HomeMy WebLinkAbout05/09/2017LAUDERDALE CITY COUNCIL MEETING AGENDA
7:30 P.M. TUESDAY, MAY 9, 2017
LAUDERDALE CITY HALL, 1891 WALNUT STREET
The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
1. CALL THE MEETING TO ORDER
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the April 25, 2017 City Council Meeting
c. Claims Totaling $94,418.93
4. CONSENT
a. Agreement with OPG -3
b. Performance Agreement with Dawn Pape/Lawn Chair Gardner
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. Legislative Update by Senator John Marty
b. Eureka! Recycling Year End Report by Chris Goodwin
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the
decision. During hearings all affected residents will be given an opportunity to speak pursuant to
the Robert's Rules of Order and the standing rules of order and business of the City Council.
8. DISCUSSION / ACTION ITEM
a. Comprehensive Plan Steering Committee Appointments
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a.. City Administrator Annual Review
b. Quarterly Investment Report
c. Variance Request — 1714 Malvern Street
12. WORK SESSION
a. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In
consideration for the public attending the meeting, this portion of the meeting will be limited
to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or
less. If the majority of the Council determines that additional time on a specific issue is
warranted, then discussion on that issue shall be continued at the end of the agenda. Before
addressing the City Council, members of the public are asked to step up to the microphone,
give their name, address, and state the subject to be discussed. All remarks shall be addressed
to the Council as a whole and not to any member thereof. No person other than members of the
Council and the person having the floor shall be permitted to enter any discussion without
permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order
and business of the City Council, is welcomed and your cooperation is greatly appreciated.
b. Community Park Lighting Options
c. Community Development Update
13. ADJOURNMENT
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 1 of 2 April 25, 2017
Roll Call
Mayor Gaasch called the Regular City Council meeting to order at 7:32 p.m.
Councilors present: Jeff Dains, Kelly Dolphin, Roxanne Grove, Andi Moffatt, and Mayor Mary
Gaasch.
Councilors absent: None.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City
Administrator; and Miles Cline, Deputy City Clerk.
Approvals
Mayor Gaasch asked if there were any changes to the meeting agenda. Mayor Gaasch proceeded
to add an informational presentation about the various committee meetings council members
have been attending. Councilor Grove moved and Councilor Dains seconded the motion to
approve the agenda as amended. Motion carried unanimously.
Councilor Dolphin pointed out a spelling error on page three of the minutes. Councilor Grove
moved to approve the minutes of the April 11, 2017 City Council meeting as amended.
Councilor Moffatt seconded the motion and it carried unanimously.
Councilor Dains moved and seconded by Councilor Moffatt to approve the claims totaling
$40,806.82. Motion carried unanimously.
Consent
Councilor Grove moved and seconded by Councilor Dains to approve the Consent Agenda
thereby acknowledging the Park Use Application and March Financial Report.
Informational Presentations / Reports
Mayor Gaasch asked council members to provide an update on things they have been working
on. Councilor Dolphin mentioned that she and Councilor Moffatt participated in an Earth Day
clean up event in and around the Nature Area. Mayor Gaasch and Councilor Dolphin noted their
recent tour of the Bell Museum. Mayor Gaasch attended the Metro Cities Annual Meeting. The
attendees discussed concerns regarding bills introduced at the legislature that would curb local
control. Councilor Dains mentioned the police working group related to body cameras finished
their work and a policy on the matter will be going to the St. Anthony City Council for approval.
Finally, Councilor Dains noted the Cable Commission is still negotiating the franchise agreement
with Comcast.
Discussion/Action Items
A. Eustis Street Parking — Resolution
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 2 of 2 April 25, 2017
At the last meeting, the Council discussed options for Eustis Street parking based on information
presented by the city engineer, and feedback from the community. The outcome of the discussion
was to make one-sided parking on Eustis Street permanent. In order to do so the Council must
adopt a resolution.
Councilor Grove moved to adopt Resolution 042517A — A Resolution Establishing No Parking
on Eustis Street. The motion was seconded by Councilor Moffatt and approved unanimously.
Set Agenda for Next Meeting
Administrator Butkowski stated the next meeting would include the Quarterly Investment
Report, a legislative update by State Senator John Marty, and a presentation from Chris Goodwin
of Eureka Recycling.
Work Session
A. Opportunity for the Public to Address the City Council
Mayor Gaasch opened the floor to anyone in attendance that would like to address the Council.
There being none, the floor was closed.
B. Community Development Update
Administrator Butkowski noted the owners of Greenway Village Apartments would like the
fitness center to be on a separate parcel. Staff will work with them on that application.
Brandychase Condominiums may request an amendment to the original , Planned Unit
Development agreement in order to amend their by-laws as they desire. Staff anticipate having a
variance request from a Malvern Street resident on the May 23 agenda. Capital Regions hosted a
meeting with neighboring communities to discuss the Seminary Pond project. The feedback was
good but indicated the need for further discussions about boundaries and responsibilities.
Beaupre Aerial Lifts plan to expand their parking area by building an underground storm water
facility. Mayor Gaasch and Administrator Butkowski noted the attendance and discussion of the
Lauderdale business community held the preceding week. Finally, staff noted that they were
waiting for application materials from YEAH Academy before continuing to process their
conditional use permit for the Chinese Christian Church site.
Adj ournment
There being no further items on the agenda, Councilor Dains moved and seconded by Councilor
Grove to adjourn the meeting at 8:12 p.m. Motion carried unanimously.
Respectfully submitted,
Heather Butkowski
City Administrator
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
189 1 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAX
Request for Council Action
To: Mayor and City Council
From: City Administrator
Meeting Date: April 25, 2017
Subject: List of Claims
The claims totaling $94,418.93 are provided for City Council review and approval which
includes check numbers 25332 to 25353.
Accounts Payable
Checks by Date - Detail by Check Date
User:
Printed:
heather.butkowski
5/5/2017 4:29 PM
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
ACH 43
ACH 44
ACH 45
ACH 46
ACH 56
1Q2017
25332 21
Public Employees Retirement Association
PR Batch 50900.05.2017 PERA Coordinated
PR Batch 50900.05.2017 PERA Coordinated
05/05/2017
PR Batch 50900.05.2017 PER
PR Batch 50900.05.2017 PER
Total for this ACH Check for Vendor 43:
Minnesota Department of Revenue
PR Batch 50900.05.2017 State Income Tax
05/05/2017
PR Batch 50900.05.2017 Stat
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 50900.05.2017 Deferred Comp
PR Batch 50900.05.2017 Deferred Comp
05/05/2017
PR Batch 50900.05.2017 Deft
PR Batch 50900.05.2017 Deft
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 50900.05.2017 FICA Employer Portio
PR Batch 50900.05.2017 FICA Employee Portio
PR Batch 50900.05.2017 Medicare Employer Po
PR Batch 50900.05.2017 Medicare Employee Pc
PR Batch 50900.05.2017 Federal Income Tax
James Bownik
I Q2017 Mileage
Accela Inc
INV-ACC29197 Final Milestone - Go Live
25333 21
INV-ACC29887
INV-ACC29887
INV-ACC29887
25334 29
3528
Accela Inc
Annual Maintenance
Annual Maintenance
Annual Maintenance
City of St Anthony
May Police Services
05/05/2017
PR Batch 50900.05.2017 FIC.
PR Batch 50900.05.2017 FIC.
PR Batch 50900.05.2017 Mec
PR Batch 50900.05.2017 Mec
PR Batch 50900.05.2017 Fed<
Total for this ACH Check for Vendor 46:
Total for 5/5/2017:
05/09/2017
Total for this ACH Check for Vendor 56:
05/09/2017
Total for Check Number 25332:
05/09/2017
Total for Check Number 25333:
05/09/2017
Total for Check Number 25334:
891.16
1,028.26
1,919.42
621.79
621.79
865.98
1,036.99
1,902.97
989.58
989.58
231.43
231.43
1,364.12
3,806.14
8,250.32
30.50
30.50
1,280.00
1,280.00
803.88
3,751.44
803.88
5,359.20
56,049.17
56,049.17
AP Checks by Date - Detail by Check Date (5/5/2017 4:29 PM) Page 1
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
25335 2
IN00020720
25336 25
EMCOM-006050
EMCOM-006064
EMCOM-006079
25337 61
7040504
25338 82
25339 31
136845
136845
25340 1
042017
042017
25341 24
1068101
25342 76
08034
25343 84
25344 10
0000403009
25345 75
City of St Paul
Fulham St Lighting
County of Ramsey
April Fleet Support
April CAD Services
April 911 Dispatch Services
Gopher State One Call
April Locates
Home Depot
Park Supplies
Kennedy & Graven Chartered
March Legal Services
March Legal Services - Lawsuit
Lillie Suburban Newpapers Inc
Summary Financial Report
Zoning Ordinance
Metropolitan Council
June Wastewater Treatment
05/09/2017
Total for Check Number 25335:
05/09/2017
Total for Check Number 25336:
05/09/2017
Total for Check Number 25337:
05/09/2017
Total for Check Number 25338:
05/09/2017
Total for Check Number 25339:
05/09/2017
Total for Check Number 25340:
05/09/2017
Total for Check Number 25341:
Minnesota Government Finance Officers A. 05/09/2017
Monthly Luncheon Training
Total for Check Number 25342:
North Star Bank Cardmember Services 05/09/2017
Business Community Meeting Refreshments
MCMA Training - HB
On Site Sanitation Inc
Portable Restroom
Petty Cash
Excel Seminar - Parking
Safety & Loss Control - Parking
Office Supplies - Office Max
USPS - Certified Letter & Postage
Safety & Loss Control - Parking
USPS - Certified Letter
Total for Check Number 25343:
05/09/2017
Total for Check Number 25344:
05/09/2017
14.88
14.88
6.24
258.44
1,280.65
1,545.33
31.05
31.05
24.68
24.68
1,039.50
1,696.60
2,736.10
1,000.50
' 50.75
1,051.25
11,427.59
11,427.59
15.00
15.00
18.27
545.00
563.27
232.72
232.72
5.00
6.00
10.76
15.69
6.00
6.59
AP Checks by Date - Detail by Check Date (5/5/2017 4:29 PM) Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
25346 5
619861-04-17
25347 47
25348 156
173029
25349 81
1Q2017
1Q2017
1Q2017
1Q2017
1Q2017
25350 26
1185729
1187532
25351 71
1184755
25352 7
USPS - SRA Package
Correct Mistake - Charge to Building Permit
SRA Meeting - Parking
Excel Seminar - Parking
Truck Wash
Premium Waters Inc
April Water Delivery
Public Employees Insurance Program
PR Batch 50900.05.2017 Dental
PR Batch 50900.05.2017 Health Insurance
Red Pine Industries Inc
Asbestos Monitoring for Carpet Project
St Paul Regional Water Service
2439 LarpenteurAve W
1821 Eustis St
1891 Walnut St
1915 Walnut St
1885 Fulham St
Stantec Consulting Services Inc
Submit I/I Workplan to MC
2018 LSWMP
Summit Fire Protection Inc
Annual Fire Extinguisher Inspection
Waste Management Inc
7623142-0500-1 May Public Works
25353 74
544602995
544602995
544697494
544697494
Xcel Energy
1891 Walnut Street
1891 Walnut Street
1821 Eustis Street
1821 Eustis Street
Total for Check Number 25345:
05/09/2017
Total for Check Number 25346:
05/09/2017
PR Batch 50900.05.2017 Den
PR Batch 50900.05.2017 Hea
Total for Check Number 25347:
05/09/2017
Total for Check Number 25348:
05/09/2017
Total for Check Number 25349:
05/09/2017
Total for Check Number 25350:
05/09/2017
Total for Check Number 25351:
05/09/2017
Total for Check Number 25352:
05/09/2017
Total for Check Number 25353:
Total for 5/9/2017:
9.85
10.00
10.00
5.00
12.00
96.89
15.46
15.46
110.46
2,290.44
2,400.90
1,400.00
1,400.00
46.59
19.59
67.90
36.00
110.39
280.47
432.25
532.00
964.25
119.00
119.00
282.62
282.62
79.43
146.35
13.50
9.00
248.28
86,168.61
AP Checks by Date - Detail by Check Date (5/5/2017 4:29 PM) Page 3
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
Report Total (27 checks): 94,418.93
AP Checks by Date - Detail by Check Date (5/5/2017 4:29 PM) Page 4
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
May 9, 2017
ITEM NUMBER Laserfiche Implementation
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
One of staff's goals is to digitize city records. Of most importance is keeping up with the
scanning of new records. Currently, staff scan the accounts payable checks with supporting
documentation into Laserfiche. This process is done one check at a time. The license we
have allows for this process to be automated with the use of barcoding and a couple of hours
of programming by the Laserfiche vendor. Staff estimates changing to the barcoding system
could save a couple of hours of staff time every two weeks. The money spent would be re-
couped in two to three months plus it will minimize the risk of errors and omissions:
OPTIONS:
STAFF RECOMMENDATION:
By approving the consent agenda, the Council authorizes contracting with OPG -3 to set up
accounts payable document processing within Laserfiche as presented in the attached scope
of work.
COUNCIL ACTION:
oP&3
Scope of Work
Client: City of Lauderdale
Process Name: AP Document Processing
Department: Accounts Payable & Finance
Project Sponsor: Heather Butkowski
OPG -3 Staff: Joel Blackford — Sales Representative, Jon Swensen — Software Engineer
Scope of Work
Scope Statement
OPG -3 will work with City of Lauderdale to develop an AP batch scanning Quick Fields session,
including Barcoding and RTL (Real Time Lookup), which will consist of creating folder structure and
standardized naming conventions.
OPG3 Deliverables
•A OPG -3 Engineers will work with City of Lauderdale business process owners to create a new
template and configure all associated fields.
•.• Configuration of Quick Fields session to process the AP batches/ Springbrook scans.
•. Configuration of RTL (Real Time Lookup) to Springbrook.
4. Configuration of the Laserfiche Connector with Springbrook.
•:• Installation of the Coversheet Creator.
Exclusions
***Any data backup is the responsibility of City of Lauderdale***
City of Lauderdale Project Kick -Off Requirements
•:• Call Springbrook to turn on Bar Codes. Verify Bar Codes on check stubs.
•.• Verify database information and format in Springbrook, to ensure compatibility to Laserfiche
lookup.
4. OPG3 will need the batch numbering system.
5 / 1 / 2 0 1 7 City of Lauderdale Accounts Payable Scope of Work Page 1
Milestones
Milestone
Start Date
Completion Date
Accounts Payable Quick Fields workflow
5/8/2017
5/8/2017
Stakeholders
Stakeholder
Responsibility
OPG -3
Develop Quick fields process for batch AP Scanning thru Quick Fields.
City of Lauderdale
Provide resources to OPG -3 staff as needed, which are outlined in
aforementioned City of Lauderdale Project Kick -Off Requirements section.
Project Cost Estimates
Type
Description
Hours
Cost
Labor— Internal
Creation of templates, folder structure, Quick
fields sessions
4
$740.00
Labor— External
N/A
Materials
N/A
Hardware
N/A
Software
N/A
Total
4
$740.00
Approvals
City of Lauderdale:
Project Manager:
Business Matter Expert:
Date:
Date:
OPG -3:
Project Lead:
Management:
Date: J 11 1 r
Date: 5-1///1
5/1/2017
City of Lauderdale Accounts Payable Scope of Work Page 2
i
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
X
Consent
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
May 9, 2017
ITEM NUMBER June Farmers Market
STAFF INITIAL Jim
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Staff is asking the city council to consider approving the attached performance agreement
with Dawn Pape for two presentations at a cost of $200. The following appeared in the
current city newsletter:
The June 15 Market is scheduled for 4:00 to 7:00 p.m. and includes presentations by Ram-
sey County Master Gardner and author of Lawn Chair Gardner, Dawn Pape.
5:30 p.m. Pollinator Puppet Show, Story Time, and Sing Along
Meet Mason a boy who is afraid of bees. Discover how Mason conquers his fear of bees
and feels like a superhero on a mission to save bees after he meets a talking mason bee. Yes,
a bee sharing his own name! This puppet show teaches timely, important and weighty topics
about native bees, habitat, pesticides, and native plants in a light and fun way. Although
geared for grades K-5, adults may learn a thing or two as well.
6:30 p.m. Basics of How to Host Mason Bees
Most people are familiar with European honey bees, but that's often where the conversation
stops. If you are curious about native bees, come learn all about hive -less, solitary bees --like
the mason and leaf -cutter bees. By the end of this short workshop you will understand their
life cycles and how to "host" these gentle, amazing pollinators. Hosting native bees only
requires an hour or two of time each year and no special clothing. It certainly isn't rocket
science, but there are key things to know to keep the bees healthy and thriving. And besides
feeling good about helping little critters in need, you'll feel great about increased harvests at
home and helping our food supply as well.
OPTIONS:
Approve by adopting the consent agenda or remove for discussion.
STAFF RECOMMENDATION:
By approving the consent agenda, the city council is approving the performance agreement
with Dawn Pape.
City of Lauderdale Performance Agreement
Event: Farmers Market
Date & Time: Thursday, June 15, 2017 from 4-7 p.m.
Location: Lauderdale Community Park, 1885 Fulham Street
Performance Time: 5:30 p.m. Pollinator Puppet Show, Story Time, and Sing Along
6:30 p.m. Basics of How to Host Mason Bees
ARTIST or GROUP INFORMATION
Artist or Group Name: Lawn Chair Gardener
Artist/Group Leader: Dawn Pape
Daytime Phone: 651-485-5171 Cell Phone:
Email Address: dawnpape@gmail.com dawn@lawnchairgardener.com
Website Address (if applicable): http://www.lawnchairgardener.com/pollinator-puppet-show/
# Chairs Needed:
PAYMENT INFORMATION
Performance Fee: $200.00
Name & Address of Individual or Group for Payment of Fee:
Lawn Chair Gardener
PO Box 74
Circle Pines, MN 55014-1793
PERFORMANCE PROVISIONS
1) The Artist or Group is considered an independent contractor and is responsible for all appropriate
insurance, income taxes, and the licensed use of any or all copyright music performed.
2) The Artist or Group understands the City does not hold a public performance license, thus the
artist agrees not to play music registered with ASCAP, BMI, SESAC, or any other licensing entity.
3) The Artist or Group will supply their own sound system and the following items as needed:
music stands, stage etc.
4) The City will provide chairs, electricity and an extension cord.
5) Cancellation/Inclement Weather Policy:
• If the performance is cancelled by the City before Noon the day of the performance, the
City will pay 50% of the agreed performance fee as compensation.
• If the performance is cancelled by the City after Noon the day of the performance, the City
will pay 100% of the agreed performance fee as compensation.
6) Sale of promotional merchandise is allowed at the concert site.
7) Payment Information: The City will make every effort to present payment to the Artist or Group
the day of the performance, but may mail payment within 30 days after performance date.
8) Indemnification: The Artist or Group agrees to defend and indemnify the City, and its
employees, officials, volunteers and agents from and against all claims, actions, damages, losses
and expenses arising out of the Artist or Group's performance or failure to perform its duties
under this Agreement.
Signature of Artist/Group Leader: Date:
Mayor Date City Administrator Date
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
March 28, 2017
ITEM NUMBER Year -End Recycling Report
STAFF INITIAL Jim
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Chris Goodwin from Eureka! Recycling will present information on the recycling program.
Attached is the following:
• Year -End Recycling Report
• Appendix A: Outreach & Education Summary
• Appendix B: Composition Method
• Appendix C: Participation Methodology
OPTIONS:
STAFF RECOMMENDATION:
City of Lauderdale
2015-2016 Year -End Recycling Report
This year-end report contains information on several areas that Eureka
Recycling tracks to monitor the success of Lauderdale's zero waste
recycling program over the course of each year. As a non-profit social
enterprise organization we believe tracking and reporting this data is an
essential way to ensure program transparency. It also gives Eureka
Recycling and city staff the tools needed to successfully manage the
program.
This report covers the following categories of information:
• Tonnage collected - page 2
• Resident participation in the program - page 3
• Composition of the materials being recycled - page 4
• Revenue earned from the sale of recycled material and shared with the city - page 6
• Environmental benefits from the material recycled by residents - page 9
• Education and outreach - Appendix A
(651) 222 -SORT (7678)
www.eurekarecycling.org
Our mission Is to reduce
waste today through
Innovative resource
management and to reach
a waste -free tomorrow
by demonstrating that waste
is preventable, not inevitable.
Introduction
This is the second full year that Lauderdale has had a single sort recycling program with
wheeled carts. The program continues to function smoothly with decreasing numbers of
people calling the hotline with recycling questions or concerns. Participation continues to
be among the highest in Ramsey County at 90%. Despite the continued lightening of
packaging, the tons of recycling collected in Lauderdale in 2016 were steady with a slight
1.6% decrease.
Market prices showed slow and steady improvement throughout 2016 with Lauderdale
receiving just over $1,800 in revenue. In addition, there continues to be a significant and
positive environmental impact from the recycling efforts of Lauderdale residents. More
details on these and other aspects of the program can be found within the pages of this
report.
An affirmative action, equal
opportunity employer.
Q Printed on 100% postconsumer
recycled paper that was processed
without the use of chlorine.
TONS OF MATERIAL RECYCLED
Total tonnage collected in Lauderdale in 2016 was 203.99 tons. This represents a slight
decrease (1.6%) over the previous year. However, this is something to be proud of
considering the continuing trend towards the lightening of individual products and
packaging that make up recycled materials. Recycling rates are measured by weight
industry wide, but that metric doesn't tell the complete story. Manufacturers are
continuing to find lighter and lighter weight packaging options. Products once bottled in
glass are now bottled in plastic or aluminum. Aluminum and plastic bottles are getting
thinner and lighter. Also, fewer and fewer households subscribe to physical newspapers
and magazines, opting instead to get their news and entertainment on computers, tablets,
and phones. Lauderdale's tons remain steady despite this trend toward light weighting of
packaging and very likely represents a bigger percentage increase in terms of actual
recycling efforts by residents, because it takes more material to create a ton now than it has
in the past.
Lauderdale - Total Tons of Recycling Collected
210.00
208.00
206.00
204.00
202.00
200.00
198.00
196.00
194.00
192.00
2014 2015 2016
2
PARTICIPATION
Lauderdale is one of the few cities in the metropolitan area in which the actual city -specific
participation trend information is gathered and made available. 90% participation is one of
the highest of any city in Ramsey County that Eureka has data for.
2016
Participation and Set -Out Trends
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
• Set Out Rate
■ Participation Rate
Eureka Recycling conducted the annual participation and set -out rate trend study in the fall of each year. (See
Appendix C for the definitions, and methodologies of the participation, and set -out rate studies.)
Set -Out Versus Participation Numbers
The set -out rate is the percentage of people in any given week that set out material. Not
every household sets out material every week and just because you don't set out material
in one specific week does not mean that you do not participate in the program at all.
The participation rate is the percentage of households that set out recycling at least once
over the course of a month.
3
COMPOSITION OF MATERIALS
Each year Eureka Recycling conducts a composition of the material collected in Lauderdale.
While this is certainly not an industry standard, Eureka Recycling believes that this
information is important for cities to have as they plan their budgets, make decisions on
their education and outreach work plans and communicate with residents about what to
recycle and the success of their program overall.
Type of Material
2015-
2016
% of Total
Tonnage
Total Annual
Tons
203.99
% of Total
Tonnage
News Mix
56.27%
Cardboard
8.59%
Boxboard
4.48%
Wet Strength
0.84%
Phone Books
0.00%
Milk Cartons
Boxes
& Juice
0.31%
Textiles
0.11%
Total Glass
17.58%
Steel Cans
2.09%
Aluminum
1.13%
HDPE NAT
1.24%
HDPE Col
0.99%
PET
3.04%
Tubs and Lids
0.66%
Thermoform
0.20%
Residual
2.47%
TOTAL
100.00%
For more information on the methodology of the composition analysis done by Eureka Recycling, please see Appendix B.
Increases in Cardboard
In 2016 we have seen an increase in the amount of cardboard in many of the cities we work
with. This can be linked to an increase in online shopping and rapid delivery offered by
shipping companies. More people are buying more things online. This creates an increase
in the amount of cardboard boxes households have to recycle each week.
4
From a zero waste perspective this suggests the need for factors that balance this increase
in consumption. More is not necessarily better unless the products we are manufacturing
and purchasing have been designed to be:
• Durable and last a long time
• Repairable if they break
• Exchanged to others when they are no longer needed and not thrown away.
• Made from materials that are free of toxins
• Completely re -usable, recyclable or compostable at the end of their lifecycles
• Made by local businesses that keep the revenue from the sale of these products
within the local economy creating local living wage jobs.
5
REVENUE
Since 2015, the City of Lauderdale did not receive enough revenue from the sale of
materials to cover the cost of processing the material. Processing happens at Eureka
Recycling's Material Recovery Facility, or MRF. It is the work of taking single sort recycling
with all materials mixed together and sorting it using machines and people into over 15
different categories or commodities that are sold to end markets which make them into
new products.
As a result of the relatively low prices being paid by these end markets in 2015, the city
paid just over $1000 for processing the materials. Since beginning it's partnership with
Eureka Recycling in 2005 the City of Lauderdale has received more than $91,000 in
revenue from the sale of its recyclables. The materials that Lauderdale residents set out are
valuable. They required tons of natural resources, a great deal of energy, and hours of labor
to produce. Much of that value still remains in the items after they are used. Recycling this
material captures that value and reinvests it into the next generation of products reducing
costs and creating significant environmental benefit. The market for recycled material
generates billions of dollars each year in the United States alone. This material is highly
sought after by manufacturers who want to make new products out of it.
In 2016 Lauderdale received $1,816.90 in revenue from the sale of recyclable materials.
Commodity prices remained low in the first quarter of 2016 leading to the city receiving no
revenue from the sale of product to markets. This turned around in the second quarter of
the year with moderate improvements in prices being paid by markets. By the end of the
year Lauderdale had received just over $1,800. While this may be a far cry from the
revenues the city saw a few years ago it is revenue that the city can use to make
improvements to the city's waste reduction programs or to keep the cost of recycling low
for the residents.
La u d e rd a I e
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
Total
2015 Revenue
$ (26.39)
$ (332.30)
$ (280.19)
$ (495.73)
$ (1,134.62)
2016 Revenue
$ (502.59)
$ 383.19
$ 981.02
$ 955.28
$ 1,816.90
Global, Regional, and Local Market Conditions Affecting Prices
Recycled materials are commodities just like other products such as, corn, cotton, and oil.
In our modern, global economy things that happen near and far can impact the prices paid
for material on the open market. The following are the major factors influencing the prices
paid for recycled materials. Some are very local issues affecting glass prices. Others are
more global in nature and involve the economies of other countries like China.
6
Summary of Current Market Conditions
In 2016, the overall prices paid by end markets for the material recycled in the city's
program began the year low with the gross revenue generated from the sale of materials
still being exceeded by the cost for processing.
In the second quarter of the year prices began to show a slow and steady increase. In the
second quarter Lauderdale saw just over $383 in revenue. By the end of the year that had
risen to just over $1800.
The low cost of oil continues to put downward pressure on the price of recyclable plastics
as manufacturers can choose to use virgin oil over recycled content.
Cardboard saw a steady increase. With more and more people joining the online shopping
phenomenon all those shipments in cardboard boxes meant that not only did we see an
increase in the amount of cardboard in the recycling. It also caused an increase in the
prices paid by manufacturers for recycled cardboard to make the next generation of boxes.
Old corrugated cardboard (OCC) prices were up 60% by the end of 2016.
Steel also showed price improvements from January to December. The price for steel went
up nearly 35% by the end of the year, with higher spike in prices mid -year during the
summer. At its peak steel was up 90% from its January price.
Prices paid for glass remain very low in 2016. The existence of only one processing facility
for glass in Minnesota means that the supply of glass is still as high or higher than the
capacity of the local market to process and sell it. As a result, while Eureka is still able to
sell and recycle the glass here in a local market the cost of processing and shipping that
mixed glass to Strategic Materials Inc. (SMI) exceeds the price paid for it. While the
economic value of glass may currently be low, the environmental benefits and the positive
impact glass has when recycled locally supporting jobs locally still makes it a net positive
material.
Why does recycling glass matter?
Without immediate planning and action, some of Minnesota's recycled glass will end up in
landfills or dropped from programs all together, and without a long-term solution that
requires responsibility and some investment from producers, like bottle deposit legislation,
glass may cease to be recycled at all. Glass collected for recycling that needlessly ends up in
a landfill will end up costing the cities and their residents more money while reducing their
recycling programs' environmental benefits.
There are significant, undisputable environmental and economic benefits achieved from
recycling glass. These include energy savings, reduction of air and water pollution, and a
reduced need to mine new resources. Furthermore, State, municipal and environmental
advocates agree that environmental benefits reduce dramatically the further we stray from
the highest and best use of recycled glass, so glass bottles recycled into glass bottles should
be the primary goal and then the next best markets for the smaller glass and fines need to
be developed. These environmental impacts are the reason Eureka Recycling has been
7
committed to finding a solution to keep bottle -to -bottle recycling viable despite changes in
collection methods.
• Glass bottles and jars are 100% recyclable and can be recycled endlessly without
any loss in purity or quality.
• Over a ton of natural resources are saved for every ton of glass recycled.
• Energy costs drop about 2-3% for every 10% recycled glass, also called cullet, used
in the manufacturing process..
• One ton of carbon dioxide is reduced for every six tons of recycled container glass
used in the manufacturing process.
8
ENVIRONMENTAL BENEFITS
The environmental benefits of Lauderdale's zero -waste recycling program are quantified
transparently using widely -accepted environmental models. This ensures that all residents
have a chance to see how their efforts can be measured and quantified.
There are many ways to calculate the benefits of recycling. To better explain these benefits
in commonly understood terms, government agencies, research scientists, and economists
have created several "calculators" to translate the amounts of recycled materials collected,
and processed into equivalent positive societal and environmental benefits.
Because of the increasing societal focus on causes of, and solutions to, climate change, it has
become imperative to measure waste reduction (and all of our activities) in terms of its
impact on the environment. This allows us to speak in a common language, understand the
impact of our choices, and help us prioritize the personal, and policy actions that we take.
Many cities around the country work with the International Council for Local
Environmental Initiatives (ICLEI) to quantify and now register the climate change impacts
of their city. It is also important to calculate the carbon impact of waste reduction as the
global effort continues to enact a carbon "cap and trade" system.
In addition to climate change mitigation, there are other environmental benefits to
recycling, including saving energy and protecting air quality, water quality, natural
resources, natural beauty, habitat, and human health.
The Environmental Protection Agency (EPA) WARM Calculator
The equations used in environmental calculations try to take into account the "full life
cycle" of each material—everything from off -setting the demand for more virgin materials
(tree harvesting, mining, etc.) to preventing the pollution that would have occurred if that
material were disposed of (burned or buried). Different calculators may include some or all
of the many factors that contribute to the "full life cycle" so results will vary from calculator
to calculator.
While there are many models emerging to calculate greenhouse gas reductions, the most
recognized, and standard model is the U.S. Environmental Protection Agency's Waste
Reduction Model (WARM). WARM was designed to help solid waste planners and
organizations track and voluntarily report greenhouse gas emissions reductions from
several different waste management practices. WARM, last updated in June 2014,
recognizes 46 material types.
9
Lauderdale
Total
Recycling
Metric Tons Carbon
Equivalent Reduction
Metric Tons Carbon Dioxide
Equivalent Reduction
2015
207.3
137
501
2016
203.9
133
488
ld h
MTCE (Metric tons of carbon equivalent), and MTCO2E (Metric tons of carbon dioxide emissions) are figures commony usewen
discussing greenhouse gas emissions. For more information about the process of measuring the environmental benefits of waste
reduction, visit http: //epa.gov/climatechange/wycd/waste/measureghg.html#click
What do all these numbers mean?
In addition to preventing pollution, an important impact of recycling is that is conserves a
huge amount of energy. Making products and packaging from raw materials harvested
from nature uses a much larger amount of energy than using recycled materials.
Every manufactured item has the energy used to make it "embedded" into it. Recycling
takes advantage of that energy, as it is easier and more energy efficient to make a glass
bottle from another glass bottle than from raw materials.
The WARM model and other calculators measure the difference between recycling all these
tons of materials and using them to make new products versus sending them to an
incinerator and making replacement products from raw materials. This difference is
expressed as the amount of CO2 that was not produced because we did not have to make
and use all the energy that would have been needed if we used raw materials.
The numbers above help municipalities calculate and track their environmental footprint.
For more information about the process of measuring the environmental benefits of waste
reduction, visit http://epa.gov/climatechange/wycd/waste/measureghg.html#click.
These numbers, however, don't have much meaning to the average person. To help
recyclers understand the significance of their actions, the EPA has also developed tools to
translate these numbers into equivalent examples that people. can more easily understand.
• For example, using the figures above, the EPA estimates that Lauderdale would
have had to remove 103 cars from the road for one year to have had the same
environmental impact in 2016 as they did by recycling. To achieve this, nearly
9% of Lauderdale's households would have had to give up one car for a year.
Although WARM is the most widely peer-reviewed, and accepted model, it is considered to
have several flaws. Many believe the use of this calculator is conservative, and understates
the real impact of waste reduction efforts, but it offers a conservative starting place to
measure our impacts, and work towards our goals. Even with these conservative
calculations, the impacts of Lauderdale's recycling program prove to be quite significant.
10
Measuring Environmental Benefits Calculator (MEBCa1cTM)
Jeffrey Morris, Ph.D., Economist at Sound Resource Management in Seattle, has developed a
calculator that begins with the EPA's WARM calculator, and expands upon it to gather
information on not just carbon, and CO2, but also several other important environmental,
and human health indicators. Although not yet widely used, this calculator shows the
significant benefits that WARM does not consider.
The MEBCa1cTM model expands, and shows the benefits other than just energy savings, and
carbon savings. Recycling materials with zero waste in mind recognizes not just the value
in the resource itself, but the contribution to the health of the community when materials
are kept out of landfills, and incinerators, avoiding the toxic, and carcinogenic emissions.
Lauderdale
2015
2016
Total Recycling
207.3
203.99
Carbon Dioxide
Equivalent
Reduction
(eCO2)
541.00
532.10
Human Health—
Carcinogens
Reduction
(eBenzene)
0.1
0.1
Human Health—
Non-Carcinogen
Toxins
Reduction
(eToluene)
255
249.7
Human Health—
Particulates
Reduction
(ePM2.$)
0.2
0.2
Acidification
Reduction
(eSO2)
1.5
1.4
11
� 'ge4IJ'x
City of Lauderdale
Outreach and Education Summary 2015-2016
Lauderdale's recycling program continues to be a leader. Outreach and education elements of
the program are an important part to ensuring good participation and helping residents
understand the benefits of recycling. This appendix details the specific outreach and education
efforts which were undertaken in 2015 and 2016.
Zero -Waste Hotline
Eureka Recycling's zero waste hotline is staffed by educators trained to answer questions about
a wide variety of zero waste topics. Everything from recycling and customer service issues, to
composting advice and support and tips to make your backyard barbeque waste free. The chart
below represents the number of calls taken by our hotline from Lauderdale residents.
Curbside Program
Guide to Recycling
The 2016 guide to recycling provided all of the information
needed for each household to participate in the single sort
recycling program. Many residents appreciated this additional
information and chose to call the Zero -Waste Hotline to learn
more.
This year's guide promoted the new Story of a Cereal Box video.
More information on that new video can be found below in the
Special Outreach and Education Section.
Direct Education
Our experience has shown that the absolute best place to educate residents about their zero -
waste recycling program is right at their recycling cart. Eureka Recycling and the City of
Lauderdale share a value that all the material that can be recycled should be and material that
Lauderdale's
Guide to Recycling
' Reciciaje
Net! rev siv dua
Dib loo warshadeyn
karo ee ddhismahaaga
o)S c? 1 ODS
1
2015
2016
Hotline Calls
Curbside Calls
79
72
Multi -family Calls
7
4
Total Calls
86
76
Requests for Printed Materials
Curbside
4
1
Curbside Program
Guide to Recycling
The 2016 guide to recycling provided all of the information
needed for each household to participate in the single sort
recycling program. Many residents appreciated this additional
information and chose to call the Zero -Waste Hotline to learn
more.
This year's guide promoted the new Story of a Cereal Box video.
More information on that new video can be found below in the
Special Outreach and Education Section.
Direct Education
Our experience has shown that the absolute best place to educate residents about their zero -
waste recycling program is right at their recycling cart. Eureka Recycling and the City of
Lauderdale share a value that all the material that can be recycled should be and material that
Lauderdale's
Guide to Recycling
' Reciciaje
Net! rev siv dua
Dib loo warshadeyn
karo ee ddhismahaaga
o)S c? 1 ODS
1
cannot be recycled should not be collected. Taking non -recyclable items on a ride in a recycling
truck and through a processing facility not only wastes the fuel and energy to transport and
process the material, but also leaves the residents with the mistaken impression that the
material can be recycled.
Eureka Recycling drivers educate residents at the curb using educational tags for specific
problems. In 2016, drivers left educational tags in recyclers' bins. By simplifying the program to
a single sort process, using carts provided to the household, and by adding additional plastics
we eliminated many of the issues that generated tags in the past.
The most common reason residents received a tag in 2015 and 2016 were:
1. Repeatedly having excess recycling placed next to cart while having a small or medium
sized cart. The tag recommended that the resident call the hotline to request a larger, or
even a second cart.
2. Cardboard not been broken down to a size that will fit in the cart. To collect extra
cardboard the driver tips the cart and then puts the extra cardboard into the cart and
tips it again. Cardboard too big for the cart is difficult for the driver to collect.
3. Placing cart too far from the curb or backwards with the handle facing the street. This
makes it hard for the material to fall in the truck and causes litter.
We work with our drivers to ensure they take every opportunity to provide additional
education to residents. The value of this approach is that begins a conversation with residents
and eliminates confusion. All of Eureka Recycling's tags encourage residents to call our hotline
where zero -waste educators are available to clear up confusion about why certain items are not
recyclable or to explain how residents' efforts at the curb have an important impact on the
value of the material and the environmental benefits of recycling.
Look on the back for
options. '
Thank you for recycling!
Sample Tags
2
How to recycle
clothes and linens at
the curb
Ile sure to use very sturdy
plastic baps that are labeled and
closed.
Thank you for recycling!
Special Pickup Addresses
To ensure every resident has the opportunity to recycle, Eureka Recycling offers to collect
recycling from locations other than the curb for residents who request special pickup service
due to short- or long-term physical limitations. This service is provided free of charge to ensure
that anyone who would like to recycle has the opportunity to do so by helping remove any
physical barriers. Sixteen households current participate in the recycling program using this
walk-up service.
Multifamily Zero -Waste Recycling Program
Eureka Recycling currently services a total of 627 units
in Lauderdale's multifamily program.
One of the challenges with recycling in multifamily
properties is turnover. Residents move in and out all
the time and even property managers and caretakers
turn over constantly. Not having a reliable contact at
each property makes it difficult to manage problems that may arise or to communicate the
successes to residents. This challenge is one of the reasons most cities do not include
apartment and condo buildings in their residential recycling programs. Eureka Recycling's staff
also updated building managers' contact information whenever possible.
Multifamily Educational Materials and Customer Service
Eureka Recycling constantly monitors the performance of each account to improve
participation. Our drivers track issues so our staff can immediately follow up with suggestions
to address any identified building needs and to provide educational materials for residents.
Eureka Recycling provided 193 pieces of recycling education (instructional posters, brochures,
schedules, etc.) to building management and residents of existing and newly established
multifamily accounts in 2015 and 2016.
We continue to monitor the performance and service issues with each account to adjust service
levels on an ongoing basis. We ensure that we are providing appropriate service levels to all
buildings by working with our drivers and involved on-site contacts to add more carts as
residents recycle more.
3
Twin Cities Free Market
Residents of the City of Lauderdale have the opportunity to exchange reusable materials via the
Twin Cities Free Market (www.twincitiesfreemarket.org). This is a program of Eureka Recycling.
The Twin Cities Free Market is a great way for residents to give and get free, reusable items
while keeping them out of the landfill or incinerator.
Lauderdale Free Market Usage
2015
2016
Number of Users
6
11
Number of Items Exchanged
15
8
Pounds of Material Exchanged
318
3330*
*Pounds of Material Exchanged
— Minus the Garage
830
Special Education and Outreach
Roll -Out Education with New Carts
Most items that are exchanges on the Free Market are
in the categories of furniture, appliances, gardening
equipment, small engines, etc. But, in 2016 a Lauderdale
resident had the great idea of giving away a garage that
they did not need anymore. Another resident wanted it
and contacted the Lauderdale resident. The exchange
was made and 2500 pounds of garage was kept out of
the construction waste stream.
In early 2015 residents received their new recycling
carts. These carts included an in -mold label on the top
cover that gives residents visual information on what
can be put in with the recycling and a list of common
items that should not be recycled.
4
WE RECYCLE tot
ktir- r57
(1511792-7650
logesa
Fall 1015 Switch to Alley Collection for Some Residents
In the switch to cart collection it became clear that some properties were not well set up for
collection of carts from the curb. As a result the city made the decision to move collection to
the alleys for some residents where that matched their trash collection. Education was sent to
residents to alert them to the change which made participating in the recycling program much
easier.
3601 '
The Story of a Cereal Box Video
Many people have asked to come on a tour of our materials
recovery facility (MRF) to see what happens to their material after
it leaves their curb. While not everyone can do this we wanted to
offer the next best thing. We created a 10 minute video that
follows a cereal box from the household that placed it in to their
recycling all the way through the sorting process and finally to the
end market that makes it into a new cereal box and the store that sells that new box.
Viewers can see the many types of machines and awesome people who make recycling work
for Lauderdale. They can also see the impact of problem materials like plastic bags, hoses,
chords and other things that people try and recycle. The video can be seen on Eureka
Recycling's website. Residents and community,groups can even request a special screening of
the video along with a questions and answer presentation so they can ask all the questions they
have about their recycling program.
ite
The screening request form and the video can be found on Eureka Recycling website
(http://www.eurekarecycling.org/story-of-a-cereal-box)
5
Eureka Recycling
Composition Analysis Methodology
Eureka Recycling collects materials in a single sort collection system with all
paper, cardboard, metal and plastic, steel, aluminum and glass containers
combined by residents into one cart. Each year we conduct an annual
composition study of the single sort material to determine the percentage each
material represents in the overall composition.
11
Composition by Commodity
of Each Recycling Stream
During the composition study we weigh
each truck before and after to determine
the weight of the material. Each truck
has a stored weight that is updated
regularly for accuracy. This process
allows us to determine the initial weight
of the material set out by residents
during the period being analyzed.
The composition study.starts with Eureka
Recycling storing all of the materials
collected in the city during a one-week
period, These materials are stored in a
separate bunker from all other materials at the
facility. We sort the material separately from
all other recycling at the facility.
The sorted materials are then baled or put into
a hopper and transported with a forklift to the
truck scale to be weighed Finally, we weigh
the total amount of each sorted material grade
including the, non -recyclable material (residual)
to establish the percentage of the total tonnage
that each material type represents in the overall
,composition.
(651) 222 -SORT (7678)
www.eurekarecycling.org
Our mission is to reduce
waste today through
innovative resource
management and to reach
a waste -free tomorrow
by demonstrating that waste
is preventable, not inevitable.
An affirmative action, equal
opportunity employer.
Printed on 100% postconsumer
recycled paper that was processed
without the use 01 chlorine.
Appendix C
Participation Trend Analysis Methodology
Eureka Recycling conducts an annual participation study in which both
set -out and participation rates are analyzed and documented.
The set -out rate is the average number of households that set materials out
for recycling collection on a given day. Not every household sets out their
recycling each week. If they are out of town, forget or simply don't have very
much in their cart they may not have a cart out for collection on their day. The
Set -Out number is the average across all weeks reported of percentage of
households that set -out material in any given week.
The participation rate is the number
of households who set materials out
for recycling collection at least once over the
period of the study.
(651) 222 -SORT (7678)
www.eurekarecycling.org
Our mission is to reduce
waste today through
innovative resource
management and to reach
a waste -free tomorrow
by demonstrating that waste
is preventable, not inevitable.
The participation rate is a better indication of
overall recycling participation because it includes
households that recycle at least once over the
course of a month, recognizing that some
households may not set -out recycling every week.
It more accurately indicates how many households
are participating in the recycling program overall, as
opposed to the number of participants on a
specific day.
Summary of Process
The study spans one month of collections. Over a four-week period, Eureka Recycling
tallies the exact number of households that set out recycling for collection in the morning
of their collection day, before the driver services the section. These tallies are then used to
determine what percentage of the city sets out recycling on any given week (set -out rate)
and what percentage of the city sets out recycling at least once over the study period
(participation rate).
An affirmativ: action, equal
opportunity employer.
® Printed on 100% postconsumer
recycled paper that was processed
without th c us; of chlorine.
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
May 9, 2017
ITEM NUMBER Comp Plan Steering Comm.
STAFF INITIAL I d
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Staff advertised the creation of the Comprehensive Plan Steering Committee and received
interest from a dedicated group of residents. Staff is asking the Council to appoint the
following residents to the Comprehensive Plan Steering Committee. The Committee is
expected to meet about five times over the upcoming year with Councilor Dolphin, staff,
and the consultant.
• Dave Greenlund
• Daniel Gumnit
• John Hamre
• Kendra Kauppi
• Zak Knudson
• Kathy Lerfald
• Brian Malzer
• Bob Milligan
• Jess Winkelaar
• Zack Zehrer
OPTIONS:
STAFF RECOMMENDATION:
Motion to approve the Comprehensive Plan Steering Committee as presented.
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session X
Meeting Date
May 9, 2017
ITEM NUMBER Community Park Lighting
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Concern has been expressed about the new light covering the dog park and northern parking
lot at Community Park. The light was installed to provide cost-effective lighting for the dog
park from fall through spring with the added benefit of providing security lighting for the
parking lot.
In speaking with Xcel Energy, there are a couple of options that might help address the con-
cerns expressed.
1. Lower the wattage of the bulb from 400 watts to 250 watts. The area covered by the
light will shrink, as will the glow. There would be no cost to the bulb switch.
2. Install a new pole, light, and on/off switch or timer. Xcel Energy said they could assist
in finding a contractor but the ownership of the light and its maintenance would rest en-
tirely with the City. Xcel Energy would simply provide the electricity to the pole. If
this is of interest to the Council, staff will get estimates for installing the light.
3. Replace the existing high-pressure sodium bulb with an LED bulb. As LED bulbs direct
light downward, only a small area of the parking lot and dog park would be covered.
There would be no cost to switch the bulb.
Staff will take our direction based on the outcome of the discussion.
STAFF RECOMMENDATION: