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HomeMy WebLinkAbout02/13/2018LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 February 13, 2018 Roll Call Mayor Gaasch called the Regular City Council meeting to order at 7:30 p.m. Councilors present: Jeff Dains, Kelly Dolphin, Andi Moffatt, Roxanne Grove, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. Councilor Moffatt asked to add a social gathering with other council members to the agenda. There being nothing else, Councilor Grove moved and seconded by Councilor Moffatt to approve the agenda as amended. Motion carried unanimously. Mayor Gaasch asked if there were any changes to the meeting minutes. There being none, Councilor Dains moved and seconded by Councilor Grove to approve the minutes of the January 23, 2018, City Council Meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Moffatt moved and seconded by Councilor Dains to approve the claims totaling $110,791.93. Motion carried unanimously. Consent Councilor Dains moved and seconded by Councilor Grove to approve the Consent Agenda thereby approving the Recreation Agreement with the City of Falcon Heights, 3.2 Malt Liquor License for SuperUSA — Resolution 021318A, and Tobacco License for SuperUSA — Resolution 021318B. Motion carried unanimously. Special Order of Business/Recognitions/Proclamations A. Alecia Jendro, League of Minnesota Cities Mayor for a Day Essay Contest Winner Lauderdale resident Alecia Jendro approached the dais to read her winning Mayor for a Day essay to the Council. Upon completion, the Council congratulated Alecia on her efforts and thanked her for her contribution to the meeting. Informational Presentations/Reports A. City Council Updates Councilor Moffatt shared that she attended the Metropolitan Council's 50th anniversary event, Councilor Dains added that he attended his final North Suburban Cable Commission meeting; LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 February 13, 2018 Councilor Dolphin replaced him as Lauderdale's representative. Finally, Mayor Gaasch shared that she marched with other mayors in the Torchlight Parade as part of the Saint Paul Winter Carnival festivities. Discussion/Action Items A. 2018 Sanitary Sewer Lining Project When the city streets were reconstructed between 2000 and 2003, sewer sections that were in good shape were left intact. Those sections of clay pipe are now twenty years older and in need of rehabilitation. The cost to line the pipe is estimated at $100,000. A grant from the Metropolitan Council will off -set some of the costs. Projects over $100,000 must follow the public bidding laws. Kellie Schlegel of Stantec approached the dais to discuss the proposed project. She prepared an outline of the process and timeframe for lining approximately 3,500 feet of sanitary sewer pipes scattered throughout the northern party of the City where testing showed high levels of inflow and infiltration. She asked the Council to consider approving the order of plans and specifications so that Stantec can begin working on the project. Councilor Moffatt made a motion directing the city engineer to prepare plans and specifications for the 2018 sanitary sewer lining project. This was seconded by Councilor Dains and carried unanimously. Set Agenda for Next Meeting Administrator Butkowski stated that the next council meeting may include Rental Housing Ordinance revisions and the January Financial Report. Work Session A. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council at 7:43 p.m. There being no interested parties to speak, Mayor Gaasch closed the floor at 7:44 p.m. B. Jurisdictional Change for Roselawn Avenue and Eustis Street Administrator Butkowski stated that since the last meeting staff and the city engineer met with St. Paul Regional Water staff to determine their contribution to the project and cost estimates were updated by the city engineer. Kellie Schlegel approached the dais to field questions from the Council in relation to the project. The City's financial advisors at Ehlers looked at options for financing the portion of the project not covered by the County's contribution. The models showed bond payback over ten and fifteen years and the difference in the debt levy required for each model. The Council expressed LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 February 13, 2018 concern over the percentage of levy increase required to fund the debt levy and asked staff to determine the additional contribution by the County needed to bring down the debt levy and possibly finance the project internally through loans from the City's enterprise funds. C. Service Station Insurance Claim AutoOwners determined the cost to repair the building at $38,009.70 and offered the City $23,926.53 to make repairs. The deduction of 37% was based on their opinion that they should pay for the replacement cost versus the repair cost. Staff will continue to work on the claim. D. Community Development Update Butkowski informed the Council that staff are beginning to work with Ramsey County on census preparation, both SuperUSA and Lauderdale BP have new owners, and the Comprehensive Plan Open House is scheduled for March 14. Additional Items Councilor Moffatt discussed the Council arranging a time to meet socially. After discussion, the Council decided to meet at Insight Brewing on March 2, 2018. The get-together will start at 5:30 p.m. and be held at 2821 Hennepin Avenue in Minneapolis. Adjournment Councilor Dains moved and seconded by Councilor Grove to adjourn the meeting at 8:30 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk