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HomeMy WebLinkAbout11/13/2018LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, NOVEMBER 13, 2018 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CANVASING BOARD 2. ROLL CALL 3. DISCUSSION / ACTION ITEM a. Resolution 111318A — Certifying the Election Returns of the November 6, 2018, General Municipal Election 4. ADJOURNMENT 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the October 23, 2018 City Council Meetings c. Claims Totaling $99,084.33 4. CONSENT a. Resolution No. 131318A — Authorizing Publication of Ordinance No. 18-02 Regulating Tobacco by Title and Summary b. Third Quarter Investment Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Ramsey County Sheriff Jack Serier b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Front Yard Fence Request at 1856 Eustis Street b. Discussion of Jurisdictional Transfer of Eustis Street and Roselawn Avenue c. 2019 Fund Budgets and Utility Rate Analysis 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Truth in Taxation Hearing b. Presentation by Real Estate Equities Regarding their Interest in Purchasing 1795 Eustis Street 12. WORK SESSION a: Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Recycling Contract Updates c. Community Development Update 13. ADJOURNMENT LAUDERDALE COUNCIL ACTION FORM Action Requested Canvas X Public Hearing Discussion Action Resolution Work Session X Meeting Date November 13, 2018 ITEM NUMBER Canvas Election Returns STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Prior to the regularly scheduled council meeting, the City Council will convene as the can- vasing board. Per Minnesota Statutes section 205.185, the governing body of a city shall act as the canvassing board, canvas the returns, and declare the results of the election within three to ten days after a general election. The write-in candidates for city offices will be included in the official canvassing document after we receive them from Ramsey County on Monday. STAFF RECOMMENDATION: Motion to adopt Resolution 111318A—A Resolution Certifying the Election Returns of the November 6, 2018, General Municipal Election. RESOLUTION NO. 111318A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION CERTIFYING THE ELECTION RETURNS OF THE NOVEMBER 6, 2018, GENERAL MUNICIPAL ELECTION WHEREAS, the City of Lauderdale and Ramsey County election officials have tabulated the votes in Precinct I for Mayor for a terra of two years and two Council members for a term of four years effective January 1, 2019. WHEREAS, the results have been compiled and are presented in the Abstract of Votes Cast In the Precincts of the City of Lauderdale, State of Minnesota at the State General Election Held Tuesday, November 6, 2018 which have been made part of this resolution. WHEREAS, the write-in votes also have been tabulated and made a part of this resolution. NOW THEREFORE, BE IT RESOLVED by the Canvassing Board that Mary Gaasch is duly declared elected to the Office of Mayor for a term of two years beginning January 1, 2019, and that Andi Moffatt and Roxanne Grove are duly declared elected to the Office of City Council for a term of four years beginning January 1, 2019. BE IT ALSO RESOLVED, that the City Clerk is directed to certify the election returns to the Ramsey County Auditor. Adopted by the City Council of the city of Lauderdale this 13th day of November, 2018. (ATTEST) Mary Gaasch, Mayor (SEAL) Heather Butkowski, City Administrator City of Lauderdale, General Election 2018 Write-ins, Mayor Kelly Whitstone Denise Hawkinson Ashley M. Protivinsby Kelly Whitstone Cal Nauman Jay Harper Kelly Whitstone Henessy Daniel Gumnit Batman John Hazen Shawdi Ferdowsi Denise Hawkinson Zak Knudson Anyone Else Mickey Mouse Chuck Norris Josh Grachek Denise Hawkinson Reid Victorsen Michael Nachreiner Jessica Ahlborn Mallory L. Madden Laurine Not Her Mike Nachreiner Daniel Neven Drew Miller Zak Knudson Snoopy Michael Micheal Drew Miller Illhan Omar Mike Bre Michelle Goodmanson mo RAMSEY COUNTY Elections Office City of Lauderdale, General Election 2018 Write-ins, City Council Max Emery Karen Doherty Drew Miller Peanut 0. Olson John P. Nordin Chuck Nor Ted Greene Major Bill Silverman Keith Pierce Pain Seth H. Wynands Josh Grachek Jeff M. Buck Leann Olson Tony Goodmanson Don Vandenburg in RAMSEY COUNTY Elections Office ra co )»!a2 oow) o c > >0• o -�oz . ?k £P m #0 as compiled from the official returns. Abstract print version 22591, generated 11/8/2018 1:01:15 PM F Number of persons registered as of 7 a.m. Number of persons registered on Election Day Number of accepted regular, military, and overseas absentee ballots and mail ballots Number of federal office only absentee ballots Number of presidential absentee ballots Total number of persons voting KEY TO PARTY ABBREVIATIONS NP - Nonpartisan Mayor (Lauderdale) L d W c 1— Y d 3 ZN(�n a) N W 0 as m 0) c m d as h d x0 O Z 0) 3 ZO o Council Member (La Abstract print version 22591, generated 11/8/2018 1:01:15 PM O U a) W a) N O • N O 0 N (1.) c (/) .0 -O CO 3 O J O W N .- O CO O T N O 0 N N O z a H Cfl O N N 7.3 N O EN • c z N 73 o• a H a 62 0090 : LAUDERDALE P-1 City of Lauderdale Total: 10 0 O N O) Q. 0 0 W > u) • C7 u) m> °) m 4-- c 0U) .0 -0 co J O W O O > mU E o > 0 Z T (Q "O N > Office Title: Mayor (Lauderdale) 0) Z co CDCD 0 2 0 c tt Z 0 N N Z u) � ID -0 W 0 H 0 IT Y N z U N N Z> N- N O Q) O 13) in ea ca CD 0 > • c m m X 0 CC 0 0 U > 62 0090: LAUDERDALE P-1 > 0 Office Title: Council Member (Lauderdale) (Elect 2) t) 0 0 QI LAUDERDALE P-1 L U @ %t"-) ar a (L) c @ o 0cp c c (L)ac) E m o- @ , c c a) O as c 0 6 > U c • O Q N N @ c 3 N O' _T O U O .0 @ a > w c @ N 0 O a) @ a) a) a) a N .c c c C 4— a) U aa)) c O 0as O O U C • O U j C -O N c @ C O • N U (p Ua OTU O a) C w a) O O U O N O U Q O N N N > E @ O c -- Ca �N C @ OU @ .c _m @ • O OO 03a 0 a) O 0 @ @ O a) .a • > Q a) CL >N U MO > O Q J Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board pages to be a full cd 0 N 4) L E cu > O) > • O pZ • T co o o y -0 ) c 0H c c o a 1) O L -c c t • ) coi W N - N C L N 0 a a) o co ( J) a o m '- O O (6 U ▪ o oY wU o m L N C Uui U O O N L O U) a c ao <a U (0 .n To 0) 0 L 0 > 0 U U ') O U a = o 0 N Witness my hand and official seal of office this 0 I0 m m a LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 5 October 23, 2018 Roll Call Mayor Gaasch called the Regular City Council meeting to order at 7:30 p.m. Councilors present: Andi Moffatt, Roxanne Grove, Kelly Dolphin, Jeff Dains, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Grove moved and seconded by Councilor Moffatt to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were any corrections to the meeting minutes. There being none, Councilor Moffatt moved and seconded by Councilor Dains to approve the minutes of the October 9, 2018, city council meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Dains moved and seconded by Councilor Grove to approve the claims totaling $34,382.20. Motion carried unanimously. Consent Councilor Dolphin moved and seconded by Councilor Moffatt to approve the Consent Agenda thereby approving the SCORE Grant Funding for Recycling Program — Resolution 102318A, the sidewalk snow removal contract with 8th Day Landscaping, and the September financial report. Informational Presentations/Reports A. CTV Update Councilor Dolphin stated that she attended a CTV meeting and presented a handout showing the programming CTV did for Lauderdale in September. B. Halloween Celebration Bownik updated the Council on Halloween Party planning. He reminded residents that the party will be taking place on Wednesday, October 31 from 5-7 p.m. at City Hall. Bownik continued with a message to residents that donations and volunteers are still needed for the event. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 5 October 23, 2018 C. Absentee Voting and Election Day Butkowski stated that absentee voting continued at City Hall. All Lauderdale residents of legal voting age can stop by during business hours to vote prior to Election Day. Voters can also obtain absentee ballots directly from Ramsey County by filling out an application form at www.mnvotes.org. Residents voting on the day of the election will do so at City Hall between the hours of 7 a.m. — 8 p.m. D. City Council Updates Roxanne Grove stated that she received a survey from the Ramsey County League of Local Governments, Councilor Dolphin mentioned that she has an upcoming meeting with the North Suburban Cable Commission, and Mayor Gaasch added that she attended a League of Minnesota Cities Director's meeting. Public Hearings A. Public Comment Opportunity Regarding Jurisdictional Transfer of Eustis Street and Roselawn Avenue Staff shared a PowerPoint presentation that described the existing condition and maintenance needs of the two county roads. Included in the presentation were the financial implications of the City taking ownership of the roads and plans for their rehabilitation and continued maintenance if owned by the County versus the City. After the presentation, Mayor Gaasch opened the floor at 8:05 p.m. to anyone in attendance that wanted to address the council. Matt Koncar, 1736 Malvern Street, approached the dais. He expressed his support for the jurisdictional transfer as he believed the City would do a quality job in improving them. He looked forward to the streets being rebuilt for biking purposes among other things. Dan Lemke, 1832 Eustis Street, approached the Council. Lemke stated that he strongly opposed the jurisdictional transfer. He believes that there is too much money tied up in the 1795, 1821, and 1825 Eustis Street properties as well as the Service Station. He also stated that special assessments are not good for low income families. Fabian Roers, 1761 Eustis Street, approached the Council. He was supportive of the idea and noted that special assessments could be spread across a number of years. He thought the improved roads would add more value than the cost of the assessments. He mentioned that perspective buyers of homes for sale near him looked put off by the condition of the roads. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 5 October 23, 2018 Melissa Walker, 1895 Pleasant Street, approached the Council. She supported the transfer of the roads and hopes that the Council can get the best possible deal from Ramsey County. She asked for a FAQ to be published to answer basic questions regarding the transfer of the two streets. Darren Amundsen, City Engineer, approached the dais. He answered a few questions from the Council and addressed a couple of topics that were mentioned in the public hearing. Mayor Gaasch closed the floor at 8:22 p.m. Council members shared their perspectives and thanked the residents for attending the meeting to share their thoughts. The Council will continue to discuss with plans to make a decision on the matter before the end of the year. Discussion/Action Items A. Ordinance No. 18-02 Amending the Code of Ordinances Regarding Tobacco, Tobacco Products, Tobacco -Related Devices, Nicotine or Lobelia Delivery Devices, and Electronic Delivery Devices At the previous meeting, the Council took comments from the public on the draft ordinance and was provided with written comments. From the perspective of the license holders, increasing the sales age to 21 was easier to implement than selling their flavored tobacco stock. The Council looked at an effective date around 90 days from adoption. Staff suggested an effective date of February 1, 2019, which would be 101 days from the date of adoption. If adopted, staff will prepare a resolution to publish by title and summary at the next meeting. Councilor Grove moved and seconded by Councilor Dains to adopt Ordinance 18-02, an ordinance amending Title 3, Chapter 6 of the Code of Ordinances regarding Tobacco, Tobacco Products, Tobacco -Related Devices, Nicotine or Lobelia Delivery Devices, and Electronic Delivery Devices. Motion carried unanimously. B. Contract with Better Futures for the Deconstruction of 1821 and 1825 Eustis Street Butkowski said staff has been working on an agreement with Better Futures for the deconstruction of 1821 and 1825 Eustis Street. Better Futures is a Minnesota non-profit that deconstructs buildings so that the materials can be reused or recycled. They offered to deconstruct the homes at no cost to the City. The costs would be covered by a grant they received from the State of Minnesota Environmental Trust Fund administered by the Legislative Citizens Commission for Minnesota's Resources (LCCMR). They are looking to start the project in late November or December based on the following agreement. Staff also has been working with demolition contractors that would pick up where Better Futures leaves off in getting the foundation and remaining debris removed from the site along with LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 5 October 23, 2018 capping the sewer and water lines. Due to the uncertainty of what will be left on site, staff asked the contractors to hold off on submitting bids until after the deconstruction in a few weeks. Staff anticipates bringing proposals for the final demolition after the start of the New Year. Councilor Moffatt made a motion to enter into an agreement with Better Futures for the deconstruction of 1821 and 1825 Eustis Street as presented. This was seconded by Councilor Grove and carried unanimously. C. Electrical Quote for Rewiring Community Park Security Light The City Council received comments from neighboring property owners to Lauderdale Community Park that the parking lot light near the dog park is intrusive in their homes. As Xcel Energy would not install a timer on the pole to allow the City to control the times of day the light was on, the City purchased the pole from Xcel Energy. The City received two proposals. Parsons Corporation had the best pricing for doing the electrical work necessary to rewire the pole and install a timer. The base price is $3,975 which could be reduced if the $500 material allowance for Xcel Energy is not required. Council members discussed their concern over spending nearly $4,000 to install a timer for the light. There was no motion made on the matter and staff will explore alternative options. Set Agenda for Next Meeting Administrator Butkowski stated that the November 13 council meeting may include canvasing of election results, the Third Quarter Investment Report, and a Ramsey County Sheriff's update. Work Session A. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor at 8:45 p.m. to anyone in attendance that wanted to address the Council. Fabian Roers, 1761 Eustis Street, addressed the Council. He thanked the Council for allowing the Roseville Area Youth Baseball Association to use the ballpark. He said everything was going well; the only complaint was the infield weeds. He wondered if anything could be done. There being no other interested parties to speak, Mayor Gaasch closed the floor at 8:50 p.m. B. 2019 Draft Fund Budgets Butkowski went through the first run of special revenue, debt service, capital improvement, and enterprise fund budgets for 2019. There is a new 305 Fund to track the debt service for the bonds issued for 1795 Eustis Street and a new 416 Fund which tracks the TIF dollars for that site. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 5 of 5 October 23, 2018 Butkowski presented the recycling rates Eureka has proposed for the contract renewal and what staff believes the recycling rate would need to be increased by to absorb some of those costs. Butkowski continued that staff discussed the 23% municipal wastewater charge increase with the Metropolitan Council Environmental Services staff. The number was reflected in the budget. The goal outlined by the City Council has been to set aside $20,000 each year for future system repairs, mainly the sewer lining projects. The wastewater increase results in a $31,000 budgetary shortfall to meet this goal. Staff has not analyzed the rate increase necessary to make up the shortfall. Staff will continue to refine the budgets in anticipation of the Truth -in -Taxation hearing on November 27 and budget adoption on December 11. C. Community Development Update Butkowski informed the Council that staff is still engaged in ongoing discussions related to Luther Seminary's sale of their land in Lauderdale. Adjournment Councilor Mofatt moved and seconded by Councilor Grove to adjourn the meeting at 9:24 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 189 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: . November 13, 2018 Subject: List of Claims The claims totaling $99,084.33 are provided for City Council review and approval that includes check numbers 26101 to 26141. Accounts Payable Checks by Date - Detail by Check Date User: Printed: miles.cline 11/9/2018 2:30 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 Public Employees Retirement Association PR Batch 52200.11.2018 PERA Coordinated PR Batch 52200.11.2018 PERA Coordinated 11/02/2018 PR Batch 52200.11.2018 PER PR Batch 52200.11.2018 PER Total for this ACH Check for Vendor 43: ACH 44 Minnesota Department of Revenue PR Batch 52200.11.2018 State Income Tax ACH 45 ACH 46 26101 221 112018 26102 65 15601200 26103 115 112018 26104 116 112018 26105 118 112018 11/02/2018 PR Batch 52200.11.2018 Stat Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 52200.11.2018 Deferred Comp PR Batch 52200.11.2018 Deferred Comp 11/02/2018 PR Batch 52200.11.2018 Deft PR Batch 52200.11.2018 Deft Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52200.11.2018 Medicare Employee Pc PR Batch 52200.11.2018 Medicare Employer Po PR Batch 52200.11.2018 FICA Employer Portio PR Batch 52200.11.2018 Federal Income Tax PR Batch 52200.11.2018 FICA Employee Portio 11/02/2018 PR Batch 52200.11.2018 Med PR Batch 52200.11.2018 Med PR Batch 52200.11.2018 FIC. PR Batch 52200.11.2018 Fed • PR Batch 52200.11.2018 FIC. Total for this ACH Check for Vendor 46: Total for 11/2/2018: EdithAffeldt 11/13/2018 Election Judge Allstream Inc. Fax Line Paula Biever Election Judge Wally Bonier Election Judge Lisa Cierzan Election Judge Total for Check Number 26101: 11/13/2018 Total for Check Number 26102: 11/13/2018 Total for Check Number 26103: 11/13/2018 Total for Check Number 26104: 11/13/2018 967.18 1,115.98 2,083.16 607.57 607.57 1,352.31 938.33 2,290.64 233.21 233.21 997.13 1,123.60 997.13 3,584.28 8,565.65 200.00 200.00 51.74 51.74 87.50 87.50 200.00 200.00 200.00 AP Checks by Date - Detail by Check Date (11/9/2018 2:30 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26106 33 112017 112017 26107 36 0225123 0225169 26108 29 3731 26109 25 EMCOM-007265 EMCOM-007279 EMCOM-007296 RISK -001956 26110 164 3376210 26111 119 112018 26112 19 78447 26113 9 112018 26114 61 8100516 26115 120 112018 26116 82 112018 City of Falcon Heights September Fire Calls Fire Inspections City of Roseville October IT Services October Phone Services City of St Anthony November Police Services County of Ramsey October Fleet Support October 911 Dispatch Services October CAD Services Insurance Processing Fee Dalco Enterprises Inc Tissue Paper Karen Doherty Election Judge Ehlers and Associates Inc Chinese Church Redevelopment Genuine Parts Company Inc Truck Repairs • Gopher State One Call October Locates Judith Hayes Election Judge Home Depot General Supplies Total for Check Number 26105: 11/13/2018 Total for Check Number 26106: 11/13/2018 Total for Check Number 26107: 11/13/2018 Total for Check Number 26108: 11/13/2018 Total for Check Number 26109: 11/13/2018 Total for Check Number 26110: 11/13/2018 Total for Check Number 26111: 11/13/2018 Total for Check Number 26112: 11/13/2018 Total for Check Number 26113: 11/13/2018 Total for Check Number 26114: 11/13/2018 Total for Check Number 26115: 11/13/2018 Total for Check Number 26116: 200.00 1,830.74 1,025.00 2,855.74 1,118.00 82.43 1,200.43 57,730.67 57,730.67 6.24 1,248.01 233.07 25.00 1,512.32 73.02 73.02 282.50 282.50 900.00 900.00 108.05 108.05 32.40 32.40 125.00 125.00 349.13 349.13 AP Checks by Date - Detail by Check Date (11/9/2018 2:30 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26117 134 Katrina Joseph 11/13/2018 0082 October Legal Services 925.00 Total for Check Number 26117: 925.00 26118 31 Kennedy & Graven Chartered 11/13/2018 145141 September Legal Services 2,057.00 Total for Check Number 26118: 2,057.00 26119 219 Alexander Kouhi 11/13/2018 112018 Election Judge 87.50 Total for Check Number 26119: 87.50 26120 185 Lauderdale BP 11/13/2018 112018 October Fuel 64.26 112018 October Fuel 64.27 112018 October Fuel 299.90 Total for Check Number 26120: 428.43 26121 1 Lillie Suburban Newspapers Inc 11/13/2018 112018 Election Notices & Ballot 417.25 26122 220 Marcia Martinson 112018 Election Judge Total for Check Number 26121: 417.25 11/13/2018 100.00 Total for Check Number 26122: 100.00 26123 99 Metropolitan Area Management Associatioi 11/13/2018 9 ' Luncheon Meeting - HB 25.00 26124 24 0001088830 Total for Check Number 26123: 25.00 Metropolitan Council 11/13/2018 December Waste Water 10,846.48 26125 122 Tony Mieloch 112018 Election Judge Total for Check Number 26124: 10,846.48 11/13/2018 200.00 Total for Check Number 26125: 200.00 26126 18 Minnesota Equipment Inc 11/13/2018 R26560 Tractor Repair 1,852.74 Total for Check Number 26126: 1,852.74 26127 228 Municipal/Commercial Sewer Service 11/13/2018 8083 Emergency Service Call to Jet Plugged Main Sar 1,012.50 Total for Check Number 26127: 1,012.50 26128 84 North Star Bank Cardmember Services 11/13/2018 112018 Halloween Supplies 497.55 26129 12 Total for Check Number 26128: 497.55 North Suburban Access Corporation 11/13/2018 AP Checks by Date - Detail by Check Date (11/9/2018 2:30 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 2018-132 3Q18 Webstreaming & Archiving 805.98 26130 229 LeAnn Olson 112018 Election Judge Total for Check Number 26129: 805.98 11/13/2018 125.00 Total for Check Number 26130: 125.00 26131 75 Petty Cash 11/13/2018 112018 Menards - Garage Door Batteries 7.79 112018 Walgreens - Pens for Election 8.61 112018 Park Service Inc - Truck Repair 31.87 112018 Home Depot - Halloween Supplies 29.65 112018 Cub Foods - Halloween Food 17.47 112018 BP - Halloween Supplies 23.69 112018 Target- Batteries 15.11 112018 Staples - Pens for Election 19.31 112018 Subway - Election Food 25.68 112018 Nelson Cheese & Deli - Election Food 70.12 26132 5 619861-10-18 26133 47 Total for Check Number 26131: 249.30 Premium Waters Inc 11/13/2018 October Water Bottles 34.91 Public Employees Insurance Program PR Batch 52200.11.2018 Dental PR Batch 52200.11.2018 Health Insurance 26134 80 Sam's Club 112018 Tires for Truck 26135 142 Hans Simons 112018 Election Judge 26136 81 St Paul Regional Water Service 112018 1885 Fulham St 112018 1915 Walnut St 112018 1891 Walnut St 26137 128 Linda Stowell 112018 Election Judge 26138 218 Karen Sundeen 112018 Election Judge 26139 90 Verizon Wireless Total for Check Number 26132: 34.91 11/13/2018 PR Batch 52200.11.2018 Den PR Batch 52200.11.2018 Heal 116.10 2,032.62 Total for Check Number 26133: 2,148.72 11/13/2018 848.48 Total for Check Number 26134: 848.48 11/13/2018 200.00 Total for Check Number 26135: 200.00 11/13/2018 58.87 50.29 69.37 Total for Check Number 26136: 178.53 11/13/2018 100.00 Total for Check Number 26137: 100.00 11/13/2018 87.50 Total for Check Number 26138: 87.50 11/13/2018 AP Checks by Date - Detail by Check Date (11/9/2018 2:30 PM) Page 4 Check No . Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 9817497641 October Cell Phone 16.42 9817497641 October Cell Phone 32.83 9817497641 October Cell Phone 16.42 26140 7 8066194-0500-4 Waste Management Inc November Public Works 26141 74 Xcel Energy 612604280 1825 Eustis Street 613250164 Larpenteur Bridge Lights 613252721 2430 Larpenteur Avenue W 613612022 Larpenteur Avenue 614125020 1891 Walnut Street 614125020 1795 Eustis Street 614125020 1891 Walnut Street 614125020 1795 Eustis Street 614136585 October Street Lighting Total for Check Number 26139: 65.67 11/13/2018 401.63 Total for Check Number 26140: 401.63 11/13/2018 7.05 39.12 20.81 53.45 105.76 50.00 161.51 45.88 431.43 Total for Check Number 26141: 915.01 Total for 11/13/2018: 90,518.68 Report Total (45 checks): 99,084.33 AP Checks by Date - Detail by Check Date (11/9/2018 2:30 PM) Page 5 LAUDERDALE COUNCIL ACTION FORM Action Requested X Consent Public Hearing Discussion Action Resolution Work Session Meeting Date November 13, 2018 ITEM NUMBER Tobacco Ordinance Public. STAFF INITIAL j f17) APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City's ordinance regarding tobacco, tobacco products, tobacco -related devices, nicotine or lobelia delivery devices, and electronic delivery devices was recently amended. As the ordinance is 9 pages in length, it may be published by title and summary. Staff will publish in the next Roseville Review upon approval of the Consent Agenda. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council adopts Resolution No. 111318A—A Reso- lution Authorizing Publication of Ordinance No. 18-02 by Title and Summary. Member introduced the following resolution and moved its adoption. CITY OF LAUDERDALE RESOLUTION NO. 111318A RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 18-02 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Lauderdale has adopted Ordinance No. 18-02, an ordinance amending Title 3, Chapter 6 of the code of ordinances regarding tobacco, tobacco products, tobacco -related devices, nicotine or lobelia delivery devices, and electronic delivery devices; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is nine pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lauderdale that the city administrator -clerk shall cause the following summary of Ordinance No. 18-02 to be published in the official newspaper in lieu of the entire ordinance: Public Notice On October 23, 2018, the city council of the city of Lauderdale adopted Ordinance No. 18-02 amending Title 3, Chapter 6 of the code of ordinances regarding tobacco, tobacco products, tobacco -related devices, nicotine or lobelia delivery devices, and electronic delivery devices. The ordinance makes it unlawful to sell tobacco, tobacco -related devices, nicotine or lobelia delivery devices, and electronic delivery devices to any person under the age of 21 years. The ordinance also imposes stricter age verification requirements, makes it unlawful to sell electronic delivery device liquid in packaging that is not child -resistant, prohibits the sale of flavored products at certain licensed businesses, and amends the definitions of chapter -specific 1 543175v1 DTA LA135-3 terminology. Ordinance No. 18-02 will take effect on February 1, 2019. This public notice is intended only to summarize the ordinance. The full text of the ordinance is available for inspection at Lauderdale city hall during regular business hours and has been posted to the city's website. Heather Butkowski, City Administrator -Clerk BE IT FURTHER RESOLVED by the city council of the city of Lauderdale that the city administrator -clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Dated: November 1.3, 2018. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator -Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. 2 543175v1 DTA LA135-3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date November 13, 2018 ITEM NUMBER 3Q18 Investment Report STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is the Third Quarter Investment Report. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council acknowledges the investment report for Ju- ly—October 2018. COUNCIL ACTION: Third Quarter 2018 Investment Report INVESTMENTS As of September 30, 2018, the City had the following amounts with official depositories: North Star Bank $ 126,474 4M Fund 651,506 RBC Dain Rauscher 848,000 Morgan Stanley 806,865 Northland Securities 819,797 TOTAL $ 3,252,642 4% 25% 20% 25% 26% 2 ❑ North Star Bank • 4M Fund ■ RBC Dain Rauscher ❑ Morgan Stanley IN Northland Securities DEPOSITORIES AND INVESTMENT TYPES North Star Bank Checking Account 4M Fund Joint Powers Investment RBC Dain Rauscher Certificates of Deposit Northland Securities Money Market Account Certificates of Deposit Morgan Stanley Money Market Account Certificates of Deposit $ 126,474 $ 651,506 $ 848,000 (6) $ 119,797 $ 700,000 (7) $ 106,865 $ 700,000 (7) The City's Investment Policy sets some perimeters for investments, such as no more than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested with any one investment company. No investments shall be made with a term over ten years unless with prior approval from the City Council. 3 INVESTMENT TERM Liquid assets are money market accounts. 1-5 Years are made up of certificate of deposit and US Government Instrumentality Securities. 6-10 Years are US Government Instrumentality Securities. 11-15 Years are US Government Instrumentality Securities. 15+ Years are US Government Instrumentality Securities and bonds. US Government Instrumentality Securities are financial intermediaries established by the federal government to fund loans to certain groups of borrowers, such as homeowners, farmers and students. Most active issuers are Federal Home Loan Bank, Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority. Maturities range from three months to 30 years with fixed interest rates. 4 50 40 30 20 10 0 2017 Investment Portfolio Third Quarter 2018 Investment Portfolio 35-V ■ Liquid Accounts ■ 1 Year ❑ 2 Years ❑ 3 Years ❑ 4 Years A 30-/ 25-V 20-/ 11 15 10 5 0 ■ Liquid Accounts ■ 1 Year ❑ 2 Years ❑ 3 Years ❑ 4 Years 5 INVESTMENT TYPES Money Market Bonds Certificates of Deposit US Government Securities US Government Securities $ 878,168 0 2,248,000 0 Bonds Money Market Certificates of Deposit 6 Maturity Date 6/22/2021 3/29/2021 1/4/2021 9/28/2020 9/28/2020 3/27/2020 12/30/2019 12/23/2019 10/28/2019 10/28/2019 9/30/2019 9/27/2019 9/23/2019 8/28/2019 4/15/2019 3/4/2019 2/26/2019 12/21/2018 11/5/2018 11/5/2018 Investment Schedule Type Interest Rate Investment Broker Amount CD 3.00% CD 2.95% CD 2.00% CD 1.95% CD 2.00% CD 1.85% CD 1.70% CD 2.50% CD 2.00% CD 2.00% CD 1.70% CD 1.70% CD 2.45% CD 2.35% CD 1.20% CD 1.20% CD 1.25% CD 1.50% CD 1.65% CD 1.50% Morgan Stanley RBC Northland Morgan Stanley RBC Northland Morgan Stanley Northland RBC RBC Morgan Stanley Morgan Stanley RBC Northland Northland Northland Northland Morgan Stanley RBC Morgan Stanley $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $200,000 $200,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $148,000 $100,000 $2,248.000 No new investments were purchased in the third quarter of 2018. 7 Bank Synchrony Townebank Medallion Bank Barclay Bank Webbank Landmark Bank Wells Fargo Morgan Stanley Bank Capital One Glen Allen Capital One McLean Ally Bank Discover Ben Franklin Bank Planters Bank Ally Bank Key Bank BMW Bank Discover Bank American Express Centurion Goldman Sacks INTEREST EARNINGS The following chart shows the interest earnings since 2005 with 2007 being our best year with earnings of $161,884. Recently, short term interest rates made significant jumps forward while long term rates have stayed flat. Investment interest through 2017 was $35,630; the first nine months of 2018 totaled $32,930.13. 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 8 (0 0 2 CL ,,,, , N CO O O @ N m 00 N V 0 V: 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 O CJ O 0 0 0 0 0 0 O 0 0 0 0 0 0 O 0 0 0 0 0 0 0,= r 0 0 0 0 0 0 0 V' T' i- V' e- V CO N d' CO O r... O O 0 0 0 0 6 0 et 0 0 N O 0 0 o i- 0 0 r 0 0 0 0 0 0 0 0 O O 0 O 0 0 0 0 0 0 O O O 0 O 0 O O O O 0 O 0 0 0 0 0 0 0 0 0 0 0 0 T' a- e- T' e- T.4 CO O 7 W3 ,- x- O 0 O , O O O O 0 O 0 O O 0 O 0 O O O e- 0 0 00 0 O 0 0 0 W V O O O O 0 c (0 ` CO •, N N N 0) O N o. CO O O O 00 O) r O 0 M V (D CO 0) M Transfers Transfers Interest/ Purchases Sales in out Dividends - - 518.08- 7.52 284.11- - 284.11 - 233.97- - 233.97 - 518.08 518.08- 525.60 - - 445.88- 4.47 - 169.86- - 169.86 - 157.12- - 157.12 - 118.90- - 118.90 445.88 445.88 - 450.35 - - 169.86 169.86 - 169.86 - 169.86 169.86 16.86 . 169.86 169.86 - 169.86 - . 147.04 834.06 - - 981.10 - I 1,133.82 I 1,133.82 I 169.86 I 2,126.91 V- a)Nv ONo O N z.-. CO '' N r- coM N. 0000000 0 0 0 0 0 0 0 ' 0 0 0 0 0 0 0 O o o O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 V N r coO r 0 CO 00 N 0 0 O o 0 O) O O O O 0 0 r- 0 0 000000 0 0 0 0 0 0 0 0 0 0 0 0 O o 0 0 0 o 0 0 0 0 0 0 O O O O 0 0 0 0 0 0 0 0 (0 N 0 O) 0 '0.00 0 0 0 0 0 0 O 0 o 0 0 0 0 0 0 0 0 0 0 0 0- O O 00 et 0 o O O 0) 0).m co V'. _0 N CO (0 0 0 :' M (O 0 a0 N co CO 0) 2018 City of Lauderdale Investments (33 � 0 X T O M CL o 0 0_75 <= c 0) o co r- r- r- °N(O O O N O O N O N N N N N N N N N N N M • 0 0) 0) 0) W 00 CO N N 0 0 0 0 N 0 0 N N N N N N NM M N -- CO O) N 05 CTcq CO O 0 0 CO0 CO CO 0 N 0 0 o h.,: r 0 N O 0 0 0 0 0 0 0 O N 0 0 0 0 0 0 0 CD V- F- (n U( M.-- V- .-- (0 o o >2 (n Y co J M N (0 O CO CO r r M (� (O '0' r O CO O r 0) O V' V -V- c0r0 0) 0 N N CO 0 M O) O) V — 0 0 0CI 0 r N 0 M lL N M 0 949763DR4 Q fl- ( m i NL Y N � l6 l0 cc' p .0 v O yi EC N C O E C . ip comma > C >.m m- m m 0 o N � 2 O> u_ C N N 6 LL (2o c � c T. O g, a) +. o) N p 0 0 a' u)m�Q�0C9 E w 0 0 0 0 0 0 0 0 8 o 00000000 U. Portfolio Value r r 00 M CO (0 O N N • 0 0 0 0 0 0 N N N N N N N N N M O Cb V' C` (O N N N N N • W CO CO V M N M M 0 0 0) 0) 0) O) co co co N o O N o 0 0 0 0 T. 0 N N N N N N N N„ 'r v) '' N N ▪ M r CO 4 M N CD M M O CO CO CON O O N 0 o CS) 0 0) 0 0 up V 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 CD N 0 N O 0 N o 0 0 O M (0 M N NN V' M 3') • •- N N r' c' T- V- r T- Y N w O C Portfolio Value W r N N CO N 0 0 0 0 0 N N N N N N a0 00 NN N V N N N m rn o • 0 CT 0) CA 00 0 C3 CD C3 N N N N N N NN N N CO 03 O O W N N O O co N O O) CO CO N 0) 00ao v� 0 0 0 0 0 0 N 0 0 0 N N 0 0 0 0 v N N N N N COcc• 0 ea 0 m CO XCO 0 CA • 7 V' CD 0 CO N 03 r<- V-. CD N 0)) r CD V r 01 ,fM N C O Portfolio Value DI ..L.. �+ Y co c o 0 O 0 a) U) 0 E c 0 coi T.a) m E Y Q m 0) _N E m N ): N J c J N N O _ 0 _ (0 CC C X O. (n N 4) C 2 W N E 2 r4 ro 2 a V. m u `) 0. c a C 2 c N .Q.Q C a) o. (L > O O- m0 0 0 0 0 0 0 7 0 > 7 2 5' 2000000U- m E 0 <r u_ N• O V Q O m 0 CO .) L (;), YO (n C Cz CO =(O E ca a `) m 0 co O E a o m m E a Q m o 2 23 2 dQYm0aCD t 0 0 0 0 0 0 Cl 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 u_ Z Total Account TOTAL INVESTMENTS AND CDs. N a c 'p C Q 2 c O p N O N C N N f0 0) N, (6 L O 7 d CO CO ' co 0 i O n i i i i O) co 04 N N i i i i i i N- �M 0) i i i t m CO N N i''.'•' V M N W 0 O O 0 (0 « ) N W r. I� V co(D d ' N (O O) COO) 6) (O ' (0 I- s- i i T ' i i i i i 0 CO O1 0) m O> _ N i i i i i i i i CO m' CO 04 co' Cr) i i I, i i CO.'" (0 O i 7 N d' V (O No 0 i - - 4,158.90 4,158.90 - - 169.86 - - 169.86 - 1,994.52 - - 1,994.52 - 1,994.52 - - 1,994.52 - 4,158.90 4,158.90 4,158.90 4,158.90 - - 4,158.90 - 192.00 - - - 125,000.00 691.61 - 4,158.90 125,000.00 883.61 CO (O t0 cOO oi CO 'V (e o W T N M N D) N O n a) CO O O b N 7-, M M co CO0 N I� p <- 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 O 0 0 0 0 0 0 O 0000000 0 0 0 0 0 0 0 0 0 0 0 0 0 O`< • W 00 O) N O 7 0 0 (O 0 0 Cl O O N 0 0 'V' 0 0 0 Q N ' 0 0 0 0 0 0 0 0 0 O O O O O O O O O 0 0 0 0 "� 0 0 0 0 O O O O V' «) N N V_ N 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O 0 0 0 N' N 0 O 0 0 O W r 0 0 O 0 O O N N (D O N N 0 M (D V) (D co W (� � 0) (D ` 0 N r M W N Transfers Transfers Interest/ Purchases Sales in out Dividends - - 2,653.01 - 10.28 - 966.99 - - 966.99 - 843.01 - - 843.01 - 843.01 - - 843.01 - 2,653.01 2,653.01 - 2,663.29 - - 201,984.38 - 92.69 153.42 - - 153.42 152.05 152.05 595.07- - 595.07 115.07- - 115.07 100,320.55- - 320.55 100,648.22- - 648.22 201,984.38 201,984.38 - 2,077.07 N co N V (4) i N V co i i N V M co i i (N, in (`I N (NI ,a' C) co N -, c7 co - 153.42 - 173.75 - - - 100,000.00 778.08 153.42 100,000.00 951.83 - 1 204,790.81 1 204,944.23 1 100,153.42 1 5,845.61 4) co () p cS'd' Ss.-.I (6 N (n N 00 (D a0 0) 0 00 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 O 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 co co (O 0 W 0 t` 0 0 d' 0 0 (f) O O O OO M 0 0 N O O r 0 0 0 0 0 0 0 0 000000 OO O O O O 0 0 'O 0 O O 0 0 0 0 0 0 O O O O O O O O O 0 O O r d. «) V' M N 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 O O O 0 N N 0 0 0 0 0 (0 0 0 O 0 (O CO 0 V LO O, N M (() N N. COOM n c[ v Cr; N 0 O D) N f` V r O M Transfers Transfers Interest/ Sales in out Dividends 246.30 - 7.46 135.07 - - 135.07 111.23 - - 111.23 246 30 246.30 253.76 - 800.00 - 4.56 169.86 - - 169.86 630.14 - - 630.14 800 00 800.00 - 804.56 - 169.86 169.86 169.86 - - 169.86 169 86 169.86 169.86 169.86 •- 169.86 - 139.83 - 125,000.00 738.77 169.86 125.000.00 878.60 1 1,216.16 1,386.02 1 125,169.86 1 2,106.78 N m :nO (0 L U s IL co (0 CO 0 N O . - co o v O o CO ` o 0 co i i( O( i m 0) 0 ao r `- coM c- O o 0 (O (0 CO r o CO ( i ( ' v COCO co v i i (o a.) W o O N 0)CO V O N N (7 0 M (� co (n 0 0 0 0 0 0 0 0 0) 0 0 0 0 0 0 0 0 (0 0 0 0 0 0 0 0 O CO 0 0 0 0 0 0 0 0 0) 0 0 0 0 0 0 0 0 M 0 0 0 0 0 0 0 O r r r r r r N N «) CO •- 0 CO C0000000008.8. . (D 0 0 0 0 0 0 0 0 0 0 (0 O O O O O 0 0 0 O O (O 0 0 0 0 0 0 0 0 "" (0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O c- 0 0 0 0 0 0 0 0 CO co CO O O a) 0 0 0 0 0 0 0000, 0 O O O O O O 0 0 0 0 0 0 O O O O O 00 0 0 0 0 0.7 T N N 0 O O 0 CO 4- M r U) O 0) M aD O N CO ct (. ,-- N N N N Transfers Transfers Interest/ Purchases Sales in out Dividends - 100,000.00 90,747.95 - 30.46 100,000.00 - - - - - 747.95 - - 747.95 100,000.00 100,747.95 90,747.95 - 778.41 92.'908 - 98'696 98'696'002 00'000'00Z - - - 00'000'006 - - - 00'000'006 98'696 - - 98'696 - Z6'9£6 - 98'691 00'000'00Z - - - 169.86 169.86 - 100,000.00 - - - - - 169.86 - - 169.86 100,000.00 - - - - 200, 000.00 169.86 169.86 169.86 169.86 177,712.51 200,000.00 86.48 - 117,542.65 670.08 177,712.51 317,542.65 756.56 0 N N N n 1,7M CO O CO (0 N r (0 ti 00 O 0 CO O 0 O 0 O O O N 0) 00 V O FS C. -q. 03 M (3 co 0 0 0 0 0 0 0 000°000 ' N 0 0 0 0 0 0 0 CO 0 0 0 0 0 0 0 N 0 0 0 0 0 0 0 r 0 0 0 0 0 0 0 V co CO N 0) 0 0 0 0 0 0 0 0 CO O O O O O O O O Q) O O 0 0 O O O o 0) 0 0 0 0 0 0 0 0 0 O O O O (O O O O O O O 0 0 0 O 0 O N (n CO N (0 CO CO O O O O 0 0 0 0 0 0 0 O 0 0 0 0 O O O C0 c N N r 0 0 O 0 (0 (O (0 ' CO CO N M V O) ti () ' (0 (0 0) CO W 0) 0) (O N N 4 CD 1� N Balance Transfers Transfers Interest/ 4/30/2018 Purchases Sales in out Dividends 11,292.33- - 1,048.22 - 16.59 100,000.00- - - - 100,000.00- 139.73 - - 139.73 100,000.00- - - - - 100,000.00- - - - .. 100,000.00- - - - - 100,000.00 - 793.42 - - 793.42 100,000.00 - 115.07 - - 115.07 711 2A7 ri:1 - 1.048.22 1,048.22 - 1,064.81 707.52 - 161.98 164.38 - 164.38 309.17 - - 299.04 233.97 - - 226.30 707.52 707.52 851.70 - - 1,375.34 1,375.34 - 164.38 - - 164.38 1,210.96 - - 1,210.96 - 1,375.34 1,375.34 1,375.34 1,375.34 - 1,375.34 100,000.00 128.44 _ _ - - 714.68 1,375.34 100,000.00 843.12 - I 3,131.08 I 4,506.42 I 101,375.34 I 4,134.97 (0) 0 CO 0 0 0 1-. 00 CO O c O O O (O O O( j O o h 0 0 0 1'. O 0 0) O O O O O "" (0 O O 0 0 0 0 - (0 O O O O O 0(O - O O O O O O N LO N O CO N 0 0 0 0 0 0 O O O O O O O O O O O O O 0 0 0 0 4 N N O o O 0 ' t0 . M M N N CO N O V ` (() . 0 N ( r (() O CO CO W. ti O O O 00 N N N C 7.g• - 0 N ( co F 0) (0c c •- (0 r v o rn 0 v ri cc; 6) N 60 CO O O N O) O) O O) O) ' ' (h ' O (O N 0) CO CO (6 N G) V) O t U a 0) m CO N 0) co N CO CO M N Oco Oi O) r- 4 , v ' V O O co W (O M r O d O r O r O O O CO i Oi (O O 0)) N r 0 CO • O 0) CO CO CO CO o ' ' 0) (0 N O) co O v m ai (O ((O M O 0 0 0 0 0 0 0 0 • 0 0 0 0 0 0 0 0 W 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 CD 0 0 0 0 0 0 0 0 N 0 0 0 0 0 0 0 0 0 0 N CO O O 0 0 0 0 0 0 0 0 M O O O O O O O O O O O 0) 0 0 0 0 0 0 0 0 0 0,0000000 (0 O O o 0 0 0 0 O 0 0 0 0 0 0 0 y- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O V r r N N r r 848, 000.00 O 0 O o • N M co Oj O co M CO O ((0 CO N 0) M CO N M CO r I i 0 V O It- c- M co O N (0 M N 0 d' C '- (6 1- CO O (0 CO 7 ' V V • CO r (O co r co of 0 0 (n O N T- .- V- .- O O NO CO CO O r 'n CO ' ^ ' ' a1 ' 0 O (0 CO CO CO CO CO i co (o O O O CO O O CO CO ' ' CO 03 (O CO O QO O O O co V O M O co O W CO O CO CO i i i 0 CO O 169.86 1 2,700.73 o0 0 0 0 0 0 0 0 0 d. CO 0 0 0 0 0 0 0 O� 0) (O 0 0. 0 0 0 0 0 O O 0 o C ci 0 0 ci 0 0 ci o 0 ✓ r r r r r r r CO 030000000000 O • O O O O O O O O O O ✓ O O O O O O O O 0 0 4 (N 0 0 0 0 0 0 0 CO (O 0 0 0 0 0 0 0 N: C 0 0 0 0 o O r x 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O 0 0 0 O O 0 0 0 0 0 0 O 0 0 0 0 0 0CC 0 o C C0C CC CC oi ai N N 0 N O N CO CO (O 1'Z (0 (O M (n (O O N M art co r co n CO O O M ('rn ' ' V N `: ' ' O M ( r0)co (NI co N r O 0 O) 0 V O co co O O Mrnco u - V W ' ▪ ' ' O r O O O O co r M r r co O CO CO N- 0 O M ,f8188 (0 O M O CO O CO Vi CO CO M O CO CO O) CO r N:- 4' O '4- 0'- O N (O O CON CO M ( r N O N N 0 Balance Transfers Transfers Interest/ Balance Transfers Transfers Interest/ Balance 9/30/2018 Purchases Sales in out Dividends 10/31/2018 Purchases Sales in out Dividends 11/3012018 Purchases Sales • 106,864.66 - - - - - 106,864.66 - - - - 106,864.66 - 100,000.00 - - - - - 100,000.00 - - - - - 100,000.00 100,000.00 - - - - - 100,000.00 - - - - - 100,000.00 100,000.00 - - - - - 100,000.00 - - - - - 100,000.00 100,000.00 - - - - - 100,000.00 - - - - - 100,000.00 100,000.00 - - - - - 100,000.00 - - - - - 100,000.00 100,000.00 - - - - - 100,000.00 - - - - - 100,000.00 100,000.00 - - - - - 100,000.00 - . - - - - 100,000.00 (0.00) - - - - - (0.00) - - - - - (0.00) 806,864.66 - - - 806,864.66 806,864.66 - 119,797.39119,797.39 - - - - - 119,797.39 - - - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 100,000.00 - - - - - 100,000.00 - - - - - 100,000.00 - - 100,000.00 - 199.59 - - 199.59 100,000.00 - - - - - 100,000.00 100,000.00 - - - - - 100,000.00 100,000.00 - 100,000.00 - - - - - 100,000.00 - - 100,000.00 - - - - - 100,000.00 - - - - - 100,000.00 - - - - - 100,000.00 - - 0.00 - - - - - 0.00 - - - - - 0.00 (0.00) - - - - - (0.00) (0.00) - - - - (0.00) - - - (0.00) - - - - - (0.00) - - 819,797.39 - 199.59 - - 199.59 819,797.39_ - - - - - 819,797.39 - - 100,000.00 - - - - - 100,000.00 - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - - 100,000.00 - - 200,000.00- - - 200,000.00 - - - - 200,000.00 - - - 200,000.00 - - - - - 200,000.00 - - 200,000.00 - 100,000.00 - - - - - 100,000.00 - - 100,000.00 - - - - - _ 148,000.00 - - - - - 148,00.0.00 - - - - - 148,000 00 - 848,000.00 848,000.00 - - - - - 848,000.00 - - 251,630.19251,630.19 - - - - - 251,630.19 - - 399,875.71 - - - - - 399,875.71 - - 399,875.71 - - _ 651,505.90 - - - - - 651,505.90 - - - - - 651,505.90 - - 3,126,167.95 - I 199.591 - I - I 199.59 3,126,167.95 - 1 - 1 - I - 1 - 3,126,167.95 - I - C m 01 0 0) CO 0) 0 0 0 o (0N.0 •tO Q 0 O V (0 „- CO 00 CO O M o O N O O N N N O N 00 O Q) 0 N t0 • 0) U 0 N .§-6m2 6• -0 -O O C Nb ' _ m � U 6 > >, E O m 0) 0 C m m Z Q: IL V F- u) 0 rnCD rn C N- 0 0 0 o co o 0 0 0 O 0 EW o O O V N Q N CO 0))) 0 0 0O 0 0 0 0 0 N 0 0 0'- o N E 0) O C0 (0 03 0 0 F- O 0 0 0 0) ▪ 0 0 O m ▪ • 0o0o0t;0 0 00 0 0 CO E 0 O 0 o Q 00 CO 0 0 '0 •t` N CO 0) N.. CO 7 0 o o o O N O 01 • co N N oo N � 0) (0 CO CD CO CO CO 0O 0 0 0 0 0 0 0 0 0 0 0000000000C, t...:0000000000 ti 0 0 0 0 0 O O Q) 0 0 0 0 0 0 O ` 0 0 0 00,00 O CO 0)) N O W 0 0 0 0 0 0 0 000000 0 00,000o O 0 0 0 0 0 0 0 000000 O O O O O O tl0 (b Or Or N N 0 r CO `) n 0 O N CO r O CD CO 6) O) Cf) O N O) 0)) CO CD M CO 0)r 0 O C N (0 'Rim MN N CD 0 0 0 CO 0 0 0 cf 0 0 0 tO 0 0 0 (p 0 0 0 (6660:6600 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 "" 0 0 0 0 0 0 0 0 r r 1 i i i i r i r i i i i r r 'NO r i i i r r r r i N C N N C .� - D _ rn i i i r i i i i r i (04102'5' co (0 I- 1 (0 r i r tilt 1 0) N (0 H ACTION REQUESTED Consent Special Public Hearing Report Discussion/Action Resolution Work session X LAUDERDALE COUNCIL MEETING DATE November 13, 2018 ITEM NUMBER Front Yard Fence Request STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Leo Sharkey and his son Paul Sharkey, 1856 Eustis Street, have applied for a fence permit. Council Approval Required: The portion of fence proposed for the front yard requires council approval. Details of Proposal: The entire fence, including the front yard portion, is proposed to be a 6 feet tall, wood privacy fence. Setback Distances: The fence is proposed to be 1 foot from the south side property line, 1-1.5 feet from the north side property line, and 1 foot from the front property line (adjacent to Eustis Street). The distance from Eustis Street is 12 feet. These distances comply with the setback requirements for fences. Staff Review: The application appears to comply with all city regulations. Potential Conditions: Conditions would need to relate to the front yard portion of the fence only. Possible conditions, if the council wished to consider them, include: regulating the setback distance, regulating the fence height, requiring vegetation, or requiring a non -privacy design (fifty percent or less of the fence area is of a solid substance). Other Examples: Attached are pictures of other front yards in Lauderdale entirely enclosed with fences. Enclosures: Application, site plan, and Certificate of Survey. OPTIONS: 1) Approve the front yard fence request as presented. 2) Deny the front yard fence request as presented. 3) Approve the front yard fence request with conditions, as deemed appropriate. STAFF RECOMMENDATION: Consider approval of the front yard fence request for .1856 Eustis Street per the site plan, with conditions as deemed appropriate. COUNCIL ACTION: 7636005613 RECEIVED 10/15/2018 09:00 07:54:53 a.m. 10-15-2016 1 /1 City of Lauderdale 1891 Walnut Street, Lauderdale, Minnesota 55113 Telephone: (651) 792-7650 Fax: (651) 631-2066 DRIVEWAY, PARKING PAD, FENCE, SIDEWALK, RETAINING WALL & SWIMMING POOL PERMIT APPLICATION $50.00 Property Owner: Leo Sharkey Address: 1856 Eustis St. Lauderdale, MN 55113 Street • CityState rZiipp code (� �" Home Telephone: 612-X02-741 Work Telephone: ��t% P Contractor Name: NA Address: Street City State Zip code Business Telephone: Fax: I understand and hereby agree that the work for which the permit is issued shall be performed according to the following: 1) The conditions of the permit; 2) The approved plans and specifications; 3) The application City approvals, ordinances, and codes; 4) The State Building Code. I also understand that I am responsible for ensuring that all required inspections are requested in conformance with the State Building Code. Paul Paul Sharkey 10/14/18 Applicant Signature Print Applicant Name Date * Deadline for Fence Permits needing City Council approval is ten (10) days before the next regular City Council meeting Lauderdale\DeputyClerklpermits & LicenselDriveway permit.doc • 3 3 0 t,r) 4 c)( 8 0 'X\ 0 0 • FOR: MARY LOU SIMON a S-6 cf"0,371.5 C. R. WINDEN & ASSOCIATES, INC. LAND SURVEYORS Tel. 645-3646 1.384 EUSTIS ST., ST. PAUL, MINN. 55108 132..2? C icte7— 2_1 0 0 d.QQ 0) , c).0 • Sgal.e.: 1" 30' o Denotes Found Iron Monument 445A, 132. 27 (P1.0f) N 01 0 -3. Lot 29., Block 4 ROSE HILL ADDITION, - Ramsey ColA. 4tY, MinesPta- W J LL e71 \.9,) 1-0 P/- WE HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A SURVEY OF THE BOUNDARIES OF THE LARD ABOVE DESCRIBED AND OF THE LOCATION OF ALL BLIILDINGS, IF ANY , THEREON, ANO ALL VISIBLEENCROACHMENTS, If •ANY; FROM OR 'ON SAID LAND. Datod this 1.'914) -dayo0-:elb)'-------Y(--1-'4' --A,D, 1985 C. R.- WINDEN .& ASSOCIATES, INC. r by. r-y- r.) Srvoyori Mihatisata kogistration No. f ( ----,-- CY) `�+ s'-q.,�w:moi • L. i'41,.....-.1,,-.,... oto?. - pane ► 'Fblit. ''=+tfZ5iii tti`$ •' -.: Ni ; }�,� .0, -Q101114 0, -Q --.*_.--.--4 114 t'1--,-&-'4=."—•,;.=-3:;:4'_. a'1 ''' f„ J' G CHAPTER 7 FENCES AND RETAINING WALLS SECTION: 9-7-1: Definitions 9-7-2: Scope 9-7-3: Permits 9-7-4: Regulations 9-7-5: Boundary Fence Materials 9-7-6: Variance 9-7-7: Conformance 9-7-8: Penalty 9-7-1: DEFINITIONS: Boundary Fence: A fence parallel to the property line. Fence: Any partition, structure, wall, gate, or other object erected as a divider marker, physical or visual barrier, or enclosure located along the boundary, or within a yard. Privacy Fence: A fence used for screening of outdoor living areas and for enclosures where restricted visibility or protection is required or desired. Retaining Wall: A structure constructed to hold back or support an earthen bank. 9-7-2: SCOPE: The provisions of this Chapter are intended to supplement the provisions of Title 10 of this Code relating to fences and retaining walls. 9-7-3: PERMITS: A. Residential Properties: The construction of fences over six feet above grade are not allowed. The construction of fences six feet above grade or less shall require a fence permit. B. Commercial And Industrial Properties: Fences in commercial and industrial areas may be erected to a height of six feet plus two feet for a security (barbed wire or other) arm. The construction of fences six feet above grade or less require.a 1 fence permit unless otherwise required by the state building code. C. Fence or building permits are required for fence modifications that expand the length or height of an existing fence on any property. D. Fence permits are required for all boundary fences. E. Permits are not required for maintenance which includes: painting; replacing up to one section not exceeding eight feet in length; and replacing up to two posts in any calendar year. Maintenance does not include increasing the height of the fence. F. Permits are not required for non -boundary fences that do not exceed three feet in height and are secured by posts no deeper than six inches into the ground. The construction of all retaining walls over four feet in height shall require a building permit. The construction of retaining walls four feet in height or less shall require a retaining wall permit. Retaining walls are measured from the bottom of the footing to the top of the wall. 9-7-4: REGULATIONS: A. Maintenance: All fences and retaining walls shall be regularly maintained and kept in good repair. Vegetation surrounding the fence or retaining wall shall be trimmed and well maintained. - B. Setback: In the event a fence or retaining wall is adjacent to and parallel with the front lot line (or side lot line on the street side of a corner lot), such fence or retaining wall shall be set back at least one foot from the street right of way or property line. In the event a fence or retaining wall is adjacent to and parallel with a platted alley, such fence or retaining.wall shall be setback at least two feet from the alley right of way or property line. C. Face of Fences: That side of the fence considered to be the face (finished side as opposed to structural supports) shall face abutting property. D. Public Rights Of Way: No fences or retaining walls shall be permitted on public rights of way without approval of the City Council. E. Abutment To Property Lines: Fences and retaining walls may be permitted along property lines subject to the following: 2 1. Physical Damages: Fences and retaining walls may abut property lines provided no physical damage& of any kind results to abutting property. 2. Certificate Of Survey: Where the property line is not clearly defined, a certificate of survey may be required by the Building Official or Zoning Administrator to establish the property line. 3. Front Setback Area: No fence or retaining wall along or within the front setback area shall be permitted without the approval of the City Council. 4. Adjusting for Contours and Grade: At no point may fence panels exceed six feet in height nor shall fence posts exceed six and one-half feet in height from grade. 9-7-5: BOUNDARY FENCE MATERIALS: A. Privacy fences shall be made from wood, vinyl, or composite material designed for fence applications. Privacy fences in residential areas shall not be made from chain link or metal fencing with slats. B. All other fences shall be made from wood; vinyl; decorative steel, aluminum, or wrought iron; or chain link designed for fence applications. C. Materials that may not be used include garden and utility. fencing or fabric. These materials are commonly referred to •as snow or safety fencing; chicken wire; poultry fencing; hardware cloth; lawn fencing; and lattice. 9-7-6: VARIANCE: Any person wishing to erect or construct a fence or retaining wall in a manner contrary to this Chapter shall first obtain permission for the City Council. Any person wishing to erect or construct a fence in a manner contrary to Title 10 of this Code shall first obtain a variance from the City Council for that purpose. 9-7-7: CONFORMANCE Nothing herein is intended or shall be deemed to make legal or conforming any fence constructed prior to April 19, 2016 which 3 was not constructed in full compliance with the terms of the ordinance then in effect. 9-7-8: PENALTY: Violations of this Chapter shall constitute a misdemeanor. Each day that a violation remains shall constitute a separate offense. The City may also take additional enforcement action it finds appropriate. In case any fence or retaining wall is, or is proposed to be, erected, constructed, reconstructed, altered, maintained, or used in violation of this Chapter, the .City Council may institute in the name of the City any appropriate action or proceeding to prevent, restrain, correct, or abate such fence, structure, or retaining wall constituting a violation. Adopted by the Lauderdale City Council the 12th day of April, 2016. Published in the Roseville Review the 19th day of April, 2016. 4 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date November 13, 2018 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Eustis / Roselawn DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the last meeting, the City Council took public comment from resident with regards to the jurisdictional transfer of Eustis Street and Roselawn Avenue. This meeting provides an op- portunity to discuss the feedback and provide guidance to staff. Three agreements would be required to move ahead with the transfer knowing all funding partners are in agreement. These draft agreements are attached. 1. Ramsey County Cooperative Agreement with the City of Lauderdale. This agreement would transfer jurisdictional control of Eustis Street and Roselawn Avenue to Lauder- dale for the agreed upon amount. The city attorney has reviewed this document. 2. Cooperative Agreement between the Cities of Lauderdale and Roseville. Based upon this agreement, Roseville's share of the county funding for Roselawn Avenue would be remitted to Lauderdale. In exchange, Lauderdale will improve Roseville's portion of Roselawn Avenue when the City completes its project. The city attorney has not re- viewed this document. 3. Amendment No. 2 to Agreement between Board of Water Commissioners of the City of Saint Paul and the City of Lauderdale. This agreement would allow the City to hire its own contractors for the installation of the new water main on Eustis Street with St. Paul Regional Water reimbursing for that cost. A more detailed "Cooperative Cost Share Un- derstanding" would be drafted to identify the additional costs they have agreed to cover beyond the water main installation. The city attorney has not reviewed this document. OPTIONS: STAFF RECOMMENDATION: Agreement PUBW2018-XXXXX RAMSEY COUNTY COOPERATIVE AGREEMENT WITH THE CITY OF LAUDERDALE Jurisdictional Transfer of: 1) County Road 127 (Eustis Street) between the north right-of-way line of County State Aid Highway 30 (Larpenteur Avenue) and the south right-of-way line of County State Aid Highway 26 (Roselawn Avenue), and, 2) County State Aid Highway 26 (Roselawn Avenue) between the west right-of-way line of State Highway 280 and the east City limit (Fulham Street). This Agreement ("Agreement") is between the city of Lauderdale, a Minnesota municipal corporation ("City") and Ramsey County, a political subdivision of the State of Minnesota ("County") for transfer of jurisdiction from the County to the City of: 1) County Road 127 (Eustis Street) between the north right-of-way line of County State Aid Highway 30 (Larpenteur Avenue) and the south right-of-way line of County State Aid Highway 26 (Roselawn Avenue), and, 2) County State Aid Highway 26 (Roselawn Avenue) between the west right-of-way line of Minnesota State Highway 280 and the east City limit (Fulham Street). RECITALS 1. A project to improve Eustis Street is identified in Ramsey County's 2017 — 2021 Transportation Improvement Program ("TIP"). The TIP also identifies bituminous resurfacing projects which, in part, include Roselawn Avenue. 2. The above described roads are located within the City. A portion of Roselawn Avenue, however, is also located in the city of Roseville. It is acknowledged that a separate jurisdictional transfer agreement between the County and the city of Roseville is necessary to implement part of this Agreement. 3. The parties wish to mutually transfer the jurisdiction of the above-described roads from the County to the City in accordance with the terms and conditions of this Agreement. AGREEMENTS 1. The parties agree that Eustis Street, as described above, shall become the jurisdiction of the City upon execution of this Agreement by both parties. 2. The parties agree that Roselawn Avenue, as described above and located within the city limits of the City shall became the jurisdiction of the City upon both of the following conditions having been met: a) Execution of this Agreement by both parties; and 1 527509v2 DTA LA135-3 b) Execution of a similar jurisdictional transfer agreement between the County and the city of Roseville regarding Roselawn Avenue. 3. Upon the transfer of jurisdiction in accordance with sections (1) and (2) of this Agreement, the City will become responsible for all maintenance, repair, future construction, operating expenses, overall planning, management and ownership of the roadway, appurtenances, and associated right-of-way. 4. In the event that jurisdiction is transferred to the City pursuant to this Agreement between October 30 and April 1, the County will continue with all maintenance through April 1. 5. The County agrees to deed any acquired street right-of-way to the City, and prepare and execute any other necessary and appropriate documents, in order to convey its interest in Eustis Street and Roselawn Avenue to the City and effectuate the transfer of jurisdiction contemplated in sections 1 and 2 of this Agreement. 6. The County shall, upon request, provide the City with the following information and records that are applicable to the transferred portions of Eustis Street and Roselawn Avenue: a) A list of any active maintenance agreements with other governmental agencies or companies that will be cancelled. b) Utility, drainage, access driveway, sign advertising and limited use permits. c) As -built construction plans and records. d) Inspection reports and ratings. e) Photo logs, aerial photos, right-of-way maps and parcel files. f) Inventory data. g) Pavement condition ratings. h) A history of the most recent betterment. i) Accident reports and statistics, subject to privacy requirements. j) Any alignment ties, horizontal and vertical control monuments, and relative data. k) All partially completed and completed plans for construction projects. 1) Road opening authority documentation and/or right-of-way authority documentation. 7. Notwithstanding any of the provisions contained herein, the County shall retain jurisdiction of the full width of the existing Larpenteur Avenue right-of-way through the intersection of Larpenteur Avenue and Eustis Street, assumed to be one hundred (100) feet, which includes and is defined by the intersection storm sewer catch basins, pedestrian ramps and cross walks, signs, and, traffic signal and appurtenances. 8. Following the transfer of jurisdiction, the County shall remove all County route signs and corresponding sign posts that exist within the Eustis Street and Roselawn Avenue rights-of- way. The "no parking" signage that exists therein shall remain in the present location and, upon execution of this Agreement by both parties, shall immediately become the property of the City. 2 527509v2 DTA LA135-3 9. The County agrees to pay the City a lump sum of: a) $516,341.00 in consideration of the transfer of jurisdiction of Eustis Street. This includes funds to construct a cul-de-sac at the west end of Roselawn Avenue, should the City choose to construct it; and b) $320,000.00 in consideration of the transfer of jurisdiction of Roselawn Avenue. This includes funding for the portion of Roselawn Avenue within the city of Roseville and shall be shared accordingly through a separate cooperative construction agreement with the city of Roseville. 10. The funds paid to the City originate from transportation funds source. The City agrees to apply these funds only to transportation expenditures. 11. Payment Schedule: Full payment will be made for Eustis Street within 30 days of execution of this Agreement. Full payment for Roselawn Avenue will be made within 30 days following both the execution of this agreement and the execution of a jurisdiction transfer agreement between Ramsey County and the city of Roseville regarding the portion of Roselawn Avenue within Roseville. 12. Upon the execution of this agreement by both parties and at no cost to the City, the County grants the City a license to enter onto the portion of County right-of-way within the limits of the roadway being transferred herein for all purposes necessary for the City to exercise its right-of-way authority contemplated herein. The license shall expire upon the County's full adherence to section 5 of this Agreement. 13. The City and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents, or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. 14. This Agreement shall remain in full force and effect until terminated or amended by mutual agreement of the parties, which may only be done in writing. CITY OF LAUDERDALE, MINNESOTA By: Date: Mary Gaasch, Mayor By: Date: Heather Butkowski, City Clerk -Administrator 3 527509v2 DTA LA135-3 RAMSEY COUNTY, MINNESOTA Date: Ryan O'Connor, County Manager Approval recommended: Date: Ted Schoenecker, Director Public Works Department Approved as to form: Date: Assistant County Attorney 4 527509v2 DTA LA135-3 COOPERATIVE AGREEMENT BETWEEN THE CITIES OF LAUDERDALE AND ROSEVILLE This Agreement ("Agreement") is between the city of Lauderdale, a Minnesota municipal corporation ("Lauderdale") and the city of Roseville, a Minnesota municipal corporation ("Roseville") for the sharing of revenue upon the transfer of jurisdiction from Ramsey County to Lauderdale and Roseville of County State Aid Highway 26 (Roselawn Avenue) between the west right-of-way line of Minnesota State Highway 280 and the east City limit (Fulham Street). AGREEMENTS 1. In separate agreements with Ramsey County, Lauderdale and Roseville have agreed that Roselawn Avenue, as described above and located within the city limits of Lauderdale and Roseville, shall become the jurisdiction of the cities. 2. Ramsey County agreed to pay Lauderdale and Roseville a lump sum of $320,000.00 in consideration of the transfer of jurisdiction of Roselawn Avenue. 3. Upon the transfer of jurisdiction in accordance with the separate agreements, Lauderdale and Roseville will become responsible for all maintenance, repair, future construction, operating expenses, overall planning, management and ownership of the roadway, appurtenances, and associated right-of-way. 4. Lauderdale and Roseville agree to apply Ramsey County's funding to a resurfacing project that will encompass Lauderdale and Roseville's portions of Roselawn Avenue. Lauderdale will lead the project which is expected to happen in 2019. 5. To facilitate the resurfacing of Roseville's portion of Roselawn Avenue, Roseville requested that Ramsey County allocate any portion of the lump sum funding due to them to Lauderdale. 6. Lauderdale and Roseville shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents, or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by Lauderdale or Roseville of any statutory or common law immunities, limits, or exceptions on liability. 7. This Agreement shall remain in full force and effect until terminated or amended by mutual agreement of the parties, which may only be done in writing. 1 527509v2 DTA LA135-3 CITY OF LAUDERDALE, MINNESOTA By: Date: Mary Gaasch, Mayor By: Date: Heather Butkowski, City Clerk -Administrator CITY OF ROSEVILLE, MINNESOTA By: Date: Dan Roe, Mayor By: Date: Pat Trudgeon, City Manager 527509v2 DTA LA135-3 Agreement # AMENDMENT NO. 2 to AGREEMENT BETWEEN BOARD OF WATER COMMISSIONERS OF THE CITY OF SAINT PAUL and THE CITY OF LAUDERDALE This AMENDMENT NO. 2 TO AGREEMENT entered into this 13th day of November 2018, by and between the BOARD OF WATER COMMISSIONERS OF THE CITY OF SAINT PAUL, a municipal corporation of the State of Minnesota, d/b/a Saint Paul Regional Water Services (the "Board"), and the CITY OF LAUDERDALE, a municipal corporation of the State of Minnesota ("Lauderdale"). WITNESSETH: WHEREAS, Lauderdale and the Board entered into an agreement dated December 10, 1997 for the provision of water service by the Board to properties within Lauderdale (the "Agreement"); and WHEREAS, Article XV of the Agreement allows for amendments to the original agreement, and WHEREAS, to provide the greatest efficiency and to minimize traffic disruptions and replacement costs, the parties desire that the Board whenever possible perform water main replacement and/or other water system repair work in conjunction with Lauderdale street paving proj ects. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties mutually agree to amend the Agreement in the manner described below. 1. The following is hereby added to Section 1 of the Agreement: When it is possible to coordinate Board water facility work with a Lauderdale street paving project, it is mutually agreed: a) Lauderdale and Board shall negotiate a Cooperative Cost Share Understanding (the "Understanding") which shall define the work responsibilities and cost obligations of both parties. b) The Understanding shall be approved by Saint Paul Regional Water Services General Manager on behalf of the Board. Page 1 of 3 c) The Understanding shall be approved by Lauderdale City Council on behalf of Lauderdale. Upon completion of work, or periodically. during construction, an itemized invoice of charges for the work defined in the Understanding shall be transmitted to the other party. Payment shall be issued within 30 days following review and approval of the charges. 2. Except as modified herein, the terms of the Agreement shall remain in full force and effect. [Remainder of page is left intentionally blank] Page 2 of 3 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to Agreement to be executed as of the day and year first above written. Approved: BOARD OF WATER COMMISSIONERS OF THE CITY OF SAINT PAUL By Stephen P. Schneider, General Manager Matt Anfang, President Approved as to Form: By Mollie Gagnelius, Secretary By Assistant City Attorney Todd Hurley, Director Office of Financial Services CITY OF LAUDERDALE By Mary Gaasch, Mayor By Heather Butkowski, City Administrator Page 3 of 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date November 13, 2018 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR 2019 Fund Budgets DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff has been working on the fund budgets and possible rate increases for recycling and the sewer utilities. As there are many moving parts with recycling scenarios, staff will discuss in greater detail during the meeting. Staff met again with Metropolitan Council Environmental Services staff. The proposed rate for 2019 will not be adjusted. Staff recommend paying for much of this increase with fund balance. As the sewer funds have not contributed to vehicle purchase or building mainte- nance, staff anticipated transferring dollars this year from those funds to the General Capital Improvement Fund (Fund 401). However, staff may adjust this plan based on the waterwa- ter charge increase. Staff will continue to refine these numbers for the November meetings with adoption of all budgets and rates at the December 11 city council meeting. STAFF RECOMMENDATION: Sanitary Sewer, Storm Water and Recycling Rate Study Approved December 11, 2018 Key Findings Annually, the City of Lauderdale establishes rates for sanitary sewer, storm water and recycling collection. Staff has completed the review and determined that: • A 5.0% increase is proposed for the sanitary sewer residential and commercial charges. • A 7.1% increase is proposed for the storm water charges. • An 84.9% increase is proposed for the recycling collection charges. 2 Goals of a Utility Rate Study The purpose of the rate study is to ensure that: 1. Rates are sufficient to pay for the ongoing operations and capital improvements, and to maintain adequate cash balances. 2. Staff and Council revisit cash balance policies to ensure they are meeting their enterprise system's current and future needs. 3. The rate structure distributes the costs of operating the system across utility users consistent with the policy objectives of the Council. 3 Sanitary Sewer Utility The Metropolitan Council adopted a Metropolitan Wastewater Charge for 2019 of $227 million, an increase of 3.5% over 2018. The City's share is $160,918, which is $30,761 more than 2018. As staff shared with the City Council, the Metropolitan Council detected an increase in flow in the unmetered portion of the City in the fourth quarter of 2016 and we are just now finding out. The flow rates of normalized but they feel there is no basis upon which to reduce this fee. Sanitary Sewer Capital Improvements The 2019-2028 Capital Improvement Plan (CIP) does not anticipate a capital improvement project in 2019 after completing additional sewer lining in 2018. The sanitary sewer fund has not contributed to the purchase of the equipment used to support the sewer system such as sewer j etters and trucks in the past. Staff propose transferring $40,000 in 2019 to the 401 General Capital Improvement Fund. Target Cash Reserves — Sanitary Sewer Funds Adequate cash reserves are needed to accommodate cash flow needs, invest in sewer 'replacement projects, and save for future capital projects. The City Council established a goal of setting aside half the depreciation expense or approximately $20,000 each year to grow the cash reserve for sewer repair and replacement. Due to the unusual increase in the Metropolitan Council wastewater charge, staff propose not budgeting for that in 2019 to help even out the rate increase needed to support the fund. Preliminarily, staff is proposing a 5.0% increase to the sanitary sewer rate in recognition of the increased wastewater charge. This rate increase will offset the wastewater charge increase by $13,615 leaving the sanitary sewer fund balance to absorb $18,009 in additional costs. The annualized cost to homeowners is $11.00. Quarterly Sanitary Sewer Rate History Sewer Rates 2015 2016 2017 2018 2019 Residential Base Charge $50.26 $52.77 $54.09 $55.01 $57.76 Commercial Flow Charge $2.48 $2.60 $2.67 $2.72 $2.86 % Increase 3% 5% 2.5% 1.7% 5.0% 4 Sanitary Sewer Availability Charge The Metropolitan Council did not increase the base metropolitan sewer availability charge (SAC) for 2018. The SAC rate will be $2,485 for metropolitan customer communities. The rate is the same as 2017 and 2018. Pursuant to Minnesota Statute 473.517, subd. 3, a metropolitan SAC is paid by our community to the Metropolitan Council as users connect to the metropolitan wastewater system for the first time or as a user's maximum demand for sewer capacity increases. These fees are for the availability of capacity, not the actual use or flow in the metropolitan system as demanded by development or changes in use on specific properties within our community. Lauderdale may adopt, a different SAC rate that would include the Metropolitan Council amount plus additional funds for the City. Historically, Lauderdale has used the Metropolitan Council rate. 5 Storm Water Utility The Storm Water Utility pays for the infrastructure and maintenance that improves the quality of storm water run-off. The City has been working with the area watershed districts on future projects to curb the City's contribution to pollution in the Mississippi River. Lauderdale's ordinance established a system for billing using Residential Equivalency Factor (REF). A single family residential property is considered to be one REF and pays the base fee adopted by the Council. The other developed property were individually assigned a certain number of REF' s based on property size, impervious surface, and calculated storm water run-off. A property receives a credit if it has a storm water retention pond on-site. Since Lauderdale is considered developed, the City only anticipates an increase in the number of REF's when redevelopment occurs. Storm Sewer Capital Improvements The 2019 Capital Improvement Plan shows spending resources on invasive species management, especially Japanese Knotweed. The stoup sewer fund has not contributed to the purchase of the equipment used to support the storm sewer system in the past. Staff propose transferring $10,000 in 2019 to the 401 General Capital Improvement Fund. Target Cash Reserves — Storm Water Fund The projected cash balances must be adequate to meet on-going storm water expenditures and ensure a cash reserve balance that will allow the City to meet the obligations of its MS4 permit, especially Total Maximum Daily Load (TMDL) obligations imposed on the City by the Pollution Control Agency. As storm water projects can be expensive and TMDLs are expected as the City's runoff terminates in the Mississippi River, the City continues to raise the storm water rate to build the nest egg to cover future costs. Staff recommends raising the storm water rate 7.1% for 2019; the annualized cost to homeowners is $4.60. Storm Water Rate History Storm Water Rates 2015 2016 2017 2018 2019 Residential $14.54 $15.27 $16.03 $16.25 $17.40 Commercial $72.71 $76.35 $80.17 $81.29 $87.06 % Increase 10% 5% 5% 1.4% 7.1% 6 Recycling Fee Lauderdale's single -sort recycling program changed in May 2015 from recycling bins to carts. Eureka! Recycling has the contract to provide curbside collection on a weekly basis through December 31, 2018. The contract rate was $2.52 per household per month when the more labor intense bins collection system was in place but adjusted downward after the carts were implemented. The rate for 2017 was $2.08 per household per month, the rate for 2018 was $2.12 per household per month. New Recycling Contract The recycling contract is up for renewal. To continue weekly collection at Eureka's proposed price will be $4.65 per unit per month or an increase of $2.53 (119.3%) per unit. The processing costs are going up from $76 per ton to $90 which is an increase of 18.4%. They also proposed changes to the revenue share indices which will further hurt the bottom line. Target Cash Reserves — Recycling Fund The City Council and staff have discussed the recycling market upheaval that happened after China started refusing shipments of recycled materials earlier in 2018. The markets aren't expected to recover for years and may get worse. Staff recommends spreading out these sizable increases over two years. This means raising rates by the fixed household cost increase of $2.53 per month in 2019. The fund balance would cover the anticipated revenue sharing losses and personnel increases of approximately $10,000. The current fund balance is $85,000. For 2020, the Council can look at the impact of the revenue sharing losses on the fund balance and determine next steps. Recycling Rate History (Per Month): Recycling Rate 2015 2016 2017 2018 2019 Residential /Mo, $2.45 $2.70 $2.84 $2.98 $5.51 Residential /An. $29.40 $32.40 $34.08 $35.76 $66.12 % Increase 0% 0% 10% 5% 84.9% 7 Appendix A Sanitary Sewer Historical Rates Residential rates are a flat charge per month. $70.00 $60.00 $50.00 $40.00 $30.00 $20.00 $10.00 $- Residential Rates l0 N CO O) 0 c-1 N m d' ul l0 b CO Ol 0 -1 N m d' to 1p N 00 01 0) 01 01 01 0 0 0 0 0 0 0 0 0 0 c-1 c -I rI c-1 c-+ 0) 01 01 0) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c—I ci c-1 c--1 N N N N N N NNNN NNNN N N NNNN Commercial rates are based on flow or consumption charge. $3.50 $3.00 $2.50 $ 2.00 $1.50 $1.00 $0.50 $- Commercial Rates l0 N 00 01 0 c-1 m d' l!1 <D N CO 01 0 ci N m t!1 (ID N 00 01 01 01 Ol 01 0 0 0 0 0 0 0 0 0 c -t ci ci c-1 0) 01 01 01 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c-1 ci c-1 ci N N N N N N N N N N N N N N N N N N N 8 Appendix B Storm Water Historical Rates Storm Water rates are a flat charge based on Residential Equivalency Factor (REF) per month. $20.00 $18.00 $16.00 $14.00 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 $- Residential Equivalency Factor 1 f f -I— Lr) L!) l0 N 00 01 O ci N M d' 111 l0 00 to.) O c -I N • fn d' t1l l0 N. 00 01 0l Ql 01 Ol Ol 01 O O O O O O O O O O rl rl ci c -i c -I ri r-1 r -I c -I r-1 Ol 01 CFI 01 01 01 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c -I r -I c -I c -I 1-1 r-1 N N N (N N N N N N N N N N N N N N N N N 9 Appendix C Recycling Historical Rates Recycling rates are per single family household and multiplied per units. These rates are collected through the property tax system as a special assessment. $6.00 $5.00 $4.00 $3.00 $ 2.00 $1.00 $- Per Household Rate O OO Oti O� Oma' (4)' c)(') OHO 01 O� (§)yO titi C)-1 LO yO yO yO tiO,yO yO tiO yO tiO yO yO 10 CITY OF LAUDERDALE SPECIAL REVENUE FUNDS 2019 2017 2018 2019 Fund Fund Title Actual Adopted Proposed 226 COMMUNICATIONS $ 22,130 $ 20,040 $ 20,040 227 RECYCLING $ 49,232 $ 47,292 $ 83,170 TOTAL REVENUES $ 71,362 $ 67,332 $ 103,210 226 COMMUNICATIONS $ 16,799 $ 17,267 $ 18,230 227 RECYCLING $ 46,083 $ 53,090 $ 93,346 TOTAL EXPENDITURES $ 62,882 $ 70,357 $ 111,576 CITY OF LAUDERDALE COMMUNICATIONS 2019 Account Number Account Description 226-00000-410-31810 FRANCHISE TAX 226-00000-410-36210 INTEREST ON INVESTMENTS TOTAL REVENUES 226-49840-410-41010 226-49840-410-41210 226-49840-410-41220 226-49840-410-41225 226-49840-410-41250 226-49840-410-41310 226-49840-410-41320. 226-49840-410-41330 226-49840-410-41340 226-49840-410-41510 226-49840-410-42020 226-49840-410-43130 226-49840-410-44160 226-49840-410-44370 226-49840-410-45700 FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL COMPUTER SERVICES SUPPLIES SPECIAL PROGRAMS RENTS & LEASES (CABLE COMM FEE) MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY TOTAL EXPENDITURES 2017 2018 2019 Actual Adopted Proposed $ 22,034 $ 20,000 $ 20,000 $ 96 $ 40 $ 40 $ 22,130 $ 20,040 $ 20,040 $ 5,883 $ 6,232 $ 6,579 $ 441 $ 467 $ 493 $ 369 $ 386 $ 408 $ 86 $ 90 $ 95 $ 44 $ - $ - $ 1,163 $ 1,207 $ 1,192 $ 44 $ 15 $ 50 $ 26 $ 10 $ 25 $ 35 $ 10 $ 35 $ 43 $ 50 $ 53 $ 8,134 $ 8,467 $ 8,930 $ 835 $ 600 $ 600 $ 835 $ 600 $ 600 $ 3,097 $ 3,200 $ 3,200 $ 4,733 $ 5,000 $ 5,000 $ - $ $ 500 $ 7,830 $ 8,200 $ 8,700 $ 16,799 $ 17,267 $ 18,230 REVENUES OVER/UNDER EXPENDITURES $ 5,331 $ 2,773 $ 1,810 CITY OF LAUDERDALE RECYCLING 2019 Account Number 227-00000-430-33620 227-00000-430-36101 227-00000-430-36102 227-00000-430-36210 227-XXXXX-XXX-X000(X 227-43245-430-41010 227-43245-430-41210 227-43245-430-41220 227-43245-430-41225 227-43245-430-41250 227-43245-430-41310 227-43245-430-41320 227-43245-430-41330 227-43245-430-41340 227-43245-430-41510 227-43245-430-42110 227-43245-430-42115 227-43245-430-43130 227-43245-430-43430 227-43245-430-44330 Account Description COUNTY GRANTS SPECIAL ASSESSMENTS -COUNTY PENALTIES & INTEREST INTEREST ON INVESTMENTS REVENUE SHARING TOTAL REVENUES FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL GENERAL SUPPLIES MEETING EXPENSES SUPPLIES RECYCLING CONTRACTOR ADVERTISING - OTHER DUES & SUBSCRIPTIONS OTHER SERVICES & CHARGES TOTAL EXPENDITURES 2017 Actual $ 6,213 $ $ 41,621 $ $ 238 $ $ 1,160 $ $ - $ $ 49,232 $ $ 15,730 $ 1,180 $ 988 $ 231 $ 102 $ 2,907 $ 110 $ 85 $ 91 $ 115 $ 21,539 $ 24,212 $ 331 $ 24,543 $ 46,083 2018 Adopted 5,832 $ 40,460 $ 1,000 $ - $ 47,292 $ 2019 Proposed 6,000 76,170 1,000 83,170 16,374 $ 1,228 $ 1,015 $ 237 $ 60 $ 2,945 $ 40 $ 30 $ 30 $ 131 $ 22,090 $ - $ 17,025 1,277 1,056 247 105 2,855 115 90 90 136 22,996 31,000 $ 70,000 - $ - $ 350 31,000 $ 70,350 53,090 $ 93,346 REVENUES OVER/UNDER EXPENDITURES $ 3,149 $ (5,798) $ (10,176) CITY OF LAUDERDALE DEBT SERVICE - 1795 EUSTIS STREET 2019 2017 2018 2019 Account Number Account Description Actual Adopted Proposed 305-00000-462-36210 INTEREST ON INVESTMENTS $ - $ - $ 300 305-00000-462-39200 TRANSFER IN $ $ - $ 305-47000-462-39300 BONDS PROCEEDS $ $ - $ TOTAL REVENUES $ $ - $ 300 305-47000-462-47110 305-47000-462-47210 BOND PRINCIPAL BOND INTEREST OTHER FINANCING TOTAL EXPENDITURES $ - $ - $ $ - $ $ 18,939 $ - $ - $ 18,939 $ - $ - $ 18,939 REVENUES OVER/UNDER EXPENDITURES $ $ $ (18,639) CITY OF LAUDERDALE CAPITAL IMPROVEMENT FUNDS 2019 2017 2018 2019 Fund Fund Title Actual Adopted Proposed 401 GENERAL CAPITAL $ 1,162 $ 500 $ 51,000 403 STREET CAPITAL $ 21,851 $ 6,000 $ 6,000 404 PARK CAPITAL $ 4,831 $ 3,000 $ 3,500 405 ROSEHILL TAX INCREMENT $ 484 $ - $ 414 DEVELOPMENT $ 121,614 $ 39,000 $ 40,000 415 HOUSING REDEVELOPMENT $ $ - $ TOTAL REVENUES $ 149,941 $ 48,500 $ 100,500 401 GENERAL CAPITAL $ 7,459 $ 10,000 $ 70,000 402 STREET CAPITAL $ 7,385 $ 40,000 $ 404 PARK CAPITAL $ 16,200 $ 25,000 $ 65,000 405 ROSEHILL TAX INCREMENT $ 991 $ - $ 414 DEVELOPMENT $ 0 $ 10,000 $ 20,000 415 HOUSING REDEVELOPMENT $ $ - $ TOTAL EXPENDITURES $ 32,035 $ 85,000 $ 155,000 CITY OF LAUDERDALE GENERAL CAPITAL 2019 Account Number 401-00000-410-33422 401-00000-410-36200 401-00000-410-36210 401-00000-410-39200 401-41940-410-44370 401-41940-410-45300 401-41940-410-45400 401-41940-410-47200 Account Description OTHER STATE GRANTS & AIDS OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS TRANSFER IN TOTAL REVENUES MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES IMPROVEMENTS OTHER THAN BUILDINGS MACHINERY & EQUIPMENT CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES 2016 Actual $ $ $ $ $ 1,162 $ $ $ 2018 Adopted 2019 Proposed 1,000 50,000 51,000 $ 1,280 $ - $ $ 1,280 $ - $ $ 6,179 $ $ $ - $ 10,000 $ $ 6,179 $ 10,000 $ 60,000 10,000 70,000 $ 7,459 $ 10,000 $ 70,000 REVENUES OVER/UNDER EXPENDITURES $ (6,297) $ (9,500) $ (19,000) CITY OF LAUDERDALE STREET CAPITAL 2019 Account Number 403-00000-430-33422 403-00000-430-36200 403-00000-430-36210 403-00000-430-39200 403-43121-430-45300 403-43121-430-47200 Account Description OTHER STATE GRANTS & AIDS OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS TRANSFER IN TOTAL REVENUES 2017 Actual $ 16,470 $ $ 137 $ $ 5,244 $ $ - $ 2018 Adopted $ 21,851 $ - $ 6,000 $ - $ 6,000 $ 2019 Proposed 6,000 6,000 IMPROVEMENTS OTHER THAN BUILDINGS $ 7,385 $ 40,000 $ CAPITAL OUTLAY $ 7,385 $ 40,000 $ TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES - $ - $ $ 7,385 $ 40,000 $ $ 14,466 (34,000) $ 6,000 CITY OF LAUDERDALE PARK CAPITAL 2019 Account Number 404-00000-450-36200 404-00000-450-36210 404-00000-450-36230 404-00000-450-36250 404-0000-450-39200 404-45200-450-42410 404-45200-450-45100 404-45200-450-45200 404-45200-450-45300 404-45200-450-45400 404-45200-450-47200 Account Description OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS CONTRIBUTIONS & DONATIONS PARKLAND FEES TRANSFER IN TOTAL REVENUES MINOR EQUIPMENT & TOOLS OTHER SERVICES & CHARGES LAND BUILDING & IMPROVEMENTS IMPROVEMENTS OTHER THAN BUILDINGS MACHINERY & EQUIPMENT CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES 2017 Actual $ $ $ 3,331 $ $ 1,500 $ $ $ $ $ $ 4,831 $ 2018 Adopted - $ 3,000 $ - $ - $ - $ 3,000 $ $ $ $ $ $ 16,200 $ $ $ $ 16,200 $ $ 16,200 2019 Proposed 3,500 3,500 - $ 25,000 $ 65,000 - $ 25,000 $ 65,000 $ 25,000 $ 65,000 REVENUES OVER/UNDER EXPENDITURES $ (11,369) $ (22,000) $ (61,500) CITY OF LAUDERDALE DEVELOPMENT 2019 Account Number 2017 2018 2019 Account Description Actual Adopted Proposed 414-00000-462-36200 OTHER MISCELLANEOUS REVENUE $ 81,125 $ - $ - 414-00000-462-36210 INVESTMENT INTEREST $ 2,489 $ 1,000 $ 2,000 414-00000-462-36230 DONATIONS $ $ - $ - 414-00000-462-39200 TRANSFER IN $ 38,000 $ 38,000 $ 38,000 TOTAL REVENUES $ 121,614 $ 39,000 $ 40,000 414-46500-462-44370 MISCELLANEOUS CHARGES $ $ - $ - 414-46500-462-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ - $ 10,000 $ 20,000 414-46500-462-47200 TRANSFER OUT $ 0 $ - $ OTHER FINANCING $ 0 $ 10,000 $ 20,000 TOTAL EXPENDITURES $ 0 $ 10,000 $ 20,000 . REVENUES OVER/UNDER EXPENDITURES $ 121,614 $ 29,000 $ 20,000 CITY OF LAUDERDALE HOUSING DEVELOPMENT 2019 2017 2018 2019 Account Number Account Description Actual Adopted Proposed 415-00000-461-36200 OTHER MISCELLANEOUS REVENUE $ $ $ 415-00000-461-36210 INTEREST ON INVESTMENTS $ $ $ 415-00000-461-39200 TRANSFER IN $ - $ $ TOTAL REVENUES $ $ - $ 415-46310-461-44370 TAXES AND LICENSES $ - $ $ 415-46310-461-45100 LAND OTHER FINANCING $ - $ $ TOTAL EXPENDITURES $ - $ - $ REVENUES OVER/UNDER EXPENDITURES $ $ $ CITY OF LAUDERDALE TIF DISTRICT 1-2 2019 Account Number 416-00000-462-31050 416-00000-462-63210 416-00000-462-39200 416-47000-462-39300 416-46500-462-44370 416-46500-462-45300 416-46500-462-47200 416-47000-462-47600 Account Description TAX INCREMENT INTEREST ON INVESTMENTS TRANSFER IN BOND PROCEEDS TOTAL REVENUES MISCELLANEOUS CHARGES IMPROVEMENTS OTHER THAN BUILDINGS TRANSFER OUT BOND ISSUANCE COSTS OTHER FINANCING TOTAL EXPENDITURES 2017 Actual 2018 Adopted - $ - $ - $ $ $ 2019 Proposed 750 750 REVENUES OVER/UNDER EXPENDITURES $ $ $ 750 CITY OF LAUDERDALE ENTERPRISE FUNDS 2019 2017 2018 2019 Fund Fund Title Actual Adopted Proposed 602 SANITARY SEWER $ 288,627 $ 282,301 $ 295,916 603 STORM WATER $ 119,049 $ 104,575 $ 111,694 TOTAL REVENUES $ 407,676 $ 386,876 $ 407,610 602 SANITARY SEWER $ 256,790 $ 266,301 $ 313,925 603 STORM WATER $ 92,905 $ 87,075 $ 111,694 TOTAL EXPENDITURES $ 349,695 $ 353,376 $ 425,619 CITY OF LAUDERDALE SANITARY SEWER 2019 Account Number 602-00000-000-33422 602-00000-000-36210 602-00000-000-37210 602-00000-000-37290 602-00000-000-39101 602-00000-000-39110 602-49450-000-41010 602-49450-000-41020 602-49450-000-41190 602-49450-000-41195 602-49450-000-41210 602-49450-000-41220 602-49450-000-41225 602-49450-000-41250 602-49450-000-41310 602-49450-000-41320 602-49450-000-41330 602-49450-000-41340 602-49450-000-41510 602-49450-000-42110 602-49450-000-42120 602-49450-000-42130 602-49450-000-42170 602-49450-000-42210 602-49450-000-42220 602-49450-000-42240 602-49450-000-42410 602-49450-000-43010 602-49450-000-43030 602-49450-000-43090 602-49450-000-43140 602-49450-000-43210 602-49450-000-43310 602-49450-000-43430 602-49450-000-43610 602-49450-000-43820 602-49450-000-43850 602-49450-000-44040 602-49450-000-44060 602-49450-000-44160 602-49450-000-44200 602-49450-000-44330 602-49450-000-44370 602-49450-000-44390 Account Description OTHER STATE GRANTS & AIDS INTEREST ON INVESTMENTS SEWER CHARGES SEWER ACCESS CHARGES SALE OF CAPITAL ASSETS GAIN ON DISPOSAL TOTAL REVENUES FULL TIME EMPLOYEES OVERTIME OTHER PAY COMP ABSENCES/OPEB PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL GENERAL SUPPLIES MOTOR FUELS LUBRICANTS & ADDITIVES SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES STREET MAINTENANCE MATERIALS MINOR EQUIPMENT & TOOLS SUPPLIES AUDITING & ACCOUNTING SERVICES ENGINEERING EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE ADVERTISING - OTHER INSURANCE & BONDS WATER UTILITIES SEWER - MET COUNCIL VEHICLE/EQUIPMENT REPAIRS LAUNDRY SERVICES RENTS & LEASES DEPRECIATION DUES & SUBSCRIPTIONS MISCELLANEOUS CHARGES TAXES & LICENSES 2017 Actual $ 15 $ $ 11,706 $ $ 276,905 $ $ - $ $ - $ $ - $ $ 288,627 $ 36,263 84 5,238 3,023 2,920 683 4,074 2,385 102 556 198 2,796 58,321 2018 Adopted 10,000 272,301 282,301 2019 Proposed $ 10,000 $ 285,916 $ 295,916 50,409 $ 55,338 - $ - $ 3,661 $ 3,963 3,125 $ 3,431 731 $ 802 5,000 $ 4,300 2,266 $ 3,253 50 $ 110 200 $ 600 60 $ 200 3,141 $ 3,410 68,643 $ 75,407 100 $ 700 $ - $ - $ - $ 800 $ 3,222 $ 2,200 5,045 $ 22,000 - $ 7,000 745 $ 600 196 $ 300 - $ 100 - $ 2,740 $ 3,500 93 $ 100 137,131 $ 130,158 - $ 1,000 717 $ 800 - $ 39,768 $ 20,000 1,648 $ 400 7,211 $ 8,000 $ 700 100 700 800 3,500 10,000 7,000 800 300 100 3,000 100 160,918 1,000 800 1,500 8,000 700 602-49450-000-44450 CLAIMS & DAMAGES $ - $ - $ OTHER SERVICES & CHARGES $ 198,515 $ 196,858 $ 197,718 602-49450-000-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ (558) $ - $ 602-49450-000-45500 VEHICLES $ - $ $ CAPITAL OUTLAY $ (558) $ $ 602-49450-000-47200 TRANSFER OUT $ - $ - $ 40,000 OTHER FINANCING $ - $ - $ 40,000 TOTAL EXPENDITURES $ 256,790 $ 266,301 $ 313,925 REVENUES OVER/UNDER EXPENDITURES $ 31,837 $ 16,000 $ (18,009) CITY OF LAUDERDALE STORM WATER 2019 Account Number 603-00000-000-33422 603-00000-000-36210 603-00000-000-37170 603-00000-000-39200 603-49500-000-41010 603-49500-000-41020 603-49500-000-41190 603-49500-000-41195 603-49500-000-41210 603-49500-000-41220 603-49500-000-41225 603-49500-000-41250 603-49500-000-41310 603-49500-000-41320 603-49500-000-41330 603-49500-000-41340 603-49500-000-41510 603-49500-000-42110 603-49500-000-42120 603-49500-000-42160 603-49500-000-42170 603-49500-000-42210 603-49500-000-42220 603-49500-000-42410 603-49500-000-43010 603-49500-000-43030 603-49500-000-43090 603-49500-000-43140 603-49450-000-43210 603-49500-000-43310 603-49500-000-43510 603-49500-000-43610 603-49500-000-44040 603-49500-000-44060 603-49500-000-44200 603-49500-000-44330 603-49500-000-44370 603-49500-000-44390 603-49500-000-45300 Account Description OTHER STATE GRANTS & AIDS INTEREST ON INVESTMENTS STORM WATER CHARGES TRANSFER IN TOTAL REVENUES FULL TIME EMPLOYEES OVERTIME OTHER PAY COMP ABSENCES/OPEB PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE. LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL GENERAL SUPPLIES MOTOR FUELS CHEMICALS & CHEMICAL PRODUCTS SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES MINOR EQUIPMENT & TOOLS SUPPLIES AUDITING & ACCOUNTING SERVICES ENGINEERING EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE LEGAL NOTICES PUBLISHING INSURANCE & BONDS VEHICLE/EQUIPMENT REPAIRS LAUNDRY SERVICES DEPRECIATION DUES & SUBSCRIPTIONS MISCELLANEOUS CHARGES TAXES & LICENSES OTHER SERVICES & CHARGES 2017 2018 Actual Adopted $ 15 $ - $ 4,214 $ 4,500 $ 114,820 $ 100,075 $ - $ - $ 119,049 $ 104,575 35,753 $ 84 $ 5,232 2,984 2,888 675 4,069 2,141 97 555 194 2,288 56,960 2019 Proposed $ 4,500 $ 107,194 $ 111,694 43,691 $ 46,967 - $ - $ 3,157 $ 3,373 2,709 $ 2,912 634 $ 681 4,500 $ 4,100 1,773 $ 2,151 40 $ 110 200 $ 600 70 $ 200 2,651 $ 2,750 59,425 $ 63,844 3,222 $ 18,717 $ 7,500 $ - $ 196 $ - $ 1,252 $ 717 $ 2,558 $ 1,273 $ 35,433 $ IMPROVEMENTS OTHER THAN BUILDINGS $ 2,200 3,000 6,500 300 300 1,500 400 750 1,000 1,000 16,950 700 700 $ 3,500 $ 10,000 $ 7,500 $ 300 $ 300 $ $ 1,400 $ 400 $ 750 $ 2,000 $ 1,000 $ 27,150 - $ 10,000 $ 10,000 CAPITAL OUTLAY $ $ 10,000 $ 10,000 603-49450-000-47200 TRANSFER OUT $ $ - $ 10,000 OTHER FINANCING $ $ - $ 10,000 TOTAL EXPENDITURES $ 92,905 $ 87,075 $ 111,694 REVENUES OVER/UNDER EXPENDITURES $ 26,144 $ 17,500 $ CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUNDING SOURCE SUMMARY 0 F- oo O NI N` 0 O' N 0 N: Q1 01 N LU z LL' o 0 0 0 0 0 0 0 o O o 0 0 o O 0 Lri Lrl Lr) 0 0 0 m o N LD N o Ol N CO CO N VI t/} t/} th ih VI- t/} O O O O O O O O O O 0 O O 0 O O O O Lri O r' NLn t/} ti} t/} 0 O 0 t/} O O O O O O O 0 O O O O 0' Lr) O O m <-+ LO 00 t/} t/} t/} t/} 226 Communications O O O 0 O O O O O O O O lD LO O (� N ci 401 General Capital 403 Street Improvement 404 Park Improvement 414 Development 602 Sanitary Sewer 603 Storm Water O O O 00 0 rn t/} O O O O O N N t/} t/} t/} t/} GRAND TOTAL CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN PROJECT SUMMARY BY YEAR AND FUNDING SOURCE O) 0 N Lawn Mower O 0 0 0 (-4 t/} c . 4-, c a.) C E O 0) O Oi E 2 E o 0) - 0 E CL 0 a) K 0 y N O CO N E } Y 0 00 U n U r1 0 o 0 0 0 0 0 0 c-1 co Invasive Species Management 0 0 0 0 0 0 0 0 a O O O O O O O o co 0 O 4- 0 0 CL a 0 00 0 0 CCi O 1? C Q) s KU u H oo u N to 0) O i O O_ -Q w a -0 E Q cc Y COO O -C d v J (O 0 U C = -O 3 E oU a Cf)v-) 2001 John Deere Tractor 3520 2012 Ford F350 Truck and Plow p O c��-1 (NO N t/) t/T Sewer Lining Project 0 N 0 N N 0 N O O O O 2026 2016 Ford F350 Truck and Plow J 1- 0 1-- CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 226 - COMMUNICATIONS } � < 00 0 0 [NI0rg: 0 } 0 Ce } 0.1 0 } � r4 0 0 � 0 } 4.1)- 4.4 m m m Council Chambers Technology } 0 e CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 401- GENERAL CAPITAL IMPROVEMENT 000 N N 0' 34 'tS;N 0 N' LA N 0' N 0 N' t /} t/)- t!} -(1)- -V} /)- O O O O in- t/} t/} i/} O O O O t/} t!} t/} t/} t/). t/} O O O 'ch -(1)- -(1). /)- t/). t/} t/} t/} t/). t/} O O O O O O O O ci Lc) t/} t/) (/)- t/} V)- 0 - Lawn Mower 10 year schedule 0 O 0 N V) tl 0- 4— m -O -D O i c c O O co co U . - Q) f60 0 eto i 1!.__ i i H H COCO 2 0 0 CU L 4— (_9 n Ln O VSa) Cr) m O N i Q) 1I 4) U N L.L. 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N n. n. • CL H 4-, N 4) (1) 4) 0 0 CC CC CC CC H O O O O th O O 0 O O O O Ln e-1 O O O O N 1.6 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 403 - STREET IMPROVEMENT 0 � < 0Lff 0 <rJ 0 ce 111 0 0 0 } } . � 0 } 0 . � is/Malvern Street Alley Improvements 3 Roselawn & Eustis Street Reconstruction 0 cNi k N e CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 404 - PARK IMPROVEMENT re >- }CO 0 n1 0 { } { 0 0 0 0 N: m m m m m m m m m m m oo k k ? ® g m V} Skyview Park Improvements Community Park Improvements } 0 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 414 - Development CC 0 0 0 0 01 0 13.1 0 m m m m k \ 0' m 4.4 1821/1825 Eustis Demolition }. 0 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 602 - SANITARY SEWER 2018 Sewer Lining Project 0 0 0 0 in 2020 Sewer Lining Project +n 0 0 0 0 0 0 0 0 U) 2022 Sewer Lining Project CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 603 - STORM WATER �} CV tV 0 eNi � \ } LuCg� cv } 0 CV k} 0 0 \0} <q: m 1.1) - Jr} m m -(/)- -(/)- 4 m Invasive Species Management Seminary Pond Project 1- 0 e CITY OF LAUDERDALE TECHNOLOGY REPLACEMENT PLAN 2019 - 2028 Department 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Funding Source(s) I 0) c m a) O 0 r -a c Li_ CD c 2 a) O E; 0 r a c c U 0) c m aa)) 0 o r -a c a U 0) c a) 0 r O r -a c a tL 0) c 2 a) 0 r o r -a c a a_ 0) c N aa) 0 r O r v c a tL 0) c 2 a) 0 r o r -a c a ti_ 0) c 2 a) 0 r r -a c a U O 00 o r 0 0 00 o r o O a) ca J o too r o O r O O O 00 O r 0 ca J o o O 0 0 r O O O ,- O 0 0 O CD O 0 0 0 0 00 0 0 0 0 0 0 0 00 0 0 O 0 CD 0 to r 0 0 0 r 0 0 0 O o0 0 r a) as as0 J O O O 0 0 r O 0 O r O O O O 0 0 0 O 0 00 0 N- 0 0 0 0 O 0 0 0 to 1--- 0 (3 0 o o o to ..— r O 2 to . -a < U O to N- oL �L6 Is?. Ea) "a < (0 N Q o YE a) U>oma >, Q. 0 O c 15. O 0 o _o Q 0 a) c as c — o > U_ .Q 0 L Q) c CJ — ti (6 = _> o 0 to 1-- 1— _N ..Q (a U O -Q •UaS O O U a) co (6 a) J L m oU UUU = >, 0 O O 10 O O O r O O O O O O O to ti W 0 Z Computers are replaced on 4 -year schedule. Copier is leased on 4 -year schedule. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date November 13, 2018 ITEM NUMBER Recycling Contract Update STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Heather and I have met with Jean Buckley from Ramsey County and Dan Krivit from Foth Infrastructure & Environment regarding Eureka's final proposal for extending the contract. Based on these discussions, Dan Krivit helped us create a Request For Price Quotes (RFPQ) that was emailed to potential respondents, including Eureka, on Wednesday, November 7. The goal of the RFPQ is to see if we can find a recycling contractor that will continue week- ly collection at a reasonable price. If so, we can begin a new 3 -year or 5 -year contract start- ing January 1. Responses are due Monday, November 19 at 4 p.m. We will bring the information to the November 27 Council Meeting for consideration of price quotes and potential action to authorize a final recycling contract. All information submitted, including proposed prices will be held confidential until a new contract can be negotiated. However, the City reserves the right to reject any and all price quotes. Budgeting and risk management was a priority so the proposed price will be the City's pri- mary consideration in selecting a contractor. This means we are not asking for a revenue sharing component, processing fee, or fuel surcharges. The price worksheet asks for 3 year and 5 year prices for single-family dwellings and multi -unit properties on a per cart basis. The current contract's price is based on the number of households. Multi -unit properties have less carts than households. If the City does not select a contractor to negotiate a new contract based on the RFPQ, we anticipate the next step will be negotiating a short-term extension with Eureka. Attached is the RFPQ, current recycling contract, and list of potential respondents. OPTIONS: The discussion at the Work Session is for staff to update the City Council on the RFPQ. STAFF RECOMMENDATION: None at this time. Lauderdale's Recycling Services Request for Price Quotes (RFPQ) Introduction As of 11-7-2018 The City of Lauderdale is requesting price quotes from qualified recycling service providers for our residential curbside and multi -unit recycling program. Residential curbside collection includes detached single-family homes and attached townhomes. Collection operations for single-family homes include a mix of curbside and alley collection locations. Multi -unit buildings include apartments and condominiums. The City will be entering into a new recycling contract that will begin as soon as January 1, 2019. We are seeking prices for two optional contract terms: three years and five years. The City is considering altering the end date of the new contract to be approximately June 30 instead of December 31. We are requesting prices for weekly service only at this time using the City owned, 65 -gallon recycling carts. Most multi -unit dwellings are served by 95 -gallon, City -owned recycling carts. One multi -unit property, City Gables, also uses two, 2 -yard dumpsters. With grant assistance from Ramsey County, the City purchased and rolled -out the new recycling carts in 2014 when the City switched to single -stream recycling. If selected as the recycling contractor, respondents should agree that they will work with the City next year to develop a proposal for changing to every other week curbside collection that could be implemented sometime in 2020. The City has not yet decided to change to every other week collection but recognizes this change may provide cost savings to the City's budget. There are five attachments to this RFPQ packet: • Attachment 1 — Background Information: Profile of Lauderdale's Recycling Program • Attachment 2 — List of Multi -Unit Property Information • Attachment 3 — Map of Multi -Unit Properties • Attachment 4 Composition of Recyclables • Attachment 5 — Current Recycling Contract (attached as a separate document) Form A is our price worksheet. Please use this price worksheet to submit your price quote. Proposed price will be the City's primary consideration in selecting a contractor. The City reserves the right to reject any and all price quotes. A final contract may be negotiated with the successful respondent based on the proposed quote. The City has decided to not include a revenue/risk-sharing provision in its new recycling contract. The Contractor shall be fully responsible for the costs of processing and marketing recyclables. Your anticipated costs and revenues from the processing and sale of recyclables should be built into your proposed recycling price schedule. Textiles are part of the current recycling contract for curbside collection and included in the Attachment 4 tonnage report. Respondents may propose to not include textiles and should so indicate on Form A. The City may then decide to contract separately for collection of textiles. Page 1 Lauderdale's Recycling Services Request for Price Quotes (RFPQ) As of 11-7-2018 The following schedule will be used for this price quote process. • Wednesday, November 7 Release this request for price quotes • Tuesday, November 13 at 4:00 p.m. Questions due from respondents to City • Monday, November 19 at 4:00 p.m Deadline for price quotes to be submitted (May be submitted by email or mailed to City Hall c/o Jim Bownik) • Tuesday, November 27 City Council consideration of price quotes and potential action to authorize a final recycling contract All information submitted, including the proposed prices, will be held confidential until a new contract is fully executed. Page 2 Lauderdale's Recycling Services Request for Price Quotes (RFPQ) ATTACHMENT 1 Background Information: Profile of Lauderdale's Recycling Program For more information, see the City's Recycling & Garbage web page.1 Total number of dwelling units served = Single-family residential = Multi -unit units = Total tons of recyclables in 2017 = Single-family residential = Multi -unit = As of 11-7-2018 1,197 households, including: 497 households 700 households 216.4 tons per year (TPY), including: 159.1 TPY 57.3 TPY Approximate number of City recycling carts in use = 547 carts, including: Single-family residential carts = 497 carts Multi -unit carts = 69 carts (Within about 16 multi -unit recycling/trash "stations") Note: The contractor will be responsible for all aspects of managing the City's carts, including repairs, replacements, inventory control, warehousing of excess carts in storage, warranty service and communications with the cart manufacturer. Number of recycling dumpsters serving multi -unit properties = 2 multi -unit dumpsters Residential curbside collection day of the week: Monday The City prefers to retain its current Monday collection day schedule for residential curbside recycling. However, respondents may propose an alternative collection day, but must pay for the costs of educating Lauderdale residents. Current recycling collection price The current, 2018 recycling contract collection price is $2.12 per household per month for weekly collection. This current contract price is the same for single-family and multi -unit dwelling units. The current contract also has a recyclables revenue/risk sharing provision, but the City has decided not to include such a provision in the new contract. Collections from City Facilities The contractor will provide weekly recycling service for the following two City facilities using standard recycling carts at no additional charge: • Lauderdale City Hall, 1891 Walnut Street (2 recycling carts) • Public Works Garage, 1917 Walnut Street (2 recycling carts) 1 https://lauderdalemn.org/?SEC=8227E770-E325-43F3-89DC-13B4E336CB29 Page 3 00 O N 0 O z U 0) 00 co co O a) E ..0 a) N C 0 U a) N co co Pleasant St Site 1: 2393 Larpenteur. Site 2: 1623-27 carts by entryway. 0) .t? a) (1)) 0 s 03 -oO N i-. trkW 00 t0 c-1 N a) V/ a) c 0) n c6 N LOO s-1 r1 a) N 1626-1630 Eustis. a) 0) v U U co a) m • 4-4 O N E vi tibO u. as• E to O c 4— a) a) v N � N vI U co co • N co m y L O Q N ▪ C • N (0 ▪ C c6 (0 U N `- co O a) Vf Q 2 2 (9 0 4— Enter south driveway- take a left. In fence enclosure. Two 96 gallon carts 1846 Walnut St Two 96 gallon carts V) N co 0 1.11 00 1850 Walnut St Three 96 gallon carts N co '-i N 00 1871 Walnut St Eight 96 gallon carts 1627 Ca rI St Rosehill Apartments Four 96 gallon carts 24001LarpenteurAve Crossroads Apartments Twelve 96 gallon carts 1618!, Eustis St Lauderdale Hollows Eighteen 96 gallon carts 1712 { Pleasant St v,_ co 0 T Ts a) C 0 co 5_ a+ CO co Twelve 96 gallon carts oo N Burnvedt and Sandgren Apartments Respondents are encouraged to visit the multi -unit properties recycling stations and carts. Lauderdale's Recycling Services Request for Price Quotes (RFPQ) ATTACHMENT 3: Map of Multi -Unit Properties As of 11-7-2018 City Gables Lauderdale Hoilows ay Village Crossroads Apartments Roselu'l Apartments Page 5 Lauderdale's Recycling Services Request for Price Quotes (RFPQ) ATTACHMENT 4 Composition of Recyclables (Tons per Year) (As reported by the City to Ramsey County) As of 11-7-2018 Page 6 2017 2016 Single Family Multi- family TOTAL Single Family Multi - family TOTAL Paper 155.8 175.2 Corrugated cardboard 14.0 5.1 19.1 15.5 6.0 21.5 Newsprint 91.8 33.1 124.9 101.2 39.2 140.4 Mixed or other fibers 8.7 3.1 11.8 9.6 3.7 13.3 Metal 7.1 8.1 Aluminum 1.8 0.7 2.5 2.0 0.8 2.8 Steel/tin 3.4 1.2 4.6 3.8 1.5 5.3 Glass 28.7 10.3 39.0 31.6 12.3 43.9 Plastics ► 13.6 ► 15.3 PET 5.0 1.8 6.8 5.5 2.1 7.6 HDPE 3.6 1.3 4.9 4.0 1.5 5.5 Mixed plastics 1.1 0.4 1.5 1.2 0.5 1.7 Film plastics 0.3 0.1 0.4 0.4 0.1 0.5 Other Materials ► 1.0 ► 1.1 Textiles 0.2 0.1 0.3 0.2 0.1 0.3 Other 0.5 0.2 0.7 0.6 0.2 0.8 TOTAL 159.1 57.4 216.5 175.6 68.0 243.6 Page 6 Lauderdale's Recycling Services Request for Price Quotes (RFPQ) ATTACHMENT 5 Current Recycling Contract (Attached as a separate document) As of 11-7-2018 Page 7 Lauderdale's Recycling Services Request for Price Quotes (RFPQ) FORM A: Price Worksheet A.1 Three Year Contract A.1.1 Recycling Service at Single Family Dwellings Proposed recycling service price per single family dwellings (weekly) Includes all recyclables processing/marketing costs and charges ($ per single-family dwelling per month) As of 11-7-2018 2019 2020 2021 Medium cart (65 -gallons), weekly: A.1.2 Recycling Service at Multi -unit Properties Proposed recycling service price per cart at multi -unit properties: Includes all recyclables processing/marketing costs and charges (Per multi -unit cart, not per dwelling unit) ($ per multi -unit cart per month) A.2 Five Year Contract A.2.1 Recycling Service at Single Family Dwellings Proposed recycling service price per single family dwellings (weekly) Includes all recyclables processing/marketing costs and charges ($ per single-family dwelling per month) 2019 2020 2021 Medium cart (65 -gallons), at least weekly: 2023 Medium cart (65 -gallons), weekly: A.2 Five Year Contract A.2.1 Recycling Service at Single Family Dwellings Proposed recycling service price per single family dwellings (weekly) Includes all recyclables processing/marketing costs and charges ($ per single-family dwelling per month) A.2.2 Recycling Service at Multi -unit Properties Proposed recycling service price per cart at multi -unit properties: Includes all recyclables processing/marketing costs and charges (minimum of weekly collection service) (Per multi -unit cart, not per dwelling unit) ($ per multi -unit cart per month) 2019 2020 2021 2022 2023 Medium cart (65 -gallons), weekly: A.2.2 Recycling Service at Multi -unit Properties Proposed recycling service price per cart at multi -unit properties: Includes all recyclables processing/marketing costs and charges (minimum of weekly collection service) (Per multi -unit cart, not per dwelling unit) ($ per multi -unit cart per month) Page 8 2019 2020 2021 2022 2023 Medium cart (65 -gallons), at least weekly: Page 8 Lauderdale's Recycling Services Request for Price Quotes (RFPQ) A.3 Textiles May be Excluded: Check here if textiles are NOT included in your prices above: As of 11-7-2018 A.4 Monday Collection Day: Check here if you must propose a change in collection day: (Respondents who propose a change in the collection must accept the costs of public education for announcing the new collection day.) Page 9 CRY0- D . E DJDD AD RESTATED AGREEMENT FOR E CYCUN ' S ERVCES This Amended and Restated Agreement for Recycling Services (the "Agreement") is made as of this 23rd day of September, 2014 between the City of Lauderdale (thereafter the "City") and Neighborhood Recycling Corporation DBA Eureka Recycling (thereafter the "Contractor"), a Minnesota non-profit organization. Whereas, the City and the Contractor entered into an agreement for recycling services as of January 1, 2005, which agreement has been amended subsequently, and Whereas, the City and the Contractor wish to amend and restate said agreement. 1 DEFINITIONS These specifications define the requirements of the Comprehensive recycling Collection • Program for the City: • 1.1 Carton -Any of various containers made from cardboard orcoated. paper such as milk cartons and juice boxes. 1.2 Certified Dwelling Unit (CDU) — Defned.as a living unit in a residentialstructure. 1.3 Collection District— Defined as a speck geographic area of the City established for the purpose of having recycling collection for all CDUs and other City designated recycling collection stops in the district on the same day. 1.4 Collection Hours — Defined as the time period during which collection of recyclables is authorized in the City, 7 a.m. — 6 p.m. • 1.5 Collection Vehicle — Defined as any vehicle owned or operated by the Contractor for collection of recyclables within the corporate boundaries of the City. 1.6' Contractor— Means the company performing the recycling collection and processing services within the City, operating under a signed agreement with the City. 1.7 Curbside — Means near the edge of the public or private street from which the. CDU gains its access. 1.8 Curbside Recycling Carts -Wheeled carts used as part of a single -sort collection system. 1.9 Holidays — Means the following: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. 1.10 Market Demand — Means the economic and technical capacity of markets to use recyclable material to make new products. PAGE 1 0F13 1.11 itilarke[ — Means any person or company that buys (or charges) for recycling of specif red materials arid may include, but are not limited to: end markets, intermediate prooessors, brakeis and other recycling material reclaimers. 1.12 fifiethad of Collec'doii - a single -sort (rigids together with fibers) collection of materials plus clothes/textiles. 1.13 Mkfiuilyp?e Unit Dwellings (flllUDs) -R building or a portion thereof containing more than four dwelling- units. wellingunits. 1.14 MUD cycling container — City approved recycling containers used for MUDs including standard carts or dumpsters for temporary storage and accumulation of designated recyclables from residents in MUDs prior to collection. Such recycling containers must be separate, explicitly labeled with text and graphics as to recyclables allowed, and colored differently from other containers for mixed solid waste or trash. Recycling containers must be maintained in proper operating condition and be reasonably clean and sanitary. 1.15 Organics e Organic materials derived from plant and animal rnatter including non -recyclable paper that is collected for composting, 1.16 Pizza Boxes — Cardboard takeout/delivery pizza boxes not heavily caked with cheese or grease with all contents removed. 1.17 Process Residuals — Means the normal amount of material that cannot be economically recycled due to material characteristics such as size, shape, color, cross -material contamination, etc. and must be disposed as mixed municipal solid waste. Process residuals do not include clean, separated products that are normally processed for shipment to markets as commodities but are low -value because of market demandconditions. 1.18 Recyciables —defined as the following: 1. Rigids — Steel and .aluminum food and beverage containers, foil and trays, plastic bottles and containers, glass food and beverage containers, milk cartons, and juice boxes. 2. Fibers — Newspapers, magazines, mixed mail, phone books, office paper, corrugated cardboard (flattened and no more than 3 x 3 feet), catalogs, pizza boxes, and boxboard (dry food, pop, and beer boxes). 3. Clothes/Textiles including but not.limited to: Linens including tablecloths, sheets, towels, blankets, curtains, rags, and clothes including: belts, coats, hats, gloves, shoes and boots that are dry, clean and free of mold, mildew and excessive stains. Materials may be added to this list as part of Contractorsprop.osal or by mutual written agreement between the City and the Contractor. 1.19 Recycling Collection —The collection of all recyclables from recycling carts or recycling dumpsters as approved by the City. PAGE 2 OF 13 • 1.20 Recycling) Container — Collection of recyclable materials shall be from City supplied recycling containers. The recycling containers remain the property of the City. The City and Contractor have developed a "single sort transition plan" including a specific cart management plan, which is included as Attachment A.. • 1.21 Scheduled Collection Day -- Means the day or days of the week on which recycling collection by the contractor is to occur, which the City has designated as every Monday. 1.22 Single Unit Dwellings (SLEDS) --A building or a portion thereof containing up to four dwelling units. 1.23 Walk Up Service m A service where the driver will walk up to the resident's garage door, stoop or other designated spot to collect recyclable material for loading onto the truck. The driver then returns the bins/carts to the same location. The City will compile a list of seniors, disabled and/or special needs residents who request such service. 2 SERVICES TO DE PERBORiViED 2.1 The Contractor shall collect the recyclable materials as established by the City and in the corporate boundaries of the City at each CDU and public facility deemed .acceptable by the City. 2,2 The Contractor shall not be required to make regular collections on holidays; provided, however, that collection occurs the day immediately following the scheduled pickup day, or the next business day as agreed upon by the City and Contractor. 2,3 In extreme circumstances, collection may be suspended to protect public safety and/or the safety of the Contractor's employees. In case of such an event, the Contractor will contact the appropriate City officials prior to suspension of recycling collections. 3 COLLECTION 3.1 Frequency of Collection — Curbside collection shall occur every week. Collection from multi -family properties will occur at least once each week and may occur more frequently as the need is determined by Contractor. (Collection Boundaries and MDU List is included as Attachment B) 3.2 Collection Hours — Collection shall commend no earlier than 7 am. Contractor shall maintain sufficient equipment and personnel to assure that all collection operations are completed by 6 pm on the scheduled collection day. Residents will be required.to have their recyclables placed at the collection site (curbside or otherwise arranged by multi -family dwellings) before 7 am on the scheduled collection day. 3.3 . Late Collection (Hours) — If the Contractor determines that the collection of recyclables will not be completed by 6 pm on the scheduled day it shall notify the Recycling Coordinator by 4;30 pm and request an extension ofthe collection hours. The Contractor shall inform the Recycling Coordinator of the area not completed and the reason for non -completion and the expected time of completion. If the Recycling Coordinator cannot be reached, the Contractor will contact City Hall staff and report the problems to the Recycling Coordinator on the next business day. PAGE 3 OF 13 3.4 Mun er° of Golico€ &Fro sing Sob tz of Recycled 6i iafz r eat « The Contractor collect and process recycling material as a single -sort system (with the exception of clothes/linens). Any change•in the number of soils during recycling collection or proccessing shall be done only with written arinendments to this Agreernent and approved by the C'rty_Couhcil. Failure to receive City approval for changes to the single -sort collection/processing system prior to implementation of collections in the City or material processing shall be considered by the City as a breach of this Agreement subject to termination. • 3.5 Materials Ownership —All materials placed for collection shall be owned by and the responsibility of the occupants of residential properties until the Contractor handles them. Upon collection of the containers and recyclable materials by the Contractor, the recyclable materials become the. property and responsibility of the Contractor. 3.6 Containers Handling — Handling of containers should be managed by picking them up, emptying their contents into the collection vehicles, and taking responsible care to place them back in the original location. 3.7 Procedure for Unacceptable Recyclables a If the Contractor determines that a resident has set out unacceptable recyclables, the driver shall use the following procedures: 1. Curbside: Contractor shall leave the unacceptable recyclables and leave an "education tag" indicating acceptable materials and the proper method of preparation. If the unacceptable recyclables have been tipped into the collection truck, the driver shall record the address of the stop. The Contractor shall send a letter to the resident noting the unacceptable recyclables and providing information on what are accepted recyclables. The address shall be recorded on a form acceptable to the City. Contractor shall report the addresses which set out unacceptable materials and have been sent letters to the City Recycling Coordinator at the end of each month. 2. Multiple -Unit Dwellings: Contaminated carts or dumpsters of material will not be collected. It will be the responsibility of the Contractor to encourage cooperation from the building owner/manager in removal of trash and separation of acceptable materials so that the carts can be,serviced..The Contractor shall notify the property manager of problems and make attempts to address the issues. Should the property manager or tenants be unresponsive or refuse to cooperate, the Contractor will be responsible for notifying the City so that the City can take any necessary steps to enforce compliance. 3.8 Missed Collections—The Contractor shall have a duty to pick up missed collections. Missed collections called in before 12 pm on the collection day will be collected that day. Calls after 12 pm will be collected before 4 pm on the following day. Missed collections called in before 11 am on the day atter collections will be collection that day before 4 pm. Calls received after 11 am will be collected before 4 pm on the following business day. The same policy will apply for missed collections called in two days or more after collection. Calls for missed service are either customer calls made directly to the Contractor or customer calls relayed to the Contractor by the City. PAGE 4 of 13 3.9 Eiiilatetials Sl call Be R&c-ycic —The Contractor shall use every best effo t to ensure that all recyclable materials collected in the City are not placed in landfills or other mixed municipal solid waste disposal or recovery facilities but are distributed to the appropriate markets for reuse and recycling. Any uhacceptable materials or garbage will be delivered to the appropriate facilities in accordance with State and County rules and documented as such. All weight tickets, etc. shall be maintained at the Contractor's office for review. The Contractor will report facility residual rates to the City once yearly. All costs associated with disposal will be bome by the Contractor. The contractor shall at all times have the duty to minimize recyclable materials placed in landfills or incinerators, and, in consultation with the City, shall at all times find and use the lowest cost but most environmentally sound method of disposal: In the event that any market for a particular recyclable material ceases to exist, or becomes economically depressed such that it becomes economically unfeasible to continue collection of the particular material, the City will have the right to cause the Contractor to cease the collection of that particular recyclable material, If the Contractor requests to cease collection of a particular recyclable material, but the City directs the Contractor to continue to collect the material, the City agrees to bear the cost incurred by the Contractor to market or dispose of such recyclable material by laridfiil, incineration or other method. The Contractor will negotiate in good faith to establish a rate of recovery for all recyclable materials collected in the City under this Agreement. 3.10 Reporting Requirements— Contractor will keep accurate records, including (but not limited to): 1, An approved weight slip with the date, time, collections route, driver's name, vehicle number, tare weight, gross weight, and net weight for each load each day. 2. Collection vehicles will be weighed after completion of a route or at 'the end of the day, whichever occurs first. A copy of each weight ticket shall be included as part of the biilingsent to the City each month. 3. The Contractor will also include 'a report of the total tons collected, including estimated amounts of each type of material delivered to .each market. 4. The Contractor will 'also report amount and location of all materials stored for more than 30 days. 3.11 Compliance— Collection and transportation of all recyclables shall be accomplished in accordance wllh all existing laws and ordinances, and future amendments thereto, of the State of Minnesota and local governing bodies. 3.12 Collection Clean-ups- Contractor shall adequately clean up any material spilled or blown during the course of collection and/or hauling operations including leakage from the truck operations. All collection vehicles shall be equipped with at least one broom and one shovel for use in cleaning material spillage. The contractor shall have no responsibility to remove orclean up any items which are not recyclable materials or were blown or fell from the containers before arrival. 3:13 Resident Coniplaints — The Contractor shall provide the City with a list of all customer complaints received within ten (10) working days, including a description of how each was resolved. • PAGE,5 OF 13 • 3.14 City Facilidea Collections — City Will provide containers and Contractor will provide recycling, service for City facilities using standard recycling carts or dumpsters at no additional charge. Collection will occur weekly unless more frequent collection is required based on the amount of materials • generated. ' 1. The Contractor shall collect recyclable material from the following City facilities: © Lauderdale City Hall, 1891 Walnut Street Lauderdale Warming. House, 1885 Fulham Street 3.15 Material Composition Study —The Contractor shall conduct at least one materials composKion analysis of the City's recyclables each year to estimate the relative 'amount of weight of each recyclable commodity by grade. A City representative or designee may be present during the study. The results of this analysis shall include : (1) percent by weight of each recyclable commodity by grade as collected fi om the City; (2) relative change compared to the previous year's composition; and (3) a description of the methodology used to calculate the composition, including number of samples, dates weighed, and City route(s) used for sampling. 3.16 Estimating Process Residuals — The Contractor shall provide a written description of the means to estimate process residuals derived from the City's recyclables, This process shall be reviewed and approved in writing by the City. This written description shall be updated by the Contractor immediately after any changes to the processing facilities used by the Contractor. 4 REPORTING AND PROMOTIONAL ACTMTIES 4,1 Monthly and Annual Materials Reports -The Contractor shall submit to the City monthly reports and annual reports dealing with the City's recycling program. At a minimum, the Contractor shall 'include in each report the following information: 1. Gross amounts of materials collected, by recyclable material (in tons). 2. Net amounts of materials marketed, by recyclable material (in tons). 3. Amounts stored, by recyclable material,with any notes as to unusual conditions . (in tons). 4. Amounts of process residuals disposed (in tons). 5. Revenue share credits back to the City (if any). 6. End market certification via letters from end markets. Such letters will be held as confidential data if requested and allowed by law. 7. Monthly reports shall be due to the City by the 15th day of each month. Annual reports shall be due by January 31 following the end of each calendar year. The Contractor will be encouraged to include in its,annual report recommendations for continuous improvement in the City's recycling program (e.g., public education, multifamily recycling, etc.). PAGE 6 OF13 42 Participation Trend Study– - Each year, the Contractor shall conduct a participation trend study that counts the number of SUDs by address that participates in curbside recycling. The sample of residences selected for the annual study shall remain the same (La, same addresses) and shall be no less than 200 households. The Contractor shall record recyclables set out by address forat least four consecutive weeks. The same period of weeks shall be used each year for the study. An annual participation trend study report shall be submitted to the City three weeks after the field data collection operations have been completed. The annual study report shall summarize participation trends and other data as a result of the data analysis. All participating and,non-participating addresses shall be reported to the City each year as a result of the study, including a copy of the route map of the study area showing raw data participation tally marks by address. The Contractor may make recommendations forimproving this participation trend study methods and procedures. 4.3 Customer Relations Report =Annually the Contractor shall provide the City with the following: . 1. A list of all customer complaints, including a description of how each complaint was resolved. 2. A list of all addresses where education tags were left for residents and why the tags were left. 3. A list of all missed pickups reported to the Contractor. 4.4 Annual Report to MUD Owners .The Contractor shall provide an annual. report by January 31 following the end of each calendar year to the MUD owners served by the Contractor. A copy of each report to the MUD owners. shall also be submitted to the City. The report shall contain, at a minimum, the following information: 1. Name of owner, building manager and contact information (mailing address, phone numbers, e-mail, etc.) 2. Street address of each MUD. served. 3. Number of dwelling units for each MUD. 4. Description of collection services made available to occupants, including number of MUD recycling stations, number of MUD recycling containers; location of • stations and dates of collection. • 5. Description of public education tools used to inform occupants of availability of services. 6. Tonnage estimates for each building. 7. Recommendations for future improvements (e.g., specific public education tools). 4.5 Annual Performance Review Meeting to Discuss Recommendations for Continuous Improvement ® Upon receipt of the Contractors annual report, the City shall schedule an annual meeting with the Contractor. The objectives of this annual meeting will include (but not limited to): 1. Review Contractor's annual report, including trends in recovery rate and participation. 2. Efforts the Contractor has made to expand recyclable markets. 3. Review Contractor's performance based on feedback from residents to the City. 4. Review Contractor's recommendations for improvement in the City's recycling program, including enhanced public education and other opportunities. 5. Review recommendations for improving Contractor's service. 6. Discussother opportunities .for improvement with the remaining years under the current. contract. 7. Discuss actions Contractor is taking to reduce its carbon footprint. PAGE 7 OF 1 3 4.0 Publicity, Pror iotfon, and Eclucat on -The Contractor shall prepare and distribute the following educational materials to insure accurate information and program directions. The City must approve all of the Contractors outreach materials prior to printing. The Contractor will provide a PDF or other • mutually agreed upon electronicfomiatversion of the flyer to the Ci'iy. The annual flyers described below must include at a minimum the County website and phone number for other disposal information including household hazardous waste, yard waste and organics. 1. Contractor shall pay for the design, printing and mailing of at least 539 copies of an annual curbside program flyer to City SUD residents. The flyer shall be delivered to City homes no later than January 31 of each year or on an alternative schedule as otherwise mutually agreed upon. 2. Contractor shall pay for the design, printing and distribution of an annual one- page flyer to MUD owners, landlords or other designated contact person for all such properties in the City.. The flyer shall be supplied in sufficient number that one copy may be distributed to each tenant. 3. The Contractor shall also provide posters and other educational material for MUD owners, landlords or other designated contact person to post in common areas. - The Contractor must be able to provide public education material in languages other than English (e.g., Spanish, Hmong, Somali, Karan, etc.) and will provide these materials to City customers as needed. The City will work with the Contractor regarding the quantities needed and the locations for distribution. During the term of the contract the Contractor may be asked by the City to make public appearances; provide information for local environmental groups, or attend public events sponsored by the City. 4.7 Annual Work Plan -The City and the Contractor shall develop a work plan annually. The work plan shall include initiatives the Contractor will undertake to improve the City's recycling program. These initiatives may include (but are not limited to) expansion of materials collected, voluntary expansion to businesses, effective education of residents - with measurement, community involvement, outreach to low participating communities, and outreach using electronic communications. The Plan shall be approved by the City and the Contractor by March 1 each year for the current year or a mutually agreed upon alternative schedule. 4.8 Oufr ach to Low Participating Communities - Contractor shall include in the annual work plan outreach efforts to low participating communities. Specifically the City seeks to engage immigrant communities. 4.9 Outreach Using Electronic Communications - Contractor shall identify in the annual work plan outreach efforts using electronic communications. The City seeks to engage residents where they are and is looking for electronic outreach to residents in addition to websites with information in text format. 4.10 Each year as part of the annual work pian, the Contractor shall propose how to support the City with recycling and source separated organics (SSO) collection operations at City -sponsored events. The services may include having an informational booth, providing recyclables + SSO collection services, or both. The Contractor shall provide these services to the City at no extra charge. PAGE 8 OF 13 4.1 i The Contractor shall submit to the City by Jure 1, 2015 a plan.for how the City may be able to add SSO to its residential curbside collection program. This plan shall have specifics on added costs and collection methods/operations. The City shall have sole discretion to accept the SSO plan, initiate negotiations with the Contract to modify the plan, or reject the plan. 4:12 As a specific focus of the annual report and annual work plan, the Contractor shall itemize multi -unit housing recycling program performance and opportunities for improvement. The Contractor shall develop specific multi -unit recycling program improvement strategies for each upcoming year. 5 CONTRACTOR'S OPERATIONS 5,1 The Contractor shall establish and maintain an operating facility with an office and continuous supervision for accepting complaints and customer calls. The office shall be in service with continuous supervision from the hours of 8 am until 5 pm on all days of collection as specified in this Agreement. Address and telephone number of such office and any changes therein shall be given to the City in writing. 1. Personnel — The Contractor shall maintain sufficient personnel and equipment to fulfill the requirements and specifications of this Agreement. 2. Management — The Contractor shall notify the City of any change in Supervisory, Operations, or daily Managers associated with this collection process. New personnel must be introduced to the City contract representative. 3. Access to Records — The Contractor shall provide access to the City or any of its duly authorized representatives to review any books, documents, papers, and records of the Contractor related to performance of this Agreement for the purpose of duties or other examination verifying compliance with its terms. 5.2 • Contractor's Equipment 1. Contractor's vehicles shall be marked with the name of the Contractor and phone number and be equipped with a (1) two-way radio, (2) first aid kit, (3) approved 2A1 OBC dry chemical fire extinguisher, (4) -warning flashers, (5) warning alarms to indicate movement in reverse, (6) sign in rear of vehicle stating "this vehicle makes frequent stops," (7) and a broom and shovel for cleaning up spills. 5.3 Compensation -The Citywill compensate the Contractor for the collection of recyclable materials from residential units. During the term of the contract, City will pay to the Contractor, on a monthly basis, $2.52 per household. • The pricing for collection will remain at its current level of $2.52 per household per month while the City is using the blue bins for collection. The pe'r household collection fee will change to $2.08 per household per month when the City transitions to carts (anticipated for the spring of 2015). In the remaining years of the contract (2016, 2017, and 2018), the per household cost will increase each year based on the CPI (Consumer Price Index) for. all goods and services published on the Federal Reserve Bank of Minneapolis at www.minneapolisfed.orq or by 3%, whichever is smaller. PAGE 9 OF 13 54 Revenue- Sham— Contractor shall, on a monthly basis, rebate an amount to the City based on the following fomnula: 1. The City will be charged a $74 per ton processing fee and the City will receive 100% of the revenue for all tons collected in the City after the processing fee. The following Market Indexes will be used for the following material: Material! News Mix:. Cardboard: Boxboard: Carrier Stock: Phone Books: Textiles: Aluminum Cans: Steel Cans: HDPE NAT: HDPE Col: PET: Tubs and Lids: Thermoform: Mix Glass: Milk. Cartons /Juice Boxes: Residual: Market Index PPW/OBM - ONP #8 High side Chicago • PPW/OBM - OCC #11 High side Chicago PPW/OBM — Mix Paper #2 High side Chicago PPW/OBM - Mix Paper #2 High side Chicago PPW/OBM - Mix Paper#2 High side Chicago Market Price Market Price Market Price Recycling Markets.net - Chicago/Midwest Regional Low - Last Day of Month Recycling Markets.net - Chicago/Midwest Regional Low - Last Day of Month Recycling Markets.net - Chicago/Midwest Regional Low - Last Day of Month Market Price Market Price Market Price Market Price RRT - Newport Each month the Contractor shall provide, together with the monthly rebate to the City, adequate documentation of the corresponding monthly estimate of tons of all paper grades and tons of aluminum collected from the City. Also, the Contractor shall provide copies of the referenced OBM market index and AMM market index, 5.5 Monthly Statements —The Contractorwill submit a monthly statement for services rendered. The City will pay within 60 days of receipt of the Contractor's monthly statements. 5.6 CDU Yearly Review—Yearly the City and the Contractorwill review additions or subtractions from the total CDU count. Should the Contractor request more frequent review, the City will assist in this count and discussion. 6 SINGLE SORT CARTS 6.1 Free walk-up service as specified in 1.20 shall ba provided for all customers who request it. 6.2 The Contractor must conduct at least once per quarter, or as agreed upon by the City and the Contractor, curbside recycling cart checks. The Contractor shall audit the contents of carts from at least 25 households and leave education tags if any Non -Targeted Materials are found in the bins. A log shall be kept of all resident addresses where education tags were left and the addresses shall be included in the annual report to the City. • PAGE 100F13 6,3 Et uiti-UnitSirngGh GAre The Contractor shall -convert the "dual -sort" carts as they are now to "single -soft' carts. This conversion may be addressed through changing out the lids or adding a new instructional sticker/ label over the old "dual -sort' label. The Contractor may also use dumpsters for multi -unit single -sort collection, but the dumpsters shall have the appropriate labeling for single -sort recycling. 6.4. Non -Performance 1: Minnesota law governs any disputes and all disputes will be subject to the jurisdiction of the Ramsey County District_Court. 2. The parties agree that, in addition to any other remedies available to it, the City may withhold payment from the Contractor in the amounts specified below as liquidated damages•for failure of the Contractor to fulfill its obligation under this Agreement. These are liquidated damages not penalties. Further, the City and . Contractor agree that proving damages due to the circumstances listed below would be difficult to ascertain and would.cause considerable delay and expense. Instead of requiring such proof, the City and Contractor agree to liquidated damages (not a penalty) in the following amounts: 3. Failure to clean up recyclables spilled by Contractor within six (6) hours of oral or written notification -- $50.00 per incident. 4. Failure to complete City-wide collection by 6 p.m. without permission for extension from the Recycling Coordinator and/or other City employee with exception of severe weather and street construction -- $2,500 per incident. 5. A missed block is. defined as a block where residents from at least three (3) households within two intersections of that block report that their material was out before 7 a.m., the material was not picked up and the addresses did not appear on the records of unacceptable setouts -- $250.00 per incident. 6. Failure to pick up missed collections -- $50.00 per. incident. 7, Failure to file reports and/or provide scale receipts -- $750 per incident. 8, Failure to maintain vehicle in a manner which prevents nuisances such as leaky seals or hydraulics -- $100.00 per incident. 9. Failure or neglect to provide notice to resident upon recyclables refused for collection for cause -- $50.00 per incident. 10. Failure to pick up MDU properties as needed -- $50.00. 11. In addition to above, failure or neglect to correct chronic problems will be considered a Breach of Contract -- $50.00 per incident. 12. A chronic problem shall be construed to be three or more occurrences of items 3, 4, 5, 6 or 8 immediately above within any period of six consecutive months whether or not remedied within 24 -hours Or six hours in the case of spilled solid waste. 13. The City will notify the Contractor in writing documenting the history of.the account and reason for the fine. The Contractor will then have the opportunity to address and remedy the issue at which point the City can determine if a fine is the appropriate, course of action. • 14. Failure to maintain recycling carts in proper working order as specified in the cart management plan - $100 each incident. PAGE 11 of 13. 7 NSLE Al NCE Prior to commencement of this Agreement,. the Contractor shall furnish the City with Certificates of Insurance for comprehensive general liability, automobile liability and property damage insurance. Certificates of Insurance shall name the City .as an additional insured. Any losses to person or property connected with the collection of recyclable materials through this project shall be the responsibility of the Contractor. Nothing herein shall be deemed to constitute a waiver by the City of any limits on liability it enjoys under common law or under Minnesota Statutes, Chapter 466. 8 INDEMNIFICATION The Contractor hereby agrees to indemnify and hold harmless the City and its employees, officers, and agents from and against all claims, damages, losses or expenses, including attorneys' fees and other costs of defense, for which it may be held liable, arising out of or resulting from the assertion against the City of any claims, debts, or obligations in consequence of the performance of this Agreement by the Contractor, its employees, agents or subcontractors. 9 TERFUi AND TERMINATION 9.1 Terve — The term of this agreement shall be from October 1, 2014 through December 31, 2018. 9.2 Extension—The City reserves the right to amend the Agreement to allow for its extension. This action must be approved by the City Council. 9.3 Tern nination — If in the City's sole discretion, the Contractor or subcontractor fails to perform this Agreement diligently and on schedule or fails to reach mutual agreement where the terms of this Agreement so specify, the City shall have the right to terminate this Agreement. Prior to termination, the City shall give thirty (30) days written notice identifying the basis of the intent to terminate. After the notice of intent to terminate has been served, both parties will affempt to reconcile their differences during the 30:day notice period. If after the 30 day notice period the basis of the intent to terminate has not been cured to the satisfaction of the City, either party may conclusively terminate this Agreement.upon five (5) business days writtennotice serviced by certified mail, return receipt requested upon the other party, at the party's last known address. 9.4 Upon failure of the Contractor to fulfill any of its obligations under the Agreement, the City may hire such persons, or assign City employees and equipment, as are necessary to cure or mitigate Contractor's failure; the costs of such action may be charged and deducted from monies due the Contractor, collected from the Contractor, or collected by other legal recourse. 9.5 Contractor may terminate this Agreement for cause upon sixty (60) days written notice. PAGE 12OF13 10 ASSIGNIIENT 10.1 This Agreement is assignable only by agreement of the parties. lithe Contractor's business is sold in whole or in part, the City reserves the.right to negotiate a new agreement with any purchasers of the Contractor's business or its assets. The City reserves the right to declare this Agreement null and void within thirty (30) days of such a sale and to negotiate a new agreement for recycling collection services with the new owner or through a competitive bidding process; Neighbor od Recycling Corporation DBA Eureka Recycling / Tim Brownell, CEb Heather Butkowski, City Administrator Date- PAGE 13 OF 13 Attachment Singile-Sort CoatOner L7randtton Cart Management Pilau The City of Lauderdale and Eureka Recycling are executing an Amended and Restated Agreement for residential single -unit dwelling (i.e., SUD, "curbside") and multi -unit dwelling (MUD) recycling services. This Agreement specifies the scope, schedule and prices for the revised services under the "single- sort" collection format in which all recyclables will be commingled together by residents into one category. For all curbside residents and:most MUD households, new single- sort carts will be used. For selected MUD buildings, single- sort recycling dumpsters will be used, • This Attachment outlines additional operational details for the roll-out and management of the new single- sort containers (including both carts and dumpsters). Details in this Attachment may be modified as' needed and as agreed upon by Eureka Recycling and the City's Recycling Coordinator or designee. 1, The City.intends to own the recycling containers. ;:The City will apply to the County for a Public Entities Innovation Grant (PEIG) to help.fund its new recycling carts and dumpsters. 2. The City will purchase "medium" sized recycling carts (e.g., about 65 -gallons), with a few smaller and larger carts available as detailed below. The Agreement requires weekly curbside single- sort recyclables,collection from single-family units. The choice of 65 - gallon carts collected weeldy will provide more recycling cart capacity than "large" (94 - gallon) carts collected every other week, 3. As a policy, the City will issue the "standard" (i.e., medium) cart to all residences normally provided curbside recycling service. Residents must use these standard carts (not their own containers) so that Eureka Recycling can collect them with their fully . automated recyclables collection trucks. . 4. Residents will be •instructed by Eureka Recycling and the City that all regular or traditional recyclables (e.g., paper, cans, bottles, etc.) must be placed inside the recycling container. There are notable exceptions to this general rule. The following items may be placed outside of the container: • Clothes/textiles which will be placed in a plastic bag with a tag/label that says: "CLOTHES & LINENS" and set outside the container. "Occasional" overflow recyclables can be placed outside of the container in bins or paper bags (e.g., once after a holiday, etc.) as further specified in #6 below. 5. If single -unit dwelling residents with "curbside" service have overflow recyclables three times within two months, Eureka Recycling will notify the resident in writing, copy the City and switch the resident to a large (94 -gallon) cart at no additional charge to the resident. The City will purchase a small number (five percent) of large carts in addition to the standard medium carts. 6, If certain residents generate a very small amount of recyclables or find the 65 gallon carts physically difficult to manage, the City Recycling Coordinator or designee may approve use of a small (35 gallon) container. The City will purchase a small number of carts (five percent) of the total container inventory. . 7, Carts shall be consistent in colors and_design with a recycling symbol that is at least 4 -inches tall on two sides and City approved instruction label 'on each lid so as to be easily identified by the resident/customer and the Contractor as the container for recyclable materials collection. 8. MUD recycling containers (carts or dumpsters) must be separate, explicitly labeled with City approved text and graphics as to recyclables allowed, and colored differently from other containers for trash.' 9. All recycling containers must be maintained in proper operating condition by the Contractor and be reasonably clean and sanitary, The Contractor shall notify the property owner if containers are not in reasonably clean and sanitary condition. If the property owner does not comply the Contractor shall notify the City to help enforce compliance. 10. Eureka Recycling will'provide to the City an inventory of all MUD recycling carts and dumpsters currently in use in Lauderdale, Eureka Recycling will also provide a quote for the cost of the recycling carts and dumpsters, which the City intends to own. 11. If MUD residents consistently have overflow recyclables, Eureka Recycling will adjust the number or size of containers and/or the frequency of collection with the permission of the property owners and the City Recycling Coordinator 'or designee. 12.. The City buildings and parks will be serviced by City Public Works. They .will put the recyclables in standard curbside carts (or a standard recycling dumpster) at City Hall. 13. Eureka Recycling will maintain a sufcient City -owned cart and dumpster inventory of containers that will be purchased by the City. Eureka Recycling shall service and repair these containers to meet supply and demand needs for the entire term of the contract. Eureka Recycling will provide monthly cart inventory updates, including initial container count, containers placed, containers removed, containers destroyed and containers "lost." 14. As part of the comprehensive cart rollout plan and schedule for the initial cart distribution, Eureka Recycling will produce and distribute the following educational materials under City direction. All materials must be approved by the City in writing before printing. o Single -sort system instructional brochure for all customers. o Cart hang tag with detailed instructions. G Single- sort system recycling instructions (text and images) for the City's website and newsletters, • 15. Eureka Recycling shall provide the City with a recommended cart and dumpster order quantity (including specified overage to have in stock as excess inventory) and cart in- mold label (IML) specifications including details of color and draft content of IML instructions. 16, Eureka Recycling shall provide a detailed schedule, by day, for cart roll-out'to customers, including start and end dates. 17, Recycling carts shall be placed by residents at curbside on collection day, placing the cart with the handle toward the house and the lid opening toward street. The Contractor shall collect from each participating household all acceptable materials that have been prepared according to publicized procedures. The.Driver is required to place the emptied cart back down in the same curbside location as it was,set by the resident; however in no case is the cart to be left in the street. • 18. The City will be responsible for the cost of the.new recycling carts and dumpsters, the • physical educational Material on the carts including the in-mold label and cart hanger, and the cart roll-out. 19. As of October 1, 2014 residents can`begin using the single-sort method with the existing bins. 3 Ll,22C;Illmea E Lauderdale* • 1996 Zontn9 Map 1871 Walnut (7 units) 1850 Walnut (6 units) 1846 Wa i ut (6 units) Lutbeli Seminal 7. • Burnvedt Apts 1578-1608C Eustis (93 units) Sandgren Apts / 1570 Eustis (48 units) Brand yclaaSe Condos (set up for multi -family recycling) 104 units Map 1 August 1997 Crossroads Apartments 2400 Larpenteur (17 units) ; 1634 Eustis (17 units) 1642 Eustis (17 units) • Office: 1634 Eustis. St. 651-644-5568 or CVC Investments: 6517578-8722. City Cables 1609 Pleasant (42 Units) 1611 Pleasant (42 Units) Office: 1611 Pleasant St. 651-645-4222 Rosehill Apartments 1623 Carl (24 units) 1627 Carl (24 units) 1631 Carl (24 units) 2384 Larpentefr (17 units) 2392"Larpenteur (17 units) Lauderdale Hollow 1618 Eustis (24 units) 1626 Eustis (17 units) 1630 Eustis (17 units) 1619 Carl (24 units) 1622 Carl (48 units) Office: 1622 Carl St. 651-645-3713 or Mid -Continent Mgxnt. : 651-291-0111 Office: 651-644-4823 or Rosehill Investments: • 651-484-4326. Draft as of 11-7-18 List of Potential Respondents Email bob.pfister@advanceddisposal.com SSanders@AspenWaste.com davidw@eurekarecycling.org bob.stewart@highlandsanitation.com SusieS@express56.com (?l 0 U O VD "d cd rfranklin3@republicservices.com WillieT@TennisSanitation.com E 0 U 1 U C/D N T't JHartma5@WM.com Phone2 O 612-884-8017 office 612-455-9101 office 651-437-0001 office (651) 458-0043 office 651-437-0001 office (612) 237-3129 office 651-459-1887 office 763-210-5030 office O1 .--i .--i .---4 M M P" O M Phonel (708) 774-2586 cell 612-290-5867 cell 612-770-0438 cell 612-271-7863 cell az Pfister Sanders a) • a) 0 vi Stewart x w H Moroz x aa)) as �, cn David Bobby Sue aa) Romack •, , CO p 4 ets bA rd 5 up upto to Highland Sanitati Republic Services2 Tennis Sanitation Waste Managementl z 14 M 0 a) bn DFK 11-7-18.xlsx; List of Potential Respondents