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Home My WebLink About03/13/2018LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, MARCH 13, 2018 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the February 27, 2018 City Council Meeting c. Claims Totaling $86,385.49 4. CONSENT a. Fourth Quarter/ Year End Investment Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Resolution No. 031318A Providing for the Sale of $1,310,000 General Obligation TIF Bonds, Series 2018A to Purchase 1795 Eustis Street b. Engagement of Ehlers and Associates as the Dissemination Agent for Continuing Disclosure Requirements c. Agreement for Post Issuance Debt Compliance Policy and Procedures Templates with Ehlers and Associates d. Approve Plans and Specifications and Advertisement for Bids of the 2018 Sanitary Sewer Lining Project 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Rental Housing Ordinance Revisions b. Arbitrage Policy c. February Financial Report 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 2 February 27, 2018 Roll Call Mayor Gaasch called the Regular City Council meeting to order at 7:36 p.m. Councilors present: Kelly Dolphin, Roxanne Grove, and Mayor Mary Gaasch. Councilors absent: Jeff Dains and Andi Moffatt. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Dolphin moved and seconded by Councilor Grove to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were any changes to the meeting minutes. There being none, Councilor Grove moved and seconded by Councilor Dolphin to approve the minutes of the February 13, 2018, City Council Meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Grove moved and seconded by Councilor Dolphin to approve the claims totaling $45,219.84. Motion carried unanimously. Consent Councilor Dolphin moved and seconded by Councilor Grove to approve the Consent Agenda thereby acknowledging the January Financial Report, the Tobacco License for 2421 Larpenteur Avenue — Resolution No. 022718A, the 2018 Garbage Hauler License, and the 2018-2020 GIS Joint Powers Agreement. Motion carried unanimously. Informational Presentations/Reports A. City Council Updates Councilor Dolphin shared that she attended orientation for the North Suburban Cable Commission as the new Lauderdale representative. Discussion/Action Items A. Rental Housing Ordinances Revisions Butkowski went through the proposed changes to the Rental Housing Ordinance with the Council. Based on their suggestions, staff will revise the draft and make it available to the rental property owners for comments prior to attorney review and adoption. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 2 February 27, 2018 Set Agenda for Next Meeting Administrator Butkowski stated that the next council meeting may include Rental Housing Ordinance revisions and calling for the sale of bonds to purchase 1795 Eustis Street. Work Session A. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council. There being no interested parties to speak, Mayor Gaasch closed the floor. B. Eustis Street and Roselawn Avenue Jurisdictional Change Update Staff discussed with Stacie Kvilvang from Ehlers options to bring down the debt levy and possibly finance the reconstruction project internally. Stacie is advising to bond for the project in order to retain cash for the purchase and financing of 1795 Eustis Street. Staff requested a meeting with Julie Kleinschmidt, Ramsey County Manager, to discuss the need for additional dollars from the County to make the deal work. Staff will keep the Council posted on developments. C. Community Development Update Butkowski informed the Council that Lauderdale BP sold recently. Staff also received complaints about Ramsey County's snow plowing this season. The County responded that the issues stem from being understaffed. Adjournment Mayor Gaasch adjourned the meeting at 8:21 p.m. Respectfully submitted, Coo Miles Cline Deputy City Clerk CITY OF LAUDERDALE. LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: March 13, 2018 Subject: List of Claims The claims totaling $86,385.49 are provided for City Council review and approval that includes check numbers 25749 to 25767. Accounts Payable Checks by Date - Detail by Check Date User: Printed: miles.cline 3/9/2018 2:54 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 25749 13 5749 25750 36 0224195 0224220 0224260 25751 29 3644 25752 25 EMCOM-006746 EMCOM-006758 EMCOM-006772 Public Employees Retirement Association PR Batch 50500.03.2018 PERA Coordinated PR Batch 50500.03.2018 PERA Coordinated 03/09/2018 PR Batch 50500.03.2018 PER PR Batch 50500.03.2018 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50500.03.2018 State Income Tax 03/09/2018 PR Batch 50500.03.2018 Stat.( Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50500.03.2018 Deferred Comp PR Batch 50500.03.2018 Deferred Comp 03/09/2018 PR Batch 50500.03.2018 Deft PR Batch 50500.03.2018 Def.( Total for this ACH Check for Vendor 45: Internal Revenue Service 03/09/2018 PR Batch 50500.03.2018 Medicare Employee Pc PR Batch 50500.03.2018 Mee PR Batch 50500.03.2018 Medicare Employer Po PR Batch 50500.03.2018 Mee PR Batch 50500.03.2018 Federal Income Tax PR Batch 50500.03.2018 Fed.