HomeMy WebLinkAbout12/11/2018LAUDERDALE CITY COUNCIL MEETING AGENDA
7:30 P.M. TUESDAY, DECEMBER 11, 2018
LAUDERDALE CITY HALL, 1891 WALNUT STREET
The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the November 27, 2018 City Council Meeting
c. Claims Totaling $97,864.81
4. CONSENT
a. Insituform Sanitary Sewer Lining Pay Request #2/Final
b. Accounts Payable Authorization for Year
c. 2019 City Council Meeting Schedule
d. Hiring of Seasonal Warming House Staff
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. Aldo Sicoli and Shari Thompson, Roseville ISD 623
b. City Council Updates
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the
decision. During hearings all affected residents will be given an opportunity to speak pursuant to
the Robert's Rules of Order and the standing rules of order and business of the City Council.
8. DISCUSSION / ACTION ITEM
a. Recycling Contract with Eureka! Recycling
b. Adoption of the 2019 Final Property Tax Levy - Resolution No. 121118A
c. Adoption of the 2019 Final Budget and Establish Fund Appropriations - Resolution No.
121118B
d. 2019 Recycling, Sanitary Sewer, and Storm Sewer Rates — Resolution No. 121118C
e. Cooperative Agreement for the Jurisdictional Transfer of Eustis Street and Roselawn
Avenue with Ramsey County
f. Resolution Concurring with Ramsey County Revocation of CSAH Status of Roselawn
Avenue — Resolution No. 121118D
g. Joint Powers Agreement with the City of Roseville Regarding Roselawn Avenue
h. Amendment to Agreement with St. Paul Regional Water Service
i. Understanding with St. Paul Regional Water Service
1. Resolution Receiving the Feasibility Report, Calling for a Hearing on the Improvement,
and Ordering of Plans and Specifications Resolution No. 121118E
m. 2019 Infrastructure Improvement Project Engineering Costs
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. 2019 Infrastructure Improvement Project Public Hearing
b. Comprehensive Plan Public Hearing
c. HDR -Conservation Draft Zoning Public Hearing
d. November Financial Report
e. 2019 Fee Schedule
f. 2019 Investment Policy
g. Designate Official Depository and Investment Institutions
h. Tobacco and Alcohol Licenses
i. Committee Appointments and Assignments
j. Designate Official Newspaper
12. WORK SESSION
a. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In
consideration for the public attending the meeting, this portion of themeetingwill be limited
to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or
less. If the majority of the Council determines that additional time on a specific issue is
warranted, then discussion on that issue shall be continued at the end of the agenda. Before
addressing the City Council, members of the public are asked to step up to the microphone,
give their name, address, and state the subject to be discussed. All remarks shall be addressed
to the Council as a whole and not to any member thereof. No person other than members of the
Council and the person having the floor shall be permitted to enter any discussion without
permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order
and business of the City Council, is welcomed and your cooperation is greatly appreciated.
b. Post -Election Round Table
c. Community Development Update
13. ADJOURNMENT
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 1 of 4 November 27, 2018
Roll Call
Mayor Gaasch called the Regular City Council meeting to order at 7:33 p.m.
Councilors present: Roxanne Grove, Kelly Dolphin, and Mayor Mary Gaasch.
Councilors absent: Andi Moffatt and Jeff Dains.
Staff present: Heather Butkowski, .City Administrator and Jim Bownik, Assistant to the City
Administrator.
Approvals
Mayor Gaasch asked if there were any additions to the meeting agenda. There being none,
Councilor Grove moved and seconded by Councilor Dolphin to approve the agenda. Motion
carried unanimously.
Mayor Gaasch asked if there were any corrections to the meeting minutes. There being none,
Councilor Dolphin moved and seconded by Councilor Grove to approve the minutes of the
November 13, 2018, city council meeting and the November 13, 2018, canvassing board. Motion
carried unanimously.
Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor
Dolphin moved and seconded by Councilor Grove to approve the claims totaling $26,232.44.
Motion carried unanimously.
Consent
Councilor Grove moved and seconded by Councilor Dolphin to approve the Consent Agenda
thereby approving the October Financial Report and the SafeAssure contract.
Informational Presentations/Reports
A. City Council Updates
Councilor Grove stated that she will attend a Ramsey County League of Local Governments
meeting; Mayor Gaasch added that she may be attending that meeting as well.
Mayor Gaasch will be attending the regional meeting between the League of Minnesota Cities
and Metro Cities on November 29 where they plan on adopting legislative policies.
Public Hearings
A. Truth in Taxation Public Hearing
Butkowski and the Council reviewed drafts of the 2019 General Fund budget, the 2019 Special
Revenue Fund budget, the 2019-2028 Capital Improvement Plan, the draft utility rate memo, and
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 2 of 4 November 27, 2018
the proposed tax levy.
The budgets reflect the recommended increases for the sanitary sewer rates and storm sewer
rates; the recycling rate will be determined after a new recycling contract is approved. The
budgets and levy are anticipated to be adopted at the December 11, 2018 council meeting.
After discussion, Mayor Gaasch opened the floor to the public at 7:45 p.m.
The first person to approach the dais was Joe Steinger of 1955 Carl Street. He wanted to know
how the 1821 and 1825 Eustis Street properties would be divided or consolidated for sale
purposes. Butkowski responded that the Council plans to sell the lots to a homebuilder that
would two to three single family homes. .
There being no other interested parties to speak, Mayor Gaasch closed the floor at 7:46 p.m.
Discussion/Action Items
A. Resolution 112718A Requesting Additional Time within which to Complete Comprehensive
Plan Decennial Review and Update Obligations
Butkowski explained that staff would like to request an extension of the Metropolitan Council
for the adoption of the Comprehensive Plan to allow for additional opportunity for public input
and to align adoption of the Comprehensive Plan with the new zoning for the property owned by
Luther Seminary.
The new timetable would include holding an additional public hearing on the Comprehensive
Plan and a public hearing on the draft zoning text at the January 8 council meeting. A vote on the
Comprehensive Plan and zoning text for the Seminary owned property would be scheduled for
the January 22, 2019 council meeting. The Council supported taking additional time and holding
additional public hearings.
Councilor Dolphin made a motion to adopt Resolution 112718A — A Resolution Requesting
Additional Time within which to complete Comprehensive Plan "Decennial" Review and Update
Obligations. This was seconded by Councilor Grove and carried unanimously.
B. Resolution 112718B Approving the Preparation of a Feasibility Report for the Eustis Street
and Roselawn Avenue Infrastructure Project
Butkowski said the next step to evaluating the jurisdictional transfer of Eustis Street and
Roselawn Avenue is for the city engineer to prepare a feasibility report. The feasibility report
will identify costs, funding sources, benefiting properties, and the total special assessment
amount. The feasibility report is required by Minnesota Statutes Chapter 429 which allows cities
to specially assess for infrastructure improvements. Stantec anticipates completing this report by
December 11.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 3 of 4 November 27, 2018
Councilor Grove made a motion to adopt Resolution 112718B — A Resolution Approving the
Preparation of a Feasibility Report for the 2019 Eustis Street and Roselawn Avenue
Infrastructure Project. This was seconded by Councilor Dolphin and carried unanimously.
C. Recycling Contract Proposal Responses
The City released a Request for Price Quotes (RFPQ) to multiple vendors and received responses
from Eureka! Recycling and Republic Services. Eureka!'s proposal was less expensive than that
of Republic Services.
This year, collection costs are expected to be about $30,000. A new five-year contract with
Eureka for weekly collection is expected to cost about $38,375 in 2019. Staff recommends that
the City Council authorize City staff to negotiate with Eureka! for a new five-year contract for
weekly collection.
Staff will bring a new contract to the December meeting along with proposed recycling rates.
D. CTV Service Agreement
Butkowski explained that CTV's executive director presented a service agreement for Council
consideration. This agreement clarifies the cost of the services we will receive from CTV in 2019
and the cost of elective services. The cost for cable casting and web streaming will continue at
virtually the same rate. The City will join the "Neighborhood Network Service" to get two
production videos done in the upcoming year at the cost of $1.00.
Councilor Grove made a motion to enter into a service agreement with North Suburban Access
Corporation as presented. This was seconded by Councilor Dolphin and carried unanimously.
Set Agenda for Next Meeting
Administrator Butkowski stated that the December 11 council meeting may include the adoption
of the 2019 general and fund budgets, adoption of the 2019 property tax levy, setting the 2019
utility rates, the Eustis Street and Roselawn Avenue Feasibility Report, and the Eustis Street and
Roselawn Avenue jurisdictional transfer.
Work Session
A. Opportunity for the Public to Address the City Council
Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council.
There being no interested parties to speak, Mayor Gaasch closed the floor.
B. Presentation by Real Estate Equities Regarding their Interest in Purchasing 1795 Eustis Street
Real Estate Equities has expressed interest in purchasing 1795 Eustis Street for a multi -unit
affordable 55+ facility. The proposed facility would have 115 mostly one bedroom units with
about one-quarter of them being two bedroom units. Council generally expressed positive
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 4 of 4 November 27, 2018
feedback on the concept and design. Based on the feedback, Estate Equities will do additional
legwork to refine concepts in preparation for a community meeting closer to spring.
C. Community Development Update
Butkowski stated that Luther is expected to decide on a buyer for their land next week. Bergo
Environmental has begun the asbestos abatement process at both 1825 Eustis Street.
Adj ournment
Councilor Dolphin moved and seconded by Councilor Grove to adjourn the meeting at 8:55 p.m.
Motion carried unanimously.
Respectfully submitted,
Miles Cline
Deputy City Clerk
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
1891 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAx
Request for Council Action
To: Mayor and City Council
From: City Administrator
Meeting Date: December 11, 2018
Subject: List of Claims
The claims totaling $97,864.81 are provided for City Council review and approval that
includes check numbers 26162 to 26181.
Accounts Payable
Checks by Date - Detail by Check. Date
User:
Printed:
miles.cline
12/7/2018 3:28 PM
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
ACH 43
Public Employees Retirement Association
PR Batch 52400.11.2018 PERA Coordinated
PR Batch 52400.11.2018 PERA Coordinated
11/30/2018
PR Batch 52400.11.2018 PER
PR Batch 52400.11.2018 PER
Total for this ACH Check for Vendor 43:
ACH 44 Minnesota Department of Revenue
PR Batch 52400.11.2018 State Income Tax
11/30/2018
PR Batch 52400.11.2018 Statt
Total for this ACH Check for Vendor 44:
ACH 45 ICMA Retirement Corporation
PR Batch 52400.11.2018 Deferred Comp
ACH 46
11/30/2018
PR Batch 52400.11.2018 Def<
Total for this ACH Check for Vendor 45:
Internal Revenue Service 11/30/2018
PR Batch 52400.11.2018 FICA Employer Portion PR Batch 52400.11.2018 FIC.
PR Batch 52400.11.2018 Medicare Employee Pc PR Batch 52400.11.2018 Med
PR Batch 52400.11.2018 FICA Employee Portio PR Batch 52400.11.2018 FIC.
PR Batch 52400.11.2018 Federal Income Tax PR Batch 52400.11.2018 Fedc
PR Batch 52400.11.2018 Medicare Employer Po PR Batch 52400.11.2018 Med
Total for this ACH Check for Vendor 46:
Total for 11/30/2018:
26162 13 8th Day Landscaping LLC 12/11/2018
6439 November Snow Removal
Total for Check Number 26162:
26163 15 Be There Pest Control LLC
56827 Quarterly Pest Control
26164 212
2625
• 26165 33
122018
26166 36
0225280
0225326
Bergo Environmental Inc
Asbestos Removal - 1825 Eustis Street
City of Falcon Heights
October Fire Calls
City of Roseville
November IT Services
November Phone Services
12/11/2018
Total for Check Number 26163:
12/11/2018
Total for Check Number 26164:
12/11/2018
Total for Check Number 26165:
12/11/2018
1,099.68
953.06
2,052.74
598.60
598.60
1,252.31
1,252.31
925.50
216.45
925.50
1,098.74
216.45
3,382.64
7,286.29
645.00
645.00
100.00
100.00
2,818.00
2,818.00
686.53
686.53
1,118.00
82.43
AP Checks by Date - Detail by Check Date (12/7/2018 3:28 PM) Page 1
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
0225373
26167 29
3743
26168 25
EMCOM-007330
EMCOM-007344
EMCOM-007361
RISK -001961
26169 145
122018
122018
122018
26170 61
8110516
26171 82
1014412
25668
26172 138
2018Final
26173 1
122018
26174 24
0001089854
26175 140
122018
Adobe Subcription
City of St Anthony
December Police Services
County of Ramsey
November Fleet Support
November 911 Dispatch Services
November CAD Services
Insurance Processing Fee
Mary Gaasch
Meal Reimbursement
Mileage Reimbursement
Hotel Reimbursement
Gopher State One Call
November Locates
Home Depot
Pest Control
Halloween Supplies
Insituform Technologies USA LLC
2018 Sanitary Sewer Lining Final
Lillie Suburban Newspapers Inc
Publish Ordinance 18-02
Metropolitan Council
January Waste Water
Total for Check Number 26166:
12/11/2018
Total for Check Number 26167:
12/11/2018
Total for Check Number 26168:
12/11/2018
Total for Check Number 26169:
12/11/2018
Total for Check Number 26170:
12/11/2018
Total for Check Number 26171:
12/11/2018
Total for Check Number 26172:
12/11/2018
Total for Check Number 26173:
12/11/2018
Total for Check Number 26174:
Minnesota Department of Agriculture 12/11/2018
MN Grown Labeling License
Total for Check Number 26175:
26176 84 North Star Bank Cardmember Services 12/11/2018
122018 Target - Election Supplies
122018 Cub - Election Supplies
122018 Costco - Election Supplies
122018 Tim Horton - Election Supplies
122018 Costco - Paper Towels
122018 Home Depot - Holiday Planters
105.00
1,305.43
57,730.67
57,730.67
6.24
1,248.01
233.07
25.00
1,512.32
6.06
129.72
106.59
242.37
4.05
4.05
15.97
54.98
70.95
9,015.21
9,015.21
20.13
20.13
13,409.80
13,409.80
60.00
60.00
31.37
14.99
48.95
9.85
69.11
64.77
AP Checks by Date - Detail by Check Date (12/7/2018 3:28 PM) Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
• Check Amount
122018 RC Property Taxes - 1825 Eustis Street
26177 5
619861-11-18
1,444.79
Total for Check Number 26176: 1,683.83
Premium Waters Inc 12/11/2018
November Water Bottles 41.41
Total for Check Number 26177: 41.41
26178 91 Suburban Ace Hardware 12/11/2018
122018 General Supplies 29.13
Total for Check Number 26178: 29.13
26179 162 Swanson Haskamp Consulting, LLC 12/11/2018
690 Phase/Zoning Ordinance 246.25
26180 7
Total for Check Number 26179: 246.25
Waste Management Inc 12/11/2018
8106927-0500-9 December Public Works 398.83
Total for Check Number 26180: 398.83
26181 74 XcelEnergy 12/11/2018
617084713 Larpenteur Bridge Lights 41.27
617102647 2430 Larpenteur Avenue W 19.43
617390920 November Street Lighting 432.10
617445808 Larpenteur Avenue 65.81
Total for Check Number 26181: 558.61
Total for 12/11/2018: 90,578.52
Report Total (24 checks): 97,864.81
AP Checks by Date - Detail by Check Date (12/7/2018 3:28 PM) Page 3
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
December 11, 2018
ITEM NUMBER Sewer Linjng Payment
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Insituform Technologies has submitted their second and final pay request for the 2018 Sani-
tary Sewer Lining Project. The request is for a payment of $9,015.21. The lining project
has been completed and the motion includes the City's acceptance of the project.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council accepts the 2018 Sanitary Sewer Lining Pro-
ject from Insituform and approves the final pay request in the amount of $9,015.21.
Stantec
Owner: City of Lauderdale, 1891 Walnut St., Lauderdale, MN 55113 Date: November 27, 2018
For Period: 10/4/2018 to 11/27/2018
Request No: 2/FINAL
Contractor: Insituform Technologies USA, LLC, 17988 Edison Ave., Chesterfield, MO 63005
CONTRACTOR'S REQUEST FOR PAYMENT
LAUDERDALE 2018 SANITARY SEWER LINING PROJECT.
STANTEC PROJECT NO. 193804224
SUMMARY
1 Original Contract Amount
2 Change Order - Addition
3 Change Order- Deduction
4 Revised Contract Amount
5 Value Completed to Date
6 Material on Hand
7 Amount Earned
8 Less Retainage 0%
9 Subtotal
10 Less Amount Paid Previously
11 Liquidated damages -
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 2/FINAL
Recommended for Approval by:
STANTEC
0.00
0.00
Approved by Contractor: Approved by Owner:
INSITUFORM TECaHNOOLOGIES USA, LLC CITY OF LAUDERDALE
rzi
110,592.60
110,592.60
95,385.60
0.00
95,385.60
0.00
95,385.60
86,370.39
0.00
9,015.21
Specified Contract Completion Date: Date:
1938042241REQ2FinaL sm
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
BASE BID
1 MOBILIZATION LS 1 1057.80 1 $1,057.80
2 TRAFFIC CONTROL LS 1 528.90 1 $528.90
3 SEWER REHABILITATION WITH CIPP, 8" LF 3250 26.30 2891 $76,033.30
4 REMOVE PROTRUDING SEWER SERVICE EA 4 264.50 4 $1,058.00
5 SERVICE LATERAL REPAIR BY CHEMICAL GROUT EA 39 343.80 13 27 $9,282.60
TOTAL BASE BID $87,960.60
ALTERNATE NO. 1: BACKYARD PIPE SEGMENT
6 SEWER REHABILITATION WITH CIPP, 8" LF 225 33.00 225 $7,425.00
7 REMOVE PROTRUDING SEWER SERVICE EA 1 264.50 $0.00
8 SERVICE LATERAL REPAIR BY CHEMICAL GROUT EA 4 343.80 $0.00
TOTAL ALTERNATE NO. 1: BACKYARD PIPE SEGMENT $7,425.00
TOTAL BASE BID
TOTAL ALTERNATE NO. 1: BACKYARD PIPE SEGMENT
WORK COMPLETED TO DATE:
193804224 R EQ2 Fina I.xls m
$87,960.60
$7,425.00
$95,385.60
PROJECT PAYMENT STATUS
OWNER CITY OF LAUDERDALE
STANTEC PROJECT NO. 193804224
CONTRACTOR INSITUFORM TECHNOLOGIES USA, LLC
CHANGE ORDERS
No.
Date
Description
Amount
Total Change Orders
PAYMENT SUMMARY
No.
From
To
Payment
Retainage
Completed
1
08/01/2018
10/03/2018
86,370.39
4,545.81
90,916.20
2/FINAL
10/04/2018
11/27/2018
9,015.21
Revised Contract
95,385.60
Material on Hand
Total Payment to Date
$95,385.60
Original Contract
$110,592.60
Retainage Pay No. 2/FINAL
Change Orders
Total Amount Earned
$95,385.60
Revised Contract
$110,592.60
193804224REQ2Fin al.xlsm
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
December 11, 2018
ITEM NUMBER YE Account Payable Auth.
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
As the Council holds one meeting in December, staff is requesting authorization to process
accounts payable in late December referencing the Purchasing and Contracting Policy
adopted on June 30, 2015. The policy provides for expenditures that are included in the
budget and under $10,000 to be approved by the city administrator.
Additionally, Minnesota Statutes 471.425, subdivision 2 states that 35 days from receipt of
claim payment must be made for governing boards that meet at least once per month. If
claims, are not paid promptly, the government entity must pay interest on bills not paid in a
time manner of 1.5% per month or part of a month. The lag between meetings means the 35
days could be exceeded.
The listing of claims paid would be included in the January 8 council packet.
OPTIONS:
STAFF RECOMMENDATION:
Motion to approve accounts payable processing for year-end per limits established in the
Purchasing and Contracting Policy.
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date December 11, 2018
ITEM NUMBER Council Meeting Schedule
STAFF INITIAL _MJC
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Annually, the City Council sets its meeting schedule for the following year. If the Council
continues to meet the 2nd and 4th Tuesdays of the month, the schedule would be as at-
tached. Holidays do not conflict with the proposed meeting schedule. After the Council
adopts the meeting schedule, it will be posted in the entryway and published in the Roseville
Review.
OPTIONS:
• Adopt the attached City Council meeting schedule.
• Propose a new schedule.
STAFF RECOMMENDATION:
Motion to Council adopt the attached City Council meeting schedule for 2019.
COUNCIL ACTION:
2019 Lauderdale Schedule
City Council Meetings Holidays Observed
January 8
January 22
February 12
February 26
March 12
March 26
April 9
April 23
May 14
May 28
June 11
June 25
July 9
July 23
August 13
August 27
September 10
September 24
October 8
October 22
November 12
November 26
December 10
New Year's Day — Tuesday, January 1
M. L. King Day — Monday, January 21
President's Day — Monday, February 18
Memorial Day —Monday, May 27
Independence Day — Thursday, July 4
Labor Day — Monday, September 2
Veterans Day — Monday, November 11
Thanksgiving Holiday—Thursday, November 28 &
Friday, November 29
Christmas Holiday — Tuesday, December 24 &
Wednesday, December 25
Meeting Notes:
• City Council meetings begin at 7:30
p.m. at Lauderdale City Hall, 1891
Walnut Street.
ACTION REQUESTED
Consent
Special
Public Hearing
Report
Discussion/Action
Resolution
Work session
LAUDERDALE COUNCIL ACTION FORM
X
MEETING DATE December 11, 2018 .
ITEM NUMBER Rink/Warming House Attendants
STAFF INITIAL Jim
APPROVED BY ADMINISTRATOR
BACKGROUND:
We are currently accepting applications for the Winter Rink/Warming House Attendant positions. We
usually hire two or three seasonal employees, depending on their other commitments during the season.
Staff proposes the following wages, which were established last season:
• $10 per hour for staffing the warming house (same as last year).
• $15 per hour for flooding the rinks
We are asking the Council to authorize staff to hire the following individuals contingent on successful
background checks, and other individuals as staff deems necessary to achieve appropriate staffing levels
for the winter skating season:
TJ Goodmanson
Thomas Etter
OPTIONS:
1) Authorize staff to hire seasonal personnel.
2) Do not authorize staff to hire seasonal personnel.
3) Remove from consent agenda for discussion before proceeding.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council authorizes staff to hire seasonal personnel.
COUNCIL ACTION:
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action X
Resolution
Work Session
Meeting Date
December 11, 2018
ITEM NUMBER Recycling Contract with Eureka
STAFF INITIAL Jim
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
A new Agreement has been negotiated with Eureka maintaining weekly collection and is ready
for potential approval by the City Council. The new five year Agreement begins January 1,
2019. The new contract is based on the current contract and is substantially the same. It has
been reviewed by city staff, Eureka, Ramsey County, Foth Infrastructure & Environment, and
Kennedy & Graven's David Anderson. David added boiler plate insurance and legal liability
upgrades.
The pricing schedule is brand new and entirely different for a lot of reasons, and can be found
in Section 8.1 & 8.2. One reason the pricing schedule is different is because revenue sharing is
not included. The City currently pays Eureka $2.12 per household per month based on 1197
households. The new contract separates Single Unit Dwellings from Multi Unit Dwellings,
which accounts for a big savings. There are 497 Single Unit Dwellings and 700 Multi Unit
Dwellings. Pricing for 2019 is based on the following:
• $5.65 per Single Unit Dwelling per month (497)
• $5.65 per Multi Unit Dwelling carts per month (69)
Note: A clean copy of the new agreement will be provided to you on Monday.
OPTIONS:
1) Approve new Agreement as presented or with modifications.
2) Do not approve the new Agreement and authorize staff to extend the current Agreement for
6 months to solicit other contractors and pricing.
STAFF RECOMMENDATION:
Motion to approve the new five year Agreement with Eureka for weekly recycling services as
presented starting January 1, 2019.
CITY OF LAUDERDALE
AGREEMENT FOR RECYCLING SERVICES
This Agreement for Recycling Services (the "Agreement") is made as of this day of December,
2018 between the City of Lauderdale (thereafter the "City") and Neighborhood Recycling
Corporation DBA Eureka Recycling (thereafter the "Contractor"), a Minnesota non-profit
organization.
1. DEFINITIONS
These specifications define the requirements of the Comprehensive Recycling Collection Program
for the City:
1.1. Carton - Any of various containers made from cardboard or coated paper such as milk cartons and
juice boxes.
1.2. Certified Dwelling Unit (CDU) — Defined as a living unit in a residential structure.
1.3. Collection Hours — Defined as the time period during which collection of recyclables is authorized in
the City, 7 a.m. — 6 p.m.
1.4. Collection Vehicle — Defined as any vehicle owned or operated by the Contractor for collection of
recyclables within the corporate boundaries of the City.
1.5. Contractor — Means the company performing the recycling collection and processing services within
the City, operating under a signed agreement with the City.
1.6. Curbside/Alley — Means at the curb line at the edge of the street or at the edge of the alley and
placed on the ground and not on a snow bank or behind another cart.
1.7. Holidays — Means the following: New Year's Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, and Christmas Day.
1.8. Market Demand — Means the economic and technical capacity of markets to use recyclable material
to make new products.
1.9. Markets — Means any person or company that buys (or charges) for recycling of specified materials
from the Contractor and may include, but are not limited to: end markets, intermediate processors,
brokers and other recycling material reclaimers.
1.10. Method of Collection — a single -sort collection of all recyclable materials.
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1.11. Multiple Unit Dwellings (MUDs) -A building or a portion thereof containing more than four dwelling
units.
1.12. MUD recycling containers — City approved recycling containers used for MUDs including standard
carts or dumpsters for temporary storage and accumulation of designated recyclables from residents
in MUDs prior to collection. Such recycling containers must be separate, explicitly labeled with text
and graphics as to recyclables allowed, and colored differently from other containers for mired solid
waste or trash. Recycling containers must be maintained in proper operating condition and be
reasonably clean and sanitary.
1.13. Organics - Organic materials derived from plant and animal matter including non -recyclable paper
that is designated as acceptable by composting facilities and collected for composting.
1.14. Pizza Boxes — Cardboard takeout/delivery pita boxes not heavily caked with cheese or grease with
all contents removed.
1.15. Recyclables — defined as the following:
A. Rigids — Steel and aluminum food and beverage containers, foil and trays, selected
plastic bottles and containers (e.g., plastic types #1, #2 and #5), glass food and
beverage containers, milk cartons, and juice boxes.
B. Fibers — Newspapers, magazines, mixed mail, phone books, office paper, catalogs,
pizza boxes, boxboard (e.g., dry food boxes; pop, beer, water, other beverage
"carrier stock" boxes), and corrugated cardboard (flattened, broken down and placed
loosely inside the cart with the lid closed.
Materials may be added to this list as part of Contractors proposal or by mutual written
agreement between the City and the Contractor.
1.16. Recycling Collection — The collection of all recyclables from recycling carts or recycling dumpsters
as approved by the City.
1.17. Recycling Carts -Wheeled carts used as part of a single -sort collection system.
1.18. Scheduled Collection Day — Means the day or days of the week on which recycling collection by the
contractor is to occur, which the City has designated as every Monday.
1.19. Single Unit Dwellings (SUDs) —A building or a portion thereof containing up to four dwelling units.
1.20. Unacceptable Materials (as collected) — Means items that are prohibited from the recycling
collection system and / or items that are not targeted recyclables in the City of Lauderdale recycling
program that may be set out by residents into the recycling carts by mistake. Observable
unacceptable materials may cause the Contractor to reject collection of the materials in the cart and
leave an education tag.
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1.21. Walk -Up Service - A service where the driver will walk up to the residenfs garage door, stoop or
other designated spot to collect recyclable material for loading onto the truck. The driver then returns
the bins/carts to the same location. The Contractor shall provide walk-up service to disabled and/or
special needs residents who request such service.
2. GENERAL DESCRIPTION OF SERVICES TO BE PERFORMED
2.1. The Contractor shall collect and process the recyclable materials as established by the City and in the
corporate boundaries of the City at each CDU and public facility deemed acceptable by the City and
agreed upon by the Contractor.
2.2. The Contractor shall not be required to make regular collections on holidays; provided, however, that
collection occurs the day immediately following the scheduled pickup day or the next business day as
agreed upon by the City and Contractor.
2.3. In extreme circumstances and major weather events, collection may be suspended to protect public
safety and/or the safety of the Contractor's employees. In case of such an event, the Contractor will
contact the appropriate City officials prior to suspension of recycling collections. Such suspension
may be citywide or on a spot basis (e.g., block by block). If the Contractor attempts contact of the City
official and does not get a response, the Contractor may suspend collections for safety reasons.
3. COLLECTION OPERATIONS
3.1. Recycling Carts — Collection of recyclable materials from all SUDs, subject to section 2, and most
MUDs shall be from City supplied recycling carts. The recycling carts remain the property of the City.
The City and Contractor have developed a cart management and operations plan, which is included
as Attachment A, incorporated into this agreement by reference.
3.2. Dumpsters May be Used at MUDs - The Contractor may use dumpsters for recyclables collection
from MUDs, but the dumpsters shall have the appropriate labeling for single -sort recycling. The
current list of MUDs is included as Attachment B and the map of these MUD properties is included as
Attachment C, both attachments incorporated into this Agreement by reference. The number of
recycling carts or dumpsters may change based on a request from the Contractor or the MUD
property owner. Any such change must first be approved by the City in writing (e.g., via email), which
approval shall not be unreasonably withheld.
3.3. City Facilities Collections — City will provide containers and Contractor will provide recycling
collection service for the following City facilities using standard recycling carts or dumpsters at no
additional charge.
A. Lauderdale City Hall, 1891 Walnut Street
B. Lauderdale Warming House, 1885 Fulham Street
Collection will occur weekly unless the parties agree that more frequent collection is
required based on the amount of materials generated.
Page 3 of 19
3.4. Walk -Up Service - Free walk-up service for up to 2% of the City as specified in 1.21 shall be provided
for all customers who request it. if the walk ups go above 2% of the total City SUD count, there will be
an additional fee of $1 per SUD per month for any number of SUDs over the 2% threshold.
3.5. Frequency of Collection Initially Set at Weekly — Curbside/Alley collection shall occur every week.
Collection from MUDs will occur at least once each week and may occur more frequently as the need
is determined by the Contractor.
3.6. Every Other Week Collection Option - The City and Contractor shall negotiate in good faith the
details and price changes of the option of changing to every other week (EOW) collections for
curbside/alley collections from SUDs. The City shall retain final decision-making authority, in its sole
discretion, to make any change to the frequency of collection and collection schedule.
Collection service issues that shall be addressed in these negotiations to develop an EOW
plan include:
A. Designated collection weeks each year throughout the term of the Contract.
B. Means to address residents who need additional cart capacity if the City decides to
change to EOW. (If providing an additional recycling cart is needed, plan who will
pay for the extra cart.)
C. Specific transition schedule (e.g., plan for what date the every week collection
frequency will end and the date the new EOW program will begin).
D. Specific public education plan to inform residents about the proposed new EOW
program.
E. Proposed reduced price for EOW service compared to current price for weekly
collection frequency.
3.7. Collection Hours — Collection shall commence no earlier than 7 am. Contractor shall maintain
sufficient equipment and personnel to assure that all collection operations are completed by 6 pm on
the scheduled collection day. Residents will be required to have their recyclables placed at the
collection site (wherever their trash is collected or otherwise arranged by MUDs) before 7 am on the
scheduled collection day.
3.8. Late Collection (Hours) — If the Contractor determines that the collection of recyclables will not be
completed by 6 pm on the scheduled day it shall notify the City's designated recycling coordinator
("Recycling Coordinator") by 4 pm and request an extension of the collection hours. The Contractor
shall inform the Recycling Coordinator of the area expected to not be completed and the reason for
non -completion and the expected time of completion via email.
Page 4of19
3.9. Number of Collection & Processing Sorts of Recycled Material - The Contractor shall collect and
process recycling material as a single -sort system. Any change in the number of sorts during
recycling collection or processing shall be done only with written amendments to this Agreement and
approved by the City Council. Failure to receive City approval for changes to the single -sort
collection/processing system prior to implementation of collections in the City or material processing
shall be considered by the City as a breach of this Agreement subject to termination.
3.10. Materials Ownership —All materials placed for collection shall be owned by and the responsibility of
the occupants of residential properties until the Contractor handles them. Upon collection of the
containers and recyclable materials by the Contractor, the recyclable materials become the property
and responsibility of the Contractor.
3.11. Carts Handling — Handling of recycling carts should be managed by picking them up, emptying their
contents into the collection vehicles, and taking responsible care to place them back in the original
location. Standard collection procedures shall be utilized by the Contractor to handle carts with due
care to prevent undue damage to the carts (e.g., use and operation of automatic cart lifting equipment
to prevent damage to carts).
3.12. Procedure for Unacceptable Materials - If the Contractor determines that a resident has set out
significant amounts of unacceptable recyclables, the driver shall use the following procedures:
A. Curbside/Alley - The Contractor may refrain from collecting any cart with the
unacceptable materials and leave an "education tag" indicating what constitutes
acceptable materials and the proper method of preparation and make a note of the
issue in the Contractor's tracking system. If the unacceptable materials have been
tipped into the collection truck, the driver shall make a note of the issue in the
Contractor's tracking system, and then will check again the following week and leave
an educational tag if needed. If an address has been reported for contamination two
weeks in a row, the Contractor will work to verify the accuracy of the address
recorded in the tracking system and then shall send a letter to the resident noting the
unacceptable materials and providing information on what are accepted recyclables.
The address shall be recorded on a form acceptable to the City. The Contractor
shall report the addresses which set out unacceptable materials and have been sent
letters. (See monthly reporting section 5.1.A)
B. Multiple -Unit Dwellings - Carts or dumpsters with significant amounts of
unacceptable material will not be collected. It will be the responsibility of the
Contractor to encourage cooperation from the building owner/manager in removal of
trash and separation of recyclables so that the carts or dumpsters can be serviced.
The Contractor shall notify the property manager of problems and make attempts to
address the issues. Should the property manager or tenants be unresponsive or
refuse to cooperate, the Contractor will be responsible for notifying the City so that
the City can take any necessary steps to enforce compliance. (See special reporting
section 5.1.C.)
3.13. Estimating Unacceptable Materials (as collected) — The Contractor shall provide a written
description of the means to estimate unacceptable materials (as collected) upon request of the City.
Page 5 of 19
3.14. Missed Collections — The Contractor shall have a duty to pick up missed collections. Missed
collections called in before 12 pm on the collection day will be collected that day. Calls after 12 pm will
be collected before 4 pm on the following business day. Missed collections called in before 11 am on
the day after collections will be collected that day before 4 pm. Calls received after 11 am will be
collected before 4 pm on the following business day. The same policy will apply for missed collections
called in two days or more after collection. Calls for missed service are either customer calls made
directly to the Contractor or customer calls relayed to the Contractor by the City. A stop will not be
deemed missed if Contractor has documentation of attempt to service and could not access the cart
or the cart was not properly placed for pick-up by 7 am in the correct location.
3.15. Materials Shall Be Recycled
A. The Contractor shall use its best efforts to ensure that all recyclable materials collected
in the City are not placed in landfills or other mixed municipal solid waste recovery
facilities but instead are processed and transported to the appropriate markets for
recycling. All costs associated with disposal of process residuals will be borne by the
Contractor.
B. Any Process Residuals will be delivered to the appropriate disposal facilities in
accordance with State law and County policies and documented as such. All weight
tickets, etc. shall be maintained at the Contractor's office for review.
C. The Contractor will report unacceptable materials (as collected) to the City once yearly.
This report shall include, but may not be limited to: tonnage, percent of total materials
collected, and general description or composition of the unacceptable materials.
D. In the event that any market for a particular recyclable material ceases to exist, or
becomes economically depressed such that it becomes economically unfeasible to
continue recycling, the City will have the right to cause the Contractor to cease the
collection of that particular recyclable material. As early as possible, the Contractor shall
provide the City notice of such depressed market conditions that could cause the City to
decide to cease collection of materials.
E. If the Contractor requests to cease collection of a particular recyclable material, but the
City directs the Contractor to continue to collect the material, the City agrees to negotiate
in good faith with the Contractor to estimate and pay for the cost incurred by the
Contractor to market or dispose of such recyclable material by landfill, incineration or
other method.
F. If the City and Contractor agree to cease collection of a recyclable material, the parties
shall negotiate in good faith the roles, responsibilities and who shall pay for public
education to notify residents and any costs of handling the designated material that
residents continue to place in the cart.
3.16. Truck Scale Weights for Each Load — The Contractor shall maintain load weights with a truck scale
weight slip with the date, time, collections route, driver's name, vehicle number, tare weight, gross
weight, and net weight for each load each day. These scale tickets must be stored in paper or
electronic format for a minimum of three (3) years and made available for City review upon request.
Page 6of19
3.17. Compliance —All collection services of all recyclables shall be accomplished in accordance with all
existing laws and ordinances, and future amendments thereto, of the State of Minnesota and local
goveming bodies.
3.18. Collection Cleanups —The Contractor shall adequately clean up any material spilled or blown
during the course of collection and/or hauling operations including leakage from the truck operations.
All collection vehicles shall be equipped with at least one broom and one shovel for use in cleaning
material spillage. The Contractor shall have no responsibility to remove or clean up any items which
were blown or fell from the carts or dumpsters before arrival or after leaving the area.
3.19. Resident Complaints — The Contractor shall provide the City with a list of all customer complaints
received as part of its monthly report including a brief description of how each was resolved.
3.20. Utilities — The Contractor shall be obligated to protect all public and private utilities
whether occupying street or public or private property. If such utilities are damaged by
reason of the Contractor's operations, under this Agreement, the Contractor shall
repair or replace same, or failing to do so promptly, the City shall cause repairs or
replacement to be made and the cost of doing so shall be deducted from payment to
be made to the Contractor.
3.21. Damage to Property — The Contractor shall take all necessary precautions to protect
public and private property. Except for reasonable wear and tear, the Contractor shall
repair or replace any private or public property, including, but not limited to sod and
mailboxes, which are proven to be damaged by the Contractor. Contractor shall start an
investigation of such property damage within 48 hours of receiving a report from resident or
the City. The contractor will communicate to the resident the results of the investigation
within 5 business days of the original complaint and communicate next steps if at fault. If
found at fault, the Contractor will arrange for repair as soon as commercially available.
4. STUDIES
4.1. Material Composition Study — The Contractor shall conduct at least one materials composition
analysis of the City's recyclables each year to estimate the relative amount of weight of each
recyclable commodity by grade. A City representative or designee may be present during the study
and the Contractor shall provide at least two weeks advanced notice of the date of the material
composition study. The results of this analysis shall include : (1) percent by weight of each recyclable
commodity by grade (including unacceptable materials) as collected from the City; (2) relative change
compared to the previous year's composition; and (3) a description of the methodology used to
calculate the composition, including number of samples, dates weighed, and City route(s) used for
sampling.
4.2. Cart Check Study to Monitor Material Quality - The Contractor must conduct at least once per
quarter recycling cart checks. The Contractor shall audit the contents of carts from at least 25
households and leave education tags if any unacceptable materials are found in the carts. A log shall
be kept of all resident addresses where education tags were left and the addresses shall be included
in the year-end report to the City.
Page 7 of 19
4.3. Participation Trend Study — Each year, the Contractor shall conduct a participation trend study that
counts the number of SUDs by address that participates in curbside/alley recycling. The sample of
residences selected for the annual study shall remain the same (i.e., same addresses) and shall be
no less than 200 households. The Contractor shall record recyclables set out by address for at least
four consecutive weeks (unless the City changes to an EOW collection frequency in which case the
participation study shall be for at least six consecutive weeks, i.e., three consecutive collections). The
same period of weeks shall be used each year for the study. An annual participation trend study
report shall be submitted to the City within 30 days after the field data collection operations have been
completed. The annual study report shall summarize participation trends and other data as a result of
the data analysis. All participating and non -participating addresses shall be reported to the City each
year as a result of the study. The Contractor may make recommendations for improving this
participation trend study methods and procedures.
5. REPORTS AND YEAR-END MEETING
5.1. Reports - The Contractor shall submit to the City monthly reports and year-end reports dealing with
the City's recycling program. At a minimum, the Contractor shall include in each report the following
information:
A. Monthly Reports are due to the City by the 15th day of each month and shall
include:
a. Amounts of materials collected, by recyclable material and unacceptable
material (in tons).
b. List of missed stops by date and address.
c. Customer Service and Education:
1) List of all addresses where education tags were left for residents and
why the tags were left.
2) List of complaints for the month and how each was resolved.
B. Year-end Reports are due to the City by March 31 of each year for the preceding year
and shall include:
a. Annual cart inventory updates, including initial cart count, carts placed, carts
removed, carts destroyed and carts "lost."
b. Copy of year-end MUD report as specified in section 5.2 of this Agreement.
c. Review Contractor's year-end report, including trends in recyclables tonnages
and participation.
d. Efforts the Contractor has made to expand recyclable markets.
e. Review Contractor's recommendations for improvement in the City's recycling
program, including enhanced public education and other opportunities.
f. Review recommendations for improving Contractor's service.
g. Discuss other opportunities for improvement with the remaining years under
the current contract.
h. Efforts by the Contractor to reduce its carbon footprint
C. Special Reports shall be submitted within 30 days after study operations are completed
or as needed as follows:
a. Material composition study report (at least once per year).
b. Cart checks study report (at least once per quarter).
c. Participation trends study report (at least once per year).
d. MUD contamination reports (as needed).
Page 8 of 19
e. The Contractor will report amount of all materials stored for more than 90 days
(as needed).
f. As early as possible, the Contractor shall provide the City notice of such
depressed market conditions that could cause the City to decide to cease
collection of materials (as needed).
g. Upon request by the City, the Contractor shall provide letters from end markets
certifying the recyclable materials have been recycled. The Contractor may
request that this information be held confidential (as needed).
5.2. Year-end Report to MUD Owners - The Contractor shall provide a year-end report by March 1
following the end of each calendar year to the MUD owners served by the Contractor. A copy of each
report to the MUD owners shall also be submitted to the City. The report shall contain, at a minimum,
the following information:
A. Street address of each MUD served.
B. Description of collection services made available to occupants, including number of
MUD recycling stations, number of MUD recycling containers, location of stations
and dates of collection.
C. Description of public education tools used to inform occupants of availability of
services.
D. Recommendations for future improvements (e.g., specific public education tools).
5.3. Year -End Meeting - Prior to the year-end report being finalized and submitted by the Contractor, the
City and the Contractor shall together schedule a year-end meeting with one another to discuss:
A. Review Contractor's performance based on feedback from residents to the City.
B. Review Contractor's recommendations for continuous improvement.
C. Year-end work plan for the year.
D. As a specific focus of the year-end report and annual work plan, the Contractor shall
itemize MUD recycling program performance and opportunities for improvement.
The Contractor shall develop specific MUD recycling program improvement
strategies for each upcoming year.
6. PUBLIC EDUCATION AND PROMOTION
6.1. Prior City Approvals Required — The Contractor shall prepare and distribute the educational
materials outlined in section 6 to insure accurate information and program directions. The City must
approve all of the Contractors outreach materials prior to printing. The Contractor will provide a PDF
or other mutually agreed upon electronic format version of the flyer to the City. The annual flyers
described below must include at a minimum the County website and phone number for other
disposal information including household hazardous waste, yard waste and organics as provided by
the County.
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62. SUDs Flyer - The Contractor shall pay for the design, printing and mailing of the annual recycling
program flyer to City SUD residents. The SUD flyer shall be delivered to City homes no later than
January 31 of each year. For the first year of the contract the SUD flyer will be delivered no later than
Feb 28.
6.3. MUDS Flyer — The Contractor shall pay for the design, printing and distribution of an annual one-page
flyer to MUD owners, landlords or other designated contact person for all such properties in the City.
The flyer shall be supplied in sufficient number that one copy may be distributed to each tenant. The
MUD flyer shall be delivered to MUDs no Tater than January 31 of each year.
6.4. Other MUD Public Educational Tools - The Contractor shall also provide posters and other
educational material for MUD owners, landlords or other designated contact person to post in
common areas.
6.5. Alternative Languages -The Contractor must be able to provide public education material in
languages other than English (e.g., Spanish, Hmong, Somali, Karan, etc.) and will provide these
materials to City customers as needed. The City will work with the Contractor regarding the quantities
needed and the locations for distribution.
6.6. Public Appearances - During the term of the contract the Contractor may be asked by the City to
make public appearances, provide information for local environmental groups, or attend public events
sponsored by the City.
6.7. Outreach to Low Participating Communities — The Contractor shall include in the annual work
plan outreach efforts to low participating communities. Contractor and City will come to mutual
agreement on the workplan efforts.
6.8. Outreach Using Electronic Communications - Contractor shall identify in the annual work plan
outreach efforts using electronic communications. The City seeks to engage residents where they
are and is looking for electronic outreach to residents in addition to websites with information in text
format. Additional fees may be required for using additional electronic platforms.
6.9. Organics Recycling at City Events - Each year as part of the annual work plan, the Contractor shall
propose how to support the City with recycling and source separated organics (SSO) collection
operations at 1 City -sponsored event. The services may include having an informational booth,
providing recyclables + SSO collection services, or both. The Contractor shall provide these services
to the City at no extra charge, the cost of any additional events will be mutually agreed upon by
Contractor and City.
7. CONTRACTOR'S FACILITIES, PERSONNEL AND EQUIPMENT
7.1. Offices for Contractor's Customer Service - The Contractor shall establish and maintain an
operating facility with an office and continuous supervision for accepting complaints and customer
calls. The office shall be in service with continuous supervision from the hours of 8 am until 5 pm
Monday through Friday. Address and telephone number of such office and any changes therein shall
be given to the City in writing.
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7.2. Personnel — The Contractor shall maintain sufficient personnel and equipment to fulfill the
requirements and specifications of this Agreement.
7.3. Management—The Contractor shall maintain a single Contract manager as the point of contact for
the City. The Contractor shall notify the City of changes to this Contract manager as soon as
possible.
7.4. Contractor's Equipment- Contractor's vehicles shall be marked with the name of the Contractor
and phone number and be equipped with a (1) two-way communication or phone, (2) first aid kit, (3)
approved 2A10BC dry chemical fire extinguisher, (4) waming flashers, (5) waming alarms to indicate
movement in reverse, (6) sign in rear of vehicle stating "this vehicle makes frequent stops," (7) and a
broom and shovel for cleaning up spills.
8. COMPENSATION
The City will compensate the Contractor for the collection of recyclable materials from residential
units.
8.1. SUD Pricing - During the term of the contract, City will pay to the Contractor, on a
monthly basis, $ per single-family dwelling according to the following schedule:
($ per single-family dwelling per month)
2019
2020
2021
2022
2023 —
June 30,
2024
Medium cart (65 -
gallons), weekly:
$5.65
$5.76
$5.87
$5.98 $6.09
8.2. MUD Pricing - During the term of the contract, City will pay to the Contractor, on a monthly basis $
per MUD cart according to the following schedule:.
($ per multi -unit cart per month)
2019
2020
2021 2022
2023 —
June 30,
2024
Large cart (96 -gallons), at least
weekly:
$5.65
$5.76
$5.87
$5.98
$6.09
Page 11 of 19
8.3. Monthly Invoices — The Contractor will submit a monthly invoice for services rendered. The City will
pay within 30 days of receipt of the Contractor's monthly statement and the corresponding monthly
report.
8.4. CDU Count Updates —As needed, the City and the Contractor will review additions or subtractions
from the total CDU count. At the signing of this contract there are 1,197 households including 497
SDUs and 700 MUDs.
8.5. Access to Records — The Contractor shall provide access to the City or any of its duly authorized
representatives to review any books, documents, papers, and records of the Contractor related to
performance of this Agreement for the purpose of duties or other examination verifying compliance
with its terms.
8.6 Fuel Surcharge — The fuel surcharge would be implemented when the biodiesel price
index surpasses the benchmark price and it would expire once the biodiesel fuel index
price equals or is less than the benchmark price. The amount of the surcharge price would
be the difference of the indexed price above the benchmark price multiplied by the number
of gallons of biodiesel fuel used in the on route collection of recyclables from within
Lauderdale, which shall be considered 40 gallons each collection week. The surcharge
benchmark price shall be $4.50 per gallon for biodiesel based on the following biodiesel
price index as published by the U.S. Department of Energy's Alternative Fuels Data
Center: https://afdc.energv.gov/fuels/prices.html.
9. LEGAL VENUE
Minnesota law governs any disputes and all disputes will be subject to the jurisdiction of the
Ramsey County District Court.
10. LIQUIDATED DAMAGES
The parties agree that, the City, in accordance with this section 10, may withhold payment from the
Contractor in the amounts specified below as liquidated damages for failure of the Contractor to
fulfill the obligation of the Contractor listed in sections 10.1 through 10.9. These are liquidated
damages not penalties. The City and the Contractor agree that damages caused due to the
circumstances listed below would be difficult to ascertain and would cause considerable delay and
expense.
The City will notify the Contractor in writing documenting the reason for any assessment of
liquidated damages within one week of the incident. The Contractor will then have the opportunity
to refute and/or address and remedy any alleged failure. If any failure is not cured by the
Contractor within a reasonable amount of time, the City can determine if imposing a liquidated
damage is the appropriate course of action.
If the Contractor can provide documentation of an attempt to service, including without limitation
dated camera and video footage and dated GPS data for the truck that reasonably refutes the
alleged failure, liquidated damages will not be assessed. If the Contractor cannot provide
documentation that reasonably refutes an alleged failure and does not remedy such failure, the City
and Contractor agree to liquidated damages in the following amounts:
Page 12 of 19
10.1. Failure to clean up recyclables spilled by Contractor within six (6) hours of oral or written notification —
$50 per incident.
10.2. Failure to complete City-wide collection by 6 p.m. without attempt to seek permission for extension
from the Recycling Coordinator and/or other City employee with exception of extreme circumstances
or major weather events (as contemplated by section 2) and street construction — $2,500 per incident.
10.3. A missed block is defined as a block where residents from at least three (3) households within two
intersections of that block report that their material was properly set out before 7 a.m., the material was
not picked up and the addresses did not appear on the records of unacceptable setouts. Carts not
picked up due to inaccessibility and/or where documentation provided that the cart was not properly
set out will not count towards the three (3) household threshold — $250 per incident.
10.4. Failure to pick up missed collections within time periods required under this agreement — $50 per
incident.
10.5. Failure to file reports and/or provide scale receipts — $750 per incident.
10.6. Failure to maintain vehicle in a manner which prevents nuisances such as leaky seals or r hydraulics —
$100 per incident.
10.7. Failure or neglect to provide notice to resident upon recyclables refused for collection for cause —
$50per incident.
10.8. Failure to maintain recycling carts in proper working order as specified in the cart management plan -
$100 each incident.
10.9. Failure of the Contractor to obtain prior City approval of a Lauderdale — specific public education tool -
$250 per each incident.
Notwithstanding the foregoing, the City may not assess liquidated damages or withhold payments
for failures listed in sections 10.1 through 10.9 above that are caused by extreme circumstances or
major weather events (as contemplated by section 2.3). Liquidated damage shall be the City's sole
financial remedy against the Contractor for the failures listed in sections 10.1 through 10.9.
11. INSURANCE
Prior to commencement of this Agreement, the Contractor shall furnish the City with Certificates of
Insurance for comprehensive general liability, automobile liability and property damage insurance with
the following coverage amounts:
General liability insurance: $1,500,000 each/person
$1,500,000 each/occurrence
Automotive insurance: $1,500,000 aggregate
Property damage insurance $1,500,000 each/person
$1,500,000 each/occurrence
Page 13 of 19
11.2 Certificates of Insurance shall name the City as an additional insured. Any losses to
person or property connected with the collection of recyclable materials through this project
shall be the responsibility of the Contractor. The Contractor shall also provide evidence
of workers' compensation insurance covering all employees of the Contractor and
subcontractors engaged in the performance of the Contractor's obligations under this
Agreement as required by law.
11.3 Nothing herein shall be deemed to constitute a waiver by the City of any limits on liability it enjoys
under common law or under Minnesota Statutes, Chapter 466.
12. INDEMNIFICATION
The Contractor hereby agrees to indemnify and hold harmless the City and its employees, officers,
and agents from and against all claims, damages, losses or expenses, including attorneys' fees
and other costs of defense, for which it may be held liable, arising out of or resulting from the
assertion by third parties against the City of any claims, debts, or obligations resulting from the
negligence, recklessness, or willful misconduct of the Contractor, its employees, agents, or
subcontractors in the performing of the obligations of the Contractor under this agreement. The
Contractor may elect, at its own expense, to assume the defense of any action or claim giving rise
to an indemnification obligation under this section 12, provided that no settlement of any such suit,
demand, or other claim is entered or executed without the written agreement of the City (with such
agreement not to be unreasonably withheld) unless the settlement (x) will not lead to loss, liability,
or create any financial or other obligation on the part of the City for which the City is not entitled to
indemnification hereunder, (y) does not provide for injunctive or other non -monetary relief
applicable to the City, and (z) includes an unconditional release of the City.
13. TERM AND TERMINATION
13.1. Temi — The term of this agreement shall be from January 1, 2019 through June 30, 2024.
13.2. Extension —The term of this Agreement may be extended upon mutual agreement of the parties and
subject to approval by the City Council.
13.3. Termination
A. If the Contractor, or any subcontractor hired by the Contractor, fails to materially
perform the Contractor's obligations under this Agreement diligently and on
schedule, the City shall have the right to terminate this Agreement. Prior to any such
termination, the City shall give thirty (30) days' prior written notice to the Contractor
identifying the basis of the intent to terminate. After the notice of intent to terminate
has been given, both parties will attempt to reconcile their differences during the 30 -
day notice period. If after the 30 -day notice period the failure that is the basis of the
intent to terminate has not been cured to the reasonable satisfaction of the City,
either party may terminate this Agreement upon five (5) business days' written notice
delivered by certified mail, return receipt requested upon the other party, at the
party's last known address.
Page 14 of 19
B. Contractor may terminate this Agreement for a material breach by the City upon
sixty (60) days' written notice; provided, however, that the City shall have the
duration of said 60 -day notice period to cure such material breach. If the City
cures any material breach noticed by Contractor within the 60 -day period,
Contractor shall not terminate this Agreement for cause.
14. ASSIGNMENT
This Agreement is assignable only by agreement of the parties. If Contractor sells substantially all
of its business, the City reserves the right to negotiate a new agreement with the purchaser of such
business. The City reserves the right to terminate this Agreement by delivering notice of
termination to the Contractor within thirty (30) days after such a sale and to negotiate a new
agreement for recycling collection services with the purchaser or through a competitive bidding
process.
15. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as
creating or establishing the relationship of employer/employee between the parties. The Contractor
shall at all times remain an independent contractor with respect to the services to be performed
under this Agreement. Any and all employees of the Contractor or other persons engaged in the
performance of any work or services required by the Contractor under this Agreement shall be
considered employees or sub -contractors of the Contractor only and not of the City; and any and all
claims that might arise, including workers' compensation claims under the Workers' Compensation
Act of the State of Minnesota or any other state, on behalf of said employees or other persons while
so engaged in any of the work or services provided to be rendered herein, shall be the sole
obligation and responsibility of the Contractor.
16. DATA PRACTICES
The Contractor agrees to comply with the Minnesota Government Data Practices Act and all other
applicable state and federal laws relating to data privacy or confidentiality. The Contractor must
immediately report to the City any requests from third parties for information relating to the
Agreement. The City agrees to promptly respond to inquiries from the Contractor concerning data
requests. The Contractor agrees to hold the City, its officers, and employees harmless from any
claims resulting from the Contractor's unlawful disclosure or use of data protected under state and
federal laws.
Page 15 of 19
17. SIGNATURES
Neighborhood Recycling Corporation DBA Eureka Recycling
Kate Davenport, Co -President Date
Lynn Hoffman, Co -President Date
City of Lauderdale
Mary Gaasch, Mayor Date
Heather Butkowski, City Administrator Date
Page 16 of 19
ATTACHMENT A
Recycling Cart and Dumpster Management and Operations
This Attachment outlines details for the management and operations of the recycling carts and
dumpsters. This Attachment shall be incorporated by reference into the Agreement.
Residents shall be instructed by the Contractor and the City that all recyclables (e.g., paper, cans,
bottles, etc.) must be placed inside the recycling cart. As long as residents call ahead of time,
"Occasional" overflow recyclables can be placed outside of the cart in bins or paper bags (e.g.,
once after a holiday, etc.) as further specified below.
1. If single -unit dwelling residents with curbside/alley service have overflow recyclables three
times within two months, the Contractor will notify the resident in writing, copy the City and
switch the resident to a large (94 -gallon) cart at no additional charge to the resident. The
City will purchase a small number (five percent) of large carts in addition to the standard
medium carts. If overflow is regular, the Contractor's driver shall place a tag on the cart with
instructions on how the resident may obtain a larger or second cart.
2. All recycling containers must be maintained in proper operating condition by the Contractor
and be reasonably clean and sanitary. The Contractor shall notify the property owner if
recycling carts or dumpsters are not in reasonably clean and sanitary condition. If the
property owner does not comply with the Contractor's request to clean the cart or dumpster,
the Contractor shall notify the City to help enforce compliance.
3. If MUD residents consistently have overflow recyclables, the Contractor will adjust the
number or size of containers and/or the frequency of collection with the permission of the
property owners and the City Recycling Coordinator or designee.
4. The City buildings and parks will be serviced by City Public Works who will put the
recyclables in standard recycling carts (or a standard dumpster) at the City Hall and the
Warming House at the Community Park. The number of carts (or a single stream recycling
dumpster) and collection frequency will initially be once per week. If these containers at the
City facilities consistently have overflow recyclables, the Contractor will adjust the number or
size of containers and/or the frequency of collection.
5. The Contractor will maintain a sufficient cart and dumpster inventory of containers that will
be purchased by the City. The Contractor shall service and repair these containers to meet
supply and demand needs for the entire term of the Agreement. The Contractor will provide
annual cart inventory updates, including initial container count, containers placed, containers
removed, containers destroyed and containers "lost."
6. The City will instruct residents to place recycling carts at the edge of the curbside or at the
alley line on collection day, placing the cart with the handle toward the house and the lid
opening toward the street. Carts must be placed on the ground, not on snowbanks or other
structures or behind other carts. The Contractor shall collect from each participating
household all acceptable materials that have been prepared according to publicized
procedures. The Contractor shall place the emptied cart back down in the same
curbside/alley location as it was set by the resident; however in no case is the cart to be left
in the street in a manner that blocks traffic.
7. The City shall be responsible for the cost of the new recycling carts and dumpsters and the
physical educational material on the carts including the in -mold label.
Page 17 of 19
ATTACHMENT B
Account Notes
Key (2 keys). Two sites in garage (1609 & 1611) - one just inside garage
and a second site with in middle of garage.
Site 1: 2393 Larpenteur.
Site 2: 1623-27 carts by entryway.
Site 1: 1642 Larpenteur Site 2: by 1618 Eustis on Idaho. Site 3: behind
1626-1630 Eustis.
Groups of carts in 4 parking areas between garages. 2 lots are accessible
from Pleasant St and 2 lots are accessible from Fulham St.
Enter south driveway- take a left. In fence enclosure.
Containers
Two 2 yard dumpsters &
Eight 96 gallon carts
Two 96 gallon carts
Two 96 gallon carts
Three 96 gallon carts
Eight 96 gallon carts
Four 96 gallon carts
Twelve 96 gallon carts
Eighteen 96 gallon carts
Twelve 96 gallon carts
Address
1609 Pleasant St
1846 Walnut St
1850 Walnut St
1871 Walnut St
1627 Carl St
2400 Larpenteur Ave
1618 Eustis St
1712 Pleasant St
1578 Eustis St
Building Name
City Gables
1846 Walnut St
1850 Walnut St
4-4
V)
4-4c
c
gf0
N
CO
Rosehill Apartments
Crossroads Apartments
Lauderdale Hollows
Bra ndychase
at Rose Hill
Greenway Village
ATTACHMENT C:
Map of MUD Properties
111 A4+tr1 lAnlinmed
i7 1.761AVosoklartil
Al Y.+IMINYfrWI
-. • 1 Crwy I rw•
11 InibrOul
41 tarwortow
ICY
t= Marta V+t
Crossroads
Apartments
Rosehill
Apartments
1371 'Walnut
1850 Walnut
1346 Walnut
Condominiums
Citi Gables
Lauderdale Hollows
Greenway Village
(* Note: The names, owners and managers of these MUD properties may change.)
Page 19 of 19
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action X
Resolution X
Work Session
Meeting Date
December 11, 2018
ITEM NUMBER 2019 Budget and Levy
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Included with this memo are the 2019 General Fund and Special Revenue Fund budgets and
the 2019-2028 Capital Improvement Plan. These items will be formatted into a budget book
that staff will distribute in a couple of weeks.
The City Council held the Truth -in -Taxation public hearing as required by state law at the
previous meeting. To finalize the budgets and levy, the Council is asked to make the fol-
lowing motions. Edits to the budget and levy may be made during the meeting as needed.
STAFF RECOMMENDATION:
Motion to adopt Resolution 121118
Levy.
Motion to adopt Resolution 121118B
Establishing Fund Appropriations.
A—A Resolution Adopting the 2019 Final Property Tax
—A Resolution Adopting the 2019 Final Budget and
RESOLUTION 121118A
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
ADOPTING THE 2019 FINAL PROPERTY TAX LEVY
WHEREAS, the City annually adopts an operating levy for the coming year in accordance with
Minnesota Statutes; and
WHEREAS, Minnesota Statutes 275.065, Subdivision 1 requires cities to certify the final
property tax levy to the county auditor on or before five working days after December 20.
NOW, THEREFORE BE IT RESOLVED, that the final 2019 levy to be certified to the Ramsey
County Auditor of $810,104, inclusive of anticipated fiscal disparities revenue, is hereby
established as the maximum possible levy for property tax payable in 2019.
Adopted by the City of Lauderdale this 1 lth day of December, 2018.
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Administrator
RESOLUTION 121118B
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
ADOPTING THE 2019 FINAL BUDGET AND
ESTABLISHING FUND APPROPRIATIONS
WHEREAS, the City Council has met specifically for the purpose of discussion on the 2019
budget; and
WHEREAS, estimated December 31, 2018, fund balances are sufficient to meet approved
expenditures for fiscal year 2018.
NOW, THEREFORE BE IT RESOLVED,
Section 1. That the City of Lauderdale 2019 budget is hereby approved in accordance with State
Statute as follows:
General $1,438,574
Special Revenue $ 80,076
Section 2. That the following financial plan for fiscal year 2019 is hereby approved for
expenditures in each of the funds as follows:
Capital Projects $ 155,000
Enterprise $ 402,610
Section 3. Maximum appropriations may be increased if and when additional revenues are
anticipated or received.
Adopted by the City of Lauderdale this 11th day of December, 2018.
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Administrator
CITY OF LAUDERDALE
BUDGET
2019
Adopted December 11, 2018
CITY OF LAUDERDALE
ANNUAL BUDGET
FOR FISCAL YEAR BEGINNING
JANUARY 1, 2019
DIRECTORY OF OFFICIALS
Mary Gaasch Mayor
Jeff Dains Councilmember
Kelly Dolphin Councilmember
Roxanne Grove Councilmember
Andi Moffatt Councilmember
Heather Butkowski, City Administrator
Jim Bownik, Assistant to the City Administrator
Miles Cline, Deputy City Clerk -Treasurer
David Hinrichs, Public Works Coordinator
Gordy Beck, Public Works Maintenance
Charges for Services
0.9%
Intergovernmental
Revenue
39.0%
Revenues
CITY OF LAUDERDALE
ADOPTED 2019 BUDGET
REVENUES
Fines & Forfeits
2.2%
1
Miscellaneous
Revenue
0.6%
Permits & Licenses
2.2%
Taxes $ 810,104
Permits & Licenses $ 35,850
Intergovernmental Revenue $ 540,820
Charges for Services $ 11,800
Fines & Forfeits $ 30,000
Miscellaneous Revenue $ 10,000
Taxes
55.2%
CITY OF LAUDERDALE
GENERAL FUND REVENUES
2019
Account Number
2017 2018 2019
Account Description Actual Adopted Proposed
101-00000-410-31010 CURRENT AD VALOREM TAXES $ 572,135 $ 634,045 $ 670,231
101-00000-410-31020 DELINQUENT AD VALOREM TAXES $ 4,587 $ $ -
101-00000-410-31400 FISCAL DISPARITIES $ 131,121 $ 131,469 $ 139,873
101-00000-410-31055 EXCESS TAX INCREMENT -
101 -00000-410-31900 PENALTIES AND INTEREST TAXES $ 64 $ $
TAXES $ 707,908 $ 765,514 $ 810,104
101-00000-410-32110 LIQUOR LICENSES $ 450 $ 150 $ 150
101-00000-410-32180 TOBACCO LICENSES $ 1,000 $ 400 $ 400
101-00000-410-32190 OTHER BUSINESS LICENSES $ 2,025 $ 2,000 $ 2,000
101-00000-410-32192 HVAC CONTRACTOR LICENSES $ 1,350 $ 1,200 $ 1,200
101-00000-410-32240 ANIMAL LICENSES $ 123 $ 100 $ 100
101-00000-420-32210 BUILDING PERMITS $ 20,727 $ 17,000 $ 20,000
101-00000-420-32230 PLUMBING & HEATING PERMITS $ 9,020 $ 6,000 $ 8,000
101-00000-420-32270 RENTAL HOUSING LICENSES $ 2,106 $ 4,000 $ 4,000
101-00000-430-32261 EXCAVATING PERMITS $ 100 $ - $
PERMITS & LICENSES $ 36,901 $ 30,850 $ 35,850
101-00000-410-33401 LOCAL GOVERNMENT AID $ 537,817 $ 539,562 $ 539,622
101-00000-410-33422 OTHER STATE GRANTS & AIDS $ 1,198 $ 1,198 $ 1,198
101-00000-410-33423 OTHER GRANTS & AIDS $ 5,000 $ - $
INTERGOVERNMENTAL REVENUE $ 544,015 $ 540,760 $ 540,820
101-00000-410-34101 CITY HALL RENT $ 5,350 $ 5,000 $ 4,500
101-00000-410-34103 ZONING & SUBDIVISION FEES $ 1,900 $ 1,000 $ 1,000
101-00000-420-34104 PLAN REVIEW FEES $ 10,888 $ 5,000 $ 5,000
101-00000-410-34105 SALE OF MAPS & PUBLICATIONS $ - $ - $
101-00000-410-34108 ADMINISTRATIVE FEES $ - $ - $
101-00000-420-34202 SPECIAL FIRE PROTECTION SERVICES $ 1,928 $ 600 $ 600
101-00000-420-34206 MOWING & GARBAGE CLEANUP $ - $ - $
101-00000-430-34303 SNOW REMOVAL CHARGES $ - $ - $'
101-00000-450-34780 PARK SHELTER FEES $ 300 $ 300 $ 300
101-00000-450-34920 MERCHANDISE SALES $ 217 $ 400 $ 400
CHARGES FOR SERVICES $ 20,582 $ 12,300 $ 11,800
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
101-Q0000-420-35101 COURT FINES & ADMINISTRATIVE PENALTIES $ 24,046 $ 30,000 $ 30,000
101-00000-420-35200 FORFEITED & SEIZED ASSETS $ $ $ -
FINES & FORFEITS $ 24,046 $ 30,000 $ 30,000
101-00000-410-36101 SPECIAL ASSESSMENTS —COUNTY $ 3,600 $ $
101-00000-410-36102 PENALTIES & INTEREST $ 1,123 $ $ -
101-00000-410-36200 OTHER MISCELLEANOUS REVENUE $ 8,629 $ - $ -
101-00000-410-36210 INTEREST ON INVESTMENTS $ (7,174) $ 5,000 $ 6,000
101-00000-410-36215 OTHER FEES (CREDIT CARD FEES) $ - $ - $ 500
101-00000-410-36230 CONTRIBUTIONS & DONATIONS $ - $ - $ -
101-00000-450-36230 CONTRIBUTIONS & DONATIONS (COMM EVENT $ 3,048 $ 2,500 $ 2,500
101-00000-420-36260 SURCHARGES COLLECTED $ 921 $ 1,000 $ 1,000
MISCELLANEOUS REVENUE $ 10,147 $ 8,500 $ 10,000
101-00000-410-39101 SALE OF CAPITAL ASSETS $ - $ $
101-00000-410-39200 TRANSFER IN
OTHER SOURCES $ $ $
TOTAL GENERAL FUND REVENUE $ 1,343,598 $ 1,387,924 $ 1,438,574
REVENUES OVER/UNDER EXPENDITURES $ $ 0 $
FUND BALANCE - January 1
$ 758,551 $ 780,967 $ 780,967
FUND BALANCE - December 31 $ 780,967 $ 780,967 $ 780,967
CITY OF LAUDERDALE
ADOPTED 2019 BUDGET
EXPENDITURES
Contingency &
Economic Development... Transfers 3.3%
Parks & Recreation...
Public Works
7.0%
Public Safety
56.4%
Expenditures
Legislative $ 27,802
City Administration $ 235,602
Elections $ 17,957
Public Safety $ 764,311
Legal $ 26,500
General Government Buildings $ 29,500
Public Works $ 93,630
Planning, Zoning, Inspections $ 38,038
Street Lighting $ 7,000
Building Inspections $ 47,412
Parks & Recreation $ 92,822
Contingency $ 10,000
Transfer $ 38,000
Economic Development $ 10,000
General
Government
26.1%
CITY OF LAUDERDALE .
GENERAL FUND EXPENSE SUMMARY
2019
2017 2018 2019
Department Number Title Actual Adopted Proposed
41110 LEGISLATIVE $ 25,271 $ 27,953 $ 27,802
41320 CITY ADMINISTRATION $ 212,415 $ 227,951 $ 235,602
41410 ELECTIONS $ 16,083 $ 24,851 $ 17,957
41610 LEGAL $ 49,150 $ 23,000 $ 26,500
41910 PLANNING $ 65,259 $ 47,522 $ 38,038
41940 GENERAL GOVERNMENT BUILDINGS $ 19,318 $ 26,700 $ 29,500
GENERAL GOVERNMENT $ 387,495 $ 377,977 $ 375,399
42100 PUBLIC SAFETY $ 724,870 $ 743,174 $ 764,311
42400 BUILDING INSPECTIONS $ 40,623 $ 28,615 $ 47,412
PUBLIC SAFETY $ 765,493 $ 771,789 $ 811,723
43121 PUBLIC WORKS $ 81,884 $ 88,094 $ 93,630
43160 STREET LIGHTING $ 6,295 $ 7,000 $ 7,000
PUBLIC WORKS $ 88,178 $ 95,094 $ 100,630
45200 PARKS & RECREATION $ 83,652 $ 85,064 $ 92,822
46500 ECONOMIC DEVELOPMENT $ 7,814 $ 10,000 $ 10,000
49200 MISCELLANEOUS UNALLOCATED EXPENSES $ - $ 10,000 $ 10,000
49300 OTHER FINANCING USES $ 38,000 $ 38,000 $ 38,000
OTHER $ 129,466 $ 143,064 $ 150,822
TOTAL EXPENDITURES $ 1,370,632 $ 1,387,924 $ 1,438,574
CITY OF LAUDERDALE
LEGISLATIVE
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
101-41110-410-41030 PART TIME EMPLOYEES $ 16,375 $ 16,500 $ 16,500
101-41110-410-41220 FICA $ 1,015 $ 1,023 $ 1,023
101-41110-410-41225 MEDICARE $ 238 $ 239 $ 239
101-41110-410-41510 WORKERS COMPENSATION INSURANCE $ 38 $ 41 $ 40
PERSONNEL $ 17,666 $ 17,803 $ 17,802
101-41110-410-42010 OFFICE SUPPLIES $ - $ - $ -
101-41110-410-42110 GENERAL SUPPLIES $ 459 $ 50 $ 50
101-41110-410-42115 MEETINGS $ 146 $ 200 $ 200
101-41110-410-42410 MINOR TOOLS & EQUIPMENT $ $ - $
SUPPLIES $ 605 $ 250 $ 250
101-41110-410-43140 TRAINING & EDUCATION $ 1,255 $ 2,500 $ 2,500
101-41110-410-43310 TRAVEL EXPENSE $ $ 1,200 $ 1,200
101-41110-410-43510 LEGAL NOTICES & PUBLISHING $ 1,037 $ 2,000 $ 1,300
101-41110-410-43610 INSURANCE & BONDS $ 217 $ 400 $ 250
101-41110-410-44330 DUES & SUBSCRIPTIONS $ 4,492 $ 3,800 $ 4,500
OTHER SERVICES & CHARGES $ 7,001 $ 9,900 $ 9,750
101-41110-410-45700 OFFICE FURNITURE & EQUIPMENT
CAPITAL OUTLAY
TOTAL EXPENDITURES
$ - $
$ - $
$ 25,271 $ 27,953 $ 27,802
NOTES:
Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority
CITY OF LAUDERDALE
CITY ADMINISTRATION
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
101-41320-410-41010 FULL TIME EMPLOYEES $ 120,797 $ 126,150 $ 128,436
101-41320-410-41020 OVERTIME $ - $ - $ -
101-41320-410-41040 TEMPORARY EMPLOYEES $ - $ - $ -
101-41320-410-41210 PERA $ 9,060 $ 9,461 $ 9,633
101-41320-410-41220 FICA $ 7,587 $ 7,821 $ 7,963
101-41320-410-41225 MEDICARE $ 1,774 $ 1,829 $ 1,862
101-41320-410-41250 DEFERRED COMPENSATION $ 505 $ 500 $ 525
101-41320-410-41310 HEALTH INSURANCE $ 19,092 $ 19,172 $ 17,706
101-41320-410-41320 DENTAL INSURANCE $ 398 $ 200 $ 400
101-41320-410-41330 LIFE INSURANCE $ 841 $ 300 $ 850
101-41320-410-41340 DISABILITY INSURANCE $ 703 $ 200 $ 700
101-41320-410-41420 UNEMPLOYMENT $ - $ - $ -
101-41320-410-41510 WORKERS COMPENSATION INSURANCE $ 884 $ 1,018 $ 1,027
PERSONNEL $ 161,641 $ 166,651 $ 169,102
101-41320-410-42010 OFFICE SUPPLIES $ 469 $ 1,000 $ 800
101-41320-410-42020 COMPUTER SUPPLIES $ - $ 500 $ 500
101-41320-410-42030 PRINTED FORMS $ 3,434 $ 4,500 $ 4,500
101-41320-410-42110 GENERAL SUPPLIES $ 195 $ 200 $ 200
101-41320-410-42115 MEETINGS $ - $ - $ -
101-41320-410-42410 MINOR EQUIPMENT & TOOLS $ - $ - $
101-41320-410-42420 MINOR COMPUTER EQUIPMENT $ 1,557 $ 1,500 $ 1,500
SUPPLIES $ 5,655 $ 7,700 $ 7,500
101-41320-410-43030 AUDITING & ACCOUNTING SERVICES $ 15,036 $ 15,000 $ 16,000
101-41320-410-43090 EXPERT & PROFESSIONAL SERVICES $ 8,353 $ 16,000 $ 16,000
101-41320-410-43140 TRAINING & EDUCATION $ 1,963 $ 3,000 $ 3,000
101-41320-410-43220 POSTAGE $ 865 $ 4,000 $ 4,000
101-41320-410-43250 OTHER COMMUNICATIONS $ - $ - $ -
101-41320-410-43310 TRAVEL EXPENSE $ 1,369 $ 1,500 $ 1,500
101-41320-410-43510 LEGAL NOTICES & PUBLISHING $ 1,407 $ 1,000 $ 1,300
101-41320-410-43610 INSURANCE & BONDS $ 2,629 $ 3,500 $ 2,900
101-41320-410-44040 VEHICLE/EQUIPMENT REPAIRS $ - $ - $ -
101-41320-410-44160 RENTS & LEASES $ 2,384 $ 2,700 $ 2,700
101-41320-410-44325 BANK FEES & CHARGES $ 1,417 $ 1,000 $ 1,500
101-41320-410-44330 DUES & SUBSCRIPTIONS $ 9,158 $ 5,300 $ 9,500
101-41320-410-44370 MISCELLANEOUS CHARGES $ 539 $ 600 $ 600
OTHER SERVICES & CHARGES $ 45,120 $ 53,600 $ 59,000
101-41320-410-45700 OFFICE EQUIPMENT & FURNITURE $ - $ - $
CAPITAL OUTLAY $ - $ $
TOTAL EXPENDITURES $ 212,415 $ 227,951 $ 235,602
NOTES
Dues includes MCFOA, MAMA, MN GFOA, IMCA, MCMA, Press, Notary, RC GIS
CITY OF LAUDERDALE
ELECTIONS
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
101-41410-410-41010 FULL TIME EMPLOYEES $ 10,096 $ 10,745 $ 11,388
101-41410-410-41040 TEMPORARY EMPLOYEES $ $ 5,000 $ -
101-41410-410-41210 PERA $ 757 $ 806 $ 854
101-41410-410-41220 FICA $ 633 $ 666 $ 706
101-41410-410-41225 MEDICARE $ 148 $ 156 $ 165
101-41410-410-41250 DEFERRED COMPENSATION $ 56 $ - $ 50
101-41410-410-41310 HEALTH INSURANCE $ 1,854 $ 1,763 $ 1,753
101-41410-410-41320 DENTAL INSURANCE $ 44 $ 50 $ 50
101-41410-410-41330 LIFE INSURANCE $ 56 $ 25 $ 50
101-41410-410-41340 DISABILITY INSURANCE $ 62 $ 25 $ 50
101-41410-410-41510 WORKERS COMPENSATION INSURANCE $ 74 $ 115 $ 91
PERSONNEL $ 13,781 $ 19,351 $ 15,157
101-41410-410-42010 OFFICE SUPPLIES $ $ - $ -
101-41410-410-42110 GENERAL SUPPLIES $ - $ 1,500 $ 500
101-41410-410-42410 MINOR EQUIPMENT & TOOLS $ 2,302 $ 2,500 $ 2,300
SUPPLIES $ 2,302 $ 4,000 $ 2,800
101-41410-410-43510 LEGAL NOTICES PUBLISHING $ $ 500 $
101-41410-410-44370 MISCELLANEOUS CHARGES (AB VOTING) $ $ 1,000 $ -
OTHER SERVICES & CHARGES $ $ 1,500 $
101-41410-410-45700 OFFICE EQUIPMENT & FURNITURE
CAPITAL OUTLAY
TOTAL EXPENDITURES $ 16,083 $ 24,851 $ 17,957
CITY OF LAUDERDALE
LEGAL
2019
Account Number
101-41610-410-43040
101-41610-410-43045
Account Description
LEGAL SERVICES - CIVIL PROCESS
LEGAL SERVICES - PROSECUTION
OTHER SERVICES & CHARGES
2017
Actual
$ 38,050
$ 11,100
$ 49,150
2018
Adopted
11,500
11,500
23,000
TOTAL EXPENDITURES $ 49,150 $ 23,000 $
2019
Proposed
15,000
11,500
26,500
26,500
CITY OF LAUDERDALE
PLANNING, ZONING & INSPECTIONS
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
101-41910-410-41010 FULL TIME EMPLOYEES $ 22,543 $ 23,739 $ 15,639
101-41910-410-41210 PERA $ 1,691 $ 1,780 $ 1,173
100-41910-410-41220 FICA $ 1,4151 $ 1,472 $ 970
101-41910-410-41225 MEDICARE $ 331 $ 344 $ 227
101-41910-410-41250 DEFERRED COMPENSATION $ 138 $ - $ 100
101-41910-410-41310 HEALTH INSURANCE $ 4,105 $ 3,547 $ 2,214
101-41910-410-41320 DENTAL INSURANCE $ 133 $ 200 $ 100
101-41910-410-41330 LIFE INSURANCE $ 121 $ 400 $ 90
101-41910-410-41340 DISABILITIY INSURANCE $ 134 $ 200 $ 100
101-41910-410-41510 WORKERS COMPENSATION INSURANCE $ 165 $ 190 $ 125
PERSONNEL $ 30,777 $ 31,872 $ 20,738
101-41910-410-42010 OFFICE SUPPLIES $ $ - $
101-41910-410-42030 PRINTED FORMS $ - $ $
101-41910-410-42110 GENERAL SUPPLIES $ $ - $
SUPPLIES $ $ $
101-41910-410-43090 EXPERT & PROFESSIONAL SERVICES $ 33,794 $ 15,000 $ 16,500
101-41910-410-43140 TRAINING & EDUCATION $ $ - $
101-41910-410-43220 POSTAGE $ 140 $ 250 $ 250
101-41910-410-43610 INSURANCE & BONDS $ 330 $ 400 $ 400
101-41910-410-44330 DUES AND SUBSCRIPTIONS $ 219 $ - $ 150
OTHER SERVICES & CHARGES $ 34,482 $ 15,650 $ 17,300
TOTAL EXPENDITURES $ 65,259 $ 47,522 $ 38,038
CITY OF LAUDERDALE
GENERAL GOVERNMENT BUILDINGS
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
101-41940-410-42110 GENERAL SUPPLIES $ 1,374 $ 1,000 $ 1,500
101-41940-410-42230 BUILDING REPAIR SUPPLIES $ - $ - $
101-41940-410-42410 MINOR EQUIPMENT & TOOLS $ - $ - $
SUPPLIES $ ' 1,374 $ 1,000 $ 1,500
101-41940-410-43090 EXPERT & PROFESSIONAL SERVICES $ - $ - $
101-41940-410-43210 TELEPHONE & TELEGRAPH $ 1,780 $ 2,400 $ 2,400
101-41940-410-43250 OTHER COMMUNICATIONS (INTERNET) $ - $ 6,000 $ 6,000
101-41940-410-43610 INSURANCE & BONDS $ 3,915 $ 3,200 $ 4,000
101-41940-410-43810 ELECTRIC UTILITIES $ 3,215 $ 4,000 $ 5,000
101-41940-410-43820 WATER UTILITIES $ 526 $ 600 $ 600
101-41940-410-43830 GAS UTILITIES $ 2,470 $ 3,000 $ 3,000
101-41940-410-43840 REFUSE DISPOSAL $ 4,305 $ 4,000 $ 4,500
101-41940-410-43850 SEWER UTILITIES $ $ $
101-41940-410-44010 BUILDING MAINTENANCE $ 1,732 $ 2,500 $ 2,500
101-41940-410-44040 VEHICLE/EQUIPMENT REPAIRS $ - $ -
101-41940-410-44160 RENTS & LEASES $ $ - $
OTHER SERVICES & CHARGES $ 17,944 $ 25,700 $ 28,000
101-41940-410-45700 OFFICE FURNITURE & EQUIPMENT
CAPITAL OUTLAY
TOTAL EXPENDITURES
$ 19,318 $ 26,700 $ 29,500
NOTES:
Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority
CITY OF LAUDERDALE
PUBLIC SAFETY
2019
Account Number
101-42100-420-43100
101-42100-420-43110
101-42100-420-44370
101-42220-420-43120
101-42220-420-43125
101-42200-420-44370
101-42220-420-45400
Account Description
DISPATCH
POLICE CONTRACT
MISCELLANEOUS CHARGES
FIRE CONTRACT
FIRE CALLS & INSPECTIONS
MISCELLANEOUS CHARGES
OTHER SERVICES & CHARGES
MACHINERY & EQUIPMENT
CAPITAL OUTLAY
2017 2018 2019
Actual Adopted Proposed
$ 18,469 $ 17,773 $ 15,670
$ 672,590 $ 692,701 $ 713,141
$ 75 $ 200 $ 200
$ 20,086 $ 18,500 $ 21,000
$ 13,386 $ 14,000 $ 14,000
$ 264 $ $ 300
$ 724,870 $ 743,174 $ 764,311
TOTAL EXPENDITURES $ 724,870 $ 743,174 $ 764,311
CITY OF LAUDERDALE
BUILDING INSPECTIONS
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
101-42400-420-41010 FULL TIME EMPLOYEES $ 22,129 $ 17,562 $ 32,517
101-42400-420-42010 OVERTIME $ 86 $ - $
101-42400-420-41210 PERA $ 1,666 $ 1,317 $ 1,742
101-42400-420-41220 FICA $ 1,592 $ 1,089 $ 1,440
101-42400-420-41225 MEDICARE $ 372 $ 255 $ 337
101-42400-420-41250 DEFERRED COMPENSATION $ 2,251 $ 1,829 $ 1,900
101-42400-420-41310 HEALTH INSURANCE $ - $ - $ 2,408
101-42400-420-41320 DENTAL INSURANCE $ 110 $ 100 $ 200
101-42400-420-41330 LIFE INSURANCE $ 526 $ 500 $ 600
101-42400-420-41340 DISABILITY INSURANCE $ 67 $ 55 $ 100
101-42400-420-41510 WORKERS COMPENSATION INSURANCE $ 1,222 $ 808 $ 1,068
PERSONNEL $ 30,021 $ 23,515 $ 42,312
101-42400-420-42030 PRINTED FORMS $ $ $
101-42400-420-42110 GENERAL SUPPLIES
SUPPLIES
101-42400-420-43090 EXPERT & PROFESSIONAL SERVICES $ 8,510 $ 3,000 $ 3,000
101-42400-420-43140 TRAINING & EDUCATION $ 1,175 $ 600 $ 600
101-42400-420-43220 POSTAGE $ 245 $ - $ 250
101-42400-420-43310 TRAVEL EXPENSES $ - $ $ -
101-42400-420-43510 LEGAL NOTICES PUBLISHING $ - $ - $ -
101-42400-420-43610 INSURANCE & BONDS $ 208 $ 400 $ 400
101-42400-420-44330 DUES & SUBSCRIPTIONS $ - $ 100 $ 100
101-42400-420-44380 BUILDING PERMIT SURCHARGES $ 463 $ 1,000 $ 750
OTHER SERVICES & CHARGES $ 10,602 $ 5,100 $ 5,100
TOTAL EXPENDITURES $ 40,623 $ 28,615 $ 47,412
CITY OF LAUDERDALE
PUBLIC WORKS
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
101-43121-430-41010 FULL TIME EMPLOYEES $ 38,049 $ 37,730 $ 37,209
101-43121-430-41020 OVERTIME $ 106 $ - $
101-43121-430-41040 TEMPORARY EMPLOYEES ' $ - $ - $
101-43121-430-41210 PERA $ 2,715 $ 2,680 $ 2,603
101-43121-430-41220 FICA $ 2,759 $ 2,339 $ 2,307
101-43131-430-41225 MEDICARE $ 645 $ 547 $ 540
101-43121-430-41250 DEFERRED COMPENSATION $ 5,055 $ 5,612 $ 5,059
101-43121-430-41310 HEALTH INSURANCE $ 1,151 $ - $
101-43121-430-41320 DENTAL INSURANCE $ 110 $ 50 $ 100
101-43121-430-41330 LIFE INSURANCE $ 579 $ 200 $ 550
101-43121-430-41340 DISABILITY INSURANCE $ 166 $ 100 $ 150
101-43121-430-41510 WORKERS COMPENSATION INSURANCE $ 1,473 $ 1,736 $ 1,712
PERSONNEL $ 52,807 $ 50,994 $ 50,230
101-43121-430-42110 GENERAL SUPPLIES $ 796 $ 700 $ 700
101-43121-430-42120 MOTOR FUELS $ 2,389 $ 2,500 $ 2,500
101-43121-430-42130 LUBRICANTS & ADDITIVES $ $ 150 $ 150
101-43121-430-42160 CHEMICALS & CHEMICAL PRODUCTS $ - $ - $
101-43121-430-42170 SAFETY EQUIPMENT $ $ - $
101-43121-430-42210 VEHICLE/EQUIPMENT PARTS $ 235 $ 1,500 $ 500
101-43121-430-42220 TIRES $ $ - $
101-43121-430-42240 STREET MAINTENANCE MATERIALS $ $ - $
101-43121-430-42410 MINOR EQUIPMENT & TOOLS $ 92 $ 1,000 $ 1,000
101-43121-430-42420 MINOR COMPUTER EQUIPMENT $ - $ - $
SUPPLIES $ 3,512 $ 5,850 $ 4,850
101-43121-430-43030 ENGINEERING $ 6,723 $ 1,000 $ 8,000
101-43121-430-43090 EXPERT & PROFESSIONAL SERVICES (SNOW) $ 14,423 $ 12,000 $ 12,000
101-43121-430-43095 •TREE TRIMMING AND REMOVAL $ - $ 14,000 $ 14,000
101-43121-430-43140 TRAINING & EDUCATION $ 400 $ 500 $ 500
101-43121-430-43210 TELEPHONE & TELEGRAPH $ 359 $ - $
101-43121-430-43310 TRAVEL EXPENSE $ 69 $ - $
101-43121-430-43610 INSURANCE & BONDS $ 1,797 $ 2,200 $ 2,000
101-43121-430-44010 BUILDING MAINTENANCE $ $ - $
101-43121-430-44040 VEHICLE/EQUIPMENT REPAIRS $ 1,770 $ 1,500 $ 2,000
101-43121-430-44160 RENTS & LEASES $ - $ - $
101-43121-430-44330 DUES & SUBSCRIPTIONS $ 25 $ - $
101-43121-430-44390 TAXES & LICENSES $ - $ 50 $ 50
OTHER SERVICES & CHARGES $ 25,565 $ 31,250 $ 38,550
101-43121-430-45400 MACHINERY & EQUIPMENT $ - $ - $
CAPITAL OUTLAY $ - $ - $
TOTAL EXPENDITURES $ 81,884 $ 88,094 $ 93,630
CITY OF LAUDERDALE
STREET LIGHTING
2019
Account Number
101-43160-430-43810
101-43160-430-44040
Account Description
ELECTRIC UTILITIES
VEHICLE/EQUIPMENT REPAIRS
OTHER SERVICES & CHARGES
2017
Actual
$ 6,295 $
$ - $
$ 6,295 $
2018
Adopted
7,000 $
7,000 $
TOTAL EXPENDITURES $ 6,295 $ 7,000 $
2019
Proposed
7,000
7,000
7,000
CITY OF LAUDERDALE
PARKS & RECREATION
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
101-45200-450-41010 FULL TIME EMPLOYEES $ 49,470 $ 50,797 $ 57,766
101-45200-450-41020 OVERTIME $ 68 $ - $
101-45200-450-41040 TEMPORARY EMPLOYEES $ 4,970 $ 6,000 $ 6,000
101-45200-450-41210 PERA $ 3,509 $ 3,600 $ 3,657
101-45200-450-41220 FICA $ 3,729 $ 3,521 $ 3,582
101-45200-450-41225 MEDICARE $ 872 $ 824 $ 838
101-45200-450-41250 DEFERRED COMPENSATION $ 4,951 $ 5,542 $ 4,314
101-45200-450-41310 HEALTH INSURANCE $ 4,146 $ 3,000 $ 4,000
101-45200-450-41320 DENTAL INSURANCE $ 177 $ 175 $ 175
101-45200-450-41330 LIFE INSURANCE $ 375 $ 200 $ 375
101-45200-450-41340 DISABILITY INSURANCE $ 273 $ 150 $ 250
101-45200-450-41420 UNEMPLOYMENT $ - $ - $
101-45200-450-41510 WORKERS COMPENSATION INSURANCE $ 1,293 $ 1,555 $ 1,565
PERSONNEL $ 73,834 $ 75,364 $ 82,522
101-45200-450-42030 PRINTED FORMS $ - $ - $
101-45200-450-42110 GENERAL SUPPLIES $ 139 $ 500 $ 500
101-45200-450-42115 MEETINGS $ - $ - $
101-45200-450-42120 MOTOR FUELS $ $ $
101-45200-450-42160 CHEMICALS & CHEMICAL PRODUCTS $ - $ - $
101-45200-450-42210 VEHICLE/EQUIPMENT PARTS $ $ 500 $
101-45200-450-42220 TIRES $ - $ - $
101-45200-450-42230 BUILDING REPAIR SUPPLIES $ - $ - $
101-45200-450-42410 MINOR EQUIPMENT & TOOLS $ - $ - $
SUPPLIES $ 139 $ 1,000 $ 500
101-45200-450-43090 EXPERT & PROFESSIONAL SERVICES $ - $ - $ -
101-45200-450-43130 COMMUNITY EVENTS $ 3,398 $ 3,000 $ 3,500
101-45200-450-43140 TRAINING & EDUCATION $ - $ - $
101-45200-450-43210 TELEPHONE & TELEGRAPH $ 33 $ $
101-45200-450-43310 TRAVEL EXPENSE $ - $ - $ -
101-45200-450-43610 INSURANCE & BONDS $ 638 $ 800 $ 800
101-45200-450-43810 ELECTRIC UTILITIES $ 653 $ 400 $ 700
101-45200-450-43820 WATER UTILITIES $ 229 $ 600 $ 500
101-45200-450-43830 GAS UTILITIES $ 521 $ 500 $ 600
101-45200-450-43840 REFUSE DISPOSAL $ - $ - $
101-45200-450-44010 BUILDING MAINTENANCE $ - $ $ -
101-45200-450-44040 VEHICLE/EQUIPMENT MAINTENANCE $ 647 $ - $ -
101-45200-450-44160 RENTS & LEASES (PORTABLE RESTROOM) $ 1,755 $ 1,500 $ 1,800
101-45200-450-44382 RECREATION PROGRAMS $ 1,805 $ 1,900 $ 1,900
OTHER SERVICES & CHARGES $ 9,679 $ 8,700 $ 9,800
101-45200-450-45200 BUILDING & IMPROVEMENTS
CAPITAL OUTLAY
TOTAL EXPENDITURES $ 83,652 $ 85,064 $ 92,822
CITY OF LAUDERDALE
ECONOMIC DEVELOPMENT
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
101-46500-462-43090 CONSULTING FEES $ 7,814 $ 10,000 $ 10,000
101-46500-462-44370 MISCELLANEOUS $ $ - $
OTHER SERVICES & CHARGES $ 7,814 $ 10,000 $ 10,000
TOTAL EXPENDITURES $ 7,814 $ 10,000 $ 10,000
CITY OF LAUDERDALE
MISCELLANEOUS UNALLOCATED EXPENDITURES
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
101-49200-410-48100 CONTINGENCY $ $ 10,000 $ 10,000
OTHER SERVICES & CHARGES $ - $ 10,000 $ 10,000
TOTAL EXPENDITURES $ - $ 10,000 $ 10,000
CITY OF LAUDERDALE
OTHER FINANCING USES
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
101-49300-410-47200 TRANSFER OUT $ 38,000 $ 38,000 $ 38,000
TRANSFERS $ 38,000 $ 38,000 $ 38,000
TOTAL EXPENDITURES $ 38,000 $ 38,000 $ 38,000
CITY OF LAUDERDALE
SPECIAL REVENUE FUNDS
CAPITAL FUNDS
ENTERPRISE FUNDS
BUDGET 2019
Adopted December 11, 2018
CITY OF LAUDERDALE
SPECIAL REVENUE FUNDS
2019
2017 2018 2019
Fund Fund Title Actual Adopted Proposed
226 COMMUNICATIONS $ 22,130 $ 20,040 $ 20,040
227 RECYCLING $ 49,232 $ 47,292 $ 52,460
TOTAL REVENUES $ 71,362 $ 67,332 $ 72,500
226 COMMUNICATIONS $ 16,799 $ 17,267 $ 18,230
227 RECYCLING $ 46,083 $ 53,090 $ 61,846
TOTAL EXPENDITURES $ 62,882 $ 70,357 $ 80,076
CITY OF LAUDERDALE
COMMUNICATIONS
2019
Account Number
226-00000-410-31810
226-00000-410-36210
226-49840-410-41010
226-49840-410-41210
226-49840-410-41220
226-49840-410-41225
226-49840-410-41250
226-49840-410-41310
226-49840-410-41320
226-49840-410-41330
226-49840-410-41340
226-49840-410-41510
226-49840-410-42020
226-49840-410-43130
226-49840-410-44160
226-49840-410-44370
226-49840-410-45700
Account Description
FRANCHISE TAX
INTEREST ON INVESTMENTS
TOTAL REVENUES
FULL TIME EMPLOYEES
PERA
FICA
MEDICARE
DEFERRED COMPENSATION
HEALTH INSURANCE
DENTAL INSURANCE
LIFE INSURANCE
DISABILITY INSURANCE
WORKERS COMPENSATION INSURANCE
PERSONNEL
COMPUTER SERVICES
SUPPLIES
SPECIAL PROGRAMS
RENTS & LEASES (CABLE COMM FEE)
MISCELLANEOUS CHARGES
OTHER SERVICES & CHARGES
OFFICE EQUIPMENT & FURNITURE
CAPITAL OUTLAY
TOTAL EXPENDITURES
2017 2018 2019
Actual Adopted Proposed
$ 22,034 $ 20,000 $ 20,000
$ 96 $ 40 $ 40
$ 22,130 $ 20,040 $ 20,040
$ 5,883 $ 6,232 $ 6,579
$ 441 $ 467 $ 493
$ 369 $ 386 $ 408
$ 86 $ 90 $ 95
$ 44 $ - $ -
$ 1,163 $ 1,207 $ 1,192
$ 44 $ 15 $ 50
$ 26 $ 10 $ 25
$ 35 $ 10 $ 35
$ 43 $ 50 $ 53
$ 8,134 $ 8,467 $ 8,930
$ 835 $ 600 $ 600
$ 835 $ 600 $ 600
$ 3,097 $ 3,200 $ 3,200
$ 4,733 $ 5,000 $ 5,000
$ - $ - $ 500
$ 7,830 $ 8,200 $ 8,700
$ - $ - $
$ - $ - $
$ 16,799 $ 17,267 $ 18,230
REVENUES OVER/UNDER EXPENDITURES $ 5,331 $ 2,773 $ 1,810
CITY OF LAUDERDALE
RECYCLING
2019
Account Number
227-00000-430-33620
227-00000-430-36101
227-00000-430-36102
227-00000-430-36210
227-43245-430-41010
227-43245-430-41210
227-43245-430-41220
227-43245-430-41225
227-43245-430-41250
227-43245-430-41310
227-43245-430-41320
227-43245-430-41330
227-43245-430-41340
227-43245-430-41510
227-43245-430-42110
227-43245-430-42115
227-43245-430-43130
227-43245-430-43430
227-43245-430-44330
Account Description
COUNTY GRANTS
SPECIAL ASSESSMENTS -COUNTY
PENALTIES & INTEREST
INTEREST ON INVESTMENTS
TOTAL REVENUES
FULL TIME EMPLOYEES
PERA
FICA
MEDICARE
DEFERRED COMPENSATION
HEALTH INSURANCE
DENTAL INSURANCE
LIFE INSURANCE
DISABILITY INSURANCE
WORKERS COMPENSATION INSURANCE
PERSONNEL
GENERAL SUPPLIES
MEETING EXPENSES
SUPPLIES
RECYCLING CONTRACTOR
ADVERTISING - OTHER
DUES & SUBSCRIPTIONS
OTHER SERVICES & CHARGES
TOTAL EXPENDITURES
2017
Actual
$ 6,213 $
$ 41,621 $
$ 238 $
$ 1,160 $
$ 49,232 $
2018
Adopted
2019
Proposed
5,832 $ 6,000
40,460 $ 45,460
1,000 $ 1,000
47,292 $ 52,460
15,730 $
1,180 $
988 $
231 $
102 $
2,907 $
110 $
85 $
91 $
115 $
21,539 $
- $
16,374 $
1,228 $
1,015 $
237 $
60 $
2,945 $
40 $
30 $
30 $
131 $
22,090 $
- $
24,212 $
331 $
24,543 $
17,025
1,277
1,056
247
105
2,855
115
90
90
136
22,996
31,000 $
- $
- $
31,000 $
38,500
350
38,850
46,083 $ 53,090 $ 61,846
REVENUES OVER/UNDER EXPENDITURES $ 3,149 $ (5,798) $ (9,386) •
CITY OF LAUDERDALE
DEBT SERVICE - 1795 EUSTIS STREET
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
305-00000-462-36210 INTEREST ON INVESTMENTS $ $ $ 300
305-00000-462-39200 TRANSFER IN $ - $ $
305-47000-462-39300 BONDS PROCEEDS $ - $ $
TOTAL REVENUES $ - $ - $ 300
305-47000-462-47110
305-47000-462-47210
BOND PRINCIPAL
BOND INTEREST
OTHER FINANCING
TOTAL EXPENDITURES
$ $ $ -
$ - $ - $ 18,939
$ - $ $ 18,939
$ - $ - $ 18,939
REVENUES OVER/UNDER EXPENDITURES $ $ - $ (18,639)
CITY OF LAUDERDALE
CAPITAL IMPROVEMENT FUNDS
2019
2017 2018 2019
Fund Fund Title Actual Adopted Proposed
401 GENERAL CAPITAL $ 1,162 $ 500 $ 28,000
403 STREET CAPITAL $ 21,851 $ 6,000 $ 6,000
404 PARK CAPITAL $ 4,831 $ 3,000 $ 3,500
405 ROSEHILL TAX INCREMENT $ 484 $ - $
414 DEVELOPMENT $ 121,614 $ 39,000 $ 40,000
415 HOUSING REDEVELOPMENT $ - $ $
TOTAL REVENUES $ 149,941 $ 48,500 $ 77,500
401 GENERAL CAPITAL $ 7,459 $ 10,000 $ 70,000
402 STREET CAPITAL $ 7,385 $ 40,000 $
404 PARK CAPITAL $ 16,200 $ 25,000 $ 65,000
405 ROSEHILL TAX INCREMENT $ 991 $ - $
414 DEVELOPMENT $ 0 $ 10,000 $ 20,000
415 HOUSING REDEVELOPMENT $ $ $
TOTAL EXPENDITURES $ 32,035 $ 85,000 $ 155,000
CITY OF LAUDERDALE
GENERAL CAPITAL
2019
Account Number
401-00000-410-33422
401-00000-410-36200
401-00000-410-36210
401-00000-410-39200
401-41940-410-44370
401-41940-410-45300
401-41940-410-45400
401-41940-410-47200
Account Description
OTHER STATE GRANTS & AIDS
OTHER MISCELLANEOUS REVENUE
INTEREST ON INVESTMENTS
TRANSFER IN
TOTAL REVENUES
MISCELLANEOUS CHARGES
OTHER SERVICES & CHARGES
IMPROVEMENTS OTHER THAN BUILDINGS
MACHINERY & EQUIPMENT
CAPITAL OUTLAY
TRANSFER OUT
OTHER FINANCING
TOTAL EXPENDITURES
REVENUES OVER/UNDER EXPENDITURES
2017
Actual
2018
Adopted
$ 1,280 $
2019
Proposed
1,000
27,000
28,000
$ 1,280 $ $
$ 6,179 $ - $
$ $ 10,000 $
$ 6,179 $ 10,000 $
60,000
10,000
70,000
$ 7,459 $ 10,000 $ 70,000
$ (6,297)
(9,500) $ (42,000)
CITY OF LAUDERDALE
STREET CAPITAL
2019
Account Number
403-00000-430-33422
403-00000-430-36200
403-00000-430-36210
403-00000-430-39200
403-43121-430-45300
403-43121-430-47200
Account Description
OTHER STATE GRANTS & AIDS
OTHER MISCELLANEOUS REVENUE
INTEREST ON INVESTMENTS
TRANSFER IN
TOTAL REVENUES
IMPROVEMENTS OTHER THAN BUILDINGS
CAPITAL OUTLAY
TRANSFER OUT
OTHER FINANCING
TOTAL EXPENDITURES
REVENUES OVER/UNDER EXPENDITURES
2017 2018
Actual Adopted
$ 16,470 $ - $
$ 137 $ - $
$ 5,244 $ 6,000 $
$ - $ - $
2019
Proposed
6,000
$ 21,851 $ 6,000 $
$ 7,385 $ 40,000
$ 7,385 $ 40,000
$ 7,385 $ 40,000
$ 14,466
6,000
$ (34,000) $ 6,000
CITY OF LAUDERDALE
PARK CAPITAL
2019
Account Number
404-00000-450-36200
404-00000-450-36210
404-00000-450-36230
404-00000-450-36250
404-0000-450-39200
404-45200-450-42410
404-45200-450-45100
404-45200-450-45200
404-45200-450-45300
404-45200-450-45400
404-45200-450-47200
Account Description
OTHER MISCELLANEOUS REVENUE
INTEREST ON INVESTMENTS
CONTRIBUTIONS & DONATIONS
PARKLAND FEES
TRANSFER IN
TOTAL REVENUES
MINOR EQUIPMENT & TOOLS
OTHER SERVICES & CHARGES
LAND
BUILDING & IMPROVEMENTS
IMPROVEMENTS OTHER THAN BUILDINGS
MACHINERY & EQUIPMENT
CAPITAL OUTLAY
TRANSFER OUT
OTHER FINANCING
TOTAL EXPENDITURES
REVENUES OVER/UNDER EXPENDITURES
2017
Actual
$ $
$ 3,331 $
$ 1,500 $
$ $
$ $
$ 4,831 $
2018
Adopted
2019
Proposed
3,500
3,000 $
3,500
- $ $
$ - $
- $ - $
16,200 $ 25,000 $ 65,000
$ - $
16,200 $ 25,000 $ 65,000
$ 16,200 $ 25,000 $ 65,000
$ (11,369) $
(22,000) $ (61,500)
CITY OF LAUDERDALE
DEVELOPMENT
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
414-00000-462-36200 OTHER MISCELLANEOUS REVENUE $ 81,125 $ - $
414-00000-462-36210 INVESTMENT INTEREST $ 2,489 $ 1,000 $ 2,000
414-00000-462-36230 DONATIONS $ $ - $
414-00000-462-39200 TRANSFER IN $ 38,000 $ 38,000 $ 38,000
TOTAL REVENUES $ 121,614 $ 39,000 $ 40,000
414-46500-462-44370 MISCELLANEOUS CHARGES $ $ - $
414-46500-462-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ $ 10,000 $ 20,000
414-46500-462-47200 TRANSFER OUT $ 0 $ - $
OTHER FINANCING $ 0 $ 10,000 $ 20,000
TOTAL EXPENDITURES $ 0 $ 10,000 $ 20,000
REVENUES OVER/UNDER EXPENDITURES $ 121,614 $ 29,000 $ 20,000
CITY OF LAUDERDALE
HOUSING DEVELOPMENT
2019
2017 2018 2019
Account Number Account Description Actual Adopted Proposed
415-00000-461-36200 OTHER MISCELLANEOUS REVENUE $ $ $
415-00000-461-36210 INTEREST ON INVESTMENTS $ - $ $
415-00000-461-39200 TRANSFER IN $ $ $
TOTAL REVENUES $ $ $
415-46310-461-44370 TAXES AND LICENSES $ $ $
415-46310-461-45100 LAND $ $ $
OTHER FINANCING $ - $ $
TOTAL EXPENDITURES $ - $ - $
REVENUES OVER/UNDER EXPENDITURES $ $ $
CITY OF LAUDERDALE
TIF DISTRICT 1-2
2019
Account Number
416-00000-462-31050
416-00000-462-63210
416-00000-462-39200
416-47000-462-39300
416-46500-462-44370
416-46500-462-45300
416-46500-462-47200
416-47000-462-47600
Account Description
TAX INCREMENT
INTEREST ON INVESTMENTS
TRANSFER IN
BOND PROCEEDS
TOTAL REVENUES
MISCELLANEOUS CHARGES
IMPROVEMENTS OTHER THAN BUILDINGS
TRANSFER OUT
BOND ISSUANCE COSTS
OTHER FINANCING
TOTAL EXPENDITURES
2017 2018
Actual Adopted
$ - $
$ - $
$ $
$ - $
$ $
REVENUES OVER/UNDER EXPENDITURES $
2019
Proposed
750
750
$ $ 750
CITY OF LAUDERDALE
ENTERPRISE FUNDS
2019
2017 2018 2019
Fund Fund Title Actual Adopted Proposed
602 SANITARY SEWER $ 288,627 $ , 282,301 $ 295,916
603 STORM WATER $ 119,049 $ 104,575 $ 111,694
TOTAL REVENUES $ 407,676 $ 386,876 $ 407,610
602. SANITARY SEWER $ 256,790 $ 266,301 $ 295,916
603 STORM WATER $ 92,905 $ 87,075 $ 106,694
TOTAL EXPENDITURES $ 349,695 $ 353,376 $ 402,610
CITY OF LAUDERDALE
SANITARY SEWER
2019
Account Number
602-00000-000-33422
602-00000-000-36210
602-00000-000-37210
602-00000-000-37290
602-00000-000-39101
602-00000-000-39110
602-49450-000-41010
602-49450-000-41020
602-49450-000-41190
602-49450-000-41195
602-49450-000-41210
602-49450-000-41220
602-49450-000-41225
602-49450-000-41250
602-49450-000-41310
602-49450-000-41320
602-49450-000-41330
602-49450-000-41340
602-49450-000-41510
602-49450-000-42110
602-49450-000-42120
602-49450-000-42130
602-49450-000-42170
602-49450-000-42210
602-49450-000-42220
602-49450-000-42240
602-49450-000-42410
602-49450-000-43010
602-49450-000-43030
602-49450-000-43090
602-49450-000-43140
602-49450-000-43210
602-49450-000-43310
602-49450-000-43430
602-49450-000-43610
602-49450-000-43820
602-49450-000-43850
602-49450-000-44040
602-49450-000-44060
602-49450-000-44160
602-49450-000-44200
602-49450-000-44330
602-49450-000-44370
602-49450-000-44390
Account Description
OTHER STATE GRANTS & AIDS
INTEREST ON INVESTMENTS
SEWER CHARGES
SEWER ACCESS CHARGES
SALE OF CAPITAL ASSETS
GAIN ON DISPOSAL
TOTAL REVENUES
FULL TIME EMPLOYEES
OVERTIME
OTHER PAY
COMP ABSENCES/OPEB
PERA
FICA
MEDICARE
DEFERRED COMPENSATION
HEALTH INSURANCE
DENTAL INSURANCE
LIFE INSURANCE
DISABILITY INSURANCE
WORKERS COMPENSATION INSURANCE
PERSONNEL
GENERAL SUPPLIES
MOTOR FUELS
LUBRICANTS & ADDITIVES
SAFETY EQUIPMENT
VEHICLE/EQUIPMENT PARTS
TIRES
STREET MAINTENANCE MATERIALS
MINOR EQUIPMENT & TOOLS
SUPPLIES
AUDITING & ACCOUNTING SERVICES
ENGINEERING
EXPERT & PROFESSIONAL SERVICES
TRAINING & EDUCATION
TELEPHONE & TELEGRAPH
TRAVEL EXPENSE
ADVERTISING - OTHER
INSURANCE & BONDS
WATER UTILITIES
SEWER - MET COUNCIL
VEHICLE/EQUIPMENT REPAIRS
LAUNDRY SERVICES
RENTS & LEASES
DEPRECIATION
DUES & SUBSCRIPTIONS
MISCELLANEOUS CHARGES
TAXES & LICENSES
2017
Actual
$ 15 $
$ 11,706 $
$ 276,905 $
$ - $
$ $
$ - $
$ 288,627 $
36,263
84
5,238
3,023
2,920
683
4,074
2,385
102
556
198
2,796
58,321
2018
Adopted
10,000
272,301
282,301
2019
Proposed
$ 10,000
$ 295,916
285,916
50,409 $
- $
- $
- $
3,661 $
3,125 $
731 $
5,000 $
2,266 $
50 $
200 $
60 $
3,141 $
55,338
3,963
3,431
802
4,300
3,244
110
600
200
3,410
68,643 $ 75,398
100 $
700 $
512 $
100
700
800 $
$ 3,222 $ 2,200
$ 5,045 $ 22,000
$ - $ 7,000
$ 745 $ 600
$ 196 $ 300
$ $ 100
$ - $ -
$ 2,740 $ 3,500
$ 93 $ 100
$ 137,131 $ 130,158
$ - $ 1,000
$ 717 $ 800
$ $ -
$ 39,768 $ 20,000
$ 1,648 $ 400
$ 7,211 $ 8,000
$ - $ 700
800
3,500
10,000
7,000
800
300
100
3,000
100
160,918
1,000
800
1,500
8,000
700
602-49450-000-44450 CLAIMS & DAMAGES
OTHER SERVICES & CHARGES
$ 198,515 $ 196,858 $ 197,718
602-49450-000-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ (558) $ - $
602-49450-000-45500 VEHICLES $ - $ $
CAPITAL OUTLAY $ (558) $ $
602-49450-000-47200 TRANSFER OUT $ - $ $ 22,000
OTHER FINANCING $ - $ $ 22,000
TOTAL EXPENDITURES $ 256,790 $ 266,301 $ 295,916
REVENUES OVER/UNDER EXPENDITURES $ 31,837 $ 16,000 $ 0
CITY OF LAUDERDALE
STORM WATER
2019
Account Number
603-00000-000-33422
603-00000-000-36210
603-00000-000-37170
603-00000-000-39200
603-49500-000-41010
603-49500-000-41020
603-49500-000-41190
603-49500-000-41195
603-49500-000-41210
603-49500-000-41220
603-49500-000-41225
603-49500-000-41250
603-49500-000-41310
603-49500-000-41320
603-49500-000-41330
603-49500-000-41340
603-49500-000-41510
603-49500-000-42110
603-49500-000-42120
603-49500-000-42160
603-49500-000-42170
603-49500-000-42210
603-49500-000-42220
603-49500-000-42410
603-49500-000-43010
603-49500-000-43030
603-49500-000-43090
603-49500-000-43140
603-49450-000-43210
603-49500-000-43310
603-49500-000-43510
603-49500-000-43610
603-49500-000-44040
603-49500-000-44060
603-49500-000-44200
603-49500-000-44330
603-49500-000-44370
603-49500-000-44390
603-49500-000-45300
Account Description
OTHER STATE GRANTS & AIDS
INTEREST ON INVESTMENTS
STORM WATER CHARGES
TRANSFER IN
TOTAL REVENUES
FULL TIME EMPLOYEES
OVERTIME
OTHER PAY
COMP ABSENCES/OPEB
PERA
FICA
MEDICARE
DEFERRED COMPENSATION
HEALTH INSURANCE
DENTAL INSURANCE
LIFE INSURANCE
DISABILITY INSURANCE
WORKERS COMPENSATION INSURANCE
PERSONNEL
GENERAL SUPPLIES
MOTOR FUELS
CHEMICALS & CHEMICAL PRODUCTS
SAFETY EQUIPMENT
VEHICLE/EQUIPMENT PARTS
TIRES
MINOR EQUIPMENT & TOOLS
SUPPLIES
AUDITING & ACCOUNTING SERVICES
ENGINEERING
EXPERT & PROFESSIONAL SERVICES
TRAINING & EDUCATION
TELEPHONE & TELEGRAPH
TRAVEL EXPENSE
LEGAL NOTICES PUBLISHING
INSURANCE & BONDS
VEHICLE/EQUIPMENT REPAIRS
LAUNDRY SERVICES
DEPRECIATION
DUES & SUBSCRIPTIONS
MISCELLANEOUS CHARGES
TAXES & LICENSES
OTHER SERVICES & CHARGES
2017
Actual
2018
Adopted
2019
Proposed
$ 15 $ - $
$ 4,214 $ 4,500 $ 4,500
$ 114,820 $ 100,075 $ 107,194
$ $ $
$ 119,049 $ 104,575 $ 111,694
35,753
84
5,232
2,984
2,888
675
4,069
2,141
97
555
194
2,288
56,960
$ 43,691 $ 46,967
$ - $ -
$ $ -
$ - $ -
$ 3,157 $ 3,373
$ 2,709 $ 2,912
$ 634 $ 681
$ 4,500 $ 4,100
$ 1,773 $ 2,151
$ 40 $ 110
$ 200 $ 600
$ 70 $ 200
$ 2,651 $ 2,750
$ 59,425 $ 63,844
$ - $ - $ -
$ 512 $ 700 $ 700
$ - $ $ -
$ - $ $
$ $ $ -
$ - $ $
$ - $ - $ -
$ 512 $ 700 $ 700
IMPROVEMENTS OTHER THAN BUILDINGS $
3,222
18,717
7,500
196
1,252
717
2,558
1,273
35,433
$ 2,200 $ 3,500
$ 3,000 $ 10,000
$ 6,500 $ 7,500
$ 300 $ 300
$ 300 $ 300
$ - $ -
$ - $ -
$ 1,500 $ 1,400
$ 400 $ 400
$ 750 $ 750
$ $ -
$ 1,000 $ 2,000
$ 1,000 $ 1,000
$ $ -
$ 16,950 $ 27,150
$ 10,000 $ 5,000
CAPITAL OUTLAY $ $ 10,000 $ 5,000
603-49450-000-47200 TRANSFER OUT $ $ $ 10,000
OTHER FINANCING $ $ - $ 10,000
TOTAL EXPENDITURES $ 92,905 $ 87,075 $ 106,694
REVENUES OVER/UNDER EXPENDITURES $ 26,144 $ 17,500 $ 5,000
CITY OF LAUDERDALE
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LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session
X
X
X
Meeting Date
December 11, 2018
ITEM NUMBER
STAFF INITIAL
APPROVED BY ADMINISTRATOR
2019 Utility Rates
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Staff is recommending the following utility and recycling rate increases for 2019 assuming
the Council approved the recycling contract with Eureka! Recycling earlier in the meeting.
Sanitary Sewer 5.0% or $11.00 per year per household
Residential flat rate of $57.76 and commercial consumption rate of $2.86. This increase
was needed in large part to cover the 23% increase to the City's wastewater charge from the
Met Council for 2019.
Storm Water 7.1% or $4.60 per year per household
Flat rate of $17.40 per quarter per Residential Equivalency Factor. The increase will help
finance the needed repairs to the City's storm water pond.
Recycling 6.4% or $2.22 per year per household
Flat rate of $3.17 per residential unit per month.
The attached resolution reflects these increases. Along with the resolution is the 2019 Rate
Study for Council review prior to adoption.
STAFF RECOMMENDATION:
Motion to adopt Resolution 121118C—A Resolution Adopting 2019 Sanitary Sewer Rates,
Storm Sewer Rates, and Recycling Rates.
RESOLUTION NO. 121118C
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION ESTABLISHING 2019
SANITARY SEWER RATES, STORM SEWER RATES AND RECYCLING RATES
WHEREAS, the City of Lauderdale incurs expenses related to the operation of its sanitary sewer
collection and disposal system, including Metropolitan Council Environmental Services
wastewater treatment fees, as well as its own costs for salaries and maintenance of the utility; and
WHEREAS, the City of Lauderdale incurs expenses related to the operation of its storm sewer
collection system, including costs for salaries and maintenance of the utility; and
WHEREAS, the City of Lauderdale incurs expenses related to the operation of its residential
recycling program, including costs for salaries and collection of materials; and
WHEREAS, sanitary sewer rates, storm sewer rates and recycling rates are set annually by the
Lauderdale City Council; and
WHEREAS, the City Code provides for the collection of sanitary sewer service charges, storm
sewer service charges and residential recycling collection;
NOW THEREFORE, BE IT RESOLVED that the Lauderdale City. Council sets the following
rates for 2019:
1) Sanitary Sewer
A) Residential: A flat rate of $57.76 per residential unit per quarter
B) Commercial: $2.86 per unit of water consumption per month,
with a minimum monthly charge of $13
2) Storm Sewer: A flat rate of $17.40 per quarter per REF (Residential Equivalency Factor)
3) Recycling: A flat rate of $3.17 per residential unit per month
Adopted by the City Council of the City of Lauderdale this llth day of December, 2018.
Mary Gaasch, Mayor
(ATTEST)
Heather Butkowski, City Administrator
Sanitary Sewer, Storm Water and Recycling
Rate Study
Approved December 11, 2018
Key Findings
Annually, the City of Lauderdale establishes rates for sanitary sewer, storm water and recycling
collection. Staff has completed the review and determined that:
• A 5.0% increase is proposed for the sanitary sewer residential and commercial charges.
• A 7.1% increase is proposed for the storm water charges.
• An 6.4% increase is proposed for the recycling collection charges.
2
Goals of a Utility Rate Study
The purpose of the rate study is to ensure that:
1. Rates are sufficient to pay for the ongoing operations and capital improvements, and to
maintain adequate cash balances.
2. Staff and Council revisit cash balance policies to ensure they are meeting their enterprise
system's current and future needs.
3. The rate structure distributes the costs of operating the system across utility users
consistent with the policy objectives of the Council.
3
Sanitary Sewer Utility
The Metropolitan Council adopted a Metropolitan Wastewater Charge for 2019 of $227 million,
an increase of 3.5% over 2018. The City's share is $160,918, which is $30,761 more than 2018.
As staff shared with the City Council, the Metropolitan Council detected an increase in flow in the
unmetered portion of the City in the fourth quarter of 2016 and we are just now finding out. The
flow rates have normalized but they feel there is no basis upon which to reduce this fee.
Sanitary Sewer Capital Improvements
The 2019-2028 Capital Improvement Plan (CIP) does not anticipate a capital improvement project
in 2019 after completing additional sewer lining in 2018. The sanitary sewer fund has not
contributed to the purchase of the equipment used to support the sewer system such as sewer jetters
and trucks in the past. Staff propose transferring $22,000 in 2019 to the 401 General Capital
Improvement Fund.
Target Cash Reserves — Sanitary Sewer Funds
Adequate cash reserves are needed to accommodate cash flow needs, invest in sewer replacement
projects, and save for future capital projects. The City Council established a goal of setting aside
half the depreciation expense or approximately $20,000 each year to grow the cash reserve for
sewer repair and replacement. Due to the unusual increase in the Metropolitan Council wastewater
charge, staff propose not budgeting for that in 2019 to even out the rate increase needed to support
the fund.
Staff is proposing a 5.0% increase to the sanitary sewer rate in recognition of the increased
wastewater charge. This rate increase will offset the wastewater charge increase by $13,615 and
balance revenue and expenses for the year. The annualized cost to homeowners is $11.00.
Quarterly Sanitary Sewer Rate History
Sewer Rates
2015
2016
2017
2018
2019
Residential
Base Charge
$50.26
$52.77
$54.09
$55.01
$57.76
Commercial
Flow Charge
$2.48
$2.60
$2.67
$2.72
$2.86
% Increase
3%
5%
2.5%
1.7%
5.0%
Sanitary Sewer Availability Charge
The Metropolitan Council did not increase the base metropolitan sewer availability charge (SAC)
for 2018. The SAC rate will be $2,485 for metropolitan customer communities. The rate is the
same as 2017 and 2018.
Pursuant to Minnesota Statute 473.517, subd. 3, a metropolitan SAC is paid by our community to
the Metropolitan Council as users connect to the metropolitan wastewater system for the first time
or as a user's maximum demand for sewer capacity increases. These fees are for the availability
of capacity, not the actual use or flow in the metropolitan system as demanded by development or
changes in use on specific properties within our community. Lauderdale may adopt a different
SAC rate that would include the Metropolitan Council amount plus additional funds for the City.
Historically, Lauderdale has used the Metropolitan Council rate.
5
Storm Water Utility
The Storm Water Utility pays for the infrastructure and maintenance that improves the quality of
storm water run-off. The City has been working with the area watershed districts on future projects
to curb the City's contribution to pollution in the Mississippi River.
Lauderdale's ordinance established a system for billing using Residential Equivalency Factor
(REF). A single family residential property is considered to be one REF and pays the base fee
adopted by the Council. The other developed property were individually assigned a certain number
of REF's based on property size, impervious surface, and calculated storm water run-off. A
property receives a credit if it has a staun water retention pond on-site. Since Lauderdale is
considered developed, the City only anticipates an increase in the number of REF' s when
redevelopment occurs.
Storm Sewer Capital Improvements
The 2019 Capital Improvement Plan shows spending resources on invasive species management,
especially Japanese Knotweed. The storm sewer fund has not contributed to the purchase of the
equipment used to support the storm sewer system in the past. Staff propose. transferring $5,000
in 2019 to the 401 General Capital Improvement Fund.
Target Cash Reserves — Storm Water Fund
The projected cash balances must be adequate to meet on-going storm water expenditures and
ensure a cash reserve balance that will allow the City to meet the obligations of its MS4 permit,
especially Total Maximum Daily Load (TMDL) obligations imposed on the City by the Pollution
Control Agency. As storm water projects can be expensive and TMDLs are expected as the City's
runoff terminates in the Mississippi River, the City continues to raise the storm water rate to build
the nest egg to cover future costs. Staff recommends raising the storm water rate 7.1% for 2019;
the annualized cost to homeowners is $4.60. This is anticipated to increase the fund balance by
$5,000.
Storm Water Rate History
Storm Water Rates
2015
2016
2017
2018
2019
Residential
$14.54
$15.27
$16.03
$16.25
$17.40
Commercial
$72.71
$76.35
$80.17
$81.29
$87.06
% Increase
10%
5%
5%
1.4%
7.1%
Recycling Fee
Lauderdale's single -sort recycling program changed in May 2015 from recycling bins to carts.
Eureka! Recycling has the contract to provide curbside collection on a weekly basis through
December 31, 2018. The contract rate was $2.52 per household per month when the more labor
intense bins collection system was in place but adjusted downward after the carts were
implemented. The rate for 2017 was $2.08 per household per month, the rate for 2018 was $2.12
per household per month.
New Recycling Contract
The recycling contract is up for renewal. To continue weekly collection at Eureka's proposed
price would be $5.65 per cart per month. This is a change from previous years when rates were
established on a per household basis. The new rate eliminates the "revenue sharing" program as
the recent recycling market woes have left the city's revenue share falling short of meeting
processing costs.
Target Cash Reserves — Recycling Fund
The City Council and staff have discussed the recycling market upheaval that happened after China
started refusing shipments of recycled materials earlier in 2018. The markets aren't expected to
recover for years and may get worse. Staff recommends spreading out the recycling increases over
two to three years. This means raising rates by $2.22 per household per year (6.4%) in 2019. The
fund balance would cover the remaining balance of approximately $9,400. The current fund
balance is $85,000. For 2020, the Council can look at the impact of the recycling contract changes
and determine next steps.
Recycling Rate History (Per Month):
Recycling Rate
2015
2016
2017
2018
2019
Residential /Mo,
$2.45
$2.70
$2.84
$2.98
$3.17
Residential /An.
$29.40
$32.40
$34.08
$35.76
$37.98
% Increase
0%
0%
10%
5%
6.4%
7
Appendix A
Sanitary Sewer Historical Rates
Residential rates are a flat charge per month.
$70.00
$60.00
$50.00
$40.00
$30.00
$20.00
$10.00
Residential Rates
1 I 1
LO N 00 a) o r1 N m d' • N oo rn 0 (N mcr h 00 0
al al a1 al 0 0 0 0 0 0 ▪ 0 0 0 0 1--1 1-1 r-1 %--1
rn 0 rn (31 0- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
N N N N N N N N N N N N N N N N (.4 N N N
Commercial rates are based on flow or consumption charge.
$3.50
$3.00
$2.50
$2.00 -
Commercial Rates
--
$1.50
$1.00
$0.50
$-
LID
rn
al
--I
N
al
rn
,--I
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-4
a)
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0
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m
0
0
N
‘71-
0
0
N
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0
0
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0
0
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0
0
N
o0
0
0
N
al
0
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i-+
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ci
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8
Appendix B
Storm Water Historical Rates
Stouii Water rates are a flat charge based on Residential Equivalency Factor (REF) per month.
$20.00
$18.00
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
Residential Equivalency Factor
s
1
111111111
1.f1 0.0 N 00 01 0 ri N m V 117 lD N CO 01 0 r-1 N m d Ul UD N 00 0i
01 01 01 Ol 01 01 0 0 0 0 0 0 0 0 0 0 .-1 r1 r-1 ri ri ri ri e -I rl ri
01 01 01 01 01 rn 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
rl ri c -I r♦ ri ri N NNNN r4 NNNNN N N N N N N N N N
9
Appendix C
Recycling Historical Rates
Recycling rates are per household. These rates are collected through the property tax system as a
special assessment.
$3.50
$3.00
$2.50
$2.00
$1.50
$1.00
$0.50
$-
Per Household Rate
00 00 oti oti o� o� 0O 0O 6 0' oO do titi titi ti) ti� ti) ti° ti� ti� tiO
tiO 1, 1 1, 1, 1, 1, 1, 1, 1, 1, 1, 1, 1, 1, 1, 1, do 1, 1, 1,
10
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action X
Resolution
Work Session
Meeting Date
December 11, 2018
ITEM NUMBER
STAFF INITIAL
APPROVED BY ADMINISTRATOR
Jurisdictional Transfer Agree.
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The following agreement would make the City of Lauderdale the road authority for
Roselawn Avenue within the city limits and Eustis Street from Larpenteur Avenue to
Roselawn Avenue. Currently, Ramsey County is the road authority. This agreement has
been many years, if not decades, in the making. Per the agreement, Ramsey County will be
compensating Lauderdale $836,341 to fund improvements as the City will be taking owner-
ship of the roads as they are. The agreement includes Ramsey County continuing any neces-
sary maintenance until April 1, 2019. This will include some diseased tree removal this
winter.
This is the first of a number of agreements and resolutions on the agenda to be approved to
plan for an improvement project in 2019 with the city engineer and neighboring jurisdic-
tions. If the Council does not approve this agreement, the other agreements should not be
considered.
OPTIONS:
STAFF RECOMMENDATION:
Motion to approve the Ramsey County Cooperative Agreement with the City of Lauderdale
as presented.
Agreement
PUBW2018-33
RAMSEY COUNTY
COOPERATIVE AGREEMENT
WITH THE CITY OF LAUDERDALE
Jurisdictional Transfer of:
1) County Road 127 (Eustis Street) between the north right-of-way line of County State
Aid Highway 30 (Larpenteur Avenue) and the south right-of-way line of County State
Aid Highway 26 (Roselawn Avenue), and,
2) County State Aid Highway 26 (Roselawn Avenue) between the west right-of-way line
of State Highway 280 and the east City limit (Fulham Street).
This Agreement ("Agreement") is between the city of Lauderdale, a Minnesota municipal
corporation ("City") and Ramsey County, a political subdivision of the State of Minnesota
("County") for transfer of jurisdiction from the County to the City of: 1) County Road 127 (Eustis
Street) between the north right-of-way line of County State Aid Highway 30 (Larpenteur Avenue)
and the south right-of-way line of County State Aid Highway 26 (Roselawn Avenue), and, 2)
County State Aid Highway 26 (Roselawn Avenue) between the west right-of-way line of
Minnesota State Highway 280 and the east City limit (Fulham Street).
RECITALS
1 A project to improve Eustis Street is identified in Ramsey County's 2017 — 2021
Transportation Improvement Program ("TIP"). The TIP also identifies bituminous
resurfacing projects which, in part, include Roselawn Avenue. •
2. The above described roads are located within the City. A portion of Roselawn Avenue,
however, is also located in the city of Roseville. It is acknowledged that a separate
jurisdictional transfer agreement between the County and the city of Roseville is necessary
to implement part of this Agreement.
3. The parties wish to mutually transfer the jurisdiction of the above-described roads from the
County to the City in accordance with the terms and conditions of this Agreement.
AGREEMENTS
1. The parties agree that Eustis Street, as described above, shall become the jurisdiction of the
City upon execution of this Agreement by both parties.
2. The parties agree that Roselawn Avenue, as described above and located within the city
limits of the City shall become the jurisdiction of the City upon both of the following
conditions having been met:
a) Execution of this Agreement by both parties; and
1
527509v2 DTA LA135-3
b) Execution of a similar jurisdictional transfer agreement between the County and the
city of Roseville regarding Roselawn Avenue.
3. Upon the transfer of jurisdiction in accordance with sections (1) and (2) of this Agreement,
the City will become responsible for all maintenance, repair, future construction, operating
expenses, overall planning, management and ownership of the roadway, appurtenances, and
associated right-of-way.
4. In the event that jurisdiction is transferred to the City pursuant to this Agreement between
October 30 and April 1, the County will continue with all maintenance through April 1.
5. The County agrees to deed any acquired street right-of-way to the City, and prepare and
execute any other necessary and appropriate documents, in order to convey its interest in
Eustis Street and Roselawn Avenue to the City and effectuate the transfer of jurisdiction
contemplated in sections 1 and 2 of this Agreement.
6. The County shall, upon request, provide the City with the following information and
records that are applicable to the transferred portions of Eustis Street and Roselawn
Avenue:
a) A list of any active maintenance agreements with other governmental agencies or
companies that will be cancelled.
b) Utility, drainage, access driveway, sign advertising and limited use permits.
c) As -built construction plans and records.
d) Inspection reports and ratings.
e) Photo logs, aerial photos, right-of-way maps and parcel files.
f) Inventory data.
g) Pavement condition ratings.
h) A history of the most recent betterment.
i) Accident reports and statistics, subject to privacy requirements.
j) Any alignment ties, horizontal and vertical control monuments, and relative data.
k) All partially completed and completed plans for construction projects.
1) Road opening authority documentation and/or right-of-way authority
documentation.
7. Notwithstanding any of the provisions contained herein, the County shall retain jurisdiction
of the full width of the existing Larpenteur Avenue right-of-way through the intersection of
Larpenteur Avenue and Eustis Street, assumed to be one hundred (100) feet, which includes
and is defined by the intersection storm sewer catch basins, pedestrian ramps and cross
walks, signs, and, traffic signal and appurtenances.
8. Following the transfer of jurisdiction, the County shall remove all County route signs and
corresponding sign posts that exist within the Eustis Street and Roselawn Avenue rights-of-
way. The "no parking" signage that exists therein shall remain in the present location and,
upon execution of this Agreement by both parties, shall immediately become the property
of the City.
2
527509v2 DTA LA135-3
9. The County agrees to pay the City a lump sum of:
a) $516,341.00 in consideration of the transfer of jurisdiction of Eustis Street. This
includes funds to construct a cul-de-sac at the west end of Roselawn Avenue, should the
City choose to construct it; and
b) $320,000.00 in consideration of the transfer of jurisdiction of Roselawn Avenue. This
includes funding for the portion of Roselawn Avenue within the city of Roseville and
shall be shared accordingly through a separate cooperative construction agreement with
the city of Roseville.
10. The funds paid to the City originate from transportation funds source. The City agrees to
apply these funds only to transportation expenditures.
11. Payment Schedule: Full payment will be made for Eustis Street within 30 days of
execution of this Agreement. Full payment for Roselawn Avenue will be made within 30
days following both the execution of this agreement and the execution of a jurisdiction
transfer agreement between Ramsey County and the city of Roseville regarding the portion
of Roselawn Avenue within Roseville.
12. Upon the execution of this agreement by both parties and at no cost to the City, the County
grants the City a license to enter onto the portion of County right-of-way within the limits
of the roadway being transferred herein for all purposes necessary for the City to exercise
its right-of-way authority contemplated herein. The license shall expire upon the County's
full adherence to section 5 of this Agreement.
13. The City and County shall indemnify, defend, and hold each other harmless against any and
all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees,
which the indemnified party, its officials, agents, or employees may hereafter sustain, incur,
or be required to pay, arising out of or by reason of any act or omission of the indemnifying
party, its officials, agents, or employees, in the execution, performance, or failure to
adequately perform the indemnifying party's obligation pursuant to this Agreement.
Nothing in this Agreement shall constitute a waiver by the County or the City of any
statutory or common law immunities, limits, or exceptions on liability.
14. This Agreement shall remain in full force and effect until terminated or amended by mutual
agreement of the parties, which may only be done in writing.
CITY OF LAUDERDALE, MINNESOTA
By: Date: December 11, 2018
Mary Gaasch, Mayor
By: Date: December 11, 2018
Heather Butkowski, City Clerk -Administrator
3
527509v2 DTA LA135-3
RAMSEY COUNTY, MINNESOTA
Date:
Ryan O'Connor, County Manager
Approval recommended:
Date:
Ted Schoenecker, Director
Public Works Department
Approved as to form:
Date:
Assistant County Attorney
4
527509v2 DTA LA135-3
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session
X
X
X
Meeting Date
December 11, 2018
ITEM NUMBER
STAFF INITIAL
APPROVED BY ADMINISTRATOR
CSAH Roselawn Resolution
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
As previously discussed, Ramsey County must remove the "County State Aid High-
way" (CSAH) designation of Roselawn Avenue whether the City accepts jurisdictional
transfer of the road or not. Roselawn Avenue has not met the requirements since the sound -
wall was built. Ramsey County needs a resolution from the City concurring with this under-
standing.
OPTIONS:
STAFF RECOMMENDATION:
Motion to adopt Resolution 121118D—A Resolution Concurring with Ramsey County Rev-
ocation of County State Aid Highway Status for Roselawn Avenue, CSAH 26, between the
West Right -of -Way of State Highway 280 to Fulham Street.
RESOLUTION NO. 121118D
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION CONCURRING WITH RAMSEY COUNTY REVOCATION OF COUNTY
STATE AID HIGHWAY STATUS FOR ROSELAWN AVENUE, CSAH 26, BETWEEN THE
WEST RIGHT-OF-WAY OF STATE HIGHWAY 280 TO FULHAM STREET
WHEREAS, Roselawn Avenue (County State Aid Highway 26) from west right-of-way line of
State Highway 280 to Fulham Street, the majority of which is located in the city of Lauderdale,
is presently under the jurisdiction of Ramsey County as a County State Aid Highway; and
WHEREAS, the standards for County State Aid Highways requires them to connect with another
County State Aid Highway, State Trunk Highway, or to a regional trade center; and
WHEREAS, this roadway does not meet these standards and has been determined to serve a
local function only; and
WHEREAS, Ramsey County is compelled to remove non -conforming County State Aid
Highways from its County State Aid Highway system; and
WHEREAS, revocation of County State Aid Highway status may be accomplished by resolution
of the Ramsey County Board of Commissioners and governing body of the affected city pursuant
to Minnesota Statutes 162.02.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lauderdale does
hereby concur that the Ramsey County Board of Commissioner's revocation of the County State
Aid Highway status of Roselawn Avenue (County State Aid Highway 26) from the west right-of-
way line of State Highway 280 to Fulham Street is warranted.
Adopted by the city council of the city of Lauderdale, Minnesota this 11t day of December, 2018.
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Administrator
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
December 11, 2018
ITEM NUMBER
STAFF INITIAL
APPROVED BY ADMINISTRATOR
JPA with City of Roseville
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Part of the discussions over the jurisdictional transfer of Roselawn Avenue included the City
of Roseville as half of the width of Roselawn Avenue from Pleasant Street to Fulham Street
is within Roseville's corporate limits. Roseville also had to agree to the jurisdictional trans-
fer of their portion of the road. They readily agreed as they already are the road authority
for their portion of Roselawn Avenue heading east.
Roseville prefers that all compensation from Ramsey County be given to Lauderdale and we
incorporate the paving of their half of the road into our project. To accomplish this, the fol-
lowing joint powers agreement would need to be approved to allow us to complete the pro-
ject and receive their share of the funding.
OPTIONS:
STAFF RECOMMENDATION:
Motion to approve the Joint Powers Agreement between the City of Lauderdale / City of
Roseville, 2019 Street and Utility Improvement Project including Roselawn Avenue Im-
provements between the West Right -of -Way Line of State Highway 280 and Fulham Street.
JOINT POWERS AGREEMENT
City of Lauderdale/City of Roseville
2019 Street and Utility Improvement Project including
Roselawn Avenue Improvements between
the West Right -of -Way Line of State Highway 280 and Fulham Street
THIS JOINT POWERS AGREEMENT (the "Agreement") is made and entered on this
to day of
, by and between the City of Lauderdale, a Minnesota
municipal corporation ("Lauderdale"), and the City of Roseville, a Minnesota municipal
corporation ("Roseville").
WHEREAS, Lauderdale and Roseville, pursuant to the provision of Minnesota
Statutes, section 471.59, are authorized to enter into agreements to exercise jointly the
governmental powers and functions each has individually; and,
WHEREAS, Lauderdale and Roseville took jurisdictional authority from Ramsey
County over Roselawn Avenue in 2018;
WHEREAS, Lauderdale is proposing to conduct roadway reconstruction and
associated improvements on Roselawn Avenue from T.H. 280 to Fulham Street in 2019 (the
"Project"); and,
WHEREAS, a portion of this segment of Roselawn Avenue is located within the
boundary of Roseville; and,
WHEREAS, the Lauderdale wishes to improve its roadway system by performing
pavement reclamation and associated improvements on Roselawn Avenue; and,
WHEREAS, Roseville wishes to improve its roadway system by cooperating with
Lauderdale' s work in performing pavement reclamation and associated improvements
on Roselawn Avenue; and,
WHEREAS, Lauderdale agrees to include the subject work listed above, consistent
with the feasibility study and design plans, as a part of its 2019 Street and Utility
Improvement Project; and,
1
538176v2 RIIB MA745-2
WHEREAS, Lauderdale has contracted with a consulting engineer, Stantec Consulting
Services, to prepare a feasibility report and final plans and specifications for said
improvements to Roselawn Avenue.
to wit:
NOW, THEREFORE, it is hereby agreed by and between the parties hereto as follows,
1. Lauderdale shall be responsible for the design and construction of the entire Project.
Therefore, the parties agree that:
a. Lauderdale shall plan and design, advertise and receive bids, award the
contract, administer the construction and conduct inspections of the Project.
b. Roseville grants to Lauderdale the right to use its portion of Roselawn
Avenue and immediately adjacent streets, public rights of way and easements
in Roseville for purposes of constructing the Project. Roseville agrees to
cooperate with Lauderdale in the execution of the Project.
2. Roseville will allocate its share of jurisdictional transfer agreement funding
from Ramsey County to Lauderdale for the roadway improvements to
Roseville's portion of Roselawn Avenue. Should the cost exceed the $320,000
provided by Ramsey County, Lauderdale and Roseville will confer to
determine how to handle the additional costs.
3. Lauderdale and Roseville hereby agree to indemnify each other and hold each
other harmless from any and all claims, causes of action, lawsuits, judgments,
charges, demands, costs, and expenses, including, but not limited to, interest
involved therein and attorneys' fees and costs and expenses connected
therewith, arising out of or resulting from the failure of either party to satisfy
the provisions of this Agreement or for damages caused to other parties as a
result of the manner in which Lauderdale or Roseville perform or fail to
perform duties imposed on each party by the terms of this Agreement. Under
no circumstance, however, shall either party be required to pay on behalf of
itself and the other party any amounts in excess of the limits on liability
established in Minnesota Statutes, Chapter 466. The limits of liability for the
2
538176v2 RHB MA745-2
parties may not be added together to determine the maximum amount of liability
for either party.
4. This Agreement shall remain in full force and effect until terminated by mutual
agreement of Lauderdale and Roseville or upon completion of the Project and
expiration of any applicable warranty periods, whichever occurs first.
5. It is agreed that, except as specifically provided herein, neither party, by the
execution of this A greement, relinquishes any rights or powers possessed by
it and neither party is relieved of any responsibility, duty or obligation
imposed on it by law or regulation.
6. With regard to Data Practices; the parties agree as follows:
a. Lauderdale and Roseville agree to comply with the Minnesota
Government Data Practices Act and all other state and federal laws
relating to data privacy or confidentiality;
b. Lauderdale and Roseville will immediately report to each other any
requests from third parties for information relating to this Agreement.
c. Lauderdale and Roseville agree to promptly respond to each other's
inquiries concerning data requests.
7. It is understood and agreed that the entire agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and all
negotiations between the parties relating to the subject matter thereof, as well as any
previous agreement presently in effect between the parties regarding the subject
matter thereof. Any alterations, variations, or modifications of the provisions of this
Agreement shall be valid only when they have been reduced to writing and duly
signed by the parties.
8. For purposes of delivery of any notice required by this Agreement, the notice shall be
effective if delivered by certified or registered U.S. mail, postage prepaid, or hand
delivered to:
3
538176v2 RHB MA745-2
a) As to Lauderdale: City of Lauderdale
1891 Walnut Street
Lauderdale, MN 55113
Attn: City Administrator
As to Roseville:
City of Roseville
2660 Civic Center Drive
Roseville, MN 55113
Attic: City Manager
9. This Agreement shall be interpreted under the laws of Minnesota.
10. This Agreement may be executed in any number of counterparts, each of
which shall be considered one and the same instrument.
[signature pages follow]
538176v2 RHB MA745-2
4
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their respective duly authorized representatives.
Dated CITY OF LAUDERDALE
December 11, 2018 By
Its Mayor
By
Its City Administrator
Dated CITY OF ROSEVILLE
This Agreement was drafted
by the city of Lauderdale.
538176v2 RHB MA745-2
By
Its Mayor
By
Its City Manager
5
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
December 11, 2018
ITEM NUMBER SPRWS • ree. Amendment
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Part of the negotiations over the jurisdictional transfer of Roselawn Avenue and Eustis
Street included discussions with St. Paul Regional Water Service (SPRWS) over the water
main replacement. Eustis Street regularly experiences water main breaks in the winter and
is one of their priority lines to replace. They are also contemplating improvements to the
water main on Roselawn Avenue.
The first agreement needed with SPRWS follows. This agreement amends our initial agree-
ment from 1997 by allowing the City to complete the water main portion of the project with
its own contractors. SPRWS will reimburse the City for those costs based upon an under-
standing that is the next item on the agenda.
OPTIONS:
STAFF RECOMMENDATION:
Motion to approve Amendment No. 2 to Agreement between Board of Water Commission-
ers of the City of Saint Paul and the City of Lauderdale.
Agreement #
AMENDMENT NO. 2
to
AGREEMENT BETWEEN
BOARD OF WATER COMMISSIONERS OF THE CITY OF SAINT PAUL
and
THE CITY OF LAUDERDALE
This AMENDMENT NO. 2 TO AGREEMENT entered into this 13th day of November
2018, by and between the BOARD OF WATER COMMISSIONERS OF THE CITY OF
SAINT PAUL, a municipal corporation of the State of Minnesota, d/b/a Saint Paul Regional Water
Services (the "Board"), and the CITY OF LAUDERDALE, a municipal corporation of the State
of Minnesota ("Lauderdale").
WITNESSETH:
WHEREAS, Lauderdale and the Board entered into an agreement dated December 10,
1997 for the provision of water service by the Board to properties within Lauderdale (the
"Agreement"); and
WHEREAS, Article XV of the Agreement allows for amendments to the original
agreement, and
WHEREAS, to provide the greatest efficiency and to minimize traffic disruptions and
replacement costs, the parties desire that the Board whenever possible perform water main
replacement and/or other water system repair work in conjunction with Lauderdale street paving
proj ects.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties mutually agree to amend the Agreement in the manner described below.
1. The following is hereby added to Section 1 of the Agreement:
When it is possible to coordinate Board water facility work with a Lauderdale street
paving project, it is mutually agreed:
a) Lauderdale and Board shall negotiate a Cooperative Cost Share
Understanding (the "Understanding") which shall define the work
responsibilities and cost obligations of both parties.
b) The Understanding shall be approved by Saint Paul Regional Water
Services General Manager on behalf of the Board.
Page 1 of 3
The Understanding shall be approved by Lauderdale City Council on behalf
of Lauderdale.
Upon completion of work, or periodically during construction, an itemized invoice
of charges for the work defined in the Understanding shall be transmitted to the other party.
Payment shall be issued within 30 days following review and approval of the charges.
2. Except as modified herein, the terms of the Agreement shall remain in full force and
effect.
[Remainder of page is left intentionally blank]
Page 2 of 3
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement to be executed as of the day and year first above written.
Approved: BOARD OF WATER COMMISSIONERS OF
THE CITY OF SAINT PAUL
By
Stephen P. Schneider, General Manager Matt Anfang, President
By
Mollie Gagnelius, Secretary
Approved as to Form:
By
Assistant City Attorney Todd Hurley, Director
Office of Financial Services
CITY OF LAUDERDALE
By
Mary Gaasch, Mayor
By
Heather Butkowski, City Administrator
Page 3 of 3
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
December 11, 2018
ITEM NUMBER
STAFF INITIAL
APPROVED BY ADMINISTRATOR
Understanding with SPRWS
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Part of the negotiations over the jurisdictional transfer of Roselawn Avenue and Eustis
Street included discussions with St. Paul Regional Water Service (SPRWS) over the water
main replacement. Eustis Street regularly experiences water main breaks in the winter is
one of their priority lines to replace.
The second agreement needed with SPRWS follows. This understanding identified the pro-
ject costs that SPRWS will cover. This includes the cost of the water main replacement
AND about $100,000 worth of the pavement project. They agreed to pay these costs in
recognition that they would bear these costs if they were to replace the water mains outside
of a street improvement project.
OPTIONS:
STAFF RECOMMENDATION:
Motion to approve the Cooperative Cost Share Understanding between Board of Water
Commissioners of the City of Saint Paul and City of Lauderdale for the Eustis Street and
Roselawn Avenue Improvements Project.
COOPERATIVE COST SHARE UNDERSTANDING
Between
BOARD OF WATER COMMISSIONERS OF THE CITY OF SAINT PAUL
and
CITY OF LAUDERDALE
Eustis Street and Roselawn Avenue Improvements Project
THIS UNDERSTANDING is made and entered into this 11 th day of December 2018, by and
between the BOARD OF WATER COMMISSIONERS OF THE CITY OF SAINT PAUL,
(the "Board"), acting through its Saint Paul Regional Water Services General Manager ("SPRWS
General Manager"), and the CITY OF LAUDERDALE ("Lauderdale").
WITNESSETH:
WHEREAS, Lauderdale and the Board entered into an agreement dated December 10,
1997 (the "Agreement") for the provision of water service by the Board to properties within
Lauderdale; and
WHEREAS, Lauderdale and the Board entered into an Amendment No. 1 to Agreement
dated November 13, 2018, for the purpose of minimizing traffic disruptions and water facility
replacement costs by having said replacement work performed in conjunction with Lauderdale
street paving projects whenever possible; and
WHEREAS, said Amendment No. 1 to Agreement further provided that Lauderdale and
the Board shall negotiate a Cooperative Cost Share Understanding for each street project that is
to include water facility work in order to define the work responsibilities and cost obligations of
the parties with respect to water facility work, and that such Cooperative Cost Share
Understandings shall be approved by Saint Paul Regional Water Services General Manager on
behalf of the Board, and by Lauderdale city council on behalf of Lauderdale; and
WHEREAS, Lauderdale is planning a roadway improvements project (the "Project") to
include the reconstruction of Eustis Street from Roselawn Avenue and Larpenteur Avenue, and
the mill and overlay of Roselawn Avenue from TH 280 to Fulham Street; and
WHEREAS, the Board has requested that Lauderdale, as part of the Project, provide the
work necessary to replace water mains and related facilities within the Project area; and
WHEREAS, Lauderdale has prepared a preliminary estimate of water facility
replacement costs in the amount of $733,678.73, attached as Exhibit A.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, and in
accordance with said Amendment No. 1 to Agreement, the parties mutually agree as follows:
1. Lauderdale, in cooperation with the Board, shall prepare plans, specifications, estimates,
and proposals for the Project including water facility replacement work.
Page 1 of 3
2. Lauderdale shall obtain bids for water facility replacement including materials,
excavation, pipe handling and installation, backfilling, restoration, and all other work
necessary for water facility pipe work to be completed by Lauderdale as part of the
Project through its contractor.
3. The Board shall pay the actual costs of water facility replacement, based upon bid prices
contained in a contract duly awarded by Lauderdale for the Project, and upon final Project
quantities.
4. The Board shall pay the actual costs of repairing the existing roadway that will be
disturbed by the water facility replacement, based upon bid prices contained in a contract
duly awarded by Lauderdale for the Project, and upon the final Project quantities defined
as:
a. Full repair of a 10' width of bituminous roadway, including removal of existing
bituminous pavement, removal and replacement of existing concrete curb and
gutter (where applicable), placement of 6" of class 5 aggregate base, and paving of
bituminous non -wearing course, currently assumed to be 4" in depth.
5. The costs of contractor mobilization and traffic control will be allocated based upon cost
participation of the water facility work as a percentage of the final total construction cost,
which will be determined upon completion of the Project.
6. Quantities and costs in Exhibit A are estimates of the Board's share of the Project.
Actual costs shall be based on the contractor's unit prices and the quantities constructed.
The Board shall also pay the actual cost of any additional work requested by the Board or
change orders to the Project which are reasonably required and related to water mains and
related facilities which arise after the date of this Understanding and are not reflected in
Exhibit A.
7. The Board shall pay Lauderdale a 1 5% fee for design and construction administration
services for its share of the Project based on the final quantities and unit prices at the
completion of the Project as shown in Exhibit A.
IN WITNESS WHEREOF, the parties hereto have caused this Cooperative cost Share
Understanding to be executed as of the day and year first above written.
BOARD OF WATER COMMISSIONERS
OFTHE CITY OF SAINT PAUL
By
Stephen P. Schneider, General Manager
Saint Paul Regional Water Services
Page 2 of 3
CITY OF LAUDERDALE
By
Mary Gaasch, Mayor
By
Heather Butkowski, City Administrator
Page 3 of 3
EXHIBIT A
Preliminary Cost Estimate
Watermain Improvements
Eustis Street and Roselawn Avenue
December 10, 2018
A. STREET REPAIRS
No. Item Units Qty Unit Price Total Price
1 MOBILIZATION
2 TRAFFIC CONTROL
3 REMOVE BITUMINOUS PAVEMENT
4 AGGREGATE BASE, CLASS 5
5 NONWEARING COURSE MIXTURE
6 REMOVE AND REPLACE CONCRETE CURB & GUTTER
7 RESTORATION
8 BITUMINOUS STREET PATCH
B. WATER MAIN REPLACEMENT
LS 1 $4,000.00
LS 1 $2,000.00
SY 3,100 $5.00
TN 1,100 $14.00
TN 400 $65.00
LF 130 $50.00
SY 100 $10.00
SY 270 $50.00
Subtotal
Contingencies (15%)
Estimated Construction Cost - Street Repairs
$4,000.00
$2,000.00
$15,500.00
$15,400.00
$26,000.00
$6,500.00
$1,000.00
$13,500.00
$83,900.00
$12,585.00
$96,485.00
No. Item Units Qty Unit Price Total Price
1 MOBILIZATION
2 TRAFFIC CONTROL
3 REMOVE EXISTING WATER MAIN
4 REMOVE HYDRANT, VALVE & BOX
5 REMOVE GATE VALVE & BOX
6 REMOVE EXISTING WATER SERVICE
7 8" DIP WATER MAIN
8 6" DIP WATER MAIN
9 PIPE BURST 8" CIP WATER MAIN
10 IMPROVED PIPE FOUNDATION
11 HYDRANT WITH 6" GATE VALVE
12 8" GATE VALVE AND BOX
13 CONNECT TO EXISTING WATER MAIN
14 DUCTILE IRON FITTINGS
15 INSULATION - 4" THICK
LS 1 $18,000.00
LS 1 $9,000.00
LF 2900 $5.00
EA 7 $500.00
EA 11 $200.00
EA 10 $100.00
LF 2850 $80.00
LF 70 $65.00
LF 340 $130.00
LF 2920 $3.00
EA 10 $6,500.00
EA 11 $2,000.00
EA 10 $1,200.00
LB 3500 $5.00
SY 70 $40.00
16 REMOVE EXISTING WATER SERVICE EA 10 $100.00
17 CORPORATION STOP AND BOX EA 12 $250.00
18 COPPER WATER SERVICE LF 400 $40.00
19 CURB STOP AND BOX EA 10 $400.00
20 CONNECT TO EXISTING WATER SERVICE EA 12 $150.00
20 DENSITY TESTING LS 1 $3,000.00
Subtotal
Contingencies (15%)
Estimated Construction Cost - Water Main Improvements
$18,000.00
$9,000.00
$14,500.00
$3,500.00
$2,200.00
$1,000.00
$228,000.00
$4,550.00
$44,200.00
$8,760.00
$65,000.00
$22,000.00
$12,000.00
$17,500.00
$2,800.00
$1,000.00
$3,000.00
$16,000.00
$4,000.00
$1,800.00
$3,000.00
$481,810.00
$72,271.50
$554,081.50
COST SUMMARY
STREET REPAIRS $83,900.00
WATER MAIN REPLACEMENT $481,810.00
SUBTOTAL $565,710.00
CONTINGENCIES (15%) $84,856.50
TOTAL ESTIMATED WATER MAIN CONSTRUCTION COST $650,566.50
ENGINEERING FEES (15% of water main improvements) $83,112.23
TOTAL ESTIMATED WATER MAIN PROJECT COSTS $733,678.73
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session
X
X
Meeting Date
December 11, 2018
ITEM NUMBER Feasibility Rpt / Pub Hearing
STAFF INITIAL
l
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Stantec staff will be at the meeting to present the feasibility report they were authorized to
complete at the November 27, 2018 council meeting. This report assesses the feasibility of
the proposed street project from an engineering perspective. The feasibility report also will
identify costs, funding sources, preliminary assessment information, and the total special
assessment amount. The feasibility report is required by Minnesota Statutes Chapter 429
which allows cities to specially assess for street improvements.
To continue moving towards a construction project in 2019, the Council would adopt the
following resolution accepting the Feasibility Report, calling for a public hearing on the pro-
posed improvements at the January 8, 2019 council meeting, and authorizing the city engi-
neer to prepare the plans and specifications.
OPTIONS:
STAFF RECOMMENDATION:
Motion to adopt Resolution 121118E, A Resolution Receiving the Feasibility Report, Call-
ing for a Hearing on the Improvement, and Ordering Preparation of Plans and Specifica-
tions.
RESOLUTION NO. 121118E
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECEIVING THE FEASIBILITY REPORT, CALLING
FOR A HEARING ON THE IMPROVEMENT, AND ORDERING
PREPARATION OF PLANS AND SPECIFICATIONS
WHEREAS, pursuant to resolution of the council adopted November 27, 2018, a report has been prepared
by Stantec Consulting Services with reference to the proposed 2019 Infrastructure Improvement Project,
the improvement of Eustis Street between Larpenteur Avenue and Roselawn Avenue and Roselawn
Avenue between the TH280 right-of-way and Fulham Street by the City of Lauderdale, and this report
was received by the council on December 11, 2018, and
WHEREAS, the report provides information regarding whether the proposed improvement is necessary,
cost-effective, and feasible; whether it should best be made as proposed or in connection with some other
improvement; the estimated cost of the improvement as recommended; and a description of the
methodology used to calculate individual assessments for affected parcels.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE,
MINNESOTA:
1. The council will consider the improvement of such streets in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total cost of the improvement of $2,327,866.
2. A public hearing shall be held on such proposed improvement on the 8th day of January, 2019, in the
council chambers of the city hall at 7:30 p.m. and the clerk shall give mailed and published notice of such
hearing and improvement as required by law.
4. Stantec Consulting Services is hereby designated as the engineer for the proposed improvement and
shall prepare plans and specification for the making of such improvement.
Adopted by the city council of the city of Lauderdale, Minnesota this 11th day of December, 2018.
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Administrator
Feasibility Report for
2019 Infrastructure Improvements
City of Lauderdale, Minnesota
December 2018
Project No. 193804608
CiStantec
Stantec Consulting Services Inc.
Stantec 2335 Highway 36 West, St. Paul MN 55113.3819
December 11, 2018
File: 193804608
Attention: Honorable Mayor and Council
City of Lauderdale
1891 Walnut Street
Lauderdale, Minnesota 55113
Re: 2019 Infrastructure Improvements Project
Dear Mayor and Council:
Enclosed for your review is the 2019 Infrastructure Improvements Feasibility Report. The general location of the
improvements includes Eustis Street between Larpenteur Avenue West (CSAH 30) and Roselawn Avenue, and
Roselawn Avenue between TH 280 and Fulham Street.
Proposed improvements include the reconstruction of Eustis Street and rehabilitation of Roselawn Avenue West
in conjunction with the jurisdictional transfer of these roadways from Ramsey County to the City of Lauderdale.
The feasibility report describes the roadway and utility improvements necessary for both the reconstruction and
mill and overlay portions of this project. Cost estimates as well as potential funding sources are included in the
report.
We recommend this report be presented and discussed at the December 11, 2018 City Council meeting.
Respectfully submitted,
Darren Amundsen PE
Principal
Phone: (651) 604-4894
Mobile: (651) 775-5623
Darren.Amundsen@stantec.com
I hereby certify that this plan, specification, or
report was prepared by me or under my direct
supervision and that I am a duly Licensed
Professional Engineer under the laws of the State
of Minnesota.
Kellie M. Schlegel, PE
Date: December 11, 2018 Reg. No. 46200
CITY OF LAUDERDALE - 2019 INFRASTRUCTURE IMPROVEMENTS
Table of Contents
Introduction 2
Existing Conditions 4
Street Improvements 6
Utility Improvements 11
Permits and Easements 14
Estimated Project Costs 15
Project Funding 16
Project Schedule 22
Conclusion & Recommendations 23
Figures
Figure 1: Location Map 3
Figure 2: Proposed Street Improvements — Eustis St 8
Figure 3: Proposed Street and Utility Improvements — Roselawn Ave W 9
Figure 4: Typical Sections 10
Figure 5: Proposed Utility Improvements — Eustis St 13
Figure 6A: Site Assessments — Eustis Street: Larpenteur to Spring 18
Figure 6B: Site Assessments — Eustis Street: Spring to Roselawn 19
Figure 6C: Site Assessments — Roselawn Avenue W: TH 280 to Carl St 20
Figure 6D: Site Assessments — Roselawn Ave: Carl St to Fulham St 21
Appendices
A — Preliminary Cost Estimate
B — Geotechnical Evaluation
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 1
CITY OF LAUDERDALE - 2019 INFRASTRUCTURE IMPROVEMENTS
Introduction
The City of Lauderdale authorized the preparation of this Feasibility Report to determine the feasibility of
performing street and utility improvements on Eustis Street from Larpenteur Avenue to Roselawn Avenue, and
on Roselawn Avenue from Minnesota Trunk Highway (TH) 280 to Fulham Street. See Figure 1 for the project
area.
History and Jurisdictional Transfer
Lauderdale is committed to providing safe, well-maintained roadways to its residents and businessowners. To
date, both Eustis Street and Roselawn Avenue have been owned and maintained by Ramsey County.
Roselawn Avenue (formerly County State Aid Highway 26) was designated as a state aid roadway, meaning the
county was able to utilize state aid funds for roadway improvements. However, Eustis Street (formerly County
Road 127) was not designated as a state aid roadway. Thus, the county was not able to utilize state aid funds
for roadway improvements. As a result, the quality of Eustis Street has decreased significantly over the past 20
years, resulting in substantial cracking, rutting, and potholes throughout the roadway. The City of Lauderdale
and Ramsey County have held discussions periodically over that time period to discuss the jurisdictional transfer
of both Eustis Street and Roselawn Avenue to the City of Lauderdale. With the most recent discussions, an
agreement was reached between these two entities to complete the jurisdictional transfer in conjunction with a
transfer of funds that the City can put towards the much-needed roadway and utility improvements.
Scope of Study
The purpose of this report is to examine the feasibility of reconstructing Eustis Street with a full -depth pavement
section and rehabilitating Roselawn Avenue with a bituminous mill and overlay. Utility improvements will also be
analyzed, including water main, sanitary sewer, and storm sewer. The type of improvements recommended,
estimated costs of the improvements, and funding of the improvements will be evaluated.
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 2
PROJECT AREA -
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Horizontal Scale In Feet
CITY OF LAUDERDALE
2019 INFRASTRUCTURE IMPROVEMENTS
DATE 12/4/2018 PROJ. NO. 193804608
FIGURE: 1
Stantec
2335 Highway 36 W
51. Paul, MN 55113
wm,stantec.com
CITY OF LAUDERDALE - 2019 INFRASTRUCTURE IMPROVEMENTS
Existing Conditions
Eustis Street
Currently, Eustis Street is a bituminous two-lane roadway with four -inch bituminous curb and parking along one
side of the street. The existing street width is approximately 34 feet from face to face of the existing bituminous
curb. Seventy feet of right-of-way is reserved from Larpenteur Avenue to lone Street and sixty feet from lone
Street to Roselawn Avenue.
The original construction date of Eustis Street is not known. However, there is no documentation that it was
ever fully reconstructed. County records indicate that the roadway underwent a full depth reclamation in 1990,
followed by a seal coat in 1991. Since then, the condition of the roadway has deteriorated and exhibits a large
amount of cracking, rutting, pavement stripping, severe potholing, as well as visible drainage issues. There is
minimal storm sewer on Eustis Street, and the adjacent yards are relatively flat, which along with the poor road
base, contribute to the poor drainage conditions.
The sanitary sewer within Eustis Street was rehabilitated in 2013 via cured in place pipe (CIPP), a trenchless
technique which lines the interior of the existing pipe with a resin -saturated felt tube, which is then cured,
resulting in a smooth, hardened interior surface. In addition, a number of sanitary sewer manhole castings were
replaced in 2016 as they were in need of repair. It is not anticipated that any additional sanitary sewer repairs
are needed as part of this project.
The water main along Eustis Street is owned and maintained by St. Paul Regional Water Services (SPRWS). It
is 8" in diameter and constructed of cast iron pipe (CIP). Generally, the water main within Eustis was installed in
the 1950s and has experienced a significant number of problems, including water main breaks. SPRWS is
planning on replacing all water main on Eustis Street as part of this project.
Roselawn Avenue
Roselawn Avenue is a bituminous two-lane roadway with concrete curb and gutter with no parking signed along
both sides of the street. The existing street width is approximately 36 feet from face to face of the existing
concrete curb. Approximately sixty-six feet of right-of-way is reserved from MN TH 280 to Fulham Street with
some small variations.
Roselawn Avenue was reconstructed by Ramsey County in 1987. A full -depth road base, along with concrete
curb and gutter and a storm sewer network were installed and/or improved as part of this project. Since this
time, the only documented maintenance was a seal coat in 1989. The overall condition of Roselawn Avenue is
fair, with some visible rutting, pavement stripping, and cracking.
The existing sanitary sewer within Roselawn Avenue was also recently rehabilitated via CIPP (2018). The
condition of existing manholes should be evaluated during the design phase to determine if any repairs are
required as part of this project.
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 4
There is existing water main along the south side of Roselawn Avenue from Walnut Street to Eustis Street. The
westerly block is ductile iron pipe, while the easterly block is cast iron pipe. As with the cast iron water main on
Eustis Street, SPRWS is planning to replace this block of water main in conjunction with the street
improvements.
Geotechnical Analysis
Soil borings were completed on Eustis Street to assist in further understanding the existing street section
characteristics. The data received in this analysis was used to determine the identified street improvements
recommended in this report. In general, the bituminous pavement thickness varied from 1 1/" to 2 1/2",
increasing to 4" near Larpenteur Avenue. The aggregate base thickness varied from 2" to 10", with an average
of just over 5". The geotechnical report is attached as Appendix B.
2019 Infrastructure Improvements
City of Lauderdale
® Stantec
Stantec Project No: 193804608
Page 5
CITY OF LAUDERDALE - 2019 INFRASTRUCTURE IMPROVEMENTS
Street Improvements
Eustis Street - Full Reconstruction
The findings of the geotechnical evaluation indicate insufficient and highly variable thicknesses of both the
bituminous pavement and aggregate base. Due to the inadequate thickness of the road section, as well as the
visible state of the roadway, a complete reconstruction of the roadway section is recommended. See Figure 2
for the overall layout of the proposed improvements.
The proposed typical section consists of a thirty -six-foot wide street (from face of curb to face of curb) with six-
inch high concrete curb and gutter. This will provide room for two (2) twelve -foot driving lanes, an eight -foot
parking lane on one side of the street, and a four -foot shoulder on the other side of the street giving vehicles
more room to safely maneuver alongside parked cars and other roadway users. The street section proposed for
a typical street in Lauderdale consists of 1 1/2 inches of bituminous wear course, 2'/ inches of bituminous base
course, 8 inches of Class 5 aggregate base, and 12 inches of select granular borrow over geotextile fabric for
separation. In addition, drain tile would be installed along the curb as necessary to provide adequate drainage
of the roadway subgrade. See Figure 4 for the Typical Section.
In general, to minimize impacts outside of the roadway, the new street will be constructed in generally the same
horizontal location as it currently lies, with a small amount of roadway widening. The road will be lowered where
feasible to improve front yard drainage in areas. Small portions of intersecting streets may need to be
reconstructed or repaved to accommodate minor grade changes and ensure proper drainage. The portions of
the driveways that are impacted will be replaced in-kind as part of the project.
Access to impacted homes and businesses will be maintained throughout the project with the exception of
isolated instances. On Eustis Street, most blocks have an alley that could be used to access homes. Areas
that do not have alley access include east of Eustis Street between Summer Street and Roselawn Avenue and
west of Eustis Street between Spring Street and Summer Street, along with a short portion of alley between
Summer Street and Roselawn Avenue. During the project, scheduling and staging of work in these areas will be
especially important.
Roselawn Avenue - Mill and Overlay
Roselawn Avenue's more robust pavement section, past maintenance, and current roadway and utility condition
lead to a recommendation for the existing road to be milled and overlaid with new pavement to prolong its life.
See Figure 4 for the location of these improvements. A mill and overlay is generally recommended where the
roadway condition can be significantly improved by replacing the upper layer of bituminous, where the roadway
base material still appears structurally sound, and where there are minimal utility improvements. Afull-width mill
and overlay consists of milling the upper 2 inches of bituminous across the entire width of the roadway, followed
by paving a 2 -inch bituminous overlay. The existing curb condition will be evaluated for any necessary spot
repairs. Any areas of severe cracking or failing roadway base encountered within the roadway after milling will
also be repaired prior to final paving. See Figure 3 for the proposed improvements for Roselawn Avenue, and
Figure 4 for the Typical Section.
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 6
Alley Improvements
The City of Lauderdale currently owns and maintains alleys that serve the residential areas of the city. There
are currently two gaps in this system that are adjacent to properties on the west side of Eustis Street. These
gaps, for which the City of Lauderdale currently owns and maintains right of way, include approximately 500 feet
between Spring Street and Summer Street and approximately 150 feet between Summer Street and Roselawn
Avenue. This report includes a cost estimate to construct 12 -foot wide alleys in these areas as part of this
project. Work would include approximately 650 feet of bituminous alley construction, along with some tree and
brush removal. Small retaining walls may be required in areas to minimize impacts to adjacent properties. The
City will also coordinate with Xcel Energy to relocate the existing power poles within the alley areas. Paving the
alleys would help the City address reoccurring maintenance issues, as well as provide additional access for
residents. See Figure 3 for the locations of the proposed alley improvements.
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 7
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CITY OF LAUDERDALE
2019 INFRASTRUCTURE IMPROVEMENTS
DATE 11/29/2018 PROJ. NO. 193804608
FIGURE: 4
Stantec
2335 Highway 36 W
St. Paul. MN 55113
vnnw.stantec.com
CITY OF LAUDERDALE - 2019 INFRASTRUCTURE IMPROVEMENTS
Utility Improvements
The following utility improvements are proposed in conjunction with this roadway improvement project.
Sanitary Sewer Improvements
As discussed in the Existing Conditions section, there are limited to no sanitary sewer improvements that are
recommended as part of this report. Existing sewer manholes and castings will be inspected for current
conditions, and any necessary repairs may be addressed as part of this project.
Water Main Improvements
As discussed in the Existing Conditions section, SPRWS intends to replace their water main under Eustis Street
as part of this project. They also intend to replace the portion of water main on Roselawn Avenue between
Malvern Street and Eustis Street. All water main improvements will be included in the project design and bid
with the remainder of the street and utility improvements as part of an agreement between the City of
Lauderdale and SPRWS.
The scope of the water main improvements will include the full replacement of the existing 8 -inch cast iron water
main, fittings and hydrants on Eustis Street from Roselawn Avenue to Larpenteur Avenue, and on Roselawn
Avenue from Malvern Street to Eustis Street. Proposed water mains will be ductile iron pipe (DIP) and will be
poly -wrapped to prevent corrosion. The water main on Roselawn Avenue will be replaced via a trenchless
installation method to minimize impacts to the street and surrounding areas. Any existing services that have
experienced issues with the service pipe freezing due to insufficient depth will also be replaced to the right of
way. All other services will remain and will be reconnected at the new main. SPRWS would manage and install
temporary water service for residents. Residents would be informed of brief water shut -offs to their homes on
the day services are switched from the old to the new system.
See Figure 5 for the proposed water main improvements on Eustis Street and Figure 3 for the proposed water
main improvements on Roselawn Avenue.
Storm Sewer Improvements
Surface water from Eustis Street currently drains to one of two places, Walsh Lake in the northeast corner of the
City or via storm sewer to the Highway 280 drainage system. Storm water generally drains in a northern
direction from lone Street to Roselawn Avenue as Ione Street is roughly the east -west high point in the project
area. South of lone Street, Eustis Street runoff flows south. Because much of Eustis Street is topographically
higher than the surrounding land, there is very little existing storm sewer in it. Street runoff generally flows to
existing storm sewer on the intersecting streets. It is likely that Eustis Street was originally constructed as a
rural section roadway with ditches and no curb and gutter.
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 11
Standing water behind the curb indicates drainage problems along Eustis Street. During the design phase,
grades should be analyzed to determine if Eustis Street can be lowered to address some of these drainage
problems. Limiting factors in how much the roadway can be lowered include the depth of the existing storm
sewer system at the intersections, elevations of adjacent roadways, and the depth of existing sanitary sewer
and water main as adequate cover will need to be maintained over these utilities.
Where feasible, additional storm sewer will be added along Eustis Street to collect street drainage as well as
front yard runoff. If the roadway cannot be lowered to properly drain all areas behind the curb, storm inlets
could be added behind the curb in the boulevard and connect to the proposed storm sewer system. See Figure
5 for the proposed storm sewer improvements.
Existing storm sewer structures within Roselawn Avenue and those adjacent to Eustis Street should be
evaluated during the preliminary design phase for any necessary repairs or replacement. It is recommended
that any issues with these structures be addressed as part of this project.
Walsh Lake has a history of flooding that predates Lauderdale's major street reconstruction program. During
the earliest street reconstruction projects, a detailed hydraulic model was created for the Walsh Lake drainage.
This model was used to evaluate whether the early projects raised the calculated Walsh Lake high water and
whether future projects might also affect the lake. It was determined that the projects had no effect.
Storm Water Management
The proposed project limits are within the jurisdictional boundary of the Rice Creek Watershed District (RCWD).
The proposed project improvements do not create a significant enough amount of additional impervious surface
to trigger the RCWD stormwater management rules. Therefore, stormwater treatment is not required. However,
should the City wish to incorporate elements into the project that will reduce stormwater volume or improve
water quality, these can be considered during the design phase.
Gas Main Replacement
Xcel Energy has expressed interest in the past in replacing their gas main along Eustis Street. The City of
Lauderdale will cooperate with Xcel Energy to minimize disruption to residents and property owners should they
choose to move forward with gas main replacement.
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 12
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IX. SANITARY SEWER
PROPOSED STORM SEWER AND WATER MAIN IMPROVEMENTS - EUSTIS ST
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CITY OF LAUDERDALE
2019 INFRASTRUCTURE IMPROVEMENTS
PROJ. NO. 19
CITY OF LAUDERDALE - 2019 INFRASTRUCTURE IMPROVEMENTS
Permits and Easements
Permits
The following permits will be required for this Project:
• Minnesota Department of Health water main plan review
• Minnesota Pollution Control Agency Construction Storm Water Permit
• Ramsey County right of way permit, utility permit
• Rice Creek Watershed District — erosion control permit
In addition, St. Paul Regional Water Services will need to provide plan and specification approval with respect to
the water system design.
Easements
It is anticipated that nearly all work will be performed within the City of Lauderdale and Ramsey County right-of-
way. In areas where work is proposed on private property, it is typically for the direct benefit of the property
owner. For example, removal and replacement of a private driveway beyond the right-of-way line is typically
done to achieve a more gradual grade on the driveway. Prior to any work being done outside of City of
Lauderdale right-of-way, a signed "Right of Entry" form would be acquired from each affected property owner. It
is anticipated that residents will be willing to work with the City if the work will improve their driveway, yard, or
would provide better drainage.
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 14
CITY OF LAUDERDALE - 2019 INFRASTRUCTURE IMPROVEMENTS
Estimated Project Costs
The total cost estimate for work proposed to be completed as part of this project is $2,459,830. Detailed cost
estimates have been prepared and are included in Appendix A. Estimated indirect costs include engineering,
legal, fiscal, and contract administration. A summary of the total estimated project costs is show below.
Table 1 - Total Estimated Project Costs
Eustis Street Reconstruction
Street Improvements
$ 1,196,761
Alley Improvements
$ 97,440
Storm Sewer Improvements
$ 171,150
Water Main Improvements
$ 538,370
Subtotal - Eustis Street
$ 2,003,721
Roselawn Avenue Mill & Overlay
Street Improvements
$ 183,724
Storm Sewer Improvements
$ 140,420
Water Main Improvements
$ 131,964
Subtotal - Roselawn Avenue
$ 456,108
Total Estimated Project Costs
$ 2,459,830
2019 Infrastructure Improvements
City of Lauderdale
® Stantec
Stantec Project No: 193804608
Page 15
CITY OF LAUDERDALE - 2019 INFRASTRUCTURE IMPROVEMENTS
Project Funding
The following are potential sources of funding for the 2019 Infrastructure Improvements project:
• Ramsey County jurisdictional transfer funds
• St. Paul Regional Water Services participation
• City of Lauderdale utility and street funds, including inter -fund loans
• General Obligation Bonds
• Special Assessments per MN Statute Chapter 429
Ramsey County Jurisdictional Transfer Funds
The City of Lauderdale and Ramsey County negotiated an agreement to transfer jurisdiction of Eustis Street and
Roselawn Avenue within the project limits from Ramsey County to the City of Lauderdale. As part of this
jurisdictional transfer, Ramsey County has agreed to contribute $836,341 to assist Lauderdale in improving the
roadways. These funds will be applied to the transportation improvements and related fees.
St. Paul Regional Water Services Participation
St. Paul Regional Water Services (SPRWS) owns and operates all the water main within Lauderdale. In
accordance with their agreement with Lauderdale, SPRWS will pay for all water main replacement costs
including material, labor, and indirect services related to the water main design and installation. A portion of the
street costs related to the installation of the water main will also be incurred by SPRWS. The total amount of
SPRWS participation will be determined by final construction costs in conjunction with a Cost Share
Understanding that is currently being developed. See Appendix A for a total estimated cost of the proposed
water main improvements.
City of Lauderdale Funds and General Obligation Bonds
The City of Lauderdale will fund the balance of the project not covered by the other funding sources. The exact
source of these funds has not been finalized, but would likely include the use of existing funds, which may
require borrowing from funds not directly related to this project; issuing general obligation (GO) bonds; or some
combination of these sources.
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 16
Special Assessments
Special assessments are a way for cities to finance improvements by assessing some of the costs to the
benefitting property owners. If the City of Lauderdale plans to proceed with this project, it is our understanding
that special assessments will be used to finance part of the project. This would be in accordance with the
current City's special assessment policy and consistent with previous street improvement projects.
For the purposes of this report, the total amount to be assessed is approximated. If this report is adopted, a
preliminary assessment roll will be completed to determine estimated assessment amounts for each benefitting
property. See Figures 6A through 6D for the locations of the benefitting properties.
Table 2 below summarizes the funding sources for the proposed improvements.
Table 2 - Funding Sources
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 17
Funding Source
Improvement
Type
Total
Estimated
Cost
City of
Lauderdale
Ramsey County
Turnback Funds
St. Paul
Regional
Water
Special
Assessments
Streets - Eustis
$1,196,761
$181,220
$532,197
$63,345
$420,000
Streets -
Roselawn
$183,724
$0
$163,724
$0
$20,000
Alleys - Eustis
$97,440
$97,440
$0
$0
$0
Storm Sewer -
Eustis
$171,150
$171,150
$0
$0
$0
Storm Sewer -
Roselawn
$140,420
$0
$140,420
$0
$0
Water Main -
Eustis
$538,370
$0
$0
$538,370
$0
Water Main -
Roselawn
$131,964
$0
$0
$131,964
$0
Total
$2,459,830
$449,810
$836,341
$733,679
$440,000
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 17
SITE ASSESSMENTS - EUSTIS STREE
FIGURE 6A
CITY OF LAUDERDALE
2019 INFRASTRUCTURE IMPROVEMENTS
PROJ. NO. 1 93 804 608
5
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Z®
SITE ASSESSMENTS - ROSELAWN AVENUE
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FIGURE 6C
CITY OF LAUDERDALE
2019 INFRASTRUCTURE IMPROVEMENTS
0
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SITE ASSESSMENTS - ROSELAWN AVENUE
FIGURE 6D
CITY OF LAUDERDALE
2019 INFRASTRUCTURE IMPROVEMENTS
DATE 12/5/2018
CITY OF LAUDERDALE - 2019 INFRASTRUCTURE IMPROVEMENTS
Project Schedule
The proposed project schedule is as follows:
Authorize Preparation of Feasibility Report
November 27, 2018
Accept Feasibility Report
December 11, 2018
Order Public Improvement Hearing
December 11, 2018
Authorize Preparation of Plans & Specifications
December 11, 2018
Hold Public Improvement Hearing
January 8, 2019
Approve Plans & Specifications
February 12, 2019
Authorize Ad for Bids
February 12, 2019
Receive Bids
March 21, 2019
Review Bids/Award Contract
March 26, 2019
Begin Construction
May/June 2019
Substantial Completion
August 2019
Final Completion
October 2019
Order Final Assessment Hearing
November 2019
Final Assessment Hearing
December 2019
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 22
CITY OF LAUDERDALE - 2019 INFRASTRUCTURE IMPROVEMENTS
Conclusion & Recommendations
The proposed improvements in this Report are feasible and cost effective as they relate to general engineering
principles and construction practices. Based on the information contained in this report, it is recommended that:
• This report be adopted as a guide for the layout, design and cost allocation for the public street and
utility improvements.
• The City Council orders a Public Improvement Hearing for this project. The property owners adjacent to
the project should be notified for hearing purposes in accordance with state statute.
• The City conduct a legal and fiscal review of the proposed project.
• The improvements identified in this report be designed and constructed in accordance with established
engineering standards.
• The proposed project schedule be implemented for the improvements.
2019 Infrastructure Improvements
City of Lauderdale
Stantec
Stantec Project No: 193804608
Page 23
APPENDIX A
Preliminary Cost Estimate
Appendix A-1
Preliminary Cost Estimate Summary
2019 Infrastructure Improvements
December 2018
Improvement Type
Streets
Alleys
Water Main
Storm Sewer
Total
Construction
Cost
Contingencies
(15%
Indirect (258
Total Estimated
project Cost
A-2 Eustis Street Reconstruction
$ 854,829
$ 854,829
$ 128,224
$ 213,707
$ 1,196,761
A-3 Roselawn Ave Mill & Overlay
$ 131,232
$ 131,232
$ 19,685
$ 32,808
$ 183,724
Street Alleys
$ 69,600
$ 69,600
$ 10,440
$ 17,400
$ 97,440
A-4 Eustis
Eustis Street Storni Sewer
$ 122,250
$ 122,250
$ 18,338
$ 30,563
$ 171,150
A-5
Ave Storm Sewer
$ 100,300
$ 100,300
$ 15,045
$ 25,075
$ 140,420
A-6 Roselawn
Eustis Street WM
$ 384,550
$ 384,550
$ 57,683
$ 96,138
$ 538,370
A-7
Ave WM
$ 94,260
$ 94,260
$ 14,139
$ 23,565
$ 131,964
A-8 Roselawn
Construction Cost
$ 986,061
$ 69,600
$ 478,810
$ 222,550
$ 1,757,021
Total
$ 147,909
$ 10,440
$ 71,822
$ 33,383
$ 263,553
Contingencies (1555)
$ 246,515
$ 17,400
$ 119,703
$ 55,638
$ 439,255
Indirect (2574
Total Estimated Project Cost
$ 1,380,486
$ 97,440
$ 670,334
$ 311,570
$ 2,459,830
Appendix A-2
Preliminary Cost Estimate
Eustis Street Reconstruction
2019 Infrastructure Improvements
December 2018
Reconstruct: Full Bituminous, Aggregate Base, Granular Borrow, & Curb & Gutter
Construction Cost
Contingencies (15%)
Indirect (25%)
Total Cost
Cost Per C/L Foot
2,600
$854,829.44
$128,224.42
$213,707.36
$1,196,761.22
$460.00
No. Item
Units Qty Unit Price
Total Price
1 MOBILIZATION
2 TRAFFIC CONTROL
3 EROSION AND SEDIMENT CONTROL
4 TEMPORARY MAIL
5 REMOVE TREE
6 REMOVE BITUMINOUS PAVEMENT
7 REMOVE BITUMINOUS CURB
8 REMOVE CONCRETE CURB & GUTTER
9 REMOVE CONCRETE SIDEWALK
10 REMOVE BITUMINOUS DRIVEWAY PAVEMENT
11 REMOVE CONCRETE DRIVEWAY PAVEMENT
12 SAWING BITUMINOUS PAVEMENT
13 COMMON EXCAVATION
14 SUBGRADE EXCAVATION
15 COMMON BORROW
16 GEOTEXTILE FABRIC
17 SELECT GRANULAR BORROW
18 AGGREGATE BASE, CLASS 5
19 WEARING COURSE MIXTURE (C)
20 NONWEARING COURSE MIXTURE
21 BITUMINOUS MATERIAL FOR TACK COAT
22 4" DRAINTILE
23 B624 CONCRETE CURB & GUTTER
24 6" CONCRETE DRIVEWAY
25 BITUMINOUS DRIVEWAY PAVEMENT
26 7" COMMERCIAL CONCRETE DRIVEWAY
27 4" CONCRETE WALK
28 ADJUST GATE VALVE AND BOX
29 ADJUST CASTING
30 SIGNING
31 4" DOUBLE YELLOW LINE - PAINT
32 4" SOLID WHITE LINE - PAINT
33 SELECT TOPSOIL BORROW (LV)
34 SOD
LS
LS
LS
LS
EA
SY
LF
LF
SF
SF
SF
LF
CY
CY
CY
SY
TN
TN
TN
TN
GAL
LF
LF
SF
TN
SF
SF
EA
EA
LS
LF
LF
CY
SY
2,600
1
1
1
1
35
11,000
4,800
400
4,000
2,800
3,400
500
9,500
770
770
12,000
8,500
6,200
950
1,600
475
5,200
5,200
3,400
75
720
4,000
4
8
1
2,600
5,200
1,500
9,000
Length (LF)
$30,000.00
$10,000.00
$25,000.00
$8,000.00
$500.00
$1.75
$2.00
$4.00
$1.00
$0.75
$1.00
$3.00
$8.00
$12.00
$6.00
$1.50
$11.50
$14.00
$64.00
$60.00
$3.00
$6.50
$12.00
$6.00
$120.00
$7.00
$9.00
$350.00
$500.00
$5,000.00
$1.00
$0.50
$30.00
$5.00
Subtotal
Contingencies (15%)
Indirect (25%)
Total Cost
$30,000.00
$10,000.00
$25,000.00
$8,000.00
$17,500.00
$19,250.00
$9,600.00
$1,600.00
$4,000.00
$2,100.00
$3,400.00
$1,500.00
$76,000.00
$9,244.44
$4,620.00
$18,000.00
$97,750.00
$86,800.00
$60,800.00
$96,000.00
$1,425.00
$33,800.00
$62,400.00
$20,400.00
$9,000.00
$5,040.00
$36,000.00
$1,400.00
$4,000.00
$5,000.00
$2,600.00
$2,600.00
$45,000.00
$45,000.00
$854,829.44
$128,224.42
$213,707.36
$1,196,761.22
Appendix A-3
Preliminary Cost Estimate
Roselawn Avenue Mill & Overlay
2019 Infrastructure Improvements
December 2018
Mill & Overlay: 2" Bituminous Mill and Overlay; Spot Curb Repairs
Construction Cost
Contingencies (10%)
Indirect (25%)
Total Cost
Cost Per C/L Foot
2150
$125,231.64
$18,784.75
$31,307.91
$175,324.30
$81.55
No.
Item
Units Qty Unit Price Total Price
1 MOBILIZATION
2 TRAFFIC CONTROL
3 MILL BITUMINOUS PAVEMENT (2" DEPTH)
4 REMOVE BITUMINOUS PAVEMENT
5 REMOVE CONCRETE CURB & GUTTER
6 SUBGRADE EXCAVATION
7 AGGREGATE BASE, CLASS 5
8 WEARING COURSE MIXTURE (C)
9 BITUMINOUS PATCHING
10 BITUMINOUS MATERIAL FOR TACK COAT
11 B624 CONCRETE CURB & GUTTER
12 ADJUST SANITARY SEWER CASTING
13 REPLACE SANITARY CASTING AND RINGS
14 ADJUST GATE VALVE AND BOX
15 4" DOUBLE YELLOW LINE - PAINT
16 4" SOLID WHITE LINE - PAINT
17 SELECT TOPSOIL BORROW (LV)
18 SOD
2150 Length (LF)
LS 1 $5,000.00
LS 1 $2,500.00
SY 7,700 $1.50
SY 231 $8.00
LF 130 $6.00
CY 40 $12.00
TN 85 $14.00
TN 1,000 $65.00
TN 150 $115.00
GAL 400 $3.00
LF 130 $20.00
EA 3 $400.00
EA 3 $1,000.00
EA 12 $350.00
LF 2,150 $0.80
LF 4,300 $0.40
CY 75 $30.00
SY 350 $5.00
Subtotal
Contingencies (15%)
Indirect (25%)
Total Cost
$5,000.00
$2,500.00
$11,550.00
$1,848.00
$780.00
$480.00
$1,183.64
$65,000.00
$17,250.00
$1,200.00
$2,600.00
$1,200.00
$3,000.00
$4,200.00
$1,720.00
$1,720.00
$2,250.00
$1,750.00
$125,231.64
$18,784.75
$31,307.91
$175,324.30
Appendix A-4
Preliminary Cost Estimate
Alley Improvements - Eustis Street
2019 Infrastructure Improvements
December 2018
Alley Construction: Aggregate Base and Bituminous Wear Course Paving
Construction Cost
Contingencies (10%)
Indirect (25%)
Total Cost
Cost Per C/L Foot
650
$69,600.00
$10,440.00
$17,400.00
$97,440.00
$149.91
No.
Item
Units Qty Unit Price Total Price
1 MOBILIZATION
2 TRAFFIC CONTROL
3 SAWCUT EXISTING PAVEMENT
4 COMMON EXCAVATION
5 AGGREGATE BASE, CLASS 5
6 WEARING COURSE MIXTURE
7 BITUMINOUS DRIVEWAY PATCH
8 CONCRETE DRIVEWAY PATCH
9 CLEARING AND GRUBBING
10 MODULAR BLOCK RETAINING WALL
11 RESTORATION
LS
LS
LF
CY
TN
TN
SF
SF
LS
SF
LS
650 Length (LF)
1
1
100
350
560
160
1,000
1,000
1
200
1
$3,000.00
$1,500.00
$5.00
$12.00
$15.00
$100.00
$8.00
$12.00
$3,000.00
$50.00
$3,000.00
Subtotal
Contingencies (15%)
Indirect (25%)
Total Cost
$3,000.00
$1,500.00
$500.00
$4,200.00
$8,400.00
$16,000.00
$8,000.00
$12,000.00
$3,000.00
$10,000.00
$3,000.00
$69,600.00
$10,440.00
$17,400.00
$97,440.00
Appendix A-5
Preliminary Cost Estimate
Storm Sewer Improvements - Eustis Street
2019 Infrastructure Improvements
December 2018
Storm Sewer Improvements - Eustis Street
Construction Cost
Contingencies (15%)
Indirect (25%)
Total Cost
$122,250.00
$18,337.50
$30,562.50
$171,150.00
No.
Item
Units Qty
Unit Price
Total Price
1 MOBILIZATION
2 TRAFFIC CONTROL
3 REMOVE STORM SEWER STRUCTURE
4 REMOVE STORM SEWER PIPE
5 CONNECT TO EX STORM SEWER PIPE
6 CONNECT TO EX STORM SEWER STRUCTURE
7 12" RCP STORM SEWER
8 15" RCP STORM SEWER
9 2'X3' CATCH BASIN
10 4' DIAMETER CATCH BASIN/MANHOLE
LS
LS
EA
LF
EA
EA
LF
LF
EA
EA
1 $4,000.00
1 $2,000.00
5 $600.00
200 $5.00
3 $1,500.00
2 $1,500.00
950 $30.00
750 $35.00
7 $2,000.00
12 $3,000.00
Subtotal
Contingencies (15%)
Indirect (25%)
Total Cost
$4,000.00
$2,000.00
$3,000.00
$1,000.00
$4,500.00
$3,000.00
$28,500.00
$26,250.00
$14,000.00
$36,000.00
$122,250.00
$18,337.50
$30,562.50
$171,150.00
Appendix A-6
Preliminary Cost Estimate
Storm Sewer Improvements - Roselawn Avenue
2019 Infrastructure Improvements
December 2018
Storm Sewer Improvements - Roselawn Avenue
Construction Cost
Contingencies (15%)
Indirect (25%)
Total Cost
$100,300.00
$15,045.00
$25,075.00
$140,420.00
No.
Item
Units Qty
Unit Price Total Price
1 MOBILIZATION
2 TRAFFIC CONTROL
3 REMOVE STORM SEWER STRUCTURE
4 REMOVE STORM SEWER PIPE
5 REPAIR STORM SEWER STRUCTURE
6 CONNECT TO EX STORM SEWER PIPE
7 15" RCP STORM SEWER
8 18" RCP STORM SEWER
9 21" RCP STORM SEWER
10 2'X3' CATCH BASIN, INCL RESTORATION
11 4' DIAMETER CBMH, INCL. RESTORATION
LS
LS
EA
LF
EA
EA
LF
LF
LF
EA
EA
1 $4,000.00
1 $2,000.00
18 $600.00
250 $5.00
18 $1,000.00
11 $1,000.00
200 $30.00
25 $40.00
25 $50.00
9 $2,000.00
9 $3,000.00
Subtotal
Contingencies (15%)
Indirect (25%)
Total Cost
$4,000.00
$2,000.00
$10,800.00
$1,250.00
$18,000.00
$11,000.00
$6,000.00
$1,000.00
$1,250.00
$18,000.00
$27,000.00
$100,300.00
$15,045.00
$25,075.00
$140,420.00
Appendix A-7
Preliminary Cost Estimate
Water Main Improvements - Eustis Street
2019 Infrastructure Improvements
December 2018
Water Main Improvements - Eustis Street
Construction Cost
Contingencies (15%)
Indirect (25%)
Total Cost
$384,550.00
$57,682.50
$96,137.50
$538,370.00
No.
Item
Units Qty Unit Price Total Price
1 MOBILIZATION
2 TRAFFIC CONTROL
3 REMOVE EXISTING WATER MAIN
4 REMOVE HYDRANT, VALVE & BOX
5 REMOVE GATE VALVE & BOX
6 REMOVE EXISTING WATER SERVICE
7 8" DIP WATER MAIN
8 6" DIP WATER MAIN
9 IMPROVED PIPE FOUNDATION
10 HYDRANT WITH 6" GATE VALVE
11 8" GATE VALVE AND BOX
12 CONNECT TO EXISTING WATER MAIN
13 DUCTILE IRON FITTINGS
14 INSULATION - 4" THICK
15 REMOVE EXISTING WATER SERVICE
16 CORPORATION STOP AND BOX
17 COPPER WATER SERVICE
18 CURB STOP AND BOX
19 CONNECT TO EXISTING WATER SERVICE
LS
LS
LF
EA
EA
EA
LF
LF
LF
EA
EA
EA
LB
SY
EA
EA
LF
EA
EA
1 $14,000.00
1 $7,000.00
2800 $5.00
5 $500.00
6 $200.00
10 $100.00
2750 $80.00
50 $65.00
2800 $3.00
8 $6,500.00
6 $2,000.00
6 $1,200.00
3000 $5.00
50 $40.00
10 $100.00
10 $250.00
400 $40.00
10 $400.00
10 $150.00
Subtotal
Contingencies (15%)
Indirect (25%)
Total Cost
$14,000.00
$7,000.00
$14,000.00
$2,500.00
$1,200.00
$1,000.00
$220,000.00
$3,250.00
$8,400.00
$52,000.00
$12,000.00
$7,200.00
$15,000.00
$2,000.00
$1,000.00
$2,500.00
$16,000.00
$4,000.00
$1,500.00
$384,550.00
$57,682.50
$96,137.50
$538,370.00
Appendix A-8
Preliminary Cost Estimate
Water Main Improvements - Roselawn Avenue
2019 Infrastructure Improvements
December 2018
Water Main Improvements - Roselawn Avenue
Construction Cost
Contingencies (15%)
Indirect (25%)
Total Cost
$94,260.00
$14,139.00
$23,565.00
$131,964.00
No.
Item
Units Qty Unit Price Total Price
1 MOBILIZATION
2 TRAFFIC CONTROL
3 REMOVE EXISTING WATER MAIN
4 REMOVE HYDRANT, VALVE & BOX
5 REMOVE GATE VALVE & BOX
6 PIPEBURST 8" CIP WATER MAIN
7 8" DIP WATER MAIN
8 6" DIP WATER MAIN
9 IMPROVED PIPE FOUNDATION
10 HYDRANT WITH 6" GATE VALVE
11 8" GATE VALVE AND BOX
12 CONNECT TO EXISTING WATER MAIN
13 DUCTILE IRON FITTINGS
14 INSULATION - 4" THICK
15 CORPORATION STOP AND BOX
16 CONNECT TO EXISTING WATER SERVICE
LS 1 $4,000.00
LS 1 $2,000.00
LF 100 $5.00
EA 2 $500.00
EA 5 $200.00
LF 340 $130.00
LF 100 $80.00
LF 20 $65.00
LF 120 $3.00
EA 2 $6,500.00
EA 5 $2,000.00
EA 4 $1,200.00
LB 500 $5.00
SY 20 $40.00
EA 2 $250.00
EA 2 $150.00
Subtotal
Contingencies (15%)
Indirect (25%)
Total Cost
$4,000.00
$2,000.00
$500.00
$1,000.00
$1,000.00
$44,200.00
$8,000.00
$1,300.00
$360.00
$13,000.00
$10,000.00
$4,800.00
$2,500.00
$800.00
$500.00
$300.00
$94,260.00
$14,139.00
$23,565.00
$131,964.00
APPENDIX B
Geotechnical Evaluation
NTI
NORTHERN
TECHNOLOGIES, LLC
July 10, 2018
City of Lauderdale
Attention: Heather Butkowski
1891 Walnut Street
Lauderdale, Minnesota 55113
6160 Carmen Avenue East
Inver Grove Heights, MN 55076
P: 651.389.4191 F: 651.389.4190
www.NTIgeo.cam
Subject: Geotechnical Exploration and Engineering Review
Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
Unearthing confidence«,
Northern Technologies, LLC (NTI) has completed a total of ten (10) soil borings for the Eustis Street
Improvement project. The project area is along Eustis Street between Larpenteur Avenue to the south
and Roselawn Avenue to the north in the city of Lauderdale, Minnesota.
The scope of services included determining the existing bituminous and aggregate base thicknesses,
subsurface conditions, and providing recommendations for site preparation, excavations, engineered fill
and compaction, depths of unsuitable soils to be removed, groundwater management, potential
difficulties during construction, utility installation, and pavement section recommendations.
Our services were performed in general accordance with our proposal dated May 25, 2018.
PROJECT AND SITE DESCRIPTION
The reconstruction of Eustis Street will also include the replacement of associated underground utilities
including watermain and storm sewer.
NTI was not aware of invert elevations or other design details of the proposed utilities at the time this
report was prepared.
The pavement sections are proposed to be designed using the average annual daily traffic (AADT)
information and based on a 20 -year design pavement life. The AADT information noted on the Mn/DOT
Traffic Data webpage indicates an AADT of 1200 for the length of the project site.
SUBSURFACE EXPLORATION SUMMARY - ROADWAYS
NTI performed the subsurface exploration program on June 22, 2018 with a two -person crew using a
truck -mounted CME -55 drill rig. Samples were generally collected in accordance with ASTM D 1586
"Standard Test Method for Standard Penetration Testing (SPT) and Split -Barrel Sampling of Soils."
Precision • Expertise • Geotechnical • Materials
FARGO• BISMARCK • GRANDFORKS • MINOT • INVERGROVEHEIGHTS RAMSEY • RAPIDCIIY HIUIJXFALLS
Jl
Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
The boring locations and depths were determined and marked by a representative of Stantec. The
borings terminated at a depth of approximately 8 feet below the existing pavement surface.
Elevations were not provided to NTI, therefore, NTI has assumed a ground surface elevation of 100.0
feet for each of the boring locations. Please refer to the Boring Location Diagrams and the Boring Logs
in Appendix C.
Bituminous pavement thickness within this roadway area ranged from approximately 1 1/2 to 4 inches at
the boring locations. Apparent aggregate base was observed at the boring locations ranging in thickness
from approximately 2 to 10 inches.
Previously placed fill soils generally consisting of poorly graded sand with silt (SP -SM), silty sand (SM),
clayey sand (SC), and sandy lean clay (CL) were encountered extending to depths ranging from
approximately 2 to 8+ feet below the top of pavement. Native glacial lake deposit soils consisting of
sandy lean clay (CL) were commonly observed extending to the boring termination depths.
Groundwater was not observed in the boreholes at the time of drilling. Please refer to the boring logs
included in the appendices.
Table 1 summarizes the encountered subsurface conditions for this project area.
Table 1: Pavement and Subgrade Summary'
Eustis Street
Bituminous Apparent
Pavement Aggregate Base Fill Subgrade Native Subgrade
Boring No. Thickness' (inches) Thickness' (inches) Material' Material
SB -1 4 2 SP -SM, CL CL
SB -2 2 % 3 SM, CL CL
SB -3 2 8 SM CL
SB -4 2 6 SC, CL CL
SB -5 2 5 CL CL
S13-6 1 % 3 SC, CL CL
SB -7 1 1/2 10 SC, CL Not Encountered
SB -8 2 % 4 SC CL
SB -9 2 6 SC, CL CL
SB -10 1 % 6 SC CL
1. Table summary is a generalization of subsurface conditions at the individual soil boring locations only. They may not
reflect variations in subsurface strata occurring on site between boring locations. The general geologic origin of
retained soil samples is listed on the boring logs.
2. Field measured thickness of the pavement.
3. Apparent aggregate base thickness, at time of our fieldwork, by visual inspection only and is not meant to confer
conformance with DOT specifications.
4. Undocumented fill soils.
Page 2 of 7
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Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
GROUNDWATER AND GROUNDWATER CONTROL
Groundwater was not observed the project areas at the time of drilling.
Overall, the site soils are conducive to movement of groundwater both laterally and vertically over time.
The moisture content of such soils can vary annually and per recent precipitation. Such soils and other
regional dependent conditions may produce groundwater entry of project excavations.
LABORATORY TEST PROGRAM
Our analysis and recommendations in this report are based upon our interpretation of the standard
penetration test resistance determined while sampling soils, laboratory test results and experience with
similar soils from other sites near the project. The results of such tests are summarized on the boring
logs or attached laboratory test reports.
UTILITY LINE CONSTRUCTION
The Geotechnical Engineer of Record or their designated representative should observe the project
excavations to determine that unsuitable materials have been properly removed and adequate bearing
support is provided by the exposed soils. The exposed soil at the base should be compacted to no less
than 95 percent standard Proctor maximum dry density (ASTM D698). Such observations and testing
should be performed prior to backfilling.
The on-site non-organic soils are anticipated to be suitable for reuse if properly moisture conditioned
and compacted. Replacement backfill required in utility trenches should consist of non-organic material
similar to the surrounding soil. All import fill should be approved by NTI or the City's representative.
It is especially important that trench backfill for utility construction within paved areas be thoroughly
compacted to minimize future pavement damage. We recommend that such soils be compacted in
accordance with the recommendations noted in the "Placement and Compaction of Engineered Fill"
section in Appendix B of this report.
The stability of embankments along utility excavations is dependent on soil strength, site geometry,
moisture content, and any surcharge Toad for excavated soils and equipment. We present cautionary
remarks concerning stability of excavation sideslopes in the "Excavation Stability" section of this report.
The Contractor is solely responsible for assessing the stability of and executing underground utility and
project excavations using safe methods. The contractor is also responsible for naming the "competent
individual" as per Subpart P of 29 CFR 1926.6 (Federal Register - OSHA).
The Geotechnical Engineer of Record or their designated representative should observe the project
excavations to determine that conditions are similar to those encountered in the borings, and that
adequate bearing support is provided by the exposed soils.
Page 3 of 7
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Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
Excavation Stability
Excavation depth and sidewall inclination should not exceed those specified in local, state or federal
regulations. Excavations may need to be widened and sloped, or temporarily braced, to maintain or
develop a safe work environment. Contractors must comply with local, state, and federal safety
regulations including current OSHA excavation and trench safety standards. Temporary shoring must be
designed in accordance with applicable regulatory requirements.
Engineered Fill and Winter Construction
The clayey sand, silty sand, and sandy lean clay soils on this site will be susceptible to frost action if not
provided adequate drainage, insulation or coverage. Frozen soil should not be used as backfill. When
the ambient air temperature falls below freezing for an extended period of time, frost forms, and soil
near the surface grade expands. Settlement of the fill may occur as the frozen soils thaw.
If frost penetrates the soil prior to paving, soils must be thawed, scarified, and re -compacted as
recommended in this report. Subgrade soils should be inspected prior to paving to verify frozen
conditions are not present.
PAVEMENT RECOMMENDATIONS
As noted previously, varying amounts of organic materials were encountered at the site. Dependent
upon the Owner's tolerance for risk there are several methods of subgrade preparation presented
below.
It appears that there is insufficient pavement section in place in order to perform a mill and overlay.
Consideration could be made to reclaiming the pavement, although it would be difficult to reclaim
portions of the roadway as the aggregate base layer beneath the pavement may be too thin to support
the reclaiming equipment. In general, we recommend that approximately equal portions of pavement
and aggregate base be blended together in the reclamation process and that there be about 4 inches of
aggregate base left in place to provide a platform for the reclamation equipment. In light of these
conditions, it is our opinion that the pavements will require a complete reconstruction.
Option 1 (Minor Subgrade Corrections)
For this option the Owner must accept risk of future settlement due to the presence of undocumented
fill that includes occasional deposits of organic materials within the existing fill soils. These same
subgrade soils are currently showing signs of subgrade support issues in the existing roadway. This is
due to the non-uniformity in compaction and composition along with the occasional zones of organics
and other unsuitable soils at depth.
NTI does not recommend this option unless the Owner is willing to accept this risk of pavement distress
and understands that a 20 -year design life with a typical pavement section is unlikely.
For this option, the existing pavement section would be removed, and the subgrade soils would be
scarified to a depth of approximately 1 foot and recompacted. If during the subgrade preparation
organic laden soils are encountered, we recommend that, at a minimum, soils with moderate to high
organic content, 5 percent or greater by dry weight and other deleterious substances be removed from
within the upper 3 feet beneath pavement areas.
Page 4 of 7
Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
Slightly organic soils, those with an organic content less than 5 percent within the subgrade section may
remain in place provided they can be sufficiently compacted to provide a stable platform for
construction of the proposed pavements.
Option 2 (Full Depth Subgrade Soil Corrections)
The most conservative method of subgrade preparation would be to complete a full depth correction of
the undocumented fill soils down to the native glacially deposited soils. This option would provide the
most uniform subgrade but would also likely be logistically and economically prohibitive.
Following the removal of existing pavement, the undocumented fill soils would be removed down to the
underlying native glacially deposited soils. Grade would be re-established by placing engineered fill
consisting of soils similar in composition to the existing native subgrade soils. If clean sand materials are
utilized as engineered fill within 5 feet of the proposed ground surface and overlying relatively
impervious clay laden soils they will need to be adequately drained as to not create a "bathtub" effect.
If not adequately drained there is the potential that groundwater may collect within the void spaces of
the sand and result in vertical movements during periods of freeze/thaw.
Individual lifts of engineered fill in proposed paved areas should be tempered for moisture content,
placed and compacted as listed in the Compaction Guidelines table in Appendix B.
Option 3 (Partial Subgrade Soil Correction)
If the Owner is willing to accept a limited risk of future settlement, portions of the existing non-organic,
debris free fill soils may remain in place provided that they can provide a suitable platform for
construction of the pavement section.
Following the removal of existing pavement, a partial soil correction would be completed. NTI
recommends that at least 18 inches of the existing undocumented fill soils be removed and replaced
with engineered fill. Additional conservatism may be achieved by increasing the subgrade correction
depth beyond 18 inches.
Additionally, all soils with moderate to high organic content, 5 percent or greater by dry weight and
other deleterious substances be removed from within the upper 3 feet beneath pavement areas.
If fill is required, we recommend that it consist of soils similar in composition to the existing native
subgrade soils. If clean sand materials are utilized as engineered fill within 5 feet of the proposed
ground surface and overlying relatively impervious clay laden soils they will need to be adequately
drained as to not create a "bathtub" effect. If not adequately drained there is the potential that
groundwater may collect within the void spaces of the sand and result in vertical movements during
periods of freeze/thaw.
The Following Applies to All Options
Following the placement of engineered fill to re-establish the proposed grades / scarification a proof roll
test should then be performed. The proof roll should be performed with a tandem axle dump truck
loaded to gross capacity (at least 20 tons). Acceptance criteria of the proof roll shall be limited to rut
formation no more than one -inch (1") depth (front or rear axles) and no pumping (rolling) observed
during the visual inspection.
Page 5of7
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Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
Proof roll tests should be observed by an experienced technician or geotechnical engineer prior to
placement of the aggregate base course to verify the subgrade will provide adequate pavement support.
If rutting or localized unstable subgrade areas are observed, those areas should be subcut, moisture -
conditioned, and re -compacted or removed to a stable depth. Excavations for soil corrections (if any) in
paved areas should allow for a 2 -foot oversize beyond the edges of the pavement.
The performance of stabilometer or similar tests, were beyond the scope of this report; however, they
may be performed, upon request, for an additional fee. Based on the encountered soil conditions we
estimate an average stabilometer R -Value of 15.
For a 20 -year design pavement life, Table 5 presents our thickness recommendations for flexible
(bituminous) pavement. These recommendations were based upon the encountered subgrade
conditions, estimated R -value for the existing subgrade soils, and the AADT volumes.
Pavement Section
Bituminous Wear Course (inches) 1.5
Bituminous Base Course (inches) 2.5
Class 5 Aggregate Base (inches) 8.0
1. Assumed AADT volume of 1200 with less than 150 Heavy Commercial Vehicles per day and an average R -value of 15.
Pavement recommendations assume the subgrade soils and aggregate section below paved surfaces will
drain to subsurface piping for eventual discharge into storm sewer, or above grade to ditching, or similar
acceptable systems. Lack of surface and subsurface drainage will significantly reduce the capacity and
longevity of the pavement systems indicated above.
We recommend pavements receive annual maintenance, as a minimum, to correct damages to the
pavement structure, clean and infill cracks which develop, and repair or resurface areas which exhibit
reduced subgrade performance. The lack of maintenance can lead to moisture infiltration of the
pavement structure and softening of the subgrade soils. This, in turn, can degrade the performance of
the pavement system and result in poorly performing pavements with shortened life expectancy.
Table 5A: Flexible Pavement Thickness Design'
Minimum
Pavement Section
CLOSURE
As the widely spaced, small diameter borings provide only a limited amount of data regarding the
existing fill, the existing fill may contain soft zones, debris or significantly greater amounts of unsuitable
materials than could be reasonably inferred from the boring information. Unsuitable materials may not
be discovered during construction and may remain buried within the fill below the slabs and pavements,
resulting in greater than anticipated settlements of the slabs and pavements. These risks cannot be
eliminated without completely removing the fill, but can be reduced by thorough exploration and
testing during site preparation and construction.
Page 6 of 7
Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
This report has been prepared for the exclusive use of the City of Lauderdale and thier agents for
specific application to the proposed Eustis Street Improvements project in the City of Lauderdale,
Minnesota. Northern Technologies, LLC has endeavored to comply with generally accepted geotechnical
engineering practice common to the local area. Northern Technologies, LLC makes no other warranty,
express or implied.
Northern Technologies, LLC
I hereby certify that this plan,
specification, or report was prepared by
me or under my direct supervision and
that I am a Duly Licensed Professional
Robert R. Hawkins, G.I.T. Engineer under the Laws of the State of
Minnesota.
Staff Geologist
Steven D. Gerber, P.E.
Senior Engineer
Steven D. Gerber
Date: 07/10/2018 Reg. No. 45298
Attachments
Appendix A - General Notes
Appendix B - Groundwater Issues, Compaction and Placement of Fill
Appendix C - Attachments: Boring Location Diagram and Soil Boring Logs
Page 7 of 7
Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
APPENDIX A
GEOTECHNICAL EVALUATION OF RECOVERED SOIL SAMPLES
FIELD EXPLORATION PROCEDURES
GENERAL NOTES
WATER LEVEL SYMBOL
DESCRIPTIVE TERMINOLOGY
RELATIVE PROPORTIONS
PARTICLE SIZES
CLASSIFICATION OF SOILS FOR ENGINEERING PURPOSES
Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
GEOTECHNICAL EVALUATION OF RECOVERED SOIL SAMPLES
We visually examined recovered soil samples to estimate distribution of grain sizes, plasticity,
consistency, moisture condition, color, presence of lenses and seams, and apparent geologic origin. We
then classified the soils according using the Unified Soil Classification System (ASTM D2488). A chart
describing this classification system and general notes explaining soil sampling procedures are presented
within appendices attachments.
The stratification depth lines between soil types on the logs are estimated based on the available data.
In-situ, the transition between type(s) may be distinct or gradual in either the horizontal or vertical
directions. The soil conditions have been established at our specific boring locations only. Variations in
the soil stratigraphy may occur between and around the borings, with the nature and extent of such
change not readily evident until exposed by excavation. These variations must be properly assessed
when utilizing information presented on the boring logs.
We request that you, your design team or contractors contact NTI immediately if local conditions differ
from those assumed by this report, as we would need to review how such changes impact our
recommendations. Such contact would also allow us to revise our recommendations as necessary to
account for the changed site conditions.
FIELD EXPLORATION PROCEDURES
Soil Sampling—Standard Penetration Boring:
Soil sampling was performed according to the procedures described by ASTM D-1586. Using this
procedure, a 2 -inch O.D. split barrel sampler is driven into the soil by a 140 -pound weight falling 30
inches. After an initial set of six inches, the number of blows required to drive the sampler an additional
12 inches is recorded (known as the penetration resistance (i.e. "N -value") of the soil at the point of
sampling. The N -value is an index of the relative density of cohesionless soils and an approximation of
the consistency of cohesive soils.
Soil Sampling — Power Auger Boring:
The boring(s) was/were advanced with a 6 -inch nominal diameter continuous flight auger. As a result,
samples recovered from the boring are disturbed, and our determination of the depth, extend of various
stratum and layers, and relative density or consistency of the soils is approximate.
Soil Classification:
Soil samples were visually and manually classified in general conformance with ASTM D-2488 as they
were removed from the sampler(s). Representative fractions of soil samples were then sealed within
respective containers and returned to the laboratory for further examination and verification of the field
classification. In addition, select samples were submitted for laboratory tests. Individual sample
information, identification of sampling methods, method of advancement of the samples and other
pertinent information concerning the soil samples are presented on boring logs and related report
attachments.
Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
GENERAL NOTES
DRILLING and SAMPLING SYMBOLS
SYMBOL DEFINITION SYMBOL
LABORATORY TEST SYMBOLS
DEFINITION
C.S.
P.D.
C.O.
Continuous Sampling W
2-3/8" Pipe Drill D
Cleanout Tube LL, PL
3 HSA 3'''A" I.D. Hollow Stem Auger Qu
4 FA 4" Diameter Flight Auger
6 FA 6" Diameter Flight Auger
2'/ C 21/2" Casing
4 C 4" Casing
D.M. Drilling Mud
J.W. Jet Water
H.A. Hand Auger
NXC Size NX Casing
BXC Size BX Casing
AXC Size AX casing
SS 2" O.D. Split Spoon Sample
2T 2" Thin Wall Tube Sample
3T 3" Thin Wall Tube Sample
Pq
5
G
SL
Ph
0
M.A.
C*
Qc
* See attached data Sheet and/or graph
Moisture content -percent of dry weight
Dry Density -pounds per cubic foot
Liquid and plastic limits determined in accordance
with ASTM D 423 and D 424
Unconfined compressive strength -pounds per
square foot in accordance with ASTM D 2166-66
Penetrometer reading-tons/square foot
Torvane reading-tons/square foot
Specific Gravity — ASTM D 854-58
Shrinkage limit — ASTM 427-61
Hydrogen ion content -meter method
Organic content -combustion method
Grain size analysis
One dimensional consolidation
Triaxial Compression
WATER LEVEL SYMBOL
Water levels shown on the boring logs were determined at the time and under the conditions indicated.
In sand, the indicated levels can be considered relatively reliable for most site conditions. In clay soils, it
is not possible to determine the ground water level within the normal scope of a test boring
investigation, except where lenses or layers of more pervious water bearing soil are present; and then a
long period of time may be necessary to reach equilibrium. Therefore, the position of the water level
symbol for cohesive or mixed soils may not indicate the true level of the ground water table. The
available water level information is given at the bottom of the log sheet.
DESCRIPTIVE TERMINOLOGY
TERM
Very Loose
Loose
Medium Dense
Dense
Very Dense
RELATIVE DENSITY
No Value (corrected)
0-4
5-8
9-16
16-30
Over 30
RELATIVE PROPORTIONS PARTICLE SIZES
TERMS RANGE
Trace
A little
Some
0-5%
5 — 15%
15 — 30%
TERM
Soft
Medium
Rather Stiff
Stiff
Very Stiff
CONSISTENCY
No Value (corrected)
0-4
5-8
9-15
16-30
Over 30
MATERIAL DESCRIPTION U.S. SIEVE SIZE
Boulders Over 3"
Gravel Coarse 3" to 'A"
Medium 'A" to #4
Sand Coarse #4 to #10
Medium #10 to #40
Fine #40 to #200
Silt and Clay Determined by Hydrometer Test
Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
CLASSIFICATION of SOILS for ENGINEERING PURPOSES
ASTM Designation D-2487 and D2488 (Unified Soil Classification System)
Major Divisions
Group
Symbol
Typical Name
Classification Criteria
co
a)
0
a)
c0
More than 50% passes
0
u
.. a
a
col ° z
a0 c
cu
o-c
a
E •c
`o
\ a
0
)n
U
m
Y
N
>-
ro
U
0
N
More than 50% of coarse fraction
a)
v
0
O
)f1
0
0
E
J
5
0
J
Clean Sands
0
(0
V)
Well —graded gravels and
GW gravel -sand mixtures, little
or no fines.
Poorly graded gravels and
GP gravel -sand mixtures, little
or no fines.
GM
GC
Silty gravels, gravel -sand -
silt mixtures.
Clayey gravels, gravel -sand -
clay mixtures.
Well -graded sands and
SW gravelly sands, little or no
fines.
Poorly -graded sands and
SP gravelly sands, little or no
fines.
SM
SC
Silty sands, sand -silt
mixtures.
Clayey sands, sand -clay
mixtures.
Inorganic silts, very fine
ML sands, rock flour, silty or
clayey fine sands.
CL
OL
Inorganic clays of low to
medium plasticity, gravelly
clays, sandy clays, silty
clays, lean clays.
Organic silts and organic
silty clays of low plasticity.
Inorganic silts, micaceous
MH or diatomaceous fine sands
or silts, elastic silts.
CH
OH
Pt
Inorganic clays of high
plasticity, fat clays.
Organic clays of medium to
high plasticity.
Peat, muck and other
highly organic soils.
a
C
O
ar
nn
CO
c
ar
U
0.
0
.N
(13c
0
c
O
•
co
wcrlCO
U
Cu = D60 / D10 greater than 4.
Cz = (D30)2 / (D10 x D60) between 1 & 3.
Not meeting both criteria for GW materials.
Atterberg limits
below "A" line, or
P.I. less than 4.
Atterberg limits
above "A" line
with P.I. greater
than 7.
Atterberg limits
plotting in hatched
area are borderline
classifications
requiring use of dual
symbols.
Cu = D60 / D10 greater than 6.
Cz = (D30)2 / (D10 x D60) between 1 & 3.
Not meeting both criteria for SW materials.
Atterberg limits
below "A" line, or
P.I. less than 4.
Atterberg limits
above "A" line
with P.I. > 7.
Atterberg limits
plotting in hatched
area are borderline
classifications
requiring use of dual
symbols.
OHEI HSolls
9 6 0 9
I
Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
APPENDIX B
GROUNDWATER ISSUES
PLACEMENT and COMPACTION OF ENGINEERED FILL
Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
GROUNDWATER ISSUES
The following presents additional comment and soil specific issues related to measurement of
groundwater conditions at your project site.
Note that our groundwater measurements, or lack thereof, will vary depending on the time allowed
for equilibrium to occur in the borings. Extended observation time was not available during the
scope of the field exploration program and, therefore, groundwater measurements as noted on the
borings logs may or may not accurately reflect actual conditions at your site.
Seasonal and yearly fluctuations of the ground water level, if any, occur. Perched groundwater may
be present within sand and silt lenses bedded within cohesive soil formations. Groundwater typically
exists at depth within cohesive and cohesionless soils.
We anticipate that a system of sump pits and pumps located outside of the foundation areas would
be suitable for control if perched groundwater were to be encountered. NTI cautions that such
seepage may be heavy and will vary based on seasonal and annual precipitation, and ground related
impacts in the vicinity of the project.
We anticipate that a system of sump pits and pumps located outside of the foundation areas would
be suitable for control if perched groundwater were to be encountered. Additionally, we caution
such seepage from such formations and any water entry from excavations below the groundwater
table may be heavy and will vary based on seasonal and annual precipitation, and ground related
impacts in the vicinity of the project.
Jl
Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
PLACEMENT and COMPACTION OF ENGINEERED FILL
Unless otherwise superseded within the body of the Geotechnical Exploration Report, the following
criteria shall be utilized for placement of engineered fill on project. This includes, but is not limited
to earthen fill placement to improve site grades, fill placed below structural footings, fill placed
interior of structure, and fill placed as backfill of foundations.
Engineered fill placed for construction, if necessary should consist of natural, non-organic, competent
soils native to the project area. Such soils may include, but are not limited to gravel, sand, or clays
with Unified Soil Classification System (ASTM D2488) classifications of GW, SP, or SM. Use of silt or
clayey silt as project fill will require additional review and approval of project Geotechnical Engineer
of Record. Such soils have USCS classifications of ML, MH, ML -CL, MH -CH. Use of topsoil, marl, peat,
other organic soils construction debris and/or other unsuitable materials as fill is not allowed. Such
soils have USCS classifications of OL, OH, Pt.
Engineered fill, classified as clay, should be tempered such that the moisture content at the time of
placement is equal to and no more than 3 percent above the optimum content for as defined by the
appropriate proctor test. Likewise, engineered fill classified as gravel or sand should be tempered
such that the moisture content at the time of placement is within 3 percent of the optimum content.
All engineered fill for construction should be placed in individual 8 inch maximum depth lifts. Each
lift of fill should be compacted by large vibratory equipment until the in-place soil density is equal to
or greater than the criteria established within the following tabulation.
Compaction Criteria (% respective Proctor)'
Clay Sand or Gravel
Type of Construction
General Embankment Fill Min. 95 Min. 95
Engineered Fill below Foundations NA Min. 98
Engineered Fill below Floor Slabs NA Min. 98
Engineered Fill placed as Pavement Aggregate Base NA Min. 100
Engineered Fill placed to within 3 feet of pavement Min. 95 Min. 95
aggregate base
Engineered Fill placed within 3 feet of pavement
aggregate base
Min. 100 Min. 100
1 Unless otherwise required, compaction shall be based on the Standard Proctor Test (ASTM D698).
Density tests should be taken during engineered fill placement to document earthwork has achieved
necessary compaction of the material(s). Recommendations for interior fill placement and backfill of
foundation walls are presented within other sections of this report.
Eustis Street Improvement Project
Lauderdale, Minnesota
NTI Project No. 18.MSP05939.000
APPENDIX C
BORING LOCATION DIAGRAMS
SOIL BORING LOGS
EE RIGHT
169
911165
L_
1755
l
11801
1171
1771
11
Li
5761
1
17611
r
E747
17+�
MMUS
E
r1737
733
J
J
II
1659
m
In
1791
1766
1721 L
L 1
11
1I
WISMAR A'S
1716
C1
517
5-1
m
E/3
19
L
720
L
1704
2417
I 1 �
El
1917
n
Jn
1907
1 r�
E
n
1 1929
1273
>
1969
1
St1M1101 Si9f1
5057
1950
1931
1953
07
m
N
1901
1950
00
m
1n
1
1
1
5013
Il67
L1
tfD
pmt
L
1531
❑ LJ ]
n
1801
5090/571
CO
V)
1650
:Ito--L.;
6n
4 J
L
5850
�1650�
1601 1
184
(- I
"1r
1836
131I
1971
n
1821 F
�I9Q�
0
1201
n
SEE LEFT
rl
® V
.JJ
N
W
FM 2u
CS
zJ
C.1)
•
0
ID
U 0
J
00
1_
0
CO
Q3
y
Q
E
0
U
Boring Location Diagram
Eustis Street Improvement Project
Lauderdale, Minnesota
F
0
.1911313,
ii) NTI
NORTHERN
LOGIES,LLC
am
CLIENT City of Lauderdale
Inver Grove Heights BORING NUMBER SB -1
6160 Carmen Avenue East PAGE 1 OF 1
Inver Grove Heights, MN, 55076
P: 651-389-4191
PROJECT NAME Eustis Street Improvement Project
PROJECT NUMBER 18.MSP05939.000 PROJECT LOCATION Lauderdale, MN
DATE STARTED 6/22/18 COMPLETED 6/22/18 GROUND ELEVATION 100 feet HOLE SIZE 6 1/2 in.
DRILLING CONTRACTOR NTI GROUND WATER LEVELS:
DRILLING METHOD 3 1/4 in H.S.A AT TIME OF DRILLING -- No Groundwater Observed.
LOGGED BY RRH CHECKED BY SDG AT END OF DRILLING --
CAVE IN (ft) -- FROST DEPTH (ft) — AFTER DRILLING --
NOTES Elevation assumed to be 100.0.
o DEPTH
o (ft)
GRAPHIC
LOG
MATERIAL DESCRIPTION
SAMPLE TYPE
NUMBER
RECOVERY %
(RQD)
BLOW
COUNTS
(N VALUE)
POCKET PEN.
(tsf)
DRY UNIT WT.
(pcf)
MOISTURE
CONTENT (%)
ATTERBERG
LIMITS
FINES
LIQUID
LIMIT
PLASTIC
LIMIT
PLASTICITY
INDEX
0.3 BITUMINOUS PAVEMENT (4 Inches) 99.7
ORE
10
8
0.5-\ APPARENT AGGREGATE BASE (2 Inches) 99.5
i
SS
1
42
7-8-5-4
(13)
POORLY GRADED SAND WITH SILT, (SP -SM) brown,
fine to coarse grained, moist, trace gravel
(Undocumented Fill)
98.0
- -:2.0
2.5
. .
:•
♦
•
•
• •
SANDY LEAN CLAY, (CL) dark brown to black, moist,
trace gravel
(Undocumented Fill)
NOTE: Organic content in sample 2 = 1.7%.
4.0 96.0
19
SS
2
67
2-3-3-2
(6)
5.0
ll/�
SANDY LEAN CLAY, (CL) brown, moist, soft to rather
stiff, trace gravel
(Glacial Till)
8.2 91.8
24
3S75
2 (4) 5
7.5
4S
75
3-4-5)-5
Bottom of borehole at 8.3 feet.
NTI
NORTHERN
TECHNOLOGIES,LLC
CLIENT City of Lauderdale
PROJECT NUMBER 18.MSP05939.000
Inver Grove Heights
6160 Carmen Avenue East
Inver Grove Heights, MN, 55076
P: 651-389-4191
DATE STARTED 6/22/18 COMPLETED 6/22/18
DRILLING CONTRACTOR NTI
DRILLING METHOD 3 1/4 in H.S.A
LOGGED BY RRH
CAVE IN (ft) --
CHECKED BY SDG
FROST DEPTH (ft) --
NOTES Elevation assumed to be 100.0.
BORING NUMBER SB -2
PAGE 1 OF 1
PROJECT NAME Eustis Street Improvement Project
PROJECT LOCATION Lauderdale, MN
GROUND ELEVATION 100 feet HOLE SIZE 6 1/2 in.
GROUND WATER LEVELS:
AT TIME OF DRILLING -- No Groundwater Observed.
AT END OF DRILLING --
AFTER DRILLING --
d
0.0
U
_
a OO
MATERIAL DESCRIPTION
SAMPLE TYPE
NUMBER
RECOVERY %
(RQD)
BLOW
COUNTS
(N VALUE)
POCKET PEN.
(tsf)
Z a
0
MOISTURE
CONTENT (%)
ATTERBERG
LIMITS
u)
z
_
o
IPLASTIC
LIMIT
PLASTICITY
INDEX
-
-
2.5
0.2
0.5
BITUMINOUS PAVEMENT (2 1/2 Inches)
99.8
ORE
APPARENT AGGREGATE BASE (3 Inches)
99.5
SS
1
58
7-7-6-6
(13)
%p.
•
•w��
••
•2.0
"K
•
i�i�i
•
S3•
a�i♦
:•
/
j3
j8.2
SILTY SAND, (SM) brown, fine to coarse grained,
moist, trace gravel
(Undocumented Fill)
98.0
4.0
SANDY LEAN CLAY, (CL) brown, moist, trace gravel
(Undocumented Fill)
96.0
SS58
2
2-1-2-2
(3)
16
-
5.0
SANDY LEAN CLAY, (CL) brown, moist, medium, trace
gravel
(Glacial Till)
91.8
SS
67
2-3-4-3
(7)
'-
7.5
SS
4
75
244 -8
(8)
9
Bottom of borehole at 8.2 tees.
0
0
7
TI -2017 O3 -14.G DT - 629
ERAL (USE THIS ONE)
NTL
NORTHERN
TECHNOLOCIES,LLC
Inver Grove Heights
6160 Carmen Avenue East
Inver Grove Heights, MN, 55076
P: 651-389-4191
BORING NUMBER SB -3
PAGE 1 OF 1
CLIENT City of Lauderdale PROJECT NAME Eustis Street Improvement Project
PROJECT NUMBER 18.MSP05939.000 PROJECT LOCATION Lauderdale, MN
DATE STARTED 6/22/18
COMPLETED 6/22/18 GROUND ELEVATION 100 feet HOLE SIZE 6 1/2 in.
DRILLING CONTRACTOR NTI GROUND WATER LEVELS:
DRILLING METHOD 3 1/4 in H.S.A AT TIME OF DRILLING -- No Groundwater Observed.
LOGGED BY RRH
CAVE IN (ft) --
CHECKED BY SDG AT END OF DRILLING --
FROST DEPTH (ft) --- AFTER DRILLING --
NOTES Elevation assumed to be 100.0.
MATERIAL DESCRIPTION
Co
w0
UCX
w
CC
z
w
0
r- N
Y
U
0
0
_
Z
>-
CCD
wa
CC
= Zi -
CO
I-1-1
F
0 Z
O
U
ATTERBERG
LIMITS
D�
D
J
J
U
Q
0
1-
ULux
I-
UD
QZ
0_
=ao,?—\ BITUMINOUS PAVEMENT (2 Inches) / 99.8
7.5
APPARENT AGGREGATE BASE (8 Inches)
0.8 99.2
/
SILTY SAND, (SM) brown to black, fine grained, moist,
trace gravel
(Undocumented Fill)
2.0 98.0
SANDY LEAN CLAY, (CL) brown, moist, rather stiff,
trace gravel
(Glacial Till)
NOTE: Occasional sand layers at 6 feet.
r
ORE
SS
1
67
28-11-12-6
(23)
8.2 91.8
Bottom of borehole at 8.2 feet.
SS
2
75
4-6-7-8
(13)
SS
3
92
4-4-5-4
(9)
SS
4
67
8-7-4-5
(11)
15
CLIENT
PROJECT
DATE
DRILLING
DRILLING
LOGGED
CAVE
NOTES
bik) NTI
NORTHERN
LOGIES,LLC
City of Lauderdale
Inver Grove Heights
Inve Carmen Avenue East
Inver Grove Heights, MN, 55076
P: 651-389-4191
PROJECT
NAME
LOCATION
ELEVATION
WATER
TIME OF
END OF
DRILLING
BORING NUMBER SB -4
PAGE 1 OF 1
Eustis Street Improvement Project
NUMBER
STARTED
CONTRACTOR
METHOD
BY
IN (ft)
Elevation
18.MSP05939.000 PROJECT
Lauderdale, MN
6/22/18 COMPLETED 6/22/18 GROUND
100 feet
HOLE SIZE
Observed.
6 1/2 in.
NTI GROUND
LEVELS:
DRILLING
DRILLING
-- No Groundwater
3 1/4 in H.S.A AT
RRH CHECKED BY SDG AT
--
-- FROST DEPTH (ft) — AFTER
--
assumed to be 100.0.
DEPTH
(ft)
GRAPHIC
LOG
MATERIAL DESCRIPTION
SAMPLE TYPE
NUMBER
RECOVERY %
(RQD)
BLOW
COUNTS
(N VALUE)
POCKET PEN.
(tsf)
DRY UNIT WT.
(pcf)
MOISTURE
CONTENT (%)
ATTERBERG
LIMITS
FINES
LIQUID
LIMIT
PLASTIC
LIMIT
PLASTICITY
INDEX
-
-•
2.5
BITUMINOUS PAVEMENT (2 Inches)
M
ORS
42
6-5-2-2
(7)
APPARENT AGGREGATE BASE (6 Inches)
0.7 99.3
SS
1
•,,
•�,
: )
•
�
�0��
•
•may►
*.
����•�
♦♦
•
CLAYEY SAND, (SC) black to dark brown, fine to
coarse grained, moist, trace gravel
(Undocumented Fill)
2.0 98.0
SANDY LEAN CLAY, (CL) dark brown to brown, moist,
trace gravel
(Undocumented Fill)
4.0 96.0
SS
2
58
3334
(6)
19
5.0
/
SANDY LEAN CLAY, (CL) brown, moist, rather stiff,
tracegrave)
(Glacial Till)
8.2 91.8j
SS
3
83
4-4-5-6
(9)
-j
1 7.5
SS58
4
3-5-7-7
(12)
////
Bottom of borehole at 8.2 feet.
SS
2
67
5-5-5-6
(10)
SS
3
58
3-3-5-7
(8)
SS
4
58
5-6-7-7
(13)
14
23
TEUSTIS STREET.GP.I
NTI"
NORTHERN
NORTHE OLIES,LLC
CLIENT City of Lauderdale
Inver Grove Heights
6160 Carmen Avenue East
Inver Grove Heights, MN, 55076
P: 651-389-4191
BORING NUMBER SB -5
PAGE 1 OF 1
PROJECT NAME Eustis Street Improvement Project
PROJECT NUMBER 18.MSP05939.000 PROJECT LOCATION Lauderdale, MN
DATE STARTED 6/22/18 COMPLETED 6/22/18
DRILLING CONTRACTOR NTI
DRILLING METHOD 3 1/4 in H.S.A
LOGGED BY RRH CHECKED BY
SDG
CAVE IN (ft) --- FROST DEPTH (ft) —
NOTES Elevation assumed to be 100.0.
U
0 D co
o O
W <
0.0
MATERIAL DESCRIPTION
GROUND ELEVATION 100 feet
HOLE SIZE 6 1/2 in.
GROUND WATER LEVELS:
AT TIME OF DRILLING -- No Groundwater Observed.
AT END OF DRILLING --
AFTER DRILLING --
w
0
0_
J2
D
Z
CO
>-
--
w
> 0
-
-w0
Uo
�
w
ATTERBERG
LIMITS
—
0
J
U
C)~
0 J
W
Z
2.5
J.2-- -\ BITUMINOUS PAVEMENT (2 Inches)
APPARENT AGGREGATE BASE (5 Inches)
•
•
•
0.6
2.0
SANDY LEAN CLAY, (CL) dark brown to black, moist,
trace gravel
(Undocumented Fill)
NOTE: Organic content in sample 1 = 1.5%.
99.4
98.0
SANDY LEAN CLAY, (CL) brown, moist, medium to
rather stiff, trace gravel
(Glacial Till)
OR
SS
1
58
7-5-4-4
(9)
8.2 91.8
Bottom of borehole at 8.2 feet.
000\TESTING REPORTS\GINT\EUSTIS STR EEr,OPJ
i NTI
uNORTHERN
TECHNOLOGIES, LLC
CLIENT City of Lauderdale
Inver Grove Heights BORING NUMBER SB -6
6160 Carmen Avenue East PAGE 1 OF 1
Inver Grove Heights, MN, 55076
P: 651-389-4191
PROJECT NAME Eustis Street Improvement Project
PROJECT NUMBER 18.MSP05939.000 PROJECT LOCATION Lauderdale, MN
DATE STARTED 6/22/18 COMPLETED 6/22/18 GROUND ELEVATION 100 feet HOLE SIZE 6 1/2 in.
DRILLING CONTRACTOR NTI GROUND WATER LEVELS:
DRILLING METHOD 3 1/4 in H.S.A AT TIME OF DRILLING -- No Groundwater Observed.
LOGGED BY RRH CHECKED BY SDG AT END OF DRILLING --
CAVE IN (ft) -- FROST DEPTH (ft) -- AFTER DRILLING --
NOTES Elevation assumed to be 100.0.
DEPTH
(ft)
GRAPHIC
LOG
MATERIAL DESCRIPTION
SAMPLE TYPE
NUMBER
RECOVERY %
(RQD)
BLOW
COUNTS
(N VALUE)
POCKET PEN.
(tsf)
DRY UNIT WT.
(pcf)
MOISTURE
CONTENT (%)
ATTERBERG
LIMITS
FINES
LIQUID
LIMIT
PLASTIC
LIMIT
PLASTICITY
INDEX
2.5
-
5.0
n_2— BITUMINOUS PAVEMENT (1 3/4 Inches)
I
y
16
58
4-5-6-6
(11)
,--._ss_ORly
0.4 ss.s
SS
1
APPARENT AGGREGATE BASE (3 Inches)
••.••
�•••�I
1
$.2.0
•
,��•
• ..
•--r 41
iii•
,3,gi
•
.2
CLAYEY SAND, (SC) black to dark brown, fine to
coarse grained, moist, trace gravel, trace organics
(Undocumented Fill)
NOTE: Organic content in sample 1 = 1.8%.
98.0
SANDY LEAN CLAY, (CL) light gray to black, moist,
trace gravel
(Undocumented Fill)
4.5 95.5
SS
2
67
4-4-4-4
(8)
SS75
3
8-10-9-9
(19)
SANDY LEAN CLAY, (CL) reddish brown, moist, stiff to
rather stiff,trace gravel
(Glacial Till)
8.2 91.9
1 -
7.5
SS
4
67
3-4-5-7
(9)
-j
Bottom of borehole at 8.2 feet.
Ts GEO 18 MSP 85938.8007ESTIN
Inver Grove Heights
NT'„ Gen Avenue East
Inve
Inver Grovrov e Heights, MN, 55076
TECHNOLOGIES,LLC P: 651-389-4191
NORTHERN ES,LLC
CLIENT City of Lauderdale
PROJECT NUMBER 18.MSP05939.000
DATE STARTED 6/22/18 COMPLETED 6/22/18
BORING NUMBER SB -7
PAGE 1 OF 1
PROJECT NAME Eustis Street Improvement Project
PROJECT LOCATION Lauderdale, MN
GROUND ELEVATION 100 feet HOLE SIZE 6 1/2 in.
DRILLING CONTRACTOR NTI GROUND WATER LEVELS:
DRILLING METHOD 3 1/4 in H.S.A AT TIME OF DRILLING -- No Groundwater Observed.
LOGGED BY RRH CHECKED BY SDG AT END OF DRILLING
CAVE IN (ft) -- FROST DEPTH (ft) -- AFTER DRILLING --
NOTES Elevation assumed to be 100.0.
2
d �
0 v
0.0
0
20
O
Qcc
MATERIAL DESCRIPTION
BITUMINOUS PAVEMENT (1 1/2 Inches)
APPARENT AGGREGATE BASE (10 Inches)
1.0 99.0
CLAYEY SAND, (SC) black, fine to coarse grained,
moist, little gravel, bituminous debris
(Undocumented Fill)
NOTE: Organic content in sample 1 = 1.6%.
NOTE: Occasional dark brown layers below 2 feet.
4.0 96.0
SANDY LEAN CLAY, (CL) black to dark brown, moist,
trace gravel
(Undocumented Fill)
NOTE: Organic content in sample 4 = 2.3%.
w
>-w
OJ
J2
Z
P
ORE
SS
1
58
4-4-3-3
(7)
8.1 91.9
Bottom of borehole at 8.1 feet.
SS
2
58
7-9-9-8
(18)
SS
3
83
12-6-8-7
(14)
SS
4
58
4-4-6-4
(10)
z
w
d
W
0
0
F )
v
CL
0
15
ATTERBERG
LIMITS
25
0 -
d
J
C)
Cn ~
d
-
az
d
ji)
CLIENTNT
PROJECT
DATE
DRILLING
DRILLING
LOGGED
CAVE
NOTES
NI"I
NORTHERN
' TECHNOLOGIES,LLC
City of Lauderdale
Inver Grove Heights
6160 Carmen Avenue East
Inver Grove Heights, MN, 55076
P: 651-389-4191
PROJECT NAME
PROJECT LOCATION
GROUND ELEVATION
GROUND WATER
AT TIME
AT END
AFTER
BORING NUMtitK S1:3-25
PAGE 1 OF 1
Eustis Street Improvement Project
NUMBER
STARTED
CONTRACTOR
METHOD
BY
IN (ft)
Elevation
18.MSP05939.000
OF
OF
DRILLING
Lauderdale, MN
6/22/18 COMPLETED 6/22/18
100 feet
HOLE SIZE
Observed.
6 1/2 in.
NTI
LEVELS:
DRILLING
DRILLING
-- No Groundwater
3 1/4 in H.S.A
--
RRH CHECKED BY SDG
-- FROST DEPTH (ft) —
--
assumed to be 100.0.
=
I-
o
0.0
O
1 J
0
MATERIAL DESCRIPTION
a
}
^-W
a?
Qz
c
o
w
>O cK
w
F --D
m O>
oz
w
CL
Y-
O
0_
I-�
g
L-
O
ATTERBERG
LIMITS
W
LT
wo
cc
DZ
.cow5 ~
,O
O
o.
c_2, .7_,-
O
dJ
}}
F
F wo
Qz
o-
-
-
0.2 BITUMINOUS
PAVEMENT (2 3/4 Inches)
AGGREGATE BASE (4 Inches)
99.8
ORE
0.5 APPARENT
/
99.5
a
^
SS
1
33
9-7-6-6
(13)
IO
..•
CLAYEY SAND, (SC) dark brown to brown, fine to
coarse grained, moist, trace gravel
(Undocumented Fill)
2.0
98.0
•
!....
/
CLAYEY SAND, (SC) brown, moist, trace gravel2.5
(Undocumented Fill)
4.0
96.0
SS
2
67
6-7-5-5
(12)
14
39
. _
�, 5.0
SANDY LEAN CLAY, (CL) brown, moist, rather stiff,
tracegravel
(Glacial Till)
91.8
I
SS
3
83
7-6-5-5
(11)
L
-
-
y-
a_
7.5
SS
4
33
6-6-6-6
(12)
o
-48.2
8
0
i7
O
0
Bottom of borehole at 8.2 feet.
js) NTI
NORTHERN
TECHNOLOGIES, LLC
CLIENT City of Lauderdale
PROJECT NUMBER 18.MSP05939.000
Inver Grove Heights
6160 Carmen Avenue East
Inver Grove Heights, MN, 55076
P: 651-389-4191
DATE STARTED 6/22/18 COMPLETED 6/22/18
DRILLING CONTRACTOR NTI
DRILLING METHOD 3 1/4 in H.S.A
LOGGED BY RRH
CAVE IN (ft) --
CHECKED BY SDG
FROST DEPTH (ft) --
NOTES Elevation assumed to be 100.0.
BORING NUMBER SB -9.
PAGE 1 OF 1
PROJECT NAME Eustis Street Improvement Project
PROJECT LOCATION Lauderdale, MN
GROUND ELEVATION 100 feet HOLE SIZE 6 1/2 in.
GROUND WATER LEVELS:
AT TIME OF DRILLING -- No Groundwater Observed.
AT END OF DRILLING --
AFTER DRILLING --
F-
W '-'
Q
0.0
U_
2
o- o
Q J
01I
MATERIAL DESCRIPTION
SAMPLE TYPE
NUMBER
RECOVERY %
(RQD)
BLOW
COUNTS
(N VALUE)
POCKET PEN.
(tsf)
DRY UNIT WT.
(pcf)
MOISTURE
CONTENT (c/o)
ATTERBERG
LIMITS
FINES
LIQUID
LIMIT
F - H
d J
PLASTICITY
INDEX
BITUMINOUS PAVEMENT (2 Inches)
ans!lir—CW—
ORSAPPARENT
/
APPARENTAGGREGATE BASE (6 Inches)
0.7
99.3
•
CLAYEY SAND, (SC) black, fine to coarse grained,
-
•
•
moist, trace gravel, bituminous debris
SS
50
9-7-5-5
(Undocumented Fill)
1
(12)
•
•
2.0
98.0
OT
SANDY LEAN CLAY, (CL) brown to reddish brown,
•
2.5
:4.
moist, trace gravel
44
(Undocumented Fill)
i
SS
75
4-3-2-2
13
.:..::
J•
2
(5)
• •96.0i
♦�♦
4.0
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-
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(Glacial Till)
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(8)
////'a.2
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(USE THIS ONE)
Bottom of borehole at 8.'1 tees.
Nil
NORTHERN
TECHNOLOGIES, LLC
CLIENT City of Lauderdale
PROJECT NUMBER 18.MSP05939.000
Inver Grove Heights
6160 Carmen Avenue East
Inver Grove Heights, MN, 55076
P: 651-389-4191
DATE STARTED 6/22/18 COMPLETED 6/22/18
DRILLING CONTRACTOR NTI
DRILLING METHOD 3 1/4 in H.S.A
LOGGED BY RRH
CAVE IN (ft) --
CHECKED BY SDG
FROST DEPTH (ft) —
NOTES Elevation assumed to be 100.0.
BORING NUMBER SB -10.
PAGE 1 OF 1 -
PROJECT
PROJECT NAME Eustis Street Improvement Project
PROJECT LOCATION Lauderdale, MN
GROUND ELEVATION 100 feet HOLE SIZE 6 1/2 in.
GROUND WATER LEVELS:
AT TIME OF DRILLING -- No Groundwater Observed.
AT END OF DRILLING --
AFTER DRILLING
w 21
o
0.0
U_
p
O
D
H
m
D
0
m
n
-D
O
z
SAMPLE TYPE
NUMBER
RECOVERY %
(RQD)
BLOW
COUNTS
(N VALUE)
POCKET PEN.
(tsf)
DRY UNIT WT.
(pcf)
MOISTURE
CONTENT (%)
ATTERBERG
LIMITS
FINES
LIQUID
LIMIT
PLASTIC
LIMIT
PLASTICITY
INDEX
-
2.5
1 BITUMINOUS PAVEMENT (1 3/4 Inches) •• •
ORF,
APPARENT AGGREGATE BASE (6 Inches)
0.7 99.4
SS
1
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CLAYEY SAND, (SC) dark brown to black, fine grained,
moist, trace gravel
(Undocumented Fill)
96.0
SS
2
92
8-7-8-8
(15)
-
-
-
, 5.0
J�////
SANDY LEAN CLAY, (CL) brown, moist, rather stiff to
stiff, trace gravel
(Glacial Till)
8.2 91.9i
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92
7-8-6-8
(14)
25
79
7.5
^
4
4
75
0) 6-5 1
(1
%////r
Bottom of borehole at 8.2 feet.
0
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
December 11, 2018
ITEM NUMBER
STAFF INITIAL
Engineering Cost Agreement
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Assuming the Council elected to proceed with the jurisdictional transfer of Roselawn Ave-
nue and Eustis Street, the Council will want to continue with plans for a reconstruction pro-
ject in 2019. Stantec provided information regarding the anticipated engineering costs based
on the City's professional services agreement with Stantec. The city engineer will be at the
meeting to answer questions.
OPTIONS:
STAFF RECOMMENDATION:
Motion to enter into an agreement with Stantec Consulting Services for engineering services
for the 2019 Infrastructure Improvement Project as presented.
Stantec
December 7, 2018
File: 193804608
_.;;r Serif as Inc.
2335 Highway 36 West, St. Paul MN 55113-3819
Attention: Ms. Heather Butkowski, City Administrator
City of Lauderdale
1891 Walnut Street
Lauderdale, MN 55113
Dear Heather,
Reference: 2019 Infrastructure Improvements Project
Project Background
The City of Lauderdale and Ramsey County are in the process of finalizing an agreement to transfer
jurisdiction of Eustis Street from Roselawn Avenue to Larpenteur Avenue, and Roselawn Avenue from TH
280 to Fulham Street, from Ramsey County to the City of Lauderdale. As part of this transfer of ownership,
the City of Lauderdale is starting the process to improve these roadway segments and underlying utilities.
Ramsey County will contribute funds to the City of Lauderdale to make necessary improvements to these
street segments. In addition, the City of Lauderdale is finalizing a Memo of Understanding with St. Paul
Regional Water Services (SPRWS) to replace the water main in conjunction with this project.
The project would rehabilitate Roselawn Avenue between TH 280 and Fulham Street with a 2" bituminous
mill and overlay; and reconstruct Eustis Street between Roselawn Avenue and Larpenteur Avenue. The
water main and storm sewer would also be replaced and/or repaired as needed.
The City has chosen to assess part of this project. As a result, a feasibility report must be prepared, and
the City must hold 2 public hearings to provide information to the public regarding the project and
associated assessments.
Project Schedule
Should the City choose to move forward with this project, we recommend the following schedule:
Authorize Feasibility Report November 27, 2018
Accept Report/Authorize Plans and Specs December 11, 2018
Order Public Improvement Hearing December 11, 2018
Hold Public Improvement Hearing January 8, 2019
Approve Plans/Authorize Advertising for Bids February 12, 2019
Open Bids March 2019
Design with community in mind
December 7, 2018
Ms. Heather Butkowski, City Administrator
Page 2 of 3
Reference: 2019 Infrastructure Improvements Project
Award Contract March 26, 2019
Begin Construction May/June 2019
Substantial Completion August 2019
Final Completion (wear course paving) September/October2019
Hold Final Assessment Hearing November/December 2019
Project Costs
The engineering work to complete the project will be performed under Stantec's Professional Services
Agreement (PSA) with the City of Lauderdale. The actual fees will be based upon percent of construction
cost fee and hourly work. The following provides a summary of estimated fees for budgeting purposes:
Feasibility Report $15,000 (1)
Design/Construction Documents/Bidding $105,000 (2)
Feasibility Report Credit -$15,000 (3)
Construction Services/Survey (4) $185,000 (5)
Record Plans $7,500 (6)
TOTAL ESTIMATED ENGINEERING FEES $297,500 (7) (8)
(1) Fee for feasibility report is on an hourly basis.
(2) Design fee is a percentage of total construction cost. Current estimate is based on a construction cost of
$1,500,000 and 7% design fee
(3) Fee for feasibility report shall be credited against design fee, up to 20% of the design fee.
(4) Includes pre -authorized supplemental services per the PSA including preliminary survey and permitting.
Fee is based on hourly rates per the PSA.
(5) Construction services estimate is based on full-time construction observation, and a high level of public
information effort over a 12 -week construction window. Project delays, contractor schedule, and other
circumstances beyond our control may impact the total construction services fee. A more detailed
estimate will be prepared once a contractor is chosen and a final construction schedule has been
established.
(6) Record plan fee is 0.5% of construction cost and is based on a current construction cost estimate of
$1,500,000.
(7) Of the total estimated engineering fee, the portion related to the water main design and construction will
be paid by St. Paul Regional Water Services. We estimate this amount to be approximately $60,000.
Design with community in mind
December 7, 2018
Ms. Heather Butkowski, City Administrator
Page 3 of 3
Reference: 2019 Infrastructure Improvements Project
(8) An independent material testing firm should be contracted with by the City of Lauderdale for construction
testing. Those costs are not included in this estimate.
We thank you for the opportunity to provide these services and feel free to contact me should you have any questions. I
can be reached at (651) 604-4894 or darren.amundsen@stantec.com.
Regards,
Stantec Consulting Services Inc.
Darren Amundsen PE
Principal
Phone: (651) 604-4894
Darren.Amundsen@stantec.com
Authorization to Proceed:
City of Lauderdale
By
Mary Gaasch, Mayor
Date
And
by
Heather Butkowski, City Administrator
Date
Attachment: Professional Services Agreement
c. Kellie Schlegel, Stantec
Design with community in mind
i/ /5 '' 9- 27- 3 �
PROFESSIONAL SERVICES AGREEMENT
Between
CITY OF LAUDERDALE, MN
And
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
This is an Agreement, effective on • August 10 , 1999, between the City of Lauderdale, MN
("City"), and Bonestroo, Rosene, AnderIlk & Associates, Inc., a Minnesota corporation, ("Engineer'), for
professional engineering services as well as for professional services in the planning, design and
construction of public works and special projects.
SECTION 1. ENGINEER'S SERVICES
1.1. General
The City intends to retain the Engineer from time to time to provide services to the City. Each.
engagement of the Engineer by the City or each construction project shall be referred to as a
"Project," The City reserves the right to retain others to perform engineering services for the City.
1.2. Basic Services for Construction Proiects
For construction projects, the Engineer will provide the "Basic Services" described in Appendix A.
Basic Services for construction projects consists of two phases:
1) Design Engineering Phase
a. Feasibility Study / Report
b. Final Design .
2) Construction Engineering Phase
1.3. Supplemental Services
1.3.1. For construction projects, Engineer will provide "Pre -authorized Supplemental Services"
identified in Appendix B, Section 1.
1.32. If authorized in writing by the City, the Engineer will furnish "Other Potential Supplemental
Services" that are identified in Appendix B, Section 2.
1.4. Other investigations, Studies and Reports
The City may direct the Engineer to provide services not related to a construction project
("Special Studies"). Examples of Special Studies include: traffic studies; transportation studies;
feasibility investigations, studies and reports; sanitary sewer, water, and stormwater system
master plans; environmental assessments, worksheets or impact statements; and rate studies.
For Special Studies, the Engineer will provide the City with a written scope of services and an
estimate of the costs, and will not begin work until authorized by the City.
SECTION 2. THE CITY'S RESPONSIBILITIES
The City is responsible for all matters described in Appendix C.
J:\MKT\AGR1Lauderdale AIM 243.doc
Revised 09/27/99
SECTION 3. COMPENSATION
3.1. Payment for Basic Services
3.1.1. For Design Engineering Basic Services, the City will pay the Engineer as set forth in
Appendix D.
3.1.2. For Construction Engineering Basic Services, the City .will pay the Engineer on an hourly
basis according to the rates in Appendix E.
3.2. Payment for Supplemental Services
3.2.1. For the preparation of reproducible "Record Plans," the City will pay the Engineer 1/2 percent
of the Construction Cost of the Project when such Cost is greater than $100,000. For the
preparation of reproducible Record Plans when the Construction Cost of the Project is less
than $100,000, the City will pay the Engineer on an hourly basis according to the rates in
Appendix E.
3.2.2. For all other Supplemental Services described in Appendix B and for other services not
provided for in this Agreement, the City will pay the Engineer on an hourly basis according to
the rates in Appendix E.
3.3. Payment for Special Studies
The City will pay the Engineer for these services as agreed upon by the parties, either on a lump
sum basis or on an hourly basis according to the rates in Appendix E.
3.4. Payment for -Reimbursable Expenses
In addition to engineering fees, the City will pay the Engineer for Reimbursable Expenses on the
basis of the Engineer's cost. Although not a complete list, examples of Reimbursable Expenses
include: the costs of plotting drawings and the reproduction of drawings and specifications;
project -specific printing, duplicating, tabs and indexes; testing; mileage; travel and per diem
expenses of the Engineer for out-of-town trips required for a Project; long distance telephone
calls and faxes as required to expedite the work; the costs for cellular phone calls/service for
Engineer's field personnel on a Project; project photographs taken before and during
construction; construction stakes; postage and delivery charges; and out-of-pocket expenses
incurred directly for a Project;
3.5. Progress Payments
The City will make progress payments to the Engineer in proportion to services performed, as
reasonably estimated by the Engineer. The Engineer will invoice the City monthly during the
progress of the work. The City shall pay each properly documented invoice of the Engineer
within 30 days after the City's receipt of such invoice. Owner may not reserve as retainage any
portion of a payment due under this Agreement.
3.6. Objections to invoices/No Deductions
It is important for the Engineer to be promptly informed of problems. If the City objects to any
portion of an invoice, the City shall notify the Engineer in writing within twenty days of the
invoice's receipt. The City agrees to pay any undisputed portions of an invoice. No deductions
shall be made from the Engineer's compensation on account of penalty, liquidated damages, or
other sums withheld from payment to contractors, except as may be determined by mediation,
arbitration, litigation or other dispute resolution mechanism to which the Engineer is a party.
J:1MKPAGR\Lauderdale A1R1 243.doc 2
Revised 09/27/99
3.7. Suspension of Work
If the City fails to make payments when due or otherwise breaches this Agreement, the Engineer
may suspend work after providing five days notice to the City. The Engineer will not be liable for
any costs or damages resulting from such a suspension of work.
3.8. Interest/CoIlection Costs
The City agrees to pay the Engineer 1% per month 'interest on all invoices of the Engineer, with
interest beginning to accrue 30 days after the date of the invoice. If the Minnesota Prompt
Payment Act (M.S. §471.425) requires a higher rate of interest, that rate shall apply. If the City
fails to pay Engineer all amounts owing pursuant to the terms of this Agreement, the City agrees
to pay all costs of collection, including reasonable attorney's fees, in addition to all other amounts
due under this Agreement.
SECTION 4. GENERAL CONSIDERATIONS
4.1. Standard of Care
The Engineer shall exercise the same degree of care, skill and diligence in the performance of its
services as is ordinarily exercised by a professional engineer under like circumstances. Nothing
in this Agreement, or otherwise prepared as a result of the Project, shall modify the foregoing
standard of care.
4.2. Delays
Both the Engineer and the City will put forth reasonable efforts to complete their respective duties
in a timely mariner. Because the Engineer's, performance must be governed by sound
professional practices, the Engineer is not responsible for delays occasioned by factors beyond
its control or that could not reasonably have been foreseen at the time of preparation of this
Agreement.
4.3. Opinions of Costs and Schedules
Since the Engineer has no control over the cost of labor and material or over competitive bidding
and market conditions, the Engineer's Opinion of Probable Construction Cost and of Project
schedules can only be made on the basis of experience or qualifications as a professional
engineer. The Engineer does not guarantee that proposals, bids, actual Project costs or
construction schedules will not vary from Engineer's opinions or estimates. If the City desires
greater assuranceas to the anticipated Construction Cost of the Project, the City shall employ, or
instruct the Engineer to provide as a Supplemental Service, an independent cost estimator.
4.4. Insurance
4.4.1. The Engineer agrees to maintain a professional liability insurance policy for negligent acts,
errors or omissions in an amount of at least $2,000,000 annual aggregate, on a claims -made
basis, as long as such insurance is reasonably available under standard policies at rates
comparable to those currently in effect. The Engineer will not cancel the insurance until thirty
days after providing the City written notice.
4.4.2. The Engineer shall maintain:
1) Statutory workers compensation and employers' liability insurance coverage.
2) Comprehensive general liability and automobile liability insurance coverage in the sum of
not less than $1,000,000 each.
J:WKT\AGRRLauderdale MR1 243.doc 3
Revised 09!27199 .
4.5. Ownership of Instruments of Service
Documents (including Digital Data) prepared by the Engineer, such as drawings, specifications
and reports ("Engineering Documents") are instruments of the Engineer's professional services,
and not products. The Engineering Documents are prepared for a specific Project, and may not
be used for other Projects. For health and safety reasons, the City agrees it will not use the
Engineering Documents (except for computer hydraulic or hydrologic modeling data) for'other
purposes or provide them to other persons. If the City violates this provision, it waives any
resulting claims against the Engineer, and agrees to defend and indemnify the Engineer from any
resulting claim or liability (including reasonable attorneys' fees).
4.6. Digital Data
4.6.1. If included in Basic or Supplemental Services and as a convenience to the City, the Engineer
will furnish the City with electronic data versions of certain drawings or other written
documents ("Digital Data") provided in hard copy form. In the event of any conflict between a
hard copy document and the Digital Data, the hard copy document governs. The Digital Data
shall be prepared in the current software in use by the Engineer and is not warranted to be
compatible with other systems or software.
4.6.2. Any Digital Data submitted by the Engineer to the City is submitted for an acceptance period
of 60 days ("Acceptance Period"). Any defects that the City discovers during this period and
reports to the Engineer will be corrected by the Engineer at no extra charge. For correction
of defects reported to the Engineer after the Acceptance Period, the City shall compensate
Engineer on an hourly basis at Engineer's billing rates set forth in Appendix E. The City
understands that the Digital Data is perishable and the City is responsible for maintaining it.
4.7. Termination, Suspension or Abandonment
4.7.1. The City or the Engineer may terminate or suspend this Agreement with or without cause.
The party terminating or suspending this Agreement shall give seven days written notice to
the other party.
4.7.2. If the Project or the Engineer's services are suspended for more than 90 days, the Engineer
may terminate this Agreement upon seven days written notice to the Owner. The Engineer
shall have no liability on account of a suspension by the Owner. If a Project is reinstated, an
equitable adjustment to the Engineer's compensation may be necessary.
4.7.3. In the event of termination or suspension permitted by this Agreement, the Engineer shall be
compensated for services performed prior to termination or suspension and for services
directly attributable to the termination or suspension itself, together with Reimbursable
Expenses. if the Owner properly terminates Engineer for cause, Owner may withhold from
Engineer's compensation those damages directly attributable to the cause of the termination.
4.8. Dispute Resolution
4.8.1. In an effort to resolve any conflicts that arise out of the services under this Agreement, all
disputes between the City and the Engineer arising out of or relating to this Agreement shall
be submitted to nonbinding mediation prior to commencing arbitration or litigation.
4.8.2. [deleted]
4:8.3.- In the .event of litigation or arbitration arising from or related to the services provided under
this Agreement, the prevailing party is entitled to recovery of all reasonable costs incurred,
including staff time, court costs, attorney's fees and other related expenses.
4.8.4. If the Engineer or the City intends to assert a claim against the other as a result of a dispute
with a third party, the claiming party shall notify the other party as soon as possible, and in
any event prior to resolving the dispute with the third party.
J:1MKr AGR\Lauderdale Al R1 243.doc 4
Revised 09/27/99
4.8.5. So that any claims of the City may be intelligently addressed by the Engineer, the City agrees
to make no claim for professional negligence against the Engineer unless the City has first
provided the Engineer a written certification signed by an independent design professional
licensed in Minnesota and currently practicing in the same discipline. The certification shall
specify every act or omission of the Engineer that is a violation of the applicable standard of
care and the basis for the certifiers opinion(s). This certificate shall be provided no fewer
than 30 days prior to instituting arbitration or suit.
4.8.6. Causes of action between the Engineer and the City relating to acts or failures to act shall be
deemed to have accrued and the applicable statute of limitations shall commence to run not
later than the date of substantial completion of a Project.
4.9. Hazardous Substance
The Engineer's scope of services does not include any services related to hazardous or toxic
materials, including asbestos and PCBs. If it becomes known that such materials may be present
at or near a Project that may affect the Engineer's services, the Engineer may suspend
performance of its services, without liability, and will assist the City to retain appropriate specialist
consultants to adequately identify and abate such materials so that Engineer's services may
resume.
4.10. Governing Law
This Agreement shall be govemed by the laws of the State of Minnesota and any dispute not
subject to arbitration shall be venued in the state or federal courts in Minnesota.
4.11. Integration
This is an integrated Agreement and it supersedes all prior negotiations or agreements between
the parties. it shall be modified only by a written document signed by the party sought to be
bound. The provisions of this Agreement are severable, and if any provision is found to be
unenforceable, the remaining provisions continue to be valid, and the unenforceable provision
shall be reformed with a valid provision that comes as near as possible to expressing the
intention of the unenforceable provision.
4.12. Assignment
Except for the Engineer's use of necessary consultants, the Engineer and the City shall not
assign or delegate their respective obligations under this Agreement without the written consent
of the other party, which consent shall not be unreasonably withheld.
4.13 Engineer's Services
In performing professional engineering and related services, the Engineer is not engaged in
rendering legal, insurance, or accounting services or advice. The Owner agrees that documents
prepared by the Engineer, including reports, bidding materials, and form contracts will be
reviewed by the appropriate representative of the Owner, such as the Owner's attorney,
insurance counselor or other consultants, to the extent that Owner deems necessary to protect its
interests.
SECTION 5. LIABILITY
Having considered the potential liabilities that exist during the performance of the Engineer's services, the
benefits of a Project, the Engineer's fee for its services, and the promises contained in this Agreement,
the City and the Engineer agree that risks should be allocated in accordance with this section, to the
fullest extent permitted by law.
5.1. [deleted]
J:\MKTIAGR\Lauderdale Al R1 243.doc 5
Revised 09/27/99
5.2. Limitation of Liability
The Engineer's and its employees' Iiability to the City for any claim, loss or damage arising out of
a Project or this Agreement for any cause shall not exceed the sum of $2 million. This limitation
shall apply regardless of the cause of action or legal theory pled or asserted.
5.3. Consequential Damages
Neither the City nor the Engineer shall be liable to the other for any consequential damages
incurred due to the fault of the other or their agents. Consequential damages include, but are not
limited to, loss of use and loss of profit.
*************k* *****k******************
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and
year first above written.
ENGINEER:
BONESTROO, ROSENE, ANDERLIK &
ASSOCIATES, INC.
By 14161Aiii/Zktirli,d
in L. Sorvala, , President
Date
CITY:
CITY OF LAUDERDALE, MN
By
Date
efft'ey D -"s, Mayor
And By
Ri Getschow, dministrator
--a —ci el
Date
J:}MKT\AGR\Lauderdale A1R1 243.doc 6
Revised 09/27/99
Appendix A
Basic Services for Construction Projects
The Engineer's Basic Services for construction projects consist of the Design Engineering Phase and the
Construction Engineering Phase, which are described below.
Design Engineering Phase
1. Feasibility Study ! Report
Upon receipt of the City's authorization to proceed with the Feasibility Study/Report, the Engineer will:
1.1.
After consulting with the City, prepare an engineering feasibility report on the Project. The report
will indicate the scope of the Project and include the following elements:
1) Summary of preliminary design alternatives and recommendations;
2) Engineer's Preliminary Opinion of Probable Construction Cost;
3) Administrative, legal, bonding and engineering cost estimates based on a percentage of the
construction cost;
4) List of permits required from other governmental and administrative bodies;
5) Project sketches indicating the general nature of the proposed Project improvements;
6) Proposed funding sources.
1.2. Outline the anticipated permanent and temporary easements and rights-of-way needed for the
construction of the Project.
1.3. Submit 15 copies of the Feasibility Report to the City five calendar days before review by the City
Council.
1.4. Using maps and diagrams which depict the nature and location of the Project, present the data
contained in the Report to the City Council at a public hearing.
2. Final Design
Upon receipt of City authorization to proceed with the Final Design, the Engineer will:
2.1. Design and prepare detailed plans and specifications for the Project. During the design and
preparation of the plans and specifications, the Engineer will periodically consult with the City's
appointed representative to obtain the City's comments. Upon completion, the Engineer will
submit five sets of the plans and specifications for review by the City, five calendar days prior to
their review and approval by the City Council at a public meeting.
2.2. Prepare the Contract Documents for review bythe City and its attorneys, which include:
1) Construction agreement forms
2) Payment and performance bond forms
3) General conditions
4) Special provisions
5) Specifications
6) Detailed plans
7) Proposal forms
The Engineer will furnish Contract Document sets in sufficient quantity to satisfy the number of
anticipated bidders.
2.3. Advise the City as to necessary services in addition to those furnished by the Engineer, such as
land and easement surveys, soil borings, testing services and other information needed for a
J:\MKT\AGR\Lauderdale Al R1 243.doc A -1
Revised 09127!99
Project. if authorized by the City, the Engineer will assist the City to procure these services. The
providers of these services will contract directly with the City and issue invoices directly to the
City.
2.4. Prepare a statement of the Engineer's Opinion of ,Probable Construction Cost for the Project,
based upon designs established to this point.
2.5. Upon receipt of City Council authorization to proceed, the Engineer will assist the City in obtaining
and analyzing construction bids for the Project. Based on the bids, the Engineer will prepare a
recommendation for award.
Construction Phase
Upon receipt of City authorization to proceed with the Construction Phase of the Project, the Engineer
will:
1.1. Organize, attend and assist the City at the pre -construction conference with the successful
bidder, and any other parties, bodies, or agencies who have an interest in the Project.
1.2. Provide construction survey staking.
1.3. Visit the Project site at appropriate intervals during construction to become generally familiar with
the progress and quality of the contractor's work and to determine If the work is proceeding in
general accordance with the Contract Documents. The City has not retained the Engineer to
make detailed inspections or to provide exhaustive or continuous project review and observation
services. Further, the Engineer does not supervise or have control over the Contractor's work,
the means or methods of construction, or safety precautions in connection with the work. As a
result, the Engineer does not guarantee the performance of a contractor, and has no
responsibility for the acts or omissions of any contractor, subcontractor, supplier or any other
entity furnishing materials or performing any work on a project. (More extensive site
representation may be agreed to as a Supplemental Service, as described in Appendix B.)
1.4. Review of shop drawings, samples and other submittals. Engineer shall review shop drawings,
samples and other submissions of the Contractor solely for their general compatibility with the
Engineer's design intent and conformance with information given in the Contract Documents.
The Engineer shall not be responsible for any aspects of a shop drawing submission relating to
the duties of the Contractor (such as the means, methods, techniques, sequences and operations
of construction, safety precautions and programs incidental thereto) all of which are the
Contractor's responsibility, and not the responsibility of the Engineer.
1.5. Review the Contractor's request for progress payments, advise the City in writing as to the
Engineer's opinion of the extent of the work completed in accordance with the terms of the
Construction Contract, and issue for processing by the City all requests for payment,
1.6. Make recommendations to the City as to all claims relating to the execution and progress of the
construction work.
1.7. Issue such additional instructions to the Contractor as may be necessary to interpret the drawings
and specifications or the illustrated changes required in the Contractor's work.
1.8. After consulting with the City, prepare Change Orders for work not covered by the Contract or for
substantial over -run of estimated "contract quantities" as defined in the Project's Contract
Documents, for the City's approval and execution. Change Orders shall be processed as soon as
practical after the City provides written approval to the Engineer. The City understands that
Change Orders may be required during a Project for many reasons, including because of
incompleteness, errors, or ambiguities in the Construction Documents. The Engineer shall not be
liable for any type or quantity of Change Orders that are within professional standards. In no
event shall the Engineer be responsible for paying the cost of a Change Order or other change to
J:\MKT\AGR\LauderdaleAlRi 243.doc
Revised 09/27/99
A -2
the extent that it would have been otherwise necessary to a Project or otherwise adds value or
betterment to a Project.
1.9. Conduct construction progress reviews with the Contractor and the City related to the
Contractor's date of completion.
1.10. Coordinate periodic field tests during the course of construction.
1.11. Conduct an inspection to determine if the work is substantially complete. On the basis of its on-
site observations, the Engineer shall prepare a "punch list" for the Contractor, listing work left to
be completed by the Contractor.
1.12. Conduct, in the presence of the City's Representative, a final inspection of the Project as
constructed to determine whether it:
1) Generally conforms with the Engineer's design concept of the Project as contained in the
Contract Documents, and
2) Appears to be constructed in accordance with the Contract Documents.
The Engineer shall certify a recommendation for acceptance of the work to the City and then shall
forward to the City a written approval of the Contractor's Request for Final Payment which shall
besigned by the Contractor.•
1.13. Arrange for the City to receive detailed instructions regarding the operation and maintenance_of
any equipment, machinery or apparatus installed as part of the Project. Such instructions shall
be supplied by the Contractor and manufacturers' representatives.
1.14. Collection of field -measured quantities required to produce "Record Plans."
The Engineer's review of the Contractor's work (including reviewing the Contractor's shop drawings and
samples, work product and requests for payments) do not increase the responsibility or duties of the
Engineer beyond those explicitly described elsewhere in this Agreement. By making these review efforts,
the Engineer does not guarantee the performance of the Contractor or assume responsibility for any acts
or omissions of the Contractor, including any failure of the Contractor to properly perform its work or
comply with its obligations, and the City's sole remedy for the Contractor's acts or omissions is from the
Contractor and not the Engineer.
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Appendix B
Supplemental Services
1. Pre -Authorized Supplemental Services
Engineer shall perform or furnish, without requesting or receiving specific advance authorization from City,
the Supplemental Services of the types listed below.
1.1. Preliminary surveying.
1:2. Assist the City in preparing applications necessary for approvals, permits and licenses from other
entities, such as the Minnesota Department of Transportation, Minnesota Department of Health,
Minnesota Pollution Control Agency, Minnesota Department of Natural Resources, U.S. Army
Corps of Engineers, watershed districts, railroads, and private utilities, and making any
unanticipated changes resulting therefrom.
1.3. Making revisions in drawings, specifications or other documents when such revisions are:
1.3.1. Requested by the City and are inconsistent with approvals or instructions previously given by
the City;
1.3.2. Required by the enactment or revisions of codes, laws or regulations subsequent to the
preparation of such documents;
1.3.3. Due to changes required as a result of the City's failure to render decisions in a timely
manner; or
1.3.4. Due to any other causes beyond the Engineer's control.
1.4. Providing consultation regarding the replacement of all such parts of the Project as may be
damaged by fire or other cause during construction and assisting the City in arranging for
continuation of the work should the Contractor default for any reason.
1.5. Providing services made necessary by the default of a Contractor, by major defects or
deficiencies in the work of a Contractor, or by failure of performance of either the City or a
Contractor under the Contract for construction.
1.6. Construction dispute resolution assistance.
1.7. Providing services in connection with warranty work to be done by the Contractor.
1.8. Prepare and furnish the City a set of reproducible "Record Plans" of the construction Project
showing those changes the Engineer considers significant which were made during the
construction. process, based on marked -up prints, drawings, and other data furnished by the
Contractor, upon which the Engineer may rely in preparing the Record Plans.
2. Other Potential Supplemental Services
If authorized by the City, the Engineer will provide the following services:
2.1. Pre -project concept development. This work includes assisting the City with defining the scope of
a Project.
2.2. Transportation engineering and planning services, including:
2.2.1. Transportation analysis which encompasses and benefits an area greater than that of the
Project.
2.2.2. Traffic signing and pavement marking design.
2.2.3. Traffic analysis, signal justification reports, and development of signal timing associated with
preparing traffic signal plans and specifications.
2.2.4. Traffic analysis required for roadway and intersection geometric design.
2.2.5. Project development reports (project path and design study) required for Mn -DOT -funded
projects.
2.3. Attendance at neighborhood meetings.
2.4. Assistance with assessments.
2.5. Attendance at and assistance with assessment hearings.
2.6. Assistance with easements.
2:7. Operator trairiing. .. . ...
2.8. Preparation of detailed operation and maintenance manuals.
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2.9. User rate studies.
2.10. Pilot testing.
2.11. Preparation of applications for funding assistance.
2.12. Hydraulic and hydrologic studies, such as:
2.12.1. Hydraulic analysis benefiting an area greater than that of the Project.
2.12.2. Stormwater, surface water and groundwater quality analyses.
2.13. Attendance at more than one public hearing per Project.
2.14. Assisting the City or its representative in connection with mediation, arbitration, litigation or other
proceedings involving the Project, including preparing to testify and testifying as an expert
witness.
2.15. Providing one or more full-time Resident Project Representatives (and assistant[s]) in order to
provide the City with continuous representation at the Project site during the Construction Phase,
but only if requested by the City or recommended by the Engineer and authorized by the City.
2.16. Providing any other service not otherwise included in Basic Services or not customarily furnished
in accordance with generally accepted engineering practice.
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Appendix C
The City's Responsibilities
The City shall:
1) Provide full information as to its requirements for a Project. The City will adequately define the
scope of a Project. Assistance by the Engineer during the scoping phase will be compensated as
a Supplemental Service.
2) Furnish to the Engineer, prior to any performance by the Engineer under this Agreement, a copy
of any planning, design and construction standards which the City shall require the Engineer to
follow in preparation of Contract Documents for a Project.
3) Place at Engineer's disposal all available written data pertinent to the Project, including existing
reports, plats, surveys, contour mapping, utility mapping, record plans, wetlands, land -use, and
zoning maps, borings and other data affecting the design and/or construction of a Project.
4) Acquire all land, easements, and rights-of-way for the Project and provide for land surveys and
the preparation of legal descriptions and exhibits, certificates or plats.
5) Provide access to the Project site and make all provisions for the Engineer to enter upon public
and private lands as required by the Engineer to perform its services.
6) Examine all studies, reports, sketches, Opinions of Probable Construction Costs, specifications,
drawings, proposals and other documents presented by the Engineer and promptly render the
City's decisions pertaining to each of such documents.
7) Provide legal review of the Contract Documents and provide any required accounting and
insurance counseling services for the Project.
8) Designate a single person to act as the City's Representative with respect to the Engineer's
services. Such person shall have complete authority to transmit instructions, receive information,
and interpret and define the City's policies and decisions with respect to services covered by this
Agreement,.s.ubject..to.Ci.ty Councilapproval when. required by law.
9) Give prompt written notice to the Engineer whenever the City observes or otherwise becomes
aware of any defect in the Project or any development that affects the scope or timing of the
Engineer's services.
10) Furnish, or instruct the Engineer to provide at the City's expense, necessary "Other Potential
Supplemental Services" as provided in Appendix B as they may be needed for a Project.
11) Furnish to the Engineer, as required by the Engineer for performance of its services, information
or consultations not covered in the Engineer's Basic Services, such as core borings, probings and
subsurface explorations; hydrographic surveys, laboratory tests and inspections of samples,
materials and equipment; appropriate professional interpretations of all of the foregoing; property,
boundary, easement, and right-of-way surveys and property descriptions; zoning and deed
restrictions.
12) Furnish environmental assessments, audits, investigations and impact statements, and other
relevant environmental studies for the Project, the site and adjacent areas.
13) Furnish approvals and permits from al( governmental authorities having jurisdiction over the
Project and such approvals and consents from others as may be necessary for completion of the
work.
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14) Act promptly on all construction Change Orders and provide authorization before Change Orders
are issued to the Contractor on a Project.
15) Furnish inspection or monitoring services as the City desires to verify that Contractor is complying
with all laws or regulations and to verify that Contractor is taking all necessary safety precautions
to protect persons and property, as the Engineer in this Agreement does not undertake to perform
these services.
In performing its services, the Engineer may rely upon the accuracy and completeness of all City provided
information.
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Appendix D
Compensation for Design Engineering Basic Services
1. Construction Cost of the Project. The Fee for Design Engineering Basic Services - is a
percentage of the "Construction Cost of the Project," which is the total cost of all work designed or
specified by the Engineer for the Project, including change orders. It is determined as follows, with
precedence in the order listed:
1) For completed construction, the costs to the City of all construction work performed, including the
value of all alternates designed, whether awarded or not.
2) For constructionwork bidbut not constructed, the lowest bonafidebid received from a qualified
bidder, including the value of all alternates designed, whether awarded or not.
3) For work for which bids have not been received, the Engineer's latest Opinion of Probable
Construction Cost.
"Construction Cost of the Project" does not include:
1) Any payments to the Engineer or its consultants.
2) The cost of the land or right-of-way.
3) Other costs which are the responsibility of the City described in Appendix C that were not
specified by the Engineer.
2. Determining the fee for Design Engineering Basic Services. For providing Design
Engineering Basic Services on construction projects, the City shall pay the Engineer as follows (the
"Fee"):
1) For projects that the Engineer believes the construction cost will be more than $100,000, the City
shall pay. the Engineer a percentage of the Construction Cost of the Project. The applicable
percentage is found in Schedule 1 or Schedule 2 below.
Construction
Cost
Basic Services Fee for
Design Engineering Phase
Schedule 1
Schedule 2.
$ 100,000
11.05%
8.56%
150,000
10.45%
8.18%
200,000
9.85%
7.80%
250,000
9.26%
7.42%
300,000
9.03%
7.27%
• 400,000
8.56%
6.95%
500,000
8.09%
6.65%
750,000
7.51%
6.30%
1,000,000
7.15%
5.91%
2,000,000 .
6.48%
5.46%
4,000,000
6.04%
5.04%
6,000,000
5.89%
4.85%
For a construction cost between listed amounts, the fee will be interpolated.
Schedule 1 establishes the Fee for the following types of construction projects:
a) Projects involving process engineering (e.g., pumping stations, wells, etc.);
b) Projects which require outside funding agency approval; .
c) Structural facilities (e.g., pumphouses, bridges, retaining walls, etc.);
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d) Park work and landscape architecture;
e) Multi -agency projects;
f) Traffic signal projects
g) Street reconstruction projects.
Schedule 2 establishes the Fee for all other types of construction projects.
2) For projects that the Engineer believes the construction cost will be less than $100,000, the City
shall pay the Engineer for Basic Services on an hourly basis in accordance with Appendix E,
Billing Rate Schedule. As an alternative for a particular Project if agreed to by both parties, the
City shall pay the Engineer on a lump sum basis where, for each such Project, the amount is
negotiated between the two parties.
3. Payment for Feasibility Study / Report. For completion of the Feasibility Study / Report
portion of the Design Engineering Phase, City shall pay Engineer on an hourly basis according to the
rates in Appendix E. As an alternative for a particular Project if agreed to by both parties, the City
shall pay the Engineer on a lump sum basis where, for each such Project, the amount is negotiated
between the two parties. The amount paid for the Feasibility Study / Report shall be credited against
the Fee if and when the Project moves forward into Final Design, subject to the following:
3.1. The amount of the credit shall not exceed 20 percent of the Design Fee, and
3.2. A partial credit shall be issued for studies: 1) that exceed the normal scope of services for the
Feasibility Study/Report, and 2) in situations where only a part of the study recommendations
proceed to Final Design.
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LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session X
Meeting Date
December 11, 2018
ITEM NUMBER
STAFF INITIAL
Post Election Roundtable
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
A lot of feedback was gathered during the election season that staff would like to capture for
future discussions and goal settings. Time permitting, we would like to do this during the
meeting and we will prepare a summary for future reference.
OPTIONS:
STAFF RECOMMENDATION: