HomeMy WebLinkAbout09/12/2017LAUDERDALE CITY COUNCIL MEETING AGENDA
7:30 P.M. TUESDAY, SEPTEMBER 12, 2017
LAUDERDALE CITY HALL, 1891 WALNUT STREET
The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
1. CALL THE MEETING TO ORDER
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the August 22, 2017 City Council Meeting
c. Claims Totaling $148,571.98
4. CONSENT
a. Sanitary Sewer Lining Project Final Payment
b. Resolution 071217A — A Resolution Designating Polling Places for the 2018 State
Primary and State General Elections
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. September 21 Farmers Market
b. City Council Updates
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the
decision. During hearings all affected residents will be given an opportunity to speak pursuant to
the Robert's Rules of Order and the standing rules of order and business of the City Council.
a. Public Hearing for the Catholic Eldercare Conduit Debt Project — Resolution 091217B
8. DISCUSSION / ACTION ITEM
a. 2018 Preliminary Budget and Levy
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. Adoption of 2018 Preliminary Budget and Levy
b. Rental Housing Ordinance
c. City Auditor Proposals
d. Goal Setting Session
e. Commissioner McGuire — October 10
f. Comcast Franchise Renewal — October 24
12. WORK SESSION
a. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In
consideration for the public attending the meeting, this portion of the meeting will be limited
to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or
less. If the majority of the Council determines that additional time on a specific issue is
warranted, then discussion on that issue shall be continued at the end of the agenda. Before
addressing the City Council, members of the public are asked to step up to the microphone,
give their name, address, and state the subject to be discussed. All remarks shall be addressed
to the Council as a whole and not to any member thereof. No person other than members of the
Council and the person having the floor shall be permitted to enter any discussion without
permission of the presiding officer.
Your participation, as prescribed by the Roberts Rules of Order and the standing rules of order
and business of the City Council, is welcomed and your cooperation is greatly appreciated.
b. Community Development Update
13. CLOSED SESSION
a. Union Negotiations
14. ADJOURNMENT
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 1 of 2 August 22, 2017
Roll Call
Mayor Pro Tem Dains called the Regular City Council meeting to order at 7:32 p.m.
Councilors present: Andi Moffatt, Roxanne Grove, and Mayor Pro Tem Jeff Dains.
Councilors absent: Kelly Dolphin and Mayor Mary Gaasch.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City
Administrator; and Miles Cline, Deputy City Clerk.
Approvals
Mayor Pro Tem Dains asked if there were any changes to the meeting agenda. Administrator
Butkowski stated that she would like to add the internet agreement with Comcast to the
Additional Items section. Councilor Moffatt moved and seconded by Councilor Grove to
approve the agenda as amended. Motion carried unanimously.
Mayor Pro Tem Dains asked if there were any changes to the meeting minutes. There being
none, Councilor Grove moved and seconded by Councilor Moffatt to approve the minutes of the
August 8, 2017 City Council Meeting. Motion carried unanimously.
Councilor Grove moved and seconded by Councilor Moffatt to approve the claims totaling
$40,942.46. Motion carried unanimously.
Consent
Councilor Moffatt moved and seconded by Councilor Grove to approve the consent agenda
thereby acknowledging the July Financial Report. Motion carried unanimously.
Informational Presentations / Reports
A. City Council Updates
Councilor Moffatt noted the successful Day in the Park event and thanked the volunteers and
staff that made it happen. Mayor Pro Tem Dains attended the August 17 Cable Commission
meeting at which they continued to discuss budget cuts stemming from the franchise agreement
with Comcast. Mayor Pro Tem Dains also stated that he attended the St. Paul Regional Water
Board meeting earlier that evening at which the annual budget was presented.
Discussion/Action Item
A. 2018 Preliminary Budget and Levy
Administrator Butkowski presented a preliminary draft of the 2018 Budget and Levy to the
Council. The draft budget reflected an overall increase of 3.9%. The cost drivers for the
upcoming year are public safety, elections, and the loss of free internet. With fiscal disparities
revenue remaining flat, a balanced budget would be achieved with a levy increase of 8.1% or
$57,181. Staff will prepare a final version for adoption at the September 26, 2017 meeting.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 2 of 2 August 22, 2017
B. Rental Housing Ordinance
Administrator Butkowski presented the Council with staff's recommended changes to the Rental
Housing Ordinance. After discussion amongst the Council, they agreed with the need to update
the stated language. Staff will prepare the ordinance revisions for a future meeting.
Set Agenda for Next Meeting
Administrator Butkowski stated that the next council meeting may include the 2018 budget and
levy, sanitary sewer lining project final payment, and public hearing for the Catholic Eldercare
Conduit Debt Project.
Work Session
A. City Auditor Proposals
At the request of the Council, staff solicited proposals from auditing firms. Five firms responded
to the RFP. The Council and staff discussed having the selected auditor assist with year-end
reconciliation activities. Staff will get pricing for this additional service from the three firms that
submitted the lowest prices in their initial response and bring back for discussion at a future
meeting.
B. Goal Setting Session
Staff prepared goals related to Administration and Infrastructure to present to the Council.
Butkowski explained the benefits of the various items that staff aims to achieve in 2018.
C. Community Development Update
Butkowski informed the Council that the Chinese Christian Church received an offer from
another entity. The developers the City's financial advisor has been in contact with are also
preparing proposals.
Adj ournment
There being no other items on the agenda, Councilor Grove moved and seconded by Councilor
Moffatt to adjourn the meeting at 8:36 p.m. Motion carried unanimously.
Respectfully submitted,
Miles Cline
Deputy City Clerk
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
1 891 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAX
Request for Council Action
To: Mayor and City Council
From: City Administrator
Meeting Date: September 12, 2017
Subject: List of Claims
The claims totaling $148,571.98 are provided for City Council review and approval that
includes check numbers 25487 to 25515.
Accounts Payable
Checks by Date - Detail by Check Date
User:
Printed:
miles.cline
9/8/2017 2:41 PM
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
ACH 43
ACH 44
ACH 45
ACH 46
ACH 43
ACH 44
ACH 45
ACH 46
Public Employees Retirement Association
PR Batch 51700.08.2017 PERA Coordinated
PR Batch 51700.08.2017 PERA Coordinated
08/25/2017
PR Batch 51700.08.2017 PER
PR Batch 51700.08.2017 PER
Total for this ACH Check for Vendor 43:
Minnesota Department of Revenue
PR Batch 51700.08.2017 State Income Tax
08/25/2017
PR Batch 51700.08.2017 Stab
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 51700.08.2017 Deferred Comp
PR Batch 51700.08.2017 Deferred Comp
08/25/2017
PR Batch 51700.08.2017 Defi
PR Batch 51700.08.2017 Defi
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 51700.08.2017 Medicare Employer Po
PR Batch 51700.08.2017 FICA Employer Portio:
PR Batch 51700.08.2017 FICA Employee Portio
PR Batch 51700.08.2017 Medicare Employee Pc
PR Batch 51700.08.2017 Federal Income Tax
08/25/2017
PR Batch 51700.08.2017 Mee
PR Batch 51700.08.2017 FIC.
PR Batch 51700.08.2017 FIC.
PR Batch 51700.08.2017 Mee
PR Batch 51700.08.2017 Fed(
Total for this ACH Check for Vendor 46:
Total for 8/25/2017:
Public Employees Retirement Association 09/08/2017
PR Batch 51800.09.2017 PERA Coordinated PR Batch 51800.09.2017 PER
PR Batch 51800.09.2017 PERA Coordinated PR Batch 51800.09.2017 PER
Total for this ACH Check for Vendor 43:
Minnesota Department of Revenue
PR Batch 51800.09.2017 State Income Tax
09/08/2017
PR Batch 51800.09.2017 Stab
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 51800.09.2017 Deferred Comp
PR Batch 51800.09.2017 Deferred Comp
09/08/2017
PR Batch 51800.09.2017 Def(
PR Batch 51800.09.2017 Def(
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 51800.09.2017 Federal Income Tax
PR Batch 51800.09.2017 Medicare Employee Pc
PR Batch 51800.09.2017 FICA Employer Portio:
PR Batch 51800.09.2017 Medicare Employer Po
09/08/2017
PR Batch 51800.09.2017 Fed(
PR Batch 51800.09.2017 Mee
PR Batch 51800.09.2017 FIC.
PR Batch 51800.09.2017 Mee
906.08
1,045.48
1,951.56
540.55
540.55
1,598.51
865.98
2,464.49
238.48
1,019.62
1,019.62
238.48
1,286.59
3,802.79
8,759.39
1,051.59
911.37
1,962.96
545.92
545.92
865.98
1,598.51
2,464.49
1,298.02
219.70
939.42
219.70
AP Checks by Date - Detail by Check Date (9/8/2017 2:41 PM) Page 1
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
PR Batch 51800.09.2017 FICA Employee Portio PR Batch 51800.09.2017 FIC. 939.42
Total for this ACH Check for Vendor 46:
Total for 9/8/2017:
25487 34 AFSCME MN Council 5 09/12/2017
PR Batch 51700.08.2017 Union Dues PR Batch 51700.08.2017 Unk
3,616.26
8,589.63
194.96
Total for Check Number 25487: 194.96
25488 17 Avenet LLC 09/12/2017
41217 Domain Name Set-up 75.00
Total for Check Number 25488: 75.00
25489 15 Be There Pest Control LLC 09/12/2017
50396 Quaterly Pest Control 100.00
Total for Check Number 25489: 100.00
25490 52 Bluechip Tree Company Inc 09/12/2017
082017 Tree Removal 550.00
25491 33 City of Falcon Heights
2017 2017 Readiness to Serve Contract
2017 Capital 2017 Capital Share
25492 36 City of Roseville
0223370 August IT Services
0223418 August Phone Services
Total for Check Number 25490: 550.00
09/12/2017
17,835.92
2,250.00
Total for Check Number 25491: 20,085.92
09/12/2017
521.25
94.24
Total for Check Number 25492: 615.49
25493 29 City of St Anthony 09/12/2017
3564 September Police Services 56,049.17
25494 25
RISK -001870
Total for Check Number 25493: 56,049.17
County of Ramsey 09/12/2017
PR Batch 51700.08.2017 Long Term Disability PR Batch 51700.08.2017 Lon; 97.76
PR Batch 51700.08.2017 Short Term Disability PR Batch 51700.08.2017 Shol 64.45
PR Batch 51700.08.2017 Life Insurance PR Batch 51700.08.2017 Life 310.08
Insurance Processing Fee 25.00
Total for Check Number 25494: 497.29
25495 105 FirstNet Learning Inc 09/12/2017
2017 Annual Safety Training Subscription 95.00
25496 82 Home Depot
082017 Misc Supplies
Total for Check Number 25495: 95.00
09/12/2017
21.35
Total for Check Number 25496: 21.35
AP Checks by Date - Detail by Check Date (9/8/2017 2:41 PM) Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
25497 138 Insituform Technologies USA LLC 09/12/2017
PayReq3 2016 Sewer Lining Project 2,822.45
Total for Check Number 25497: 2,822.45
25498 166 Sita Koirala 09/12/2017
092017 Damage Deposit Refund 150.00
Total for Check Number 25498: 150.00
25499 30 League of Minnesota Cities 09/12/2017
092017 Minnesota Mayors Association Membership - M
258516 09/17-08/18 Membership Renewal
30.00
2,689.00
Total for Check Number 25499: 2,719.00
25500 78 League of Minnesota Cities Insurance Trust 09/12/2017
WC2017 8/17-7/18 Work Comp Insurance 1,221.55
WC2017 8/17-7/18 Work Comp Insurance 165.20
WC2017 8/17-7/18 Work Comp Insurance 115.11
WC2017 8/17-7/18 Work Comp Insurance 884.39
WC2017 8/17-7/18 Work Comp Insurance 2,795.98
WC2017 8/17-7/18 Work Comp Insurance 37.69
WC2017 8/17-7/18 Work Comp Insurance 1,292.62
WC2017 8/17-7/18 Work Comp Insurance 2,287.51
WC2017 8/17-7/18 Work Comp Insurance 43.14
WC2017 8/17-7/18 Work Comp Insurance 74.08
WC2017 8/17-7/18 Work Comp Insurance 1,472.73
Total for Check Number 25500: 10,390.00
25501 78 League of Minnesota Cities Insurance Trust 09/12/2017
PC2017 LMCIT Property/Casualty Coverage 2017 2,629.30
PC2017 LMCIT Property/Casualty Coverage 2017 2,739.59
PC2017 LMCIT Property/Casualty Coverage 2017 1,251.89
PC2017 LMCIT Property/Casualty Coverage 2017 216.84
PC2017 LMCIT Property/Casualty Coverage 2017 637.53
PC2017 LMCIT Property/Casualty Coverage 2017 207.70
PC2017 LMCIT Property/Casualty Coverage 2017 3,914.78
PC2017 LMCIT Property/Casualty Coverage 2017 1,796.61
PC2017 LMCIT Property/Casualty Coverage 2017 329.76
Total for Check Number 25501: 13,724.00
25502 1 Lillie Suburban Newspapers Inc 09/12/2017
082017 2016 TIF Disclosure 282.75
25503 24
0001072391
Total for Check Number 25502: 282.75
Metropolitan Council 09/12/2017
October Wastewater Treatment 11,427.59
Total for Check Number 25503: 11,427.59
25504 18 Minnesota Equipment Inc 09/12/2017
P45713 Mower Part 142.20
Total for Check Number 25504: 142.20
25505 76 Minnesota Government Finance Officers A: 09/12/2017
08726 Workshop - MC
30.00
AP Checks by Date - Detail by Check Date (9/8/2017 2:41 PM) Page 3
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
25506 136 NCI -BIB LLC
156476 2017 Agent Fee
Total for Check Number 25505: 30.00
09/12/2017
1,145.00
Total for Check Number 25506: 1,145.00
25507 84 North Star Bank Cardmember Services 09/12/2017
082017 DIP Facebook Adverstisement 25.00
082017 Council DVD's 38.97
082017 DIP Prizes 320.85
082017 DIP Banner 63.16
082017 DIP Banner 404.13
082017 Planning Training - JB 330.00
25508 5
Total for Check Number 25507: 1,182.11
Premium Waters Inc 09/12/2017
619861-08-17 August Water Delivery 38.65
25509 47
Total for Check Number 25508: 38.65
Public Employees Insurance Program 09/12/2017
PR Batch 51800.09.2017 Health Insurance PR Batch 51800.09.2017 Hea
PR Batch 51800.09.2017 Dental PR Batch 51800.09.2017 Den
25510 80 Sam's Club
082017 DIP Prizes
2,290.44
110.46
Total for Check Number 25509: 2,400.90
09/12/2017
93.71
Total for Check Number 25510: 93.71
25511 26 Stantec Consulting Services Inc 09/12/2017
1198423 4/17 Attend CC Meeting & Beaupre Review 1,515.27
1238753 Seminary Pond Project & MS4 Report 1,960.00
1238758 LSWMP Preparation 1,855.00
Total for Check Number 25511: 5,330.27
25512 165 Dawn Tanner 09/12/2017
092017 Farmers Market Music 200.00
Total for Check Number 25512: 200.00
25513 90 Verizon Wireless 09/12/2017
9791908755 August Cell Phone 16.27
9791908755 August Cell Phone 32.54
9791908755 August Cell Phone 16.27
25514 7 Waste Management Inc
7688267-0500-8 City Hall Refuse
7694773-0500-7 September Public Works
25515 74 Xcel Energy
559786645 1891 Walnut Street
559786645 1891 Walnut Street
Total for Check Number 25513: 65.08
09/12/2017
192.16
324.79
Total for Check Number 25514: 516.95
09/12/2017
137.17
28.89
AP Checks by Date - Detail by Check Date (9/8/2017 2:41 PM) Page 4
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
559839900 Larpenteur Bridge Lights 34.44
559864191 1821 Eustis Street 14.99
559864191 1821 Eustis Street 9.64
559889594 2430 Larpenteur Avenue W 12.42
560173421 Larpenteur Avenue 40.57
Total for Check Number 25515: 278.12
Total for 9/12/2017: 131,222.96
Report Total (37 checks): 148,571.98
AP Checks by Date - Detail by Check Date (9/8/2017 2:41 PM) Page 5
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
September 12, 2017
ITEM NUMBER Sewer Lining Payment
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Insitufouu Technologies has submitted their final pay request for the 2016 sewer lining pro-
ject. The request is for a payment of $2,822.45.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council approves the final pay request for the 2016
Sanitary Sewer Lining Project in the amount of $2,822.45.
