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HomeMy WebLinkAbout11/15/2016LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, NOVEMBER 15, 2016 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the October 25, 2016 City Council Meeting c. Claims Totaling $82,383.04 4. CONSENT a. September Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS a. Canvasing Results of Municipal Election Resolution 111516A b. Special Parking Permit Request for 1857 Eustis Street c. Disabled Parking Sign Request for 1927 Malvern Street d. Police Work Group Selection Process 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. 2017 Sewer and Recycling Rates b. Third Quarter Investment Report c. Sanitary Sewer Lining Project Payment Request No. 2 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. 2017 Special Revenue Fund Budgets, Sewer Rates, and Recycling Rates c. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 October 25, 2016 Roll Call Mayor Dains called the Regular City Council meeting to order at 7:37 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Denise Hawkinson, Lara Mac Lean, and Mayor Jeffrey Dains. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Dains asked if there were any changes to the meeting agenda. There being none, Councilor Grove moved, and Councilor Hawkinson seconded to approve the agenda. Motion carried unanimously. Councilor Gaasch moved to approve the minutes of October 11, 2016. Councilor Mac Lean seconded the motion and it carried unanimously. Councilor Gaasch moved and seconded by Councilor Hawkinson to approve the claims totaling $152,898.88 plus an additional $4,323.40 for the Hydro Klean payment. Motion carried unanimously. Consent Councilor Mac Lean moved and seconded by Councilor Grove to approve the Consent Agenda thereby approving SCORE Grant Resolution 102516A, the CIC Minutes, and the Sanitary Sewer Lining Project Payment Request No. 1. Motion carried unanimously. Informational Presentation/Reports A. Presentation by Roseville Area School Superintendent Aldo Sicoli Superintendent Sicoli updated the Council on efforts to improve Roseville Area Schools. With many buildings approaching 50-60 years old, they are engaging the community in conversations around facilities planning. They are also launching a program to connect community members and businesses with students. These plans include volunteer reading programs for younger students, mentorships for middle school students, and job shadowing for high school students. The kickoff for the program is November 15 with former Minneapolis Mayor R.T. Rybak providing the keynote address. B. Halloween Update Jim Bownik gave an update on the Halloween party. The event will be from 5-7 pm in City Hall on October 31. Donations and volunteers are still needed. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 October 25, 2016 Discussion/Action Items A. Amending 2016 Fee Schedule Resolution 102516B Administrator Butkowski said the credit card system was up and running but staff needed Council input on how to handle the fees. Some cities charge credit card users some or all of the fees while other cities absorb the costs. After some discussion, the Council adopted a two -dollar charge for all transactions expect those relating to the purchase of city merchandise. Councilor Gaasch moved and seconded by Councilor Grove to adopt Resolution 102516B — Adopting the 2016 Fee Schedule as amended. Motion carried unanimously. B. Metropolitan Council Inflow and Infiltration Grant Resolution 102516C Butkowski explained that the City had been awarded between $25,000 and $30,000 from the Metropolitan Council to correct sources of inflow and infiltration into the sanitary sewer system. The resolution would allow staff to execute the grant agreement. Councilor Hawkinson moved and seconded by Councilor Mac Lean to adopt Resolution 102516C — A Resolution Authorizing Application for and Execution of the Municipal Infiltration and Inflow Grant. Motion carried unanimously. C. Enhanced Lighting for Community Park Butkowski informed the Council that bringing lighting to the dog park and Community Park parking lot off of Roselawn would require the installation of a utility pole. Xcel Energy estimates the cost at $675. Staff was seeking feedback on whether the Council wanted to cover the cost; the dog park users volunteered to cover half of the cost. The Council felt the City should pay for the cost of the pole. Councilor Gaasch moved and seconded by Councilor Grove to direct staff to coordinate with Xcel Energy for the installation of a light in Community Park. The motion with adopted as Councilors Gaasch, Grove, Mac Lean, and Mayor Dains voted yea; Councilor Hawkinson voted nay. D. Police Work Group Selection Process After a discussion amongst Council Members, it was determined that all ten applicants would be interviewed by Mayor Dains and Councilor Grove. Further information regarding the interview questions and format will be discussed at the next Council Meeting. Set Agenda for Next Meeting Administrator Butkowski noted the next meeting will include the 2017 Special Revenue Fund Budgets, canvasing results of the municipal election, and the Police Workgroup questions. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MIN 55113 Page 3 of 3 October 25, 2016 Work Session A. Opportunity for the Public to Address the City Council Ilze Bakuzis addressed the Council to ask about the remaining terms of current Councilors. Matt Eisenschenk followed to express comments regarding the Police Workgroup formation. B. Community Development Update Butkowski mentioned that there has been interest from private businesses in displaying billboards along Highway 280. Adjournment There being no further items to discuss, Councilor Hawkinson moved and seconded by Councilor Mac Lean to adjourn the meeting at 8:37 p.m. Motion carried unanimously. Respectfully submitted, gIAL€44--, ceityLer- Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 189 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 Fax Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: November 15, 2016 Subject: List of Claims The claims totaling $82,383.04 are provided for City Council review and approval which includes check numbers 25088 to 25113. Accounts Payable Checks by Date - Detail by Check Date User: Printed: heather.butkowski 11/10/2016 4:13 PM Check No Vendor No Vendor Name Invoice No Description ACH 43 Check Date Reference Check Amount Public Employees Retirement Association 11/04/2016 PR Batch 52200.11.2016 PERA Coordinated PR Batch 52200.11.2016 PER PR Batch 52200.11.2016 PERA Coordinated PR Batch 52200.11.2016 PER Total for this ACH Check for Vendor 43: ACH 44 Minnesota Department of Revenue PR Batch 52200.11.2016 State Income Tax ACH 45 ACH 46 ACH 45 ACH 55 25088 33 25089 29 3458 25090 2 IN00018576 11/04/2016 PR Batch 52200.11.2016 Stat Total for this ACH Check for Vendor 44: ICMA Retirement Trust 457 PR Batch 52200.11.2016 Deferred Comp PR Batch 52200.11.2016 Deferred Comp Internal Revenue PR Batch 52200.11 PR Batch 52200.11 PR Batch 52200.11 PR Batch 52200.11 PR Batch 52200.11 11/04/2016 PR Batch 52200.11.2016 Def( PR Batch 52200.11.2016 Deft Total for this ACH Check for Vendor 45: Service 11/04/2016 .2016 FICA Employer Portion PR Batch 52200.11.2016 FIC, .2016 Medicare Employee Pc PR Batch 52200.11.2016 Med .2016 Medicare Employer Po PR Batch 52200.11.2016 Med .2016 FICA Employee Portio PR Batch 52200.11.2016 FIC. .2016 Federal Income Tax PR Batch 52200.11.2016 Fed( ICMA Retirement Trust 457 Annual Membership - Heather Terry Berg Mileage Reimbursement City of Falcon Heights October Fire Calls City of St Anthony November Police Contract City of St Paul Bi-yearly street lighting electricity Total for this ACH Check for Vendor 46: Total for 11/4/2016: 11/15/2016 Total for this ACH Check for Vendor 45: 11/15/2016 Total for this ACH Check for Vendor 55: 11/15/2016 Total for Check Number 25088: 11/15/2016 Total for Check Number 25089: 11/15/2016 989.63 857.69 1,847.32 461.99 461.99 1,841.92 848.77 2,690.69 886.91 207.41 207.41 886.91 1,057.70 3,246.34 8,246.34 783.24 783.24 60.48 60.48 915.36 915.36 54,418.84 54,418.84 14.58 AP Checks by Date - Detail by Check Date (11/10/2016 4:13 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 25091 25 EMCOM-005586 EMCOM-005600 EMCOM-005615 RISK -001810 RISK -001815 25092 38 453358 453358 453358 25093 60 2277524-10 2277524-10 25094 9 25095 61 6100504 25096 82 25097 134 0058 25098 31 133880 25099 30 247168 25100 1 25101 24 0001060833 County of Ramsey Fleet Support October October 911 Dispatch CAD October 911 Dispatch Admin Fee Admin Fee Croix Oil Company October Fuel October Fuel October Fuel G & K Services Inc October Uniforms October Uniforms Genuine Parts Company Oil Filter Gopher State One Call October Locates Home Depot Electrical Supplies Katrina Joseph October Legal Fees Kennedy & Graven Chartered October Legal Services League of Minnesota Cities Regional Meetings - Gaasch Lillie Suburban Newpapers Election Notices & Ballot Metropolitan Council December Wastewater Treatment Total for Check Number 25090: 11/15/2016 Total for Check Number 25091: 11/15/2016 Total for Check Number 25092: 11/15/2016 Total for Check Number 25093: 11/15/2016 Total for Check Number 25094: 11/15/2016 Total for Check Number 25095: 11/15/2016 Total for Check Number 25096: 11/15/2016 Total for Check Number 25097: 11/15/2016 Total for Check Number 25098: 11/15/2016 Total for Check Number 25099: 11/15/2016 Total for Check Number 25100: 11/15/2016 14.58 6.24 254.03 1,177.13 25.00 25.00 1,487.40 13.53 13.53 63.14 90.20 46.66 46.66 93.32 8.37 8.37 49.95 49.95 83.08 83.08 925.00 925.00 315.00 315.00 45.00 45.00 323.40 323.40 11,602.32 AP Checks by Date - Detail by Check Date (11/10/2016 4:13 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 25102 140 Total for Check Number 25101: 11,602.32 Minnesota Department of Agriculture 11/15/2016 2017 Tree Care Registry Total for Check Number 25102: 25.00 25.00 25103 139 Minnesota Occupational Health 11/15/2016 246602 Pre-employment Screening Miles 160.00 25104 84 25105 5 Total for Check Number 25103: 160.00 North Star Bank Cardmember Services 11/15/2016 Ink and monitor adapter 32.67 Tractor Tire 144.65 Total for Check Number 25104: 177.32 Premium Waters Inc 11/15/2016 619861-10-16 Water bottle Delivery 25106 131 30.92 Total for Check Number 25105: 30.92 Safety Signs LLC 11/15/2016 0112606 -IN Shipping & Handling - Signs 25107 80 25108 81 25109 3 Sam's Club Halloween Party Supplies Motor Oil St Paul Regional Water Service 1915 Walnut St 1885 Fulham St 1821 Eustis St 2439 Larpenteur Ave W 1891 Walnut St 14.50 Total for Check Number 25106: 14.50 11/15/2016 271.34 56.09 Total for Check Number 25107: 327.43 11/15/2016 23.65 53.72 16.59 39.09 59.75 Total for Check Number 25108: 192.80 US National Equipment Finance 11/15/2016 Copier 25110 90 Verizon Wireless 9774536632 October Cell Phone 9774536632 October Cell Phone 9774536632 October Cell Phone 25111 7 149.00 Total for Check Number 25109: 149.00 11/15/2016 16.25 32.51 16.26 Total for Check Number 25110: 65.02 Waste Management Inc 11/15/2016 7497538-0500-3 November Public Works 25112 74 522019493 Xcel Energy 1891 Walnut Street 272.12 Total for Check Number 25111: 272.12 11/15/2016 47.95 AP Checks by Date - Detail by Check Date (11/10/2016 4:13 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 522019493 1891 Walnut Street 146.46 522078117 Bridge Lights 42.18 522086958 2430 Larpenteur Ave 12.43 51.71 522094400 Larpenteur Avenue 522110196 1821 Eustis Street 14.49 522110196 1821 Eustis Street 12.72 522949047 October Street Lights 504.11 25113 74 Xcel Energy Light Pole in Park Total for Check Number 25112: 832.05 11/15/2016 Total for Check Number 25113: Total for 11/15/2016: 675.00 675.00 74,136.70 Report Total (32 checks): 82,383.04 AP Checks by Date - Detail by Check Date (11/10/2016 4:13 PM) Page 4 LAUDERDALE COUNCIL ACTION FORM 1 Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date November 15, 2016 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR September Financial Report DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the revenue, expense, and cash balance reports for September 2016. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for September 2016. COUNCIL ACTION: General Ledger Cash Balances User: heather.butkowski Printed: 11/3/2016 10:26:16 AM Period 09 - 09 Fiscal Year 2016 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -2,174,028.95 21,023.88 126,498.11 -2,279,503.18 Cash 226-00000-000-10100 2,487.68 1.22 920.19 1,568.71 Cash 227-00000-000-10100 101,333.20 74.30 6,088.710 95,318.79 8.79 Cash 401-00000-000-10100 52,821.01 41.21 Cash 403-00000-000-10100 427,403.86 333.42 0.00 427,737.28 Cash 404-00000-000-10100 277,669.59 216.61 0.00 277,886.20 Cash 405-00000-000-10100 49,789.49 38.07 991.20 48,836.36 Cash 414-00000-000-10100 144,783.68 112.95 0.00 144,896.63 Cash 415-00000-000-10100 -1,885.00 0.00 885.00 -2,770.00. Cash 602-00000-000-10100 994,801.50 46,420.01 18,404.78 1,022,816.73 Cash 603-00000-000-10100 311,460.14 14,195.23 6,214.60 319,440.77 Current Assets 186,636.20 82,456.90 160,002.59 109,090.51 Petty Cash Petty Cash 0.00 2,325.69 Investments - At Cost 101-00000-000-10400 0.00 2,325.690.00 0.00 2,869,362.11 Investments - Fair Value101-00000-000-10410 2,869,362.11 Investments Adj 2,869,362.11 2,325.69 0.00 2,871,687.80 3,056,398.31 84,782.59 160,002.59 2,981,178.31 101-00000-000-10200 400.00 0.00 0.00 400.00 400.00 0.00 0.00 400.00 Grand Total GL - Cash Balances (11/03/2016 - 10:26 AM) Page 1 O on CD 0,4D N cD ▪ �v-1�0 OCD cD I [� O M O O d. O -- Cl 0 d' bo O M vi M 0 0 O O� O u1 V7 OA VO VO 1 (` 00 VD .-y VD v'1 O O 00 — O I M CO VO •-, O O Ul 00 ,r) co O M cnv?t-0 a\ -� O •d d• O N 00 06 N O O c d• N M O cc C v� 0 M O t N 6 pp c1 VD -, C 00 N ' N 'D N M N 00 C.J.l 000 O CA OA M O VD VD V N O O I M VD r - R N C`1 0n 000 VD— O � .-- O 0 0 00 CI G� M cfl c0 0o CA N 7 'O Qa d• N VD ^. N O— CN CT Or --N O O GC. A M N '0 N VO 01 N E* Current Period COCD CA r+ O O M O X00 0 0- i O I N CO Cl VO O O t.. O -7I- 0- '0 O 7 cocO vz — 0 O 0000 Cl (r O 'C V^ v1 nal 00 v5 — 01 © v —,c1-1 N H O 0 0 0 0 0 O O 0 0 0 0 0 O p VO O O in OO 0 �O \000N • N An VD v1~� 1,305,211.00 -111,343.44 0 0 0 0 0 O O Cr) CmC p `O vl v O M N I N ON O C N v) 1` M 0 C ccnn ~ 0 M r -I v 0 O rn 00 > 0 0 .0 7 'c,). 0) a U o . - � h y Li) ti b cd 0 y P4 b0 0 cd '� 'a0 E to O .5 0 ▪ y 44 cd y w b F G d 0 cn Crl N d a aim u y y 0 c o bon N y aoi o p a"i .� a`i a c/aC X - a.) . C ' .4 P. k a`i a a' �j k f:1•4 A L. gE ;1 �Uu O cG Wav1OUO W N,_ ,_b.13 C) -4 W I. 0 u O VDan5 �l�o cct a) i O N • y 0 z • r,0\ . O>"0N -0'dia •_ 0d ./ aGofi 01-0 - General Fund 0 GL - Revenue vs Expense (11/03/2016 - 12:41 PM) \ 2 00 \\/% 7 \ \ �| q @ 2 /. E § / % ; S \2 h /\\3 \ k 2 on \ / )c r k cl / 3 CN J^ r VD \ 0.4\ 2 . Account Number Communications §@ q \5j/ 3® 4 5676 \ & R \s £ « c--1 ,r \ \ | ) 2000 « \ 3666 d / 2 \ \ @ \ 0003 k �� k - ( cD 3 A ® \ 0 L) (24 ca { 0 \ §� j \ 3,�/ ( \ a) 22 \ /(ƒ�/ L0' ] t \.® t ƒ§ 2/+ 2 c &B/ k 4=zoe 4 u j n 04/ GL - Revenue vs Expense (11/03/2016 - 12:41 PM) YTD Balance Current Per •U Account Number o o O rr d' O \O p O, M ▪ t0000 r o CO O CT, O V-)oCI, O riots .- 00 V1 O M M N M N d-' O O p "1' r O \O — i 0. c ON M O 'f —, N — N OO M O O O ON O O M M O O O 0 0 0 p l 0 O • r+ p O O ri 7 M rn m 0 M O• O O, N to 0 N ai v U > -d Y %" U U 0 rC • UU> G U N —4 7 dco'v )0 a �Xad xa,5 x wP.coUw x GL - Revenue vs Expense (11/03/2016 - 12:41 PM) .8 Account Number 0 0 o f 0 en O C N O O O O O O b 00 0cn 0 o <5 O M 0 dm 0 O O 0N0 o � 0l• 0 O M h O Cl 71. • O N 0 i ▪ 00 ,G O• • � 1 O 00 M Mr-- M O l� vi N M M 1-1 O o O l o 1-1 O O O O N T-1 o o O o 71. 0001 ▪ 0001 O. 0 O o o O o 0 0 0 O s o 06 oo 71. 1• U 0) v, y U U ❑ o N G t, U s°. 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CJ y tb+A U N d d N .t0 QJ d co R d d N ,'� • cn d k cd .x7 k C. g4 o a w000 W U 0 GL - Revenue vs Expense (11/03/2016 - 12:41 PM) CD 1-) 0 \ \\ m 1.) \2 / a3 -c f d O CU / 0 a\\) CD p4 //2 / 0p % \@ 3/0 \3 \ f \ \SS 7 \\ © © \ 6� @ 0 2 2 s 2 2 6 % @ 2 in Q k 606 \ \\| / \ ca / © f © © \\\ 1-1 Q E- >., W 7 \ \ @ k \ \ 7 k p 3 c c| = n r Current Per \ ccount Number @\@| 7 0o \ © »0» © © 0 k 0 o 0 R J \ / ci 7 § >g§ CO • �j° \ 131.1 \ e > ' 0 \ ee) 0) �»\/e ) §j\ \ �5x©§ \ /\\\ / a) +-' / \ Street Capital Projects \ 7r- 0 0 N o 43 r o ccs CrN a).0 d o �b 0 cd aaw 0 0 uoI VZ oOol o M O M 0 0 O O p�O O O O O '0 M O O O O L @ .M OI M O O O O CC 4.) v 0 M O 0 O O M C�0 M O I M O O I O 4,1 V Qa H o0 0 �OI 000 • L O O O O O H N N N Current Per A col Account Number co)N 0 E O N tn teO •a cdd �r o 0 O O O I O O O O O O 0 00 O 0 O T cd a) o, O N 444)444) al cu a0.a cu a g Wv�UO W Park Capital Projects 0 GL - Revenue vs Expense (11/03/2016 - 12:41 PM) • U 7 z V o pI o of o • O O 0 O O O VD 0 v� p I Lr1 C)• pI vi, O --i o 00 0 0 o I C O 00 O 60 ^' M M 0 0 O N Q O 0 0 p p o O O p p O p O O O Rosehill Tax Increment tin O d' GL - Revenue vs Expense (11/03/2016 - 12:41 PM) 1.) en U 0p 1 00 0001 0 000 0 0 d O 00 y 0 0 CJ — O el C'0 '1' O et O cn YTD Balance U Account Number O O M H O 01 N o 01 O M .-1 M to N Vi 10 CPC) O 0I 0e-1 © O OM1 0 O O 00 10 r M to en ,0 O O ^ co ,-. r1 01 c1 O O 0 0 0 0 0 b0 M O\ 60 ,46 en en © O M M N °C.) 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ON N co pI N ill CCI '0 0 N r SOU 0 ociN V) .� Or N l ., Cr.,.. d' Or Cc. ? cT cl N ▪ M t 1 tr) VI M M YTD Balance �p M MopN — c � vi N N d O VM) 0 0 N 0 0 M N M 00 0o M O N 'O r1 M 00 M N N 4-+ - 0 001 M M N 00 d ' N 00 00 M to C\ Vi N O N N CC pp 000 o 0 r. cn Ioo t N 00o N C O 0000 N 7r vii O O '0 N N N N in N Sanitary Sewer GL - Revenue vs Expense (11/03/2016 - 12:41 PM) ooN of t �v�amo a o N O 0 M O 00 �O d- 4'1 LflO O 0 p d N O N v O O M M V O cr1 0 OO I N �--� v) 'ct i O O " d' O OOO M O lJ) 00 N N 000 N - cn 00 M N ,-+ e--1 N y O O O I O M O Vl O O I N M CO O0 O NO O N b 00 v O '.0 m N A F O [� — O O v 0 O Lr ONd O � O N C L. L, U p P� q ti v E z 0 V J M O 00 Lt •O— . O N MONO p N O - H '.o r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0l o o 0 0 0 • o O� OMO 00 0~0 0 0 C 00 00 r 00 00 v r N U a U - Cf U _ o -b > a 0) O U cC 0] > 7 y : cy N V] O 0 0) 0) CL U N xai" C4SU0 C4 WG4000O W Storm Water M O D 0) P. GL - Revenue vs Expense (11/03/2016 - 12:41 PM) 0) M V) N CC N in N 7. 'i .-t et en vi' clen Cl Cd 1 it unt Number rErl 00 OT 00 00 o0 e-1 �D ADO co, N N QO "- r-I O N M M 41 - GL - Revenue vs Expense (11/03/2016 - 12:41 PM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action X Resolution X Work Session Meeting Date November 15, 2016 ITEM NUMBER: 2016 Canvas of Election Results STAFF INITIAL: M.C. DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Elections were held at City Hall on November 8, 2016, to elect a mayor and two city council members. According to Minnesota Statute section 205.185, the governing body of a city shall act as the canvassing board, canvas the returns, and declare the results of the election within three to ten days after a general election. The write-in candidates for City office are reported and are included in the official canvassing document. OPTIONS: STAFF RECOMMENDATION: Motion to adopt resolution 111516A - certifying the election returns of the November 8, 2016, General Municipal Election. COUNCIL ACTION: RESOLUTION NO. 111516A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION CERTIFYING THE ELECTION RETURNS OF THE NOVEMBER 8, 2016, GENERAL MUNICIPAL ELECTION WHEREAS, the City of Lauderdale election judges have tabulated the votes in Precinct I for Mayor for a term of two years and two Council members for a term of four years effective January 1, 2017, with the following results: MAYOR VOTES Mary Gaasch 963 Write -Ins 49 COUNCIL MEMBERS VOTES Jeffrey Dains 602 Kelly Dolphin 489 Daniel Gumnit 427 Write -Ins 28 NOW THEREFORE, BE IT RESOLVED by the Canvassing Board that Mary Gaasch is duly declared elected to the Office of Mayor for a term of two years beginning January 1, 2017, and that Jeffrey Dains and Kelly Dolphin are duly declared elected to the Office of City Council for a term of four years beginning January 1, 2017. BE IT ALSO RESOLVED, that the City Clerk be directed to certify such election returns to the Ramsey County Auditor. I CERTIFY THAT the above resolution was adopted by the City Council of Lauderdale on this 15th day of November, 2016. (ATTEST) (SEAL) Jeffrey E. Dains, Mayor Heather Butkowski, City Administrator 2016 Recipients of Write -In Votes Office of the Mayor Hinrichs - 1 Emily Baierl - 1 Christopher Branden Nelson — 1 Gordy Beck - 1 Shawdi Ferdowski - 1 Robert Jacobson - 1 Jeffrey Dains - 2 James Lee - 1 Steven Ahlgren - 1 Daniel Gumnit - 3 Bade - 1 Paul Roufs - 1 Kelly Whitstone - 8 Daniel Neren - 1 Paul Sojos - 1 Robert Lerfald - 1 Barb Claussen - 2 Roanne Klein - 1 Jeff Dains - 1 Susan Shepperd - 1 Dave Gardner - 1 Bob Jacobson - 1 Batman — 1 Anthony Dunahee — 1 Daryle Goodmanson - 1 Time Boyle — 1 Drew Miller — 1 Dan Lange — 2 Anyone else — 1 Adam Afseth — 1 Oval Filled and Left Blank — 2 J Gilgash — 1 Jessica Clark — 1 Lara Mac Lean — 1 Kelly Dolphin — 1 Mary Hamel - 1 Office of the City Council Gary Glauvitz — 1 Charity Arlene Nelson - 1 Ryan Nelson - 1 Martin O'Malley - 1 Paul Franklin Kirkegaard Jr. - 1 Amber Bougie - 1 Steven Ahlgren - 1 Sylvia Braaten - 1 Bade - 1 Dedric Clark - 1 Peter Lacourse - 1 Spongebob - 1 Kelly Whitstone - 1 Tim Lyles - 1 Roanne Klein - 1 Connie Goodmanson - 1 Steven Lang - 1 Sarah Padilek - 1 Max Goodmanson - 1 Oval Filled and Left Blank — 5 Adam Afseth — 1 Lara Mac Lean — 1 Jessica Clark — 1 Josh Clark - 1 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date November 15, 2016 ITEM NUMBER Special Parking Permit STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff notified Christopher Villella that his vacation trailer could not be lawfully parked on the boulevard at 1857 Eustis Street. He asked staff for guidance on how to lawfully park his vacation trailer. As it is longer than 20 feet, the primary guidance comes from 10-4-4-B of City Code which states that a special annual permit is required for vacation trailers intended to be parked for longer than three days at a time or a total of 30 days in a calendar year. Mr. Villella said it would be difficult to park the vacation trailer in his rear yard and has re- quested instead that the Council grant him use of the unimproved alley behind his garage. He provided the following statement and pictures: "Please consider a temporary permit to park a 30' travel trailer in the easement area of my backyard. This area is only accessible by my driveway or driving over the curb from the street. I have attached pictures to show the area in question." The granting of a special annual parking permit is at the discretion of the City Council. This request is obviously unusual as the requested parking spot is an area for which the City has an easement for an alley. Staff anticipates that Mr. Villella will be at the meeting to make his request. STAFF RECOMMENDATION: ACTION REQUESTED Consent Special Public Hearing Report Discussion/Action Resolution Work session X LAUDERDALE COUNCIL MEETING DATE November 15, 2016 ITEM NUMBER Disabled Parking Zone Request STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Ilze Bakuzis is requesting a disabled parking zone for her residence at 1927 Malvern Street. The request- ed disabled parking zone includes the walkway area providing access to the street in front of her house. Adjacent residents have been notified of the request. If approved, Public Works will supply and install the signage. OPTIONS: Approve the request. Do not approve the request. Do nothing. STAFF RECOMMENDATION: Motion to approve the request. for a disabled parking zone at 1927 Malvern Street. City of Lauderdale On -Street Residential Disabled Parking Zones Policy Residential Disabled Parking Zones Established, The City Council may establish, administer, and regulate residential disabled parking zones. General Rule. A residential disabled parking zone is for the specific purpose of providing a location for disabled persons to park a vehicle in a residential area. This zone is not intended for the specific use by one individual, nor can any of the privileges of this service be denied to any person, or vehicle that bears a certificate or license plates which specify the vehicle as transporting disabled persons. If any vehicleis parked in this zone that does not meet these specifications the city may ticket and/or tow the vehicle. Street Maintenance. All city ordinances and resolutions for street cleaning, maintenance, and snow plowing must be abided by any person parking in this zone. Approval Process. • Requests by a citizen for a disabled parking zone adjacent to their residence must be approved by the City Council. • When an application for placement of a disabled parking zone is received the city must notify adjacent residents (generally meaning those with whom the requesting resident shares a side yard property line) at least 10 days prior to the application being considered by the City Council. The notice shall indicate the location requested and the time and date the application will be considered, • Any person with a disabled parking zone adjacent to their residence must pay an annual permit fee. The permit fee amount shall be set by the City Council and may be amended from time to time. The applicant must submit an application annually and pay the annual fee by the anniversary date of approval. • If the annual application and renewal fee is not paid in full by the anniversary date, the disabled parking zone will be removed by the city. Signed: ayor t' ey Dains Date: 1 (4), ,/v7/7/ ma eii;tx 4-4/ a/4 7 , >4/)/ ig//1/1 T64,- 7 4, //, 7+ /2‘ A.4„x d,fr iHealthPartners. Como Internal Medicine 2500 Como Avenue St. Paul MN 55108 Clinic Phone: 651-641-6200 Appointment Center: 952-967-7955 11/2/2009 RE: Ilze Bakuzis 1927 Malvern St Roseville MN 55113-5133 To Whom It May Concern: Ilze Bakuzis has a history of spinal stenosis, and I am requesting that she be provided signage allowing for a designated parking spot in front of her home. Barbara L Butcher, MD RAMSEY COUNTY Public Works August 29, 2016 Ilze Bakuzis 1927 Malvern Street Lauderdale, MN 55113-5133 Re: Traffic Signal Timing at Larpenteur Ave. and Eustis St. Dear Ms. Bakuzis, Thank you for writing about the pedestrian phase timing at Larpenteur Ave. and Eustis Street. I understand your difficulty in crossing Larpenteur Ave. in the time allotted for pedestrians and you are only able to walk to the median. We met in September 2015 to observe the pedestrian feet 15 timing signal. At iincrease the walk time from 4 feet per second to persecond foranadditional 6 seconds. This change meets the Minnesota Manual of Uniform Traffic Control standards for signal timing. We will not be increasing the time for the pedestrian walk phase. Any increase in time for the walk phase will have a significant impact on traffic at the signal. We would need to double the amount of walk time to allow enough crossing time. This is not reasonable eday.nd would add significant delay to the traffic on Larpenteur Avenue and Eustis Avenue throughout e do appreciate your letter detailing the problemto balance theyou've tered needs ofllall users to the County Road intersection. Ramsey County Public Works needs system. You may want to consider safer alternatives to cross Larpenteur Avenue such as taking the bus as you have done in the past. Sincerely, Erin Laberee, PE Traffic Engineer _ J'qr /6‘.aq jegfAiyoko s ( e-o,e4e/ Or oP/X 4/,e (-1;6,zee /4 efiz / 4 c°1' /;77 „cztq Awiem.z/, Caldo /<40,;y &A/4 ;(7 44 /47h 7cej "rue pi, .44 /61 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date November 15, 2016 ITEM NUMBER Police Workgroup STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff prepared draft questions for the Police Work Group for council consideration. Let us know what you think of them or any that you would like to add. The goal is to have inte- views last 15-20 minutes. Staff are in the process of scheduling interviews for next week Thursday with the expecta- tion that the recommended slate of candidates would be brought to the November 22 meet- ing for Council consideration and appointment. STAFF RECOMMENDATION: Police Body Camera Workgroup Interviews Thursday, November 17, 2016 (Ranked Choice Voting -1 through 10) 5:00 pm 1 2 3 4 5 6 7 8 9 10 5:20 pm 1 2 3 4 5 6 7 8 910 5:40 pm 1 2 3 4 5 6 7 8 9 10 6:00 pm 1 2 3 4 5 6 7 8 9 10 6:20 pm 1 2 3 4 5 6 7 8 9 10 6:40 pm 1 2 3 4 5 6 7 8 9 10 7:00 pm 1 2 3 4 5 6 7 8 9 10 7:20 pm 1 2 3 4 5 678910 7:40 pm 1 2 3 4 5 6 7 8 910 8:00 pm 1 2 3 4 5 6 7 8 9 10 Process: We opened the applications to all residents. All applicants are being interviewed by Mayor Dains and Councilmember Grove. Three residents will join a councilmember yet to be determined on the Work Group. Questions: 1. The Work Group will be meeting on the 3rd Wednesday of each month at 7:00 pm beginning in January and rotating between St. Anthony, Falcon Heights, and Lauderdale. Are you able to make that commitment? 2. Why do you want to serve on the Police Work Group? 3. What knowledge, background, or skills do you bring to the Work Group? 4. Please tell us about a time when you served on a committee that was positive? What factors made it a positive experience? (possible follow up on what they learned from a negative committee experience) 5. Have you been involved with any other volunteer activities or organizations in Lauderdale? Please describe. 6. It will be critical to not stray away from the purpose of the work group. What can you do to ensure that won't happen? 7. How do you represent the interest of the City and its diversity? 8. The work group meetings will be open in the public and its work will be in the public eye. Do you have any issues or concerns? Next Steps: The City Administrator will call you with the results. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date November 15, 2016 ITEM NUMBER 2017 Sewer and Recycling STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff is recommending the following rate increases for 2017. The details behind the recom- mendations are in the following rate analysis document. • A 2.5% increase is proposed for the sanitary sewer residential and commercial charges. • A 5.0% increase is proposed for the storm water charges. • A 5.0% increase is proposed for the recycling collection charges. Also included with this memo is a draft of the Special and Enterprise Fund budgets for 2017. You will notice that our new chart of accounts has shrunk the number of fund budgets from what we had previously. The draft 2017 Capital Improvement Plan is also included for your review. Based on the discussion of the Council, staff will bring a resolution to the next council meet- ing regarding the adoption of rates for next year. Staff will bring the complete budget to the November 22 meeting for Council consideration. Adoption of the levy and budget will be at the December 13 City Council meeting. STAFF RECOMMENDATION: Sanitary Sewer, Storm Water and Recycling Rate Study November 15, 2016 Key Findings Annually, the City of Lauderdale establishes rates for sanitary sewer, storm water and recycling collection. Staff has completed the review and determined that: ® A 2.5% increase is proposed for the sanitary sewer residential and commercial charges. ® A 5.0% increase is proposed for the storm water charges. ® A 5.0% increase is proposed for the recycling collection charges. 2 Goals of a Utility Rate Study The purpose of the rate study is to ensure that: 1. Rates are sufficient to pay for the ongoing operations and capital improvements, and to maintain adequate cash balances. 2. Staff and Council revisit cash balance policies to ensure they are meeting their enterprise system's current and future needs. 3. The rate structure distributes the costs of operating the system across utility users consistent with the policy objectives of the Council. 3 Sanitary Sewer Utility The following chart shows the operating and capital costs of the sanitary sewer fund for 2017; referencing the 10 -year Capital Improvement Plan. 2017 Sanitary Sewer Costs is Operating Costs 87% ■ Capital Costs 0% Depreciation 13% The Metropolitan Council adopted a Metropolitan Wastewater Charge for 2017 of $212 million, an increase of 5.4% over 2016. However, the City's share of this cost is $137,131 which is $2,097 less than 2016 due to the City's ongoing sewer infrastructure improvements that prevent the unnecessary treatment of rain water entering the system. Other operating costs are expected to be relatively flat. Sanitary Sewer Capital Improvements The 2016-2025 Capital Improvement Plan contained one project for 2016 which was the sewer lining project for Eustis Street and Como Avenue for $250,000. Proposed funding was $187,500 from the sanitary sewer fund and $62,500 from the Metropolitan Council Infrastructure Grant. The project costs came in at $115,000 with the Metropolitan Council covering approximately $30,000. There are no capital projects planned for 2017 which will allow for investment interest and retained funds to replenish the fund balance. Target Cash Reserves — Sanitary Sewer Funds Adequate cash reserves are needed to accommodate cash flow needs, invest in sewer replacement projects, and save for future capital projects. The Council established a goal of setting aside an additional $20,000 each year to grow the cash reserve for sewer repair and replacement. With the change to the new financial software the operating income and cash reserves are now held in the same account. The City started the year with approximately $765,000 is cash reserves. After paying for the lining project the cash reserves totaled $680,000. With the goal of setting aside $20,000 each year, plus holding cash reserves equal to the annual operating budget ($250,000 in 2016), the targeted 602 fund balance at the end of 2016 is $950,000. The current balance is $965,000 with a few weeks left to go before the end of the year. To ensure the growth of the cash reserves, staff recommends raising sanitary sewer rates by 2.5% or a total of $6,532 in 2017. The cost to homeowners is $5.28 per year. Sanitary Sewer Rate History Sewer Rates 2013 2014 2015 2016 2017 Residential Base Charge $48.54 $49.03 $50.26 $52.77 $54.09 Commercial Flow Charge $2.40 $2.42 $2.48 $2.60 $2.67 % Increase 0% 1% 3% 5% 2.5% Sanitary Sewer Availability Charge The Metropolitan Council did not increase the base metropolitan sewer availability charge (SAC) for 2017. The SAC rate will be $2,485 for metropolitan customer communities. The rate is the same as 2014, 2015, and 2016. Pursuant to Minnesota Statute 473.517, subd. 3, a metropolitan SAC is paid by our community to the Metropolitan Council as users connect to the metropolitan wastewater system for the first time or as a user's maximum demand for sewer capacity increases. These fees are for the availability of capacity, not the actual use or flow in the metropolitan system as demanded by development or changes in use on specific properties within our community. Lauderdale may adopt a different SAC rate that would include the Metropolitan Council amount plus additional funds for the City. Historically, Lauderdale has used the Metropolitan Council rate. 5 $90,000 $80,000 $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $- Storm Water Operating Costs 2012 2013 2014 2015 2016 2017 Storm Water Utility The Storm Water Utility pays for the infrastructure and maintenance that improves the quality of storm water run-off. The City has been working to identify problems and solutions for inflow and infiltration within the corporate limits as the City has obligations imposed by the Metropolitan Council to invest dollars on' storm water issues. Lauderdale's ordinance establishes a system for billing using Residential Equivalency Factor (REF). A single family residential property is considered to be one REF and pays the base monthly fee adopted by council. The other developed property will be individually assigned a certain number of REF' s based on property size, impervious surface, and calculated storm water run-off. The property will also receive a credit if it has a storm water retention pond on-site. Since Lauderdale is considered developed, the City does not anticipate an increase in the number of REF' s. The following chart shows the historical and 2017 proposed operating costs of the storm water fund. There are no capital projects in the 2017-2026 Capital Improvement Plan although the Council has been approached by Capital Regions Watershed District to work on a Seminary Pond enhancement project to reduce phosphorus and other pollutant loads. 6 Target Cash Reserves — Storm Water Fund The projected cash balances must be adequate to meet on-going storm water expenditures and ensure a cash reserve balance that will allow the City to meet the obligations of its MS4 permit, especially Total Maximum Daily Load (TMDL) obligations imposed on the City by the Pollution Control Agency. The Sanitary Sewer Fund covered the costs of meeting inflow and infiltration obligations as the Storm Water Fund balance did not have adequate reserves. As storm water projects can be expensive and TMDLs are expected as the City's runoff terminates in the Mississippi River, the City must continue to raise the storm water rate to build the nest egg to cover future costs. Staff recommends raising the storm water rate 5.0% for 2017. The cost to homeowners is $3.04 per year. Storm Water Rate History 7 Storm Water Rates 2013 2014 2015 2016 2017 Residential $11.75 $13.22 $14.54 $15.27 $16.03 Commercial $58.73 $66.10 $72.71 $76.35 $80.17 % Increase 12.5% 12.5% 10% 5% 5% 7 Recycling Fee Lauderdale's single -sort recycling program changed in May 2015 from recycling bins to carts. Eureka! Recycling has the contract to provide curbside collection on weekly basis through December 31, 2018. The contract rate was $2.52 per household per month with the rate adjusted after the carts were implemented to $2.08 per month. The remaining years of the contract (2017 and 2018), the per household cost will increase each year based on the Consumer Price Index (CPI). $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 - Recycling Operating Costs 2012 2013 2014 2015 2016 2017 Target Cash Reserves — Recycling Fund Last year's 10% increase began correcting a recent deficit in operating the recycling fund budget. There are several reasons operating costs have been impacted: 1. the City's shift of employee costs to the recycling fund; and 2. the decline of recycled material prices has resulted in the City's revenue sharing dollars not off -setting processing costs. Until the market makes a complete rebound, the fund is expected to see rising costs. Staff recommends raising the recycling rate 5.0% or $.56 cents per year to curb the use of fund balance to cover costs. If markets don't rebound, staff expect a larger increase to the recycling rate will be needed next year. Recycling Rate History: Recycling ' Rates 2013 2014 2015 2016 2017 Residential $2.45 $2.45 $2.45 $2.70 $2.84 % Increase 0% 0% 0% 10% 5% 8 Appendix A Sanitary Sewer Historical Rates Residential rates are a flat charge per month. $60.00 $50.00 $40.00 $30.00 $20.00 $10.00 Residential Rates 00 0) 0) 0) oo 0 0 0� 0°` 0`) o(o 0 0 0 do ,y'y ,y'1, N, ,y0, N. (0 ,yy "y y°) `y� 00 1,O .1,O .1,o .1,O A, A, .1,o .1,O 1,O .1,O ,yO ,1,o ,1,o .1,O ,1,O 00 1,0 Commercial rates are based on flow or consumption charge. $3.00 $2.50 $2.00 $1.50 $1.00 $0.50 Commercial Rates �o o,\ o� o5 o° o� o� o°` °�' °� o' °% oo do titi titi ti� ti� ti( ti0 do ti� do do 1,o yo 1,o 1,o ,1,o ,1,o 1,o ,1,o ,1,o 1,o ,1,o o o o ,1,o ,1,o 9 Appendix B Storm Water Historical Rates Storm Water rates are a flat charge based on Residential Equivalency Factor (REF) per month. $18.00 $16.00 $14.00 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 Residential Equivalency Factor d' V1 l0 1, co al O r1 N C11 d' V) l0 N 00 O1 0 i-1 N CO V) l0 01 61 61 Ql Ol Ql 0 0 0 0 0 0 0 0 0 0 c -I c -I - a -I c-1 ,-i `-1 al 61 al 61 al 01 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 Appendix C Recycling Historical Rates Recycling rates are per single family household and multiplied per units. These rates are collected through the property tax system as a special assessment. $3.00 $2.50 $2.00 $1.50 $1.00 $0.50 $- Per Household Rate 199920002001200220032004200520062007200820092010201120122013201420152016 11 CITY OF LAUDERDALE SPECIAL REVENUE FUNDS 2017 2015 2016 2017 Fund Fund Title Actual Adopted Proposed 226 COMMUNICATIONS $ 20,069 $ 20,000 $ 20,025 227 RECYCLING $ 77,836 $ 41,377 $ 43,350 TOTAL REVENUES $ 97,905 $ 61,377 $ 63,375 226 COMMUNICATIONS $ 23,882 $ 17,297 $ 16,543 227 RECYCLING $ 85,907 $ 51,691 $ 56,960 TOTAL EXPENDITURES $ 109,789 $ 68,988 $ 73,503 CITY OF LAUDERDALE COMMUNICATIONS 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 226-00000-410-31810 FRANCHISE TAX $ 20,029 $ 20,000 $ 20,000 226-00000-410-36210 INTEREST ON INVESTMENTS $ 40 $ - $ 25 TOTAL REVENUES $ 20,069 $ 20,000 $ 20,025 226-49480-410-41010 FULL TIME EMPLOYEES $ 12,090 $ 6,087 $ 5,902 226-49480-410-41210 PERA $ 889 $ 456 $ 443 226-49480-410-41220 FICA $ 377 $ 366 226-49480-410-41225 MEDICARE $ 961 $ 89 $ 85 226-49480-410-41250 DEFERRED COMPENSATION $ - $ 226-49480-410-41310 HEALTH INSURANCE $ 1,810 $ 1,140 $ 1,022 226-49480-410-41320 DENTAL INSURANCE $ - $ - $ 44 226-49480-410-41330 LIFE INSURANCE $ - $ - $ 24 226-49480-410-41340 DISABILITY INSURANCE $ - $ 10 226-49480-410-41510 WORKERS COMPENSATION INSURANCE $ 72 $ 48 $ 47 PERSONNEL $ 15,822 $ 8,197 $ 7,943 226-49480-410-42020 COMPUTER SERVICES $ 550 $ 550 $ 600 SUPPLIES $ 550 $ 550 $ 600 226-49480-410-43130 SPECIAL PROGRAMS $ 2,221 $ 3,000 $ 2,400 226-49480-410-44160 RENTS & LEASES $ 4,739 $ 5,000 $ 5,000 226-49480-410-44370 MISCELLANEOUS CHARGES $ - $ - $ - OTHER SERVICES & CHARGES $ 8,060 $ 9,100 $ 8,600 226-49480-410-45700 OFFICE EQUIPMENT & FURNITURE $ - $ - $ - CAPITAL OUTLAY $ $ - $ - TOTAL EXPENDITURES $ 23,882 $ 17,297 $ 16,543 REVENUES OVER/UNDER EXPENDITURES $ (3,813) $ 2,703 $ 3,482 CITY OF LAUDERDALE RECYCLING 2017 Account Number 227-00000-430-33620 227-00000-430-36101 227-00000-430-36102 227-00000-430-36210 227-43245-430-41010 227-43245-430-41210 227-43245-430-41220 227-43245-430-41225 227-43245-430-41250 227-43245-430-41310 227-43245-430-41320 227-43245-430-41330 227-43245-430-41340 227-43245-430-41510 227-43245-430-42110 227-43245-430-42115 227-43245-430-43130 227-43245-430-43430 227-43245-430-44330 Account Description COUNTY GRANTS SPECIAL ASSESSMENTS - COUNTY PENALTIES & INTEREST INTEREST ON INVESTMENTS TOTAL REVENUES FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL GENERAL SUPPLIES MEETING EXPENSES SUPPLIES RECYCLING CONTRACTOR ADVERTISING - OTHER DUES & SUBSCRIPTIONS OTHER SERVICES & CHARGES TOTAL EXPENDITURES 2015 2016 2017 Actual Adopted Proposed $ 41,909 $ 5,977 $ 6,000 $ 35,072 $ 35,000 $ 36,750 $ 328 $ - $ $ 527 $ 400 $ 600 $ 77,836 $ 41,377 $ 43,350 $ 13,084 $ 15,646 $ 15,748 $ 981 $ 1,173 $ 1,181 $ 917 $ 970 $ 976 $ 229 $ 227 $ 229 $ $ - $ .- $ 2,294 $ 2,850 $ 2,665 $ $ - $ 110 $ - $ - $ 150 $ - $ $ 75 $ 106 $ 125 $ 126 $ 17,611 $ 20,991 $ 21,260 $ 34,556 $ 350 $ 350 $ 1,968 $ - $ - $ 36,524 $ 350 $ 350 $ 31,772 $ 30,000 $ 35,000 $ - $ - $ $ - $ - $ $ 31,772 $ 30,700 $ 35,700 $ 85,907 $ 51,691 $ 56,960 REVENUES OVER/UNDER EXPENDITURES $ (8,071) $ (10,314) $ (13,610) CITY OF LAUDERDALE CAPITAL IMPROVEMENT FUNDS 2017 2015 2016 2017 Fund Fund Title Actual Adopted Proposed 401 GENERAL CAPITAL $ 28,959 $ 400 $ 500 403 STREET CAPITAL $ 36,943 $ 2,000 $ 3,500 404 PARK CAPITAL $ 1,609 $ 1,000 $ 2,000 405 ROSEHILL TAX INCREMENT $ 49,873 $ $ 414 DEVELOPMENT $ 40,156 $ 38,000 $ - 415 HOUSING REDEVELOPMENT $ - $ - $ 38,500 TOTAL REVENUES $ 157,540 $ 41,400 $ 44,500 401 GENERAL CAPITAL $ 30,809 $ 48,000 $ 500 402 STREET CAPITAL $ 36,943 $ 152,000 $ 18,500 404 PARK CAPITAL $ 14,800 $ - $ 8,000 405 ROSEHILL TAX INCREMENT $ - $ - $ 414 DEVELOPMENT $ 20,461 $ $ 415 HOUSING REDEVELOPMENT $ $ - $ TOTAL EXPENDITURES $ 103,013 $ 200,000 $ 27,000 CITY OF LAUDERDALE GENERAL CAPITAL 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 401-00000-410-33422 OTHER STATE GRANTS & AIDS $ - $ $ 401-00000-410-36200 OTHER MISCELLANEOUS REVENUE $ 25,640. $ - $ 401-00000-410-36210 INTEREST ON INVESTMENTS $ 3,319 $ 400 $ 500 401-00000-410-39200 TRANSFER IN $ $ $ TOTAL REVENUES $ 28,959 $ 400 $ 500 401-41940-410-44370 MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES $ 1,850 $ - $ $ 1,850 $ - $ 401-41940-410-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ - $ 13,000 $ 401-41940-410-45400 MACHINERY & EQUIPMENT $ - $ 35,000 $ CAPITAL OUTLAY $ - $ 48,000 $ 401-41940-410-47200 TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ 30,809 $ 48,000 $ 500 REVENUES OVER/UNDER EXPENDITURES $ (1,850) $ (47,600) $ CITY OF LAUDERDALE STREET CAPITAL 2017 Account Number 403-00000-430-33422 403-00000-430-36200 403-00000-430-36210 403-00000-430-39200 403-43121-430-45300 403-43121-430-47200 Account Description OTHER STATE GRANTS & AIDS OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS TRANSFER IN TOTAL REVENUES 2015 Actual $ $ $ - $ $ 284 $ $ 36,659 $ 2016 Adopted $ 36,943 $ 2017 Proposed 3,500 2,000 $ 3,500 IMPROVEMENTS OTHER THAN BUILDINGS $ - $ 150,000 $ 15,000 $ 15,000 CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ - $ 150,000 $ - $ $ $ $ 36,943 $ 152,000 $ 18,500 REVENUES OVER/UNDER EXPENDITURES $ $ (150,000) $ (15,000) CITY OF LAUDERDALE PARK CAPITAL 2017 Account Number 404-00000-450-36200 404-00000-450-36210 404-00000-450-36230 404-00000-450-36250 404-0000-450-39200 404-45200-450-42410 404-45200-450-45100 404-45200-450-45200 404-45200-450-45300 404-45200-450-45400 404-45200-450-47200 Account Description OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS CONTRIBUTIONS & DONATIONS PARKLAND FEES TRANSFER IN TOTAL REVENUES MINOR EQUIPMENT & TOOLS OTHER SERVICES & CHARGES LAND BUILDING & IMPROVEMENTS IMPROVEMENTS OTHER THAN BUILDINGS MACHINERY & EQUIPMENT CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2015 Actual 14,800 14,800 2016 Adopted $ 14,800 $ 2017 Proposed 2,000 2,000 $ 8,000 $ 8,000 $ 8,000 $ (13,191) $ 1,000 $ (6,000) CITY OF LAUDERDALE ROSEHILL TAX INCREMENT 2017 Account Number 2015 2016 2017 Account Description Actual Adopted Proposed 405-00000-462-31050 TAX INCREMENT $ - $ $ 405-00000-462-31055 DELINQUENT TAX INCREMENT $ - $ $ 405-00000-462-36200 OTHER MISCELLANEOUS REVENUE $ 49,742 $ $ 405-00000-462-36210 INVESTMENT INTEREST $ 131 $ - $ 405-00000-462-39200 TRANSFER IN $ - $ $ TOTAL REVENUES $ 49,873 $ $ 405-46500-462-44370 MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES 405-46500-462-47200 TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ - $ $ $ - $ $ REVENUES OVER/UNDER EXPENDITURES $ 49,873 $ $ CITY OF LAUDERDALE DEVELOPMENT 2017 Account Number 414-00000-462-36210 414-00000-462-36230 414-00000-462-39200 414-46500-462-47200 Account Description INVESTMENT INTEREST DONATIONS TRANSFER IN TOTAL REVENUES TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2015 2016 2017 Actual Adopted Proposed $ 656 $ - $ 500 $ 1,500 $ - $ $ 38,000 $ 38,000 $ 38,000 $ 40,156 $ 38,000 $ 38,500 $ 20,461 $ $ 20,461 $ $ 20,461 $ $ 19,695 $ 38,000 $ 38,500 CITY OF LAUDERDALE HOUSING DEVELOPMENT 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 415-00000-461-36200 OTHER MISCELLANEOUS REVENUE $ $ - $ 415-00000-461-36210 INTEREST ON INVESTMENTS $ $ - $ 415-00000-461-39200 TRANSFER IN $ $ $ TOTAL REVENUES $ $ $ 415-46310-461-45100 LAND OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES $ $ $ CITY OF LAUDERDALE ENTERPRISE FUNDS 2017 2015 2016 2017 Fund Fund Title Actual Adopted Proposed 602 SANITARY SEWER $ 271,506 $ 264,582 $ 274,814 603 STORM WATER $ 95,124 $ 80,400 $ 81,500 TOTAL REVENUES $ 366,630 $ 344,982 $ 356,314 602 SANITARY SEWER $ 440,383 $ 517,911 $ 258,368 603 STORM WATER $ 67,454 $ 78,584 $ 73,346 TOTAL EXPENDITURES $ 507,837 $ 596,495 $ 331,714 CITY OF LAUDERDALE SANITARY SEWER 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 602-00000-000-36210 INTEREST ON INVESTMENTS $ 2,002 $ 3,300 $ 7,000 602-00000-000-37210 SEWER CHARGES $ 269,504 $ 261,282 $ 267,814 602-00000-000-37290 SEWER ACCESS CHARGES $ - $ - $ 602-00000-000-39101 SALE OF CAPITAL ASSETS $ $ - $ 602-00000-000-39110 GAIN ON DISPOSAL $ - $ - $ TOTAL REVENUES $ 271,506 $ 264,582 $ 274,814 602-49450-000-41010 FULL TIME EMPLOYEES $ 30,355 $ 47,577 $ 36,994 602-49450-000-41020 OVERTIME $ 11,809 $ 12,000 $ 12,000 602-49450-000-41190 OTHER PAY $ - $ - $ 602-49450-000-41195 COMP ABSENCES/OPEB $ - $ - $ 602-49450-000-41210 PERA $ 2,763 $ 3,568 $ 3,675 602-49450-000-41220 FICA $ 3,623 $ 2,968 $ 3,038 602-49450-000-41225 MEDICARE $ 498 $ 690 $ 710 602-49450-000-41250 DEFERRED COMPENSATION $ - $ - $ 4,176 602-49450-000-41310 HEALTH INSURANCE $ 5,204 $ 6,024 $ 1,328 602-49450-000-41320 DENTAL INSURANCE $ - $ - $ 145 602-49450-000-41330 LIFE INSURANCE $ - $ - $ 511 602-49450-000-41340 DISABILITY INSURANCE $ - $ - $ 200 602-49450-000-41510 WORKERS COMPENSATION INSURANCE $ 2,686 $ 2,956 $ 3,060 PERSONNEL $ 56,938 $ 75,783 $ 65,837 602-49450-000-42110 GENERAL SUPPLIES $ 58 $ 100 $ 100 602-49450-000-42120 MOTOR FUELS $ 514 $ 700 $ 700 602-49450-000-42130 LUBRICANTS & ADDITIVES $ 345 $ - $ 500 602-49450-000-42170 SAFETY EQUIPMENT $ - $ $ 602-49450-000-42210 VEHICLE/EQUIPMENT PARTS $ $ - $ 602-49450-000-42220 TIRES $ $ $ 602-49450-000-42240 STREET MAINTENANCE MATERIALS $ - $ - $ 602-49450-000-42410 MINOR EQUIPMENT & TOOLS $ 65 $ - $ SUPPLIES $ 982 $ 800 $ 1,300 602-49450-000-43010 AUDITING & ACCOUNTING SERVICES $ 1,460 $ 1,800 $ 1,800 602-49450-000-43030 ENGINEERING $ 24,188 $ 3,000 $ 3,000 602-49450-000-43090 EXPERT & PROFESSIONAL SERVICES $ 15,444 $ 7,000 $ 7,000 602-49450-000-43140 TRAINING & EDUCATION $ 314 $ 600 $ 600 602-49450-000-43210 TELEPHONE & TELEGRAPH $ 184 $ 300 $ 300 602-49450-000-43310 TRAVEL EXPENSE $ 5 $ - $ 602-49450-000-43430 ADVERTISING - OTHER $ - $ $ 602-49450-000-43610 INSURANCE & BONDS $ 2,103 $ 2,200 $ 3,500 602-49450-000-43850 SEWER - MET COUNCIL $ 132,233 $ 139,228 $ 137,131 602-49450-000-44040 VEHICLE/EQUIPMENT REPAIRS $ 1,047 $ 400 $ 1,000 602-49450-000-44060 LAUNDRY SERVICES $ 694 $ 700 $ 800 602-49450-000-44160 RENTS & LEASES $ - $ - $ 602-49450-000-44200 DEPRECIATION $ 39,768 $ 35,000 $ 35,000 602-49450-000-44330 DUES & SUBSCRIPTIONS $ - $ 400 $ 400 602-49450-000-44390 TAXES & LICENSES $ - $ 700 $ 700 602-49450-000-44450 CLAIMS & DAMAGES $ 23 $ - $ OTHER SERVICES & CHARGES $ 217,4,63 $ 191,328 $ 191,231 602-49450-000-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ $ 250,000 $ 602-49450-000-45500 VEHICLES $ $ $ CAPITAL OUTLAY $ $ 250,000 $ 602-49450-000-47200 TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ 165,000 $ $ 165,000 $ $ 440,383 $ 517,911 $ 258,368 REVENUES OVER/UNDER EXPENDITURES $ (168,877) .$ (253,329) $ 16,446 CITY OF LAUDERDALE STORM WATER 2017 Account Number 603-00000-000-33422 603-00000-000-36210 603-00000-000-37170 603-00000-000-39200 603-49500-000-41010 603-49500-000-41020 603-49500-000-41190 603-49500-000-41195 603-49500-000-41210 603-49500-000-41220 603-49500-000-41225 603-49500-000-41250 603-49500-000-41310 603-49500-000-41320 603-49500-000-41330 603-49500-000-41340 603-49500-000-41510 603-49500-000-42110 603-49500-000-42120 603-49500-000-42160 603-49500-000-42170 603-49500-000-42210 603-49500-000-42220 603-49500-000-42410 603-49500-000-43010 603-49500-000-43030 603-49500-000-43090 603-49500-000-43140 603-49450-000-43210 603-49500-000-43310 603-49500-000-43510 603-49500-000-43610 603-49500-000-44040 603-49500-000-44060 603-49500-000-44200 603-49500-000-44330 603-49500-000-44370 603-49500-000-44390 603-49500-000-45300 Account Description OTHER STATE GRANTS & AIDS INTEREST ON INVESTMENTS STORM WATER CHARGES TRANSFER IN TOTAL REVENUES FULL TIME EMPLOYEES OVERTIME OTHER PAY COMP ABSENCES/OPEB PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL GENERAL SUPPLIES MOTOR FUELS CHEMICALS & CHEMICAL PRODUCTS SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES MINOR EQUIPMENT & TOOLS SUPPLIES AUDITING & ACCOUNTING SERVICES ENGINEERING EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION - TELEPHONE & TELEGRAPH TRAVEL EXPENSE LEGAL NOTICES PUBLISHING INSURANCE & BONDS VEHICLE/EQUIPMENT REPAIRS LAUNDRY SERVICES DEPRECIATION DUES & SUBSCRIPTIONS MISCELLANEOUS CHARGES TAXES & LICENSES OTHER SERVICES & CHARGES 2015 Actual 620 94,504 95,124 2016 Adopted 2017 Proposed 400 $ 1,500 80,000 $ 80,000 - $ 80,400 $ 81,500 $ 35,058 $ 39,997 $ 36,470 $ 4,920 $ 5,000 $ 5,000 $ - $ $ $ (4,402) $ - $ - $ 2,559 $ 3,000 $ 3,110 $ 2,856 $ 2,790 $ 2,571 $ 508 $ 270 $ 601 $ $ - $ 4,176 $ 4,781 $ 5,928 $ 1,226 $ - $ - $ 142 $ $ - $ 446 $ $ - $ 250 $ 2,194 $ 2,399 $ 2,504 $ 48,474 $ 59,384 $ 56,496 514 $ 700 $ 700 - $ - $ - $ $ - $ $ - - $ $ 61 $ - $ - IMPROVEMENTS OTHER THAN BUILDINGS $ 575 $ 700 $ 700 1,460 6,129 5,900 14 184 48 2,1Q4 67 694 910 895 18,405 $ 1,800 $ 1,800 $ 3,000 $ 3,000 $ 9,000 $ 6,000 $ 500 $ 300 $ 300 $ 300 $ - $ $ 100 $ 100 $ 2,200 $ 1,500 $ 400 $ 400 $ 700 $ 750 $ - $ $ 500 $ 1,000 $ - $ 1,000 $ - $ - $ 18,500 $ 16,150 603-49450-000-47200 CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES $ $ $ $ 67,454 $ 78,584 $ 73,346 27,670 $ 1,816 $ 8,154 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN DEPARTMENT SUMMARY 1— CO cr 0 0 0 q; &: co } 0 .: DEPARTMENT o 0 0 0 \ \ S % 5 Lri O ® a w m m m m m m 0 k Council Chambers 0 LD 0 / : 0 0 0 \ 0 \ m 0 \ Public Works 0 0 / e Street Infrastructure Sanitary Sewer Storm Water GRAND TOTAL CITY OF LAUDERDALE 5 a 1-- Z W 2 W 0 Q_' a 2 0 FUNDING SOURCE SUMMARY o 0 0 0 00 0 0 0 0 0 o vi 00 N al a) i--1 i-1 t/} t/} t/1 tn t/} t/? O 0 0 O N V3 202 Communications O O O uj 401 Street Improvement O O O O O O Li)" t/? O O O 402 General Capital Park Improvement 0 Ct 601 Sanitary Sewer 602 Storm Water O O O O 0 O O th O O O O d' L1 O O O to c-4 t!? O O O O N O O O O LO O O O M N i/) GRAND TOTAL W U cd 0 0 Z u- u- 0 0 z Z p W 1 i Z 00 W CW >- < Q W 0 2 0 a 2 Q 2 va J J V o Lu >- a O U G� N 0 N Tennis Courts Resurfacing 0 0 0 vi 1821 Eustis Site Improvements 0 0 0 0 0 0 0 0 t/} )logy 4- O O i a) L) a) w i o ca Q a) as u - al ri ri ri N N N N Cr N oo NN 0 0 N N ` N 0 0 0 0 o 0 0 tri c5 0 c Public 2001 0 0 0 N Sealcoating - all City streets 0 0 0 0 2026 2016 Ford F350 Truck and Plow 0 0 0 0 0 0 Lr) rn 0 0 0 0 0 0 0 0 N CITY OF LAUDERDALE ZZ <2 0 $ LU > 0 E rJ / P Et." LL 0 ¢ m oo k 6 r4 m iff- Council Chambers Technology CITY OF LAUDERDALE Z w Z w g 0 z °- W W > w o CC I— D- En 2 J • 0 a z • LL N 0 0 N N' 0 N': 0 N; N NS 0 N' W> w N' 0 iIN 0 N 0 N' 01' 0 N` UJ w 0 t/} 0 0 0 t!1 N '-4 t/} i!F -111- 1.1)- Site Improvements - 1821 Eustis Street iR O O O N N c-4 CO JL 0 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 402 - GENERAL CAPITAL IMPROVEMENT o q: o cc L\ 0 0 q: 0 0 q; 0 N: 00 0 N; o ƒ� } City Hall - 3 section kitchen sink 1992 -John Deere Mower 1445 10 year schedule k % \ % 0 2 S s _ s_ \ \ 2001 John Deere Tractor 3520 10 year schedule \ 2012 Ford F350 Truck and Plow 10 year schedule k \ 2016 Ford F350 Truck and Plow 10 year schedule k 3 \ � \ q i i \ � \ 0 e CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 404 - PARK IMPROVEMENT i trr +n. 0 0 0 0 0 0 c 00 Tennis Courts Resurfacing CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 601 - SANITARY SEWER N O N Lfl O rJ N O M 0 N N N O ri O N O N O Q1 ri O N oo r -I O N t/? t1� t/} t/} t/? t/? t/} t/? t/} Eustis Street/Como Avenue Sewer Lining -VT /)- ti)- 0 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 602 - STORM WATER est 0 i; «N: o «m, « 0 q: »N: 0 N: 1- 0 0 m m -(1)- -C/} m m m m 4.4 4.4 } CITY OF LAUDERDALE TECHNOLOGY REPLACEMENT PLAN 2016 - 2020 'Department 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Funding Sources) 0 1,500 0 0 Fund 101 - Operating 1,000 0 0 0 Fund 101 - Operating 0 0 1,000 0 Fund 101 - Operating 0 0 0 1,000 Fund 101 - Operating 0 0 1,000 0 Fund 101 - Operating 0 1,000 0 0 Fund 101 - Operating 0 0 0 0 Fund 101 - Operating 0 0 0 Lease Fund 101 - Operating O O O 00 0 r O O 0 a) m a) J O O 00 O0 O 00 O 0 O O 0 0 O O O 00 O 0 O 0 00 O O O O O O 10 Cr) O 0 0 0 00 0 T- 0 0 0 0) ai (1) J O i o _ E Q U O Oi 2 V) C E a Q c in < 00 O Y 0 U a Q 0 O (6 O .6 O o 0 coL o c) a_ U0 00 0 a) U C co c o o 0 a) C O U o ti c I 0 0 a) c ,UU a. (0 _ 0 a`> a co _ 0 O O O r O O O O O l() N O O ct. T O O O O O O N O O to N O r O 0 O T a O a) O U (Q a) C O Printer is replaced on 10 -year schedule. Copier is leased on 4 -year schedule.