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HomeMy WebLinkAbout08/12/2003LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 12, 2003 CITY HALL, 7:00 P.M. The City Council is meeting as a legislative body to conduct the business of the City according to ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. 2. 3. CALL MEETING TO ORDER AT 7:00 P. M. ROLL: Councibnenabers: Staff: McCloskey _ Gill -Gerbig _ Mayor Dains. Getschow APPROVAL OF THE AGENDA Christensen Giannetti 4. APPROVAL A. Approval of minutes of 7/29/03 City Council Meeting B. Approval of claims totaling $68,516.40 C. Approval of Pay Request #4 for the 2003 Street and Utility Improvements for S.M. Hentges and Sons in the amount of $403,763.50 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA Any member of the public may speak at this time on any item NOT on the agenda. In consideration of the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under Additional Items at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is greatly appreciated. I t 5 City of Lauderdale Council Agenda August 12, 2003 Page 2 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS ADDRESSING STREET AND UTILITY IMPROVEMENTS 8. INFORMATIONAL PRESENTATIONS 9. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. 10. ACTION A. Resolution 081302A: Resolution Declaring Cost To Be Assessed For The 2002 Street And Utility Improvements And Ordering Preparation Of Proposed Assessment B. Approval of the 2003 Pay Equity Implementation Report 11. REPORTS A. MNDOT Highway 280 Reconstruction Update 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13. ADDITIONAL ITEMS 14. SET AGENDA FOR NEXT MEETING 15. WORK SESSION DISCUSSION A. 2004 Budget (General Fund) 16. ADJOURNMENT Lauderdale City Council Meeting Minutes July 29, 2003 1. Meeting called to order at 7:05 P.M. 2. ROLL Council present: Christensen, Giannetti, McCloskey, Gill -Gerbig and Mayor Dains Staff present: Administrator Getschow 3. APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Christensen, second by McCloskey to approve the agenda. Motion carried unanimously. 4. APPROVAL A. Approval of Minutes. Motion by McCloskey, second by Gill -Gerbig to approve the minutes of the July 8, 2003 City Council meeting. Motion carried unanimously. B. Approval of Claims totaling $100,855.71. Motion by Christensen, second by Giannetti to approve the claims totaling $100,855.71. Motion carried unanimously. 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS Lauderdale City Council Meeting Minutes, July 29, 2003 Page 2 8. INFORMATIONAL PRESENTATIONS 9. REPORTS 10. PUBLIC HEARINGS 11. ACTION A. Consideration of a Request to Extend an Alley as Part of the 2003 Street and Utility Improvements. The City Administrator stated that the Council was previously presented with three written requests to extend the alley from Summer to Spring Street between Walnut and Malvern as part of the 2003 Improvements. The main reasons requested for this extension were for improved drainage and access to the rear of the properties. The Administrator then attempted to personally contact all property owners in the area where the alley currently is not served. Also, mailed notice of the potential alley extension was sent to all property owners on the entire block. The Administrator stated that he talked with a Malvern Street resident that expressed some concern and opposition regarding the alley extension. Upon request of the City Council, the City Engineer has also evaluated the alley request. His memorandum states that the alley extension may require extra storm sewer to address the drainage problems in addition to the clearing, grubbing, grading, and paving. The total estimated cost to extend this alley is $15,500. This would be an added cost on the overall $1.7 million street and utility improvement project this year. Michelle Upham, 1934 Walnut Street, stated that she supported the extension of the alley and was one of the residents that requested the extension to the Council in writing. She stated that extending the alley would improve the drainage problems in the area. Also, there has been quite a bit of overgrowth in the alley right-of-way that has attracted rodents and pests. This problem would be alleviated with the opening of the alley. Finally, the opening of the alley would provide improved property access for the rest of the block. Zsolt Vincze, 1921 Malvern Street, stated that he also favored the extension of the alley. He also feels