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Home My WebLink About07/29/2003LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, JULY 29, 2003 CITY HALL, 7:00 P.M. The City Council is meeting as a legislative body to conduct the business of the City according to ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for pub 'c input at meetings. 1. CALL MEETING TO ORDER AT 7:00 P. M. C400 2. ROLL: Councilmembers: McCloskey Christensen Gill -Gerbig Giannetti _ Mayor Dains Staff Getschow 3. APPROVAL OF THE AGENDA 4. APPROVAL A. Approval of minutes of 7/08/03 City Council Meeting B. Approval of claims totaling $100,855.71 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA Any member of the public may speak at this time on any item NOT on the agenda. In consideration of the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under Additional Items at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is greatly appreciated. City of Lauderdale Council Agenda July 29, 2003 Page 2 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS ADDRESSING STREET AND UTILITY IMPROVEMENTS 8. INFORMATIONAL PRESENTATIONS 9. REPORTS 10. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. 11. ACTION A. Consideration of a Request to Extend an Alley (between the 1800 blocks of Walnut and Malvern) as part of the 2003 Street and Utility Improvements B. Approval of the 2nd Quarter 2003 Financial and Investment Report C. Resolution 072903A: A Resolution Proclaiming National Night Out 2003 D. Consideration of three (3) appointments to the Park and Community Involvement Committee (PCIC) 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13, ADDITIONAL ITEMS 14. SET AGENDA FOR NEXT MEETING 15. ADJOURNMENT I 1. 2. a Cj 5 rol Lauderdale City Council Meeting Minutes July 8, 2003 Meeting called to order at 7:00 P.M. Council present: Christensen, Giannetti, McCloskey, and Gill -Gerbig Council absent: Mayor Dains Staff present: Administrator Getschow APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Gill -Gerbig, second by Giannetti to approve the agenda. Motion carried unanimously. A. Approval of Minutes. Motion by Giannetti, second by Christensen to approve the minutes of the June 24, 2003 City Council meeting. Motion carried unanimously. B. Approval of Claims totaling $61,937.85. Motion by Christensen, second by Gill -Gerbig to approve the claims totaling $61,937.85. Motion carried unanimously. C. Approval of Pay Request #3 for the 2003 Street and Utility Improvements for S.M. Hentges and Sons in the amount of $418,279.15. Motion by Gill -Gerbig, second by Christensen to approve Pay Request #3 for the 2003 Street and Utility Improvements in the amount of $418,279.15. Motion carried unanimously. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA CONSENT Lauderdale City Council Meeting Minutes, July 8, 2003 Page 2 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS A. Day in the Park. Council member Giannetti reminded everyone of the upcoming Day in the Park event that is scheduled from 4:00-8:00 p.m. on Saturday, July 12, 2003. 8. INFORMATIONAL PRESENTATIONS 9. REPORTS A. Adult Foster Care House. Dale Johnston, Ramsey County Foster Care, provided a report to the City Council and those residents in attendance at the meeting on the state and county regulated foster home at 1889 Eustis Street. Residents in attendance expressed concern with the notification process that was used. They also asked questions regarding the staffing and operation of the house. Tim Hammond, Ramsey County Foster Care, addressed some of those questions and concerns regarding notification and the operation of the group home. Johnston stated that there will be an open house at the group home on Monday, July 14 from 12:00 p.m. -2:00 p.m. and 6:00 p.m. -8:00 p.m. He encouraged everyone to attend. B. 2003 Street and Utility Improvements. The City Administrator updated the City Council on the progress of the project. He also indicated that the Council would be receiving a report from the City Engineer at the next meeting regarding the request to open the alley between Walnut and Malvern Streets as part of the improvements this year. 10. PUBLIC HEARINGS Lauderdale City Council Meeting Minutes, July 8, 2003 Page 3 11. ACTION