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12/12/2017
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, DECEMBER 12, 2017 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the November 28, 2017 City Council Meeting c. Claims Totaling $79,518.29 4. CONSENT a. Accounts Payable Authorization for Year -End b. Adoption of 2017 Fee Schedule - Resolution 121217A c. Hire Rink/Warming House Attendants 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Truth in Taxation Hearing Regarding the 2018 Budget and Levy a) Adoption of the 2018 Final Property Tax Levy - Resolution 121217B b) Adoption of the 2018 Final Budget and Establish Fund Appropriations - Resolution 121217C 8. DISCUSSION / ACTION ITEM a. 2018 City Council Meeting Schedule b. Setting of Recycling, Sanitary Sewer, and Storm Sewer Rates — Resolution 121217D c. Accepting Donation from the Chinese Church — Resolution 121217E d. Commercial Building Official Compensation 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. November Financial Report b. 2018 Investment Policy c. Designate Official Depository and Investment Institutions d. Tobacco and Alcohol Licenses e. Committee Appointments and Assignments f. Designate Official Newspaper 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Discuss Sale of 1821 Eustis Street c. Eustis Street Update with City Engineer d. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut, Street Lauderdale, MN 55113 Page 1 of 4 November 28, 2017 Roll Call Mayor Gaasch called the Regular City Council meeting to order at 7:30 p.m. Councilors present: Jeff Dains, Kelly Dolphin, Roxanne Grove, Andi Moffatt, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy. City Clerk. Approvals Mayor Gaasch asked if there were any changes to the meeting agenda. There being none, Councilor Grove moved and seconded by Councilor Dains to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were any changes to the meeting minutes. There being none, Councilor Moffatt moved and seconded by Councilor Grove to approve the minutes of the November 14, 2017, City Council Meeting. Motion carried unanimously. Councilor Dains moved and seconded by Councilor Grove to approve the claims totaling $41,706.65. Motion carried unanimously. Consent Councilor Dains moved and seconded by Councilor Dolphin to approve the Consent Agenda thereby acknowledging the October Financial Report. Informational Presentations/Reports A. Ramsey County Sheriff Jack Serier Ramsey County Sheriff Serier provided the Council his 2017 departmental update. He stated that the Sheriff s department hired 90 new employees this year between the jail and the patrol divisions. They are currently updating their jail management software to improve inmate monitoring as well. Finally, they found great success this year with community events such as Coffee with a Cop, Hot Dog with a Deputy, and the Halloween Fright Farm. B. City Council Updates Councilors Grove and Dolphin and Mayor Gaasch discussed their visit to the Eureka Recycling Plant on November 28 and shared some of the insight they gathered from their tour. Public Hearings A. Ordinance Amendment 17-05 Relating to Rental Housing License Provisions LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 4 November 28, 2017 As discussed in previous meetings, staff plan to bring forward changes to the rental housing ordinance to improve administrative efficiency. As a first step, staff propose extending the expiration dates of current licenses until June 30, 2018 to initiate the new mid -year licensing period. Additional changes to the ordinance will be brought forward in a few months. Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council at 7:59 p.m. There being no interested parties to speak, Mayor Gaasch closed the floor at 8:00 p.m. Councilor Grove moved to adopt Ordinance 17-05 - An Ordinance Amending Title 9, Chapter 11 of the Code of Ordinances Regarding Rental Housing License Provisions. The motion was seconded by Councilor Moffatt and carried unanimously. Discussion/Action Items A. Resolution 112817A — In Support of Minnesota Citizens for Clean Elections Lauderdale resident Jim Herrick approached the Council asking them to support Minnesota Citizens for Clean Elections' effort to change the Supreme Court decision that gave corporations the same legal rights as individuals to participate in the democratic process. After discussion, Councilor Moffatt moved to adopt Resolution 112817A — A Resolution Requesting that Congress Clarify that the Rights Protected under the Constitution are the Rights of Natural Persons and not the Rights of Artificial Entities and that Spending Money to Influence Elections is not Speech under the First Amendment; Asking that Congress Propose a Constitutional Amendment to Provide such Clarification. The motion was seconded by Councilor Grove and approved unanimously. B. Offer to Purchase 1795 Eustis Street At the November 14 City Council meeting, the Council met in closed session to develop and consider offers for the purchase of real property at 1795 Eustis Street. Based on the Council's decision, the City's financial advisor relayed the offer to the owners of 1795 Eustis Street and the offer was accepted. Since the motion was made in a closed session, the City Council must make the motion in open session. Stacie Kvilvang of Ehlers and Associates approached the Council to answer any final questions they had about the purchase. After discussion, Councilor Dolphin moved to direct the City Administrator to make an offer to purchase the property located at 1795 Eustis Street for $1.1 million and further authorizing the Mayor and City Administrator to enter into a purchase agreement in a form acceptable to the City Attorney. The motion was seconded by Councilor Moffatt and carried unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 4 November 28, 2017 C. Proposal to Prepare TIF District Analysis The Chinese Christian Church accepted the City's offer to purchase 1795 Eustis Street. The financing will be generated through the creation of a redevelopment tax increment financing (TIF) district. In order to establish the TIF district, the building needs to be evaluated for coverage, blighted buildings, and reasonable distribution. LHB Corporation can provide the analysis to determine whether the site meets the requirements to create a TIF district at a cost not to exceed $4,400. Councilor Moffatt moved to contract with LHB Corporation to conduct the necessary TIF analysis in conjunction with the City's proposed purchase of 1795 Eustis Street. The motion was seconded by Councilor Grove and carried unanimously. D. Resolution 112817B — Calling for a Public Hearing on Modifications to the Development Program and the Creation of a Tax Increment Financing (TIF) District The Council will be taking necessary steps to judiciously move forward in the closing of 1795 Eustis Street. The first step is to adopt a resolution calling for a public hearing on January 23, 2018 regarding modifications to the Development Program for Development District No. 1 and the creation of Tax Increment Financing District No. 1-2. Councilor Grove moved and seconded by Councilor Dains to adopt Resolution 112817B — A Resolution Calling for a Public Hearing by the City Council on the Proposed Modification to the Development Program for Development District No. 1 and the Proposed Establishment of Tax Increment Financing District No. 1-2 therein and the Adoption of the Tax Increment Financing Plan Therefor. Motion carried unanimously. E. Recycling, Sanitary Sewer, and Storm Sewer Rate Analysis Butkowski addressed the Council on proposed rate increases following the rate analysis that was conducted. The changes would include a 1.7% increase for both residential and commercial sanitary sewer charges ($3.68/year), a 1.4% increase for storm water charges ($0.88/year), and a 5.0% increase for recycling collection charges ($1.68/year). The Council supported the rates, so staff will bring a resolution establishing the 2018 rates to the next council meeting. F. Review of Proposed 2018 Levy and Budget Butkowski went through various parts of the 2018 budgets and levy with the Council. This included a complete draft of the 2018 General Fund and Special Revenue Fund budgets, and an updated draft of the 2018-2027 Capital Improvement Plan. Staff will prepare resolutions for the adoption of the 2018 budgets and levy at the December 12 council meeting. G. Personnel Policy Revisions and Non -Union Staff Compensation In order to extend the health care savings plan benefit agreed to in the union contract to non- union staff, the language needed to be added to the Personnel Policy. Staff prepared language for LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 4 November 28, 2017 Council consideration. Additionally, staff asked the Council to consider extending the other benefits of the union contract to non-union staff Councilor Dolphin motioned and seconded by Councilor Dains to extend the benefits of the union agreement to non-union staff effective January 1, 2018 and approve amendments to the Personnel Policy as provided. Motion carried unanimously. Set Agenda for Next Meeting Administrator Butkowski stated that the next council meeting may include the truth -in -taxation public hearing, adoption of the 2018 budget and levy, setting of recycling, sanitary sewer, and storm sewer rates, and a Eustis Street update. Work Session A. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council. There being no interested parties to speak, Mayor Gaasch closed the floor. B. Community Development Update Butkowski informed the Council that the next meeting with Ramsey County regarding the transfer of Eustis Street is scheduled for December 6 and the city attorney is working on a purchase agreement for 1795 Eustis Street. Closed Session A. City Administrator Performance Evaluation Councilor Dolphin made a motion at 8:40 p.m. to enter into a closed session to discuss the City Administrator's performance. The motion was seconded by Councilor Moffatt and carried unanimously. Councilor Moffatt moved and seconded by Councilor Grove to come out of the closed session at 9:08 p.m. Motion carried unanimously. Adjournment Councilor Dolphin moved and seconded by Councilor Grove to adjourn the meeting at 9:09 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: December 12, 2017 Subject: List of Claims The claims totaling $79,518.29 are provided for City Council review and approval that includes check numbers 25618 to 25639. Accounts Payable Checks by Date - Detail by Check Date User: Printed: miles.cline 12/8/2017 3:10 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 25618 13 5480 25619 17 41694 25620 15 52021 25621 33 112017 25622 36 0223821 Public Employees Retirement Association . 12/01/2017 PR Batch 52400.12.2017 PERA Coordinated PR Batch 52400.12.2017 PER PR Batch 52400.12.2017 PERA Coordinated PR Batch 52400.12.2017 PER Total for this ACH Check for Vendor 43: Minnesota Dept tment of Revenue PR Batch 52400.12.2017 State Income Tax 12/01/2017 PR Batch 52400.12.2017 Stall Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 52400.12.2017 Deferred Comp PR Batch 52400.12.2017 Deferred Comp 12/01/2017 PR Batch 52400.12.2017 Defi PR Batch 52400.12.2017 Defi Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52400.12.2017 FICA Employer Portio PR Batch 52400.12.2017 FICA Employee Portio PR Batch 52400.12.2017 Medicare Employer Po PR Batch 52400.12.2017 Medicare Employee Pc PR Batch 52400.12.2017 Federal Income Tax 12/01/2017 PR Batch 52400.12.2017 FIC. PR Batch 52400.12.2017 FIC. PR Batch 52400.12.2017 Mee PR Batch 52400.12.2017 Mec PR Batch 52400.12.2017 Fed( Total for this ACH Check for Vendor 46: Total for 12/1/2017: 8th Day Landscaping LLC 12/12/2017 November Snow Removal Total for Check Number 25618: Avenet LLC Gov Office Web Hosting 12/12/2017 Total for Check Number 25619: Be There Pest Control LLC 12/12/2017 Quaterly Pest Control Total for Check Number 25620: City of Falcon Heights 12/12/2017 November Fire Calls Total for Check Number 25621:. City of Roseville 12/12/2017 November Phone Services 929.38 1,072.37 2,001.75 570.97 570.97 1,028.01 1,503.51 2,531.52 966.65 966.65 226.07 226.07 1,351.12 3,736.56 8,840.80 645.00 645.00 600.00 600.00 100.00 100.00 1,373.04 1,373.04 94.24 AP Checks by Date - Detail by Check Date (12/8/2017 3:10 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 0223821 November IT Services 521.25 25623 29 City of St Anthony 3597 December Police Services Total for Check Number 25622: 615.49 12/12/2017 56,049.17 Total for Check Number 25623: 56,049.17 25624 38 Croix Oil Company Inc. 12/12/2017 472242 October/November Fuel 34.22 472242 October/November Fuel 159.69 472242 October/November Fuel 34.22 472750 November Fuel 9.97 472750 November Fuel 9.97 472750 November Fuel 46.53 25625 171 DSM Excavating 91316 Install French Drain Total for Check Number 25624: 294.60 12/12/2017 1,950.00 Total for Check Number 25625: 1,950.00 25626 1 Lillie Suburban Newspapers Inc 12/12/2017 031298-00009 Warming House Ad 112017 Publish Ordinance 17-04 207.00 94.25 Total for Check Number 25626: 301.25 25627 28 Mike McPhillips Inc 12/12/2017 48233 Street Sweeping 3,750.00 Total for Check Number 25627: 3,750.00 25628 140 Minnesota Department of Agriculture 12/12/2017 1217 MN Grown Labeling License 60.00 Total for Check Number 25628: 60.00 25629 175 Minnesota Department of Transportation 12/12/2017 00000447100 GreenStep Cities Signs 156.00 Total for Check Number 25629: 156.00 25630 84 North Star Bank Cardmember Services 12/12/2017 112017 Decorative Trees 64.40 • 25631 5 619861-11-17 25632 47 Total for Check Number 25630: 64.40 Premium Waters Inc 12/12/2017 November Water Delivery 23.19 Total for Check Number 25631: 23.19 Public Employees Insurance Program 12/12/2017 PR Batch 52400.12.2017 Health Insurance PR Batch 52400.12.2017 Hea PR Batch 52400.12.2017 Dental PR Batch 52400.12.2017 Den 25633 176 Red Wing Shoes 122017 Work Boots 2,290.44 110.46 Total for Check Number 25632: 2,400.90 12/12/2017 221.00 AP Checks by Date - Detail by Check Date (12/8/2017 3:10 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Nmnber 25633: 221.00 25634 174 Restoration Professionals 12/12/2017 56964 Emergency Board Up Service Garage 415.00 25635 80 Sam's Club 008396 Halloween Supplies 25636 81 St Paul Regional Water Service EndService 2430 Larpenteur Ave W - End Service Final 1821 Eustis St - End Service Total for Check Number 25634: 415.00 12/12/2017 349.89 Total for Check Number 25635: 349.89 12/12/2017 69.97 56.03 Total for Check Number 25636: 126.00 25637 77 United States Postal Service 12/12/2017 Stamps 5 Rolls of Stamps 245.00 25638 7 Total for Check Number 25637: 245.00 Waste Management Inc 12/12/2017 7752134-0500-1 - December Public Works 330.84 Total for Check Number 25638: 330.84 25639 74 XcelEnergy 12/12/2017 571154495 1891 Walnut Street 214.33 571154495 1891 Walnut Street 165.61 571208761 Larpenteur Bridge Lights 42.34 571267829 2430 Larpenteur Avenue W 92.92 571566354 Larpenteur Avenue Pedestrian Lights 58.85 571584277 1821 Eustis Street 18.22 571584277 1821 Eustis Street 14.45 Total for Check Number 25639: 606.72 • Total for 12/12/2017: 70,677.49 Report Total (26 checks): 79,518.29 AP Checks by Date - Detail by Check Date (12/8/2017 3:10 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 12, 2017 ITEM NUMBER YE Accounts Payable Auth. STAFF INITIAL Wig APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As the Council holds one meeting in December, staff is requesting authorization to process accounts payable in late December referencing the Purchasing and Contracting Policy adopted on June 30, 2015. The policy provides for expenditures that are included in the budget and under $10,000 to be approved by the city administrator. Additionally, Minnesota Statutes 471.425, subdivision 2 states that 35 days from receipt of claim payment must be made for governing boards that meet at least once per month. If claims, are not paid promptly, the government entity must pay interest on bills not paid in a time manner of 1.5% per month or part of a month. The lag between meetings means the 35 days could be exceeded. The listing of claims paid would be included in the January 9 council packet. OPTIONS: STAFF RECOMMENDATION: Motion to approve accounts payable processing for year-end per limits established in the Purchasing and Contracting Policy. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session X Meeting Date: December 12, 2017 ITEM NUMBER 2018 Fee Schedule Res. STAFF INITIAL MJC APPROVED BY ADMINISTRATOR DESCRIPTION : Annually, staff reviews the fee schedule and suggests changes to the City Council. Staff tweaked some language for clarity and makes the following suggestions: • Increasing the non-resident fee for use of the picnic shelter to $25 from $20 per four-hour block of time. That fee hasn't been increased since we started charging it about five years ago. • Establishing a new bi-annual rental housing license fee that will be implemented when the ordinance is adopted. Establishes a re -inspection fee for owners that don't correct viola- tions in a timely fashion. OPTIONS: 1. Adopt Resolution 121217A - A Resolution Establishing Administrative Fees for 2018. 2. Do not approve or amend the fee schedule (and provide staff direction). STAFF RECOMMENDATION: By approving the Consent Agenda, the Council adopts Resolution 121217A - A Resolution Es- tablishing License and Permit Fees and Administrative Fees and Fines for 2018 as presented. COUNCIL ACTION: RESOLUTION 121217A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ESTABLISHING LICENSE AND PERMIT FEES AND ADMINISTRATIVE FEES AND FINES WHEREAS, Minnesota Law and the Ordinances of the City of Lauderdale allow the City to collect fees for processing applications and licenses for certain activities within the City of Lauderdale. City staff studied the fees allowed under state and local law and compared them to the actual costs that the City has historically incurred for processing applications and licenses in the City; and WHEREAS, the City may also charge for administrative activities and fines. Reasonable charges were included in the 2018 Fee Schedule; and WHEREAS, The Fee Schedule attached and incorporated herein also includes appendices A and B relating to construction permit fees and administrative fines. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lauderdale, Minnesota, hereby adopts the 2018 Fee Schedule as attached. Adopted by the City Council of the City of Lauderdale this 12th day of December, 2017. Mary Gaasch, Mayor ATTEST: Heather Butkowski City Administrator ADMINISTRATIVE FEE Each Occurrence ANIMALS Domestic Animal License Duplicate License Non -Domestic Animal License BINGO OR RAFFLE BUILDING PERMITS Valuation $1.00 - $500.00 $501.00 to $600.00 $601.00 to $700.00 $701.00 to $800.00 $801.00 to $900.00 $901.00 to $1,000.00 $1,001.00 to $1,100.00 $1,101.00 to $1,200.00 $1,201.00 to $1,300.00 $1,301.00 to $1,400.00 $1,401.00 to $1,500.00 $1,501.00 to $1,600.00 $1,601.00 to $1,700.00 $1,701.00 to $1,800.00 $1,801.00 to $1,900.00 $1,901.00 to $2,000.00 $2,001.00 to $3,000.00 $3,001.00 to $4,000.00 $4,001.00 to $5,000.00 $5,001.00 to $6,000.00 $6,001.00 to $7,000.00 $7,001.00 to $8,000.00 $8,001.00 to $9,000.00 $9,001.00 to $10,000.00 $10,001.00 to $11,000.00 $11,001.00 to $12,000.00 $12,001.00 to $13,000.00 $13,001.00 to $14,000.00 $14,001.00 to $15,000.00 $15,001.00 to $16,000.00 $16,001.00 to $17,000.00 $17,001.00 to $18,00000 $18,001.00 to $19,000.00 $19,001.00 to $20,000.00 $20,001.00 to $21,000.00 $21,001.00 to $22,000.00 $22,001.00 to $23,000.00 $23,001.00 to $24,000.00 $24,001.00 to $25,000.00 $25,001.00 to $26,000.00 $26,001.00 to $27,000.00 $27,001.00 to $28,000.00 $28,001.00 to $29,000.00 $29,001.00 to $30,000.00 $25.00 $10.00 $3.00 $10.00 $100.00 $23.00 $26.55 $29.60 $32.65 $35.70 $38.75 $41.80 $44.85 $47.90 $50.95 $ 54.00 $57.05 $60.10 $63.15 $66.20 $69.25 $83.25 $97.25 $111.25 $125.25 $139.25 $153.25 $167.25 $181.25 $195.25 $209.25 $223.25 $237.25 $251.25 $265.25 $279.25 $293.25 $307.25 $321.25 $335.25 $349.25 $363.25 $377.25 $391.25 $401.35 $411.45 $421.55 $431.65 $441.75 EXHIBIT A $30,001.00 to $50,000.00 BUILDING PERMITS - Continued $50,001.00 to $100,000.00 $100,001.00 to $500,000.00 $500,001.00 to $1,000,000.00 $1,000,0001.00 and up Plan Review Fee Valuation Per Hour Surcharge Fee Fixed -fee permit surcharges - The surcharge is equivalent to 5/ten thousandths (0.0005) of the fee or $1.00, whichever is greater. Valuation Based surcharges - Construction Value Range $1,000,000 or less $1,000,001 to $2,000,000 $2,000,001 to $3,000,000 $3,000,001 to $4,000,000 $4,000,001 to $5,000,000 $5,000,001 or more Investigation Fee Other Inspections Inspection Outside Normal Business Hours BUSINESS ASSISTANCE CANDIDATE FILING FEE CERTIFIED COPIES CIGARETTES/TOBACCO LICENSE CITY COUNCIL Requested Special Meeting CITY PROPERTY RENTAL Banquet Table Rent Banquet Table Deposit $441.75 for the first $30,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $5,608.75 for the first $1,000,000.00 plus $3.15 for each additional $1,000.00 or fraction thereof 65% of the permit fee $50.00 Surcharge Computation .0005 X Valuation $500 + .0004 X (Valuation - $1,000,000) $900 + .0003 X (Valuation - $2,000,000) $1200 + .0002 X (Valuation - $3,000,000) $1400 + .0001 X (Valuation - $4,000,000) $1500 + .00005 X (Valuation - $5,000,000) Same as permit fee $60.00/hour with 2 hour minimum Escrow with minimum of $10,000.00 $2.00 $1.00/page plus sales tax $200.00/year $250.00 $4.00/table $100.00/table Metal Detector Rent Metal Detector Deposit Metal Folding Chair Rent Metal Folding Chair Deposit $5.00/day $100.00 $0.75/chair $20.00/chair COMMUNITY ROOM RENTAL Resident Use Only $50.00/5 hour block Deposit - Key Deposit - Damage Excess Trash Fee Cancellation Fee (5 business days prior to reservation) Cancellation Fee (less than 5 business days prior to reservation) $100.00 $100.00 $10.00/bag $20.00 Reservation fee CONDITIONAL USE PERMIT APPLICATION $200.00 COUNCIL MEETING DVD $50.00 plus sales tax CREDIT CARD PROCESSING FEE $2.50 for transactions of $0-250 $5.00 for transactions of $251-500 $10.00 for transactions of $501-1,000 $15.00 for transactions of $1,001-1500 $20.00 for transactions of $1,501-2000 3% charge for transactions over $2,001 *Excludes City Merchandise and Donations FACSIMILE $0.50/page FIRE False Alarms Per Ordinance Fire Call Charge Back Cost plus administrative fee Cost of Fire Services plus administrative fee Fire Inspection Annual or Additional $35.00/hour HOME OCCUPATION Application LIQUOR, 3.2 Percent Off -Sale On -Sale Temporary LOT CONSOLIDATION/DIVISION Application MECHANICAL CONTRACTOR LICENSE $100.00 $150.00 $300.00 $50.00 $100.00 $50.00/year MECHANICAL PERMITS Permit $40.00 Each Supplemental Permit $4.50 Minnesota Surcharge $1.00 Uniform Mechanical Code - Each Unit Fee Schedule Other Inspections Inspections Outside Normal Business Hours Investigative Fee (no permit) MERCHANDISE SALES History Book Mugs T-shirts Sweatshits MILEAGE REIMBURSEMENT NON -SUFFICIENT FUNDS CHECK NUISANCE VIOLATIONS Weed/Grass Mowing Refuse Junk Vehicles Nuisance Violation Appeal PARKING Disabled Parking Zone Sign PARK RESERVATION RENTALS Resident Non-resident Non-resident Damage Deposit PHOTOCOPY PLANNED DEVELOPMENT APPLICATION FEE PLUMBING Surcharge Investigative Fee Permit Each Fixture Inspections Outside Normal Business Hours RECYCLING CARTS REFUSE HAULERS Annual RENTAL HOUSING Bi -Annual License & Inspection Single Unit Additional Units Re -inspection fees First Additional Exhibit B $60.00/hour with 2 hour minimum Same as permit fee $25.00 $5.00 $7.00 $17.00 Per IRS $30.00 ($23.28 + $1.72 sales tax) ($4.66 + $.34 sales tax) ($6.52 + $.48 sales tax) ($15.83 + $1.17 sales tax) Actual Costs + Admin Fee Actual Costs + Admin Fee Actual Costs of Towing & Disposal + Admin Fee $200.00 $25.00/year No Fee $25.00 plus sales tax/4 hour block $50.00 $.25/page $500 plus $1,000 escrow * $1.00 Same as permit fee $40.00 $8.00 $60.00/hour with 2 hour minimum $75.00 $75.00/truck $100.00 $2.50/unit $0.00 $40.00 Administrative Penalty Late Application License Violations SALES TAX Sale of goods City Purchases SANITARY SEWER AND WATER DEVELOPMENT Sewer Availability Charge Water Availability Charge SIGN PERMIT Application Fee Plus any directly attributable costs. $25.00/day Up to $1,000.00/day 7.375% 6.875% Per Metro. Council Per St. Paul Water $200.00 SPECIAL ASSESSMENTS, Interest Rate Delinquent Utility Bills, Accounts Receivable 8% or $25.00, whichever is greater STREET Excavation Permit $100.00 plus bond Obstruction $100.00 TREE CONTRACTOR LICENSE $50.00/year VACATIONS (Streets, Alleys, etc.) $500.00 plus $700 escrow * VARIANCE FROM ZONING ORDINANCE $150.00 ZONING Subdivision Application Zoning Amendment $500.00 plus $1,000 escrow * $500.00 plus $1,000 escrow * ZONING PERMIT Driveway or Parking Pad $50.00 Fence $50.00 Retaining Wall $50.00 Sidewalk $50.00 * Applicants will be responsible for submitting the escrow payment in addition to assuming all city accrued costs on the application review. A private party or public institution (hereinafter applicant) making a request to the city for approval of a project or for public assistance must cover the city consultant's costs associated with reviewing the request. Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount that is estimated to cover the city consultant's costs as determined by the city administator. If the city consultant's costs exceed the escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The city shall use the applicant's fees to cover the city's actual consultants' costs in reviewing the request regardless of the city's action on the applicant's request. If the applicant's escrow fees exceed the city's actual consultant's costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. Exhibit B: Mechanical / HVAC Permit Fees - Uniform Mechanical Code City of Lauderdale 1891 Walnut Street Lauderdale MN 55113 Telephone 651-792-7650 Fax 651-631-2066 Description Fee 1 Base Pen lit Fee* $40.00 2 Each Supplemental Permit $4.50 Each Unit Fee Schedule 1 Residential/Commercial: Installation or relocation of each forced -air or gravity -type furnace or burner, including ducts and vents attached to such appliance $10.00 2 Installation or relocation of each floor furnace, including vent $9.00 3 Installation or relocation of each suspended heater, recessed wall heater or floor -mounted unit heater. $9.00 4 Installation, relocation, or replacement of each appliance vent installed and not included in an appliance permit $4.50 5 Repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling absorption, or evaporative cooling system, including installation of controls regulated by this code. $9.00 6 Residential: installation or relocation of each boiler or compressor to and including three horse power, or each absorption system to and including 100,000 Btu/h $9.00 7 Residential/Commercial: installation or relocation of each boiler or compressor over three horse power to and including 15 horsepower, or each absorption system over 100,000 Btu/h and including 500,000 Btu/h $16.50 8 Commercial: Installation or relocation of each boiler or compressor over 15 horsepower to and including 30 horsepower, or each absorption system over 500,000 Btu/h to and including 1,000,000 Btu/h. $22.50 9 Commercial: Installation or relocation of each boiler or compressor over 30 horsepower to and including 50 horsepower, or each absorption system over 1,000,000 Btu/h to and including 1,750,000 Btu/h. $33.50 10 Commercial: Installation or relocation of each boiler or refrigeration compressor over 50 horsepower, or each absorption system over 1,750,000 Btu/h $56.00 11 Each air -handling unit to and including 10,000 cubic feet per minute, including ducts attached thereto. NOTE: this fee shall not apply to an air handling unit which is a portion of a factory - assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in this code. $6.50 12 For each air -handling unit over 10,000 cfin $11.00 13 For each evaporative cooler other than a portable type $6.50 14 For each ventilation fan connected to a single duct $4.50 15 For each ventilation system which is not a portion of any heating or air conditioning system authorized by a permit. $6.50 16 For the installation of each hood which is served by mechanical exhaust, including the ducts for such hood. $6.50 17 For the installation or relocating of each domestic -type incinerator. $11.00 18 For the installation or relocation of each commercial or industrial -type incinerator $45.00 19 Other: For each appliance or piece of equipment regulated by this code but not classed in other appliance categories, or for which no other fee is listed in this code. $6.50 20 When Chapter 22 is applicable (see Section 103), permit fees for fuel -gas piping shall be: For each gas -piping system of one to four outlets. $3.00 For each gas -piping system of five or more outlets, per outlet $0.75 21 When Chapter 24 is applicable (see Section 103), permit fees for process piping shall be: For each hazardous process piping system (HHP) of one to four outlets $5.00 For each piping system of five or more outlets, per outlet $1.00 For each nonhazardous process piping system (NPP) of one to four outlets $2.00 For each piping system of five or more outlets, per outlet $0.50 * Commercial Mechanical Permits require a plan review fees = to 1% of project valuation 12/12/2017 ACTION REQUESTED Consent Special Public Hearing Report Discussion/Action Resolution Work session LAUDERDALE COUNCIL ACTION FORM X MEETING DATE December 12, 2017 ITEM NUMBER Rink/Warming House Attendants STAFF INITIAL Jim APPROVED BY ADMINISTRATOR BACKGROUND: We are currently accepting applications for the Winter Rink/Warming House Attendant positions. We usually hire three or four attendants for the season. Staff proposes the following wages: • $10 per hour for staffing the warming house (same as last year). • $15 per hour for flooding the rinks We are asking the Council to authorize staff to hire the following individuals contingent on successful background checks, and other individuals as staff deems necessary to achieve appropriate staffing levels for the winter skating season: Joe Sax TJ Goodmanson OPTIONS: 1) Authorize staff to hire seasonal personnel at $10/hour. 2) Do not authorize staff to hire seasonal personnel at $10/hour. 3) Remove from consent agenda for discussion before proceeding. STAFF RECOMMENDATION: 1) By approving the Consent Agenda, the Council authorizes staff to hire seasonal personnel at $10/ hour. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action X Resolution X Work Session Meeting Date December 12, 2017 ITEM NUMBER 2018 Budget and Levy STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Included with this memo is the 2018 General Fund and Special Revenue Fund budgets and the 2018-2027 Capital Improvement Plan along with ancillary materials. These items will ultimately be folinatted into a budget book that we will distribute in a couple of weeks. State law requires that the Council hold a public hearing prior to adoption of the budget and levy. Prior to that, staff will provide an overview of the budget and field any questions the Council might have. After the "truth -in -taxation hearing" is closed, the Council may act on the two resolution included. STAFF RECOMMENDATION: Motion to adopt Resolution 121217B Levy. Motion to adopt Resolution 121217C Establishing Fund Appropriations. A Resolution Adopting the 2018 A Resolution Adopting the 2018 Final Property Tax Final Budget and December 12, 2017 CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Mayor Gaasch and Members of the City Council Lauderdale Residents and Taxpayers Dear Mayor and City Council: Please accept the 2018 budget and my appreciation for your resolve to plan for an ambitious year. This budget is the product of months of preparation and discussion involving City Council, staff, and the City's public safety partners. The budget reflects the City Council's commitment to providing high quality services at the best price. Four fund types comprise the Budget: General Fund, Special Revenue Funds, Capital Improvement Funds, and Enterprise Funds. General Fund The General Fund is the City's largest fund. Revenue is primarily generated from property taxes and state aids. Fiscal Disparities, a metropolitan area revenue sharing program, provides an additional $131,469, which is an increase of $348 from what the City received in 2017. The General Fund budget balanced at $1,387,924, an increase of 3.9% over 2017. The primary cost increases were for public safety, the comprehensive plan update, anticipated loss of fine revenue, and the 2018 elections. The property tax levy increased 9.8% to cover the additional expenses. In 2018, Lauderdale's median home value increased to $189,100 from $184,800 in 2017. Due to the increase in values relative to the rest of Ramsey County, residents of a median valued home in Lauderdale will see an overall property tax increase of approximately $141. Of this amount, approximately $35 will be used for City operations. Special Revenue Funds The City has two special revenue funds that track activity for the cable television franchises and recycling collection. The Communications Fund pays for the staffing and technology necessary to provide access to public, educational, and government (PEG) programming on the City's public access channel and through web streaming. The revenue is derived from the City's cable franchise agreements with Comcast and CenturyLink. Both entities provide the same level of financial support. The Recycling Fund operates with a mix of grant dollars and special assessment fees paid by homeowners. The money provides for weekly collection of recyclables. The fund has generally maintained a healthy fund balance due to the revenue the City received from the sale of materials. The materials markets have slumped. In order to preserve the Recycling Fund's fund balance, the Council approved an increase in the recycling rate of $1.68 per household for 2018. Capital Improvement Funds The Capital Improvement Funds are the 401 General Capital Improvement Fund, 403 Street Capital Fund, 404 Park Improvement Fund, 414 Development Fund, and 415 Housing Development Fund. Revenue comes from investment interest, participation in conduit debt projects, and post -audit General Fund transfers when warranted. Capital improvement projects planned for 2018 include purchase of a lawn mower, alley improvements, park improvements, and site prep for 1821 Eustis Street. Enterprise Funds Enterprise funds are intended to operate similarly to a private business, where the costs are recovered through user charges. The City operates two enterprise funds: the 602 Sanitary Sewer Fund and the 603 Storm Water Fund. The primary expense of the Sanitary Sewer Fund is wastewater treatment service provided by Metropolitan Council Environmental Services (MCES). Based on the need to set aside some money each year for maintenance and repair of the system, the Council approved a 1.7% or $0.92 per quarter increase to the City's sanitary sewer rate. A sanitary sewer lining project is planned for 2018. The on-going expenses of the Storm Water Fund include meeting the requirements of the City's Storm Water Pollution Prevention Program (SWPPP), staffing, and system maintenance and repairs. The Council approved a 1.4% or $0.22 per quarter increase to the City's storm water rate for 2018. The Council devoted funding to invasive species management for 2018. I look forward to working with the Mayor and City Council and City employees in carrying out the vision and work plan of this budget document. Respectfully submitted, Heather Butkowski City Administrator RESOLUTION 121217B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2018 FINAL PROPERTY TAX LEVY WHEREAS, the City annually adopts an operating levy for the coming year in accordance with Minnesota Statutes; and WHEREAS, Minnesota Statutes 275.065, Subdivision 1 requires cities to certify the final property tax levy to the county auditor on or before five working days after December 20. NOW, THEREFORE BE IT RESOLVED, that the final 2018 levy to be certified to the Ramsey County Auditor of $765,514, inclusive of anticipated fiscal disparities revenue, is hereby established as the maximum possible levy for property tax payable in 2018. Adopted by the City of Lauderdale this 12th day of December, 2017. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator RESOLUTION 121217C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2018 FINAL BUDGET AND ESTABLISHING FUND APPROPRIATIONS WHEREAS, the City Council has met specifically for the purpose of discussion on the 2018 budget; and WHEREAS, estimated December 31, 2017, fund balances are sufficient to meet approved expenditures for fiscal year 2017. NOW, THEREFORE BE IT RESOLVED, Section 1. That the City of Lauderdale 2018 budget is hereby approved in accordance with State Statute as follows: General $1,387,924 Special Revenue $ 70,357 Section 2. That the following financial plan for fiscal year 2018 is hereby approved for expenditures in each of the funds as follows: Capital Projects $ 85,000 Enterprise $ 453,376 Section 3. Maximum appropriations may be increased if and when additional revenues are anticipated or received. Adopted by the City of Lauderdale this 12th day of December, 2017. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator CITY OF LAUDERDALE BUDGET 2018 Adopted December 12, 2017 CITY OF LAUDERDALE ANNUAL BUDGET FOR FISCAL YEAR BEGINNING JANUARY 1, 2018 DIRECTORY OF OFFICIALS Mary Gaasch Mayor Jeff Dains Councilmember Kelly Dolphin Councilmember Roxanne Grove Councilmember Andi Moffatt Councilmember Heather Butkowski, City Administrator Jim Bownik, Assistant to the City Administrator Miles Cline, Deputy City Clerk -Treasurer David Hinrichs, Public Works Coordinator Gordy Beck, Public Works Maintenance GENERAL FUND The GENERAL FUND accounts for all revenues and expenditures of a governmental unit which are not accounted for in other funds. It is usually the largest and most important accounting activity for state and local governments, normally receiving a greater variety and number of taxes and revenues than any other fund. Specifically, it receives such revenues as general property taxes, licenses and permits, fines and penalties, rents, charges for current services, state grants and aids, and interest earnings. In turn, the GENERAL FUND also finances a larger range of activities than any other fund. CITY OF LAUDERDALE GENERAL FUND REVENUES 2018 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-00000-410-31010 CURRENT AD VALOREM TAXES $ 558,494 $ 577,212 $ 634,045 101-00000-410-31020 DELINQUENT AD VALOREM TAXES $ 3,597 $ $ - 101-00000-410-31400 FISCAL DISPARITIES $ 115,755 $ 131,121 $ 131,469 101-00000-410-31055 EXCESS TAX INCREMENT $ - $ - $ - 101-00000-410-31900 PENALTIES AND INTEREST TAXES $ 219 $ - $ TAXES $ 678,065 $ 708,333 $ 765,514 101-00000-410-32110 LIQUOR LICENSES $ $ 150 $ 150 101-00000-410-32180 TOBACCO LICENSES $ - $ 400 $ 400 101-00000-410-32190 OTHER BUSINESS LICENSES $ 2,255 $ 1,900 $ 2,000 101-00000-410-32192 HVAC CONTRACTOR LICENSES $ 1,400 $ 1,200 $ 1,200 101-00000-410-32240 ANIMAL LICENSES $ 120 $ 100 $ 100 101-00000-420-32210 BUILDING PERMITS $ 30,228 $ 15,500 $ 17,000 101-00000-420-32230 PLUMBING & HEATING PERMITS $ 8,434 $ 4,500 $ 6,000 101-00000-420-32270 RENTAL HOUSING LICENSES $ 5,335 $ 6,000 $ 4,000 101-00000-430-32261 EXCAVATING PERMITS $ - $ $ - PERMITS & LICENSES $ 47,771 $ 29,750 $ 30,850 101-00000-410-33401 LOCAL GOVERNMENT AID $ 537,502 $ 537,818 $ 539,562 101-00000-410-33422 OTHER STATE GRANTS & AIDS $ 1,198 $ 1,198 $ 1,198 INTERGOVERNMENTAL REVENUE $ 538,700 $ 539,016 $ 540,760 101-00000-410-34101 CITY HALL RENT $ 6,670 $ 4,700 $ 5,000 101-00000-410-34103 ZONING & SUBDIVISION FEES $ 600 $ 1,000 $ 1,000 101-00000-420-34104 PLAN REVIEW FEES $ 6,944 $ 4,000 $ 5,000 101-00000-410-34105 SALE OF MAPS & PUBLICATIONS $ 12 $ 25 $ 101-00000-410-34108 ADMINISTRATIVE FEES $ - $ - $ 101-00000-420-34202 SPECIAL FIRE PROTECTION SERVICES $ 105 $ 600 $ 600 101-00000-420-34206 MOWING & GARBAGE CLEANUP $ $ - $ 101-00000-430-34303 SNOW REMOVAL CHARGES $ $ $ 101-00000-450-34780 PARK SHELTER FEES $ 310 $ 300 $ 300 101-00000-450-34920 MERCHANDISE SALES $ 399 $ 400 $ 400 CHARGES FOR SERVICES $ 15,040 $ 11,025 $ 12,300 2015 2017 2018 Account Number Account Description Actual Adopted Proposed 101-00000-420-35101 COURT FINES & ADMINISTRATIVE PENALTIES $ 35,779 $ 45,000 $ 30,000 101-00000-420-35200 FORFEITED & SEIZED ASSETS $ - $ $ FINES & FORFEITS $ 35,779 $ 45,000 $ 30,000 101-00000-410-36101 SPECIAL ASSESSMENTS - COUNTY $ 1,233 $ $ - 101-00000-410-36102 PENALTIES & INTEREST $ 574 $ $ - 101-00000-410-36200 OTHER MISCELLEANOUS REVENUE $ 10,135 $ - $ - 101-00000-410-36210 INTEREST ON INVESTMENTS $ 8,500 $ 2,100 $ 5,000 101-00000-410-36230 CONTRIBUTIONS & DONATIONS $ $ - $ . '- 101-00000-450-36230 101-00000-450-36230 CONTRIBUTIONS & DONATIONS (COMM EVENT $ 2,982 $ - $ 2,500 101-00000-420-36260 SURCHARGES COLLECTED $ 1,309 $ 800 $ 1,000 MISCELLANEOUS REVENUE $ 24,733 $ 2,900 $ 8,500 101-00000-410-39101 SALE OF CAPITAL ASSETS $ - $ $ 101-00000-410-39200 TRANSFER IN $ - $ - $ OTHER SOURCES $ $ - $ TOTAL GENERAL FUND REVENUE $ 1,340,087 $ 1,336,024 $ 1,387,924 REVENUES OVER/UNDER EXPENDITURES FUND BALANCE - January 1 $ 758,551 $ 780,967 $ 780,967 FUND BALANCE - December 31 $ 780,967 $ 780,967 $ 780,967 Charges for Services 0.9% Intergovernmental Revenue 39.0% Revenues CITY OF LAUDERDALE ADOPTED 2018 BUDGET REVENUES Fines & Forfeits 2.2%_ Miscellaneous Revenue 0.6% Permits & Licenses 2.2% Taxes $ 765,514 Permits & Licenses $ 30,850 Intergovernmental Revenue $ 540,760 Charges for Services $ 12,300 Fines & Forfeits $ 30,000 Miscellaneous Revenue $ 8,500 Taxes 55.2% CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2018 2016 2017 2018 Department Number Title Actual Adopted Proposed 41110 LEGISLATIVE $ 24,888 $ 27,593 $ 27,953 41320 CITY ADMINISTRATION $ 215,216 $ 216,105 $ 227,951 41410 ELECTIONS $ 22,202 $ 18,111 $ 24,851 41610 LEGAL $ 24,848 $ 23,000 $ 23,000 41910 PLANNING $ 27,883 $ 41,963 $ 47,522 41940 GENERAL GOVERNMENT BUILDINGS $ 18,832 $ 18,550 $ 26,700 GENERAL GOVERNMENT $ 333,869 $ 345,322 $ 377,977 42100 PUBLIC SAFETY $ 700,785 $ 727,134 $ 743,174 42400 BUILDING INSPECTIONS $ 34,192 $ 26,431 $ 28,615 PUBLIC SAFETY $ 734,977 $ 753,565 $ 771,789 43121 PUBLIC WORKS $ 90,389 $ 81,010 $ 88,094 43160 STREET LIGHTING $ 7,837 $ 7,000 $ 7,000 PUBLIC WORKS $ 98,226 $ 88,010 $ 95,094 45200 PARKS & RECREATION $ 76,106 $ 81,127 $ 85,064 46500 ECONOMIC DEVELOPMENT $ - $ 20,000 $ 10,000 49200 MISCELLANEOUS UNALLOCATED EXPENSES $ - $ 10,000 $ 10,000 49300 OTHER FINANCING USES $ 87,655 $ 38,000 $ 38,000 OTHER $ 163,761 $ 149,127 $ 143,064 TOTAL EXPENDITURES $ 1,330,833 $ 1,336,024 $ 1,387,924 CITY OF LAUDERDALE LEGISLATIVE 2018 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-41110-410-41030 PARTTIME EMPLOYEES $ 16,500 $ 16,500 $ 16,500 101-41110-410-41220 FICA $ 1,023 $ 1,023 $ 1,023 101-41110-410-41225 MEDICARE $ 239 $ 239 $ 239 101-41110-410-41510 WORKERS COMPENSATION INSURANCE $ 52 $ 41 $ 41 PERSONNEL $ 17,814 $ 17,803 $ 17,803 101-41110-410-42010 OFFICE SUPPLIES $ 28 $ - $ - 101-41110-410-42110 GENERAL SUPPLIES $ - $ 50 $ 50 101-41110-410-42115 MEETINGS $ 64 $ 200 $ 200 101-41110-410-42410 MINOR TOOLS & EQUIPMENT $ - $ 100 $ - SUPPLIES $ 92 $ 350 $ 250 101-41110-410-43140 TRAINING & EDUCATION $ 1,040 $ 2,500 $ 2,500 101-41110-410-43310 TRAVEL EXPENSE $ 735 $ 1,200 $ 1,200 101-41110-410-43510 LEGAL NOTICES & PUBLISHING $ 1,930 $ 1,500 $ 2,000 101-41110-410-43610 INSURANCE & BONDS $ 316 $ 400 $ 400 101-41110-410-44330 DUES & SUBSCRIPTIONS $ 2,960 $ 3,840 $ 3,800 OTHER SERVICES & CHARGES $ 6,982 $ 9,440 $ 9,900 101-41110-410-45700 OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ 24,888 $ 27,593 $ 27,953 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE CITY ADMINISTRATION 2018 Account Number 2016 2017 2018 Account Description Actual Adopted Proposed 101-41320-410-41010 FULL TIME EMPLOYEES $ 123,003 $ 120,987 $ 126,150 101-41320-410-41020 OVERTIME $ - $ - $ 101-41320-410-41040 TEMPORARY EMPLOYEES $ - $ - $ - 101-41320-410-41210 PERA $ 8,552 $ 9,074 $ 9,461 101-41320-410-41220 FICA $ 7,668 $ 7,501 $ 7,821 101-41320-410-41225 MEDICARE $ 1,793 $ 1,755 $ 1,829 101-41320-410-41250 DEFERRED COMPENSATION $ 308 $ 500 $ 500 101-41320-410-41310 HEALTH INSURANCE $ 17,996 $ 16,352 $ 19,172 101-41320-410-41320 DENTAL INSURANCE $ 129 $ 706 $ 200 101-41320-410-41330 LIFE INSURANCE $ 223 $ 482 $ 300 101-41320-410-41340 DISABILITY INSURANCE $ 187 $ 200 $ 200 101-41320-410-41420 UNEMPLOYMENT $ $ - $ 101-41320-410-41510 WORKERS COMPENSATION INSURANCE $ 786 $ 968 $ 1,018 PERSONNEL $ 160,646 $ 158,525 $ 166,651 101-41320-410-42010 OFFICE SUPPLIES $ 729 $ 1,600 $ 1,000 101-41320-410-42020 COMPUTER SUPPLIES $ 530 $ 200 $ 500 101-41320-410-42030 PRINTED FORMS $ 3,710 $ 5,000 $ 4,500 101-41320-410-42110 GENERAL SUPPLIES $ 81 $ 200 $ 200 101-41320-410-42115 MEETING $ 41 $ 100 $ 101-41320-410-42410 MINOR EQUIPMENT & TOOLS $ $ - $ 101-41320-410-42420 MINOR COMPUTER EQUIPMENT $ 1,783 $ 1,000 $ 1,500 SUPPLIES $ 6,874 $ 8,100 $ 7,700 101-41320-410-43030 AUDITING & ACCOUNTING SERVICES $ 16,720 $ 14,500 $ 15,000 101-41320-410-43090 EXPERT & PROFESSIONAL SERVICES $ 11,644 $ 13,780 $ 16,000 101-41320-410-43140 TRAINING & EDUCATION $ 1,520 $ 3,000 $ 3,000 101-41320-410-43210 TELEPHONE & TELEGRAPH $ - $ - $ 101-41320-410-43220 POSTAGE $ 3,810 $ 3,200 $ 4,000 101-41320-410-43250 OTHER COMMUNICATIONS $ 32 $ $ - 101-41320-410-43310 TRAVEL EXPENSE $ 1,874 $ 1,500 $ 1,500 101-41320-410-43510 LEGAL NOTICES & PUBLISHING $ 365 $ 1,100 $ 1,000 101-41320-410-43610 INSURANCE & BONDS $ 3,323 $ 3,500 $ 3,500 101-41320-410-44040 VEHICLE/EQUIPMENT REPAIRS $ 218 $ 1,500 $ - 101-41320-410-44160 RENTS & LEASES $ 2,483 $ 2,700 $ 2,700 101-41320-410-44325 BANK FEES & CHARGES $ 952 $ - $ 1,000 101-41320-410-44330 DUES & SUBSCRIPTIONS $ 4,261 $ 3,500 $ 5,300 101-41320-410-44370 MISCELLANEOUS CHARGES $ 494 $ 1,200 $ 600 OTHER SERVICES & CHARGES $ 47,696 $ 49,480 $ 53,600 101-41320-410-45700 OFFICE EQUIPMENT & FURNITURE $ $ - $ CAPITAL OUTLAY $ - $ - $ TOTAL EXPENDITURES $ 215,216 $ 216,105 $ 227,951 NOTES Dues includes MCFOA, MAMA, MN GFOA, IMCA, MN City/County Management Association, Pioneer Press, Notary, RC GIS CITY OF LAUDERDALE ELECTIONS 2018 Account Number 101-41410-410-41010 101-41410-410-41040 101-41410-410-41210 101-41410-410-41220 101-41410-410-41225 101-41410-410-41250 101-41410-410-41310 101-41410-410-41320 101-41410-410-41330 101-41410-410-41340 101-41410-410-41510 101-41410-410-42010 101-41410-410-42110 101-41410-410-42410 101-41410-410-43510 101-41410-410-44370 101-41410-410-45700 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES TEMPORARY EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES GENERAL SUPPLIES MINOR EQUIPMENT & TOOLS SUPPLIES LEGAL NOTICES PUBLISHING MISCELLANEOUS CHARGES (AB VOTING) OTHER SERVICES & CHARGES OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY 2016 2017 2018 Actual Adopted Proposed $ 10,912 $ 10,135 $ 10,745 $ 4,128 $ - $ 5,000 $ 684 $ 760 $ 806 $ 679 $ 628 $ 666 $ 159 $ 147 $ 156 $ 15 $ - $ $ 1,339 $ 1,533 $ 1,763 $ 14 $ 66 $ 50 $ 14 $ 71 $ 25 $ 17 $ 40 $ 25 $ 77 $ 81 $ 115 $ 18,037 $ 13,461 $ 19,351 $ $ $ $ 291 $ 2,500 $ 1,500 $ 2,617 $ 1,650 $ 2,500 $ 2,908 $ 4,150 $ 4,000 $ 474 $ - $ 500 $ 782 $ 500 $ 1,000 $ 1,256 $ 500 $ 1,500 $ - $ $ 22,202 $ 18,111 $ 24,851 CITY OF LAUDERDALE LEGAL 2018 Account Number 101-41610-410-43040 101-41610-410-43045 TOTAL EXPENDITURES Account Description LEGAL SERVICES - CIVIL PROCESS LEGAL SERVICES - PROSECUTION OTHER SERVICES & CHARGES 2016 Actual 12,898 11,950 24,848 $ $ $ 2017 Adopted 11,500 11,500 23,000 $ $ $ 24,848 $ 23,000 $ 2018 Proposed 11,500 11,500 23,000 23,000 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2018 Account Number 101-41910-410-41010 101-41910-410-41210 100-41910-410-41220 101-41910-410-41225 101-41910-410-41250 101-41910-410-41310 101-41910-410-41320 101-41910-410-41330 101-41910-410-41340 101-41910-410-41510 101-41910-410-42010 101-41910-410-42030 101-41910-410-42110 101-41910-410-43090 101-41910-410-43140 101-41910-410-43220 101-41910-410-43610 101-41910-410-44330 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITIY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES PRINTED FORMS GENERAL SUPPLIES SUPPLIES EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION POSTAGE INSURANCE & BONDS DUES AND SUBSCRIPTIONS OTHER SERVICES & CHARGES 2016 2017 2018 Actual Adopted Proposed 20,224 $ 22,601 $ 23,739 1,315 $ 1,694 $ 1,780 1,184 $ 1,402 $ 1,472 277 $ 328 $ 344 (379) $ $ - 3,683 $ 3,577 $ 3,547 (33) $ 154 $ 200 (322) $ 400 $ 400 (5) $ 289 $ 200 852 $ 868 $ 190 26,794 $ 31,313 $ 31,872 452 $ 49 $ 369 $ 219 $ $ 10,000 $ 15,000 250 $ 250 400 $ 400 - $ 1,089 $ 10,650 $ 15,650 27,883 $ 41,963 $ 47,522 CITY OF LAUDERDALE GENERAL GOVERNMENT BUILDINGS 2018 Account Number 2016 2017 2018 Account Description Actual Adopted Proposed 101-41940-410-42110 GENERAL SUPPLIES $ 1,266 $ 500 $ 1,000 101-41940-410-42230 BUILDING REPAIR SUPPLIES $ - $ - $ 101-41940-410-42410 MINOR EQUIPMENT & TOOLS $ 533 $ - $ SUPPLIES $ 1,799 $ 500 $ 1,000 101-41940-410-43090 EXPERT & PROFESSIONAL SERVICES $ $ $ - 101-41940-410-43210 TELEPHONE & TELEGRAPH $ 1,740 $ 2,400 $ 2,400 101-41940-410-43250 OTHER COMMUNICATIONS (INTERNET) $ $ $ 6,000 101-41940-410-43610 INSURANCE & BONDS $ 3,006 $ 3,200 $ 3,200 101-41940-410-43810 ELECTRIC UTILITIES $ 4,312 $ 3,200 $ 4,000 101-41940-410-43820 WATER UTILITIES $ 595 $ 150 $ 600 101-41940-410-43830 GAS UTILITIES $ 2,687 $ 3,000 $ 3,000 101-41940-410-43840 REFUSE DISPOSAL $ 3,746 $ 3,500 $ 4,000 101-41940-410-43850 SEWER UTILITIES $ $ 100 $ 101-41940-410-44010 BUILDING MAINTENANCE $ 534 $ 2,500 $ 2,500 101-41940-410-44040 VEHICLE/EQUIPMENT REPAIRS $ 114 $ 101-41940-410-44160 RENTS & LEASES $ 298 $ - $ OTHER SERVICES & CHARGES $ 17,033 $ 18,050 $ 25,700 101-41940-410-45700 OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ 18,832 $ 18,550 $ 26,700 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE PUBLIC SAFETY 2018 Account Number 101-42100-420-43100 101-42100-420-43110 101-42100-420-44370 101-42220-420-43120 101-42220-420-43125 101-42200-420-44370 101-42220-420-45400 Account Description DISPATCH POLICE CONTRACT MISCELLANEOUS CHARGES FIRE CONTRACT FIRE CALLS & INSPECTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES MACHINERY & EQUIPMENT CAPITAL OUTLAY 2016 2017 2018 Actual Adopted Proposed $ 17,174 $ 18,469 $ 17,773 $ 653,026 $ 672,590 $ 692,701 $ 162 $ 75 $ 200 $ 18,410 $ 18,000 $ 18,500 $ 12,013 $ 18,000 $ 14,000 $ $ - $ $ 700,785 $ 727,134 $ 743,174 TOTAL EXPENDITURES $ 700,785 $ 727,134 $ 743,174 CITY OF LAUDERDALE BUILDING INSPECTIONS 2018 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-42400-420-41010 FULL TIME EMPLOYEES $ 21,613 $ 16,944 $ 17,562 101-42400-420-42010 OVERTIME $ 36 $ - $ 101-42400-420-41210 PERA $ 1,624 $ 1,271 $ 1,317 101-42400-420-41220 FICA $ 1,558 $ 1,051 $ 1,089 101-42400-420-41225 MEDICARE $ 364 $ 246 $ 255 101-42400-420-41250 DEFERRED COMPENSATION $ 2,266 $ 2,259 $ 1,829 101-42400-420-41310 HEALTH INSURANCE $ - $ - $ - 101-42400-420-41320 DENTAL INSURANCE $ 112 $ 111 $ 100 101-42400-420-41330 LIFE INSURANCE $ 527 $ 25 $ 500 101-42400-420-41340 DISABILITY INSURANCE $ 65 $ 25 $ 55 101-42400-420-41510 WORKERS COMPENSATION INSURANCE $ 607 $ 650 $ 808 PERSONNEL $ 28,772 $ 22,581 $ 23,515 101-42400-420-42030 PRINTED FORMS $ - $ $ 101-42400-420-42110 GENERAL SUPPLIES $ - $ $ SUPPLIES $ - $ $ 101-42400-420-43090 EXPERT & PROFESSIONAL SERVICES $ 2,975 $ 2,000 $ 3,000 101-42400-420-43140 TRAINING & EDUCATION $ 550 $ 600 $ 600 101-42400-420-43220 POSTAGE $ 227 $ 50 $ 101-42400-420-43310 TRAVEL EXPENSES $ $ $ - 101-42400-420-43510 LEGAL NOTICES PUBLISHING $ - $ - $ - 101-42400-420-43610 INSURANCE & BONDS $ 369 $ 400 $ 400 101-42400-420-44330 DUES & SUBSCRIPTIONS $ 122 $ - $ 100 101-42400-420-44380 BUILDING PERMIT SURCHARGES $ 1,177 $ 800 $ 1,000 OTHER SERVICES & CHARGES $ 5,420 $ 3,850 $ 5,100 TOTAL EXPENDITURES $ 34,192 $ 26,431 $ 28,615 CITY OF LAUDERDALE PUBLIC WORKS 2018 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-43121-430-41010 FULL TIME EMPLOYEES $ 34,285 $ 32,039 $ 37,730 101-43121-430-41020 OVERTIME $ 267 $ 3,000 $ 101-43121-430-41040 TEMPORARY EMPLOYEES $ - $ - $ - 101-43121-430-41210 PERA $ 2,498 $ 2,628 $ 2,680 101-43121-430-41220 FICA $ 2,464 $ 2,172 $ 2,339 101-43131-430-41225 MEDICARE $ 576 $ 509 $ 547 101-43121-430-41250 DEFERRED COMPENSATION $ 4,758 $ 5,221 $ 5,612 101-43121-430-41310 HEALTH INSURANCE $ 499 $ $ - 101-43121-430-41320 DENTAL INSURANCE $ 36 $ 111 $ 50 101-43121-430-41330 LIFE INSURANCE $ 186 $ 200 $ 200 101-43121-430-41340 DISABILITY INSURANCE $ 49 $ 168 $ 100 101-43121-430-41510 WORKERS COMPENSATION INSURANCE $ 1,617 $ 1,612 $ 1,736 PERSONNEL $ 47,234 $ 47,660 $ 50,994 101-43121-430-42110 GENERAL SUPPLIES $ 714 $ 500 $ 700 101-43121-430-42120 MOTOR FUELS $ 2,126 $ 3,000 $ 2,500 101-43121-430-42130 LUBRICANTS & ADDITIVES $ 147 $ - $ 150 101-43121-430-42160 CHEMICALS & CHEMICAL PRODUCTS $ - $ $ 101-43121-430-42170 SAFETY EQUIPMENT $ - $ - $ 101-43121-430-42210 VEHICLE/EQUIPMENT PARTS $ 99 $ 1,500 $ 1,500 101-43121-430-42220 TIRES $ - $ - $ 101-43121-430-42240 STREET MAINTENANCE MATERIALS $ - $ - $ - 101-43121-430-42410 MINOR EQUIPMENT & TOOLS $ 20 $ 1,000 $ 1,000 101-43121-430-42420 MINOR COMPUTER EQUIPMENT $ - $ - $ - SUPPLIES $ 3,105 $ 6,000 $ 5,850 101-43121-430-43030 ENGINEERING $ 2,159 $ - $ 1,000 101-43121-430-43090 EXPERT & PROFESSIONAL SERVICES $ 28,092 $ 19,650 $ 12,000 101-43121-430-43095 SNOW REMOVAL CONTRACTS $ $ - $ 14,000 101-43121-430-43140 TRAINING & EDUCATION $ 460 $ $ 500 101-43121-430-43210 TELEPHONE & TELEGRAPH $ 375 $ - $ 101-43121-430-43310 TRAVEL EXPENSE $ 43 $ - $ 101-43121-430-43610 INSURANCE & BONDS $ 2,053 $ 2,200 $ 2,200 101-43121-430-44010 BUILDING MAINTENANCE $ 20 $ 4,000 $ 101-43121-430-44040 VEHICLE/EQUIPMENT REPAIRS $ 6,776 $ 1,500 $ 1,500 101-43121-430-44160 RENTS & LEASES $ - $ - $ 101-43121-430-44330 DUES & SUBSCRIPTIONS $ 40 $ - $ - 101-43121-430-44390 TAXES & LICENSES $ 32 $ - $ 50 OTHER SERVICES & CHARGES $ 40,049 $ 27,350 $ 31,250 101-43121-430-45400 MACHINERY & EQUIPMENT CAPITAL OUTLAY $ - $ $ - $ TOTAL EXPENDITURES $ 90,389 $ 81,010 $ 88,094 CITY OF LAUDERDALE STREET LIGHTING 2018 Account Number 101-43160-430-43810 101-43160-430-44040 Account Description ELECTRIC UTILITIES VEHICLE/EQUIPMENT REPAIRS OTHER SERVICES & CHARGES 2016 2017 2018 Actual Adopted Proposed $ 7,162 $ 7,000 $ 7,000 $ 675 $ $ - $ 7,837 $ 7,000 $ 7,000 TOTAL EXPENDITURES $ 7,837 $ 7,000 $ 7,000 CITY OF LAUDERDALE PARKS & RECREATION 2018 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-45200-450-41010 FULL TIME EMPLOYEES $ 45,901 $ 46,278 $ 50,797 101-45200-450-41020 OVERTIME $ 206 $ - $ - 101-45200-450-41040 TEMPORARY EMPLOYEES $ 2,873 $ 6,000 $ 6,000 101-45200-450-41210 PERA $ 3,192 $ 3,025 $ 3,600 101-45200-450-41220 FICA $ 3,359 $ 3,241 $ 3,521 101-45200-450-41225 MEDICARE $ 755 $ 758 $ 824 101-45200-450-41250 DEFERRED COMPENSATION $ 4,933 $ 4,754 $ 5,542 101-45200-450-41310 HEALTH INSURANCE $ 2,841 $ 3,066 $ 3,000 101-45200-450-41320 DENTAL INSURANCE $ 57 $ 176 $ 175 101-45200-450-41330 LIFE INSURANCE $ 122 $ 400 $ 200 101-45200-450-41340 DISABILITY INSURANCE $ 81 $ 154 $ 150 101-45200-450-41420 UNEMPLOYMENT $ 302 $ - $ 101-45200-450-41510 WORKERS COMPENSATION INSURANCE $ 1,396 $ 1,415 $ 1,555 PERSONNEL $ 66,017 $ 69,267 $ 75,364 101-45200-450-42030 PRINTED FORMS $ $ - $ 101-45200-450-42110 GENERAL SUPPLIES $ 1,320 $ 450 $ 500 101-45200-450-42115 MEETINGS $ 122 $ - $ 101-45200-450-42120 MOTOR FUELS $ - $ $ 101-45200-450-42160 CHEMICALS & CHEMICAL PRODUCTS $ - $ - $ 101-45200-450-42210 VEHICLE/EQUIPMENT PARTS $ $ 500 $ 500 101-45200-450-42220 TIRES $ - $ - $ 101-45200-450-42230 BUILDING REPAIR SUPPLIES $ 47 $ 1,000 $ 101-45200-450-42410 MINOR EQUIPMENT & TOOLS $ 1,256 $ - $ - SUPPLIES $ 2,744 $ 1,950 $ 1,000 101-45200-450-43090 EXPERT & PROFESSIONAL SERVICES $ - $ 700 $ - 101-45200-450-43130 COMMUNITY EVENTS $ 2,214 $ 3,000 $ 3,000 101-45200-450-43140 TRAINING & EDUCATION $ - $ - $ - 101-45200-450-43210 TELEPHONE & TELEGRAPH $ 28 $ 50 $ 101-45200-450-43310 TRAVEL EXPENSE $ - $ - $ 101-45200-450-43610 INSURANCE & BONDS $ 714 $ 800 $ 800 101-45200-450-43810 ELECTRIC UTILITIES $ 332 $ 500 $ 400 101-45200-450-43820 WATER UTILITIES $ 517 $ 260 $ 600 101-45200-450-43830 GAS UTILITIES $ 440 $ 700 $ 500 101-45200-450-43840 REFUSE DISPOSAL $ - $ - $ 101-45200-450-44010 BUILDING MAINTENANCE $ $ - $ - 101-45200-450-44040 VEHICLE/EQUIPMENT MAINTENANCE $ - $ 1,000 $ - 101-45200-450-44160 RENTS & LEASES (PORTABLE RESTROOM) $ 1,296 $ 1,200 $ 1,500 101-45200-450-44382 RECREATION PROGRAMS $ 1,805 $ 1,700 $ 1,900 OTHER SERVICES & CHARGES $ 7,345 $ 9,910 $ 8,700 101-45200-450-45200 BUILDING & IMPROVEMENTS CAPITAL OUTLAY TOTAL EXPENDITURES $ 76,106 $ 81,127 $ 85,064 CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2018 Account Number 101-46500-462-43090 101-46500-462-44370 TOTAL EXPENDITURES Account Description CONSULTING FEES MISCELLANEOUS OTHER SERVICES & CHARGES 2016 Actual $ $ 2017 2018 Adopted Proposed $ 20,000 $ 10,000 - $ $ - $ 20,000 $ 10,000 - $ 20,000 $ 10,000 CITY OF LAUDERDALE MISCELLANEOUS UNALLOCATED EXPENDITURES 2018 Account Number 101-49200-410-48100 TOTAL EXPENDITURES Account Description CONTINGENCY OTHER SERVICES & CHARGES 2016 Actual 2017 Adopted $ 10,000 $ 10,000 2018 Proposed $ 10,000 $ 10,000 $ 10,000 $ 10,000 CITY OF LAUDERDALE OTHER FINANCING USES 2018 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 101-49300-410-47200 TRANSFER OUT $ 87,655 $ 38,000 $ 38,000 TRANSFERS $ 87,655 $ 38,000 $ 38,000 TOTAL EXPENDITURES $ 87,655 $ 38,000 $ 38,000 Parks & Recreation 6.1% Building Inspections Street Lighting 2.1% 0.5% Planning & Zoning 3.4% Public Works 6.3% CITY OF LAUDERDALE ADOPTED 2018 BUDGET EXPENDITURES Contingency, 0.7% Transfer, 2.7% Economic Development, 0L Islative 2.0% General Government Buildings 1.9% Legal 1.7% Public Safety 53.5% Expenditures Legislative $ 27,953 City Administration $ 227,951 Elections $ 24,851 Public Safety $ 743,174 Legal $ 23,000 General Government Buildings $ 26,700 Public Works $ 88,094 Planning, Zoning, Inspections $ 47,522 Street Lighting $ 7,000 Building Inspections $ 28,615 Parks & Recreation $ 85,064 Contingency $ 10,000 Transfer $ 38,000 Economic Development $ 10,000 City Administration 16.4% Elections 1.8% CITY OF LAUDERDALE SPECIAL REVENUE FUNDS CAPITAL FUNDS ENTERPRISE FUNDS BUDGET 2018 Adopted December 12, 2017 SPECIAL REVENUE FUND The Special Revenue is established to account for specific revenues or other sources that are designated for financing particular functions or activities as required by federal regulations, state statute, city ordinances, or specific grant agreements. Most of the special revenue funds in Lauderdale's budget are related to specific franchise agreements or grants for specific activities. CITY OF LAUDERDALE SPECIAL REVENUE FUNDS 2018 2016 2017 2018 Fund Fund Title Actual Adopted Proposed 226 COMMUNICATIONS $ 21,758 $ 20,025 $ 20,040 227 RECYCLING $ 45,937 $ 43,350 $ 47,292 TOTAL REVENUES $ 67,695 $ 63,375 $ 67,332 226 COMMUNICATIONS $ 17,024 $ 15,943 $ 17,267 227 RECYCLING $ 50,800 $ 56,610 $ 53,090 TOTAL EXPENDITURES $ 67,824 $ 72,553 $ 70,357 CITY OF LAUDERDALE COMMUNICATIONS 2018 Account Number 226-00000-410-31810 226-00000-410-36210 226-49840-410-41010 226-49840-410-41210 226-49840-410-41220 226-49840-410-41225 226-49840-410-41250 226-49840-410-41310 226-49840-410-41320 226-49840-410-41330 226-49840-410-41340 226-49840-410-41510 226-49840-410-42020 226-49840-410-43130 226-49840-410-44160 226-49840-410-44370 226-49840-410-45700 Account Description FRANCHISE TAX INTEREST ON INVESTMENTS TOTAL REVENUES FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL COMPUTER SERVICES SUPPLIES SPECIAL PROGRAMS RENTS & LEASES (CABLE COMM FEE) MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY TOTAL EXPENDITURES 2016 2017 2018 Actual Adopted Proposed $ 21,720 $ 20,000 $ 20,000 $ 38 $ 25 $ 40 $ 21,758 $ 20,025 $ 20,040 6,255 402 389 91 15 933 14 8 11 39 8,158 $ 5,902 $ 6,232 $ 443 $ 467 $ 366 $ 386 $ 85 $ 90 $ - $ $ 1,022 $ 1,207 $ 44 $ 15 $ 24 $ 10 $ 10 $ 10 $ 47 $ 50 $ 7,943 $ 8,467 - $ - $ 600 $ 600 600 $ 600 4,300 $ 2,400 $ 3,200 4,566 $ 5,000 $ 5,000 - $ - $ - 8,866 $ 7,400 $ 8,200 17,024 $ 15,943 $ 17,267 REVENUES OVER/UNDER EXPENDITURES $ 4,734 $ 4,082 $ 2,773 CITY OF LAUDERDALE RECYCLING 2018 Account Number 227-00000-430-33620 227-00000-430-36101 227-00000-430-36102 227-00000-430-36210 227-43245-430-41010 227-43245-430-41210 227-43245-430-41220 227-43245-430-41225 227-43245-430-41250 227-43245-430-41310 227-43245-430-41320 227-43245-430-41330 227-43245-430-41340 227-43245-430-41510 227-43245-430-42110 227-43245-430-42115 227-43245-430-43130 227-43245-430-43430 227-43245-430-44330 Account Description COUNTY GRANTS SPECIAL ASSESSMENTS -COUNTY PENALTIES & INTEREST INTEREST ON INVESTMENTS TOTAL REVENUES FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL GENERAL SUPPLIES MEETING EXPENSES SUPPLIES RECYCLING CONTRACTOR ADVERTISING - OTHER DUES & SUBSCRIPTIONS OTHER SERVICES & CHARGES TOTAL EXPENDITURES 2016 Actual $ 5,977 $ $ 38,533 $ $ 94 $ $ 1,333 $ 2017 Adopted $ 45,937 $ 15,869 1,123 989 231 50 2,496 36 28 28 102 20,952 6,000 36,750 600 43,350 15,748 1,181 976 229 2,665 110 150 75 126 21,260 2018 Proposed $ 5,832 $ 40,460 $ 1,000 $ 47,292 $ 16,374 $ 1,228 $ 1,015 $ 237 $ 60 $ 2,945 $ 40 $ 30 $ 30 $ 131 $ 22,090 350 $ - $ 29,848 $ - $ - $ 350 $ 35,000 $ 31,000 - $ - $ 29,848 $ 35,000 $ 31,000 $ 56,610 $ 53,090 $ 50,800 REVENUES OVER/UNDER EXPENDITURES $ (4,863) $ (13,260) $ (5,798) CAPITAL PROJECT FUNDS The following Capital Project Funds are established to account for the resources used for the acquisition of capital facilities and infrastructure for the City with the exception of those financed by the Enterprise Funds. GENERAL CAPITAL IMPROVEMENTS Established to account for transactions relating to capital improvements to municipal buildings. CAPITAL IMPROVEMENT - STREETS Established to account for revenues in excess of expenditures resulting from street improvement projects. The City's policy is to charge a standard residential assessment rate for street improvements. This fund will be used to finance expenditures that exceed revenues received from assessments for future street improvement projects. PARK IMPROVEMENTS Established to account for expenditures on public park acquisition and improvements. DISTRICT TAX INCREMENTS Established to account for revenues and expenditures in tax increment districts. Separate accounting is necessary to meet the statutory reporting to the Office of the State Auditor. DEVELOPMENT AND HOUSING DEVELOPMENT Established to account for revenues and expenditures related to business and housing development projects. CITY OF LAUDERDALE CAPITAL IMPROVEMENT FUNDS 2018 2016 2017 2018 Fund Fund Title Actual Adopted Proposed 401 GENERAL CAPITAL $ 776 $ 500 $ 500 403 STREET CAPITAL $ 6,554 $ 3,500 $ 6,000 404 PARK CAPITAL $ 3,793 $ 2,000 $ 3,000 405 ROSEHILL TAX INCREMENT $ 484 $ - $ 414 DEVELOPMENT $ 145,859 $ 38,500 $ 39,000 415 HOUSING REDEVELOPMENT $ 0 $ - $ TOTAL REVENUES $ 157,466 $ 44,500 $ 48,500 401 GENERAL CAPITAL $ 50,431 $ 48,000 $ 10,000 402 STREET CAPITAL $ - $ 40,000 $ 40,000 404 PARK CAPITAL $ - $ 8,000 $ 25,000 405 ROSEHILL TAX INCREMENT $ 991 $ - $ 414 DEVELOPMENT $ 21,060 $ 10,000 $ 10,000 415 HOUSING REDEVELOPMENT $ 89,307 $ - $ TOTAL EXPENDITURES $ 161,789 $ 106,000 $ 85,000 CITY OF LAUDERDALE GENERAL CAPITAL 2018 Account Number 401-00000-410-33422 401-00000-410-36200 401-00000-410-36210 401-00000-410-39200 2016 2017 2018 Account Description Actual Adopted Proposed OTHER STATE GRANTS & AIDS $ $ $ OTHER MISCELLANEOUS REVENUE $ 5 $ - $ INTEREST ON INVESTMENTS $ 771 $ 500 $ TRANSFER IN $ - $ - $ TOTAL REVENUES $ 776 $ 500 $ 401-41940-410-44370 MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES $ - $ $ - $ 500 500 401-41940-410-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ $ 13,000 $ - 401-41940-410-45400 MACHINERY & EQUIPMENT $ $ 35,000 $ 10,000 CAPITAL OUTLAY $ $ 48,000 $ 10,000 401-41940-410-47200 TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ 49,655 $ - $ $ 49,655 $ - $ $ 50,431 $ 48,000 $ 10,000 REVENUES OVER/UNDER EXPENDITURES $ (49,655) $ (47,500) $ (9,500) CITY OF LAUDERDALE STREET CAPITAL 2018 Account Number 403-00000-430-33422 403-00000-430-36200 403-00000-430-36210 403-00000-430-39200 403-43121-430-45300 403-43121-430-47200 Account Description OTHER STATE GRANTS & AIDS OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS TRANSFER IN TOTAL REVENUES 2016 Actual $ - $ $ 135 $ $ 6,419 $ $ $ 2017 Adopted $ 6,554 $ 3,500 3,500 2018 Proposed 6,000 6,000 IMPROVEMENTS OTHER THAN BUILDINGS $ $ 40,000 $ 40,000 CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ 40,000 $ 40,000 $ 40,000 $ 40,000 REVENUES OVER/UNDER EXPENDITURES $ 6,554 $ (36,500) $ (34,000) CITY OF LAUDERDALE PARK CAPITAL 2018 Account Number 404-00000-450-36200 404-00000-450-36210 404-00000-450-36230 404-00000-450-36250 404-0000-450-39200 404-45200-450-42410 404-45200-450-45100 404-45200-450-45200 404-45200-450-45300 404-45200-450-45400 404-45200-450-47200 Account Description OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS CONTRIBUTIONS & DONATIONS PARKLAND FEES TRANSFER IN TOTAL REVENUES MINOR EQUIPMENT & TOOLS OTHER SERVICES & CHARGES LAND BUILDING & IMPROVEMENTS IMPROVEMENTS OTHER THAN BUILDINGS MACHINERY & EQUIPMENT CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES 2016 Actual 3,793 $ - $ - $ - $ 3,793 $ $ 2017 Adopted - $ 2,000 $ - $ - $ 2,000 $ 2018 Proposed 3,000 3,000 - $ 8,000 $ 25,000 - $ 8,000 $ 25,000 $ 8,000 $ 25,000 REVENUES OVER/UNDER EXPENDITURES $ 3,793 $ (6,000) $ (22,000) CITY OF LAUDERDALE ROSEHILL TAX INCREMENT 2018 Account Number 405-00000-462-31050 405-00000-462-31055 405-00000-462-36200 405-00000-462-36210 405-00000-462-39200 405-46500-462-44370 405-46500-462-47200 Account Description TAX INCREMENT DELINQUENT TAX INCREMENT OTHER MISCELLANEOUS REVENUE INVESTMENT INTEREST TRANSFER IN TOTAL REVENUES MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES 2016 Actual $ $ $ - $ $ 483 $ $ 1 $ $ - $ 2017 Adopted 2018 Proposed - $ - $ - $ - $ - $ $ 484 $ 991 $ REVENUES OVER/UNDER EXPENDITURES $ (508) $ $ CITY OF LAUDERDALE DEVELOPMENT 2018 Account Number 2016 2017 2018 Account Description Actual Adopted Proposed 414-00000-462-36200 OTHER MISCELLANEOUS REVENUE $ 106,350 $ - $ 414-00000-462-36210 INVESTMENT INTEREST $ 1,509 $ 500 $ 1,000 414-00000-462-36230 DONATIONS $ - $ - $ 414-00000-462-39200 TRANSFER IN $ 38,000 $ 38,000 $ 38,000 TOTAL REVENUES $ 145,859 $ 38,500 $ 39,000 414-46500-462-44370 MISCELLANEOUS CHARGES $ 21,060 $ $ - 414-46500-462-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ - $ 10,000 $ 10,000 414-46500-462-47200 TRANSFER OUT $ 0 $ $ OTHER FINANCING $ 21,060 $ 10,000 $ 10,000 TOTAL EXPENDITURES $ 21,060 $ 10,000 $ 10,000 REVENUES OVER/UNDER EXPENDITURES $ 124,799 $ 28,500 $ 29,000 CITY OF LAUDERDALE HOUSING DEVELOPMENT 2018 2016 2017 2018 Account Number Account Description Actual Adopted Proposed 415-00000-461-36200 OTHER MISCELLANEOUS REVENUE $ - $ $ 415-00000-461-36210 INTEREST ON INVESTMENTS $ - $ $ 415-00000-461-39200 TRANSFER IN $ 0 $ $ TOTAL REVENUES $ 0 $ $ 415-46310-461-44370 TAXES AND LICENSES $ 1,770 $ $ 415-46310-461-45100 LAND $ 87,537 $ $ OTHER FINANCING $ 89,307 $ $ TOTAL EXPENDITURES $ 89,307 $ - $ REVENUES OVER/UNDER EXPENDITURES $ (89,307) $ $ ENTERPRISE FUND The ENTERPRISE FUND was established to account for operations that are financed and operated in a manner similar to private business enterprises where the intent is that the costs (expenses, including depreciation) of providing goods or services to the general public is financed or recovered primarily through user charges. CITY OF LAUDERDALE ENTERPRISE FUNDS 2018 2016 2017 2018 Fund Fund Title Actual Adopted Proposed 602 SANITARY SEWER $ 320,222 $ 274,814 $ 282,301 603 STORM WATER $ 103,124 $ 85,500 $ 104,575 TOTAL REVENUES $ 423,346 $ 360,314 $ 386,876 602 SANITARY SEWER $ 276,367 $ 258,368 $ 366,301 603 STORM WATER $ 75,250 $ 73,346 $ 87,075 TOTAL EXPENDITURES $ 351,617 $ 331,714 $ 453,376 CITY OF LAUDERDALE SANITARY SEWER 2018 Account Number 602-00000-000-33422 602-00000-000-36210 602-00000-000-37210 602-00000-000-37290 602-00000-000-39101 602-00000-000-39110 602-49450-000-41010 602-49450-000-41020 602-49450-000-41190 602-49450-000-41195 602-49450-000-41210 602-49450-000-41220 602-49450-000-41225 602-49450-000-41250 602-49450-000-41310 602-49450-000-41320 602-49450-000-41330 602-49450-000-41340 602-49450-000-41510 602-49450-000-42110 602-49450-000-42120 602-49450-000-42130 602-49450-000-42170 602-49450-000-42210 602-49450-000-42220 602-49450-000-42240 602-49450-000-42410 602-49450-000-43010 602-49450-000-43030 602-49450-000-43090 602-49450-000-43140 602-49450-000-43210 602-49450-000-43310 602-49450-000-43430 602-49450-000-43610 602-49450-000-43820 602-49450-000-43850 602-49450-000-44040 602-49450-000-44060 602-49450-000-44160 602-49450-000-44200 602-49450-000-44330 602-49450-000-44370 602-49450-000-44390 Account Description OTHER STATE GRANTS & AIDS INTEREST ON INVESTMENTS SEWER CHARGES SEWER ACCESS CHARGES SALE OF CAPITAL ASSETS GAIN ON DISPOSAL TOTAL REVENUES FULL TIME EMPLOYEES OVERTIME OTHER PAY COMP ABSENCES/OPEB PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL GENERAL SUPPLIES MOTOR FUELS LUBRICANTS & ADDITIVES SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES STREET MAINTENANCE MATERIALS MINOR EQUIPMENT & TOOLS SUPPLIES AUDITING & ACCOUNTING SERVICES ENGINEERING EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE ADVERTISING - OTHER INSURANCE & BONDS WATER UTILITIES SEWER - MET COUNCIL VEHICLE/EQUIPMENT REPAIRS LAUNDRY SERVICES RENTS & LEASES DEPRECIATION DUES & SUBSCRIPTIONS MISCELLANEOUS CHARGES TAXES & LICENSES 2016 Actual $ 28,843 $ $ 13,239 $ $ 278,140 $ $ - $ $ $ $ $ 2017 Adopted 2018 Proposed - $ 7,000 $ 10,000 267,814 $ 272,301 $ 320,222 $ 274,814 $ 282,301 38,874 $ 36,994 $ 50,409 8,026 $ 12,000 $ - $ - $ 6,362 $ - $ 3,278 $ 3,675 $ 3,661 3,107 $ 3,038 $ 3,125 727 $ 710 $ 731 4,469 $ 4,176 $ 5,000 1,933 $ 1,328 $ 2,266 33 $ 145 $ 50 171 $ 511 $ 200 55 $ 200 $ 60 2,967 $ 3,060 $ 3,141 70,001 $ 65,837 $ 68,643 $ 100 $ 100 444 $ 700 $ 700 - $ 500 $ - - $ - $ - $ $ - $ - $ - $ $ - - $ - $ 444 $ 1,300 $ 800 $ 2,090 $ 1,800 $ 2,200 $ 2,140 $ 3,000 $ 22,000 $ 4,969 $ 7,000 $ 7,000 $ 600 $ 600 $ 600 $ 212 $ 300 $ 300 $ 89 $ - $ 100 $ $ - $ $ 3,178 $ 3,500 $ 3,500 $ 101 $ - $ 100 $ 139,228 $ 137,131 $ 130,158 $ $ 1,000 $ 1,000 $ 596 $ 800 $ 800 $ - $ $ $ 39,768 $ 35,000 $ 20,000 $ $ 400 $ 400 $ 7,628 $ - $ 8,000 $ - $ 700 $ 700 602-49450-000-44450 CLAIMS & DAMAGES $ $ - $ OTHER SERVICES & CHARGES $ 200,598 $ 191,231 $ 196,858 602-49450-000-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ 5,324 $ - $ 100,000 602-49450-000-45500 VEHICLES $ - $ - $ CAPITAL OUTLAY $ 5,324 $ $ 100,000 602-49450-000-47200 TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ 276,367 $ 258,368 $ 366,301 REVENUES OVER/UNDER EXPENDITURES $ 43,855 $ 16,446 $ (84,000) CITY OF LAUDERDALE STORM WATER 2018 Account Number 603-00000-000-33422 603-00000-000-36210 603-00000-000-37170 603-00000-000-39200 603-49500-000-41010 603-49500-000-41020 603-49500-000-41190 603-49500-000-41195 603-49500-000-41210 603-49500-000-41220 603-49500-000-41225 603-49500-000-41250 603-49500-000-41310 603-49500-000-41320 603-49500-000-41330 603-49500-000-41340 603-49500-000-41510 603-49500-000-42110 603-49500-000-42120 603-49500-000-42160 603-49500-000-42170 603-49500-000-42210 603-49500-000-42220 603-49500-000-42410 603-49500-000-43010 603-49500-000-43030 603-49500-000-43090 603-49500-000-43140 603-49450-000-43210 603-49500-000-43310 603-49500-000-43510 603-49500-000-43610 603-49500-000-44040 603-49500-000-44060 603-49500-000-44200 603-49500-000-44330 603-49500-000-44370 603-49500-000-44390 603-49500-000-45300 Account Description OTHER STATE GRANTS & AIDS INTEREST ON INVESTMENTS STORM WATER CHARGES TRANSFER IN TOTAL REVENUES FULL TIME EMPLOYEES OVERTIME OTHER PAY COMP ABSENCES/OPEB PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL GENERAL SUPPLIES MOTOR FUELS CHEMICALS & CHEMICAL PRODUCTS SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES MINOR EQUIPMENT & TOOLS SUPPLIES AUDITING & ACCOUNTING SERVICES ENGINEERING EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE LEGAL NOTICES PUBLISHING INSURANCE & BONDS VEHICLE/EQUIPMENT REPAIRS LAUNDRY SERVICES DEPRECIATION DUES & SUBSCRIPTIONS MISCELLANEOUS CHARGES TAXES & LICENSES OTHER SERVICES & CHARGES 2016 Actual $ - $ $ 4,440 $ $ 98,684 $ $ $ 2017 Adopted 2018 Proposed - $ 1,500 $ 4,500 84,000 $ 100,075 $ 103,124 $ 85,500 $ 104,575 $ 37,215 $ 36,470 $ 43,691 $ 3,424 $ 5,000 $ $ - $ - $ $ 4,114 $ - $ - $ 2,901 $ 3,110 $ 3,157 $ 2,751 $ 2,571 $ 2,709 $ 648 $ 601 $ 634 $ 3,944 $ 4,176 $ 4,500 $ 1,730 $ 1,226 $ 1,773 $ 32 $ 142 $ 40 $ 171 $ 446 $ 200 $ 54 $ 250 $ 70 $ 2,406 $ 2,504 $ 2,651 $ 59,390 $ 56,496 $ 59,425 $ - $ - $ - $ 444 $ 700 $ 700 $ - $ - $ $ $ $ - $ - $ $ $ $ $ - $ - $ - $ $ 444 $ 700 $ 700 $ 2,090 $ 1,800 $ 2,200 $ 3,480 $ 3,000 $ 3,000 $ 6,000 $ 6,000 $ 6,500 $ $ 300 $ 300 $ 228 $ 300 $ 300 $ - $ - $ $ - $ 100 $ $ 1,335 $ 1,500 $ 1,500 $ $ 400 $ 400 $ 596 $ 750 $ 750 $ - $ - $ $ 910 $ 1,000 $ 1,000 $ 777 $ 1,000 $ 1,000 $ - $ $ $ 15,417 $ 16,150 $ 16,950 IMPROVEMENTS OTHER THAN BUILDINGS $ - $ - $ 10,000 CAPITAL OUTLAY $ - $ - $ 10,000 603-49450-000-47200 TRANSFER OUT $ - $ $ OTHER FINANCING $ $ $ TOTAL EXPENDITURES $ 75,250 $ 73,346 $ 87,075 REVENUES OVER/UNDER EXPENDITURES $ 27,874 $ 12,154 $ 17,500 SUPPORTING DATA • Glossary of Terms • Capital Improvement Plan GLOSSARY OF TERMS The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. AD VALOREM TAX A tax levied on the assessed value of real and personal property. This tax is also known as property tax. APPROPRIATIONS An authorization made by the City Council, which permits the City to incur obligations and to make expenditures of resources. BALANCED BUDGET A budget in which planned funds available equal planned expenditures. BONDS A certificate of debt issued by an entity, guaranteeing payment of the original investment, plus interest, by a specified future date. BUDGET An annual financial plan that identifies revenues specifies the type and level of services to be provided and establishes the amount of money that can be spent. BUDGET OVERVIEW The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Administrator. CAPITAL ASSETS Assets (buildings, vehicles, land, infrastructure) with an expected life of more than two years and a unit cost of $5,000 and greater. CAPITAL IMPROVEMENT PLAN (CIP) The budgeted costs to provide needed infrastructure, park development, building construction or rehabilitation, equipment, vehicles and other related items. Funding is received from bonding and other various sources. CAPITAL PROJECTS FUND The Capital Improvement Fund established to account for resources and uses of capital projects financed by sources other than property owner assessments. CAPITAL OUTLAY A level of budgetary appropriation which includes expenses for the addition of capital assets such as land, building, machinery and equipment. CHARGES FOR SERVICES Consists of a wide variety of fees for services charged by City agencies, generally categorized under Social Room & Park Rents, Public Safety, Merchandise Sales, and Zoning. CONTINGENCY An appropriation of funds to cover unforeseen events that occur during the fiscal year. CURRENT TAXES Taxes levied and becoming due during the current year, from the time the amount the tax levy becomes due until sixty days after the first of the next year. DEBT SERVICE The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre -determined payment schedule. DEBT SERVICE FUND The debt service fund is used to account for the accumulation of resources for and the payment of general long-term debt principal, interest, and related costs. DELINQUENT TAXES Taxes that remains unpaid on and after sixty days past the first of the year following the year in which they were due. DEPARTMENT An organizational unit for purposes of administration and cost accounting. ENTERPRISE FUND A self-supporting fund designed to account for activities supported by user charges; examples are water, storm water and sanitary sewer. EXPENDITURE Decreases in net financial resources. Expenditures include current operating expenses, which require the current or future use of net current assets, debt service and capital outlay. FINES AND FORFEITURES Consists of a variety of fees, fines and forfeitures collected by the State Court System, including bail forfeitures, garnishments, legal defenders recoupment and juror/witness fees. FISCAL DISPARITIES Local units of government in the Twin Cities metropolitan area and on the iron range participate in property tax base sharing programs. Under these two programs, a portion of the growth in commercial and industrial property value of each city and township is contributed to a tax base sharing pool. Each city and township then receives a distribution of property value from the pool based on market value and population in each city. FISCAL YEAR Any period of twelve consecutive months designated as the budget year. The City's budget year begins January 1 and ends December 31. FRANCHISE FEE Fee imposed on local sales of public utility services, such as electricity, gas, and cable television. FUND An independent fiscal and accounting entity with a self -balancing set of accounts for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations or restrictions. For descriptions of the various funds, listed below, please see heading page for each fund in this document. General Fund Special Revenue Funds Capital Projects Funds Enterprise Funds FUND BALANCE The excess of assets over liabilities and reserves. The term "fund balance" is used in governmental fund types. The term "retained earnings" is used for the enterprise funds. GENERAL FUND The largest fund within the City, the General Fund accounts for most of the financial resources of the government. General Fund revenues include property taxes, licenses and permits, local taxes, service charges, and other types of revenue. This fund usually includes most of the basic operating services, such as fire and police protection, finance, park and recreation, building inspections, public works, and general administration. GENERAL OBLIGATION BONDS Bonds that finance a variety of public projects such as streets, buildings, and utility improvements; the repayment of these bonds is usually made from the General Fund, and these bonds are backed by the full faith and credit of the issuing government. HOMESTEAD MARKET VALUE EXCLUSION (HMVE) Starting with taxes payable in 2012, qualifying homeowners received a value exclusion, meaning they pay taxes on a portion of their home's value. Only homesteads (defined as owner -occupied homes for tax purposes) qualify for the exclusion. Homesteads valued at less than $76,000 have 40 percent of their value excluded; for homesteads valued at more than $76,000, the exclusion percentage is reduced until it hits 0%. INTEREST INCOME Revenue associated with the City cash management activities of investing fund balances. INTERGOVERNMENTAL REVENUE Revenue received from other governments in the form of grants or shared revenues. LEVY LIMITATION The maximum amount, which is permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. Levy Limits were in place for 2009, 2010 and 2011 for cities with populations over 2,500. LICENSE REVENUE Consists of both a "revenue fee" and "regulatory fee" imposed on business. LOCAL GOVERNMENT AID A state government revenue sharing program for cities and townships that is intended to provide an alternative to the property tax. The formulae for distributing the aid payments changed for 2004 and beyond. Large city formula factors are: pre -1940 housing percentage, population decline over last decade, accidents per capita, average household size, metro or non - metro and adjusted tax capacity per capita. In 2006, a new aid base for small cities was created. Cities under 5,000 in population received base aid equal to $6 per capita. The 2008 reforms resulted in several other changes and additions to aid base. The formula was changed again in 2013 for aid distributions in 2014 and beyond. LOCAL TAX RATE The rate used to compute taxes for each parcel of property. Local tax rate is computed by dividing the certified levy (after reduction for fiscal disparities distribution levy and disparity reduction) by the taxable tax capacity. MARKET VALUE An assessor's estimate of what property would be worth on the open market if sold. The market value is set on January 2 of the year before taxes are payable. OPERATING BUDGET Plans of current expenditures and the proposed means of financing. The annual operating budget is the primary means by which most of the financing acquisition, spending, and service delivery activities of the government are controlled. The operating budget is essential to sound financial management. OTHER CHARGES A level of budgetary appropriations which include expenses for outside professional services, advertising, insurance, utility costs, repairs, maintenance and miscellaneous costs. PERMIT REVENUE Fees imposed on construction -related activities and for the acquisition of other non - construction related permits (e.g. animal, rental housing, etc.). PERSONAL SERVICES A level of budgetary appropriations that include expenses for salaries, wages, and related employee benefits such as the City's share of retirement and insurance. PROPERTY CLASS The classification assigned to each parcel of property based on the use of the property. For example, owner -occupied residential property is classified as homestead. PROPERTY TAX LEVY The tax imposed by a local unit of government. The tax is established on or around December 28 of the year preceding the year taxpayers will pay the levy. REVENUE Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. STRATEGIC POLICY PLANNING Establishing and prioritizing goals and policy direction. Represents the City's fundamental planning process. SUPPLIES A level of budgetary appropriations which include expenses for commodities that are used such as office supplies, operating supplies, repair and maintenance supplies. TAX CAPACITY and TAX CALCULATIONS An explanation of tax capacity, tax rates, and a total tax calculation example follows: Estimated Market Value: The current worth of properties subject to taxation as determined by the county assessor. Each property must be appraised at least once every four years. Class Rates: The percentage of estimated market value subject to taxation for various types (classes) of property. Residential property, for example, is taxed at a different rate than agricultural, commercial or industrial. These rates are set by state legislation and subject to amendment on an annual basis. Class Rate Examples: Classification Residential Homestead Commercial/Industrial Class Rates for 2017 First $500,000 at 1% Amount over $500,000 at 1.25% First $150,000 at 1.50% Amount over $150,000 at 2% Tax Capacity of a Property: The valuation of property based on the estimated market value multiplied by the appropriate class rates as noted above. The property tax for each parcel is based on its tax capacity. Tax Capacity Rate: The total of all levies (net of other State aid) in a jurisdiction divided by the total tax capacity of that jurisdiction. This factor is multiplied by the tax capacity of an individual property to determine the tax payable in the current year. Total Tax Capacity: The amount computed by first totaling the tax capacities of all parcels of property within a city. Adjustments for fiscal disparities, tax increment and a portion of the powerline value are made to this total since not tax capacity is available for general tax purposes. TRUTH IN TAXATION The "taxation and notification law" that requires local governments to set estimated levies, inform taxpayers about the impacts, and announce which of their regularly scheduled council meetings will include a discussion of the budget and levy. 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N N Skyview Park Improvements Community Park Improvements J 0 1- CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 414 - Development tns +n. +n 0 0 0 0 0 0 0 0 1821 Eustis Site Improvements V) J 0 1- CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 601- SANITARY SEWER V 0 0 0 0 0 2018 Sewer Lining Project 0 0 0 0 2020 Sewer Lining Project 0 0 0 0 0 0 0 0 0 0 1 4 2022 Sewer Lining Project in V) J H 0 F CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 602 - STORM WATER in. in. in. in. in in- in 0 0 0 0 o 0 0 o cr in- i/} to 0 0 0 0 0 0 c:)' 0 in- in i/I- c c a) E a) by co 2 U a) 0 N > N Seminary Pond Project J 0 2018 - 2027 Funding Source( Fund 101 - Operating Fund 101 - Operating Fund 101 - Operating Fund 101 - Operating Fund 101 - Operating Fund 101 - Operating Fund 101 - Operating Fund 101 - Operating 0 0 0 0 0 0 0 0 0 0 / 0 0 0 _ \ 0 0 0 0 0 0 0 0 to i: 0 k0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7 } o o 0 0 0 0 0 f u 0 0 0 0 0 0 0 o n 0 R o 0 0 0 0 0 0 0 �nnir.�r4manl' 2018 2019 o \ # E E 0 0 0 ,- o o 0 7 ..-- 0 0 0 o0 o 2 0 0 0 \ / \ \ y J O 0 u) < » ± } 0 » 0 b 0 / » 7 g \ & \ j f / - 5 7 g \ E \ G © \ s g I 0 » % 2 = I 0 ¥ 0 0 0 I 0 0 csi \ a 0 0 & 0 0 � 2 0 0 a / 0 e S E o % 0 / 0 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date December 12, 2017 ITEM NUMBER Council Meeting Schedule STAFF INITIAL MJC APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City Council sets its meeting schedule for the year. If the Council continues to meet the 2nd and 4th Tuesdays of the month, the schedule would be as attached. Holidays do not conflict with the proposed meeting schedule. After the Council adopts the meeting schedule, it will be posted in the entryway and published in the Roseville Review. OPTIONS: • Adopt the attached City Council meeting schedule. • Propose a new schedule. STAFF RECOMMENDATION: Motion to Council adopt the attached City Council meeting schedule for 2018. COUNCIL ACTION: 2018 Lauderdale Schedule City Council Meetings Holidays Observed January 9 January 23 February 13 February 27 March 13 March 27 April 10 April 24 May 8 May 22 June 12 June 26 July 10 July 24 August 14 August 28 September 11 September 25 October 9 October 23 November 13 November 27 December 11 New Year's Day Monday, January 1 M. L. King Day — Monday, January 15 President's Day — Monday, February 19 Memorial Day —Monday, May 28 Independence Day — Wednesday, July 4 Labor Day — Monday, September 3 Veterans Day-- Monday, November 12 Thanksgiving Holiday—Thursday, November 22 & Friday, November 23 Christmas Holiday — Monday, December 24 & Tuesday, December 25 Meeting Notes: • City Council meetings begin at 7:30 p.m. at Lauderdale City Hall, 1891 Walnut Street. BACKGROUND: Council discussed the Utility Rate Study at the November 28 meeting with staff recommending increases for 2018 as follows: Sanitary Sewer 1.7% Residential flat rate of $55.01 and Commercial consumption rate of $2.72. Storm Water 1.4% Flat rate of $16.25 per quarter per Residential Equivalency Factor. Recycling 5% Flat rate of $2.98 per residential unit per month. The attached resolution reflects these increases. Along with the resolution is a complete copy of the 2018 Rate Study for Council review prior to adoption at the December 12 city council meeting. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution 121217D Establishing 2018 Sanitary Sewer Rates, Storm Sewer Rates, and Recycling Rates. COUNCIL ACTION: ACTION REQUESTED Consent Special Public Hearing Report Discussion/Action Resolution Work session LAUDERDALE COUNCIL MEETING DATE December 12, 2017 ITEM NUMBER 2018 Rates for Sanitary Sewer, Storm Water and Recycling X STAFF INITIAL JB X APPROVED BY ADMINISTRATOR BACKGROUND: Council discussed the Utility Rate Study at the November 28 meeting with staff recommending increases for 2018 as follows: Sanitary Sewer 1.7% Residential flat rate of $55.01 and Commercial consumption rate of $2.72. Storm Water 1.4% Flat rate of $16.25 per quarter per Residential Equivalency Factor. Recycling 5% Flat rate of $2.98 per residential unit per month. The attached resolution reflects these increases. Along with the resolution is a complete copy of the 2018 Rate Study for Council review prior to adoption at the December 12 city council meeting. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution 121217D Establishing 2018 Sanitary Sewer Rates, Storm Sewer Rates, and Recycling Rates. COUNCIL ACTION: RESOLUTION NO. 121217D CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ESTABLISHING 2018 SANITARY SEWER RATES, STORM SEWER RATES AND RECYCLING RATES WHEREAS, the City of Lauderdale incurs expenses related to the operation of its sanitary sewer collection and disposal system, including Metropolitan Council Environmental Services wastewater treatment fees, as well as its own costs for salaries and maintenance of the utility; and WHEREAS, the City of Lauderdale incurs expenses related to the operation of its storm sewer collection system, including costs for salaries and maintenance of the utility; and WHEREAS, the City of Lauderdale incurs expenses related to the operation of its residential recycling program, including costs for salaries and collection of materials; and WHEREAS, sanitary sewer rates, storm sewer rates and recycling rates are set annually by the Lauderdale City Council; and WHEREAS, the City Code provides for the collection of sanitary sewer service charges, storm sewer service charges and residential recycling collection; NOW THEREFORE, BE IT RESOLVED that the Lauderdale City Council sets the following rates for 2018: 1) Sanitary Sewer A) Residential: A flat rate of $55.01 per residential unit per quarter B) Commercial: $2.72 per unit of water consumption per month, with a minimum monthly charge of $13 2) Storm Sewer: A flat rate of $16.25 per quarter per REF (Residential Equivalency Factor) 3) Recycling: A flat rate of $2.98 per residential unit per month Adopted by the City Council of the City of Lauderdale this 12th day of December, 2017. Mary Gaasch, Mayor (ATTEST) (SEAL) Heather Butkowski, City Administrator Sanitary Sewer, Storm Water and Recycling Rate Study Approved December 12, 2017 Key Findings Annually, the City of Lauderdale establishes rates for sanitary sewer, storm water and recycling collection. Staff has completed the review and determined that: • A 1.7% increase is proposed for the sanitary sewer residential and commercial charges. • A 1.4% increase is proposed for the storm water charges. • A 5.0% increase is proposed for the recycling collection charges. 2 Goals of a Utility Rate Study The purpose of the rate study is to ensure that: 1. Rates are sufficient to pay for the ongoing operations and capital improvements, and to maintain adequate cash balances. 2. Staff and Council revisit cash balance policies to ensure they are meeting their enterprise system's current and future needs. 3. The rate structure distributes the costs of operating the system across utility users consistent with the policy objectives of the Council. 3 Sanitary Sewer Utility The Metropolitan Council adopted a Metropolitan Wastewater Charge for 2018 of $219 million, an increase of 3.7% over 2017. However, the City's share is $130,158, which is $6,973 less than. 2017 due to the City's ongoing sewer infrastructure improvements that prevent rain water and ground water from entering the system. Other operating costs are expected to be relatively flat. Sanitary Sewer Capital Improvements The 2018-2027 Capital Improvement Plan (CIP) contains one project for 2018 which is sewer lining budgeted at $100,000. Proposed funding is approximately $75,000 from the sanitary sewer fund and $25,000 from the Metropolitan Council Infrastructure Grant. Staff expects this grant will be available every other year so the CIP identifies replacing additional segments of the sanitary sewer system in 2020 and 2022 that weren't replaced between 2000 and 2003. Target Cash Reserves — Sanitary Sewer Funds Adequate cash reserves are needed to accommodate cash flow needs, invest in sewer replacement projects, and save for future capital projects. The City Council established a goal of setting aside half the depreciation expense or approximately $20,000 each year to grow the cash reserve for sewer repair and replacement. The City started the year with approximately $979,498 in cash reserves. The projected ending balance is $995,944. The $20,000 increase to the fund balance is budgeted in the depreciation expense line item. The target end balance for 2018 is $1,015,944 prior to paying for the 2018 sanitary sewer lining project. To ensure the growth of the cash reserves, staff recommends raising sanitary sewer rates by 1.7% or a total of $4,487 in 2018. The cost to homeowners is $3.68 per year. This low rate of increase was made possible, in part, by the reduction in Metropolitan Council wastewater charges noted above. Quarterly Sanitary Sewer Rate History Sewer Rates 2014 2015 2016 2017 2018 Residential Base Charge $49.03 $50.26 $52.77 $54.09 $55.01 Commercial Flow Charge $2.42 $2.48 $2.60 $2.67 $2.72 % Increase 1% 3% 5% 2.5% 1.7% 4 Sanitary Sewer Availability Charge The Metropolitan Council did not increase the base metropolitan sewer availability charge (SAC) for 2018. The SAC rate will be $2,485 for metropolitan customer communities. The rate is the same as 2014, 2015, and 2016. Pursuant to Minnesota Statute 473.517, subd. 3, a metropolitan SAC is paid by our community to the Metropolitan Council as users connect to the metropolitan wastewater system for the first time or as a user's maximum demand for sewer capacity increases. These fees are for the availability of capacity, not the actual use or flow in the metropolitan system as demanded by development or changes in use on specific properties within our community. Lauderdale may adopt a different SAC rate that would include the Metropolitan Council amount plus additional funds for the City. Historically, Lauderdale has used the Metropolitan Council rate. 5 Storm Water Utility The Storm Water Utility pays for the infrastructure and maintenance that improves the quality of storm water run-off. The City has been working with the area watershed districts on future projects to curb the City's contribution to pollution in the Mississippi River. Lauderdale' s ordinance established a system for billing using Residential Equivalency Factor (REF). A single family residential property is considered to be one REF and pays the base fee adopted by the Council. The other developed property were individually assigned a certain number of REF's based on property size, impervious surface, and calculated storm water run-off. A property receives a credit if it has a storm water retention pond on-site. Since Lauderdale is considered developed, the City does not anticipate an increase in the number of REF' s. The 2018-2027 Capital Improvement Plan shows spending resources on invasive species management, especially Japanese Knotweed, and improvements to Seminary Pond in cooperation with Capital Regions Watershed District and adjacent communities to reduce phosphorus and other pollutant loads. Target Cash Reserves — Storm Water Fund The projected cash balances must be adequate to meet on-going storm water expenditures and ensure a cash reserve balance that will allow the City to meet the obligations of its MS4 permit, especially Total Maximum Daily Load (TMDL) obligations imposed on the City by the Pollution Control Agency. As storm water projects can be expensive and TMDLs are expected as the City's runoff terminates in the Mississippi River, the City must continue to raise the storm water rate to build the nest egg to cover future costs. The budgeted increase for cash reserves is $17,500 for 2018. A portion of this will be covered by an increase in projected interest on investment and a portion from storm water charges generating more revenue than was expected for 2017. Staff recommends raising the storm water rate 1.4% for 2018; the cost to homeowners is $0.88 per year. Storm Water Rate History Storm Water Rates 2014 2015 2016 2017 2018 Residential $13.22 $14.54 $15.27 $16.03 $16.25 Commercial $66.10 $72.71 $76.35 $80.17 $81.29 % Increase 12.5% 10% 5% 5% 1.4% 6 Recycling Fee Lauderdale's single -sort recycling program changed in May 2015 from recycling bins to carts. Eureka! Recycling has the contract to provide curbside collection on a weekly basis through December 31, 2018. The contract rate was $2.52 per household per month when the more labor intense bins collection system was in place but adjusted downward after the carts were implemented. The rate for 2017 was $2.08 per household per month. The rate adjusts each year based on the Consumer Price Index (CPI) and is expected to be $2.12 for 2018. Target Cash Reserves — Recycling Fund Last year's increase continued correcting a recent deficit in the recycling fund budget. There are several reasons operating costs have been impacted: 1. the City's shift of employee costs to the recycling fund; and 2. the decline of recycled material prices has resulted in the City's revenue sharing dollars not off -setting processing costs. Until the market makes a complete rebound, the fund is expected to see rising costs. Staff recommends raising the recycling.rate 5.0% or $1.68 cents per year to curb the use of fund balance to cover costs. If markets don't rebound, staff expect a larger increase to the recycling rate will be needed next year. Recycling Rate History (Per Month): Recycling Rates 2014 2015 2016 2017 2018 Residential $2.45 $2.45 $2.70 $2.84 $2.98 % Increase 0% 0% 10% 5% 5% 7 Appendix A Sanitary Sewer Historical Rates Residential rates are a flat charge per month. $60.00 $50.00 $40.00 - $30.00 $20.00 $10.00 $- Residential Rates I I I I I I I I I I I l0 N 00 61 0 c -I N m d' 111 cc) N� 00 O 0 v--1 N m t LI1 LO N CO CT) CT) 01 Cr) 0 0 0 0 0 0 0 0 0 0 <-1 ci ci r1 v1 c-1 c-1 c-1 r1 61 Cr) Cr) 01 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c -I c-1 c-1 c-1 N N N N (-4 N N N N N N N N N r4 N N N N Commercial rates are based on flow or consumption charge. 8 Commercial Rates $3.00 $2.50 $2.00 - $1.50 $1.00 $0.50 I $- 1 LO 01 CT) c-1 1 1 N- CO Cr)CT) O1 Q1 i-1 ci 1 al Cr) 01 —1 1 0 0 0 N I ri 0 0 N m 0 0 N 1 I 1 I 1 1 1 If) to N 00 CT) 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N I 0 ,--1 0 N I 1 'c-1 0 N 1 N r-1 0 N 1 m c'1 0 N 1 d- r-1 0 N 1 In c-1 0 N 1 LD -I 0 N 1 N `-1 0 N 00 `-1 0 N 8 $18.00 $16.00 $14.00 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 $- Residential Equivalency Factor 1 nLID N 00 rn 0 N m i co N 00 C 0 N m d Ln Uo N CO Ol Ol al Cr) 01 01 0 0 0 0 0 0 0 0 0 0 r -I r+ %--1 `-1 -1 CA al rn rn 01 m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Appendix B Storm Water Historical Rates Storm Water rates are a flat charge based on Residential Equivalency Factor (REF) per month. 9 Appendix C Recycling Historical Rates Recycling rates are per single family household and multiplied per units. These rates are collected through the property tax system as a special assessment. 10 Per Household Rate $3.50 $3.00 $2.50 $2.00 $1.50 $1.00 $0.50 $- ,y0 , 00 00 i , , , , , , , , 1 1 , 1 , , o� 00 do titi titi ti� ti° ,��"1.9'''' tiq, 1.96".196.1'196")19°'%19°119°(<319.6\ do 19 ,yo 19. ,yo ,yo ,,o ,yo 1yo 10 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X X X Meeting Date December 12, 2017 ITEM NUMBER TC Chinese Christian Church STAFF INITIAL MJC APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received a donation of $1,500.00 from the Twin Cities Chinese Christian Church. The Church has made similar donations in years past, which the Council has accepted. Minnesota Statutes 465.03 states that every donation acceptance shall be by resolution of the governing body adopted by a two-thirds majority of tis members, expressing such terms in full. The resolution accepts the donation for Fund 414 Development to use for community projects. OPTIONS: 1. Adopt resolution accepting the donation. 2. Decline the donation and return to donor. STAFF RECOMMENDATION: Adopt Resolution 121217E Accepting the Donation from the Twin City Chinese Christian Church. COUNCIL ACTION: RESOLUTION NO. 121217E CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING A DONATION FROM THE TWIN CITIES CHINESE CHRISTIAN CHURCH WHEREAS, the City of Lauderdale is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of citizens, and is specifically authorized to accept gifts and bequests; and WHEREAS, the following persons and entities have offered to contribute cash amounts set forth below to the city: Twin City Chinese Christian Church $1,500.00 WHEREAS, all such donations have been contributed to assist the city in the establishment and operation of facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE, MINNESOTA, AS FOLLOWS: 1. The donations described above are accepted and shall be used to establish and operate development programs either alone or in cooperation with others, as allowed by law. 2. The city administrator is hereby directed to issue receipts to each donor acknowledging the city's receipt of the donor's donation. Adopted by the City of Lauderdale this 12th day of December, 2017. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator ttifiltAE*** TWIN CITY CHINESE CHRISTIAN CHURCH 1752 Terrace Drive, Roseville, Minnesota 55113 U. S.A. Phone 651-644-9321 November 17, 2017 City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Re: City Gift Dear City of Lauderdale: Thanksgiving season is coming, on behalf of Twin City Chinese Christian Church, I would like to express our THANK YOU to all of you. We feel blessed and proud was a neighbor at Lauderdale even we moved to Roseville City early this year. I am especially thankful for Lauderdale City to take good care of the street and crime. Please accept this gift $1500 to be used as you see fit in the City of Lauderdale as our appreciation. Thank you for all you do! Sincerely, Buildings and Grounds Deacon LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date December 12, 2017 ITEM NUMBER Comm. Building Official STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Duane Grace has been the City's commercial building official for a very long time. During this time, he has been compensated through the plan review fees generated when there are commercial plans to review. Over the past couple of years, staff have been wondering if this compensation is enough because his scope of work has gone far beyond plan reviews. For example, he was called on numerous times this year when perspective buyers of the Chinese Church wanted to understand what the building official would require if the particular group purchased the property. He also has spent considerably more time dealing with non- compliant contractors/property owners and making repeated inspections. Duane's compensation for this year would be $704 if we paid him using the system we have been. The majority of the permits pulled this year were for roofing projects that don't require a plan review but do require inspections and his intervention in insurance claims. By com- parison, his compensation in 2016 was $2,951 and in 2015 was $4,123. Staff propose paying him the one commercial plan review fee generated this year, a flat fee of $500 for his consulting work with the Chinese Church, and 85% of the permit fees for the other commercial projects. This 85% calculation is more typical in the industry for contract- ed building officials. Using this method, the City would owe Duane $3,595.32 (plus the fees for any other permits that come in this year). OPTIONS: STAFF RECOMMENDATION: Motion to pay Duane Grace per the compensation plan noted above. LAUDERDALE COUNCIL ACTION FORM Action Requested Report Public Hearing Discussion Action Resolution Work Session X Meeting Date December 12, 2017 ITEM NUMBER 1821 Eustis Street STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Tim Labey, the individual purchasing 1825 Eustis Street will be at the meeting. He plans to share his ideas for building two new homes and to see if the Council would be willing to sell 1821 Eustis Street so he can build a third. He provided the following picture as it depicts the style of home he plans to build on the two lots he will own and on the City lot if he is able to purchase. His drafter is working on turning the concept into floorplans and construc- tion plans. Staff have been discussion zoning and building code related issues with him so he can maximize the potential of these small lots. OPTIONS: STAFF RECOMMENDATION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date December 12, 2017 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Eustis Street DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The city engineer and staff had another productive meeting with Bob Brown of Ramsey County Public Works on Wednesday. The County was able to negotiate a deal with St. Paul Regional Water for cost share participation that will help the viability of this project. City Engineer, Darren Amundson, will be at the meeting to explain the attached cost breakdown and next steps. OPTIONS: STAFF RECOMMENDATION: This has updated city project costs, the original county funding numbers, estimated assessments, and updated St. Paul water funding. o_ -I- N caN O O c fZ c a) E c O tL O O 0 O a) 0 (o C o (I] o E U O) a) a) .2 cf) fl E a) a) � Y "4- (0 O O L) N N > .O ,a) • o (n • a) C ai U) O . 0) CO 0 CfE (o (n (1) a) to -C-0 F- — O'- ▪ O O L CO 7 o_ O a)1 O 0 � E (7co O O O o co c a) N N co N Y o C W a) C 0 E O C U) (() a) O U) O >3) ) N C a) Oco � C to O -O " 0 (n a) 00 O C (n Z F - Here's the updated table Estimated St. Paul Assessment Water Funding County Funding t/} O O O O N 0 01 N ci N t/} t/} 0 0 N N O O O 00 O 00 (0 c-1 c-1 M N (f) 0 0 LSDM t/} 9-- 0 a) O O O O O L O O O O O C OQl Ol N vl 0) N (0 co E N N L() l0 -1 N t/} t/} t/} -(f)- ,� a) t/) N (0 C 0 (0 O .4.-'.. M 3 4- C 0 O O O O O • (13 Tu L N O O O O O 0 U Or O (ten O 1� 0 ++ M N 0 4 a) N i!} c -I c -I c1 N C E t!I i/} tf} t/} 0 vs O 0_ U LU • Tu 0 N Q (1) > L C0 0 D. a) tt) O t' 0 00 l0 +� Z N O a) a L E E "Tuf6 � N +� (0 .c (0 0 w H < <* * s Other Assumptions Eustis North is 36' face to face Eustis South recon width generally does not change 0) D 0 N (0 a) L O Z 45 LU 0 any water service connection costs are St. Paul's Sewer services will not be replaced