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HomeMy WebLinkAbout07/29/2003} ' r Lauderdale City Council Meeting Minutes July 29, 2003 1. Meeting called to order at 7:05 P.M. 2. ROLL Council present: Christensen, Giannetti, McCloskey, Gill -Gerbig and Mayor Dains Staff present: Administrator Getschow 3. APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Christensen, second by McCloskey to approve the agenda. Motion carried unanimously. 4. APPROVAL A. Approval of Minutes. Motion by McCloskey, second by Gill -Gerbig to approve the minutes of the July 8, 2003 City Council meeting. Motion carried unanimously. B. Approval of Claims totaling $100,855.71. Motion by Christensen, second by Giannetti to approve the claims totaling $100,855.71. Motion carried unanimously. 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS Lauderdale City Council Meeting Minutes, July 29, 2003 Page 2 8. INFORMATIONAL PRESENTATIONS 9. REPORTS 10. PUBLIC HEARINGS 11. ACTION A. Consideration of a Request to Extend an Alley as Part of the 2003 Street and Utility Improvements, The City Administrator stated that the Council was previously presented with three written requests to extend the alley from Summer to Spring Street between Walnut and Malvern as part of the 2003 Improvements. The main reasons requested for this extension were for improved drainage and access to the rear of the properties. The Administrator then attempted to personally contact all property owners in the area where the alley currently is not served. Also, mailed notice of the potential alley extension was sent to all property owners on the entire block. The Administrator stated that he talked with a Malvern Street resident that expressed some concern and opposition regarding the alley extension. Upon request of the City Council, the City Engineer has also evaluated the alley request. His memorandum states that the alley extension may require extra storm sewer to address the drainage problems in addition to the clearing, grubbing, grading, and paving. The total estimated cost to extend this alley is $15,500. This would be an added cost on the overall $1.7 million street and utility improvement project this year. Michelle Uphanz, 1934 Walnut Street, stated that she supported the extension of the alley and was one of the residents that requested the extension to the Council in writing. She stated that extending the alley would improve the drainage problems in the area. Also, there has been quite a bit of overgrowth in the alley right-of-way that has attracted rodents and pests. This problem would be alleviated with the opening of the alley. Finally, the opening of the alley would provide improved property access for the rest of the block. Zsolt Vincze, 1921 Malvern Street, stated that he also favored the extension of the alley. He also feels that it will improve drainage and is looking forward to that area of the alley being cleared and grubbed. Lauderdale City Council Meeting Minutes, July 29, 2003 Page 3 City Engineer Tom Kellogg stated that many drainage problems can be solved in this alley, but it is possible that not every drainage issue can be dealt with as a result of the grade of the alley and the limited area to work in. The area's drainage will most certainly be better than it is currently, but some issues may still remain. Motion by Giannetti, second by McCloskey to approve the request to extend the alley from Summer to Spring Street between Walnut and Malvern as part of the 2003 Street and Utility Improvements. Roll: Yes: all. Motion carried. B. Approval of the 2003 2"`Quarter Financial and Investment Report. Motion by Christensen, second by Gill -Gerbig to approve the 2003 2°a Quarter Financial and Investment Report. Roll: Yes: all. Motion carried. C. Resolution 072903A: A Resolution Proclaiming National Night Out 2003. Administrator Getschow stated that this year's National Night Out event will be on Tuesday, August 12, 2003. Motion by Christensen, second by Giannetti to approve Resolution 072903A: A Resolution Proclaiming National Night Out 2003. Roll: Yes. All. Motion carried. D. Consideration of three (3) appointments to the Park and Community Involvement Committee (PLIC). Administrator Getschow stated that the good promotion by the PCIC at the Day in the Park event produced three applicants for the Committee. Council member Giannetti then provided a summary of this year's event and stated that it was a great success. Getschow then stated that the residents who have submitted applications to become members of the Lauderdale Park and Community Involvement Committee are: Elizabeth Miyashiro Megan McGinty Michelle Krug 1887 Malvern Street 1795 Carl Street 1922 Malvern Street Motion by Gill -Gerbig, second by Giannetti to appoint Elizabeth Miyashiro, Megan McGinty, and Michelle Krug to the Park and Community Involvement Committee for a two-year term expiring December 31, 2004. Roll: Yes: all. Motion carried. Lauderdale City Council Meeting Minutes, July 29, 2003 Page 4 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13. ADDITIONAL ITEMS 14. SET AGENDA FOR NEXT MEETING 1. 2003 Improvements Update and Pay Request 2. Insurance Policy Renewal 3. 2004 Budget Discussion 4. Resolution Declaring Costs to be Assessed for the 2002 Improvements 15. ADJOURNMENT Motion by Gill -Gerbig, second by McCloskey to adjourn at 7:32 P.M. Ayes: All.