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09/26/2017
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, SEPTEMBER 26, 2017 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the September 12, 2017 City Council Meeting c. Claims Totaling $30,169.15 4. CONSENT a. August Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Halloween Party Planning b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Adoption of 2018 Preliminary Budget and Levy — Resolution 092617A 8. DISCUSSION / ACTION ITEM a. Disabled Parking Zone Request — 1843 Carl Street b. City Audit Proposals c. Update on Negotiations with Ramsey County Regarding Eustis Street 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Rental Housing Ordinance b. County Commissioner McGuire c. Comcast Franchise Renewal — October 24 d. Ramsey County Sheriff Update — November 28 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without peiinission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Goal Setting Session c. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 September 12, 2017 Roll Call Mayor Gaasch called the Regular City Council meeting to order at 7:30 p.m. Councilors present: Andi Moffatt, Kelly Dolphin, and Mayor Mary Gaasch. Councilors absent: Jeff Dains and Roxanne Grove. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any changes to the meeting agenda. There being none, Councilor Moffatt moved and seconded by Councilor Dolphin to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were any changes to the meeting minutes. There being none, Councilor Dolphin moved and seconded by Councilor Moffatt to approve the minutes of the August 22, 2017, City Council Meeting. Motion carried unanimously. Councilor Moffatt moved and seconded by Councilor Dolphin to approve the claims totaling $148,571.98. Motion carried unanimously. Consent Councilor Dolphin moved and seconded by Councilor Moffatt to approve the consent agenda thereby acknowledging the Sanitary Sewer Lining Project Final Payment and Resolution 091217A — A Resolution Designating Polling Places for the 2018 State Primary and State General Elections. Informational Presentations / Reports A. September 21 Farmers Market Bownik update the Council on the vendors and entertainment signed up for the final farmers market of the year. B. City Council Updates Councilor Dolphin stated that she attended the comprehensive plan meeting on September 11. Mayor Gaasch added that she attended the Mississippi Watershed Management Organization meeting on September 12. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 September 12, 2017 Public Hearings A. Public Hearing for Catholic Eldercare Conduit Debt Project — Resolution 091217B Mayor Gaasch opened the floor to the public at 7:36 p.m. There being no interested parties in speaking, the floor was closed at 7:37 p.m. Gina Fiorini of Kennedy and Graven approached the Council to answer questions regarding the City's participation in securing bank -qualified debt for Catholic Eldercare. Dan Johnson of Catholic Eldercare shared the plans for a new independent living structure that would be built with the proceeds of the loan. He thanked the Council for their support of the project. Councilor Moffatt moved to adopt Resolution 091217B — A Resolution Authorizing the Issuance, Sale, and Delivery of a Revenue Obligation for the Benefit of Catholic Eldercare; Authorizing the Execution and Delivery of the Revenue Obligation and Related Documents; and Taking Other Actions Related Thereto. The motion was seconded by Council Dolphin and carried unanimously. Discussion/Action Item A. 2018 Preliminary Budget and Levy Administrator Butkowski stated that no changes were made to the budget since the previous meeting. Staff will prepare the appropriate documents to adopt the preliminary levy at the September 26 council meeting with the final levy being adopted in December. Set Agenda for Next Meeting Administrator Butkowski stated that the next council meeting may include the adoption of the 2018 preliminary budget and levy, rental housing ordinance, city auditor proposals, and goal setting session. Work Session A. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council. There being none, the floor was closed. B. Community Development Update Butkowski informed the Council that staff would be meeting with a group interested in buying the Chinese Christian Church. A meeting with the Lauderdale business community to discuss the Comprehensive Plan update was scheduled for September 19. The next Comprehensive Plan Steering Committee meeting was scheduled for October 4. Staff will meeting with Ramsey County public works staff on September 14 to discuss Eustis Street. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 September 12, 2017 Closed Session A. Union Negotiations The City Council and Administrator Butkowski moved into closed session at 8:03 p.m. to discuss labor negotiation strategies per Minnesota Statutes 13D.03. The City Council returned from the closed session at 8:33 p.m. Adjournment There being no other items on the agenda, Councilor Dolphin moved and seconded by Councilor Moffatt to adjourn the meeting at 8:34 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 Fax Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: September 26, 2017 Subject: List of Claims The claims totaling $30,169.15 are provided for City Council review and approval that includes check numbers 25516 to 25533. Accounts Payable Checks by Date - Detail by Check Date User: Printed: miles.cline 9/22/2017 2:13 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 25516 34 25517 65 14888417 25518 33 082017 25519 36 0223448 09117 25520 2 Public Employees Retirement Association PR Batch 51900.09.2017 PERA Coordinated PR Batch 51900.09.2017 PERA Coordinated 09/22/2017 PR Batch 51900.09.2017 PER PR Batch 51900.09.2017 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 51900.09.2017 State Income Tax 09/22/2017 PR Batch 51900.09.2017 Stat Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 51900.09.2017 Deferred Comp PR Batch 51900.09.2017 Deferred Comp 09/22/2017 PR Batch 51900.09.2017 Def PR Batch 51900.09.2017 Defi Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 51900.09.2017 Medicare Employer Po PR Batch 51900.09.2017 FICA Employee Portio PR Batch 51900.09.2017 FICA Employer Portio: PR Batch 51900.09.2017 Federal Income Tax PR Batch 51900.09.2017 Medicare Employee Pc 09/22/2017 PR Batch 51900.09.2017 Mee PR Batch 51900.09.2017 FIC. PR Batch 51900.09.2017 FIC. PR Batch 51900.09.2017 Fedi PR Batch 51900.09.2017 Mee Total for this ACH Check for Vendor 46: Total for 9/22/2017: AFSCME MN Council 5 09/26/2017 PR Batch 51900.09.2017 Union Dues PR Batch 51900.09.2017 Unir Allstream Inc. Fax Line City of Falcon Heights August Fire Calls City of Roseville Wireless Access Point Replacement Puppet Wagon Visits City of St Paul Total for Check Number 25516: 09/26/2017 Total for Check Number 25517: 09/26/2017 Total for Check Number 25518: 09/26/2017 Total for Check Number 25519: 09/26/2017 1,045.48 906.08 1,951.56 540.55 540.55 1,598.51 865.98 2,464.49 238.48 1,019.62 1,019.62 1,286.59 238.48 3,802.79 8,759.39 194.96 194.96 51.30 51.30 1,373.04 1,373.04 357.00 917.00 1,274.00 AP Checks by Date - Detail by Check Date (9/22/2017 2:13 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 1N00024473 Fulham Street Light Electricity 14.88 Total for Check Number 25520: 14.88 25521 25 County of Ramsey 09/26/2017 PR Batch 51900.09.2017 Life Insurance PR Batch 51900.09.2017 Life 310.08 PR Batch 51900.09.2017 Long Term Disability PR Batch 51900.09.2017 Lon. 95.70 PR Batch 51900.09.2017 Short Term Disability PR Batch 51900.09.2017 Shop 64.45 RISK -001876 Insurance Processing Fee 25.00 25522 38 Croix Oil Company Inc. 468749 August Fuel 468749 August Fuel 468749 August Fuel 25523 19 Ehlers and Associates Inc 74721 Consulting Services 74722 Consulting Services 25524 60 G & K Services Inc 2277524-08 August Uniforms 2277524-08 August Uniforms 25525 134 Katrina Joseph 0068 August Legal Services 25526 23 1NV888640 25527 10 0000479955 25528 131 0115531 -IN Metro Sales Inc Copier Contract Total for Check Number 25521: 495.23 09/26/2017 66.23 309.07 66.23 Total for Check Number 25522: 441.53 09/26/2017 1,233.75 1,175.00 Total for Check Number 25523: 2,408.75 09/26/2017 57.35 57.35 Total for Check Number 25524: 114.70 09/26/2017 925.00 Total for Check Number 25525: 925.00 09/26/2017 136.14 Total for Check Number 25526: 136.14 On Site Sanitation Inc 09/26/2017 Portable Restroom 233.26 Total for Check Number 25527: 233.26 Safety Signs LLC 09/26/2017 Street Signs and Brackets 157.35 Total for Check Number 25528: 157.35 25529 26 Stantec Consulting Services Inc 09/26/2017 1198428 LSWMP Preparation 8,746.00 Total for Check Number 25529: 8,746.00 25530 162 Swanson Haskamp Consulting 09/26/2017 527 2040 Comprehensive Plan Pay 4 2,160.00 Total for Check Number 25530: 2,160.00 25531 4 The Neighborhood Recycling Company Inc 09/26/2017 17251 August Revenue Sharing -392.01 AP Checks by Date - Detail by Check Date (9/22/2017 2:13 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 17251 August Recycling Contract 2,396.16 25532 3 339131229 Total for Check Number 25531: 2,004.15 US National Equipment Finance Inc 09/26/2017 August Copier Contract 149.00 Total for Check Number 25532: 149.00 25533 74 Xcel Energy 09/26/2017 560522968 August Street Lighting 415.26 560715745 1917 Walnut Street 36.71 560715745 1885 Fulham Street 25.00 560715745 1885 Fulham Street 28.50 560715745 1917 Walnut Street 25.00 Total for Check Number 25533: 530.47 Total for 9/26/2017: 21,409.76 Report Total (22 checks): 30,169.15 AP Checks by Date - Detail by Check Date (9/22/2017 2:13 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date September 26, 2017 ITEM NUMBER _August Financial Report STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the revenue, expense, and cash balance reports for August 2017. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for August 2017. COUNCIL ACTION: General Ledger Cash Balances User: heather.butkowski Printed: 9/21/2017 9:51:44 AM Period 08 - 08 Fiscal Year 2017 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -2,204,021.50 14,455.41 154,141.57 -2,343,707.66 Change Fund 101-00000-000-10300 100.00 0.00 0.00 100.00 Cash 226-00000-000-10100 8,844.69 5.54 787.69 8,062.54 Cash 227-00000-000-10100 101,586.47 6,283.25 5,675.71 102,194.01 Cash 401-00000-000-10100 97,373.01 66.99 0.00 97,440.00 Cash 403-00000-000-10100 442,201.47 304.21 0.00 442,505.68 Cash 404-00000-000-10100 281,973.25 193.98 0.00 282,167.23 Cash 405-00000-000-10100 34,177.16 23.51 0.00 34,200.67 Cash 414-00000-000-10100 178,186.98 38,148.72 0.00 216,335.70 Cash 602-00000-000-10100 981,247.07 12,506.22 16,788.12 976,965.17 Cash 603-00000-000-10100 355,620.97 7,487.24 5,272.46 357,835.75 Current Assets 277,289.57 79,475.07 182,665.55 174,099.09 Petty Cash Petty Cash 101-00000-000-10200 Investments - Fair Value 101-00000-000-10410 Adj Investments Grand Total 300.00 0.00 0.00 300.00 0.00 0.00 2,976,491.43 2,167.34 0.00 2,976,491.43 2,167.34 0.00 3,254,081.00 81,642.41 182,665.55 300.00 300.00 2,978,658.77 2,978,658.77 3,153,057.86 GL - Cash Balances (09/21/2017 - 09:51 AM) Page 1 o Q) Q) N k 7:) W ( 1. Y N .a 0 CI) _O (.,1 g 0 N Z a) ��o = ' N cp R4 �aww" o YTD Balance General Fund r- CD0\vn trly CD O onn0000�o -. VD 0 L 00 O v1M 0 0 Cr). [� M fO Oi 7 vl 00 V'1 O\ M d- �O �O t-- 0 00 0 0 CN � 000000N 4 OI M vO O\O\0 O M M v 1 d• M p' eI' O M d: O O dao t` p O vi vioo0 O tiN _vn pvOVD�ti O dv0O- N-dM,- c Cr) N VO ,-+ M 15,524,249.00 O N 0 0 --+d' OI r d' .-. 0 O T 1` VD kr) ON f p1 ONTO Lf-) CD O O M. 'd'[�m00 t- p M vi v10 O VG N OM r- \D VOM O 0 O T' ( w VD vl vl O\ \O ON O\ dw co O N N ve N S O-- 0 r- � b LA M N ,-. ~ .--i t� N v1 00 e-1 000,-. M M O V- 1 0 0 0 000001—[— M \O d O FD I0 7 vn00 d;d O co I�-I V O O 06 d • 00 N 1� M 0 0 0 0 0 0 0 CO 0 0 0 0 O O 0 0 0 0 0 0 0 pO 0 0 0 0 O O O MONO vi00 0 d• .40d' O O vn , M 4-1 '-+ N O O N -. v) \0 O N Ml----,, 0000\ O \O O M 0 S 0 C1 h---�dd'N M 'ON0 dam- M ti ,-4- a) U O 00 0 0 A N N 0 U .0 P4 ▪ N 0 O U y y c") <.,D p ,+a N N W ee,U r0 , Ci)O T UOrN t •. > at y > N m0 GiyOO p Q C2 73 Ci, h O U cC UUNU,,," i " . cua C> U ,, A C ..-, • x ar~a"4�w o iya WwC4000 W General Fund O GL - Revenue vs Expense (09/21/2017 - 12:29 PM) \ / 0 j k \\ 1) 7� t �L®c \ 77's / \\�\ » /\\\ / \ \ /\QD P \\/ C.) j3 « \2\G %\ % tri /G} � S 7G $ }\\S 2 \/ onE3\ N 00c $.4 7� 00 J YTD Balance Current Period 72 »\\ < a w N Lr; ® \ CN - q r -# §1-1 § 00 00 k ƒ Q t 5/ l \S@@ @ q aw| $\ Q �� 00 vD \@| \ \@@@ \ \ v -; \\ƒ\a/ < z \ ) f ) / z \ § j ) \ 99 ) k� »3,j\ � °§ o ) m@/\5 m § 00) ��Xa.) d \ ( uge§ ] k=zoo 4 u m / GL - Revenue vs Expense (09/21/2017 - 12:29 PM) c3 Qf Iv U • Account Number v`�i. v CA o o 0000 p 7 o Cc; 1 �p VO O M 7 ., r-1 NOM r-1 OO4 M ' O h C1 � M S. Tr N - r-1 N 000 Cf O LI p �G d' O N ,4 \D — N M 00 0o N M 00 M M N � � M 7 00 00 VZ M �t [� N O( N C O CO0OO I r I Oei O CO 00 06 d' O N O n O N t` N O 4 0 000 D 0 0 0 o6OO o 0 M (l1 m0 N M v; �O Cr) r N M v1 H N 0 00 U b i U . c N U 0i a0i o •• i. 0 p a, -6, 'al ai W. 0D O 0 W cg GL - Revenue vs Expense (09/21/2017 - 12:29 PM) / Q 5// 7 @cc 7 f £/c| / 36d o U 1-1 S @33 6/» \ \ Account Numb 00 \\\ •4.7N7C\ ± st @3/ « 333 9 a« 3| c a d 2 2 \C, \ / VZ f 5 \ \| { 5 \ /| { a$c 3co d $ @ 00 \@5 \ @ 3\c| / 666 = m m (§ g0k /\ P\ \ % 73 6.) 8 \ §4» §& CI )\.\ 6)�\) 7) E 2\ k 0 0 k /( a '/gyg \\\}g//3 ] k000 k General Capital Projects \ GL - Revenue vs Expense (09/21/2017 - 12:29 PM) YTD Balance Current Period 5 f /| q \ @| @ § a/o § c3 \ \| en Q @ @� @ Q w /3 / 4 2 c % • \ 3 \ @2/ q \@| @ w/ a /-1 c a e / \» * * 06 f6 0NQ \@ @ § a3| % / ca 3 r n 3 \ \1 @ @ \| \ @ % 6/� © \� E © k « / / ƒ 7 \ count Number 2 «0\ § 0) . § t /� \ / k muo m Street Capital Projects © \ GL - Revenue vs Expense (09/21/2017 - 12:29 PM) 0 0 O I ems-, O -i O O I O h ' O O O O M C o a) U O I 0 0 p( O NO O0OONCt N � O O CCS 00 00 00 YTD Balance Current Period opl N pppl O © r1 O O O O © N O O O N N N pl 00 0 p pl 00 S O O O O O 1--r ti 0p o 0 0 Q 0 0 O pl O O O p O © 0 0 O 0 O O AQ N N oo oo OU O •F N nr LY oA C u 0 - ¢ '4 CO •5, U 0—,w C•ate '4 CO cn a %+ cn P. a., a4 0 R' WrnUO W cu 0 r. N txQ a O1 W 3^ 0 "00 N ,j Cl ; Z O N N'C4N v Park Capital Projects GL - Revenue vs Expense (09/21/2017 - 12:29 PM) \ ? / 0 / t \\ W \2 / 6» / \§m� § / \ \/\\ \ f\ \\ \CD P \\\ Lel YTD Balance Current Period @ @| @| $ $ 3 3 3 a e o / ©| 0| o 6 % 9 9 9 <-1 o 7 \ 7 \ % 6 % o in / @| § \| 2 § @ § o @ @) @ 0 0 0 a s e 3 o 3 Tax Increment j GL - Revenue vs Expense (09/21/2017 - 12:29 PM) el \el i0 » -2CD \ \ 00 \ o •0 //2s \ k / Current Peri 4. on @ CD \ \ @ 2 // / cc \ Cl ✓ • CD I { \ \) VD @ • 6 $ 56 k c o » Q 0 3 /\ -0 0,6 on • 1-1 6 \ @| E 6 / ca d / A \ R 0 @| \ fq § Od 00 n 0 @ /| @ \ e 6 c 0 0 \ 0 @ k m / - m r } ( ( \ \ 0 k \ �� 0 ) h )) \t e \/( §/\. 0 0 \c;\ t \// \ 0 /k/o = 400 4 / \ GL - Revenue vs Expense (09/21/2017 - 12:29 PM) (1) 00 00 1) a) YTD Balance Current Period G.1 ? G z O U pp 0 pp o 0 00l 0 00 o O p l O p p l O O 0 0 O O O O O p l O O p l O o O O O O O O O O p( O O p 0 0 O 0 0 o(0 l O O p l O O O O O p O O U bA t 0 00 � T O � > a)Otncn— m y a0icd tiai CU cct iii WOU Housing Redevelopment GL - Revenue vs Expense (09/21/2017 - 12:29 PM) O M1 IAD�--� N O co ^1 00 O CN CI\ co C\ r- c c co \G 00 o6 06 Of f O V1 d' — O Vl t U 1-1 U O N \D O 00 0 d' 0\ O O I N ,r1' U Ot--M co O \O�MO\ O ^1 O GCS O o0o O � d' 000 00o O N ti O\ O O O t� M N N RS O O l1-4 Cel + - N M L f; '-1 r-1 YTD Balance Current Period N ,-, ' O co I 00 7 MOO \D O\ O 00 C- • t�Nd-M O O b OM *�' N 1--1 « H pI \OIAD 00 0 Mtn0 p O N O O �n • N N 4 N N r. 00 00 00 0 0 0 0 0 0 0 0 0 00 0 0 O d' O O I d' h 0 -, O 0 00Tr \G O 00 0 0 cMO OM en M 'r N � vi ~O— \ � H N N N An N 0 C O C • cn 01) I2411 'An t> O O0 ) i.i • i P4 cn N 0) 61 N N C. >U u> q£+ C Ui ,i U 00 {., O Oorj > C N c9 6) +y ,4 • v� Cal X N ".'A-+ ca 'ii kw vpG4SU 0 g Wfa, vp000 W Sanitary Sewer O e GL - Revenue .vs Expense (09/21/2017 - 12:29 PM) \3\E f \000 Q % 2 �//» $ or; c> m & 2 ; oNm pi -Q'.0 g # o » QNzc a \%«o ' Z 2 6y\0 G 00t § q za —#/ & N \ - / ƒ ' A / \/G@ q /\7\5 $ CO 6\\�� m 2>26 6 co § g f c". « = C® N \ 2 g % 0 t c'.0 0 cp I � \}ccc 00 00 o Relic M ,„00g R K c><0 ro6c 0 4 / \7 o/-0 4 r-7 N « — 4 w $ y@@@ @ 00000 0 0 3333| d =666 .< 00 o c< # \ in,./ / / 0 0 ` cnCD \ # JB / a\) \\ §\ A ju x • 2 / a �_\ ) \\\\ 3/ \m;,mk\ » k)w» §x«o, § j t §3)y§t//o).§ P. 7»4cJo k m=zoUok g \f 6, gCD ~ \ \f®» 0\\\ . ` eR = f\yg 0 \\/\ \ k 0 Storm Water GL - Revenue vs Expense (09/21/2017 - 12:29 PM) N 0 N r, �N ooO N t71C\00a) -Gips Cb 0 0 .1.)0� • U O L) YTD Balance Current Period a) z 0 U C p• o) o 0000l 0 0 O p O O O O p O co; O pl O 0000 O O cN O p O 0 0 O d M Cr) O p l O 0000 O O 71 - CD O p O o 0 0 ti 4 M M CD CD O pp I CD CD CD CD O O O O CD O I O O O p O O O O O O O O p O O O O OO I O O O p O 0 0 0 p O O O bD U 0 A 0 U 00 �� 0ci 0 •'2 q0 d a3Cj > • 0 • 0 0) 04 ,-,1 '8 0 a- yv• wvN 0 y O t-+ Ts •�--� 0 0 - 4 04 0 4gE.O C4 Wa000 W Fr CN CN CN CN CT CN GL - Revenue vs Expense (09/21/2017 - 12:29 PM) YTD Balance ti 0 Lel N 00 M tI) Ii O o • 4.4 • 0 0 0 0 0 M N T.."( C\ N N O 00 Enj O C\ 00 N N H GL - Revenue vs Expense (09/21/2017 - 12:29 PM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X X Meeting Date September 26, 2017 ITEM NUMBER 2018 Budget and Levy STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The draft budget balances with a local levy increase of 9.8% or $56,833 or a total levy in- crease of 8.1% or $57,181. The overall budget increase is $51,900 or 3.9%. The impact of the city's levy would be minimal as property tax shifts are still in play. For the upcoming year, a handful of suburbs and St. Paul are seeing sizable home value increases so they will absorb a greater share of the County's 4.3% levy increase. The attached spreadsheet shows the impact of the proposed levy on a low value home ($126,000), the median value home which is $189,100 for 2018, and a high value home ($300,000). Staff factored in the market value homestead reduction at each of those price points. You will see the impact of the 9.8% local levy increase calculates to less than a $35 increase on homes valued at less than $300,000. As previously discussed, there are a couple of factors driving the increase this year. • Public safety costs: Additional $16,000 • 2018 is an election year: Additional $6,000 • Internet was previously free: Additional $6,000 • Increase to staff pay and benefits: TBD by union contract Mayor Gaasch plans to hold a public hearing to allow for comment prior to adoption of the resolution setting the levy and date of the public hearing in December. STAFF RECOMMENDATION: Motion to adopt Resolution 092617A—A Resolution Adopting the 2018 Preliminary Tax Levy and Establishing the Budget Meeting Date. RESOLUTION 092617A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2018 PRELIMINARY PROPERTY TAX LEVY AND ESTABLISHING THE BUDGET MEETING DATE WHEREAS, the City annually adopts an operating levy for the coming year in accordance with Minnesota Statutes; and WHEREAS, Minnesota Statutes 275.065, Subdivision 1 requires cities to certify a maximum proposed levy on or before September 30, 2017 and to establish a public meeting date for the purpose of discussing said proposed levy. NOW, THEREFORE BE IT RESOLVED, that: Section 1: The preliminary 2018 levy to be certified to the Ramsey County Auditor of $765,514, inclusive of anticipated fiscal disparities revenue, is hereby established as the maximum possible levy for property taxes paid in 2018. Section 2: That Tuesday, December 12, 2017 is hereby established for the public meeting on the proposed 2018 budget and tax levy to be held at the City Hall Council Chambers beginning at 7:30 p.m. Adopted by the City of Lauderdale this 26th day of September, 2017. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator Taxing District: TRUTH IN TAXATION PUBLIC HEARING DATES FOR TAXES PAYABLE IN 2018 City of Lauderdale Contact Person: Ms. Heather Butkowski Phone: (651) 792-7650 Listed below is the 2017 data for the (1) date and time of the hearing, (2) location of the public hearing, (3) the phone number to be published and (4) the mailing address for written responses. Please review this information and make the necessary changes or indicate, by putting an "X" next to SAME, that this information is what should be published in the Truth in Taxation Notice. 1) Public Hearing Date: December 12 Time: 7:30 p.m. 2) Location: Address: 3) Phone: ********************************************************************************************** Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Same _X_ or see changes below ********************************************************************************************** (651) 792-7650 Same X_ or see changes below ********************************************************************************************** 4) Mailing Address: City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Same X_ or see changes below ********************************************************************************************** Please return this form to the address below with your proposed levy certification by Sept. 30, 2017. Dick Sivanich, Tax Accounting Supervisor Ramsey County Records & Revenue 90 West Plato Boulevard P.O. Box 64097 St. Paul, MN 55164-0097 Phone #: (651) 266-2042 Fax #: (651) 266-2199 Minnesota's First Home Rule County 7.31% 2018 PROPOSED LEVY IMPACTS ON LAUDERDALE HOMES City City City City City Total Levy Fiscal Disparities Net Local Levy Tax Capacity Tax Rate 2017-3.0% $708,333 $131,121 $577,212 $2,012,764 2018-9.8% $765,514 $131,469 $634,045 $2,119,216 Median Value 2016 $186,550 Median Value 2017 $184,350 Median Value 2018 $189,100 28.68% 29.92% Taxable Value x Tax % x Tax Rate = City Tax on $126,000 Home 2017-3.0% $100,100 1% 0.2868 Total Tax $287.06 2018-9.8% $100,100 1% 0.2992 Total Tax $299.49 DIFFERENCE $12.43 4.33% Taxable Value x Tax % x Tax Rate = City Tax on Median Lauderdale Home 2018: $189,100 2017-3.0% $164,192 1% 0.2868 Total Tax $470.86 2018-9.8% $168,879 1% 0.2992 Total Tax $505.27 DIFFERENCE $34.40 Taxable Value x Tax % x Tax Rate = City Tax on $300,000 Home 2017-3.0% $289,760 1% 0.2868 Total Tax $830.96 2018-9.8% $289,760 1% 0.2992 Total Tax $866.93 DIFFERENCE $35.97 4.33% CITY OF LAUDERDALE GENERAL FUND REVENUES 2017 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-00000-410-31010 CURRENT AD VALOREM TAXES $ 558,494 $ 577,212 $ 634,045 101-00000-410-31020 DELINQUENT AD VALOREM TAXES $ 3,597 $ $ 101-00000-410-31400 FISCAL DISPARITIES $ 115,755 $ 131,121 $ 131,469 101-00000-410-31055 EXCESS TAX INCREMENT $ - $ - $ 101-00000-410-31900 PENALTIES AND INTEREST TAXES $ 219 $ - $ TAXES $ 678,065 $ 708,333 $ 765,514 101-00000-410-32110 LIQUOR LICENSES $ $ 150 $ 150 101-00000-410-32180 TOBACCO LICENSES $ - $ 400 $ 400 101-00000-410-32190 OTHER BUSINESS LICENSES $ 2,255 $ 1,900 $ 2,000 101-00000-410-32192 HVAC CONTRACTOR LICENSES $ 1,400 $ 1,200 $ 1,200 101-00000-410-32240 ANIMAL LICENSES $ 120 $ 100 $ 100 101-00000-420-32210 BUILDING PERMITS $ 30,228 $ 15,500 $ 17,000 101-00000-420-32230 PLUMBING & HEATING PERMITS $ 8,434 $ 4,500 $ 6,000 101-00000-420-32270 RENTAL HOUSING LICENSES $ 5,335 $ 6,000 $ 4,000 101-00000-430-32261 EXCAVATING PERMITS $ - $ $ PERMITS & LICENSES $ 47,771 $ 29,750 $ 30,850 101-00000-410-33401 LOCAL GOVERNMENT AID $ 537,502 $ 537,818 $ 539,562 101-00000-410-33422 OTHER STATE GRANTS & AIDS $ 1,198 $ 1,198 $ 1,198 INTERGOVERNMENTAL REVENUE $ 538,700 $ 539,016 $ 540,760 101-00000-410-34101 CITY HALL RENT $ 6,670 $ 4,700 $ 5,000 101-00000-410-34103 ZONING & SUBDIVISION FEES $ 600 $ 1,000 $ 1,000 101-00000-420-34104 PLAN REVIEW FEES $ 6,944 $ 4,000 $ 5,000 101-00000-410-34105 SALE OF MAPS & PUBLICATIONS $ 12 $ 25 $ 101-00000-410-34108 ADMINISTRATIVE FEES $ - $ - $ 101-00000-420-34202 SPECIAL FIRE PROTECTION SERVICES $ 105 $ 600 $ 600 101-00000-420-34206 MOWING & GARBAGE