that it will improve drainage and is looking forward to that area of the alley being cleared and grubbed. Lauderdale City Council Meeting Minutes, July 29, 2003 Page 3 City Engineer Tom Kellogg stated that many drainage problems can be solved in this alley, but it is possible that not every drainage issue can be dealt with as a result of the grade of the alley and the limited area to work in. The area's drainage will most certainly be better than it is currently, but some issues may still remain. Motion by Giannetti, second by McCloskey to approve the request to extend the alley from Summer to Spring Street between Walnut and Malvern as part of the 2003 Street and Utility Improvements. Roll: Yes: all. Motion carried. B. Approval of the 2003 2"`Quarter Financial and Investment Report. Motion by Christensen, second by Gill -Gerbig to approve the 2003 2" a Quarter Financial and Investment Report. Roll: Yes: all. Motion carried. C. Resolution 072903A: A Resolution Proclaiming National Night Out 2003. Administrator Getschow stated that this year's National Night Out event will be on Tuesday, August 12, 2003. Motion by Christensen, second by Giannetti to approve Resolution 072903A: A Resolution Proclaiming National Night Out 2003. Roll: Yes. All. Motion carried. D. Consideration of three (3) appointments to the Park and Community Involvement Committee (PCIC). Administrator Getschow stated that the good promotion by the PCIC at the Day in the Park event produced three applicants for the Committee. Council member Giannetti then provided a summary of this year's event and stated that it was a great success. Getschow then stated that the residents who have submitted applications to become members of the Lauderdale Park and Community Involvement Committee are: Elizabeth Miyashiro Megan McGinty Michelle Krug 1887 Malvern Street 1795 Carl Street 1922 Malvern Street Motion by Gill -Gerbig, second by Giannetti to appoint Elizabeth Miyashiro, Megan McGinty, and Michelle Krug to the Park and Community Involvement Committee for a two-year term expiring December 31, 2004. Roll: Yes: all. Motion carried. Lauderdale City Council Meeting Minutes, July 29, 2003 Page 4 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13. ADDITIONAL ITEMS 14. SET AGENDA FOR NEXT MEETING 1. 2003 Improvements Update and Pay Request 2. Insurance Policy Renewal 3. 2004 Budget Discussion 4. Resolution Declaring Costs to be Assessed for the 2002 Improvements 15. ADJOURNMENT Motion by Gill -Gerbig, second by McCloskey to adjourn at 7:32 P.M. Ayes: All. CITY OF LAUDERDALE Claims for Approval August 12, 2003 City Council Meeting Payroll 08/01/03 Payroll: Check # 7403-7407 $6,037.48 08/01/03 Payroll: EFT: Federal Withholding Taxes/FICA $2,431.33 08/01/03 Payroll: EFT: PERA $1,018.94 08/01/03 Payroll: EFT: ICMA Retirement Fund $1,280.43 Vendor Claims 08/12/03 Claims: Check # 16479-16497 $57,748.221 Subtotal of Claims From Above 08/12/03 SM Hentges & Sons: Check #16499 $68,516.40 $403,763.50 Total Claims for Approval $472,279.90 CITY OF LAUDERDALE 07/30/03 3:32 PM Page 1 Paid Register Check Employee Pay Pay Group Check Check Numbe Number Employee Name Period Description Amount Date Status 007403 000000011 BOWNIK, JAMES 16 BI -WEEKLY $1,000.43 8/1/03 Outstanding 007404 000000003 GETSCHOW, RICK 16 BI -WEEKLY $1,874.79 8/1/03 Outstanding 007405 000000002 HINRICHS, DAVID C 16 BI -WEEKLY $1,185.46 8/1/03 Outstanding 007406 000000005 HUGHES, JOSEPH A 16 BI -WEEKLY $1,174.19 8/1/03 Outstanding 007407 000000037 WALSH, KEVIN 16 BI -WEEKLY $802.61 8/1/03 Outstanding 007401 VOID 16 $0.00 8/1/03 Void 007402 VOID 16 $0.00 8/1/03 Void $6,037.48 x CITY OF LAUDERDALE 08/08/03 8:42 AM Page 1 Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name AMERICAN ENGINEERING TESTING 016479 8/12/03 081203claims 23370 $896.80 '03 st/util ump concrete/soil testing Search Name AMERICAN ENGINEERING TESTING $896.80 Search Name BONESTROO, ROSENE, ANDERLIK 016480 8/12/03 081203claims 99623 $560.04 06/03'02 st/util imp 016480 8/12/03 081203claims 99622 $9,941.43 06/03'00 st/util imp 016480 8/12/03 081203claims 99624 $41,317.67 06/03'03 st/util imp 016480 8/12/03 081203claims 99625 $426.00 06/03'03 st/util imp 016480 8/12/03 081203claims 99621 $133.23 06/03 general engineering Search Name BONESTROO, ROSENE, ANDERLIK $52,378.37 Search Name CINTAS 016481 8/12/03 081203claims 8/12/03 $74.46 7/28, 8/4 pw uniforms Search Name CINTAS $74.46 Search Name CITY OF FALCON HEIGHTS 016482 8/12/03 081203claims 8/12/03 $1,436.00 06/03 fire calls Search Name CITY OF FALCON HEIGHTS $1,436.00 Search Name CITY OF ROSEVILLE 016483 8/12/03 081203claims 4147 $164.08 08/03 technical services Search Name CITY OF ROSEVILLE $164.08 Search Name DONALD SALVERDA & ASSOCIATES 016484 8/12/03 081203claims p92205b $154.16 effective mgmt program Search Name DONALD SALVERDA & ASSOCIATES $154.16 Search Name EAST HENNEPIN AUTO SERVICE INC 016485 8/12/03 081203claims 8/12/03 $8.60 07/03 truck fuel 016485 8/12/03 081203claims 8/12/03 $8.60 07/03 truck fuel Search Name EAST HENNEPIN AUTO SERVICE INC $17.20 Search Name HOME DEPOT CRC 016486 8/12/03 081203claims 5131443 $62.33 plastic/stakes for water slide Search Name HOME DEPOT CRC $62.33 Search Name HUGHES & COSTELLO 016487 8/12/03 081203claims 8/12/03 $850.00 08/03 legal services 016487 8/12/03 081203claims 8/12/03 $99.25 08/03 print/process Search Name HUGHES & COSTELLO $949.25 Search Name KENNEDY & GRAVEN 016488 8/12/03 081203claims 57265 $122.37 06/03 legal services Search Name KENNEDY & GRAVEN $122.37 Search Name OFFICE MAX 016489 8/12/03 081203claims 2619j183 $38.31 general office supplies Search Name OFFICE MAX $38.31 Search Name ORIENTAL TRADING CO 016490 8/12/03 081203claims 50999549401 $18.90 daynpk prizes Search Name ORIENTAL TRADING CO $18.90 li d CITY OF LAUDERDALE 08/08/03 8:42 AM Page 2 Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name PARK HARDWARE HANK 016491 8/12/03 081203claims 8/12/03 $52.89 maintenance/cleaning supplies Search Name PARK HARDWARE HANK $52.89 Search Name PARK SERVICE 016492 8/12/03 081203claims 8/12/03 $38.30 07/03 truck fuel 016492 8/12/03 081203claims 8/12/03 $38.30 07/03 truck fuel Search Name PARK SERVICE $76.60 Search Name QWEST 016493 8/12/03 081203claims 8/12/03 $227.56 08/03 city hall phone Search Name QWEST $227.56 Search Name RAPIT PRINTING 016494 8/12/03 081203claims 103206 $93.72 bus cards kevin/james 016494 8/12/03 081203claims 103206 $167.30 print 3g03 newsletter Search Name RAPIT PRINTING $261.02 Search Name ST PAUL REGIONAL WATER SERVICE 016495 8/12/03 081203claims 8/12/03 $6.29 2g03 water bill 016495 8/12/03 081203claims 8/12/03 $6.28 2g03 water bill Search Name ST PAUL REGIONAL WATER SERVICE $12.57 Search Name US BANK, DEBT SERVICES 016496 8/12/03 081203claims 1239115 $158.13 '00 st/util admin fees Search Name US BANK, DEBT SERVICES $158.13 Search Name XCEL ENERGY 016497 8/12/03 081203claims 8/12/03 $19.88 07/03 gas, electric 4 city hall 016497 8/12/03 081203claims 8/12/03 $6.63 07/03 gas, electric 4 city hall 016497 8/12/03 081203claims 8/12/03 $137.63 07/03 gas, electric 4 city hall 016497 8/12/03 081203claims 8/12/03 $45.88 07/03 gas, electric 4 city hall 016497 8/12/03 081203claims 8/12/03 $437.20 07/03 street lighting Search Name XCEL ENERGY $647.22 Grand Total $57,748.22 CITY OF LAUDERDALE Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Search Name SM HENTGES & SONS 016499 8/12/03 0812b '03 pay req #4 Search Name SM HENTGES & SONS Amount Comments $403,763.50 '03 st/util imp $403,763.50 Grand Total $403,763.50 08/08/03 9:08 AM Page 1 P " s Bonestroo Rosene 0 Anderlik & Associates Engineers & Architects Owner: City of Lauderdale, 1891 Walnut St., Lauderdale, MN 55113 Date: August 4, 2003 For Period: 7/1/2003 to 8/4/2003 Request No: 4 Contractor: S. M. Hent es and Sons Inc., 650 Quaker Ave. Ste. 200, Jordan, MN 55352 CONTRACTOR'S REQUEST FOR PAYMENT 2003 UTILITY AND STREET IMPROVEMENTS BRA FILE NO. 532-02-103 SUMMARY 1 Original Contract Amount 2 Change Order - Addition $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 5% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4 Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Approved by Contractor: S M HENTGES AND SONS INC Specified Contract Completion Date: October 31, 2003 53202103RE04 Approved by Owner: CITY OF LAUDERDALE Date: $ 1,696,724.39 $ 1,696,724.39 $ 1,183,246.47 $ 0.00 $ 1,183,246.47 $ 59,162.32 $ 1,124,084.15 $ 720,320.65 $ 0.00 $ 403.763.50 I Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1 - STREETS: 1 MOBILIZATION LS 1 69081.09 0.1 0.8 $55,264.87 2 TRAFFIC CONTROL LS 1 7000.00 0.1 0.8 $5,600.00 3 SILT FENCE, REGULAR LF 400 1.50 53 $79.50 4 WOOD FIBER BLANKET SY 400 3.10 $0.00 5 HAY BALES EA 10 8.00 $0.00 6 SEEDING AC 0.3 3780.00 $0.00 7 RECLAIM BITUMINOUS PAVEMENT SY 22000 0.75 21370 $16,027.50 8 REMOVE BITUMINOUS PAVEMENT SY 1900 3.50 550 1050 $3,675.00 9 REMOVE CONCRETE SIDEWALK SF 3450 0.40 730 1230 $492.00 10 REMOVE CONCRETE CURB AND GUTTER LF 30 3.00 48 138 $414.00 11 REMOVE CONCRETE PAVEMENT SF 5400 0.50 2560 5560 $2,780.00 12 REMOVE FENCE LF 550 2.00 489 $978.00 13 REMOVE CONCRETE STEP EA 60 50.00 4 23 $1,150.00 14 CLEAR AND GRUB TREE 22 200.00 9.5 $1,900.00 15 ADJUST MANHOLE CASTING EA 2 200.00 $0.00 16 ADJUST VALVE BOX EA 2 125.00 $0.00 17 COMMON EXCAVATION (P) CY 20875 8.19 5000 20000 $163,800.00 18 EXCAVATION - TRAIL LF 130 12.00 $0.00 19 SELECT GRANULAR BORROW (CV) CY 8500 11.65 1677 6500 $75,725.00 20 SUBGRADE EXCAVATION (EV) CY 1000 7.25 44 44 $319.00 21 GEOTEXTILE FABRIC, TYPE IV SY 26500 1.00 3535 18000 $18,000.00 22 4" PERFORATED POLYETHYLENE PIPE LF 1600 3.75 340 1500 $5,625.00 23 CONNECT DRAIN TILE TO STRUCTURE EA 32 50.00, 7 30 $1,500.00 24 AGGREGATE BASE, CLASS 5 (CV) CY 6400 18.00 1183 4400 $79,200.00 25 AGGREGATE BASE, CLASS 5 - TRAIL (CV) CY 45 21.25 $0.00 26 BITUMINOUS MATERIAL FOR TACK COAT GAL 1250 1.50 225 225 $337.50 27 BITUMINOUS BASE COURSE TYPE 31 TN 2800 32.50 1398 1398 $45,435.00 28 BITUMINOUS WEAR COURSE TYPE 41 TN 2100 35.50 $0.00 29 BITUMINOUS WEAR COURSE TYPE 41A - TRAIL TN 20 62.00 $0.00 30 BITUMINOUS PATCHING SY 740 44.75 $0.00 31 BITUMINOUS DRIVEWAY PATCHING SY 770 21.50 247 247 $5,310.50 32 B618 CONCRETE CURB AND GUTTER LF 13125 7.60 324 7031 $53,435.60 33 CONCRETE STREET PATCHING SF 150 11.80 150 150 $1,770.00 34 7" CONCRETE DRIVEWAY PAVEMENT SF 9400 5.20 6349 8355 $43,446.00 35 CONCRETE STEP EA 60 170.00 55 55 $9,350.00 36 4" CONCRETE SIDEWALK SF 3450 3.25 1946 2048 $6,656.00 37 PEDESTRIAN CURB RAMP EA 3 200.00 $0.00 38 SODDING, LAWN TYPE SY 15000 1.80 $0.00 39 STREET NAME SIGN (2 BLADES), INCL POST AND HARDWARE EA 8 230.00 $0.00 40 DITCHING LF 360 10.00 $0.00 Total PART 1 - STREETS: $598,270.47 PART 1 - STREETS: - Bid Amount Total - $967,850.09 PART 2 - ALLEY IMPROVEMENTS: 41 REMOVE BITUMINOUS PAVEMENT SY 40 5.00 58 63 $315.00 42 REMOVE CONCRETE PAVEMENT SF 30 0.75 379 464 $348.00 43 CLEAR AND GRUB LS 1 1000.00 0.1 0.9 $900.00 44 COMMON EXCAVATION (EV) CY 1500 10.00 314 1521 $15,210.00 45 MOTOR GRADER WITH OPERATOR HR 50 100.00 7 7 $700.00 46 FRONT END LOADER WITH OPERATOR HR 20 105.00 3 3 $315.00 47 SKIDSTEER (BOBCAT) WITH OPERATOR HR 85 82.00 17 17 $1,394.00 48 AGGREGATE BASE, CLASS 5 TN 1500 10.50 1825 1825 $19,162.50 49 BITUMINOUS MATERIAL FOR TACK COAT GAL 280 1.50 $0.00 50 BITUMINOUS BASE COURSE TYPE 31 TN 700 36.00 675 675 $24,300.00 51 BITUMINOUS WEAR COURSE TYPE 41 TN 530 38.50 $0.00 Total PART 2 - ALLEY IMPROVEMENTS: $62,644.50 PART 2 - ALLEY IMPROVEMENTS: - Bid Amount Total - $92,067.50 PART 3 - STORM SEWER: 52 REMOVE MANHOLE EA 13 150.00 4 13 $1,950.00 53 REMOVE CATCH BASIN EA 6 150.00 2 8 $1,200.00 54 REMOVE REINFORCED CONCRETE PIPE (RCF LF 1100 7.00 -46 1416 $9,912.00 53202103REQ4 a Unit Current No. Item Unit 55 REMOVE CORRUGATED METAL PIPE (CMP) to Date to Date AND HDPE PIPE LF 56 BULKHEAD EXISTING STORM SEWER EA 57 SALVAGE AND REINSTALL CONCRETE PIPE LF 58 CLEAR AND GRUB LS 59 IMPROVED PIPE FOUNDATION, PER 6" $0.00 INCREMENT LF 60 RESTRICTED TRENCH LF 61 12" RCP STORM SEWER, CLASS 5 LF 62 15" RCP STORM SEWER, CLASS 5 LF 63 18" RCP STORM SEWER, CLASS 5 LF 64 21" RCP STORM SEWER, CLASS 5 LF 65 30" RCP STORM SEWER, CLASS 4 LF 66 12" RCP FLARED END SECTION, INCL TRASH 164 451 GUARD EA 67 18" RCP FLARED END SECTION, INCL TRASH 1420 $36,920.00 GUARD EA 68 CLASS III RANDOM RIPRAP CY 69 2'X X CATCH BASIN EA 70 SHALLOW CATCH BASIN EA 71 6' DIA STORM SEWER CBMH, INC 2' SUMP, R- 1 $752.00 4342 CSTG EA 72 5' DIA STORM SEWER MH, INCL R -1642-B $1,025.00 12 CSTG AND CONC ADJ RINGS EA 73 5' DIA STORM SEWER CBMH, INC R -3067-V, 9 1112.00 CSTG AND CONC ADJ RINGS EA 74 4' DIA STORM SEWER MH, INC 2' SUMP, R- 1024.00 1642 -B CSTG EA 75 4' DIA STORM SEWER MH, INCL R -1642-B 1 1 CSTG EA 76 4' DIA STORM SEWER CBMH, INC R -3067-V, 1 $2,769.00 CSTG AND CONC ADJ RINGS EA 77 4' DIAMETER STRUCTURE OVERDEPTH LF 78 CONSTRUCT MH OVER EXISTING PIPE EA 79 CONNECT TO EXISTING STORM SEWER 3 1788.00 SERVICE EA 80 CONNECT TO EXISTING CBMH EA 9 Total PART 3 - STORM SEWER: $50,064.00 2 PART 3 - STORM SEWER: - Bid Amount Total - $221,054.00 PART 4 - SANITARY SEWER: $213.30 81 BYPASS PUMPING LS 82 REMOVE MANHOLE EA 83 REMOVE LIFT STATION LS 84 REMOVE SANITARY SEWER PIPE LF 85 REMOVE FORCEMAIN PIPE LF 86 REMOVE SANITARY SEWER SERVICE PIPE LF 87 BULKHEAD EXISTING SANITARY SEWER EA 88 ABANDON MANHOLE EA 89 CLEAR AND GRUB LS 90 IMPROVED PIPE FOUNDATION, PER 6" $1,950.00 1 INCREMENT LF 91 4' DIAMETER SANITARY MANHOLES (10' DEEF EA 92 4' DIAMETER SANITARY MANHOLE 3510 $35.10 OVERDEPTH LF 93 8" PVC SANITARY SEWER, SDR 35, 0'-10' $10,152.00 4050 DEEP LF 94 8" PVC SANITARY SEWER, SDR 35,10'-12' 1 75.00 DEEP LF 95 8" PVC SANITARY SEWER, SDR 35,12'-14' 175.00 DEEP LF 96 8" PVC SANITARY SEWER, SDR 35,14'-16' DEEP LF 97 8" PVC SANITARY SEWER, SDR 35,16-18' 20 $0.20 DEEP LF 53202103REQ4 Contract Unit Current Quantity Amount Quantity Price Quantity to Date to Date 2200 6.00 226 525 $3,150.00 2 75.00 4 5 $375.00 14 22.00 $0.00 1 1100.00 0.2 1 $1,100.00 1000 0.01 $0.00 282 10.00 $0.00 1200 23.00 237 1190 $27,370.00 560 24.00 164 451 $10,824.00 1430 26.00 446 1420 $36,920.00 535 30.00 530 530 $15,900.00 300 47.80 294 $14,053.20 1 752.00 1 $752.00 1 1025.00 1 1 $1,025.00 12 75.00 12 12 $900.00 9 1112.00 3 9 $10,008.00 3 1024.00 3 $3,072.00 1 3825.00 1 1 $3,825.00 1 2769.00 1 1 $2,769.00 1 2629.00 -1 1 $2,629.00 1 1928.00 1 1 $1,928.00 3 1788.00 2 3 $5,364.00 27 1788.00 9 28 $50,064.00 2 79.00 2.7 $213.30 2 750.00 1 2 $1,500.00 3 500.00 1 1 $500.00 1 600.00 $0.00 $207,303.50 1 3500.00 0.2 1 $3,500.00 13 150.00 3 13 $1,950.00 1 5000.00 1 $5,000.00 3510 0.01 1010 3510 $35.10 2880 6.00 1692 $10,152.00 4050 1.00 1153 2353 $2,353.00 1 75.00 $0.00 1 175.00 $0.00 1 1100.00 $0.00 1500 0.01 20 $0.20 12 1859.00 4 10 $18,590.00 17.8 78.00 14.5 28.5 $2,223.00 437 20.50 -31 437 $8,958.50 849 22.50 179 849 $19,102.50 1192 24.50 515 1192 $29,204.00 585 26.50 189 585 $15,502.50 420 32.50 62 420 $13,650.00 No. 98 Contract Unit Current Quantity Amount Item Unit Quantity Price Quantity to Date to Date 8" PVC SANITARY SEWER, SDR 35,18' -20 - 53202103REQ4 DEEP LF 235 42.50 235 235 $9,987.50 99 CORE DRILL CONNECTION TO EXISTING MANHOLE EA 2 900.00 2 $1,800.00 100 CONNECT TO EXISTING SANITARY SEWER 8" VCP PIPE EA 3 430.00 1 4 $1,720.00 101 CONSTRUCT MANHOLE OVER EXISTING PIPE EA 3 2169.00 2 $4,338.00 102 8" DIP OUTSIDE DROP INLET PIPE LF 8.9 378.00 7.9 $2,986.20 103 8" DIP SANITARY SEWER LF 40 24.00 119 $2,856.00 104 CLOSED CIRCUIT TV INSPECTION LF 3758 0.70 $0.00 105 8" X 4" PVC WYE, SDR 26 EA 123 39.00 42 106 $4,134.00 106 8" X 6" PVC WYE, SDR 26 EA 4 51.00 2 4 $204.00 107 8" X 8" PVC WYE, SDR 26 EA 1 105.00 1 $105.00 108 RECONSTRUCT INVERT EA 2 300.00 2 $600.00 109 4" PVC, SDR 26 SERVICE PIPE LF 4000 12.00 1218 2291 $27,492.00 110 6" PVC, SDR 26 SERVICE PIPE LF 70 13.00 49 82 $1,066.00 111 4" PVC, SDR 26 RISER PIPE LF 150 12.00 236 353 $4,236.00 112 6" PVC, SDR 26 RISER PIPE LF 10 13.00 5 5 $65.00 113 CONNECT TO EXISTING SEWER SERVICE EA 125 155.00 48 99 $15,345.00 114 INSULATION, 3" THICK SY 7 13.50 4 4 $54.00 Total PART 4 - SANITARY SEWER: $207,209.50 PART 4 - SANITARY SEWER: - Bid Amount Total - $245,848.80 PART 5 - WATER MAIN: 115 REMOVE HYDRANT EA 7 275.00 4 8 $2,200.00 116 REMOVE GATE VALVE AND BOX EA 7 100.00 4 8 $800.00 117 REMOVE WATER MAIN LF 6000 5.00 585 3455 $17,275.00 118 WATER MAIN TRENCH LF 5575 8.00 1695 4565 $36,520.00 119 WATER SERVICE TRENCH LF 4450 10.00 130 1403 $14,030.00 120 MECHANICAL TRENCH COMPACTION LF 10025 1.00 2225 5968 $5,968.00 121 PIPE BEDDING LF 5575 2.00 2225 5968 $11,936.00 122 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF 2500 0.01 $0.00 123 BACK HOE WITH OPERATOR HR 10 150.00 $0.00 124 INSULATION, 3" THICK SY 7 4.50 2 $9.00 Total PART 5 - WATER MAIN: $88,738.00 PART 5 - WATER MAIN: - Bid Amount Total - $144,456.50 PART 6 - WARMING HOUSE DRIVE AND PARKING AREA: 125 MOBILIZATION LS 1 500.00 0.9 , 0.9 $450.00 126 SEEDING AC 0.1 5100.00 $0.00 127 COMMON EXCAVATION (EV) CY 25 15.00 $0.00 128 15" RCP CULVERT, CLASS 5 LF 40 26.00 $0.00 129 15" RCP FLARED END SECTION, INCL TRASH GUARD EA 2 621.00 $0.00 130 AGGREGATE BASE, CLASS 5 TN 80 11.00 $0.00 131 BITUMINOUS MATERIAL FOR TACK COAT GAL 20 1.50 $0.00 132 BITUMINOUS BASE COURSE TYPE 31 TN 45 36.00 56 56 $2,016.00 133 BITUMINOUS WEAR COURSE TYPE 41 TN 33 38.50 $0.00 Total PART 6 - WARMING HOUSE DRIVE AND PARKING AREA: $2,466.00 PART 6 - WARMING HOUSE DRIVE AND PARKING AREA: - Bid Amount Total - $7,467.50 ALTERNATE NO. 1 - NATURE AREA DRAINAGE IMPROVEMENTS: 134 MOBILIZATION LS 1 2000.00 1 $2,000.00 135 CLEAR AND GRUB TREE 15 200.00 9 $1,800.00 136 WOOD FIBER BLANKET SY 400 3.10 355 $1,100.50 137 REMOVE STORM SEWER PIPE LF 60 10.00 68 $680.00 138 REMOVE CONCRETE SLAB AND HEADWALL LS 1 700.00 $0.00 139 REMOVE AND REPLACE FENCE LF 50 7.00 90 $630.00 140 COMMON EXCAVATION LS 1 1000.00 1 $1,000.00 141 COMMON BORROW (LV) CY 30 3.00 $0.00 142 TOPSOIL BORROW (LV) CY 16 15.00 $0.00 143 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF 71 4.00 $0.00 144 RESTRICTED TRENCH LF 71 15.00 71 71 $1,065.00 145 CONNECT TO EXISTING STORM MANHOLE EA 1 750.00 1 $750.00 53202103REQ4 I Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 146 18" HDPE STORM SEWER LF 53 33.00 69 $2,277.00 147 18" RCP STORM SEWER, CLASS 5 LF 8 40.00 18 $720.00 148 18" RCP FLARED END SECTION, INCL TRASH GUARD EA 1 1064.00 1 $1,064.00 149 CLASS III GROUTED RIPRAP CY 18 90.00 18 $1,620.00 150 4' DIA STORM SEWER MH. INCL R -1642-B CSTG AND CONC ADJ RINGS EA 1 1908.00 1 $1,908.00 Total ALTERNATE NO. 1 - NATURE AREA DRAINAGE IMPROVEMENTS: $16,614.50 ALTERNATE NO. 1 - NATURE AREA DRAINAGE IMPROVEMENTS: - Bid Amount Total - $17,980.00 Total PART 1 - STREETS: Total PART 2 - ALLEY IMPROVEMENTS: Total PART 3 - STORM SEWER: Total PART 4 - SANITARY SEWER: Total PART 5 - WATER MAIN: Total PART 6 - WARMING HOUSE DRIVE AND PARKING AREA: Total ALTERNATE NO. 1 - NATURE AREA DRAINAGE IMPROVEMENTS: Total Work Completed To Date 53202103RE04 $598,270.47 $62,644.50 $207,303.50 $207,209.50 $88,738.00 $2,466.00 $16,614.50 $1,183,246.47 PROJECT PAYMENT STATUS OWNER CITY OF LAUDERDALE BRA FILE NO. 532-02-103 CONTRACTOR S M HENTGES AND SONS INC CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY K1— cam,,.., T., Pavmanf Retainage Comoleted 1 04/01/2003 05/02/03 73,546.48 3,870.87 77,417.35 2 05/03/2003 06/04/03 228,495.02 15,896.92 317,938.42 3 06/05/2003 06/30/03 418,279.15 37,911.61 758,232.26 4 1 07/01/2003 1 08/04/03 1 403,763.50 1 59,162.32 1,183,246.47 Material on Hand Total Payment to Date $1,124,084.15 Original Contract $1,696,724.39 Retainage Pay No. 4 59,162.32 Change Orders Total Amount Earned $1,183,246.47 Revised Contract $1,696,724.39 53202103REQ4 Lauderdale City Council Memorandum Council Meeting Date: August 12, 2003 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: Resolution 081203A: Resolution Declaring Costs to be Assessed for the 2002 Street and Utility Improvements and Ordering the Preparation of a Proposed Assessment 131 -Wel 5eitce111-61114 The first step in the assessment process for the 2002 Street and Utility Improvements is to pass a resolution declaring that certain costs of the improvement be will assessed and it orders the City Administrator to prepare an assessment roll. The following is a preliminary schedule and a process for assessing the 2002 Street and Utility Improvements: August 12 Resolution Declaring Costs to be Assessed for the 2002 Street and Utility Improvements and Ordering the Preparation of a Proposed Assessment August 26 Resolution Receiving Assessment Roll, Setting Assessment Hearing Dates September 2 and 9 Notice of Hearing Published in the Roseville Review September 5 Notice of Hearing Mailed to Affected Property Owners September 23 Assessment Hearings. Planned Adoption of the Assessment Roll October 13 Continued Assessment Hearings, if needed. Final Date for Adoption of Assessment Roll September 24- Prepayment of Assessments (at least 30 days) October 24 October 27- Tally of Final Assessment Roll October 31 October 31 Certification of Final Assessment Roll to Ramsey County ENCLOSURES: 1. Resolution 081203A: Resolution Declaring Costs to be Assessed for the 2002 Street and Utility Improvements and Ordering the Preparation of a Proposed Assessment COUNCIL ACTION REQUESTED: Approve Resolution 081203A: Resolution Declaring Costs to be Assessed for the 2002 Street and Utility Improvements and Ordering the Preparation of a Proposed Assessment RESOLUTION NO. 081203A THE CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DECLARING COST TO BE ASSESSED FOR THE 2002 STREET AND UTILITY IMPROVEMENTS, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT WHEREAS, a contract has been let for the improvement of Walnut Street between Roselawn Avenue and Ryan Avenue, Malvern Street between Roselawn Avenue and Ryan Avenue, Eustis Street between Roselawn Avenue and Ryan Avenue, Carl Street between Roselawn Avenue and Ryan Avenue, Pleasant Street between Roselawn Avenue and Ryan Avenue, and all of Ryan Avenue by conducting street reconstruction, sanitary sewer improvements and replacement, water main replacement, storm sewer system improvements, and alley improvements and to improve property west of Walnut Street between Broadway Drive and Como Avenue by conducting sanitary sewer improvements and replacement and the contract price for such improvements is $1,752,869.93, and the expenses incurred or to be incurred in the making of such improvement amount to $438,217.47 so that the total cost of the improvement will be $2,191,087.40. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the city is hereby declared to be $1,509,984.49 and the portion of the cost to be assessed against benefited property owners is declared to be $681,102.91. 2. Assessments shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable at the interest rate of 6.4 percent per annum from the date of the resolution levying the same to December 31, 2003, and each subsequent installment will be payable with one year's interest at said rate on all unpaid installments, except that no interest will be charged if the entire assessment as to any parcel is paid to the City of Lauderdale within 30 days from the adoption of the assessment roll. 3. The City Administrator, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall upon the completion of such proposed assessment, notify the City Council thereof. Adopted by the Lauderdale City Council this 12t" day of August, 2003. I CERTIFY THAT the above resolution was adopted by the City Council of Lauderdale this 12th day of August, 2003. (ATTEST) Jeff Dains, Mayor (SEAL) Rick Getschow, City Administrator Lauderdale City Council Memorandum Council Meeting Date: August 12, 2003 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: 2003 Pay Equity Implementation Report BACKGROUND: As you may recall, the City of Lauderdale submitted its 2003 Pay Equity Report in January. This is required by all Local Units of Government every three years to verify compliance with the Local Government Pay Equity Act. As was stated in a previous memorandum, the Pay Equity Act was adopted in 1984 by the Legislature to eliminate gender based wage disparities among job classes of comparable job value. A computer- generated model was created which indicates if wages are equitable. This is done by comparing male dominated jobs to female dominated jobs based on job points. Job points are determined by time spent profiles which evaluate the amount of time each position spends performing specific duties and tasks. To help make this less complicated, the Metropolitan Area City Managers group, with the cooperation of most of the Metropolitan Area Cities, established benchmarks for several municipal positions. These benchmarks were used, along with comparisons to other cities with similar positions, to establish Lauderdale's job points. The report that was submitted to the Department of Employee Relations (DOER) in January was found to not be in compliance. This was due to the DOER examining a salary schedule that assumed the Deputy Clerk position is currently being held by a female — which it is not. At the time the report was submitted, the position was vacant and is now held by a male. Nonetheless, the DOER requires that we resubmit the report even though there are no female employees at this time. The report is completed illustrating that all job classes are held by males in the City and that we are in compliance with the Pay Equity Act. ENCLOSURES: 1. 2003 Pay Equity Implementation Report COUNCIL ACTION REQUESTED: Motion to adopt the attached Pay Equity Implementation Report, verifying compliance for the City of Lauderdale with the Pay Equity Act. Send, completed report to: For Department Use Only Pay Equity Coordinator Department of Employee Relations 200 Centennial Building 658 Cedar Street St. Paul, MN 55155-1603 (651) 296-2653 (Voice) (651) 297-2003 (TTY) Postmark Date of Report Jurisdiction ID Number c Namq,of Jurisdiction CITY OF LAUDERDALE C U °a �°- City ❑ County ❑ School ❑ Other: N � 'L v Address City State Zip Q 1891 WALNUT STREET LAUDERDALE MN 55113 Contact Person Phone Fax m. RICK GETSCHOW 651 631-0300 ( 651) 631-2066 0 The job evaluation system used measured skill, effort, ® No salary ranges/performance differences responsibility and working conditions and the same system was used for all classes of employees. Check the system ❑ Check here if both of the following apply; otherwise, used: leave blank. a. Jurisdiction does not have a salary range for any job ❑ State Job Match class ❑ Designed Own (specify) b. Upon request, jurisdiction will supply documentation showing that inequities between male and female classes are due to performance differences. X:�kConsultant's System (specify) Note: Do not include any documentation regarding +�+ MMIA STUDY performance with this form. v 0 An official notice has been posted at ❑ Other (specify) � CITY HALL FRONT OFFICE WINDOW ® Health insurance benefits for male and female classes of (prominent location) .� comparable value have been evaluated and: informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon XUThere is no difference and female classes are not at a request. A copy of the notice has been sent to each disadvantage exclusive representative, if any, and also to the public library. m The report was approved by: ❑ There is a difference and the maximum salaries reported 6 include the monthly amount paid by the employer for CITY OF LAUDERDALE ro Q, health insurance. (governing body) ©Information in this report is complete and accurate. JEFFREY E. DAINS (chief elected official, print) O The report includes all classes of employees over which the jurisdiction has final budgetary approval authority. (chief elected official, signature) MAYOR 8-12-03 (title) (date) Result from Salary Range Worksheet a� F100 % is the result of average years to salary range maximum for male classes divided by the average years to salary range maximum for female classes. Results from Exceptional Service Pay Worksheet w F w y ®°Ll20% or less of male classes receive ESP. CL > E ILx�c W t N/A % is the result of the percentage of female classes receiving ESP divided by the percentage of a male classes receiving ESP. t 'o L $ 266,352 is the annual payroll for the calendar year just ended December 31. L a (Part F on Back) O O M O r -I M I rl Lri H W H 0 a � N # O `off X ^ j O M M M M 11) E T I -t (NI cn t-- cy') I— O Lr) CO N c' ) Lr) cl1 N c7 Co (D cn CO Ln Ln 1.1; N C\i O cn cn cn M c0 T c T (f3 69 69 69 69 69 Ef3 H3 fH b9 69 b9 69 69 69 FR r -I r -I Lr) Lr) A CO N M v v-� c 6 N 4 n aN E f- cn LLE T = c' ) Lr) cl1 N c7 Co (D cn CO Ln 1.1; N C\i O c0 T c T 69 69 69 fH 69 69 fH b9 013 64 E-1 (A 69 (19 h9 69 o o � iy C T ^ O E o d c co c p 'o' o a > N N H Lt] V) Ln Go U 3 . La� � U O O O O O z w O v m z 2 m r i T -t r -I r -I Lr) Lr) A CO N M v v-� c 6 N 4 n Posting date: �`'�'�1-29-03 Jurisdiction Name: CITY OF LAUDERDALE iii,�• . • This jurisdiction is submitting a pay equity implementation report to the Minnesota Department of Employee Relations as required by the Local Government Pay Equity Act, Minnesota Statutes 471.991 to 471.999. The report must be submitted to the department by January 31, 2003. The report is public data under the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. That means that the report is available to anyone requesting this information. This notice is being sent to all union representatives (if any) in this jurisdiction. In addition, this notice must remain posted in a prominent location for at least 90 days from the date the report was submitted. For more information about this jurisdiction's pay equity program, or to request a copy of the implementation report, please contact: `RICK CETSCHOW 1891 WALNUT STREET LAUDERDALE, MN 55113 (651) 631-0300 (local contact person's name, address, telephone) For more information about the state pay equity law, you may contact: Pay Equity Coordinator Minnesota Department of Employee Relations Second Floor, Centennial Office Building 658 Cedar Street St. Paul, MN 55155-1603 payequittgeneral/Instructions for Completing Pay Equity Page 14 a 9 r Lauderdale City Council Memorandum Council Meeting Date: August 12, 2003 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: MNDOT Highway 280 Project BACKGROUND: I will provide a brief update at the Council meeting on the status of a federal transportation funding (ISTEA) application for the reconstruction of the Hennepin/Larpenteur Avenue interchange. This latest update is based on a recent conversation with MNDOT Area Manager Frank Patko. Lauderdale City Council Memorandum Council Meeting Date: August 12, 2003 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: 2004 Budget Discussion BACKGROUND: Enclosed under separate cover is the: • 2004 Proposed General Fund Budget; and • 2004 General Fund Budget Notes and Narrative The work session discussion at this meeting should focus on the general fund because of its impact on the preliminary property tax levy. The preliminary tax levy needs to be certified to Ramsey County by September 15, 2003. There are extensive notes and narrative on the 2004 Lauderdale Budget enclosed in the packet, so there should be ample opportunity for discussion. The focus of the 2004 Budget discussion at the August 26 meeting will be on all of the other funds in the budget including special revenue and capital improvement funds.