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HomeMy WebLinkAbout04/24/2018LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, APRIL 24, 2018 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the April 10, 2018 City Council Meeting c. Claims Totaling $22,743.59 4. CONSENT a. March Financial Report b. First Quarter Investment Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Rental Housing Ordinance Revisions — Ordinance No. 18-01 8. DISCUSSION / ACTION ITEM a. Resolution 042418A — Authorizing Publication of Ordinance No. 18-01 by Title and Summary b. Fee Schedule Amendments c. Award 2018 Sanitary Sewer Lining Project 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Comprehensive Plan Public Hearing — May 22 b. Fire Department Annual Report — May 22 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Parks Planning Project c. Community Development Update 13. CLOSED SESSION a. Develop and Consider Offers for the Purchase of Real Property — 1825 Eustis Street 14. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 4 April 10, 2018 Roll Call Mayor Gaasch called the Regular City Council meeting to order at 7:31 p.m. Councilors present: Jeff Dains, Andi Moffatt, Kelly Dolphin, Roxanne Grove, and Mayor Mary Gaasch. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Dains moved and seconded by Councilor Grove to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were any changes to the meeting minutes. There being none, Councilor Dains moved and seconded by Councilor Grove to approve the minutes of the March 27, 2018, city council meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Moffatt moved and seconded by Councilor Grove to approve the claims totaling $98,089.52. Motion carried unanimously. Informational Presentations/Reports A. Annual Police Department Report, Chief Jon Mangseth Police Chief Mangseth presented the Annual Police Report. He identified the occurrence of Part I and Part II crimes in 2017. He spoke at length regarding the training the officers have undertaken and their cooperation with the Department of Justice COPS program. Mayor Gaasch called for a recess at 8:30 p.m. and the meeting resumed at 8:35 p.m. B. Summer Festival Update Bownik presented summer festival plans. The city-wide garage sale and tours of the former Lauderdale School are being held on May 19. The Farmers Market will return to Community Park from June to September; entertainment is being booked. Additionally, a Day in the Park planning session is scheduled for May 14 at 6:30 p.m. at City Hall. C. City Council Updates Mayor Gaasch stated that she will be attending a Metro Cities meeting on April 19. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 4 Discussion/Action Items A. Resolution No. 041018A — Awarding the Sale of Bonds to Purchase James Lehnhoff of Ehlers and Associates presented the results of the the morning of April 10. The offers were competitive and as a result reduced to $1,295,000 from $1,310,000. April 10, 2018 1795 Eustis Street bond sale that took place the principal amount was Councilor Moffatt moved to adopt Resolution 041018A — A Resolution Awarding the Sale of General Obligation Tax Increment Revenue Bonds, Series 2018A, in the Original Aggregate Principal Amount of $1,295,000; Fixing their Form and Specifications; Directing their Execution and Delivery; Providing for their Payment; and Authorizing the Execution of Documents in Connection Therewith. The motion was seconded by Councilor Dolphin and carried unanimously. B. Resolution No. 041018B — Supporting Local Decision -Making Authority The City Council regularly discusses legislative attempts to control or limit local government authority. The League of Minnesota Cities is asking member cities to consider adopting a resolution in an effort to combat the usurpation of local control. City council members hold election certificates and are subject to the same referendum of their decision making authority as the state legislators. Councilor Dains moved to adopt Resolution 041018B — A Resolution Supporting Local Decision -Making Authority. The motion was seconded by Councilor Dolphin and carried unanimously. C. Amendments to the Amended and Restated Development Plan with Greenway Village Apartments Greenway Village Apartments requested an amendment to the Amended and Restated Development Plan (Plan) agreed to in 2015 after they purchased their property from Luther Seminary. At that time, they intended to open a fitness center in the building that previously housed a radio station. The building was expanded but they ultimately decided not to open the fitness center. As Sonshine Learning Center (SLC) was operating on the site prior to their purchase, the Plan permitted daycare centers as an allowed use on the site but not in the building that was expected to be a fitness center. As Greenway Village Apartments continues their apartment remodeling plans, they intend to return the apartments used for the daycare center back to apartments. As the fitness center building is available, they would like to amend the Plan to allow for the daycare center to move into the fitness center building. As a daycare center has operated on the site for many years, limited impact is expected from the change with regard to traffic or noise. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 4 April 10, 2018 Councilor Moffatt moved to approve the First Amendment to the Amended and Restated Development Plan. The motion was seconded by Councilor Grove and carried unanimously. D. Absentee Ballot Administration for 2018 Elections Election season is underway. Lauderdale is one of five Ramsey. County cities that still administer voting in-house. The others are Maplewood, Shoreview, Little Canada, and New Brighton. As election laws and equipment have become more complicated, the other cities have Ramsey County run their elections. As more cities chose this path, the County is opening more polling places for voters, regardless of what city in Ramsey County they live in, to vote. This will be better for all voters as early voting becomes more prevalent. Staff believe the ability to vote locally is an essential service we offer residents and plan to offer the service again unless the Council proposes otherwise. The County will provide assistance as requested per the memo presented. Staff suggested selecting Option A as it worked well two year ago. With option A, staff administer absentee voting to residents at City Hall up to the week prior to the election. The week prior to the election, we offer early voting whereby voters put their ballot directly into the ballot counter. Staff transports the ballots to Ramsey County at the end of each day. All of the mailed ballots are returned directly to the County to be processed. The cost is $3.94 per ballot, but makes administering absentee balloting in-house manageable for the staff we have. Councilor Grove moved to approve having Ramsey County Elections provide absentee voting services as defined as Option A in the document provided at a cost of $3.94 per ballot. The motion was seconded by Councilor Dains and carried unanimously. Set Agenda for Next Meeting Administrator Butkowski stated that the next council meeting may include the March Financial Report, Rental Housing Ordinance revisions, park improvement discussion, and information on the invasive species grant. Work Session A. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council. There being no interested parties to speak, Mayor Gaasch closed the floor. B. Community Development Update Butkowski informed the Council that she has an upcoming meeting with a potential developer for 1795 Eustis Street, the first public hearing for the Comprehensive Plan is scheduled for May 22, and the city and county engineers met to discuss Eustis Street and Roselawn Avenue. LAUDERDALE CITY COUNCIL MEETING M MUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 4 April 10, 2018 Adj ournment Councilor Dains moved and seconded by Councilor Moffatt to adjourn the meeting at 9:21 p.m. Motion carried unanimously. Respectfully submitted, 11441,2i) - Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: April 24, 2018 Subject: List of Claims The claims totaling $22,743.59 are provided for City Council review and approval that includes check numbers 25803 to 25819. Accounts Payable Checks by Date - Detail by Check Date User: Printed: miles.cline 4/20/2018 4:25 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 25803 34 25804 65 707155 25805 184 042018 042018 25806 33 042018 25807 36 Public Employees Retirement Association PR Batch 50800.04.2018 PERA Coordinated PR Batch 50800.04.2018 PERA Coordinated 04/20/2018 PR Batch 50800.04.2018 PER PR Batch 50800.04.2018 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50800.04.2018 State Income Tax 04/20/2018 PR Batch 50800.04.2018 Stat( Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50800.04.2018 Deferred Comp PR Batch 50800.04.2018 Deferred Comp 04/20/2018 PR Batch 50800.04.2018 Defi PR Batch 50800.04.2018 Defi Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 50800.04.2018 FICA Employee Portio PR Batch 50800.04.2018 FICA Employer Portio: PR Batch 50800.04.2018 Medicare Employee Pc PR Batch 50800.04.2018 Federal Income Tax PR Batch 50800.04.2018 Medicare Employer Po 04/20/2018 PR Batch 50800.04.2018 FIC. PR Batch 50800.04.2018 FIC. PR Batch 50800.04.2018 Mee PR Batch 50800.04.2018 Fed( PR Batch 50800.04.2018 Mee Total for this ACH Check for Vendor 46: Total for 4/20/2018: AFSCME MN Council 5 04/24/2018 PR Batch 50800.04.2018 Union Dues PR Batch 50800.04.2018 Uni( Allstream Inc. Fax Line Cintas March Uniforms March Uniforms City of Falcon Heights March Fire Calls City of Roseville Total for Check Number 25803: 04/24/2018 Total for Check Number 25804: 04/24/2018 Total for Check Number 25805: 04/24/2018 Total for Check Number 25806: 04/24/2018 988.24 1,140.28 2,128.52 714.81 714.81 1,351.27 939.37 2,290.64 1,102.53 1,102.53 257.88 1,291.11 257.88 4,011.93 9,145.90 200.08 200.08 51.49 51.49 47.37 47.37 94.74 228.85 228.85 AP Checks by Date - Detail by Check Date (4/20/2018 4:25 PM) Pagel. Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 0224435 0224481 25808 25 RISK -001918 April IT Services April Phone Services 1,118.00 82.43 Total for Check Number 25807: 1,200.43 County of Ramsey 04/24/2018 PR Batch 50800.04.2018 Long Term Disability PR Batch 50800.04.2018 Lon, PR Batch 50800.04.2018 Life Insurance PR Batch 50800.04.2018 Life PR Batch 50800.04.2018 Short Term Disability PR Batch 50800.04.2018 Shoi Insurance Processing Fee 25809 19 Ehlers and Associates Inc 76624 Consulting Services 25810 134. Katrina Joseph 0075 March Legal Services 100.11 314.08 68.44 25.00 Total for Check Number 25808: 507.63 04/24/2018 60.00 Total for Check Number 25809: 60.00 04/24/2018 925.00 Total for Check Number 25810: 925.00 25811 185 Lauderdale BP 04/24/2018 042018 March Fuel 45.21 042018 March Fuel 45.20 042018 March Fuel 210.97 Total for Check Number 25811: 301.38 25812 12 North Suburban Access Corporation 04/24/2018 2018-033 1Q18 Webstreaming & Archiving 805.98 Total for Check Number 25812: 805.98 25813 11 North Suburban Communications Commiss 04/24/2018 2018-503 2018 Contribution 4,753.57 Total for Check Number 25813: 4,753.57 25814 155 Seven Corners Printing 04/24/2018 45094 1Q2018 Newsletter 655.00 Total for Check Number 25814: 655.00 25815 71 Summit Fire Protection Inc 04/24/2018 1256248 Annual Fire Extinguisher Inspection 186.00 Total for Check Number 25815: 186.00 25816 4 The Neighborhood Recycling Company Inc 04/24/2018 17549 March Revenue Sharing -137.48 17549 March Recycling Contract 2,442.24 25817 3 354709180 25818 90 9804489673 Total for Check Number 25816: 2,304.76 US National Equipment Finance Inc 04/24/2018 Copier Contract 149.00 Verizon Wireless March Cell Phone Total for Check Number 25817: 149.00 04/24/2018 32.74 AP Checks by Date - Detail by Check Date (4/20/2018 4:25 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 9804489673 March Cell Phone 16.37 9804489673 March Cell Phone 16.37 Total for Check Number 25818: 65.48 25819 74 Xcel Energy 04/24/2018 586375987 1891 Walnut Street 195.02 586375987 1891 Walnut Street 158.49 586430753 Larpenteur Bridge Lights 36.43 586444850 2430 Larpenteur Avenue W 14.99 586569165 Match Street Lighting 428.10 586798435 Larpenteur Avenue 46.74 586911329 1885 Fulham Street 32.66 586911329 1885 Fulham Street 48.61 586911329 1917 Walnut Street 25.16 586911329 1917 Walnut Street 122.10 Total for Check Number 25819: 1,108.30 Total for 4/24/2018: 13,597.69 Report Total (21 checks): 22,743.59 AP Checks by Date -Detail by Check Date (4/20/2018 4:25 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date April 24, 2018 ITEM NUMBER STAFF INITIAL March Financial Report APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the revenue, expense, and cash balance reports for March 2018. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for March 2018. COUNCIL ACTION: General Ledger Cash Balances User: heather.butkowski Printed: 4/12/2018 4:29:33 PM Period 03 - 03 Fiscal Year 2018 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -2,499,357.46 118,914.05 115,577.73 Change Fund 101-00000-000-10300 100.00 0.00 0.00 Cash 226-00000-000-10100 12,698.82 22.72 650.49 Cash 227-00000-000-10100 98,281.09 177.68 4,058.04 Cash 401-00000-000-10100 98,035.72 184.86 0.00 Cash 403-00000-000-10100 439,756.48 829:24 0.00 Cash 404-00000-000-10100 269,127.44 507.49 0.00 Cash 405-00000-000-10100 12,146.01 5.84 9,050.00 Cash 414-00000-000-10100 299,233.88 564.26 0.00 Cash 602-00000-000-10100 999,272.12 47,010.67 16,086.56 Cash 603-00000-000-10100 362,698.17 17,776.43 4,947.59 Current Assets 91,992.27 185,993.24 150,370.41 -2,496,021.14 100.00 12,071.05 94,400.73 98,220.58 440,585.72 269,634.93 3,101.85 299,798.14 1,030,196.23 375,527.01 127,615.10 Petty Cash 101-00000-000-10200 300.00 0.00 0.00 300.00 Petty Cash 300.00 0.00 0.00 300.00 Investments - Fair Value101-00000-000-10410 3,072,471.51 5,845.61 100,000.00 2,978,317.12 Adj Investments 3,072,471.51 5,845.61 100,000.00 2,978,317.12 Grand Total 3,164,763.78 191,838.85 250,370.41 3,106,232.22 GL - Cash Balances (04/12/2018 - 04:29 PM) Page 1 O OA 0 v)vO t- of c‘i • d- rn0 0l 0 0 O O\OM,-. 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O 0 o 00 M v • N cn 00 a) .cD U Ci as K p 0. 0 U.5 a) - a) • a) cn ate) 0 0 0 e d a> U 0▪ 0) 00) 0 p+ y .0 0) E t a C.)gH ai • Wa.cr OU W U GL - Revenue vs Expense (04/12/2018 - 04:33 PM) r 4hin '73 W d. 0 00 ') Y 00 o t f-', O CC3 QJ � w C' a (0'o N o . f1 W .7a P..a d N U U YTD Balance z O h I VD h 0 0 O) O N O O ci N O,H O H VD N CT dr', OI 0o0 M 000 NOM O in er-i VO 0 \D \O D N V' 71. .-. N .. 0 r- ▪ V0 0 In 0 • odCD 00 VDO � 0 d VO V"1 O 00 O (` coi tri O O v r [� M - O M 00 0 7 ▪ 00 O 0 0 0 0 O O (V 0 0 0 O I O 00 N O O O r etr' N 0 'f) 0 'c7 U N N O C/i > 00 ac ��� NO � C = 0i D • <-<(0 0 Z ›-{may O O a) �! �" a'' ca k d g .P- C/)OU W G4 N GL - Revenue vs Expense (04/12/2018 - 04:33 PM YTD Balance p CT pp O O pI O 00 O O O O O �M-1 '-+ .--- O O 00 O O O" OO pI O pppl O 0 O p O O O O T-4 M M M p c0 O p I 00 0 0 p O �0 O p 00 0. O O O O OT0 00 o ti opploppp)o 0 Opp op pp o0 V'1 V1 o Cn 0 0 a Q) ti 0 6) 4,--) Nn A 0 0ti -0a ), p' o 0 p" at ate) r 0) r bA 0 m 0) N c. 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O M 000 O O M 'r: ,:t M l N In M O r-1 v) N M s Vi N O is YTD Balance Current Period O N M O I CV N U1 O O I O O N M N OT NO 00 b VD W m. 000 ti — : 00 Ol, M �--i "71' d• 'I) l� N N — -"- O—OI OI O O cn MO p 00 Tr O[- r O IA 0\0r0 p 00 OH00N'OMO --+ I N M N O t N N 00 .N -N 000 f V) O O O pO O O p O O O O O O I O O O O O O O p O O v'i000 p NOI N VN• QUO O �1 Od O\ v5 <5 N S O O 00 H cn C/a M d f." u � b0= ❑ O 5 O 0C O N N cn 0 0 cs O N O • r-) U M aa Storm Water cn N N 0 b0s.� 0) N N a 0 2 U d .0 N C4 0 b q 0 R' b0 N c":10 N m 0 vU> v E p a8J cC C% y CV v °� 0 v 0 L. 0 az U N d, 0, 0 N E y y •� ,.�,, ai k v a'r.7 c�+' k O a4u o g Wac4000 W zn GL - Revenue vs Expense (04/12/2018 - 04:33 PM) • Account Number 000 O O 6 000 01 0 0 O O O O O O 00 0) 000 o1 0 0 O o O 0 000 O C O 000l o 00,000,01 0 0 0 0 0 O O o 0 o O O 0001 0 00001 0 0 000 0 0000 0 0 0001 a 00001 0 0 0 0 6 O 6 0 0 0 0 0 a) b0 N a R1 '" U 0 0 cd •FU 2,1�18 N "C a) a) o a> d c1.1 o y Y a) a� ti WixF o 1x wa<o0o w w C CeN GL - Revenue vs Expense (04/12/2018 - 04:33 PM) YTD Balanc • con z O U b VDM N O O O O O O N t- vi M V1 N • sO VO ONONO LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date April 24, 2018 ITEM NUMBER 1 Q 18 Investment Report STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is the First Quarter Investment Report. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council acknowledges the investment report for Jan- uary—March 2018. COUNCIL ACTION: First Quarter 2018 Investment Report INVESTMENTS As of March 31, 2018, the City had the following amounts with official depositories: North Star Bank $ 145,056 4M Fund 805,135 RBC Dain Rauscher 648,000 Morgan Stanley 710,760 Northland Securities 814,423 TOTAL $ 3,123,374 5% 26% 25% 23% 21% ❑ North Star Bank ■ 4M Fund ■ RBC Dain Rauscher ❑ Morgan Stanley ■ Northland Securities 2 DEPOSITORIES AND INVESTMENT TYPES North Star Bank Checking Account 4M Fund Joint Powers Investment RBC Dain Rauscher Certificates of Deposit Northland Securities Money Market Account Certificates of Deposit Morgan Stanley Money Market Account Certificates of Deposit $ 145,056 $ 805,135 $ 648,000 (4) $ 214,423 $ 600,000 (6) $ 10,760 $ 700,000 (7) The City's Investment Policy sets some perimeters for investments, such as no more than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested with any one investment company. No investments shall be made with a term over ten years unless with prior approval from the City Council. 3 INVESTMENT TERM Liquid assets are money market accounts. 1-5 Years are made up of certificate of deposit and US Government Instrumentality Securities. 6-10 Years are US Government Instrumentality Securities. 11-15 Years are US Government Instrumentality Securities. 15+ Years are US Government Instrumentality Securities and bonds. US Government Instrumentality Securities are financial intermediaries established by the federal government to fund loans to certain groups of borrowers, such as homeowners, farmers and students. Most active issuers are Federal Home Loan Bank, Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority. Maturities range from three months to 30 years with fixed interest rates. 50 40 30 20 10 0 Fourth Quarter 2017 Investment Portfolio First Quarter 2018 Investment Portfolio 40-V 35- 7 30 25 20 15 10 5 0 / 7 5 ■ Liquid Accounts ■ 1 Year ❑ 2 Years ❑ 3 Years ❑ 4 Years ■ Liquid Accounts ■ 1 Year ❑ 2 Years ❑ 3 Years ❑ 4 Years INVESTMENT TYPES Money Market $ 1,030,317 Bonds 0 Certificates of Deposit 1,948,000 US Government Securities 0 US Government Securities Certificates of Deposit Bonds Money Market Maturity Date Type 1/4/2021 9/28/2020 9/28/2020 3/27/2020 12/30/2019 10/28/2019 10/28/2019 9/30/2019 9/27/2019 4/15/2019 3/4/2019 2/26/2019 12/21/2018 11/5/2018 11/5/2018 7/2/2018 6/29/2018 CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD Investment Schedule Interest Rate Investment Broker Amount 2.00% 1.95% 2.00% 1.85% 1.70% 2.00% 2.00% 1.70% 1.70% 1.20% 1.20% 1.25% 1.50% 1.65 1.50% 1.40% 1.40% Northland Morgan Stanley RBC Northland Morgan Stanley RBC RBC Morgan Stanley Morgan Stanley Northland Northland Northland Morgan Stanley RBC Morgan Stanley. Morgan Stanley Northland $100,000 $100,000 $100,000 $100,000 $100,000 $200,000 $200,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $148,000 $100,000 $100,000 $100,000 $1,948,000 New investments were not purchased in the first quarter of 2018. 7 Bank Medallion Bank Barclay Bank Webbank Landmark Bank Wells Fargo Capital One Glen Allen Capital One McLean Ally Bank Discover Ally Bank Key Bank BMW Bank Discover Bank American Express Centurion Goldman Sacks Wells Fargo Comenity Bank 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 The following chart shows the interest earnings since 2005 with 2007 being our best year with earnings of $161,884. The gradual increases in interest rates continue to improve the bottom line. Investment interest through 2017 was $35,630; the first quarter of 2018 totaled $10,079.30. INTEREST EARNINGS 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 8 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X X Meeting Date April 24, 2018 ITEM NUMBER Rental, Housing Ordinance STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The rental housing ordinance has been reviewed by the city attorney and is ready for adop- tion. Along with it is the resolution that would allow publication by title and summary as the ordinance is 25 pages long. What is not included are the proposed changes to the fee schedule to match the new ordinance. Staff will send those out Monday for your review. STAFF RECOMMENDATION: Motion to adopt Ordinance No. 18-01 Amending the Code of Ordinances regarding Rental Housing Licensing Provisions. Motion to adopt Resolution No. 042418A—A Resolution Authorizing Publication of Ordi- nance No. 18-01 by Title and Summary. Member introduced the following resolution and moved its adoption. CITY OF LAUDERDALE RESOLUTION NO. 042418A RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 18-01 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Lauderdale has adopted Ordinance No. 18-01, an ordinance amending chapter 9 of the code of ordinances regarding rental housing provisions; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is 25 pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lauderdale that the city administrator -clerk shall cause the following summary of Ordinance No. 18-01 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The City Council of the City of Lauderdale has adopted Ordinance No. 18-01, amending Section 9-11 of the Code of Ordinances regarding Rental Housing Provisions. The ordinance applies to all rental dwellings, units, structures, and premises within the City. The ordinance defines the responsibilities of landlords and tenants. The ordinance amends the Crime Free Housing Program and creates new requirements for background checks. The ordinance amends the general licensing provisions by establishing a two-year license period that begins on July 1, requires license renewal by the start of the new license period, and establishes an administrative penalty for failure to do so. The ordinance requires the presence of the owner or registered agent during inspections and establishes inspection fees for non-compliance. The ordinance updates the state and local laws that, if violated, result in enforcement action against the property and/or license. The ordinance clarifies the enforcement process and procedures for disorderly conduct on the premises. The ordinance clarifies the appeal and hearing process for code violations 1 regarding the condition of the property. The ordinance establishes additional criteria for revocation, suspension, and denial of a license. The full text of Ordinance No. 18-01 is available for inspection at Lauderdale City Hall during regular business hours. Heather Butkowski, City Administrator -Clerk BE IT FURTHER RESOLVED by the city council of the city of Lauderdale that the city administrator -clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Dated: April 24, 2018. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator -Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: Members And the following voted against same: Whereupon said resolution was declared duly passed and adopted. CITY OF LAUDERDALE ORDINANCE NO. 18-01 An Ordinance Amending Section 9-11 of the Code of Ordinances regarding Rental Housing License Provisions. The city council of the city of Lauderdale ordains as follows: SECTION I. The Lauderdale City Code is amended by deleting the stricken material and adding the underlined material as follows: CITY OF LAUDERDALE CHAPTER 11 RENTAL HOUSING LICENSE PROVISIONS 9-11-1 PURPOSE 9-11-2 APPLICABILITY; SCOPE 9-11-3 ADOPTION OF PROPERTY MAINTENANCE CODE 9-11-4 DEFINITIONS 9-11-5 ENFORCEMENT OFFICER 9-11-6 RESPONSIBILITY OF OWNER (LANDLORD) RESPONSIBILITIES 9-11-7 CRIME FREE HOUSING PROGAM 9-11-8 RESPONSIBILITY OF OCCUPANT (RENTER)TENANT RESPONSIBILITIES 9-11-89 GENERAL LICENSING PROVISIONS 9-11-910 INSPECTIONS; COMPLIANCE ORDERS 9-11-4-011 CONDUCT ON LICENSED PREMISES 9 11 11 CONDITION OF LICENSED PREMISES 9-11-12 HEARING PROCEDURE 9-11-13 REMEDIES; LIABILITY FOR COSTS 9-11-14 MISDEMEANORPENALTIES 9-11-1 PURPOSE. It is the purpose of this chapter to protect the public health, safety and welfare of the community at large and the residents of rental dwellings in the Citycity of Lauderdale and to ensure that rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a disincentive to reinvestment in the community. The operation of rental residential properties is a business enterprise that entails certain 1 responsibilities. Owners and operators are responsible to take such reasonable steps as are necessary to ensure that the citizens of the city who occupy such units may pursue the quiet enjoyment of the normal activities of life in surroundings that are: -safe, secure and sanitary; free from nuisances; and free from unreasonable fears about safety of persons and security of property. 9-11-2 APPLICABILITY; SCOPE. This chapter applies to all -rental dwellings and units in the te city that are rented or leased in whole or in part, including single family and multifamily housing, town houses, and condominiums. It also includes any accessory structures on the premises upon which the rental dwelling is located (such as garages, storage buildings, appurtenances, sidewalks, and retaining walls) and any townhome, any unit is let—for occupancy. This chapter does not apply to university housing units; Minnesota Department of Health licensed rest homes; convalescent care facilities; licensed group homes; nursing homes; hotels; motels; or owner -occupied residential properties unless the owner lets a dwelling unit on the premises. 9-11-3 ADOPTION OF PROPERTY MAINTENANCE CODE. The most recently promulgated edition of the International Property Maintenance Code, as published by the International Code Council, is adopted by reference and incorporated in its entirety as if it was set out in full, except as modified or amended by the City Code. Nothing in this Chapter except that any provisions of the city code that directly conflict with the provisions of the International Property Maintenance Code shall control only to the extent they conflict. Nothing in this chapter or the International Property Maintenance Code shall be construed to cancel, modify, or set aside any other express provision of the City Codecity code. 9-11-4 DEFINITIONS. "Building Officialofficial" means the building inspector or a designated agent authorized by the City Councilcity council. "City" means the Citycity of Lauderdale. "City Administratoradministrator" means the City Administrator or the City Administrator'scity administrator or that person's designated agent. "City code" means the Lauderdale city code of ordinances. "City council" means the city council of the city of Lauderdale. 2 "Deny" or "denial" means the refusal by the city council to grant a license to a new or renewing applicant. "Habitable space" means the space in a structure for living, sleeping, eating, or cooking. Bathrooms, toilet rooms, closets, halls, storage and utility spaces, and similar areas are not considered habitable spaces. "Lease" means an agreement between an owner and a tenant for use of a rental dwelling or unit. "Let for occupancy/Let" or "let" means to permit possession or occupancy of a rental dwelling or unit by a person who is not the legal owner of record thereof, pursuant to a lease or contract whether written or unwritten lease, or pursuant to a recorded or unrecorded agreement regardless of whether a fee is required by the agreement. "License" means the formal approval of an activity specified on the certificate of license issued by the city. "Multiple family dwelling" means a rental dwelling containing three (3) or more units. "Occupant" or "tenant" means any person living or sleeping inwho is occupying a rental dwelling er-unit, . _ .. - • • - - ' • - - - : - under a lease or contract, whether oral or written. "Owner" or "licensee" means any person, agent, operator, firm, or corporation having a legal or equitable interest in thea property; or recorded in the official records of the state, county, or municipality as holding title to the property; or otherwise having control of the property, including the guardian of the estate of any such person, and the executor or administrator of the estate of such person if ordered to take possession of real property by a court, or any person representing the actual owner. In any corporation or partnership, the term owner includes general partners and corporate officers. "Premises" means a lot, plot, or parcel of land including, but not limited to, the building or structures thereon. "Registered agent" means any person who has charge, care, or control of a rental dwelling unit on behalf of the owner including, but not limited to, a property manager or local agent. "Rent" means to let for occupancy or to let. "Rental dwelling" means aany building : • •• - , ' be used for residential rental purposes containing one or more units that are made available for rent by the owner. unit on behalf of the owner or licensee. 3 "Revoke" or "revocation" means to take back a license issued by the city. "Suspend" or "suspension" means to make a license temporarily inoperative. "Unit" means a single unit within a rental dwellingany room or rooms providing complete, independent living facilities for one or more persons including permanent provisions for living, sleeping, eating, cooking, and sanitation. 9-11-5 ENFORCEMENT OFFICER. The Building Officialbuilding official is authorized and directed to enforce all provisions of this chapter, subject to review by the City Councilcity council. 9-11-6 RESPONSIBILITY OF OWNER(LANDLORD)RESPONSIBILITIES. A. Owner Responsible. Every owner of a rental dwelling is responsible for violations of duties and obligations imposed by this chapter even if the duty or obligation is also imposed on the occupant(s) of the rental dwelling or unit, or even if the owner, by agreement, has imposed on the occupant(s) the duty of making sure that the rental dwelling or unit complies with the requirements of this chapter, applicable provisions of the City Codecity code, state law, and the International Property Maintenance Code. Additionally, an owner is responsible for complying with the provisions of this chapter irrespective of whether the owner has delegated responsibilities to a registered agent. B. Cleanliness. Every owner of a rental dwelling is responsible for keeping the premises, including any shared or common areas in a multiple family dwelling, in a clean, sanitary, and safe condition and in conformance with this chapter, applicable provisions of the Cit Eececity code, and the International Property Maintenance Code. The owner of a rental dwelling is responsible for ensuring that all rubbish, garbage, and waste is collected as required by C. Obtain License. The owner must obtain a license and pay all license fees as D. Occupancy. The owner or its registered agent may not rent a rental dwelling or a unit to more people than permitted by this paragraph. Every living room shall contain at least 120 square feet. Bedrooms shall contain at least seventy (70) square feet for the first occupant and an additional qty (50) square feet for each additional occupant. A bedroom shall not constitute the only means of access to another bedroom or habitable spaces 4 and shall not serve as the only means of egress from another bedroom or habitable space. 9-11-7 CRIME FREE HOUSING PROGRAM. A Purpose. The city council finds that repeated police calls to rental dwellings in the city related to disturbances or criminal activity have taxed law enforcement resources. The city council also finds that persons residing in rental dwelling units who engage in disorderly conduct or cause nuisance conditions create an unacceptable environment for others living in close proximity, thereby threatening the public safety and welfare of the community. In order to preserve and protect the city's neighborhoods and to promote public safety, the city council enacts this section (the "Crime Free Housing Program"). B. Tenant Background Checks. The owner or registered agent shall conduct criminal background checks covering at least three years on all prospective tenants 18 years and older. The owner, licensee, or its registered agent shall retain criminal background information for at least one year after the date of the check or, if the subject of the check becomes a tenant of the licensed premises, one year after the subject of the check has ceased to be a tenant. Such information must be made available for inspection within 10 days of a written request by the city. The criminal background check must include the following: 1. A statewide (Minnesota) criminal history check of all prospective tenants covering at least the last three years; the check must be done utilizing the most recent update of the state criminal history files; 2. A statewide criminal history check from the tenants' previous state of residence if the tenant is moving directly from the previous state; and 3. A criminal history check of any prospective tenant in their previous states of residence, unless not allowed, covering at least the last three years if they have not resided in Minnesota for three years or longer. C. Crime Free Housing Lease Provisions. All tenant leases for rental dwelling units governed by this chapter shall contain certain written crime free housing lease provisions. The crime free housing lease provisions are in addition to all other terms of the lease and do not limit or replace any other provisions. These lease provisions shall be incorporated into every new and renewed lease for a tenancy. The lease provisions shall contain the following language or language that is a contractual and legal equivalent of the following language: -5-. 1. Tenant, any members of the tenant's household or a guest or other person under the tenant's control shall not engage in illegal activity, including drug-related illegal activity, on or near the premises. "Drug related illegal activity" means the illegal manufacture, sale, distribution, purchase, use or possession with intent to manufacture, sell, distribute, or use of a controlled substance (as defined in Section 102 of the Controlled Substances Act, 21 U.S.C. 802) or possession of drug paraphernalia. 2. Tenant, any members of the tenant's household or a guest or any other person under the tenant's control shall not engage in any act intended to facilitate illegal activity, including drug related illegal activity or the storage of stolen property, on or near the premises; 3. Tenants, any members of the tenant's household or a guest or any other person under the tenant's control will not permit the dwelling unit to be used for, or to facilitate illegal activity, including drug-related criminal activity, regardless of whether the individual engaging in such activity is a member of the household., 4. Tenant, any members of the tenant's household or a guest or any other person under the tenant's control shall not engage in the manufacture, sale, possession or distribution of illegal drugs at any location, whether on or near the dwelling unit premises or otherwise. 5. Tenant, any members of the tenant's household or a guest or any other person under the tenant's control shall not engage in acts of violence or threats of violence, including but not limited to the unlawful discharge of firearms, prostitution, criminal street gang activity, intimidation, or any other breach of the rental agreement that otherwise jeopardizes the health, safety or welfare of the owner, his agents or tenants, whether on or near the dwelling unit premises or otherwise. 6. Violations of the above provisions shall be a material violation of the lease and good cause for termination of tenancy. A single violation of any of the provisions of this agreement shall be deemed a serious violation and material non-compliance with the lease. D. Lease Made Available. The owner or registered agent, if applicable, shall, within ten days of the city's written request, make available to the city a copy of the lease or agreement containing the provisions required in section 9-11-7(C). The city shall make the request via U.S. Mail to the owner or registered agent. Said person is deemed to have received the request three days after the request is mailed. The owner or registered agent shall provide the lease within 10 business days of the request. Failure to provide the lease within the allotted time shall subject the owner to an administrative service fee in the amount of $25 per day. If after one month, 6 the lease is not received, or does not exist, the rental license may be suspended, revoked, or not renewed by the city council. E. Crime Free Housing Program Violations. 1. Upon determination by the city or its police department by a preponderance of the evidence that a licensed premises or rental dwelling unit within a licensed premises was used in violation of the crime free lease provisions required by this section, the city shall cause notice to be made to the owner or registered agent of the violation. If the violation of the crime free lease provisions committed on the licensed premises would rise to the level of a felony charge under state or federal law, regardless of whether charges were filed, the city shall cause notice to be made to the owner and registered agent to proceed with termination of the tenancy of all tenants occupying the unit. If the violation of the crime free lease provisions committed on the licensed premises would rise to the level of a misdemeanor or gross misdemeanor charge under applicable law, the city may cause notice to be made to the owner and registered agent to proceed with termination of the tenancy of all tenants occupying the unit if the violation threatens the peaceful enjoyment or safety of any other resident or neighbor to the premises. 2. Written Notice; Hearing. Any determination by the city for the termination of tenant's lease based on a violation of the crime free lease provisions shall be preceded by written notice to the owner and registered agent, if applicable, of the grounds therefore and the owner will be given an opportunity to challenge the determination at a hearing conducted before the city council prior to termination of the tenancy by the owner. The licensee shall request the hearing within 10 days after receipt of the city's notification of the termination of the tenancy and the hearing shall be conducted in the manner provided for in section 9-11-12. In the event a hearing is requested by the owner, a determination that a licensed premises or any particular dwelling unit has been the location of a violation of the crime free lease provisions shall be made upon a finding of fact by the city council by a preponderance of the evidence. It shall not be necessary that criminal charges be brought in order to support such finding nor shall the dismissal or acquittal of such criminal charge operate as a bar to any action under this section. In the event a hearing is not requested by the owner, the owner or registered agent, if applicable, shall notify the tenant or tenants within 20 days of the notice of violation of the crime free lease provisions and advise the tenant(s) of the termination of the tenancy as directed by the city. 3. The owner shall not enter into a new lease with an evicted tenant (or with a tenant whose tenancy was otherwise terminated for violating the crime free lease language) for a period of one year after the eviction or lease termination for a rental dwelling unit that is owned or operated by the licensee in the city. 4. If the city determines that the owner or registered agent has proceeded in good faith to secure termination of the tenancy in accordance with this section, but was unsuccessful for reasons beyond their reasonable control, then the owner shall not be subject to the penalties. 9-11-7 TENANT RESPONSIBILITIES. A. Access. When required by Minnesota Statutes, each tenant of a rental dwelling unit shall give the owner or registered agent, or the building official access to any part of such rental dwelling unit at reasonable times for the purpose of inspection, maintenance, repairs, and alterations as are necessary to comply with the provisions of this article. B. Compliance. Every tenant must comply with applicable city code provisions and all applicable local, state, and federal regulations. A tenant is responsible for compliance with all applicable city code, nuisance, and violations of disorderly conduct as specified in this chapter that occur in the dwelling unit, including violations committed by household members or guests. C. No Occupancy. If the owner or registered agent informs the tenant(s) at least 30 days in advance of the expiration of the license that the owner does not intend to renew the license, occupancy of the rental dwelling or unit by a tenant after the expiration of the license is unlawful. A violation of this provision by a duly notified tenant is punishable as a misdemeanor. E. Crime Free Housing Program. (1) The owner or its registered agent may Tenant, any members of the tenant's household or a guest or other person related criminal activity, on or near the pr near the premises; 8 1. Tenant or members of the household will not permit the dwelling unit to be used for, or to facilitate criminal activity, including drug related criminal activity, regardless of whether the individual engaging in such the tenant's household or a guest, or other person affiliated with the tenant shall not engage in the unlawful manufacturing, selling, using, storing, near the premises efiat.liefwise, 2. For the purposes of section 9 11 6(E), criminal activity and drug related • felony. It is not necessary that a gross misdemeanor or .felony criminal Crime Free Housing Program ha' under this section. ct of dismissal or 3. Where there is no written agreement between the owner and the occupant, the owner, licensee, or registered agent shall have the occupant /I. Upon written notification from the City or its police department to the of the provisions of 9 11 6(E)(1)(a d), the owner, licensee, and the days. The owner, licensee, or registered agent may not offer any other owner shall notify the City in writing of its occupant termination • 5. An owner whose only rental dwelling is a single family home or duplex that is classified as or meets the definition of a relative homestead with 6(E). The owner must provide the City with documentation from Ramsey of this ordinance, relative is defined by Minnesota Statutes, Section 273.12'l, Subd. 1(c), as may be amended from time to time. The relative driver's license, Minnesota identification card, Minnesota learner's permit, -9 photo, and signature showing Lauderd property. available to the City upon request a copy of the rental housing lease addendum(s). The City shall make the request via U.S. Mail to the owner, licensee, or registered agent. Said person is deemed to have received the 7. Any owner that fails to proceed with an action to terminate the tenancy the owner fails to proceed. If after two months the occupant has not been sent by U.S. Mail to the owner, licensee, and any registered agent; must specify all violations of 9 11 6(E); and must state the date, time, place, and presented as a defense during the hearing before the City Council. If in the .a, Ak A. Access by Owner. Every occupant of a rental dwelling shall give the owner, to the occupant's agreement with the owner, licensee, or registered agent, at reasonable purpose. B. Cleanliness. Every occupant of a rental dwelling or unit is responsible for - 1 0 - agreement with the owner, licensee, or registered and safe condition in conformance with this chapter, applicable provision:, of the City Code, state law, and the International Property Maintenance Code. C. Disposal of Rubbish. Every occupant of a rental dwelling or unit shall store and dispose of all the occupant's rubbish, garbage and waste in a clean, sanitary and safe manner. D. No Occupancy. If an owner does not renew its license, it shall be unlawful for the owner, licensee, or the registered agent to thereafter permit the b � or registered agent shall inform the tenant(s) at least thirty (30) days in b � after the expiration of the license is unlawful. A violation of this provision 9-11-8 GENERAL LICENSING PROVISIONS. A. License Required. 1. It is unlawful to rent a rental dwelling e •-unit in the C—itycity without first having obtained a license from the Cycity. An owner must obtain a license for each rental dwelling prior to renting any units in said dwelling. If the rental dwelling contains two or more units, and has a common owner and a common property identification—number, the owner may obtain a single license for the rental dwelling. 2. An owner whose only rental dwelling is a single-family home Of ... - : registered as meets the definition of a relative homestead with Ramsey County is not required to obtain a license for the rental dwellingexempt from the requirements of this chapter . Theif the owner must provides the C—itycity with documentation from Ramsey County of the relative homestead status. -oIf the owner is not a natural person, the owner may file an affidavit of exemption with the Citycity stating at least one family member resides at the address. For purposes of this ordinance, relative is defined by Minnesota Statutes, Section, 273.124, Subd. 1(c), as may be amended from time to time. The relative residing at the address shall provide the Cycity with a valid Minnesota driver's license, Minnesota identification card, Minnesota learner's permit, or a receipt for any of these, or tribal identification with name, address, photo, and signature showing Lauderdale as their place of residence. If the owner is not a natural person, theThe person filing for exemption from the licensing provisions must demonstrate their ownership interest in the property. - 11 - B. License Application. The owner of a rental dwelling must submit an application for a license on forms and in the format provided by the Cycity. The owner must give notice, in writing, to the Citycity within thirty (30) calendar days of any changes to the information contained in thca previously submitted license application. The application must include: 1. the owner's name, mailing address for city correspondence, email address, and telephone number, owning partners if a partnership, and corporate officers if a corporation;. 2. the street address and unit numbers, if applicable, of the rental dwelling;_ 3. the type and number of units in the rental dwelling;_ 4. the type of structure to be licensed; and, 5. if the owner resides more than fifty (50) miles from the rental dwelling, then the owner must provide the name, mailing address, email address, and telephone number of athe registered agent residing within fifty (50) miles of the rental dwelling that is authorized to act on behalf of the owner, if applicable. 6. Certification of compliance with the requirement found in 9-11-7(C) to include crime free housing provisions in leases. 7. Certification of compliance with the requirement found in 9-11-7(B) for conducting background checks on prospective tenants effective with leases starting July 1, 2018. C. License Fees. The owner must pay an annual license fee, the amount of which is determined by the City Council. The license fee schedule is year. An application and license fee for a renewal license submitted after the license term expiration are subject Before a license may be issued or renewed, the owner shall pay the applicable license fee, the amount of which will be determined by the city council and included in its fee schedule. The license fee shall not be prorated. D. License Period. (a) The license period is for onetwo years and runs from JanuaryJuly 1 to DecemberJune 34-30. The license must be renewed atinuallybiennially. - 12 - (b) Notwithstanding paragraph (a), any license issued or renewed for January 1, 2017 to December 31, 2017, shall terminate on June 387 2-0-1gbased upon an inspection for a 2017 rental housing license will receive a license that will terminate on June 30, 2019. (c)—Notwithstanding paragraph (a), any license issued between January 1, 2018 and June 30, 2018, shall expire on June 30, 2018. E. Inspection; License Issuance. 1. Dry Inspection - - . - ; Fees and Taxes. Prior to issuing a new license or license renewal, the Building Officialbuilding official mustshall inspect the rental dwelling to determine compliance with this chapter, the City Codecity code, state law, and the International Property Maintenance Code. The City Administratorcity administrator will review the application for completeness and determine whether all fees, real estate taxes and municipal utilities are paid and current. The City will not issue a license for a rental property when the A license may not be issued if the application is incomplete or fees, real estate taxes, or municipal utilities are in anearspast due. 2. LicenseIssuance. If it is determined that all requirements contained in this chapter are satisfied, the city will issue a license to the owner. A license may contain reasonable conditions or restrictions. 3. Compliance Order. If the rental dwelling is not in full compliance with compliance order pursuant to section 9 11 11. 1. Unsafe or Dangerous Conditions. No owner, licensee, or registered agent health or safety of the tenants or the public. Any person who continues to Official is subject to suspension or revocation of the license, criminal F. Posting of License. The owner shall post a copy of the license in the rental dwelling in a conspicuous place within 14 calendar days of receipt. In multiple dwelling units - - - b - b - - - -, the license shall be posted in a common area of the building such as a corridor, hallway or lobby. The posted license shall be framed and covered with clear glass or plastic. - 13 - G. Renewal of License. An owner may continue to rent a dwelling after the license fee. The issuance of a license under this chapter shall be entitle the owner to an automatic renewal of the license. Allowing the . A license must be renewed before the expiration of the current license. In order to prevent lapses in licensure, license renewal applications and fees must be submitted to the city administrator at least 45 days prior to the current license's expiration date. It shall be unlawful for the owner or registered agent to permit the occupancy of a rental dwelling unit during a period of non - licensure. In addition to any other remedy provided by law, operating a rental dwelling without a license shall subject the owner to a daily administrative penalty, as determined by the city council and included in its fee schedule. License renewals will not be approved until any outstanding administrative penalties are paid in full. Non -renewal of License. In addition to any other requirements imposed by state law or a lease agreement, the owner, licensee, or registered agent shall inform the tenant(s) at least they (30) days in advance of the expiration of the license that the owner does not intentintend to renew the license. Transfer of License. Licenses Non -Transferable. Rental dwelling licenses issued under this chapter are not transferable. Any change in the ownership of thea rental dwelling or premises requires a new license. AWhen a licensed rental dwelling changes ownership, a new license must be applied for within thirty (30) days of the change in ownership. J. Registered Agent Required. If the owner of a rental dwelling resides more than fifty -(50) miles from the rental dwelling, then -the owner must provide the Citycity with the name, mailing address, email address, and telephone number of the registered agent �gthat resides or works within fifty ( 50) miles of the rental dwelling that is authorized to act on behalf of the owner. K. Register of Occupancy. The owner, licensee, or its registered agent shall keep a current register of occupancy for each rental dwelling. 4hisUpon written request by the city, the owner or registered agent must provide the city with a copy of the register of occupancy may be reviewed by the City at -14- any time. The register of occupancy shall contain, at a minimum, the following information: 1. Address(es) of the rental dwelling; 2. Number of bedrooms of each unit; 3. Number of units in each buildingrental dwelling; and 4. Number of adults and children (under 18) currently occupying each unit. L. Access. Upon thewritten request eThy the--Citycity, the owner, licensee, or its registered agent shall provide access to the rental dwelling or unit for the purpose of enforcing this chapter. 9-11-9 INSPECTIONS; COMPLIANCE ORDERS. A. Biannual Inspections; Fees. The City will inspect all currently licensed .. All rental dwellings must be inspected by the building official prior to the issuance of a new license or license renewal in order to determine compliance with this chapter, the City Codecity code, state law, and the International Property Maintenance Code. The City will licensure. The license fee includes, in part, the cost associated with the initial inspection and one follow-up inspection to verify adherence with a compliance order, if necessary. If it is determined that a follow-up inspection is unnecessary, the applicant shall be entitled to a refund in an amount determined by the city council and included in the fee schedule. B. Occupant Initiated Inspection. An occupant who believes that his or her • chapter, City Code, state law, or the International Property Maintenance b - - b licensee, or registered agent does not take action to correct the alleged problem within a reasonable amount of time, the occupant may contact the properly notified the owner, licensee, or registered agent and a reasonable amount of time in which to correct a deficiency has passed. The cost of the - 15 - B. Presence Required. The owner or registered agent, if applicable, must be present at the time of all inspections and the building official will not inspect a rental dwelling without the owner or registered agent. If the owner or registered agent fails to show for an inspection or reschedules with less than 24 hours' notice to the city, an additional inspection fee, as determined by the city council and included in the fee schedule, shall be charged to the owner. C. Additional Inspections; Fees. The owner shall be responsible for a fee associated with each additional inspection beyond the initial inspection, and, if a compliance order was issued, one follow-up inspection to determine adherence to the compliance order. The fee for additional inspections or any other inspection that was canceled and rescheduled on less than 24 hours' notice to the city, shall be determined by the city council and included in the fee schedule. D. Compliance Order. 1. Following any inspection, whenever the building official determines that the condition of a rental dwelling or the premises where any rental dwelling unit is located fails to meet the provisions of this chapter, other applicable city code provisions, state law, or the International Property Maintenance Code, the building official may issue a compliance order setting forth the specific violations and ordering the owner or licensee to correct such violations. 2. Contents of the Compliance Order. The compliance order shall (i) be in writing; (2) describe the location and nature of the violations; (3) set forth a reasonable time for the correction of the violations; and (4) be served upon the owner or registered agent, if applicable, by first class U.S. mail. A copy of the compliance order shall also be provided to the occupants of the applicable rental dwelling unit(s). 3. Appeal. When it is alleged by the owner or registered agent that the building official's compliance order is based upon the erroneous interpretation of this chapter, other applicable city code provisions, state law, or the International Property Maintenance Code, the owner or registered agent may appeal the compliance order to the city council. Such appeal shall be in writing, must specify the grounds for the appeal, and must be filed with the city within 10 calendar days of the date the compliance order was sent to the owner or registered agent, if applicable. The appeal shall be heard by the city council pursuant to the procedure set forth in section 9-11-12 of this chapter. The filing of the appeal of the compliance order shall stay all proceedings in furtherance of the order appealed from, unless such a stay would cause .imminent peril to life, health, or property. Upon the receipt of an appealed compliance order that contains a violation .- 16 - that imminently endangers life, health, or property, the building official will immediately notify the appellant in writing and by telephone or email to inform the appellant of those violations unaffected by the stay. 4. License Action. If the violation listed in the compliance order is not remedied by the owner or registered agent, if applicable, within the specified time given in the order and the time to appeal the compliance order has expired, the license for the rental dwelling may be denied, suspended, revoked, or not renewed by the city. When the city seeks to deny, suspend, revoke, or not renew a license and/or impose any administrative fines, the city shall send a notice of the proposed action to the owner or registered agent, if applicable, of the rental dwelling unit. The proposed action shall be heard by the city council pursuant to the procedures set forth in section 9-11-12. E. Unsafe or Dangerous Conditions. No owner or licensee may operate a rental dwelling unit, regardless of whether a license has been issued, if the building official determines that a condition exists in or on the rental dwelling or unit that is unsafe or poses an imminent danger to the health or safety of the tenants or the public. Any person who continues to operate a rental dwelling unit after such a determination- by the building official and written notice thereof is subject to immediate suspension or revocation of the license, criminal prosecution, and any other civil or administrative remedies available to the city. F. Notwithstanding any other provision contained in this chapter, the city council may revoke, deny, suspend, or decline to renew any license issued or applied for under this chapter upon the following grounds: 1. False statements, misrepresentations, or fraudulent statements on any application or other information or report required by this chapter. 2. Failure to pay any application fee, penalty, inspection fee, special assessment, real estate taxes, city utilities, or any other financial claims due to the city as required by this chapter or city council action. 3. Failure to comply with this chapter, any applicable provisions of the city code, state law, and the International Property Maintenance Code, or failure to correct deficiencies noted in a compliance report within the time specified. 4. Failure to actively pursue the termination of the tenancy of occupants who have violated the provisions of this Chapter or have otherwise created a public nuisance in violation of city, state, or applicable laws. - 17 - 5. Violation of any reasonable condition or restriction on any rental license. G. Occupant Initiated Inspection. An occupant who believes a rental dwelling unit is not in compliance with the provisions of this chapter, city code, state law, or the International Property Maintenance Code may request an inspection, as authorized by Minnesota Statutes, section 504B.185. If the inspection reveals noncompliance, a compliance order may be issued in accordance with the procedure outlined in in this chapter and the cost for all inspections shall be the responsibility of the owner. 9-11-10 CONDUCT ON LICENSED PREMISES. A. Owner Responsible. It shall be the responsibility of the owner, licensee, and registered agent to see that occupants and occupants' guests conduct themselves in such a manner as not to cause the premises to be disorderly. For purposes of this section, a rental dwelling-ei unit is disorderly when any of the following activities occur in the rental dwellings unit or on the premises where the rental dwelling-ef unit is located: 1. Violation of Minnesota Statutes, sections 609.75 through 609.763 as may be amended from time to time, relating to gambling; 2. Violation of laws relating to prostitution or acts relating to prostitution and sex trafficking as set forth in Minnesota Statutes, sections 609.321 through 609.3243, as may be amended from time to time; 3. Violation of Minnesota Statutes-, chapter 152 as may be amended from time to time, relating to the unlawful sale, use, or possession of controlled substances; 4. Violation of Minnesota Statutes, sections 340A.401 and 340A.503 as may be amended from time to time, relating to the unlawful sale and underage consumption of alcoholic beverages; 5. Violation of Minnesota Statutes, section 609.33 as may be amended from time to time, which prohibits owning, leasing, operating, managing, maintaining or conducting a disorderly house, or inviting or attempting to invite others to visit or remain in a disorderly house; 6. Violation of Minnesota Statutes, sections 97B.021, 97B.045, 609.66 through 609.67, 624.712 through 624.716, 624.719, 624.731 through 624.732 as may be amended from time to time, relating to the unlawful possession, transportation, sale or use of weapons; - 18 - 7. Violation of City Codecity code, section 5-2-2, or violation of Minnesota Statutes, section 609.72, as may be amended from time to time, relating to disorderly conduct; 8. Violation of City Codecity code, section 5-7, relating to recreational fires; 9. Violation of City Codecity code, section 5-8, relating to clandestine drug labs; 10. Violation of City Codecity code, section /1 14-6, relating to nuisances; 11. Violation of City Codecity code, section 5-3, relating to animal control; 12. Violation of the occupancy standards defined in City Code city code section 9-11-6; 13. Violation of Minnesota Statutes, sections 609.226 and 317.51347.50 through 347.565, as may be amended from time to time, relating to dangerous dogs; 14. Violation of Minnesota Statutes, sections 609.221 through 609.2231, 609.224, and 609.2242, as may be amended from time to time, relating to assault and domestic assault; 15. Violation of Minnesota Statutes, section 609.78, as may be amended from time to time, which prohibits interfering with a 911 phone call; 16. Violation of Minnesota Statutes, section 609.713, as may be amended from time to time, which prohibits terroristic threats; 17. Violation of Minnesota Statutes, section 243.166, as may be amended from time to time, relating to Predatory Offender Registration; 18. Violation of Minnesota Statutes, section 609.229, as may be amended from time to time, relating to crimes done for the benefit of a gang; 19. Violation of Minnesota Statutes, section 609.50, as may be amended from time to time, which prohibits interference with a peace officer; -19- 20. Violation of City Codccity code, section 4-2 relating to garbage and refuse; 21. Violation of Minnesota Statutes, chapter 260C and section 609.26 subdivision 1(8), as may be amended from time to time, relating to the delinquency of a minor; 22. Violation of Minnesota Statutes, section 609.715, as may be amended from time to time, relating to unlawful assembly; 23. Violation of Minnesota Statutes, section 609.71, as may be amended from time to time, relating to a riot; 24. Violation of Minnesota Statutes, section 609.903, as may be amended from time to time, relating to racketeering; or 25. Violation of Minnesota Statutes, section 609.675, as may be amended from time to time, relating to exposing children to large containers that fasten automatically when closed. B. City Enforcement. The City Administratorcity administrator is responsible for enforcement and administration of this section. C. First Violation. Upon determination by the City Administratorcity administrator that a licensed rental dwelling or unit is disorderly, as described in paragraph (A) of this section, the City Administrator mustcity administrator will provide written notice to the licensee, owner_, andor registered agent of the violation and direct the licensecowner to take steps to prevent any further violation. D. Second Violation. If anothera second instance of disorderly use of the licensed rental dwelling or unit occurs within twelve (12) months of the first incident for which a notice in paragraph (C) of this section was given, the City Administrator mustcity administrator will provide written notice to the licensee, owner_, andor registered agent of the second violation and must alsowill require the licensecowner to submit a written report of the actions taken, and proposed to be taken, by the licensee, owner, and registered agent to prevent further disorderly use. This written report must be submitted to the City Administratorcity administrator within seven (7) business days of the date of the written notice of disorderly use and must detail all actions taken by the licensecowner and registered agent in response to all notices of disorderly use within the preceding twelve (12) months. E. Third Violation. - 20 - 1. If a third instance of disorderly use of the licensed rental dwelling or unit occurs within twelve (12) months of the first incident for which a notice in paragraph (C) of this section was given, the rental dwelling license may be denied, revoked, suspended or not renewed. An action to deny, revoke, suspend, or not renew a license under this section must be initiated by the •.-- .. .. _.- --- --- .' hearing before the City Council considers such denial, revocation, of this section, and must state the date, time, place and—put-To-se—of-the city administrator pursuant to section 9-11-8. 2. Following the hearing, the City Councilcity council may deny, revoke, suspend or decline to renew the license for all or any part or parts of the licensed premises or may grant a license upon such terms and conditions as it deems necessary to accomplish the purposes of this section. F. No Adverse Action Pending Eviction. No adverse license action shall be imposed where the instance of disorderly use of the licensed rental dwelling or unit occurred during the pendency of an eviction proceeding or within thirty (30) days of the notice given by the licenseeowner or registered agent to a tenant to vacate the premises so long as the licenseeowner or registered agent is diligently pursuing such an eviction or voluntary vacation by the tenant. An action to deny, revoke, suspend, or not renew a license based upon a violation of this section may be postponed or discontinued at any time if, in the City'scity's sole discretion, the Gi ycity concludes that the licenseeowner has taken appropriate measures to prevent further instances of disorderly use. G. Finding of Disorderly Conduct. A determination that the licensed premises is disorderly as described in paragraph (A) of this section shall be made upon a fair preponderance of the evidence to support such a determination. It is not necessary that a criminal charge be brought in order to support a determination of disorderly use nor does the fact of dismissal or acquittal of such a criminal charge operate as a bar to adverse license action under this section. H. Service of Notices. All notices given by the Citycity under this section mustshall be -sent by first class U.S. mail to the last known address of the owner, licensee, andor registered agent or posted enin a conspicuous place on the licensed rental dwelling or unit if the address isif said addresses are unknown. I. Enforcement Actions. Enforcement actions provided in this section are not exclusive, and the City Councilcity council may take any action with - 21 - respect to an owner, registered agent, licensee, a tenant, or the licensed rental dwelling or unit as i-smay be authorized by the city code, state or federal law. 9 11 11 CONDITION OF LICENSED PREMISES. A. Compliance Order. Whenever the Building Official determines that the applicable City Code provisions, state law, or the International Property setting forth the specific violations and ordering the owner, licensee, or registered agent to correct such violations. B. Contents of the Corn liance Order. The compliance order shall: 1. Be in writing; Describe the location and nature of the violations; 3. Set forth a reasonable time for the correction of the violations by the �1. Be served upon the owner, licensee, and registered agent by first class U.S. mail. A copy of the compliance order shall also be C. Appeal. When it is alleged by the owner, licensee, or registered agent that interpretation of this chapter, othcr applicable City Code provisions, state or registered agent may appeal the compliance order to the City Council. Such appeal shall be in I`Titing, must specify the grounds for the appeal, must be accompanied by a filing fee, as set forth by resolution of the City file -El witheCitywithiseven(7) licensee, and registered agent. The appeal shall be heard by the City endangers life, health, or property, the B appellant of those violations unaffected by the stay. - 22 - time given in the order and the time to appeal the expired, the license for the rental dwelli renew a license and/or impose an administrative fine pursuant to this Council pursuant to the procedures set forth in sect chapter. 9-11 1211 HEARING PROCEDURE. A. Scheduling of Hearing. If the C4ycity seeks to deny, suspend, revoke, or not renew a license pursuant to sections 9 11 10 or 9 11 11(D)any provisions of this chapter, or if the owner, licensee, or registered agent appeals the compliance order pursuant to section 9 11 11(C)9 11-9 of this chapter, the City Councilcity council shall conduct a hearing on the matter. The hearing shall be scheduled no less than ten (10) calendar days an€1-ne more than thirty (30) calendar days following the date of the Gitylscity's notice to the owner or the Gitylscity's receipt of an appeal of a compliance order. B. Hearing. At the hearing, the City Councilcity council shall hear all relevant evidence and arguments and shall review all testimony, documents, and other evidence submitted to the £ycity at least five (5) calendar days before the hearing. The owner, licensee, or registered agent shall have the opportunity to address the City Council city council at the hearing. C. Findings. The City Council city council shall make findings and shall issue a written decision within thirty (30) calendar days following the date of the hearing and shall send a copy of its decision to the appellantowner or registered agent by first class U.S. mail. The decision shall specify the rental dwelling or units to which it applies. D. License Reinstatement. Upon a decision to revoke, suspend, deny, or not renew a license for violations of this section, the owner, licensee, or registered agent areshall be ineligiblefor a new rental license at said dwelling for a period determined by the City Councilcity council, but such period shall not exceed twelve (12) months. Any owner, licensee, or registered agent who has had two or more licenses revoked, suspended, denied, or not renewed for .a violation of this chapter within the previous twenty four (24) months, is ineligible for a new rental license for any property in the Ctycity for a period determined by the City Councilcity - 23 - council, but such period shall not exceed twenty four (24) months. To reinstate a license, the owner must complete the licensing requirements and pass an inspection established in 9 11 8 and pass an inspection as set forth in 9 11 9 and 9 11 11 as established by this chapter. E. No Occupancy. If a license is revoked, suspended, denied or not renewed by the City Councilcity council, it shall be unlawful for the owner, licensee, or the registered agent to thereafter permit the occupancy of the unlicensed rental dwelling or the unit. The C—icity shall send and post a copy of the City Councilcity council action on the rental dwelling(s) or unit(s) impacted by action in order to prevent any further occupancy. No person shall reside in, occupy or cause to be occupied any unlicensed rental dwelling or unit. If the rental dwelling(s) or unit(s) is occupied at the time the license is revoked, suspended, denied, or not renewed, then the owner, licensee, or registered agent shall inform the tenant(s) that the tenant(s) have thirty (30) days from the date of the City Councilcity council action to vacate. Occupation of the rental dwelling or unit after those thirty (30) days is unlawful. F. Appeal. An owner may appeal the decision of the City Councilcity council as allowed under state law. 9-11-13 REMEDIES; LIABILITY FOR COSTS. A. If the owner licensee, or registered agent fails to voluntarily comply with any requirement of this chapter, the City Councilcity council may direct the City Administratorcity administrator to take any or all lawful steps to enforce the requirements of this chapter, including injunctive relief. B. The owner, licensee, or registered agent is responsible for all costs associated with any enforcement efforts undertake pursuant to 9 11 13(A)this chapter, including but not limited to court costs, attorneys' fees, and interest on any unpaid amounts incurred by the Citycity pursuant to this chapter. C. All sums payable by the owner, - - •, - - _- - to the Citycity pursuant to this section shall be deposited in the City'scity's general fund to reimburse the Citycity for its expenses and costs incurred to enforce this chapter. D If the owner, licensee, or registered agent fails to pay the Citycity as required by this chapter or any court order, said costs, fees, and amounts may be collected as a special assessment against the licensed property pursuant to Minnesota Statute, Chapter 429, as amended from time to time. 9-11-14 MISDEMEANORPENALTIES. - 24 - In addition to any other remedy available to the city in law or in equity, the failure by any person to comply with a compliance order after the right of appeal has expired shall constitute a misdemeanor. A violation of any provision of this chapter , - -, - - • _ - • _ - shall constitute a misdemeanor. Each day that a violation continues shall be deemed a separate punishable offense. SECTION 2. This ordinance shall be effective upon its adoption and publication. Adopted by the Lauderdale City Council this 24th day of April, 2018. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator Published in the Roseville Review the 1st day of May, 2018. - 25 - LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date April 24 , 2018 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Fee Schedule Amendments DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff compared the rental housing license fees adopted at the beginning of the year with the outcome of the new rental housing ordinance. A few tweaks were required. The license fee of $100 plus $2.50 per unit remains the same. Changes were made to allow for fees for ad- ditional inspections and "no-shows" as well as a refund for those units that don't require fol- low up inspections. This is the carrot for owners we discussed. The new fees include a $25 per day penalty for failing to be licensed by the start of the new licensing period. This pen- alty would be in addition to any other recourse allowed by ordinance or state law. STAFF RECOMMENDATION: Motion to adopt the amended fees related to rental housing. RENTAL HOUSING License & Initial Inspection Single Unit Additional Units Inspection Fees First Inspection to Verify Adherance to Compliance Order Additional Inspections to Verify Adherance to Compliance Order Failure to Show for Inspection / Cancellation Fee $100.00 $100 + $2.50/unit $0.00 $40.00/inspection $40.00/inspection Inspection Fee Refund Compliance Order Inspection not Required $40.00/building Administrative Penalty Renting without License Failure to Provide Lease upon Request License Violations (Established by City Council) $25.00/day $25.00/day Up to $1,000.00/day EXHIBIT A LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date April 24 , 2018 ITEM NUMBER Sewer Lining Project STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The bids for the 2018 sanitary sewer lining project were opened Wednesday, April 18 at City Hall. The City received five bids. The low bidder was Insituform Technologies USA, LLC. The purpose of tonight's meeting is to award the bid. Once the work is completed, the City will receive an inflow and infiltration grant from the Metropolitan Council that will cover approximately 25% of the cost of the project. STAFF RECOMMENDATION: Motion to award the 2018 sanitary sewer lining project work to Insituform Technologies USA, LLC. Stantec Consulting Services Inc. tantec 2335 Highway 36 West, St. Paul MN 55113 April 19, 2018 Honorable Mayor and City Council City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Re: 2018 Sanitary Sewer Lining Project Stantec Project No. 193804224 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on April 18, 2018. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There were a total of 5 Bids. The following summarizes the results of the Bids received: Contractor Total Base Bid Alternate No. 1 Low Insituform Technologies USA, LLC $101,527.90 $9,064.70 #2 Visu-Sewer, Inc. $109,090.00 $8,862.50 #3 Lametti & Sons, Inc. $109,300.00 $7,425.00 #4 Veit & Company, Inc. $109,415.00 $11,040.00 #5 Michels Pipe Services $123,087.50 $11,074.25 The low Bidder on the Project was Insituform Technologies USA, LLC with a Adjusted Total Base Bid Amount of $110,592.60. This compares to the Engineer's Opinion of Probable Costs of $102,500.00. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then Insituform Technologies USA, LLC should be awarded the Project on the Adjusted Total Base Bid Amount of $110,592.60. Should you have any questions, please feel free to contact me at 651-604-4734. Sincerely, STANTEC CONSULTING SERVICES INC. Kellie M. Schlegel, P.E. Enclosure Design with community in mind ale 2018 Sani -43 Project Name: 1. as City Project No.: Owner: City of Lauderdale, MN 2018 at 10 k Bidder No. 4 Bidder No. 3 Bidder No. 2 Bidder No. 1 Veit & Company, inc. Lametti & Sons, Inc. Visu-Sewer, Inc. Insituform Technologies USA, L BID TABULATION H CL .14 0 0 0 0 0 0 0 0 0 0 0- 0oo0La in tort .--i N o o r+ ti N (h84 N 0 V}89- 84 0 H o o 0 0 0 0 0 0 O O o o 1' 0 vi O .moi N 0 N Vtcl - 0- o 0 0 0 o O oo 0 LLcrco 10x1 it 44- 0 0 0 do vi 110 co 0 0 0 a 0 N rr 0- U 0 N u 7 •-c. C u M ; m N E a z o0> Nc. 0> co co v a 0 o 0) r1 0 riiic N :o m 7 0 0 0 0 0 0 0 0 0 0 0 0 o a a N 10 0 O o 0 0 N M0 O N trt 0— 0- 00 - 0 M 0- 0- 0 00 0 0 0 0 0 0 0 0 oo co 6 O O N 1/1 O O 0 84 84 M4 tri ti 0— a'a O 0--o VR {R 0 N 0- 0 0 0 O o 0 o O O o O OO O O O 1() 1(1 O O) N 0 N O - 03 8 ti (rt u 0 00 0 0 O O a- O O OO n o O O t0 Nra al- no O noti 6 0- +a- if, 0- 0 O O O 0 0 0 10 0 0 col OO D O O co a- l0 <0 89- 84 VF V} 0 0 0 O 0 0 0 1in- 4 8 0 N N coto visu-sewer.com 0 Y 0 0. dE Z ea Oo oOmrn000 tNn CI VI 0 1Nrl a^' O V N N M b U NVF J VT W to- , 01 Yh O\ V tH p (/} Q N co VI - 7 0 g o M 75 ai t0 > O W 01 MO 10'1 0 0 trot 0 L Z trt NI NI ka td - h22 O Ea N 4 84 0- 4+ E oW ct CO84 0) ' rn v S U ^-1 U IA a La H .i N V M N .--I a' -0 M Q a CO J J J lJl J 111 z O C F. U = W Ooc W ce (0 CO (0 a cK • I a a Z U otin W 3 = a 0 Q = a U W m W Vfe m N r Z W m 1- Z W W �wm Z �wz O=�gQ I- wCCg1- U W a Q mtrl U-1 ! t- 1> U 1-4 Ce m 2' ,Y > 0 J w > W O > Q Lel -JWWWo mEF-cnce cc) F- a cncetnF- N N M V VI (0 N CO 6 193804224 -Bid Ta BID TABULATION »®&°03 }7 »^2} / C3 Ef; 01 LA 0 j)-� \ t EA- ®— ®® G@9 )0 @ t_tll y' =2 \ j ) \ //)CO @tk/3� ��\«G §�« ) )�\�\\ ±mess �__ § f \4 EE ALTERNATE NO. 1: BACKYARD PIPE SEGMENT LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council budgeted $25,000 for parks improvements in 2018. Discussed at the time was to replace the equipment at Skyview Park and possibly add or improve an amenity at Com- munity Park. Staff solicited park improvement feedback via the January newsletter and received a couple of responses. One individual inquired about a gaga ball court (see pictures). The other sent the following email. Before engaging in more conversations with the community, staff wanted to get some feed- back and parameters for the improvements. Skyview Park is small but has a lot of potential. Staff included some concepts for the new type of structures being used in parks along with their pricing. We looked for items that are affordable. Some options are geared toward adults, some children, and some that would enhance the area for more passive recreation and picnicking. The Council's desire was to improve upon what is out there as the City has spent little on the improvements to date. Following is an aerial of Skyview Park (without snow). There is a picnic table, garbage can, and the remnants of the playground equipment that used to be at Community Park. The concept could be to build around a theme or simply to put a few new items. Based on the feedback, staff can go in a number of directions in terms of gathering commu- nity feedback or engaging vendors in developing concepts for community consideration. STAFF RECOMMENDATION: Kids GaGa Pit for Kids 8 Years Old to Adult 1 Junior Commercial 1 Small Page 1 of 4 Call us on (855) 626-2242 My Account Sign in or Create an account View Cart / Media Gallery Products Why GaGa? About Prices & Order Form Contact Us Home GaGa Ball Pits Portable Indoor/Outdoor GaGa Ball Pit 1 Large Save Product Description ORDER NOW! Portable Indoor/Outdoor GaGa Ball Pit 1 Large $4,050.00 * * *'* * 4 product reviews Shipping: $350.00 (Fixed shipping cost) Quantity: 1 ADD TO CART Approximately 19' x 18' for up to 20 players. Eight 6' x 3' wall panels, Two 4' x 2' entry/exit panels. Also includes: 2 GaGa Balls, Locking Wrench, User Manual and Storage Bag. Specs: All of Mamba GaGa's portable gaga ball pits are manufactured from commercial grade materials and are designed to be used indoors or outdoors. All Portable Mamba GaGa Ball Pits: https://www. mambagaga. com/portable-indoor-outdoor-gaga-ball-pit-large/?gclid=EAIaI Q... 4/20/2018 Page 1 of 1 66k- ba -a http://psok2v4k5d-flywheel.netdna-ssl. com/wp-content/uploads/2015/05/parks-and-rec-ga... 4/20/2018 Heather Butkowski From: Leah Dale <honeynut52@yahoo.com> Sent: Sunday, March 04, 2018 11:50 PM To: LAU Admin; *LAUCouncil Subject: Skyview and Lauderdale Parks Hi, I realize I may be late to the game, but I still wanted to send in my comments. I'm writing in response to the Do You Have Ideas for Park Improvements? that was in the Lauderdale Crier. I have 2 areas of thoughts/concerns/suggestions: 1. If/When considering any enhancements to Skyview Park's play structure, please keep in mind the height of the tallest spaces and unsecured openings, as well as ease/conduciveness for adults (parents, caregivers, etc.) to enter, maneuver around in, and exit the spaces. Our kids very much enjoy the play structure at Lauderdale Park. However I have always felt that the tallest points on the play structure are rather high, and there are 2 spots that kids could potentially very easily fall from (the top of the rock climbing wall, and the spot where the "S" curved "ladder" is. I have never seen a kid fall! But that doesn't mean I don't get nervous every time a (little) kid goes near one of those spots, especially if that kid's adult isn't hovering below. My other note about the structure is that it's not easy for an adult to get to the high points. You either have to do the rock -climbing wall, climb up the yellow "S" curved ladder thing, go through the tube, scale that blue part with holes, or shimmy up that blue squiggly step slide thingy. Even as a person for whom these physical tasks aren't particularly difficult, I would appreciate stairs all the way up to the top. So I can only imagine that so would an adult who has less mobility/agility. I understand that play structures are geared toward kids and young people, but when children are in that transition stage where they are outgrowing the small child area but are maybe just a little too young/small to navigate the big structure by themselves, they should be able to explore it and become familiar with it while having their adult near/on it with them. 2. Please consider this my vote to do away with the archery area. I am completely uncomfortable near it and the thought of my kids someday going to the park by themselves and not necessarily being mindful of the boundaries? of that area or someone not using the area properly makes me incredibly nervous. It's dangerous to have that area in a park where kids are running around and exploring. Let me also say that we love Lauderdale Park! The total space is wonderful. It has great grassy areas, a great shelter, and the fact that it has the rink area, tennis courts, basketball courts, volleyball court, and a baseball diamond in addition to the play area is fantastic. And, despite my own concerns, our kids enjoy the play structure and will likely continue to enjoy it even more as they get bigger. We do not have dogs but obviously the fact there is a dog park is great too. Our family has enjoyed the park for 3 years and hope to for many more to come! Thank you for your consideration. Sincerely, Leah Dale Lauderdale Resident e j d. 1 ,J/ ▪ / $ $ «fƒ o m S •-i e + f3E ❑ Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries PP Ctoed Ir $ z Enter Map Description ƒ & d Q 111 c \) §� \\ /( z \k co cucp< al zn (GameTime) A pip,' CORE Company Thrive 250 gvd You were meant to THRIVE! Whether you train alone or in a group, THRIVE provides the perfect setting to help you reach your goals! Improve community wellness with high- quality composite fitness structures from GameTime. Thrive fitness systems accommodate multiple users at once, reducing wait times and providing a wide range of training options at every station. Thrive makes... Features and Benefits: Training Stations: • Step -Up Platforms (12in and 18in) • Swedish Ladder • Decline Sit -Up Bench • Variable Pull -Up Station Model: 14911 Use Zone: 19' X 21' Age Group: 13+ Years Limited Lifetime Warranty on uprights, hardware and connections. Visit gametime.com/warranty for full warranty information (GameTime) A pL.4 'CORE Company Designing award-wnning playgrounds since 1929. U Sky Run Zip Track - Zero G Seat Features and Benefits: Model: 90856 Use Zone: 20' X 45' Fall Height: 10' Age Group: 5 to 12 Years Limited Lifetime Warranty on uprights, hardware and connections. Visit gametime.com/warranty for full warranty information Certified Installer Network - GameTime trained for GameTime playgrounds. CompEies with ASTM standards before it leaves the f actory. (GameTime) A pLA (CORE Company Expression Swing Tandem - 5 -inch Top Rail /llg Expression Swing Tandem allows users ages 5 and up to swing face-to-face and eye -to -eye. Our patented design encourages social interaction between two children (or a child and adult) during play. It's a great way to provide multigenerational play on your playground. Designing award-winning playgrounds since 1929. Features and Benefits: • Patented face-to-face, eye -to -eye design • Two NexGen comfort swing seats for users of varying ages and sizes • Great for older children who have outgrown the original Expression Swing • Promotes multigenerational play between friends, siblings and family members Certified Insider Network - GameTime trained for GameTime playgrounds. Model: 5168 Age Group: 5 to 12 Years Number of Children: 2 Limited Lifetime Warranty on uprights, hardware and connections. Visit gametime.com/warranty for full warranty information Complies vith ASTM standards before it leaves the factory. (GameTime) A FLAYCORE Company Elementary FitKid Unit Features and Benefits: Model: 4610 Use Zone: 57 X 57' Age Group: 5 to 12 Years Limited Lifetime Warranty on uprights, hardware and connections. Visit gametime.com/warranty for full warranty information Designing award-winning playgrounds since 1929. Certified Installer Network - GameTime trained for GameTime playgrounds. Comples with ASTM standards before it leaves the factory. Page 1 of 1 http://locallygrownnorthfield.org/wp-content/uploads/2013/09/DSC03502.jpg 4/20/2018 Page 1 of 1 https://shade-n-net. com/wp-content/uploads/2012/04/Dog-Park-Shade-850x4221.jpg 4/17/2018 CITY OF LAUDERDALE LAUDERDALE, MINNESOTA NOTICE OF SPECIAL CITY COUNCIL MEETING Tuesday, April 24, 2018 7:30 p.m. NOTICE IS HEREBY GIVEN that the City Council will hold a Special Closed Meeting pursuant to Minnesota Statutes, Section 13D.05, subdivision 3 on Tuesday, November 14, 2017, commencing at the conclusion of the 7:30 p.m. Regular City Council meeting at 1891 Walnut Street, Lauderdale, Minnesota for the following purpose: 1. To develop or consider offers for the purchase of real property at 1825 Eustis Street in Lauderdale, Minnesota. Heather Butkowski, City Administrator DATED: April 20, 2018.