CLEANUP $ - $ - $ 101-00000-430-34303 SNOW REMOVAL CHARGES $ - $ - $ 101-00000-450-34780 PARK SHELTER FEES $ 310 $ 300 $ 300 101-00000-450-34920 MERCHANDISE SALES $ 399 $ 400 $ 400 CHARGES FOR SERVICES $ 15,040 $ 11,025 $ 12,300 2015 2017 2018 Account Number Account Description Actual Adopted Proposed 101-00000-420-35101 COURT FINES & ADMINISTRATIVE PENALTIES $ 35,779 $ 45,000 $ 30,000 101-00000-420-35200 FORFEITED & SEIZED ASSETS $ $ - $ - FINES & FORFEITS $ 35,779 $ 45,000 $ 30,000 101-00000-410-36101 SPECIAL ASSESSMENTS - COUNTY $ 1,233 $ $ - 101-00000-410-36102 PENALTIES & INTEREST $ 574 $ $ - 101-00000-410-36200 OTHER MISCELLEANOUS REVENUE $ 10,135 $ - $ - 101-00000-410-36210 INTEREST ON INVESTMENTS $ 8,500 $ 2,100 $ 5,000 101-00000-410-36230 CONTRIBUTIONS & DONATIONS $ $ - $ - 101-00000-450-36230 CONTRIBUTIONS & DONATIONS (COMM EVENT $ 2,982 $ - $ 2,500 101-00000-420-36260 , SURCHARGES COLLECTED $ 1,309 $ 800 $ 1,000 MISCELLANEOUS REVENUE $ 24,733 $ 2,900 $ 8,500 101-00000-410-39101 SALE OF CAPITAL ASSETS $ $ - $ 101-00000-410-39200 TRANSFER IN $ - $ - $ OTHER SOURCES $ - $ $ TOTAL GENERAL FUND REVENUE $ 1,340,087 $ 1,336,024 $ 1,387,924 REVENUES OVER/UNDER EXPENDITURES $ - $ (0) $ FUND BALANCE - January 1 FUND BALANCE - December 31 $ 758,551 $ 780,967 $ 780,967 $ 780,967 $ 780,967 $ 780,967 CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2017 2016 2017 2018 Department Number Title Actual Adopted Proposed 41110 LEGISLATIVE $ 24,888 $ 27,593 $ 27,953 41320 CITY ADMINISTRATION $ 215,216 $ 216,105 $ 228,142 41410 ELECTIONS $ 22,202 $ 18,111 $ 24,851 41610 LEGAL $ 24,848 $ 23,000 $ 23,000 41910 PLANNING $ 27,883 $ 41,963 $ 47,522 41940 GENERAL GOVERNMENT BUILDINGS $ 18,832 $ 18,550 $ 26,700 GENERAL GOVERNMENT $ 333,869 $ 345,322 $ 378,168 42100 PUBLIC SAFETY $ 700,785 $ 727,134 $ 743,174 42400 BUILDING INSPECTIONS $ 34,192 $ 26,431 $ 29,105 PUBLIC SAFETY $ 734,977 $ 753,565 $ 772,279 43121 PUBLIC WORKS $ 90,389 $ 81,010 $ 88,049 43160 STREET LIGHTING $ 7,837 $ 7,000 $ 7,000 PUBLIC WORKS $ 98,226 $ 88,010 $ 95,049 45200 PARKS & RECREATION $ 76,106 $ 81,127 $ 84,428 46500 ECONOMIC DEVELOPMENT $ $ 20,000 $ 10,000 49200 MISCELLANEOUS UNALLOCATED EXPENSES $ $ 10,000 $ 10,000 49300 OTHER FINANCING USES $ 87,655 $ 38,000 $ 38,000 OTHER $ 163,761 $ 149,127 $ 142,428 TOTAL EXPENDITURES $ 1,330,833 $ 1,336,024 $ 1,387,924 CITY OF LAUDERDALE LEGISLATIVE 2017 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-41110-410-41030 PART TIME EMPLOYEES $ 16,500 $ 16,500 $ 16,500 101-41110-410-41220 FICA $ 1,023 $ 1,023 $ 1,023 101-41110-410-41225 MEDICARE $ 239 $ 239 $ 239 101-41110-410-41510 WORKERS COMPENSATION INSURANCE $ 52 $ 41 $ 41 PERSONNEL $ 17,814 $ 17,803 $ 17,803 101-41110-410-42010 OFFICE SUPPLIES $ 28 $ - $ 101-41110-410-42110 GENERAL SUPPLIES $ - $ 50 $ 50 101-41110-410-42115 MEETINGS $ 64 $ 200 $ 200 101-41110-410-42410 MINOR TOOLS & EQUIPMENT $ - $ 100 $ SUPPLIES $ 92 $ 350 $ 250 101-41110-410-43140 TRAINING & EDUCATION $ 1,040 $ 2,500 $ 2,500 101-41110-410-43310 TRAVEL EXPENSE $ 735 $ 1,200 $ 1,200 101-41110-410-43510 LEGAL NOTICES & PUBLISHING $ 1,930 $ 1,500 $ 2,000 101-41110-410-43610 INSURANCE & BONDS $ 316 $ 400 $ 400 101-41110-410-44330 DUES & SUBSCRIPTIONS $ 2,960 $ 3,840 $ 3,800 OTHER SERVICES & CHARGES $ 6,982 $ 9,440 $ 9,900 101-41110-410-45700 OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ 24,888 $ 27,593 $ 27,953 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE CITY ADMINISTRATION 2017 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-41320-410-41010 FULL TIME EMPLOYEES $ 123,003 $ 120,987 $ 126,150 101-41320-410-41020 OVERTIME $ - $ $ - 101-41320-410-41040 TEMPORARY EMPLOYEES $ - $ $ 101-41320-410-41210 PERA $ 8,552 $ 9,074 $ 9,461 101-41320-410-41220 FICA $ 7,668 $ 7,501 $ 7,821 101-41320-410-41225 MEDICARE $ 1,793 $ 1,755 $ 1,829 101-41320-410-41250 DEFERRED COMPENSATION $ 308 $ 500 $ 500 101-41320-410-41310 HEALTH INSURANCE $ 17,996 $ 16,352 $ 19,172 101-41320-410-41320 DENTAL INSURANCE $ 129 $ 706 $ 200 101-41320-410-41330 LIFE INSURANCE $ 223 $ 482 $ 300 101-41320-410-41340 DISABILITY INSURANCE $ 187 $ 200 $ 200 101-41320-410-41420 UNEMPLOYMENT $ - $ $ 101-41320-410-41510 WORKERS COMPENSATION INSURANCE $ 786 $ 968 $ 1,009 PERSONNEL $ 160,646 $ 158,525 $ 166,642 101-41320-410-42010 OFFICE SUPPLIES $ 729 $ 1,600 $ 1,000 101-41320-410-42020 COMPUTER SUPPLIES $ 530 $ 200 $ 500 101-41320-410-42030 PRINTED FORMS $ 3,710 $ 5,000 $ 4,500 101-41320-410-42110 GENERAL SUPPLIES $ 81 $ 200 $ 200 101-41320-410-42115 MEETING $ 41 $ 100 $ 101-41320-410-42410 MINOR EQUIPMENT & TOOLS $ - $ $ - 101-41320-410-42420 MINOR COMPUTER EQUIPMENT $ 1,783 $ 1,000 $ 1,500 SUPPLIES $ 6,874 $ 8,100 $ 7,700 101-41320-410-43030 AUDITING & ACCOUNTING SERVICES $ 16,720 $ 14,500 $ 15,000 101-41320-410-43090 EXPERT & PROFESSIONAL SERVICES $ 11,644 $ 13,780 $ 16,000 101-41320-410-43140 TRAINING & EDUCATION $ 1,520 $ 3,000 $ 3,000 101-41320-410-43210 TELEPHONE & TELEGRAPH $ - $ $ - 101-41320-410-43220 POSTAGE $ 3,810 $ 3,200 $ 4,000 101-41320-410-43250 OTHER COMMUNICATIONS $ 32 $ $ - 101-41320-410-43310 TRAVEL EXPENSE $ 1,874 $ 1,500 $ 1,500 101-41320-410-43510 LEGAL NOTICES & PUBLISHING $ 365 $ 1,100 $ 1,000 101-41320-410-43610 INSURANCE & BONDS $ 3,323 $ 3,500 $ 3,500 101-41320-410-44040 VEHICLE/EQUIPMENT REPAIRS $ 218 $ 1,500 $ - 101-41320-410-44160 RENTS & LEASES $ 2,483 $ 2,700 $ 2,700 101-41320-410-44325 BANK FEES & CHARGES $ 952 $ $ 1,000 101-41320-410-44330 DUES & SUBSCRIPTIONS $ 4,261 $ 3,500 $ 5,500 101-41320-410-44370 MISCELLANEOUS CHARGES $ 494 $ 1,200 $ 600 OTHER SERVICES & CHARGES $ 47,696 $ 49,480 $ 53,800 101-41320-410-45700 OFFICE EQUIPMENT & FURNITURE $ - $ - $ CAPITAL OUTLAY $ - $ - $ TOTAL EXPENDITURES $ 215,216 $ 216,105 $ 228,142 NOTES Dues includes MCFOA, MAMA, MN GFOA, IMCA, MN City/County Management Association, Pioneer Press, Notary, RC GIS CITY OF LAUDERDALE ELECTIONS 2017 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-41410-410-41010 FULL TIME EMPLOYEES $ 10,912 $ 10,135 $ 10,745 101-41410-410-41040 TEMPORARY EMPLOYEES $ 4,128 $ $ 5,000 101-41410-410-41210 PERA $ 684 $ 760 $ 806 101-41410-410-41220 FICA $ 679 $ 628 $ 666 101-41410-410-41225 MEDICARE $ 159 $ 147 $ 156 101-41410-410-41250 DEFERRED COMPENSATION $ 15 $ - $ 101-41410-410-41310 HEALTH INSURANCE $ 1,339 $ 1,533 $ 1,763 101-41410-410-41320 DENTAL INSURANCE $ 14 $ 66 $ 50 101-41410-410-41330 LIFE INSURANCE $ 14 $ 71 $ 25 101-41410-410-41340 DISABILITY INSURANCE $ 17 $ 40 $ 25 101-41410-410-41510 WORKERS COMPENSATION INSURANCE $ 77 $ 81 $ 115 PERSONNEL $ 18,037 $ 13,461 $ 19,351 101-41410-410-42010 OFFICE SUPPLIES $ - $ - $ 101-41410-410-42110 GENERAL SUPPLIES $ 291 $ 2,500 $ 1,500 101-41410-410-42410 MINOR EQUIPMENT & TOOLS $ 2,617 $ 1,650 $ 2,500 SUPPLIES $ 2,908 $ 4,150 $ 4,000 101-41410-410-43510 LEGAL NOTICES PUBLISHING $ 474 $ - $ 500 101-41410-410-44370 MISCELLANEOUS CHARGES (AB VOTING) $ 782 $ 500 $ 1,000 OTHER SERVICES & CHARGES $ 1,256 $ 500 $ 1,500 101-41410-410-45700 OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY $ $ $ TOTAL EXPENDITURES $ 22,202 $ 18,111 $ 24,851 CITY OF LAUDERDALE LEGAL 2017 Account Number 101-41610-410-43040 101-41610-410-43045 Account Description LEGAL SERVICES - CIVIL PROCESS LEGAL SERVICES - PROSECUTION OTHER SERVICES & CHARGES 2016 Actual $ 12,898 $ 11,950 $ 24,848 2017 Adopted $ 11,500 $ 11,500 $ 23,000 TOTAL EXPENDITURES $ 24,848 $ 23,000 2018 Proposed $ 11,500 $ 11,500 $ 23,000 $ 23,000 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2017 Account Number 101-41910-410-41010 101-41910-410-41210 100-41910-410-41220 101-41910-410-41225 101-41910-410-41250 101-41910-410-41310 101-41910-410-41320 101-41910-410-41330 101-41910-410-41340 101-41910-410-41510 101-41910-410-42010 101-41910-410-42030 101-41910-410-42110 101-41910-410-43090 101-41910-410-43140 101-41910-410-43220 101-41910-410-43610 101-41910-410-44330 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITIY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES PRINTED FORMS GENERAL SUPPLIES SUPPLIES EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION POSTAGE INSURANCE & BONDS DUES AND SUBSCRIPTIONS OTHER SERVICES & CHARGES 2016 2017 2018 Actual Adopted Proposed 20,224 $ 22,601 $ 23,739 1,315 $ 1,694 $ 1,780 1,184 $ 1,402 $ 1,472 277 $ 328 $ 344 (379) $ - $ - 3,683 $ 3,577 $ 3,547 (33) $ 154 $ 200 (322) $ 400 $ 400 (5) $ 289 $ 200 852 $ 868 $ 190 26,794 $ 31,313 $ 31,872 452 $ 10,000 49 $ 250 369 $ 400 219 $ 1,089 $ 10,650 27,883 $ 41,963 $ 15,000 $ 250 $ 400 $ 15,650 $ 47,522 CITY OF LAUDERDALE GENERAL GOVERNMENT BUILDINGS 2017 Account Number 101-41940-410-42110 101-41940-410-42230 101-41940-410-42410 101-41940-410-43090 101-41940-410-43210 101-41940-410-43250 101-41940-410-43610 101-41940-410-43810 101-41940-410-43820 101-41940-410-43830 101-41940-410-43840 101-41940-410-43850 101-41940-410-44010 101-41940-410-44040 101-41940-410-44160 101-41940-410-45700 TOTAL EXPENDITURES Account Description GENERAL SUPPLIES BUILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS SUPPLIES EXPERT & PROFESSIONAL SERVICES TELEPHONE & TELEGRAPH OTHER COMMUNICATIONS (INTERNET) INSURANCE & BONDS ELECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL SEWER UTILITIES BUILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES OTHER SERVICES & CHARGES OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2016 2017 2018 Actual Adopted Proposed $ 1,266 $ 500 $ 1,000 $ - $ - $ - $ 533 $ - $ - $ 1,799 $ 500 $ 1,000 $ - $ - $ - $ 1,740 $ 2,400 $ 2,400 $ - $ - $ 6,000 $ 3,006 $ 3,200 $ 3,200 $ 4,312 $ 3,200 $ 4,000 $ 595 $ 150 $ 600 $ 2,687 $ 3,000 $ 3,000 $ 3,746 $ 3,500 $ 4,000 $ - $ 100 $ - $ 534 $ 2,500 $ 2,500 $ 114 $ $ 298 $ - $ - $ 17,033 $ 18,050 $ 25,700 $ 18,832 $ 18,550 $ 26,700 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE PUBLIC SAFETY 2017 Account Number 101-42100-420-43100 101-42100-420-43110 101-42100-420-44370 101-42220-420-43120 101-42220-420-43125 101-42200-420-44370 101-42220-420-45400 Account Description DISPATCH POLICE CONTRACT MISCELLANEOUS CHARGES FIRE CONTRACT FIRE CALLS & INSPECTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES MACHINERY & EQUIPMENT CAPITAL OUTLAY 2016 2017 2018 Actual Adopted Proposed $ 17,174 $ 18,469 $ 17,773 $ 653,026 $ 672,590 $ 692,701 $ 162 $ 75 $ 200 $ 18,410 $ 18,000 $ 18,500 $ 12,013 $ 18,000 $ 14,000 $ - $ - $ - $ 700,785 $ 727,134 $ 743,174 $ $ $ TOTAL EXPENDITURES $ 700,785 $ 727,134 $ 743,174 CITY OF LAUDERDALE BUILDING INSPECTIONS 2017 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-42400-420-41010 FULL TIME EMPLOYEES $ 21,613 $ 16,944 $ 17,453 101-42400-420-42010 OVERTIME $ 36 $ $ 101-42400-420-41210 PERA $ 1,624 $ 1,271 $ 1,309 101-42400-420-41220 FICA $ 1,558 $ 1,051 $ 1,082 101-42400-420-41225 MEDICARE $ 364 $ 246 $ 253 101-42400-420-41250 DEFERRED COMPENSATION $ 2,266 $ 2,259 $ 2,305 101-42400-420-41310 HEALTH INSURANCE $ $ - $ - 101-42400-420-41320 DENTAL INSURANCE $ 112 $ 111 $ 125 101-42400-420-41330 LIFE INSURANCE $ 527 $ 25 $ 600 101-42400-420-41340 DISABILITY INSURANCE $ 65 $ 25 $ 75 101-42400-420-41510 WORKERS COMPENSATION INSURANCE $ 607 $ 650 $ 803 PERSONNEL $ 28,772 $ 22,581 $ 24,005 101-42400-420-42030 PRINTED FORMS $ - $ - $ 101-42400-420-42110 GENERAL SUPPLIES $ - $ $ SUPPLIES $ - $ $ 101-42400-420-43090 EXPERT & PROFESSIONAL SERVICES $ 2,975 $ 2,000 $ 3,000 101-42400-420-43140 TRAINING & EDUCATION $ 550 $ 600 $ 600 101-42400-420-43220 POSTAGE $ 227 $ 50 $ 101-42400-420-43310 TRAVEL EXPENSES $ - $ - $ - 101-42400-420-43510 LEGAL NOTICES PUBLISHING $ - $ - $ - 101-42400-420-43610 INSURANCE & BONDS $ 369 $ 400 $ 400 101-42400-420-44330 DUES & SUBSCRIPTIONS $ 122 $ $ 100 101-42400-420-44380 BUILDING PERMIT SURCHARGES $ 1,177 $ 800 $ 1,000 OTHER SERVICES & CHARGES $ 5,420 $ 3,850 $ 5,100 TOTAL EXPENDITURES $ 34,192 $ 26,431 $ 29,105 CITY OF LAUDERDALE PUBLIC WORKS 2017 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-43121-430-41010 FULL TIME EMPLOYEES $ 34,285 $ 32,039 $ 34,486 101-43121-430-41020 OVERTIME $ 267 $ 3,000 $ 3,000 101-43121-430-41040 TEMPORARY EMPLOYEES $ $ $ - 101-43121-430-41210 PERA $ 2,498 $ 2,628 $ 2,661 101-43121-430-41220 FICA $ 2,464 $ 2,172 $ 2,324 101-43131-430-41225 MEDICARE $ 576 $ 509 $ 544 101-43121-430-41250 DEFERRED COMPENSATION $ 4,758 $ 5,221 $ 5,860 101-43121-430-41310 HEALTH INSURANCE $ 499 $ - $ - 101-43121-430-41320 DENTAL INSURANCE $ 36 $ 111 $ 50 101-43121-430-41330 LIFE INSURANCE $ 186 $ 200 $ 200 101-43121-430-41340 DISABILITY INSURANCE $ 49 $ 168 $ 100 101-43121-430-41510 WORKERS COMPENSATION INSURANCE $ 1,617 $ 1,612 $ 1,724 PERSONNEL $ 47,234 $ 47,660 $ 50,949 101-43121-430-42110 GENERAL SUPPLIES $ 714 $ 500 $ 700 101-43121-430-42120 MOTOR FUELS $ 2,126 $ 3,000 $ 2,500 101-43121-430-42130 LUBRICANTS & ADDITIVES $ 147 $ - $ 150 101-43121-430-42160 CHEMICALS & CHEMICAL PRODUCTS $ $ - $ 101-43121-430-42170 SAFETY EQUIPMENT $ - $ - $ - 101-43121-430-42210 VEHICLE/EQUIPMENT PARTS $ 99 $ 1,500 $ 1,500 101-43121-430-42220 TIRES $ - $ - $ - 101-43121-430-42240 STREET MAINTENANCE MATERIALS $ - $ - $ 101-43121-430-42410 MINOR EQUIPMENT & TOOLS $ 20 $ 1,000 $ 1,000 101-43121-430-42420 MINOR COMPUTER EQUIPMENT $ - $ - $ SUPPLIES $ 3,105 $ 6,000 $ 5,850 101-43121-430-43030 ENGINEERING $ 2,159 $ - $ 1,000 101-43121-430-43090 EXPERT & PROFESSIONAL SERVICES $ 28,092 $ 19,650 $ 12,000 101-43121-430-43095 SNOW REMOVAL CONTRACTS $ - $ - $ 14,000 101-43121-430-43140 TRAINING & EDUCATION $ 460 $ $ 500 101-43121-430-43210 TELEPHONE & TELEGRAPH $ 375 $ - $ 101-43121-430-43310 TRAVEL EXPENSE $ 43 $ - $ - 101-43121-430-43610 INSURANCE & BONDS $ 2,053 $ 2,200 $ 2,200 101-43121-430-44010 BUILDING MAINTENANCE $ 20 $ 4,000 $ - 101-43121-430-44040 VEHICLE/EQUIPMENT REPAIRS $ 6,776 $ 1,500 $ 1,500 101-43121-430-44160 RENTS & LEASES $ - $ - $ 101-43121-430-44330 DUES & SUBSCRIPTIONS $ 40 $ - $ 101-43121-430-44390 TAXES & LICENSES $ 32 $ - $ 50 OTHER SERVICES & CHARGES $ 40,049 $ 27,350 $ 31,250 101-43121-430-45400 MACHINERY & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ 90,389 $ 81,010 $ 88,049 CITY OF LAUDERDALE STREET LIGHTING 2017 Account Number 101-43160-430-43810 101-43160-430-44040 Account Description ELECTRIC UTILITIES VEHICLE/EQUIPMENT REPAIRS OTHER SERVICES & CHARGES $ $ $ 2016 Actual 7,162 675 7,837 $ $ $ TOTAL EXPENDITURES $ 7,837 $ 2017 Adopted 7,000 7,000 7,000 2018 Proposed $ 7,000 $ $ 7,000 $ 7,000 CITY OF LAUDERDALE PARKS & RECREATION 2017 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-45200-450-41010 FULL TIME EMPLOYEES $ 45,901 $ 46,278 $ 50,053 101-45200-450-41020 OVERTIME $ 206 $ $ - 101-45200-450-41040 TEMPORARY EMPLOYEES $ 2,873 $ 6,000 $ 6,000 101-45200-450-41210 PERA $ 3,192 $ 3,025 $ 3,544 101-45200-450-41220 FICA $ 3,359 $ 3,241 $ 3,475 101-45200-450-41225 MEDICARE $ 755 $ 758 $ 813 101-45200-450-41250 DEFERRED COMPENSATION $ 4,933 $ 4,754 $ 6,517 101-45200-450-41310 HEALTH INSURANCE $ 2,841 $ 3,066 $ 2,173 101-45200-450-41320 DENTAL INSURANCE $ 57 $ 176 $ 175 101-45200-450-41330 LIFE INSURANCE $ 122 $ 400 $ 300 101-45200-450-41340 DISABILITY INSURANCE $ 81 $ 154 $ 150 101-45200-450-41420 UNEMPLOYMENT $ 302 $ $ - 101-45200-450-41510 WORKERS COMPENSATION INSURANCE $ 1,396 $ 1,415 $ 1,528 PERSONNEL $ 66,017 $ 69,267 $ 74,728 101-45200-450-42030 PRINTED FORMS $ - $ - $ - 101-45200-450-42110 GENERAL SUPPLIES $ 1,320 $ 450 $ 500 101-45200-450-42115 MEETINGS $ 122 $ - $ 101-45200-450-42120 MOTOR FUELS $ - $ $ - 101-45200-450-42160 CHEMICALS & CHEMICAL PRODUCTS $ $ - $ - 101-45200-450-42210 VEHICLE/EQUIPMENT PARTS $ - $ 500 $ 500 101-45200-450-42220 TIRES $ - $ - $ 101-45200-450-42230 BUILDING REPAIR SUPPLIES $ 47 $ 1,000 $ 101-45200-450-42410 MINOR EQUIPMENT & TOOLS $ 1,256 $ $ SUPPLIES $ 2,744 $ 1,950 $ 1,000 101-45200-450-43090 EXPERT & PROFESSIONAL SERVICES $ - $ 700 $ - 101-45200-450-43130 COMMUNITY EVENTS $ 2,214 $ 3,000 $ 3,000 101-45200-450-43140 TRAINING & EDUCATION $ - $ - $ 101-45200-450-43210 TELEPHONE & TELEGRAPH $ 28 $ 50 $ 101-45200-450-43310 TRAVEL EXPENSE - $ - $ - $ 101-45200-450-43610 INSURANCE & BONDS $ 714 $ 800 $ 800 101-45200-450-43810 ELECTRIC UTILITIES $ 332 $ 500 $ 400 101-45200-450-43820 WATER UTILITIES $ 517 $ 260 $ 600 101-45200-450-43830 GAS UTILITIES $ 440 $ 700 $ 500 101-45200-450-43840 REFUSE DISPOSAL $ - $ - $ 101-45200-450-44010 BUILDING MAINTENANCE $ - $ $ - 101-45200-450-44040 VEHICLE/EQUIPMENT MAINTENANCE $ - $ 1,000 $ - 101-45200-450-44160 RENTS & LEASES (PORTABLE RESTROOM) $ 1,296 $ 1,200 $ 1,500 101-45200-450-44382 RECREATION PROGRAMS $ 1,805 $ 1,700 $ 1,900 OTHER SERVICES & CHARGES $ 7,345 $ 9,910 $ 8,700 101-45200-450-45200 BUILDING & IMPROVEMENTS CAPITAL OUTLAY TOTAL EXPENDITURES $ 76,106 $ 81,127 $ 84,428 CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2017 Account Number 101-46500-462-43090 101-46500-462-44370 Account Description CONSULTING FEES MISCELLANEOUS OTHER SERVICES & CHARGES 2016 Actual $ $ TOTAL EXPENDITURES $ 2017 2018 Adopted Proposed $ 20,000 $ 10,000 - $ $ - $ 20,000 $ 10,000 - $ 20,000 $ 10,000 CITY OF LAUDERDALE MISCELLANEOUS UNALLOCATED EXPENDITURES 2017 Account Number 2016 2017 2018 Account Description Actual Adopted Proposed 101-49200-410-48100 CONTINGENCY OTHER SERVICES & CHARGES $ $ 10,000 $ 10,000 $ $ 10,000 $ 10,000 TOTAL EXPENDITURES $ $ 10,000 $ 10,000 CITY OF LAUDERDALE OTHER FINANCING USES 2017 Account Number 2016 2017 2018 Account Description Actual Adopted Proposed 101-49300-410-47200 TRANSFER OUT $ 87,655 $ 38,000 $ 38,000 TRANSFERS $ 87,655 $ 38,000 $ 38,000 TOTAL EXPENDITURES $ 87,655 $ 38,000 $ 38,000 ACTION REQUESTED Consent Special Public Hearing Report Discussion/Action Resolution Work session LAUDERDALE COUNCIL MEETING DATE September 26, 2017 ITEM NUMBER Disabled Parking Zone Request STAFF INITIAL Jim X APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Ruth and Rodger Herbst are requesting a disabled parking zone for their residence at 1843 Carl Street. The requested disabled parking zone includes the walkway area providing access to the street in front of their house. Adjacent residents have been notified of the request. If approved, Public Works will supply and install the signage. OPTIONS: Approve the request. Do not approve the request. Do nothing. STAFF RECOMMENDATION: Motion to approve the request for a disabled parking zone at 1843 Carl Street. Jim Bownik From: Ruth Herbst <rnherbst@comcast.net> Sent: Monday, September 04, 2017 10:42 AM To: *LAUCouncil; Wynn Schmidt; Cam; Scott Herbst Subject: Handicap sign Due to continuating circumstances many times we are unable to park in front of our own home and use the sidewalk to get into and out of a car. We are requesting a handicap sign to be placed here at 1843 Carl St. as I have lost all balance in my ears so it is difficult for to walk, especially on the grass and have to use a cane and may have to resort to using a walker at a later date. Ruth and Rodger Herbst 1843 Carl St. Lauderdale, Mn. 55113 1 843 Carl St - Goo: e Ma. N 0 0 (D . • 1 tt.s://www.google.com/maps/place/1843+Carl+St,+Lauderdale,+MN+55113/@44.9966582,-93.2012198,3a,90y,272.22 ,70.2t.. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date September 26, 2017 ITEM NUMBER Audit RFP STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Last year, the Council asked staff to solicit proposals for auditing services for 2017 and be- yond. Staff did that in July and received five proposals. The Council reviewed those in Au- gust. During the discussion, staff explained how time intensive the audit preparation work has become as standards have changed. The Council directed staff to solicit the cost of audit preparation work from the three lowest responding auditing firms. Annual Audit MMKR Abdo Eick and Meyers Schlenner Wenner & Company Audit Prep MMKR Abdo Eick and Meyers Schlenner Wenner & Company 2017 $19,200 $18,500 $16,000 2018 $19,585 $18,800 $16,750 2019 $19,975 $19,200 $17,500 2017 2018 2019 Chose not to respond $4,000 $4,000 $4,000 $7,200 $7,400 $7,630 The additional work brings Abdo's pricing to $22,500 and Schlenner's to $23,200 for 2017. The Council's intention in soliciting proposals was to consider factors of cost and accounta- bility. The process has shown that all firms charge roughly the same. The Council will need to assess the issue of accountability. Cities often stay with the same auditing company as the auditors doing the work change regularly. Other cities make it a policy to change eve- ry so often. Staff is looking for feedback based on the new information presented to deter- mine a next course of action or a motion for selection of a company to perform the upcom- ing audits. OPTIONS: STAFF RECOMMENDATION: ABDO EICK & 7VWYERS ►lp AEM Financial Solutions TM Proposal for Consulting Services Heather Butkowski City of Lauderdale 1891 Walnut Street Lauderdale, Minnesota 55113 Dear Heather, September 21, 2017 In order to document the understanding between us as to the scope of the work that AEM Financial Solutions, LLC (AEMFS), will perform, we are entering into this agreement with the City of Lauderdale (the City). This agreement defines the services we will perform for you as well as your responsibilities under the agreement. Scope of Services Audit preparation AEMFS will prepare the following workpapers to document the activity required for audit preparation and the City management will accept, review and approve all schedules and/or workpapers created. • Cash and investment footnote disclosure summary - prepared from the bank and investment reconciliations prepared by the City • Interest allocation • Taxes revenue and receivable reconciliation • Special assessment revenue and receivable reconciliation • Governmental and enterprise accounts receivable reconciliation • State grant receipt coding reconciliation • Transfers to and from other funds • Prepaid items schedule • Accounts payable • Accrued payroll and payroll liability accounts reconciliation • Compensated absences reconciliation • Schedule of salaries payable • GASB 68 pension reconciliation and related deferred inflows/outflows • Deferred inflows/outflows/unearned revenue reconciliation • Bonds payable reconciliation • Fund balance/net assets schedule o Includes reconciliation of restricted, committed and assigned fund balances/net position • Summarize journal entries needed to match above workpapers and provide to City staff for entry into the City's accounting system 5201 Eden Avenue, Suite 250 Edina. MN 55436 952.715.3070 I Fax 952.835 3261 City of Lauderdale September 21, 2017 Page 2 In addition, we expect the City will: • Devote uninterrupted time to working with us as needed. • Make candid representations about your plans and expectations. • Make all management decisions and perform all management functions. • Provide an individual responsible to accept our work. • Provide remote access to accounting system, if possible Service Guarantee Our work is guaranteed to the complete satisfaction of the customer. If you are not completely satisfied with the services performed by AEMFS, we will, at the option of the City, either refund the price or accept a portion of said price that reflects the City's level of value received. Upon payment of each of your scheduled payments, we will judge you have been satisfied. Price Guarantee Furthermore, if you ever receive an invoice without first authorizing the service, payment terms, and price, you are not obligated to pay for that service. City Financial Investment Investment by the City for audit preparation will be invoiced at an hourly rate as outlined below. Total invoice estimated not to exceed $4,000. Project description Audit Preparation Cash and investment footnote disclosure summary - prepared from the bank and investment reconciliations prepared by the City Interest allocation Taxes revenue and receivable reconciliation Special assessment revenue and receivable reconciliation Governmental and enterprise accounts receivable reconciliation State grant receipt coding reconciliation Transfers to and from other funds Prepaid items schedule Accounts payable Accrued payroll and payroll liability accounts reconciliation Compensated absences reconciliation Schedule of salaries payable GASB 68 pension reconciliation and related deferred inflows/outflows Deferred inflows/outflows/unearned revenue reconciliation Bonds payable reconciliation position Summarize journal entries needed to match above workpapers and provide to City staff for entry into the City's accounting system Hourly Rate $ 150 Estimated Estimated Hours Amount 0.50 $ 75 0.50 75 3.00 450 3.00 450 1.00 150 0.50 75 0.50 75 0.50 75 2.00 300 2.00 300 1.00 150 1.00 150 5.00 750 1.00 150 2.00 300 1.00 150 1.00 150 25.50 $ 3,825 People +Process. Going 13ey-olld the tiulibers City of Lauderdale September 21, 2017 Page 3 Initial invoice will be at end of first thirty (30) day period after the execution of this agreement. Monthly installment fees will be invoiced on a monthly basis throughout the remainder of this Agreement. Additional Services: Should the City request additional services in addition to the Contracted Services, the Contractor will provide the City with proposed fees in writing for the services required. The City shall provide a written or electronic confirmation prior to the Contractor providing the additional services. Outside Contractors: It shall be the responsibility of Contractor to compensate any other outside consultants retained or hired by Contractor to fulfill their obligations under this Agreement. Payment Schedule We will bill our services as progress billings and will final bill upon project completion. City of Lauderdale Title Date AEM Financial Solutions, LLC 5201 Eden Avenue, Suite 250 Edina, Minnesota 55436 AetoLi Mtivivti-Po-Q Steven R. McDonald, CPA CEO (:::\Le "-V-t.e6 Jean D. McGann, CPA President Title Title September 21, 2017 September 21, 2017 People +Process. co:log Be}-ondthe 1Ni11iilje s CITY OF LAUDERDALE, MINNESOTA PROFESSIONAL BOOKKEEPING SERVICES PROPOSAL SEPTEMBER 15, 2017 Schlenner Wenner & Co. 630 Roosevelt Road, Suite 201 P.O. Box 1496 St. Cloud, MN 56301 (320) 251-0286 Contact: Molly M. Thompson, CPA mthompson@swcocpas.com SCHLENNER WENN ER&C O• Professional Association CERTIFIED PUBLIC ACCOUNTANTS & BUSINESS CONSULTANTS September 15, 2017 Heather Butkowski, City Administrator City of Lauderdale Lauderdale, MN We are pleased to submit this proposal to provide bookkeeping services for the City of Lauderdale (the City) for the years ended December 31, 2017, 2018 and 2019. Our staff provides similar services to various cities and other governmental entities and are well versed in this area. Additionally, we have reviewed the list of typical assistance needed and the related journal entries from a prior year and understand their nature. Based on our review of the services requested and the prior year related journal entries, we estimate our fees for such services to be as follows: Year Ended 2017 Year Ended 2018 Year Ended 2019 $7,200 $7,400 $7,630 Our fees are based on hourly rates, determined by each professional's level of experience. The fees noted above are intended to be the maximum total all-inclusive fee, including out-of-pocket costs. If the services take less time than anticipated and result in lower fees, you will be charged the lower, actual amount. However, the fees proposed represent the maximum cost the City will incur. Additionally, we would be pleased to meet any comparable bid you receive. Thank you for the opportunity to submit this proposal. Please feel free to contact us should you have any questions about our firm or the services we provide. Also, please visit our Web site at www.swcocpas.com. We look forward to serving you. Very truly yours, Molly M. Thompson, CPA Partner SCHLENNER WENNER & CO. St. Cloud, Minnesota An Independently Owned Member, McGladrey Alliance www.swcocpas.com St. Cloud 630 Roosevelt Rd. Ste. 201 P.O. Box 1496 St. Cloud, MN 56302 320.251.0286 Little Falls Albany 109 E. Broadway P.O. Box 365 Little Falls, MN 56345 320.632.6311 115 6th St. P.O. Box 268 Albany, MN 56307 320.845.2940 Maple Lake 220 Hwy. 55 North, Ste. 4 P.O. Box 385 Maple Lake, MN 55358 320.963.5414 Monticello 114 W. 3rd St. P.O. Box 755 Monticello, MN 55362 763.295.5070 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date September 26, 2017 ITEM NUMBER Eustis Street STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The city engineer and staff had a productive meeting with Bob Brown of Ramsey County Public Works last week. The County provided staff with the basis for the dollar amount the County is offering for jurisdictional transfer of the roads. We shared with them the attached document that lays out some of our questions, concerns, and expectations. Bob explained how they arrived at their dollar amount. They are offering dollars for im- provements beyond a mill and overlay and to provide significant improvements especially to Eustis Street south of Larpenteur Avenue. Ultimately, we will need to formalize our expectations for the road and derive costs for those expectations to make sure we get the dollars needed to meet our needs. The city engi- neer is getting to a ballpark number based on the Eustis Street Feasibility Report that was prepared in 2009. We will also need to determine the condition of the storm sewer and wa- ter systems in addition to reviewing soil borings. The city engineer plans to attend the next meeting to go through all of this in greater detail. In the meantime, Bob is working to get answers to our questions and he reached out to the City of Roseville to see if they would consider taking back the last two blocks of Roselawn Avenue near Walsh Lake. Bob noted that County Engineer Jim Tolas is retiring in January and he is retiring in April so it is in the best interest of all parties to try to work this out by April. OPTIONS: STAFF RECOMMENDATION: County Road Transfer Discussion September 14, 2017 City staff have prepared a list of concern, questions, and expectations for the jurisdictional transfer of Eustis Street, Fulham Street, and Roselawn Avenue. As has been the City's position for many years, maybe decades, that the roads need to be raised to a condition better than a mill and overlay. Left as county roads, the roads will be milled and overlaid. The cost burden for the City taking ownership of the roads, and the future cost savings to the County, warrant an agreement that does not disproportionally burden the City. Following are notes based on internal staff discussions. These ideas have not been shared with the City Council but represent goals and concerns that have been expressed over time. Roselawn Avenue: As Roselawn Avenue has an acceptable road base from the reconstruction in the 1990s, the City will consider the jurisdictional transfer. Following are our questions, concerns, and expectations for Roselawn Avenue. Questions: 1. Do you have information on whether the water main was replaced during the project in the 1990s? 2. Do you have a detailed estimate for Roselawn Avenue as you have provided for the other roads? 3. How do you anticipate getting the agreement with Roseville? 4. Do you have any information on the condition of the storm sewer system? Concerns: 1. Based on its age, a particular concern to us is the condition of the storm sewer system we would also be acquiring. 2. Understanding whether the water system is in need of replacement. Expectations: 1. County will televise, inspect, and provide a report for the storm sewer system so the funding of any necessary repairs, additions, or replacements are incorporated into the agreement. 2. County will verify that a mill and overlay project along with the existing road pavement and base meet current CSAH pavement design standards. 3. County will provide funding to bring the road up to CDAH standards including the cul-de-sac by the public works garage, curb repair, and mill and overlay. 4. If the water mains have not been replaced, the County will work with the City and St. Paul Water to formalize plans and funding arrangements for their replacement. 5. The County will assist with getting the cooperative agreement with Roseville. Eustis North of Larpenteur: As Eustis Street north of Larpenteur functions as a (busy) city street, the City will consider jurisdictional transfer. Questions: Explain how you expect St. Paul Water will contribute financially? Concerns: Expectations: 1. County will contribute to rebuilding the road base (adjusting road height to allow for drainage from yards to street, remove clay, and build to typical city street standards). 2. County will work with the City and St. Paul Water to formalize plans for the replacement of the water lines. 3. To the extent necessary, the County will work with Xcel Energy to get gas lines from Larpenteur to Summer replaced (Xcel has this in their plans). 4. The City and County will reach an agreement on a storm water drainage plan including compensation for its creation (including Chinese Christian Church site). Eustis South of Larpenteur: This is a more complicated segment of road and not one the City readily has the financial or staff capacity to take back. With that said, we are open to taking it back if we can identify the issues at play and work through them. This is just the start of what we see as some of the issues. We have not been able to fully flush this out as we lack information. Questions: 1. Do you have soil borings we could look at? 2. What information do you have on the condition of the storm sewer pipe? 3. What is the scope and timeframe for your concrete pavement project at Eustis and Larpenteur? Concerns: 1. Taking over ownership of the concrete storm water structure near the southern border. 2. The condition of the storm sewer system based on previous conversations. 3. The grade of the hill; the desire of the community for a sidewalk going down the hill. 4. The existing storm drainage pattern, i.e. lack of system to direct the water for preservation of the road and pedestrian/biker safety. Expectations: 1. County to compensate for sidewalk and curbing from Idaho to the southern city limit. 2. After jurisdictional transfer, the County plow Eustis from Larpenteur to the southern city limit when it plows Larpenteur. That segment is too heavily used to be plowed with the rest of the city streets. 3. County to provide for concrete curb the length of the roadway. Fulham Street: The City is not inclined to take back Fulham Street based on the proposal and due to the multijurisdictional nature of the road and adjacent University of Minnesota property. While the road surface may be in good shape, the road could not be brought to City standards without significant investment. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date September 26, 2017 ITEM NUMBER City Park Application STAFF INITIAL MC APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received an application for use of the Community Park on Saturday, October 7 from 1:00 pm to 5:00 pm. Since the group is larger than 50 people, per city ordinance, coun- cil approval is required. Sophie Kim, Roseville resident, plans to organize the event. The application is attached for your review. OPTIONS: A) Approve the request to use the park. B) Approve the request with conditions. STAFF RECOMMENDATION: By approving the application, the Council approves of the October 7 park use by Covenant Life Church. COUNCIL ACTION: 5/q%ed f 037 r grifyr evepr City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 55113 Phone: (651) 792-7650 Fax: (651) 631-2066 NON-RESIDENT APPLICATION FOR USE OF COMMUNITY PARK APPLICANT INFORMATION: Name: Sophie Kim Address: 2610 Snelling Curve #5 City: Roseville State: MN Zip: 55113 Telephone No.: 952 807 3749 Name of Organization (if applicable): Covenant Life Church PARK USE INFORMATION: Date of Park Use: October 7, 2017 Hours Used: 1:00 PM - 5:00 PM * Number attending: 50-60 * Note: Groups of 30 or more must receive council approval Picnic Shelter Fees (Note: Fees are non-refundable within 15 business days of date of reservation) 4 Hours: $21.43 (S20 + 7.125% Tax), All Day: $37.49 ($35 + 7.125% Tax), plus $50 Damage Deposit BY SIGNING THIS APPLICATION, THE APPLICANT AGREES TO THE FOLLOWING: • The applicant will clean up the area after the event has occurred. Please bring your own garbage bags and take the garbage with you when you go. • The park facilities may not be used for advertisement of products, goods, or services, or for personal profit. • The event may not unreasonably interfere with the general public use of the park, or with the safe and orderly movement of traffic on streets surrounding the park. • The applicant is aware of the parking lot on Roselawn Avenue, which includes spaces for people with disabilities. • The applicant understands that the park opens at 8 a.m. and closes at 10 p.m. • The applicant understands that no intoxicating liquor may be present or consumed at the park. • The applicant agrees to carry a copy of the approved application form with them as proof of reservation. • If the applicant experiences problems with the facilities, the applicant shall contact City Hall during office hours or Ramsey County Dispatch after hours at 651-767-0640. • If the applicant is unable to use the facility due to inclement weather, applications for refunds must be made within 15 days of the date of the reservation. • The applicant understands that the renter/users of Lauderdale park facilities at all times indemnify, defend, and hold harmless the City of Lauderdale, Minnesota, its officers, employees, and contractors from and against any and all claims, damages, losses, and expenses of whatever nature, including attorney fees, in any manner connected with, related to, or as a result of any actions or inaction associated with the usage of rental of Lauderdale facilities. Furthermore, renter/users may be required to provide a certificate of insurance naming the City as an additional insured. Gue, ,ec/cc. Applicant's Signature Sophie Kim Applicant's Printed Name 9/25/2017 Date % ` FOR OFFICE USE ONLY: , Date Application Received: 0 9! 25f / 1 Approved By: 1 -Iii ` �r4 4/ I Fees Received: 2 /r ) Check #: 2 / Y 1 Receipt #:^ / 3 `i 9 7 Damage Deposit Check #: 2 114 �I Temporary Non -Intoxicating Liquor License Granted ? N/A If so, date Council granted: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date September 26, 2017 ITEM NUMBER Goal Setting STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council discussed staff s goals/to-do list for the topics of administration and infrastruc- ture at the August 22 meeting. As not all councilors were able to attend, it is being brought back for additional review and comment. The bolded items staff expect to achieve in the upcoming year. The others on the list we have in our sights and will work towards them as time and resources permit. The new topic for this meeting is planning and redevelopment. The two obvious goals are to complete the Comprehensive Plan and work through the redevelopment of 1795 Eustis Street with the prospective buyers. The other item will be redeveloping 1821 Eustis Street to pave way for a new home. Please bring feedback on these goals and your own thoughts on goals to work on in the up- coming year. STAFF RECOMMENDATION: z 0 i,.2 v)z E 0 a housing ordinance Revise renta Updated agreement with commercia Hire to digitize city property files Contract for financial services (month end/audit prep) C vi cd •� - vi L N a) c cf" u bA = - N 5 c v) bA C c b0 vi cd N c N cd c u L = OO b�0 N vn v c o s cd -v c a) a) v) c vi O a) c u a) _ u 71 cd a E oC ccd . . code enforcement NFRASTRUCTURE co C u L w ca ....0 tn E _ cc 0 >>% im 3 °' au 1 E ''LI u 61 Additiona • Negotiate • • Complete non -through alleys • REDEVELOPMENT D Z Q C7 Z Z Z Q J a cd .a O. M cd 0 - CU w(1)s L 0 E o °' u E O a▪ � a) o au V w w W ONO 795 Eustis St and Draft Housing Improvement Plan • mplement zoning permit program for sheds • Revise and remove inconsistencies between Parking, • Zoning, and Nuisance ordinances