A. Approval of Quotations for the Demolition of 1728 Malvern pursuant to a Hazardous Building Removal Agreement. The City Administrator stated that pursuant to a hazardous building agreement approved by the City Council at their last meeting, city staff has solicited quotations to demolish the structure at 1728 Malvern Street. The City is requiring that the approved contractor remove the house, footings, foundation and slabs from the property. The contractor will also be required to backfill excavations to the existing grade and provide topsoil and seed to fill the hole left from the demolition. The existing garage on the property will be left intact. The low quotation was submitted by Ray Anderson and Sons Companies, Inc. for $5,700 and does not include environmental services. Ray Anderson and Sons demolished the last hazardous structure in the mid -1990's under city direction. Motion by Gill -Gerbig, second by Christensen to accept the low quotation of $5,700 from Ray Anderson & Sons Companies, Inc. for the demolition at 1728 Malvern Street. Roll: Yes: all. Motion carried. B. Resolution 070803A: A Resolution of Intent to Participate in the Upgraded Metropolitan Public Safety Communication System (800 MHz). The City Administrator stated that Ramsey County is moving into its next phase of implementation regarding the required Metropolitan Public Safety Communication System (800 MHz). As part of the County moving into this phase of the project, resolutions of support are being requested from each municipality to apply for grant funding. The main users of this radio system would be the public safety departments. In Lauderdale's case that would be the Saint Anthony Police Department and the Falcon Heights Fire Department. The Police Department has already implemented this radio communications system in Saint Anthony because they are partially in Hennepin County, where the system is currently operating. Also, the City of Falcon Heights has indicated that they support this initiative as it relates to their Fire Department. The passage of this resolution does not invoke a funding commitment. In fact, since both public safety agencies are contracted for there would not be a direct funding commitment on behalf of the City. Motion by Christensen, second by Giannetti to approve Resolution 070803A: A Resolution of Intent to Participate in the Upgraded Metropolitan Public Safety Communication System (800 MHz). Roll: Yes: all. Motion carried. Lauderdale City Council Meeting Minutes, July 8, 2003 Page 4 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13. ADDITIONAL ITEMS A. Adult Foster Care. Council member Gill -Gerbig stated that it would be a good idea for everyone, if they have the opportunity, to attend the foster home open house on their own. 14. SET AGENDA FOR NEXT MEETING 1. 2003 Improvements- Alley extension 2. 2nd Quarter 2003 Financial and Investment Report 3. Insurance Policy Renewal 4. Resolution Appointing an Insurance Agent 15. ADJOURNMENT Motion by Christensen, second by Gill -Gerbig to adjourn at 8:07 P.M. Ayes: All. CITY OF LAUDERDALE Claims for Approval July 29, 2003 City Council Meeting IPayroll 07/18/03 Payroll: Check # 7396-7400 07/18/03 Payroll: EFT: Federal Withholding Taxes/FICA 07/18/03 Payroll: EFT: PERA 07/18/03 Payroll: EFT: ICMA Retirement Fund Jul 2003 Payroll: EFT: State Withholding Vendor Claims 07/29/03 Claims: Check # 16455-16477 Subtotal of Claims From Above $6,205.24 $2,521.88 $1,047.56 $1,280.43 $879.03 $88,921.571 $100,855.71 Total Claims for Approval $100,855.71 CITY OF LAUDERDALE 07/16/03 4:09 PM Page 1 Paid Register Check Employee Pay Pay Group Check Check Numbe Number Employee Name Period Description Amount Date Status 007396 000000011 BOWNIK, JAMES 15 BI -WEEKLY $1,000.43 7/18/03 Outstanding 007397 000000003 GETSCHOW, RICK 15 BI -WEEKLY $1,874.79 7/18/03 Outstanding 007398 000000002 HINRICHS, DAVID C 15 BI -WEEKLY $1,244.45 7/18/03 Outstanding 007399 000000005 HUGHES, JOSEPH A 15 BI -WEEKLY $1,161.17 7/18/03 Outstanding 007400 000000037 WALSH, KEVIN 15 BI -WEEKLY $924.40 7/18/03 Outstanding 007395 VOID 15 $0.00 7/18/03 Void $6,205.24 I CITY OF LAUDERDALE 07/24/03 2:48 PM Page 1 Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name ABDO ABDO EICK & MEYERS 016455 7/29/03 072903claims 210609 $401.30 auditor report, of report 016455 7/29/03 072903claims 210609 $401.30 auditor report, of report Search Name ABDO ABDO E/CK & MEYERS $802.60 Search Name AFSCME 016456 7/29/03 072903claims 7/29/03 $76.24 07/03 union dues Search Name AFSCME $76.24 Search Name AMERICAN ENGINEERING TESTING 016457 7/29/03 072903claims 22988 $720.28 soil testing, 03 st/util project Search Name AMERICAN ENGINEERING TESTING $720.28 Search Name AT & T 016458 7/29/03 072903claims 1225665889 $1.15 7/03 long distance Search Name AT & T $1.15 Search Name BFI 016459 7/29/03 072903claims 7/29/03 $2,415.00 06/03 recycling Search Name BFI $2,415.00 Search Name BIFFS, INC. 016460 7/29/03 072903claims w194699 $106.50 extra biffy 4 daynpk 016460 7/29/03 072903claims w194699 $70.26 park biffy thru 7/8/03 Search Name BIFFS, INC. $176.76 Search Name CINTAS 016461 7/29/03 072903claims 7/29/03 $111.69 7/7, 7/14, 7/21 pw uniforms Search Name CINTAS $111.69 Search Name CITY OF ROSEVILLE 016462 7/29/03 072903claims 4107 $164.08 7/03 technical services Search Name CITY OF ROSEVILLE $164.08 Search Name CITY OF ST ANTHONY 016463 7/29/03 072903claims 769 $19,266.66 8/03 police services Search Name CITY OF ST ANTHONY $19,266.66 Search Name LILLIE SUBURBAN NEWS 016464 7/29/03 072903claims 7/29/03 $722.50 6/03 roseville review delivery Search Name LILLIE SUBURBAN NEWS $722.50 Search Name LMCIT 016465 7/29/03 072903claims 7/29/03 $367.40 12 mo workers' comp premium 016465 7/29/03 072903claims 7/29/03 $1,653.30 12 mo workers' comp premium 016465 7/29/03 072903claims 7/29/03 $183.70 12 mo workers' comp premium 016465 7/29/03 072903claims 7/29/03 $1,469.60 12 mo workers' comp premium Search Name LMCIT $3,674.00 Search Name MET -COUNCIL ENVIRONMENTAL SER. 016466 7/29/03 072903claims 758961 $6,612.67 8/03 wastewater service Search Name MET -COUNCIL ENVIRONMENTAL SER. $6,612.67 Search Name MN STATE TREASUER I A CITY OF LAUDERDALE 07/24/03 2:48 PM Page 2 Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments 016467 7/29/03 072903claims 7/29/03 $137.61 2g03 bldg permit surcharges Search Name MN STATE TREASUER $137.61 Search Name NORTH STAR BANK, PETTY 016468 7/29/03 072903claims 7/29/03 $14.85 daynpk expense 016468 7/29/03 072903claims 7/29/03 $2.67 cerified mail 016468 7/29/03 072903claims 7/29/03 $43.20 james mileage 016468 7/29/03 072903claims 7/29/03 $7.55 daynpk expense 016468 7/29/03 072903claims 7/29/03 $15.00 pizza pcic 016468 7/29/03 072903claims 7/29/03 $34.92 daynpk expense 016468 7/29/03 072903claims 7/29/03 $23.14 daynpk expense 016468 7/29/03 072903claims 7/29/03 $23.76 kevin mileage Search Name NORTH STAR BANK, PETTY $165.09 Search Name POSTMASTER 016469 7/29/03 072903claims 7/29/03 $111.00 stamps for city hall Search Name POSTMASTER $111.00 Search Name QWEST 016470 7/29/03 072903claims 7/29/03 $227.37 7/03 city hall phone Search Name QWEST $227.37 Search Name RAMSEY COUNTY, PROP REC & REV 016471 7/29/03 072903claims risk587 $936.97 7/03 employee benefits 016471 7/29/03 072903claims pubw3745 $358.32 4/03 plow/sand Search Name RAMSEY COUNTY, PROP REC & REV $1,295.29 Search Name SPRINT PCS 016472 7/29/03 072903claims 7/29 $16.10 6/03 pw cell phone 016472 7/29/03 072903claims 7/29 $16.10 6/03 pw cell phone Search Name SPRINT PCS $32.20 Search Name ST PAUL PIONEER PRESS 016473 7/29/03 072903claims 7/29/03 $25.70 13 wk thru 10/03 Search Name ST PAUL PIONEER PRESS $25.70 Search Name US BANK, DEBT SERVICES 016474 7/29/03 072903claims 7/29/03 $23,597.50 00 st/util imp bond interest 016474 7/29/03 072903claims 7/29/03 $23,820.00 02 st/util imp bond interest Search Name US BANK, DEBT SERVICES $47,417.50 Search Name WALTER'S RUBBISH 016475 7/29/03 072903claims 215624 $38.92 7/03 garbage service 016475 7/29/03 072903claims 215624 $38.93 7/03 garbage service Search Name WALTER'S RUBBISH $77,85 Search Name WELLS FARGO BANK MINNESOTA, NA 016476 7/29/03 072903claims 7/29/03 $4,025.00 of bond interest Search Name WELLS FARGO BANK MINNESOTA, NA $4,025.00 Search Name XCEL ENERGY 016477 7/29/03 072903claims 7/29/03 $6.51 6/03 gas, electric 4 ch, pw, park CITY OF LAUDERDALE 07/24/03 2:48 PM Page 3 Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments 016477 7/29/03 072903claims 7/29/03 $20.42 6/03 gas, electric 4 ch, pw, park 016477 7/29/03 072903claims 7/29/03 $6.81 6/03 gas, electric 4 ch, pw, park 016477 7/29/03 072903claims 7/29/03 $111.02 6/03 gas, electric 4 ch, pw, park 016477 7/29/03 072903claims 7/29/03 $37.01 6/03 gas, electric 4 ch, pw, park 016477 7/29/03 072903claims 7/29/03 $8.63 6/03 gas, electric 4 ch, pw, park 016477 7/29/03 072903claims 7/29/03 $6.51 6/03 gas, electric 4 ch, pw, park 016477 7/29/03 072903claims 7/29/03 $20.66 6/03 gas, electric 4 ch, pw, park 016477 7/29/03 072903claims 7/29/03 $7.49 6/03 gas, electric 4 ch, pw, park 016477 7/29/03 072903claims 7/29/03 $429.64 6/03 street lighting 016477 7/29/03 072903claims 7/29/03 $8.63 6/03 gas, electric 4 ch, pw, park Search Name XCEL ENERGY $663.33 Grand Total $88,921.57 I Lauderdale City Council Memorandum Council Meeting Date: July 29, 2003 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: Alley Extension Request BACKGROUND: At a recent City Council meeting there was a presentation of written requests to extend the alley from Summer to Spring Street between Walnut and Malvern as part of the 2003 Improvements. The main reasons requested for this extension were for improved drainage and access. The Council directed the City Engineer to evaluate the request. A brief report is included in the packet. The Engineer feels that the alley extension may require extra storm sewer to address the drainage problems. The total extra cost to extend this alley is including such work as clearing, grading, and paving is estimated by the City Engineer to be $16,000. This would be an added cost on the overall $1.7 million dollar improvement project this year. The City Engineer will be in attendance at the meeting to address the request and to answer any questions. I have mailed notice of the potential alley extension to all property owners on the block. A copy of that letter is included in the packet. I have also had discussions with many of the residents of this block. A few Malvern Street residents have stated that they are not in favor of the extension, but they did not state if they were going to present any formal opposition to this proposal brought forward by the Walnut Street residents to put the alley through. ENCLOSURES: 1. Written Requests to Extend the Alley 2. Map of the Proposed Alley to Extend 3. July 21, 2003 Report from the City Engineer on Extending the Alley 4. July 21, 2003 Letter to Affected Residents on Extending the Alley COUNCIL ACTION REQUESTED: Approve or deny the request to extend the alley from Summer to Spring Street between Walnut and Malvern as part of the 2003 Street and Utility Improvements. t A - INV,) VWO \,rO LY-- .4 + K I : �-p .... . ......... .......... :EVpE::95 .98.--- -r :: - �. 1.1j, + 4�85 ........ ......... Bvcs: - i ::::::::: :::: .. - - I . ........ ..... 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T .6V 59 9 570: . ......... . it 0 CID cf) (0 �,u m 956.21 4� cn 0) -j 00 co C �6 il 7 teR.-'. -S T1 0 0 0 0 0 0 FS—EE SHEET C6. 1,0 1 - i — Bonestroo St. Paul Office I WHER AS I AND I N LAUDERDALE, MINNESOTA Rosene 2335 West Highway 36 UNDO 2003 UTILITY AND STREET IMPROVEMENTS mom Anderlik & St. Paul, IVIN 55113 PRINT 651-636-1311 DATE WALNUT STREET Associates Phone: 651-636-4600 STREET IMPROVEMENTS Engineers & Architects Fax: DATE I OBONESTROO. ROSENE. MDERUK & ASSOCIATES. INC. 2007 El =l d of I M ED N.Ij (30CM .4 + K I : �-p .... . ......... .......... :EVpE::95 .98.--- -r :: - �. 1.1j, + 4�85 ........ ......... Bvcs: - i ::::::::: :::: .. - - I . ........ ..... T .6V 59 9 570: . ......... . it 0 CID cf) (0 �,u m 956.21 4� cn 0) -j 00 co C �6 il 7 teR.-'. -S T1 0 0 0 0 0 0 FS—EE SHEET C6. 1,0 1 - i — Bonestroo St. Paul Office I WHER AS I AND I N LAUDERDALE, MINNESOTA Rosene 2335 West Highway 36 UNDO 2003 UTILITY AND STREET IMPROVEMENTS mom Anderlik & St. Paul, IVIN 55113 PRINT 651-636-1311 DATE WALNUT STREET Associates Phone: 651-636-4600 STREET IMPROVEMENTS Engineers & Architects Fax: DATE I OBONESTROO. ROSENE. MDERUK & ASSOCIATES. INC. 2007 Bonestroo Rosene Anderlik & Associates Engineers & Architects July 21, 2003 Rick Getschow City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Re: Alley Extension File No. 532-02-103 Dear Rick: Bonestroo, Rosene, Anderlik and Associates, Inc. Is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Otto G. Bonestroo, P.E. • Marvin L. Sorvala, P.E. • Glenn R. Cook, P.E. • Robert G. Schunicht, P.E. Jerry A. Bourdon, P.E. • Mark A. Hanson, P.E. Senior Consultants: Robert W. Rosene, P.E. • Joseph C. Anderlik, P.E. • Richard E. Turner, P.E. • Susan M. Eberlin, C.P.A. Associate Principals: Keith A. Gordon, P.E. • Robert R. Pfefferle, P.E. • Richard W. Foster, P.E. • David O. Loskota, P.E. Michael T. Rautmann, P.E. • Ted K. Field, P.E. • Kenneth P. Anderson, P.E. • Mark R. Rolfs, P.E. • David A. Bonestroo, M.B.A. Sidney P. Williamson, P.E., L.S. • Agnes M. Ring, M.B.A. • Allan Rick Schmidt, PE. • Thomas W. Peterson, P.E. James R. Maland, P.E. • Miles B. Jensen, P.E. • L. Phillip Gravel III, P.E. • Daniel J. Edgerton, P.E. • Ismael Martinez, P.E. Thomas A. Syfko, P.E. • Sheldon J. Johnson • Dale A. Grove, P.E. • Thomas A. Roushar, P.E. • Robert J. Devery, P.E. Offices: St. Paul, St. Cloud, Rochester and Willmar, MN • Milwaukee, WI • Chicago, IL Website: www.bonestroo.com We have reviewed the possibility of extending the existing alley south of Summer Street located east of Walnut Street. The proposed alley improvements would be to construct a through alley from Summer Street to Spring Street. We anticipate some additional storm sewer improvements will be necessary if the alley work goes forward to relieve existing drainage problems. The contractor has agreed to do the additional work for the bid unit prices in the contract. Based on our estimated quantities we expect the additional cost for alley and storm sewer work to be $15,775. Please review and let me know if you want me to direct the contractor to do this work. Please contact me at (651) 604-4863 if you have any questions regarding this matter. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. fad 11 Tom Kellogg 2335 West Highway 36 a St. Paul, MN 55113 v, 651-636-4600 , Fax: 651-636-1311 s 1891 Walnut Street Y Lauderdale • Minnesota • 55113 Phone: 651.631.0300 • Fax: 651.631.2066 www. ci.lauderdale. mn. us July 21, 2003 Dear Lauderdale Resident: Earlier this summer, the City was petitioned in writing to extend the alley that is in the rear of your property. Many of you are already served by this alley from Summer Street to the north or Spring Street to the south, but residents in the middle of this block of Walnut Street not served by the alley have requested that this platted alley be connected from Summer to Spring as part of this year's street and utility improvements. have contacted, or have attempted to contact, every property owner where the alley does not currently go through to discuss the request that came forward from these residents of Walnut Street. By sending this letter, I also wish to notify everyone on both sides of this block that this request has come forward. There appear to be two main reasons for the residents' request to put the alley through. The first reason is for drainage. There are drainage problems in the alley whereby the City could construct more storm sewer than originally planned to improve the drainage. The second reason for the request is for access. There are property owners on Walnut Street that would like to be able to access the rear of their property through an alley. It is important to note that these requested alley improvements are not being assessed. They would be a minor additional component to the 2003 Street and Utility Improvements currently underway and would not alter any proposed assessment. The work would commence on this alley after most of the street work on Walnut Street in this area is complete. All residents would be personally notified before the work begins. Please contact me at City Hall with any questions or concerns that you have regarding this request to put this alley through or this year's improvements in general. The City Council will address the written requests to put the alley through at their next City Council meeting on Tuesday, July 29, 2003 at 7:00 p.m. Sincerely, TY OF 4AYDERDALE Rick Getschow City Administrator M E M O S B Y J A M E S DATE: July 29, 2003 TO: Honorable Mayor and Council _ FROM: James Bownik, A2CA 2nd Quarter 2003 Financial and Investment Report There have been no unusual revenues or expenditures so far this year. This quarterly report reflects an accurate financial picture of the City's revenues and expenditures. Combined Funds 101 — 601 2002 2002 % of 2003 2003 % of 1/1 -6130 Budget Budget 1/1 -6/30 Budget Budgef Actual Budget!; Actual Revenues $1,747,821 $1,734,227 101% $1,815,494 $1,645,849 110% Expenditures $1,132,267 $1,840,718 62% $1,420,828 $1,958,767 73% The above table gives an overall picture of the City's finances compared to last year. At the half way mark, revenues and expenditures are both above 50% due to the 2003 street and utility improvement project (Fund 413). As you are aware, the 2003 street and utility project had not been ordered until after the budget had been approved. Thus, the actual revenues and expenditures so far this year for Funds 101-601 include about $1,000,000 in revenues and about $500,000 in expenditures from Fund 413, which the 2003 budget does not reflect. General Fund 101 Revenues Property taxes are mostly received in June and December. License and permit fees are slightly ahead of last year's pace. Intergovernmental revenue mostly consists of local government aid and fiscal disparities received from the State in July and December. Public Safety revenue includes court fines ($19,615) and false fire alarm invoice fees ($1,466). Charges for services included the third of four annual bond fee payments ($15,030) from the Children's Home Society. Miscellaneous revenues include reimbursement from Falcon Heights for street lighting improvements on Fulham Street ($3,502) and a workers' comp audit refund ($608). A $1000 donation from the Lion's Club was received this quarter for new tables for the social room and events. 2002 2002 % of 2003 2003 % of 1/1 -6/30 Budget Budget 1/1 -6/30 Budget Budget!; Actual Actual Property Tax 119,580 366,898 33% 202,716 396,971 51% Licenses & Permits 11,764 8,480 139% 13,006 8,280 157% Intergovernmental 0 423,687 0% 38,017 422,213 9% Public Safety 20,977 32,468 65% 21,081 33,100 64% Charges for Services 18,606 810 2297% 16,297 310 5257% Interest 4,065 12,000 34% 3,258 12,000 27% Miscellaneous 5,139 0 +% 5,431 0 +% Transfers 0 0 NA 0 0 NA Total $180,130 $844,343 21% $299,806 $872,874 34% Property taxes are mostly received in June and December. License and permit fees are slightly ahead of last year's pace. Intergovernmental revenue mostly consists of local government aid and fiscal disparities received from the State in July and December. Public Safety revenue includes court fines ($19,615) and false fire alarm invoice fees ($1,466). Charges for services included the third of four annual bond fee payments ($15,030) from the Children's Home Society. Miscellaneous revenues include reimbursement from Falcon Heights for street lighting improvements on Fulham Street ($3,502) and a workers' comp audit refund ($608). A $1000 donation from the Lion's Club was received this quarter for new tables for the social room and events. General Fund 101 Expenditures General Government 81,661 189,713 43% 77,945 191,234 41% Public Safety 146,325 277,272 53% 162,657 286,948 57% Public Works 49,379 100,363 49% 46,207 97,319 47% Park & Recreation 26,384 53,804 49% 28,176 54,857 51% Contingency 0 10,000 0% 0 10,000 0% Transfers 0 185,000 0% 0 185,000 0% Total $303,749 $816,152 37% $314,985 $825,358 38% General fund expenditures are pretty much on par with the 2nd quarter of last year. 43% of this year's general fund expenditures can be attributed to police services ($134,867). Special Revenue Funds 201 - 204 201 Community Events 371 2,275 16% 855 2,075 41% 202 Cable T.V. 9,067 10,100 90% 7,669 12,100 63% 203 Recycling 5,141 33,667 15% 4,425 35,048 13% Total $14,579 $46,042 32% $12,949 $49,223 26% 201 Community Events 959 1,850 52% 810 2,050 40% 202 Cable T.V. 7,526 14,380 52% 8,692 15,703 55% 203 Recycling 17,616 37,600 47% 16,503 39,109 42% Total $26,101 $53,830 48% $26,005 $56,862 46% 201 Community Events: The revenue is mostly from Snow*Commotion ($179) and donations for Day in the Park ($555). The expenditures were mostly for Snow*Commotion ($639). 202 Cable TV: The revenue is mostly from franchise fees ($7,436). An annual contribution to the North Suburban Cable Commission of $3,797 was made, as well as payment for technical services ($1,433). 203 Recycling: The revenue is mostly from a Ramsey County SCORE Grant ($4,079). BFI has been paid $14,433 through the 2nd quarter. TIF Debt Service Fund 301 Revenues $60,727 $172,500 35% $1,396 $155,000 1% Expenditures $136,230 $204,460 67% $137,730 $141,755 97% The City made it's second to last TIF Bond principal and interest payment in January. The revenue will come with the tax settlement twice per year. :'00 Debt Service Fund 302 Revenues $12,429 $112,224 11% $12,492 $77,224 16% Expenditures $25,748 $51,495 50% $100,710 $124,665 81% Revenue is from assessment payments for the 2000 street project via property taxes and investment interest. The expenditure is from a general obligation bond principal and interest payment in January. '02 Debt Service Fund 303 Revenues $32,647 $0 +% $438 $25,000 2% Expenditures $0 $0 NA $32,134 $57,175 56% The revenue is from investment interest. The City made its first interest payment on the 2002 street/utility bonds in January. Capital Improvement Funds 401 - 412 401 Street Improve 2,751 75,000 4% 4,490 75,000 6% 402 General Improve 303 56,000 1% 406 1,000 41% 403 Storm Water Imp 23,921 99,218 24% 25,389 94,500 27% 404 Park Imp 546 22,000 2% 869 2,000 43% 405 TIF Project 0 60,000 0% 0 0 NA 407 Sanitary Sewer 1,208 16,500 7% 932 16,500 6% 409 Water Imp Fund 3,951 7,700 51% 4,294 7,700 56% 410'00 St/Util Imp Fund 922 0 +% 0 0 NA 411 '01 St/Util Imp Fund 149,723 0 +% 17,080 0 +% 412'02 St/Util Imp Fund 1,154,122 0 +% 352,474 38,000 928% 413'03 St/Util Imp Fund 0 0 NA 971,195 0 +% Total $1,337,447 $336,418 398% $1,377,129 $234,700 587% 401 Street Improve 0 60,000 0% 32,705 60,000 55% 402 General Improve 4,207 31,000 14% 0 1,000 0% 403 Storm Water Imp 11,280 61,139 18% 20,807 72,514 29% 404 Park Imp 0 0 NA 1,464 0 +% 405 TIF Project 4,467 70,045 6% 4,794 8,449 57% 407 Sanitary Sewer 0 10,000 0% 0 10,000 0% 409 Water Imp Fund 0 0 NA 18,334 0 +% 410'00 St/Util Imp Fund 2,496 0 +% 0 0 NA 411 '01 St/Util Imp Fund 111,554 256,000 44% 2,462 0 +% 412'02 St/Util Imp Fund 396,447 0 +% 179,976 370,000 49% 413'03 St/Util Imp Fund 0 0 NA 470,115 0 +% Total $530,451 $488,184 109% $730,657 $521,963 140% Revenue for funds 401-409 is from storm sewer fees, water surcharge fees, and investment interest. Expenses for funds 401-409 are mostly attributed to a final bill for Larpenteur Avenue reconstruction ($31,516 engineering and $18,334 water main) and the new storm water permit requirements ($10,590). Revenue for Fund 411 is from special assessments and reimbursement from St. Paul Regional Water for water main improvements. Revenue for Fund 412 is mostly from grant monies and reimbursement from St. Paul Regional Water for water main improvements. Revenue for Fund 413 is mostly from bond proceeds. Fund 411 expenditures were $578 for street repair and $1,885 for engineering. Fund 412 expenditures were $144,741 for street repair and $35,234 for engineering. Fund 413 expenditures were mostly for street repair ($303,032) and engineering ($165,953). Sewer Utility Fund 601 Revenue $109,862 $222,700 49% $111,284 $231,828 48% Expenditures $109,988 $226,597 49% $78,607 $230,989 34% Fund 601 expenditures are about 28% less than last year at this point. This is mostly due to lower wastewater treatment costs by Metropolitan Council Environmental Services. INVESTMENTS The following is a comparison of the amount of funds the City has invested for the past 3 years: June '01: $2,755,366 June '02: $2,976,141 June `03: $2,737,064 The City's investments as of June 30, 2003 are attached for your review. CITY COUNCIL ACTION REQUESTED Motion to approve the 2nd Quarter 2003 Financial & Investment Report. r co w co )® U) U)mm«m z {a| 22q\qq �* amaaa » /]| to— kk\k £ (())§) \\\ 0 04 ; # /»■ ��\ \0} !! \ /f££7\\ ƒ CJ C,4� �= § zaCL o c X7)3\ 0 1: ) )oAo2, 00 0 _T _T _T E E E M ^ V A C u) r dE o iv o IS c M M n0 n fA C, C m m Lm c c c 0 0 0 v c LLL d LL d 1022 CD N N F F TUU a z z o 2 2 Em m o IL d d u m d � J J E E m m � �FF L 0 rn > > LL Y C N � � c c 0) o o o p o 0 c m a� U N IL C: 00000v;; � O -n O O C-4 E o000 vi of n m0 N O Q m � O M O) 0 t M OV N O O M Y N O 0) F O A Qo �` U T L Z m N E t m lL 02i d Co > >a L° m f4 c CL N5O (G O m N N N N am y + o! `a� moo�'c �•c ami `d m 5 p 0 0 0 m m m m oo Oo 0o E E E E m m m v a9i y > > ;mm m E E E N d C d M O O d o � w w w 2 a r�)cqmm m d E d c0 I- 0 w M n c W.9 r ua ai r69 m y ON Amo• c rmi• E > ClCl N M a C 0)) A m ol 0) f A H t o M T M O N p = r two w 000 000 m m0 N M M d m N 9 d � O m E N .d_. 0 0 0 0 0 0 0 O N N O h N N m m m to 7 in M .- U � U E d U U U U U U U m E000000 E E c m m m m m ¢ z ¢ ¢ Y J W Q } C o Co a N p Z a A E 4)U))awa aZ Ea3U� FnCLZWZ p Z m m> m 2 x cmUOF- c w c Z m c p 6 o A I IL 0ZoU m Y Y Y Y Y Y Y Lw d v) h h U (/) U to a d N 0 0 0 0 0 0 0 m :43 r �_ m `m m p b b i0 CL t0 t0 (D tD M M M 0 0 0 0 _T _T _T E E E M ^ V A C u) r dE o iv o IS c M M n0 n fA C, C m m Lm c c c 0 0 0 v c LLL d LL d 1022 CD N N F F TUU a z z o 2 2 Em m o IL d d u m d � J J E E m m � �FF L 0 rn > > LL Y C N � � c c 0) o o o p o 0 c m a� U N IL C: 00000v;; � O -n O O C-4 E o000 vi of n m0 N O Q m � O M O) 0 t M OV N O O M Y N O 0) F O A Qo �` U T L Z m N E t m lL 02i d Co > >a L° m f4 c CL N5O RESOLUTION NO. 072903A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION PROCLAIMING NATIONAL NIGHT OUT 2003 WHEREAS, there is a nationwide, crime and drug prevention event on Tuesday evening, August 5, 2003, called National Night Out; and WHEREAS, National Night Out provides an opportunity for Lauderdale to join thousands of other communities across the Country in promoting cooperative, police - community crime and drug prevention efforts; and WHEREAS, the citizens of Lauderdale play a vital role in assisting the St. Anthony Police Department fight crime in the City through crime and drug prevention efforts; and WHEREAS, police -community partnerships and neighborhood safety and awareness and cooperation are important themes of the National Night Out program; and WHEREAS, the City of Lauderdale supports National Night Out; NOW, THEREFORE, BE IT RESOLVED, the Mayor and City Council of the City of Lauderdale do hereby call upon all citizens to participate in this year's National Night Out by meeting with their neighbors and the Police Department. Adopted by the City Council of the City of Lauderdale, Minnesota this 29th day of July, 2003. (ATTEST) (SEAL) Jeff Dains, Mayor Rick Getschow, City Administrator TO: FROM: SUBJECT: DATE: CITY OF LAUDERDALE Mayor and Council Members Kevin Walsh, Deputy Clerk Application for membership to the Park & Community Involvement Committee July 29, 2003 BACKGROUND The following residents have submitted applications to become members of the Lauderdale Park & Community Involvement Committee: Elizabeth Miyashiro Megan McGinty Michelle Krug 1887 Malvern Street 1795 Carl Street 1922 Malvern Street According to City Code Section 2-3-3: B, "members are appointed for a term of two (2) years and may be re -appointed by the City Council with submission of application". I have included the applications for your review. COUNCIL ACTION REQUESTED Appoint Elizabeth Miyashiro, Megan McGinty, and Michelle Krug to the Park/Community Involvement Committee for a two-year term expiring December 31, 2004. er b e mar- A7 9 Yes, am interested in joining the Lauderdale Park and Community Involvement Committee. Name�zu��s�,�� Address iscc7 1"alyer., sf. 1;-710, ,5°s//3 Phoney am interested in becoming a member of the Park & Community Involvement Committee for the following reason(s): e have the following talents and experiences that I am able to contribute to the Committee: v ,3 R 47 4MA MN R.4r�';� Yes, am interested in joining the Lauderdale Park and Community Involvement Committee. Name Address Phone Iia I am interested in becoming a member of the Park & Community Involvement Committee for the following reason(s): have the following talents and experiences that I am able to contribute to the Committee: 1P IC Membership An-pl'ication Yes, am interested in joining the Lauderdale Park and Community Involvement Committee. ,i A , I I Name Address Phone l /6.3 3 - oo4, am interested in becoming a member of the Park & Community nvolvement Committee for the following reason(s): &)0&41d lll9a� -6 See �/e //>Q-/ are made, Aa lk, r ME have the following talents and experiences that I am able to contribute to the Committee: 0-4d lectch //'� �/e -:5 fe-O L aC- -!� U I to / d1A-,(--1. A" e-kldre t