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09/11/2018
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, SEPTEMBER 11, 2018 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the August 28, 2018 City Council Meetings c. Claims Totaling $92,645.41 4. CONSENT a. July Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Rental Housing Fine Waiver Request for 1866 Eustis Street b. 2019 Preliminary Budget and Levy c. Update on Staff Projects 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. 2019 Preliminary Budget and Levy b. Proposed Tobacco Ordinance Revision Discussion c. 1795 Eustis Street Discussion with Financial Advisor 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 August 28, 2018 Roll Call Mayor Pro Tem Dains called the Regular City Council meeting to order at 7:30 p.m. Councilors present: Andi Moffatt, Roxanne Grove, Kelly Dolphin, and Mayor Pro Tem Jeff Dains. Councilors absent: Mayor Mary Gaasch Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Pro Tem Dains asked if there were any additions to the meeting agenda. There being none, Councilor Grove moved and seconded by Councilor Moffatt to approve the agenda. Motion carried unanimously. Mayor Pro Tem Dains asked if there were any corrections to the July 24 meeting minutes. There being none, Councilor Grove moved and seconded by Councilor Dolphin to approve the minutes of the July 24, 2018, city council meeting. Motion carried unanimously. Mayor Pro Tem Dains asked if there were any corrections to the July 31 meeting minutes. There being none, Councilor Dolphin moved and seconded by Councilor Grove to approve the minutes of the July 31, 2018, city council meeting. Motion carried unanimously. Mayor Pro Tem Dains asked if there were any questions on the claims. There being none, Councilor Moffatt moved and seconded by Councilor Grove to approve the claims totaling $31,057.04. Motion carried unanimously. Consent Councilor Grove moved and seconded by Councilor Moffatt to approve the Consent Agenda thereby approving the Community Park reservation request, amending Joe Hughes's phased retirement agreement, revising the City Council committee assignments, and approving the contractor agreement with Marsden Building Maintenance. Informational Presentations/Reports A. Dana Healy, Executive Director of CTV North Suburbs Dana Healy recently started her job at the new Executive Director of CTV North Suburbs. She approached the Council to introduce herself and field a few questions. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 August 28, 2018 B. City Council Update Councilor Moffatt stated that she attended a Metro Cities policy meeting in which the focus was support for local control. Mayor Pro Tem Dains shared that he attended the St. Paul Water Board meeting earlier in the evening, and that they will be holding a public hearing on September 11 regarding their budget. Discussion/Action Items A. Request for Fence Waiver at 1743 Eustis Street Mayor Gaasch agreed to rehear the fence waiver request from the previous meeting. As previously discussed, Mr. Taylor received a violation notice for his fence on the southern portion of his property, along Ione Street. The fence was constructed without a permit, is located in the right-of-way, and is made from prohibited materials. Joe Taylor, resident of 1743 Eustis Street, asked the Council to waive the rules and allow him to keep his fence. He stated that his dog was suffering from kidney failure and that it was imperative to have a fence in that portion of the yard to allow his dog to safely enter and exit the home throughout the night. After a discussion between the Council and Mr. Taylor, they came to an understanding of what the next steps will be. Mr. Taylor will need to apply for a permit, use accepted fencing materials, agree to move the fence if the City needs to use the right-of-way, and agree to take down the fence after a specified period of time. No promises for approval were made by the Council, they simply stated that these steps need to be taken in order for them to consider the proposal. B. 2019 Budget and Levy Administrator Butkowski went through the 2019 budget and levy with the Council and the impact of potential county, school, and city levy increases. The levy must be finalized at the September 25 council meeting. Set Agenda for Next Meeting Administrator Butkowski stated that the September 11 council meeting may include the July Financial Report and further discussion of the 2019 preliminary budget and levy. The September 25 meeting will include a presentation from Stacie Kvilvang of Ehlers about 1795 Eustis Street. Work Session A. Opportunity for the Public to Address the City Council Mayor Pro Tem Dains opened the floor to anyone in attendance that wanted to address the Council. There being no interested parties to speak, Mayor Pro Tem Dains closed the floor. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 August 28, 2018 B. Community Development Update Butkowski stated that she spoke to Jennifer Haskamp, the City's planning consultant, after Day in the Park. She had insightful conversations with residents in regards to "Breck" Woods. Luther Seminary's deadline to receive proposal for their land in Lauderdale is September 7. Ramsey County constructed barricades along Larpenteur Avenue by the Les Bolstad Golf Course. A resident expressed her concern that this eliminated the possibility of a sidewalk along the golf course. Adjournment Councilor Grove moved and seconded by Councilor Moffatt to adjourn the meeting at 8:45 p.m. Motion carried unanimously. Respectfully submitted, Cthtt Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 189 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: September 11, 2018 Subject: List of Claims The claims totaling $92,645.41 are provided for City Council review and approval that includes check numbers 26020 to 26038. Accounts Payable Checks by Date - Detail by Check Date User: Printed: miles.cline 9/7/2018 10:02 AM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 26020 36 0224849 0224849 26021 29 3710 26022 25 EMCOM-007135 EMCOM-007148 EMCOM-007165 26023 164 3356793 Public Employees Retirement Association PR Batch 51800.09.2018 PERA Coordinated PR Batch 51800.09.2018 PERA Coordinated 09/07/2018 PR Batch 51800.09.2018 PER PR Batch 51800.09.2018 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 51800.09.2018 State Income Tax 09/07/2018 PR Batch 51800.09.2018 Stab Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 51800.09.2018 Deferred Comp PR Batch 51800.09.2018 Deferred Comp 09/07/2018 PR Batch 51800.09.2018 Deli PR Batch 51800.09.2018 Def( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 51800.09.2018 Medicare Employer Po PR Batch 51800.09.2018 FICA Employer Portio: PR Batch 51800.09.2018 FICA Employee Portio PR Batch 51800.09.2018 Federal Income Tax PR Batch 51800.09.2018 Medicare Employee Pc 09/07/2018 PR Batch 51800.09.2018 Mec PR Batch 51800.09.2018 FIC. PR Batch 51800.09.2018 FIC. PR Batch 51800.09.2018 Fed( PR Batch 51800.09.2018 Mec Total for this ACH Check for Vendor 46: Total for 9/7/2018: City of Roseville 09/11/2018 August Phone Services August IT Services City of St Anthony September Police Services County of Ramsey August Fleet Support August 911 Dispatch Services August CAD Services Dalco Enterprises Inc Paper Towels Total for Check Number 26020: 09/11/2018 Total for Check Number 26021: 09/11/2018 Total for Check Number 26022: 09/11/2018 1,100.94 954.15 2,055.09 431.72 431.72 1,352.31 938.33 2,290.64 246.54 1,054.14 1,054.14 1,562.30 246.54 4,163.66 8,941.11 82.43 1,118.00 1,200.43 57,730.67 57,730.67 6.24 1,248.01 233.07 1,487.32 130.66 AP Checks by Date - Detail by Check Date (9/7/2018 10:02 AM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Number 26023: 130.66 26024 61 Gopher State One Call 09/11/2018 8080513 August Locates 28.35 26025 82 Home Depot 092018 DIP Water Slide Total for Check Number 26024: 28.35 09/11/2018 72.98 Total for Check Number 26025: 72.98 26026 30 League of Minnesota Cities 09/11/2018 276133 09/18-08/19 Membership Renewal 2,675.00 Total for Check Number 26026: 2,675.00 26027 1 Lillie Suburban Newspapers Inc 09/11/2018 092018 Annual Disclosure Statement 103.50 Total for Check Number 26027: 103.50 26028 225 Lindsey Hinck Construction LLC 09/11/2018 092018 Service Station Repairs 933.70 Total for Check Number 26028: 933.70 26029 226 Marsden Bldg Maintenance LLC 09/11/2018 279074 1891 Walnut - Floor Wax 981.16 26030 24 0001086992 Total for Check Number 26029: 981.16 Metropolitan Council 09/11/2018 October Waste Water 10,846.48 Total for Check Number 26030: 10,846.48 26031 79 Minnesota Department of Labor & Industry 09/11/2018 3910 1795 Eustis - Elevator Inspection 100.00 Total for Check Number 26031: 100.00 26032 103 Minnesota Mayors Association 09/11/2018 2018-19 Annual Dues 30.00 26033 136 NCI -BIB LLC 161642 2018 Agent Fee 26034 47 Total for Check Number 26032: 30.00 09/11/2018 1,250.00 Total for Check Number 26033: 1,250.00 Public Employees Insurance Program 09/11/2018 PR Batch 51800.09.2018 Health Insurance PR Batch 51800.09.2018 Hea PR Batch 51800.09.2018 Dental PR Batch 51800.09.2018 Den 26035 26 Stantec Consulting Services Inc 1394165 2018 Sanitary Sewer Lining Project 1394167 Gen Eng Services - Eustis 2,032.62 116.10 Total for Check Number 26034: 2,148.72 09/11/2018 1,847.50 1,410.25 AP Checks by Date - Detail by Check Date (9/7/2018 10:02 AM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26036 7 Total for Check Number 26035: 3,257.75 Waste Management Inc 09/11/2018 7996348-0500-3 September Public Works 398.11 26037 224 WS&D Permit Service Inc 092018 Cancelled State Surcharge Fee #18-51 092018 Cancelled Permit Fee #18-51 Total for Check Number 26036: 398.11 09/11/2018 6.00 209.25 Total for Check Number 26037: 215.25 26038 74 Xcel Energy 09/11/2018 605074757 1825 Eustis Street 11.12 605552330 Larpenteur Bridge Lights 32.68 605564753 2430 Larpenteur Avenue W 20.41 605605164 1825 Eustis Street 9.68 605908341 Larpenteur Avenue 40.33 Total for Check Number 26038: 114.22 Total for 9/11/2018: 83,704.30 Report Total (23 checks): 92,645.41 AP Checks by Date - Detail by Check Date (9/7/2018 10:02 AM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date September 11, 2018 ITEM NUMBER July Fin. ncial Report STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the revenue, expense, and cash balance reports for July 2018. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for July 2018. COUNCIL ACTION: General Ledger Cash Balances User: heather.butkowski Printed: 9/7/2018 3:57:50 PM Period 07 - 07 Fiscal Year 2018 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -2,555,507.71 455,564.40 346,623.56 -2,446,566.87 Change Fund 101-00000-000-10300 100.00 0.00 0.00 100.00 Cash 226-00000-000-10100 9,548.80 4,874.59 1,470.11 12,953.28 Cash 227-00000-000-10100 99,147.31 64.20 4,234.02 94,977.49 Cash 305-00000-000-10100 56,931.65 38.51 0.00 56,970.16 Cash 401-00000-000-10100 122,580.59 82.92 0.00 122,663.51 Cash 403-00000-000-10100 456,232.43 8,535.00 3,950.00 460,817.43 Cash 404-00000-000-10100 270,783.48 183.17 0.00 270,966.65 Cash 405-00000-000-10100 467.04 0.00 467.04 0.00 Cash 414-00000-000-10100 293,409.87 197.86 900.00 292,707.73 Cash 415-00000-000-10100 0.00 0.00 80,317.73 -80,317.73 Cash 416-00000-000-10100 102,234.08 68.60 816.05 101,486.63 Cash 602-00000-000-10100 1,046,436.08 11,862.04 18,278.77 1,040,019.35 Cash 603-00000-000-10100 373,467.28 2,426.53 4,916.20 370,977.61 Current Assets 275,830.90 483,897.82 461,973.48 297,755.24 Petty Cash 101-00000-000-10200 300.00 0.00 0.00 300.00 Petty Cash 300.00 0.00 0.00 300.00 Investments - Fair Value101-00000-000-10410 2,916,224.26 202,363.61 0.00 3,118,587.87 Adj Investments 2,916,224.26 202,363.61 0.00 3,118,587.87 Grand Total 3,192,355.16 686,261.43 461,973.48 3,416,643.11 GL - Cash Balances (09/07/2018 - 03:57 PM) Page 1 Account Nu N \D O vl N 00O N VO V) CD p O O et OO 0OMO OI ON 00NO O Q\ 06 v) OOerCr)c+i 0 .4 ooc' clO p 00 O 'd' O 4f \C) V) '1) d' \O V) — in O oo d' ., t-: oo O tri o6 c‘i 0 v oo N V) Vl M oo �O N O O O .-, O dr vO \O M N O\ LrDO N \O N 00 O 00 \O O • O\ 0 f c+ i --� 00000N O et M 7t M N N O N M d M M N M coo. rN) 7 0 00 "1 00 4 0 0 0 V^ M M 00 0 et 00 --+ N 00 CT 00 ti O et V� O O et �O r. V) 00 00in OO p I Y 00 ✓ 00 ti No O N et c d t� eF O r 00 .-1 N CO r. O N N ifn 00 r-1 O\ vl O 0o 0000 00 Net NO M M v) N O N p O O v' 1 O o D M 4 00 O •-. cV c� 0 ) oo N N 0 O N '--i M 0o O\ et Co V) 0 Vl O\ \0 O\ M N M et VO N 00 ON N oo V) N t ri .-4 I -. N N t ---" M .~-+ -, N er r� M 0 0 0 0 0 0 p O 0 0 0 0 0 0 er00000 0 .-. )n `O o O o v) 00 r- M O V7 in o � <-4 c • en N 1,387,924.00 000 0 o 0 0 oofoO et o in in 000 VNl 0 a dtrl '0'1 CN d' els 000 r-4 0 ti 001) 0) Yani - xN u o' Td•U4N l/) .0 (24 bo 0) 0) 27 v cn O U U -3 = gwO 0) • • `ng ,,wd h 0 'b E a) a) 0 O ,-alo 0 w " ao'4c�ci ID ID O (. A4 H.,-• l4Uw O P4 WA.(4000 W General Fund GL - Revenue vs Expense (09/07/2018 - 04:10 PM) U 0) 0) V 6) U A • CN o M on O VD 1-1 oo o r- 1` 00 1- o M o un Vn 0 On V1 cl CD et on • CN C,1 CD CD et 11) CN eOo N • CN M 000 VD O -4 D\ VD VD a" N VnM N cn 0D a 0 00 0 , 00 oo � v� o � O et 00) 06 N moo o N o 00 00 VD o0 et 7 4.7 '- Cr) 0 0 CD CD et 0 0 0 0 0 0 Vo VD O O 0 e VD N o 0 00 M 1() N a) N O 0 0 0 N ri N N t� N 0D 0) c1 0 ,o o L) 40 y 0 4 CI o o N o -' .. O • o 0 )O a) U 0)) • w O A. a`3 •y a) O ai .-, y k+ a, (0 ) E UC�,H C4 Wacn0U W U N fq N GL - Revenue vs Expense (09/07/2018 - 04:10 PM) YTD Balance Current Period 01 ---1 00de OI M M M ((0 d' O N H 7 cq O O C p t( O N C—i O v1 M t� 00 co; \0 N cD CD 00 cD V) co CD m O csi M 00 M1-1 d' 00 N N 00 N N � ON vD 0 M 0 O ONO O I • 0 0 O 7cri v) N - --� N 7 op <1 O M '.0 W d' v� 000 0 O o cz) Q\ O 0 O 01 01 N 0 O O l., N N , M (1) V N M )4 , m a) 0) A 00 1.)0 U a>i n 0 _ c0 N cn U ti T ❑ C% > 0 yp 0 c3 0) 0 m N O N G .0 0 0 00 0 1; i~ (0 •,� �� cd Lei •U iYa4 gwa.,a)OU wv.i GL - Revenue vs Expense (09/07/2018 - 04:10 PM) 0.. v 3 00 00 �o YO N cd -0 O �r u 0 U 0 0 • r 0 YTD Balance Current Period O p O p 06 • 00 v5 V1 O pp l O O O o 0 O .-4 O o O p O rl 0 v1 '1 OI )4100 O M O O M O O( p l O O rcs O p O p © O 0 00 oo O N ^O • o U O o 0) O a) O N bA O a)o o P4 0) U E e U N w .— d tn gi C. g O C4 W W Account Numb GO TIF Revenue Bonds 2018A M GL - Revenue vs Expense (09/07/2018 - 04:10 PM) 5\|\55\|@ m @\ 3-3 666 3 e 2 & k § \ « 7 ; ) \\\| \ \|\ \ \ 00 ` \§ m \ G /§ « © \\@ 7 0 0 @ f ce3| m £3a d % & w \ et 4 \. o / \5@ 7 2 c/33 g C0 c 9 0 @ 5I @ @ 0 @| 0 0 / § � k �\� k k 3 $ e CA 0 / . »g« .. \ /g) u \ \\� 1 2 )0\ '\�a - \ % ! •/ m rJ) \ o&\\ § (§5t ( « w(�`e t pe}e p }$/\c k 4545 k General Capital Projects \ O M p I 0f p I CO 60 0000 O (-1 N O N N rh U 0 V CI N 'ir• N M CI 0.6 ri o OI h OI ': in sg 0 (el cei 00 h O N 1/) NO O N ON O O\ O\ 71 N N I VIn dam' O I C‘iO I 141 NO ON M N M 0 0 M O M N ai t-- 0 in 0 0 c:2) o 0 0 o 0 v)v o 0 0 0 0 r 1n o 0 o In C•1 M VM)11) 06 00 Lr U 00pl o pp) 0 0 o p o © 0 o 0 0 0 0 0 0 O 0 o v d 'Tr M N U> O U a) U G s. 'O (Y U P.•a) o. 0 id a cA U ') o w w 0) • a) O m • g ea V Q 0 tb..4 U N a) d i. a) b1J DC ' '"•". W 4: a.) an NN�Q) N O z0 co 0 Q� `' C 0 c en en U U R4 �aa'w"o Street Capital Projects GL - Revenue vs Expense (09/07/2018 - 04:10 PM) Account N o 000l o a M p M O O p O O CT pI00OpO~ 00 00 O '-+ O ppOOp O 0o CO OO .--1 iri'V) CY N N N O O p O O p O H rt. pI p p OI O cO co p 0 p O ri co H O p I Op0OI cc O Op OOO O O O O O O O O M M vi N N N 0, . o 0 Q U 4O a bA py o T UU cd CC _aO m i a ice.. > N > d fa. P. 04 fx.. as O a WvaUO W a rt GL - Revenue vs Expense (09/07/2018 - 04:10 PM) YTD Balance a 0) U 0 0I of 0 0 O p O p O O o cri d N fli 00 00 N d O I N O 00 00 Lri OI 71- c; O p O 0 0I 0I 0 0 o p o 0 0 cn 0 b0 m 0 0 s. �� 0 a4 tr) et cc; O U �+ U c F4.)4.)au d ^. p Gi p m r •yU NNU N y N d (clip A P,g O g W O W P.P. d -Ci 3 7'. Q� Y v ai ❑ °—° 000 O p 7-741a)NcN $-1 Z 0 0 N 1.)p a zsb •,_ a' O o V) Rosehill Tax Increment GL - Revenue vs Expense (09/07/2018 - 04:10 PM) • Account Numb in Ol r o0 vii O• HO O 000 N hl 0 Lri 0 ON 00c • 0 0 0 00 4 o 0 M dam'„ 7 M .-r ~ M ri O 0 I 0 O O O 00 00 H O in M N 0O 00 \O p \O 0 0 I 0 7 co 0 00 0 O O N • p Op 0 0 H 00 O 0 —00 m 000 p ( 0 O 0 0 0 O O O O O o CD 00 U N N O U .[ • O N ri) R bA ct j'.O o o hI O H ai Z). U • U • U U Ac O co WOO W ✓ Development GL - Revenue vs Expense (09/07/2018 - 04:10 PM) P. \\ \\ z F. /\s op \\w) \\\Rg § \ \\\\ \ \ YTD Balance Current Period \ / @ \ \ $ @ cc| e cc s @5| @ E a£ // %� J\| E \/ 6 O o \E - » a3 Nen \ 0 2 t @@| @ 5\ @ \ a 3 3 £ c e o _ / \ )) al \ƒ t 0 ) 00 7. »Ti { 'o a aƒ ff 05(oti 0 a \ 05 ) m \\\\ \ w\/ ƒ Housing Redevelopment GL - Revenue vs Expense (09/07/2018 - 04:10 PM) .71 o o 4 �00 00 D p N o Cq p N m CN 7 O N •[ U b a> TIF District No. 1-2 OO o) o 00 OOI o 0 O O p co O O p O O 00 O O O cD N 7 OO\ M tt O N I H CD 00 o 00 O O CD O O VD kr) O Oj 0 N rY 00 O C Ci ft) d'14 I/O M I/O rl t!� • M .--- O [, 4 ti O VD O I b 0 0 o f O I/O VD v6p O VD t, 00 00 N CD o CD o 0 0 0 p C 0 0 p o O OCU ti F" > N b0 0 El CU 0) y O 0 m 0 wi a• .) a) y a4 F. O TIF District No. 1-2 b r GL - Revenue vs Expense (09/07/2018 - 04:10 PM) CD r -0 d' -O O O - O( - N OI VG Q; '-.vi 6MvnO O N "1:..r O CTcc) O VOi vri 71-- 0 M N O U O VD VO Op N M O v1 0 0( ON �O .co 0 t---t---O V1 d' M 00 0 O '--1 v..;F.". r---... -0... 'I O NO t� N co .O -, 00 00 v1 0 M tri 00 N 0 0 N CU O 00 IT p N 00 O -, 0 O 0 00 U O M M p t- vD O O �D CV pNN O 00 vi O 0000 0 O v)M GO v)M0D In., N M '� d0' a1 M c-1 H 1Z O t- M 01 O N v1 0 O CDl M M OOO O N 00N C.--- CD O 00 [- •1. O ‹.3,id r �� O O O In O1 v: t� N 00 00 N Po -4' -i vi N ,41? ,-t .-. CU io s.. 0 a> z U O 0 0 0 1 O 0 0 0 0 0) O O O 0 0 0 O p o 0 0 o O O O 00 0 r0'0 0 0 00 0M \O 00 00 0 M N O N 00 �D O ,D N ~ N O\ 00 Cr) • 00 v) U ti 0 > • VI by( • QJ N cd > 0 S"" • a L) 0 U y0 US v y C 04 b4 NaS OJ N vi 0 co 00 O 0c< y > • ...cd col) 0) .0 C b.)) <1t�1 � w C • C g ca 1„ C 0 N cJ v0i U ap G2. U R, U U a GO C44U 0 C4 ▪ W 4, c4 OUO W N O Sanitary Sewer 0 GL - Revenue vs Expense (09/07/2018 - 04:10 PM) YTD Balance Current Pe 0 U count Numb On 00 '-1 co N O 00I 00 V1 O N M O� O 0 O; 00� L() V' mp r O N N N- 00 n — 0 I 000 dN: 0 O O p( 7 00 O en M �Min0 0 VI 00 M NM"00 N e -i d^ r-+ O O In V) N ti 7 QOcntrIcl 00 00N —,O O N 0 000 O M In\C� 0 O N In N 01 N .-+ M N 00 d` M vi vi O N O N M M m d' .-1 0 N O N — In m 0 O I ON t� O d:N OI N t-NCr,O p 00 O� O6 O N "00' 0 H OoO N N N d Ln N 000 0 I 0000 pI O O O O O O O 0 0 0 0 O O 6vi6 p to vn )000 p ' O Oi N dN— Or �O O O O vim) ,x5 1 ---- Oro er-1 H 0 O 0 O a U O co G •U U 00 N y 4 bOA E w Er, a� bA 6" N t. 0 ccS c"-Ar:14U 0 ti U bq .d .n 0 U 0 0 ti , U U 0• >�,I3 0) 0 ,--, ti NON 0 0 0 a6C� 0) d 0 0 0 0. U d g Wa0000O W Storm Water GL - Revenue vs Expense (09/07/2018 - 04:10 PM) YTD Balance Current Period 00 0 000 0l 0 0 .O 0 0 O O O O 0 o 000) 0 00001 0 0 0 0 0 0 0 0 0 0 O 0 000 0000 0 0 000 0 0000 o 0 00 O1 O 000 pl 0 0 00 0 0 000 0 0 0 0 0 0 1 0 0 0 0 0 00 0 0 000 0 .Cl 000 0 0000 Cw' z U 0 0 0 0 cn U U al0 U U 0 ai Cn a P4 bD i 0 O U 4U o 0 .'U3 ,y ' '.�3 vw iG O ) 'LI Q.1 U y 0 aa) 0 a,"i .� ami a.) "C7 waH o a Wa000 WA- X w GL - Revenue vs Expense (09/07/2018 - 04:10 PM) U CT r -I 1 11 ON N N VVI M e-1 O O U Ci CCS 0) 0 N C - t.) t: V' M co o an Tr t t M PP 00 CT CT AN '--( O • U V Account Nu Revenue Total GL - Revenue vs Expense (09/07/2018 - 04:10 PM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date September 11, 2018 ITEM NUMBER Rental Housing Fine STAFF INITIAL MC APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The owner of 1866 Eustis Street has submitted a petition to waive the late fees associated with his rental housing license. Rod Borg, dba Perma Companies, is appealing the fine on the basis that the tenant changed the locks which prohibited access during the first inspec- tion. The late fees stand at $1,000 for being 40 working business days past the inspection dead- line. OPTIONS: STAFF RECOMMENDATION: q(z 9 (1 U . -t 4--L, p ,a -W ►A. '. (2 K-' h" t'- L� c'2 L) c (—L6, 144.N 4 g-2 C l Q �`� 7 r./- L, nil CU c c,n ►U (Q `n -CG L.04 ALLY O ---r / ,4v A- &Jce A-� iu o L_ -o , Z i1 . cAe- vu ? o (H( n�n.to Lot- t 8 O5 56044-49P ca Aq coAA LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date September 11, 2018 ITEM NUMBER 2019 Budget and Levy STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff reviewed the 2018 to -date budget and revisited the anticipated costs for 2019 since the last meeting and nothing has really changed. To recap the last meeting, compared to other Ramsey County cities, Lauderdale is seeing a large increase in home values for 2019 per the county assessor. A median valued home is $206,300 for 2019 (up 9.1% over 2018). As the City's overall market value went up considerably over 2018, the proposed levy increase would actually result in a decrease in the tax rate. The proposed budget would balance at $1,437,074 or an increase of 3.5%. To support a balanced budget, the levy would need to increase by 5.7% which results in a $39.21 city property tax impact on a median valued home. The Council must set the levy at the next meeting. Staff will be preparing the appropriate documents and continuing to revisit the budget in the interim. CITY OF LAUDERDALE GENERAL FUND REVENUES 2019 Account Number 2017 2018 2019 Account Description Actual Adopted Proposed 101-00000-410-31010 CURRENT AD VALOREM TAXES $ 572,135 $ 634,045 $ 670,231 101-00000-410-31020 DELINQUENT AD VALOREM TAXES $ 4,587 $ $ 101-00000-410-31400 FISCAL DISPARITIES $ 131,121 $ 131,469 $ 139,873 101-00000-410-31055 EXCESS TAX INCREMENT $ - $ $ 101-00000-410-31900 PENALTIES AND INTEREST TAXES $ 64 $ - $ TAXES $ 707,908 $ 765,514 $ 810,104 101-00000-410-32110 LIQUOR LICENSES $ 450 $ 150 $ 150 101-00000-410-32180 TOBACCO LICENSES $ 1,000 $ 400 $ 400 101-00000-410-32190 OTHER BUSINESS LICENSES $ 2,025 $ 2,000 $ 2,000 101-00000-410-32192 HVAC CONTRACTOR LICENSES $ 1,350 $ 1,200 $ 1,200 101-00000-410-32240 ANIMAL LICENSES $ 123 $ 100 $ 100 101-00000-420-32210 BUILDING PERMITS $ 20,727 $ 17,000 $ 20,000 101-00000-420-32230 PLUMBING & HEATING PERMITS $ 9,020 $ 6,000 $ 8,000 101-00000-420-32270 RENTAL HOUSING LICENSES $ 2,106 $ 4,000 $ 4,000 101-00000-430-32261 EXCAVATING PERMITS $ 100 $ - $ PERMITS & LICENSES $ 36,901 $ 30,850 $ 35,850 101-00000-410-33401 LOCAL GOVERNMENT AID $ 537,817 $ 539,562 $ 539,622 101-00000-410-33422 OTHER STATE GRANTS & AIDS $ 1,198 $ 1,198 $ 1,198 101-00000-410-33423 OTHER GRANTS & AIDS $ 5,000 $ - $ INTERGOVERNMENTAL REVENUE $ 544,015 $ 540,760 $ 540,820 101-00000-410-34101 CITY HALL RENT $ 5,350 $ 5,000 $ 4,000 101-00000-410-34103 ZONING & SUBDIVISION FEES $ 1,900 $ 1,000 $ 1,000 101-00000-420-34104 PLAN REVIEW FEES $ 10,888 $ 5,000 $ 5,000 101-00000-410-34105 SALE OF MAPS & PUBLICATIONS $ - $ - $ 101-00000-410-34108 ADMINISTRATIVE FEES $ $ - $ 101-00000-420-34202 SPECIAL FIRE PROTECTION SERVICES $ 1,928 $ 600 $ 600 101-00000-420-34206 MOWING & GARBAGE CLEANUP $ - $ - $ 101-00000-430-34303 SNOW REMOVAL CHARGES $ - $ $ 101-00000-450-34780 PARK SHELTER FEES $ 300 $ 300 $ 300 101-00000-450-34920 MERCHANDISE SALES $ 217 $ 400 $ 400 CHARGES FOR SERVICES $ 20,582 $ 12,300 $ 11,300 2017 2018 2019 Account Number Account Description Actual Adopted Proposed 101-00000-420-35101 COURT FINES & ADMINISTRATIVE PENALTIES $ 24,046 $ 30,000 $ 30,000 101-00000-420-35200 FORFEITED & SEIZED ASSETS $ $ $ FINES & FORFEITS $ 24,046 $ 30,000 $ 30,000 101-00000-410-36101 SPECIAL ASSESSMENTS - COUNTY $ 3,600 $ - $ 101-00000-410-36102 PENALTIES & INTEREST $ 1,123 $ - $ - 101-00000-410-36200 OTHER MISCELLEANOUS REVENUE $ 8,629 $ - $ 101-00000-410-36210 INTEREST ON INVESTMENTS $ (7,174) $ 5,000 $ 5,000 101-00000-410-36215 OTHER FEES (CREDIT CARD FEES) $ - $ - $ 500 101-00000-410-36230 CONTRIBUTIONS & DONATIONS $ - $ - $ 101-00000-450-36230 CONTRIBUTIONS & DONATIONS (COMM EVENT $ 3,048 $ 2,500 $ 2,500 101-00000-420-36260 SURCHARGES COLLECTED $ 921 $ 1,000 $ 1,000 MISCELLANEOUS REVENUE $ 10,147 $ 8,500 $ 9,000 101-00000-410-39101 SALE OF CAPITAL ASSETS $ - $ - $ 101-00000-410-39200 TRANSFER IN $ - $ - $ OTHER SOURCES $ $ - $ TOTAL GENERAL FUND REVENUE $ 1,343,598 $ 1,387,924 $ 1,437,074 REVENUES OVER/UNDER EXPENDITURES $ - $ 0 $ FUND BALANCE - January 1 FUND BALANCE - December 31 $ 758,551 $ 780,967 $ 780,967 $ 780,967 $ 780,967 $ 780,967 CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2019 2017 2018 2019 Department Number Title Actual Adopted Proposed 41110 LEGISLATIVE $ 25,271 $ 27,953 $ 27,802 41320 CITY ADMINISTRATION $ 212,415 $ 227,951 $ 235,602 41410 ELECTIONS $ 16,083 $ 24,851 $ 17,957 41610 LEGAL $ 49,150 $ 23,000 $ 26,500 41910 PLANNING $ 65,259 $ 47,522 $ 36,538 41940 GENERAL GOVERNMENT BUILDINGS $ 19,318 $ 26,700 $ 29,500 GENERAL GOVERNMENT $ 387,495 $ 377,977 $ 373,899 42100 PUBLIC SAFETY $ 724,870 $ 743,174 $ 764,311 42400 BUILDING INSPECTIONS $ 40,623 $ 28,615 $ 47,412 PUBLIC SAFETY $ 765,493 $ 771,789 $ 811,723 43121 PUBLIC WORKS $ 81,884 $ 88,094 $ 93,630 43160 STREET LIGHTING $ 6,295 $ 7,000 $ 7,000 PUBLIC WORKS $ 88,178 $ 95,094 $ 100,630 45200 PARKS & RECREATION $ 83,652 $ 85,064 $ 92,822 46500 ECONOMIC DEVELOPMENT $ 7,814 $ 10,000 $ 10,000 49200 MISCELLANEOUS UNALLOCATED EXPENSES $ $ 10,000 $ 10,000 49300 OTHER FINANCING USES $ 38,000 $ 38,000 $ 38,000 OTHER $ 129,466 $ 143,064 $ 150,822 TOTAL EXPENDITURES $ 1,370,632 $ 1,387,924 $ 1,437,074 CITY OF LAUDERDALE LEGISLATIVE 2019 2017 2018 2019 Account Number Account Description Actual Adopted Proposed 101-41110-410-41030 PART TIME EMPLOYEES $ 16,375 $ 16,500 $ 16,500 101-41110-410-41220 FICA $ 1,015 $ 1,023 $ 1,023 101-41110-410-41225 MEDICARE $ 238 $ 239 $ 239 101-41110-410-41510 WORKERS COMPENSATION INSURANCE $ 38 $ 41 $ 40 PERSONNEL $ 17,666 $ 17,803 $ 17,802 101-41110-410-42010 OFFICE SUPPLIES $ - $ - $ - 101-41110-410-42110 GENERAL SUPPLIES $ 459 $ 50 $ 50 101-41110-410-42115 MEETINGS $ 146 $ 200 $ 200 101-41110-410-42410 MINOR TOOLS & EQUIPMENT $ - $ - $ - SUPPLIES $ 605 $ 250 $ 250 101-41110-410-43140 TRAINING & EDUCATION $ 1,255 $ 2,500 $ 2,500 101-41110-410-43310 TRAVEL EXPENSE $ $ 1,200 $ 1,200 101-41110-410-43510 LEGAL NOTICES & PUBLISHING $ 1,037 $ 2,000 $ 1,300 101-41110-410-43610 INSURANCE & BONDS $ 217 $ 400 $ 250 101-41110-410-44330 DUES & SUBSCRIPTIONS $ 4,492 $ 3,800 $ 4,500 OTHER SERVICES & CHARGES $ 7,001 $ 9,900 $ 9,750 101-41110-410-45700 OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ 25,271 $ 27,953 $ 27,802 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE CITY ADMINISTRATION 2019 Account Number 2017 2018 2019 Account Description Actual Adopted Proposed 101-41320-410-41010 FULL TIME EMPLOYEES $ 120,797 $ 126,150 $ 128,436 101-41320-410-41020 OVERTIME $ - $ - $ 101-41320-410-41040 TEMPORARY EMPLOYEES $ - $ - $ 101-41320-410-41210 PERA $ 9,060 $ 9,461 $ 9,633 101-41320-410-41220 FICA $ 7,587 $ 7,821 $ 7,963 101-41320-410-41225 MEDICARE $ 1,774 $ 1,829 $ 1,862 101-41320-410-41250 DEFERRED COMPENSATION $ 505 $ 500 $ 525 101-41320-410-41310 HEALTH INSURANCE $ 19,092 $ 19,172 $ 17,706 101-41320-410-41320 DENTAL INSURANCE $ 398 $ 200 $ 400 101-41320-410-41330 LIFE INSURANCE $ 841 $ 300 $ 850 101-41320-410-41340 DISABILITY INSURANCE $ 703 $ 200 $ 700 101-41320-410-41420 UNEMPLOYMENT $ - $ - $ 101-41320-410-41510 WORKERS COMPENSATION INSURANCE $ 884 $ 1,018 $ 1,027 PERSONNEL $ 161,641 $ 166,651 $ 169,102 101-41320-410-42010 OFFICE SUPPLIES $ 469 $ 1,000 $ 800 101-41320-410-42020 COMPUTER SUPPLIES $ $ 500 $ 500 101-41320-410-42030 PRINTED FORMS $ 3,434 $ 4,500 $ 4,500 101-41320-410-42110 GENERAL SUPPLIES $ 195 $ 200 $ 200 101-41320-410-42115 MEETINGS $ - $ - $ 101-41320-410-42410 MINOR EQUIPMENT & TOOLS $ - $ - $ 101-41320-410-42420 MINOR COMPUTER EQUIPMENT $ 1,557 $ 1,500 $ 1,500 SUPPLIES $ 5,655 $ 7,700 $ 7,500 101-41320-410-43030 AUDITING & ACCOUNTING SERVICES $ 15,036 $ 15,000 $ 16,000 101-41320-410-43090 EXPERT & PROFESSIONAL SERVICES $ 8,353 $ 16,000 $ 16,000 101-41320-410-43140 TRAINING & EDUCATION $ 1,963 $ 3,000 $ 3,000 101-41320-410-43220 POSTAGE $ 865 $ 4,000 $ 4,000 101-41320-410-43250 OTHER COMMUNICATIONS $ - $ $ - 101-41320-410-43310 TRAVEL EXPENSE $ 1,369 $ 1,500 $ 1,500 101-41320-410-43510 LEGAL NOTICES & PUBLISHING $ 1,407 $ 1,000 $ 1,300 101-41320-410-43610 INSURANCE & BONDS $ 2,629 $ 3,500 $ 2,900 101-41320-410-44040 VEHICLE/EQUIPMENT REPAIRS $ - $ - $ - 101-41320-410-44160 RENTS & LEASES $ 2,384 $ 2,700 $ 2,700 101-41320-410-44325 BANK FEES & CHARGES $ 1,417 $ 1,000 $ 1,500 101-41320-410-44330 DUES & SUBSCRIPTIONS $ 9,158 $ 5,300 $ 9,500 101-41320-410-44370 MISCELLANEOUS CHARGES $ 539 $ 600 $ 600 OTHER SERVICES & CHARGES $ 45,120 $ 53,600 $ 59,000 101-41320-410-45700 OFFICE EQUIPMENT & FURNITURE $ - $ - $ CAPITAL OUTLAY $ $ - $ TOTAL EXPENDITURES $ 212,415 $ 227,951 $ 235,602 NOTES Dues includes MCFOA, MAMA, MN GFOA, IMCA, MCMA, Press, Notary, RC GIS CITY OF LAUDERDALE ELECTIONS 2019 2017 2018 2019 Account Number Account Description Actual Adopted Proposed 101-41410-410-41010 FULL TIME EMPLOYEES $ 10,096 $ 10,745 $ 11,388 101-41410-410-41040 TEMPORARY EMPLOYEES $ $ 5,000 $ - 101-41410-410-41210 PERA $ 757 $ 806 $ 854 101-41410-410-41220 FICA $ 633 $ 666 $ 706 101-41410-410-41225 MEDICARE $ 148 $ 156 $ 165 101-41410-410-41250 DEFERRED COMPENSATION $ 56 $ $ 50 101-41410-410-41310 HEALTH INSURANCE $ 1,854 $ 1,763 $ 1,753 101-41410-410-41320 DENTAL INSURANCE $ 44 $ 50 $ 50 101-41410-410-41330 LIFE INSURANCE $ 56 $ 25 $ 50 101-41410-410-41340 DISABILITY INSURANCE $ 62 $ 25 $ 50 101-41410-410-41510 WORKERS COMPENSATION INSURANCE $ 74 $ 115 $ 91 PERSONNEL $ 13,781 $ 19,351 $ 15,157 101-41410-410-42010 OFFICE SUPPLIES $ $ $ - 101-41410-410-42110 GENERAL SUPPLIES $ - $ 1,500 $ 500 101-41410-410-42410 MINOR EQUIPMENT & TOOLS $ 2,302 $ 2,500 $ 2,300 SUPPLIES $ 2,302 $ 4,000 $ 2,800 101-41410-410-43510 LEGAL NOTICES PUBLISHING $ - $ 500 $ 101-41410-410-44370 MISCELLANEOUS CHARGES (AB VOTING) $ - $ 1,000 $ OTHER SERVICES & CHARGES $ $ 1,500 $ 101-41410-410-45700 OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY TOTAL EXPENDITURES $ 16,083 $ 24,851 $ 17,957 CITY OF LAUDERDALE LEGAL 2019 Account Number 101-41610-410-43040 101-41610-410-43045 Account Description LEGAL SERVICES - CIVIL PROCESS LEGAL SERVICES - PROSECUTION OTHER SERVICES & CHARGES 2017 Actual $ 38,050 $ 11,100 $ 49,150 $ 2018 2019 Adopted Proposed $ 11,500 $ 15,000 $ 11,500 $ 11,500 $ 23,000 $ 26,500 TOTAL EXPENDITURES 49,150 $ 23,000 $ 26,500 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2019 Account Number 101-41910-410-41010 101-41910-410-41210 100-41910-410-41220 101-41910-410-41225 101-41910-410-41250 101-41910-410-41310 101-41910-410-41320 101-41910-410-41330 101-41910-410-41340 101-41910-410-41510 101-41910-410-42010 101-41910-410-42030 101-41910-410-42110 101-41910-410-43090 101-41910-410-43140 101-41910-410-43220 101-41910-410-43610 101-41910-410-44330 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITIY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES PRINTED FORMS GENERAL SUPPLIES SUPPLIES EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION POSTAGE INSURANCE & BONDS DUES AND SUBSCRIPTIONS OTHER SERVICES & CHARGES 2017 2018 2019 Actual Adopted Proposed 22,543 $ 23,739 $ 15,639 1,691 $ 1,780 $ 1,173 1,415 $ 1,472 $ 970 331 $ 344 $ 227 138 $ - $ 100 4,105 $ 3,547 $ 2,214 133 $ 200 $ 100 121 $ 400 $ 90 134 $ 200 $ 100 165 $ 190 $ 125 30,777 $ 31,872 $ 20,738 33,794 $ 15,000 140 $ 250 330 $ 400 219 $ 34,482 $ 15,650 65,259 $ 47,522 15,000 250 400 150 15,800 $ 36,538 CITY OF LAUDERDALE GENERAL GOVERNMENT BUILDINGS 2019 Account Number 101-41940-410-42110 101-41940-410-42230 101-41940-410-42410 101-41940-410-43090 101-41940-410-43210 101-41940-410-43250 101-41940-410-43610 101-41940-410-43810 101-41940-410-43820 101-41940-410-43830 101-41940-410-43840 101-41940-410-43850 101-41940-410-44010 101-41940-410-44040 101-41940-410-44160 101-41940-410-45700 TOTAL EXPENDITURES Account Description GENERAL SUPPLIES BUILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS SUPPLIES EXPERT & PROFESSIONAL SERVICES TELEPHONE & TELEGRAPH OTHER COMMUNICATIONS (INTERNET) INSURANCE & BONDS ELECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL SEWER UTILITIES BUILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES OTHER SERVICES & CHARGES OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2017 Actual 2018 Adopted 2019 Proposed 1,000 $ 1,500 1,500 - $ $ - 1,780 $ 2,400 $ 2,400 - $ 6,000 $ 6,000 3,915 $ 3,200 $ 4,000 3,215 $ 4,000 $ 5,000 526 $ 600 $ 600 2,470 $ 3,000 $ 3,000 4,305 $ 4,000 $ 4,500 - $ - $ 1,732 $ 2,500 $ 2,500 - $ - $ - $ 17,944 $ 25,700 $ 28,000 $ $ $ $ $ 19,318 $ 26,700 $ 29,500 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE PUBLIC SAFETY 2019 Account Number 101-42100-420-43100 101-42100-420-43110 101-42100-420-44370 101-42220-420-43120 101-42220-420-43125 101-42200-420-44370 101-42220-420-45400 Account Description DISPATCH POLICE CONTRACT MISCELLANEOUS CHARGES FIRE CONTRACT FIRE CALLS & INSPECTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES MACHINERY & EQUIPMENT CAPITAL OUTLAY 2017 2018 2019 Actual Adopted Proposed $ 18,469 $ 17,773 $ 15,670 $ 672,590 $ 692,701 $ 713,141 $ 75 $ 200 $ 200 $ 20,086 $ 18,500 $ 21,000 $ 13,386 $ 14,000 $ 14,000 $ 264 $ - $ 300 $ 724,870 $ 743,174 $ 764,311 TOTAL EXPENDITURES $ 724,870 $ 743,174 $ 764,311 CITY OF LAUDERDALE BUILDING INSPECTIONS 2019 2017 2018 2019 Account Number Account Description Actual Adopted Proposed 101-42400-420-41010 FULL TIME EMPLOYEES $ 22,129 $ 17,562 $ 32,517 101-42400-420-42010 OVERTIME $ 86 $ $ 101-42400-420-41210 PERA $ 1,666 $ 1,317 $ 1,742 101-42400-420-41220 FICA $ 1,592 $ 1,089 $ 1,440 101-42400-420-41225 MEDICARE $ 372 $ 255 $ 337 101-42400-420-41250 DEFERRED COMPENSATION $ 2,251 $ 1,829 $ 1,900 101-42400-420-41310 HEALTH INSURANCE $ - $ $ 2,408 101-42400-420-41320 DENTAL INSURANCE $ 110 $ 100 $ 200 101-42400-420-41330 LIFE INSURANCE $ 526 $ 500 $ 600 101-42400-420-41340 DISABILITY INSURANCE $ 67 $ 55 $ 100 101-42400-420-41510 WORKERS COMPENSATION INSURANCE $ 1,222 $ 808 $ 1,068 PERSONNEL $ 30,021 $ 23,515 $ 42,312 101-42400-420-42030 PRINTED FORMS $ $ $ 101-42400-420-42110 GENERAL SUPPLIES $ - $ $ SUPPLIES $ $ $ 101-42400-420-43090 EXPERT & PROFESSIONAL SERVICES $ 8,510 $ 3,000 $ 3,000 101-42400-420-43140 TRAINING & EDUCATION $ 1,175 $ 600 $ 600 101-42400-420-43220 POSTAGE $ 245 $ $ 250 101-42400-420-43310 TRAVEL EXPENSES $ - $ $ - 101-42400-420-43510 LEGAL NOTICES PUBLISHING $ - $ $ - 101-42400-420-43610 INSURANCE & BONDS $ 208 $ 400 $ 400 101-42400-420-44330 DUES & SUBSCRIPTIONS $ - $ 100 $ 100 101-42400-420-44380 BUILDING PERMIT SURCHARGES $ 463 $ 1,000 $ 750 OTHER SERVICES & CHARGES $ 10,602 $ 5,100 $ 5,100 TOTAL EXPENDITURES $ 40,623 $ 28,615 $ 47,412 CITY OF LAUDERDALE PUBLIC WORKS 2019 2017 2018 2019 Account Number Account Description Actual Adopted Proposed 101-43121-430-41010 FULL TIME EMPLOYEES $ 38,049 $ 37,730 $ 37,209 101-43121-430-41020 OVERTIME $ 106 $ $ - 101-43121-430-41040 TEMPORARY EMPLOYEES $ - $ $ - 101-43121-430-41210 PERA $ 2,715 $ 2,680 $ 2,603 101-43121-430-41220 FICA $ 2,759 $ 2,339 $ 2,307 101-43131-430-41225 MEDICARE $ 645 $ 547 $ 540 101-43121-430-41250 DEFERRED COMPENSATION $ 5,055 $ 5,612 $ 5,059 101-43121-430-41310 HEALTH INSURANCE $ 1,151 $ $ - 101-43121-430-41320 DENTAL INSURANCE $ 110 $ 50 $ 100 101-43121-430-41330 LIFE INSURANCE $ 579 $ 200 $ 550 101-43121-430-41340 DISABILITY INSURANCE $ 166 $ 100 $ 150 101-43121-430-41510 WORKERS COMPENSATION INSURANCE $ 1,473 $ 1,736 $ 1,712 PERSONNEL $ 52,807 $ 50,994 $ 50,230 101-43121-430-42110 GENERAL SUPPLIES $ 796 $ 700 $ 700 101-43121-430-42120 MOTOR FUELS $ 2,389 $ 2,500 $ 2,500 101-43121-430-42130 LUBRICANTS & ADDITIVES $ - $ 150 $ 150 101-43121-430-42160 CHEMICALS & CHEMICAL PRODUCTS $ $ $ 101-43121-430-42170 SAFETY EQUIPMENT $ - $ $ - 101-43121-430-42210 VEHICLE/EQUIPMENT PARTS $ 235 $ 1,500 $ 500 101-43121-430-42220 TIRES $ - $ $ - 101-43121-430-42240 STREET MAINTENANCE MATERIALS $ - $ $ - 101-43121-430-42410 MINOR EQUIPMENT & TOOLS $ 92 $ 1,000 $ 1,000 101-43121-430-42420 MINOR COMPUTER EQUIPMENT $ - $ $ - SUPPLIES $ 3,512 $ 5,850 $ 4,850 101-43121-430-43030 ENGINEERING $ 6,723 $ 1,000 $ 8,000 101-43121-430-43090 EXPERT & PROFESSIONAL SERVICES (SNOW) $ 14,423 $ 12,000 $ 12,000 101-43121-430-43095 TREE TRIMMING AND REMOVAL $ $ 14,000 $ 14,000 101-43121-430-43140 TRAINING & EDUCATION $ 400 $ 500 $ 500 101-43121-430-43210 TELEPHONE & TELEGRAPH $ 359 $ - $ 101-43121-430-43310 TRAVEL EXPENSE $ 69 $ - $ 101-43121-430-43610 INSURANCE & BONDS $ 1,797 $ 2,200 $ 2,000 101-43121-430-44010 BUILDING MAINTENANCE $ - $ - $ - 101-43121-430-44040 VEHICLE/EQUIPMENT REPAIRS $ 1,770 $ 1,500 $ 2,000 101-43121-430-44160 RENTS & LEASES $ - $ - $ - 101-43121-430-44330 DUES & SUBSCRIPTIONS $ 25 $ - $ - 101-43121-430-44390 TAXES & LICENSES $ $ 50 $ 50 OTHER SERVICES & CHARGES $ 25,565 $ 31,250 $ 38,550 101-43121-430-45400 MACHINERY & EQUIPMENT CAPITAL OUTLAY $ $ $ - $ TOTAL EXPENDITURES $ 81,884 $ 88,094 $ 93,630 CITY OF LAUDERDALE STREET LIGHTING 2019 Account Number 101-43160-430-43810 101-43160-430-44040 Account Description ELECTRIC UTILITIES VEHICLE/EQUIPMENT REPAIRS OTHER SERVICES & CHARGES $ $ $ 2017 Actual 6,295 6,295 $ $ $ 2018 Adopted 7,000 $ $ 7,000 $ TOTAL EXPENDITURES $ 6,295 $ 7,000 $ 2019 Proposed 7,000 7,000 7,000 CITY OF LAUDERDALE PARKS & RECREATION 2019 2017 2018 2019 Account Number Account Description Actual Adopted Proposed 101-45200-450-41010 FULL TIME EMPLOYEES $ 49,470 $ 50,797 $ 57,766 101-45200-450-41020 OVERTIME $ 68 $ $ - 101-45200-450-41040 TEMPORARY EMPLOYEES $ 4,970 $ 6,000 $ 6,000 101-45200-450-41210 PERA $ 3,509 $ 3,600 $ 3,657 101-45200-450-41220 FICA $ 3,729 $ 3,521 $ 3,582 101-45200-450-41225 MEDICARE $ 872 $ 824 $ 838 101-45200-450-41250 DEFERRED COMPENSATION $ 4,951 $ 5,542 $ 4,314 101-45200-450-41310 HEALTH INSURANCE $ 4,146 $ 3,000 $ 4,000 101-45200-450-41320 DENTAL INSURANCE $ 177 $ 175 $ 175 101-45200-450-41330 LIFE INSURANCE $ 375 $ 200 $ 375 101-45200-450-41340 DISABILITY INSURANCE $ 273 $ 150 $ 250 101-45200-450-41420 UNEMPLOYMENT $ $ - $ - 101-45200-450-41510 WORKERS COMPENSATION INSURANCE $ 1,293 $ 1,555 $ 1,565 PERSONNEL $ 73,834 $ 75,364 $ 82,522 101-45200-450-42030 PRINTED FORMS $ - $ - $ - 101-45200-450-42110 GENERAL SUPPLIES $ 139 $ 500 $ 500 101-45200-450-42115 MEETINGS $ - $ - $ 101-45200-450-42120 MOTOR FUELS $ $ - $ - 101-45200-450-42160 CHEMICALS & CHEMICAL PRODUCTS $ $ - $ 101-45200-450-42210 VEHICLE/EQUIPMENT PARTS $ $ 500 $ 101-45200-450-42220 TIRES $ - $ - $ 101-45200-450-42230 BUILDING REPAIR SUPPLIES $ $ - $ 101-45200-450-42410 MINOR EQUIPMENT & TOOLS $ - $ - $ - SUPPLIES $ 139 $ 1,000 $ 500 101-45200-450-43090 EXPERT & PROFESSIONAL SERVICES $ $ - $ 101-45200-450-43130 COMMUNITY EVENTS $ 3,398 $ 3,000 $ 3,500 101-45200-450-43140 TRAINING & EDUCATION $ $ - $ - 101-45200-450-43210 TELEPHONE & TELEGRAPH $ 33 $ - $ - 101-45200-450-43310 TRAVEL EXPENSE $ $ - $ - 101-45200-450-43610 INSURANCE & BONDS $ 638 $ 800 $ 800 101-45200-450-43810 ELECTRIC UTILITIES $ 653 $ 400 $ 700 101-45200-450-43820 WATER UTILITIES $ 229 $ 600 $ 500 101-45200-450-43830 GAS UTILITIES $ 521 $ 500 $ 600 101-45200-450-43840 REFUSE DISPOSAL $ - $ - $ - 101-45200-450-44010 BUILDING MAINTENANCE $ - $ $ - 101-45200-450-44040 VEHICLE/EQUIPMENT MAINTENANCE $ 647 $ - $ - 101-45200-450-44160 RENTS & LEASES (PORTABLE RESTROOM) $ 1,755 $ 1,500 $ 1,800 101-45200-450-44382 RECREATION PROGRAMS $ 1,805 $ 1,900 $ 1,900 OTHER SERVICES & CHARGES $ 9,679 $ 8,700 $ 9,800 101-45200-450-45200 BUILDING & IMPROVEMENTS CAPITAL OUTLAY $ $ $ - $ TOTAL EXPENDITURES $ 83,652 $ 85,064 $ 92,822 CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2019 Account Number 101-46500-462-43090 101-46500-462-44370 Account Description CONSULTING FEES MISCELLANEOUS OTHER SERVICES & CHARGES $ $ $ 2017 Actual 7,814 7,814 $ $ $ 2018 Adopted 10,000 $ $ 10,000 $ TOTAL EXPENDITURES $ 7,814 $ 10,000 $ 2019 Proposed 10,000 10,000 10,000 CITY OF LAUDERDALE MISCELLANEOUS UNALLOCATED EXPENDITURES 2019 2017 2018 2019 Account Number Account Description Actual Adopted Proposed 101-49200-410-48100 CONTINGENCY OTHER SERVICES & CHARGES $ - $ 10,000 $ 10,000 $ $ 10,000 $ 10,000 TOTAL EXPENDITURES $ $ 10,000 $ 10,000 CITY OF LAUDERDALE OTHER FINANCING USES 2019 2017 2018 2019 Account Number Account Description Actual Adopted Proposed 101-49300-410-47200 TRANSFER OUT $ 38,000 $ 38,000 $ 38,000 TRANSFERS $ 38,000 $ 38,000 $ 38,000 TOTAL EXPENDITURES $ 38,000 $ 38,000 $ 38,000 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date September 11, 2018 ITEM NUMBER Staff Updates STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The agenda for this meeting was short but staff are working on a number of items, some of which will be on an agenda in the near future, that we want to update you on. Elections: Absentee voting begins on September 21. Lauderdale residents will be able to vote here, by mail, or at voting centers Ramsey County has set up throughout the county. The next clos- est voting location is at the Roseville Library. Recycling Contract: Eureka! Recycling presented staff with their proposed recycling contract extension terms. Staff met with Ramsey County staff and the County's consultant to discuss these terms. Most notably, the Eureka! proposal sizably increases the cost to keep weekly collec- tion. Obviously, Eureka is responding to changes in the recycling market that we have dis- cussed. As Lauderdale is the first contract up for renewal in Ramsey County, the goal to get favorable terms in our contract and create a standard for other Ramsey County cities to use in their negotiations. Staff will be meeting with the county staff and the consultant in two weeks. Service Station: The Service Station repairs continue to move ahead. The garage door is in, the walls filled in and Tyveked over. Last week the roof was repaired. Aside from the roof repair, staff have done all of the work on the building. The final piece is siding the building. As the current siding is stucco, staff have a matching material on order. That will pretty much end the exterior work; staff are still working on repairs to the inside as time permits. 1821 and 1825 Eustis: As the cost to abate and demo these properties is pretty expense ($26,000) staff have been working to find alternative options. As previously discussed, the fire department held a training at 1825 Eustis in which they practiced on the garage. After that as done, staff de- molished the garage. Aside from staff time, the cost was about $550 for the dumpster. This past week Xcel Energy capped the gas lines. We will cut electrical service when we get a little closer to the demo date. We also have a quote from our regular tree trimmer for clear- ing the growth on the two properties this fall. We have sold most of the appliances out of 1821 Eustis and will complete the last sales shortly. DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff also met with perspective salvage companies. Some big positives came out of that. One of the salvage companies expressed interest in the transite (asbestos) siding. Staff have spoken with County and state Department of Health staff to determine if that is allow- able and how best to do it. As the estimate to remove the siding was $2,800, that would be a significant savings. I will know shortly if they are still interested. The other "salvage" company is a not-for-profit company that deconstructs buildings and in the process provides job training. The benefit to clients is usually the tax write-off for the donation. That doesn't hold true for us, but this company cul ently has a grant to work with government entities to decommission buildings. They are excited by the possibility to de- construct these two properties. They said they can salvage and resell about 75% of the two buildings. Any remaining unusable material and the foundation are left for the demo con- tractor to haul away. We don't have firm numbers on the cost savings yet but anticipate this could bring the cost down by about half. They are currently booking into November. Staff asked them to provide more information for the next meeting. There is still the option for the fire department to do the live burn but the timing of when we would like to have this done by might not make that possible. After the demolition is coordinated, staff will begin letting prospective builders know about the site with the goal of gauging the likely value of the lots so the Council can decide whether to sell as three lots or replat down to two. 1795 Eustis Street: The same salvage companies looked at the former school. We wanted to hear about what they would and would not salvage. Both said there was a lot of valuable material in the building but it was a very large project. One company said it was about a month's worth of work. Neither gave an estimate on what they would pay for the opportunity to salvage as they knew the building wasn't going to demolished in the immediate future. Over the win- ter staff will sell the "loose" items we discuss and determine what else we might put effort into selling knowing that there are interested buyers. Luther Seminary / "Breck" Woods: Offers to purchase their wooded area in Lauderdale were due to the Seminary on Friday, September 7. Their realtor said they would spend about two months reviewing the pro- posals before selecting a buyer. In the interim, staff continue to work with the consultant on the zoning for the area. We will also start working on the park dedication ordinance shortly. Eustis Street and Roselawn Avenue: A draft agreement for the jurisdictional transfer of Eustis Street and Roselawn Avenue is being circulated between Ramsey County and the City of Roseville. Staff are considering options for presenting the terms to the community for feedback, likely some time in Octo- ber.