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Home My WebLink About11/22/2016LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, NOVEMBER 22, 2016 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the November 15, 2016 City Council Meeting c. Claims Totaling $15,207.45 4. CONSENT 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS a. Certification of 2017 Special Assessments Resolution 112216A b. 2017 Sanitary Sewer, Storm Sewer, and Recycling Rates Resolution 112216B c. Police Work Group Appointments d. Local Surface Water Management Plan Proposal 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Truth in Taxation Hearing Regarding the 2017 Budget and Levy b. Adoption of the 2017 Budget and Levy c. Online Publication of City Documents d. Third Quarter Investment Report e. October Financial Report 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. City Hall Carpet Replacement Quotes c. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 November 15, 2016 Roll Call Mayor Dains called the Regular City Council meeting to order at 7:34 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Lara Mac Lean, and Mayor Jeffrey Dains. Councilors absent: Denise Hawkinson Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Dains asked if there were any changes to the meeting agenda. There being none, Councilor Grove moved and Councilor Mac Lean seconded the motion to approve the agenda. Motion carried unanimously. Councilor Gaasch moved to approve the minutes of October 25, 2016. Councilor Grove seconded the motion and it carried unanimously. Councilor Grove moved and seconded by Councilor Mac Lean to approve the claims totaling $82,383.04 Motion carried unanimously. Consent Councilor Mac Lean moved and seconded by Councilor Grove to approve the Consent Agenda thereby approving the September Financial Report. Motion carried unanimously. Special Order of Business/Recognitions/Proclamations Mayor Dains thanked the volunteers for their help with the Halloween party. Council Grove reiterated those sentiments, but added that more help will be needed for the cleanup portion next year. Discussion/Action Items A. Canvasing Results of Municipal Election Resolution 111516A Mayor Dains announced that the City Council would be acting as the canvasing board to adopt the returns from the November 8, 2016 municipal election. Councilor Gaasch moved and seconded by Councilor Grove to adopt Resolution 111516A — A Resolution Certifying the Election Returns of the November 8, 2016, General Municipal Election. Motion carried unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 November 15, 2016 B. Special Parking Permit Request for 1857 Eustis Street Butkowski explained that Christopher Villella of 1857 Eustis Street was requesting the Council give him permission to park his vacation trailer alongside his garage in the unimproved part of the alley. Mayor Dains invited the public to speak on this matter. Sherry Mills, 1856 Malvern Street, addressed the Council. She said that allowing someone to park in the unimproved portion of the alley would prevent access to the utilities in the area. She noted time in the past when Xcel Energy and CenturyLink needed to perform maintenance and address emergency situation. John Hassinger,1856 Malvern Street, approached the Council. He echoed many of the same sentiments that Sherry Mills expressed but added that he felt many neighbors would like to use that space and it was unfair to provide that opportunity to only one person. After a brief discussion, Councilor Gaasch moved and was seconded by Councilor Grove to deny the Special Annual Parking Permit request for a vacation trailer at 1857 Eustis Street. Motion carried unanimously. C. Disabled Parking Sign Request for 1927 Malvern Street Ilze Bakuzis, 1927 Malvern Street, requested a handicapped parking sign be placed in front of her house citing medical reasons. She presented a doctor's note and letters indicating the need for her request. Council members were forwarded an email prior to the meeting from a neighbor that expressed support for her request. After a brief discussion, Councilor Mac Lean moved and was seconded by Councilor Gaasch to approve the installation of a disabled parking sign at 1927 Malvern Street. Motion carried unanimously. D. Police Work Group Selection Process Administrator Butkowski said interviews for the Police Work Group were scheduled for Thursday, November 17. The Council provided feedback on the proposed questions. The appointment will be made at the November 22 council meeting. Set Agenda for Next Meeting Administrator Butkowski stated the next meeting will include the 2017 Sewer and Recycling Rates, the Third Quarter Investment Report, and payment request number two for the Sanitary Sewer Lining Project. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 November 15, 2016 Work Session A. Opportunity for the Public to Address the City Council Paul Roufs, 2383 Larpenteur Avenue, approached the Council to express his concerns regarding dogs in his alley. He believes that residents should be aware of leash laws and limit their use of alleys for walking their dogs. Mayor Dains stated that the council will take his thoughts into consideration. B. 2017 Special Revenue Fund Budgets, Sewer Rates, and Recycling Rates Administrator Butkowski provided information to the Council on the need for small rate increases to sewer and recycling rates. She recommended a storm sewer rate increase of 5% ($3.04 per household) to continue to build funds for infrastructure improvements expected to be needed to meet Pollution Control Agency mandates. She recommended the Council raise sanitary sewer rates by 2.5% ($5.28 per household) to achieve the goal of setting aside half the amount of annual depreciation for future sewer repairs and replacement. Finally, she recommended a 5% increase in recycling rates ($0.56 per household) to curb losses in revenue sharing due to down markets. C. Community Development Update Administrator Butkowski noted that there is continued interest in billboard signage along Highway 280. , Adjournment There being no further items on the agenda, Councilor Mac Lean moved and seconded by Councilor Grove to adjourn the meeting at 8:12 p.m. Motion carried unanimously. Respectfully submitted, Cum Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 189 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: November 22, 2016 Subject: List of Claims The claims totaling $15,207.45 are provided for City Council review and approval which includes check numbers 25114 to 25140. Accounts Payable Checks by Date - Detail by Check Date User: Printed: heather.butkowski 11/18/2016 3:00 PM Check No Vendor No Vendor Name Invoice No Description Check Date Reference Check Amount ACH 43 Public Employees Retirement Association PR Batch 52300.11.2016 PERA Coordinated PR Batch 52300.11.2016 PERA Coordinated 11/22/2016 PR Batch 52300.11.2016 PER PR Batch 52300.11.2016 PER Total for this ACH Check for Vendor 43: ACH 44 Minnesota Department of Revenue PR Batch 52300.11.2016 State Income Tax ACH 45 ACM 46 25114 74 523280430 523280430 523280430 523280430 25115 130 25116 129 25117 128 25118 127 11/22/2016 PR Batch 52300.11.2016 Stati Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 52300.11.2016 Deferred Comp PR Batch 52300.11.2016 Deferred Comp 11/22/2016 PR Batch 52300.11.2016 Def PR Batch 52300.11.2016 Defe Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52300.11.2016 FICA Employer Portioi PR Batch 52300.11.2016 Medicare Employer Po PR Batch 52300.11.2016 Federal Income Tax PR Batch 52300.11.2016 Medicare Employee Pc PR Batch 52300.11.2016 FICA Employee Portio Xcel Energy 1917 Walnut Street 1885 Fulham Street 1917 Walnut Street 1885 Fulham Street Crystal Wisen Election Judge Jennifer Syverson Election Judge Linda Stowell Election Judge Chuck Stewart Election Judge 11/22/2016 PR Batch 52300.11.2016 FIC. PR Batch 52300.11.2016 Med PR Batch 52300.11.2016 Fed( PR Batch 52300.11.2016 Med PR Batch 52300.11.2016 FIC. Total for this ACH Check for Vendor 46: 11/22/2016 Total for Check Number 25114: 11/22/2016 Total for Check Number 25115: 11/22/2016 Total for Check Number 25116: 11/22/2016 Total for Check Number 25117: 11/22/2016 999.81 866.51 1,866.32 470.03 470.03 1,841.92 848.77 2,690.69 980.56 229.34 1,074.41 229.34 980.56 3,494.21 34.05 13.56 31.64 25.00 104.25 93.75 93.75 93.75 93.75 93.75 93.75 96.88 AP Checks by Date - Detail by Check Date (11/18/2016 3:00 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 25119 126 25120 125 25121 142 25122 47 25123 143 25124 124 25125 123 Total for Check Number 25118: 96.88 Shirley Soderstrom 11/22/2016 Election Judge Ann Sisel Election Judge Hans Simons Election Judge Public Employees Insurance Program PR Batch 52300.11.2016 Health Insurance PR Batch 52300.11.2016 Dental Peiju Picard Election Judge Mark Peterson Election Judge Paula Moyer Election Judge 93.75 Total for Check Number 25119: 93.75 11/22/2016 200.00 Total for Check Number 25120: 200.00 11/22/2016 200.00 Total for Check Number 25121: 200.00 11/22/2016 PR Batch 52300.11.2016 Heal PR Batch 52300.11.2016 Den 2,218.06 107.49 Total for Check Number 25122: 2,325.55 11/22/2016 200.00 Total for Check Number 25123: 200.00 11/22/2016 93.75 Total for Check Number 25124: 93.75 11/22/2016 93.75 Total for Check Number 25125: 93.75 25126 76 Minnesota Government Finance Officers A; 11/22/2016 Lunch Meeting - Jim 15.00 25127 122 25128 121 Tony Mieloch Election Judge Gayle Mangan Election Judge Total for Check Number 25126: 15.00 11/22/2016 143.75 Total for Check Number 25127: 143.75 11/22/2016 93.75 Total for Check Number 25128: 93.75 25129 30 League of Minnesota Cities 11/22/2016 247467 Conference - Kelly Dolphin 325.00 Total for Check Number 25129: 325.00 25130 144 International City/County Management Ass 11/22/2016 ICMA Renewal - Heather 783.24 AP Checks by Date - Detail by Check Date (11/18/2016 3:00 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 25131 65 Total for Check Number 25130: 783.24 Integra Telecom Holdings Inc 11/22/2016 14269107 Fax Line 25132 120 25133 119 25134 25 25135 118 25136 117 25137 116 25138 141 25139 115 25140 34 Judith Hayes Election Judge Karen Doherty Head Election Judge County of Ramsey PR Batch 52300.11.2016 Short Term Disability PR Batch 52300.11.2016 Life Insurance PR Batch 52300.11.2016 Long Term Disability Lisa Cierzan Election Judge Donna Bowe Election Judge Wally Borner Election Judge Janet Bonier Election Judge Paula Biever Election Judge 51.28 Total for Check Number 25131: 51.28 11/22/2016 93.75 Total for Check Number 25132: 93.75 11/22/2016 282.50 .Total for Check Nwnber 25133: 282.50 11/22/20 16 PR Batch 52300.11.2016 Shw PR Batch 52300.11.2016 Life PR Batch 52300.11.2016 Lon: 59.35 282.15 76.05 Total for Check Number 25134: 417.55 11/22/2016 200.00 Total for Check Number 25135: 200.00 11/22/2016 93.75 Total for Check Number 25136: 93.75 11/22/2016 93.75 Total for Check Number 25137: 93.75 11/22/2016 118.75 Total for Check Number 25138: 118.75 11/22/2016 93.75 Total for Check Number 25139: 93.75 AFSCME MN Council 5 11/22/2016 PR Batch 52300.11.2016 Union Dues PR Batch 52300.11.2016 Unic 191.20 Total for Check Number 25140: 191.20 Total for 11/22/2016: 15,207.45 Report Total (31 checks): 15,207.45 AP Checks by Date - Detail by Check Date (11/18/2016 3:00 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date November 22, 2016 ITEM NUMBER P&W Spec. Assessments STAFF INITIAL I APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Earlier this year the City Council agreed to remove a large tree shared by two neighbors on Walnut Street via a petition and waiver process. The next step in the process is for the City Council to adopt a resolution certifying the costs as a special assessment to those two prop- erty owners. As the owners waived their rights to the usual special assessment process, all that is required of the Council is adoption of the following resolution. Staff included a copy of the invoices sent to the property owners and final signed petition and waiver agreements. STAFF RECOMMENDATION: Motion to adopt Resolution 112216A—A Resolution Levying Special Assessments for Peti- tion and Waiver Agreements. RESOLUTION 112216A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION LEVYING SPECIAL ASSESSMENTS FOR PETITION AND WAIVER AGREEMENTS WHEREAS, the City Council has met its obligations in regard to the proposed final assessment for petition and waiver agreements: NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAUDERDALE, MINNESOTA THAT: Section 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land there included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. Section 2. Such assessment shall be payable over a period of three years with an interest rate of eight percent (8%) or a charge of $25.00, whichever is greater. Section 3. The owner of property so assessed may, at any time prior to certification of the assessment .to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of, payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid within 30 days from the date of the adoption of the final assessment resolution; and they may, at any time thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Section 4. The City Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of Ramsey County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted: November 22, 2016 Jeffrey Dains Mayor ATTEST: Heather Butkowski City Administrator CITY OF LAUDERDALE N c a) E U 0. 4-+ c a) E a) a) bA L a) c0 LO w 0 G. N 0 E c 0 co a) U 0 c w L a) E Z 0 0 0 if) Irl o ri N gyri N N ill N N d' N N Lr)' Petition and Waiver Agreement Petition and Waiver Agreement N c1 m m tb 43 1794 Walnut Street 17.29.23.33.0034 Yoonju Park 1798 Walnut Street Julee Denise Blake 17.29.23.33.0035 Tree Removal City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Tel: 651-792-7650 Fax: 651-631-2066 To: Julee Blake 1798 Walnut Street Lauderdale, MN 55113 Invoice/Utility Bill Invoice #16-31 DATE: 10/04/2016 Payable within 30 days. Please pay the amount listed above Please make checks payable to the City of Lauderdale. THANK YOU. DESCRIPTION AMOUNT Shared cost for removal of cottonwood tree at 1798 Walnut $2,500.00 Street $181.50 Shared legal costs for drafting agreement Document recording fee $46.00 TOTAL DUE $2,727.50 Payable within 30 days. Please pay the amount listed above Please make checks payable to the City of Lauderdale. THANK YOU. City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Tel: 651-792-7650 Fax: 651-631-2066 To: Sung Chul and Yoonju Park 1794 Walnut Street Lauderdale, MN 55113 Invoice/Utility Bill Invoice #16-32 DATE: 10/04/2016 Payable within 30 days. Please pay the amount listed above Please make checks payable to the City of Lauderdale. THANK YOU DESCRIPTION AMOUNT Shared cost for removal of cottonwood tree at 1798 Walnut $2,500.00 Street $181.50 Shared legal costs for drafting agreement Document recording fee $46.00 TOTAL DUE $2,727.50 Payable within 30 days. Please pay the amount listed above Please make checks payable to the City of Lauderdale. THANK YOU October 4, 2016 Sung Chul and Yoonju Park 1794 Walnut Street Lauderdale MN 55113 RE: Parcel # 17.29.23.33.034 CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 . 651-792-7650 651-631-2066 FAX Dear Pastor Chul and Ms. Park: The City completed tree removal this summer at 1798 Walnut Street per the executed Petition and Waiver Agreement, which a copy is enclosed for your reference. The document was recorded with Ramsey County Recorder. Also, enclosed is an invoice that reflects your portion of the costs totaling $2,727.50. Such assessment is proposed to be payable in three installments, due for the taxes payable 2017, 2018 and 2019 calendar years and will bear an interest rate of eight percent (8%). You may at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property with no interest, such payment must be made before November 15, 2016. You may at any time thereafter, pay to the City of Lauderdale the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Questions regarding the proposed special assessment may be directed to me at 651-792-7650. Sincerely, Heather Butkowski City Administrator Enclosures 1 1 11 1 1 11 1 1 11 1 1 Doc No A04620862 11 i 1 Certified, filed and/or recorded on Aug 23, 2016 12:30 PM 11 Office of the County Recorder Ramsey County, Minnesota Susan R Roth, County Recorder Christopher A. Samuel, County Auditor and Treasurer Deputy 708 Pkg ID 1144746C Document Recording Fee Abstract $46.00 Document Total $46.00 This cover sheet is now a permanent part of the recorded document. PETITION AND WAIVER AGREEMENT THIS PETITION AND WAIVER AGREEMENT (the "Agreement") is made this —20 day of July, 2016, by and between the city of Lauderdale; a Minnesota municipal corporation (the "City"), and Sung Chul Park and Yoonju Park, owners. of 1794 Walnut Street, Lauderdale, Minnesota (the "Owners"). WITNESSETH: WHEREAS, the Owners are the fee owner of certain real property located in Lauderdale whose legal description is Lot 29, Block 9, Lauderdale's East Side Addition, PIN 17.29.23.33.0034, (the "Property"); and WHEREAS, the neighbor has a large cottonwood tree that spans her property and that of the Owners; and WHEREAS, the tree has limbs that are dead and of concern to the Owners as they feel they pose a threat to public safety; and WHEREAS, the Owners and their neighbor have requested that the City cut down and remove the tree from 1798 Walnut Street and the Owners and the neighbor have each agreed to be specially assessed fifty percent of all costs for the tree removal; and WHEREAS, the City is willing to specially assess both 1798 Walnut Street and 1794 Walnut Street for the full cost of the tree removal project as the benefited properties; and WHEREAS, the City is willing to forgo notices and hearings, provided the assurances and covenants hereinafter stated are made by the Owners to ensure that the City will have a valid and collectable special assessment as it relates to the tree removal projects. NOW, THEREFORE, ON THE BASIS OF THE OBLIGATIONS CONTAINED HEREIN, THE PARTIES HERETO AGREE AS FOLLOWS: 1 482485v2 LA135-3 1. The Owners represent and warrant that they are the fee owners of the Property and that they have legal power and authority to encumber the Property as herein provided and that there are no other- liens or encumbrances against the Property except those of record. 2. The Owners hereby petition the City for removal of the tree and hereby grant permission for the City and its contractor to enter the Property for the purpose of carrying out the removal of the tree (the "Project"). The City will remove the tree at such time as it is able to procure a qualified, licensed tree trimmer. 3. The Owners consent to the City levying a special assessment for the Project against the Property in accordance with Minn. Stat., Section 429.061. The principal amount of the special assessment shall be one-half of the actual cost to remove the tree, including all legal and administrative expenses associated therewith, but not to exceed $3,000.00. The City intends to enter into a similar agreement with the owner of the neighboring property at 1798 Walnut Street but this Agreement is valid regardless of whether the City and the neighbor execute such an agreement, 4. The Owners waive notice of hearing and hearing pursuant to Minn. Stat. Section 429.031 on the Project and notice of hearing and hearing on the special assessment levied to finance the Project pursuant to Minn. Stat. Section 429.061 and specifically request that the Project be carried out and the special assessment be levied against the Property without notice of hearing or hearing. 5. The Owners waive the right to appeal the levy of special assessment in accordance with this Agreement pursuant to Minn. Stat. Section 429.081. and further specifically agree with respect to such special assessment against the Property that: a. All requirements of Minn. Stat., Chapter 429 with which the City does not comply are hereby waived by the Owner; and b. The increase in fair market value of the Property resulting from completing the Project will be at least equal to the amount of the special assessment levied against the Property and that such increase in fair market value is a special benefit to the Property. 6. The special assessment levied against the Property shall be payable over three years and shall bear an interest rate of eight percent per annum. The first installment of principal and interest shall be included in the first tax rolls completed after adoption of the resolution levying the special assessment. 7. The waivers and agreements contained in this Agreement shall bind the Owners and their successors and assigns and shall run with the Property. It is the intent of the parties hereto that this Agreement be in a form which is recordable .among the land. records of Ramsey County, Minnesota and the Owners and the City agree to make any changes in this Agreement which may be necessary to effect the recording and filing of this Agreement against the title of the Property. 2 482485v2 LA135-3 8. Any notice required to be given under this Agreement shall be deemed given if delivered personally or sent by U.S. mail: a) as to the Owner Sung Chul and Yoonju Park 1794 Walnut Street Lauderdale, MN 55113 b) as to the City City of Lauderdale 1891 Walnut Street Lauderdale, MN 55331 Attn: City Administrator or at such other address as either partymay from time to time notify the other in writing in accordance with this paragraph. 9. This Agreement shall terminate upon the final payment of all special assessment levied against the Property for the Project. IN WITNESS WHEREOF, the parties have set their hands the day and year first written above. By: By: OWNERS OF 1794 WALNUT STREET STATE OF MINNESOTA ) )ss COUNTY OF RAMSEY ) - The foregoing instrument was acknowledged before me this —7---C2 day of July, 2016, by Sung Chul Park and Yoonju Park, a married couple, owners of 1794 Walnut Street. 482485v2 LA135-3 JAMES BOWNIK NOTARY PUBLIC - MINNESOTA "" My Commission Expires Jar). 31, 2020 STATE OF MINNESOTA COUNTY OF RAMSEY ) ss By: By: CITY OF LAUDERDALE Heather Butkowski, City Administrator - Clerk The foregoing instrument was acknowledged before me this day of July, 2016, by Jeffrey Dains and Heather Butkowski, the mayor and city administrator -clerk, respectively, of the city of Lauderdale, a municipal corporation under the laws of the state of Minnesota, on behalf of the City. 1• JAMES BOWNIK NOTARY PUBLIC • MINNESOTA •0," My Commission Expires Jan. 31, 2020 Dro-kd )At 1 0.,1A.cQ- Lilo l,S flft riou_cyo VS 44 /1-( 4 482485v2 LA135-3 October 4, 2016 Juice Blake 1798 Walnut Street Lauderdale MN 55113 RE: Parcel # 17.29.23.33.035 CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 89 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Dear Ms. Blake: The City completed tree removal- this summer at 1798 Walnut Street per the executed Petition and Waiver Agreement, which a copy is .enclosed for your reference. The document was recorded with Ramsey County Recorder. Also, enclosed is an invoice that reflects your portion of the costs totaling $2,'727.50. Such assessment is proposed to be payable in three installments, due for the taxes payable 2017, 2018 and 2019 calendar years and will bear an interestrate of eight percent (8% o). You may at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property with no interest, such payment must be made before November 15, 2016. You may at any time thereafter, pay to the City of Lauderdale assessment remaining unpaid, with interest accrued to December 31 payment is made. Such payment must be made before November 15 through December 31 of the succeeding year. Questions regarding the proposed special assessment may be directed to me at 651-792-7650. the entire amount of the of the year in which such or interest will be charged Heather Butkowski City Administrator Enclosures 11 1 1 11 1 1 11 1 1 11 1 1 11 11 Doc No A04620863 Certified, filed and/or recorded on Aug 23, 2016 12:30 PM 11 Office of the County Recorder Ramsey County, Minnesota Susan R Roth, County Recorder Christopher A. Samuel, County Auditor and Treasurer Deputy 708 Pkg ID 1144746C Document Recording Fee Abstract $46.00 Document Total ' $46.00 This cover sheet is now a permanent part of the recorded document. PETITION AND WAIVER AGREEMENT THIS PETITION AND WAIVER AGREEMENT (the "Agreement") is made this %- day of July, 2016, by and between the city of Lauderdale,'a Minnesota municipal corporation (the "City"), and Julee Denise Blake,towner of 1798 Walnut Street, Lauderdale, Minnesota (the "Owner"). WITNESSETH: WHEREAS, the Owner is the fee owner of certain real property located in Lauderdale whose legal description is "Lot 30, Block 9, Lauderdale's East Side Addition, PIN 17.29.23.33.0035, (the "Property"); and WHEREAS, the Owner has a large cottonwood tree that spans. her property and that of neighbors; and WHEREAS, the tree has limbs that are dead and of concern to the neighbors as they feel they pose a threat to public safety; and WHEREAS, the Owner and the neighbor have requested that the City cut down and remove the tree from the Property and the Owner and the neighbor have each agreed to be specially assessed fifty percent of all costs for the tree removal; and WHEREAS, the City is willing to specially assess both 1798 Walnut Street and 1794 Walnut Street for the full cost of the tree removal project as the benefited properties; and WHEREAS, the City is willing to forgo notices and hearings, provided the assurances and covenants hereinafter stated are made by the Owner to ensure that the City will have a valid and collectable special assessment as it relates to the tree removal projects. NOW, THEREFORE, ON THE BASIS OF THE OBLIGATIONS CONTAINED HEREIN, THE PARTIES HERETO AGREE AS FOLLOWS: 1 482485v2 LAI35-3 1. The Owner represents and warrants that she is the fee owner of the Property and that she has legal power and authority to encumber the Property as herein provided and that there are no other liens or encumbrances against the Property except those of record. 2. The Owner hereby petitions the City for removal of the tree and hereby grants permission for the City and its contractor to enter the Property for the purpose of carrying out the removal of the tree (the "Project"). The City will remove the tree at such time as it is able to procure a qualified, licensed tree trimmer. 3. The Owner consents to the City levying a special assessment for the Project against the Property in accordance with Minn. Stat., Section 429.061. The principal amount of the special assessment shall be one-half of the actual cost to remove the tree, including all legal and administrative expenses associated therewith, but not to exceed $3,000.00. The City intends to enter into a similar agreement with the owner of the neighboring property at 1794 Walnut Street, but this Agreement is valid regardless of whether the City and the neighbor execute such an agreement. 4. The Owner waives notice of hearing and hearing pursuant to Minn. Stat. Section 429.031 on the Project and notice of hearing and hearing on the special assessment levied to finance the Project pursuant to Minn. Stat. Section 429.061 and specifically requests that the Project be carried out and the special assessment be levied against the Property without notice of hearing or hearing. 5. The Owner waives the right to appeal the levy of special assessment in accordance with this Agreement pursuant to Minn. Stat. Section 429.081 and further specifically agree with respect to such special assessment against the Property that: a. All requirements of Minn. Stat., Chapter 429 with which the City does not comply are hereby waived by the Owner; and b. The increase in fair market value of the Property resulting from completing the Project will be at least equal to the amount of the special assessment levied against the Property and that such increase in fair market value is a special benefit to the Property. 6. The special assessment levied against the Property shall be payable over three years and shall bear an interest rate of eight percent per annum. The first installment of principal and interest shall be included in the first tax rolls completed after adoption of the resolution levying the special assessment. 7. The waivers and agreements contained in this Agreement shall bind the Owner and her successors and assigns and shall run with the Property. It is the intent of the parties hereto that this Agreement be in a form which is recordable among the land records of Ramsey County, Minnesota and the Owner and the City agree to make any changes in this Agreement which may be necessary to effect the recording and filing of this Agreement against the title of the Property. 2 482485v2 LA135-3 8. Any notice required to be given under this Agreement shall be deemed given if delivered personally or sent by U.S. mail: a) as to the Owner Julee Denise Blake 1798 Walnut Street Lauderdale, MN 55113 b) as to the City City of Lauderdale 1891 Walnut Street Lauderdale, MN 55331 Attn: City Administrator or at such other address as either party may from time to time notify the other in writing in accordance with this paragraph. 9. This Agreement shall terminate upon the final payment of all special assessment levied against the Property for the Project. above. IN WITNESS WHEREOF, the parties have set their hands the day and year first written By: OWNER OF 1798 WALNUT STREET J lee Denise Blake STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this lam' day of July, 2016, by Julee Denise Blake, a single person, owner of 1798 Walnut Street. JAMES BOWNIK NOTMYPUBLIC-AUNNESOTA 0 lCo+iimissiat Expires Jan. 31, 2020 0 482485v2 LA135-3 3 By: CITY OF LAUDERDALE e Lot $y: eather Butkowski, City Administrator - Clerk STATE OF MINNESOTA. ) )ss COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this %2 day of July, 2016, by Jeffrey Dains and Heather Butkowski, the mayor and city administrator -clerk, respectively, of the city of Lauderdale, a municipal corporation under the laws of the state of Minnesota, on behalf of the City. ,F, JAMES BOWNIK V!) NOTARY -PUBLIC • MINNESOTA LL My Commission Expires Jan, 31, 2020 ken vq_cim cm/La 6rt2.ukei -c,„, 1 d 11, ScA,f(b( `n o (A, S, 6a4,`l, _ (cc zA_ Jot, 3( cd-tyL y4 i vi/0 U` 51 P vl ��-� �-� � a -1 Vs 4 482485v2 LA135-3 BACKGROUND: Council discussed the Utility Rate Study at the November 15 meeting with staff recommending increases for 2017 as follows: Sanitary Sewer 2.5% Residential flat rate of $54.09 and Commercial consumption rate of $2.67. Storm Water 5% Flat rate of $16.03 per quarter per Residential Equivalency Factor. Recycling 5% Flat rate of $2.84 per residential unit per month. The attached resolution reflects these increases. Along with the resolution is a complete copy of the 2017 budget and capital improvement plan for Council review prior to adoption at the December 13 city coun- cil meeting. OPTIONS: LAUDERDALE COUNCIL ACTION REQUESTED Consent Special Public Hearing Report Discussion/Action Resolution Work session MEETING DATE November 22, 2016 ITEM NUMBER 2017 Rates for Sanitary Sewer, Storm Water and Recycling X STAFF INITIAL JB X APPROVED BY ADMINISTRATOR BACKGROUND: Council discussed the Utility Rate Study at the November 15 meeting with staff recommending increases for 2017 as follows: Sanitary Sewer 2.5% Residential flat rate of $54.09 and Commercial consumption rate of $2.67. Storm Water 5% Flat rate of $16.03 per quarter per Residential Equivalency Factor. Recycling 5% Flat rate of $2.84 per residential unit per month. The attached resolution reflects these increases. Along with the resolution is a complete copy of the 2017 budget and capital improvement plan for Council review prior to adoption at the December 13 city coun- cil meeting. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution 112216B Establishing 2017 Sanitary Sewer Rates, Storm Sewer Rates, and Recycling Rates. COUNCIL ACTION: RESOLUTION NO. 112216B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ESTABLISHING 2017 SANITARY SEWER RATES, STORM SEWER RATES AND RECYCLING RATES WHEREAS, the City of Lauderdale incurs expenses related to the operation of its sanitary sewer collection and disposal system, including Metropolitan Council Environmental Services wastewater treatment fees, as well as its own costs for salaries and maintenance of the utility; and WHEREAS, the City of Lauderdale incurs expenses related to the operation of its storm sewer collection system, including costs for salaries and maintenance of the utility; and WHEREAS, the City of Lauderdale incurs expenses related to the operation of its residential recycling program, including costs for salaries and collection of materials; and WHEREAS, sanitary sewer rates, storm sewer rates and recycling rates are set annually by the Lauderdale City Council; and WHEREAS, the City Code provides for the collection of sanitary sewer service charges, storm sewer service charges and residential recycling collection; NOW THEREFORE, BE IT RESOLVED that the Lauderdale City Council sets the following rates for 2017: 1) Sanitary Sewer A) Residential: A flat rate of $54.09 per residential unit per quarter B) Commercial: $2.67 per unit of water consumption per month, with a minimum monthly charge of $13 2) Storm Sewer: A flat rate of $16.03 per quarter per REF (Residential Equivalency Factor) 3) Recycling: A flat rate of $2.84 per residential unit per month Adopted by the City Council of the City of Lauderdale this 22nd day of November, 2016. Jeffrey Dains, Mayor (ATTEST) (SEAL) Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date November 22, 2016 ITEM NUMBER Police Workgroup STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Nine interviews were completed on Thursday, November 17. The remaining interview is scheduled for Monday evening. Staff will send out a memo after that meeting with Mayor Dains and Councilor Grove's recommended appointments. STAFF RECOMMENDATION: CITY OF LAUDERDALE GENERAL FUND REVENUES 2017 Account Number 2015 2016 2017 Account Description Actual Adopted Proposed 101-00000-410-31010 CURRENT AD VALOREM TAXES $ 486,032 $ 560,404 $ 577,212 101-00000-410-31020 DELINQUENT AD VALOREM TAXES $ (15,412) $ $ 101-00000-410-31040 FISCAL DISPARITIES $ 127,790 $ 116,157 $ 131,121 101-00000-410-31055 EXCESS TAX INCREMENT $ 578 $ - $ - 101-00000-410-31900 PENALTIES AND INTEREST TAXES $ (1,644) $ $ - TAXES $ 597,344 $ 676,561 $ 708,333 101-00000-410-32110 LIQUOR LICENSES $ 150 $ 150 $ 150 101-00000-410-32180 TOBACCO LICENSES $ 400 $ 400 $ 400 101-00000-410-32190 OTHER BUSINESS LICENSES $ 2,075 $ 1,800 $ 1,900 101-00000-410-32192 HVAC CONTRACTOR LICENSES $ 1,550 $ 600 $ 1,200 101-00000-410-32240 ANIMAL LICENSES $ 190 $ 150 $ 100 101-00000-420-32210 BUILDING PERMITS $ 22,613 $ 13,500 $ 15,500 101-00000-420-32230 PLUMBING & HEATING PERMITS $ 7,065 $ 3,500 $ 4,500 101-00000-420-32270 RENTAL HOUSING LICENSES $ 6,299 $ 6,000 $ 6,000 101-00000-430-32261 EXCAVATING PERMITS $ - $ $ - PERMITS & LICENSES $ 40,342 $ 26,100 $ 29,750 101-00000-410-33401 LOCAL GOVERNMENT AID $ 536,736 $ 537,502 $ 537,818 101-00000-410-33422 OTHER STATE GRANTS & AIDS $ 1,198 $ 1,198 $ 1,198 INTERGOVERNMENTAL REVENUE $ 537,934 $ 538,700 $ 539,016 101-00000-410-34101 CITY HALL RENT $ 6,988 $ 2,500 $ 4,700 101-00000-410-34103 ZONING & SUBDIVISION FEES $ 1,000 $ 1,000 $ 1,000 101-00000-420-34104 PLAN CHECK FEES $ 6,690 $ 3,500 $ 4,000 101-00000-410-34105 SALE OF MAPS & PUBLICATIONS $ 17 $ 50 $ 25 101-00000-410-34108 ADMINISTRATIVE FEES $ 50 $ - $ - 101-00000-420-34202 SPECIAL FIRE PROTECTION SERVICES $ 1,225 $ 600 $ 600 101-00000-420-34206 MOWING & GARBAGE CLEANUP $ - $ $ - 101-00000-430-34303 SNOW REMOVAL CHARGES $ - $ - $ - 101-00000-450-34780 PARK SHELTER FEES $ $ 5,000 $ 300 101-00000-450-34920 MERCHANDISE SALES $ - $ 100 $ 400 CHARGES FOR SERVICES $ 15,970 $ 12,750 $ 11,025 Account Number 2015 2016 2017 Account Description Actual Adopted Proposed 101-00000-420-35101 COURT FINES $ 49,771 $ 45,000 $ 45,000 101-00000-420-35200 FORFEITED & SEIZED ASSETS $ 200 $ $ FINES & FORFEITS $ 49,971 $ 45,000 $ 45,000 101-00000-410-36101 SPECIAL ASSESSMENTS - COUNTY $ 500 $ - $ 101-00000-410-36102 PENALTIES & INTEREST $ 343 $ $ - 101-00000-410-36200 OTHER MISCELLEANOUS REVENUE $ 3,693 $ - $ 101-00000-410-36210 INTEREST ON INVESTMENTS $ 3,054 $ 2,125 $ 2,100 101-00000-410-36230 CONTRIBUTIONS & DONATIONS $ - $ - $ 101-00000-450-36230 CONTRIBUTIONS & DONATIONS $ - $ 3,475 $ 101-00000-420-36260 SURCHARGES COLLECTED $ 1,385 $ 500 $ 800 MISCELLANEOUS REVENUE $ 8,975 $ 6,100 $ 2,900 101-00000-410-39101 SALE OF CAPITAL ASSETS $ - $ $ 101-00000-410-39200 TRANSFER IN $ 20,461 $ $ OTHER SOURCES $ 20,461 $ $ TOTAL GENERAL FUND REVENUE $ 1,270,997 $ 1,305,211 $ 1,336,024 REVENUES OVER/UNDER EXPENDITURES $ FUND BALANCE - January 1 FUND BALANCE - December 31 - $ 3,600 $ (0) 758,551 $ 780,967 $ 784,567 $ 780,967 $ 784,567 $ 784,567 FUND BALANCE - Nonspendable $ 1,752 $ 3,226 FUND BALANCE - Restricted FUND BALANCE - Committed FUND BALANCE - Assigned FUND BALANCE - Unassigned $ 756,799 $ 777,741 CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2017 2015 2016 2017 Department Number Title Actual Adopted Proposed 41110 LEGISLATIVE $ 34,110 $ 31,353 $ 27,593 41320 CITY ADMINISTRATION $ 198,049 $ 209,888 $ 216,105 41410 ELECTIONS $ 12,733 $ 20,080 $ 18,111 41610 LEGAL $ 33,392 $ 22,100 $ 23,000 41910 PLANNING $ 30,842 $ 36,391 $ 42,013 41940 GENERAL GOVERNMENT BUILDINGS $ 13,909 $ 13,300 $ 18,550 GENERAL GOVERNMENT $ 323,035 $ 333,112 $ 345,372 42100 PUBLIC SAFETY $ 679,461 $ 704,910 $ 727,134 42400 BUILDING INSPECTIONS $ 27,017 ' $ 36,722 $ 26,431 PUBLIC SAFETY $ 706,478 $ 741,632 $ 753,565 43121 PUBLIC WORKS $ 64,877 $ 81,114 $ 78,360 43160 STREET LIGHTING $ 6,005 $ 7,000 $ 7,000 PUBLIC WORKS $ 70,882 $ 88,114 $ 85,360 45200 PARKS & RECREATION $ 71,235 $ 70,753 $ 81,127 46500 ECONOMIC DEVELOPMENT $ 2,292 $ 20,000 $ 20,000 49200 MISCELLANEOUS UNALLOCATED EXPENSES $ $ 10,000 $ 10,000 49300 OTHER FINANCING USES $ 74,659 $ 38,000 $ 38,000 OTHER $ 148,186 $ 138,753 $ 149,127 TOTAL EXPENDITURES $ 1,248,581 $ 1,301,611 $ 1,333,424 CITY OF LAUDERDALE LEGISLATIVE 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 101-41110-410-41030 PART TIME EMPLOYEES $ 16,500 $ 16,500 $ 16,500 101-41110-410-41220 FICA $ 1,023 $ 1,023 101-41110-410-41225 MEDICARE $ 1,263 $ 239 $. 239 101-41110-410-41510 WORKERS COMPENSATION INSURANCE $ 39 $ 41 $ 41 PERSONNEL $ 17,802 $ 17,803 $ 17,803 101-41110-410-42110 GENERAL SUPPLIES $ 28 $ $ 50 101-41110-410-42115 MEETING $ - $ $ 200 101-41110-410-42410 MINOR TOOLS & EQUIPMENT $ 85 $ - $ 100 SUPPLIES $ 113 $ - $ 350 101-41110-410-43140 TRAINING & EDUCATION $ 1,499 $ 1,500 $ 2,500 101-41110-410-43310 TRAVEL EXPENSE $ 2,001 $ 1,000 $ 1,200 101-41110-410-43510 LEGAL NOTICES & PUBLISHING $ 2,728 $ 800 $ 1,500 101-41110-410-43610 INSURANCE & BONDS $ 6,905 $ 6,500 $ 400 101-41110-410-44330 DUES & SUBSCRIPTIONS $ 3,062 $ 3,750 $ 3,840 OTHER SERVICES & CHARGES $ 16,195 $ 13,550 $ 9,440 101-41110-410-45700 OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ 34,110 $ 31,353 $ 27,593 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE CITY ADMINISTRATION 2017 Account Number 2015 2016 2017 Account Description Actual Adopted Proposed 101-41320-410-41010 FULL TIME EMPLOYEES $ 114,722 $ 121,029 $ 120,987 101-41320-410-41020 OVERTIME $ - $ - $ - 101-41320-410-41040 TEMPORARY EMPLOYEES $ - $ - $ - 101-41320-410-41210 PERA $ 8,516 $ 9,077 $ 9,074 101-41320-410-41220 FICA $ - $ 7,504 $ 7,501 101-41320-410-41225 MEDICARE $ 9,066 $ 1,755 $ 1,755 101-41320-410-41250 DEFERRED COMPENSATION $ - $ - $ 500 101-41320-410-41310 HEALTH INSURANCE $ 16,198 $ 18,240 $ 16,352 101-41320-410-41320 DENTAL INSURANCE $ $ - $ 706 101-41320-410-41330 LIFE INSURANCE $ $ - $ 482 101-41320-410-41340 DISABILITY INSURANCE $ - $ - $ 200 101-41320-410-41420 UNEMPLOYMENT $ $ - $ 101-41320-410-41510 WORKERS COMPENSATION INSURANCE $ 810 $ 963 $ 968 PERSONNEL $ 149,312 $ 158,568 $ 158,525 101-41320-410-42010 OFFICE SUPPLIES $ 1,933 $ 1,600 $ 1,600 101-41320-410-42020 COMPUTER SUPPLIES $ 211 $ - $ 200 101-41320-410-42030 PRINTED FORMS $ 2,983 $ 3,100 $ 5,000 101-41320-410-42110 GENERAL SUPPLIES $ - $ 200 $ 200 101-41320-410-42115 MEETING $ 20 $ 100 $ 100 101-41320-410-42410 MINOR EQUIPMENT & TOOLS $ $ - $ 101-41320-410-42420 MINOR COMPUTER EQUIPMENT $ 472 $ 1,000 $ 1,000 SUPPLIES $ 5,619 $ 6,000 $ 8,100 101-41320-410-43030 AUDITING & ACCOUNTING SERVICES $ 13,680 $ 14,500 $ 14,500 101-41320-410-43090 EXPERT & PROFESSIONAL SERVICES $ 7,426 $ 9,920 $ 13,780 101-41320-410-43140 TRAINING & EDUCATION $ 833 $ 2,500 $ 3,000 101-41320-410-43210 TELEPHONE & TELEGRAPH $ - $ - $ 101-41320-410-43220 POSTAGE $ 2,616 $ 3,000 $ 3,200 101-41320-410-43250 OTHER COMMUNICATIONS $ - $ - $ 101-41320-410-43310 TRAVEL EXPENSE $ 1,006 $ 1,200 $ 1,500 101-41320-410-43510 LEGAL NOTICES & PUBLISHING $ 963 $ 1,100 $ 1,100 101-41320-410-43610 INSURANCE & BONDS $ 6,390 $ 5,800 $ 3,500 101-41320-410-44040 VEHICLE/EQUIPMENT REPAIRS $ 869 $ - $ 1,500 101-41320-410-44160 RENTS & LEASES $ 2,391 $ 3,000 $ 2,700 101-41320-410-44325 BANK FEES & CHARGES $ - $ - $ - 101-41320-410-44330 DUES & SUBSCRIPTIONS $ 2,851 $ 3,400 $ 3,500 101-41320-410-44370 MISCELLANEOUS CHARGES $ 2,901 $ 900 $ 1,200 OTHER SERVICES & CHARGES $ 41,926 $ 45,320 $ 49,480 101-41320-410-45700 OFFICE EQUIPMENT & FURNITURE $ 1,192 $ - $ CAPITAL OUTLAY $ 1,192 $ - $ TOTAL EXPENDITURES $ 198,049 $ 209,888 $ 216,105 NOTES Dues include MCFOA, MAMA, MN GFOA, IMCA, MN City/County Management Association, Pioneer Press, Notary CITY OF LAUDERDALE ELECTIONS 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 101-41410-410-41010 FULL TIME EMPLOYEES $ 9,587 $ 10,553 $ 10,135 101-41410-410-41040 TEMPORARY EMPLOYEES $ - $ 3,000 $ - 101-41410-410-41210 PERA $ 701 $ 791 $ 760 101-41410-410-41220 FICA $ - $ - $ 628 101-41410-410-41225 MEDICARE $ 733 $ 807 $ 147 101-41410-410-41250 DEFERRED COMPENSATION $ - $ - $ 101-41410-410-41310 HEALTH INSURANCE $ 1,404 $ 1,710 $ 1,533 101-41410-410-41320 DENTAL INSURANCE $ - $ - $ 66 101-41410-410-41330 LIFE INSURANCE $ $ $ 71 101-41410-410-41340 DISABILITY INSURANCE $ - $ $ 40 101-41410-410-41510 WORKERS COMPENSATION INSURANCE $ 79 $ 101 $ 81 PERSONNEL $ 12,504 $ 16,962 $ 13,461 101-41410-410-42010 OFFICE SUPPLIES • $ - $ - $ - 101-41410-410-42110 GENERAL SUPPLIES $ - $ 600 $ 2,500 101-41410-410-42410 MINOR EQUIPMENT & TOOLS $ $ 1,650 $ 1,650 SUPPLIES $ $ 2,250 $ 4,150 101-41410-410-43510 LEGAL NOTICES PUBLISHING $ - $ 300 $ - 101-41410-410-44370 MISCELLANEOUS CHARGES $ 229 $ 568 $ 500 OTHER SERVICES & CHARGES $ 229 $ 868 $ 500 101-41410-410-45700 OFFICE EQUIPMENT & FURNITURE $ - $ - $ CAPITAL OUTLAY $ - $ - $ TOTAL EXPENDITURES $ 12,733 $ 20,080 $ 18,111 CITY OF LAUDERDALE LEGAL 2017 Account Number 101-41610-410-43040 101-41610-410-43045 Account Description LEGAL SERVICES - CIVIL PROCESS LEGAL SERVICES - PROSECUTION OTHER SERVICES & CHARGES 2015 Actual $ 22,342 $ 11,050 $ 33,392 2016 Adopted 2017 Proposed $ 11,000 $ 11,500 $ 11,100 $ 11,500 $ 22,100 $ 23,000 TOTAL EXPENDITURES $ 33,392 $ 22,100 $ 23,000 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2017 Account Number 101-41910-410-41010 101-41910-410-41210 100-41910-410-41220 101-41910-410-41225 101-41910-410-41250 101-41910-410-41310 101-41910-410-41320 101-41910-410-41330 101-41910-410-41340 101-41910-410-41510 101-41910-410-42010 101-41910-410-42030 101-41910-410-42110 101-41910-410-43090 101-41910-410-43140 101-41910-410-43220 101-41910-410-43610 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITIY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES PRINTED FORMS GENERAL SUPPLIES SUPPLIES EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION POSTAGE INSURANCE & BONDS OTHER SERVICES & CHARGES 2015 2016 2017 Actual Adopted Proposed 21,529 $ 14,312 $ 22,601 1,588 $ 1,074 $ 1,694 1,335 $ 887 $ 1,402 312 $ 208 $ 328 $ - $ - 3,494 $ 3,420 $ 3,577 - $ - $ 154 - $ $ 400 - $ - $ 289 566 $ 740 $ 868 28,824 $ 20,641 $ 31,313 1,098 1,098 549 $ 15,500 - $ 371 $ 250 - $ 920 $ 15,750 30,842 ' $ 36,391 10,000 250 400 10,650 $ 41,963 CITY OF LAUDERDALE GENERAL GOVERNMENT BUILDINGS 2017 Account Number 101-41940-410-42110 101-41940-410-42230 101-41940-410-42410 101-41940-410-43090 101-41940-410-43210 101-41940-410-43250 101-41940-410-43610 101-41940-410-43810 101-41940-410-43820 101-41940-410-43830 101-41940-410-43840 101-41940-410-43850 101-41940-410-44010 101-41940-410-44040 101-41940-410-44160 101-41940-410-45700 TOTAL EXPENDITURES Account Description GENERAL SUPPLIES BUILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS SUPPLIES EXPERT & PROFESSIONAL SERVICES TELEPHONE & TELEGRAPH OTHER COMMUNICATIONS INSURANCE & BONDS ELECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL SEWER UTILITIES BUILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & L EASES OTHER SERVICES & CHARGES OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2015 Actual 463 $ 2016 Adopted 463 $ - $ 2,099 $ - $ - $ 2,972 $ 135 $ 1,838 $ 3,330 $ 135 $ 2,937 $ - $ - $ 450 450 2017 Proposed 500 500 - $ 1,750 $ 2,400 - $ $ 3,200 3,200 $ 3,200 100 $ 150 3,500 $ 3,000 3,200 $ 3,500 100 $ 100 1,000 $ 2,500 - $ - $ 13,446 $ 12,850 $ 18,050 $ 13,909 $ 13,300 $ 18,550 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE PUBLIC SAFETY 2017 Account Number 101-42100-420-43100 101-42100-420-43110 101-42220-420-43120 101-42220-420-43125 101-42220-420-44370 101-42220-420-45400 TOTAL EXPENDITURES Account Description DISPATCH POLICE CONTRACT FIRE CONTRACT FIRE CALLS & INSPECTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES MACHINERY & EQUIPMENT CAPITAL OUTLAY 2015 2016 2017 Actual Adopted Proposed 14,802 634,386 17,303 11,556 1,414 679,461 $ 17,174 $ 18,469 $ 653,061 $ 672,590 $ 18,000 $ 18,000 $ 16,600 $ 18,000 $ 75 $ 75 $ 704,910 $ 727,134 679,461 $ 704,910 $ 727,134 CITY OF LAUDERDALE BUILDING INSPECTIONS 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 101-42400-420-41010 FULL TIME EMPLOYEES $ 15,972 $ 25,151 $ 16,944 101-42400-420-42010 OVERTIME $ - $ - 101-42400-420-41210 PERA $ 1,198 $ 1,886 $ 1,271 101-42400-420-41220 FICA $ 990 $ 1,559 $ 1,051 101-42400-420-41225 MEDICARE $ 232 $ 365 $ 246 101-42400-420-41250 DEFERRED COMPENSATION $ 2,350 $ 3,420 $ 2,259 101-42400-420-41310 HEALTH INSURANCE $ - $ - $ - 101-42400-420-41320 DENTAL INSURANCE $ - $ $ 111 101-42400-420-41330 LIFE INSURANCE $ - $ - $ 25 101-42400-420-41340 DISABILITY INSURANCE $ - $ - $ 25 101-42400-420-41510 WORKERS COMPENSATION INSURANCE $ 632 $ 741 $ 650 PERSONNEL $ 21,374 $ 33,122 $ 22,581 101-42400-420-42030 PRINTED FORMS $ - $ - $ 101-42400-420-42110 GENERAL SUPPLIES $ - $ 50 $ SUPPLIES $ $ 50 $ 101-42400-420-43090 EXPERT & PROFESSIONAL SERVICES $ 4,195 $ 2,000 $ 2,000 101-42400-420-43140 TRAINING & EDUCATION $ 401 $ 1,000 $ 600 101-42400-420-43220 POSTAGE $ - $ 50 $ 50 101-42400-420-43310 TRAVEL EXPENSES $ - $ - $ - 101-42400-420-43510 LEGAL NOTICES PUBLISHING $ $ $ - 101-42400-420-43610 INSURANCE & BONDS $ - $ - $ 400 101-42400-420-44330 DUES & SUBSCRIPTIONS $' - $ $ - 101-42400-420-44380 BUILDING PERMIT SURCHARGES $ 1,047 $ 500 $ 800 OTHER SERVICES & CHARGES $ 5,643 $ 3,550 $ 3,850 TOTAL EXPENDITURES $ 27,017 $ 36,722 $ 26,431 CITY OF LAUDERDALE PUBLIC WORKS 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 101-43121-430-41010 FULL TIME EMPLOYEES $ 34,350 $ 30,415 $ 32,039 101-43121-430-41020 OVERTIME $ 948 $ 3,000 $ 3,000 101-43121-430-41040 TEMPORARY EMPLOYEES $ $ - $ 101-43121-430-41210 PERA $ 2,071 $ 2,506 $ 2,628 101-43121-430-41220 FICA/MC CONTRIBUTIONS $ 2,518 $ 2,071 $ 2,172 101-43131-430-41225 MEDICARE $ 512 $ 485 $ 509 101-43121-430-41250 DEFERRED COMPENSATION $ $ - $ 5,221 101-43121-430-41310 HEALTH INSURANCE $ 4,087 $ 5,700 $ 101-43121-430-41320 DENTAL INSURANCE $ $ - $ 111 101-43121-430-41330 LIFE INSURANCE $ $ - $ 200 101-43121-430-41340 DISABILITY INSURANCE $ $ - $ 168 101-43121-430-41510 WORKERS COMPENSATION INSURANCE $ 1,403 $ 1,537 $ 1,612 PERSONNEL $ 45,889 $ 45,714 $ 47,660 101-43121-430-42110 GENERAL SUPPLIES $ 1,498 $ 100 $ 500 101-43121-430-42120 MOTOR FUELS $ 2,346 $ 3,300 $ 3,000 101-43121-430-42130 LUBRICANTS & ADDITIVES $ 94 $ - $ 101-43121-430-42160 CHEMICALS & CHEMICAL PRODUCTS $ $ - $ 101-43121-430-42170 SAFETY EQUIPMENT $ - $ $ 101-43121-430-42210 VEHICLE/EQUIPMENT PARTS $ 208 $ 1,500 $ 1,500 101-43121-430-42220 TIRES $ - $ - $ 101-43121-430-42240 STREET MAINTENANCE MATERIALS $ - $ - $ 101-43121-430-42410 MINOR EQUIPMENT & TOOLS $ - $ 1,000 $ 1,000 101-43121-430-42420 MINOR COMPUTER EQUIPMENT $ 1,817 $ - $ SUPPLIES $ 5,963 $ 5,900 $ 6,000 101-43121-430-43090 EXPERT & PROFESSIONAL SERVICES $ 10,737 $ 19,000 $ 19,650 101-43121-430-43030 ENGINEERING $ 666 $ 1,000 $ - 101-43121-430-43140 TRAINING & EDUCATION $ - $ - $ 101-43121-430-43250 OTHER COMMUNICATIONS $ $ - $ 101-43121-430-43310 TRAVEL EXPENSE $ - $ - $ - 101-43121-430-43610 INSURANCE & BONDS $ - $ - $ 2,200 101-43121-430-44010 BUILDING MAINTENANCE $ 959 $ 7,000 $ 4,000 101-43121-430-44040 VEHICLE/EQUIPMENT REPAIRS $ 663 $ 2,500 $ 1,500 101-43121-430-44160 RENTS & LEASES $ $ - $ - 101-43121-430-44330 DUES & SUBSCRIPTIONS $ $ $ OTHER SERVICES & CHARGES $ 13,025 $ 29,500 $ 27,350 101-43121-430-45400 MACHINERY & EQUIPMENT $ - $ - $ CAPITAL OUTLAY $ - $ - $ TOTAL EXPENDITURES $ 64,877 $ 81,114 $ 81,010 CITY OF LAUDERDALE STREET LIGHTING 2017 Account Number 101-43160-430-43810 101-43160-430-44040 Account Description ELECTRIC UTILITIES VEHICLE/EQUIPMENT REPAIRS OTHER SERVICES & CHARGES 2015 Actual 6,005 $ - $ 2016 Adopted 7,000 $ - $ 6,005 $ 2017 Proposed 7,000 7,000 $ 7,000 TOTAL EXPENDITURES $ 6,005 $ 7,000 $ 7,000 CITY OF LAUDERDALE PARKS & RECREATION 2017 Account Number 2015 2016 2017 Account Description Actual Adopted Proposed 101-45200-450-41010 FULL TIME EMPLOYEES $ 45,270 $ 39,775 $ 46,278 101-45200-450-41020 OVERTIME $ $ - $ - 101-45200-450-41040 TEMPORARY EMPLOYEES $ 4,957 $ 6,000 $ 6,000 101-45200-450-41210 PERA $ 3,207 $ 3,351 $ 3,025 101-45200-450-41220 FICA $ 3,114 $ 2,838 $ 3,241 101-45200-450-41225 MEDICARE $ 544 $ 1,039 $ 758 101-45200-450-41250 DEFERRED COMPENSATION $ 6,050 $ 8,550 $ 4,754 101-45200-450-41310 HEALTH INSURANCE $ - $ - $ 3,066 101-45200-450-41320 DENTAL INSURANCE $ $ - $ 176 101-45200-450-41330 LIFE INSURANCE $ $ - $ 400 101-45200-450-41340 DISABILITY INSURANCE $ - $ $ 154 101-45200-450-41420 UNEMPLOYMENT $ 92 $ - $ - 101-45200-450-41510 WORKERS COMPENSATION INSURANCE $ 1,189 $ 1,350 $ 1,415 PERSONNEL $ 64,423 $ 62,903 $ 69,267 101-45200-450-42030 PRINTED FORMS $ $ - $ - 101-45200-450-42110 GENERAL SUPPLIES $ 2,234 $ 1,150 $ 450 101-45200-450-42115 MEETINGS $ $ - $ 101-45200-450-42120 MOTOR FUELS $ $ $ 101-45200-450-42160 CHEMICALS & CHEMICAL PRODUCTS $ $ - $ 101-45200-450-42210 VEHICLE/EQUIPMENT PARTS $ $ 500 $ 500 101-45200-450-42220 TIRES $ $ - $ 101-45200-450-42230 BUILDING REPAIR SUPPLIES $ 290 $ 1,000 $ 1,000 101-45200-450-42410 MINOR EQUIPMENT & TOOLS $ $ - $ SUPPLIES $ 2,524 $ 2,650 $ 1,950 101-45200-450-43090 EXPERT & PROFESSIONAL SERVICES $ $ - $ 700 101-45200-450-43130 COMMUNITY EVENTS $ 3,000 101-45200-450-43140 TRAINING & EDUCATION $ - $ - $ 101-45200-450-43210 TELEPHONE & TELEGRAPH $ $ 50 $ 50 101-45200-450-43310 TRAVEL EXPENSE $ $ - $ 101-45200-450-43610 INSURANCE & BONDS $ - $ - $ 800 101-45200-450-43810 ELECTRIC UTILITIES $ 363 $ 500 $ 500 101-45200-450-43820 WATER UTILITIES $ 239 $ 250 $ 260 101-45200-450-43830 GAS UTILITIES $ 442 $ 700 $ 700 101-45200-450-43840 REFUSE DISPOSAL $ - $ - $ 101-45200-450-44010 BUILDING MAINTENANCE $ - $ - $ 101-45200-450-44040 VEHICLE/EQUIPMENT MAINTENANCE $ 1,594 $ 1,000 $ 1,000 101-45200-450-44160 RENTS & LEASES $ 575 $ 1,000 $ 1,200 101-45200-450-44382 RECREATION PROGRAMS $ 1,075 $ 1,700 $ 1,700 OTHER SERVICES & CHARGES $ 4,288 $ 5,200 $ 9,910 101-45200-450-45200 BUILDING & IMPROVEMENTS CAPITAL OUTLAY $ TOTAL EXPENDITURES $ 71,235 $ 70,753 $ 81,127 CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2017 Account Number 101-46500-462-43090 101-46500-462-44370 Account Description CONSULTING FEES MISCELLANEOUS OTHER SERVICES & CHARGES 2015 2016 2017 Actual Adopted Proposed $ 2,292 $ 20,000 $ 20,000 $ - $ - $ $ 2,292 $ 20,000 $ 20,000 TOTAL EXPENDITURES $ 2,292 $ 20,000 $ 20,000 CITY OF LAUDERDALE MISCELLANEOUS UNALLOCATED EXPENDITURES 2017 Account Number 2015 2016 2017 Account Description Actual Adopted Proposed 101-49200-410-48100 CONTINGENCY OTHER SERVICES & CHARGES $ - $ 10,000 $ 10,000 $ $ 10,000 $ 10,000 TOTAL EXPENDITURES $ - $ 10,000 $ 10,000 CITY OF LAUDERDALE OTHER FINANCING USES 2017 Account Number 2015 2016 2017 Account Description Actual Adopted Proposed 101-49300-410-47200 TRANSFER OUT $ 74,659 $ 38,000 $ 38,000 TRANSFERS $ 74,659 $ 38,000 $ 38,000 TOTAL EXPENDITURES $ 74,659 $ 38,000 $ 38,000 CITY OF LAUDERDALE SPECIAL REVENUE FUNDS 2017 2015 2016 2017 Fund Fund Title Actual Adopted Proposed 226 COMMUNICATIONS $ 20,069 $ 20,000 $ 20,025 227 RECYCLING $ 77,836 $ 41,377 $ 43,350 TOTAL REVENUES $ 97,905 $ 61,377 $ 63,375 226 COMMUNICATIONS $ 23,882 $ 17,297 $ 16,543 227 RECYCLING $ 85,907 $ 51,691 $ 56,960 TOTAL EXPENDITURES $ 109,789 $ 68,988 $ 73,503 CITY OF LAUDERDALE COMMUNICATIONS 2017 Account Number 226-00000-410-31810 226-00000-410-36210 226-49480-410-41010 226-49480-410-41210 226-49480-410-41220 226-49480-410-41225 226-49480-410-41250 226-49480-410-41310 226-49480-410-41320 226-49480-410-41330 226-49480-410-41340 226-49480-410-41510 226-49480-410-42020 226-49480-410-43130 226-49480-410-44160 226-49480-410-44370 226-49480-410-45700 Account Description FRANCHISE TAX INTEREST ON INVESTMENTS TOTAL REVENUES FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL COMPUTER SERVICES SUPPLIES SPECIAL PROGRAMS RENTS & LEASES MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY TOTAL EXPENDITURES 2015 Actual $ 20,029 2016 Adopted $ 20,000 $ 40 $ $ 20,069 $ 20,000 12,090 $ 889 $ 961 $ 1,810 $ - $ 72 $ 15,822 $ 550 $ 550 $ 2,221 $ 4,739 $ - $ 2017 Proposed $ 20,000 $ 25 $ 20,025 6,087 $ 5,902 456 $ 443 377 $ 366 89 $ 85 1,140 $ 1,022 $ 44 $ 24 $ 10 48 $' 47 8,197 $ 7,943 8,060 $ 550 $ 600 550 $ 600 3,000 $ 2,400 5,000 $ 5,000 - $ 9,100 $ 8,600 23,882 $ 17,297 $ 16,543 REVENUES OVER/UNDER EXPENDITURES $ (3,813) $ 2,703 $ 3,482 CITY OF LAUDERDALE RECYCLING 2017 Account Number 227-00000-430-33620 227-00000-430-36101 227-00000-430-36102 227-00000-430-36210 227-43245-430-41010 227-43245-430-41210 227-43245-430-41220 227-43245-430-41225 227-43245-430-41250 227-43245-430-41310 227-43245-430-41320 227-43245-430-41330 227-43245-430-41340 227-43245-430-41510 227-43245-430-42110 227-43245-430-42115 227-43245-430-43130 227-43245-430-43430 227-43245-430-44330 Account Description COUNTY GRANTS SPECIAL ASSESSMENTS -COUNTY PENALTIES & INTEREST INTEREST ON INVESTMENTS TOTAL REVENUES FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL GENERAL SUPPLIES MEETING EXPENSES SUPPLIES RECYCLING CONTRACTOR ADVERTISING - OTHER DUES & SUBSCRIPTIONS OTHER SERVICES & CHARGES TOTAL EXPENDITURES 2015 2016 Actual Adopted 2017 Proposed $ 41,909 $ 5,977 $ 6,000 $ 35,072 $ 35,000 $ 36,750 $ 328 $ $ $ 527 $ 400 $ 600 $ 77,836 $ 41,377 $ 43,350 13,084 981 917 229 2,294 106 17,611 $ 34,556 $ 1,968 $. 36,524 $ 15,646 $ $ 1,173 $ $ 970 $ $ 227 $ $ $ $ 2,850 $ $ $ $ - $ $ $ $ 125 $ $ 20,991 $ 350 $ 15,748 1,181 976 229 2,665 110 150 75 126 21,260 350 $ 350 350 31,772 $ 30,000 $ 35,000 - $ - $ - $ $ 31,772 $ 30,700 $ 35,700 $ 85,907 $ 51,691 $ 56,960 REVENUES OVER/UNDER EXPENDITURES $ (8,071) $ (10,314) $ (13,610) CITY OF LAUDERDALE CAPITAL IMPROVEMENT FUNDS 2017 2015 2016 2017 Fund Fund Title Actual Adopted Proposed 401 GENERAL CAPITAL $ 28,959 $ 400 $ 500 403 STREET CAPITAL $ 36,943 $ 2,000 $ 3,500 404 PARK CAPITAL $ 1,609 $ 1,000 $ 2,000 405 ROSEHILL TAX INCREMENT $ 49,873 $ $ 414 DEVELOPMENT $ 40,156 $ 38,000 $ 415 HOUSING REDEVELOPMENT $ $ $ 38,500 TOTAL REVENUES $ 157,540 $ 41,400 $ 44,500 401 GENERAL CAPITAL $ 30,809 $ 48,000 $ 402 STREET CAPITAL $ 36,943 $ 152,000 $ 40,000 404 PARK CAPITAL $ 14,800 $ - $ 8,000 405 ROSEHILL TAX INCREMENT $ - $ $ 414 DEVELOPMENT $ 20,461 $ $ 10,000 415 HOUSING REDEVELOPMENT $ $ - $ TOTAL EXPENDITURES $ 103,013 $ 200,000 $ 58,000 CITY OF LAUDERDALE GENERAL CAPITAL 2017 Account Number 401-00000-410-33422 401-00000-410-36200 401-00000-410-36210 401-00000-410-39200 401-41940-410-44370 401-41940-410-45300 401-41940-410-45400 401-41940-410-47200 Account Description 2015 Actual OTHER STATE GRANTS & AIDS $ - OTHER MISCELLANEOUS REVENUE $ 25,640 INTEREST ON INVESTMENTS $ 3,319 TRANSFER IN $ - TOTAL REVENUES $ 28,959 MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES IMPROVEMENTS OTHER THAN BUILDINGS MACHINERY & EQUIPMENT CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2016 Adopted 2017 Proposed - $ 400 $ 500 400 $ 500 $ 1,850 $ $ $ 1,850 $ - $ $ 13,000 $ $ 35,000 $ $ 48,000 $ $ - $ $ 30,809 $ 48,000 $ $ (1,850) $ (47,600) $ 500 CITY OF LAUDERDALE STREET CAPITAL 2017 Account Number 403-00000-430-33422 403-00000-430-36200 