HomeMy WebLinkAbout07/10/2018LAUDERDALE CITY COUNCIL MEETING AGENDA
7:30 P.M. TUESDAY, JULY 10, 2018
LAUDERDALE CITY HALL, 1891 WALNUT STREET
The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
1. CALL THE MEETING TO ORDER
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the June 26, 2018 City Council Meeting
c. Claims Totaling $73,437.69
4. CONSENT
a. Performance Agreement with Open Eye Theatre
b. Appointment of 2018 Election Judges
c. Ratification of No Trespass Order
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. July Farmers Market
b. City Council Updates
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the
decision. During hearings all affected residents will be given an opportunity to speak pursuant to
the Robert's Rules of Order and the standing rules of order and business of the City Council.
8. DISCUSSION / ACTION ITEM
a. Proposal for Zoning Ordinance Revisions
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. Annual Storm Sewer Report and Public Hearing
12. WORK SESSION
a. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In
consideration for the public attending the meeting, this portion of the meeting will be limited
to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or
less. If the majority of the Council determines that additional time on a specific issue is
warranted, then discussion on that issue shall be continued at the end of the agenda. Before
addressing the City Council, members of the public are asked to step up to the microphone,
give their name, address, and state the subject to be discussed. All remarks shall be addressed
to the Council as a whole and not to any member thereof. No person other than members of the
Council and the person having the floor shall be permitted to enter any discussion without
permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order
and business of the City Council, is welcomed and your cooperation is greatly appreciated.
b. Community Development Update
13. ADJOURNMENT
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 1 of 3 June 26, 2018
Roll Call
Mayor Gaasch called the Regular City Council meeting to order at 7:30 p.m.
Councilors present: Andi Moffatt, Jeff Dains, Roxanne Grove, Kelly Dolphin, and Mayor Mary
Gaasch.
Councilors absent: None.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City
Administrator; and Miles Cline, Deputy City Clerk.
Approvals
Mayor Gaasch asked if there were any additions to the meeting agenda. Butkowski stated that
she would like to add a resolution to the Additional Items section. There being nothing else,
Councilor Grove moved and seconded by Councilor Dains to approve the agenda. Motion carried
unanimously.
Mayor Gaasch asked if there were any changes to the meeting minutes. There being none,
Councilor Moffatt moved and seconded by Councilor Grove to approve the minutes of the June
12, 2018, city council meeting. Motion carried unanimously.
Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor
Dains moved and seconded by Councilor Grove to approve the claims totaling $38,048.79.
Motion carried unanimously.
Consent
Councilor Grove moved and seconded by Councilor Dains to approve the Consent Agenda.
thereby acknowledging the May Financial Report.
Informational Presentations/Reports
A. Eureka! Recycling Annual Report
Kate Davenport and Dave Weidenfeller approached the Council to present their annual report.
They covered a wide range of topics including staff changes at Eureka, revenue sharing with
Lauderdale, the future of markets (and what Eureka is doing to develop markets), organics, and
contract renewal with the City.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 2 of 3 June 26, 2018
B. City Council Updates
Councilor Gaasch shared that she was a vendor at the first farmers market of the year. Mayor
Gaasch also noted that she and Councilor Moffatt attended the League of Minnesota Cities
Annual Conference in St. Cloud.
Discussion/Action Items
A. Rental Housing License for 1772 Pleasant Street
In August 2017, the City Council authorized an administrative fee on the owner of 1772 Pleasant
Street for failure to maintain a crime free property and correct property condition issues. In
October 2017, the Council voted to prohibit the issuance of a license for 1772 Pleasant for 12
months. In April 2018, a relative of the owner, Nathaniel Erenberg, asked the City Council if he
could be issued a rental license if he brought the property up to code and took ownership.
Nathaniel told the Council he initiated the process to take possession. Once this process is
completed and Nathaniel provides the City with the appropriate vesting deed showing he holds
title exclusively, he can apply for a rental housing license.
With regard to the recovery of legal costs, the City Attorney suggested the City Council suspend
collection of the legal expenses and waive them if the new owner proves to operate in a lawful
and decent manner. After a discussion between the Council and Nathaniel, the Council stated
that they are leaning towards suspending and potentially forgoing the legal fees if the property is
appropriately maintained. This was not a promise made to Mr. Erenberg, simply what they
outlined as their most likely course of action.
B. Authorizing of Funds for 1825 Eustis Street
Butkowski said the closing date is scheduled for July 20, 2018. Staff is asking for authorization
to issue payment and finalize the sale as soon as the closing documents are prepared.
Councilor Moffatt made a motion authorizing the city administrator to issue payment for the
purchase of 1825 Eustis Street and sign documents as necessary to facilitate the purchase. This
was seconded by Councilor Grove and carried unanimously.
C. Resolution 062618A — Authorizing Joint Powers Agreement with the Bureau of Criminal
Apprehension (BCA)
Butkowski explained that the Bureau of Criminal Apprehension (BCA) asked the City to renew
its Joint Powers Agreement (JPA) with them which will allow the police department and the
prosecuting attorney to access criminal data in their work for the City.
After adoption of the resolution, the police officers and prosecuting attorney will be able to
continue performing their duties. The resolution also gives the Mayor and City Administrator
authorization to sign the agreements.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 3 of 3 June 26, 2018
Councilor Dolphin moved and seconded by Councilor Grove to adopt Resolution 062618A — A
Resolution Approving State of Minnesota Joint Powers Agreements with the City of Lauderdale
on Behalf of its City Attorney and Police Departments. Motion carried unanimously.
Additional Items
Resolution 062618B — Establishing City Council Authority for Preservation of Public Safety
Butkowski explained that to provide for the safety of the public at City facilities, the City
Council must be able to take action as needed to remove and prohibit the presence of individuals
or groups that hinder or threaten enjoyment of these facilities. The resolution outlines the process
by which the City Council could do this.
Councilor Moffatt made a motion to adopt Resolution 062618B — A Resolution Establishing City
Council Authority for Preservation of Public Safety. This was seconded by Councilor Dolphin
and carried unanimously.
Set Agenda for Next Meeting
Administrator Butkowski stated that the July 10 council meeting may include the Annual Storm
Sewer Report and public hearing, a proposal for zoning ordinance revisions, and the appointment
of election judges.
Work Session
A. Opportunity for the Public to Address the City Council
Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council.
There being no interested parties to speak, Mayor Gaasch closed the floor.
B. Community Development Update
Butkowski informed the Council that the proposed waste water charge is 23% higher than 2018.
Staff are working with Metropolitan Council staff to understand why. Staff expect to receive a
copy of Luther Seminary's realty packet in the near future.
Adj ournment
Councilor Moffatt moved and seconded by Councilor Grove to adjourn the meeting at 8:48 p.m.
Motion carried unanimously.
Respectfully submitted,
GhwGo—Ca'"z
Miles Cline
Deputy City Clerk
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
1891 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAX
Request for Council Action
To: Mayor and City Council
From: City Administrator
Meeting Date: July 10, 2018
Subject: List of Claims
The claims totaling $73,437.69 are provided for City Council review and approval that
includes check numbers 25917 to 25932.
Accounts Payable
Checks by Date - Detail by Check Date
User:
Printed:
miles.cline
7/3/2018 2:38 PM
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
ACH 43
Public Employees Retirement Association
PR Batch 51300.06.2018 PERA Coordinated
PR Batch 51300.06.2018 PERA Coordinated
06/29/2018
PR Batch 51300.06.2018 PER
PR Batch 51300.06.2018 PER
Total for this ACH Check for Vendor 43:
ACH 44 Minnesota Department of Revenue
PR Batch 51300.06.2018 State Income Tax
06/29/2018
PR Batch 51300.06.2018 Stan
Total for this ACH Check for Vendor 44:
ACH 45 ICMA Retirement Corporation
PR Batch 51300.06.2018 Deferred Comp
ACH 46
25917 56
2Q2018
25918 57
2Q2018
25919 203
072018
25920 29
3684
25921 133
2Q2018
06/29/2018
PR Batch 51300.06.2018 Defi
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 51300.06.2018 FICA Employee Portio
PR Batch 51300.06.2018 Medicare Employer Po
PR Batch 51300.06.2018 FICA Employer Portio:
PR Batch 51300.06.2018 Federal Income Tax
PR Batch 51300.06.2018 Medicare Employee Pc
06/29/2018
PR Batch 51300.06.2018 FIC.
PR Batch 51300.06.2018 Mee
PR Batch 51300.06.2018 FIC.
PR Batch 51300.06.2018 Fed(
PR Batch 51300.06.2018 Mee
Total for this ACH Check for Vendor 46:
Total for 6/29/2018:
James Bownik 07/10/2018
2Q18 Mileage Reimbursement
Total for Check Number 25917:
Heather Butkowski
2Q18 Mileage Reimbursement
David Carlson
Rental Inspection Refund - 2 Properties
City of St Anthony
July Police Services
Miles Cline
Mileage Reimbursement
07/10/2018
Total for Check Number 25918:
07/10/2018
Total for Check Number 25919:
07/10/2018
Total for Check Number 25920:
07/10/2018
1,094.65
948.69
2,043.34
732.85
732.85
1,351.27
1,351.27
962.98
225.22
962.98
1,167.60
225.22
3,544.00
7,671.46
26.16
26.16
37.61
37.61
80.00
80.00
57,730.67
57,730.67
137.93
AP Checks by Date - Detail by Check Date (7/3/2018 2:38 PM) Page 1
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
25922 25
EMCOM-007003
EMCOM-007017
EMCOM-007032
25923 204.
072018
25924 206
072018
25925 145 .
85985
25926 82
5013259
25927 31
143211
143211
25928 208
072018
25929 207
072018
25930 77
072018
25931 7
7943450-0500-1
25932 205
072018
County of Ramsey
June Fleet Support
June CAD Services
June 911 Dispatch Services
Eustis Properties
Rental Inspection Refund
Stephen Fluin
Rental Inspection Refund
Mary Gaasch
MN Mayor Conf Lodging Reimbursement
Home Depot
Service Station Repairs
Kennedy & Graven Chartered
Legal Services - General
Legal Services - 1795 Eustis St
Open Eye Theatre
July Fanners Market Entertainment
Joline Soedarjatno
Rental Inspection Refund
United States Postal Service
5 Rolls of Stamps
Waste Management Inc
7/18 PW Waste
Tyler and Christine White
Rental Inspection Refund
Total for Check Number 25921:
07/10/2018
Total for Check Number 25922:
07/10/2018
Total for Check Number 25923:
07/10/2018
Total for Check Number 25924:
07/10/2018
Total for Check Number 25925:
07/10/2018
Total for Check Number 25926:
07/10/2018
Total for Check Number 25927:
07/10/2018
Total for Check Number 25928:
07/10/2018
Total for Check Number 25929:
07/10/2018
Total for Check Number 25930:
07/10/2018
Total for Check Number 25931:
07/10/2018
Total for Check Number 25932:
Total for 7/10/2018:
137.93
6.24
233.07
1,248.01
1,487.32
40.00
40.00
40.00
40.00
281.38
281.38
71.46
71.46
663.00
3,893.75
4,556.75
400.00
400.00
40.00
40.00
250.00
250.00
546.95
546.95
40.00
40.00
65,766.23
AP Checks by Date - Detail by Check Date (7/3/2018 2:38 PM) Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
Report Total (20 checks): 73,437.69
AP Checks by Date - Detail by Check Date (7/3/2018 2:38 PM) Page 3
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
July 10, 2018
ITEM NUMBER July Farmers Market
STAFF INITIAL Jim
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Staff is asking the city council to consider approving the attached performance agreement
with the Open Eye Theatre for a driveway tour puppet show at a cost of $400. The follow-
ing appeared in the current city newsletter:
Farmers Market & Entertainment, July 19 4:00-7:00 p.m.
Lauderdale Community Park, 1885 Fulham St
Open Eye Theatre Driveway Tour Puppet Show: Little Grandpa's Big Surprise (6-7 p.m.)
It's Little Grandpa's 100th birthday and everyone was too busy to remember...but not for
long! With the help of her animal friends, an amazing cake recipe, and a few sneaky tricks,
his granddaughter Zadie will bring the whole neighborhood together for the biggest party of
the summer! Open Eye's award-winning Driveway Tour delights and inspires the young
and young -at -heart with this for all -ages outdoor puppet show.
OPTIONS:
Approve by adopting the consent agenda or remove for discussion.
STAFF RECOMMENDATION:
By approving the consent agenda, the city council is approving the performance agreement
with Open Eye Theatre .
City of Lauderdale Performance Agreement
Event: Farmers Market
Date & Time: Thursday, July 19, 2018 from 4-7 p.m.
Location: Lauderdale Community Park, 1885 Fulham Street
Performance Time: 6:00-7:00 p.m.
ARTIST or GROUP INFORMATION
Artist or Group Name:
Artist/Group Leader:
Daytime Phone:
Email Address:
Website Address (if applicable):
# Chairs Needed:
PAYMENT INFORMATION
Performance Fee: $400.00
Name & Address for Payment of Fee:
Open Eye Theatre/Driveway Tour/Top Hat
Peter Rusk
Cell Phone: 612-874-6338
drivewaytour(Wopeneyetheatre.org
openeyetheatre.org
Open Eye Theatre
506 E 24th St #3732
Minneapolis, MN 55404
PERFORMANCE PROVISIONS
1) The Artist or Group is considered an independent contractor and is responsible for all appropriate
insurance, income taxes, and the licensed use of any or all copyright music performed.
2) The Artist or Group understands the City does not hold a public performance license, thus the
artist agrees not to play music registered with ASCAP, BMI, SESAC, or any other licensing entity.
3) The Artist or Group will supply their own sound system and the following items as needed:
music stands, stage etc.
4) The City will provide chairs, electricity and an extension cord.
5) Cancellation/Inclement Weather Policy:
• If the performance is cancelled by the City before Noon the day of the performance, the
City will pay 50% of the agreed performance fee as compensation.
• If the performance is cancelled by the City after Noon the day of the performance, the City
will pay 100% of the agreed performance fee as compensation.
6) Sale of promotional merchandise is allowed at the concert site.
7) Payment Information: The City will make every effort to present payment to the Artist or Group
the day of the performance, but may mail payment within 30 days after performance date.
8) Indemnification: The Artist or Group agrees to defend and indemnify the City, and its
employees, officials, volunteers and agents from and against all claims, actions, damages, losses
and expenses arising out of the Artist or Group's performance or failure to perform its duties
under this Agreement.
Signature of Artist/Group Leader: Date:
Mayor Date City Administrator Date
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
July 10, 2018
ITEM NUMBER Appoint Election Judges
STAFF INITIAL
-06
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Below are individuals willing to be appointed by the City Council to serve as election
judges for the 2018 Primary and General elections. Many of these election judges have
performed election judge duties for many years and some are new. Karen Doherty will be
the Head Election Judge again this year.
Wallace Borner
Karen Sundeen
Marcia Martinson
Paula Biever
Edith Affeldt
Judges for Primary and General Elections
Alexander Kouhi Lisa Cierzan
Anthony Mieloch Peiju Picard
Linda Stowell
Karen Doherty
Hans Simons
Applicants do not need to declare party affiliation to be a judge, but the City must follow
rules for maintaining party balance. Party affiliation is not public information. The City has
the required party representation for the 2018 election season.
Judges must attend a two-hour in person or on-line training session every two years as re-
quired by State Law. The judges will be offered $12.50 per hour for training and on election
day. Those that work a full day will be offered $200 and the head judge $220. The City sup-
plies breakfast, lunch, and dinner on election day.
STAFF RECOMMENDATION:
By approving the consent agenda, the City Council approves the 2018 election judge list for
the 2018 primary and general elections.
COUNCIL ACTION:
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Mayor Gaasch and Council Member Moffatt used the discretion provided them to issue a no
trespass order until such time as a quorum of the Council met. The order was delivered to
Jon Abeler on July 3, 2018. The order follows. The Council must ratify the no trespass or-
der for it to remain in effect.
OPTIONS:
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council ratifies the no trespass order as presented.
ST, fNTHOpi,
It
POLICE
Trespass Notice Form — St. Anthony Police Department
YOU ARE HEREBY REQUESTED TO DEPART FROM THIS LAND
AND NOT TO RETURN FOR ONE YEAR.
State law (Minn. State Statute 609 .605) provides that no person shall intentionally trespass on the
land of another and refuse to depart from that land, without a legal basis, when a demand to do so is
made by the lawful possessor or his/her agent. Such demand may be spoken or written. No person
who has received a demand to stay off such land shall reenter it within 1 (one) year from the date of
the demand without written permission of the lawful possessor or the agent who provided the
demand. Violators may be subject to imprisonment for up to 90 (ninety) days or to a payment of up to
$1000, or both. Violators who qualify for enhanced penalties under Minn. State Statute 609.153 may
be subject to imprisonment for up to 365 (three hundred sixty-five) days or'to a payment of up to
$3000, or both.
It shall be noted on this date July 3, 2018, you were advised of the above'statute. This trespass
notice form constitutes a written demand to depart from the premises by the lawful possessor or an
agent of the lawful possessor. This demand to depart is due to your disruptive, harassing,
threatening, and/or non -conforming behavior.
Reason for trespass notice:
In case number 18004634, Abeler reportedly said, "...how the noise drives him to insanity and
that he could see how someone may by [sic] a shotgun to stop the noise. Abeler denied that
he would do this, but he could see how it could drive others crazy enough to do so."
In case number 18004969, Abeler reportedly said that people have breaking points and "At
what point do you think I'm gonna break," and "People have a breaking point, don't push me
to that."
These threats coincide•with reports and videos of aggressive behavior. The City believes it is in
the best interest of public safety that Mr. Abeler be prohibited from entering Community Park
and use law enforcement to respond to his concerns and complaints.
Address of place from which party is trespassed: Lauderdale Community Park, 1885 Fulham St.
Name of party being trespassed: Jonathan Mark Abeler
Date of Birth: August 16, 1955
Name of person issuing the notice: Mary Gaasch, Mayor, City of Lauderdale
Signature of party receiving the notice:
Case Number:
/8003-195-5
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
Meeting Date July 10, 2018
ITEM NUMBER Zoning Ord. Update
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Jennifer Haskamp will be at the meeting to discuss next steps for putting zoning in place for
the updated Comprehensive Plan, especially as it relates to the property owned by Luther
Seminary. By law, the City has nine months from the date of adoption to revise its zoning
controls. However, Luther Seminary is scheduled to sell their land prior to that time and the
City wants to be in the best position to guide the development of the land.
The following proposal establishes a plan to begin updating the zoning controls based on the
revised Comprehensive Plan, specifically the High Density Residential—Conservation
(HDR -C) land use designation. Jennifer will be available to answer questions as it relates to
the proposal and options for moving forward.
OPTIONS:
STAFF RECOMMENDATION:
Motion to approval Proposal for Zoning Ordinance Update—Phase I by Swanson Haskamp
Consulting as provided.
JL
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July 2, 2018
Ms. Heather Butkowski
City Administrator
City of Lauderdale
1891 Walnut Street
Lauderdale, MN 55113
RE: Proposal for Zoning Ordinance Update - Phase 1
Dear Heather,
Thank you for requesting a proposal to update the City's Zoning Ordinance for
consistency with the 2040 Comprehensive Plan Update (2040 Plan) draft. It was a
pleasure working with the City to prepare the Comprehensive Plan update and our
Team is excited for the opportunity to help with its implementation.
As discussed throughout the comprehensive planning process, it is imperative for
the City to update its zoning ordinance to implement the new 2040 Plan, and of
particular importance and priority is the need to create supporting zoning districts
and regulations for new land use designations. Since the 2040 Plan is in adjacent
jurisdictional review it is logical to complete the zoning ordinance update in phases
that respond to the highest priority items first, followed by the `housekeeping'
updates once the 2040 Plan is fully adopted.
The first phase is to create a zoning district to support the High Density Residential
- Conservation (HDR -C) land use designation. During the process we learned of the
Seminary's intent to sell the property formerly known as the Breck Wood (also
known as the Seminary Wood), and thus the City guided the property for the new
land use designation. Since time is of the essence, this proposal is generally
focused on the development of a supporting zoning district for the HDR -C land use
designation and the preparation of a Park Dedication ordinance, with some
exceptions.
Since we know that a more comprehensive update of the Zoning Ordinance will be
forthcoming, we have scoped some of the public engagement and outreach efforts
to solicit a wider range of feedback. For example, the City's Farmer's Markets
SHC Proposal for Zoning Ordinance Update 1
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were a great venue to solicit feedback during the Comprehensive Plan, and we'd
like to capitalize on that event to help inform the zoning ordinance update. Since
the Farmer's Markets are limited to the summer months, we are proposing to solicit
feedback not only about the HDR -C zoning and Park Dedication ordinance, but for
other key zoning ordinance updates such as the mixed-use areas. Additionally, the
work identified in Task 2 regarding ordinance format and outline will inform
subsequent ordinance updates and drafting, but is necessary to complete Phase 1
and is therefore scoped as part of this proposal.
The following summary of major tasks as well as estimated fees to complete each
task is provided for your review and consideration.
• TASK 1: Background Research and Information Collection
FEE ESTIMATE: $4,995
This will include preliminary review of the City's ordinances to determine what
(if any) sections should be used or contained within the resulting zoning
district. This will also include collecting sample ordinances, language and
other resources to help provide a starting point for preparation of the zoning
district to support the HDR -C and Park Dedication Ordinance.
o Public Participation:
• Farmer's Market (1) - Solicit feedback focused on 'new' zoning
designations to support the 'new' land use designations. This
would include HDR -C, but also the Mixed -Use designations
which will be used in subsequent phases.
• Neighborhood Focus Group (1) - Hold a neighborhood focus
group meeting with neighbors of the Breck Woods to include the
Single -Family homeowners and the Multi-Family/Apartment
owners.
• City Council Work Session (1) - Engage City Council members in
a discussion about needs, wants, concerns, etc., of the HDR -C
and Park Dedication ordinance to help inform ordinance
development.
• TASK 2: Ordinance Outline and Format
FEE ESTIMATE: $2,965
This process will be a collaborative effort between City Staff and SHC. We
will work through an outline, identify key points and formulate a desired
format for the City's zoning ordinance update. This will provide the model or
framework from which other sections of the zoning ordinance will be updated
or developed; but this phase will focus primarily on the zoning and
ordinances needed to implement and support the HDR -C land use
designation.
SHC Proposal for Zoning Ordinance Update 2
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o Public Participation;
■ Farmer's Market (1) - Provide draft outline/materials at the
Farmer's Market and ask for feedback on key components of the
draft. This will be tailored more for information and education,
with some opportunity for feedback.
■ OPTIONAL Neighborhood Focus Group (1)
■ City Council Work Session (1) - Present draft outline for
discussion and feedback. The outline/format of the ordinances
will also serve as the foundation for subsequent phases of the
Zoning Ordinance update.
• TASK 3: Ordinance Preparation and Final Draft (HDR -C and Park Dedication)
FEE ESTIMATE: $3,630
This phase will focus on full ordinance drafting based on feedback from
Phase I and Phase I1. SHC will prepare the draft with City Staff support.
o Public Participation:
■ Neighborhood Focus Group (1) - Hold a second neighborhood
meeting once a full draft of the HDR -C supporting zoning and
Park Dedication ordinance have been prepared. Present drafts,
and request feedback/input on draft.
■ City Council Meeting (1 or 2) - The City Council may elect to
hold the public hearing and first reading of the ordinance
followed by a second reading and formal adoption. (Depending
on City ordinances, one reading may be sufficient.)
As outlined, the estimated cost to complete the project is approximately $11,590,
with a total project estimate not to exceed $12,200 including expenses. Any
authorized work will be billed using the hourly rates as found on the 2018 Rate
Schedule contained in Attachment B. If at any time during the project additional
work is requested, or if the estimate is in any way compromised we will seek
authorization from the City prior to incurring any additional costs. A corresponding
draft schedule to complete the Tasks is provided in Attachment A.
If you have any questions regarding this proposal, or if there is anything you would
like modified or adjusted please do not hesitate to contact me.
Sincerely,
Jennifer Haskamp, AICP
Owner & Principal Planner
jhaskamp@swansonhaskamp.com
SHC Proposal for Zoning Ordinance Update 3
JLU
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SHC, LLC
246 South Albert Street, Suite 2A
Saint Paul, MN 55105
Attachments:
A: Draft Schedule
C8: 2018 Rate Schedule
SHC Proposal for Zoning Ordinance Update 4
ATTACHMENT A: DRAFT SCHEDULE
•
•
•
•
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TASK 1: Background Research & Information Collection
Staff Kick-off & Work Session
Farmer's Market (July or August Day in the Park; Solicit feedback on all new zoning)
Neighborhood Focus Group (August)
City Council Work Session (October)
DELIVERABLE: Ordinance samples, public engagement summary
TASK 2: Ordinance Outline & Format
Staff Work Session - identify needs and wants
Farmer's Market (August or September - Refined Focus on HDR -C, Park Deds, limited engagement on other topics)
DELIVERABLE: Draft outline for staff review and comments
Staff Work Session - work through finalizing draft outline and format
City Council Work Session (October)
DELIVERABLE: Ordinance Outline and Ordinance Format
TASK 3: Ordinance Preparation & Final Drafts
DELIVERABLE: Draft HDR -C zoning ordinance and Park Dedication
Staff Work Session - review draft ordinances (includes review/collaboration with City Attorney)
Neighborhood Focus Group - Present Draft Ordinance (December)
City Council Work Session - review draft ordinances, and consider feedback (December)
Staff Work Session (if needed) to address comments
DELIVERABLE: Final Ordinance Drafts
City Council Meeting & Public Hearing (December/January)
Proposal for Professional Planning Services: Zoning Ordinance Update
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Attachment B:
Rate Schedule
(2018)
Service
Rate -
Principal Planner -
$ 125/Hour
Senior Planner
$1 10/Hour
Planner
$85/Hour
Document Preparation/Layout/Production
■ GIS Mapping
■ Document Layout
■ Graphics
$90/Hour
Mileage rate (Standard IRS rate)
$0.55/mile
Printing and Mailing Services**
Actual Expenses