Stantec
Owner: City of Lauderdale, 1891 Walnut St., Lauderdale, MN 55113 Date: August 9, 2017
For Period: 1/18/2017 to 8/9/2017
Request No: 3/FINAL
Contractor: Insituform Technologies USA, LLC, 17988 Edison Ave., Chesterfield, MO 63005
SUMMARY
1 Original Contract Amount
2 Change Order - Addition
3 Change Order- Deduction $ 8,990.00
4 Revised Contract Amount
5 Value Completed to Date
6 Material on Hand
7 Amount Earned
8 Less Retainage 0%
9 Subtotal
10 Less Amount Paid Previously
11 Liquidated damages -
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 3/FINAL
CONTRACTOR'S REQUEST FOR PAYMENT
2016 SANITARY SEWER LINING PROJECT
STANTEC PROJECT NO. 193803445
$ 0.00
Recommended for Approval by:
STANTEC
Approved by Contractor:
124,875.30
$ 115,885.30
$ 112,139.90
$ 0.00
$ 112,139.90
$ 0.00
$ 112,139.90
$ 109,317.45
$ 0.00
$ 2,822.45
Approved by Owner:
INSITUFORM TECHNOLOGIES USA, LLC CITY OF LAUDERDALE
Specified Contract Completion Date: Date:
193603445REQ3 FInal.xls m
No.
Item
Contract Unit Current Quantity Amount
Unit Quantity Price Quantity to Date to Date
BASE QUOTE:
1 MOBILIZATION LS 1 2122.10 1 2,122.10
2 TRAFFIC CONTROL LS 1 9863.10 1 9,863.10
3 SEWER REHABILITATION WITH CIPP, 8" LF 2165 25.70 2154 55,357.80
4 SERVICE LATERAL REPAIR BY CHEMICAL GROUT EA 5 558.50 -1 0 0.00
5 OFFSET PIPE REMOVAL LS 1 1179.80 1 1,179.80
6 REMOVE PROTRUDING SEWER SERVICES EA 3 335.10 1 335.10
7 REMOVE AND INSTALL SANITARY SEWER CASTING AND
RINGS EA 24 2178.00 24 52,272.00
TOTAL BASE QUOTE: 121,129.90
CHANGE ORDER NO. 1
1 REMOVE AND INSTALL SANITARY SEWER CASTING AND
RINGS
2 REMOVE AND INSTALL SANITARY SEWER CASTING AND
RINGS
TOTAL CHANGE ORDER NO. 1
TOTAL BASE QUOTE:
TOTAL CHANGE ORDER NO. 1
TOTAL WORK COMPLETED TO DATE
193 804 45 R EQ 3 F i n a L'Js m
EA
EA
24 -2178.00
19 2278,00
24 (52,272.00)
19 43,282.00
(8,990.00)
121,129.90
(8,990.00)
112,139.90
PROJECT PAYMENT STATUS
OWNER CITY OF LAUDERDALE
STANTEC PROJECT NO. 193803445
CONTRACTOR INSITUFORM TECHNOLOGIES USA, LLC
CHANGE ORDERS
No.
Date
Description
Amount
1
9/8/2016
This Change Order provides for adjustment to this
project. See Change Order.
(8,990.00)
2,865.23
95,507.58
2
10/22/2016
Total Change Orders
(8,990.00)
PAYMENT SUMMARY
N o.
From
To
Payment
Retainage
Completed
1
09/01/2016
10/21/2016
92,642.35
2,865.23
95,507.58
2
10/22/2016
01/17/2017
16,675.10
3,380.95
112,698.40
3/FINAL
01/18/2017
08/09/2017
2,822.45
112,139.90
Material on Hand
Total Payment to Date
$1 12,139.90
Original Contract
124,875.30
Retainage Pay No. 3/FINAL
Change Orders
(8,990.00)
Total Amount Earned
$112,139.90
Revised Contract
115,885.30
19 3£3034 4 5 R E Q 3 F In al. xl s m
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution X
Work Session
Meeting Date
September 12, 2017
ITEM NUMBER Resolution of Polling Places
STAFF INITIAL MC
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Earlier this year, the legislature enacted a new provision that requires all municipalities to
designate their polling place locations for an upcoming election year by December 31 of the
previous year. This provision is in effect for the 2018 state elections.
The new law does permit changing polling place locations in the year of the election if the
polling place authorized by the Lauderdale City Council has become unavailable for use.
Ramsey County will conduct on-site inspections in March and April of each year. If, based
on the on-site inspection, it becomes clear that an authorized polling place will not be availa-
ble for use that year, it will be necessary to designate a replacement. In this scenario, the
City of Lauderdale will need to inform Ramsey County of the new polling place(s) at least
90 days before the next election.
OPTIONS:
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council adopts Resolution 091217A—A Resolution
Designating Polling Places for the 2018 State Primary and State General Elections.
RESOLUTION NO. 091217A
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION DESIGNATING POLLING PLACES FOR THE
2018 STATE PRIMARY AND STATE GENERAL ELECTIONS
WHEREAS, Minnesota Statutes 204B.16, subd. 1 requires the City Council, by ordinance or
resolution, to designate polling places for the upcoming year; and
WHEREAS, changes to the polling place locations may be made at least 90 days before the
next election if one or more of the authorized polling places becomes unavailable for use; and
WHEREAS, the state primary is August 14, 2018 and the state general election is November 6,
2018.
NOW, THEREFORE, BE IT RESOLVED, that the Lauderdale City Council hereby
designates the following polling place for elections conducted in the City in 2018:
Precinct 1:
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
AND, BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized to designate
a replacement which meets the requirements of the Minnesota Election Law for any polling
place designated in this Resolution that becomes unavailable for use by the City;
AND, BE IT FURTHER RESOLVED, that the City Clerk is directed to send a copy of this
resolution to the Ramsey County Elections Office.
Adopted by the City Council of Lauderdale this 12th day of September, 2017.
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Clerk
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing X
Discussion X
Action X
Resolution
Work Session
Meeting Date
September 12, 2017
ITEM NUMBER
STAFF INITIAL
Conduit Bonds
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Gina Fiorini, of Kennedy and Graven, will be at the meeting to answer any final questions of
the Council regarding the City's participation in securing bank qualified (BQ) debt and taxa-
ble debt for Catholic Eldercare. Julie Eddington prepared a memo outlining the request be-
ing made of the City and the final resolution for Council consideration. The resolution
would allow for the issuance of debt up to $10,000,000. Prior to adopting the resolution, the
City Council must hold a public hearing.
STAFF RECOMMENDATION:
Motion to adopt Resolution 091217B A Resolution Authorizing the Issuance,
Sale, and Delivery of A Revenue Obligation for the Benefit of Catholic Eldercare;
Authorizing the Execution and Delivery of the Revenue Obligation and Related Doc-
uments; and Taking Other Actions Related Thereto.
Ken ledy
MEM
C H A Ft T RED
Offices in
Minneapolis
Saint Paul
St. Cloud
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402
(612) 337-9300 telephone
(612) 337-9310 fax
www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
JULIE A. EDDINGTON
Attorney at Law
Direct Dial (612) 337-9213
Email: jeddington@akennedy-graven.com
September 7, 2017
Heather Butkowski
City Administrator
City of Lauderdale
1891 Walnut Street
Lauderdale, MN 55113
Re: Resolution providing approval to the issuance of the revenue obligation proposed to be issued by the
City of Lauderdale for the benefit of Catholic Eldercare
Dear Heather,
As you know, Catholic Eldercare, a Minnesota nonprofit corporation (the "Borrower"), has requested that the
City of Lauderdale (the "City") issue its revenue obligation in the maximum principal amount of $10,000,000
(the "Lauderdale Note") in order to fmance a portion of the costs related to the construction and equipping of
a 69 -unit independent senior housing complex with services located at 917, 923, 929, and 1001 Second Street
NE, Minneapolis, Minnesota (the "Project"). The Borrower is also requesting that the City of Hilltop,
Minnesota (the "City of Hilltop") issue a revenue obligation in the maximum principal amount of $8,000,000
(the "Hilltop Note") to finance a portion of the costs of the Project. The City Council is being asked to adopt
the attached resolution on Tuesday, September 12, 2017, following the public hearing, to provide fmal
approval to the issuance of the Lauderdale Note and approve the execution and delivery of related loan
documents, including a joint powers agreement with the City of Hilltop and the City of Minneapolis.
The Lauderdale Note will be issued pursuant to Minnesota Statutes, Chapter 462C, as amended, and
Minnesota Statutes, Sections 471.59 and 471.656, as amended. If the City agrees to issue the Lauderdale
Note, the Borrower will use the proceeds of the Lauderdale Note, along with the proceeds of the Hilltop Note,
to fmance the Project, fmance capitalized interest during the construction of the Project, if needed, fund any
required reserves, and pay costs of issuance of the Lauderdale and Hilltop Note (together, the "Notes"). The
Project fmanced with the proceeds of the Notes will be owned and operated by the Borrower or its affiliates.
The City of Minneapolis, as the municipality in which the Project is located, has provided "host approval" to
the issuance of the Notes to finance the Project.
The Lauderdale Note is proposed to be privately placed with Northeast Bank (the "Lender") and will be
issued as a conduit revenue bond secured solely by the revenues derived from a loan agreement (the "Loan
Agreement") to be executed by the City and the Borrower and from other security provided by the Borrower,
including a mortgage and a guaranty. The Lauderdale Note will not constitute a general or moral obligation
of the City and will not be secured by or payable from any property or assets of the City (other than the
interests of the City in the Loan Agreement) and will not be secured by any taxing power of the City. The
Lauderdale Note will not be subject to any debt limitation imposed on the City and the issuance of the
507001v1 JAE MN475-68
Lauderdale Note will not have any adverse impact on the credit rating of the City, even in the event that
Borrower encounters financial difficulties with respect to the Project.
The Lauderdale Note is proposed to be issued as a tax-exempt obligation, the interest on which is not
includable in gross income for federal income tax purposes. Tax-exempt obligations are usually not eligible
for purchase by banks and other financial institutions, but Section 265(b)(3) of the Internal Revenue Code of
1986, as amended (the "Code"), permits each issuer of tax-exempt obligations to designate up to $10,000,000
of tax-exempt bonds as "qualified tax-exempt obligations" (sometimes referred to as "bank -qualified bonds")
that are eligible for purchase by banks and other fmancial institutions. In order to issue bank -qualified bonds,
the issuer must not expect to issue more than $10,000,000 of bonds (other than private activity bonds that are
not qualified 501(c)(3) bonds) in a calendar year. The Borrower has requested that the City designate the
Lauderdale Note as a qualified tax-exempt obligation for purposes of Section 265(b)(3) of the Code.
Under the terms of the Loan Agreement, the Borrower will pay all of the City's fees and expenses and pay
the City its administrative fee required for bond issuance.
Gina Fiorini from my office will attend the City Council meeting on September 12, 2017, and can answer any
questions that may arise during the meeting. Please contact me with any questions you may have prior to the
City Council meeting.
Sincerely,
Julie A. Eddington
507001v1 JAE MN475-68
2
follows:
RESOLUTION 091217B
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE ISSUANCE, SALE, AND DELIVERY OF A
REVENUE OBLIGATION FOR THE BENEFIT OF CATHOLIC ELDERCARE;
AUTHORIZING THE EXECUTION AND DELIVERY OF THE REVENUE
OBLIGATION AND RELATED DOCUMENTS; AND TAKING OTHER
ACTIONS RELATED THERETO
BE IT RESOLVED by the City Council of the City of Lauderdale, Minnesota (the "City"), as
Section 1. Findings.
1.01. Minnesota Statutes, Chapter 462C, as amended (the "Act"), authorizes the City to carry
out the public purposes described in the Act by providing for the issuance of revenue bonds to provide
funds to finance multifamily housing developments (including nursing and assisted living facilities).
1.02. Pursuant to Minnesota Statutes, Section 471.656, as amended, a municipality may issue
obligations to finance the acquisition or improvement of property located outside of the corporate
boundaries of such municipality if the obligations are issued under a joint powers agreement between the
municipality issuing the obligations and the municipality in which the property to be acquired or
improved is located. Pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint
powers agreement entered into through action of their governing bodies, two or more municipalities may
jointly or cooperatively exercise any power common to the contracting parties or any similar powers,
including those which are the same except for the territorial limits within which they may be exercised
and the joint powers agreement may provide for the exercise of such powers by one or more of the
participating governmental units on behalf of the other participating units.
1.03. Catholic Eldercare, a Minnesota nonprofit corporation, or any of its affiliates (the
"Borrower"), has proposed that the City issue its revenue note, in one or more series (the "City Note"), in
an aggregate principal amount not to exceed $10,000,000. The Borrower has proposed to apply the
proceeds of the City Note, along with the proceeds of a revenue note (the "Hilltop Note") proposed to be
issued by the City of Hilltop, Minnesota (the "City of Hilltop") in an aggregate principal amount not to
exceed $8,000,000, to (i) finance the construction and equipping of a 69 -unit independent senior housing
complex with services located at 917, 923, 929, and 1001 Second Street NE, Minneapolis, Minnesota (the
"Project"); (ii) fund capitalized interest on the City Note and the Hilltop Note (together, the "Notes")
during construction of the Project, if necessary; (iii) fund required reserves for the Notes, if any; and
(iv) pay the costs of issuing the Notes.
1.04. The Project financed with the proceeds of the Notes will be owned and operated by the
Borrower or individual affiliates of the Borrower.
1.05. The City, the City of Hilltop, and the City of Minneapolis, Minnesota (the "City of
Minneapolis") are proposing to enter into a Cooperative Agreement (the "Cooperative Agreement")
506649v1 JAE MN475-68
pursuant to which the City of Minneapolis will consent to the issuance by the City and the City of Hilltop
of the Notes and the financing of the Project located in the City of Minneapolis by the City and the City
of Hilltop.
1.06. In accordance with the Act, the City and the City of Hilltop have prepared a joint housing
program (the "Housing Program"), which authorizes the issuance of the Notes by the City and the City of
Hilltop to finance the Project. The Housing Program was submitted to Metropolitan Council for its
review and comment.
1.07. The Borrower has represented to the City that it is exempt from federal income taxation
under Section 501(a) of the Internal Revenue Code of 1986, as amended (the "Code"), as a result of the
application of Section 501(c)(3) of the Code.
1.08. Under Section 147(f) of the Code, prior to the issuance of the Notes, the City Council
must conduct a public hearing after one publication of notice in a newspaper circulating generally in the
City at least fourteen (14) days before the hearing. Under Section 462C.04, subdivision 2 of the Act, a
public hearing must be held on the Housing Program after one publication of notice in a newspaper
circulating generally in the City at least fifteen (15) days before the hearing.
1.09. On the date hereof, the City Council conducted a public hearing on the Project, the
Housing Program, and the issuance of the City Note. As required by Section 462C.04, subdivision 2 of
the Act and Section 147(f) of the Code, notice of the hearing (the "Public Notice") was published in the
Roseville Review, the official newspaper of the City, and the Star Tribune, a newspaper circulating
generally in the City, on August 22, 2017, a date at least fifteen (15) days before a meeting of the City
Council on the date hereof. The Public Notice provided a general, functional description of the Project, as
well as the maximum aggregate principal amount of the obligations to be issued for the purposes
referenced therein, the identity of the initial owner, operator, or manager of the Project, and the location
of the Project. At the public hearing, a reasonable_ opportunity was provided for interested individuals to
express their views, both orally and in writing, on the Project, the Housing Program, and the proposed
issuance of the City Note.
1.10. The City Note is to be issued under the terms of this resolution. Northeast Bank, a
Minnesota banking and insurance corporation (the "Lender"), has agreed to purchase the City Note. The
proceeds derived from the sale of the City Note to the Lender (the "Loan") are to be loaned by the City to
the Borrower pursuant to the terms of a Loan Agreement (the "Loan Agreement") between the City and
the Borrower. Proceeds of the City Note will be applied by the Borrower to (i) finance a portion of the
construction and equipping of the Project; (ii) fund capitalized interest on the City Note, if necessary; (iii)
fund required reserves for the City Note, if any; and (iv) pay the costs of issuing the City Note. The
proceeds of the City Note will be disbursed pursuant to the Loan Agreement and a Disbursing Agreement
(the "Disbursing Agreement") between the Borrower, the Lender, and a disbursing agent named therein.
1.11. The loan repayments required to be made by the Borrower under the tennis of the Loan
Agreement and certain other rights will be assigned to the Lender under the terms of a Pledge Agreement
(the "Pledge Agreement") between the City and the Lender.
1.12. In consideration of the Loan by the City and to secure the payment of its obligations
under the Loan Agreement and the principal of, premium, if any, and interest on the City Note when due,
the Borrower will execute and deliver one or more mortgage documents granting a mortgage lien on
certain property of the Borrower (the "Mortgage") and other security documents that are intended to
secure timely payment of the Loan and the loan to the Borrower of the proceeds of the Hilltop Note. One
506649v1 JAE MN475-68
2
or more guarantors are expected to deliver one or more guaranty agreements (the "Guaranty") to the
Lender pursuant to which the obligations of the Borrower under the Loan Agreement will be guaranteed.
1.13. The principal of, premium, if any, and interest on the City Note (i) shall be payable solely
from the revenues pledged and otherwise available therefor; (ii) shall not constitute a debt of the City
within the meaning of any constitutional or statutory limitation; (iii) shall not constitute or give rise to a
pecuniary liability of the City or a charge against its general credit or taxing powers; and (iv) shall not
constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the City other than the
City's interest in the Loan Agreement.
Section 2. The City Note.
2.01. For the purposes set forth above, there is hereby authorized the issuance, sale, and
delivery of the City Note in an aggregate principal amount not to exceed $10,000,000. The City Note
shall bear interest at rates designated by the terms of the City Note, and shall be designated, shall be
numbered, shall be dated, shall mature, shall be subject to redemption prior to maturity, shall be in such
form, and shall have such other terms, details, and provisions as are prescribed in the form of the City
Note now on file with the City, with the amendments referenced herein. The City hereby authorizes the
City Note to be issued as a "tax-exempt bond" the interest on which is not includable in gross income for
federal and State of Minnesota income tax purposes.
2.02. All of the provisions of the City Note, when executed as authorized herein, shall be
deemed to be a part of this resolution as fully and to the same extent as if incorporated verbatim herein
and shall be in full force and effect from the date of execution and delivery thereof. The City Note shall
be substantially in the form now on file with the City, which form is hereby approved, with such
necessary and appropriate variations, omissions, and insertions (including changes to the name of the City
Note, the aggregate principal amount of the City Note, the stated maturity of the City Note and the
maturity date of the City Note, the interest rate on the City Note, and the terms of optional and mandatory
redemption of the City Note) as the Mayor and the City Administrator (the "Mayor" and the "City
Administrator," respectively), in their discretion, shall determine. The Mayor and the City Administrator
are authorized and directed to prepare the City Note, and the City Note shall be delivered to the Lender.
The execution of the City Note with the manual or facsimile signatures of the Mayor and the City
Administrator and the delivery of the City Note by the City shall be conclusive evidence of such
determination. The City Council of the City hereby authorizes and directs the Mayor and the City
Administrator to execute and deliver the City Note.
2.03. The City Note shall be a special, limited obligation of the City, and the principal of,
premium, if any, and interest on the City Note shall be payable solely from the proceeds of the City Note,
the revenues derived from the Borrower pursuant to the terms of the Loan Agreement and the security
provided by the Borrower in accordance with the terms of the Loan Agreement, the Mortgage, and any
and all other security of any kind or nature provided by the Borrower (or an affiliate) to the Lender.
2.04. As provided in the Loan Agreement, the City Note shall not be payable from or charged
upon any funds other than the revenues pledged to its payment, nor shall the City be subject to any
liability thereon, except as otherwise provided in this paragraph. No holder of the City Note shall ever
have the right to compel any exercise by the City of its taxing powers to pay any of the City Note or the
interest or premium thereon, or to enforce payment thereof against any property of the City except the
interests of the City in the Loan Agreement and the revenues and assets thereunder, which will be
assigned to the Lender under the Pledge Agreement. The City Note shall not constitute a charge, lien, or
encumbrance, legal or equitable, upon any property of the City, except the interests of the City in the
Loan Agreement, and the revenues and assets thereunder, which will be assigned to the Lender under the
506649v1 JAE MN475-68
3
Pledge Agreement. The City Note shall recite that the City Note is issued pursuant to the Act and that the
City Note, including interest and premium, if any, thereon, is payable solely from the revenues and assets
pledged to the payment thereof, and the City Note shall not constitute a debt of the City within the
meaning of any constitutional or statutory limitations.
Section 3. Agreements. The Mayor and the City Administrator are hereby authorized and
directed to execute and deliver the Loan Agreement, the Pledge Agreement, and the Cooperative
Agreement. All of the provisions of the Loan Agreement, the Pledge Agreement, and the Cooperative
Agreement, when executed and delivered as authorized herein, shall be deemed to be a part of this
resolution as fully and to the same extent as if incorporated verbatim herein and shall be in full force and
effect from the date of execution and delivery thereof. The Loan Agreement, the Pledge Agreement, and
the Cooperative Agreement shall be substantially in the forms on file with the City which are hereby
approved, with such omissions and insertions as do not materially change the substance thereof, or as the
Mayor and the City Administrator, in their discretion, shall determine, and the execution thereof by the
Mayor and the City Administrator shall be conclusive evidence of such determination.
Section 4. Disbursements of City Note Proceeds. The proceeds of the City Note shall be
disbursed in accordance with the terms of the Loan Agreement and the Disbursing Agreement.
Section 5. Other Documents. The Mayor and the City Administrator are hereby authorized
to execute and deliver, on behalf of the City, such other documents as are necessary or appropriate in
connection with the issuance, sale, and delivery of the City Note, including one or more certificates of the
City, an endorsement of the City to the tax certificate of the Borrower, an Information Return for
Tax -Exempt Private Activity Bond Issues, Form 8038, and all other documents and certificates as shall be
necessary and appropriate in connection with the issuance, sale, and delivery of the City Note. The City
hereby authorizes Kennedy & Graven, Chartered, as bond counsel to the City ("Bond Counsel") to
prepare, execute, and deliver its approving legal opinion with respect to the City Note.
Section 6. The City and Its Officers, Employees, and Agents.
6.01. Except as otherwise provided in this resolution, all rights, powers, and privileges
conferred and duties and liabilities imposed upon the City or the City Council by the provisions of this
resolution or of the aforementioned documents shall be exercised or performed by the City or by such
members of the City Council, or such officers, board, body, or agency thereof as may be required or
authorized by law to exercise such powers and to perform such duties.
6.02. No covenant, stipulation, obligation, or agreement herein contained or contained in the
aforementioned documents shall be deemed to be a covenant, stipulation, obligation, or agreement of any
member of the City Council of the City, or any officer, agent, or employee of the City in that person's
individual capacity, and neither the City Council of the City nor any officer or employee executing the
City Note shall be liable personally on the City Note or be subject to any personal liability or
accountability by reason of the issuance thereof.
6.03. No provision, covenant, or agreement contained in the aforementioned documents, the
City Note, or in any other document relating to the City Note, and no obligation therein or herein imposed
upon the City or the breach thereof, shall constitute or give rise to any pecuniary liability of the City or
any charge upon its general credit or taxing powers. In making the agreements, provisions, covenants,
and representations set forth in such documents, the City has not obligated itself to pay or remit any funds
or revenues, other than funds and revenues derived from the Loan Agreement which are to be applied to
the payment of the City Note, as provided therein.
506649v1 JAE MN475-68
4
6.04. Except as herein otherwise expressly provided, nothing in this resolution or in the
aforementioned documents expressed or implied, is intended or shall be construed to confer upon any
person or firm or corporation, other than the City or any holder of the City Note, any right, remedy, or
claim, legal or equitable, under and by reason of this resolution or any provisions hereof, the
aforementioned documents and all of their provisions being intended to be and being for the sole and
exclusive benefit of the City and any holders from time to time of the City Note.
Section 7. Severability. In case any one or more of the provisions of this resolution, other
than the provisions contained in Section 2.03 hereof, or of the aforementioned documents, or of the City
Note issued hereunder shall for any reason be held to be illegal or invalid, such illegality or invalidity
shall not affect any other provision of this resolution, or of the aforementioned documents, or of the City
Note, but this resolution, the aforementioned documents, and the City Note shall be construed and
endorsed as if such illegal or invalid provisions had not been contained therein.
Section 8. Validity of the City Note. The City Note, when executed and delivered, shall
contain a recital that it is issued pursuant to the Act, and such recital shall be conclusive evidence of the
validity of the City Note and the regularity of the issuance thereof, and that all acts, conditions, and things
required by the laws of the State of Minnesota relating to the adoption of this resolution, to the issuance
of the City Note, and to the execution of the aforementioned documents to happen, exist, and be
performed precedent to the execution of the aforementioned documents have happened, exist, and have
been performed as so required by law.
Section 9. Authorization for Other Acts. The officers of the City, Bond Counsel, other
attorneys, engineers, and other agents or employees of the City are hereby authorized to do all acts and
things required of them by or in connection with this resolution, the aforementioned documents, and the
City Note for the full, punctual, and complete performance of all the terms, covenants, and agreements
contained in the City Note, the aforementioned documents and this resolution. In the event that for any
reason the Mayor is unable to carry out the execution of any of the documents or other acts provided
herein, any persons delegated the duties of the Mayor shall be authorized to act in the capacity of the
Mayor and undertake such execution or acts on behalf of the City with full force and effect, which
execution or acts shall be valid and binding on the City. If for any reason the City Administrator is
unable to execute and deliver the documents referred to in this resolution, such documents may be
executed by any person delegated the duties of the City Administrator, with the same force and effect as if
such documents were executed and delivered by the City Administrator.
Section 10. Designation as Bank -Qualified Obligation. The City hereby designates the City
Note as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Code.
Section 11. Payment of Costs. The Borrower has agreed to pay directly or through the City
any and all costs paid or incurred by the City in connection with the transactions authorized by this
resolution, whether or not the City Note is issued.
Section 12. Payment of City's Administrative Fee. The Loan Agreement will require the
Borrower to pay the City's bond administrative fee in the amount of ninety (90) basis points (0.90%) of
the original aggregate principal amount of the City Note when the City Note is issued.
Section 13. Effective Date. This resolution shall be in full force and effect from and after its
passage.
506649v1 JAE MN475-68
5
Adopted by the City Council of the City of Lauderdale, Minnesota, this 12th day of September, 2017.
Attest:
City Administrator
506649v1 JAE MN475-68
6
Mayor
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
Meeting Date
September 12, 2017
ITEM NUMBER 2018 Budget and Levy
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Staff haven't made any changes to the budget since the previous discussion. The draft budg-
et balances with a local levy increase of 9.8% or $56,833 or a total levy increase of 8.1% or
$57,181. The overall budget increase is $51,900 or 3.9%. Last year, the fiscal disparities
revenue increase of about $15,000 brought down the overall levy increase. Unfortunately,
we do not have that to rely on this year as the increase was $348.
There are a couple of factors driving the increase this year.
• Public safety costs: Additional $16,000
• 2018 is an election year: Additional $6,000
• Internet was previously free: Additional $6,000
Following is the impact of the proposed levy on a low value home ($126,000), a median val-
ue home which is $189,100 for 2018, and a high value home ($300,000). Staff factored in
the market value homestead reduction at each of those price points.
If adopted as presented, the impact of the city's levy would be minimal as property tax shifts
are still in play. For the upcoming year, a handful of suburbs and St. Paul are seeing sizable
home value increases so they will absorb a greater share of the County's 4.3% levy increase.
You will see from the County's handout that without a change in our levy, residents would
see a $43 decrease on their property tax statement. The impact of the 9.8% local levy in-
crease calculates to less than a $35 increase on homes valued at less than $300,000.
Staff will prepare the appropriate documents to adopt the preliminary levy at the September
26 council meeting. As you may recall, the final levy adopted in December may be less
than the preliminary levy but not more.
STAFF RECOMMENDATION:
2018 PROPOSED LEVY IMPACTS ON LAUDERDALE HOMES
City
City City City City
Total Levy Fiscal Disparities Net Local Levy Tax Capacity Tax Rate
2017-3.0% $708,333 $131,121 $577,212 $2,012,764
2018-9.8% $765,514 $131,469 $634,045 $2,119,216
Median Value 2016 $186,550
Median Value 2017 $184,350
Median Value 2018 $189,100
28.68%
29.92%
Taxable Value x Tax % x Tax Rate = City Tax on $126,000 Home
2017-3.0% $100,100 1% 0.2868 Total Tax $287.06
2018-9.8% $100,100 1% 0.2992 Total Tax $299.49
DIFFERENCE $12.43 4.33%
Taxable Value x Tax % x Tax Rate = City Tax on Median Lauderdale Home
2018: $189,100
2017-3.0% $164,192 1% 0.2868 Total Tax $470.86
2018-9.8% $168,879 1% 0.2992 Total Tax $505.27
DIFFERENCE $34.40
7.31%
Taxable Value
2017-3.0% $289,760
2018-9.8% $289,760
x Tax Rate = City Tax on $300,000 Home
0.2868 Total Tax $830.96
0.2992 Total Tax $866.93
DIFFERENCE $35.97 4.33%
Impact on Median Value Single Family Homes by City and School District
Estimated
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Total Tax
i
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132
146
46
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Change in Tax on Median Valued Home
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CITY OF LAUDERDALE
GENERAL FUND REVENUES
2017
2016 2017 2018
Account Number Account Description Actual Adopted Proposed
101-00000-410-31010 CURRENT AD VALOREM TAXES $ 558,494 $ 577,212 $ 634,045
101-00000-410-31020 DELINQUENT AD VALOREM TAXES $ 3,597 $ $
101-00000-410-31400 FISCAL DISPARITIES $ 115,755 $ 131,121 $ 131,469
101-00000-410-31055 EXCESS TAX INCREMENT $ - $ $
101-00000-410-31900 PENALTIES AND INTEREST TAXES $ 219 $ - $
TAXES $ 678,065 $ 708,333 $ 765,514
101-00000-410-32110 LIQUOR LICENSES $ - $ 150 $ 150
101-00000-410-32180 TOBACCO LICENSES $ - $ 400 $ 400
101-00000-410-32190 OTHER BUSINESS LICENSES $ 2,255 $ 1,900 $ 2,000
101-00000-410-32192 HVAC CONTRACTOR LICENSES $ 1,400 $ 1,200 $ 1,200
101-00000-410-32240 ANIMAL LICENSES $ 120 $ 100 $ 100
101-00000-420-32210 BUILDING PERMITS $ 30,228 $ 15,500 $ 17,000
101-00000-420-32230 PLUMBING & HEATING PERMITS $ 8,434 $ 4,500 $ 6,000
101-00000-420-32270 RENTAL HOUSING LICENSES $ 5,335 $ 6,000 $ 4,000
101-00000-430-32261 EXCAVATING PERMITS $ - $ $
PERMITS & LICENSES $ 47,771 $ 29,750 $ 30,850
101-00000-410-33401 LOCAL GOVERNMENT AID $ 537,502 $ 537,818 $ 539,562
101-00000-410-33422 OTHER STATE GRANTS & AIDS $ 1,198 $ 1,198 $ 1,198
INTERGOVERNMENTAL REVENUE $ 538,700 $ 539,016 $ 540,760
101-00000-410-34101 CITY HALL RENT $ 6,670 $ 4,700 $ 5,000
101-00000-410-34103 ZONING & SUBDIVISION FEES $ 600 $ 1,000 $ 1,000
101-00000-420-34104 PLAN REVIEW FEES $ 6,944 $ 4,000 $ 5,000
101-00000-410-34105 SALE OF MAPS & PUBLICATIONS $ 12 $ 25 $
101-00000-410-34108 ADMINISTRATIVE FEES $ - $ - $
101-00000-420-34202 SPECIAL FIRE PROTECTION SERVICES $ 105 $ 600 $ 600
101-00000-420-34206 MOWING & GARBAGE CLEANUP $ - $ $
101-00000-430-34303 SNOW REMOVAL CHARGES $ - $ - $
101-00000-450-34780 PARK SHELTER FEES $ 310 $ 300 $ 300
101-00000-450-34920 MERCHANDISE SALES $ 399 $ 400 $ 400
CHARGES FOR SERVICES $ 15,040 $ 11,025 $ 12,300
2015 2017 2018
Account Number Account Description Actual Adopted Proposed
101-00000-420-35101 COURT FINES & ADMINISTRATIVE PENALTIES $ 35,779 $ 45,000 $ 30,000
101-00000-420-35200 FORFEITED & SEIZED ASSETS $ $ - $ -
FINES & FORFEITS $ 35,779 $ 45,000 $ 30,000
101-00000-410-36101 SPECIAL ASSESSMENTS - COUNTY $ 1,233 $ $
101-00000-410-36102 PENALTIES & INTEREST $ 574 $ - $
101-00000-410-36200 OTHER MISCELLEANOUS REVENUE $ 10,135 $ - $ -
101-00000-410-36210 INTEREST ON INVESTMENTS $ 8,500 $ 2,100 $ 5,000
101-00000-410-36230 CONTRIBUTIONS & DONATIONS $ $ - $ -
101-00000-450-36230 CONTRIBUTIONS & DONATIONS (COMM EVENT $ 2,982 $ - $ 2,500
101-00000-420-36260 SURCHARGES COLLECTED $ 1,309 $ 800 $ 1,000
MISCELLANEOUS REVENUE $ 24,733 $ 2,900 $ 8,500
101-00000-410-39101 SALE OF CAPITAL ASSETS $ - $ $
101-00000-410-39200 TRANSFER IN $ $ - $
OTHER SOURCES $ $ $
TOTAL GENERAL FUND REVENUE $ 1,340,087 $ 1,336,024 $ 1,387,924
REVENUES OVER/UNDER EXPENDITURES $ - $ (0) $
FUND BALANCE - January 1
FUND BALANCE - December 31
$ 758,551 $ 780,967 $ 780,967
$ 780,967 $ 780,967 $ 780,967
CITY OF LAUDERDALE
GENERAL FUND EXPENSE SUMMARY
2017
2016 2017 2018
Department Number Title Actual Adopted Proposed
41110 LEGISLATIVE $ 24,888 $ 27,593 $ 27,953
41320 CITY ADMINISTRATION $ 215,216 $ 216,105 $ 228,142
41410 ELECTIONS $ 22,202 $ 18,111 $ 24,851
41610 LEGAL $ 24,848 $ 23,000 $ 23,000
41910 PLANNING $ 27,883 $ 41,963 $ 47,522
41940 GENERAL GOVERNMENT BUILDINGS $ 18,832 $ 18,550 $ 26,700
GENERAL GOVERNMENT $ 333,869 $ 345,322 $ 378,168
42100 PUBLIC SAFETY $ 700,785 $ 727,134 $ 743,174
42400 BUILDING INSPECTIONS $ 34,192 $ 26,431 $ 29,105
PUBLIC SAFETY $ 734,977 $ 753,565 $ 772,279
43121 PUBLIC WORKS $ 90,389 $ 81,010 $ 88,049
43160 STREET LIGHTING $ 7,837 $ 7,000 $ 7,000
PUBLIC WORKS $ 98,226 $ 88,010 $ 95,049
45200 PARKS & RECREATION $ 76,106 $ 81,127 $ 84,428
46500 ECONOMIC DEVELOPMENT $ - $ 20,000 $ 10,000
49200 MISCELLANEOUS UNALLOCATED EXPENSES $ - $ 10,000 $ 10,000
49300 OTHER FINANCING USES $ 87,655 $ 38,000 $ 38,000
OTHER $ 163,761 $ 149,127 $ 142,428
TOTAL EXPENDITURES $ 1,330,833 $ 1,336,024 $ 1,387,924
CITY OF LAUDERDALE
LEGISLATIVE
2017
2016 2017 2018
Account Number Account Description Actual Adopted Proposed
101-41110-410-41030 PART TIME EMPLOYEES $ 16,500 $ 16,500 $ 16,500
101-41110-410-41220 FICA $ 1,023 $ 1,023 $ 1,023
101-41110-410-41225 MEDICARE $ 239 $ 239 $ 239
101-41110-410-41510 WORKERS COMPENSATION INSURANCE $ 52 $ 41 $ 41
PERSONNEL $ 17,814 $ 17,803 $ 17,803
101-41110-410-42010 OFFICE SUPPLIES $ 28 $ - $
101-41110-410-42110 GENERAL SUPPLIES $ - $ 50 $ 50
101-41110-410-42115 MEETINGS $ 64 $ 200 $ 200
101-41110-410-42410 MINOR TOOLS & EQUIPMENT $ - $ 100 $
SUPPLIES $ 92 $ 350 $ 250
101-41110-410-43140 TRAINING & EDUCATION $ 1,040 $ 2,500 $ 2,500
101-41110-410-43310 TRAVEL EXPENSE $ 735 $ 1,200 $ 1,200
101-41110-410-43510 LEGAL NOTICES & PUBLISHING $ 1,930 $ 1,500 $ 2,000
101-41110-410-43610 INSURANCE & BONDS $ 316 $ 400 $ 400
101-41110-410-44330 DUES & SUBSCRIPTIONS $ 2,960 $ 3,840 $ 3,800
OTHER SERVICES & CHARGES $ 6,982 $ 9,440 $ 9,900
101-41110-410-45700 OFFICE FURNITURE & EQUIPMENT $ - $ - $
CAPITAL OUTLAY $ - $ - $
TOTAL EXPENDITURES $ 24,888 $ 27,593 $ 27,953
NOTES:
Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority
CITY OF LAUDERDALE
CITY ADMINISTRATION
2017
Account Number
2016 2017 2018
Account Description Actual Adopted Proposed
101-41320-410-41010 FULL TIME EMPLOYEES $ 123,003 $ 120,987 $ 126,150
101-41320-410-41020 OVERTIME $ - $ - $
101-41320-410-41040 TEMPORARY EMPLOYEES $ - $ - $ -
101-41320-410-41210 PERA $ 8,552 $ 9,074 $ 9,461
101-41320-410-41220 FICA $ 7,668 $ 7,501 $ 7,821
101-41320-410-41225 MEDICARE $ 1,793 $ 1,755 $ 1,829
101-41320-410-41250 DEFERRED COMPENSATION $ 308 $ 500 $ 500
101-41320-410-41310 HEALTH INSURANCE $ 17,996 $ 16,352 $ 19,172
101-41320-410-41320 DENTAL INSURANCE $ 129 $ 706 $ 200
101-41320-410-41330 LIFE INSURANCE $ 223 $ 482 $ 300
101-41320-410-41340 DISABILITY INSURANCE $ 187 $ 200 $ 200
101-41320-410-41420 UNEMPLOYMENT $ - $ $ -
101-41320-410-41510 WORKERS COMPENSATION INSURANCE $ 786 $ 968 $ 1,009
PERSONNEL $ 160,646 $ 158,525 $ 166,642
101-41320-410-42010 OFFICE SUPPLIES $ 729 $ 1,600 $ 1,000
101-41320-410-42020 COMPUTER SUPPLIES $ 530 $ 200 $ 500
101-41320-410-42030 PRINTED FORMS $ 3,710 $ 5,000 $ 4,500
101-41320-410-42110 GENERAL SUPPLIES $ 81 $ 200 $ 200
101-41320-410-42115 MEETING $ 41 $ 100 $
101-41320-410-42410 MINOR EQUIPMENT & TOOLS $ - $ $ -
101-41320-410-42420 MINOR COMPUTER EQUIPMENT $ 1,783 $ 1,000 $ 1,500
SUPPLIES $ 6,874 $ 8,100 $ 7,700
101-41320-410-43030 AUDITING & ACCOUNTING SERVICES $ 16,720 $ 14,500 $ 15,000
101-41320-410-43090 EXPERT & PROFESSIONAL SERVICES $ 11,644 $ 13,780 $ 16,000
101-41320-410-43140 TRAINING & EDUCATION $ 1,520 $ 3,000 $ 3,000
101-41320-410-43210 TELEPHONE & TELEGRAPH $ - $ $ -
101-41320-410-43220 POSTAGE $ 3,810 $ 3,200 $ 4,000
101-41320-410-43250 OTHER COMMUNICATIONS $ 32 $ $ -
101-41320-410-43310 TRAVEL EXPENSE $ 1,874 $ 1,500 $ 1,500
101-41320-410-43510 LEGAL NOTICES & PUBLISHING $ 365 $ 1,100 $ 1,000
101-41320-410-43610 INSURANCE & BONDS $ 3,323 $ 3,500 $ 3,500
101-41320-410-44040 VEHICLE/EQUIPMENT REPAIRS $ 218 $ 1,500 $ -
101-41320-410-44160 RENTS & LEASES $ 2,483 $ 2,700 $ 2,700
101-41320-410-44325 BANK FEES & CHARGES $ 952 $ - $ 1,000
101-41320-410-44330 DUES & SUBSCRIPTIONS $ 4,261 $ 3,500 $ 5,500
101-41320-410-44370 MISCELLANEOUS CHARGES $ 494 $ 1,200 $ 600
OTHER SERVICES & CHARGES $ 47,696 $ 49,480 $ 53,800
101-41320-410-45700 OFFICE EQUIPMENT & FURNITURE $ - $ - $
CAPITAL OUTLAY $ - $ - $
TOTAL EXPENDITURES $ 215,216 $ 216,105 $ 228,142
NOTES
Dues includes MCFOA, MAMA, MN GFOA, IMCA, MN City/County Management Association, Pioneer Press, Notary, RC GIS
CITY OF LAUDERDALE
ELECTIONS
2017
2016 2017 2018
Account Number Account Description Actual Adopted Proposed
101-41410-410-41010 FULL TIME EMPLOYEES $ 10,912 $ 10,135 $ 10,745
101-41410-410-41040 TEMPORARY EMPLOYEES $ 4,128 $ - $ 5,000
101-41410-410-41210 PERA $ 684 $ 760 $ 806
101-41410-410-41220 FICA $ 679 $ 628 $ 666
101-41410-410-41225 MEDICARE $ 159 $ 147 $ 156
101-41410-410-41250 DEFERRED COMPENSATION $ 15 $ - $
101-41410-410-41310 HEALTH INSURANCE $ 1,339 $ 1,533 $ 1,763
101-41410-410-41320 DENTAL INSURANCE $ 14 $ 66 $ 50
101-41410-410-41330 LIFE INSURANCE $ 14 $ 71 $ 25
101-41410-410-41340 DISABILITY INSURANCE $ 17 $ 40 $ 25
101-41410-410-41510 WORKERS COMPENSATION INSURANCE $ 77 $ 81 $ 115
PERSONNEL $ 18,037 $ 13,461 $ 19,351
101-41410-410-42010 , OFFICE SUPPLIES $ - $ - $
101-41410-410-42110 GENERAL SUPPLIES $ 291 $ 2,500 $ 1,500
101-41410-410-42410 MINOR EQUIPMENT & TOOLS $ 2,617 $ 1,650 $ 2,500
SUPPLIES $ 2,908 $ 4,150 $ 4,000
101-41410-410-43510 LEGAL NOTICES PUBLISHING $ 474 $ - $ 500
101-41410-410-44370 MISCELLANEOUS CHARGES (AB VOTING) $ 782 $ 500 $ 1,000
OTHER SERVICES & CHARGES $ 1,256 $ 500 $ 1,500
101-41410-410-45700 OFFICE EQUIPMENT & FURNITURE
CAPITAL OUTLAY
TOTAL EXPENDITURES $ 22,202 $ 18,111 $ 24,851
CITY OF LAUDERDALE
LEGAL
2017
Account Number
101-41610-410-43040
101-41610-410-43045
Account Description
LEGAL SERVICES - CIVIL PROCESS
LEGAL SERVICES - PROSECUTION
OTHER SERVICES & CHARGES
2016
Actual
$ 12,898
$ 11,950
$ 24,848
2017
Adopted
2018
Proposed
$ 11,500 $ 11,500
$ 11,500 $ 11,500
$ 23,000 $ 23,000
TOTAL EXPENDITURES $ 24,848 $ 23,000 $ 23,000
CITY OF LAUDERDALE
PLANNING, ZONING & INSPECTIONS
2017
Account Number
101-41910-410-41010
101-41910-410-41210
100-41910-410-41220
101-41910-410-41225
101-41910-410-41250
101-41910-410-41310
101-41910-410-41320
101-41910-410-41330
101-41910-410-41340
101-41910-410-41510
101-41910-410-42010
101-41910-410-42030
101-41910-410-42110
101-41910-410-43090
101-41910-410-43140
101-41910-410-43220
101-41910-410-43610
101-41910-410-44330
TOTAL EXPENDITURES
Account Description
FULL TIME EMPLOYEES
PERA
FICA
MEDICARE
DEFERRED COMPENSATION
HEALTH INSURANCE
DENTAL INSURANCE
LIFE INSURANCE
DISABILITIY INSURANCE
WORKERS COMPENSATION INSURANCE
PERSONNEL
OFFICE SUPPLIES
PRINTED FORMS
GENERAL SUPPLIES
SUPPLIES
EXPERT & PROFESSIONAL SERVICES
TRAINING & EDUCATION
POSTAGE
INSURANCE & BONDS
DUES AND SUBSCRIPTIONS
OTHER SERVICES & CHARGES
2016 2017 2018
Actual Adopted Proposed
20,224 $ 22,601 $ 23,739
1,315 $ 1,694 $ 1,780
1,184 $ 1,402 $ 1,472
277 $ 328 $ 344
(379) $ - $
3,683 $ 3,577 $ 3,547
(33) $ 154 $ 200
(322) $ 400 $ 400
(5) $ 289 $ 200
852 $ 868 $ 190
26,794 $ 31,313 $ 31,872
452 $
49 $
369 $
219 $
1,089 $
27,883
10,000 $ 15,000
250 $ 250
400 $ 400
- $
10,650 $ 15,650
41,963 $ 47,522
CITY OF LAUDERDALE
GENERAL GOVERNMENT BUILDINGS
2017
Account Number
101-41940-410-42110
101-41940-410-42230
101-41940-410-42410
101-41940-410-43090
101-41940-410-43210
101-41940-410-43250
101-41940-410-43610
101-41940-410-43810
101-41940-410-43820
101-41940-410-43830
101-41940-410-43840
101-41940-410-43850
101-41940-410-44010
101-41940-410-44040
101-41940-410-44160
101-41940-410-45700
TOTAL EXPENDITURES
Account Description
GENERAL SUPPLIES
BUILDING REPAIR SUPPLIES
MINOR EQUIPMENT & TOOLS
SUPPLIES
EXPERT & PROFESSIONAL SERVICES
TELEPHONE & TELEGRAPH
OTHER COMMUNICATIONS (INTERNET)
INSURANCE & BONDS
ELECTRIC UTILITIES
WATER UTILITIES
GAS UTILITIES
REFUSE DISPOSAL
SEWER UTILITIES
BUILDING MAINTENANCE
VEHICLE/EQUIPMENT REPAIRS
RENTS & LEASES
OTHER SERVICES & CHARGES
OFFICE FURNITURE & EQUIPMENT
CAPITAL OUTLAY
2016
Actual
$ 1,266 $
$ $
$ 533 $
$ 1,799 $
$ 1,740
$ 3,006
$ 4,312
$ 595
$ 2,687
$ 3,746
$ 534
$ 114
$ 298
$ 17,033
2017
Adopted
2018
Proposed
500 $ 1,000
- $
- $
500 $ 1,000
$ - $ -
$ 2,400 $ 2,400
$ - $ 6,000
$ 3,200 $ 3,200
$ 3,200 $ 4,000
$ 150 $ 600
$ 3,000 $ 3,000
$ 3,500 $ 4,000
$ 100 $
$ 2,500 $ 2,500
$ -
$ - $
$ 18,050 $ 25,700
$ - $
$ - $ - $
$ 18,832 $ 18,550 $ 26,700
NOTES:
Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority
CITY OF LAUDERDALE
PUBLIC SAFETY
2017
Account Number
101-42100-420-43100
101-42100-420-43110
101-42100-420-44370
101-42220-420-43120
101-42220-420-43125
101-42200-420-44370
101-42220-420-45400
Account Description
DISPATCH
POLICE CONTRACT
MISCELLANEOUS CHARGES
FIRE CONTRACT
FIRE CALLS & INSPECTIONS
MISCELLANEOUS CHARGES
OTHER SERVICES & CHARGES
MACHINERY & EQUIPMENT
CAPITAL OUTLAY
2016 2017 2018
Actual Adopted Proposed
$ 17,174 $ 18,469 $ 17,773
$ 653,026 $ 672,590 $ 692,701
$ 162 $ 75 $ 200
$ 18,410 $ 18,000 $ 18,500
$ 12,013 $ 18,000 $ 14,000
$ $ $ -
$ 700,785 $ 727,134 $ 743,174
TOTAL EXPENDITURES $ 700,785 $ 727,134 $ 743,174
CITY OF LAUDERDALE
BUILDING INSPECTIONS
2017
2016 2017 2018
Account Number Account Description Actual Adopted Proposed
101-42400-420-41010 FULL TIME EMPLOYEES $ 21,613 $ 16,944 $ 17,453
101-42400-420-42010 OVERTIME $ 36 $ - $
101-42400-420-41210 PERA $ 1,624 $ 1,271 $ 1,309
101-42400-420-41220 FICA $ 1,558 $ 1,051 $ 1,082
101-42400-420-41225 MEDICARE $ 364 $ 246 $ 253
101-42400-420-41250 DEFERRED COMPENSATION $ 2,266 $ 2,259 $ 2,305
101-42400-420-41310 HEALTH INSURANCE $ - $ - $ -
101-42400-420-41320 DENTAL INSURANCE $ 112 $ 111 $ 125
101-42400-420-41330 LIFE INSURANCE $ 527 $ 25 $ 600
101-42400-420-41340 DISABILITY INSURANCE $ 65 $ 25 $ 75
101-42400-420-41510 WORKERS COMPENSATION INSURANCE $ 607 $ 650 $ 803
PERSONNEL $ 28,772 $ 22,581 $ 24,005
101-42400-420-42030 PRINTED FORMS $ $ $
101-42400-420-42110 GENERAL SUPPLIES $ - $ - $
SUPPLIES $ $ $
101-42400-420-43090 EXPERT & PROFESSIONAL SERVICES $ 2,975 $ 2,000 $ 3,000
101-42400-420-43140 TRAINING & EDUCATION $ 550 $ 600 $ 600
101-42400-420-43220 POSTAGE $ 227 $ 50 $ -
101-42400-420-43310 TRAVEL EXPENSES $ - $ - $ -
101-42400-420-43510 LEGAL NOTICES PUBLISHING $ - $ - $ -
101-42400-420-43610 INSURANCE & BONDS $ 369 $ 400 $ 400
101-42400-420-44330 DUES & SUBSCRIPTIONS $ 122 $ - $ 100
101-42400-420-44380 BUILDING PERMIT SURCHARGES $ 1,177 $ 800 $ 1,000
OTHER SERVICES & CHARGES $ 5,420 $ 3,850 $ 5,100
TOTAL EXPENDITURES $ 34,192 $ 26,431 $ 29,105
CITY OF LAUDERDALE
PUBLIC WORKS
2017
2016 2017 2018
Account Number Account Description Actual Adopted Proposed
101-43121-430-41010 FULL TIME EMPLOYEES $ 34,285 $ 32,039 $ 34,486
101-43121-430-41020 OVERTIME $ 267 $ 3,000 $ 3,000
101-43121-430-41040 TEMPORARY EMPLOYEES $ $ - $
101-43121-430-41210 PERA $ 2,498 $ 2,628 $ 2,661
101-43121-430-41220 FICA $ 2,464 $ 2,172 $ 2,324
101-43131-430-41225 MEDICARE $ 576 $ 509 $ 544
101-43121-430-41250 DEFERRED COMPENSATION $ 4,758 $ 5,221 $ 5,860
101-43121-430-41310 HEALTH INSURANCE $ 499 $ - $
101-43121-430-41320 DENTAL INSURANCE $ 36 $ 111 $ 50
101-43121-430-41330 LIFE INSURANCE $ 186 $ 200 $ 200
101-43121-430-41340 DISABILITY INSURANCE $ 49 $ 168 $ 100
101-43121-430-41510 WORKERS COMPENSATION INSURANCE $ 1,617 $ 1,612 $ 1,724
PERSONNEL $ 47,234 $ 47,660 $ 50,949
101-43121-430-42110 GENERAL SUPPLIES $ 714 $ 500 $ 700
101-43121-430-42120 MOTOR FUELS $ 2,126 $ 3,000 $ 2,500
101-43121-430-42130 LUBRICANTS & ADDITIVES $ 147 $ - $ 150
101-43121-430-42160 CHEMICALS & CHEMICAL PRODUCTS $ $ - $
101-43121-430-42170 SAFETY EQUIPMENT $ - $ - $
101-43121-430-42210 VEHICLE/EQUIPMENT PARTS $ 99 $ 1,500 $ 1,500
101-43121-430-42220 TIRES $ - $ - $
101-43121-430-42240 STREET MAINTENANCE MATERIALS $ - $ $
101-43121-430-42410 MINOR EQUIPMENT & TOOLS $ 20 $ 1,000 $ 1,000
101-43121-430-42420 MINOR COMPUTER EQUIPMENT $ - $ $
SUPPLIES $ 3,105 $ 6,000 $ 5,850
101-43121-430-43030 ENGINEERING $ 2,159 $ - $ 1,000
101-43121-430-43090 EXPERT & PROFESSIONAL SERVICES $ 28,092 $ 19,650 $ 12,000
101-43121-430-43095 SNOW REMOVAL CONTRACTS $ - $ - $ 14,000
101-43121-430-43140 TRAINING & EDUCATION $ 460 $ - $ 500
101-43121-430-43210 TELEPHONE & TELEGRAPH $ 375 $ $
101-43121-430-43310 TRAVEL EXPENSE $ 43 $ - $
101-43121-430-43610 INSURANCE & BONDS $ 2,053 $ 2,200 $ 2,200
101-43121-430-44010 BUILDING MAINTENANCE $ 20 $ 4,000 $
101-43121-430-44040 VEHICLE/EQUIPMENT REPAIRS $ 6,776 $ 1,500 $ 1,500
101-43121-430-44160 RENTS & LEASES $ $ - $ -
101-43121-430-44330 DUES & SUBSCRIPTIONS $ 40 $ $ -
101-43121-430-44390 TAXES & LICENSES $ 32 $ - $ 50
OTHER SERVICES & CHARGES $ 40,049 $ 27,350 $ 31,250
101-43121-430-45400 MACHINERY & EQUIPMENT
CAPITAL OUTLAY
$ - $
$ - $
TOTAL EXPENDITURES $ 90,389 $ 81,010 $ 88,049
CITY OF LAUDERDALE
STREET LIGHTING
2017
Account Number
101-43160-430-43810
101-43160-430-44040
Account Description
ELECTRIC UTILITIES
VEHICLE/EQUIPMENT REPAIRS
OTHER SERVICES & CHARGES
2016
Actual
7,162
675
7,837
2017
Adopted
7,000 $
- $
2018
Proposed
7,000
7,000 $
7,000
TOTAL EXPENDITURES $ 7,837 $ 7,000 $ 7,000
CITY OF LAUDERDALE
PARKS & RECREATION
2017
2016 2017 2018
Account Number Account Description Actual Adopted Proposed
101-45200-450-41010 FULL TIME EMPLOYEES $ 45,901 $ 46,278 $ 50,053
101-45200-450-41020 OVERTIME $ 206 $ $
101-45200-450-41040 TEMPORARY EMPLOYEES $ 2,873 $ 6,000 $ 6,000
101-45200-450-41210 PERA $ 3,192 $ 3,025 $ 3,544
101-45200-450-41220 FICA $ 3,359 $ 3,241 $ 3,475
101-45200-450-41225 MEDICARE $ 755 $ 758 $ 813
101-45200-450-41250 DEFERRED COMPENSATION $ 4,933 $ 4,754 $ 6,517
101-45200-450-41310 HEALTH INSURANCE $ 2,841 $ 3,066 $ 2,173
101-45200-450-41320 DENTAL INSURANCE $ 57 $ 176 $ 175
101-45200-450-41330 LIFE INSURANCE $ 122 $ 400 $ 300
101-45200-450-41340 DISABILITY INSURANCE $ 81 $ 154 $ 150
101-45200-450-41420 UNEMPLOYMENT $ 302 $ - $
101-45200-450-41510 WORKERS COMPENSATION INSURANCE $ 1,396 $ 1,415 $ 1,528
PERSONNEL $ 66,017 $ 69,267 $ 74,728
101-45200-450-42030 PRINTED FORMS $ - $ - $
101-45200-450-42110 GENERAL SUPPLIES $ 1,320 $ 450 $ 500
101-45200-450-42115 MEETINGS $ 122 $ - $
101-45200-450-42120 MOTOR FUELS $ - $ - $
101-45200-450-42160 CHEMICALS & CHEMICAL PRODUCTS $ $ - $ -
101-45200-450-42210 VEHICLE/EQUIPMENT PARTS $ - $ 500 $ 500
101-45200-450-42220 TIRES $ - $ $
101-45200-450-42230 BUILDING REPAIR SUPPLIES $ 47 $ 1,000 $
101-45200-450-42410 MINOR EQUIPMENT & TOOLS $ 1,256 $ - $ -
SUPPLIES $ 2,744 $ 1,950 $ 1,000
101-45200-450-43090 EXPERT & PROFESSIONAL SERVICES $ - $ 700 $ -
101-45200-450-43130 COMMUNITY EVENTS $ 2,214 $ 3,000 $ 3,000
101-45200-450-43140 TRAINING & EDUCATION $ $ - $ -
101-45200-450-43210 TELEPHONE & TELEGRAPH $ 28 $ 50 $ -
101-45200-450-43310 TRAVEL EXPENSE $ $ - $ -
101-45200-450-43610 INSURANCE & BONDS $ 714 $ 800 $ 800
101-45200-450-43810 ELECTRIC UTILITIES $ 332 $ 500 $ 400
101-45200-450-43820 WATER UTILITIES $ 517 $ 260 $ 600
101-45200-450-43830 GAS UTILITIES $ 440 $ 700 $ 500
101-45200-450-43840 REFUSE DISPOSAL $ - $ - $ -
101-45200-450-44010 BUILDING MAINTENANCE $ $ $ -
101-45200-450-44040 VEHICLE/EQUIPMENT MAINTENANCE $ - $ 1,000 $ -
101-45200-450-44160 RENTS & LEASES (PORTABLE RESTROOM) $ 1,296 $ 1,200 $ 1,500
101-45200-450-44382 RECREATION PROGRAMS $ 1,805 $ 1,700 $ 1,900
OTHER SERVICES & CHARGES $ 7,345 $ 9,910 $ 8,700
101-45200-450-45200 BUILDING & IMPROVEMENTS
CAPITAL OUTLAY
TOTAL EXPENDITURES $ 76,106 $ 81,127 $ 84,428
CITY OF LAUDERDALE
ECONOMIC DEVELOPMENT
2017
Account Number
101-46500-462-43090
101-46500-462-44370
TOTAL EXPENDITURES
Account Description
CONSULTING FEES
MISCELLANEOUS
OTHER SERVICES & CHARGES
2016
Actual
$
$
$
$
2017 2018
Adopted Proposed
- $ 20,000 $ 10,000
- $ $
- $ 20,000 $ 10,000
- $ 20,000 $ 10,000
CITY OF LAUDERDALE
MISCELLANEOUS UNALLOCATED EXPENDITURES
2017
Account Number
2016 2017 2018
Account Description Actual Adopted Proposed
101-49200-410-48100 CONTINGENCY
OTHER SERVICES & CHARGES
$ $ 10,000 $ 10,000
$ $ 10,000 $ 10,000
TOTAL EXPENDITURES $ $ 10,000 $ 10,000
CITY OF LAUDERDALE
OTHER FINANCING USES
2017
2016 2017 2018
Account Number Account Description Actual Adopted Proposed
101-49300-410-47200 TRANSFER OUT $ 87,655 $ 38,000 $ 38,000
TRANSFERS $ 87,655 $ 38,000 $ 38,000
TOTAL EXPENDITURES $ 87,655 $ 38,000 $ 38,000
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Closed Session X
Meeting Date
September 12, 2017
ITEM NUMBER 2018-20 Union Agreement
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Attached is the current union agreement and the union's proposal for the new agreement.
Staff posted notice that the Council will discuss in closed session.
STAFF RECOMMENDATION:
City of Lauderdale Contract proposals
8/25/2017
Article 1: Recognition -No changes
Article 2: No Change
Article 3: Non Discrimination -No changes
Article 4: Union Security -no changes
Article 5: Meet and confer -no changes
Article 6: Seniority- no changes
Article 7: Discipline -No Change
Article 8: Grievance Procedure -no changes
Article 9: no strike/no lockout- No Change
Article 10: Work schedules: No Change
Article 11: Overtime and Comp Time -no changes
Article 12: Benefit Eligibility -no changes
Article 13: Holidays
Article 14: Vacation — A. Accumulation: Vacation for a regular full-time employees is accumulated as
shown, based on the number of years of employment with the City:
0-5 years of service- 4 hours per pay period to a maximum of 13 days per year.
640 years of service- 5.54 hours per pay period to a maximum of 18 days per year
Article 15: Insurance
Increase to $1050 per month beginning January 15t, 2018
Increase to $1100 per month beginning January 1, 2019
Increase to $1150 per month beginning January 1, 2020
AGREEMENT BETWEEN
THE CITY OF LAUDERDALE
AND
AMERICAN FEDERATION OF STATE, COUNTY
AND MUNICIPAL EMPLOYEES
COUNCIL 5
January 1, 2016 - December 31, 2017
Table of Contents
ARTICLE 1: RECOGNITION 3
ARTICLE 2: DEFINITIONS 3
ARTICLE 3: NON-DISCRIMINATION 4
ARTICLE 4: UNION SECURITY 4
ARTICLE 5: MEET AND CONFER 6
ARTICLE 6: SENIORITY 6
ARTICLE 7: DISCIPLINE 8
ARTICLE 8: GRIEVANCE PROCEDURE 9
ARTICLE 9: NO STRIKE -NO LOCKOUT 11
ARTICLE 10: WORK SCHEDULES 11
ARTICLE 11: OVERTIME AND COMPENSATORY TIME 12
ARTICLE 12: BENEFIT ELIGIBILITY 13
ARTICLE 13: HOLIDAYS 14
ARTICLE 14: VACATION 14
ARTICLE 15: INSURANCE 15
ARTICLE 16: WAGES 16
ARTICLE 17: AUTO -ALLOWANCE 17
ARTICLE 18: UNIFORMS 17
ARTICLE 19: SICK LEAVE 17
ARTICLE 20: FUNERAL LEAVE 18
ARTICLE 21: LEAVE OF ABSENCE WITHOUT PAY 18
ARTICLE 22: COURT DUTY 18
ARTICLE 23: MILITARY LEAVE 18
ARTICLE 24: ELECTION DAYS 18
ARTICLE 25: SCOPE OF AGREEMENT 19
ARTICLE 26: DURATION 19
ARTICLE 27: SAVINGS CLAUSE 20
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ARTICLE 1: RECOGNITION
A. The employer recognizes the UNION as the representative of
all workers who are defined as public employees by Minn. Stat.
179A, excluding supervisory and confidential employees.
B. If the EMPLOYER establishes new job classes within the
bargaining unit, both parties agree to negotiate on wages. A11
other terms and conditions of this AGREEMENT will apply.
ARTICLE 2: DEFINITIONS
The following words and phrases will have the meanings given here
and will apply throughout this policy. All other words and
phrases used in this policy will maintain their generally
accepted common meanings.
A. ANNIVERSARY DATE -the month and date of an employee's initial
hiring or promotion.
B. EXEMPT EMPLOYEE -employees to whom the federal Fair Labor
Standards Act does not apply. Generally, administrative,
executive and professional employees are exempt employees.
C. IMMEDIATE FAMILY -the employee's spouse and children and the
following relatives of either the employee or the employee's
spouse: mother, father, brother, sister, and grandparent.
D. INDEPENDENT CONTRACTOR/CONSULTANT -persons or firms hired by
the City who determine their own hours of operation or use
their own resources in the performance of their duties.
Independent contractors and consultants are not City
employees.
E. JUST CAUSE - the term shall mean any act of misconduct on the
part of an employee, which will reasonably justify the
imposition of discipline and further justifies the penalty
imposed.
F. NON-EXEMPT EMPLOYEE -employees to whom the federal Fair Labor
Standards Act applies.
G. OVERTIME -time worked by non-exempt employees in excess of 8
hours per day or forty (40) hours per week.
H. PART-TIME EMPLOYEE
1) REGULAR PART-TIME EMPLOYEE - an employee retained on a
non -temporary basis who works less than forty (40)
hours per week on a regular schedule throughout the
year.
2) NON -REGULAR PART-TIME EMPLOYEE - an employee retained
on a temporary basis who works less than forty (40)
hours per week on an irregular schedule throughout the
year.
3
I. REGULAR FULL-TIME EMPLOYEE - an employee retained on a non -
temporary basis who works forty (40) hours or more per week
on a regular schedule throughout the year.
J. STEWARD - An employee designated by the UNION for the purposes
of communicating with the EMPLOYER on matters of interest to
either party; and representing bargaining unit members in
the union grievance process.
K. TEMPORARY OR SEASONAL EMPLOYEE - an employee retained to fill
a full-time or part-time position which is of a provisional
or seasonal nature.
L. TERMINATION - a complete separation of an employee from City
employment. Termination can be voluntary, through
resignation or retirement, or involuntary, through discharge
by the City.
M. UNION - The American Federation of State, County and Municipal
Employees, Council 5.
ARTICLE 3: NON-DISCRIMINATION
It is the City's policy to provide equal employment opportunity
to all employees and applicants for employment in accordance with
all applicable equal employment opportunity -affirmative action
laws, directives and regulations of Federal, State and Local
governing bodies or agencies thereof.
ARTICLE 4: UNION SECURITY
A. In recognition of the UNION as the exclusive representative:
A.1 The EMPLOYER shall deduct an amount sufficient to
provide the payment of regular dues established by the
UNION from the wages of all employees authorizing, in
writing, such deduction on a form designated and
furnished for such purpose by the UNION. The employer
will deduct a "fair -share" fee according to Minn. Stat.
179A from the wages of those employees choosing not to
join the union and provide the fair share fee to the
union through an equivalent process. Only the duly
certified exclusive representative shall be granted
payroll deduction of dues and fair share fees for
employees covered by this AGREEMENT.
A.2 The EMPLOYER shall remit such deductions monthly to the
appropriate designated officer of the UNION with a list
of the names of the employees from whose wages
deductions were made.
A.3 The UNION shall certify to the EMPLOYER, in writing,
the current amount of regular dues to be withheld and
any fair share assessments authorized by law.
4
A.4 Such dues deductions shall be canceled by the EMPLOYER
upon written request by the employee, at which time a
fair share fee will be deducted as authorized by law.
A.5 The EMPLOYER shall, upon request of the UNION, make
available to the UNION a report listing all employees
included in the bargaining unit as identified by the
article herein titled "Recognition." Such report shall
contain the name, classification, pay rate, work unit
and mailing address of record.
B. The UNION agrees to indemnify and hold the EMPLOYER harmless
against any and all claims, suits, orders or judgments
brought or issued against the EMPLOYER as a result of any
action taken or not taken under the provisions of this
article.
C. The UNION may designate certain employees from the
bargaining unit to act as stewards and shall, within thirty
(30) days of the execution of this AGREEMENT and upon
occurrence of any change thereafter, certify to the EMPLOYER
a current list of business representatives, officers and
stewards who are authorized by the UNION to investigate and
present grievances to the EMPLOYER. The EMPLOYER agrees to
recognize such representatives for the purpose of
investigating and presenting grievances to the EMPLOYER
subject to the following stipulations:
C.1 Not more than one employee representative (steward or
officer) will be authorized time off with pay to
investigate or present any one grievance matter to the
EMPLOYER. Nothing in this clause is intended to limit
the number of UNION stewards who may request to use
their own time (vacation, compensatory, or time without
pay) to investigate and present grievances.
C.2 Employee stewards and officers may leave their work
stations with the concurrence of their designated
supervisor(s), and they shall notify their designated
supervisor(s) upon return to their work stations.
Concurrence of the supervisor to leave a workstation
for UNION business will be limited to the investigation
and presentation of grievances to the EMPLOYER.
C.3 One employee representative (steward or officer) of the
UNION shall receive paid time off to participate in
contract negotiations and meet and confer meetings.
5
C.4 The EMPLOYER shall make reasonable adjustments to the
workloads of employee representatives of the UNION who
receive paid time off for UNION related activities
under the provisions of subsections A, B, and C, above.
D. Non-employee business representatives of the UNION as
previously designated to the EMPLOYER as provided herein
may, with concurrence of the EMPLOYER, come on the premises
of the EMPLOYER for the purpose of investigating and
presenting grievances.
E. The UNION may use the EMPLOYERS facilities for UNION
business with prior approval of the EMPLOYER.
F. The EMPLOYER agrees to allow the UNION to use designated
bulletin boards for the purpose of posting notices of UNION
meetings, UNION elections, UNION election returns, UNION
appointments to office, UNION recreational and social
affairs, arbitration awards, decisions of the Bureau of
Mediation Services and the courts, and other items
authorized by signature of union officers. All posted
materials must be UNION publication or legibly signed by an
authorized UNION officer.
G. Nothing in this AGREEMENT shall be construed to affect the
status of veterans in contravention of existing veterans
preference laws relating to the employment, discharge or
promotion of veterans.
H. The EMPLOYER shall allow officially designated union
officers a 20 -minute period within the new employee
orientation period to brief new bargaining members on the
union and to provide a copy of this AGREEMENT and any other
official materials authorized by union officers.
ARTICLE 5: MEET AND CONFER
At least once each month or as often as mutually agreed upon, the
parties will meet and confer to discuss non-negotiable items such
as health and safety, work rules and procedures, and other items
which are mutually agreed upon.
ARTICLE 6: SENIORITY
A. Seniority is an employee's length of service for the
EMPLOYER from the most recent date of employment, re-
employment or reinstatement.
6
A.1 Seniority is not interrupted during the period an
employee is on approved leave, including leave for
UNION business or layoff, if the employee returns to
active work status having complied with all the terms
and conditions of this AGREEMENT and the conditions the
EMPLOYER established in approving the leave.
A.2 An employee appointed to a permanent position in the
same job class and department as he/she was employed as
a temporary employee shall have seniority for purposes
of layoff and recall from the employee's most recent
date of hire as a temporary employee, provided such
temporary and permanent appointments are contiguous and
sequential.
B. Seniority lists shall contain the names of bargaining unit
employees by class arranged in order of most to least
senior. Upon request of the UNION, the EMPLOYER shall
establish a seniority list for all bargaining unit members.
C. The City Council may layoff any employee whenever such
action becomes necessary in the city council's judgment,
including shortage of work funds, the abolition of a
position, or changes in organization; provided, however,
that fourteen (14) days written notice be given if
practicable. No regular or probationary employee shall be
laid off while there is a temporary employee serving in the
same class of position or for which the regular or
probationary employee is qualified, eligible and available.
Any regular employee, upon receiving a lay-off notice, may
request to be reduced to a lower paid position within the
same department if the lower paid position is vacant and the
employee held the position previously. The request to be
reduced must be submitted in writing within seven (7)
calendar days of receipt of the notification of lay-off.
Except in those instances where senior employees are not
qualified to perform remaining work duties, seniority shall
determine the order of:
C.1 Layoff, (which shall be in inverse order of seniority
with the City).
C.2 Recall from layoff, (which shall be in order of
seniority with the city, provided that if an employee
does not return to work upon recall, as directed by the
EMPLOYER or on an extended date mutually acceptable to
the employee and EMPLOYER, he/she shall automatically
have terminated his/her employment). Notice of recall
from layoff shall be made by certified mail to the
employees last known address as shown by the employer's
7
records. The employee will have 14 days to respond to
this recall notice before recall rights to the position
are waived.
D. The most senior employee with the minimum qualifications
for an open position will receive first choice of whether or
not to take that position.
ARTICLE 7: DISCIPLINE
A. The EMPLOYER will discipline employees only for just cause.
The employer will follow the principle of progressive
discipline wherever practicable.
B. Discipline, when administered, will be in one or more of the
following forms and normally in the following order:
1. Oral Reprimand
2. Written Reprimand
3. Suspension
4. Discharge or disciplinary demotion.
C. If the EMPLOYER has reason to reprimand any employee, it
shall normally not be done in the presence of other
employees or the public.
D. Written reprimands, disciplinary suspensions, disciplinary
demotions or discharge of permanent employees may be
appealed up to and through the arbitration step of the
grievance procedure contained in this AGREEMENT. The
employer will notify the union promptly of all such
disciplinary actions.
E. Investigations, which do not result in disciplinary actions,
shall not be entered into the employee's personnel records.
A written record of all disciplinary actions shall be
entered into the employee's personnel record. All
disciplinary entries in the personnel office record shall
normally state the corrective action expected of the
employee.
E.1 An employee who is reprimanded in writing,
suspended, demoted for disciplinary reasons, or
discharged shall be furnished with a copy of notice of
such disciplinary action.
E.2 Employees shall have access to information
contained in their personnel records in accordance with
the provisions of the Data Practices Act, as mentioned.
8
F. Employees will not be questioned concerning an
administrative investigation of disciplinary action more
serious than a written warning unless the employee has been
given an opportunity to have a UNION representative present
at such questioning. When mutually agreeable, the UNION
shall have the. right to take up a suspension, demotion,
and/or discharge as a grievance at the second step of the
grievance procedure, and the matter shall be handled in
accordance with this procedure through the arbitration step
if deemed necessary.
G. Disciplinary action shall be taken in a timely manner.
ARTICLE 8: GRIEVANCE PROCEDURE
A grievance shall be defined as a dispute or disagreement raised
by an employee against the EMPLOYER involving the interpretation
or application of the specific provisions of this AGREEMENT.
A. Step One: Oral report. The employee or union representative
will discuss the grievance with his or her supervisor or the
designated personnel representative within 10 working days
of the incident or the time the employee learned of the
incident. The supervisor shall give his/her oral or written
answer within 10 working days after the employee or
representative has presented the grievance.
B. Step Two: Hearing. If the grievance is not satisfactorily
resolved in Step one and the UNION wishes to appeal the
grievance to Step two of the grievance procedure, it shall
be referred, in writing, to the City Administrator within 10
working days after the designated supervisor's answer. The
grievance appeal shall be initiated by means of a written
grievance which shall set forth the nature of the grievance,
the facts on which it is based, the provisions of the
AGREEMENT allegedly violated, and the relief requested. The
City Administrator shall discuss the grievance with the
employee and the UNION within 10 working days after the date
presented at a time agreeable to the parties. The City
Administrator and/or his/her designated representative shall
give written answer to the employee and the UNION
representative within 10 working days following their
meeting, or two days subsequent to the next meeting of the
City Council, whichever is greater.
C. Grievance time frames may be extended with the mutual
consent of the parties. If a grievance is unresolved at Step
two, the parties may agree to seek a mediated settlement
through Minnesota Bureau of Mediation Services. Any fees and
expenses for the Mediator's services and proceedings shall
9
be borne equally by the EMPLOYER and the UNION, provided
that each party shall be responsible for compensating its
own representatives and witnesses. Employees who serve as
such representatives or witnesses shall not be compensated
at a rate in excess of their base pay rate.
D. Step Three: ARBITRATION -If the grievance is not settled in
accordance with the foregoing procedure, the UNION and
employee may refer the grievance to arbitration within
fourteen (14) calendar days after the employee and UNION'S
receipt of the EMPLOYER'S written answer in Step two.
The parties shall mutually agree upon an arbitrator. If the
parties are unable to agree on an arbitrator, the selection
of an arbitrator shall be made in accordance with the "Rule
Governing the Arbitration of Grievances" as established by
the Public Employment Relations Board and administered by
the State of Minnesota Bureau of Mediation Services.
The arbitrator shall hear the grievance at a scheduled
meeting subject to the availability of the EMPLOYER and the
UNION representatives. The arbitrator shall inform the
employee, the UNION representative and the EMPLOYER of
his/her decision within thirty (30) calendar days following
the close of the hearing or submission of briefs by the
parties, whichever is later, unless the parties agree to an
extension thereof.
The fees and expenses for the arbitrator's services and
proceedings shall be borne equally by the EMPLOYER and the
UNION, provided that each party shall be responsible for
compensating its own representatives and witnesses.
Employees who serve as such representatives or witnesses
shall not be compensated at a rate in excess of their base
pay rate. If either party desires a verbatim record of the
proceedings, it may cause such a record to be made, provided
it pays for the record. If both parties desire a verbatim
record of the proceedings, the cost shall be shared equally.
The arbitrator shall not have the right to amend, modify,
nullify, ignore, add to, or subtract from the provisions of
this AGREEMENT. The arbitrator shall consider and decide
only the specific issue(s) submitted, in writing, by the
EMPLOYER and the employee/UNION, and shall have no authority
to make a decision on any other issue(s) not so submitted.
The arbitrator shall be without power to make decisions
contrary to or inconsistent with or modifying or varying in
any way the application of laws, rules or regulations having
the force and effect of law. The decision shall be based
solely upon the arbitrator's interpretation or application
10
of the express terms of this AGREEMENT and on the facts of
the grievance presented.
The parties may, by written agreement, agree to submit more
than one grievance to the arbitrator provided that each
grievance will be considered as a separate issue and each on
its own merits. If a grievance is not presented within the
time limits set forth above, it shall be considered waived.
If a grievance is not appealed to the next step within the
specified time limit or any agreed extension thereof, it
shall be considered settled on the basis of the EMPLOYERS
last answer. If the EMPLOYER does not answer a grievance or
an appeal thereof within the specified time limits, the
employee and the UNION may elect to treat the grievance as
denied at that step and immediately appeal the grievance to
the next step. The time limit in each step may be extended
by mutual written agreement of the EMPLOYER and UNION
representatives involved in each step.
The grievant shall not suffer loss of regular pay. The
presence of the grievant is necessary at a grievance
presentation meeting with the EMPLOYER or an Arbitrator,
except where such grievance presentation meeting or
arbitration hearing occurs during the period the grievant
has been removed from his/her job for disciplinary reasons.
ARTICLE 9: NO STRIKE -NO LOCKOUT
A. In recognition of the provisions included in this AGREEMENT
for a grievance procedure to be used for resolution of
disputes, the UNION agrees that neither the UNION, its
officers or agents, nor any of the employees covered by this
AGREEMENT will engage in, encourage, sanction, support or
suggest any strikes, slow downs, mass absenteeism, mass use
of sick leave, the willful absence from one's position, the
stoppage of work or the abstinence in whole or in part of
the full, faithful and proper performance of the duties of
employment. Any violation of any provisions of this Article
may be cause for disciplinary action up to and including
discharge.
B. No lockout shall be instituted by the EMPLOYER during the
life of this AGREEMENT provided Section A of this article is
not violated by employees or the UNION.
ARTICLE 10: WORK SCHEDULES
The normal hours of work for all employees will be established by
the City Administrator. Department heads and supervisory
11
employees are required to work all hours necessary to perform
their duties.
A. Part-time and Temporary Employees' Work Schedules.
The City shall provide temporary, seasonal and non -
regular part-time employees with an advance
approximation of hours to be worked during the upcoming
year at the time of hiring whenever possible. This
approximation is not a guarantee of those hours but
rather a guideline subject to change at the City's
discretion.
B. Rest Breaks. An employee is entitled to take one fifteen
(15) minute rest break during each consecutive four
(4)hour period of work with the permission of the
employee's immediate supervisor. Rest breaks should be
scheduled to avoid disrupting City business. An employee
may take an unpaid 30 minute lunch break.
C. Call Back. An employee called in for work at a time other
than the employees` normal scheduled shift will be
compensated for a minimum of two (2) hours pay. That
compensation will be at straight time until total hours
worked for the week exceeds 40 or in excess of eight (8)
on any given day, at which time the employee will
receive payment at the overtime rate.
D. On Call/Standby. Employees required to remain on standby
will be compensated for all hours worked, and will
receive additional time at regular pay for each eight
hours (8) hours on standby. Monday through Friday,
employee will receive an additional one-half hour of
regular pay for each eight (8) hours on standby.
Saturday, Sunday, and Holidays, employees will receive
3.5 hours of regular pay for each day on standby.
Employees who are on standby must be able to be within
City limits as soon as possible and no later than 45
minutes when called, in normal circumstances. Standby
duties may be contracted to an outside service provider
at any time.
E. Flex Time Scheduling. The City Administrator and local
union may mutually agree to a flex time scheduling plan.
Existing flex time scheduling plans remain in effect
unless the local union or appointing authority notifies
the other of its intent to terminate.
ARTICLE 11: OVERTIME AND COMPENSATORY TIME
12
A. All non-exempt employees are eligible for overtime pay.
Overtime will be paid at a rate of one and one half times
the regular hourly rate of pay for hours worked in excess of
8 on any given day or each hour worked over forty (40) hours
in a given work week. Overtime work must have prior approval
by an employee's immediate supervisor or the designated
personnel representative except in the case of emergencies.
B. All paid leave time shall be considered time worked for the
purpose of computing overtime.
C. Compensatory time off may be available to non-exempt
employees at the City's option as an alternative to overtime
pay. If available, non-exempt employees are eligible for
compensatory time off at the rate of one and one-half hour
for each hour worked in excess of forty (40) hours per week.
Compensatory time off must be used within two (2) weeks of
the date or dates on which it is accrued unless permission
is received from the City Administrator to use it on a later
date. No compensatory time off is available unless the
employee has received approval from his or her supervisor or
the City Administrator before the work is performed.
D. Exempt employees may flex their work schedule within the
eighty (80) hour bi-weekly pay period provided they receive
supervisory approval. When an exempt employee has an
emergent, unanticipated work need and prefers to
subsequently flex the time, he/she may work the necessary
time without prior supervisory approval. Exempt employees
may earn compensatory time on an hour for hour basis for
hours worked in excess of eighty (80) in a bi-weekly pay
cycle and such time must be used within one month of accrual.
It is understood that the earning of compensatory time does
not affect or change the employee's status with regard to the
Federal Fair Labor Standards Act. Accumulated compensatory
time for exempt employees will not be paid out under any
circumstance.
ARTICLE 12: BENEFIT ELIGIBILITY
Only regular full-time and regular part-time employees are
eligible for benefits. Non -regular part-time employees, temporary
and seasonal employees, and independent contractors and
consultants are not eligible for benefits provided by the City.
Regular full-time employees are eligible for full benefits.
Regular part-time employees are eligible for holiday, vacation
and sick leave benefits in proportion to the hours they work per
week:
13
Under 20 hours per week Holidays & Sick leave at 1/4 benefits
20 to 30 hours per week 1/2 benefits
30 to 40 hours per week 3/4 benefits
40 or more hours per week Full benefits
ARTICLE 13: HOLIDAYS
The following days are observed paid holidays:
New Year's Day
Martin Luther King Day
Presidents' Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
The day following Thanksgiving
Christmas Eve Day
Christmas Day
January 1
3rd Monday in January
3rd Monday in February
Last Monday in May
July 4
1st Monday in September
November 11
4th Thursday in November
Day 4th Friday in November
December 24
December 25
A. Whenever one of the above holidays falls on a Saturday, the
preceding day will be observed as a holiday. Whenever one of
the above holidays falls on a Sunday, the following day will
be observed as a holiday.
B. Holiday pay will be for all employees covered by this
Agreement. They will receive pay for the regular amount of
scheduled hours. Any employee who workson a holiday will
be paid at the rate of one and one-half their regular hourly
rate of pay for all hours worked.
C. Personal Holidays: Full-time employees shall also receive
one (1) personal holiday per year. The date of such
personal holiday shall be approved by the EMPLOYER. Personal
holidays shall be taken during the calendar year earned.
ARTICLE 14: VACATION
Vacation may be used as earned after the probationary period has
been satisfactorily completed. Vacation is computed based on the
employee's anniversary date.
A. Accumulation. Vacation for regular full-time employees is
accumulated as shown, based on the number of years of
employment with the City:
0 through 5 years of service - 3.08 hours per pay period to
a maximum of 10 days per year.
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6 through 10 years of service - 4.62 hours per pay period to
a maximum of 15 days per year.
Employees with more than 10 years of service with the City
will accrue an additional .31 hours per pay period for each
year of service starting the eleventh (11) year up to twenty
(20) years. The maximum accrual for those with more than
ten (10) years of service is 320 hours or forty (40) days.
Current employees may carry over twice their annual
vacation -earning rate. Any unused vacation time in excess of
this amount will be forfeited unless other provisions are
made by the city Administrator. Employees hired after the
date of this agreement may carry over twice their annual
rate of vacation up to 30 days or 240 hours. Regular full-
time employees must use at least five (5) days of vacation
time during each year of City employment. The word "day"
implies a nominal eight-hour shift.
B. Requests. Vacation time must be requested at least forty-
eight (48) hours in advance. Vacation requests must be
approved by the city administrator and may be denied in the
event of an emergency or if taking a vacation at that time
would impair the City's ability to carry out its business.
C. Legal Holidays during Vacation. Whenever a legal holiday
falls on a working day during an employee's vacation, that
holiday will not be counted as a vacation day.
D. Any employee leaving the City in good standing shall be
compensated for vacation leave accrued and unused to the
date of separation.
ARTICLE 15: INSURANCE
All regular full and part-time employees may be covered by a
group health, dental, life, short-term disability and long-term
disability insurance plan as approved, from time to time, by the
City Council. A portion of the monthly premium costs of such
insurance plan may be paid by the Municipality, such portion to
be negotiated by the EMPLOYER and the UNION. The balance of the
premium costs shall be paid by the employee. The Employer will
also offer a deferred compensation plan.
The Employer will provide, as part of the group insurance plan,
basic life insurance coverage equal to the annual salary of the
employee, up to $50,000 of annual salary and basic long-term
disability insurance. Additional units of insurance may be
purchased by the employee as permitted by the Insurance Carrier.
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Effective January 1, 2016, the Employer will increase by thirty-
five dollars ($35.00) per month, its maximum contribution to the
cost of group insurance. The City will contribute up to a maximum
of nine hundred thirty-five ($935) per month per employee for
group health, dental, life, short-term and long-term disability
insurance.
Effective January 1, 2017, the Employer will increase by fifty
dollars ($50.00) per month, its maximum contribution to the cost
of group insurance. The City will contribute up to a maximum of
nine hundred eighty-five dollars ($985) per month per employee
for group health, dental, life, short-term and long-term
disability insurance.
Should the employee's insurance selections total less than the
Employer's maximum contribution, the. employee may contribute the
unused compensation in a deferred compensation plan, health
savings accounts, or health care savings plan.
The Employer reserves the right to modify health insurance
provisions of this Agreement in the event the Employer is subject
to a penalty, tax, fine, or increased cost as a result of the
requirements of the Affordable Care Act.
DEFERRED COMPENSATION
Should an employee have their primary insurance provided by an
outside entity, such as a spouse's employer, the employee may
elect for contributions to a deferred compensation fund in an
amount based on benefit eligibility. In order to qualify, the
employee must provide proof of insurance. Each month, the
Employer shall pay into full time employees' deferred
compensation funds an amount equal to the cost provided for group
insurance as described in Article 15. Part time employees'
deferred compensation will be proportional to their benefit
eligibility.
At no time can the cost to the Employer for group insurance plus
deferred compensation exceed the maximum insurance contribution
defined in Article 15.
ARTICLE 16: WAGES
Step System: Employees shall receive a one step increase at 6
months, and another step at the anniversary of their first year
of employment. Employees will receive a one increment increase
annually thereafter upon the anniversary of their hire up to the
5th step.
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2016 Pay Increase: Employees shall receive a 3% pay increase
effective January 1, 2016.
2017 Pay Increase: Employees shall receive a 3% pay increase
effective January 1, 2017.
ARTICLE 17: AUTO -ALLOWANCE
Employees authorized to use their personal vehicles on City
business will be reimbursed for vehicle expenses at rates set
under federal guidelines.
When employees possess specialized equipment (snowplows, bobcats,
etc.), the City cannot require employees to donate the use of
that equipment, and must negotiate a rental fee that is
acceptable to employees.
ARTICLE 18: UNIFORMS
The employer will provide appropriate uniforms, outer clothing
and footwear required by OSHA to field workers (pants and
shirts). The employer will provide two city logo shirts to non -
field employees each year.
ARTICLE 19: SICK LEAVE
Sick leave may be used as earned upon appointment to City
employment.
A. Accrual.
1. Sick leave will be accrued for all current,
creguregular
ar fmull-
time employees at the rate of one (1) day per
h
and may be accrued to a maximum of ninety (90) days.
2. Sick leave will accrue for employees hired after the
adoption of this agreement at a rate of one (1) day per
calendar month and may be accrued to a maximum of sixty (60)
days.
B. Use of Sick Leave. Sick leave may be used only in the event
of personal illness; legal quarantine; disability;
emergencies such as death or serious illness in an
employee's immediate family; or to care for a sick minor
child. An employee must request sick leave from his or her
immediate supervisor before the start of the employee's
workday on each day -sick leave is used. An employee may be
requested to file a physician's statement, signed by the
physician and the employee, indicating the nature of his or
her illness.
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C. Upon separation of employment from the Employer, for any
reason other than discharge for just cause, the employee or
their designated beneficiary shall be paid one-half (1/2)
of all unused accumulated sick leave, provided that the
employee has ten (10) years of continuous service with the
employer at the time of separation.
D. Employees may contribute up to four (4) days of sick leave
annually to a health care savings plan after the
probationary period has been satisfactorily completed.
ARTICLE 20: FUNERAL LEAVE
An employee receives three (3) days paid leave to attend to the
funeral of a member of the employee's immediate family. Funeral
leave must be taken on consecutive working days, one of which is
the day of death or the day of the funeral. If extended time is
necessary, such time may be granted by the City Administrator and
will be taken as sick, vacation, unpaid or a combination thereof.
ARTICLE 21: LEAVE OF ABSENCE WITHOUT PAY
Upon request, a leave of absence without pay may be granted by
the City Council for a period of up to ninety (90) days for
regular full-time employees.
ARTICLE 22: COURT DUTY
Any regular full-time or regular part-time employee who is
required to serve as a juror or as a witness in court regarding
City business shall be granted leave with pay while serving in
such capacity. Upon completion of jury duty, the employee shall
reimburse the City for the amount of jury duty pay, less the
amount received for traveling expenses.
ARTICLE 23: MILITARY LEAVE
All employees subject to Minnesota Statute Section 192.26 or
192.261 or U.S.C.A., Title 38, Section 2021 are entitled to the
benefits and conditions listed therein.
ARTICLE 24: ELECTION DAYS
Any employee who is entitled to vote in any statewide general
election or at any election to fill a vacancy in the office of
representative in Congress, may absent himself/herself from
his/her work for the purpose of voting during such election day
for a period not to exceed two (2) hours without deduction from
salary on account of such absence, provided the employee has made
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prior arrangements for the absence with the EMPLOYER. Any
employee making claim for time off for voting and not casting a
ballot or utilizing the time off for unauthorized purposes shall
be subject to disciplinary action.
ARTICLE 25: SCOPE OF AGREEMENT
A. This AGREEMENT shall represent the complete agreement
between the UNION and EMPLOYER. The parties acknowledge that
during the negotiations which resulted in this AGREEMENT
each had the unlimited right and opportunity to make
requests and proposals with respect to any subject or matter
not removed by law from the area of collective bargaining,
and that the complete understandings and agreements arrived
at by the parties after the exercise of that right and
opportunity are set forth in this AGREEMENT.
B. Therefore, the EMPLOYER and the UNION, for the life of this
AGREEMENT each voluntarily and unqualifiedly waives the
right and each agrees that the other shall not be obligated
to bargain collectively with respect to any subject or
matter referred to or covered in this AGREEMENT or with
respect to any subject or matter not specifically referred
to or covered in this AGREEMENT, even though such subject or
matter may not have been within the knowledge or
contemplation of either or both of the parties at the time
that they negotiated or signed this AGREEMENT.
ARTICLE 26: DURATION
A. This contract shall become effective January 1, 2016 and
shall continue in full force and effect up to and including
December 31, 2017.
B. Any and all prior agreements, resolutions, practices,
policies, rules and regulations regarding terms and
conditions of employment, to the extent inconsistent with
the provisions of this contract, are hereby superseded.
C. Either party desiring to terminate or modify this contract
must notify the other party in writing at least thirty (30)
days prior to December 31, 2016 for wages and conditions of
employment for calendar year 2017 or beyond. A notice of
desire to modify this contract shall set forth specifically
all proposed modifications sought by the party and all
clauses of this contract for which no modification is sought
shall be renewed automatically.
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D. Negotiations with respect to proposed modifications may
commence at any time after notice of proposed modifications
has been given.
ARTICLE 27: SAVINGS CLAUSE
This AGREEMENT is subject to the laws of the United States, the
State of Minnesota, and Ramsey County. In the event any
provisions of this AGREEMENT shall be held to be contrary to law
by a court of competent jurisdiction an administrative ruling, or
legislation or administrative regulation, such provision shall be
voided. All other provisions shall continue in full force and
effect. Upon written request of either party, the parties shall
meet and negotiate on a substitute provision for the voided
provisions.
UNION
By: ,,9'
By:
Dated:
z/-2. 7— /6
Chris Hanson, AFSCME Co. 5, Business Representative
Dated:
David Hinrichs, Public Works Coordinator, City of Lauderdale
CITY OF LAUDERDALE
By Dated:
Jeff_,Dins, Mayor, City of Lauderdale
By: (_ex '6W gatlib-A__,:
Heather Butkowski, City Administrator, City of Lauderdale
Dated: ! 6 /
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