403-00000-430-36210 403-00000-430-39200 403-43121-430-45300 403-43121-430-47200 Account Description OTHER STATE GRANTS & AIDS OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS TRANSFER IN TOTAL REVENUES 2015 Actual $ $ $ - $ $ 284 $ $ 36,659 $ 2016 Adopted 2017 Proposed - $ 2,000 $ 3,500 - $ $ 36,943 $ IMPROVEMENTS OTHER THAN BUILDINGS $ CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ 36,943 2,000 $ 3,500 $ 150,000 $ 150,000 $ 40,000 $ 40,000 $ 152,000 $ 40,000 REVENUES OVER/UNDER EXPENDITURES $ $ (150,000) $ (36,500) CITY OF LAUDERDALE PARK CAPITAL 2017 Account Number 404-00000-450-36200 404-00000-450-36210 404-00000-450-36230 404-00000-450-36250 404-0000-450-39200 404-45200-450-42410 404-45200-450-45100 404-45200-450-45200 404-45200-450-45300 404-45200-450-45400 404-45200-450-47200 Account Description OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS CONTRIBUTIONS & DONATIONS PARKLAND FEES TRANSFER IN TOTAL REVENUES MINOR EQUIPMENT & TOOLS OTHER SERVICES & CHARGES LAND BUILDING & IMPROVEMENTS IMPROVEMENTS OTHER THAN BUILDINGS MACHINERY & EQUIPMENT CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES 2015 Actual 1,609 1,609 14,800 14,800 $ 14,800 2016 Adopted 2017 Proposed 2,000 2,000 $ 8,000 $ 8,000 $ 8,000 REVENUES OVER/UNDER EXPENDITURES $ (13,191) $ 1,000 $ (6,000) CITY OF LAUDERDALE ROSEHILL TAX INCREMENT 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 405-00000-462-31050 TAX INCREMENT $ - $ $ 405-00000-462-31055 DELINQUENT TAX INCREMENT $ - $ $ 405-00000-462-36200 OTHER MISCELLANEOUS REVENUE $ 49,742 $ $ 405-00000-462-36210 INVESTMENT INTEREST $ 131 $ - $ 405-00000-462-39200 TRANSFER IN $ - $ $ TOTAL REVENUES $ 49,873 $ $ 405-46500-462-44370 MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES 405-46500-462-47200 TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ - $ $ $ - $ $ REVENUES OVER/UNDER EXPENDITURES $ 49,873 $ $ CITY OF LAUDERDALE DEVELOPMENT 2017 Account Number 414-00000-462-36210 414-00000-462-36230 414-00000-462-39200 414-46500-462-45300 414-46500-462-47200 Account Description INVESTMENT INTEREST DONATIONS TRANSFER IN TOTAL REVENUES IMPROVEMENTS OTHER THAN BUILDINGS TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2015 2016 Actual Adopted $ 656 $ $ $ 1,500 $ $ $ 38,000 $ 38,000 $ $ 40,156 $ 38,000 $ 20,461 $ $ 20,461 $ $ 20,461 $ $ 19,695 2017 Proposed 500 38,000 38,500 $ 10,000 $ 10,000 $ 10,000 $ 38,000 $ 28,500 CITY OF LAUDERDALE HOUSING DEVELOPMENT 2017 2015 2016 2017 Account Number Account Description Actual Adopted Proposed 415-00000-461-36200 OTHER MISCELLANEOUS REVENUE $ - $ - $ 415-00000-461-36210 INTEREST ON INVESTMENTS $ $ - $ 415-00000-461-39200 TRANSFER IN $ $ - $ TOTAL REVENUES $ $ - $ 415-46310-461-45100 LAND $ - $ - $ OTHER FINANCING $ - $ - $ TOTAL EXPENDITURES $ $ - $ REVENUES OVER/UNDER EXPENDITURES $ $ $ CITY OF LAUDERDALE ENTERPRISE FUNDS 2017 2015 2016 2017 Fund Fund Title Actual Adopted Proposed 602 SANITARY SEWER $ 271,506 $ 264,582 $ 274,814 603 STORM WATER $ 95,124 $ 80,400 $ 85,500 TOTAL REVENUES $ 366,630 $ 344,982 $ 360,314 602 SANITARY SEWER $ 440,383 $ 517,911 $ 258,368 603 STORM WATER $ 67,454 $ 78,584 $ 73,346 TOTAL EXPENDITURES $ 507,837 $ 596,495 $ 331,714 CITY OF LAUDERDALE SANITARY SEWER 2017 Account Number 2015 2016 2017 Account Description Actual Adopted Proposed 602-00000-000-36210 INTEREST ON INVESTMENTS $ 2,002 $ 3,300 $ 7,000 602-00000-000-37210 SEWER CHARGES $ 269,504 $ 261,282 $ 267,814 602-00000-000-37290 SEWER ACCESS CHARGES $ - $ $ - 602-00000-000-39101 SALE OF CAPITAL ASSETS $ $ - $ 602-00000-000-39110 GAIN ON DISPOSAL $ - $ $ - TOTAL REVENUES $ 271,506 $ 264,582 $ 274,814 602-49450-000-41010 FULL TIME EMPLOYEES $ 30,355 $ 47,577 $ 36,994 602-49450-000-41020 OVERTIME $ 11,809 $ 12,000 $ 12,000 602-49450-000-41190 OTHER PAY $ - $ - $ - 602-49450-000-41195 COMP ABSENCES/OPEB $ - $ - $ - 602-49450-000-41210 PERA $ 2,763 $ 3,568 $ 3,675 602-49450-000-41220 FICA $ 3,623 $ 2,968 $ 3,038 602-49450-000-41225 MEDICARE $ 498 $ 690 $ 710 602-49450-000-41250 DEFERRED COMPENSATION $ $ $ 4,176 602-49450-000-41310 HEALTH INSURANCE $ 5,204 $ 6,024 $ 1,328 602-49450-000-41320 DENTAL INSURANCE $ - $ - $ 145 602-49450-000-41330 LIFE INSURANCE $ - $ - $ 511 602-49450-000-41340 DISABILITY INSURANCE $ - $ - $ 200 602-49450-000-41510 WORKERS COMPENSATION INSURANCE $ 2,686 $ 2,956 $ 3,060 PERSONNEL $ 56,938 $ 75,783 $ 65,837 602-49450-000-42110 GENERAL SUPPLIES $ 58 $ 100 $ 100 602-49450-000-42120 MOTOR FUELS $ 514 $ 700 $ 700 602-49450-000-42130 LUBRICANTS & ADDITIVES $ 345 $ - $ 500 602-49450-000-42170 SAFETY EQUIPMENT $ - $ $ 602-49450-000-42210 VEHICLE/EQUIPMENT PARTS $ - $ - $ - 602-49450-000-42220 TIRES $ - $ - $ - 602-49450-000-42240 STREET MAINTENANCE MATERIALS $ - $ - $ - 602-49450-000-42410 MINOR EQUIPMENT & TOOLS $ 65 $ - $ - SUPPLIES $ 982 $ 800 $ 1,300 602-49450-000-43010 AUDITING & ACCOUNTING SERVICES $ 1,460 $ 1,800 $ 1,800 602-49450-000-43030 ENGINEERING $ 24,188 $ 3,000 $ 3,000 602-49450-000-43090 EXPERT & PROFESSIONAL SERVICES $ 15,444 $ 7,000 $ 7,000 602-49450-000-43140 TRAINING & EDUCATION $ 314 $ 600 $ 600 602-49450-000-43210 TELEPHONE & TELEGRAPH $ 184 $ 300 $ 300 602-49450-000-43310 TRAVEL EXPENSE $ 5 $ - $ - 602-49450-000-43430 ADVERTISING - OTHER $ - $ - $ - 602-49450-000-43610 INSURANCE & BONDS ' $ 2,103 $ 2,200 $ 3,500 602-49450-000-43850 SEWER - MET COUNCIL $ 132,233 $ 139,228 $ 137,131 602-49450-000-44040 VEHICLE/EQUIPMENT REPAIRS $ 1,047 $ 400 $ 1,000 602-49450-000-44060 LAUNDRY SERVICES $ 694 $ 700 $ 800 602-49450-000-44160 RENTS & LEASES $ - $ $ - 602-49450-000-44200 DEPRECIATION $ 39,768 $ 35,000 $ 35,000 602-49450-000-44330 DUES & SUBSCRIPTIONS $ - $ 400 $ 400 602-49450-000-44390 TAXES & LICENSES $ - $ 700 $ 700 602-49450-000-44450 CLAIMS & DAMAGES $ 23 $ - $ - OTHER SERVICES & CHARGES $ 217,463 $ 191,328 $ 191,231 602-49450-000-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ - $ 250,000 $ 602-49450-000-45500 VEHICLES $ - $ - $ CAPITAL OUTLAY $ - $ 250,000 $ 602-49450-000-47200 TRANSFER OUT $ 165,000 $ $ OTHER FINANCING $ 165,000 $ $ TOTAL EXPENDITURES $ 440,383 $ 517,911 $ 258,368 REVENUES OVER/UNDER EXPENDITURES $ (168,877) $ (253,329) $ 16,446 CITY OF LAUDERDALE STORM WATER 2017 Account Number 603-00000-000-33422 603-00000-000-36210 603-00000-000-37170 603-00000-000-39200 603-49500-000-41010 603-49500-000-41020 603-49500-000-41190 603-49500-000-41195 603-49500-000-41210 603-49500-000-41220 603-49500-000-41225 603-49500-000-41250 603-49500-000-41310 603-49500-000-41320 603-49500-000-41330 603-49500-000-41340 603-49500-000-41510 603-49500-000-42110 603-49500-000-42120 603-49500-000-42160 603-49500-000-42170 603-49500-000-42210 603-49500-000-42220 603-49500-000-42410 603-49500-000-43010 603-49500-000-43030 603-49500-000-43090 603-49500-000-43140 603-49450-000-43210 603-49500-000-43310 603-49500-000-43510 603-49500-000-43610 603-49500-000-44040 603-49500-000-44060 603-49500-000-44200 603-49500-000-44330 603-49500-000-44370 603-49500-000-44390 603-49500-000-45300 Account Description OTHER STATE GRANTS & AIDS INTEREST ON INVESTMENTS STORM WATER CHARGES TRANSFER IN TOTAL REVENUES FULL TIME EMPLOYEES OVERTIME OTHER PAY COMP ABSENCES/OPEB PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL GENERAL SUPPLIES MOTOR FUELS CHEMICALS & CHEMICAL PRODUCTS SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES MINOR EQUIPMENT & TOOLS SUPPLIES AUDITING & ACCOUNTING SERVICES ENGINEERING EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE LEGAL NOTICES PUBLISHING INSURANCE & BONDS VEHICLE/EQUIPMENT REPAIRS LAUNDRY SERVICES DEPRECIATION DUES & SUBSCRIPTIONS MISCELLANEOUS CHARGES TAXES & LICENSES OTHER SERVICES & CHARGES 2015 2016 Actual Adopted 2017 Proposed $ - $ - $ - $ 620 $ 400 $ 1,500 $ 94,504 $ 80,000 $ 84,000 $ - $ - $ $ 95,124 $ 80,400 $ 85,500 $ 35,058 $ 39,997 $ 36,470 $ 4,920 $ 5,000 $ 5,000 $ - $ - $ - $ (4,402) $ - $ - $ 2,559 $ 3,000 $ 3,110 $ 2,856 $ 2,790 $ 2,571 $ 508 $ 270 $ 601 $ $ - $ 4,176 $ 4,781 $ 5,928 $ 1,226 $ $ - $ 142 $ $ $ 446 $ $ $ 250 $ 2,194 $ 2,399 $ 2,504 $ 48,474 $ 59,384 $ 56,496 IMPROVEMENTS OTHER THAN BUILDINGS $ - $ - $ - 514 $ 700 $ 700 $ - $ - $ $ $ - $ - $ $ 61 $ - $ 575 $ 700 $ 700 1,460 $ 1,800 $ 1,800 6,129 $ 3,000 $ 3,000 5,900 $ 9,000 $ 6,000 14 $ 500 $ 300 184 $ 300 $ 300 $ - $ 48 $ 100 $ 100 2,104 $ 2,200 $ 1,500 67 $ 400 $ 400 694 $ 700 $ 750 $ - $ 910 $ 500 $ 1,000 895 $ - $ 1,000 $ - $ 18,405 $ 18,500 $ 16,150 $ - $ 603-49450-000-47200 CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ $ - $ $ $ - $ $ 67,454 $ 78,584 $ 73,346 REVENUES OVER/UNDER EXPENDITURES $ 27,670 $ 1,816 $ 12,154 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN DEPARTMENT SUMMARY 01 1— t0 N' 0' N !f) Nr 0' N St'1 0' m N 0 N NP 0 N' ei SS 01 0, 0 N 00 O N e 0 N DEPARTMENT O 0 0 0 0 0 0 co 0 O O O O O O O O O O O ui tri. 00 0 N Lo m r-4 N t/? t/? t/? t/} t/} t/} t/T t/). Council Chambers O O O O LO t/} 0 0 0 t/? 0 0 0 Public Works O O O O O O O O O O 00 O d' ,-I t/? t/} -v)- CO /} Street Infrastructure Development Sanitary Sewer Storm Water t/} ih O O O Lri n t/} 0 0 0 O O 0 0 O' d' 0 0 0 u) '-4 O O O O t/} 0 O 0 O lD th O O O 00 t/� GRAND TOTAL CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUNDING SOURCE SUMMARY m 0' N 0 N 21 0 N 0 N 00 e-1 0 o o 0 0 0 o0 0 0 0 0 CI). v) L o0 0 N Ol -( r-1 r1 N il? il} [l} L} V} L). i/} 226 Communications O O O O O O O tl} O O O O O O O O O O O General Capital 0 O O tri O N '-I t/} 403 Street Improvement 404 Park Improvement 414 Development 601 Sanitary Sewer 602 Storm Water ll} t/} O O O t/} O O O 00 N GRAND TOTAL CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN PROJECT SUMMARY BY YEAR AND FUNDING SOURCE O O O tn- Tennis Courts Resurfacing O O O 0 ri O O O 0 N a) E a) > 0 L N C E a) > • < O +-• s.— a. n. a) ) — cn a) .~ i ) Q) In > 2 W � � N N CO r -I W oo 0 0 0 City Hall - replace roof Council Chambers Technology Public Works Garage - replace roof 2001 John Deere Tractor 3520 2012 Ford F350 Truck and Plow Sealcoating - all City streets e^ -I r�-I N N N N N N N 0 N 0 N N N 0 O O O 0 2026 2016 Ford F350 Truck and Plow CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 226 - COMMUNICATIONS ca N' 0 N to r4 01 N: N' 0 N M= N' 0' ccN N; Oi fV' W ei N 0 Nr 0 CV N C1` ei O' N: o0J a-1 OP N b e-1 0 N /1 t/1 i/1 t/> t/1 tA� Council Chambers Technology CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 401- GENERAL CAPITAL IMPROVEMENT N 0 N 0 N` 0 N' 0 N' N' 0 G.' W 0 N 0 N' 0; N cn pp` 0 e1 0 N' 0 0 c d City Hall - 3 section kitchen sink City Hall - carpet replacement C1' ci L a) O 2 L a) 0 0 N c -i 10 year schedule O O O 0 O Q1 0 U -0 to a) -c i0 co T = 0 N 0 O O O 1 -(1- 4- 0 J} O O O O d' if} 0 N Lf) M 0 U (0 1- 0) L a) a) 0 C c O ci O 0 N 10 year schedule O O O O 2012 Ford F350 Truck and Plow 10 year schedule 0 O O O ct 2016 Ford F350 Truck and Plow 10 year schedule O O O O t. if)• ifF O O O O O O O O O O O O O O O tD ih V) 0 1- F- CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 403 - STREET IMPROVEMENT U w 0 0� -V} t!} t!} t/} Site Improvements - 1821 Eustis Street ih CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 404 - PARK IMPROVEMENT c0 N 0 ff1 N 0 N' N' 0`1 CV' N 0 N N N' W r-1 N 0 Nf 0' N' 0 N'- 0 e-li[ CV O) CO -1 0 tV 0' 4 t/1 t/} t/} 411 -(11- 4.1). V1- Tennis Courts Resurfacing 0 Zit 0h CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN 4-, a) § 0 0 / o <m: 0 1821 Eustis Site Improvements 0 0 e CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 601 - SANITARY SEWER tot eNi } #: 0 0 0 co 0 0 w 0 m m Eustis Street/Como Avenue Sewer Lining CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 602 - STORM WATER N 0 N Lfl 0 N 0 M' N 0 N > NI' N` 0 Ni N' 0' N 0' N 0 Ni 0 r-1 0 N CO ci 0 N ri 0 N CITY OF LAUDERDALE TECHNOLOGY REPLACEMENT PLAN 2016 - 2020 (Department 2017 2018 2019 ` 2020 2021 2022 2023 2024 2025 2026 Funding Source(s) 0) c '4---,- a) o 0 f -0 -0 C : LL 0) c aimiiii a) 0 rr 0 r -0 0 c LL 0) c a) 0 0 r -0 0 c U 0) c o 0 0 7- a 0 c U 0) c � a) 0 0 '0 0 c � 0) c a) 0. 0 -0 0 : U 0) c a) 0. T 0 -0 0 c U 0) c a) 0 T 0 -0 0 c U 0 0 0 o o o O o 0 a3 a) J o O O O OO O O O O O O 00 (n r- O 0, O O 00 0 T O O 0 0 0 0 7- 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 co (6 a) J O O 00 OO ,- O 00 r O O 0 O O O O O O O O O O 0 00 O .C- 0 O 0 Cr) O 1-0 CO 0 0 0 0 0 0 0 O r 0 O 0 N as a) -J O Q (a N •c E Q U 0 L �U N .T/5c_ C� G < '> U E <6 is CO 0 0 O Y U U Q a 0 O (E o O U (0 o U •- ..Q a 0 0 0 o (a 0 E Fs co Lo U '- .Q 0_ 0 L a) c D o U 2 U. = co U 0 45a) a`. = c = > 0 0 a U = S 0 O O O O O O O O O O O O O O N O to M O O O T J 1- 0 h W 1- 0 z Computers are replaced on 4 -year schedule. Printer is replaced on 10 -year schedule. Copier is leased on 4 -year schedule. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date November 22, 2016 ITEM NUMBER Comp Plan—LSWMP STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As part of the Comprehensive Plan update, the City's Local Surface Water Management Plan (LSWMP) must also be updated and submitted to the Metropolitan Council for review. While Stantec doesn't believe a major rewrite is necessary, the Plan does need to conform to the rules of three watershed districts along with the Pollution Control Agency. The project will be billed on an hourly basis with an expected amount of $25,000. The costs will be paid by the City's Stormwater Enterprise Fund 603. STAFF RECOMMENDATION: Motion to contract with Stantec for the 2018 Local Surface Water Management Plan rewrite. S a ntec November 10, 2016 Heather Butkowski City Administrator 1891 Walnut Street Lauderdale, MN 55113 Stantec Consulting Services Inc. 2335 Highway 36 West, St. Paul MN 55113-3819 Reference: City of Lauderdale Local Surface Water Management Plan Update Dear Heather, The City of Lauderdale is currently working on updating your 2040 Comprehensive Plan to meet the requirements of the Metropolitan Council (Met Council). As a part of the update, the Met Council is requiring Local Surface Water Management Plans (LSWMP) to be updated in accordance with Minnesota Rules Chapter 8410 and Minn. Stat. 103B.235. The City also lies within the jurisdiction of three different watershed district/management organizations. They are Rice Creek Watershed District (RCWD), Mississippi Watershed Management Organization (MWMO), and Capitol Region Watershed District (CRWD). The City will be required to update your LSWMP to be in compliance of their requirements as well. The purpose of this letter is to provide the City with a scope and cost for Stantec to update the City's 2008 LSWMP to be in compliance with the requirements of the Met Council and the Watershed Districts/Management Organizations the City resides in. 1. Scope of Services: City of Lauderdale Local Surface Water Management Plan Update The scope of services to assist the City in completing the LSWMP is divided into six tasks, as described below. A detailed breakdown of each task is provided in the attached scope of services and estimated cost table. Task 1: Project Initiation, Data Collection, and Project Management There are two basic components to this task: collecting the data necessary to complete the study and attending meetings. In regard to meeting's, we are proposing two meetings with staff and a presentation to the City Council or Planning Commission. The cost for the meetings includes attendance and preparation of basic visuals, as needed. In terms of data collection, most of the information needed for the project is available to us "in- house" or from other sources outside the City, including the watersheds and state agencies. Deliverables: Memorandum on data needs, monthly invoicing, two staff meetings, and presentation at one City Council or Planning Commission meeting. City Staff Responsibilities: Stantec should have most of the information needed to create the SWMP. In the event that information is needed, City staff will assist in identifying available data tori Wiiii comrt'i:_i November 10, 2016 City of Lauderdale Page 2 of 6 Reference: City of Lauderdale Local Surface Water Management Plan Update and assist in obtaining data from outside entities. City staff will attend the staff meetings and schedule and coordinate the City Council or Planning Commission meeting. Task 2: Miscellaneous Report Content Development Minnesota Statutes and Rules require that LSWMPs include the following: 1. Purpose of plan 2. Water resource management -related agreements 3. Executive summary 4. Land and water resources inventory 5. Establishment of policies and goals 6. Assessment of problems 7. Corrective actions to problems identified in number 6 8. Financial considerations 9. Implementation priorities 10. Implementation program 11. Amendment procedures In May 2015, the Met Council adopted its 2040 Water Resources Policy Management Plan (2040 Plan). The 2040 Nan adds minor content requirements for local surface water management plans and stipulates additional content be included with the overall comprehensive plan submittals due in September 2018. Each watershed district/management organization has its own watershed plan. Although these watershed plans follow the same state rules that are required of the LSWMP, they may require the City to add additional rules that are unique to the watershed plan that must be followed to remain in compliance with their plans. Under Task 2, we will update the report sections of the City's LSWMP to address statutory requirements, be compatible with watershed plans, and address the Metropolitan Council requirements for 2040 Comprehensive Plans. The updated LSWMP will be supported, at a minimum, by the following figures or maps: • Location Map Lauderdale 2030 and 2040 Land Use Map Jurisdictional Boundaries Watershed Map Subwatershed map of the City Deliverables: LSWMP report sections and figures identified above. i Ciilili'1l1�! in Yrilfnd November 10, 2016 City of Lauderdale Page 3 of 6 Reference: City of Lauderdale Local Surface Water Management Plan Update City Staff Responsibilities: Review and comment on report sections. Task 3: Assessment The Assessment section will be based on the 2008 LSWMP assessment and updated to reflect any changes within the City and to remain in compliance with the governing agencies. We will compare current City regulatory requirements with the regulatory requirements of the MWMO, RCWD, and CRWD, as well as Met Council requirements and applicable state and federal controls. Where gaps are identified between regulatory requirements, they will be addressed by either: 1. Proposing that City standards be modified to close the gap, or 2. Establishing that the City's requirements, though different, are equivalent to regulatory agency requirements. Proposed changes to City standards will be outlined in the Goals and Policies section and the Implementation section of the LSWMP. The equivalency argument, to the extent it applies, will be updated, if applicable, and remain in the Assessment section, along with a narrative discussing the gaps analysis and ordinance review. Our scope of services includes ordinance review and recommendations for ordinance revisions. It does not include time for rewriting these ordinances. If ordinance revision is recommended, the LSWMP goals and policies will reflect this. Additionally, ordinance revision will appear as an implementation item. Beyond comparing standards and recommending ordinance revisions, the Assessment section of the report will also summarize water quality and quantity assessments conducted by a variety of entities including: • RCWD • MWMO • CRWD • Minnesota Pollution Control Agency • Neighboring municipalities where Lauderdale runoff is a component Ultimately, the assessment will identify Lauderdale's responsibility for any identified problems, prioritize these problems, and identify actions and/or roles for Lauderdale in addressing these problems. These actions or roles will be brought forward into the Goals and Policies and Implementation sections of the LSWMP. y^i_ii`lily in r rH November 10, 2016 City of Lauderdale Page 4 of 6 Reference: City of Lauderdale Local Surface Water Management Plan Update Deliverables: The Assessment section of the LSWMP, Gaps analysis table, narrative on gaps within the Assessment section of the LSWMP, and narrative on current ordinance and proposed ordinance revisions. City Staff Responsibilities: Review and comment on report sections. Task 4: Hydrologic and Hydraulic Models The XPSWMM model created for the City's previous LSWMP will be utilized for updating the LSWMP including Appendix A. The City has had little to no construction projects that would require drastic updates to the model. The model covers most of the City and is very detailed. The biggest change to the model will be updating the rainfall data to NOAA Atlas 14 from the previous TP4o rainfall data. The model's input data and output will be updated within the report appendices, similar in form to the 2008 LSWMP. The drainage areas will be updated to include any necessary changes to the hydrologic and hydraulic models. The updates to the modeling will be discussed in the Assessment section of the LSWMP. The existing stormwater management map will be utilized for the current pond locations and names and updated to reflect the new pond normal water levels (NWL), 100 - year high water levels (HWL), and trunk alignments and sizes. Deliverables: Model summary in Assessment section, updated Appendix A, updated stormwater management map. City Staff Responsibilities: None. Task 5: Goals and Policies and Implementation Plan Goal and policy statements are a statutory requirement of local surface water management plans. The goals and policies that have been developed for Lauderdale have guided the City on how it approaches surface water management. Utilizing the current goals and policies, we will make updates to remain in compliance with governing agencies. We will also solicit input from the City to see if any goals or policies should be added or changed. The current Implementation Plan section describes corrective actions for issues identified in the assessment. These corrective actions include updating policies, ordinances, and design standards as well as maintenance items or capital improvements. Working with the City to determine what is feasible and identifying current stormwater-related issues, we will review and update the current Implementation Plan and provide actions each year for the first five years and then in 5 -year increments up to 20 years out. The Implementation Plan section will also address the financial impact of implementation items and will prioritize these items. Deliverables: Deliverables will include the Goals and Policies and Implementation sections, and a tabular implementation schedule. Design 1,, November 10, 2016 City of Lauderdale Page 5 of 6 Reference: City of Lauderdale Local Surface Water Management Plan Update City Staff Responsibilities: Provide input into and review and comment on these sections. Task 6: Report Production, Review, and Approval We will provide up to two hard copies of the first draft report for City staff review. To the extent the City might want to distribute additional copies, we will provide an electronic pdf version of the report. It will be identical to the hard copy submittal. Following City review, we will prepare a second draft report for agency review. We propose six hard copies of the second draft — one to each watershed organization, one to the Metropolitan Council, and two for City staff. As with the first draft, we will create an appended pdf version of the second draft for wider distribution, as the City sees fit. Following agency review, we will prepare a final report. We will provide 10 hard copies of the final report and an electronic pdf version. Each report will have several figures (as described above) in 11" x 17" format or smaller. We will also address watershed comments through written responses and appropriate changes to the LSWMP. 2. Modifications to the Scope of Services Any additions or reductions to the Scope of Services and associated fee changes, initiated by either Stantec or the City, will be documented in writing, dated, and acknowledged by both parties prior to commencement of work. 3. Schedule Stantec will work with the City to complete the scope of work defined above and have it approved by the governing agencies by the end of the 2018 calendar deadline. 4. Compensation The following table presents our proposed fee to complete the scope of services described above. The work will be billed on an hourly basis in accordance with our current Professional Services Agreement with the City of Lauderdale. Task Number 1 2 3 4 5 6 Task Name Proposed Task Fee Amount $4,000 $3,100 $2,500 $2,400 $5,300 $7,200 $500 $25,000 Project Initiation, Data Collection, and Project Management Miscellaneous Report Content Development Assessment Hydrologic and Hydraulic Models Goals and Policies and Implementation Plan Report Production, Review, and Approval Expenses Total Proposed Task Fee: L ic;n r✓IIh cot nriturmy November 10, 2016 City of Lauderdale Page 6 of 6 Reference: City of Lauderdale Local Surface Water Management Plan Update The tasks outlined above will be prepared by or under the supervision of Tyler Johnson. If you have questions about any of the information contained in this letter, please contact Tyler directly. We appreciate the opportunity to continue to provide engineering services to the City of Lauderdale. Regards, STANTEC CONSULTING SERVICES INC. Tyler K. Johnson Project Manager Phone: (651) 604-4767 Dan.Edgerton@stantec.com c. Darren Amundsen, Dan Edgerton, Stantec *********************************************** STANTEC ACCEPTED BY CLIENT: Print Name By Sign Name Dan Edgerton, Senior Associate Date Date By Darren Amundsen, Senior Associate Date cc,rnmun ty ire mired LAUDERDALE COUNCIL ACTION REQUESTED MEETING DATE November 22, 2016 Consent Special Carpet Quotes ITEM NUMBER Public Hearing Report Discussion STAFF INITIAL Jim Action Resolution APPROVED BY ADMINISTRATOR Work session X DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Three companies were asked to provide quotes for new carpet. Staff proposes replacing the car- peted areas with carpet tiles. The scope of work includes demolition, floor prep, moving furni- ture and installation. The work is estimated for December. The quotes are attached: Becker Companies $8,193 Carpet King $8,952 Schneider Carpet One $12,960 OPTIONS: 1) Approve one of the contractors. 2) Do not approve one of the contractors. 3) Do nothing. STAFF RECOMMENDATION: Motion to accept the proposal from Becker Companies to remove and replace carpet at City Hall. COUNCIL ACTION: FLOORS BY BECKERS, INC. PROPOSAL LAUDERDALE CITY HALL 11/18/2016 10:17 AM Page 1 Project name LAUDERDALE CITY HALL 1891 WALNUT ST LAUDERDALE MN 55113 Estimator ADAM MUELLER Labor rate table A. REG. RATE 05/16 Notes INCLUDES MINOR FLOOR PREP INCLUDES DEMO OF EXISTING CARPET INCLUDES FURNITURE REMOVAL AND PUT BACK INCLUDES TRANSITIONS FROM CARPET TO EXISTING FLOOR INCLUDES SALES TAX AND FREIGHT FIGURED FOR EVENING WORK. AFTER 5:OOPM EXCLUDES ABATEMENT EXCLUDES TESTING FOR ASBESTOS DEMO -$686 GRIND ADHESIVE -$674 MOVE FURNITURE -648 MINBOR FLOOR PREP -163 LABOR -$1,746 MATERIAL- $4,276 FLOORS BY BECKERS, INC. 805 FIRST ST NW NEW BRIGHTON, MN 55112 ADAM MUELLER 651-254-5732 / CELL # 651-308-6487 / amueller@floorsbybeckers.com THANK YOU FOR THIS OPPORTUNITY! FLOORS BY BECKERS, INC: PROPOSAL Page 2 LAUDERDALE CITY HALL 11/18/2016 10:17 AM Item Description Takeoff Qty 096000 FLOORING 096100 FLOOR PREP 2034 ARDEX FEATHER FINISH 10LB BAG 4001 MINOR FLOOR PREP 4001 SUB REMOVE/REPLACE FURNITUYRE 4002 SUB DEMO CARPET 4003 SUB GRIND ADHESIVE 096500 RESILIENT FLOORING 2.00 ea 2.00 ea 1.00 ea 208.00 sy 1,872.00 sf 096513 RESILIENT BASE AND ACCESSORIES 2602 FURNISH VINYL BASE 4000 SUB INSTALL VINYL BASE 096514 RESILIENT & CARPET TRANSITIONS 2022 CTA -XX -A CPT -2 -VCT 1/4" - 1/8" TRANSITION 2069 EG -XX -H EDGE GUARD 1/4" CARPET TO NOTHING 4000 SUB INSTALL TRANSITIONS 096599 RESILIENT ADHESIVES & SUNDRIES n HENRY 440 30 Henry 440 30 oz Tube Cove Base Adhesive 096800 CARPET 440.00 If 427.00 hr 12.00 If 12.00 If 18.00 LF 6.00 ea 096813 TILE CARPETING n 2026 FURNISH MILLIKEN CARPET TILE 210.00 sy 2800 Materials Freight 210.00 sy 3050 Material Handling & Delivery 1.00 ea 4000 SBUB INSTALL CARPET TILE 208.00 SY 096899 CARPET ADHESIVES & SUNDRIES n 2596 MILLIKEN/CONSTANTINE 100V CPT TILE 2.00 ea ADHESIVE 4 GAL 999000 BECKERS TERMS & CONDITIONS 999900 BECKERS TERMS & CONDITIONS 3 Excludes liability for unknown previously chemically abated floors. Chemically abated floors must be bead blasted before flooring is installed 8 Includes Minor Floor Prep 12 Excludes Overtime, Weekend, or Holiday Labor Rates 14 Excludes Major Floor Prep, Concrete Grinding or Sanding FLOORS BY BECKERS, INC. 805 FIRST ST NW NEW BRIGHTON, MN 55112 ADAM MUELLER 651-254-5732 / CELL # 651-308-6487 / amueller@floorsbybeckers.com THANK YOU FOR THIS OPPORTUNITY! FLOORS BY BECKERS, INC. PROPOSAL Page 3 LAUDERDALE CITY HALL 11/18/2016 10:17 AM Item Description Takeoff Qty 999900 BECKERS TERMS & CONDITIONS 18 Excludes Asbestos, Mold Removal We agree to do the above estimated work for the price of 8,193 dollars Carpet King, Inc. Estimate and Installation Agreement City of Lauderdale City Hall Job Site: Sarre 1891 Wainut'Street Lauderdale, MN 55113 Jirn - 651-792-7656 Salesperson: Tabetha Treanor - 612-287-1712 Date of Estimate: 11/1812016' Payment Terms: TBD Estimate install Date: Item No. Qty. DESCRIPTION Price Each Amount 1728 Surrey Carpet Tile - Color TBD $3.56 $6,1.51.00 Direct Glue Down 412 Vinyl Base 4 1/8" - Color TBD $1:50 $618.00 36 Vinyl Reducer Color TBD $3.80 $137.00 12 Vinyl Stairnose - Color TBD $8.00 $96.00 9 Floor Prep (if needed) $50.00 $450.00 1 Furniture Moving $1,500.00 $1,500.00 Pricing above includes Installation Evening Work Total: $8,952.00 bl No All accounts a e to be paid 'nfull before Installation. Special orders are not cansciable or retu rna e. material will be ordered until this contract has been signed. Prices subject to change: Your floor covering is warranted by the manufacturer. Your installation,` if provided by Carpet King, is warranted by Carpet King for one year. No other oral or Implied warranties apply. I have purchased the above floor covering products, and I have read and agree to the terms and conditions stated above and on the reverse side of this agreement. I understand that conditions which are unforeseen at the time of measure may arise during installation and that these conditions may increase the price of my order. If additional labor or material is required as a result of these conditions, Carpet King will provide an estimate for the additional work required, or will stop the installation until needed repairs are done. Proposal Accepted: Title: 1815 West River Road North - Minneapolis, MN 55411 Phone (612) 287-1712 - Fax (612) 588-2401 Date: Carpet King, Inc. Estimate and Installation Agreement City of Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Jim - 651-792-7656 Job site: Same Salesperson; Tabetha Treanor - 612-287-1712 Date of Estimate: 11118!2016 Payment Terms: TBD Estimate install Date: Item No. Qty. DESCRIPTION Price Each Amount 1728 CityScapes Carpet Tile - Color TBD $4.48 $7,740.00 Direct Glue Down 412 Vinyl Base 41/8" - Color TBD $1.50 $618.00 36 Vinyl Reducer- Color TBD $3.80 $137.00 12 Vinyl Stairnose - Color TBD $8.00 $96.00 9 Floor Prep (if needed) $50.00 $450.00 1 Furniture Moving $1,500.00 $1,500.00 Pricing above includes Installation Evening Work Total; $10,541.00 All accounts are to be paid in full before installation, Special orders are notcancelabie or returnable. No material will be ordered until this contract has been signed, Prices subject to change. Your floor covering Is warranted by the manufacturer. Your installation, if provided by Carpet King, is warranted by Carpet King for one year, No other oral or implied warranties apply. I have purchased the above floor covering products, and I have read and agree to the terms and conditions stated above and on the reverse side of this agreement. 1 understand that conditions which are unforeseen at the time of measure may arise during installation and that these conditions may increase the price of my order. If additional labor or material is required as a result of these conditions, Carpet King will provide an estimate for the additional work required, or will stop the Installation until needed repairs are done. Proposal Accepted: Title: 1815 West River Road North- Minneapolis, MN 55411 Phone (612) 287-1712 - Fax (612) 588-2401 Date: SCHNEIDER November 18, 2016 For: Jim Bownik — CITY OF LAUDERDALE From: Pat Tierney — The Schneider Co. Re: Carpet Replacement SCHNEIDER T CARPET ONE` 1 112West 7th Street St. Paul MN 55102 Phone (651) 224-2344 Fax (651) 224-3805 Jim, Thanks very much for the call and having me out to measure. My estimate using the Milliken Ghost Artist quick - ship product I left is as follows: Furnish and install, during off hours, Milliken Ghost Artist carpet tile and new straight vinyl base. Price includes all supplies needed for installation, barrier coat application between adhesives, door transitions where needed, take-up and disposal of old carpet and base, product freight : CARPET TOTAL - $11,340.00 MOVE / REPLACE FURNITURE - $1,620.00 PROJECT TOTAL - $12.960.00 Unless specified, this estimate is based on working regular hours and a clear work area. Extra labor or materials required due to adverse conditions, unforeseen problems, changes or delays will be at additional charge. Schneider Company cannot be responsible for structural defects or moisture problems in subfloor. Commercial installation scheduling requires ten days advance notice. Account balances more than thirty days past due will be subject to a 1.5% per month service charge. Buyer understands that variation in dye lot may occur from manufacturer's sample, and that this is a contract for custom floorcoverings, and no cancellation will be accepted after buyer's acceptance. Respectfully Submitted THE SCHNEIDER COMPANY Accepted. The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Pat nerney Date of Acceptance Authorized Signature