HomeMy WebLinkAbout10/25/2016LAUDERDALE CITY COUNCIL MEETING AGENDA
7:30 P.M. TUESDAY, OCTOBER 25, 2016
LAUDERDALE CITY HALL, 1891 WALNUT STREET
The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
1. CALL THE MEETING TO ORDER
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the October 11, 2016 City Council Meeting
c. Claims Totaling $152,898.88
4. CONSENT
a. SCORE Grant Resolution 102516A
b. CIC Minutes
c. Sanitary Sewer Lining Project Payment Request No. 1
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. Presentation by Roseville Area School Superintendent Aldo Sicoli
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the
decision. During hearings all affected residents will be given an opportunity to speak pursuant to
the Robert's Rules of Order and the standing rules of order and business of the City Council.
8. DISCUSSION / ACTION ITEMS
a. Amending 2016 Fee Schedule Resolution 102516B
b. Metropolitan Council Inflow and Infiltration Grant Resolution 102516C
c. Enhanced Lighting for Community Park
d. Police Work Group Selection Process
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. 2017 Special Revenue Fund Budgets
b. Canvasing Results of Municipal Election
12. WORK SESSION
a. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In
consideration for the public attending the meeting, this portion of the meeting will be limited
to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or
less. If the majority of the Council determines that additional time on a specific issue is
warranted, then discussion on that issue shall be continued at the end of the agenda. Before
addressing the City Council, members of the public are asked to step up to the microphone,
give their name, address, and state the subject to be discussed. All remarks shall be addressed
to the Council as a whole and not to any member thereof. No person other than members of the
Council and the person having the floor shall be permitted to enter any discussion without
permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order
and business of the City Council, is welcomed and your cooperation is greatly appreciated.
b. Community Development Update
13. ADJOURNMENT
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 1 of 2 October 11, 2016
Roll Call
Mayor Dains called the Regular City Council meeting to order at 7:31 p.m.
Councilors present: Mary Gaasch, Denise Hawkinson, Lara Mac Lean, and Mayor Jeffrey Dains.
Councilors absent: Roxanne Grove.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant City
Administrator; and Miles Cline, Deputy City Clerk.
Approvals
Mayor Dains asked if there were any changes to the meeting agenda. There being none,
Councilor Gaasch moved and Councilor Mac Lean seconded to approve the agenda. Motion was
carried unanimously.
Councilor Mac Lean moved to approve the minutes of September 27, 2016. Councilor
Hawkinson seconded the motion and it carried unanimously.
Councilor Hawkinson moved and seconded by Councilor Mac Lean to approve the claims
totaling $91,974.78 plus an additional $1,334.97 for the credit card bill. Motion carried
unanimously.
Consent
Councilor Mac Lean moved and seconded by Councilor Gaasch to approve the Consent Agenda
thereby approving the Larpenteur Avenue sidewalk snow removal quote and the second 2016
Seal Coating Project pay request from Allied Blacktop. Motion carried unanimously.
Informational Presentation/Reports
A. Presentation by Sheriff Matt Bostrom
Sheriff Bostrom was unable to attend, so speaking in his place was Chief Deputy Jack Serier.
Chief Deputy Serier presented a list of the Sheriff s Department accomplishments from the past
year. He explained the recent records management and jail management system upgrades;
community engagement activities such as "Hot Dog with a Deputy" and "Coffee with a Cop;"
and a new jail initiative that is improving inmate behavior. Serier also mentioned the availability
of drug drop boxes and encouraged residents to attend the "Fright Farm" which raises money for
the Sheriff s youth enrichment activities.
7:53 p.m. Mayor Dains called for a 5 -minute recess; the meeting resumed at 7:58 p.m.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 2 of 2 October 11, 2016
Discussion/Action Items
A. Accepting Donation of Kiosk by Friends of the Lauderdale Dog Park — Resolution 101116A
In order to improve communication among the Dog Park users, Dan Lange created a kiosk that
he offered to donate to the City.
Councilor Gaasch moved and seconded by Councilor Mac Lean to adopt Resolution 101116A —
A Resolution Accepting Donations for Improvements to the Lauderdale Dog Park. Motion
carried unanimously.
Set Agenda for Next Meeting
Administrator Butkowski noted the next meeting may include a presentation by Roseville Area
School Superintendent Aldo Sicoli.
Work Session
A. Opportunity for the Public to Address the City Council
No one addressed the city council.
B. Community Development Update
City Administrator Butkowski mentioned that the new owners of 2520 Larpenteur Avenue had
been told to cease working on building improvements until proper permits are pulled. She also
noted the heavier than usual volume of absentee voting. New snow emergency signs were
installed throughout the City. The sewer lining project is temporarily stalled due to damage in
one of the pipes.
Mayor Dains mentioned a resident inquired about obtaining lockboxes so that paramedics and
public safety officers can enter people's homes during medical emergencies. Staff will discuss
the idea with the fire chief.
Adjournment
There being no further items to discuss Councilor Hawkinson moved and seconded by Councilor
Gaasch to adjourn the meeting at 8:08 p.m. Motion carried unanimously.
Respectfully submitted,(At
446_
Miles Cline
Deputy City Clerk
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
1891 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651=631-2066 FAX
Request for Council Action
To: Mayor and City Council
From: City Administrator
Meeting Date: October 25, 2016
Subject: List of Claims
The claims totaling $152,898.88 are provided for City Council review and approval
which includes check numbers 25060 to 25086.
Accounts Payable
Checks by Date - Detail by Check Number
User:
Printed:
heather.butkowski
10/21/2016 5:21 PM
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
ACH 55
ACH 98
4
ACH 43
ACH 44
ACH 45.
ACH 46
25060 34
25061 86
Pay Req 2 & Fin
25062 22
1010230014
Teny Berg
Printer Toner
Mileage Reimbursement
Donna Braun
Springbrook Implementation
10/25/2016
Total for this ACH Check for Vendor 55:
10/25/2016
Total for this ACH Check for Vendor 98:
Public Employees Retirement Association
PR Batch 52100.10.2016 PERA Coordinated
PR Batch 52100.10.2016 PERA Coordinated
Minnesota Department of Revenue
10/25/2016
PR Batch 52100.10.2016 PER
PR Batch 52100.10.2016 PER
Total for this ACH Check for Vendor 43:
PR Batch 52100.10.2016 State Income Tax
10/25/2016
PR Batch 52100.10.2016 Stan
Total for this ACH Check for Vendor 44:
ICMA Retirement Trust 457
PR Batch 52100.10.2016 Deferred Comp
PR Batch 52100.10.2016 Deferred Comp
10/25/2016
PR Batch 52100.10.2016 Def%
PR Batch 52100.10.2016 Def%
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 52100.10.2016 Medicare Employer Po
PR Batch 52100.10.2016 Medicare Employee Pc
PR Batch 52100.10.2016 Federal Income Tax
PR Batch 52100.10.2016 FICA Employee Portio
PR Batch 52100.10.2016 FICA Employer Portio
AFSCME MN Council 5
10/25/2016
PR Batch 52100.10.2016 Me
PR Batch 52100.10.2016 Mee
PR Batch 52100.10.2016 Fedi
PR Batch 52100.10.2016 FIC.
PR Batch 52100.10.2016 FIC.
Total for this ACH Check for Vendor 46:
10/25/2016
PR Batch 52100.10.2016 Union Dues PR Batch 52100.10.2016 Unit
Allied Blacktop Company
2016 Seal Coating Project
AmeriPride Services Inc
Tissue & Paper Towels
Total for Check Number 25060:
10/25/2016
Total for Check Number 25061:
10/25/2016
Total for Check Number 25062:
42.50
181.44
223.94
1,320.00
1,320.00
989.63
857.69
1,847.32
482.26
482.26
848.77
1,841.92
2,690.69
247.67
247.67
1,096.69
1,058.96
1,058.96
3,709.95
191.20
191.20
14,006.46
14,006.46
209.28
209.28
AP Checks by Date - Detail by Check Number (10/21/2016 5:21 PM)
Page 1
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
25063 36
0221994
0222039
25064 25
25065 38
452927
452927
452927
25066 60
2277524-09
2277524-09
25067 138
Pay Req 1
25068 65
14207778
25069 78
54469
54469
54469
54469
54469
54469
54469
54469
54469
25070 79
25816123025
25071 84
25072 12
City of Roseville
October IT Services
October Telephone Services
County of Ramsey
PR Batch 52100.10.2016 Long Term Disability
PR Batch 52100.10.2016 Life Insurance
PR Batch 52100.10.2016 Short Term Disability
Croix Oil Company
September Fuel
September Fuel
September Fuel
G & K Services Inc
September Uniforms
September Uniforms
Insitufotm Technologies USA LLC
2016 Sanitary Sewer Lining Project
Integra Telecom Holdings Inc
Fax Line
10/25/2016
Total for Check Number 25063:
10/25/2016
PR Batch 52100.10.2016 Lon
PR Batch 52100.10.2016 Life
PR Batch 52100.10.2016 Shot
Total for Check Number 25064:
10/25/2016
Total for Check Number 25065:
10/25/2016
Total for Check Number 25066:
10/25/2016
Total for Check Number 25067:
10/25/2016
Total for Check Number 25068:
League of Minnesota Cities Insurance Trust 10/25/2016
8/16-8/17 Insurance Renewal
8/16-8/17 Insurance Renewal
8/16-8/17 Insurance Renewal
8/16-8/17 Insurance Renewal
8/16-8/17 Insurance Renewal
8/16-8/17 Insurance Renewal
8/16-8/17 Insurance Renewal
8/16-8/17 Insurance Renewal
8/16-8/17 Insurance Renewal
Total for Check Number 25069:
Minnesota Department of Labor & Industry 10/25/2016
3Q2016 Surcharge Report
Total for Check Number 25070:
North Star Bank Cardmember Services 10/25/2016
NLC Lodging - MG
ICMA Conference Lodging -11I3
ICMA Conference Rental Car, Gas, Parking - HI.
North Suburban Access Corporation
Total for Check Number 25071:
10/25/2016
492.33
90.84
583.17
76.05
282.15
59.35
417.55
57.61
12.35
12.34
82.30
46.97
46.97
93.94
92,642.35
92,642.35
51.28
51.28
1,334.61
3,177.60
368.79
368.80
316.30
713.79
2,052.96
3,006.00
3,323.15
14,662.00
461.35
461.35
614.88
503.04
227.05
1,344.97
AP Checks by Date - Detail by Check Number (10/21/2016 5:21 PM) Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
16-113
25073 136
151562
25074 10
0000330161
25075 75
25076 47
25077 14
162269
25078 131
0112606 -IN
25079 26
1101024
1101025
1109457
1109459
1109460
25080 137
20037023
3Q Webstreaming and Archiving
Northern Capital Insurance Group
2016 Agent Fee
On Site Sanitation Inc
10/8/2016-11/4/2016 Portable Restroom
Petty Cash
Parallel to USB Cable
SRA Lunch Meeting
Oil Filter
Post Office - Stamps
PCIC Meeting
Tire Repair Refill Kit
Public Employees Insurance Program
PR Batch 52100.10.2016 Health Insurance
PR Batch 52100.10.2016 Dental
Rapit Printing Inc
3Q2016 Newsletter
Safety Signs LLC
7 No Parking Signs
Stantec Consulting Services Inc
2016 Sanitary Sewer Lining Project
2016 Seal Coat Project
General Engineering Services
2016 Sanitary Sewer Lining Project
2016 Seal Coat Project
Surplus Services
Computer Monitor and Laptop Bag
25081 4 The Neighborhood Recycling Company
16768 Revenue Share Processing Fee
16768 September Recycling
25082 77
United States Postal Service
2 Rolls of Stamps
Total for Check Number 25072:
10/25/2016
Total for Check Number 25073:
10/25/2016
Total for Check Number 25074:
10/25/2016
Total for Check Number 25075:
10/25/2016
PR Batch 52100.10.2016 Hea
PR Batch 52100.10.2016 Den
Total for Check Number 25076:
10/25/2016
Total for Check Number 25077:
10/25/2016
Total for Check Number 25078:
10/25/2016
Total for Check Number 25079:
10/25/2016
Total for Check Number 25080:
10/25/2016
Total for Check Number 25081:
10/25/2016
752.88
752.88
1,145.00
1,145.00
200.22
200.22
26.93
13.00
7.34
47.00
30.00
2.67
126.94
2,218.06
107.49
2,325.55
633.03
633.03
276.85
276.85
2,094.32
556.50
613.50
5,705.76
243.75
9,213.83
30.00
30.00
-318.37
2,396.16
2,077.79
94.00
AP Checks by Date - Detail by Check Number (10/21/2016 5:21 PM) Page 3
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
25083 110
25084 3
314907791
3 Rolls of Stamps 141.00
Total for Check Number 25082: 235.00
University of Minnesota 10/25/2016
2017 Building Official Training - DH 550.00
Total for Check Number 25083: 550.00
US National Equipment Finance 10/25/2016
Copier Contract 149.00
Total for Check Number 25084: 149.00
25085 90 Verizon Wireless 10/25/2016
9772869923 September 16.25
9772869923 September 16.25
9772869923 September 32.52
Total for Check Number 25085: 65.02
25086 74 Xcel Energy 10/25/2016
519168486 1917 Walnut St 35.12
519168486 1885 Fulham St 25.00
519168486 1885 Fulham St 12.64
519168486 1917 Walnut St 25.00
Total for Check Number 25086: 97.76
Report Total (33 checks): 152,898.88
AP Checks by Date - Detail by Check Number (10/21/2016 5:21 PM) Page 4
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Claims X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
October 25, 2016
ITEM NUMBER Hydro Clean Payment
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
As you may recall, the City is contracting with Insituform Technologies to line the sanitary
sewer pipe south of Larpenteur Avenue. They identified a hole in the pipe that needed to be
repaired prior to them continuing their work. Hydro Klean (formerly Infratech) came out to
do the short liner repair yesterday (Monday). Staff is asking the Council to approve pay-
ment to Hydro Klean so that we can include this dollar amount with our grant application to
the Metropolitan Council which is due this week. The cost of the repair is $4,323.40.
STAFF RECOMMENDATION:
By approving the Claim, the Council also approves the Hydro Klean payment totaling
$4,323.40.
HYDRO
ICLEARI
333 N.W. 49th Place
Des Moines, Iowa 50313
(515) 283-0500/Fax (515) 283-0505
BILL TO
City of Lauderdale
1891 Walnut St.
SHIP TO
nvo i ce
DATE INVOICE #
10/25/2016 56271
Please Pay From This Invoice
Customer Number: CITY0664
City of Lauderdale
Lauderdale MN 55113 Lauderdale MN 55113
P.O. NUMBER', TERMS REP SHIP DUE DATE
Net 30 MLB 10/24/2016 11/24/2016
QUANTITY U OF M DESCRIPTION
1.00 Each Mobilization
1.00 Each 8" X 4' Short Liner
5.50 Hours Combination Jet/Vacuum Truck
5.50 Labor hr Service Technician - Straight Time
1.00 Each Fuel Surcharge
Thank you! We appreciate your business!
Personnel Time Services Note:
Straight time is M -F 7AM-4PM, excluding holidays
Overtime is M -F 4PM-7A 4, all day Saturday excluding holidays
Additional premium for Sunday and Holidays
SERVICE CHARGE; 1 1/2s PER MONTH (ANNUAL RATE OF 18%) ON PAST DUE BALANCES.
PRICE EACH „ AMOUNT
$400.00
$2,500.00
$160.00
$70.00
$158.40
$400.00
$2,500.00
$880.00
$385.00
$158.40
Misc $0.00
Shipping & Handling $0.00
Tax $0.00
Total $4,323.40
ACTION REQUESTED
Consent
Special
Public Hearing
Report
Discussion/Action
Resolution
Work session
LAUDERDALE COUNCIL
X
MEETING DATE October 25, 2016
ITEM NUMBER SCORE Funding for Recycling Program
X
STAFF INITIAL Jim
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
In 1989, the Minnesota Legislature adopted comprehensive waste reduction and recycling
legislation based on the recommendations of the Governor's Select Committee on Recycling
and the Environment. This set of laws, commonly referred to as SCORE, is a part of
Minnesota's Waste Management Act. The SCORE legislation has provided counties with a
funding source to develop effective waste reduction, recycling and solid waste management
programs.
SCORE funding grants are automatically provided to municipalities in Ramsey County on an
annual basis with submittal of a grant application. In 2016, Lauderdale received $5,977 to help
cover expenses related to the City's recycling program such as administration, promotion,
equipment, and collection. Lauderdale is eligible for $6,213 in 2017.
A resolution is required as part of the grant application. Adopting the attached resolution means
the city accepts the funding. A grant agreement should be ready for signing in November.
OPTIONS:
• Adopt the prepared resolution as part of the consent agenda.
• Remove from the consent agenda for discussion and action.
STAFF RECOMMENDATION:
By approving the consent agenda, the Council is adopting the attached resolution.
COUNCIL ACTION:
RESOLUTION NO. 102516A
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION ACCEPTING 2017 SCORE FUNDING FROM RAMSEY
COUNTY FOR THE LAUDERDALE RECYCLING PROGRAM
WHEREAS, SCORE Funding Grants are available to municipalities in Ramsey
County for reimbursement of expenses related to administration, promotion, and
collection of, recycling materials; and,
WHEREAS, the City of Lauderdale has a comprehensive curbside residential
recycling program currently in use; and,
WHEREAS, these funds will provide Lauderdale with a method of paying for
some incurred costs related to the administration of this program, thus aiding in keeping
the cost to the residents low;
NOW THEREFORE, BE IT RESOLVED that the Lauderdale City Council
does hereby authorize staff to submit an application to the St. Paul - Ramsey County
Department of Public Health - Environmental Health Section for allocation of 2017
SCORE Funding Grant Monies in the amount of $6,213.
I CERTIFY THAT the above resolution was adopted by the City Council of the
City of Lauderdale on this 25th day of October, 2016.
Jeffrey Dains, Mayor
(ATTEST) (SEAL)
Heather Butkowski, City Administrator
ACTION REQUESTED
LAUDERDALE COUNCIL
Consent X
MEETING DATE October 25, 2016
Special
ITEM NUMBER CIC Minutes
Public Hearing
Report
STAFF INITIAL Jim
Discussion/Action
Resolution
APPROVED BY ADMINISTRATOR
Work session
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Attached are the minutes from the Community Involvement Committee meeting of October 3, 2016.
OPTIONS:
1) Approve as consent item.
2) Remove from consent for discussion and/or action.
STAFF RECOMMENDATION:
By approving the consent agenda, the Council acknowledges receipt of and placing on file the attached
minutes of the Community Involvement Committee.
COUNCIL ACTION:
COMMUNITY INVOLVEMENT COMMITTEE
MINUTES
MONDAY, OCTOBER 3, 2016
CALL TO ORDER
Bownik called the meeting to order at 6:35 p.m.
2. ROLL CALL
Members Present: Sara Nelson
Members Absent: Matt Eisenschenk, Susie Zahratka, April Brandt,
Monica Gallagher, Dan Murphy, Marilyn Smith
Staff & Council Present: Jim Bownik
Others Present: Lara Mac Lean
3. APPROVAL OF THE AGENDA
A quorum was not present to approve the agenda.
4. APPROVAL OF MINUTES OF AUGUST 29, 2016 MEETING
A quorum was not present to approve the minutes.
5. REPORTS
6. DISCUSSION/ACTION
A. Halloween Planning
Bownik and Nelson discussed the Halloween Party. Nelson has been in contact
with the Girl Scouts about decorating the inside of the maze. Nelson & Bownik
discussed ideas including a photo station, keeping the trick -or -treat bags behind
the table and further from the entrance to the social room, a creepy feely station,
festive music, a costume contest and a yard decoration contest.
7. OTHER BUSINESS
A. Event Wrap Ups
The September farmers market and fun run were not discussed due to lack of
members present.
8. SET PRELIMINARY AGENDA FOR NEXT MEETING
The agenda for the next meeting has not been set.
1
SET DATE FOR NEXT MEETING
The committee meets on Mondays at 6:30 p.m. The next meeting, expected to
be March 2017, has not been set.
10. ADJOURNMENT
The meeting was adjourned at 7:14 p.m.
Respectfully submitted,
Jim Bownik
Assistant City Administrator / CIC Staff Liaison
2
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
October 25, 2016
ITEM NUMBER Sewer Lining Payment
STAFF INITIAL GJ -
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Insituform Technologies has submitted their first pay request for the sewer lining project.
The request is for a payment of $92,642.35. The project is expected to be completed the
first week of November.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council approves the first pay request for the 2016
Sanitary Sewer Lining Project in the amount of $92,642.35.
Stantec
Owner: City of Lauderdale, 1891 Walnut St., Lauderdale, MN 55113 Date: October 21, 2016
For Period: 9/1/2016 to 10/21/2016
Request No: 1
Contractor: Insituform Technologies USA, LLC, 17988 Edison Ave., Chesterfield, MO 63005
CONTRACTOR'S REQUEST FOR PAYMENT
2016 SANITARY SEWER LINING PROJECT
STANTEC PROJECT NO. 193803445
SUMMARY
1 Original Contract Amount $ 124,875.30
2 Change Order - Addition
3 Change Order - Deduction $ 8,990.00
4 Revised Contract Amount $ 115,885.30
5 Value Completed to Date $ 95,507.58
6 Material on Hand $ 0.00
7 Amount Earned $ 95,507.58
8 Less Retainage 3% $ 2,865.23
9 Subtotal $ 92,642.35
10 Less Amount Paid Previously $ 0.00
11 Liquidated damages - $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 1 $ 92,642.35
$ 0.00
Recommended for Approval by:
STANTEC
Approved by Contractor: Approved by Owner:
INSITUFORM TECHNOLOGIES USA, LLC CITY OF LAUDERDALE
Ross Kramer
Digitally signed by Ross Kramer
DN: cn=Ross Kramer, o=Insituform Technologies USA
LLC, ou, email=rkramerginsituform.com, r=US
Date: 2016.10.21 11:08:08-05'00'
Specified Contract Completion Date: Date:
193803445REQ1.xlsm
No.
Item
Contract Unit Current Quantity Amount
Unit Quantity Price Quantity to Date to Date
BASE QUOTE:
1 MOBILIZATION LS 1 2122.10 0.9 0.9 1,909.89
2 TRAFFIC CONTROL LS 1 9863.10 0.9 0.9 8,876.79
3 SEWER REHABILITATION WITH CIPP, 8" LF 2165 25.70 1510 1510 38,807.00
4 SERVICE LATERAL REPAIR BY CHEMICAL GROUT EA 5 558.50 2 2 1,117.00
5 OFFSET PIPE REMOVAL LS 1 1179.80 1 1 1,179.80
6 REMOVE PROTRUDING SEWER SERVICES EA 3 335.10 1 1 335.10
7 REMOVE AND INSTALL SANITARY SEWER CASTING AND
RINGS EA 24 2178.00 24 24 52,272.00
TOTAL BASE QUOTE: 104,497.58
1
2
CHANGE ORDER NO. 1
REMOVE AND INSTALL SANITARY SEWER CASTING AND
RINGS
REMOVE AND INSTALL SANITARY SEWER CASTING AND
RINGS
TOTAL CHANGE ORDER NO. 1
TOTAL BASE QUOTE:
TOTAL CHANGE ORDER NO. 1
TOTAL WORK COMPLETED TO DATE
193803445REQ1.xlsm
EA
EA
24 -2178.00 24 24 (52,272.00)
19 2278.00 19 19 43, 282.00
(8,990.00)
104,497.58
(8,990.00)
95,507.58
PROJECT PAYMENT STATUS
OWNER CITY OF LAUDERDALE
STANTEC PROJECT NO. 193803445
CONTRACTOR INSITUFORM TECHNOLOGIES USA, LLC
CHANGE ORDERS
No.
Date
Description
Amount
1
9/8/2016
This Change Order provides for adjustment to this
project. See Change Order.
(8,990.00)
2,865.23
95,507.58
Change Orders
(8,990.00)
Total Change Orders
(8,990.00)
PAYMENT SUMMARY
No.
From
To
Payment
Retainage
Completed
1
09/01/2016
10/21/2016
92,642.35
2,865.23
95,507.58
Material on Hand
Total Payment to Date
$92,642.35
Original Contract
124,875.30
Retainage Pay No. 1
2,865.23
Change Orders
(8,990.00)
Total Amount Earned
$95,507.58
Revised Contract
115,885.30
193803445REQ1.xlsm
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
October 25, 2016
ITEM NUMBER Amending Fee Schedule
STAFF INITIAL
4722
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
I am pleased to report that the new financial software system is fully operational and staff
are ready to begin accepting payments by credit card. Staff is looking for direction on how
the Council would like to handle credit card processing fees. Unlike businesses, many gov-
ernment agencies charge a fee of the credit card paying customer to defray all or part of the
processing costs so that they aren't born by the tax payers. Other cities consider the fees
part of the cost of doing business. Staff's recommendation is to charge $2.00 per transaction
from now until the end of the year. That will help us evaluate whether the fee recoups pro-
cessing costs and whether it is a deterrent to those wishing to pay by credit card.
Accepting credit cards is the final step in a process that began last September with the Coun-
cil's approval of purchasing a new financial software package. Terry Berg has worked tre-
mendously and tirelessly, especially since resigning, to make the transition possible. Terry
was here all day Friday to put the final pieces in place so that she was able to turn in her lap-
top and keys.
OPTIONS:
Decide whether or not to charge credit card customers a processing fee, and if so, how
much.
STAFF RECOMMENDATION:
Motion to adopt Resolution 102516B Amending of Fee Schedule for 2016.
COUNCIL ACTION:
RESOLUTION 102516B
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
AMENDING OF FEE SCHEDULE FOR 2016
WHEREAS, Chapter 1, License and Permit Fees, Section 3-1-1 of the Lauderdale City Code
requires the City of Lauderdale to establish permit and license fees; and
WHEREAS, Resolution 120815C last established permit or license fees as authorized in the City
of Lauderdale Code; and
WHEREAS, the City has elected recently to accept credit card payment; and
WHEREAS, the City Council elects to pass on a portion of the credit card processing fees to the
customer.
NOW, THEREFORE BE IT RESOLVED, that the City Council amends the fees and charges as
listed in Exhibit A effective October 25, 2016.
AND BE IT ALSO RESOLVED, that whenever any provision of this resolution is in conflict
with the City of Lauderdale Code, it is the intent of the City Council that the Code shall prevail.
lution
BE IT ALSO RESOLVED, that this
resolution
establishes supersede
or fixes a spec specific amount for such
20815C or any
previous measures of the City Council that sets,
fees, licenses or charges.
Adopted this 25th day of October, 2016.
Jeffrey E. Dains, Mayor
ATTEST:
Heather Butkowski, City Administrator
ADMINISTRATIVE FEE
Each Occurrence
EXHIBIT A
$25.00
ANIMALS $10.00
License $3.00
Duplicate License
$10.00
Non -Domestic Animal
BINGO OR RAFFLE
BUILDING PERMITS
Valuation
$1.00 - $500.00
$501.00 to $600.00
$601.00 to $700.00
$701.00 to $800.00
$801.00 to $900.00
$901.00 to $1,000.00
$1,001.00 to $1,100.00
$1,101.00 to $1,200.00
$1,201.00 to $1,300.00
$1,301.00 to $1,400.00
$1,401.00 to $1,500.00
$1,501.00 to $1,600.00
$1,601.00 to $1,700.00
$1,701.00 to $1,800.00
$1,801.00 to $1,900.00
$1,901.00 to $2,000.00
$2,001.00 to $3,000.00
$3,001.00 to $4,000.00
$4,001.00 to $5,000.00
$5,001.00 to $6,000.00
$6,001.00 to $7,000.00
$7,001.00 to $8,000.00
$8,001.00 to $9,000.00
$9,001.00 to $10,000.00
$10,001.00 to $11,000.00
$11,001.00 to $12,000.00
$12,001.00 to $13,000.00
$13,001.00to $14,000.00 -
$14,001.00 to $15,000.00
$15,001.00 to $16,000.00
$16,001.00 to $17,000.00
$17,001.00 to $18,00000
$18,001.00 to $19,000.00
$19,001.00 to $20,000.00
$20,001.00 to $21,000.00
$21,001.00 to $22,000.00
$22,001.00 to $23,000.00
$23,001.00 to $24,000.00
$24,001.00 to $25,000.00
$25,001.00 to $26,000.00
$26,001.00 to $27,000.00
$27,001.00 to $28,000.00
$28,001.00 to $29,000.00
$29,001.00 to $30,000.00
$30,001.00 to $50,000.00
$100.00
$23.00
$26.55
$29.60
$32.65
$35.70
$38.75
$41.80
$44.85
$47.90
$50.95
$54.00
$57.05
$60.10
$63.15
$66.20
$69.25
$83.25
$97.25
$111.25
$125.25
$139.25
$153.25
$167.25
$181.25
$195.25
$209.25
$223.25
$237.25
$251.25
$265.25
$279.25
$293.25
$307.25
$321.25
$335.25
$349.25
$363.25
$377.25
$391.25
$401.35
$411.45
$421.55
,$431.65
$441.75
$441.75 for the first $30,000.00 plus $10.10
for each additional $1,000.00 or fraction
thereof, to and including $50,000.00
BUILDING PERMITS - Continued
$50,001.00 to $100,000.00
$100,001.00 to $500,000.00
$500,001.00 to $1,000,000.00
$1,000,0001.00 and up
Plan Review Fee
Valuation
Per Hour
Surcharge Fee
Valuation
Investigation Fee
Other. Inspections
Inspection Outside Normal Business Hours $60.00/hour with 2 hour minimum
BUSINESS ASSISTANCE Escrow with minimum of $10,000.00
CANDIDATE FILING FEE $2.00
CERTIFIED COPIES $1.00/page plus sales tax
CIGARETTES/TOBACCO LICENSE $200.00/year
CITY COUNCIL
Requested Special Meeting $100.00
$643.75 for the first $50,000.00 plus $7.00
for each additional $1,000.00 or fraction
thereof, to and including $100,000.00
$993.75 for the first $100,000.00 plus $5.60
for each additional $1,000.00 or fraction
thereof, to and including $500,000.00
$3,233.75 for the first $500,000.00 plus $4.75
for each additional $1,000.00 or fraction
thereof, to and including $1,000,000.00
$5,608.75 for the first $1,000,000.00 plus $3.15
for each additional $1,000.00 or fraction
thereof
65% of the permit fee
$40.00
$0.0005 x valuation
Same as permit fee
CITY PROPERTY RENTAL $4.00/table
Banquet Table Rent
Banquet Table Deposit $100.00/table
Metal Detector Rent $5.00/day
Metal Detector Deposit $100.00
Metal Folding Chair Rent $0.75/chair
Metal Folding Chair Deposit $20.00/chair
COMMUNITY ROOM RENTAL
Resident Use Only $50.00/5 hour block
$100.00
Deposit - Key $100.00
Deposit - Damage
Excess Trash Fee $10.00/bag
Cancellation Fee (5 business days prior to reservation)
$20.00
Cancellation Fee (less than 5 business days prior to reservation)
Reservation fee
CONDITIONAL USE PERMIT APPLICATION $200.00
COUNCIL MEETING DVD $50.00 plus sales tax
$2.00 per transaction
CREDIT CARD PROCESSING FEE
FACSIMILE $0.50/page
FALSE ALARMS
Fire Cost plus administrative fee
Each Offense
Security
1st Offense
2nd or More Offenses
FIRE CALL
Charge Back
FIRE INSPECTION
Annual
HOME OCCUPATION
Application
$85.00 plus administrative fee
$90.00 plus administrative fee
Cost of Fire Services plus administrative fee
$35.00/hour
$100.00
LIQUOR, 3.2 Percent $150.00
Off -Sale $300.00
On -Sale $50.00
Temporary
LOT CONSOLIDATION/DIVISION
Application
MECHANICAL CONTRACTOR LICENSE
$100.00
$50.00/year
MECHANICAL PERMITS $40.00
Permit $4.50
Each Supplemental Permit $4.50
Minnesota Surcharge
Uniform Mechanical Code - Each Unit Fee Schedule
Exhibit B
Other Inspections
$60.00/hour with 2 hour minimum
Inspections Outside Normal Business Hours
Same as permit fee
Investigative Fee (no permit)
MERCHANDISE SALES
Historical Video
History Book
T-shirts
MILEAGE REIMBURSEMENT
Per IRS
NON -SUFFICIENT CHECK
$8.00
$25.00
$11.00
$.54/mile
$30.00
($7.47 + $.53 sales tax)
($23.34 + 1.66 sales tax)
NUISANCE VIOLATIONS Actual Costs
Weed/Grass Mowing Actual Costs
Refuse Actual Costs of Towing & Disposal
Junk Vehicles
$200.00
Nuisance Violation Appeal
PARK RESERVATION RENTALS
Resident
Non-resident
No Fee
$20.00 plus sales tax/4 hour block
$35.00 plus sales tax/day rental
Deposit - Damage for Non-resident
$50.00
$.25/page
PHOTOCOPY
PLANNED DEVELOPMENT APPLICATION FEE
$500 plus $1,000 escrow
PLANNING AND ZONING CERTIFICATIONS
No Charge
PLUMBING $1.00
Surcharge Same as permit fee
Investigative Fee - Failure to Apply $e0
Permit $8.00
Each Fixture
Inspections Outside Normal Business Hours
$60.00/hour with 2 hour minimum
RECYCLING CARTS
32 Gallon
64 Gallon
96 Gallon
REFUSE HAULERS
Annual
RENTAL HOUSING
License
Single Unit
2 Units Plus
Inspection - Initial
Re -inspection fees
First re -inspection
Second re -inspection
Any additional re -inspection
Administrative Penalty
Late Application
License Violations
SALES TAX
Sale of goods
City Purchases
$33.00
$41.25
$48.00
$75.00/truck
$30.00
$30.00 plus $2.50/unit
$34.00
$0.00
$34.00
$34.00
$25.00/day
Up to $1,000.00/day
7.125%
6.875%
SANITARY SEWER AND WATER DEVELOPMENT
Residential
$2,485/access
Sewer Availability Charge No Fee
Water Availability Charge
SPECIAL ASSESSMENTS, Interest Rate 8% or $25.00, whichever is greater
Delinquent Utility Bills, Accounts Receivable
$25.00
SPECIAL EVENTS PERMIT, Administrative Fee
STREET
Excavations
Obstruction
$100.00
$100.00
TEMPORARY RIGHT OF WAY PERMIT
$10.00/event
TREE CONTRACTOR LICENSE $50.00/year
VACATIONS (Streets, Alleys, etc.)
$500.00 plus $700 escrow *
VARIANCE FROM ZONING ORDINANCE $150.00
ZONING
Subdivision Application
Zoning Amendment
$500.00 plus $1,000 escrow *
$500.00 plus $1,000 escrow *
ZONING PERMIT $50.00
Driveway or Parking Pad
$50.00
Fence
Retaining Wall $50.00
Sidewalk $50.00
* Applicants will be responsible for submitting the escrow payment in addition to assuming all other city accrued costs on the application
review.
Exhibit B: Mechanical / HVAC Permit Fees - Uniform Mechanical Code
City of Lauderdale
1891 Walnut Street Lauderdale MN 55113
Telephone 651-792-7650 Fax 651-631-2066
Description
1 Base Permit Fee*
21 Each Supplemental Permit
Fee
$40.00
$4.50
1
Residential/Commercial: Installation or relocation of each forced -air or gravity -type furnace or
burner, including ducts and vents attached to such appliance
$10.00
2 Installation
or relocation of each floor furnace, including vent
$9.00.
3
Installation or relocation of each suspended heater, recessed wall heater or floor -mounted unit
heater.
$9.00
4
Installation, relocation, or replacement of each appliance vent installed and not included in an
$4.50
5
appliance permit
Repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit,
absorption unit, or each heating, cooling absorption, or evaporative cooling system, including
installation of controls regulated by this code.
$9.00
6
Residential: installation or relocation of each boiler or compressor to and including three horse
each absorption system to and including 100,000 Btu/h
$9.00
7
power, or
Residential/Commercial: installation or relocation of each boiler or compressor over three
horse power to and including 15 horsepower, or each absorption system over 100,000 Btu/h and
including 500,000 Btu/h
$16.50
8
Commercial: Installation or relocation of each boiler or compressor over 15 horsepower to and
including 30 horsepower, or each absorption system over 500,000 Btu/h to and including
1,000,000 Btu/h.
$22.50
9
Commercial: Installation or relocation of each boiler or compressor over 30 horsepower to and
including 50 horsepower, or each absorption system over 1,000,000 Btu/h to and including
1,750,000 Btu/h.
$33.50
10
Commercial: Installation or relocation of each boiler or refrigeration compressor over 50
horsepower, or each absorption system over 1,750,000 Btu/h
$56.00
including ducts attached
$6.50
11
Each air -handling unit to and including 10,000 cubic feet per minute,
thereto. NOTE: this fee shall not apply to an air handling unit which is a portion of a factory -
assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is
in this code.
12
required elsewhere
For each air -handling unit over -10,000 cfm
.00
$11 11.00
13
For each evaporative cooler other than a portable type
14
For each ventilation fan connected to a single duct
$4.50$6
15
For each ventilation system which is not a portion of any heating or air conditioning system
by a penuit.
$6.50
16
authorized
For the installation of each hood which is served by mechanical exhaust, including the ducts for
hood.
$6.50
17
such
For the installation or relocating of each domestic -type incinerator.
$11.00
18
For the installation or relocation of each commercial or industrial -type incinerator
$45.00
19
Other: For each appliance or piece of equipment regulated by this code but not classed in other
categories, or for which no other fee is listed in this code.
$6.50
20
appliance
When Chapter 22 is applicable (see Section 103), permit fees for fuel -gas piping shall be:
For each -piping system of one to four outlets.
$3.00
gas
For each -piping system of five or more outlets, per outlet
$0.75
21
gas
When Chapter 24 is applicable (see Section 103), permit fees for process piping shall be:
For each hazardous process piping system (HIP) of one to four outlets
$5.00
For eachi in system of five or more outlets, per outlet
p g Y
$1.00
P
For each nonhazardous process piping system (NPP) of one to four outlets
$2.00$2.00
For each piping system of five or more outlets, per outlet
• ..y..,+, n n
o _t ......-.:,..."1. fl
* Commercial Mechanical Permits require a plan review fees = to 1 /U
1/1/2015
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session
X
X
X
Meeting Date
October 25, 2016
ITEM NUMBER
STAFF INITIAL
APPROVED BY ADMINISTRATOR
Inflow/Infiltration Grant Res.
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
A grant designed to help cities address inflow and infiltration issues is going to cover some
of the costs of the sanitary sewer lining project. In order to complete the application, the
Council needs to adopt the attached resolution. The exact dollar amount is unknown, but
staff expect the grant to be between $25,000 and $30,000.
STAFF RECOMMENDATION:
Motion to adopt Resolution 102516C—A Resolution Authorizing Application for and Exe-
cution of the Municipal Infiltration and Inflow Grant.
RESOLUTION 102516C
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION AUTHORIZING APPLICATION FOR AND EXECUTION
OF THE MUNICIPAL INFILTRATION AND INFLOW GRANT
WHEREAS, the Minnesota Legislature has appropriated to the Metropolitan Council $4,156,800
for a grant program for the purpose of providing grants to municipalities for capital
improvements to public municipal wastewater collection systems to reduce the amount of inflow
and infiltration to the Council's metropolitan sanitary sewer disposal system; and
WHEREAS, the Metropolitan Council Environmental Services identified the City of Lauderdale
as one of the many cities having excessive inflow and infiltration to the Council's metropolitan
sanitary sewer disposal system and thus is an eligible applicant for grant funds under the inflow
and infiltration grant program; and
WHEREAS, the City of Lauderdale has developed a sanitary sewer lining project anticipated to
cost approximately $130,000 to eliminate sources of infiltration and extend the life of the sewer
system.
NOW, THEREFORE BE IT RESOLVED, the Lauderdale City Council authorizes the
application for funding though the Municipal Infiltration and Inflow Grant Program to off -set
part of the anticipated cost of the sanitary sewer lining project described in the application and
authorizes the city administrator to execute the grant agreements on behalf of the City.
CITY OF LAUDERDALE )
COUNTY OF RAMSEY )
STATE OF MINNESOTA )
ss
Adopted by the City Council of the City of Lauderdale, Minnesota this 25th day of October,
2016.
(ATTEST) Jeffrey E. Dains, Mayor
(SEAL) Heather Butkowski, City Administrator
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date October 25, 2016
ITEM NUMBER Dog Park Lighting_
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
City staff met with Xcel Energy Outdoor Lighting staff to discuss options for lighting the
northern parking lot at Community Park and part of the dog park. After discussing some
possible lighting options, only one accomplished lighting the dog park and the parking lot.
Installing a light pole with a 400 watt fixture in the northeast corner of the parking lot off of
Roselawn Avenue and directing it southwest (toward the tennis courts) would provide light-
ing for the northern half of the dog park and about two-thirds of the parking lot. If it is de-
termined after installation that the 400. watt fixture is too bright, Xcel Energy would replace
it with a 250 watt fixture. They anticipate it would be a high pressure sodium fixture until
about 2018.
Due to the need for a pole, the upfront cost is approximately $675 dollars; the monthly light-
ing and maintenance cost would be about $17. In speaking with Dan Lange, he said the dog
park users could contribute half of the cost of installing the light. If the Council is interested
in a cost sharing plan, I will let Dan know. The light would be installed approximately 2-3
weeks after staff give Xcel Energy the go-ahead.
OPTIONS:
STAFF RECOMMENDATION:
Motion directing staff to coordinate with Xcel Energy for the installation of a light as de-
scribed above in Community Park.
COUNCIL ACTION:
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
October 25, 2016
ITEM NUMBER Police Workgroup
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
So far, six residents have submitted applications for the police work group. Residents have
until the end of the day on Tuesday to apply so I will know by the council meeting the total
number of applicants.
The decision for the Council is how you would like to nanow the pool down to three mem-
bers. If the City doesn't receive a significant number of additional applications, staff could
schedule interviews. Ideally, no more than two council members would participate in the
interviews. If we receive a sizable number of additional applications, staff could distribute
the applications for Council review and scoring. Staff are open to other ideas as well. Let
us know how you would like staff to proceed.
STAFF RECOMMENDATION: