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HomeMy WebLinkAbout05/23/2017LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, MAY 23, 2017 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the May 9, 2017 City Council Meeting c. Claims Totaling $21,067.09 4. CONSENT a. Quarterly Investment Report b. April Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Variance Request for Front Yard Deck at 1714 Malvern Street 8. DISCUSSION / ACTION ITEM a. City Website Address 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Variance Request for a Fence at1821 Lake Street b. League of Women Voters Housing Report — June 27 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Community Development Update 13. CLOSED SESSION a. City Administrator Performance Review 14. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 May 9, 2017 Roll Call Mayor Gaasch called the Regular City Council meeting to order at 7:33 p.m. Councilors present: Jeff Dains, Kelly Dolphin, Roxanne Grove, Andi Moffatt, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any changes to the meeting agenda. Administrator Butkowski stated that Senator Marty would not be able to make it due to the legislative session running late. Butkowski proceeded to add an informational presentation from St. Anthony Police Officer Kiel Rushton. Councilor Dains moved and Councilor Grove seconded the motion to approve the agenda as amended. Motion carried unanimously. Councilor Grove moved to approve the minutes of the April 25, 2017 City Council meeting. Councilor Dains seconded the motion and it carried unanimously. Councilor Moffatt moved and seconded by Councilor Grove to approve the claims totaling $94,418.93. Motion carried unanimously. Consent Councilor Dains moved and seconded by Councilor Grove to approve the Consent Agenda thereby approving the agreement with OPG -3 and the Performance Agreement with Dawn Pape. Informational Presentations / Reports a. Officer Kiel Rushton — Street Racing on Highway 280 Officer Rushton approached the Council to discuss street racing along Highway 280. He explained that it is a large network of individuals whom have grown in size and sophistication, and their maneuverability has made it difficult for both dispatchers and officers to respond in a timely manner. Lauderdale Resident Grace Dyrud explained dispatching issues she has encountered reporting the street racing. Rushton expressed to the Council that he will work with Police Chief Mangseth to resolve the dispatch issues between Hennepin and Ramsey County. Rushton also stated that he will be issuing citations to those individuals caught participating in these activities in the upcoming weekend as he would be on duty in Lauderdale. He also highlighted efforts area departments have made to deter the racing. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page2of3 May9,2017 b. Eureka! Recycling Year End Report Chris Goodwin Goodwin addressed the Council to give a synopsis of recycling in Lauderdale for 2016. He explained'the breakdown of materials processed and general trends happening in the industry. He shared that Lauderdale has a very high participation rate and invited residents to tour the facility if they would like to learn more about recycling. Discussion/Action Items A. Comprehensive Plan Steering Committee Appointments A number of residents showed interest in being part of the Comprehensive Plan Steering Committee. Staff recommended that the following individuals be appointed by the Council: Dave Greenlund, Daniel Gumnit, John Hamre, Kendra Kauppi, Zak Knudson, Kathy Lerfald, Brian Malzer, Bob Milligan, Jess Winkelaar, and Zach Zehrer. Councilor Dolphin moved to approve the Comprehensive Plan Steering Committee as presented. This was seconded by Councilor Grove and carried unanimously. Set Agenda for Next Meeting Administrator Butkowski stated the next meeting would include the City Administrator's annual review, the Quarterly Investment Report, and a variance request from the owner of 1714 Malvern Street. Work Session A. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to anyone in attendance that would like to address the Council. There being none, the floor was closed. B. Community Park Lighting Options Butkowski stated that residents living near Community Park expressed concerns regarding the brightness of the new light near the dog park. After speaking with Xcel Energy, they presented the City with a few options that may help resolve the issue. The Council discussed the options and unanimously decided to lower the wattage of the bulb from 400 watts to 250 watts to reduce the glow. This will reduce slightly the area covered by the light as well. There was no cost for the bulb switch. Council directed staff to carry out their decision. C. Community Development Update Butkowski mentioned that there have been issues of disorderly behavior and littering at Community Park. Butkowski spoke with St. Anthony Police and they will make contact with the disruptive individuals in the upcoming weeks. Butkowski mentioned investigating the hut built in the Nature Area; it is situated in a drainage area. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 May 9, 2017 Adjournment There being no further items on the agenda, Councilor Dains moved and seconded by Councilor Grove to adjourn the meeting at 9:00 p.m. Motion carried unanimously. Respectfully submitted, Heather Butkowski City Administrator CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: May 23, 2017 Subject: List of Claims The claims totaling $21,067.09 are provided for City Council review and approval that includes check numbers 25354 to 25374. Accounts Payable Checks by Date - Detail by Check Date User: Printed: heather.butkowski 5/19/2017 4:32 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 25354 34 25355 15 39156 25356 33 042017 25357 36 0222810 0222856 0222879 0222925 0222967 Public Employees Retirement Association 05/19/2017 PR Batch 51000.05.2017 PERA Coordinated PR Batch 51000.05.2017 PER PR Batch 51000.05.2017 PERA Coordinated PR Batch 51000.05.2017 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 51000.05.2017 State Income Tax 05/19/2017 PR Batch 51000.05.2017 Statt Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 51000.05.2017 Deferred Comp PR Batch 51000.05.2017 Deferred Comp 05/19/2017 PR Batch 51000.05.2017 Defc PR Batch 51000.05.2017 Defi Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 51000.05.2017 Federal Income Tax PR Batch 51000.05.2017 FICA Employee Portio PR Batch 51000.05.2017 Medicare Employer Po PR Batch 51000.05.2017 FICA Employer Portio: PR Batch 51000.05.2017 Medicare Employee Pc 05/19/2017 PR Batch 51000.05.2017 Fedi PR Batch 51000.05.2017 FIC. PR Batch 51000.05.2017 Mec PR Batch 51000.05.2017 FIC, PR Batch 51000.05.2017 Mec Total for this ACH Check for Vendor 46: Total for 5/19/2017: AFSCME MN Council 5 05/23/2017 , PR Batch 51000.05.2017 Union Dues PR Batch 51000.05.2017 Uni< Total for Check Number 25354: Be There Pest Control LLC Quarterly Pest Control City of Falcon Heights April Fire Calls City of Roseville April IT Services April Phone Services May IT Services May Phone Services Adobe Subscription 05/23/2017 Total for Check Number 25355: 05/23/2017 Total for Check Number 25356: 05/23/2017 1,028.26 891.16 1,919.42 633.77 633.77 1,036.99 865.98 1,902.97 1,397.72 1,088.72 254.64 1,088.72 254.64 4,084.44 8,540.60 194.96 194.96 100.00 100.00 2,059.57 2,059.57 492.33 94.24 492.33 94.24 31.00 AP Checks by Date - Detail by Check Date (5/19/2017 4:32 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 25358 25 RISK -001852 Total for Check Number 25357: 1,204.14 County of Ramsey 05/23/2017 PR Batch 51000.05.2017 Life Insurance PR Batch 51000.05.2017 Life PR Batch 51000.05.2017 Long Term Disability PR Batch 51000.05.2017 Lon. PR Batch 51000.05.2017 Short Term Disability PR Batch 51000.05.2017 Shoi HR Admin Fee 25359 38 Croix Oil Company Inc. 462571 April Fuel 462571 April Fuel 462571 April Fuel 462850 April Fuel 462850 April Fuel 462850 April Fuel 25360 157 310.08 93.64 64.45 25.00 Total for Check Number 25358: 493.17 05/23/2017 28.13 28.14 131.28 44.34 9.50 9.51 Total for Check Number 25359: • 250.90 Dama M.P. Inc 05/23/2017 Residential Key Boxes 264.00 25361 60 G & K Services Inc 2277524-04 April Uniforms 2277524-04 April Uniforms 25362 9 Genuine Parts Company Inc 761365 Garage Air Compressor 762574 Grease Cart Total for Check Number 25360: 264.00 05/23/2017 46.00 46.00 Total for Check Number 25361: 92.00 05/23/2017 13.49 36.90 Total for Check Number 25362: 50.39 25363 65 Integra Telecom Holdings Inc 05/23/2017 14650468 Fax Line 51.28 25364 134 Katrina Joseph 0064 April Legal Services Total for Check Number 25363: 51.28 05/23/2017 925.00 Total for Check Number 25364: 925.00 25365 28 Mike McPhillips Inc 05/23/2017 47225 Spring Street Sweeping 3,750.00 Total for Check Number 25365: 3,750.00 25366 94 Minnesota Clerks & Finance Officers Assor 05/23/2017 HB2017 Membership - HB 40.00 Total for Check Number 25366: 40.00 25367 95 Minnesota County/City Managers Associati 05/23/2017 HB2017 MCMA Membership - HB 117.48 Total for Check Number 25367: 117.48 AP Checks by Date - Detail by Check Date (5/19/2017 4:32 PM) Page 2 Check No Vendor No Vendor Name Check Date Invoice No Description Reference Check Amount 25368 18 Minnesota Equipment Inc P35593 Tractor Tire 25369 158 Sonja Sponheim PS - Cancellation Refund PS - Cancellation Refund 25370 91 Suburban Ace Hardware 042017 Blade 05/23/2017 133.00 Total for Check Number 25368: 133.00 05/23/2017 1.43 20.00 Total for Check Number 25369: 21.43 05/23/2017 6.99 Total for Check Number 25370: 6.99 25371 4 The Neighborhood Recycling Company Inc 05/23/2017 17091 April Revenue Sharing 17091 April Recycling Contract 25372 3 330417064 -570.13 2,396.16 Total for Check Number 25371: 1,826.03 US National Equipment Finance Inc 05/23/2017 May Copier Contract 149.00 25373 90 Verizon Wireless 9784858053 April Cell Phone 9784858053 April Cell Phone 9784858053 April Cell Phone Total for Check Number 25372: 149.00 05/23/2017 16.25 16.26 32.51 Total for Check Number 25373: 65.02 25374 74 Xcel Energy 05/23/2017 544660231 Larpenteur Bridge Lights 38.70 544678626 2430 Larpenteur Avenue W 45.80 544869587 Larpenteur Avenue 45.05 544992960 April Street Lighting 463.01 545358087 1885 Fulham Street 27.60 545358087 1917 Walnut Street 41.06 545358087 1885 Fulham Street 34.16 545358087 1917 Walnut Street 36.75 Total for Check Number 25374: 732.13 Total for 5/23/2017: 12,526.49 Report Total (25 checks): 21,067.09 AP Checks by Date - Detail by Check Date (5/19/2017 4:32 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date May 23, 2017 ITEM NUMBER 1017 Investment Report STAFF INITIAL di, APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is the First Quarter Investment Report. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the investment report for Janu- ary—March 2017. COUNCIL ACTION: First Quarter 2017 Investment Report INVESTMENTS As of March 31, 2017, the City had the following amounts with official depositories: North Star Bank $ 177,285 4M Fund 726,274 RBC Dain Rauscher 648,000 Morgan Stanley 610,423 Northland 803,410 TOTAL $ 2,965,392 6% 26% 25% 21% 22% ❑ North Star Bank • 4M Fund • RBC Dain Rauscher ❑ Morgan Stanley • Northland 2 DEPOSITORIES AND INVESTMENT TYPES North Star Bank Checking Account 4M Fund Joint Powers Investment RBC Dain Rauscher Certificates of Deposit Northland Money Market Account Certificates of Deposit Morgan Stanley Money Market Account Certificates of Deposit $ 177,285 $ 726,274 $ 648,000 (4) $ 3,410 $ 800,000 (8) $ 10,423 $ 600,000 (6) The City's Investment Policy sets some perimeters for investments, such as no more than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested with any one investment company. No investments shall be made with a term over ten years unless with prior approval from the City Council. 3 INVESTMENT TERM Liquid assets are money market accounts. 1-5 Years are made up of certificate of deposit and US Government Instrumentality Securities. 6-10 Years are US Government Instrumentality Securities. 11-15 Years are US Government Instrumentality Securities. 15+ Years are US Government Instrumentality Securities and bonds. US Government Instrumentality Securities are financial intermediaries established by the federal government to fund loans to certain groups of borrowers, such as homeowners, farmers and students. Most active issuers are Federal Home Loan Bank, Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority. Maturities range from three months to 30 years with fixed interest rates. 4 50 40 30 20 10 0 2016 2017 • Liquid Accounts ■ 1 Year ❑ 2 Years ❑ 3 Years ❑ 4 Years 40-7 35-V 30-V 25 20 , 7 15 10 5 0 5 • Liquid Accounts ■ 1 Year ❑ 2 Years ❑ 3 Years ❑ 4 Years INVESTMENT TYPES Money Market $ 740,107 Bonds 0 Certificates of Deposit 2,048,000 US Government Securities 0 US Government Bonds Securities Certificates of Deposit Money Market Maturity Date 1/4/2021 12/30/2019 10/28/2019 10/28/2019 4/15/2019 3/4/2019 2/26/2019 12/21/2018 11/5/2018 11/5/2018 7/2/2018 6/29/2018 3/13/2018 3/5/2018 12/22/2017 6/30/2017 5/30/2017 5/30/2017 Investment Schedule Type Interest Rate Investment Broker Amount CD 2.00% CD 1.70% CD 2.00% CD 2.00% CD 1.20% CD 1.20% CD 1.25% CD 1.50% CD 1.65% CD 1.50% CD 1.40% CD 1.40% CD 1.30% CD 1.30% CD 1.05% CD 1.10% CD 1.10% CD 1.05% Northland Morgan Stanley RBC RBC Northland Northland Northland Morgan Stanley RBC Morgan Stanley Morgan Stanley Northland Northland Northland RBC Northland Morgan Stanley Morgan Stanley 7 $100,000 $100,000 $200,000 $200,000 $100,000 $100,000 $100,000 $100,000 $148,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $2 048 000 Bank Medallion Bank Wells Fargo Capital One Glen Allen Capital One McLean Ally Bank Key Bank BMW Bank Discover Bank American Express Centurion Goldman Sacks Wells Fargo Comenity Bank JP Morgan Goldman Sacks World's Foremost Bank Synovus Bank Ally Bank Discover Bank 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 The following chart shows the interest earnings since 2005 with 2007 being our best year with earnings of $161,884. The gradual increase in interest rates later in the year helped make 2016 the best interest investment year since 2010. Investment interest in 2017 is expected to exceed 2016. INTEREST EARNINGS 8 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date May 23, 2017 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR April Financial Report DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the revenue, expense, and cash balance reports for April 2017. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for April 2017. COUNCIL ACTION: General Ledger Cash Balances User: heather.butkowski Printed: 5/19/2017 10:26:39 AM Period 04 - 04 Fiscal Year 2017 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -2,273,514.88 117,133.74 116,586.48 -2,272,967.62 Change Fund 101-00000-000-10300 100.00 0.00 0.00 100.00 Cash 226-00000-000-10100 6,819.77 5,562.22 6,116.32 6,265.67 Cash 227-00000-000-10100 94,719.34 162.78 5,152.27 89,729.85 Cash 401-00000-000-10100 104,372.03 181.00 4,779.00 99,774.03 Cash 403-00000-000-10100 431,935.30 784.99 0.00 432,720.29 Cash 404-00000-000-10100 280,655.31 510.06 0.00 281,165.37 Cash 405-00000-000-10100 34,017.42 61.82 0.00 34,079.24 Cash 414-00000-000-10100 177,354.14 322.32 0.00 177,676.46 Cash 602-00000-000-10100 962,649.22 12,520.69 16,158.23 959,011.68 Cash 603-00000-000-10100 351,978.90 3,806.83 4,675.71 351,110.02 Current Assets 171,086.55 141,046.45 153,468.01 158,664.99 Petty Cash 101-00000-000-10200 Petty Cash Investments - Fair Value101-00000-000-10410 Adj Investments Grand Total 300.00 0.00 0.00 300.00 300.00 0.00 0.00 300.00 2,788,107.11 5,173.49 100,000.00 2,693,280.60 2,788,107.11 5,173.49 100,000.00 2,693,280.60 2,959,493.66 146,219.94 253,468.01 2,852,245.59 GL - Cash Balances (05/19/2017 - 10:26 AM) Page 1 O m CN 0 r N O I VD N m 0 O N 000<3, \O DD N � CN cj O t— t- mNm [- O O (� m '.O p I ) V') fit' d' O p ONONOVI p H 00Nvn0 O M h1 vO NM 0� o \G v) NO o m oo.-+ 1.,-) ,f NV) 00 61 00 O m l ^ O ON d^ VO e -V d' 00 np amdr-MSMO.r O d' l t- v en. 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O M N ✓ O O cV c. i ' N U M N M140 ON 00 7 7-1 7 M O C� [F O d M M ti r-1 0 •• 0) 0) Account Number 7 aj0.7 d O O 0 iy GL - Revenue vs Expense (05/19/2017 - 10:29 AM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X_ Discussion X Action X Resolution Work Session Meeting Date May 23, 2017 ITEM NUMBER 1714 Malvern Variance STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: See attached memo. OPTIONS: STAFF RECOMMENDATION: MEMO DATE: MAY 23, 2017 TO: MAYOR AND COUNCIL FROM: JIM BOWNIK RE: VARIANCE APPLICATION FOR 1714 MALVERN STREET APPLICANT, PROPERTY OWNER, AND LOCATION Jeremy Dugger 1714 Malvern Street Lauderdale, MN 55113 PROPOSAL & VARIANCE REQUEST The applicant is proposing to construct a deck attached to the front of a single-family home. The home is situated 30 feet from the front property line, which is the required front -yard setback distance. The deck is proposed to project 7.5 feet into the front -yard setback area. Thus, the applicant is requesting a 7.5 -foot variance to the front -yard setback requirements. POLICIES AND PROCEDURES FOR VARIANCE APPROVAL In reviewing this variance request, the Council should consider the Zoning Ordinance requirements as well as relevant State Statutes. These requirements are outlined on the attached Variance Checklist. Here is the general order of procedure. 1) Staff presentation. • Apply the Practical Difficulties Test 3) Public Hearing. 4) Approve or deny the variance, adding any conditions as necessary. PRACTICAL DIFFICULTY TEST The municipal variance standard requires the City to apply a three -factor test for "practical difficulties" consisting of (1) reasonableness, (2) uniqueness, and (3) essential character. A variance should be granted if strict enforcement of the municipal variance standard as applied to a particular piece of property would cause the landowner a "practical difficulty." The landowner is generally entitled to the variance if and only if the applicant meets the statutory three -factor test for practical difficulty. If the applicant does not meet all three factors of the statutory test, then a variance should not be granted. 1) The property in question cannot be put to a reasonable use if used under conditions allowed by the official controls: • In general, one can conclude that "reasonable use" can be achieved without a variance. However, since the principal structure is currently situated at the front- yard setback distance of 30 feet, constructing a deck of any size on the front of the house would encroach into the front setback area. 2) The plight of the landowner is due to circumstances unique to the property not created by the landowner: • The existing home was constructed in 2012 by the current owner of the property. The applicant constructed the new home in compliance with the setback regulations. Now the applicant would like to add a deck to the front of the house. 3) The variance, if granted, will not alter the essential character of the locality: • Granting this variance request does not appear to impact the essential character of the neighborhood. ESTABLISHING THE FINDINGS OF FACT (Based on Answers to Questions on the Variance Checklist) The applicant has described the proposed project and why a variance is requested in the attached letter and provided the following answers to the questions in the Variance Checklist: A) How does the proposal put your property to use in a reasonable manner? The applicant says the deck will improve curb appeal and provide opportunities to interact with neighbors. B) What are the unique circumstances to the property not created by the landowner? The applicant says a large Maple tree in the front yard limits where the deck can be built considering he does not want the deck to be shaded by the tree. C) How will a variance, if granted, not alter the essential character of the locality? The applicant says construction of a deck on the front of the house would be in character with other houses and decks in the neighborhood. D) How is granting of a variance in harmony with the purposes and intent of the Zoning Ordinance? The applicant says construction of a deck will not project the building itself closer to the street or traffic. E) How are the terms of a variance consistent with the Comprehensive Plan? It will not impede the orderly development and improvements of other properties in the neighborhood. STAFF REVIEW Final inspections have not been completed for the plumbing and building permits pulled for the construction of the house. Additionally, a concrete or bituminous driveway for the garage has not been installed per city code. Staff suggests that the work needed to complete the home be done before projects needing a variance begin. Thus, staff recommend the City Council consider the following conditions when granting the variance: • Require the property owner to schedule and complete the necessary inspections for the permits related to the construction of the house and perform any corrective action required by the building official. • Require the property owner to complete application for and installation of a driveway per city code. • Require the applicant to obtain a building permit within six months of the adoption of a resolution approving the variance request. • Require the applicant to complete the project within one year from the date a building permit is issued. If approval is conditioned on the above, staff recommends the plumbing and building permits be finalized and the driveway improvements completed before a building permit is issued for the deck. ENCLOSURES A) Original variance application, site plan and variance checklist. PUBLIC HEARING Adjacent property owners received notice of tonight's public hearing. CITY COUNCIL ACTION OPTIONS 1) Motion to approve the variance, with conditions as note above, and direct staff to prepare a resolution of approval with findings of fact for the next meeting. 2) Motion to approve the variance without conditions and direct staff to prepare a resolution of approval with findings of fact for the next meeting. 3) Motion to deny the variance and direct staff to prepare a resolution of denial with findings of fact for the next meeting. • If the variance is denied, state the rationale for the denial in the motion. oeti .eaudeftanee MAIN 651-792-7650 LAND USE APPLICATION Date: 3-30- / Fee Escrow Type of Request Description of Request $100 $ 0 $150 $ 0 X $200 $ 0 $500 $1,000 $500 $1,000 $500 $1,000 t der k Lot Consolidation/Division carne., fi' re2...;rG.cipit�S Variance Conditional Use Zoning Amendment Subdivision PUD Applicant Information Owner Information (if different) Name: Je-rut.t Address: /7/y'/14alvcr•i 5 f" C, S, Z: Laule-rd. /p ,414) 51 //3 Phone: l 6 f) 7 r/ 07 3 Email: akt Signature: Name: 5.,14 e Address: C, S, Z: Phone: Email: Signature: By signing above, the applicant agrees to pay the application fee and deposit an escrow fee to cover the city's consultants' costs associated with reviewing the associated request. Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount that is estimated to cover the city's consultants' costs as determined by the city administrator. If the city's consultants' costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The city shall use the applicants fees to cover the city's actual consultants' costs in reviewing the request regardless of the city's action on the applicants request. If the applicant's escrow fees exceed the city's actual consultants' costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. Review Timeline: All applications, other than concept plans, must be complete before being formally reviewed. Minnesota Statute provides 15 days to determine the application's completeness. Completeness depends on whether or not the checklist items are fulfilled. Checklist: Please review the checklist for the type of application you are applying for. For Office Use Only PIN#: Date of Complete Application: 9-/0 -/7 Amount Paid: Receipt #: Escrow Fee Paid: Receipt # Date Escrow Returned: PC Recommendation: (approve/deny) Meeting Date: Public Hearing Date: CC Action: (approved/denied) Meeting Date: Conditions? 3/30/17 This letter is being submitted to answer questions regarding the variance request to build a front porch at 1714 Malvern St. The need for this variance request is due to the encroachment of the front setback requirement. The existing statute allows for the use of existing decks on adjacent properties within the setback calculation. Though the adjacent property to the north (1716 Malvern St) does have a semi - covered deck which extends within the prescribed front setback, the adjacent property to the south (1706 Malvern St) does not have a deck. The proposal for consideration is to construct a 7'6" deep by 18' long deck on the northern end of the existing enclosed front porch. The southern most area of the deck may have a cover (but not enclosed) up to 6' from the southern most deck joist. This is meant to provide minimal shelter from rain while entering/exiting the building. This cover will not be attached to the existing roof and will be fully supported by the deck itself. The deck and subsequent landscaping will require no more than a single step from the deck surface to grade. The building at 1716 Malvern St includes a deck that extends approximately 8 feet into the front setback area. The building at 1706 Malvern St includes a landing and set of stairs that also extend approximately 8' into the front setback. This proposal is reasonable in both size and scope when comparing nearby recent construction on this block. This deck is conservative in size, and will help to improve curb appeal and general image of the neighborhood. The 3 properties at the north end of this block have either considerably larger decks or have been granted front setback building variances. The unique circumstances to the property with respect to this variance request are with the large Maple tree in the front yard. There was an initial idea of placing the deck within a nook of the building to the south. The large tree would leave the deck in perpetual shade in the summer and would not allow for the plethora of herbs/vegetables that have been grown in proposed area. If the deck to south were constructed, there would still need to be a variance request in order to add deck space connecting the front door and the rest of the deck. This front deck proposal is within the intent of the ordinance whereas is does not project the building itself nearer to the street and traffic. It will merely provide an area for some limited patio furniture and allow for gr • ter y to interact and host conversations with neighbors. Je Proposed Site Layout 1714 Malvern St - Google Maps Go gle Maps 1714 Malvern St Page 1 of 1 Lauderdale, Minnesota Street View - Nov 2016 lone St 1 T1714 Malvern St' ia3 Lucpenteur Ave W m n Image capture: Nov 2016 © 2017 Google https ://www. google. com/maps/place/ 1714+Malvern+St,+Lauderdale,+MN+5 5113/@44.99... 5/16/2017 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date May 23, 2017 ITEM NUMBER City Web Address STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Currently, the City's web address is www.ci.lauderdale.mn.us. City's and county's tradi- tionally have had addresses that follow this "locality based domain name " The delegated authority for the "ci....mn.us" extension is the State of Minnesota but maintenance of the names is handled through a third party. Metro-inet, the consortium of cities that use Roseville for IT services, are moving away from this format. One reason is that it is cumbersome for IT staff to manage as all domain changes have to be requested via a mailed letter; IT staff are not able to make changes to where the web traffic is directed themselves. The other reason is that the addresses can be- come a little long or unwieldy. Roseville IT is asking each city to consider changing their web address. A number of cities in the consortium have. Here are a few that no longer use a locality based domain name: • Www.falconheights.org • Www.cityofardenhills.org • Www.littlecanadamn.org • Www. cityvadnaisheights.com • Www.savmn.org Staff are in favor of making the change to something that is a little easier to recite on the phone and would be more memorable from a branding perspective. One simple option would be www.lauderdalemn.org but we can also be more creative. At this meeting staff is looking for feedback on whether to change the web address, and if so, to what. STAFF RECOMMENDATION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Closed Session X Meeting Date May 23, 2017 ITEM NUMBER Performance Evaluation STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council last formally evaluated my job performance in January 2015. My employment agreement was signed in 2015 and extended through the end of 2016 with an automatic two year extension if neither side provided notice of their intent to terminate the contract. The last eighteen months has had more twists and turns than I could have imagined. I would like to continue in the role and look forward to strategic planning about the future of the City. I think the open discussion evaluation format has worked in the past. I included a copy of the evaluation form I created for staff for your use or to generate ideas for discussion. I am happy to talk to Councilors in advance of the meeting as well. OPTIONS: STAFF RECOMMENDATION: U z 0 W H 0 Review Period 0 H � U U O •o rzi a) • E • O • j cztU O U (-1-.1-i 0 ccl bQ N U • v1 o-0 c o 0 w o O �.0 o • H s, cation between employee and supervisor as a shared responsibility • Generate continuous, two-way comm ment goals and expectations • Evaluate employee performance in relation to City and dep ents and contributions of employees Recognize achievements, accomplis Identify areas for employee training and development • • Provide a basis for planning future performance ANCE LEVEL DEFINITIO These definitions are intended as guidelines to assist the supervisor in selecting a rating and maintaining consistency. Exceeds Expectations -d N U X 4 U 0 O U ,-+ al 0 0 � 7:$ 0 O O ' -5 U 0 c 54 O � N • -d vi O • C45-4 H U U N U �p g-� U O O0 U N 4-1 s 0 Nt'1 0514 N4, U O cn cnO4-, • 0 8 -5 :-F1 Q r 0 0, 0 0 cialO W O N Meets Expectations 0 N 0 oo N U bbA 0 O � 0 U i-+ 00 0 O 0 71-73� fl b.0 O O cn bA 5 O U 715, vi O • 5� U •0 alO U «f � O, bO rct U N v) O 0 S� U U 0-1 N � Gy N cv � N U 71 O cn Oo W Needs Improvement N to 7 .-. O N Q, 'd X V 0 ct cd. O 5 o x ,m `40 o o O U U co O O U CD 0 0 CD bA 4-1 t," N �� . ,-I Q� O , 4 -.--> U "' 0 0 O bA o, 0 N 0 •- Q S, N 0 a3 N aj N N U m O, U '- U n. V. N o ' 0 03 0 U0 -d - N 'd a3 b4 O •o 'd U O U .-. 0 - H 0 N ,--� 0 N U ; U 0 N O O 0 d N - N .ti O O •,-+ a a) 0 U - — 0 - a3 cip 5 U bA U 0 a3 –c -,) N U E� O _0 O 0 N a T PERFORMANCE MEASURES Job Knowledge. Full understanding of concepts, procedures and tasks relevant to the job; grasp of developments in the field. ri Dependability. N Accomplishments / Developmental Needs: Motivation. Initiative, drive and energy to get things done; ability and willingness to take action, where appropriate, without being told. Accomplishments / Developmental Needs: measure results. Planning & Time Management. The ability to anticipate needs, forecast conditions, set goals, schedule work, meet deadlines, and 4 Accomplishments / Developmental Need 0 0 U 0 O U Ti 0 O czt U. i-. vi U 4-4 ai i) CD a) ,0 O bA 0 O Innovative Decision Making/Creative Problem Solving. The a vi Accomplishments / Developmental Needs: Accomplishments / Developmental Needs: b 0 0 4. czt"d U 0 0 b.1) 0 bA ft 0 bA bA i-. O U U 0 0 N O vi b d _ 1:: '0 O Qi '> • N a) 711 E ccs H • O 0 E ct C11ct Accomplishments / Developmental Needs: bA 0 U 0 U 4-i WI) O bb N U N 0 0 4-. U N L -i .O Cr; N vi b bA 0 O 0 U 0 0 U 0 -0 bA -0 O 0 A O Y 0 4-4 5 E U Accomplishments / Developmental Needs: U U z E iL 0 E E 0 OVERALL RATING (Tab through the rating area and place an X in the appropriate space.) EMPLOYEE'S COMMENTS (Please attach an additional sheet, if necessary) GOALS AND OBJECTIVES for the next review period (these can be professional development goals, goals for dept, etc.) Employee's Signature: City Administrator's Signature: