HomeMy WebLinkAbout04/11/2017LAUDERDALE CITY COUNCIL MEETING AGENDA
7:30 P.M. TUESDAY, APRIL 11, 2017
LAUDERDALE CITY HALL, 1891 WALNUT STREET
The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
1. CALL THE MEETING TO ORDER
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the March 28, 2017 Goal Setting Session and City Council Meeting
c. Claims Totaling $78,710.43
4. CONSENT
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. Representative Alice Hausman
b. Police Department Annual Report, Chief Jon Mangseth
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the
decision. During hearings all affected residents will be given an opportunity to speak pursuant to
the Robert's Rules of Order and the standing rules of order and business of the City Council.
a. Amending Title 10, Chapter 3 Administration and Enforcement Section of the
Lauderdale Zoning Code
b. Resolution 041117A — A Resolution Authorizing Publication of Ordinance No. 17-02 by
Title and Summary
8. DISCUSSION / ACTION ITEM
a. Master Services Agreement with Swanson Haskamp Consulting, LLC
b. Eustis Street Parking Discussion
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. Eustis Street Discussion
b. March Financial Report
12. WORK SESSION
a. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In
consideration for the public attending the meeting, this portion of the meeting will be limited
to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or
less. If the majority of the Council determines that additional time on a specific issue is
warranted, then discussion on that issue shall be continued at the end of the agenda. Before
addressing the City Council, members of the public are asked to step up to the microphone,
give their name, address, and state the subject to be discussed. All remarks shall be addressed
to the Council as a whole and not to any member thereof. No person other than members of the
Council and the person having the floor shall be permitted to enter any discussion without
permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order
and business of the City Council, is welcomed and your cooperation is greatly appreciated.
b. Sanctuary City Discussion
c. Community Development Update
13. ADJOURNMENT
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 1 of 1 March 28, 2017
Mayor Gaasch called the City Council work session to order at 5:48 p.m.
Councilors present: Mayor Mary Gaasch, Roxanne Grove, Jeff Dains, Andi Moffatt, and Kelly
Dolphin.
Councilors absent: None.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant City
Administrator; and Miles Cline, Deputy City Clerk.
Butkowski explained that annually, as part of the budgeting process, the City Council holds a
goals setting session with all staff. Staff presents their goals and plans for the year and melds
them with the interests of the City Council. Butkowski listed the goals as presented to the
Council in August of 2016. With the change in council members, she noted this was a good time
to revisit the goals and modify them as needed.
Mayor Gaasch asked for other goals or topics. Mayor Gaasch brought forward the topic of
Lauderdale's presence on social media, and the best way to communicate with its citizens.
Administrator Butkowski noted that the City has a Facebook presence, listsery e-mails,
newsletter, and could explore the possibility of a Twitter account in the future as well.
The Council discussed some of the goal areas in further detail, including those that have been
accomplished, those currently in progress, and those not likely to be accomplished. The majority
of the conversation involved discourse surrounding the St. Anthony Police Department in
regards to the citizens workgroup, Department of Justice COPS program, and upcoming contract
negotiations. The other primary discussion involved various aspects of the Lauderdale Dog Park.
There being no further discussion, Mayor Gaasch adjourned the work session at 7:15 p.m.
Respectfully submitted,
Miles Cline
Deputy City Clerk
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 1 of 3 March 28, 2017
Roll Call
Mayor Gaasch called the Regular City Council meeting to order at 7:30 p.m.
Councilors present: Jeff Dains, Kelly Dolphin, Roxanne Grove, Andi Moffatt, and Mayor Mary
Gaasch.
Councilors absent: None.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant City
Administrator; and Miles Cline, Deputy City Clerk.
Approvals
Mayor Gaasch asked if there were any changes to the meeting agenda. There being none,
Councilor Dains moved and Councilor Grove seconded the motion to approve the agenda.
Motion carried unanimously.
Councilor Grove moved to approve the minutes of the March 14, 2017 City Council meeting.
Councilor Moffatt seconded the motion and it carried unanimously.
Councilor Dains moved and seconded by Councilor Grove to approve the claims totaling
$14,788.61. Motion carried unanimously.
Consent
Councilor Grove moved and seconded by Councilor Dains to approve the Consent Agenda
thereby acknowledging the February Financial Report.
Informational Presentations / Reports
A. Audit Presentation, Andrew Berg of Abdo, Eick, and Meyers
Andy Berg, City Auditor, gave the City a qualified or clean opinion regarding the 2015 audit.
He stated there were no deficiencies this year. Berg stated that the City's financial position is
strong. The City expenditures were under budget for 2016 with revenue up slightly. The General
Fund balance is at 60% of the next year's operating expenses, which matches the City's internal
policy. Anything above 60% was transferred to Capital Improvement Funds. Revenues and
expenses had a positive variance of about $49,000. Berg also pointed out a requirement that
recognizes pension liability in the financial statements.
Discussion/Action Items
A. Selection of Comprehensive Plan Update Consultant
On March 27, Councilor Dolphin and staff interviewed three planning consultants to determine
which would be recommended to the City Council for hire. With the process completed, the
Council determined that Swanson Haskamp Consulting best fit the City's needs.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 2 of 3 March 28, 2017
Councilor Grove moved to select Swanson Haskamp Consulting, LLC as the planning consultant
for the Comprehensive Plan. Councilor Dains seconded the motion and it carried unanimously.
B. 2017 Community Event Planning
Assistant City Administrator Bownik approached the Council to discuss a few summer date
possibilities for this year's Day in the Park event. With the success of combining the Farmers
Market and Day in the Park last year, it was his recommendation to do so again this year. The
three proposed dates were Thursday, July 20 (with Farmers Market), Thursday, August 17 (with
Farmers Market), or Saturday, August 19. After discussion, the Council decided that the August
17 date would be the best fit.
Councilor Dains moved and seconded by Councilor Moffatt to schedule Day in the Park for
Thursday, August 17. Motion carried unanimously.
Set Agenda for Next Meeting
Administrator Butkowski stated the next meeting may include Eustis Street parking, a zoning
ordinance update, State Representative Alice Hausman, and the Police Department Annual
Report given by Jon Mangseth, Chief of Police.
Work Session
A. Opportunity for the Public to Address the City Council
Mayor Gaasch asked if anyone in attendance would like to address the Council.
Dan Lange, 1725 Malvern Street, addressed the Council. He mentioned that there are drainage
issues in the dog park stemming from the hill that drains into the flat area where the dog park is
located. The Council said they would cover engineering costs when members of staff and the dog
park can find time to meet with the city engineer to devise a plan.
Lange continued with a separate issue regarding a Roseville resident who has been harassing
visitors of the dog park. According to Lange, this person has been verbally abusive and almost
physically abusive at times. The Council recommended that he send all video evidence to City
Administrator Butkowski so that she can submit the video along with any reports to the police
department. Butkowski asked to be informed when police calls are placed in regards to this issue
so she can respond accordingly.
B. Community Development Update
Administrator Butkowski informed the Council that ownership transfer of SuperUSA is officially
complete.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 3 of 3 March 28, 2017
Adjournment
There being no further items on the agenda, Councilor Dains moved and seconded by Councilor
Grove to adjourn the meeting at 8:19 p.m. Motion carried unanimously.
Respectfully submitted,
Miles Cline
Deputy City Clerk
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
189 1 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAx
Request for Council Action
To: Mayor and City Council
From: City Administrator
Meeting Date: April 11, 2017
Subject: List of Claims
The claims totaling $78,710.43 are provided for City Council review and approval which
includes check numbers 25295 to 25315.
Accounts Payable
Checks by Date - Detail by Check Date
User:
Printed:
miles.cline
4/7/2017 3:14 PM
Check No Vendor No
Invoice No
Vendor Name Check Date
Description Reference
Check Amount
ACH 43
ACH 44
ACH 45
ACH 46
ACH 133
1Q2017
ACH 57
1Q2017
25295 13
4979
25296 20
380803
380803
380803
Public Employees Retirement Association
PR Batch 50700.04.2017 PERA Coordinated
PR Batch 50700.04.2017 PERA Coordinated
04/07/2017
PR Batch 50700.04.2017 PER
PR Batch 50700.04.2017 PER
Total for this ACH Check for Vendor 43:
Minnesota Department of Revenue
PR Batch 50700.04.2017 State Income Tax
04/07/2017
PR Batch 50700.04.2017 Stab
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 50700.04.2017 Deferred Comp
PR Batch 50700.04.2017 Deferred Comp
04/07/2017
PR Batch 50700.04.2017 Defi
PR Batch 50700.04.2017 Defi
Total for this ACH Check for Vendor 45:
Intemal Revenue Service
PR Batch 50700.04.2017 Federal Income Tax
PR Batch 50700.04.2017 Medicare Employee Pc
PR Batch 50700.04.2017 Medicare Employer Po
PR Batch 50700.04.2017 FICA Employer Portio:
PR Batch 50700.04.2017 FICA Employee Portio
04/07/2017
PR Batch 50700.04.2017 Fed(
PR Batch 50700.04.2017 Mee
PR Batch 50700.04.2017 Mee
PR Batch 50700.04.2017 FIC.
PR Batch 50700.04.2017 FIC.
Total for this ACH Check for Vendor 46:
Total for 4/7/2017:
Miles Cline 04/11/2017
Mileage Reimbursement
Total for this ACH Check for Vendor 133:
Heather Butkowski
Mileage Reimbur§ement
8th Day Landscaping LLC
March Snow Removal
Abdo Eick & Meyers LLP
2016 Audit
2016 Audit
2016 Audit
04/11/2017
Total for this ACH Check for Vendor 57:
04/11/2017
Total for Check Number 25295:
04/11/2017
Total for Check Number 25296:
1,028.26
891.16
1,919.42
539.67
539.67
1,036.99
865.98
1,902.97
1,241.89
215.19
215.19
920.14
920.14
3,512.55
7,874.61
20.75
20.75
68.48
68.48
645.00
645.00
555.00
2,590.00
555.00
3,700.00
AP Checks by Date - Detail by Check Date (4/7/2017 3:14 PM) Page 1
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
25297 54
1Q2017
25298 33
2017-03
25299 36
0222655
0222701
0222776
0222807
25300 29
3519
25301 25
EMCOM-005975
EMCOM-005989
EMCOM-006004
25302 38
460876
460876
460876
25303 61
7030504
25304 82
2017-03
25305 134
0063
Gordon Beck
Mileage Reimbursement
City of Falcon Heights
March Fire Calls
City of Roseville
March IT Services
March Phone Services
Laserfiche Software
Phone Upgrades
City of St Anthony
April Police Services
County of Ramsey
March Fleet Support
March CAD Services
March 911 Dispatch Services
Croix Oil Company Inc.
March Fuel
March Fuel
March Fuel
Gopher State One Call
March Locates
Horne Depot
Cleaning Supplies
Katrina Joseph
March Legal Services
25306 73 League of Minnesota Cities
254269 HB - Legislative Conference
254545 JB - Safety & Loss Control Workshop
254736 AM - 2017 Annual Conference
25307 1
2017-03
Lillie Suburban Newpapers Inc
Zoning Ordinance Publication
04/11/2017
Total for Check Number 25297:
04/11/2017
Total for Check Number 25298:
04/11/2017
Total for Check Number 25299:
04/11/2017
Total for Check Number 25300:
04/11/2017
Total for Check Number 25301:
04/11/2017
Total for Check Number 25302:
04/11/2017
Total for Check Number 25303:
04/11/2017
Total for Check Number 25304:
04/11/2017
Total for Check Number 25305:
04/11/2017
Total for Check Number 25306:
04/11/2017
69.12
69.12
686.53
686.53
492.33
94.24
625.30
1,199.60
2,411.47
56,049.16
56,049.16
6.24
258.44
1,280.65
1,545,33
29.01
135.38
29.01
193.40
12.15
12.15
59.86
59.86
925.00
925.00
125.00
20.00
150.00
295.00
36.25
AP Checks by Date - Detail by Check Date (4/7/2017 3:14 PM) Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
Total for Check Number 25307: 36.25
25308 99 Metropolitan Area Management Associatiot 04/11/2017
2483 Luncheon Meeting - HB 20.00
Total for Check Number 25308: 20.00
25309 84 North Star Bank Cardmember Services 04/11/2017
2017-03 Chair Storage Carts 318.43
2017-03 Business Cards 87.41
2017-03 Thermal Paper 7.81
2017-03 Filing Folders 13.23
2017-03 Batteries 16.94
2017-03 Thermal Paper Return -7.81
2017-03 Food for Council Meeting 52.92
25310 10
Total for Check Number 25309: 488.93
On Site Sanitation Inc 04/11/2017
0000395535 Portable Restroom
25311 5
182.85
Total for Check Number 25310: 182.85
Premium Waters Inc 04/11/2017
619861-03-17 March Water Bottles
23.19
Total for Check Number 25311: 23.19
25312 26 Stantec Consulting Services Inc 04/11/2017
1173481 Traffic Data Gathering for SAPD 215.50
Total for Check Number 25312: 215.50
25313 4 The Neighborhood Recycling Company Inc 04/11/2017
17045 February Recycling
17045 February Revenue Sharing
25314 7
7604185-0500-3
Waste Management Inc
April Public Works Refuse
25315 74 Xcel Energy
539652433 February Street Lighting
540828615 1891 Walnut Street
540828615 1891 Walnut Street
540878662 Larpenteur Bridge Lights
540889448 2430 Larpenteur Avenue
540905798 1821 Eustis Street
540905798 1821 Eustis Street
2,396.16
-454.77
Total for Check Number 25313: 1,941.39
04/11/2017
281.59
Total for Check Number 25314: 281.59
04/11/2017
427.76
143.80
187.65
39.68
130.94
19.56
15.48
Total for Check Number 25315: 964.87
Total for 4/11/2017: 70,835.82
AP Checks by Date - Detail by Check Date (4/7/2017 3:14 PM) Page 3
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
Report Total (27 checks): 78,710.43
AP Checks by Date - Detail by Check Date (4/7/2017 3:14 PM) Page 4
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date April 11, 2017
ITEM NUMBER Annual Police Report
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The Annual Police Report is included with your materials. Chief Mangseth said he caught a
couple of errors after he sent them out and will be bringing updated materials to the meet-
ing.
OPTIONS:
STAFF RECOMMENDATION:
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing X
Discussion X
Action X
Resolution
Work Session
Meeting Date
April 11, 2017
ITEM NUMBER Zoning Ordinance
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Title 10, Chapter 3 of the zoning ordinance has been revised by the city attorney and is
ready for adoption. Staff worked on it as well to ensure it reflects the fact that the City does
not have a separate planning commission and removes obsolete language. Prior to adopting
the ordinance, the Council must hold a public hearing. Additionally, the Council may adopt
Resolution 041117A— A Resolution Authorizing Publication of Ordinance No. 17-02 by
Title and Summary. Publication by title and summary requires a four -fifth vote.
OPTIONS:
STAFF RECOMMENDATION:
Motion to adopt Ordinance No. 17-02 An Ordinance Amending Title 10, Chapter 3 of the
Code of Ordinances Regarding Administration and Enforcement of Lauderdale's Zoning
Code.
Motion to Adopt Resolution 041117A—A Resolution Authorizing Publication of Ordinance
No. 17-02 by Title and Summary.
CITY OF LAUDERDALE
ORDINANCE NO. 17-02
An Ordinance Amending Title 10, Chapter 3 of the Code of Ordinances
Regarding Administration and Enforcement of Lauderdale's Zoning Code
The city council of the city of Lauderdale ordains as follows:
SECTION 1. Title 10, Chapter 3 of the Lauderdale City Code is hereby deleted in its entirety
and replaced with the following:
CHAPTER 3
ADMINISTRATION AND ENFORCEMENT
SECTION:
10-3-1: Zoning Administrator and Planning Agency
10-3-2: Board of Adjustment and Appeals
10-3-3: Appeals and Variances
10-3-4: (Intentionally Omitted)
10-3-5: Amendments
10-3-6: Penalty
10-3-1: ZONING ADMINISTRATOR AND PLANNING AGENCY:
A. Zoning Administrator: The Zoning Administrator is appointed by the City Council and shall
administer and enforce the provisions of this Title.
B. Planning Agency: All functions of the planning agency, as provided for in Minnesota
Statutes, sections 462.351 through 462.364, shall be performed by the City Council.
10-3-2: BOARD OF ADJUSTMENT AND APPEALS:
A. Composition: The Board of Adjustment and Appeals shall be the City Council.
B. Powers and Duties: The Board shall have all of the powers and duties assigned to it pursuant
to Minnesota Statutes, sections 462.351 through 462.364.
C. Fees: A fee shall be charged in accordance with a schedule as determined by the City
Council from time to time for any appeal of proceeding or variance filed with the Board.
10-3-3: APPEALS AND VARIANCES:
A. Appeals of Administrative Officer Decisions: The Board shall hear and decide appeals
where it is alleged that there is an error in any order, requirement, decision, or determination
1
496490v1 DTA LA135-34
made by an administrative officer in the interpretation or enforcement of this Title.
B. Notice of Appeal; Hearing: Within 15 days after filing of an appeal, the Zoning
Administrator shall transmit to the Board all papers involved in the proceedings. Upon receipt of
this material, the Board shall set a hearing date and give notice by mail of the time, place and
purpose thereof to the appellant and to the Zoning Administrator.
C. Variances: The Board shall hear requests for variances from the literal provisions of this
Title. Variances shall only be permitted when they are in harmony with the general purposes and
intent of this Title and when the variances are consistent with the City's comprehensive plan.
Variances may be granted when the applicant for the variance establishes that there are practical
difficulties in complying with the zoning ordinance. "Practical difficulties," as used in
connection with the granting of a variance, means that the property owner proposes to use the
property in a reasonable manner not permitted by the zoning ordinance; the plight of the
landowner is due to circumstances unique to the property not created by the landowner; and the
variance, if granted, will not alter the essential character of the locality. Economic
considerations alone do not constitute practical difficulties. The Board may not permit as a
variance any use that is not permitted under this Title for property in the zone where the affected
person's land is located.
D. Decision of Board:
1. The Board may reverse or affirm wholly or in part any order, requirement, decision or
determination made by an administrative officer in the interpretation or enforcement of this Title.
2. The Board may issue or direct the issuance of a variance, and may impose conditions on the
granting of variances to ensure compliance and to protect adjacent properties. The granting or
denial of a variance by the Board shall be accompanied by written findings on each matter heard
by it indicating its final order.
10-3-4: (INTENTIONALLY OMITTED)
10-3-5: AMENDMENTS:
Subject to the requirements of Minnesota Statutes, section 462.357, as may be amended from
time to time, the City Council may amend this Title as proposed by the City Council or by a
petition of a person owning property within Lauderdale in accordance with the following
provisions:
A. Petitions By Property Owners; Fee: Petitions by property owners for an amendment shall be
filed with the Zoning Administrator, and the petitioner, upon such filing, shall pay a notice,
deposit and a filing fee in accordance with a schedule determined from time to time by the City
Council. The Zoning Administrator shall review the proposed amendment and report findings
and recommendations in writing to the City Council and to the petitioner.
496490v1 DTA LA135-34
2
B. Public Hearing: Before voting on the enactment of an amendment, the City Council shall
hold a public hearing thereon pursuant to public notice. It shall be the responsibility of the
Zoning Administrator to provide notice of the public hearing pursuant to the requirements of
Minnesota Statutes, section 462.357, subd. 3, as may be amended from time to time.
C. Revision of Amendment: If, after any public hearing held upon an amendment, the proposed
amendment is revised or further revised to include land previously not affected by it, the City
Council shall hold another public hearing, pursuant to notice, as required by subsection B before
proceeding to vote on the amendment.
D. City Council Action: The City Council shall act upon the request an amendment pursuant to
the requirements contained in Minnesota Statutes, section 15.99, as may be amended from time
to time.
10-3-6: PENALTY:
A. Violation: Any person who violates this Title is guilty of a misdemeanor and upon
conviction thereof shall be subject to penalty as provided in Section 1-4-1 of this Code. Each
day a violation is permitted to exist shall constitute a separate offense.
B. Enforcement Remedies: In case any building, structure, or land is, or is proposed to be,
erected, constructed, reconstructed, altered, converted, maintained or used in violation of this
Title, the City Council, in addition to other remedies, may institute in the name of the City any
appropriate action or proceeding to prevent, restrain, correct or abate such building, structure or
use of land, or to prevent, in or about such premises, any act, conduct, business or use
constituting a violation of this Title.
SECTION 2. This ordinance shall be effective upon its adoption and publication.
Adopted by the Lauderdale City Council this 11th day of April, 2017.
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Administrator
Published in the Roseville Review the 18th day of April, 2017.
496490v1 DTA LA135-34
3
Member introduced the following resolution and moved its adoption.
CITY OF LAUDERDALE
RESOLUTION NO. 041117A
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. 17-02 BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Lauderdale has adopted Ordinance No. 17-02, an
ordinance amending Title 10, Chapter 3 of the code of ordinances regarding administration and
enforcement of the city's zoning code; and
WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is three full pages in length; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lauderdale that
the city administrator -clerk shall cause the following summary of Ordinance No. 17-02 to be
published in the official newspaper in lieu of the entire ordinance:
Public Notice
The city council of the city of Lauderdale has adopted Ordinance No. 17-02 amending
Title, 10, Chapter 3 of the code of ordinances regarding administration and enforcement of the
city's zoning code. The city repealed and replaced its previous provisions to provide
clarification regarding the procedures for zoning appeals and variances. Ordinance No. 17-02
updates the code language regarding variances in order to reflect the city's current practices,
which are prescribed by state law. The ordinance also updates the code's language to accurately
reflect the duties and powers of the zoning administrator, planning agency, and board of
adjustment and appeals. The full text of Ordinance No. 17-02 is available for inspection at
Lauderdale city hall during regular business hours and will be posted to the city's website as
soon as reasonably possible.
1
497214v1 DTA LAI35-34
Heather Butkowski, City Administrator -Clerk
BE IT FURTHER RESOLVED by the city council of the city of Lauderdale that the city
administrator -clerk keep a copy of the ordinance in her office at city hall for public inspection and
that she post a full copy of the ordinance in a public place within the city.
Dated: April 11, 2017.
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
2
497214v1 DTA LA135-34
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
April 11, 2017
ITEM NUMBER
STAFF INITIAL
APPROVED BY ADMINISTRATOR
Planning Consultant Contract
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
At the last meeting, the Council selected Swanson Haskamp Consulting for planning ser-
vices for our Comprehensive Plan. Attached is the master services agreement for those ser-
vices. City Attorney Ron Batty viewed the agreement and had no concerns.
OPTIONS:
STAFF RECOMMENDATION:
Motion to enter into the Master Services Agreement between Swanson Haskamp Consult-
ing, LLC and the City of Lauderdale for planning services related to the 2040 Comprehen-
sive Plan Update.
MASTER SERVICES AGREEMENT
BETWEEN SWANSON HASKAMP CONSULTING, LLC
AND THE CITY OF LAUDERDALE FOR PLANNING SERVICES RELATED TO
THE 2040 COMPREHENISVE PLAN UPDATE
The Agreement ("Agreement") is made as of April 11, 2017 and between, the City of Lauderdale ("Client"), 1891 Walnut Street, Lauderdale, MN
55113, and Swanson Haskamp Consulting, LLC ("SHC"), 246 Albert Street S., Suite 2A, St. Paul, MN 55105, to provide Professional Planning
Services ('Services") by SHC for the 2040 Comprehensive Plan Update project ("Project") as directed by the Client.
Description of Services (Scope of Services)
Jennifer Haskamp, President of SHC shall be the primary contact and project manager assigned to perform planning and project management
services for the Project. SHC responded to the Client's Request for Proposal on February 28, 2017 which included a defined scope of services,
schedule, and budget (hereinafter referred to as "Proposal"). The Proposal is hereby incorporated as Addendum 1, and SHC agrees to perform and
complete the work as identified within the Proposal. The following summary of the Project Proposal is provided:
• Phase I: Project Initiation, Issue Identification, Background Report, Visioning and Goal Setting
• Phase II: Plan Development
• Phase III: City Review & Adjacent Jurisdictions
• Phase IV: Metropolitan Council Review
• Phase V: Update Official Controls (Not included within budget or this contract for services)
SHC shall perform the services identified in the Project Proposal and no others unless otherwise agreed to by verbal or written direction, and unless
SHC is paid additional compensation.
Standard of Care.
SHC's services shall be performed based on the standard of reasonable professional care for services similar in scope, schedule, and complexity to
the services being provided by SHC. All warranties, express or implied, under the Proposal or otherwise, in connection with SHC's services are
expressly disclaimed.
Period of Service
This contract shall be effective through commencement of Phase IV: Metropolitan Council Review, or approximately December 2018, as identified in
the Project Proposal.
Compensation
SHC shall be paid for the Project per Addendum 1: Proposal, and such services shall not exceed $60,000. Billing rates of the SHC Team shall be as
identified in the Project Proposal. Client agrees that the not -to -exceed value of this contract correlates directly to the activities identified in the
Proposal. Any change orders, additional services and/or modifications to the Proposal may result in adjustments to the budget and such additional
charges would be billed per the Rate Schedule included within the Proposal through the duration of this contract. Any such changes shall be in
writing and be attached as an Addendum to this Master Services Agreement. Payments are due upon presentation of SHC's invoices, and the Client
agrees to pay bills within 30 days of receipt. SHC and the Client shall work together to establish the method for reporting and submitting invoices to
assist with the ease of monthly billing and budget management. Client hereby acknowledges that sufficient funds are currently available, or methods
to obtain funds, are assigned to pay for the cost of the Project contemplated by the Agreement. SHC has the right, at its sole discretion, to stop work
and withhold work product or Services, if payments have not been received within 30 days of invoicing date. If Payments are not made within 30
days, a service charge of one (1) percent per month (12% annum), or as permitted by law, will be charged on any unpaid balance. Service charges
may be compounded.
If Client fails to make payments to SHC consistent with the Agreement, such failure shall be considered substantial nonperformance and cause for
termination or, at SHC's option, cause for suspension of performance of the Services under the Agreement. If SHC elects to suspend Services, prior
to suspension of Services, SHC shall give seven days written notice to Client. In the event of a suspension of Services, SHC shall have no liability to
Client for delay or damage caused to Client because of such suspension of Services. Before resuming Services, SHC shall be paid all sums due
prior to suspension and any expenses incurred in the interruption and resumption of SHC's services. SHC's fees for the remaining Services and the
time schedules shall be equitably adjusted.
In the event of termination not the fault of SHC, SHC shall be compensated for Services performed prior to termination, together with reimbursable
expenses due.
Client's Responsibilities
Client shall provide full information in a timely manner regarding requirements for and limitations for successful execution of the Project, including
objectives, schedule, constraints and criteria, requirements and relationships and any other pertinent information that will assist SHC in achieving the
expectations of the Client. The Client further agrees to work collaboratively with SHC on the tasks and responsibilities as identified within the
Proposal, particularly as it relates to the Steering Committee and Public Participation activities.
The Client shall designate a representative authorized to act on the Client's behalf with respect to the Proposal and will serve as the Project point of
contact throughout the duration of this contract. The Client, or such designated representative, shall render decisions in a timely manner pertaining
to documents submitted by SHC to avoid unreasonable delay in the orderly and sequential progress of the Proposal.
Termination
The Agreement may be terminated by either party at any time should the other party fail to perform in accordance with its terms through no fault of
the party initiating the termination. Such termination shall be effective after giving ten days written notice. Client agrees to pay SHC for all Services
provided up to the effective date of termination.
Miscellaneous
Work Product
The documents prepared by SHC for the Project are instruments of SHC's service for use solely with respect to the Client and, unless otherwise
provided and agreed, SHC shall be deemed the author of these documents. All documents shall be the property of the Client, and both the Client
and SHC shall retain all common law, statutory and other reserved rights, including the copyright. The Client and SHC shall be permitted to retain
copies, including reproducible copies, of SHC's documents for the Client's information, reference and use in connection with the Services.
Claims and Consequential Damages
SHC and Client waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This
mutual waiver is applicable, without limitation, to all consequential damages due to either party's terminating in accordance with the termination
clause.
Interpretation and Severability
Each provision of this Agreement is severable from the others. Should any provision of the Agreement be found invalid or unenforceable, such
provision shall be ineffective only to the extent required by law, without invalidating the remainder of such provision or the remainder of the
Agreement. Further, to the extent permitted by law, any provision found invalid or unenforceable shall be deemed automatically redrawn to the
extent necessary to render it valid and enforceable.
Assignment
The Client and SHC, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this
Agreement and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement.
Neither the Client nor SHC shall assign this Agreement without the written consent of the other.
Team Relationship
The Client and SHC agree to work together on the basis of trust, good faith and fair dealing, and shall take actions reasonably necessary to enable
each other to perform this Agreement in a timely, efficient and economical manner.
Entire Agreement
The terms and conditions set forth herein constitute the entire understanding of the parties relating to the services to be provided by SHC. Only a
written instrument signed by both parties may amend the Agreement.
Governing Law
The Agreement shall be construed, interpreted, and enforced in accordance with the laws of the State of Minnesota, excluding its conflict of laws.
SHC and Client expressly consent to the exclusive personal jurisdiction and venue of the Minnesota courts for all purposes relating to the Proposal.
The parties waive trial by jury.
Execution
In witness whereof, the parties hereto have made and executed the Agreement as of the day and first above written.
CLIENT SWANSON HASKAMP CONSULTING, LLC
Mary Gaasch, Mayor
Date Jennifer Haskamp, President & Principal
Heather Butkowski, City Clerk -Admin. Date
fcideviclwwt
Proposal for the City of Lauderdale
Comprehensive Plan Update
February 28, 2017
S HC SWANSON HASKAMP
consulting ; planning
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February 28, 2017
Heather Butkowski
City Administrator
City of Lauderdale
1891 Walnut Street
Lauderdale, MN 55113
Transmitted via email to heather.butkowski@ci.lauderdale.mn.us
RE: Proposal for Professional Planning Consultant Services for the
City of Lauderdale Comprehensive Plan Update
Dear Ms. Butkowski and Members of the Selection Committee,
Please accept the following proposal for services as requested in the RFP dated January 31, 2017.
We understand that you, on behalf of the City, are looking for a consultant to assist with a thorough
update of the 2040 Comprehensive Plan in compliance with the Metropolitan Land Planning Act and
the Metropolitan Council's regulations.
As stated within the RFP, we understand that the City is at a transition point and has an interest in a
proactive approach to position the community for investment and redevelopment while maintaining
the City's current assets. Based on our understanding of the scope, SHC has put together a Team of
professionals with extensive experience in comprehensive planning, public engagement facilitation,
and market research in housing and redevelopment analysis.
Our Team is excited for the opportunity to collaborate and work with the City to create a Plan that
is usable and which reflects the City's goals and objectives. If you have any questions regarding the
following proposal, please do not hesitate to contact me at 651.341.4193 or email at
jhaskamp@swansonhaskamp.com.
swansonhaskamp.com.
Sincerely,
Jennifer Haskamp
SHC, LLC
Owner & Principal
Table of Contents
Project Approach & Organization 1-12
Public Engagement Enhancement Options 13
Project Schedule 15
Related Experience 17-27
Resumes 20-23
Firm Profile 24-26
References 27
Schedule of Deliverables 29
Compensation 31-33
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Project Understanding
Our Team understands that the City of
Lauderdale is looking for a consultant to
lead and facilitate the Comprehensive Plan
("Plan") update process in compliance with
the Metropolitan Land Planning Act and the
requirements of the Metropolitan Council.
While it is important to meet the requirements
of the Metropolitan Council, equally as
important is to create and develop a Plan that
reflects the City's long-term vision, goals, and
objectives for the City of Lauderdale. SHC has
carefully assembled a team of professionals with
diverse experience and background to assist
the City in achieving not only the minimum
standards of the Metropolitan Council, but
to create a Plan that Lauderdale can use
daily to help support and further its land use
and redevelopment goals and objectives.
Typically, there are two driving components
in a comprehensive planning process:
1) to establish a meaningful community
vision, and develop supporting
goals and strategies, and
2) to create a Future Land Use Plan that
represents the long-term development and/or
redevelopment opportunities in a community.
• While the City of Lauderdale is relatively
small geographically, it is unique in its
diversity of land uses and development
pattern. The community has a little bit of
everything —.established industrial areas,
underutilized retail and commercial lands
Project Approach & Organization
along the Larpenteur Avenue corridor,
multi -family housing pockets and traditional
single-family neighborhoods. Add to
the diverse land use pattern Lauderdale's
proximity to the downtowns, the University
of Minnesota Campus, job centers, and
fantastic accessibility to major highways
and transit -ways and it becomes obvious
why Lauderdale has the potential to be
an increasingly desirable community to
live, work and recreate based on current
demographic trends. But to capitalize
on the locational benefits the City
must plan for how to address structural
obsolescence, deferred maintenance, and
underutilized land use patterns if it wants
to attract new residents and businesses.
• After reviewing the City's Request for
Proposals (RFP) we understand that the City
has identified some preliminary goals and
objectives to help guide the Comprehensive
Plan update process. We propose to use
these objectives as a guide to the Project
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Project Approach & Understanding, continued
Approach and Scope, Schedule and Public
Participation Process. We understand
the preliminary goals are as follows:
• Create a set of goals and strategies that will
support maintaining a healthy housing
stock in the community.
To achieve this objective SHC has teamed
with Jay Demma of Perkins+Will who
will lead the effort to develop a housing
plan for the City with support from SHC
and Tangible Consulting Services. The
City's 2030 Comprehensive Plan includes
housing within the Land Use chapter, and
we are proposing to create an independent
2 chapter to emphasize the importance of
creating a short and long term plan for a
sustainable housing stock in the community.
• Develop a plan for the Larpenteur
Avenue corridor that will drive additional
investment and redevelopment.
To fully evaluate the redevelopment
opportunities in this corridor Tom Leighton
of Tangible Consulting Services will lead
this effort with assistance from SHC and
Perkins+Will. Our Team will help the
City understand the true market potential
for redevelopment of the area, and will
assist in identifying the highest -and -best
uses of key properties within the corridor.
We have tailored our approach with a la
carte options for this portion of the plan,
so that the City may choose the level of
study to include in the Plan update.
• Develop short and long-term plans for the
land guided, and currently developed, as
industrial land on the western edge of the
community.
Our Team understands that there is
complexity associated with developed
land and existing businesses that may face
transition in the short-term, and in the
longer-term. Tangible Consulting, with
support from SHC and Perkins+Will, will
meet with the business and land owners to
understand their short- and long-term plans
so that the City can plan for the types of
changes that may occur. The plan for this
area will be incorporated into the Future
Land Use plan, and supporting goals and
strategies will be developed so that the city
has a `roadmap' for how to address this area
as opportunities for redevelopment emerge.
City of Lauderdale
2.28.2017 Proposal for Comprehensive Plan Update 2040
• Identify and create plans for highest -and -
best use of parcels adjacent to small lake in
the northeast corner of the community.
While preparing the Future Land Use
plan our Team will work with the City to
evaluate its landholdings and will incorporate
goals and objectives for such properties
within the updated Land Use chapter.
• Create an implementation plan that
includes specific strategies for updating the
City's official controls to achieve the objectives
stated above, and any other objectives
identified through the planning process.
Generally, the City's official controls
(zoning, etc.) are not fully updated until
the Comprehensive Plan is fully updated
and adopted. However, it is critical to the
Comprehensive Planning process that the
goals and strategies related to zoning and
other official controls are clearly stated -
and that the implementation plan provides
clear direction on subsequent steps. This
should also include some prioritization
of needed updates, and or any ordinances
which may need to be created to bring the
vision and goals of the Comprehensive
Plan to fruition. It is important that
this step is completed to ensure that the
official control update process can be
completed efficiently and cost-effectively.
Project Approach & Understanding, continued
Project Approach & Scope
The RFP's preliminarily defined objectives are
the roadmap for the Plan development process.
As a fully developed community it is likely that
the greatest challenges and opportunities will
be associated with some type of redevelopment
activity. Redevelopment can be intimidating
because change is almost always difficult, so
it is imperative that the Comprehensive Plan
update process adequately addresses and plans
for prospective changes in the community.
To that end, we propose to break the process
down into Phases that focus on specific
chapters of the Plan. As each of the chapters
are developed we will focus discussion on the
City's previously defined objectives/focus areas
and any others which are identified during the
initial issue identification Phase of the project.
This approach will ultimately make the process
more efficient and cost-effective because each
chapter will build successively on previous
discussions, data and chapters. The final Plan
document will then be organized and written
as we progress through the process leading to a
more usable document. Each Phase identified
below is further detailed on the Project Schedule
that can be found on page 15 of this Proposal.
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Project Approach & Understanding, continued
Phase I: Project Initiation, Issue Identification,
Background Report, Visioning &
Goal Setting
(March 2017 - Mid May 2017)
The first Phase in the process is focused on
creating a foundation from which subsequent
phases of the project can build upon. This
includes collecting data related to the existing
conditions of the Community which will provide
a "snapshot" in time of the City's demographics
and existing land use patterns. This Phase also
includes initial issue identification, and the initial
drafting and refinement of a community Vision. -
Once these elements are completed, a set of draft
Goals and preliminary Strategies will be developed
in draft form to serve as a guide for the remainder
of the process. The benefit of completing this
work up -front is that it establishes a baseline
of information that everyone (stakeholders,
policymakers, residents, staff, etc.) will work from
as the Plan is developed.
• Public Participation & Engagement Plan
The Participation process will kick-off during
Phase I. The following public engagement
opportunities will support Phase I:
Steering Committee Meetings — 1
Kick-off, initiation of project and draft
visioning session.
City Council - 1
Present draft Background Report, Vision,
Goals, and Strategies.
Website and Surveys
Project Website will be launched.
Phase II: Plan Development
(Land Use/Housing/Economic
Competitiveness/Redevelopment
Opportunities, Transportation/
Water/Wastewater)
(Mid May 2017 — February 2018)
The draft Plan chapters are developed
throughout Phase II. A significant portion
of the work necessary to update the Plan
chapters is completed during Phase II, and as
such requires the most engagement from the
Steering Committee, Staff, Public and Policy
Makers. Phase II is summarized as follows:
• Land Use: A Future Land Use plan ("FLU")
must be created for the City in compliance
with the requirements of the Metropolitan
Council. As a fully developed community,
oftentimes the FLU looks similar to the City's
Existing Land Use ("ELU") pattern and the
exercise can be completed fairly quickly.
However, as stated within the City's RFP, there
are a couple of key redevelopment areas that
warrant further study within the context of
the comprehensive planning process. Since
redevelopment studies can be fairly in-depth,
and oftentimes include a robust and extensive
Public Participation processes, we are proposing
the following baseline of work associated with
this proposed scope and budget. Additionally,
we are also including an 'A la Carte' menu of
additional services which can be found in a
subsequent section of this Proposal.
City of Lauderdale
2.28.2017 Proposal for Comprehensive Plan Update 2040
Larpenteur Corridor Improvement
Opportunities
Contained within the Land Use chapter will
be a sub -section dedicated to identification
of redevelopment opportunities on
the Larpenteur Avenue Corridor. This
subsection will include the following:
Development Opportunity Analysis:
This analysis will include the
identification of parcels which may
be most attractive to developers
for acquisition and redevelopment.
To determine this, the following
information related to the market and
development context will be collected:
GIS Analysis — focus on variables
such as property values per square
foot, land coverage ratio, and
public ownership.
Direct Observation
Project Approach & Understanding, continued
Stakeholder Meeting will include
feedback from existing property
owners to identify what challenges
and opportunities they observe
given current conditions, and if
redevelopment were to occur.
Talk to 3 to '5 local developers that
are knowledgeable about the area and
solicit their input on:
1) the attractiveness of the area for
office, retail, industrial and residential
development; and
2) what conditions may dampen
development interest; and
3) what action steps could be taken to
generate interest from a developer in
the area.
• Industrial Area Analysis
Analysis of the land guided and zoned
industrial will be studied as a sub -section
of the Land Use chapter to help the City
understand the redevelopment potential of
the area, as well as understand the current
business' locational plans for the short and
long-term. To complete this analysis, we will
utilize many of the same targeted efforts as
described in the Larpenteur Avenue corridor
redevelopment analysis.
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Project Approach & Understanding, continued
® Public Participation & Engagement Plan
The public engagement plan to support the
development of the Land Use chapter includes
the following:
Open House — 1
Comprehensive Plan community kick-off
Steering Committee Meetings — 2
Land Use Plan (Focus area excludes Larpenteur)
Larpenteur Redevelopment Opportunities
(Minnesota Block Model
Exercise described to the right)
Stakeholder Meetings — 2
Property and Business Owners in 1-1
Property and Business Owners in B-1 (MU
Land Use)
City Council Meetings — 1
Present draft findings to City Council prior to
full drafting of chapter
Website and Surveys
Project website will be active throughout Land
Use Chapter development and updated with
News and progress reports.
On-line surveys will be tailored to each topic/
chapter. The Land Use Chapter will include
a minimum of two unique surveys (one
focused on redevelopment in the Larpenteur
Corridor and the other focused on Industrial/
Business uses).
Minnesota Block Model Exercise
The interactive block exercise is a hands-
on opportunity for community members '
to explore different development options
and find out whether their development
ideas are financially viable. The process
helps people understand the financial
issues and tradeoffs a developer will be
working with when considering options
for a specific site (Le. mix of residential
and commercial uses, surface level or
underground parking, amount of green
space, number of units, integration of
affordable housing, etc.). The goal is to give
community members a greater working
knowledge of what it takes to make a
development project financially viable and
to identify a range of preferred development
concepts to help guide future development
in the area. It was developed as part of
the Corridor Housing Initiative, convened
by the Center for Neighborhoods.
Housing Chapter
As a fully built -out community it is critical for
Lauderdale to continue to find feasible ways to
broaden its supply of housing to meet the needs of
a diversifying population and remain an attractive
location for all types of households. The City's
current Comprehensive Plan addresses housing
as part of the Community Profile and Land Use
chapters, and we are proposing to create a separate
stand-alone chapter to provide greater emphasis on
City of Lauderdale
2.28.2017 Proposal for Comprehensive Plan Update 2040
Project Approach & Understanding, continued
the importance of maintaining a healthy housing
stock in the community. A summary of the
tasks associated with the chapter development
include:
• Assess Current Housing Stock
Perform research of Metropolitan Council
data, US Census and Ramsey County
Assessor database as well as other key
resources to update the existing housing
data related to supply and condition.
Information collected will include number
of units, tenure, type and affordability. A
map of owner -occupied housing by value
will be produced for inclusion in the
chapter as well as a narrative assessment of
the existing housing needs for the City of
Lauderdale per Metropolitan Council policy.
• Projected Housing Need
We will evaluate the projected need
for affordable housing based on three
different affordability levels. This
calculated amount of need will then be
included within the Land Use Planning
efforts. This analysis will also include
review of recent building permits, as
well as research and understanding of
concerns related to new pressure for tear -
downs in established neighborhoods.
• Housing Implementation Program
Create a housing implementation program
to support the goals and objectives as
defined within this process. This will include
a review of the city's official controls to
understand what updates, if any, may be
necessary as well as any policy which may
need to be created because of this effort.
Included within this section will also be
a prioritization of implementation efforts
and associated timing. Additionally, we will
use the redevelopment planning process to
identify specific opportunities where new
housing supply could meet the city's housing
goals and objectives.
• Public Participation & Engagement Plan
Steering Committee Meetings — 2
Existing Neighborhood Pattern SWOT
analysis
Implementation program
Stakeholder Meetings — 2,
Property owners R-3
Property owners Single -Family Residential
Website and Surveys
Project website will be active throughout
Housing Chapter development and updated
with News and progress reports.
A minimum of two (2) on-line surveys
will be developed related to the Housing
Chapter. The topics will include housing
related to redevelopment, infill and
other issues as identified through issue
identification.
Project Approach & Understanding, continued
Parks and Open Space Chapter
Unlike the Land Use and Housing chapters,
we anticipate that the Parks and Open Space
Chapter will simply need to be updated to
ensure its accuracy and to identify areas of
opportunities. This section may also consider
and look at the opportunities associated with the
City -owned parcels adjacent to the small lake in
the northeastern corner of the City.
• Public Participation & Engagement Plan
Website and Surveys
Project website will be active throughout
Parks and Open Space Chapter development
and updated with news and progress reports.
One on-line survey will be developed to
solicit input from the community on Parks
and Open Space. We will work with City
Staff to determine the types of information
that would be valuable to enhance and
support this chapter of the plan.
Transportation/Water/Wastewater Chapters
The Transportation, Water and Wastewater
chapters will be updated once the Land Use
and Housing chapters have been drafted.
These chapters are •directly tied to the land
use and housing initiatives of the community
and therefore should be drafted to support
the Future Land Use Plan. Additionally, we
will ensure that the Metropolitan Council's
requirements related to these sections are
included within the chapter updates and
expect that the City's Engineer will be able
to provide technical assistance as necessary,
or required, to complete these sections.
• Public Participation & Engagement Plan
Website and Surveys
Project website will be active throughout
Transportation, Water and Wastewater
Chapter development and updated with
news and progress reports.
A minimum of one on-line survey will
be developed, and will at a minimum,
include topics such as bikeway and
sidewalk connectivity within the
community and to the greater region.
City of Lauderdale
2.28.2017 Proposal for Comprehensive Plan Update 2040
Implementation Chapter
The Implementation Chapter will be updated
and drafted once all other chapters are
drafted because it will synthesize the findings
and recommendations from the process
and Plan development in its entirety.
• Public Participation & Engagement Plan
Steering Committee Meetings — 1
Present full draft document
City Council — 1
Present full draft document
Open House — 1
Present full draft document to public
Website and Surveys
Project website will be active through
Implementation Chapter preparation.
Phase III: City Review & Adjacent
Jurisdictional Review
(March 2018 = September 2018)
Once the Draft Plan has been developed the
City Council must hold a public hearing and
review the full Plan. The City Council must
then make a recommendation to distribute the
Project Approach & Understanding, continued
draft Plan to adjacent jurisdictions for review
as required by the Metropolitan Council. The
adjacent jurisdictional review period can take
up to 6 -months and must be accounted for in
the final submittal deadline to the Metropolitan
Council, which must be no later than December
of 2018. We have purposefully left a `cushion'
in the timeline to ensure that the timeline can
be met, barring some large unforeseen event
affecting the timeline. The Metropolitan
Council has also stated that they will perform a
preliminary review of the draft Comprehensive
Plan prior to the final submittal as defined
if Phase IV, if desired. Based on our timeline
proposed we believe that a preliminary review
would be beneficial and we would propose to
submit a draft of the Plan to the Metropolitan
Council concurrently to the Adjacent
Jurisdictional review to obtain preliminary
feedback and hopefully ensure a smooth final
review by the Metropolitan. Council.
• Public Participation &'Engagement Plan
City Council — 1
Public Hearing on Draft Document
Website and Surveys
Project website will be updated with
news relevant to review process.
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Project Approach & Understanding, continued
Phase IV: Metropolitan Council Review
(Submit Plan October 2018)
Once the City has heard comments from all
adjacent jurisdictions the Plan may be updated
to reflect any comments, as necessary or desired,
and then the City Council must approve sending
the Final Draft to the Metropolitan Council for
their official review. This includes transmitting
the Plan document to the Metropolitan Council
as well as filling out the official form which
demonstrates how the Plan complies with the
issued 2015 System Statement. Our Team will
prepare the form and assist with transmittal and
correspondence with the Metropolitan Council
throughout the review process. It is our intent
that any requested revisions will be minor, as
any significant changes should be identified in
the Preliminary review process as defined within
Phase III. Once the Metropolitan Council has
provided final feedback, and any final revisions
are made to the Plan the City Council must
formally adopted the Plan by resolution.
Phase V: Update Official Controls
(Not included within Proposal & Budget)
(Anticipated Final Adoption January
2019, Completion End of Year 2019)
After the Comprehensive Plan has been officially
adopted, the City has nine (9) months to
update its official controls to be consistent
with the new Comprehensive Plan. While
the update of the zoning ordinance and other
official controls are not included within this
budget or scope, the City should be aware of
the necessity in completing this effort to ensure
that the Plan can be implemented long-term.
• Public Participation Plan
As identified in the Approach and Scope we
are proposing a diverse Public Participation
approach that includes engagement of
the public at -large, stakeholders and a
working group. Additionally, our Team
will work collaboratively with the City's
Staff throughout the duration of the
Project to ensure that we appropriately
identify and reach our targeted group for
involvement, and to maximize feedback
whenever possible. We are open, and
willing, to refine our Public Participation
plan throughout the process because we
acknowledge and understand that sometimes
adjusting the Public Participation plan is
necessary to achieve the City's objectives.
We also understand that there may be a
desire to increase the number of public
participation opportunities, and as a result
we have prepared an "A la Carte" table to
demonstrate what types of services we could
provide with a correlated cost.
The following description of each group and
involvement methodology is provided for
your review and consideration and correlates
to the descriptions as found within the
Approach and Scope, and identified on the
Schedule.
City of Lauderdale
2.28.2017 Proposal for Comprehensive Plan Update 2040
Comprehensive Plan Process Groups:
City Council
The City Council will ultimately be
responsible for adopting the 2040
Comprehensive Plan. Given their
responsibility, we would propose
to keep the City Council informed
throughout the process at key
milestones, such as after Phase I,
during Phase II once the Land Use and
Housing Chapters have been developed
and then at the end of Phase II. The
City Council will take over the Steering.
Committee's role and
responsibility once the
Plan enters Phase III
which is the formal
review process for the
document.
Steering Committee
The Steering Committee
will serve as the working
group throughout the
process. We would
propose that this group
be comprised of 7. — 9
members, and include
a diverse representation
of community members, if possible.
We would also propose to include a
City Council liaison as part of the
Steering Committee. The benefit of
having a Councilperson on the Steering
Committee is that they will then be
able to keep the rest of the Council
Project Approach & Understanding, continued
apprised of the progress throughout
Plan development.
» Stakeholder Groups
The Stakeholder groups will be dictated
by what chapter is being worked on
in Plan development. As stated in
the RFP the Stakeholder groups will
include property and business owners
in I-1, B-1 (Mixed Use Land Use),
and R-3. We would propose a fourth
stakeholder group being the single-
family residential property owners in
the community.
Staff
The staff will serve primarily in
a technical capacity providing
information and feedback to our Team
throughout the process. We expect
to work collaboratively with Staff
throughout the process.
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Project Approach & Understanding, continued
Engagement Methods
We are proposing to use a mix of standard public
engagement methods and web -based engagement
methods throughout the process. We are
proposing to use the same web -based methods
throughout the process so that the Public has an
efficient and consistent method of participating
throughout the Plan development process.
We are proposing the following techniques:
• Website
Our Team will create a simple WordPress
website, or Project Page on the City's
Website (depending on preference) which
will provide news, updates, and draft
12 materials. The website will keep community
members up-to-date on the progress
and will inform them of any upcoming
opportunities for public engagement.
• Online Surveys
Working collaboratively with staff,
our Team will prepare on-line surveys
tailored to the specific chapters and
topics to solicit feedback. The surveys
will intentionally contain closed -ended
questions so that participation time is
minimized, and that information collected
can more easily be consolidated.
• Open Houses
Two Open Houses are proposed;
the first to kick-off the project and
process and to inform the public of the
reason for preparing the plan; and the
second open house will present the full
draft prior to the public hearing.
• City Council Meetings
The City Council meetings will serve as
another opportunity for the public to
stay informed, and it will also provide
periodic check -ins between our Team
and the Council to ensure that the draft
chapters are prepared consistent with
the Council's vision for the document.
• Steering Committee
The Steering Committee will meet monthly
during plan development and will serve as
the working group on the Plan. Various
methods of engagement will be used
with the Steering Committee such as:
City of Lauderdale
2.28.2017 Proposal for Comprehensive Plan Update 2040
» Minnesota Block Model Exercise
» Visual Preference Surveys
» SWOT Analysis
» Dotmocracy and other mapping
surveys
Project Approach & Understanding, continued
Public Participation Enhancement Options
Throughout this proposal, we have proposed a `baseline' Public Participation Plan as requested within
the RFP. This baseline approach is described through the Project Understanding, Approach, Scope
and Schedule sections of the proposal and includes a range of engagement opportunities throughout
the Plan development process.
Beyond the baseline Public Participation Plan we have identified opportunities to enhance the
public's engagement opportunities if the City is interested. The following table is similar to an "A la
Carte" menu, of which any combination of options can be selected. We understand the City may
not pursue these options initially, but may want to add these services once engaged in the process.
Plan Component
Meeting Type
Enhancement Value
Estimated Cost
Housing Chapter
Stakeholder
This would allow stakeholder group to
convene to work through issue identification
and policy solutions related to in -fill
and teardowns in existing single-family
neighborhoods.
$1,500
Land Use
(Redevelopment)
Public at -large
Minnesota
Block Model
This would give the public the opportunity
to understand redevelopment potential of the
Larpenteur corridor on a more tangible level.
$3,500
Vision, Goals
City Council —
work session
This would allow our Team to work through
a SWOT analysis with the City Council to
help refine a set of goals and strategies for the
Comprehensive Plan.
$1,500
Parks, Open
Space,
Transportation
Steering
Committee
This would allow for a work session with
the Steering Committee prior to the
implementation chapter drafting.
$1,500
Multiple
Community
Pop-up Events
Depending on the City's event schedule, we
could attend various events to meet with
community members. We would have the
relevant survey on a tablet and could engage
with people where they are.
$750/event
(assumes 2-3
hours per event
attendance & 2
Team members)
Housing &
Land Use
Steering
Committee
As scoped, we have combined the General Land
Use and Housing discussion in one meeting.
We could hold another Steering Committee
meeting and focus each meeting on the specific
chapter topic.
$1,500
(Parks & Open Space)
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Our Commitment to Lauderdale,
and Our Expectations of Staff
Our Team is committed to providing the
City with an exceptional level of service.
We will be responsive, communicative and
collaborative with you - Lauderdale will be
a priority.
• Our Team takes pride in pursuing
work within their capacity and if
awarded, this Project will be a priority
to each of our professionals.
• By providing a detailed schedule up
front, the members of the Team have
allocated time in their schedule to
accomplish each task as assigned.
• Our approach is to collaborate with the City
throughout the process, and we anticipate
frequent communication with Staff both
in-person, as shown on the schedule, and
through phone and email. We understand
that staff is on the `front lines' everyday - so
it is our objective is to keep staff apprised of
the process and the project.
Relevant Experience
• We expect staff to provide us with
background, historical information,
input, recommendations and
technical data (as available) to help
throughout document preparation.
• The project manager, Jennifer Haskamp and
the Team have a general policy of responding
to emails and voice mail messages within
a half (1/2) day of receipt. Our Team has
a reputation for being responsive, and
we meet our deadlines and commitments
as shown in the Relevant Experience.
J[U
117
18
Related Experience
Personnel Qualifications - Team Roles & Responsibilities
Jennifer Haskamp
Project Manager & Facilitator
Jennifer will serve as the project manager and will be the primary
point of contact for the City. She specializes in land use analysis and
its relationship to demographics, development and infrastructure
planning. Jennifer will be responsible for facilitation and Plan
development and will manage the consultant Project Team.
Jay Demma
Market Research Planner (Housing) & Facilitator
Jay will lead the effort to update the Housing Plan. He will provide market
analysis to support the land use and redevelopment components as well
as serve as a co -facilitator on relevant sections with Tom and Jennifer.
Tom Leighton
Market Research Planner (Commercial/Industrial) & Facilitator
Tom will lead the effort to study redevelopment opportunities in the
Larpenteur Avenue corridor and the City's aging industrial areas. Tom
will serve as a facilitator on relevant sections with Jennifer and Jay.
Ellison Yahner
Project Planner & Communications
Ellison will work on all aspects of plan development providing technical,
research and communications assistance throughout the process. Ellison
will attend and support most public engagement activities, and will
help guide clear and concise messaging throughout the process.
City of Lauderdale
2.28.2017 Proposal for Comprehensive Plan Update 2040
Related Experience, continued
The Relevant Experience Chart below demonstrates our Team's depth and experience
in completing and undertaking projects similar to Lauderdale's Comprehensive
Plan Update. The number, type, and diversity of successfully completed projects
demonstrates our ability to create an exceptional Plan for your City.
Comprehensive Plans/Elements (including
Visioning, Amendments, Small Area Plans,
Neighborhood Plans, etc.) In MN, unless noted.
Jennifer Haskamp
Medina
Completed
On Time
x
Completed
On Budget
x
Public
Engagement
x
Grant
on-going
on-going
x
Lent Township
x
x
x
Maplewood .
x
x
x
Isanti (within contingency)
x
x
x
Chisago City
x
x
x
Dakota County
x
x
x
Lake Elmo
on-going
on-going
x
Prior Lake & Spring Lake Township
x
x
x
x
x
x
Eagan
Jay Demma
x
x
x
Blaine
Corcoran
x
x
x
Dayton
x
x
x
Lino Lakes
x
x
Ramsey
x
x
x
Duluth
on-going
on-going
x
x
x
x
Isanti
Tom Leighton
Minneapolis
x
x
x
Woodbury
on-going
on-going
x
Mendota Heights
on-going
on-going
x
Green Bay, WI
x
x
Worthington (Small Area Plan)
x
x
x
Rogers (Small Area Plan)x
x
x
SE Como Neighborhood, Minneapolis (Housing)
x
x
x
Ellison Yahner
Austin, TX (Strategic facility plan)
x
x
Ramsey County (Strategic facility plan)
x
within contingency
jLu
1r
Related Experience, continued
Jennifer Haskamp
Project Manager & Facilitator
Education
Masters of Urban and Regional
Planning, Humphrey institute,
Minneapolis, MN
Bachelor of Arts, Architecture
University of Minnesota,
Minneapolis, MN
Professional Affiliations
American Planning Association
Urban Land Institute
Relevant qualifications
• Strategic planning
and goal setting
• Comprehensive planning
and issue assessment
• Subcontractor and
team management
• Process facilitation
• Site and regulatory
constraint analysis
• Building consensus through
process management
• Budget management and
scope establishment
Jennifer Haskamp is the founder and principal of SHC, LLC. She
has over 15 years of experience in land use planning and development
analysis. As the leader of SHC, she is responsible for the successful
management and delivery of a variety of project types including
comprehensive planning, small area studies„ visioning, redevelopment
and site constraint analysis, design guide -lines, and environmental
review. Jennifer works collaboratively with her clients to ensure project
processes and deliverables meet her clients goals and objectives.
Relevant Experience
Comprehensive Plan
City of Grant, MN
Comprehensive Plan
Amendments (Residential)
Sathre-Berquiest, Blackstone
City of Inver Grove Heights, MN
Comprehensive Plan
Amendments (Commercial /
Industrial land)
Sathre-Berquiest,
City of Eagan, MN
Comprehensive Plan
Lent Township, MN
Comprehensive Plan and Parks,
Trails and Open Space
City of Maplewood, MN
Comprehensive Plan*
City of Medina, MN
Comprehensive Plan*
City of Hugo, MN
City of Lauderdale
2.28.2017 Proposal for Comprehensive Plan Update 2040
Comprehensive Plan
City of Isanti, MN
Comprehensive Plan
Amendment
MMB, Commercial/Retail Land
Analysis
Prior Lake and Spring Lake
Township, MN
Comprehensive Plan - Visioning
and Goal Setting*
Dakota County, MN
Comprehensive Plan*
City of Chisago City, MN
Comprehensive Plan*
Town of St. Joseph, MN
Consulting Planning Services
City of Grant, MN
Downtown Design Guidelines
City of Maple Plain, MN
'Experience prior to establishing SHC
Jay Demma, AICP
Market Research Planner & Facilitator
Education
Masters of Urban and Regional
Planning, Humphrey Institute,
Minneapolis, MN
Bachelor of Science, Geography
University of Minnesota,
Minneapolis, MN
Professional Affiliations
American Institute of
Certified Planners
American Planning Association
Lambda Alpha International
Urban Land Institute, Member
Relevant qualifications
• Comprehensive planning
and issue assessment
• Public participation
and facilitation
• Market research
• Demographics, economics
and land use analysis
• Economic development
Related Experience, continued
PERKINS WILL
Jay Demma has more than 20 years of experience in land use planning and
economic analysis. As a Senior. Analyst, Jay provides research and planning
expertise for comprehensive plans, real estate market studies, economic
development studies, corridor studies, redevelopment, brownfields, small area
plans, campus plans, and transit -oriented development (TOD). Jay regularly
speaks about the complex relationships among demographics, economics,
and land use change. Jay works closely with clients to make sure the process
is transparent, aligns with client goals, and achieves desired outcomes.
Relevant Experience
Downtown Framework Plan
Stillwater, MN'
Washington County HRA
Red Rock Crossing Market Study
Newport, MN
Oakdale Mall Redevelopment
Oakdale, MN'
Pine Tree Mall Redevelopment
Marinette, WI.
Blaine Comprehensive Plan
Blaine, MN'
Corcoran Comprehensive Plan
Corcoran, MN'
Dayton Comprehensive Plan
Dayton, MN'
Lino Lakes Comprehensive Plan
Minneapolis, MN'
Marshalltown Comprehensive Plan
Marshalltown, Iowa
Minot Comprehensive Plan
Minot, ND'
Newton Comprehensive Plan
Newton, IA'
*Experience prior to joiningPerkins+Will
Ramsey Comprehensive Plan
Ramsey, MN"
Comprehensive Housing Study
Cloquet, MN'
Comprehensive Housing Study
Forest Lake, MN'
Downtown Multifamily Study
North St. Paul, MN'
City of Duluth
Western Port Area Neighborhood Plan
Duluth, MN
City of Minneapolis
East Downtown Market Trends Analysis
Minneapolis, MN
City of Minneapolis
Commercial Market Conditions
Inventory
Minneapolis, MN
Concord Street Corridor Study
South St. Paul, MN -
Four Seasons Mall Redevelopment
Plymouth, MN'
Robert Street Gateway Study
West St. Paul, MN'
Town Center
Redevelopment Study
West St. Paul, MN
21
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117
Related Experience, continued
Tom Leighton, AICP, EDFP
Market Research Planner & Facilitator
Education
MDesS, Real Estate, Harvard
University, Cambridge, MA
Masters of Public Affairs, Humphrey
Institute, Minneapolis, MN
Bachelor of Arts, Natural
Science, St John's University,
Professional Affiliations
American Planning Association
Economic Development
Association of Minnesota
Relevant qualifications
• Economic development, Retail
Vitality, Community Asset
Building, Revitalization
• Neighborhood, Corridor and
Downtown Master Plans
• Market Analysis
• Development Financial Modeling
• Implementation Strategy
and Public Finance
TANGIBLE
Consulting Services
Tom Leighton is the founder and principal of Tangible Consulting
Services. Tangible offers broad -ranging expertise in community and
economic development and strategies for aging industrial areas, at
times as part of comprehensive planning initiatives. Clients appreciate
Tom's ability to present real world complexities and analyze information
relevant to public goals and objectives. Prior to Tangible, Tom, worked
for 15 years as a Principal Planner for the City of Minneapolis
where he developed highly creative public engagement strategies.
Relevant Experience
Mendota Heights Comprehensive
Plan (market context & economic
development focus), Mendota Heights, MN
Woodbury Comprehensive Plan
(economic development focus),
Woodbury, MN
Burnsville Comprehensive Plan
(economic development focus),
Burnsville, MN
Cottage Grove Comprehensive
Plan (market context & economic
development focus), Cottage Grove, MN
Redwood Falls Comprehensive
Plan (economic development focus),
Redwood Falls, MN
Highway 53 Corridor Master Plan,
La Crosse, WI
Small Area Plan for Downtown
Monticello, Monticello, MN
Western Ports Area Neighborhood
Plan, Duluth, MN
Southeast Como Neighborhood
Housing Strategy, Minneapolis, MN
City of Lauderdale
2.28.2017 Proposal for Comprehensive Plan Update 2040
Building a Vibrant Downtown Retail
Destination, Madison, WI
Corridor Development Initiative
projects, Fridley, Hopkins, St. Paul,
Minneapolis, Minnetonka, New Hope,
Shoreview, & St. Louis Park, MN
Velp Avenue Corridor Redevelopment
Plan, Green Bay, WI
Commercial Street Corridor Plan,
Neenah, WI
Penn Avenue Community Works
Corridor Vision & Implementation
Framework, Minneapolis, MN
METRO Blue Line Extension
(Bottineau): Phase I Station Area
Planning, Minneapolis, Golden Valley,
MN
Downtown Rogers Development
Plan, Rogers
Lowry Avenue Strategic Plan*,
Minneapolis, MN
West Broadway Alive*, Minneapolis, MN
*Projects completed prior to founding of
Tangible Consulting Services
Ellison Yahner, AICP, LEER® AP
Project Planner & Communications
Education
Masters of Urban and Regional
Planning, Humphrey Institute,
Minneapolis, MN
Metropolitan Design Center
Certificate, College of Design,
University of MN
Bachelor of Science, Art,
Business Minor
University of Wisconsin,
Madison, WI
Professional Affiliations
American Planning Association
Urban Land Institute
St. Paul Parks Conservancy Board
Leadership Saint Paul
Relevant qualifications
• Strategic planning
• Research
• Communications/Graphics
Related Experience, continued
For the last decade after completing her graduate degree in planning,
Ellison Yahner has pursued a career focused on the built environment.
First working for a developer, then a general contractor, an architecture
firm and currently as a consultant. Ellison is known for her reputable
client relationships, marketing and communication skills, organization
and planning research skills. Ellison's portfolio of work includes strategic
facility plans that combined the mission of an organization with real
estate costs, operations and maintenance status, and demographic/
transportation studies into long-term recommendations.
Relevant Experience
Strategic Facilities and
Logistics Plan**
Austin, TX
Strategic Facilities Plan**
Austin Energy, Austin, TX
Strategic Facilities Plan**
Ramsey County, MN
Metro -wide Master Plan
Xcel Energy**
East Metro, MN
Stewartville Downtown
Visioning**
Minnesota Design Team,
Stewartville, MN
Robbinsdale Station Transit
Oriented Design Commercial
Space Study**
Hennepin County, MN
Lake Elmo Comprehensive Plan*
Lake Elmo, MN
City of Grant
Comprehensive Plan*
Grant, MN
*Projects in progress
**Completed prior to SHC
JL
117
Related Experience, continued
SHCSWANSON HASKAMP
consulting 4 planning
Swanson Haskamp Consulting, LLC (SHC) is a boutique land use planning
and development strategy company with offices in Saint Paul, Minnesota.
Founded in 2007, our Team is focused on helping municipal agencies,
developers, regulatory bodies and landowners realize their development, land
use and planning objectives.
As a small firm we are selective on what projects, clients and initiatives we
pursue. We spend time understanding current development and land use
trends and research ways to continually improve our services and processes.
We strive to work with clients that are interested in creating exceptional
places and projects, are innovative and forward thinking in planning,
practice, and implementation.
Service Areas
• Comprehensive Planning • Facilitation & Public
(Updates & Amendments) Engagement
• Master & Small Area Plan • Project Management
• Design Guidelines • Environmental Review
• Ordinance Drafting • Due Diligence Site Reports
& Preparation
• Site Constraint Analysis
Location
SHC, LLC
246 Albert Street South, Suite 2A
Saint Paul, MN 55105
www.swansonhaskamp.com
City of Lauderdale
2.28.2017 Proposal for Comprehensive Plan Update 2040
Related Experience, continued
Perkins + Will, Minneapolis Office
AREAS OF PRACTICE
Cities + Sites
Corporate, Commercial + Civic
Mobility
Healthcare
Higher Education
K-12 Education
Science + Technology
Sports + Recreation
DISCIPLINES
Architecture
Interiors
Branded Environments
Planning
Strategies
Preservation + Reuse
Urban Design
Landscape Architecture
LOCATION
80 South 8th Street, Suite 300
Minneapolis, Minnesota
55402
T: 612.851.5000
YEAR ESTABLISHED 1935
An international firm
practicing locally,
Perkins+Will is always
close to our clients.
We hold a common
philosophy and standard
of excellence and we
share expertise across
offices
With 60 professionals on staff, the
Minneapolis office is consistently
ranked among the top design firms in
the city and has become a recognized
leader in campus planning, sustain-
able design innovation, workplace
strategies, healthcare design and
change management - both throughout
the region and nationally.
The office is strategically located in
the heart of downtown Minneapolis,
and focuses on architecture, interiors,
and planning in the areas of cities +
sites, healthcare, corporate + com-
mercial + civic, higher education, and
science + technology.
As a practice we carry on our mission
as leaders in creative thought guided
by a spirit of distinction, exceptional
client service, and responsive design.
PERKINS WILL
JL
717
Related Experience, continued
TANGIBLE
Consulting Services
Tangible Consulting Services
Tangible Consulting Services is the only Twin Cities planning firm that specializes in development
economics. Tangible offers broad -ranging expertise in community development, as well as analytical
depth in market feasibility, development modeling, and implementation strategy. This allows us to
support planning processes from beginning to end—or to play a more focused role relative to feasibility
and implementation.
Public goals and plans are only as good as they can be implemented. So Tangible puts special emphasis
26 on what it takes to bring community visions to reality. We push to be innovative in research, analysis,
and engagement processes that integrate what with how—what we want our communities to become,
with how to make that happen. The goal is to support clients in being clear-eyed and empowered, by
creating actionable plans that are both aspirational and achievable.
Tangible's services encompass:
Plan development for downtowns, corridors, neighborhoods, station areas, etc
Revitalization and Community Asset Building
Market Analysis
Development Financial Modeling
Implementation Strategy and Finance
Innovative Public and Stakeholder Engagement
www.tangibleconsulting.net
City of Lauderdale
2.28.2017 Proposal for Comprehensive Plan Update 2040
Related Experience, continued
References
SHC takes pride in building long-lasting professional relationships with our clients as demonstrated
by the many years of service provided to the representative clients provided. At time our Team is not
performing any work for any private client within the City of Lauderdale.
Municipality
Contact
Team Member
City of Grant
Ms. Kim Points, Administrator/Clerk
clerk@cityofgrant.us
t: 651.426.3383
Jennifer
Haskamp
City of Mendota
Heights
(Formerly at the
City of Medina)
Mr. Tim Benetti, Community Development Director
timb@mendota-heights.com
t: 651.452.1850
Jennifer
Haskamp
City of Oakdale
Mr. Bob Streetar, Community Development Director
bob.streetar@ci.oakdale.mn.us
t: 651.730.2806
Jennifer
Haskamp &
Jay Demma
City of
Minneapolis
Ms. Beth Elliott, Principal City Planner
beth.elliott@minneapolis.mn.gov
t: 612.673.2442
Jay Demma
Hennepin County
Mr. Andrew Gillett, Principal Planning Analyst
Andrew.Gillett@co.hennepin.mn.us
t: 612.348.4949
Jay Demma
City of Cottage
Grove
Jennifer Levitt, Community Development Director
jlevitt@cottage-grove.org
t: 651.458.2890
Tom Leighton
City of Burnsville
Jenni Faulkner, Community Development Director
jenni.faulkner@burnsvillemn.gov
t: 952.895.4467
Tom Leighton
Ramsey County
Mr. Bruce Thompson, Director of Property Management
bruce.thompson@co.ramsey.mn.us
t: 651.266.2260
Ellison Yahner
L
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Facilitating Plan Completion
As demonstrated within the Project Approach,
Scope and Schedule we have laid out a strategic
process that builds successively upon previous
tasks and chapters so that the Plan development
process is streamlined. We have purposefully
designed the process to start with background
collection, issue identification, and goal
setting so that there is a common baseline of
information from which the remainder of the
process'can reference. Through experience, our
Team has found that this foundational work is
critical to meeting the identified milestones and
the overall schedule in completing the plan.
We have also broken the Plan development
process into Phases with specific milestones
that are shown on the Project Schedule. The
Schedule is purposefully graphic -centric so that
it is easy to read and understand by all Project
participants. We will reference it frequently
throughout the process, and the schedule will act
as a guide and check-in throughout each phase.
Finally, we have left a `cushion' in the schedule
to allow for (1) any unforeseen circumstance that
may occur; and (2) to allow for the Metropolitan
Council to preliminarily review the draft
document.
On -Site Visits
We understand on-site visits to mean in-person
meetings. As shown on the Schedule, we
anticipate the following in-person meetings:
Schedule of Deliverables
• 6 Staff Meetings
• 5 Steering Committee Meetings
• 3 Stakeholder Meetings
• 2 Open Houses
• 4 City Council Meetings
Estimated Time Schedule per Task
We have estimated the number of hours
dedicated to each Task as identified within the
Best Offer Not to Exceed budget below. Please
note that the hours are estimates because SHC
is proposing a flat -meeting rate, and so actual
hours may be higher than noted.
• Project Initiation, Kick-off &
Goal Setting - 73.5 Hours
• Land Use Chapter - Total 205 Hours,
minimum of 100 Hours dedicated
to Redevelopment study
• Housing Plan - 72 Hours
• Parks & Open Space Chapter - 25 Hours
• Transportation & Infrastructure
Chapters - 49 Hours
• Implementation Chapter - 59 Hours
• Edits & Final Document Review,
Submittal 29 Hours
JLU
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29
Previous Project Success in Delivery
As shown on the Relevant Experience matrix
found on page 19, our Team has extensive
experience with projects of similar scale and
scope to Lauderdale's request. Our Team is
committed to preparing your Plan update on-
time, and on -schedule. As described in the
following approach to budgeting, we carefully
scoped the work tasks so that we are able to
continue our track record of successful
project delivery.
Approach to Budgeting
Our Team's first step in budgeting was to refine
our Understanding, Approach and Scope to
complete the requested project objectives as.
identified within the city's RFP. Once we
established a work plan (scope) for the Project
we identified some preliminary objectives for
our budget, which are summarized as follows:
• To create meaningful public participation
SHC believes a flat -meeting rate is
important. This helps reduce 'clock -
watching' during important meetings.
Compensation
• To be mindful of the level of detail
required to update each component of
the Plan, and to focus the dollars on the
key objectives as identified in the RFP.
• To engage highly qualified and specialized
professionals on Plan components
that are focused on their talents,
which will increase efficiency while
creating a high-quality deliverable.
With these objectives in mind, we line-itemed
each task in our Scope and established the
summary budget on the following page. We
have included a small contingency in our budget
approach, and prepared a not -to -exceed value
as requested in the RFP. The summary budget
corresponds to the Project Schedule which is
found on page 32, and does not include any
public engagement enhancements as described in
previous sections of this proposal. We provided
estimated costs for such enhancements on page
13 of this proposal. A Fee Schedule for any work
performed related to this Project not scoped
within this proposal is found on page 33 as
requested in the RFP.
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31
Compensation, continued
Best Offer Not to Exceed
The following proposed budget correlates to the Project Schedule, and the
information contained in the RFP. All summary tasks listed include the public
meetings and staff meetings associated with development of that Plan component.
Task
Project Initiation, Kick-off
Land Use Chapter
Redevelopment Analysis (Larpenteur &
Industrial Area totals $12,000 of the chapter's cost)
Housing Plan $9,300
Parks & Open Space Chapter $3,000
Cost
$8,585
$22,120
Transportation & Infrastructure Chapters $5,100
Implementation Chapter $6,062
Edits & Final Document Review, Submittal $3,340
Contingency & Reimbursables (5%) $2,493
PROJECT Total Not to Exceed: $60,000
Additional Services - Enhanced Public Participation Process is listed separately on page 13.
City of Lauderdale
2.28.2017 Proposal for Comprehensive Plan Update 2040
Team Member Billing Rates
City of Lauderdale
Team Member
Jennifer Haskamp, SHC
Ellison Yahner, SHC
Jay Demma, Perkins+Will
Tom Leighton, Tangible
Consulting Services
Role/Title
Project Manager & Facilitator
(Principal)
Project Planner
Market Research Planner &
Facilitator
Market Research Planner &
Facilitator
Other Rates & Reimbursable Costs
City of Lauderdale
Item/Expense
Cost
Fee Schedule
Hourly Rate
$125
$105
$150
$120
Flat Meeting Rate, Two Attendees - In person (SHC)* $500
GIS and Graphic Production (SHC) $90/Hour
IRS Mileage Rate - 2017 53.5 cents per mile
Black & White Copy (quantities over 25 copies)** 15 cents per copy
Color Copy (quantities over 10, and all large format)** 50 cents per page
$1 per page, tabloid
*Excludes Perkins+Will d'' Tangible Consulting Services time to be billed at standard
hourly rate
**Actual Expenses to be billed.
JLU
1r
1
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
Meeting Date
April 11, 2017
•
ITEM NUMBER Eustis Street
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
There are a couple of items attached to this memo. First are the responses staff received
from our effort to get feedback regarding the parking changes. A few folks that have been
at meetings in the past who expressed their opinions did not respond this time. The re-
sponses are thoughtful and reflect real engagement. This will be helpful as we negotiate
with Ramsey County over the road's rehabilitation.
It has been presumed that making the road easier to drive would result in increased speeds.
The officers had the speed cart out from Monday to Wednesday last week. Attached is the
report showing a variety of data related to speed and traffic counts. The traffic counts are
the highest between 1:00 and 3:00 p.m. each day. That is also the timeframe when the traf-
fic speed seems to be the worst. I will talk to SAPD about monitoring the road during that
timeframe. Methods to calm traffic will be part of the discussion with Ramsey County and
their design for the road.
Finally, the city engineer update the Eustis Street memo that we discussed last fall with the
watershed district's revised storm water requirements. The rules have been relaxed which
will lower the overall cost of the project.
The purpose of this meeting is to discuss whether the Council would like to make the park-
ing changes permanent as the current arrangement is in effect until April 30. If so, staff will
prepare a resolution to that effect for the next meeting. If the Council does not, the parking
arrangement will lapse and the County would eventually come out and remove the signs.
OPTIONS:
STAFF RECOMMENDATION:
Comments Received Regarding Eustis Street Parking Changes (March — April 2017)
Anonymous, Eustis Street Resident:
I'd like to say that my experience so far is entirely positive. Whether walking, biking, or driving
down Eustis, the extra space for traffic and pedestrians is making a world of difference. Even
biking north, next to the parked cars, is easier than before because vehicle traffic now has more
room to pass.
I would like to propose a stop sign at Spring Street as well. With so much traffic running through
the heart of what is essentially a 100% residential neighborhood, a four-way stop would help to
reduce speeds and provide an appropriate place for residential pedestrians to cross Eustis safely.
I believe a stop sign there would also benefit potential development at the former church site,
allowing for easier turns west on Spring Street.
Glauvitz Family, Eustis Street Residents:
WE HAVE LIVED HERE FOR OVER 40 YEARS AND NOW YOU TAKE OUR PARKING
AWAY ????/ YOU COULD OF JUST WENT BACK TO EVEN ODD PARKING DURING
WINTER MONTHS , NOW YOU HAVE MADE US WHERE WE CAN NOT EVEN DO THE
GARAGE SALES IN MAY, OR HAVE ANY VISITORS, AND I HAVEN' EVEN CHECK ON
THE VALUE OF OUR HOMES
ALL THIS DUE TO A FEW SLUM LORDS ! ! ! !
I READ THE NEWS LETTER OVER AND OVER, IT SAID TILL APRIL, 2017 THOSE
SIGN LOOK A LOT LIKE THEY WILL BE STAYING....
Updated Response from Glauvitz Family
Hi, It's us at 1863 Eustis St. We have lived here since 1975 and have never had such a problem
with the parking on Eustis as we have had in the past year. We would not need the No Parking
signs if the parking rules would be enforced on this street. Also for the winter months what
happen to even and odd out there??? At this time we have had cars parking where its says Not to
park and officers drive by them and nothing is done any way. These are usually non resident
people visiting rental property's .The street should go back the way it was and just have "eyes"
out for disabled cars or cars with tabs not up to date.....You seem to see ours when they are in
our yard under tarps, so how they are missed out in the street and not moved for a month is
amazing We as a family DO NOT WANT THESE SIGNs.
We have needed stop signs on each corner for years to slow the speeders down. Maybe Just
crosswalks for the walkers and the children coming and going to the park to have safe
crossing. We sure do not need a wider street for the cars and trucks to travel even faster. We
really enjoyed bringing up our children and now our grandchildren here in Lauderdale. Don't
make a Freeway out of our lovely street in front of our homes
Cathy Harrington, Eustis Street Resident
Cathy is concerned for her safety as she does not feel safe in the dark anymore. She said she is
hesitant to come home after dark now that she has to park on the east side of the street. She
wants to be able to park in front of her home on the west side of Eustis Street.
Kendra Kauppi, Walnut Street Resident
Regarding feedback on the change in Eustis Street Parking
- I really like having cars parked only on one side
- it makes walking along Eustis more user friendly (are walkers supposed to use the "walk
against traffic rule" or walk on the side without cars at all time?)
- it makes driving much easier as two cars can easily pass
- I would vote on keeping parking limited to one side of the street
- I appreciate that the police actually ticket cars parked on the incorrect side
A few things for consideration
- cars are still parking on the incorrect side, including mail, UPS and deliver trucks
- if they repave, consider moving the middle line to reflect the road as still going North i have to
cross over the center line as cars still park into the street
- the parking on Ione between Eustis and Malvern is challenging as up to 10 cars are parked on
both sides of the Ione (and there be some regulation as to how many cars each rental property
can have; not including visitors)
- with less inhibition cars are going more than the posted 30 mph (some are going way fast and
it makes crossing Eustis difficult at some intersections (Ione, Spring, Summer) as cars are less
inclined to slow down
- in spite of the signage (some)cars still park on the incorrect side of the road.
Anne Feider, Eustis Street Resident
Thanks for your follow-up. About 80% of the time I have cars parked in front of my property.
This could be from winter one-sided parking, or from the apartment dwellers who use this as a
close parking spot. I am always hopeful that things change in the spring as I like to use Eustis
parking in the warmer months. I would still request that we keep the two-sided parking outside
of the winter months.
Jessica Newhouse, Malvern Street Resident
We love the change to one-sided parking. We walk frequently as a family, and have definitely
noticed the benefit as pedestrians. We have small children, so the added safety of a full shoulder
for walking is important to us.
We have noticed an improvement in driving, as well. We drive the Larpenteur to Roselawn
stretch several times a week, and it is great not having to weave back and forth with other drivers
to allow room for each other to pass by haphazardly parked vehicles.
We are definitely in favor of keeping the changes!
Lisa Roers, Eustis Street Resident
I live on Eustis Street and have very much enjoyed being able to walk down it without dodging
in and out of cars on both sides of the street. I feel more comfortable with my kids walking down
the street as well. I think speed may have increased a bit as drivers don't have to pay as close
attention as they did prior to this change. I would be very happy if we continued this rule of only
parking on one side, for the safety of the pedestrians.
Linda & Joe Steinger, Carl Street Residents
Here's our 2 cents: I think the no parking on one side will be great once the street is resurfaced
and re -striped. Right now it's still a little confusing since the old lines are still there. Once the
official parking/walking lane and center line are clearly marked, and the road is resurfaced so
we're not dodging potholes, it will be great!! Thanks!
Diane Galvin, Malvern Street Resident
Thanks for the opportunity to share my experiences & feedback.
I understand this is an ongoing experiment.
Here's what I've seen & experienced so far:
+ It is much easier to cross the street at all intersections except
the stoplight at Larp which didn't really change. -- as a pedestrian with dogs -- because there are
1/2 the cars to block sightlines up/down the street.
+ Walking north on Eustis using the west/no parking side of the street
feels safer because of not having to weave in and out of parked vehicles and also it feels like it's
easier to be seen by drivers.
- Walking south on Eustis using the west side of the street feels about the same as before because
it feels like I'm walking in the road where vehicles don't respect my space and it feels like I don't
belong.
- Both driving and walking, crossing or using Eustis, it feels like vehicles are going faster when
heading south -- it seems the sense of extra elbow room gives them some sort of confidence to
increase speed instead of going slower and more carefully. This is somewhat noticable all day,
but especially into the evening rush hr until dusk when drivers again seem to slow down and
drive more carefully.
From my limited knowledge and discussions of traffic vs pedestrians & bikes, I would suspect
some sort of visual reminder such as painted lines would help. I would like to think signs
posting the speed limit would help, but I know from experience and discussions, that doesn't
really make lasting changes in behavior.
I suspect the locals/residents treat Eustis more like a residential/local street while the commuters
cutting through via Roselawn to Hwy280 treat Eustis like Roselawn or Fulham -- more like a
commuter /feeder street.
Danielle Johansson, Eustis Street Resident
I'd rather the parking was on the west side of the street.- Other than that it seems like it's going
okay.
Damian Johansson, Eustis Street Resident
I'm writing to express my displeasure in the new parking rules. If we must park on one side only
(I'd prefer parking on both sides), I'd rather it be on the west side of Eustis.
Paul Hallen, Malvern Street Resident
The parking ban on the west side of Eustis Street is a very positive change. I feel much safer
when walking to and from my bus stop. Please make the ban permanent.
Grant Adams, Malvern Street Resident
I think the one-sided parking on Eustis is a big improvement for both vehicle and pedestrian
traffic and hope to see it remain in place. I think the current configuration will work even better
once the road is resurfaced and the south -bound lane is more drive -able.
One additional improvement would be to mark a few feet on the west side of the road as
pedestrian only, so it's clear to everyone where pedestrians are to walk and where cars are to
drive.
Thanks for implementing this change and thanks for asking the community for feedback.
John Roettger & Tara Schwantz, Eustis Street Residents
Thanks for reaching out again regarding the changes on Eustis Street. Since the no parking signs
have been posted on the west side of the street, I have noticed traffic traveling much
smoother. It's far easier to drive down Eustis, even though the stripping hasn't changed. Issues
with speeding have increased, so I would still want crosswalks and speed signs installed should
this change become permanent. Also, the road surface on the west side of the road where cars
used to park is very rough in spots. It sure would be nice if the county Gods bless us with a
resurfaced road this year, especially seeing they have dramatically increased our property
taxes:)
In summary, I think the change is far more positive than not, but the process needs to be done
completely including, resurfacing, re -stripping, speed signs and monitors, crosswalk signage and
informed ticketing of speeders for the first year of this transition.
Chantal and John Eckhardt, Eustis Street Residents
My husband and I really like the one sided parking. It has felt dangerous both as a walker and as
a driver using Eustis with cars parked on both sides. When we go on our afternoon walk it feels
much safer to have one side of the road designated for pedestrians. We think that road is just too
busy and not wide enough for both sides to have cars parked there.
Barb and Tim Hurley, Malvern Street Residents
As pedestrians and drivers, my husband and I think the new parking rule has made a positive
impact on Eustis Street safety. Pedestrians and cyclists have more room and don't have to
maneuver around cars on both sides. Visibility is increased. We used to avoid walking down
this street because it did not feel safe; that is no longer the case and it's often a part of our daily
walk now.
As drivers, we appreciate having more room, especially if there is snow. I can see pedestrians
better and it's easier to see oncoming traffic at intersections. We do not live on Eustis, but it
appears that the residents still have plenty of on -street parking.
I urge the council to leave the new parking rule in place permanently. It has definitely made the
street safer.
Dan and Brooke Lemke, Eustis Street Residents
I just wanted to give our input on the "no parking" signs that were put up in February.
Since the restrictions went into effect, we've noticed more parked cars in front of our house
preventing us from parking on the street in front of our house, and forcing us to park in front of
our neighbors houses from time to time. This can be frustrating, because, we believe it's
important for everyone to have the street space in front of their house available for them to park
on under normal circumstances.
Another bit of input I have about the signs is the eyesore they create. My wife and I love taking
walks and we really enjoy the natural beauty of Lauderdale, but now whenever we drive or walk
down our own street, we have to stare at these big ugly signs that dot the west side of Eustis as
far as we can see... I would understand if there were one sign per block, but we have three signs
on our block, and one of them is directly across the street from our house. The next time you
drive or walk down Eustis Street, I encourage you to really look at how ugly these signs have
made the scenery, and compare that to the next street you turn down.
We never thought the street parking on Eustis was an issue towards safety due to the fact that
most of the houses on the west side of the street have driveways which keeps a lot of the cars off
of the street.
Thank you for considering our input.
Zak Knudson, Eustis Street Resident
I received your letter and would like to make some comments on the new changes to Eustis.
Positives -
- Easier for two way traffic
Negatives -
- People actually go faster down Eustis as cars on both sides make people go slower
- Not enough parking for all of the residents, especially since the side streets are extremely
narrow
I believe there is no other solution but to expand Eustis just a few feet on each side to allow
enough room for parking on both sides as well as two full lanes of traffic. A side walk on one
side or the other would not do any harm either - to allow for pedestrian traffic. But even with a 2-
3 foot expansion on both sides, pedestrians would be safer.
Thanks for letting me share my thoughts and opinions with you and the council!
Michael Tracy, Eustis Street Property Owner
We have not had a negative impact from the west side parking ban.
It would be nice if that space became a 4' - 6' bike and walking lane, as many people do walk by
1811 and 1813 Eustis.
Thanks for asking.
Sandy Hanson, Eustis Street Resident
I received your letter in the mail yesterday regarding the no parking signs on Eustis and wanted
to provide you my thoughts. I may have missed the notice prior to putting up the signs, but was
unprepared or aware that it was happening. From an overall change has been negative to myself
and any guests I have over as they have to cross the street (sometimes busy) when they come to
my house. I also have a 7 year old and worry about her getting out of the car and having to cross
the street. I would rather have a sidewalk along my yard that people can safely walk on vs not
being able to park on my side of the street. Needless to say, I am not happy with the change nor
the communication around the change and would prefer to be able to park in front of my house
again. Please let me know if there will be a council meeting I can attend to voice my opinion.
Thanks
Rich Hinrichs, Eustis Street Property Owner
From a Public Safety standpoint One-sided parking has been great, emergency vehicles can
actually drive down the street in a safe manner with visibility for traffic, pedestrians, addresses
and even see hydrants.
From a property owner and frequent motorist on Eustis I can now drive a truck with a plow or
tow a trailer without having to serpentine back and forth around cars protruding into the travel
lane which entails having to cross the center lane into the on -coming traffic lane.
Overall much safer, much better, now just get the County to resurface with concrete curbs and all
will be good!
Adrian Stec, Eustis Street Resident
I think the one side parking on Eustis is working well. I really don't think it address' the whole
problem, because, I believe the major safety hazard on Eustis is speeding.
My only concern is that cars sometimes park in front of my walkway that leads to the street.
Since, there are no sidewalks, this is especially problematic for my elderly parents when they
come and visit and there is a car parked in front of the walkway.
Is there anyway to "yellow stripe" the curb a certain amount feet before and after each residential
walkway as a no park zone?
Judy Hayes, Eustis Street Resident
Concerned that cars are always parked in front of her house now.
Jenna Zark, Eustis Street Resident
We received your note about feedback on parking. It is nice to have our side of the street clear
and I think it does make it easier on drivers. I hope the other side of the street doesn't feel too
inconvenienced, though.
Duane Pulford, Eustis Street Resident
The day before I received the letter requesting feedback on Eustis Street parking I turned on
Eustis from Roselawn. In front of me heading south was a white van driving in the middle of the
street. No cars were parked on the west side of Eustis. This van drove all the way down Eustis
for 2 1/2 blocks until it meet incoming traffic. This is after we have had no parking on Eustis for
a few weeks.
I have also seen a few car parked on the west side of Eustis but maybe to pick some one up or to
drop something off
I'm not sure it is making a big difference.
Adam Jorgenson, Eustis Street Resident
I appreciate your letter and the city's interest in our thoughts on the parking situation along
Eustis. I am in 1731, so the curb in front of my house is clear but the parking on the east side
across from my house can be rather limited. The two houses to the north of me a both rental
properties with many vehicles taking up available parking. I park in the alley, so it doesn't
directly impact me. Last week I had my first hassle due to the parking restrictions. Across from
my house is the alley entrance heading east and the driveway to Willard's place. (house on the
SE corner of Eustis and Ione) Having both right next to each other greatly limits the available
curb space for parking. Long story short, my mother stopped by. There was no available
parking between Willard's driveway and Ione and there was already a car parked just south of
the alley entrance. My mother had to park north of Ione. Not that that is such a huge deal, but
with the quantity of cars that occupy street parking around my house, the available parking is
rather limited at times. Other than the limited parking... I'm not one to walk up and down
Eustis too often or, for that matter, drive on Eustis north of Ione, so I can't really weigh in on the
overall impacts of the parking restrictions. I'd say I run into more narrow street issues on
Malvern especially at Malvern and Larpenteur. But that's a city street vs a county street and out
of scope for this conversation.
With all that being said, I paved a parking spot next to my garage on the alley probably 15 years
ago. To the north of my garage, there is enough room to pave two parking spots. The city
denied my request to pave from the garage to the northern property line because it exceeded the
maximum width available for a driveway. The measurement was not done from the north end of
my garage to the north. The measurement was required to start at the south end of my garage to
the north in order to include the concrete skirt from my garage to the alley. That skirt was to be
considered part of my driveway. The contractor just paved enough for one car while the
unpaved section remains unused. It's in the shade, so grass doesn't grow too well and, with all
of the rain we had a couple months back, I've got rather large ruts in the mud as a truck backed
out while driving over the unpaved area.
If the parking restrictions along Eustis remain, what are my chances with the city that I'll be
allowed to pave the remaining area north of my garage for a second parking spot? I can't
imagine a paved area there would be any less unsightly than how it looks now. Curious about
your thoughts on this.
Charlene and Art Peterson, Eustis Street Residents
Like the one-sided parking (but would have preferred no parking on Eustis Street). As avid
walkers they feel Eustis Street is safer now for walkers and bikers.
Kim Garhardson, Eustis Street Resident
She noted that the roads narrowed when the pavement was last done decades ago. She wondered
why the roads couldn't be widened again to allow for parking on both sides.
Dana Holt, Eustis Street Resident
Thank you for your letter regarding the current state of Eustis street and the parking
restrictions. I live at 1904 Eustis Street. Parking is restricted to my side of the street. I believe
that it has been a positive change. It's easier to navigate oncoming traffic. It's safer for
pedestrians and their pets to walk along the no -parking side of the street.
On a related note, many drivers along Eustis do not obey the speed limit of 30mph. You are
likely aware of this. Vehicles of all types travel at higher than allowable speeds at all times of
the day. There are many children and elderly people on the street and this is not a safe
environment for them. Furthermore, large semi trucks frequently travel down Eustis. They have
no business to transact in Lauderdale - I'm sure of that. They are just trying to access the
stoplight at the Larpenteur intersection. To alleviate these traffic issues, I recommend that as a
part of the rehabilitation plan, we consider speed bumps on Eustis Street. The low wide ones
would be of minimal disturbance to local residents, but would also deter speeding traffic and
large vehicles from using Eustis Street. I would also like to see a bike/pedestrian lane
installed. Sidewalks would be a very nice addition, but I know that is a much bigger can of
worms.
Thank you for listening to my comments. Keep up the good work. I look forward to hearing
more about the plans for rehabilitation of our poor, beat -up street.:)
Place Currently Not Set
Traffic Survey Summary
Location: Eustis St & Spring St
Start Date: 04-03-17
End Date: 04-05-17
Zone: Residential
Start Time: 08:12:53
End Time: 08:46:40
Travel Direction: N
04-06-2017, 08:26:04
Speed Statistics
10 MPH Pace
Speed
1 - 19
20 - 21
22 - 23
24 - 25
26 - 27
28 - 29
30 - 31
32 - 33
34 - 35
36 - 37
38 - 39
40 -
999
Volume
248
34
105
155
140
150
131
52
17
15
1
1
T%otal of
23.64%
3.24%
10%
14.77%
13.34%
14.29%
12.48%
4.95%
1.62%
1.42%
0.09%
0.09%
Total Vehicles: 1049
04-06-2017, 08:26:04
Speed Statistics
10 MPH Pace
Number Exceeding Limit
Posted
30
Pace Speed
22 to 31
Speed
30+
40+
50+
Total
#At/Under Limit
917
# in Pace
681
Number
132
0
0
132
# Over Limit
132
% in Pace
64.91%
Percent
12.58%
0%
0%
12.58%
Average Speed
23.79
85% Percentile
30
04-06-2017, 08:26:04
Travel Direction: N
0
�o 2
N
N
C
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Q
Q
Q
Q
00
O 4 • N
Blllllj0 A
Speeds [Full Range]
04-06-2017, 08:26:27
t
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Z E
LZ
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07 a)
F. as
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Travel Direction: N
36-40'41-45
rr
M
0
V
1
p oQ0 ko •b N 0
N r1 H rl — r -I
G1111110 A IflOI
1
N
O
N
00
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.1
60
N
1O
04-06-2017, 08:26:42
Place Currently Not Set
Daily Traffic Flow -15 minute interval
Location: Eustis St & Spring St
Zone: Residential
Travel Direction: N
Monday, 04-03-2017
87
Time AM
Vehicle Count
Hour Total
Time PM
Vehicle Count
Hour Total
00:00 to 00:15
0
12:00 to 12:15
6
00:15 to 00:30
0
12:1510 12:30
11
00:30 to 00:45
0
12:30 to 12:45
8
00:45 to 01:00
0
0
12:45 to 13:00
8
33
01:00 to 01:15
0
13:00 to 13:15
6
01:15 to 01:30
0
13:15 to 13:30
10
01:3010 01:45
0
13:30 to 13:45
13
01:4510 02:00
0
0
13:45 to 14:00
12
41
02:00 to 02:15
0
14:00 to 14:15
24
02:15 to 02:30
0
14:1510 14:30
21
02:30 to 02:45
0
14:30 to 14:45
19
02:4510 03:00
0
0
14:45 to 15:00
25
89
03:00 to 03:15
0
15:00 to 15:15
19
03:151003:30
0
15:15to 15:30
11
03:3010 03:45
0
15:30 to 15:45
10
03:45 to 04:00
0
0
15:45 to 16:00
11
51
04:0010 04:15
0
16:0010 16:15
7
04:1510 04:30
0
16:1510 16:30
16
04:30 to 04:45
0
16:30 to 16:45
6
04:4510 05:00
0
0
16:45 to 17:00
7
36
05:00 to 05:15
0
17:00 to 17:15
10
05:15 to 05:30
0
17:15 to 17:30
7
05:30 to 05:45
0
17:30 to 17:45
8
05:45 to 06:00
0
0
17:45 to 18:00
7
32
06:00 to 06:15
0
18:0010 18:15
8
06:15 to 06:30
0
18:1510 18:30
4
06:30 to 06:45
0
18:30 to 18:45
6
06:45 to 07:00
0
0
18:45 to 19:00
2
20
07:00 to 07:15
0
19:00 to 19:15
5
07:15to07:30
0
19:15to19:30
0
07:30 to 07:45
0
19:30 to 19:45
2
07:45 to 08:00
0
0
19:45 to 20:00
2
9
08:00 to 08:15
1
20:00 to 20:15
2
08:15 to 08:30
8
20:15 to 20:30
1
08:30 to 08:45
4
20:30 to 20:45
3
08:45 to 09:00
5
18
20:45 to 21:00
2
8
09:00 to 09:15
7
21:00 to 21:15
3
09:15 to 09:30
6
21:15 to 21:30
2
09:30 to 09:45
6
21:3010 21:45
0
09:45 to 10:00
9
28
21:45 to 22:00
2
7
10:0010 10:15
3
22:00 to 22:15
1
10:15 to 10:30
2
22:15 to 22:30
2
10:30 to 10:45
9
22:30 to 22:45
1
10:45 to 11:00
7
21
22:45 to 23:00
0
4
11:00 to 11:15
8
23:00 to 23:15
0
11:15 to 11:30
8
23:15 to 23:30
0
11:30 to 11:45
4
23:30 to 23:45
0
11.45 to 12:00
8
28
23 45 to 24:00
2
2
Total AM
87
Peak Hour AM
09:00 to 10:00
Peak Flow AM
28
Peak % of AM
32.18%
Peak AM % of 24
6.55%
Total PM
340
Peak Hour PM
14:00 to 15:00
Peak Flow PM
89
Peak % of PM
26.17%
Peak PM % of 24
20.84%
04-06-2017, 08:27:12
Place Currently Not Set
Traffic Summary Week
Location: Eustis St & Spring St Zone: Residential
04-03-2017 to 04-09-2017 Travel Direction: N
Mon Tue Wed Thu Fri Sat Sun Weekday Weekend
04-03 04-04 04-05 04-06 04-07 04-08 04-09 Average Average
Midnight 0 2 1 0 0 0 0 0 0
1:00 0 0 0 0 0 0 0 0 0
2:00 0 0 0 0 0 0 0 0 0
3:00 0 2 3 0 0 0 0 1 0
4:00 0 8 11 0 0 0 0 3 0
5:00 0 14 19 0 0 0 0 6 0
6:00 0 24 24 0 0 0 0 9 0
7:00 0 8 11 0 0 0 0 3 0
8:00 18 20 10 0 0 0 0 9 0
9:00 28 26 0 0 0 0 0 10 0
10:00 21 31 0 0 0 0 0 10 0
11:00 28 22 0 0 0 0 0 10 0
12:00 33 31 0 0 0 0 0 12 0
13:00 41 58 0 0 0 0 0 19 0
14:00 89 95 0 0 0 0 0 36 0
15:00 51 79 0 0 0 0 0 26 0
16:00 36 28 0 0 0 0 0 12 0
17:00 32 33 0 0 0 0 0 13 0
18:00 20 18 0 0 0 0 0 7 0
19:00 9 24 0 0 0 0 0 6 0
20:00 8 10 0 0 0 0 0 3 0
21:00 7 3 0 0 0 0 0 2 0
22:00 4 5 0 0 0 0 0 1 0
23:00 2 2 0 0 0 0 0 0 0
Totals 427 543 79 0 0 0 0 209 0
04-06-2017, 08:27:25 •
Place Currently Not Set
Time vs Speed
Location: Eustis St & Spring St
Date: 04-03-2017
Posted Speed Limit: 30 MPH
Zone: Residential
Travel Direction: N
04-06-2017, 08:27:37
- - Speed Ranges --
Time Span
Total
1-5
6-10
11-15
16-20
21-25
26-30
31-35
36-40
41-45
46-50
51-55
56-60
61-65
66-70
71-75
76-80
81+
00:00-00:59
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
01:00-01:59
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
02:00-02:59
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
03:00-03:59
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
04:00-04:59
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
05:00-05:59
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
06:00-06:59
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
07:00-07:59
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
08:00-08:59
18
0
2
2
4
5
4
0
1
0
0
0
0
0
0
0
0
0
09:00-09:59
28
0
1
8
2
5
5
5
2
0
0
0
0
0
0
0
0
0
10:00-10:59
21
0
1
3
3
4
10
0
0
0
0
0
0
0
0
0
0
0
11:00-11:59
28
0
3
4
3
14
2
2
0
0
0
0
0
0
0
0
0
0
12:00-12:59
33
0
2
2
1
7
17
3
1
0
0
0
0
0
0
0
0
0
13:00-13:59
41
0
0
5
2
12
11
10
1
0
0
0
0
0
0
0
0
0
14:00-14:59
89
0
2
7
2
18
50
10
0
0
0
0
0
0
0
0
0
0
15:00-15:59
51
0
0
10
4
13
18
6
0
0
0
0
0
0
0
0
0
0
16:00-16:59
36
0
1
4
2
16
8
5
0
0
0
0
0
0
0
0
0
0
17:00-17:59
32
0
3
5
1
12
10
1
0
0
0
0
0
0
0
0
0
0
18:00-18:59
20
0
1
3
3
7
5
1
0
0
0
0
0
0
0
0
0
0
19:00-19:59
9
0
0
2
0
3
4
0
0
0
0
0
0
0
0
0
0
0
20:00-20:59
8
0
0
0
2
2
3
1
0
0
0
0
0
0
0
0
0
0
21:00-21:59
7
0
0
0
0
3
3
0
1
0
0
0
0
0
0
0
0
0
22:00-22:59
4
0
0
0
0
2
2
0
0
0
0
0
0
0
0
0
0
0
23:00-23:59
2
0
0
0
0
2
0
0
0
0
0
0
0
0
0
0
0
0
04-06-2017, 08:27:37
Stantec Memo
To: Heather Butkowski From: Kellie Schlegel
Lauderdale City Administrator St. Paul Office
File: Eustis Street Date: February 3, 2017
Reference: Eustis Street Typical Sections: Larpenteur Avenue to Roselawn Avenue
In conjunction with potential future improvements to Eustis Street, we have identified three typical
section options for Eustis Street north of Larpenteur Avenue and south of Roselawn Avenue. In
general, the existing right of way on this segment is 60', with the exception of the block from
Larpenteur to lone, where it is 70'. The existing roadway is approximately 34' from face of curb to
face of curb (face to face) with narrow parking lanes on each side. Below is a summary of the
watershed district requirements for street reconstruction projects, followed by descriptions of three
typical sections and the implications and considerations for each typical section.
Rice Creek Watershed District Permit Requirements
Effective January 1, 2017, the Rice Creek Watershed District implemented new, less -restrictive rules
regarding permit requirements for roadway improvement projects. Any linear (street) project that
results in 10,000 square feet or more of newly -created impervious surface area will require a permit
from the Rice Creek Watershed District, and compliance with its Stormwater Management
requirements. Sidewalks that are 10' wide or less, and have at least 5' of vegetated area down -
gradient (boulevards) are exempt from this threshold.
The required water quality treatment volume for a public linear project is 3/" of rainfall over the area
of newly -created impervious surface, less any exceptions such as sidewalks adjacent to boulevards
as mentioned above.
Filtration basins with draintile are one option that will provide the required on-site stormwater
treatment. These are generally constructed behind the curb and are approximately 10' wide. As
the on-site soils are likely not well -draining, draintile would be installed beneath the filtration basin to
discharge filtered runoff to the storm sewer system.
Typical Sections - Full Street Reconstruction
Three potential typical section options for a full roadway reconstruction are described below. See
attached Figure for the typical sections.
Option 1: Parking and sidewalk on both sides.
With this option, the recommended street width is 40' face to face. This will allow for 8' parking lanes
on each side, as well as 12' wide thru lanes. The recommended minimum boulevard width is 5', and
recommended minimum sidewalk width is 5'. This option would require widening the existing
roadway by approximately 6', as well as adding 5' boulevards and 5' walks on both sides. This
typical section would exceed the existing 60' right of way width by approximately 2'. Therefore,
additional right of way may need to be acquired. A narrower boulevard could be considered, but
this would in turn eliminate the watershed exemption for the sidewalk, thus requiring more
Design with community in mind
sk v:\1938\active\193801702\communications\correspondence\eustis street \mem_butkowski_schlegel'\eusiis street typical seciion_rev 2.3.17.docx
Stantec
February 3, 2017
Heather Butkowski
Page2of3
Reference: Eustis Street Typical Sections: Larpenteur Avenue to Roselawn Avenue
stormwater treatment volume. Another consideration with this option is the limited amount of room
behind the curb for filtration basins. Curb bumpouts could be utilized at intersections to provide
additional area for these basins, or additional right of way could be obtained to allow for wider
boulevards. This option would add an additional 6' to the existing roadway width, resulting in
approximately 15,600 SF of newly -created impervious surface, therefore triggering the watershed's
stormwater management rule.
Option 2: Parking on 1 side and sidewalk on 1 side.
With this option, the recommended street width is 34' face to face, which is very similar to the
existing street width, and would therefore not trigger the watershed's stormwater management rule.
A 34' wide roadway will allow for a single 8' parking lane, as well as 12' wide thru lanes, and a 2'
wide curb reaction distance between the thru lane and the curb. A 5' sidewalk with a minimum 5'
boulevard could be constructed on one side of the street (or potentially both sides of the street).
Additional right of way would not be required with this option.
Option 3: Parking on 1 side and shoulder on 1 side.
With this option, the recommended street width is 36' face to face. This will allow for an 8' parking
lane on one side of the roadway, and a 4' wide striped shoulder on the other side of the roadway,
and 12' drive lanes. The proposed roadway width would be approximately 2' wider than the
existing width. However, the amount of newly -created impervious area would be less than the
10,000 square feet trigger, and stormwater management would not be a requirement.
Table 1 below shows approximate treatment volumes that would be required for each option,
assuming the reconstruction of approximately 2600' of roadway.
Table 1: Stormwater Treatment Volume
Existing Roadway - Bituminous Mill and Overlay
Another roadway improvement option is a bituminous mill and overlay. This improvement generally
keeps the existing concrete curb and gutter (with some minor spot repairs as necessary), and
replaces only the upper layer of pavement. With this improvement option, Typical Section Option 2
above would fit well within the existing curb footprint (34' wide). A mill and overlay on a linear
project would not trigger the Rice Creek Watershed District stormwater requirements; therefore,
filtration basins or other BMPs would not be required. A sidewalk with a 5' boulevard could also be
added to one or both sides without triggering stormwater requirements.
Design with community in mind
sk v:\1938\active\193801702\communications\correspondence\eustis street\mem_butkowski_schlegel'eusiis street typical section_rev 2.3.17.docx
Option 1
Option 2
Option 3
Treatment
Volume Required
975 CF
0 CF
0 CF
Existing Roadway - Bituminous Mill and Overlay
Another roadway improvement option is a bituminous mill and overlay. This improvement generally
keeps the existing concrete curb and gutter (with some minor spot repairs as necessary), and
replaces only the upper layer of pavement. With this improvement option, Typical Section Option 2
above would fit well within the existing curb footprint (34' wide). A mill and overlay on a linear
project would not trigger the Rice Creek Watershed District stormwater requirements; therefore,
filtration basins or other BMPs would not be required. A sidewalk with a 5' boulevard could also be
added to one or both sides without triggering stormwater requirements.
Design with community in mind
sk v:\1938\active\193801702\communications\correspondence\eustis street\mem_butkowski_schlegel'eusiis street typical section_rev 2.3.17.docx
CIO Stantec
February 3, 2017
Heather Butkowski
Page 3 of 3
Reference: Eustis Street Typical Sections: Larpenteur Avenue to Roselawn Avenue
Utility Improvements
Utility improvements or repairs within the right of way could be completed under any of the above
reconstruction options or the mill and overlay. These utility improvements would not likely result in
any additional impervious area, and therefore not trigger any additional stormwater permitting
requirements from the Rice Creek Watershed District.
Please review the above options and typical sections as shown on the attached figure. If you have
any questions or need further information, please let me know.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Kellie Schlegel
Engineer
Phone: (651) 604-4734
Fax: (651) 636-1311
kellie.schlegel@stantec.com
Attachment: Figure 1: Typical Sections - Eustis Street
c. Darren Amundsen, Stantec
Design with community in mind
sk v:\1938\active\193801702\communications\correspondence\eustis street\mem_butkowski_schlegelAeustis street typical section_rev 2.3.17.docx
0.7'
WEST R/W
8'
12
12
8'
PARKING
THRU LANE
THRU LANE
PARKING
EAST R/W
WEST R/W
OPTION 1: PARKING AND SIDEWALK ON BOTH SIDES
NOT TO SCALE
30'
c.
30'
EAST R/W
10'
20'
14'
12'
12'
2'
PARKING
THRU LANE
THRU LANE
5'
BLVD
5'
WALK
53'
WEST R/W
OPTION 2: PARKING ON 1 SIDE AND SIDEWALK ON 1 SIDE
NOT TO SCALE
30'
Q
3
EAST R/W
10'
16'
6
12'
12'
4'
PARKING
THRU LANE
THRU LANE
HOMER
4'
OPTION 3: PARKING ON 1 SIDE AND SHOULDER ON 1 SIDE
NOT TO SCALE
TYPICAL SECTIONS - EUSTIS STREET
LAUDERDALE, MN
EUSTIS STREET IMPROVEMENTS
DATE: 2/2/2017
PROJ. NO.: 193801702
2335 Highway 36 V!
St. Paul, MN 55113
wvnvstantec.com
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session X
Meeting Date
April 11, 2017
ITEM NUMBER Sanctuary City Discussion_
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Issues surrounding sanctuary cities have been in the news lately. Many of you have been
asked by residents what this means and whether Lauderdale considers itself a sanctuary city.
Chief Mangseth will stay for the work session to share the police department's perspective
on the matter with the Council.
OPTIONS:
STAFF RECOMMENDATION: