURE AREA DRAINAGE IMPROVEMENTS:
$15,549.50
Total Work Completed To Date
$758,232.26
53202103REQ3
PROJECT PAYMENT STATUS
OWNER CITY OF LAUDERDALE
BRA FILE NO. 532-02-103
CONTRACTOR S M HENTGES AND SONS INC
CHANGE ORDERS
No. uate Description Amount
Total Change Orders
PAYMENT SUMMARY
No. From To PavmPnt Ratainnna (`mmnlatoll
1
04/01/2003
05/02/03
73,546.48
3,870.87
77,417.35
2
05/03/2003
06/04/03
228,495.02
15,896.92
317,938.42
3
06/05/2003
06/30/03
418,279.15
37,911.61
758,232.26
Material on Hand
Total Payment to Date $720,320.65
Original Contract
$1,696,724.39
Retainage Pa No. 3 37,911.61
Change Orders
Total Amount Earned $758,232.26
Revised Contract
$1,696,724.39
53202103REQ3
Lauderdale City Council Memorandum
Council Meeting Date: July 8, 2003
To: Mayor and City Council
From: Rick Getschow, City Administrator
Agenda Item: 1889 Eustis Street -Adult Foster Home
BACKGROUND:
There have been phone calls and concerns regarding the adult foster care home on Eustis
Street. Two weeks ago, a memorandum was provided to the City Council with contact
information and State Statute language. As you know, the city can not regulate the type
of adult foster home at 1889 Eustis. In fact, the State of Minnesota has apparently told
Ramsey County that they should not even notify the municipalities about these particular
foster homes. Nonetheless, we still have been receiving phone calls questioning the
regulations and questioning what the State and the County has told residents and the City
regarding the types of adults that will be living in this foster home.
We have asked a public health representative(s) from Ramsey County to attend the
meeting to update the Council on this foster home and to answer any questions that the
Council or residents attending the meeting may have on this issue.
I have included in this packet the memorandum that I provided previously in this packet
for your review.
ENCLOSURES:
1. Contact Information
2. State Statutes Chapter 245A - regarding adult foster care
Last week City staff learned that an adult foster care program was moving into the
recently sold house at 1889 Eustis Street. After speaking with the foster care manager
and program director, a Ramsey County foster care official, the City of Roseville, and the
State of Minnesota Dept. of Public Health, the City gained the following information:
➢ The State of MN, statute 245A.11 part II, regulates all aspects of the adult
foster care system. The residential programs must have 5 or less individuals
in care that are age 55 or over and do not have serious and persistent mental
illness or a developmental disability. The home in Lauderdale will consist of
4 individuals age 55 or older with a staff member assisting the individuals.
The State of MN contact is Kelly St. Johns at 651-297-7520.
➢ The adult foster care group moving into the City of Lauderdale is currently
living in Roseville near County Rd. B and Midlothian Rd.
➢ The City of Roseville has 30-40 similar type homes and rarely has any contact
with owners or residents of the home. (Contact—Dawn Munson, 651-415-
2120)
➢ The Ramsey County contact is Linda Messer (651-266-4240) who oversees
the adult foster care program and assures the County that the home is in good
shape for the occupants and meets all fire and building codes.
➢ Dungarin Minnesota, Inc. based out of St. Paul runs the adult foster care
program. The contact for the company is David Watson at 651-699-6050.
1v1111111iJV La L3 W LULL.J GVVG� G`}J['j, j 1
Mihnesota St£itUtes 2002, Table of Chapters_
Table of contents for Chapter 245A
245A.11 Special conditions for residential programs.
Subdivision 1. Policy statement. It is the policy of
the state that persons shall not be excluded by municipal zoning
ordinances or other land use regulations from the benefits of
normal residential surroundings.
Subd. 2. Permitted single-family residential use.
Residential programs with a licensed capacity of six or fewer
persons shall be considered a permitted single-family
residential use of property for the purposes of zoning and other
land use regulations, except that a residential program whose
primary purpose is to treat juveniles who have violated criminal
statutes relating to sex offenses or have been adjudicated
delinquent on the basis of conduct in violation of criminal
statutes relating to sex offenses shall not be considered a
permitted use. This exception shall not apply to residential
programs licensed before July 1, 1995. Programs otherwise
allowed under this subdivision shall not be prohibited by
operation of restrictive covenants or similar restrictions,
regardless of when entered into, which cannot be met because of
the nature of the licensed program, including provisions which
require the home's occupants be related, and that the home must
be occupied by the owner, or similar provisions.
Subd. 2a. Adult foster care license capacity. (a) An
adult foster care license holder may have a maximum license
capacity of five if all persons in care are age 55 or over and
do not have a serious and persistent mental illness or a
developmental disability.
(b) The commissioner may grant variances to paragraph (a)
to allow a foster care provider with a licensed capacity of five
persons to admit an individual under the age of 55 if the
variance complies with section 245A.04, subdivision 9, and
approval of the variance is recommended by the county in which
the licensed foster care provider is located.
(c) The commissioner may grant variances to paragraph (a)
to allow the use of a fifth bed for emergency crisis services
for a person with serious and persistent mental illness or a
developmental disability, regardless of age, if the variance
complies with section 245A.04, subdivision 9, and approval of
the variance is recommended by the county in which the licensed
foster care provider is located.
Subd. 2b. Adult foster care; family adult day care.
An adult foster care license holder licensed under the
conditions in subdivision 2a may also provide family adult day
care for adults age 55 or over if no persons in the adult foster
or adult family day care program have a serious and persistent
mental illness or a developmental disability. The maximum
combined capacity for adult foster care and family adult day
care is five adults, except that the commissioner may grant a
rage i o1 s
http://www.revisor,leg.state.mn.us/stats/245A/1 l .html 6/18/2003
i.ia. ui��vLU LJ LUAU L�..J LVVL� L�✓L 1. 1 1
variance for a family adult day care provider to admit up to
seven individuals for day care services, if all of the following
requirements are met: (1) the variance complies with section
245A.04, subdivision 9; (2) a second caregiver is present
whenever six or more clients are being served; and (3) the
variance is recommended by the county social service agency in
the county where the provider is located. A separate license is
not required to provide family adult day care under this
subdivision. Adult foster care homes providing services to five
adults under this section shall not be subject to licensure by
the commissioner of health under the provisions of chapter 144,
144A, 157, or any other law requiring facility licensure by the
commissioner of health.
Subd. 3. Permitted multifamily residential use.
Unless otherwise provided in any town, municipal, or county
zoning regulation, a licensed residential program with a
licensed capacity of seven to 16 persons shall be considered a
permitted multifamily residential use of property for the
purposes of zoning and other land use regulations. A town,
municipal, or county zoning authority may require a conditional
use or special use permit to assure proper maintenance and
operation of a residential program. Conditions imposed on the
residential program must not be more restrictive than those
imposed on other conditional uses or special uses of residential
property in the same zones, unless the additional conditions are
necessary to protect the health and safety of the persons being
served by the program. Nothing in this chapter shall be
construed to exclude or prohibit residential programs from
single-family zones if otherwise permitted by local zoning
regulations.
Subd. 4. Location of residential programs. In
determining whether to grant a license, the commissioner shall
specifically consider the population, size, land use plan,
availability of community services, and the number and size of
existing licensed residential programs in the town,
municipality, or county in which the applicant seeks to operate
a residential program. The commissioner shall not grant an
initial license to any residential program if the residential
program will be within 1,320 feet of an existing residential
program unless one of the following conditions apply: (1) the
existing residential program is located in a hospital licensed
by the commissioner of health; (2) the town, municipality, or
county zoning authority grants the residential program a
conditional use or special use permit; (3) the program serves
six or fewer persons and is not located in a city of the first
class; or (4) the program is foster care.
Subd. 5. Overconcentration and dispersal. (a) Before
January 1, 1985, each county having two or more group
residential programs within 1,320 feet of each other shall
submit to the department of human services a plan to promote
dispersal of group residential programs. In formulating its
plan, the county shall solicit the participation of affected
persons, programs, municipalities having highly concentrated
residential program populations, and advocacy groups. For the
purposes of this subdivision, "highly concentrated" means having
a population in residential programs serving seven or more
persons that exceeds one-half of one percent of the population
1 CLT L Vi J
http://www.revisor.leg.state.mn,us/stats/245A/1 l .html 6/18/2003
-1- - — -
Z
pf1-
pf a recognized planning district or other administrative
subdivision.
(b) Within 45 days after the county submits the plan, the
commissioner shall certify whether the plan fulfills the
purposes and requirements of this subdivision including the
following requirements:
(1) a new program serving seven or more persons must not be
located in any recognized planning district or other
administrative subdivision where the population in residential
programs is highly concentrated;
(2) the county plan must promote dispersal of highly
concentrated residential program populations;
(3) the county plan shall promote the development of
residential programs in areas that are not highly concentrated;
(4) no person in a residential program shall be displaced
as a result of this section until a relocation plan has been
implemented that provides for an acceptable alternative
placement;
(5) if the plan provides for the relocation of residential
programs, the relocation must be completed by January 1, 1990.
If the commissioner certifies that the plan does not do so, the
commissioner shall state the reasons, and the county has 30 days
OR to submit a plan amended to comply with the requirements of the
commissioner.
(c) After July 1, 1985, the commissioner may reduce grants
under section 245.73 to a county required to have an approved
plan under paragraph (a) if the county does not have a plan
approved by the commissioner or if the county acts in disregard
of its approved plan. The county board has the right to be
provided with advance notice and to appeal the commissioner's
decision. If the county requests a hearing within 30 days of
the notification of intent to reduce grants, the commissioner
shall not certify any reduction in grants until a hearing is
conducted and a decision made in accordance with the contested
case provisions of chapter 14.
Subd. 5a. Integration of residential programs. The
commissioner of human services shall seek input from counties
and municipalities on methods for integrating all residential
programs into the community.
Subd. 6. Hospitals; exemption. Residential programs
located in hospitals shall be exempt from the provisions of this
section.
HIST: 1987 c 333 s 12; 1988 c 411 s 6; 1990 c 568 art 2 s 47;
1992 c 513 art 9 s 14; 1993 c 10 s 1; 1995 c 224 s 79; 1997 c
203 art 7 s 4; 1997 c 248 s 31; 2000 c 327 s 6; 2001 c 4 s 1,2
Copyright 2002 by the Office of Revisor of Statutes, State of Minnesota.
http://www.revisor.leg.state.mn.us/stats/245A/1 l .html 6/18/2003
Minnesota Statutes 2002, 245A.04
Minnesota Statutes 2002, Table of Chapters
Table of contents for Chapter 245A
245A.04 Application procedures.
Subdivision 1. Application for licensure. (a) An
individual, corporation, partnership, voluntary association,
other organization or controlling individual that is subject to
licensure under section 245A.03 must apply for a license. The
application must be made on the forms and in the manner
prescribed by the commissioner. The commissioner shall provide
the applicant with instruction in completing the application and
provide information about the rules and requirements of other
state agencies that affect the applicant.
The commissioner shall act on the application within 90
working days after a complete application and any required
reports have been received from other state agencies or
departments, counties, municipalities, or other political
subdivisions.
(b) An application for licensure must specify one or more
controlling individuals as an agent who is responsible for
dealing with the commissioner of human services on all matters
provided for in this chapter and on whom service of all notices
and orders must be made. The agent must be authorized to accept
service on behalf of all of the controlling individuals of the
program. Service on the agent is service on all of the
controlling individuals of the program. It is not a defense to
any action arising under this chapter that service was not made
on each controlling individual of the program. The designation
of one or more controlling individuals as agents under this
paragraph does not affect the legal responsibility of any other
controlling individual under this chapter.
Subd. 2. Notification of affected municipality. The
commissioner must not issue a license without giving 30 calendar
days' written notice to the affected municipality or other
political subdivision unless the program is considered a
permitted single-family residential use under sections 245A.11
and 245A.14. The notification must be given before the first
issuance of a license and annually after that time if annual
notification is requested in writing by the affected
municipality or other political subdivision. State funds must
not be made available to or be spent by an agency or department
of state, county, or municipal government for payment to a
residential or nonresidential program licensed under this
chapter until the provisions of this subdivision have been
complied with in full. The provisions of this subdivision shall
not apply to programs located in hospitals.
Subd. 3. Background study of the applicant;
definitions. (a) Individuals and organizations that are
required in statute to initiate background studies under this
section shall comply with the following requirements:
(1) Applicants for licensure, license holders, and other
entities as provided in this section must submit completed
background study forms to the commissioner before individuals
specified in paragraph (c), clauses (1) to (4), (6), and (7),
begin positions allowing direct contact in any licensed program.
http://www.revisor.leg.state.mn.us/stats/245A/04.html
Page 1 of 24
7/3/2003
CITY OF LAUDERDALE
MEMORANDUM
TO: Mayor and Council Members
FROM: Kevin Walsh, Deputy Clerk
SUBJECT: 1728 Malvern Demolition Quotes
DATE: July 3, 2003
BACKGROUND
The City of Lauderdale has decided to hire a contractor to demolish the property at 1728
Malvern Street. Staff has sought quotes to choose a contractor for this project. The City
is requiring that the contractor remove the house, footings, foundation and slabs from
the property to be disposed of. The contractor will also be required to backfill
excavations to the existing grade and provide topsoil and seed to fill the hole left from
the demolition. The existing garage on the property will be left intact.
The quotes are included in the packet. The contractor will provide a bond and proof of
insurance before work begins.
COUNCIL ACTION REQUESTED
Consider accepting the lowest bid from Ray Anderson & Sons Companies, Inc. for the
demolition at 1728 Malvern Street. Ray Anderson & Sons Companies, Inc. previously
worked with the City in the early 1990's on a similar residential demolition.
TO
RAY ANDERSON &SONS COMPANIES INC.
930 DULUTH ST., ST. PAUL, MN 55106
PH. 651-774-2550
5
CITY OF LAUDERDALE
ATTN: DAVE HINRICHS
1891 WALNUT STREET
LAUDERDALE, MN 55113
Ne hereby submit specifications and estimates for:
Page No
DATE
of Pages
OJ 1"031-V3yy 1 VD -1 f -
JOB NAME / LOCATION
HOUSE DEMOLITION
1728 MALVERN STREET
LAUDERDALE, MN
JOB NUMBER JOBPHONE
FX- (o s l-b3i-a66
1, COST OF DEMOLITION PERMIT,
2. DEMOLITION AND DISPOSAL OF ONE HOUSE,
3. REMOVAL AND DISPOSAL OF ALL FOOTING FOUNDATIONS AND SLABS,
4. BACKFILL EXCAVATIONS TO EXISTING GRADE.
5, PROVIDE TOPSOIL AND SEED
NOTE: DOES NOT INCLUDE SEWER OR WATER DISCONNECTS
NOTE: DOES NOT INCLUDE ASBESTOS SURVEY OR REMOVAL
We Propose hereby to furnish material and labor -complete in accordance with the above specifications, for the sum of:
FIVE THOUSAND SEVEN HUNDRED-----------------------------------rnmm--------------------$5,700.0/)
Payment to be made as follows:
DEPOSIT OF $1,425.00 BEFORE DEMOLITION BEGINS AND THE
BALANCE OF $4,275.00 DUE UPON COMPLETION,
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner
according to standard practices, Any alteration or deviation from above specifications involving
extra costs will be executed only upon written orders, and will become an extra charge over Aut
and above the estimate. All agreements contingent upon strikes, accidents or delays beyond Signature
our control. Property owner to carry fire, tornado and other necessary insurance. Our workers
are fully covered by Workmen's Compensation Insurance. Note: This proposal may be
withdrawn by us if not accepted within days.
Acceptance Of Proposal -The above prices, specifications
and conditions are satisfactory and are hereby accepted. You are authorized Signature
to do the work as specified. Payment will be made as outlined above.
Date of Acceptance: Signature
Proposal Submitted To: r
Address
If 4-4
Page # of
RL GOODMANSON
2630 N. FAIRVIEW
1 PAUL, MN 55113
651-631-2065
Job Name Job #
Job locationQ M,
` ` Date/ _ f� Date of Plans
Phone #_ Fax #
�( ' - � � vim rWv-1
We hereby submit specifications and estimates for:_-
- I o
:3
e�
0
,-
We propose hereby to furnish material and labor — complete in accordance with the above specifications for the sum of:
$ Gwl
with payments to be made as follows: 9xdi C60nr ?, � ^
Any alteration or deviation from above specifications involving extra costs will be Respectfully `
executed only upon written order, and will become an extra charge over and submitted )�
above the estimate. All agreements contingent upon strikes, accidents, or delays
beyond our control. Note — this proposal may be withdrawn by us if L acceptcl within
\
rl
!acceptance of Prope5al
The above prices, specifications and conditions are satisfactory and are Signature
hereby accepted. You are authorized to do the work as specified.
Payments will be made as outlined above.
Date of Acceptance Signature
' NC3819 MADE IN USA
Dollars
days.
Lauderdale City Council Memorandum
Council Meeting Date: July 8, 2003
To: Mayor and City Council
From: Rick Getschow, City Administrator
Agenda Item: Ramsey County- Metropolitan Public Safety Communication
System (800 MHz).
BACKGROUND:
Ramsey County is moving into its next phase of implementation regarding the required
Metropolitan Public Safety Communication System (800 MHz). As part of the County
moving into this phase of the project, resolutions of support are being requested from
each municipality to apply for state-wide or federal funding.
The main user of this system would be the Police Department. The Saint Anthony Police
Department has already implemented this radio communications system because they are
partially in Hennepin County, where the system is already running. The other main user
of the system is the Fire Department. The City of Falcon Heights has indicated that they
support this initiative. Therefore, there are not any issues or concerns with Lauderdale as
it relates to the system at the current time.
The Ramsey County background material is included in the packet and does note that the
City is not bound in any way by passing this resolution. It basically assists the County in
receiving further grant funding.
Ail, Eel COW112M
1. June 27, 2003 Ramsey County Letter with Attachments regarding Public
Safety Communications/800 MHz
2. Resolution 070803A: A Resolution of Intent to Participate in the
Upgraded Metropolitan Public Safety Communication System (800 MHz)
COUNCIL ACTION REQUESTED:
Motion to approve Resolution 070803A: A Resolution of Intent to Participate in the
Upgraded Metropolitan Public Safety Communication System (800 MHz).
Office of the County Manager
Paul L. Kirkwold, County Manager
Mk250 Court House
15 West Kellogg Boulevard
RAMSEY COUNTY St. Paul, MN 55102-1614
June 27, 2003
Mayor Jeffrey Dains
Rick Getschow, City Administrator
City of Lauderdale
1891 Walnut Street
Lauderdale, MN 55113
SUBJECT: Public Safety Communications/800 MHz
Tel: 651-266-8000
Fax: 651-266-8039
e-mail: www.co.ramsey.mn.us
I am writing to you about the Metropolitan Radio Board's Metropolitan Public Safety
Communication System (800 MHz) and several funding possibilities currently available that can
assist us with our participation in this communication system.
As you know, the Metropolitan Public Safety Communication System and the Radio Board were
initiated in State law with a charge to develop a seamless communication system among all
participating agencies/local units of government — an interoperable system. Phase 1. is nearly
now Phase 2 (development and funding) is beginning. ova have been cola uy
offir.lals ;rom the Radio Board that developing a Ramsey County subsystem is a priority for them
during 'Phase 2. The remainder of this letter outlines steps and timeframes developed by the
Radio Board and the State Department of Public Safety governing applications for participation in
Phase 2.
The Radio Board and related 800 MHz funding programs give counties a critical role in planning
and developing the statewide system. Under Minnesota law, counties are required to develop
county -wide 800 MHz technical and financial plans, and counties must approve all plans and grant
applications prepared by any entity located within it. Attachment 1 is material provided by the
Radio Board that further explains background and the current situation.
It is Ramsey County's intent to work closely with municipalities within the County to design a
system that reflects our community/county-wide needs, and to aggressively seek non -local
property tax funds for the project. We realize that securing these types of funds is critical because
they reduce the amount of local funds needed to build a system, making it possible for us to
proceed with this mutually beneficial and important program.
The Metropolitan Radio Board and Minnesota Department of Public Safety's Division of Homeland
Security and Emergency Services have just announced financial incentives to local government
participation in the Public Safety Communication system. Initial applications are due July 24, 2003.
(See Attachment 1 for specifics on this timeframe.)
At this time, Ramsey County is requesting support from the City of Lauderdale to assist us in
responding to these recently -announced funding opportunities for Phase 2 development
Minnesota's First Home Rule County
printed on recycled paper with a minimum of 10% post -consumer content
June 27, 2003
Page 2
(Attachment 2). We have been told by Radio Board officials that highest priority will be given to
applicants whose jurisdictions have an updated County plan, and resolutions indicatinq the
intention to move toward full 800 MHz system participation. (The Ramsey County 800 MHz plan
has recently been updated, and the County Board has also passed resolutions to move forward.
Copies of these resolutions are included as Attachment 3.)
Ramsey County would like to be able to show broad-based support to the Radio Board and
Department of Public Safety for full participation from units of local government within the County.
A resolution from you will show this support. Attachment 4 is a draft resolution stating willingness
to plan for a system, intention to participate in the 800 MHz system, and interest in sharing in any
state or federal financial incentives. We have been told by the Radio Board and the State
Department of Public Safety that your elected officials passing this resolution by July 24, 2003, will
give greater weight to our grant applications.
This resolution will not bind your government to anv action or expense, nor does it predetermine
any major governance changes. It indicates your interest in planning to join the 800 MHz system
and sharing grant proceeds we can secure for development of this system.
We are excited about the opportunities available to us as Phase 2 of this communication system is
developed. To that end, we are proposing that the Ramsey County League of Local Governments
sponsor an informational meeting and discussion with representatives from the Radio Board and
jurisdictions that are currently using the system. This meeting is scheduled for Thursday, July 31,
from 4:00 — 6:00 p.m., at a location yet to be determined. Your participation will enable us to
develop a county -wide planning process we would like to begin in late summer of 2003.
Thank you for your attention to the request in this letter and your participation in this vital project.
Please contact me at any time to discuss this letter, its contents, or the 800 MHz project. In my
absence, you may contact Terry Speiker, at 266-8012, or Connie Catlin, at 266-8011, from the
County Manager's Office. They are also working on this project and would be able to answer your
questions.
Sincerely,
A� /��&tl-34
Paul L. Kirkwold
Ramsey County Manager
Attachments
cc: Ramsey County Board of Commissioners
Ramsey County Attorney
Ramsey County Sheriff
Ramsey County City Councilmembers and Township Board of Supervisors
School Board Members within Ramsey County
Bill Dean, Metropolitan Radio Board
Ed Leier, Minnesota Department of Homeland Security and Emergency Management
INTERIM INTERIM
800 i H1z Trunked Regional Public Safety Radio System
Standards, Protocols, Procedures
Document Section
Sub -Section:
Procedure Title.
Date Established:
Replaces Document Dated:
Date Revised:
Section 6. Board Financial TOC Approval — Signature: .
Policies and Procedures
6.4
Aid & Grants to Local Units of
Government
5/15/03
5/28/03
TVMB Approval - Signature:
6/6/03
1. Purpose or Objective
The purpose of this standard is to define a set of rules and procedures. for carrying out the intent of
the statutes governing the Metropolitan Radio Board insofar as they affect the Board's powers to
provide aid to local units of government and to provide a portion of the financing of the capital
costs for local units of government opting to participate in the Second Phase.
2. Background:
The 2002 Minnesota Legislature amended the statutes relating to the Metropolitan Radio Board,
allowing the Board to use its general fund money to provide "aid to local units of government for
sites and equipment in support of mutual aid and emergency medical communications services."
The 2003 legislature further amended the law and defined the Second Phase of the regional
system as "the Metropolitan Radio Board providing assistance to local government units building
subsystems in the metropolitan area that did not build their own subsystems in,the first phase."
A third new provision increased the revenue bonding authority of the Board by an additional $12
million, using a 1.5 -cent per month increase in the'amount of the 9-1-1 surcharge on telephone
wire and wireless lines effective July 1, 2004 as the revenue source for the new bonds. Further,
the statute restricted the Board's ability to provide funding for the Second Phase by stating that
"The proceeds of bonds issued under this paragraph must be used to pay up to 30 percent of the
cost to a local of
unit of building a subsystem and may not be used to finance portable
or subscriber radio sets."
These statutory changes were contained in the Anti -terrorism legislation and were passed in
response to the attacks on the Pentagon and the World Trade Center of September 11, 2001, as
part of an effort to improve Minnesota's ability to respond to a potential attack here.
The original law passed in 1995 provides that a design plan for subsequent phases of the system
be drafted and adopted by the Board. In keeping with that requirement, the Board has hired
6.4 Aid & Grants to Local Units of Govt. 1 Section #
U
INTERIM L TTERINI
Vegemast Engineering, Inc. to update the original plan, and to provide detailed design
specifications for those jurisdictions within the Metropolitan Area that did not opt to participate
in the fast phase. Under the provision allowing the Board to assist local units of government, the
Board is underwriting the cost of these design plans.
3. Operational Content:
The original law creating the Board and the region -wide system required that each county must
complete a planning process on whether and how it would participate in the regional system.
The plan and any updates or amendments to the plan will serve as the basis for participation.
4. Protocol/ Standard:
1. Local units of government within the metropolitan area are eligible for aid ii
a. The governing body of the local unit approves, by resolution, a request for participation
in the regional system or requests assistance for constructing capital facilities that the Board
determines may be used at some future time as part of the regional system or a local subsystem of
the regional system.
b. Funding for the local entity's share of the costs is identified.
c. A technical plan for implantation is consistent with the plan developed and approved by
the county within which the entity is located and is approved by the governing body of the county.
2. Local units of government are eligible for up to a thirty percent reimbursement from the capital
bond fund of the Board for the following classes of expenditures and follow the process and
procedure outlined in paragraph 5 of this set of standards.
Reimbursable capital costs are generally limited to the following: material and personnel costs
involved in civil design and construction at sites, such as site preparation, shelters, towers, roads,
easements, and associated elements, including warranties; project management, design,
construction and installation of microwave antennas and microwave radio equipment including
training and warranties; project management, computer software, engineering, design "and
installation of equipment racks; radio, computer, and other associated equipment permanently
mounted or housed in racks and/or in shelters, including training and warranties; antennas and
cables; fixed or mobile network monitoring equipment; personnel and material costs of
installation of equipment at the dispatch center or control center for the subsystem commonly
known as the central electronics bank, equipment designed to facilitate in -building coverage, and
associated civil construction at the control center. Not eligible are the costs of portable or mobile
radio sets for use on. the system nor are the costs of dispatch consoles, except upgrades or
purchases that are required to interface with the new 800 -MHz system.
3. In -building coverage, or any other enhancements, will not be eligible for matching funds for
any entity that is a subscriber of a county subsystem unless it is an independent PSAP and
recognized and approved as such in the county plan. The Board will consider funding in -building
6.4 Aid & Grants to Local Units of Govt. 2 Section 4
INTERLNI INTERL I
coverage and other enhancements for dependent subscribers of the county subsystem only if the
application comes from the county. In such a circumstance, the project must be approved by the
county as part of its plan and it will count against the county's reimbursement entitlement.
S. Procedure:
1.. The first step for a local unit of government or other eligible agency in applying for grant
funds from the Radio Board under the provisions outlined above is to pass enabling authorization
in the form of a resolution by the governing body of the local unit or other eligible agency. If the
unit is an entity other than a county, the authorization must be ratified by the governing body of
the county.
2. A copy of the resolution(s) should be forwarded to the Board, together with a letter requesting
participation and generally outlining the plan, its estimated cost and a projected timetable. The
resolution(s) should include a request for financial assistance and should provide detail as to the
overall plan to finance the project. The Board is authorized to provide up to 30 percent of
eligible capital costs. Documents should be forwarded to the Metropolitan Radio Board c/o:
Executive Director
Metropolitan Radio Board
Metropolitan Counties Government Center
2099 University Avenue
St. Paul, MN 55104
3. A hearing will be scheduled with the Board's Technical Operations Committee (TOC), at
which time a technical review of the local unit's preliminary plans shall be conducted. The TOC
shall determine whether the request is consistent with the approved county plan as established
under the 1995 law and as subsequently updated or amended. It shall also determine whether the
request is consistent with the detailed system design, including authorized changes. The TOC
shall make a recommendation to the full Board.
4. The Board will act on the application at its next regular meeting. If the Board approves of the
plan,, the local unit may proceed with implementation. If the Board does not approve, it shall
provide the reasons for denial in writing, together with a list of changes it requires.
5. When detailed design plans are complete, a copy of the design plan, including any changes in
cost estimates and construction schedules must be submitted to the Board for TOC and staff
review. The Board shall approve a total amount of the project that is eligible for payment by the
Board and shall identify a funding source within in the Five Year Capital Improvements Plan.
This amount shall not exceed 25 percent of the approved plan cost. The Board is limited by law
to a 30 percent reimbursement. Subject to the availability of the funds, additional amounts up to
a total of 30 percent may be made available at a later date.
6.4 Aid & Grants to Local Units of Govt. 3 - Section #
INI TERLVI
LNi TER NI
6. During construction, the local unit, the Board and, if applicable, MnDOT shall negotiate a
cooperative agreement. The agreement must contain a provision that the funds expended by the
Board shall be used only for capital costs related to participation in the region -wide 800 MHz
system. The agreement also must include a provision allowing for complete- disclosure and audit
of the financial records of the local unit associated with the Second Phase construction.
7. As capital expenditures are incurred, copies of invoices should be submitted to the Board at
least quarterly. If the invoices and supporting documentation are consistent with the approved
plans, the Board shall reimburse the local unit as specified in paragraph 5 above within 90 days
of submittal and approval of the Metropolitan Radio Board.
6. Manat emeni
The Executive Director of the Board is responsible for managing this procedure.
6.4 Aid & Grants to Local Units of Govt. 4 Section #
STEPS FOR PARTICIPATION
Counties
1. Request Plan Update
from the Metropolitan
Radio Board
Independent PSAPs
1. Request Plan Update
from the Metropolitan
Radio Board.
2. County Board to Pass 2
a Resolution affirming
the decision to join the
regional radio system.
3. Submit a Technical
Plan and Budget to the
Metropolitan Radio
Board.
4. TOC Review and Rec-
ommendation.
Governing Body to
Pass a Resolution af-
firming the decision to
join the radio system.
3. County Review for
Compliance with the
County Plan.
Parallel & Immediate
Timeline
1. Develop a Preliminary
Plan and Budget.
2. Develop an Equip-
ment List.
3. Submit the Prelimi-
nary Plan, Budget,
and Equipment List to
the Metropolitan Radio
Board by July 24,
2003.
4. Submit a Technical
Plan and Budget to the 4
Metropolitan Radio
Board.
5. Metropolitan Radio
Board Review and Ap- 5
proval.
6. State Planning Com-
mittee Review and Ap-
proval (only if special
bonds are issued).
TOC Review and Rec-
ommendation. 5
6. Metropolitan Radio
Board Review and Ap-
proval.
Submit Final Budget
Numbers to the Metr-
politan Radio Board by
September 15, 2003.
MRB sends Proposed
Grant Amounts to the
Department of Public
Safety for Review and
Approval
6. DPS Sends Out Final
Grant Applications.
7. Final Grant Applica-
tions Due to DPS Sep-
tember 30, 2003.
METROPOLITAN RADIO BOARD
INFORMATIONAL MEETING
FRIDAY, JUNE 27, 2003
FREQUENTLY ASKED QUESTIONS
1. What is the definition of participation?
Participation in the system can take place on several levels. Full participation
generally refers to those governmental entities that have invested in the additional
infrastructure required to provide full coverage in their geographical areas, have
installed dispatching equipment that operates solely on the regional system, and have
a plan to migrate all or most subscriber radio users to the system. Partial participation
refers to entities that continue to maintain and use legacy equipment (VHF, UHF,
conventional analog 800MHz), but have installed and use, or plan to use, some 800
MHz subscribers for specific purposes. An example might be an entity that equips
some squad cars with system -compatible radios to make interoperations with fully
participating agencies easier. Subscriber -only participants include those who have
made no infrastructure investment, but use radios that are on the system and are
satisfied with the coverage available on the existing backbone. An example would be
the St. Paul School District. What is important in the context of receiving homeland
security grants is that the first priority for receiving funds will be given to those
entities and agencies that are committed to becoming full participants as defined
above.
2. Do all radio communications need to be on the 800 MHz system for full
participation (meaning Police, Fire, and Public Works) or can just one be
on?
Just one can be on. But if only one comes on, it must be a public safety, first
response agency, such as police, fire or EMS. Priority will generally be given to
agencies that plan to eventually migrate all public safety agencies to the system, as
fostering interoperability—not only between geographically separated cities and
counties—but between different agencies within the same city or county, is a key
requirement for receiving homeland security grants.
3. What if a county cannot afford to migrate all operations onto the 800 MHz
system—can it just center on population centers and still be considered full
participants?
If a county plans to use the system for only one agency—for example, the
Sheriff's Department—it would seem to make most sense to equip every squad car
used within the county, as dual dispatching and dual radio systems within one agency
would be expensive and cumbersome. Each application will be considered on an ad
hoc basis, and the county's approved plan for migration to the system will be
considered in making funding decisions.
4. Does the equipment list need to be an exact shopping list? What if we decide
to change the radio we would like to buy while waiting for the funds to
arrive?
The preliminary plan and equipment list that is needed by July 24th does not have
to be an exact "shopping list." It should be a free form document that specifies to the
extent possible a technical plan for the entity to participate in the regional system and
a list of equipment and other resources needed to complete the plan. It must also
include an estimated budget with as much specificity as possible If specific makes
and models of equipment are known, together with costs, please include them. A
final, detailed shopping list will be needed by September 15th in order to qualify for
federal COPS and Homeland Security grants.
5. How will the Metropolitan Radio Board and the Department of Public Safety
prioritize who is to receive portions of the $7.5 million? Will one agency get
all the funds or will the funds be portioned out piecemeal?
No one agency will receive all the funds. If there are several qualifying agencies,
the Board and DPS will try to be as fair as possible in assisting as many as possible.
The first priority for awarding dollars will go to agencies or entities whose
governing body has passed a resolution affirming a decision to fully participate in the
system, has submitted an approved technical plan and budget, and is ready to build.
To the extent dollars are still available after fulfilling needs under priority one, the
second priority will go to those entities that have indicated a desire to fully
participate, have prepared a preliminary plan and estimate, but have not yet made an
irrevocable decision. If the final decision is negative, the grant commitment will be
withdrawn
The third priority will go to entities that desire to participate, but not fully.
It should be understood that the overriding objective for the use of these funds is
to get as many entities within the metropolitan area as possible to fully participate.
6. Will the out -state funds ($6 million) be transferred to the metro area if they
do not all get used?
Possibly. That decision is up to the Commissioner of Public Safety and the
Review Committee he has established. The answer may be known after the Statewide
Planning Committee meets on July 9, 2003.
Fiscal Year 2003 Authorized Equipment List*
Not all of the listed equipment would qualify as 800 MHz Equipment
4. Interoperable Communications Equipment — Equipment and systems providing connectivity
and electrical interoperability between local and interagency organizations to coordinate CBRNE
response operations:
• Land Mobile, Two -Way In -Suit Communications (secure, hands-free, fully duplex, optional), including air -to -ground
capability (as required)
• Antenna systems
• Personnel Alert Safety System (PASS) - (location and physiological monitoring systems optional)
• Personnel Accountability Systems
• Individual/portable radios, software radios, portable repeaters, radio interconnect systems, satellite phones, batteries,
chargers and battery conditioning systems- Computer systems designated for use in an integrated system to assist with
detection and communication efforts (must be linked with integrated software
packages designed specifically for chemical and/or biological agent detection and communication purposes)
• Portable Meteorological Station (monitors temperature, wind speed, wind direction and barometric pressure at a minimum)
• Computer aided dispatch system
• Commercially available crisis management software
• Mobile Display Terminals
Note: In an effort to improve public safety interoperability, all new or upgraded radio systems and new radio equipment should
be compatible with a suite of standards called ANSI/TIA EIA -102 Phase I (Project 25). These standards have been developed to
allow for backward compatibility with existing digital and analog systems and provide for interoperability in future systems. The
FCC has chosen the Project 25 suite of standards for voice and low -moderate speed data interoperability in the new nationwide
700 MHZ frequency band and the Integrated Wireless Network (IWN) of the U.S. Justice and Treasury Departments has chosen
the Project 25 suite of standards for their new radio equipment. In an effort to realize improved interoperability, all radios
purchased under this grant should be APCO 25 compliant.
DPS/DEM May 28, 2003 Federal Homeland Security 800 MHz Equipment Grant Program, Part 11 Page A-3
C)—�s
psi U.S. Department of Justice
Office of Community Oriented Policing Services
Grants A dministration Division Washington, D.C. 20530
List of Unallowable Costs
Items not listed will be reviewed on a case-by-case basis. Agencies are expected to request
items that are linked to the parameters stipulated in Public Law 108-7.
PERSONNEL.
Salaries and benefits of existing employees.
Salaries and benefits of grant writers or other staff who do not directly contribute to the
implementation of the program.
Overtime for personnel not directly involved in the department's project and that which exceeds 20%
of the awarded budget.
Fringe benefits for overtime of existing employees.
TRAVEL:
Local travel costs (lodging, meals, per diem, or transportation costs) within a 50 -mile radius of the
program location.
Mileage reimbursement, rental cars, parking fees, and/or taxi fare for local travel.
Meals and/or refreshment costs associated with meetings.
EQUIPMENT:
Bunker shields) Uniforms
Animals Bulletproof vests and accessories
Bicycles Radar guns
Dictation systems Televisions /VCRs
Phone lines and voice -mail systems Handcuffs, weapons, and ammunition
Standard office furniture and equipment Office rental / lease space
(not specifically related and dedicated to the grant)
Cellular phones
Construction and renovation costs
Pagers (including service time)
General police vehicles (includingpatrol cars and leased vehicles)
Standard issue police vehicle equipment (including light bars, cages, and siren packages)
CONTRACTS/CONSULTANTS:
Training in topics that are not directly linked to the Technology program.
Contractual agreements that cannot be directly linked to the Technology program.
Any consultant fees in excess of $450.00 per day must receive prior written approval from
the COPS Office, contingent upon written justification by the grantee.
SUPPLIES AND OTHER COSTS:
Standard office supplies not directly related to the Technology grant_
Indirect costs.
Attachment 2
Potential Funding Sources for Developing 800 MHz
Funding programs for public safety communications that are anticipated through the Radio Board
and the Department of Public Safety's Division of Homeland Security and Emergency Services.
The Radio Board and Homeland Security will be coordinating the application and allocation
processes for these programs.
• Radio Board General Funds $ 2.0 million
• Radio Board Capital Bonds (new) 18.0 million
• Federal COPS funds 2.0 million
• From MN allocation of Federal Homeland Security FY2003
Part II Supplemental Grant 7.5 million
ALSO:
Federal FY2003 Interoperable Communications Equipment
Grant Program, Competitive Demonstration Grants
(approximate for a selected jurisdiction) 6.0 million
ented By
ztion:
Z
a
Ramsey County Commissioners
Commissioner Bennett
Budgeting and Accounting
Bob Fletcher, Sheriff
Date May 2 7
2003 No.
Page 1 of 2
WHEREAS, Effective public safety communication is in the best interest of the
citizens of Ramsey County; and
WHEREAS, In 1998, the Ramsey County Board of Commissioners approved
(#98-079) the Ramsey County/Saint Paul/Local Government Public Safety Radio
Communication Study Committee's Report for submission to the Metropolitan Radio
Board as required by State Statute; and
WHEREAS, In Resolution 98-079, Ramsey County chose not to migrate to the
Metropolitan Radio Board's Metropolitan Public Safety Communication System
(800MHZ) during phase one; and
WHEREAS, Resolution 98-079 indicated that the County may want to join the
system at a later date and, if it did, the County with its municipalities should jointly plan
a single, countywide subsystem; and
2003-167
WHEREAS, The Radio Board is completing phase one of the Metropolitan Public
Safety Communication System; beginning phase two, and encouraging the remaining
eligible Twin Cities jurisdictions to develop subsystems; and
WHEREAS, The Radio Board has developed a proposed plan for backbone
infrastructure and dispatch center console equipment needs for potential Ramsey
County subsystems, and has estimated the related capital equipment costs; and
WHEREAS, The Ramsey County Board of Commissioners discussed the
development of a Public Safety Communication subsystem during a policy discussion
on April 1, 2003; participated in a workshop on May 13, 2003, and held another policy
discussion on May 20, 20003; Now, Therefore, Be It
:SEY COUNTY BOARD OF COMMISSIONERS
YEA NAY OTHER
Bennett
.gh
4cDonough
.1 Ortega
,ria Reinhardt
e Rettman
diessner
Jim McDonough, Chair
(Continued)
Bonnie C. Jackelen
Chief Clerk - County Board
Resolution
Board of
ented By Commissioner Bennett Date May 27, 2003 No. 2003-167
ration: Budgeting and Accounting
Bob Fletcher, Sheriff
Page 2of2
RESOLVED, That the Ramsey County Board of Commissioners authorizes the
County Manager to move forward and begin exploring options, costs and financing
mechanisms for:
a) Developing a subsystem within the Metropolitan Public Safety
Communications System /800MHz;
b) Exploring options for organization and governance of a countywide system;
and
c) Determining how municipal and county shares should be funded;
and Be It. Further
RESOLVED, That the next steps for moving forward will include:
a) Meeting with representatives from municipalities to:
■ Conduct a Public Safety Communications "101" presentation similar to
the May 13, 2003 County Board Workshop;
■ Determine their perspectives on the value of developing a subsystem
within the Metropolitan system; and
■ Develop a process for discussing the organization, governance and
financing of a countywide system
b) Preparing a process and timeline that will be reviewed by all parties
and Be It Further
RESOLVED, That the process for developing and analyzing organizational,
governance and financing options will include municipal and county elected officials.
[SEY COUNTY BOARD OF COMMISSIONERS
e Rettman X
aiessner X
Jim
Bonnie C. Ja,
Chief Clerk -
YEA NAY OTHER
'Rennett
X
Jgh
X
QcDonough
X
;1 Ortega
X
,ria Reinhardt
X
e Rettman X
aiessner X
Jim
Bonnie C. Ja,
Chief Clerk -
0 M
Board of
Ramsey County Commissioners
2nted By Commissioner Haigh Date June 24, 2003 No. 2003-210
ztion: Budgeting and Accounting
Mary Karcz, County Manager's Office
Page 1 of 3
WHEREAS, In Resolution 2003-167, the Ramsey County Board of
f Commissioners directed the County Manager to move forward and begin exploring
options, costs and financing mechanisms for:
a) Developing a subsystem within the Metropolitan Public Safety
Communication System/800MHZ;
b) Exploring options for organization and governance of a countywide system;
and
c) Determining how municipal and county shares should be funded; and
WHEREAS, The Ramsey County Board of Commissioners recognizes that the
public safety system in the County includes a wide range of local entities including, but
not limited to; Ramsey County Sheriff, Ramsey County Emergency Services, municipal
police, emergency service, fire departments, and other agencies; and
WHEREAS, The complexity of the public safety communication system may
hinder the timely and effective pursuit of federal or other funding, and coordination is
needed to reduce these concerns; and
WHEREAS, Several factors give the County a central role in planning and
developing a public safety communication system:
o The Ramsey County Home Rule Charter's Chapter 6 states that, "... the County
Board shall assume responsibility to coordinate county -wide operational services,
strategic planning, tactical planning, and public data and information systems
,planning"; and
o The Metropolitan Radio Board's Standards, Protocols, Procedures places counties
in leadership roles in reviewing and approving the plans and funding for local units
of government; local units of government that are not a county must have:
ISEY COUNTY BOARD OF COMMISSIONERS
YEA NAY OTHER
Bennett
.;ugh
vlcDonough
el Ortega
)ria Reinhardt
:e Rettman
1Viessner
Jim McDonough, Chair
(Continued)
By
Bonnie C. Jackelen
Chief Clerk - County Board
Board of
Ramsey County Commissioners
anted By Commissioner Haigh Date June 24 2003 No. 2003-210
ition: Budgeting and Accounting
.Mary Karcz, County Manager's Office
Page 2 of 3
• Technical plans that are consistent with the plan developed and approved by
the county in which the entity is located (Sub -Section 6.4 4.1.c); and
• Plans that have been approved by the county's governing body (Sub -Section
6.4 4.1.c); and
• Applications for Radio Board grant funds ratified by the governing board of a
county (Sub -Section 6.4 5.1); and
o The 800MHz frequencies have been allocated across the state by counties;
and
WHEREAS, Financial assistance to local governments may be an important
concern if the County proceeds with developing a subsystem because local entities will
have to replace equipment, train staff and incur other expenses; and
WHEREAS, At the current time, federal and state funds for interoperable
communication systems are increasing due to the importance of reliable, interoperable
communication systems for homeland security and general public safety; and
WHEREAS, The time between the County becoming aware of an opportunity and
the deadline for responding is often brief and there is no time to bring an application to
the Board for approval before the deadline; and
WHEREAS, The County Board has encouraged staff to pursue non -property tax
financing opportunities; and
WHEREAS, On Friday, June 13, 2003, the Ramsey County Manager became
aware of the possibility of being nominated by Governor Pawlenty to receive an
application for the US Department of Homeland Security's FY2003 Interoperable
Communications Equipment Grant Program; and
1SEY COUNTY BOARD OF COMMISSIONERS
YEA NAY OTHER
'Iennett
_Jgh
✓IcDonough
-1 Ortega
>ria Reinhardt
e Rettman
Viessner
Jim McDonough, Chair
(Continued)
LIZ
Bonnie C. Jackelen
Chief Clerk - County Board
Resolution
Board of
Ramsey County Commissioners
esented By Commissioner Haigh Date June 24, 2003 No. 2003-210
tention: Budgeting and Accounting
Mary Karcz, County. Manager's Office Page 3 of 3
WHEREAS, The County needed to provide supporting information to the MN
Department of Public Safety on the same day which did not allow time to include the
request at a County Board meeting; and
WHEREAS, Information was provided to the State and Ramsey County has been
nominated to receive an application, and the County Manager would like County Board
approval and support for the nomination to receive an application; Now, Therefore, Be
It
RESOLVED, Ramsey County agrees to coordinate grant applications and other
funding requests for public safety communication system related activities for the
County and local entities; and Be It Further
RESOLVED, The County Manager will include options for fair and equitable
distribution of public safety related grant funds between the County and municipalities in
any proposed processes; and Be It Further
RESOLVED, The County Manager is authorized to prepare grant applications
and other funding requests related to the development of a public safety
communications system; and Be It Further
RESOLVED, The Ramsey County Board of Commissioners approves and
supports nomination by Governor Pawlenty for Ramsey County to submit an application
for the US Department of Homeland Security's FY2003 Interoperable Communications
Equipment Grant Program.
MSEY COUNTY BOARD OF COMMISSIONERS
ice Rettman X
Wiessner X
Jim McDonough Chair
By
Bonnie C. Jack n
Chief Clerk - ty Board
YEA NAY OTHER
- 'zennett
__nigh
X
i McDonough
X
ael Ortega
X
:toria Reinhardt
X
ice Rettman X
Wiessner X
Jim McDonough Chair
By
Bonnie C. Jack n
Chief Clerk - ty Board
RESOLUTION NO. 070903A
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION OF INTENT TO PARTICIPATE IN THE UPGRADED
METROPOLITAN PUBLIC SAFETY COMMUNICATION SYSTEM
(800 MHZ).
WHEREAS, the City of Lauderdale has been reviewing the needs of the radio communication
system that provides emergency services to police, fire, and emergency medical agencies in its
jurisdiction; and
WHEREAS, the Metropolitan Radio Board, as a result of legislative changes, has the authority and
resources to provide financial assistance to local units of government in the metropolitan area that
plan to participate in the regional 800 MHz digital trunked communication system; and
WHEREAS, Special legislative authority has been given to Minnesota counties to issue bonds for
the purpose of designing, constructing, and installing the infrastructure, facilities, and equipment
necessary to participate in the regional system; and,
WHEREAS, Federal funds have been appropriated and made available through the Minnesota
Department of Public Safety to supplement local and state funds for the purpose of participating in
the regional system, for which metropolitan area local governments are eligible; and,
WHEREAS, the City Council of the City of Lauderdale has determined that its participation in the
regional system would improve its interoperability among its various agencies and with other
jurisdictions for purposes of mutual aid and emergency medical services, thus improving public
safety, as well as the entire region's ability to respond to weapons of mass destruction incidents;
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Lauderdale
intends to proceed with planning for development of an upgraded radio communication system with
the intention of participating in the regional system and that the Metropolitan Radio Board be
notified of the City of Lauderdale's intention and request any state or federal financial incentives that
may be offered to local jurisdictions.
I CERTIFY THAT the above resolution was adopted by the City Council of Lauderdale
on this 8th of July, 2003.
(ATTEST)
(SEAL)
Jeff Dains, Mayor
Rick Getschow, City Administrator