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HomeMy WebLinkAbout03/28/2017LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, MARCH 28, 2017 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. CITY COUNCIL WORKSHOP STARTING AT 5:30 P.M. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the March 14, 2017 City Council Meeting c. Claims Totaling $14,788.61 4. CONSENT a. February Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Audit Presentation, Andrew Berg of Abdo, Eick, and Meyers 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Selection of Comprehensive Plan Update Consultant b. 2017 Community Event Planning 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Eustis Street Parking b. Zoning Ordinance Update c. Representative Alice Hausman d. Police Department Annual Report 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Community Development Update 13. ADJOURNMENT LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Goal Setting X Meeting Date March 28, 2017 ITEM NUMBER Goal Setting Session STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, as part of the budgeting process, the City Council holds a goals setting session with all staff. Staff present their goals and plans for the year and meld them with the inter- ests of the City Council. What follows is the goals established at the goals setting session in mid -2016. With the change in council members, this is a good time to revisit the goals and modify them as needed. Staff will provide an update on progress on the goals. Additional- ly, other topics of interest can be discussed such as how to respond to resident emails ad- dressed to all council members. OPTIONS: STAFF RECOMMENDATION: Lauderdale Staff Goals 2017 ■ Goal Areas • Service Delivery • Administrative Efficiency • Regulatory Compliance • Environmental Stewardship • Parks and Public Works • Ordinance Amendments 3/24/2017 1 ■ Administrative 14,fficiency • Replace in-house databases for managing building permits, animal licenses, rental housing licenses, business licenses, and code enforcement • Digitize city property files • Improve layout of city website • Research ways to accept license and permit form data online • Accept credit card payments 3/24/2017 2 Service Delivery 1:- • Continue public safety discussion and provide means for resident input • Publish agendas, minutes, council packets, and historical information on city website via Laserfiche • Establish Housing Improvement Plan and plans for 1821 Eustis Street • Discussion land use options for 1795 Eustis Street ■ Administrative 14,fficiency • Replace in-house databases for managing building permits, animal licenses, rental housing licenses, business licenses, and code enforcement • Digitize city property files • Improve layout of city website • Research ways to accept license and permit form data online • Accept credit card payments 3/24/2017 2 ■ Regulatory Compliance • Coordinate comprehensive plan update now through 2018. • Petition Met Council for removal from inflow and infiltration program after Corval completes corrective actions • Continue implementing requirements of the MS4 permit 3/24/2017 3 Knvironmental Stewardship ' • Green Steps City'Level 3 • Introduce Lauderdale businesses to Ramsey County recycling staff (BizRecycling Grants) • Public works licenses (waste water & tree inspector) • Explore alternative forms of solid waste collection • Discuss future of Walsh Lake with City of Roseville • Invasive species removal 3/24/2017 3 i '' Ps.arks and Public Works • Revise Sign Ordinance (Zoning) • Revise and remove inconsistencies between Parking, Zoning, and Nuisance ordinances • Shade and Hazardous Tree ordinance • Implement zoning permit program for sheds • Resurface tennis courts IIII • Work with County on Eustis mill and overlay project • Work with Ramsey County, Capital Regions WD, and Greenway Holdings on Eustis Street Sidewalk • Explore alternative engineering service companies • Create plan for maintaining hill on north side of Community Park i '' Ordinance Amendments • Revise Sign Ordinance (Zoning) • Revise and remove inconsistencies between Parking, Zoning, and Nuisance ordinances • Shade and Hazardous Tree ordinance • Implement zoning permit program for sheds 3/24/2017 4 LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 March 14, 2017 Roll Call Mayor Gaasch called the Regular City Council meeting to order at 7:30 p.m. Councilors present: Andi Moffatt, Kelly Dolphin, Jeff Dains, and Mayor Mary Gaasch. Councilors absent: Roxanne Grove. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any changes to the meeting agenda. Councilor Moffatt added an appointment to the St. Paul Regional Water Services Board of Commissioners. Councilor Dains moved and Councilor Dolphin seconded the motion to approve the agenda as amended. Motion carried unanimously. Councilor Moffatt moved to approve the minutes of the February 28, 2017 City Council meeting. Councilor Dolphin seconded the motion and it carried unanimously. Councilor Dains moved and seconded by Councilor Moffatt to approve the claims totaling $86,816.31. Motion carried unanimously. Consent Councilor Dolphin moved and seconded by Councilor Dains to approve the Consent Agenda thereby acknowledging the January Financial Report and approving the 2017 Garbage Hauler Licenses, the Street Sweeping Agreement, and Fund Balance Transfer — Resolution 031417A. Discussion/Action Items A. Set Time and Date for Planning Consultant Interviews City staff narrowed the applicant pool to three candidates for the Comprehensive Plan planning consultant. In the following week, staff will arrange interviews with the remaining candidates and Councilor Dolphin in order to make a recommendation to the City Council on who to hire. B. Carpet Installation Project Administrator Butkowski updated the Council on plans to complete the carpet installation project. The asbestos abatement consultant recommended keeping the asbestos tile in place and carpeting over it. As suggested by the Council, staff is arranging for pre- and post- air quality testing along with air filtering during the project. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 March 14, 2017 Councilor Moffatt moved to hire and enter into an independent contractor's agreement with Premium Carpet Installations and Red Pine Industries to complete the carpet installation project. Motion seconded by Councilor Dolphin and carried unanimously. C. Music Licensing for City Events Assistant to the City Administrator Bownik presented to the Council the challenges facing city - sponsored events in regards to booking musical acts. In order for bands to play copyrighted music, the City would need to pay the three primary music -licensing companies ASCAP, SESAC, and BMI a combined total of $1,075. Councilor Dolphin moved and seconded by Councilor Dains to direct staff to secure licensing agreements with the music licensing companies noted above. Motion carried unanimously. D. Farmers Market Planning and Budget Assistant to the City Administrator Bownik outlined the projected budget for this year's City events. Previously, the City did not fund the Farmers Markets but staff recommended providing $800-$1,000 to the Farmers Markets to allow for music and other entertainment features. Councilor Dolphin moved and seconded by Councilor Dains to appropriate additional funding to the Farmers Market. Motion carried unanimously. Additional Items Councilor Moffatt expressed concern that her involvement on the St. Paul Regional Water Services Board of Commissioners may create a conflict of interest with her employer. To avoid any potential issues, she felt the need to resign from her post. Councilor Dains agreed to fill the vacancy. Set Agenda for Next Meeting Administrator Butkowski stated the next meeting may include selecting a comprehensive plan update consultant and the annual audit presentation. Additionally, a city council workshop will begin on March 28 at 5:30 p.m. Work Session A. Opportunity for the Public to Address the City Council Mayor Gaasch asked if anyone in attendance which to address the Council. No one did. B. Community Development Update Administrator Butkowski informed the Council that an Earth Day cleanup event is being planned by city residents. Staff continue to meet with the prospective buyers of the Twin Cities Chinese LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 March 14, 2017 Christian Church building. Interestingly, the tight housing market is evident here with no properties for sale in the whole of Lauderdale. Closed Session A. Discussion of Pending Litigation (Rocket Outdoor Advertising, LLC v. City of Lauderdale) At 8:04 p.m. Councilor Moffatt moved to go into closed session, as authorized under the attorney-client privilege pursuant to Minnesota Statutes Section 13D.05, subdivision 3(b), to discuss with our counsel the pending litigation of Rocket Outdoor Advertising, LLC against the City of Lauderdale, which has been filed in in United States District Court for the District of Minnesota. Councilor Dolphin seconded the motion. Motion carried unanimously. A motion to rejoin the regular session was made by Councilor Moffatt at 8:20 p.m. and seconded by Councilor Dains. Motion carried unanimously. Adjournment There being no further items on the agenda, Councilor Moffatt moved and seconded by Councilor Dains to adjourn the meeting at 8:21 p.m. Motion carried unanimously. Respectfully submitted, Heather Butkowski City Administrator CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: March 28, 2017 Subject: List of Claims The claims totaling $14,788.61 are provided for City Council review and approval which includes check numbers 25284 to 25294. Accounts Payable Checks by Date - Detail by Check Number User: Printed: heather.butkowski 3/24/2017 2:02 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 25284 34 25285 25 RISK -001839 25286 25 03282017-1821 25287 38 460233 460233 460233 Public Employees Retirement Association PR Batch 50600.03.2017 PERA Coordinated PR Batch 50600.03.2017 PERA Coordinated 03/24/2017 PR Batch 50600.03.2017 PER PR Batch 50600.03.2017 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50600.03.2017 State Income Tax 03/24/2017 PR Batch 50600.03.2017 Stat Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50600.03.2017 Deferred Comp PR Batch 50600.03.2017 Deferred Comp Internal Revenue Service 03/24/2017 PR Batch 50600.03.2017 Defi PR Batch 50600.03.2017 Defi Total for this ACH Check for Vendor 45: 03/24/2017 PR Batch 50600.03.2017 Federal Income Tax PR Batch 50600.03.2017 Fed( PR Batch 50600.03.2017 Medicare Employee Pc PR Batch 50600.03.2017 Mec PR Batch 50600.03.2017 FICA Employee Portio PR Batch 50600.03.2017 FIC, PR Batch 50600.03.2017 Medicare Employer Po PR Batch 50600.03.2017 Mec PR Batch 50600.03.2017 FICA Employer Portio PR Batch 50600.03.2017 FIC. Total for this ACH Check for Vendor 46: AFSCME MN Council 5 03/28/2017 PR Batch 50600.03.2017 Union Dues PR Batch 50600.03.2017 Unic County of Ramsey PR Batch 50600.03.2017 Life Insurance PR Batch 50600.03.2017 Long Term Disability PR Batch 50600.03.2017 Short Term Disability Insurance Processing Fee Total for Check Number 25284: 03/28/2017 PR Batch 50600.03.2017 Life PR Batch 50600.03.2017 Lon PR Batch 50600.03.2017 Shoi Total for Check Number 25285: County of Ramsey 03/28/2017 1821 Eustis Croix Oil Company Inc. January/February Fuel January/February Fuel January/February Fuel Total for Check Number 25286: 03/28/2017 Total for Check Number 25287: 891.16 1,028.26 1,919.42 539.67 539.67 865.98 1,036.99 1,902.97 1,241.89 235.15 1,005.39 235.15 1,005.39 3,722.97 194.96 194.96 310.08 93.64 64.45 25.00 493.17 34.08 34.08 48.26 225.18 48.25 321.69 AP Checks by Date - Detail by Check Number (3/24/2017 2:02 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 25288 65 Integra Telecom Holdings Inc 03/28/2017 707155 Fax Line 51.20 Total for Check Number 25288: 51.20 25289 153 J Tyler & Co 03/28/2017 30850 Council Room Clock 89.00 Total for Check Number 25289: 89.00 25290 31 Kennedy & Graven Chartered 03/28/2017 136180 February Legal Services 4,485.10 Total for Check Number 25290: 4,485.10 25291 30 League of Minnesota Cities 03/28/2017 253554 MN Cities Stormwater Coalition Contributions 410.00 253827 Legislative Conference - JD 125.00 25292 23 Total for Check Number 25291: 535.00 Metro Sales Inc 03/28/2017 INV754774 IQ 2017 Copier Fees 90.95 Total for Check Number 25292: 90.95 25293 91 Suburban Ace Hardware 03/28/2017 2-2017 Chainsaw Tune Up and Misc Supplies 25294 74 Xcel Energy 537638581 1917 Walnut Street 537638581 1885 Fulham Street 537638581 1885 Fulham Street 537638581 1917 Walnut Street 537638581 Dog Park Light 121.34 Total for Check Number 25293: 121.34 03/28/2017 Total for Check Number 25294: Report Total (15 checks): 40.45 64.00 63.57 97.68 21.39 287.09 14,788.61 AP Checks by Date - Detail by Check Number (3/24/2017 2:02 PM) Page 2 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date March 28, 2017 ITEM NUMBER Februar Financial Re STAFF INITIAL ort APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the revenue, expense, and cash balance reports for February 2017. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for February 2017. COUNCIL ACTION: General Ledger Cash Balances User: heather.butkowski Printed: 3/15/2017 12:27:38 PM Period 02 - 02 Fiscal Year 2017 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -2,270,560.07 121,019.20 130,798.50 -2,280,339.37 Change Fund 101-00000-000-10300 100.00 0.00 0.00 100.00 Cash 226-00000-000-10100 8,039.80 3.79 614.96 7,428.63 Cash 227-00000-000-10100 101,873.02 49.09 5,618.21 96,303.90 Cash 401-00000-000-10100 104,224.83 53.15 0.00 104,277.98 Cash 403-00000-000-10100 431,261.16 284.92 0.00 431,546.08 Cash 404-00000-000-10100 280,259.48 142.93 0.00 280,402.41 Cash 405-00000-000-10100 33,969.45 17.32 0.00 33,986.77 Cash 414-00000-000-10100 177,104.01 90.32 0.00 177,194.33 Cash 602-00000-000-10100 955,667.44 11,771.92 34,111.17 933,328.19 Cash 603-00000-000-10100 342,623.48 7,348.90 6,420.55 343,551.83 Current Assets 164,562.60 140,781.54 177,563.39 127,780.75 Petty Cash 101-00000-000-10200 300.00 0.00 0.00 300.00 Petty Cash 300.00 0.00 0.00 300.00 Investments - Fair Value 101-00000-000-10410 2,983,904.81 1,535.87 100,000.00 2,885,440.68 Adj Investments 2,983,904.81 1,535.87 100,000.00 2,885,440.68 Grand Total 3,148,767.41 142,317.41 277,563.39 3,013,521.43 GL - Cash Balances (03/15/2017 - 12:27 PM) Page 1 a) C/D a) tea) cy N 3o N •ONp 0 In M ' 0) 0 0 c3 N 0• 0 a, a, OcTmcna,,t 01 O (Ni O N N O O ziA 6) DC �000pU 000dN CC MN v:iIInNOM O '� MOO[ -:0, o o6 d'L�MN ONM d' Current Period Ala it U ount Number U in N N N 0 Op I 00�O ,--:1 \O[\ .•-+ O 0 N 000 ‘4Z., O N 00 ti 1,315,286.04 N oo 0 p N000 0 00'. d O p O v p0 N d\ M 0 M t� O 00 N 00 • 00 M ti 00 ri t� 000001 \0 p I '.O M 0 GV O O I 00 00 O v') O ,--, Vl r O rt N- O O O <D OI -d'01 p t-- N co; 0\O O 'V' 1C hl 0 '0 1- '0 M O M O Cl. 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'd G L7 N O 0) I. `nG b0 bA ti N }+dd0 '—GN • N N C7aE..a.8U'w 0 g WP,C1OUO W General Fund GL - Revenue vs Expense (03/15/2017 - 12:28 PM) \ 5\ 7o \\\\ ? % 6 &| ,,CD - 7 / ; YTD Balance Current Peri 0 Account Numbe 9\| a \\\\ aw N x666 \ \ » �f / 8 'D q 00 } «� 53 « >\@\ 7 00 £ K| w / \ 3 c) cl ]174 CD E \\5\ f d cfR /cao « - z 00 § @@ \ \\55 k�� k \k\k / q > »< VI/ ( 0 0 > ; \ 0 ) \j Ie co3,�/ ) 0 0 00 //\\ \ w\\\/ \ \ / Communications j GL Revenue vs Expense (03/15/2017 - 12:28 PM) YTD Balance it E z • OI [� �O d; OI H M • tri O v) p eD in enOdM' OI h N O 00 In O O M M 10 01 M ti 'la 00 7 - M If) OI d' d' O t� O O er p o w o N O 06 00 .-+ O oo p O N er N 000 O p O 01 O el O I ,t N O 01 O1 N p 00 O� M v1 v1 O p O O O NM O O O O p to �O�O O M Cil M O M v) 'l• N M ti U 0) 0) bA C > U U Ra N > "ti ) U c0 G O N U 00 E 2> >N 00 g j")0 8 A 607 U d • d O ci, kj. 0 0.> .� • E (� 0. u C g ,Ei g • W P. 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OPTIONS: STAFF RECOMMENDATION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date March 28, 2017 ITEM NUMBER 2017 Day in the Park STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In recent years, Lauderdale's summer festival has been held the third Saturday in August from 12-3 p.m. It was moved to August when it was determined July was too hot. With attendance and volunteers waning, it was decided to try combining the event with a farmers market last year. Farmers markets are the third Thursday of the month from 4-7 p.m. It was planned for July with the notion that it should be cool enough in the evening. As luck would have it, there was a heat warning that day. Thus, it was rescheduled for the August farmers market. The combined events worked well together by adding interest and were perhaps better than two stand-alone events. Here are some options for this year's Day in the Park: • Thursday, July 20 (with farmers market) • Thursday, August 17 (with farmers market) • Saturday, August 19 Another reason it was decided to try combining the events last year instead of holding two stand-alone events was due to how busy August can be with Minnesota Night to Unite, Primary Elections and preparing next year's budget. Once a date for Day in the Park has been decided, planning session days and times can be established and promoted in the next newsletter. OPTIONS: Discuss and provide direction to staff and event organizers. STAFF RECOMMENDATION: Set date for Lauderdale's summer festival, Day in the Park.