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Home My WebLink About12/13/2016LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, DECEMBER 13, 2016 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 7:00 P.M. RECEPTION FOR OUTGOING COUNCIL MEMBERS DENISE HAWKINSON AND LARA MAC LEAN AND MAYOR JEFF DAINS 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the November 22, 2016 City Council Meeting c. Claims Totaling $84,733.88 4. CONSENT a. October Financial Report b. Third Quarter Investment Report c. Accounts Payable Authorization for Year -End d. Adoption of 2017 Fee Schedule - Resolution 121316A e. Deputy Clerk -Treasure Step Increase f. Rink/Warming House Attendants 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS a. Recognize Council Member Denise Hawkinson — Resolution 121316B b. Recognize Council Member Lara Mac Lean — Resolution 121316C c Recognize Mayor Jeffrey Dains — Resolution 121316D 6. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the . decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Truth in Taxation Hearing Regarding the 2017 Budget and Levy a) Adoption of the 2017 Final Property Tax Levy - Resolution 121316E b) Adoption of the 2017 Final Budget and Establish Fund Appropriations - Resolution 121316F b. Ordinance No. 16-03 Amending Title 9, Chapter 1 Regarding the Building Code c. Ordinance No. 16-04 Adopting an Interim Ordinance Regarding the Regulation of Signs and Billboards and Resolution 121316G Authorizing Publication by Title and Summary 8. DISCUSSION / ACTION ITEMS a. Donation from the Chinese Christian Church — Resolution 121316H b. 2017 City Council Meeting Schedule c. Online Publication of City Documents in 2017 d. Appointment to St. Paul Regional Water Services Board of Commissioners e. Auditor Engagement Letter 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. November Financial Report b. Year End Investment Report c. 2017 Investment Policy d. Designating Official Depository and Investment Institutions e. Tobacco and Alcohol Licenses f. Committee Appointments and Assignments 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Engineer's Report on Eustis Street Options c. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 November 22, 2016 Roll Call Mayor Dains called the Regular City Council meeting to order at 7:35 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Denise Hawkinson, Lara Mac Lean, and Mayor Jeffrey Dains. Staff present: Heather Butkowski, City Administrator and Jim Bownik, Assistant City Administrator. Approvals Mayor Dains asked if there were any changes to the meeting agenda. There being none, Councilor Mac Lean moved and Councilor Grove seconded the motion to approve the agenda. Motion carried unanimously. Councilor Grove moved to approve the minutes of November 15, 2016. Councilor Hawkinson seconded the motion and it carried unanimously. Councilor Hawkinson moved and seconded by Councilor Mac Lean to approve the claims totaling $15,207.45. Motion carried unanimously. Discussion/Action Items A. Certification of 2017 Special Assessments Resolution 112216A Butkowski noted that the special assessments for the petition and waiver agreements approved earlier in the year needed to be assessed to the benefitting properties. Councilor Hawkinson moved and seconded by Councilor Mac Lean to adopt Resolution 112216A — A Resolution Levying Special Assessments for Petition and Waiver Agreements. Motion carried unanimously. B. 2017 Sanitary Sewer, Storm Sewer, and Recycling Rates Resolution 112216B Butkowski highlighted the need for small increases to the utility and recycling rates in 2017. The increase in the sanitary sewer rate allows the City to continue setting aside a small amount each year for future improvements. The increase in the storm sewer rate allows the City to continue building the reserves for future mandates to remove pollutants from storm water leaving the City. The recycling rate increase will help make up for the loss in revenue sharing due to downturns in the market. Councilor Gaasch moved and seconded by Councilor Grove to adopt Resolution 112216B — A Resolution Establishing 2017 Sanitary Sewer Rates, Storm Sewer Rates, and Recycling Rates. Motion carried unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 November 22, 2016 C. Police Work Group Appointments Mayor Dains thanked all ten applicants for taking the time to apply for the workgroup. After consideration by the Council, Councilor Mac Lean moved and seconded by Councilor Hawkinson to appoint Nikki Annoni, Gary Oehlert, and Claire Hammer to the Police Workgroup representing the City of Lauderdale and Mayor Jeff Dains to be the council liaison. Motion carried unanimously. D. Local Surface Water Management Plan Proposal (LSWMP) Butkowski said the LSWMP needed to be updated and submitted with the Comprehensive Plan in 2018. The city engineer provided an estimate for the cost to update the plan, which came in at $25,000. This is a not to exceed amount and billing will be based on actual hours worked. Councilor Hawkinson moved and Councilor Grove seconded a motion to contract with Stantec for the 2018 Local Surface Water Management Plan rewrite. Motion carried unanimously. Set Agenda for Next Meeting Administrator Butkowski stated the next meeting will include the Truth -in -Taxation hearing regarding the 2017 budget and levy, adoption of the 2017 budget and levy, online publication of City documents, the third quarter investment report, and the October financial report. Work Session A. Opportunity for the Public to Address the City Council Adrian Stec of 1762 Eustis Street approached the Council to discuss the ongoing problems at 1768 Eustis Street. He mentioned that this house has been problematic for years, has consistently been kept in poor condition, and attracted bad tenants. Pam Stec of 1762 Eustis Street was next to come in front of the Council. She stated that throughout the years she has heard domestic violence and a number of late night noise disturbances. Administrator Butkowski noted that she is arranging a meeting with the city attorney and interested neighbors to discuss ways that the rental housing ordinance could be improved to address the concerns noted. B. City Hall Carpet Replacement Quotes Assistant City Administrator Bownik stated that three proposals were received and Floors by Becker was the lowest at $8,193. Councilor Hawkinson moved and seconded by Councilor Mac Lean to accept the proposal from Becker Companies to remove and replace carpet at City Hall. Motion carried unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 November 22, 2016 C. Community Development Update Administrator Butkowski informed the Council that the Chinese Christian Church had lowered their price to $1.7 million dollars and had received a couple of offers. Adjournment There being no further items on the agenda, Councilor Hawkinson moved and seconded by Councilor Mac Lean to adjourn the meeting at 8:47 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: December 13, 2016 Subject: List of Claims The claims totaling $84,733.88 are provided for City Council review and approval which includes check numbers 25141 to 25166. Accounts Payable Checks by Date - Detail by Check Date User: Printed: heather.butkowski 12/9/2016 3:34 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 Public Employees Retirement Association 12/13/2016 PR Batch 52400.12.2016 PERA Coordinated PR Batch 52400.12.2016 PER PR Batch 52400.12.2016 PERA Coordinated PR Batch 52400.12.2016 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue 12/13/2016 PR Batch 52400.12.2016 State Income Tax PR Batch 52400.12.2016 Stati 1,001.50 867.97 1,869.47 472.41 Total for this ACH Check for Vendor 44: 472.41 ICMA Retirement Corporation 12/13/2016 PR Batch 52400.12.2016 Deferred Comp PR Batch 52400.12.2016 Defi PR Batch 52400.12.2016 Deferred Comp PR Batch 52400.12.2016 Def( 848.77 1,841.92 Total for this ACH Check for Vendor 45: 2,690.69 Internal Revenue Service 12/13/2016 PR Batch 52400.12.2016 FICA Employer Portio PR Batch 52400.12.2016 FIC. PR Batch 52400.12.2016 FICA Employee Portio PR Batch 52400.12.2016 FIC, PR Batch 52400.12.2016 Medicare Employer Po PR Batch 52400.12.2016 Mec PR Batch 52400.12.2016 Medicare Employee Pc PR Batch 52400.12.2016 Mec PR Batch 52400.12.2016 Federal Income Tax PR Batch 52400.12.2016 Fed( 896.72 896.72 209.70 209.70 1,079.88 Total for this ACH Check for Vendor 46: 3,292.72 25141 13 8th Day Landscaping LLC 12/13/2016 4697 November Snow Removal 645.00 Total for Check Number 25141: 645.00 25142 17 Avenet LLC 12/13/2016 39831 Gov Office Web Hosting 600.00 Total for Check Number 25142: 600.00 25143 15 Be There Pest Control LLC 12/13/2016 36716 Quarterly Pest Control 100.00 25144 33 City of Falcon Heights Annual Fire Inspections November Fire Calls 25145 36 City of Roseville 0222126 November IT Services 0222171 November Phone Services Total for Check Number 25143: 100.00 12/13/2016 800.00 1,830.72 Total for Check Number 25144: 2,630.72 12/13/2016 492.33 90.84 AP Checks by Date - Detail by Check Date (12/9/2016 3:34 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 25146 29 3469 25147 25 EMCOM-005640 EMCOM-005687 EMCOM-005701 25148 25 PRREL-000511 25149 38 455069 455069 455069 25150 145 25151 9 726208 25152 61 6110505 25153 82 25154 134 0059 25155 31 134267 25156 28 46822 25157 140 City of St Anthony December Police County of Ramsey November CAD Services Fleet Support Fee - November November 911 Dispatch County of Ramsey Absentee Voting Services Croix Oil Company Oct -Nov Fuel Oct -Nov Fuel Oct -Nov Fuel Mary Gaasch Madison Conference Genuine Parts Company Battery Gopher State One Call November Locates Home Depot Blue Tape Katrina Joseph November Kennedy & Graven Chartered October Mike McPhillips Inc Fall Street Sweeping Total for Check Number 25145: 12/13/2016 Total for Check Number 25146: 12/13/2016 Total for Check Number 25147: 12/13/2016 Total for Check Number 25148: 12/13/2016 Total for Check Number 25149: 12/13/2016 Total for Check Number 25150: 12/13/2016 Total for Check Number 25151: 12/13/2016 Total for Check Number 25152: 12/13/2016 Total for Check Number 25153: 12/13/2016 Total for Check Number 25154: 12/13/2016 Total for Check Number 25155: 12/13/2016 Total for Check Number 25156: Minnesota Department of Agriculture 12/13/2016 583.17 54,418.84 54,418.84 254.03 6.24 1,177.13 1,437.40 735.00 735.00 203.80 43.67 43.67 291.14 56.00 56.00 141.98 141.98 33.75 33.75 17.82 17.82 925.00 925.00 1,468.50 1,468.50 3,000.00 3,000.00 AP Checks by Date - Detail by Check Date (12/9/2016 3:34 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 25158 84 25159 5 619861-11-16 25160 80 MN Grown Labeling License 60.00 Total for Check Number 25157: 60.00 North Star Bank Cardmember Services 12/13/2016 City Hall Office Supplies 59.52 Election Food 49.22 Election Food 70.08 Shrubbery for Planters 43.07 Total for Check Number 25158: 221.89 Premium Waters Inc 12/13/2016 November Water Bottles 30.92 Sam's Club Halloween Supplies Total for Check Number 25159: 30.92 12/13/2016 111.84 Total for Check Number 25160: 111.84 25161 146 Springbrook National Users Group 12/13/2016 1260 Annual Dues 100.00 25162 26 Stantec Consulting Services Inc 1126864 Engineering Services 1126866 2016 Sanitary Sewer Lining Project 1126867 2016 Seal Coating Project Total for Check Number 25161: 100.00 12/13/2016 1,165.50 2,666.94 477.50 Total for Check Number 25162: 4,309.94 25163 4 The Neighborhood Recycling Company 12/13/2016 16879 October Recycling Fee 16879 October Revenue Sharing 25164 77 25165 7 7510366-0500-2 7517206-0500-3 2,396.16 -366.24 Total for Check Number 25163: 2,029.92 United States Postal Service 12/13/2016 Newsletter Postage 1,500.00 Waste Management Inc City Hall Trash Service Public Works Waste Service Total for Check Number 25164: 1,500.00 12/13/2016 173.27 271.08 Total for Check Number 25165: 444.35 25166 74 XcelEnergy 12/13/2016 525773044 1891 Walnut Street 131.38 525773044 1891 Walnut Street 190.15 525827316 Larpenteur Bridge Lighting 50.39 525849261 2430 LatpenteurAvenue W 53.33 525851957 1821 Eustis Street 9.09 525851957 1821 Eustis Street 13.72 526050287 Larpenteur Avenue 67.35 Total for Check Number 25166: 515.41 AP Checks by Date - Detail by Check Date (12/9/2016 3:34 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for 12/13/2016: 84,733.88 Report Total (30 checks): 84,733.88 AP Checks by Date - Detail by Check Date (12/9/2016 3:34 PM) Page 4 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 13, 2016 ITEM NUMBER October Financial Report STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the revenue, expense, and cash balance reports for October 2016. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for October 2016. COUNCIL ACTION: General Ledger Cash Balances User: heather.butkowski Printed: 12/1/2016 10:13:27 AM Period 10 - 10 Fiscal Year 2016 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -2,279,503.18 268,508.78 134,680.28 -2,145,674.68 Change Fund 101-00000-000-10300 0.00 100.00 0.00 100.00 Cash 226-00000-000-10100 1,568.71 5,609.68 1,469.57 5,708.82 Cash 227-00000-000-10100 95,318.79 178.56 3,784.59 91,712.76 Cash 401-00000-000-10100 52,862.22 103.12 0.00 52,965.34 Cash 403-00000-000-10100 427,737.28 805.52 14,806.71 413,736.09 Cash 404-00000-000-10100 277,886.20 542.08 0.00 278,428.28 Cash 405-00000-000-10100 48,836.36 95.27 0.00 48,931.63 Cash 414-00000-000-10100 144,896.63 277.25 2,770.00 142,403.88 Cash 415-00000-000-10100 -2,770.00 2,770.00 0.00 0.00 Cash 602-00000-000-10100 1,022,816.73 15,270.65 123,643.74 914,443.64 Cash 603-00000-000-10100 319,440.77 12,072.97 5,355.25 326,158.49 Current Assets 109,090.51 306,333.88 286,510.14 128,914.25 Petty Cash Petty Cash 101-00000-000-10200 400.00 0.00 100.00 300.00 400.00 0.00 100.00 300.00 Investments - At Cost 101-00000-000-10400 2,325.69 0.00 2,325.69 0.00 Investments - Fair Value 101-00000-000-10410 2,869,362.11 7,691.18 250,000.00 2,627,053.29 Adj Investments 2,871,687.80 7,691.18 252,325.69 2,627,053.29 Grand Total 2,981,178.31 314,025.06 538,935.83 2,756,267.54 GL - Cash Balances (12/01/2016 - 10:13 AM) Page 1 YTD Balance urrent Period 0 O • v, Account Number O CDC- OI N CV 4 V") CD O) V1 M VO N O N 00 v) O Cl O 00 O O N VO .,00 vD Oo 0 'C:' rY MOTO O 00 V) v'1 00 V'1 O\ VD co t 00 O\ N N B O O v1 00 N O VD 00 ON 0 0 V") O r-, v1 0 p [� ,fl Cl 0 O 0MOv) Mh O 00 0.-,6 O dM'O�o rv'i d�-Od0'n 000 dN � O C: CT d- � -. N 7 M N tfl -4 in OO 00 N N O�' NOv�--�0 ONd.O OI N d; [�v10 M O �D N O N .-, O\ ri O l� Obi V -) N �� M N O C0 01MO�N O N00 O\ 00 MMN-00 -+ O �.--�0 000 vD O - O OMOO v)[- O O -46 O\ O N O VD VD 71: hl M rl N 00 CA CD '-I N O M 00o cin N 0 O ( M 00 Ien t VDMNO O 06 N N O O ‘D N O 00 H H 0 0 0 0 0 0 O O O O O O O 0 0 0 0 0 0 O 0 O O O O O 0 0 0 0 0 0 - 0 0 00 0 00 VD O O v0 O 0 vl 00 t N O ,-' N Cl C\ O C-.6 co Cl on.Ny 4�O O N -� 00 dam' o 00M M 00 C N 0 bA > o) ell U 4 ) r) E 2 1-9 U o •V y N C4 u 0bA U cd > 'ZS T D U 0 44 yca E O [. 4 ca 0 > w a; -. ti c, ri)CI) y N210 210bA N O i y d O '-a, N .a N �7gha4Uw O 04 WP.cnOcd UO 0 0) 0) W General Fund GL - Revenue vs Expense (12/01/2016 - 10:15 AM) 00 a) N o 0x VD 0o 2 O s N 0 N 0 ' w Cd r'''' a .a 0 ..0 r o tt 0 0 aaw d Cl U c O 4 O O0 In U Current Period • 0) C O M NI O O N M 606 00 GO ~-a (n 0 pI opo p CN a v ok M M '-, Opp .71.I vD as OO cri 6,1 N 00 M \o 0000 M O 60 crN CD 0-0 r. VG \O O 00 p I Lq N O Och O C �p N N !r !! 000 O O O O p O O p 00 M ti o OL 0 U 0 rn 0 o0 CI 8 5, U 0 Y� 7 a z 0 ai O ❑ o cd c)aN x wc,00oL 0 0 0U d d P4 0 GL - Revenue vs Expense (12/01/2016 - 10:15 AM) YTD Balance \ \ Q } 2 • Account Number @\ Cr: /\\@ Cr) A \ r| \ 00 r- \\ \ /k @/@%\ � \//\ « « < § \\\\ � /cra + \% / - @ 7tn N & q 9\\\ q % / 0 N 2 © N., c N 0 - J § \\\5 \ @ R 2/30 4 7r. rrR # \ / m cn ( \ { \0 \\ ) /G \ §ƒ ° •...., \ • « Z;// �3, o § �G a) ((�\/ 0 k \�{�� { x04 ,D X ° �/\ 4 m/zou 4 ] j GL - Revenue vs Expense (12/01/2016 - 10:15 AM) YTD Balance Current Period 0 %0 \/\ Cr) c a o o c f c 3 \\@I%\\t § @ Jd.S 6 e E @ xza< J f/ •-ƒ 0 \ @| % 0 f 0 ▪ q c=a > c<a • r\ \ 7 ®% @ • / /5/ \ Q c a o) 000 7 00p 3 a c| c 6 6 6 R } General Capital Projects GL - Revenue vs Expense (12/01/2016 - 10:15 AM) 6cn 66 en ��1 ƒ Sao 0R« oo r - 2c \ 3 k \ \ \|. § \ 6| § I 0 @coa 0 \ c e Account Number @S3 Q \\ \ 9 3 / 3| / 2 �| « 6 O. o y 4 ~ \ { \ \/\ 7 /\ - o\c) § \c @ 2 * / « - @@\ \ \\ \ \ \ �I © 0 �I © $ c c 2 a J R / / / i d \ ) § §%\ / ƒ\/ t / k kuo 4 Capital Projec Cr) \ 2 @ \ \ @ \ \ \ | c c a| c 2 7 $ 8 /\ 'Cr QQ© 7 2 § / _| / o c 3| © / \ p o \ p Account Number 7 \\@ / c| \ c c a c & J \ \\ \ \\\ 7 7 / | g c c| _. Q m .• m \� \ \\\ \ \ 2 c c c| © 2 f f \\ t 44 cn ® / \ § 2 akk§ 0 °o-,. \ °— § («®, +;/at aR'/ / £]// 04 )JGO 4 \ Park Capital Projects GL - Revenue vs Expense (12/01/2016 - 10:15 AM) @ \| \| 7 \ 3 = = c o 0 \ §| @ % \ 6 § ƒ \ | § \ /c Lr) q k / 00 % \ / \ \ \ \ \ \ \ c c| o c|. o \ \ Es5 L) \ v) ° j (\ \ 5 .e © b k \ � � ( T. \ m ,a© t &_ \ % \ \ /]\/ g f3 / P \. 3 & Cli WI /\ k c � \/ b » 41S • — » f / 0 0) x \ :-\\ \ P \\/\ \ \ Rosehill Tax Increment GL - Revenue vs Expense (12/01/2016 - 10:15 AM) 0 $ / YTD Balance \@ q \2 \ q c 3| c | c M \ \2 N \\ G «a a «3 \ \| / E »c c/ % % R \ / \ 7 00 \ @ @ © © 3 3 c 2 VI / / 0 \ ao 0 0 7 \ '\ 0 e;\) (� / ƒ§5� )/\ col +t®/ t \sa \ / \ Q a) a) k 400 4 \ / & - .,R 0 ƒƒ s pm 0 -\2\ E (CS \/\\ 0 0 �)\\ / u \\\} \ \ 00 Development GL - Revenue vs Expense (12/01/2016 - 10:15 AM) a) aro a) a) a)y a) CD P4 0 O 0 O 0 0 0 p1 o 0 01 p 0 O O O O O o O 0, 0 O 0 00 O c .p O M 0 00 0 0 0 0 0 N 00 O M 0 0 0 b0 O 0 en O a, G O .p O M M t.- In ON ^ C-- 00 00 O O OI O O O r- t --,, O O O O O O M 0 O �0 0 0 0 0 O O O 0 0 0 O O O 0 0 0D '5 y a) O, ami - U o b O 0 v C ti)0 y c] i T O z -u. o a> v- m •VJ au a• ) o . a] a) '8 ti xa cn 0 a woC w 141 Housing Redevelopment 0 00 a GL - Revenue vs Expense (12/01/2016 - 10:15 AM) 0) N 7 3 0 CU o p „O Ri 4) v o N 0 ;Li 0 cd ,,,awu. U t --- ho 0I t"' ,.. 00 .-+ CA 00 p •0 v O U = O N 00 c N d\ O V) N UN 0 v No� OOI r NvIni�N oI o ▪ co6 4 ccs b trl O� OC M O O 00 ▪ '7 M O M a N CI Nd' M N dam'kr) N 034, YTD Balance Current Per z 00 0 OO O M p • i CO • M N Ol N vO O • 00 V) N N N4M� OI O�0 in /-1 oo M In a O tel N O d N ' � rn M N 00 Cq M In t -:O II N N tLr)el O 0 O\ 141 4 H N N C0 en O O r N. - en M 00 N 0 0 O 0 0 0 0 O O O O O I O O O O O O O O M O 000 0 .~r N 0�0 O 00 0- 0000 00 N • Kj 7 1 O O r N M N N N V) N O b0 0) U .0 hG '5 U O TJ O 0 c4 N cd y P4 CA N O .U. vi T cA > N 00 O N cd N ice+ : y LI a v) (cc .0 00 O C yU ai iQC" '�' Y cR ��" X raC4Uzo CG Wa00000 W N 0 Sanitary Sewer N O YTD Balance Current Peri cza 0 •U O N O M O O O o6 C O r 00 M O O O I l� ,17.!0 VD Vi fn CD 6 tnr O CD CD VD V-1 �00 O OI r O O O p O O N O O - O M co fn CD 00 rn 01 O \D N M 00 C\ v1 o CN `� N ', M Cl O O VD V) O Md, In CD O N h. M 000 t-. 00 0 O VD VD VD M VD M r0 c In N N 00 0 C 0 00 CT CA' rF r 00 N cO O CD .�H 00 M t N M ,.vi N O O O O O O O O O p O O O O O O O O O O O O O 0 0 0 O I O CD CD 0 o4o O O O O 0c0 ti CD 7t Mr- vl V� 00 000 60 0 00 0 ,-1 r o N 0) bA 1 <1.1 U .. U U O 'b Y .Ui N Do Q) c(C rte. 14 bA �b diC/) o U U .5E,,Vs y W C 0, > v: d . 0 yc3 NU O 0OO �E bb9wy 1_, 4_, ~ a •. i v8C,E4U 0 C4 Wav)OUO 0) d kr Storm Water 0 ., 0 o s. Cl.) •D N p O1 0 N Z -.o 0 y- O CI 0 M U U ,'DPC.� 0. fi., Q o GL - Revenue vs Expense (12/01/2016 - 10:15 AM) YTD Balance Account Number ✓ O,o N GD M • t- N 00 M 00000, ✓ N V) d b N GL - Revenue vs Expense (12/01/2016 - 10:15 AM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 13, 2016 ITEM NUMBER 3Q16 Investment Report STAFF INITIAL 71' APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is the Third Quarter Investment Report. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the investment report for July, August, and September 2016. COUNCIL ACTION: Third Quarter 2016 Investment Report INVESTMENTS As of September 30, 2016, the City had the following amounts with official depositories: North Star Bank $ 121,066 4M Fund 814,248 RBC Dain Rauscher 748,000 Morgan Stanley 607,229 Northland 702,211 TOTAL $ 2,992,754 5% 23% 20% 25% 27% 2 ❑ North Star Bank ■ 4M Fund ■ RBC Dain Rauscher ❑ Morgan Stanley ■ Northland DEPOSITORIES AND INVESTMENT TYPES North Star Bank Checking Account 4M Fund Joint Powers Investment RBC Dain Rauscher Certificates of Deposit Morgan Stanley Money Market Account Certificates of Deposit Northland Money Market Account Certificates of Deposit $ 121,066 $ 814,248 $ 748,000 (5) $ 207,228 $ 400,000 (4) $ 2,211 $ 700,000 (7) The City's Investment Policy sets some perimeters for investments, such as no more than 60% of the investment portfolio, or $2,000,000 (whichever is Tess) shall be invested with any one investment company. No investments shall be made with a term over ten years unless with prior approval from the City Council. 3 INVESTMENT TERM Liquid assets are money market accounts. 1-5 Years are made up of certificate of deposit and US Government Instrumentality Securities. 6-10 Years are US Government Instrumentality Securities. 11-15 Years are US Government Instrumentality Securities. 15+ Years are US Government Instrumentality Securities and bonds. US Government Instrumentality Securities are financial intermediaries established by the federal government to fund loans to certain groups of borrowers, such as homeowners, farmers and students. Most active issuers are Federal Home Loan Bank, Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority. Maturities range from three months to 30 years with fixed interest rates. 4 50 40 30 20 10 0 2015 2016 5 ® Liquid Accounts ■ 1 Year ❑ 2 Years ❑ 3+ Years ® Liquid Accounts ■ 1 Year ❑ 2 Years ❑ 3 Years ❑ 4 Years INVESTMENT TYPES Money Market $ 1,023,688 Bonds 0 Certificates of Deposit 1,848,000 US Government Securities 0 US Government Bonds Securities Certificates of Deposit Money Market Investment Schedule Purchase Maturity Type Interest Amount Investment Broker Date Date Rate 10/4/2013 10/4/2016 CD 1.10% $100,000 RBC Dain Rauscher 5/21/2014 2/21/2017 CD 0.90% $100,000 RBC Dain Rauscher 5/29/2014 5/30/2017 CD 1.05% $100,000 Morgan Stanley 5/29/2014 5/30/2017 CD 1.10% $100,000 Morgan Stanley 12/17/2014 12/19/2016 CD 1.05% $100,000 Morgan Stanley 12/30/2014 6/30/2017 CD 1.10% $100,000 Northland Securities 3/13/2015 3/13/2018 CD 1.30% $100,000 Northland Securities 3/5/2015 3/5/2018 CD 1.30% $100,000 Northland Securities 10/28/2015 10/28/2019 CD 2.00% $200,000 RBC Dain Rauscher 10/28/2015 10/28/2019 CD 2.00% $200,000 RBC Dain Rauscher 11/4/2015 11/5/2018 CD 1.60% $100,000 Morgan Stanley 11/4/2015 11/5/2018 CD 1.65% $148,000 RBC Dain Rauscher 12/9/2015 12/7/2016 CD 0.75% $100,000 Northland Securities 3/2/2016 3/4/2019 CD 1.20% $100,000 Northland Securities 2/26/2016 2/26/2019 CD 1.25% $100,000 Northland Securities 4/14/2016 4/15/2019 CD 1.20% $100,000 Northland Securities $1,848.000 7 The following chart shows the interest earnings since 2005 with 2007 being our best year with earnings of $161,884. Please note that fiscal year 2016 is shown through September 30, while in comparison the other years are through December 31. INTEREST EARNINGS 180,000 7 160,000 140,000 120,000 100,000 80,000 � 60,000 40,000 20,000 0 1 1 1 - 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 8 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 13, 2016 ITEM NUMBER YE Accounts Payable Auth. STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Due to one council meeting in December, staff is requesting authorization to process ac- counts payable in late December referencing the Purchasing and Contracting Policy adopted on June 30, 2015. The policy provides for expenditures that are included in the budget and under $10,000 to be approved by the city administrator. Additionally, Minnesota Statutes 471.425, subdivision 2 states that 35 days from receipt of claim payment must be made for governing boards that meet at least once per month. If claims, are not paid promptly, the government entity must pay interest on bills not paid in a time manner of 1.5% per month or part of a month. The council does not meet until January 10, which means 35 days could be exceeded. The listing of claims paid would be included on the January 10 council agenda. OPTIONS: STAFF RECOMMENDATION: Motion to approve accounts payable processing for year-end per limits established in the Purchasing and Contracting Policy. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session X Meeting Date: December 13, 2016 ITEM NUMBER 2017 Fee Schedule Res. STAFF INITIAL MC APPROVED BY ADMINISTRATOR DESCRIPTION : Staff recommends the following changes to the 2017 fee schedule: • Establishing a $25 charge for Disabled Parking Zone signs; • Adjusting the Rental Housing Inspection rate from $34 to $40 to reflect the cost of the building official's time. • Creating a tiered system for surcharges on credit card payments of $2.50 for transactions of $0-250, $5 for $251-500, $10 for $501-1,000, $15 for $1,001-1,500, $20 for $1,501-2,000, and a 3% charge on any transactions of $2,001 and up. The current processing fee is set at $2 for all transactions. OPTIONS: 1. Adopt Resolution 121316A - A Resolution Establishing Administrative Fees for 2017. 2. Do not approve or amend the fee schedule (and provide staff direction.) STAFF RECOMMENDATION: By approving the Consent Agenda, the Council adopts Resolution 121316A - A Resolution Es- tablishing Administrative fees for 2017 as presented. COUNCIL ACTION: RESOLUTION 121316A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ESTABLISHING LICENSE AND PERMIT FEES AND ADMINISTRATIVE FEES AND FINES WHEREAS, Minnesota Law and the Ordinances of the City of Lauderdale allow the City to collect fees for processing applications and licenses for certain activities within the City of Lauderdale. City staff studied the fees allowed under state and local law and compared them to the actual costs that the City has historically incurred for processing applications and licenses in the City; and WHEREAS, the City may also charge for administrative activities and fines. Reasonable charges were included in the 2017 Fee Schedule; and WHEREAS, The Fee Schedule attached and incorporated herein also includes appendices A and B relating to construction permit fees and administrative fines. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lauderdale, Minnesota, hereby adopts the 2017 Fee Schedule as attached. Adopted by the City Council of the City of Lauderdale this 13th day of December, 2016. Jeff Dains, Mayor ATTEST: Heather Butkowski City Administrator ADMINISTRATIVE FEE Each Occurrence $25.00 ANIMALS License $10.00 Duplicate License $3.00 Non -Domestic Animal $10.00 BINGO OR RAFFLE $100.00 BUILDING PERMITS Valuation $1.00 - $500.00 $501.00 to $600.00 $601.00 to $700.00 $701.00 to $800.00 $801.00 to $900.00 $901.00 to $1,000.00 $1,001.00 to $1,100.00 $1,101.00 to $1,200.00 $1,201.00 to $1,300.00 $1,301.00 to $1,400.00 $1,401.00 to $1,500.00 $1,501.00 to $1,600.00 $1,601.00 to $1,700.00 $1,701.00 to $1,800.00 $1,801.00 to $1,900.00 $1,901.00 to $2,000.00 $2,001.00 to $3,000.00 $3,001.00 to $4,000.00 $4,001.00 to $5,000.00 $5,001.00 to $6,000.00 $6,001.00 to $7,000.00 $7,001.00 to $8,000.00 $8,001.00 to $9,000.00 $9,001.00 to $10,000.00 $10,001.00 to $11,000.00 $11,001.00 to $12,000.00 $12,001.00 to $13,000.00 $13,001.00 to $14,000.00 $14,001.00 to $15,000.00 $15,001.00 to $16,000.00 $16,001.00 to $17,000.00 $17,001.00 to $18,00000 $18,001.00 to $19,000.00 $19,001.00 to $20,000.00 $20,001.00 to $21,000.00 $21,001.00 to $22,000.00 $22,001.00 to $23,000.00 $23,001.00 to $24,000.00 $24,001.00 to $25,000.00 $25,001.00 to $26,000.00 $26,001.00 to $27,000.00 $27,001.00 to $28,000.00 $28,001.00 to $29,000.00 $29,001.00 to $30,000.00 $23.00 $26.55 $29.60 $32.65 $35.70 $38.75 $41.80 $44.85 $47.90 $50.95 $ 54.00 $57.05 $60.10 $63.15 $66.20 $69.25 $83.25 $97.25 $111.25 $125.25 $139.25 $153.25 $167.25 $181.25 $195.25 $209.25 $223.25 $237.25 $251.25 $265.25 $279.25 $293.25 $307.25 $321.25 $335.25 $349.25 $363.25 $377.25 $391.25 $401.35 $411.45 $421.55 $431.65 $441.75 EXHIBIT A $30,001.00 to $50,000.00 BUILDING PERMITS - Continued $50,001.00 to $100,000.00 $100,001.00 to $500,000.00 $500,001.00 to $1,000,000.00 $1,000,0001.00 and up Plan Review Fee Valuation Per Hour Surcharge Fee Valuation $441.75 for the first $30,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $5,608.75 for the first $1,000,000.00 plus $3.15 for each additional $1,000.00 or fraction thereof 65% of the permit fee $40.00 $0.0005 x valuation Investigation Fee Same as permit fee Other Inspections Inspection Outside Normal Business Hours $60.00/hour with 2 hour minimum BUSINESS ASSISTANCE Escrow with minimum of $10,000.00 CANDIDATE FILING FEE $2.00 CERTIFIED COPIES $1.00/page plus sales tax CIGARETTES/TOBACCO LICENSE $200.00/year CITY COUNCIL Requested Special Meeting $100.00 CITY PROPERTY RENTAL Banquet Table Rent Banquet Table Deposit Metal Detector Rent Metal Detector Deposit Metal Folding Chair Rent Metal Folding Chair Deposit $4.00/table $100.00/table $5.00/day $100.00 $0.75/chair $20.00/chair COMMUNITY ROOM RENTAL Resident Use Only $50.00/5 hour block Deposit - Key $100.00 Deposit - Damage Excess Trash Fee Cancellation Fee (5 business days prior to reservation) Cancellation Fee (less than 5 business days prior to reservation) $100.00 $10.00/bag $20.00 Reservation fee CONDITIONAL USE PERMIT APPLICATION $200.00 COUNCIL MEETING DVD $50.00 plus sales tax CREDIT CARD PROCESSING FEE $2.50 for transactions of $0-250 $5.00 for transactions of $251-500 $10.00 for transactions of $501-1,000 $15.00 for transactions of $1,001-1500 $20.00 for transactions of $1,501-2000 3% charge for transactions over $2,001 *Excludes City Merchandise FACSIMILE $0.50/page FALSE ALARMS Fire Each Offense Security 1st Offense 2nd or More Offenses FIRE CALL Charge Back FIRE INSPECTION Annual HOME OCCUPATION Application Cost plus administrative fee $85.00 plus administrative fee $90.00 plus administrative fee Cost of Fire Services plus administrative fee $35.00/hour $100.00 LIQUOR, 3.2 Percent Off -Sale $150.00 On -Sale $300.00 Temporary $50.00 LOT CONSOLIDATION/DIVISION Application $100.00 MECHANICAL CONTRACTOR LICENSE $50.00/year MECHANICAL PERMITS Permit $40.00 Each Supplemental Permit $4.50 Minnesota Surcharge $1.00 Uniform Mechanical Code - Each Unit Fee Schedule Exhibit B Other Inspections Inspections Outside Normal Business Hours $60.00/hour with 2 hour minimum Investigative Fee (no permit) Same as permit fee MERCHANDISE SALES Historical Video History Book T-shirts $8.00 $25.00 $11.00 MILEAGE REIMBURSEMENT Per IRS $.54/mile NON -SUFFICIENT CHECK $30.00 ($7.47 + $.53 sales tax) ($23.34 + 1.66 sales tax) NUISANCE VIOLATIONS Weed/Grass Mowing Actual Costs Refuse Actual Costs Junk Vehicles Actual Costs of Towing & Disposal Nuisance Violation Appeal $200.00 PARKING Disabled Parking Zone Sign $25.00 PARK RESERVATION RENTALS Resident No Fee Non-resident $20.00 plus sales tax/4 hour block $35.00 plus sales tax/day rental Deposit - Damage for Non-resident $50.00 PHOTOCOPY $.25/page PLANNED DEVELOPMENT APPLICATION FEE $500 plus $1,000 escrow * PLANNING AND ZONING CERTIFICATIONS No Charge PLUMBING Surcharge $1.00 Investigative Fee - Failure to Apply Same as permit fee Permit $40.00 Each Fixture $8.00 Inspections Outside Normal Business Hours $60.00/hour with 2 hour minimum RECYCLING CARTS 32 Gallon 64 Gallon 96 Gallon REFUSE HAULERS Annual RENTAL HOUSING License Single Unit 2 Units Plus $33.00 $41.25 $48.00 $75.00/truck $30.00 $30.00 plus $2.50/unit Inspection - Initial $40.00 Re -inspection fees First re -inspection Second re -inspection Any additional re -inspection Administrative Penalty Late Application License Violations SALES TAX Sale of goods City Purchases SANITARY SEWER AND WATER DEVELOPMENT Residential Sewer Availability Charge Water Availability Charge $0.00 $34.00 $34.00 $25.00/day Up to $1,000.00/day 7.125% 6.875% $2,485/access No Fee SPECIAL ASSESSMENTS, Interest Rate Delinquent Utility Bills, Accounts Receivable 8% or $25.00, whichever is greater SPECIAL EVENTS PERMIT, Administrative Fee $25.00 STREET Excavations Obstruction $100.00 $100.00 TEMPORARY RIGHT OF WAY PERMIT $10.00/event TREE CONTRACTOR LICENSE $50.00/year VACATIONS (Streets, Alleys, etc.) $500.00 plus $700 escrow * VARIANCE FROM ZONING ORDINANCE $150.00 ZONING Subdivision Application Zoning Amendment $500.00 plus $1,000 escrow * $500.00 plus $1,000 escrow * ZONING PERMIT Driveway or Parking Pad $50.00 Fence $50.00 Retaining Wall $50.00 Sidewalk $50.00 * Applicants will be responsible for submitting the escrow payment in addition to assuming all other city accrued costs on the application review. * A private party or public institution (hereinafter applicant) making a request to the city for approval of a project or for public assistance must cover the city consultant's costs associated with reviewing the request. Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount that is estimated to cover the city consultant's costs as determined by the city administator. If the city consultant's costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The city shall use the applicant's fees to cover the city's actual consultants' costs in reviewing the request regardless of the city's action on the applicant's request. If the applicant's escrow fees exceed the city's actual consultant's costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. Exhibit B: Mechanical / HVAC Permit Fees - Uniform Mechanical Code City of Lauderdale 1891 Walnut Street Lauderdale MN 55113 Telephone 651-792-7650 Fax 651-631-2066 Description Fee 1 Base Permit Fee* $40.00 2 Each Supplemental Permit $4.50 it Fee Schedule 1 Residential/Commercial: Installation or relocation of each forced -air or gravity -type furnace or burner, including ducts and vents attached to such appliance ", $10.00 2 Installation or relocation of each floor furnace, including vent $9.00 3 Installation or relocation of each suspended heater, recessed wall heater or floor -mounted unit heater. $9.00 4 Installation, relocation, or replacement of each appliance vent installed and not included in an appliance permit $4.50 5 Repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling absorption, or evaporative cooling system, including installation of controls regulated by this code. $9.00 6 Residential: installation or relocation of each boiler or compressor to and. including three horse power, or each absorption system to and including 100,000 Btu/h $9.00 7 Residential/Commercial: installation or relocation of each boiler or compressor over three horse power to and including 15 horsepower, or each absorption system over 100,000 Btu/h and including 500,000 Btu/h $16.50 8 Commercial: Installation or relocation of each boiler or compressor over 15 horsepower to and including 30 horsepower, or each absorption system over 500,000 Btu/h to and including 1,000,000 Btu/h. `' $22.50 9 Commercial: Installation or relocation of each boiler or compressor over 30 horsepower to and including 50 horsepower, or each absorption system over 1,000,000 Btu/h to and including 1,750,000 Btu/h. $33.50 10 Commercial: Installation or relocation of each boiler or refrigeration compressor over 50 horsepower, or each absorption system over 1,750,000 Btu/h ; $56.00 11 Each air -handling unit to and including 10,000 cubic feet per minute, including ducts attached thereto. NOTE: this fee shall not apply to an air handling unit which is a portion of a factory - assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in this code. $6.50 12 For each air -handling unit over 10,000 cfm $11.00 13 For each evaporative cooler other than a portable type $6.50 14 For each ventilation fan connected to a single duct 1 $4.50 15 For each ventilation system which is not a portion of any heating or air conditioning system authorized by a permit. $6.50 16 For the installation of each hood which is served by mechanical exhaust, including the ducts for such hood. " $6.50 17 For the installation or relocating of each domestic -type incinerator. $11.00 18 For the installation or relocation of each commercial or industrial -type incinerator $45.00 19 Other: For each appliance or piece of equipment regulated by this code but not classed in other appliance categories, or for which no other fee is listed in this code. $6.50 20 When Chapter 22 is applicable (see Section 103), permit fees for fuel -gas piping shall be: For each gas -piping system of one to four outlets. $3.00 For each gas -piping system of five or more outlets, per outlet $0.75 21 When Chapter 24 is applicable (see Section 103), permit fees for process piping shall be: For each hazardous process piping system (HHP) of one to four outlets 1', $5.00 For each piping system of five or more outlets, per outlet $1.00 For each nonhazardous process piping system (NPP) of one to four outlets $2.00 For each piping system of five or more outlets, per outlet $0.50 * Commercial Mechanical Permits require a plan review fees = to 1% of project valuation 1/1/2015 LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent X Public Hearing Discussion Action Resolution Work session Meeting Date: December 13, 2016 ITEM NUMBER Cline - P STAFF INITIAL bation and Wage APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Miles began working for the City on June 15, 2016. That means his six-month proba- tionary period ends on December 14. Miles began at step one of the wage scale and now moves to step two or $23.76/per hour. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the City Council approves Miles Cline's step increase effective December 14, 2016. COUNCIL ACTION: ACTION REQUESTED LAUDERDALE COUNCIL ACTION FORM Consent X MEETING DATE December 13, 2016 Special ITEM NUMBER Rink/Warming House Attendants Public Hearing Report STAFF INITIAL Jim Discussion/Action Resolution APPROVED BY ADMINISTRATOR Work session for the Winter Rink/Warming House Attendant positions. We season. Staff proposes $10 per hour, which is the same as last to set up interviews and hire seasonal personnel to achieve season. BACKGROUND: We are currently accepting applications usually hire three or four attendants for the year. We are asking the Council to authorize staff appropriate staffing levels for the winter skating OPTIONS: 1) Authorize staff to set up interviews and hire seasonal personnel at $10/hour. 2) Do not authorize staff to set up interviews and hire seasonal personnel at $10/hour. 3) Remove from consent agenda for discussion before proceeding. STAFF RECOMMENDATION: 1) By approving the Consent Agenda, the Council authorizes staff to set up interviews and hire seasonal personnel at $10/hour. COUNCIL ACTION: RESOLUTION NO. 121316B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF COMMENDATION FOR COUNCIL MEMBER DENISE HAWKINSON WHEREAS, Council Member Hawkinson served as a member of the City Council from 1996- 2001 and 2006-2016; and WHEREAS, Council Member Hawkinson initiated the Park & Community Involvement, Committee and served as its Council Liaison; and WHEREAS, Council Member Hawkinson organized and volunteered at any community events including the 50t1,1 -Ann ersary Celebration; and WHEREAS, Counc the St Paul Area Univers Commission, and Acting Mayor a County League, e Norte Subur WHEREAS, Co City of Laud Hawkinson provided competent an • ` gi r ce to the ointed and elected positions. NOW, THERESA' E O VED, by the City Council of the City of Laud ®`: a Council Member Hawkinson b- eom ended and thanked for her dedication and . u is service to the City of Lauderd'= 'e; and BE IT FURTHER RESOLVED, that the City Council wishes Council Member Hawkinson success in her new endeavors. Adopted by the City Council of the City of Lauderdale, Minnesota this 13th day of December, 2016. (ATTEST) Jeffrey E. Dains, Mayor Heather Butkowski, City Administrator (SEAL) RESOLUTION NO. 121316C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF COMMENDATION FOR COUNCIL MEMBER LARA MAC LEAN WHEREAS,, Council Member Mac Lean served as a member of the City Council from November2007-2016; and ncil Rember Mac Lean served as Council Liaison t Committee and volunteered at man c e veli as Acting May d t e Ram Comity Lea: e Mac Lean provided competent e appointed and elected posit WHEREAS, ;C the City of L' NOW, THER ' VOLVED, by the City Council of the City o® �, that Council Member a_ Lean be commended and thanked for her dedication .a° d years of public service to the ' ity of Lauderdale; and BE IT FURTHER RESOLVED, that the City Council wishes Council Member Mac Lean success in her new endeavors. Adopted by the City Council of the City of Lauderdale, Minnesota this 13th day of December, 2016. (ATTEST) Jeffrey E. Dains, Mayor Heather Butkowski, City Administrator (SEAL) RESOLUTION NO. 121316D CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF COMMENDATION FOR MAYOR JEFFREY DAINS WHEREAS, Mayor Dains served as Mayor from 1992-2016 and as a Council Member;from 1990- 1991; an WHEREAS, Mayor Dains served on the Refuse Task Force; and WHERE rved as the Council liaison to the Plannin rte Commissi' WHERE Celebratio nteered of many c y event- rhe !l" Anniversary ved as the City's representative to ` - to Cities, erce, Metro Cities, Mayor's Cos •.:, dg :s, Ramsey gents, Mississippi Watershed Manage n, and tions Commission; and WHEREAS, Lr St. Paul Area County Leagu the North Su WHEREAS, Mayor Dai provided competent and valued public service to the Ci Lauderdale in these appointed and elected positions. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lauderdale, that Mayor Dains be commended and thanked for his dedication and years of public service as the City of Lauderdale's Mayor; and BE IT FURTHER RESOLVED, that the City Council wishes Mayor Dains success in his new role as Council Member. Adopted by the City Council of the City of Lauderdale, Minnesota this 13th day of December, 2016. (ATTEST) Mary Gaasch, Mayor Pro Tem Heather Butkowski, City Administrator (SEAL) LAUDERDALE COUNCIL ACTION FORM 1 Action Requested Consent Public Hearing X Discussion X Action X Resolution X Work Session Meeting Date December 13, 2016 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR 2017 Levy & Budget DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Before adopting the budget and levy, the public must be provided an opportunity to address the City Council. State law doesn't define it as a public hearing but by putting it on the agenda that way it will hopefully stand out to residents. Staff will provide a presentation prior to the public comment period. Attached is the final proposed levy, budget, and CIP. The Council may lower the levy at this point but not raise it. If there are no changes recommended by the Council, the Council may adopt the two resolutions provided. One approves the levy, the other the budget. Thereafter, staff will send a copy of the resolution to Ramsey County. If the Council would like to discuss the budget and levy further, another meeting may be scheduled. STAFF RECOMMENDATION: Motion to adopt Resolution 121316E—Adopting the 2017 Final Property Tax Levy. Motion to adopt Resolution 121316F - Adopting the 2017 Final Budget and Establishing Fund Appropriations. RESOLUTION 121316E CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2017 FINAL PROPERTY TAX LEVY WHEREAS, the City annually adopts an operating levy for the coming year in accordance with Minnesota Statutes; and WHEREAS, Minnesota Statutes 275.065, Subdivision 1 requires cities to certify the final property tax levy to the county auditor on or before five working days after December 20. NOW, THEREFORE BE IT RESOLVED, that the final 2017 levy to be certified to the Ramsey County Auditor of $708,333, inclusive of anticipated fiscal disparities revenue, is hereby established as the maximum possible levy for property tax payable in 2017. Adopted by the City of Lauderdale this 13th day of December, 2016. Jeffrey E. Dains, Mayor ATTEST: Heather Butkowski, City Administrator RESOLUTION 121316F CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2017 FINAL BUDGET AND ESTABLISHING FUND APPROPRIATIONS WHEREAS, the City Council has met specifically for the purpose of discussion on the 2017 budget; and WHEREAS, estimated December 31, 2016, fund balances are sufficient to meet approved expenditures for fiscal year 2016. NOW, THEREFORE BE IT RESOLVED, Section 1. That the City of Lauderdale 2017 budget is hereby approved in accordance with State Statute as follows: General $1,336,024 Special Revenue $ 73,503 Section 2. That the following financial plan for fiscal year 2017 is hereby approved for expenditures in each of the funds as follows: Capital Projects $ 58,000 Enterprise $ 331,714 Section 3. Maximum appropriations may be increased if and when additional revenues are anticipated or received. Adopted by the City of Lauderdale this 13th day of December, 2016. Jeffrey E. Dains, Mayor ATTEST: Heather Butkowski, City Administrator CITY OF LAUDERDALE BUDGET 2017 December 13, 2016 CITY OF LAUDERDALE ANNUAL BUDGET FOR FISCAL YEAR BEGINNING JANUARY 1, 2017 DIRECTORY OF OFFICIALS Jeffrey Dains Mayor Mary Gaasch Councilmember Roxanne Grove Councilmember Denise Hawkinson Councilmember Lara Mac Lean Councilmember Heather Butkowski, City Administrator Jim Bownik, Assistant to the City Administrator Miles Cline, Deputy City Clerk -Treasurer David Hinrichs, Public Works Coordinator Gordy Beck, Public Works Maintenance December 13, 2016 CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 551 13 651-792-7650 651-631-2066 FAx Mayor Dains and Members of the City Council Lauderdale Residents and Taxpayers Dear Mayor and City Council: Please accept the 2017 budget and my appreciation for your work to plan for a successful 2017. This budget is the product of months of preparation and discussion involving City Council, staff, and the City's public safety partners. The budget reflects the City Council's commitment to providing high quality services at the best price. Four fund types comprise the Budget: General Fund, Special Revenue Funds, Capital Improvement Funds, and Enterprise Funds. General Fund The General Fund is the City's largest fund. Revenue is primarily generated from property taxes and state aids. Fiscal Disparities, a metropolitan area revenue sharing program, provides an additional $131,121, which is an increase of $14,964 from what the City received in 2016. The General Fund budget balanced at $1,336,024, an increase of 2.6% over 2016. The primary cost increases were for the police contract ($19,529), comprehensive plan update ($10,000), and staffing ($4,897). The property tax levy increased 4.7% to cover the additional expenses. In 2016, Lauderdale saw the largest increase in median home values in Ramsey County. In 2017, Lauderdale saw the largest decrease. The county assessor attributes Lauderdale's small number of home sales each year to larger variances in values than what other cities experience. The median value for 2017 is $184,350, down from $186,550 in 2016. Due to the decrease in values relative to the rest of Ramsey County, residents of a median valued home will see a property tax decrease of approximately $157. Special Revenue Funds Previously, the City had three special revenue funds. With the revisions to the chart of accounts this year, the City now has two special revenue funds that track activity for the cable television franchise and recycling collection. Community event revenue and expenses are now part of the General Fund. The Communications Fund pays for the staffing and technology necessary to provide access to public, educational, and government (PEG) programming on the City's public access channel. The revenue is derived from the City's cable franchise agreements with Comcast and CenturyLink. Both entities provide the same level of PEG support in addition to other services. The Recycling Fund is operated with a mix of grant dollars and special assessment fees paid by homeowners. The money provides for weekly collection of recyclables. The fund has generally maintained a healthy fund balance due to the revenue the City received from the sale of materials. The materials markets have slumped. In order to preserve the Recycling Fund's fund balance, the Council approved an increase in the recycling rate of $1.68 per household for 2017. Capital Improvement Funds The new chart of accounts also eliminated and renumbered some of the capital improvement funds so they follow the State Auditor's guidelines. The Capital Improvement Funds are the 401 General Capital Improvement Fund, 402 Street Capital Fund, 404 Park Improvement Fund, 414 Development Fund, and 415 Housing Development Fund. The 403 Storm Water Capital Fund and 407 Sanitary Sewer Capital Fund were blended into their respective enterprise fund. Revenue in these funds comes from investment interest and post -audit General Fund transfers when warranted. Capital improvement projects planned for 2017 include alley improvements, resurfacing of the tennis court if warranted, and site prep for 1821 Eustis Street. Enterprise Funds Enterprise funds are intended to operate similar to a private business, where the costs are recovered through user charges. The City operates two enterprise funds: the 602 Sanitary Sewer Fund and the 603 Storni Water Fund. The primary expense of the Sanitary Sewer Fund is wastewater treatment service provided by Metropolitan Council Environmental Services (MCES). Based on the need to set aside some money each year for maintenance and repair of the system, the Council approved a 2.5% or $1.32 per quarter increase to the City's sanitary sewer rate. The on-going expenses of the Storm Water Fund include meeting the requirements of the City's Storm Water Pollution Prevention Program (SWPPP), staffing, and system maintenance and repairs. The Council approved a 5.0% or $0.76 per quarter increase to the City's storm water rate for 2017. I look forward to working with the Mayor and City Council and City employees in carrying out the vision and work plan of this budget document. Respectfully submitted, Heather Butkowski City Administrator GENERAL FUND The GENERAL FUND accounts for all revenues and expenditures of a governmental unit which are not accounted for in other funds. It is usually the largest and most important accounting activity for state and local governments, normally receiving a greater variety and number of taxes and revenues than any other fund. Specifically, it receives such revenues as general property taxes, licenses and permits, fines and penalties, rents, charges for current services, state grants and aids, and interest earnings. In tum, the GENERAL FUND also finances a larger range of activities than any other fund. CITY OF LAUDERDALE GENERAL FUND REVENUES 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 101-00000-410-31010 CURRENT AD VALOREM TAXES $ 486,032 $ 560,404 $ 577,212 101-00000-410-31020 DELINQUENT AD VALOREM TAXES $ (15,412) $ - $ 101-00000-410-31040 FISCAL DISPARITIES $ 127,790 $ 116,157 $ 131,121 101-00000-410-31055 EXCESS TAX INCREMENT $ 578 $ - $ 101-00000-410-31900 PENALTIES AND INTEREST TAXES $ (1,644) $ - $ TAXES $ 597,344 $ 676,561 $ 708,333 101-00000-410-32110 LIQUOR LICENSES $ 150 $ 150 $ 150 101-00000-410-32180 TOBACCO LICENSES $ 400 $ 400 $ 400 101-00000-410-32190 OTHER BUSINESS LICENSES $ 2,075 $ 1,800 $ 1,900 101-00000-410-32192 HVAC CONTRACTOR LICENSES $ 1,550 $ 600 $ 1,200 101-00000-410-32240 ANIMAL LICENSES $ 190 $ 150 $ 100 101-00000-420-32210 BUILDING PERMITS $ 22,613 $ 13,500 $ 15,500 101-00000-420-32230 PLUMBING & HEATING PERMITS $ 7,065 $ 3,500 $ 4,500 101-00000-420-32270 RENTAL HOUSING LICENSES $ 6,299 $ 6,000 $ 6,000 101-00000-430-32261 EXCAVATING PERMITS $ - $ $ - PERMITS & LICENSES $ 40,342 $ 26,100 $ 29,750 101-00000-410-33401 LOCAL GOVERNMENT AID $ 536,736 $ 537,502 $ 537,818 101-00000-410-33422 OTHER STATE GRANTS & AIDS $ 1,198 $ 1,198 $ 1,198 INTERGOVERNMENTAL REVENUE $ 537,934 $ 538,700 $ 539,016 101-00000-410-34101 CITY HALL RENT $ 6,988 $ 2,500 $ 4,700 101-00000-410-34103 ZONING & SUBDIVISION FEES $ 1,000 $ 1,000 $ 1,000 101-00000-420-34104 PLAN REVIEW FEES $ 6,690 $ 3,500 $ 4,000 101-00000-410-34105 SALE OF MAPS & PUBLICATIONS $ 17 $ 50 $ 25 101-00000-410-34108 ADMINISTRATIVE FEES $ 50 $ - $ - 101-00000-420-34202 SPECIAL FIRE PROTECTION SERVICES $ 1,225 $ 600 $ 600 101-00000-420-34206 MOWING & GARBAGE CLEANUP $ - $ - $ - 101-00000-430-34303 SNOW REMOVAL CHARGES $ - $ - $ - 101-00000-450-34780 PARK SHELTER FEES $ - $ 5,000 $ 300 101-00000-450-34920 MERCHANDISE SALES $ $ 100 $ 400 CHARGES FOR SERVICES $ 15,970 $ 12,750 $ 11,025 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 101-00000-420-35101 COURT FINES $ 49,771 $ 45,000 $ 45,000 101-00000-420-35200 FORFEITED & SEIZED ASSETS $ 200 $ - $ - FINES & FORFEITS $ 49,971 $ 45,000 $ 45,000 101-00000-410-36101 SPECIAL ASSESSMENTS - COUNTY $ 500 $ - $ 101-00000-410-36102 PENALTIES & INTEREST $ 343 $ - $ 101-00000-410-36200 OTHER MISCELLEANOUS REVENUE $ 3,693 $ - $ 101-00000-410-36210 INTEREST ON INVESTMENTS $ 3,054 $ 2,125 $ 2,100 101-00000-410-36230 CONTRIBUTIONS & DONATIONS $ $ $ 101-00000-450-36230 CONTRIBUTIONS & DONATIONS $ $ 3,475 $ - 101-00000-420-36260 SURCHARGES COLLECTED $ 1,385 $ 500 $ 800 MISCELLANEOUS REVENUE $ 8,975 $ 6,100 $ 2,900 101-00000-410-39101 SALE OF CAPITAL ASSETS $ - $ - $ 101-00000-410-39200 TRANSFER IN $ 20,461 $ - $ OTHER SOURCES $ 20,461 $ - $ TOTAL GENERAL FUND REVENUE $ 1,270,997 $ 1,305,211 $ 1,336,024 REVENUES OVER/UNDER EXPENDITURES $ FUND BALANCE - January 1 FUND BALANCE - December 31 - $ 3,600 $ (0) $ 758,551 $ 780,967 $ 784,567 $ 780,967 $ 784,567 $ 784,567 FUND BALANCE - Nonspendable $ 1,752 $ 3,226 FUND BALANCE - Restricted FUND BALANCE - Committed FUND BALANCE - Assigned FUND BALANCE - Unassigned $ 756,799 $ 777,741 CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2017 2015 2016 2017 Department Number Title Actual Adopted Proposed 41110 LEGISLATIVE $ 34,110 $ 31,353 $ 27,593 41320 CITY ADMINISTRATION $ 198,049 $ 209,888 $ 216,105 41410 ELECTIONS $ 12,733 $ 20,080 $ 18,111 41610 LEGAL $ 33,392 $ 22,100 $ 23,000 41910 PLANNING $ 30,842 $ 36,391 $ 41,963 41940 GENERAL GOVERNMENT BUILDINGS $ 13,909 $ 13,300 $ 18,550 GENERAL GOVERNMENT $ 323,035 $ 333,112 $ 345,322 42100 PUBLIC SAFETY $ 679,461 $ 704,910 $ 727,134 42400 BUILDING INSPECTIONS $ 27,017 $ 36,722 $ 26,431 PUBLIC SAFETY $ 706,478 $ 741,632 $ 753,565 43121 PUBLIC WORKS $ 64,877 $ 81,114 $ 81,010 43160 STREET LIGHTING $ 6,005 $ 7,000 $ 7,000 PUBLIC WORKS $ 70,882 $ 88,114 $ 88,010 45200 PARKS & RECREATION $ 71,235 $ 70,753 $ 81,127 46500 ECONOMIC DEVELOPMENT $ 2,292 $ 20,000 $ 20,000 49200 MISCELLANEOUS UNALLOCATED EXPENSES $ - $ 10,000 $ 10,000 49300 OTHER FINANCING USES 0 $ 74,659 $ 38,000 $ 38,000 OTHER $ 148,186 $ 138,753 $ 149,127 TOTAL EXPENDITURES $ 1,248,581 $ 1,301,611 $ 1,336,024 CITY OF LAUDERDALE LEGISLATIVE 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 101-41110-410-41030 PART TIME EMPLOYEES $ 16,500 $ 16,500 $ 16,500 101-41110-410-41220 FICA $ 1,023 $ 1,023 101-41110-410-41225 MEDICARE $ 1,263 $ 239 $ 239 101-41110-410-41510 WORKERS COMPENSATION INSURANCE $ 39 $ 41 $ 41 PERSONNEL $ 17,802 $ 17,803 $ 17,803 101-41110-410-42110 GENERAL SUPPLIES $ 28 $ $ 50 101-41110-410-42115 MEETING $ - $ $ 200 101-41110-410-42410 MINOR TOOLS & EQUIPMENT $ 85 $ - $ 100 SUPPLIES $ 113 $ $ 350 101-41110-410-43140 TRAINING & EDUCATION $ 1,499 $ 1,500 $ 2,500 101-41110-410-43310 TRAVEL EXPENSE $ 2,001 $ 1,000 $ 1,200 101-41110-410-43510 LEGAL NOTICES & PUBLISHING $ 2,728 $ 800 $ 1,500 101-41110-410-43610 INSURANCE & BONDS $ 6,905 $ 6,500 $ 400 101-41110-410-44330 DUES & SUBSCRIPTIONS $ 3,062 $ 3,750 $ 3,840 OTHER SERVICES & CHARGES $ 16,195 $ 13,550 $ 9,440 101-41110-410-45700 OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ - $ $ - $ $ 34,110 $ 31,353 $ 27,593 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE CITY ADMINISTRATION 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 101-41320-410-41010 FULL TIME EMPLOYEES $ 114,722 $ 121,029 $ 120,987 101-41320-410-41020 OVERTIME $ - $ $ - 101-41320-410-41040 TEMPORARY EMPLOYEES $ - $ - $ - 101-41320-410-41210 PERA $ 8,516 $ 9,077 $ 9,074 101-41320-410-41220 FICA $ $ 7,504 $ 7,501 101-41320-410-41225 MEDICARE $ 9,066 $ 1,755 $ 1,755 101-41320-410-41250 DEFERRED COMPENSATION $ $ - $ 500 101-41320-410-41310 HEALTH INSURANCE $ 16,198 $ 18,240 $ 16,352 101-41320-410-41320 DENTAL INSURANCE $ - $ - $ 706 101-41320-410-41330 LIFE INSURANCE $ - $ $ 482 101-41320-410-41340 DISABILITY INSURANCE $ $ $ 200 101-41320-410-41420 UNEMPLOYMENT $ - $ $ - 101-41320-410-41510 WORKERS COMPENSATION INSURANCE $ 810 $ 963 $ 968 PERSONNEL $ 149,312 $ 158,568 $ 158,525 101-41320-410-42010 OFFICE SUPPLIES $ 1,933 $ 1,600 $ 1,600 101-41320-410-42020 COMPUTER SUPPLIES $ 211 $ - $ 200 101-41320-410-42030 PRINTED FORMS $ 2,983 $ 3,100 $ 5,000 101-41320-410-42110 GENERAL SUPPLIES $ $ 200 $ 200 101-41320-410-42115 MEETING $ 20 $ 100 $ 100 101-41320-410-42410 MINOR EQUIPMENT & TOOLS $ $ - $ 101-41320-410-42420 MINOR COMPUTER EQUIPMENT $ 472 $ 1,000 $ 1,000 SUPPLIES $ 5,619 $ 6,000 '$ 8,100 101-41320-410-43030 AUDITING & ACCOUNTING SERVICES $ 13,680 $ 14,500 $ 14,500 101-41320-410-43090 EXPERT & PROFESSIONAL SERVICES $ 7,426 $ 9,920 $ 13,780 101-41320-410-43140 TRAINING & EDUCATION $ 833 $ 2,500 $ 3,000 101-41320-410-43210 TELEPHONE & TELEGRAPH $ $ - $ 101-41320-410-43220 POSTAGE $ 2,616 $ 3,000 $ 3,200 101-41320-410-43250 OTHER COMMUNICATIONS $ - $ - $ 101-41320-410-43310 TRAVEL EXPENSE $ 1,006 $ 1,200 $ 1,500 101-41320-410-43510 LEGAL NOTICES & PUBLISHING $ 963 $ 1,100 $ 1,100 101-41320-410-43610 INSURANCE & BONDS $ 6,390 $ 5,800 $ 3,500 101-41320-410-44040 VEHICLE/EQUIPMENT REPAIRS $ 869 $ - $ 1,500 101-41320-410-44160 RENTS & LEASES $ 2,391 $ 3,000 $ 2,700 101-41320-410-44325 BANK FEES & CHARGES $ - $ - $ 101-41320-410-44330 DUES & SUBSCRIPTIONS $ 2,851 $ 3,400 $ 3,500 101-41320-410-44370 MISCELLANEOUS CHARGES $ 2,901 $ 900 $ 1,200 OTHER SERVICES & CHARGES $ 41,926 $ 45,320 $ 49,480 101-41320-410-45700 OFFICE EQUIPMENT & FURNITURE $ 1,192 $ - $ CAPITAL OUTLAY $ 1,192 $ - $ TOTAL EXPENDITURES $ 198,049 $ 209,888 $ 216,105 NOTES Dues include MCFOA, MAMA, MN GFOA, IMCA, MN City/County Management Association, Pioneer Press, Notary CITY OF LAUDERDALE ELECTIONS 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 101-41410-410-41010 FULL TIME EMPLOYEES $ 9,587 $ 10,553 $ 10,135 101-41410-410-41040 TEMPORARY EMPLOYEES $ - $ 3,000 $ - 101-41410-410-41210 PERA $ 701 $ 791 $ 760 101-41410-410-41220 FICA $ - $ $ 628 101-41410-410-41225 MEDICARE $ 733 $ 807 $ 147 101-41410-410-41250 DEFERRED COMPENSATION $ - $ $ - 101-41410-410-41310 HEALTH INSURANCE $ 1,404 $ 1,710 $ 1,533 101-41410-410-41320 DENTAL INSURANCE $ - $ - $ 66 101-41410-410-41330 LIFE INSURANCE $ $ $ 71 101-41410-410-41340 DISABILITY INSURANCE $ - $ $ 40 101-41410-410-41510 WORKERS COMPENSATION INSURANCE $ 79 $ 101 $ 81 PERSONNEL $ 12,504 $ 16,962 $ 13,461 101-41410-410-42010 OFFICE SUPPLIES $ - $ - $ - 101-41410-410-42110 GENERAL SUPPLIES $ - $ 600 $ 2,500 101-41410-410-42410 MINOR EQUIPMENT & TOOLS $ - $ 1,650 $ 1,650 SUPPLIES $ $ 2,250 $ 4,150 101-41410-410-43510 LEGAL NOTICES PUBLISHING $ - $ 300 $ - 101-41410-410-44370 MISCELLANEOUS CHARGES $ 229 $ 568 $ 500 OTHER SERVICES & CHARGES $ 229 $ 868 $ 500 101-41410-410-45700 OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY TOTAL EXPENDITURES $ 12,733 $ 20,080 $ 18,111 CITY OF LAUDERDALE LEGAL 2017 Account Number 101-41610-410-43040 101-41610-410-43045 Account Description LEGAL SERVICES - CIVIL PROCESS LEGAL SERVICES - PROSECUTION OTHER SERVICES & CHARGES 2015 Actual $ 22,342 $ 11,050 $ 33,392 2016 Adopted $ 11,000 $ 11,100 $ 22,100 TOTAL EXPENDITURES $ 33,392 $ 22,100 2017 Proposed $ 11,500 $ 11,500 $ 23,000 $ 23,000 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2017 Account Number 101-41910-410-41010 101-41910-410-41210 100-41910-410-41220 101-41910-410-41225 101-41910-410-41250 101-41910-410-41310 101-41910-410-41320 101-41910-410-41330 101-41910-410-41340 101-41910-410-41510 101-41910-410-42010 101-41910-410-42030 101-41910-410-42110 101-41910-410-43090 101-41910-410-43140 101-41910-410-43220 101-41910-410-43610 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITIY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES PRINTED FORMS GENERAL SUPPLIES SUPPLIES EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION POSTAGE INSURANCE & BONDS OTHER SERVICES & CHARGES 2015 2016 2017 Actual Adopted Proposed 21,529 $ 14,312 $ 22,601 1,588 $ 1,074 $ 1,694 1,335 $ 887 $ 1,402 312 $ 208 $ 328 $ $ - 3,494 $ 3,420 $ 3,577 - $ - $ 154 - $ $ 400 $ - $ 289 566 $ 740 $ 868 28,824 $ 20,641 $ 31,313 1,098 1,098 549 $ 15,500 - $ 371 $ 250 - $ 920 $ 15,750 30,842 $ 36,391 $ 10,000 $ 250 $ 400 $ 10,650 $ 41,963 CITY OF LAUDERDALE GENERAL GOVERNMENT BUILDINGS 2017 Account Number 101-41940-410-42110 101-41940-410-42230 101-41940-410-42410 101-41940-410-43090 101-41940-410-43210 101-41940-410-43250 101-41940-410-43610 101-41940-410-43810 101-41940-410-43820 101-41940-410-43830 101-41940-410-43840 101-41940-410-43850 101-41940-410-44010 101-41940-410-44040 101-41940-410-44160 101-41940-410-45700 TOTAL EXPENDITURES Account Description GENERAL SUPPLIES BUILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS SUPPLIES EXPERT & PROFESSIONAL SERVICES TELEPHONE & TELEGRAPH OTHER COMMUNICATIONS INSURANCE & BONDS ELECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL SEWER UTILITIES BUILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & L EASES OTHER SERVICES & CHARGES OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2015 Actual 463 $ - $ - $ 463 $ 2016 Adopted - $ 2,099 $ - $ - $ 2,972 $ 135 $ 1,838 $ 3,330 $ 135 $ 2,937 $ 13,446 $ $ 13,909 450 $ - $ - $ 450 $ 2017 Proposed 500 500 1,750 $ 2,400 - $ $ 3,200 3,200 $ 3,200 100 $ 150 3,500 $ 3,000 3,200 $ 3,500 100 $ 100 1,000 $ 2,500 - $ - $ 12,850 $ 18,050 $ $ 13,300 $ 18,550 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE PUBLIC SAFETY 2017 Account Number 101-42100-420-43100 101-42100-420-43110 101-42220-420-43120 101-42220-420-43125 101-42220-420-44370 101-42220-420-45400 Account Description DISPATCH POLICE CONTRACT FIRE CONTRACT FIRE CALLS & INSPECTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES MACHINERY & EQUIPMENT CAPITAL OUTLAY 2015 2016 2017 Actual Adopted Proposed $ 14,802 $ 17,174 $ 18,469 $ 634,386 $ 653,061 $ 672,590 $ 17,303 $ 18,000 $ 18,000 $ 11,556 $ 16,600 $ 18,000 $ 1,414 $ 75 $ 75 $ 679,461 $ 704,910 $ 727,134 $ $ $ TOTAL EXPENDITURES $ 679,461 $ 704,910 $ 727,134 CITY OF LAUDERDALE BUILDING INSPECTIONS 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 101-42400-420-41010 FULL TIME EMPLOYEES $ 15,972 $ 25,151 $ 16,944 101-42400-420-42010 OVERTIME $ $ 101-42400-420-41210 PERA $ 1,198 $ 1,886 $ 1,271 101-42400-420-41220 FICA $ 990 $ 1,559 $ 1,051 101-42400-420-41225 MEDICARE $ 232 $ 365 $ 246 101-42400-420-41250 DEFERRED COMPENSATION $ 2,350 $ 3,420 $ 2,259 101-42400-420-41310 HEALTH INSURANCE $ - $ - $ 101-42400-420-41320 DENTAL INSURANCE $ $ $ 111 101-42400-420-41330 LIFE INSURANCE $ $ - $ 25 101-42400-420-41340 DISABILITY INSURANCE $ $ - $ 25 101-42400-420-41510 WORKERS COMPENSATION INSURANCE $ 632 $ 741 $ 650 PERSONNEL $ 21,374 $ 33,122 $ 22,581 101-42400-420-42030 PRINTED FORMS $ $ - $ 101-42400-420-42110 GENERAL SUPPLIES $ $ 50 $ SUPPLIES $ - $ 50 $ 101-42400-420-43090 EXPERT & PROFESSIONAL SERVICES $ 4,195 $ 2,000 $ 2,000 101-42400-420-43140 TRAINING & EDUCATION $ 401 $ 1,000 $ 600 101-42400-420-43220 POSTAGE $ - $ 50 $ 50 101-42400-420-43310 TRAVEL EXPENSES $ $ - $ 101-42400-420-43510 LEGAL NOTICES PUBLISHING $ $ $ 101-42400-420-43610 INSURANCE & BONDS $ - $ - $ 400 101-42400-420-44330 DUES & SUBSCRIPTIONS $ - $ - $ 101-42400-420-44380 BUILDING PERMIT SURCHARGES $ 1,047 $ 500 $ 800 OTHER SERVICES & CHARGES $ 5,643 $ 3,550 $ 3,850 TOTAL EXPENDITURES $ 27,017 $ 36,722 $ 26,431 CITY OF LAUDERDALE PUBLIC WORKS 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 101-43121-430-41010 FULL TIME EMPLOYEES $ 34,350 $ 30,415 $ 32,039 101-43121-430-41020 OVERTIME $ 948 $ 3,000 $ 3,000 101-43121-430-41040 TEMPORARY EMPLOYEES $ - $ $ - 101-43121-430-41210 PERA $ 2,071 $ 2,506 $ 2,628 101-43121-430-41220 FICA/MC CONTRIBUTIONS $ 2,518 $ 2,071 $ 2,172 101-43131-430-41225 MEDICARE $ 512 $ 485 $ 509 101-43121-430-41250 DEFERRED COMPENSATION $ - $ $ 5,221 101-43121-430-41310 HEALTH INSURANCE $ 4,087 $ 5,700 $ - 101-43121-430-41320 DENTAL INSURANCE $ - $ $ 111 101-43121-430-41330 LIFE INSURANCE $ $ - $ 200 101-43121-430-41340 DISABILITY INSURANCE $ - $ - $ 168 101-43121-430-41510 WORKERS COMPENSATION INSURANCE $ 1,403 $ 1,537 $ 1,612 PERSONNEL $ 45,889 $ 45,714 $ 47,660 101-43121-430-42110 GENERAL SUPPLIES $ 1,498 $ 100 $ 500 101-43121-430-42120 MOTOR FUELS $ 2,346 $ 3,300 $ 3,000 101-43121-430-42130 LUBRICANTS & ADDITIVES $ 94 $ - $ 101-43121-430-42160 CHEMICALS & CHEMICAL PRODUCTS $ - $ $ - 101-43121-430-42170 SAFETY EQUIPMENT $ $ - $ - 101-43121-430-42210 VEHICLE/EQUIPMENT PARTS $ 208 $ 1,500 $ 1,500 101-43121-430-42220 TIRES $ - $ - $ 101-43121-430-42240 STREET MAINTENANCE MATERIALS $ $ - $ 101-43121-430-42410 MINOR EQUIPMENT & TOOLS $ $ 1,000 $ 1,000 101-43121-430-42420 MINOR COMPUTER EQUIPMENT $ 1,817 $ - $ SUPPLIES $ 5,963 $ 5,900 $ 6,000 101-43121-430-43090 EXPERT & PROFESSIONAL SERVICES $ 10,737 $ 19,000 $ 19,650 101-43121-430-43030 ENGINEERING $ 666 $ 1,000 $ 101-43121-430-43140 TRAINING & EDUCATION $ - $ - $ - 101-43121-430-43250 OTHER COMMUNICATIONS $ $ $ 101-43121-430-43310 TRAVEL EXPENSE $ - $ - $ 101-43121-430-43610 INSURANCE & BONDS $ $ - $ 2,200 101-43121-430-44010 BUILDING MAINTENANCE $ 959 $ 7,000 $ 4,000 101-43121-430-44040 VEHICLE/EQUIPMENT REPAIRS $ 663 $ 2,500 $ 1,500 101-43121-430-44160 RENTS & LEASES $ - $ - $ 101-43121-430-44330 DUES & SUBSCRIPTIONS $ - $ - $ OTHER SERVICES & CHARGES $ 13,025 $ 29,500 $ 27,350 101-43121-430-45400 MACHINERY & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ 64,877 $ 81,114 $ 81,010 CITY OF LAUDERDALE STREET LIGHTING 2017 Account Number 101-43160-430-43810 101-43160-430-44040 TOTAL EXPENDITURES Account Description ELECTRIC UTILITIES VEHICLE/EQUIPMENT REPAIRS OTHER SERVICES & CHARGES 2015 Actual $ 6,005 $ 6,005 $ 6,005 2016 Adopted 2017 Proposed 7,000 $ 7,000 - $ 7,000 $ 7,000 $ 7,000 $ 7,000 CITY OF LAUDERDALE PARKS & RECREATION 2017 Account Number 2015 2016 2017 Account Description Actual Adopted Proposed 101-45200-450-41010 FULL TIME EMPLOYEES $ 45,270 $ 39,775 $ 46,278 101-45200-450-41020 OVERTIME $ - $ - $ 101-45200-450-41040 TEMPORARY EMPLOYEES $ 4,957 $ 6,000 $ 6,000 101-45200-450-41210 PERA $ 3,207 $ 3,351 $ 3,025 101-45200-450-41220 FICA $ 3,114 $ 2,838 $ 3,241 101-45200-450-41225 MEDICARE $ 544 $ 1,039 $ 758 101-45200-450-41250 DEFERRED COMPENSATION $ 6,050 $ 8,550 $ 4,754 101-45200-450-41310 HEALTH INSURANCE $ - $ - $ 3,066 101-45200-450-41320 DENTAL INSURANCE $ $ $ 176 101-45200-450-41330 LIFE INSURANCE $ - $ - $ 400 101-45200-450-41340 DISABILITY INSURANCE $ - $ $ 154 101-45200-450-41420 UNEMPLOYMENT $ 92 $ - $ 101-45200-450-41510 WORKERS COMPENSATION INSURANCE $ 1,189 $ 1,350 $ 1,415 PERSONNEL $ 64,423 $ 62,903 $ 69,267 101-45200-450-42030 PRINTED FORMS $ - $ $ - 101-45200-450-42110 GENERAL SUPPLIES $ 2,234 $ 1,150 $ 450 101-45200-450-42115 MEETINGS $ - $ - $ 101-45200-450-42120 MOTOR FUELS $ $ $ 101-45200-450-42160 CHEMICALS & CHEMICAL PRODUCTS $ - $ - $ - 101-45200-450-42210 VEHICLE/EQUIPMENT PARTS $ - $ 500 $ 500 101-45200-450-42220 TIRES $ - $ - $ - 101-45200-450-42230 BUILDING REPAIR SUPPLIES $ 290 $ 1,000 $ 1,000 101-45200-450-42410 MINOR EQUIPMENT & TOOLS $ - $ - $ SUPPLIES $ 2,524 $ 2,650 $ 1,950 101-45200-450-43090 EXPERT & PROFESSIONAL SERVICES $ $ - $ 700 101-45200-450-43130 COMMUNITY EVENTS $ 3,000 101-45200-450-43140 TRAINING & EDUCATION $ $ - $ - 101-45200-450-43210 TELEPHONE & TELEGRAPH $ - $ 50 $ 50 101-45200-450-43310 TRAVEL EXPENSE $ $ - $ - 101-45200-450-43610 INSURANCE & BONDS $ - $ - $ 800 101-45200-450-43810 ELECTRIC UTILITIES $ 363 $ 500 $ 500 101-45200-450-43820 WATER UTILITIES $ 239 $ 250 $ 260 101-45200-450-43830 GAS UTILITIES $ 442 $ 700 $ 700 101-45200-450-43840 REFUSE DISPOSAL $ - $ - $ - 101-45200-450-44010 BUILDING MAINTENANCE $ - $ - $ - 101-45200-450-44040 VEHICLE/EQUIPMENT MAINTENANCE $ 1,594 $ 1,000 $ 1,000 101-45200-450-44160 RENTS & LEASES $ 575 $ 1,000 $ 1,200 101-45200-450-44382 RECREATION PROGRAMS $ 1,075 $ 1,700 $ 1,700 OTHER SERVICES & CHARGES $ 4,288 $ 5,200 $ 9,910 101-45200-450-45200 BUILDING & IMPROVEMENTS CAPITAL OUTLAY TOTAL EXPENDITURES $ 71,235 $ 70,753 $ 81,127 CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2017 Account Number 101-46500-462-43090 101-46500-462-44370 Account Description CONSULTING FEES MISCELLANEOUS OTHER SERVICES & CHARGES 2015 Actual $ 2,292 $ $ $ $ 2,292 $ 2016 Adopted 20,000 $ 20,000 $ TOTAL EXPENDITURES $ 2,292 $ 20,000 $ 2017 Proposed 20,000 20,000 20,000 CITY OF LAUDERDALE MISCELLANEOUS UNALLOCATED EXPENDITURES 2017 Account Number 2015 2016 2017 Account Description Actual Adopted Proposed 101-49200-410-48100 CONTINGENCY OTHER SERVICES & CHARGES $ $ 10,000 $ 10,000 $ $ 10,000 $ 10,000 TOTAL EXPENDITURES $ $ 10,000 $ 10,000 CITY OF LAUDERDALE OTHER FINANCING USES 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 10149300-410-47200 TRANSFER OUT $ 74,659 $ 38,000 $ 38,000 TRANSFERS $ 74,659 $ 38,000 $ 38,000 TOTAL EXPENDITURES $ 74,659 $ 38,000 $ 38,000 SPECIAL REVENUE FUND The Special Revenue is established to account for specific revenues or other sources that are designated for financing particular functions or activities as required by federal regulations, state statute, city charter provisions, local ordinances, or specific grant agreements. Most of the special revenue funds in Lauderdale's budget are related to specific federal and state housing programs or grants for specific activities. CITY OF LAUDERDALE SPECIAL REVENUE FUNDS 2017 2015 2016 2017 Fund Fund Title Actual Adopted Proposed 226 COMMUNICATIONS $ 20,069 $ 20,000 $ 20,025 227 RECYCLING $ 77,836 $ 41,377 $ 43,350 TOTAL REVENUES $ 97,905 $ 61,377 $ 63,375 226 COMMUNICATIONS $ 23,882 $ 17,297 $ 16,543 227 RECYCLING $ 85,907 $ 51,691 $ 56,960 TOTAL EXPENDITURES $ 109,789 $ 68,988 $ 73,503 CITY OF LAUDERDALE COMMUNICATIONS 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 226-00000-410-31810 FRANCHISE TAX $ 20,029 $ 20,000 $ 20,000 226-00000-410-36210 INTEREST ON INVESTMENTS $ 40 $ $ 25 TOTAL REVENUES $ 20,069 $ 20,000 $ 20,025 226-49480-410-41010 FULL TIME EMPLOYEES $ 12,090 $ 6,087 $ 5,902 226-49480-410-41210 PERA $ 889 $ 456 $ 443 226-49480-410-41220 FICA $ 377 $ 366 226-49480-410-41225 MEDICARE $ 961 $ 89 $ 85 226-49480-410-41250 DEFERRED COMPENSATION $ $ 226-49480-410-41310 HEALTH INSURANCE $ ° 1,810 $ 1,140 $ 1,022 226-49480-410-41320 DENTAL INSURANCE $ - $ - $ 44 226-49480-410-41330 LIFE INSURANCE $ $ $ 24 226-49480-410-41340 DISABILITY INSURANCE $ - $ 10 226-49480-410-41510 WORKERS COMPENSATION INSURANCE $ 72 $ 48 $ 47 PERSONNEL $ 15,822 $ 8,197 $ 7,943 226-49480-410-42020 COMPUTER SERVICES SUPPLIES $ 550 $ 550 $ 600 $ 550 $ 550 $ 600 226-49480-410-43130 SPECIAL PROGRAMS $ 2,221 $ 3,000 $ 2,400 226-49480-410-44160 RENTS & LEASES $ 4,739 $ 5,000 $ 5,000 226-49480-410-44370 MISCELLANEOUS CHARGES $ - $ - $ OTHER SERVICES & CHARGES $ 8,060 $ 9,100 $ 8,600 226-49480-410-45700 OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY TOTAL EXPENDITURES $ 23,882 $ 17,297 $ 16,543 REVENUES OVER/UNDER EXPENDITURES $ (3,813) $ 2,703 $ 3,482 CITY OF LAUDERDALE RECYCLING 2017 Account Number 227-00000-430-33620 227-00000-430-36101 227-00000-430-36102 227-00000-430-36210 227-43245-430-41010 227-43245-430-41210 227-43245-430-41220 227-43245-430-41225 227-43245-430-41250 227-43245-430-41310 227-43245-430-41320 227-43245-430-41330 227-43245-430-41340 227-43245-430-41510 227-43245-430-42110 227-43245-430-42115 227-43245-430-43130 227-43245-430-43430 227-43245-430-44330 Account Description COUNTY GRANTS SPECIAL ASSESSMENTS -COUNTY PENALTIES & INTEREST INTEREST ON INVESTMENTS TOTAL REVENUES FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL GENERAL SUPPLIES MEETING EXPENSES SUPPLIES RECYCLING CONTRACTOR ADVERTISING - OTHER DUES & SUBSCRIPTIONS OTHER SERVICES & CHARGES TOTAL EXPENDITURES 2015 Actual $ 41,909 $ $ 35,072 $ $ 328 $ $ 527 $ 2016 Adopted $ 77,836 $ 5,977 $ 35,000 $ 400 $ 41,377 $ $ 13,084 $ $ 981 $ $ 917 $ $ 229 $ $ $ $ 2,294 $ $ - $ $ $ $ - $ $ 106 $ $ 17,611 $ $ 34,556 $ $ 1,968 $ 2017 Proposed 6,000 36,750 600 43,350 15,646 $ 15,748 1,173 $ 1,181 970 $ 976 227 $ 229 - $ 2,850 $ 2,665 - $ 110 $ 150 - $ 75 125 $ 126 20,991 $ 21,260 350 $ 350 - $ $ 36,524 $ $ 31,772 $ $ $ $ $ $ 31,772 $ $ 85,907 $ 350 $ 350 30,000 $ 35,000 - $ - $ 30,700 $ 35,700 51,691 $ 56,960 REVENUES OVER/UNDER EXPENDITURES $ (8,071) $ (10,314) $ (13,610) CAPITAL PROJECT FUNDS The following Capital Project Funds are established to account for the resources used for the acquisition of capital facilities and infrastructure for the City with the exception of those financed by the Enterprise Funds. GENERAL CAPITAL IMPROVEMENTS Established to account for transactions relating to capital improvements to municipal buildings. CAPITAL IMPROVEMENT - STREETS Established to account for revenues in excess of expenditures resulting from street improvement projects. The City's policy is to charge a standard residential assessment rate for street improvements. This fund will be used to finance expenditures that exceed revenues received from assessments for future street improvement projects. PARK IMPROVEMENTS Established to account for the collection of all parkland dedication fees and expenditure on public park acquisition and improvements. DISTRICT TAX INCREMENTS Established to account for revenues and expenditures in the various tax increment districts. Separate accounting is necessary to meet the statutory reporting to the Office of the State Auditor. DEVELOPMENT AND HOUSING DEVELOPMENT Established to account for revenues and expenditures related to business and housing development projects. CITY OF LAUDERDALE CAPITAL IMPROVEMENT FUNDS 2017 2015 2016 2017 Fund Fund Title Actual Adopted Proposed 401 GENERAL CAPITAL $ 28,959 $ 400 $ 500 403 STREET CAPITAL $ 36,943 $ 2,000 $ 3,500 404 PARK CAPITAL $ 1,609 $ 1,000 $ 2,000 405 ROSEHILL TAX INCREMENT $ 49,873 $ - $ - 414 DEVELOPMENT $ 40,156 $ 38,000 $ - 415 HOUSING REDEVELOPMENT $ - $ - $ 38,500 TOTAL REVENUES $ 157,540 $ 41,400 $ 44,500 401 GENERAL CAPITAL $ 30,809 $ 48,000 $ 402 STREET CAPITAL $ 36,943 $ 152,000 $ 40,000 404 PARK CAPITAL $ 14,800 $ - $ 8,000 405 ROSEHILL TAX INCREMENT $ - $ - $ 414 DEVELOPMENT $ 20,461 $ - $ 10,000 415 HOUSING REDEVELOPMENT $ - $ $ TOTAL EXPENDITURES $ 103,013 $ 200,000 $ 58,000 CITY OF LAUDERDALE GENERAL CAPITAL 2017 Account Number 2015 2016 2017 Account Description Actual Adopted Proposed 401-00000-410-33422 OTHER STATE GRANTS & AIDS $ $ $ 401-00000-410-36200 OTHER MISCELLANEOUS REVENUE $ 25,640 $ - $ - 401-00000-410-36210 INTEREST ON INVESTMENTS $ 3,319 $ 400 $ 500 401-00000-410-39200 TRANSFER IN $ - $ - $ TOTAL REVENUES $ 28,959 $ 400 $ 500 401-41940-410-44370 MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES $ 1,850 $ $ $ 1,850 $ $ 401-41940-410-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ $ 13,000 $ 401-41940-410-45400 MACHINERY & EQUIPMENT $ $ 35,000 $ CAPITAL OUTLAY $ $ 48,000 $ 401-41940-410-47200 TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ 30,809 $ 48,000 $ REVENUES OVER/UNDER EXPENDITURES $ (1,850) $ (47,600) $ 500 CITY OF LAUDERDALE STREET CAPITAL 2017 Account Number 403-00000-430-33422 403-00000-430-36200 403-00000-430-36210 403-00000-430-39200 403-43121-430-45300 403-43121-430-47200 Account Description OTHER STATE GRANTS & AIDS OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS TRANSFER IN TOTAL REVENUES IMPROVEMENTS OTHER THAN BUILDINGS CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES 2015 Actual $ - $ $ - $ $ 284 $ $ 36,659 $ 2016 Adopted $ 36,943 $ 2017 Proposed 3,500 2,000 $ $ $ 150,000 $ $ 150,000 $ 36,943 $ 152,000 3,500 $ 40,000 $ 40,000 $ $ $ 40,000 REVENUES OVER/UNDER EXPENDITURES $ $ (150,000) $ (36,500) CITY OF LAUDERDALE PARK CAPITAL 2017 Account Number 404-00000-450-36200 404-00000-450-36210 404-00000-450-36230 404-00000-450-36250 404-0000-450-39200 404-45200-450-42410 404-45200-450-45100 404-45200-450-45200 404-45200-450-45300 404-45200-450-45400 404-45200-450-47200 Account Description OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS CONTRIBUTIONS & DONATIONS PARKLAND FEES TRANSFER IN TOTAL REVENUES MINOR EQUIPMENT & TOOLS OTHER SERVICES & CHARGES LAND BUILDING & IMPROVEMENTS IMPROVEMENTS OTHER THAN BUILDINGS MACHINERY & EQUIPMENT CAPITAL OUTLAY $ 14,800 $ 2015 Actual 2016 Adopted $ - $ $ - $ $ - $ $ - $ $ - $ $ 14,800 $ TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ $ $ - $ $ 14,800 $ 2017 Proposed 2,000 2,000 $ 8,000 $ 8,000 8,000 REVENUES OVER/UNDER EXPENDITURES $ (13,191) $ 1,000 $ (6,000) CITY OF LAUDERDALE ROSEHILL TAX INCREMENT 2017 Account Number 405-00000-462-31050 405-00000-462-31055 405-00000-462-36200 405-00000-462-36210 405-00000-462-39200 405-46500-462-44370 405-46500-462-47200 Account Description TAX INCREMENT DELINQUENT TAX INCREMENT OTHER MISCELLANEOUS REVENUE INVESTMENT INTEREST TRANSFER IN TOTAL REVENUES MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2015 2016 2017 Actual Adopted Proposed $ - $ $ $ - $ $ $ 49,742 $ $ $ 131 $ $ $ - $ $ $ 49,873 $ $ $ 49,873 CITY OF LAUDERDALE DEVELOPMENT 2017 Account Number 414-00000-462-36210 414-00000-462-36230 414-00000-462-39200 414-46500-462-45300 414-46500-462-47200 Account Description INVESTMENT INTEREST DONATIONS TRANSFER IN TOTAL REVENUES IMPROVEMENTS OTHER THAN BUILDINGS TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2015 2016 Actual Adopted $ 656 $ $ $ 1,500 $ - $ $ 38,000 $ 38,000 $ $ 40,156 $ 38,000 $ $ $ $ 20,461 $ $ 20,461 $ $ 20,461 $ $ 19,695 2017 Proposed 500 38,000 38,500 $ 10,000 $ 10,000 $ 10,000 $ 38,000 $ 28,500 CITY OF LAUDERDALE HOUSING DEVELOPMENT 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 415-00000-461-36200 OTHER MISCELLANEOUS REVENUE $ $ $ 415-00000-461-36210 INTEREST ON INVESTMENTS $ $ - $ 415-00000-461-39200 TRANSFER IN $ $ $ TOTAL REVENUES $ $ $ 415-46310-461-45100 LAND OTHER FINANCING TOTAL EXPENDITURES $ - $ REVENUES OVER/UNDER EXPENDITURES $ - $ $ ENTERPRISE FUND The ENTERPRISE FUND was established to account for operations that are financed and operated in a manner similar to private business enterprises where the intent is that the costs (expenses, including depreciation) of providing goods or services to the general public is financed or recovered primarily through user charges. CITY OF LAUDERDALE ENTERPRISE FUNDS 2017 2015 2016 2017 Fund Fund Title Actual Adopted Proposed 602 SANITARY SEWER $ 271,506 $ 264,582 $ 274,814 603 STORM WATER $ 95,124 $ 80,400 $ 85,500 TOTAL REVENUES $ 366,630 $ 344,982 $ 360,314 602 SANITARY SEWER $ 440,383 $ 517,911 $ 258,368 603 STORM WATER $ 67,454 $ 78,584 $ 73,346 TOTAL EXPENDITURES $ 507,837 $ 596,495 $ 331,714 CITY OF LAUDERDALE SANITARY SEWER 2017 Account Number 602-00000-000-36210 INTEREST ON INVESTMENTS $ 2,002 $ 3,300 $ 7,000 602-00000-000-37210 SEWER CHARGES $ 269,504 $ 261,282 $ 267,814 602-00000-000-37290 SEWER ACCESS CHARGES $ - $ - $ 602-00000-000-39101 SALE OF CAPITAL ASSETS $ $ - $ 602-00000-000-39110 GAIN ON DISPOSAL $ - $ - $ TOTAL REVENUES $ 271,506 $ 264,582 $ 274,814 2015 2016 2017 Account Description Actual Adopted Proposed 602-49450-000-41010 FULL TIME EMPLOYEES $ 30,355 $ 47,577 $ 36,994 602-49450-000-41020 OVERTIME $ 11,809 $ 12,000 $ 12,000 602-49450-000-41190 OTHER PAY $ - $ $ 602-49450-000-41195 COMP ABSENCES/OPEB $ $ - $ 602-49450-000-41210 PERA $ 2,763 $ 3,568 $ 3,675 602-49450-000-41220 FICA $ 3,623 $ 2,968 $ 3,038 602-49450-000-41225 MEDICARE $ 498 $ 690 $ 710 602-49450-000-41250 DEFERRED COMPENSATION $ $ - $ 4,176 602-49450-000-41310 HEALTH INSURANCE $ 5,204 $ 6,024 $ 1,328 602-49450-000-41320 DENTAL INSURANCE $ - $ - $ 145 602-49450-000-41330 LIFE INSURANCE $ - $ $ 511 602-49450-000-41340 DISABILITY INSURANCE $ - $ $ 200 602-49450-000-41510 WORKERS COMPENSATION INSURANCE $ 2,686 $ 2,956 $ 3,060 PERSONNEL $ 56,938 $ 75,783 $ 65,837 602-49450-000-42110 GENERAL SUPPLIES $ 58 $ 100 $ 100 602-49450-000-42120 MOTOR FUELS $ 514 $ 700 $ 700 602-49450-000-42130 LUBRICANTS & ADDITIVES $ 345 $ - $ 500 602-49450-000-42170 SAFETY EQUIPMENT $ - $ - $ 602-49450-000-42210 VEHICLE/EQUIPMENT PARTS $ $ $ 602-49450-000-42220 TIRES $ $ $ 602-49450-000-42240 STREET MAINTENANCE MATERIALS $ - $ - $ 602-49450-000-42410 MINOR EQUIPMENT & TOOLS $ 65 $ - $ - SUPPLIES $ 982 $ 800 $ 1,300 602-49450-000-43010 AUDITING & ACCOUNTING SERVICES $ 1,460 $ 1,800 $ 1,800 602-49450-000-43030 ENGINEERING $ 24,188 $ 3,000 $ 3,000 602-49450-000-43090 EXPERT & PROFESSIONAL SERVICES $ 15,444 $ 7,000 $ 7,000 602-49450-000-43140 TRAINING & EDUCATION $ 314 $ 600 $ 600 602-49450-000-43210 TELEPHONE & TELEGRAPH $ 184 $ 300 $ 300 602-49450-000-43310 TRAVEL EXPENSE $ 5 $ - $ 602-49450-000-43430 ADVERTISING - OTHER $ - $ - $ 602-49450-000-43610 INSURANCE & BONDS $ 2,103 $ 2,200 $ 3,500 602-49450-000-43850 SEWER - MET COUNCIL $ 132,233 $ 139,228 $ 137,131 602-49450-000-44040 VEHICLE/EQUIPMENT REPAIRS $ 1,047 $ 400 $ 1,000 602-49450-000-44060 LAUNDRY SERVICES $ 694 $ 700 $ 800 602-49450-000-44160 RENTS & LEASES $ - $ - $ 602-49450-000-44200 DEPRECIATION $ 39,768 $ 35,000 $ 35,000 602-49450-000-44330 DUES & SUBSCRIPTIONS $ - $ 400 $ 400 602-49450-000-44390 TAXES & LICENSES $ - $ 700 $ 700 602-49450-000-44450 CLAIMS & DAMAGES $ 23 $ - $ OTHER SERVICES & CHARGES $ 217,463 $ 191,328 $ 191,231 602-49450-000-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ $ 250,000 $ 602-49450-000-45500 VEHICLES $ - $ $ CAPITAL OUTLAY $ - $ 250,000 $ 602-49450-000-47200 TRANSFER OUT OTHER FINANCING $ 165,000 $ - $ $ 165,000 $ - $ TOTAL EXPENDITURES $ 440,383 $ 517,911 $ 258,368 REVENUES OVER/UNDER EXPENDITURES $ (168,877) $ (253,329) $ 16,446 CITY OF LAUDERDALE STORM WATER 2017 Account Number 603-00000-000-33422 603-00000-000-36210 603-00000-000-37170 603-00000-000-39200 603-49500-000-41010 603-49500-000-41020 603-49500-000-41190 603-49500-000-41195 603-49500-000-41210 603-49500-000-41220 603-49500-000-41225 603-49500-000-41250 603-49500-000-41310 603-49500-000-41320 603-49500-000-41330 603-49500-000-41340 603-49500-000-41510 603-49500-000-42110 603-49500-000-42120 603-49500-000-42160 603-49500-000-42170 603-49500-000-42210 603-49500-000-42220 603-49500-000-42410 603-49500-000-43010 603-49500-000-43030 603-49500-000-43090 603-49500-000-43140 603-49450-000-43210 603-49500-000-43310 603-49500-000-43510 603-49500-000-43610 603-49500-000-44040 603-49500-000-44060 603-49500-000-44200 603-49500-000-44330 603-49500-000-44370 603-49500-000-44390 603-49500-000-45300 Account Description OTHER STATE GRANTS & AIDS INTEREST ON INVESTMENTS STORM WATER CHARGES TRANSFER IN TOTAL REVENUES FULL TIME EMPLOYEES OVERTIME OTHER PAY COMP ABSENCES/OPEB PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL GENERAL SUPPLIES MOTOR FUELS CHEMICALS & CHEMICAL PRODUCTS SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES MINOR EQUIPMENT & TOOLS SUPPLIES AUDITING & ACCOUNTING SERVICES ENGINEERING EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE LEGAL NOTICES PUBLISHING INSURANCE & BONDS VEHICLE/EQUIPMENT REPAIRS LAUNDRY SERVICES DEPRECIATION DUES & SUBSCRIPTIONS MISCELLANEOUS CHARGES TAXES & LICENSES OTHER SERVICES & CHARGES 2015 2016 Actual Adopted 2017 Proposed $ - $ - $ $ 620 $ 400 $ 1,500 $ 94,504 $ 80,000 $ 84,000 $ - $ $ $ 95,124 $ 80,400 $ 85,500 35,058 $ 39,997 $ 36,470 4,920 $ 5,000 $ 5,000 - $ - $ (4,402) $ - $ - 2,559 $ 3,000 $ 3,110 2,856 $ 2,790 $ 2,571 508 $ 270 $ 601 $ - $ 4,176 4,781 $ 5,928 $ 1,226 - $ - $ 142 $ $ 446 - $ $ 250 2,194 $ 2,399 $ 2,504 48,474 $ 59,384 $ 56,496 - $ - $ 514 $ 700 $ 700 $ - $ $ $ $ $ $ - $ 61 $ - $ 575 $ 700 $ 700 1,460 $ 1,800 $ 1,800 6,129 $ 3,000 $ 3,000 5,900 $ 9,000 $ 6,000 14 $ 500 $ 300 184 $ 300 $ 300 - $ $ - 48 $ 100 $ 100 2,104 $ 2,200 $ 1,500 67 $ 400 $ 400 694 $ 700 $ 750 - $ $ - 910 $ 500 $ 1,000 895 $ - $ 1,000 $ - $ IMPROVEMENTS OTHER THAN BUILDINGS $ 18,405 $ 18,500 $ 16,150 $ - $ CAPITAL OUTLAY 603-49450-000-47200 TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ 67,454 $ 78,584 $ 73,346 REVENUES OVER/UNDER EXPENDITURES $ 27,670 $ 1,816 $ 12,154 SUPPORTING DATA • Glossary of Terms • Capital Improvement Plan GLOSSARY OF TERMS The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. ACTIVITY A cost center for recording charges for services delivered or functions performed. Each activity has an assigned manager who is responsible for planning and conducting the various approved objectives or workloads. For example, "Snow Removal" is an activity performed as part of the Street Maintenance Program. AD VALOREM TAX A tax levied on the assessed value of real and personal property. This tax is also known as property tax. APPROPRIATIONS An authorization made by the City Council, which permits the City to incur obligations and to make expenditures of resources. BALANCED BUDGET A budget in which planned funds available equal planned expenditures. BONDS A certificate of debt issued by an entity, guaranteeing payment of the original investment, plus interest, by a specified future date. BUDGET An annual financial plan that identifies revenues specifies the type and level of services to be provided and establishes the amount of money that can be spent. BUDGET OVERVIEW The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Administrator. CAPITAL ASSETS Assets (buildings, vehicles, land, infrastructure) with an expected life of more than two years and a unit cost of $5,000 and greater. CAPITAL CONTRIBUTIONS Capital assets received from the general government should be reported as capital contributions rather than transfers. Contributions would include developer installed infrastructure, developer payments and general government paid expenses. CAPITAL IMPROVEMENT PLAN (CIP) The budgeted costs to provide needed infrastructure, park development, building construction or rehabilitation, equipment, vehicles and other related items. Funding is received from bonding and other various sources. CAPITAL PROJECTS FUND The Capital Improvement Fund established to account for resources and uses of capital projects financed by sources other than property owner assessments. CAPITAL OUTLAY A level of budgetary appropriation which includes expenses for the addition of capital assets such as land, building, machinery and equipment. CHARGES FOR SERVICES Consists of a wide variety of fees for services charged by City agencies, generally categorized under Parks, Public Safety, Animal Control, Public Works, and Zoning. CONTINGENCY An appropriation of funds to cover unforeseen events that occur during the fiscal year. CURRENT TAXES Taxes levied and becoming due during the current year, from the time the amount the tax levy becomes due until sixty days after the first of the next year. DEBT SERVICE The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre -determined payment schedule. DEBT SERVICE FUND The debt service fund is used to account for the accumulation of resources for and the payment of general long-term debt principal, interest, and related costs. DELINQUENT TAXES Taxes that remains unpaid on and after sixty days past the first of the year following the year in which they were due. DEPARTMENT An organizational unit for purposes of administration and cost accounting. DIVISION An organizational unit within a department for purposes of administration and cost accounting. ENTERPRISE FUND A self-supporting fund designed to account for activities supported by user charges; examples are water, storm water and sanitary sewer. EXPENDITURE Decreases in net financial resources. Expenditures include current operating expenses, which require the current or future use of net current assets, debt service and capital outlay. FINES AND FORFEITURES Consists of a variety of fees, fines and forfeitures collected by the State Court System, including bail forfeitures, garnishments, legal defenders recoupment and juror/witness fees. FISCAL DISPARITIES Local units of government in the Twin Cities metropolitan area and on the iron range participate in property tax base sharing programs. Under these two programs, a portion of the growth in commercial and industrial property value of each city and township is contributed to a tax base sharing pool. Each city and township then receives a distribution of property value from the pool based on market value and population in each city. FISCAL YEAR Any period of 12 consecutive months designated as the budget year. The City's budget year begins January 1 and ends December 31. FRANCHISE FEE Fee imposed on local sales of public utility services, such as electricity, gas and cable television. FUND An independent fiscal and accounting entity with a self -balancing set of accounts for the purpose of carrying 011 specific activities or attaining certain objectives in accordance with special regulations or restrictions. For descriptions of the various funds, listed below, please see heading page for each fund in this document. General Fund Special Revenue Funds Debt Service Funds Capital Projects Funds Enterprise Funds FUND BALANCE The excess of assets over liabilities and reserves. The term "fund balance" is used in governmental fund types. The term "retained earnings" is used for the enterprise funds. GENERAL FUND The largest fund within the City, the General Fund accounts for most of the financial resources of the government. General Fund revenues include property taxes, licenses and permits, local taxes, service charges, and other types of revenue. This fund usually includes most of the basic operating services, such as fire and police protection, finance, data processing, park and recreation, public works and general administration. GENERAL OBLIGATION BONDS Bonds that finance a variety of public projects such as streets, buildings, and utility improvements; the repayment of these bonds is usually made from the General Fund, and these bonds are backed by the full faith and credit of the issuing government. HOMESTEAD MARKET VALUE EXCLUSION (HMVE) Starting with taxes payable in 2012, qualifying homeowners will receive a value exclusion, which means that they will pay taxes on only a portion of their home's value. Only homesteads (defined as owner -occupied homes for tax purposes) qualify for the exclusion. Homesteads valued at less than $76,000 will have 40 percent of their value excluded; for homesteads valued at more than $76,000, the exclusion percentage is reduced until it hits 0%. INTEREST INCOME Revenue associated with the City cash management activities of investing fund balances. INTERGOVERNMENTAL REVENUE Revenue received from other governments in the form of grants or shared revenues. INTERNAL SERVICE FUND A fund established to account for an entity, which provides goods and services to other City entities and charges those entities for the goods and services provided. LEVY LIMITATION The maximum amount, which is permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. Levy Limits were in place for 2009, 2010 and 2011 for cities with populations over 2,500. LICENSE REVENUE Consists of both a "revenue fee" and "regulatory fee" imposed on business. LOCAL GOVERNMENT AID A state government revenue sharing program for cities and townships that is intended to provide an alternative to the property tax. The formulae for distributing the aid payments were changed for 2004 and beyond. Large city formula factors are: pre -1940 housing percentage, population decline over last decade, accidents per capita, average household size, metro or non - metro and adjusted tax capacity per capita. In 2006, a new aid base for small cities was created. Cities under 5,000 in population received base aid equal to $6 per capita. The 2008 reforms resulted in several other changes and additions to aid base. The formula was again in 2013 for aid distributions in 2014 and beyond. LOCAL TAX RATE The rate used to compute taxes for each parcel of property. Local tax rate is computed by dividing the certified levy (after reduction for fiscal disparities distribution levy and disparity reduction) by the taxable tax capacity. MARKET VALUE An assessor's estimate of what property would be worth on the open market if sold. The market value is set on January 2 of the year before taxes are payable. MARKET VALUE HOMESTEAD CREDIT (MVHC) The Market Value Homestead Credit program replaced Homestead and Agricultural Aid, which was repealed in 2002. Beginning with taxes payable in 2002, homesteads became eligible for state paid credit of as much as 0.4 percent of a homestead's market value up to a maximum credit of $304. Homeowners do not apply for this credit — it was automatically applied and the state reimbursed local governments for the value of the credit. The 2011 Legislature eliminated this credit program. OPERATING BUDGET Plans of current expenditures and the proposed means of financing. The annual operating budget is the primary means by which most of the financing acquisition, spending, and service delivery activities of the government are controlled. The operating budget is essential to sound financial management. OTHER CHARGES A level of budgetary appropriations which include expenses for outside professional services, advertising, insurance, utility costs, repairs, maintenance and miscellaneous costs. PERMIT REVENUE Fees imposed on construction -related activities and for the acquisition of other non -business permits (e.g. dog, bicycle, house -moving, etc.). PERSONAL SERVICES A level of budgetary appropriations that include expenses for salaries, wages, and related employee benefits such as the City's share of retirement and insurance. PROPERTY CLASS The classification assigned to each parcel of property based on the use of the property. For example, owner -occupied residential property is classified as homestead. PROPERTY TAX LEVY The tax imposed by a local unit of government. The tax is established on or around December 28 of the year preceding the year taxpayers will pay the levy. REVENUE Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. STRATEGIC POLICY PLANNING Establishing and prioritizing goals and policy direction. Represents the City's fundamental planning process. SUPPLIES A level of budgetary appropriations which include expenses for commodities that are used such as office supplies, operating supplies, repair and maintenance supplies. TAX CAPACITY and TAX CALCULATIONS An explanation of tax capacity, tax rates, and a total tax calculation example follows: Estimated Market Value: The current worth of properties subject to taxation as determined by the county assessor. Each property must be appraised at least once every four years. Class Rates: The percentage of estimated market value subject to taxation for various types (classes) of property. Residential property, for example, is taxed at a different rate than agricultural, commercial or industrial. These rates are set by state legislation and subject to amendment on an annual basis. Class Rate Examples: Classification Residential Homestead Commercial/Industrial Class Rates for 2016 First $500,000 at 1% Amount over $500,000 at 1.25% First $150,000 at 1.50% Amount over $150,000 at 2% Tax Capacity of a Property: The valuation of property based on the estimated market value multiplied by the appropriate class rates as noted above. The property tax for each parcel is based on its tax capacity. Tax Capacity Rate: The total of all levies (net of other State aid) in a jurisdiction divided by the total tax capacity of that jurisdiction. This factor is multiplied by the tax capacity of an individual property to determine the tax payable in the current year. Lauderdale's payable 2015 tax rate varies by watershed district and ranges from 113.605 to 114.137. Total Tax Capacity: The amount computed by first totaling the tax capacities of all parcels of property within a city. Adjustments for fiscal disparities, tax increment and a portion of the powerline value are made to this total since not tax capacity is available for general tax purposes. TRUTH IN TAXATION The "taxation and notification law" that requires local governments to set estimated levies, inform taxpayers about the impacts, and announce which of their regularly scheduled council meetings will include a discussion of the budget and levy. Taxpayer input is taken at that meeting. v MPROVEMENT PLAN 2017-2026 December 13, 2016 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN DEPARTMENT SUMMARY 0 &: 0 0 0 0 0 00 0 i: 0 DEPARTMENT o 0 0 0 0 0 \ E $ Q & o e N m m m m m m m 0 0 \ E n f cu 3 u 0 0 0 0 \ 0 \ 0 % Public Works 0 \ m o 0 \ d G 0 m m m Street Infrastructure \ 2 Development Sanitary Sewer Storm Water 0 0 \ m m m 0 % 0 \ 0 9 0 \ 0 0 0 0 S 0 I GRAND TOTAL CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUNDING SOURCE SUMMARY O 0 0 0 0 0 0 0 0 0 O in In o0 0 N cn N r-1 i/} in- i/. i/} in O O O O d' i/? O O O O N 226 Communications 401 General Capital O O O 403 Street Improvement 404 Park Improvement Development 601 Sanitary Sewer 602 Storm Water GRAND TOTAL CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN PROJECT SUMMARY BY YEAR AND FUNDING SOURCE 0 0 0 0 0 0 0 00 Tennis Courts Resurfacing 0 0 0 0 C a) E a) > O i • a. G CU >, C C (1) > < o a--' -• a) C � N a) c 4--, L V) a) V) > 2 W N ci ;N N 1n CO rI UJ h 00 r -I N M CT Lt i�-I N N N N N N 0 0 0 0 0 0 0 0 0 N N Oo oo 0 0 0 0 0 � 0 City Hall - replace roof O O O N Council Chambers Technology Public Works Garage - replace roof 2001 John Deere Tractor 3520 2012 Ford F350 Truck and Plow 0 0 0 N r -I Sealcoating - all City streets 0 0 0 0 2026 2016 Ford F350 Truck and Plow 0 0 0 0 0 0 0 0 0 0 0 rn 0 0 0 vi N t/} 0 0 O O N t/} CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 226 - COMMUNICATIONS }0 CsJ 0 } CV 00 CC0� } tNI 0 0 0 } CO 0 q m m m m Council Chambers Technology } 0 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 401- GENERAL CAPITAL IMPROVEMENT City Hall - 3 section kitchen sink City Hall - carpet replacement 10 year schedule 0 0 0 O (D 10 year schedule 2012 Ford F350 Truck and Plow 10 year schedule 2016 Ford F350 Truck and Plow 10 year schedule O 0 O O C!' t/? iA cf O O O iA 0 0 O Ill e-1 0 O O CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 403 - STREET IMPROVEMENT 0 ct 0 esi } esi o rsi co 0cc \ U e = -o ,010 -C - \ .) cum m m m Site Improvements - 1821 Eustis Street \ 0 e CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 404 - PARK IMPROVEMENT 0 CV 0 0 0 0 0 0 � \ 0 01 0 CO0 0 } 0cc m m k k (DO � m Tennis Courts Resurfacing } 0 e CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 414 - Development o »N: «N: 0 0 <m: o 0 oo ?44 u2 0 i A i A 1821 Eustis Site Improvements / e 0 R CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 601- SANITARY SEWER Eustis Street/Como Avenue Sewer Lining +n. 1.4 J 0 1- CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 602 - STORM WATER +n. in- in - +n. CITY OF LAUDERDALE TECHNOLOGY REPLACEMENT PLAN 2016 - 2020 Department 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Funding Sources) I 0) C - a) O T O Ts C LL 0) 0 � cL a) O T O T -a G U 0) 0 - i a) 0 `-c T 0 0 LL 0) 0 im a) 0 T O r 0 C LL 0) c a) 0 T O T 0 C LL 0) 0 m a) 0 O T -a C 1 0) 0 im a) 0 O T 0 C U 0) 0 2 o 0 O Ts C LL O O 0 00 0 T O O O a) 0 as a) -J 0 0 00 OO O 00 T 0 0 O 00 up T 0 0 0 0 00 O T 0 0 O O O O 0 0 0 0 0 O 0 0 0 0 0 O T O 0 0 a) N as a) -J O O 0 0 0 0 0 0 O T O 0 0 00 LO v- 0 0 0 0 00 O 0 0 0 00 O T- 0 0 0 0 0 co O O 0 O 0 00 0 T 0 O O a) us as a) J O O) to N 'E Q U o 8 L o (L6 _N CE -oY • U < 00 O •- N U 0 n a 0 O L 0 (6 C "O o 0 v, o o a_ 00 O N- U o (6 C N cn -c o .o a. O N t U o ti ct i 0 O 'a-.) d as 2 0 O Lm a. 0 as 2 _>, 0 O O O O O t0 N O O O J (/) Q W 1- ~ 0 O Z Computers are replaced on 4 -year schedule. Printer is replaced on 10 -year schedule. Copier is leased on 4 -year schedule. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action X Resolution Work Session Meeting Date December 13, 2016 ITEM NUMBER Building Code Ordinance STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: A new version of the Building Code was adopted in the past year. As such, staff looked at our existing ordinance and realized it needed some changes to reflect modification in state law and the building code itself. The following ordinance was drafted by the City Attorney. Overall, the ordinance doesn't change what or how the ordinance is implemented; you could consider it a technical amendment. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Ordinance No. 16-03, An Ordinance Amending Title 9, Chapter 1 of the Code of Ordinances Regarding the Building Code. COUNCIL ACTION: CITY OF LAUDERDALE ORDINANCE NO. 16-03 An Ordinance Amending Title 9, Chapter 1 of the Code of Ordinances Regarding the Building Code The city council of the city of Lauderdale ordains as follows: SECTION 1. The current Title 9, Chapter 1 of the Lauderdale City Code is hereby deleted in its entirety. SECTION 2. The following is hereby adopted as the new Title 9, Chapter 1 of the Lauderdale City Code: CHAPTER 1 BUILDING CODE SECTION: 9-1-1: CODES ADOPTED BY REFERENCE 9-1-2: APPLICATION, ADMINISTRATION, AND ENFORCEMENT 9-1-3: PERMITS AND FEES 9-1-4: VIOLATIONS AND PENALTIES 9-1-5: BUILDING CODE OPTIONAL CHAPTERS 9-1-1: CODES ADOPTED BY REFERENCE The Minnesota State Building Code, as adopted by the Commissioner of Labor and Industry pursuant to Minnesota Statutes chapter 326B, including all of the amendments, rules and regulations established, adopted and published from time to time by the Minnesota Commissioner of Labor and Industry, through the Building Codes and Standards Unit, is hereby adopted by reference. The Minnesota State Building Code is hereby incorporated in this ordinance as if fully set out herein. 9-1-2: APPLICATION, ADMINISTRATION, AND ENFORCEMENT The application, administration, and enforcement of the code shall be in accordance with Minnesota State Building Code. This code shall be enforced by the Minnesota Certified Building Official designated by the City to administer the code in accordance with Minnesota Statutes Section 326B.133, subdivision 1, as it may be amended from time to time. 9-1-3: PERMITS AND FEES 1 491058v2 DTA LA135-3 The issuance of permits and the collection of fees shall be as authorized in Minnesota Rules Chapter 1300, as it may be amended from time to time. Permit fees shall be assessed for work governed by this code in accordance with the fee schedule adopted by the City. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota Statutes Section 326B.148, as it may be amended from time to time. 9-1-4: VIOLATIONS AND PENALTIES A violation of this Chapter is a misdemeanor. 9-1-5: BUILDING CODE OPTIONAL CHAPTERS Minnesota State Building Code, Chapter 1300 allows the City to adopt by reference and enforce certain optional chapters of the most current edition of the Minnesota State Building Code. The following optional chapters identified in the most current edition of the State Building Code are hereby adopted and incorporated as part of the building code for the City: 1. Minnesota Rules Chapter 1306, Special Fire Protection Systems with selection of Section 1306.0020, Subp. 3; and 2. Grading, International Building Code Appendix Chapter J. SECTION 3. This ordinance shall be effective upon its adoption and publication. Adopted by the Lauderdale City Council this 13th day of December, 2016. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator -Clerk Published in the Roseville Review on the 20th day of December, 2016. 2 491058v2 DTA LA135-3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action X Resolution Work Session Meeting Date December 13, 2016 ITEM NUMBER Interim Ordinance (Signs) STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: It has been some time since the City's sign ordinance was adopted. In that timeframe, court cases, such as Reed v. Town of Gilbert, have impacted sign regulations. In order to be able to effectively administer the sign ordinance, staff are asking the City Council to adopt the interim ordinance, often called a moratorium, to provide the time needed to work with the City Attorney to draft an ordinance compliant with the new laws and court interpretations. Ideally, this will take less than one year but state law allows the City to use the interim ordi- nance for up to one year. Also presented is a resolution that would allow publication of the ordinance in summary. The votes for the interim ordinance and resolution need to be made separately as passage on each requires a different majority. OPTIONS: Decide whether or not to adopt an interim ordinance while revising the sign ordinance. Decide whether or not to adopt the resolution allowing for publication of the ordinance by title and summary. STAFF RECOMMENDATION: Motion to adopt Ordinance No. 16-04, An Interim Ordinance Regarding the Regulation of Signs and Billboards within the City of Lauderdale Adopted Pursuant to Minn. Stat. § 462.355, Subd. 4. Motion to adopt Resolution 131316G Authorizing Publication of Ordinance No. 16-04 by Title and Summary. CITY OF LAUDERDALE ORDINANCE NO. 16-04 An Interim Ordinance Regarding the Regulation of Signs and Billboards within the City of Lauderdale Adopted Pursuant to Minn. Stat. § 462.355, Subd. 4 The city council of the city of Lauderdale ordains as follows: Section 1. Authority and Findings. A. Minn. Stat. §462.355, Subd. 4 provides that if a municipality is conducting studies or has authorized a study to be conducted for the purpose of considering adoption or amendment of a comprehensive plan or official control, the city council may adopt an interim ordinance for the purpose of protecting the planning process and the health, safety and welfare of its citizens. An interim ordinance may regulate, restrict or prohibit any use, development or subdivision within the City for a period not to exceed one year from the effective date of the interim ordinance. B. The City's zoning code currently contains certain provisions relating to the regulation of signs and billboards that need to be reviewed in light of the recent United States Supreme Court case of Reed v. Town of Gilbert. Based on this case and on the fact that the City's current ordinance was adopted prior to its issuance, the city council believes that the regulation of signs and billboards deserves careful consideration. C. The city council also believes that authorizing a study regarding signs and billboards is necessary in order to evaluate various regulatory options available to the City, including maintaining current regulations or enacting amended or additional official controls. The City's current ordinance does not adequately address the unique needs and local impact of electronic billboards that emit light and contain durational messages. D. The city council believes declaring a moratorium on all applications regarding signs and billboards within the City is necessary and prudent in order to complete the study, to give the city council sufficient time to evaluate various options for regulation and to protect the planning process and the health, safety and welfare of Lauderdale's citizens. Section 2. Study. The city council hereby authorizes a study by City staff and consultants of the issues relating to the regulation of signs and billboards, including but not limited to a review of the public health, safety, and welfare issues relating to signs and billboards. The study shall include, but not be limited to, a careful consideration of the current legal climate and whether regulating durational messages on electronic signs and billboards is reasonably necessary to protect the safety of motorists and pedestrians and the peaceful use of property. The study shall also consider which of the City's current regulations, if any, should be maintained. 1 491145v2 DTA LA135-3 Section 3. Prohibition. In accordance with the above findings, no application for any permit, license or approval of any nature concerning a sign or billboard shall be accepted by the City during the term of this interim ordinance. No additional review or other work on any previously accepted applications concerning a sign or billboard shall be conducted during the term of this interim ordinance. Previously received applications shall be withdrawn by the applicant or the application shall be acted upon by the City in accordance with this interim ordinance. Section 4. Enforcement. The City may enforce this interim ordinance by injunction or any other appropriate civil remedy in any court of competent jurisdiction. Section 5. Separability. Every section, provision or part of this interim ordinance is declared separable from every other section, provision or part. If any section, provision or part of this interim ordinance is adjudged to be invalid by a court of competent jurisdiction, such judgment shall not invalidate any other section, provision or part. Section 6. Effective Date; Duration. This ordinance shall take effect upon passage and upon publication in the City's official newspaper. This interim ordinance shall be effective until the earlier of the following two dates: (a) one year from the effective date of this ordinance, or (b) the date upon which the city council reaffirms, amends, or repeals its ordinances and official controls relating to signs and billboards. Adopted by the Lauderdale City Council this 13h day of December, 2016. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator -Clerk Published in the Roseville Review on the 20th day of December, 2016. 2 491145v2 DTA LA135-3 Member introduced the following resolution and moved its adoption. RESOLUTION NO. 121316G CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 16-04 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Lauderdale has adopted Ordinance No. 16-04, an interim ordinance authorizing a study and imposing restrictions on signs and billboards; and WHEREAS, Minnesota Statutes Section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lauderdale that the city administrator -clerk shall cause the following summary of Ordinance No. 16-04 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The city council of the city of Lauderdale has adopted Ordinance No. 16-04 to impose interim regulations and restrictions on signs and billboards. The ordinance authorizes City staff and consultants to conduct a study regarding signs and billboards to determine whether amendments to the City' s current regulatory scheme are appropriate in light of recent case law and changing technology. The ordinance also provides that no new application for any permit, license or approval of any nature concerning a sign or billboard shall be accepted by the City, nor shall additional review or other work on previously accepted applications, if any, concerning a sign or billboard be conducted. Previously received applications shall be withdrawn by the applicant or the application shall be acted upon by the City in accordance with the interim ordinance. The interim regulations shall be in place for up to one year to allow the City sufficient time to conduct its study and to develop and adopt any necessary amendments to the Lauderdale City Code. The full text of Ordinance No. 16-04 is available for inspection at Lauderdale city 491157v2 DTA LA135-3 hall during regular business hours. Heather Butkowski, City Administrator -Clerk BE IT FURTHER RESOLVED by the city council of the city of Lauderdale that the city administrator -clerk keep a copy of the ordinance at city hall for public inspection. Dated: December 13, 2016. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator -Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. 2 491157v2 DTA LA135-3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X X X Meeting Date December 13, 2016 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR TC Chinese Christian Church DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received a donation of $1,500.00 from the Twin Cities Chinese Christian Church. The Church has made similar donations in years past, which the Council has accepted. Minnesota Statutes 465.03 states that every donation acceptance shall be by resolution of the governing body adopted by a two-thirds majority of tis members, expressing such terms in full. The resolution accepts the donation for Fund 414 Development to use for community projects. OPTIONS: 1. Adopt resolution accepting the donation. 2. Decline the donation and return to donor. STAFF RECOMMENDATION: Adopt Resolution 121316H Accepting the Donation from the Twin City Chinese Christian Church. COUNCIL ACTION: RESOLUTION NO. 12131611 CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING A DONATION ROM THE TWIN CITIES CHINESE CHRISTIAN CHURCH WHEREAS, the City of Lauderdale is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of citizens, and is specifically authorized to accept gifts and bequests; and WHEREAS, the following persons and entities have offered to contribute cash amounts set forth below to the city: Twin City Chinese Christian Church $1,500.00 WHEREAS, all such donations have been contributed to assist the city in the establishment and operation of facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE, MINNESOTA, AS FOLLOWS: 1. The donations described above are accepted and shall be used to establish and operate development programs either alone or in cooperation with others, as allowed by law. 2. The city administrator is hereby directed to issue receipts to each donor acknowledging the city's receipt of the donor's donation. Adopted by the City of Lauderdale this 13th dayof December, 2016. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator t A ft 4i it TWIN CITY CHINESE CHRISTIAN CHURCH 1795 Eustis Street Lauderdale, Minnesota 55113 U. S.A. Phone 651-644-9321 November 29, 2016 City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Re: City Gift Dear City of Lauderdale: As we are upon the Thanksgiving season, we give thanks for the City of Lauderdale. We feel blessed to be able to go to Lauderdale to hold our worship services and other church activities. I am especially thankful during the winters when snow is on the ground and your staff are out plowing early in the morning, it makes my job easier. As a token of our appreciation, please accept this gift for $1500 to be used as you see fit in the City of Lauderdale. Thank you for all you do! Sincerely, John Shen Buildings and Grounds Deacon LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date December 13, 2016 ITEM NUMBER Council Meeting Schedule STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City Council sets its meeting schedule for the year. If the Council continues to meet the 2nd and 4th Tuesdays of the month, the schedule would be as attached. Holidays do not conflict with the proposed meeting schedule. After the Council adopts the meeting schedule, it will be posted in the entryway and published in the Roseville Review. When Council Member Gaasch becomes Mayor in January, her city council seat will be- come vacant. In order to fill that position in a timely fashion, staff propose holding an addi- tional council meeting the first week of January. If the Council agrees, staff will be able to post notice already, well in advance of the meeting. The swearing in ceremony would also occur that night. OPTIONS: • Adopt the attached City Council meeting schedule. • Propose a new schedule. STAFF RECOMMENDATION: Motion to Council adopt the attached City Council meeting schedule for 2017 including a special meeting to be held on January X. COUNCIL ACTION: 2017 Lauderdale Schedule City Council Meetings Holidays Observed January X January 10 January 24 February 14 February 28 March 14 March 28 April 11 April 25 May 9 May 23 June 13 June 27 July 11 July 25 August 8 August 22 September 12 September 26 October 10 October 24 November 14 November 28 December 12 New Year's Day — Monday, January 2 M. L. King Day — Monday, January 16 Presidents Day — Monday, February 20 Memorial Day —Monday, May 29 Independence Day —Tuesday, July 4 Labor Day — Monday, September 4 Veterans Day — Friday, November 10 Thanksgiving Holiday—Thursday, November 23 & Friday, November 24 Christmas Holiday — Monday, December 25 & Tuesday, December 26 Meeting Notes: • January X Special Meeting to Discuss Vacant Council Seat • City Council meetings begin at 7:30 p.m. at Lauderdale City Hall, 1891 Walnut Street. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date December 13, 2016 ITEM NUMBER 7MBER Distrib tion of Council Info STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: One of staff's 2017 goals was to "publish agendas, minutes, council packets, and historical information on the city's website via Laserfiche." Laserfiche is a document repository soft- ware program the City purchased a year ago. Since then, staff has been able to develop a better understanding of the tool's functionality and propose using it to publish city docu- ments. This will make them easier to access and they will become available as soon as they are scanned with no additional effort from staff. Currently staff have to upload each docu- ment to the City's website and they require Adobe Reader to view. Please let staff know if you have any questions about this change. We are working with Roseville IT to get things in place and we will draft an article for the next city newsletter. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date December 13, 2016 ITEM NUMBER STAFF INITIAL St Paul Water Board APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: You may recall that the City entered into a new agreement with the cities of Maplewood, West St. Paul, and Falcon Heights a couple of years ago regarding how representation on the St. Paul Regional Water Services board would be rotated between the cities. The board is comprised of three members of the St. Paul City Council, two St. Paul citizens, and two sub- urban representatives. It is Lauderdale's turn to make an appointment for a term that will run from 2017-2019. The last time Lauderdale was able to make an appointment, the Mayor of West St. Paul asked for Lauderdale's turn. As such, Lauderdale hasn't had a representa- tive on the board in over a decade. The current board members include elected and non -elected representatives. Among the elected representatives are Amy Brendmoen, Rebecca Noecker, and Chris Tolbert of the St. Paul City Council; David Meisinger, Mayor of West St. Paul; and Will Rossbach, formerly of the Maplewood City Council. Staff are looking for feedback on whether anyone on the Council would like to sit on the board. I think a representative from the City Council is the best situation. The West St. Paul city manager left me a message expressing their interest in the seat. The appointment can also be a Lauderdale resident. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date December 13, 2016 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Engagement Letter DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Andy Berg from Abdo, Eick, and Meyers submitted, a three-year engagement letter for Council consideration. The total cost for 2016 is $18,200 for the audit, the Management Advisory Letter, and the State Auditor reporting including the TIF report. Committing to three years, as opposed to annual agreements, results in cost savings in the second and third years. OPTIONS: Approve a one or three year agreement with Abdo, Eick, and Meyers for auditing services. STAFF RECOMMENDATION: Motion to approve the three-year engagement letter with Abdo, Eick, and Meyers. COUNCIL ACTION: ABDO EICK 8 ME L' RS LLP Certified Public Accountants d'' Consultants Management, Honorable Mayor, and City Council City of Lauderdale Lauderdale, Minnesota We appreciate the opportunity to work with you and the staff at the City of Lauderdale (the City) over t annual financial audits. This has been a successful working relationship because we have spent a great your City operates, and you getting to know how we conduct our audits. As a result, we have been able mutually beneficial to both parties through good working relationships, resulting in efficiencies in the p We also understand that because of the very challenging economic conditions, cities are expected to do understands your specific challenges and situation. As a result, we limited our overall increase to under continue a relationship that through the past years has been shaped and polished to provide both parties December 2, 2016 he past years to conduct your deal of time understanding how to achieve a process that is rocess. Our fee for these services will be as follows: Service Audit, OSA Reporting Form, General Consulting 2016 $18,200 more with less. Our firm 2 percent. This will allow us to with outstanding results. 2017 2018 $18,500 $18,800 The above fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Other factors that may affect the above fees would be if a Single Audit wererequired. We appreciate the opportunity to be of continued service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. If you have any questions, please contact me at 952-715-3003. Very truly yours, ABDO, EICK &MEYERS,LLP Certified Public Accountants & Consultants Andrew K Berg, CPA Partner 5201 Eden Avenue, Suite 250 Edina, MN 55436 952.835.9090 j Fax 952.835.3261 RESPONSE: This letter correctly sets forth the understanding of the City of Lauderdale. Signature: Date: City of Lauderdale December 2, 2016 Page 2 + Proce s going I)(',A Oln(Iilr, \tl OnI)('rs CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS System Review Report September 10, 2014 To the Partners of Abdo, Eick & Meyers, LLP and the Peer Review Committee of the Minnesota Society of Certified Public Accountants We have reviewed the system of quality control for the accounting and auditing practice of Abdo, Eick & Meyers, LLP (the firm) in effect for the year ended May 31, 2014. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants. As part of our peer review, we considered reviews by regulatory entities, if applicable, in determining the nature and extent of our procedures. The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance therewith based on our review. The nature, objectives, scope, limitations of, and the procedures performed in a System Review are described in the standards at www.aicpa.org/prsummary. As required by the standards, engagements selected for review included engagements performed under Government Audit Standards and audits of employee benefit plans. In our opinion, the system of quality control for the accounting and auditing practice of Abdo, Eick & Meyers, LLP in effect for the year ended May 31, 2014, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies) or fail. Abdo, Eick & Meyers, LLP has received a peer review rating of pass. Brady artz and Ass iates, P.C. BRADY, MARTZ & ASSOCIATES, P.C. 401 Demers Avenue Suite 300 P.O. Box 14296 Grand Forks, ND 58208-4296 (701) 775-4685 Fax (701) 795-7498 www.hradymartz.com MCGLADREY ALLIANCE McGladrey LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date December 13, 2016 ITEM NUMBER Eustis Street Discussion STAFF INITIAL_4* APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As you know, staff have been meeting with the Ramsey County engineering staff regarding Eustis Street. I asked the city engineer to describe the options based on the meetings we've had and feedback from the community. Storm water requirements and the amount of right- of-way play a significant role in shaping what is possible. I think the following memo does a good job of narrowing the broader discussion down to the options that are viable within the storm water rules and within the existing right-of-way. As it is a lot to take in, I thought I would share some of my takeaways. • Options 1-3 trigger storm water requirements. Infiltration basins would be behind the curbs. Staff do not believe infiltration basins in "bump outs" are a good idea as they will eat up parking spaces and make plowing much more difficult. • Any sidewalk installed would need to be behind a five foot boulevard so that it does not trigger additional storm water requirements. A sidewalk behind the curb is not feasible. • Options 1-3 will require the use of virtually all of the right-of-way. 34 to 40 feet would be the roadway (depending on which option), the rest would be used for inflation basins and sidewalks. As the road is generally centered in the right-of-way, the first 10-15 feet behind the current curbing would be disturbed. OPTIONS: The Council and staff have asked for and received a lot of feedback from residents that live along Eustis Street over the years. There are a lot of ideas, most fall within one of the three options presented in the memo. I don't see a path that would appeal to everyone. Before there is a transition in the city council members, I wanted to bring this topic forward for con- sideration and guidance. The Council still has the option of limiting parking to one side if it thinks that would be appropriate. That would simply take a motion directing staff to ask the County to install the signs. Otherwise, staff will continue to work with County staff in the next year as we anticipate some sort of pavement improvement in 2018. STAFF RECOMMENDATION: Stantec October 20, 2016 Heather Butkowski Page 2 of 3 Reference: Eustis Street Typical Sections: Larpenteur Avenue to Roselawn Avenue amount of room behind the curb for filtration basins. Curb bumpouts could be utilized at intersections to provide additional area for these basins, or additional right of way could be obtained to allow for wider boulevards. This option would also require the most treatment volume of the three as it has the largest street width. Option 2: Parking on 1 side and sidewalk on 1 side. With this option, the recommended street width is 34' face to face, which is very similar to the existing street width. This will allow for a single 8' parking lane, as well as 12' wide thru lanes, and a 2' wide curb reaction distance between the thru lane and the curb. A 5' sidewalk with a minimum 5' boulevard could be constructed on one side of the street (or potentially both sides of the street). As an alternate option, 11' thru lanes could be considered. This typical section provides for more flexibility and room behind the curb for filtration basins. Bump outs could be constructed at the intersections, and there is also room within the right of way to consider a wider boulevard. This option would require the least amount of treatment volume as it has the smallest street width. Option 3: Parking on 1 side and shoulder on 1 side. With this option, the recommended street width is 36' face to face. This will allow for an 8' parking lane on one side of the roadway, and a 4' wide striped shoulder on the other side of the roadway. The drive lanes as shown are 12' wide; however, 11' drive lanes could be considered. This option also provides ample room within the right of way for filtration basins. The roadway width would be approximately 2' wider than existing, and this option requires a treatment volume between that of Options 1 and 3. The table below shows approximate treatment volumes that would be required for each option assuming the reconstruction of approximately 2600' of roadway. Existing Roadway - Pavement Rehabilitation If the existing roadway were to be rehabilitated without any utility improvements or a complete reconstruction - for example a reclaim and bituminous overlay or mill and overlay - Option 2 above would fit well within the existing curb footprint (34' wide). A reclaim and overlay or a mill and overlay on a linear project would not trigger the Rice Creek Watershed District stormwater requirements; therefore filtration basins would not be required. A sidewalk with a 5' boulevard could also be added to one or both sides without triggering stormwater requirements. Design with community in mind sk v:\1938\active\193801702\communications\correspondence\eustis street \mem_butkowski_schlegelAeustis street typical section.docx Option 1 Option 2 Option 3 Treatment Volume Required 6665 CF 5685 CF 6015 CF Existing Roadway - Pavement Rehabilitation If the existing roadway were to be rehabilitated without any utility improvements or a complete reconstruction - for example a reclaim and bituminous overlay or mill and overlay - Option 2 above would fit well within the existing curb footprint (34' wide). A reclaim and overlay or a mill and overlay on a linear project would not trigger the Rice Creek Watershed District stormwater requirements; therefore filtration basins would not be required. A sidewalk with a 5' boulevard could also be added to one or both sides without triggering stormwater requirements. Design with community in mind sk v:\1938\active\193801702\communications\correspondence\eustis street \mem_butkowski_schlegelAeustis street typical section.docx Stantec Memo To: Heather Butkowski From: Kellie Schlegel Lauderdale City Administrator St. Paul Office File: Eustis Street Date: October 20, 2016 Reference: Eustis Street Typical Sections: Larpenteur Avenue to Roselawn Avenue In conjunction with potential future improvements to Eustis Street, we have identified three typical section options for Eustis Street north of Larpenteur Avenue and south of Roselawn Avenue. In general, the existing right of way in this area is 60', except for the block between Larpenteur and lone, where it is 70'. The existing roadway is approximately 34' from face of curb to face of curb (face to face) with narrow parking lanes on each side. Below is a summary of the watershed district requirements for street reconstruction projects, followed by descriptions of three typical sections and the potential ramifications and considerations of each typical segment. Rice Creek Watershed District Permit Requirements Any street reconstruction project that results in 10,000 square feet or more of new or reconstructed impervious surface area will require a permit from the Rice Creek Watershed District, and compliance with its Stormwater Management requirements. Sidewalks that are 10' wide or less, and have at least 5' of vegetated area down -gradient (boulevards) are exempt from this threshold. The required water quality treatment volume for public linear project is 3/4 " of rainfall over the area of new or reconstructed impervious surface, less any exceptions such as sidewalks as mentioned above. In general, the wider the roadway, the more treatment volume will be required. Filtration basins with draintile are one option that will provide the required on-site stormwater treatment. These are generally constructed behind the curb and are approximately 10' wide. As the on-site soils are likely not well -draining, draintile would be installed beneath the filtration basin to discharge filtered runoff to the storm sewer system. TYPICAL SECTIONS Three potential typical section options are described below. See attached Figure for the typical sections. Option 1: Parking and sidewalk on both sides. With this option, the recommended street width is 40' face to face. This will allow for 8' parking lanes on each side, as well as 12' wide thru lanes. The recommended minimum boulevard width is 5', and recommended minimum sidewalk width is 5'. This option would require widening the existing roadway by approximately 6', as well as adding 5' boulevards and 5' walks on both sides. This typical section would exceed the existing right of way width by approximately 2'. Therefore, additional right of way may need to be acquired. To avoid additional right of way, the drive lanes could be narrowed to 11' wide, for a total roadway width of 38'. A narrower boulevard could also be considered, but this would in turn eliminate the watershed exemption for the sidewalk, thus requiring more stormwater treatment volume. Another consideration with this option is the limited Design with community in mind skv:\1938\active\193801702\ communications \correspondence\eustis street\ mem_butkowski_schlegeheustis street typical section.docx Stantec October 20, 2016 Heather Butkowski Page 3 of 3 Reference: Eustis Street Typical Sections: Larpenteur Avenue to Roselawn Avenue If utility improvements within the roadway were also considered in conjunction with a mill and overlay or a reclaim and overlay, it could potentially trigger stormwater requirements. If the disturbed utility trench surface area exceeds the 10,000 square foot threshold, filtration basins or some other treatment BMP (best management practice) would need to be integrated into the project to treat the disturbed trench area only, not necessarily the entire width of the roadway. Generally, the 10,000 square foot threshold would amount to approximately 600' of utility replacement. If you have any questions or need further information, please let me know. Sincerely, STANTEC CONSULTING SERVICES INC. Kellie Schlegel Engineer Phone: (651) 604-4734 Fax: (651) 636-1311 kellie.schlegel@stantec.com Attachment: Figure 1: Typical Sections - Eustis Street c. Darren Amundsen, Stantec Design with community in mind sk v:\ 1938\active\ 193801702\ communications \ correspondence \eustis street\ mem_butkowski_schlegeheustis street typical section.docx voIIoo, p d&l\IS 51129\ 0.7' WEST R/W 8 12'* 1z* 8' PARKING THRU LANE THRU LANE PARKING EAST R/W WEST R/W OPTION 1: PARKING AND SIDEWALK ON BOTH SIDES NOT TO SCALE 30' 30' EAST R/W 10' WEST R/W 20 8' 12'* 12' * 2' PARKING THRU LANE THRU LANE 5 BLVD 5' WALK 5.3' OPTION 2: PARKING ON 1 SIDE AND SIDEWALK ON 1 SIDE NOT TO SCALE 30' Q 30' EAST R/W 10' 20' 16' 8' 1T* 1T* 4' _ PARKING THRU LANE THRU LANE SHOULDER 14' OPTION 3: PARKING ON 1 SIDE AND SHOULDER ON 1 SIDE NOT TO SCALE *THRU LANES MAY BE REDUCED TO 11' WIDE TYPICAL SECTIONS - EUSTIS STREET LAUDERDALE, MN EUSTIS STREET IMPROVEMENTS DATE: 10/20/2016 FIGURE: 1 PROJ. NO.: 193801702 Stantec 23335 Highway 36W St. Paul, 1611 55113 ,nwvstanlcc.com