( PR Batch 50500.03.2018 FICA Employee Portio PR Batch 50500.03.2018 FIC. PR Batch 50500.03.2018 FICA Employer Portia PR Batch 50500.03.2018 FIC. Total for this ACH Check for Vendor 46: Total for 3/9/2018: 8th Day Landscaping LLC 03/13/2018 February Snow Removal Total for Check Number 25749: City of Roseville February Phone Services January IT Services February IT Services City of St Anthony March Police Services County of Ramsey February Fleet Support February CAD Services February 911 Dispatch Services 03/13/2018 Total for Check Number 25750: 03/13/2018 Total for Check Number 25751: 03/13/2018 963.52 1,111.75 2,075.27 623.85 623.85 1,351.27 939.37 2,290.64 232.62 232.62 730.17 994.64 994.64 3,184.69 8,174.45 645.00 645.00 82.43 1,118.00 1,118.00 2,318.43 57,730.66 57,730.66 6.24 233.07 1,248.01 AP Checks by Date - Detail by Check Date (3/9/2018 2:54 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Number 25752: 1,487.32 25753 38 Croix Oil Company Inc. 03/13/2018 476712 February Fuel 128.10 476712 February Fuel 27.45 476712 February Fuel 27.45 Total for Check Number 25753: 183.00 25754 9 Genuine Parts Company Inc 03/13/2018 839231 Transmission Fluid 10.98 Total for Check Number 25754: 10.98 25755 134 Katrina Joseph 03/13/2018 0074 February Legal Services 925.00 Total for Check Number 25755: 925.00 25756 30 League of Minnesota Cities 03/13/2018 269161 2018 Minnesota Mayors Association Annual Cor 90.00 Total for Check Number 25756: 90.00 25757 73 League of Minnesota Cities 03/13/2018 269274 MN Cities Stormwater Coalition Contributions 410.00 25758 24 0001078700 Total for Check Number 25757: 410.00 Metropolitan Council 03/13/2018 April Wastewater Treatment 10,846.48 Total for Check Number 25758: 10,846.48 25759 84 North Star Bank Cardmember Services 03/13/2018 022018 HB - MCFOA Dues 022018 Toilet Paper 25760 5 619861-02-18 25761 47 50.00 27.90 Total for Check Number 25759: 77.90 Premium Waters Inc 03/13/2018 February Water Delivery 30.92 Total for Check Number 25760: 30.92 Public Employees Insurance Program 03/13/2018 PR Batch 50500.03.2018 Health Insurance PR Batch 50500.03.2018 Hea PR Batch 50500.03.2018 Dental PR Batch 50500.03.2018 Den 25762 80 Sam's Club 000539 Oil and Floor Cleaner 25763 40 Truck Utilities Inc 0321633 Plow wear blades 25764 3 2,032.62 116.10 Total for Check Number 25761: 2,148.72 03/13/2018 62.51 Total for Check Number 25762: 62.51 03/13/2018 135.00 Total for Check Number 25763: 135.00 US National Equipment Finance Inc 03/13/2018 AP Checks by Date - Detail by Check Date (3/9/2018 2:54 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 352466932 March Copier Contract 149.00 Total for Check Number 25764: 149.00 25765 90 Verizon Wireless 03/13/2018 9802638124 February Cell Phone 32.78 9802638124 February Cell Phone 16.39 9802638124 February Cell Phone 16.39 25766 7 Waste Management Inc 7831870-0500-5 March Public Works 25767 74 Xcel Energy 582548360 1891 Walnut Street 582548360 1891 Walnut Street 582604297 Larpenteur Bridge Lights 582622275 2430 Larpenteur Avenue Total for Check Number 25765: 65.56 03/13/2018 342.27 Total for Check Number 25766: 342.27 03/13/2018 173.77 323.68 39.86 14.98 Total for Check Number 25767: 552.29 Total for 3/13/2018: 78,211.04 Report Total (23 checks): 86,385.49 AP Checks by Date - Detail by Check Date (3/9/2018 2:54 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date March 13, 2018 ITEM NUMBER 4Q17 Investment Report STAFF INITIAL 1 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is the Fourth Quarter Investment Report. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council acknowledges the investment report for Oc- tober December 2017. COUNCIL ACTION: Fourth Quarter 2017 Investment Report INVESTMENTS As of December 31, 2017, the City had the following amounts with official depositories: North Star Bank $ 272,494 4M Fund 1,026,830 RBC Dain Rauscher 648,000 Morgan Stanley 707,317 Northland Securities 811,091 TOTAL $ 3,465,732 8% 23% 30% 20% 19% 2 ❑ North Star Bank ■ 4M Fund ■ RBC Dain Rauscher ❑ Morgan Stanley ■ Northland Securities DEPOSITORIES AND INVESTMENT TYPES North Star Bank Checking Account 4M Fund Joint Powers Investment RBC Dain Rauscher Certificates of Deposit Northland Securities Money Market Account Certificates of Deposit Morgan Stanley Money Market Account Certificates of Deposit $ 272,494 $ 1,026,830 $ 648,000 (4) $ 11,091 $ 800,000 (8) $ 7,317 $ 700,000 (7) The City's Investment Policy sets some perimeters for investments, such as no more than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested with any one investment company. No investments shall be made with a term over ten years unless with prior approval from the City Council. 3 INVESTMENT TERM Liquid assets are money market accounts. 1-5 Years are made up of certificate of deposit and US Government Instrumentality Securities. 6-10 Years are US Government Instrumentality Securities. 11-15 Years are US Government Instrumentality Securities. 15+ Years are US Government Instrumentality Securities and bonds. US Government Instrumentality Securities are financial intermediaries established by the federal government to fund loans to certain groups of borrowers, such as homeowners, farmers and students. Most active issuers are Federal Home Loan Bank, Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority. Maturities range from three months to 30 years with fixed interest rates. 4 50 40 30 20 10 0 2016 Investment Portfolio Fourth Quarter 2017 Investment Portfolio • Liquid Accounts ■ 1 Year ❑ 2 Years ❑ 3 Years ❑ 4 Years 40-V 35-7 30-V 25-Z 20--V 15 10-Z 5 0 7 5 • Liquid Accounts IN 1 Year ❑ 2 Years ❑ 3 Years ❑ 4 Years INVESTMENT TYPES Money Market $ 1,045,238 Bonds 0 Certificates of Deposit 2,148,000 US Government Securities 0 US Government Securities Certificates of Deposit Bonds Money Market Maturity Date Type 1/4/2021 9/28/2020 9/28/2020 3/27/2020 12/30/2019 10/28/2019 10/28/2019 9/30/2019 9/27/2019 4/15/2019 3/4/2019 2/26/2019 12/21/2018 11/5/2018 11/5/2018 7/2/2018 6/29/2018 3/13/2018 3/5/2018 CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD Investment Schedule Interest Rate Investment Broker Amount 2.00% 1.95% 2.00% 1.85% 1.70% 2.00% 2.00% 1.70% 1.70% 1.20% 1.20% 1.25% 1.50% 1.65% 1.50% 1.40% 1.40% 1.30% 1.30% Northland Morgan Stanley RBC Northland Morgan Stanley RBC RBC Morgan Stanley Morgan Stanley Northland Northland Northland Morgan Stanley RBC Morgan Stanley Morgan Stanley Northland Northland Northland $100,000 $100,000 $100,000 $100,000 $100,000 $200,000 $200,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $148,000 $100,000 $100,000 $100,000 $100,000 $100,000 $2.148.000 Bank Medallion Bank Barclay Bank Webbank Landmark Bank Wells Fargo Capital One Glen Allen Capital One McLean Ally Bank Discover Ally Bank Key Bank BMW Bank Discover Bank American Express Centurion Goldman Sacks Wells Fargo Comenity Bank JP Morgan Goldman Sacks New investments were not purchased in the fourth quarter of 2017. 7 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 The following chart shows the interest earnings since 2005 with 2007 being our best year with earnings of $161,884. The gradual increase in interest rates later in the year helped make 2016 the best interest investment year since 2010. Investment interest through 2017 was $35,630. INTEREST EARNINGS 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 8 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date March 13, 2018 ITEM NUMBER Calling of the Bond Sale STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Stacie Kvilvang of Ehlers and Associates will be at the meeting to present the process and terms of the upcoming bond sale to complete the purchase of 1795 Eustis Street. The details are in the following report. To continue moving forward, the Council needs to adopt Reso- lution 031318A. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution 031318A—A Resolution Providing for the Sale of $1,310,000 General Obligation TIF Bonds, Series 2018A. COUNCIL ACTION: Council member introduced the following resolution and moved its adoption: RESOLUTION NO. 031318A CITY OF LAUDERDALE RAMSEY COUNTY STATE OF MINNESOTA RESOLUTION PROVIDING FOR THE SALE OF $1,310,000 GENERAL OBLIGATION TIF BONDS, SERIES 2018A A. WHEREAS, the City Council of the City of Lauderdale, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $1,310,000 General Obligation TIF Bonds, Series 2018A (the "Bonds"), to finance the purchase of approximately 1.69 acres of property within TIF District No. 1-2 in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at 7:30 on April 10, 2018, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated: January 23, 2018 ATTEST: Mary Gaasch, Mayor Heather Butkowski, City Clerk -Administrator (Seal) LEADERS IN PUBLIC FINANCE el EHLERS March 13, 2018 Pre -Sale Report for City of Lauderdale, Minnesota $1,310,000 General Obligation TIF Bonds, Series 2018A City of Lauderdale, Minnesota Prepared by: Stacie Kvilvang, CIPMA Senior Municipal Advisor and Jason Aarsvold, CIPMA Senior Municipal Advisor and James Lehnhoff, Municipal Advisor 1 800-552-1171 1 www.ehlers-inc.com Executive Summary of Proposed Debt Proposed Issue: $1,310,000 General Obligation TIF Bonds, Series 2018A Purpose: The purpose of the proposed General Obligation Tax Increment Financing ("TIF") Bonds, Series 2018A, is to finance the purchase of approximately 1.69 acres of property within TIF District No. 1-2 (Chinese Church building). Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters: • 469 — Tax Increment Bonding • 475 - General Bonding Authority Because the City anticipates paying for at least 20% of the project costs with TIF from District No. 1-2, the Bonds can be a general obligation without a referendum and will not count against the City's debt limit. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Term/Call Feature: These Bonds are temporary bonds being issued for a 3 -year term. Principal on the Bonds will be due on February 1, 2021. Interest is payable every six months beginning February 1, 2019. Interest will be paid from Bond proceeds deposited into a Capitalized Interest Fund. The Bonds maturing on and after February 1, 2020 will be subject to prepayment at the discretion of the City on February 1, 2019 or any date thereafter. Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: The City will request a rating from Standard & Poor's for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Basis for Recommendation: Based on our knowledge of your situation, your objectives communicated to us, our advisory relationship as well as characteristics of various municipal financing options, we are recommending the issuance of general obligation bonds as a suitable financing option for the following reasons: • This is a viable option available to finance this type of purchase under State law. Presale Report City of Lauderdale, Minnesota March 13, 2018 Page 1 Presale Report City of Lauderdale, Minnesota March 13, 2018 Page 2 • This is the most overall cost-effective option that still maintains future flexibility for repayment of the debt. • General obligation bonds provide the lowest possible interest cost. Method of Sale/Placement: In order to obtain the lowest interest cost to the City, we will competitively bid the purchase of the Bonds from local and national underwriters/banks. We have included an allowance for discount bidding equal to 0.600% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your borrowing amount. Premium Bids: Under current market conditions, most investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000. For this issue of Bonds, we have been directed to use the premium to reduce the size of the issue. The adjustments may slightly change the true interest cost of the original bid, either up or down. You have the choice to limit the amount of premium in the bid specifications. This may result in fewer bids, but it may also eliminate large adjustments on the day of sale and other uncertainties. Continuing Disclosure: Because the City has less than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide its Audited Financial Statements annually as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is now obligated to provide such reports, and has contracted with Ehlers to prepare and file the reports on the City's behalf. Arbitrage Monitoring: Because the Bonds are tax-exempt obligations/tax credit obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds Presale Report City of Lauderdale, Minnesota March 13, 2018 Page 2 This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report City of Lauderdale, Minnesota March 13, 2018 Page 3 and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Tax Certificate prepared by your Bond Attorney and provided at closing. You will be contracting with Ehlers to assist you with compliance with these rules. Risk Factors: If the future tax increment revenues from TIF District No. 1-2 are insufficient to cover debt service, the City will have to levy taxes to make up the shortfall. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, so their final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Attorney: Kennedy & Graven, Chartered Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's Global Ratings (S&P) This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report City of Lauderdale, Minnesota March 13, 2018 Page 3 Proposed Debt Issuance Schedule Pre -Sale Review by City Council: March 13, 2018 Distribute Official Statement: Week of March 26, 2018 Conference with Rating Agency: Week of April 5, 2018 City Council Meeting to Award Sale of the Bonds: April 10, 2018 Estimated Closing Date: May 1, 2018 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Resolution Authorizing Ehlers to Proceed with Bond Sale Ehlers Contacts Municipal Advisors: Stacie Kvilvang (651) 697-8506 Jason Aarsvold (651) 697-8512 James Lehnhoff (651) 697-8552 Disclosure Coordinator: Silvia Johnson (651) 697-8580 Financial Analyst: Alicia Gage (651) 697-8551 The Official Statement for this financing will be mailed to the City Council at their home address or e-mailed for review prior to the sale date. Presale Report City of Lauderdale, Minnesota March 13, 2018 Page 4 Lauderdale, Minnesota $1,310,000 General Obligation TIF Bonds, Series 2018A Assumes Current Market BQ AA- Rates plus 25bps Sources & Uses Dated 05/01/2018 I Delivered 05/01/2018 Sources Of Funds Par Amount of Bonds $1,310,000.00 Total Sources $1,310,000.00 Uses Of Funds Total Undenvritei's Discount (0.600%) Costs of Issuance Deposit to Capitalized Interest (CIF) Fund Deposit to Project Construction Fund Rounding Amount 7,860.00 35,000.00 64,845.00 1,200,000.00 2,295.00 Total Uses $1,310,000.00 Series 2018A GO TIF Bonds 1 SINGLE PURPOSE 1 2/26/2018 1 1:07 PM 0 LEADERS IN PUBLIC FINANCE EHLERS Lauderdale, Minnesota $1,310,000 General Obligation TIF Bonds, Series 2018A Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal • Coupon Interest Total P+I Fiscal Total 05/01/2018 - - - - 02/01/2019 - 21,615.00 21,615.00 21,615.00 08/01/2019 - 14,410.00 14,410.00 - 02/01/2020 - 14,410.00 14,410.00 28,820.00 08/01/2020 - - 14,410.00 14,410.00 - 02/01/2021 1,310,000.00 2.200% 14,410.00 1,324,410.00 1,338,820.00 Total $1,310,000.00 579,255.00 $1,389,255.00 Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS Form 8038 $3,602.50 2.750 Years 2.2000000% 2.4181818% 2.4250038% 2.1983227% 3.4547162% Net Interest Cost Weighted Average Maturity Series 2018A GO TIF Bonds 1 SINGLE PURPOSE 1 2/26/2018 1 1:07 PM 2.2000000% 2.750 Years 4:ill LEADERS IN PUBLIC FINANCE EHLERS Lauderdale, Minnesota $1,310,000 General Obligation TIF Bonds, Series 2018A Assumes Current Market BQ AA- Rates plus 25bps Detail Costs Of Issuance Dated 05/01/2018 I Delivered 05/01/2018 COSTS OF ISSUANCE DETAIL Financial Advisor $16,000.00 Bond Counsel $8,500.00 Rating Agency Fee $9,500.00 Miscellaneous $1,000.00 TOTAL $35,000.00 Series 2018A GO TIF Bonds 1 SINGLE PURPOSE 1 2/26/2018 1 1:07 PM 44 EHLERS LEADERS IN PUBLIC FINANCE Lauderdale, Minnesota $1,310,000 General Obligation TIF Bonds, Series 2018A Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New DIS Fiscal Total 05/01/2018 - - 02/01/2019 - - 21,615.00 21,615.00 (21,615.00) 08/01/2019 - - 14,410.00 14,410.00 (14,410.00) 02/01/2020 - 14,410.00 14,410.00 (14,410.00) 08/01/2020 - - 14,410.00 14,410.00 (14,410.00) 02/01/2021 1,310,000.00 2.200% 14,410.00 1,324,410.00 - 1,324,410.00 1,324,410.00 Total $1,310,000.00 $79,255.00 $1,389,255.00 (64,845.00) $1,324,410.00 Significant Dates Dated First Coupon Date Yield Statistics 5/01/2018 2/01/2019 Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS Form 8038 $3,602.50 2.750 Years 2.2000000% 2.4181818% 2.4250038% 2.1983227% 3.4547162% Net Interest Cost Weighted Average Maturity Series 2018A GO TIF Bonds 1 SINGLE PURPOSE 1 2/26/2018 1 1:07 PM 2.2000000% 2.750 Years 0 LEADERS IN PUBLIC FINANCE EHLERS LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date March 13, 2018 ITEM NUMBER Ehlers Engagement Letter STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In advance of the bond sale in April a number of agreements and policies need to be adopt- ed. The first is the following agreement to retain Ehlers as the dissemination agent for on- going disclosures required by the Securities and Exchange Commission (SEC). OPTIONS: STAFF RECOMMENDATION: Motion to ratify the Letter of Engagement with Ehlers & Associates as presented. COUNCIL ACTION: LEA0ERS N1 PUBLIC FINANCE 0 EHLERS February 26, 2018 Heather Butkowski City Administrator City of Lauderdale 1891 Walnut St. Lauderdale, MN 55113-5137 Re: Letter of Engagement to Retain Ehlers as Dissemination Agent for Issuer Continuing Disclosure Required Under Securities and Exchange Commission (SEC) Rule 15c2-12 (the "Rule") As an issuer of municipal securities, the City of Lauderdale ("Issuer") is required to comply with all continuing disclosure obligations enumerated in the Continuing Disclosure Agreement/Certificate/Undertaking (CDU) associated with each issue of securities subject to the Rule. Many Issuers have CDU's that vary significantly from one CDU to another. Ehlers & Associates, Inc. ("Ehlers") can help you comply with all CDU obligations as Dissemination Agent. Fulfilling this obligation requires research, preparation and filing of disclosure reports w ithin specific time frames. This Letter of Engagement ("Letter") is being presented to memorialize and clarify the terms of the Issuer's engagement of Ehlers as the Issuer's Dissemination Agent. In this regard, Ehlers agrees to provide Issuer with those services described in Appendix A ("Services"). Ehlers shall be entitled to compensation by the Issuer also as described in Appendix A. This Letter shall be effective as of the date of. its execution by the Issuer and shall remain in effect for a period of one (1) year (the "Initial Term"). This Letter shall renew automatically on each anniversary of the effective date of this Letter (each an "Additional Tenn"). Notwithstanding the foregoing, this Letter may be terminated by either party upon sixty (60) days prior written notice. The Initial Term and each Additional Term shall collectively be referred to herein as the "Tenn". In order to perform the engagement, Issuer agrees to provide Ehlers all documents and information as are deemed necessary to fulfill the Issuer's reporting requirements under each respective CDU, and within the applicable timeframe(s) ("Disclosure Information"). With respect to Issuer's obligation to report the occurrence of any event for which a material event notice ("Event Notice") is to be filed, Issuer shall provide Disclosure Information related to the event to Ehlers within five (5) days of its occurrence. All other Disclosure Information must be provided to Ehlers within fourteen (14) days of Issuer's receipt of any such request from Ehlers. If Issuer fails to provide any Disclosure Information to Ehlers in accordance with the foregoing, Ehlers shall not be held liable for any reason in the event that any necessary disclosure filing is H 1 I �n.m „y•IiMccm not disseminated to the appropriate party within the applicable timeframe(s). Further, if for any reason Issuer fails to provide required Disclosure Information to Ehlers in accordance with the foregoing and Issuer's delay results in any disclosure filing being after a stated deadline, Ehlers shall, without further direction or instruction from Issuer, file a notice(s) with the applicable recipient submitting information provided by Issuer, if any, and/or describing the failure and providing any other information as Ehlers deems appropriate. Ehlers shall deem all Disclosure Information provided to it by the Issuer to be accurate and free of defect, as well as not containing any material misstatements, falsehoods, or omissions of fact. Issuer acknowledges that Ehlers shall be entitled to rely on all Disclosure Information provided by the Issuer without further investigation as to its completeness or accuracy. Issuer shall indemnify, hold harmless and defend Ehlers from and against any damages, costs or other liabilities (including reasonable attorneys' fees) arising from or relating to any breach of this Letter by Issuer, including, but not limited to, damages, costs and other liabilities arising out of any Disclosure Information received and disseminated by Ehlers. Further, in no event shall Ehlers' total aggregate liability under this Letter be in excess of the amount of fees paid by Issuer to Ehlers during the Term then in effect notwithstanding anything contained herein. In addition, Issuer acknowledges that Ehlers shall not be responsible and/or liable for any errors, misstatements or omissions associated with any continuing disclosure report or filing, or for the correction thereof, that was prepared or disseminated by any party other than Ehlers. This Letter constitutes the entire agreement between the parties and is intended to supersede any and all agreements, whether oral or written, between the parties that were entered into relative to the subject matter hereof prior to the effective date of this Letter. No amendment or modification of this Letter shall be deemed valid unless made in writing and signed by both parties. This Letter covers the Issuer's current outstanding securities. The Issuer may request in writing that Ehlers act as the Dissemination Agent on any future securities subject to the Rule. If our engagement under the terms of this Letter is acceptable, please sign this Letter in the appropriate signature block below and return a signed copy to us for our records. If, however, you do not wish to engage our services, please note that election and return a copy of this Letter to us. Please contact me if you have any questions or would like to discuss our engagement further. Sincerely, Ehlers Stacie Kvilvang Senior Municipal Advisor SO ACCEPTED BY ISSUER Issuer hereby accepts this Letter and engages Ehlers to provide the services noted herein and executes this Letter as of the date noted below: By: Name: (.I tAls SO DECLINED BY ISSUER Title: Date: a') 7 / 8• Ar Issuer hereby acknowledges that it will be responsible for updating and submitting all necessary continuing disclosure reports and filings as may be required of Issuer without the assistance of Ehlers. Issuer further acknowledges and agrees that Ehlers assumes no responsibility for the compilation and/or submission of any such continuing disclosure reports or filings. By: Title: Name: Date: APPENDIX A EHLERS DISSEMINATION AGENT SERVICES AND FEES Ehlers' continuing disclosure services are designed to assist the Issuer in meeting its continuing disclosure obligations. Depending on the size of a transaction and the total amount of debt outstanding at the time of issuance, different debt issues may be subject to different reporting requirements. Ehlers will provide the services identified below, which are reflective of the Issuer's requirements under its respective Continuing Disclosure Undertaking (CDU). In no event will Ehlers assist Issuer with assessing whether information provided or omitted as part of an annual filing is "material" or whether an event is "material" under the federal securities laws requiring the filing of an event notice pursuant to a CDU. If the Issuer accepts this letter and engages Ehlers as the Dissemination Agent, Ehlers shall provide the following services and charge the following fees: Full Disclosure Services. Background Since 1995, Securities and Exchange Commission (SEC) rule 15c2-12 (the "Rule") has required underwriters of municipal securities to ensure that issuers are obligated to provide periodic reporting of specific information with respect to certain issues of municipal securities. An issuer is classified as a "full disclosure" reporting entity when it issues securities subject to the Rule in an amount of $1 million or more, and further provided that total securities subject to the Rule and currently outstanding exceed $10 million. Full disclosure reporting entities must: File reports consisting of specific information at least annually with the Municipal Securities Rulemaking Board's (MSRB) Electronic Municipal Market Access (EMMA) system (http://emma.msrb.org). File "Event Notices" regarding enumerated events specified in SEC rules and CDUs within 10 business days of occurrence. Event Notices are filed through the same EMMA system. Description of Services Issuer engages Ehlers to provide the following services in connection with the preparation and dissemination of Issuer's continuing disclosure reports and Event Notice filings in connection with all outstanding debt issues of Issuer subject to the Rule and for which continuing disclosure reports or filings are required. During the Term of the engagement, Ehlers shall provide the services hereinafter described with respect to all existing and future securities of the Issuer subject to the Rule and having continuing disclosure requirements. Ehlers shall provide these services for any other securities of the Issuer when requested in writing by the Issuer. Annual Filings, or More Frequently, if Required a. Review and catalog of all Continuing Disclosure Agreement/Certificate/Undertaking (CDU)'s of Issuer relative to current and future issues of securities subject to the Rule. b. Creation of a timetable for the anticipated schedule of events relating to the preparation of Issuer's annual (or more frequently, if required) continuing disclosure report. c. Collection of information from third parties and Issuer, as applicable, to the extent necessary to prepare the annual (or more frequently, if required) continuing disclosure report. d. Preparing the annual (or more frequently, if required) continuing disclosure report in a standardized format acceptable for submission to the EMMA system, or any future industry standard. e. Submission of the annual (or more frequently, if required) continuing disclosure report and any Event Notices to the designated recipient based on the applicable CDU's of Issuer and all laws, rules and regulations relative thereto. f. Delivering a copy of any report or notice submitted in accordance with (e. above) to Issuer for its records, as well as confirmations of receipt of filing(s). g. Respond to Underwriter/Investor inquiries and requests. h. Providing recommendations to Issuer relating to future continuing disclosure related m afters. Event Notices a. Informing Issuer of the types of events that may require the filing of an "Event Notice" and the required reporting period for such notices. b. Notifying Issuer of any information Ehlers discovers that may require the filing of an Event Notice, and preparation and filing of the required Event N otice. c. Upon notification by Issuer of any circumstances that may require the filing of an Event Notice, preparing, filing, and providing confirmation of filing the required Event Notice. Description of Fees Full Disclosure Services fees shall be assessed as follows: Number of Issuer Continuing Disclosure Undertakings Annual Fee One (1) to three (3) CDU's $2,800 Four (4) to six (6) CDU's $3,300 Seven (7) or more CDU's $3,800 Plus any out of pocket expenses. Special Circumstances If an Issuer's CDU requires periodic filings (quarterly or semiannually) in addition to the annual filings, a fee of $500 per required CDU filing shall be assessed. Limited Disclosure Services. Background In 2009, the Securities and Exchange Commission put into place revised rules regarding a limited scope of continuing disclosure requirements for certain municipal securities issuers. These rules apply to any securities issued on or after July 1, 2009 in amounts of $1 million or more and where the Issuer's total amount of principal outstanding and subject to the Rule is less than $10 million upon issuance. Any issuer meeting the aforementioned parameters must comply with a limited disclosure undertaking and file annual reports. Issuers subject to limited disclosure requirements must file audited financial statements (or unaudited financial statements if allowed under a CDU) on an annual basis, rather than both financial statements and operating and statistical data. Description of Services Ehlers shall provide the following services in connection with the preparation and dissemination of Issuer's continuing disclosure reports and Event Notice filings for all current and future outstanding securities of Issuer subject to the Rule and for which continuing disclosure reports or filings are required. During the Term of the engagement, Ehlers shall provide the services hereinafter described with respect to all future issuances for which Ehlers provides municipal advisory services and that have continuing disclosure requirements. Ehlers will also provide these services for any other issues when requested in writing by the Issuer. Services to be provided are as follows: Annual Filings a. Review of all Continuing Disclosure Agreement/Certificate/Undertaking (CDU)'s of Issuer relative to currently outstanding issuances. b. Creation of atimetable for the anticipated schedule of events relating to the dissemination of Issuer's annual updated financial information and operating data. c. Submitting the Issuer's annual fmancial statements to the designated recipient thereof based on the applicable CDU's of Issuer and all laws, rules and regulations relative thereto. d. Delivering a copy of any report or notice submitted in accordance with (c above) to Issuer for its records. e. Respond to Underwriter/Investor inquires and requests. f. Providing recommendations to Issuer relating to future continuing disclosure related m atters. Event Notices a. Informing Issuer of the types of events that may require the filing of an "Event Notice". b. Notifying Issuer of any information Ehlers discovers that may require the filing of an Event Notice, and preparation and filing of the required Event N otice. c. Upon notification by Issuer of any circumstances that may require the filing of an Event Notice, prepare and file the required Event Notice. Description of Fees Limited Disclosure Services shall be provided annually for a fee of $750. Future Fee Changes Ehlers reserves the right to adjust fees during the Term of the engagement without prior consent of the Issuer, but not more than annually. Prior to any fee adjustments, the Issuer will be notified in writing of the revised fees and their effective date. APPENDIX B EVENT NOTICES If any one of the listed events occurs in relation to the Issuer and/or any of the Issuer's securities subject to this agreement, you must notify Ehlers at the earliest possible time to discuss the applicability and the need for any filing of an Event Notice. The Issuer may also wish to discuss the matter with its legal counsel to gauge materiality of any occurrence. Mandatory Event Notices • Principal and interest payment delinquencies • Non-payment related defaults, if material • Unscheduled draws on debt service reserves reflecting financial difficulties • Unscheduled draws on credit enhancements reflecting financial difficulties • Substitution of credit or liquidity providers or their failure to perform • Adverse tax opinions, IRS notices or material events affecting the tax status of the security • Modifications to rights of security holders, if material • Bond calls, if material • Defeasances • Release, substitution or sale of property securing repayment of the securities, if material • Rating changes • Tender offers • Bankruptcy, insolvency, receivership or similar event of the obligated person • Merger, consolidation, or acquisition of the obligated person, if material • Appointment of a successor or additional trustee, or the change of nam e of a trustee, if material Additional / Voluntary Event -Based Disclosures • Amendment to continuing disclosure undertaking • Change in obligated person • Notice to investors pursuant to bond documents • Certain communications from the Internal Revenue Service • Secondary market purchases • Bid for auction rate or other securities • Capital or other financing plan • Litigation / enforcement action • Change of tender agent, remarketing agent, or other on-going party • Derivative or other similar transaction • Other event -based disclosures LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date March 13, 2018 ITEM NUMBER STAFF INITIAL Post -Issuance Compliance APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In advance of the bond sale in April, the following agreement with Ehlers and Associates for post -issuance debt compliance is necessary. OPTIONS: STAFF RECOMMENDATION: Motion to enter into the Agreement for Post Issuance Debt Compliance Policy and Proce- dures Templates with Ehlers and Associates. COUNCIL ACTION: AGREEMENT FOR POST -ISSUANCE DEBT COMPLIANCE POLICY AND PROCEDURES TEMPLATES City of Lauderdale 1891 Walnut St. Lauderdale, MN 55113 Effective as of March 1, 2018 Ehlers & Associates; Inc. ("Ehlers") and the City of Lauderdale, Minnesota ("Client") do hereby mutually agree to the following with regard to post -issuance debt compliance policy and procedures templates. In consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration, it is agreed by and between Ehlers and Client as follows: The tax-exempt status of a debt obligation is contingent on compliance with all applicable state and federal laws at the time of issuance and throughout the term of the obligation. Such compliance requires Client to undertake certain recordkeeping and computational activities. In an effort to assist CIient with these activities, Ehlers will provide Client with post -issuance debt compliance policy and procedures templates, all as more particularly described in this Agreement. EHLERS RESPONSIBILITIES - SCOPE Ehlers agrees to provide the following: 1. initial post -issuance debt compliance policy and procedures templates; 2. updates to the post -issuance debt compliance policy and procedures templates as determined by the Client; and 3. post -issuance debt compliance training and consultation as determined by the Client. FEE ARRANGEMENT Ehlers will charge Client fees in accordance with the fee schedule set forth below. Fee Schedule Initial post -issuance debt compliance policy and procedures templates $500 Updates to post -issuance debt compliance policy and procedures templates $200 per update Post -issuance debt compliance training and consultation $200 per hour • Ehlers will invoice Client for the amount due. The invoice is due and payable by the Client within 60 days of the invoice date. LIMIT OF LIABILITY To the fullest extent permitted by applicable law, the total aggregate liability of Ehlers under this Agreement for any actions or omissions taken by Ehlers in the performance of this Agreement shall be limited to the fees paid by Client to Ehlers under this Agreement. The Client understands they are ultimately responsible for the sufficiency of the language of the post -issuance debt compliance policy and procedures, ensuring that the post - issuance debt compliance policy and procedures are implemented and updated on a regular and as needed basis. Client, and not Ehlers, shall be responsible for any payment due to the Internal Revenue Service, including any rebate amount or yield reduction payment and any interest or penalty for failure to make timely payments on any tax-exempt debt obligation. Under no circumstances shall any employee or agent of Ehlers have any personal liability arising out of this Agreement and no party shall seek or claim any such personal liability. NO THIRD PARTY BENEFICIARY No third party shall have any rights or remedies under this Agreement. This Agreement is made solely for the benefit of the parties hereto, and no other person, partnership, limited liability company, association, or corporation shall acquire or have any rights under this Agreement. CONFIDENTIALITY: DISCLOSURE OF INFORMATION Client Information All information, files, records, memoranda and other data of the Client ("Client Information") shall be deemed by the parties to be the property of Client. Ehlers may disclose Client Information to third parties in connection with the performance by it of its duties hereunder. Ehlers Information Client acknowledges that in connection with the performance by Ehlers of its duties hereunder, Client may become aware of internal files, records, memoranda and other data, including without limitation computer programs of Ehlers ("Ehlers Information"). Client acknowledges that all Ehlers Information, except reports prepared by Ehlers for the Client, is confidential and proprietary to Ehlers, and agrees that Client will not, directly or indirectly; disclose the same or any part thereof to any person or entity except with the express written consent of Ehlers. TERM / TERMINATION OF CONTRACT This Agreement shall begin on the effective date stated above. Either party may terminate this Agreement with or without cause at any time by sending written notice of termination to the other party at least 30 days prior to the effective date of termination. Termination of this Agreement shall extend to the termination of all Addenda to this Agreement. Should this Agreement be terminated, Ehlers shall be relieved of all liability in connection with this Agreement and Addenda to this Agreement. SEVERABILITY To the extent any provision of this Agreement shall be determined invalid or unenforceable, the invalid or unenforceable portion shall be deleted from this Agreement, and the validity and enforceability of the remainder shall be unaffected. ENTIRE AGREEMENT There are no representations, covenants, warranties, promises, agreements, conditions or undertakings, oral or written, between Client and Ehlers other than as set forth herein. Except or otherwise expressly provided herein, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon Ehlers. AMENDMENT Ehlers and Client may mutually agree in writing to amend the terms covered by this Agreement (which amendment shall be reflected in an Addendum to this Agreement), including the scope and the fee arrangement, at any time. No modification, alteration, or amendment to this Agreement shall be binding upon any party hereto until such modification, alteration, or amendment is reduced to writing and duly executed by both parties hereto. GOVERNING LAW This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. NOTICE All notices given shall be in writing and shall be deemed to have been given when delivered, transmitted by first class, registered or certified mail, postage prepaid and addressed as follows: If to Client: City of Lauderdale 1891 Walnut St. Lauderdale, MN 55113 Attention: City Administrator If to Ehlers: Ehlers & Associates, Inc. 3060 Centre Pointe Drive Roseville, MN 55113 Attention: President In Witness Whereof, the parties have executed this Agreement this 20 f S�day of/ -A- By: Title: Ehlers'ssocia tes, Inc. ..r aJ Title: -i7;12-F. 01&i-' LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date March 13 , 2018 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Sewer Lining Project DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Previously, the Council authorized the city engineer to prepare specifications for this sum- mer's sanitary sewer lining project. The project's specifications are attached along with the anticipated cost of the project. The project is inline with the $100,000 we budgeted to spend knowing that about 25% of the project costs will be covered by the inflow and infil- tration grant the City received from the Metropolitan Council. STAFF RECOMMENDATION: Motion to approve letting of the plans and authorize bidding of the 2018 sanitary sewer lin- ing project. El rv!IN TmdlS aa�ue;s 3.0 133HS 31111 1331021d ONINII N3M3S ANVJ NVS31VGN3af1V18LOL VlOS3NNIW 'J1vcP 3anv1 131 CITY OF LAUDERDALE 2018 LAUDERDALE SANITARY SEWER LINING PROJECT STANTEC PROJECT NO. 193804224 JI Jl • PROJECT LOCATIONS 2018 CITY OFFICIALS U z O 0 MARY GAASCH COUNCILMEMBER COUNCILMEMBER COUNCILMEMBER ROXANNE GROVE COUNCILMEMBER ANDI MOFFATT ADMINISTRATOR HEATHER BUTKOWSKI •. SZ r X]) 1331115 WtlIM1 11.133fu.51W) 11111• II"MIS HN3A1tlH f� 11111-111 133111Sii SV 1A I 11111111 133llISTNVJ (¢r 10)133111S 5[Lsn3 0 )Ri di ES BB ffB IlllIlI�I �IIIIMIIIIIIIII! MOWIli Illlllllnlllln 11 111111111111 MUM" 3=_ 1111111111 1E1111 II HMI 1 Illlllll1 1111111111111111 111111 I 111 1111111 STATEIHUHKHIGM AY 200 HH etTT UNEP. -R-. w E� 11 z Z SPI 03 El 1111a ° (¢r W3)13311155usn3 1 jr *THESE PLANS ARE TO BE PRINTED IN COLOR xe�Mfr.[ma'a\ 4 -wlT.r.¢.c+-.e1VaTnrJ\>EtaFat\-aF1.-71.-i` +m UMW/ Men Mx ei.ueis aaVe 1,331,0S,31131 3M1.1141, NYld NO[iV301 1331021d ONINII 213M3S ANV1INVS 31VGN30f1V181OZ V1OS2NNIW '31V42134f1V1 S1119I3H NO71Vd AO AlfJ 311IA3S021 dO AJD 31V02130(1V1 AO ALO 31V02130f1V1 30 ALIO (81T HVSJ) .123211S WVH1f13 J338.15121V3 w QN -<-<- �xq et w to U 1 Ij N W c=i1 U K— < < 1332llS INVSV31d (LZI WSJ) 1332115 SJJ Sf13 z J3321LS Nf3A1VW SII 1 TO173133HS _ma's innnvm e 08Z NW Z® Mll/AW roeis KbKPIIRR a;uels SIN31,13n0MdY2 213M32 A2V11NVS 1o3fO21d ONINII NMS33ANVIINVS 31Va213a(1V1810Z V1OSANNIW '31vaeocinv1 13: z SANITARY SEWER PIPE INFORMATION K w w o- - Z aQ El ao CO CO m 00 00 m 00 x Tr a Z.J.. w J 0000 m m N V omIno ;11 m m m STRUCTURE TO STRUCTURE N CO L10 l0 1- 01 0 e-1 - c, Cr 1/1 l0 CO 01 O ti 6 0 m s/�.RYl ms ae;ueis SIN3W3AONdNA 213M3S ANVIINVS 103fONd ONINfI?13M3S ANVIINVS 31V0?J34fV18IO6 VlOS3NNIW 11VCRECI 1V1 a U JI1 Alit L SANITARY SEWER PIPE INFORMATION CC w 1 t Z aQ 00 03 W 00 W W 00 00 x P W ti v, ti r, 0 M 0 LII � STRUCTURE TO STRUCTURE m v 0n VS Ih DO m e3 r -I e-1 =I .-I .-I ,-I c-1 N N N V to (0 to 0 .-1 .-1 .-i .-1 ri ti c-1 N z w c.oer_rws�iWa:ar..ci.atf:Y i Auiacc COST ESTIMATE 2018 SANITARY SEWER LINING IMPROVEMENTS March 8, 2018 193804224 2018 SANITARY SEWER LINING IMPROVEMENTS PROJECT TOTAL ITEM NO. ITEM DISCRIPTION UNIT QNTY UNIT PRICE BASE BID 1 MOBILIZATION LS 1 $5,000 $5,000 2 TRAFFIC CONTROL LS 1 $1,000 $1,000 3 SEWER REHABILITATION WITH CIPP, 8" LF 3,250 $23 $73,125 4 SERVICE LATERAL REPAIR BY CHEMICAL GROUT EA 39 $400 $15,600 TOTAL BASE BID $94,725 ALTERNATE NO. 1: BACKYARD PIPE SEGMENTS 5 SEWER REHABILITATION WITH CIPP, 8" LF 225 $27 $6,075 6 SERVICE LATERAL REPAIR BY CHEMICAL GROUT EA 4 $425 $1,700 TOTAL ALTERNATE NO. 1 $7,775 TOTAL ESTIMATED CONSTRUCTION COST ( NCLUDING ALTERNATE) $102,500.00 INDIRECT COSTS $23,000.00 TOTAL ESTIMATED PROJECT COST $125,500.00