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HomeMy WebLinkAbout02/12/2019LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, FEBRUARY 12, 2019 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the January 22, 2019 City Council Meeting c. Claims Totaling $142,629.62 4. CONSENT a. Garbage Hauler Licenses b. Non -Corporate Resolution with Northland Securities (Added to Agenda) 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS a. Jim Bownik 20 -Year Work Anniversary 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. High Density Residential — Conservation (HDR -C) Zoning Ordinance 8. DISCUSSION / ACTION ITEM a. 2019 Infrastructure Improvement Project Plans and Specifications Resolution 021219A b. Emergency Management: Hazardous Mitigation Plan Resolution No. 021219B c. Swanson Haskamp Consulting Master Services Agreement 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. High Density Residential — Conservation (HDR -C) Zoning Ordinance b. Small Cell Ordinance c. Audit Presentation — March 26 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Preparing for Sale of Eustis Street Residential Lots c. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 5 January 22, 2019 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:30 p.m. Roll Call Councilors present: Roxanne Grove, Andi Moffatt, Jeff Dains, Kelly Dolphin, and Mayor Mary Gaasch. Councilor absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Moffatt moved and seconded by Councilor Grove to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were any corrections to the meeting minutes. There being none, Councilor Grove moved and seconded by Councilor Moffatt to approve the minutes of the January 8, 2019, city council meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Dolphin moved and seconded by Councilor Dains to approve the claims totaling $49,364.50. Motion carried unanimously. Consent Councilor Dains moved and seconded by Councilor Moffatt to approve the Consent Agenda thereby acknowledging the December Financial Report and the Fourth Quarter Investment Report and approving the transfer of funds from the 414 Development Fund to the 415 Housing Development Fund — Resolution No. 012219A Informational Presentations/Reports A. City Council Updates Councilor Grove stated that she would be unable to attend the Ramsey County League of Local Governments meeting on February 7. Mayor Gaasch shared that she attended a Regional Council of Mayor's meeting on affordable housing. She also attended Metro Cities and League of Minnesota Cities' board meetings as well as presented at a League of Women's Voters meeting. Public Hearings A. Park Dedication Ordinance Butkowski explained that the City does not have a park dedication ordinance With the redevelopment of 1795 Eustis Street and possibly land owned by Luther Seminary, a park LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 5 January 22, 2019 dedication ordinance will help the City provide the park and open space improvements needed to accommodate the additional population. Over the past year, staff and consultants have been working on the analysis necessary for the adoption of a park dedication ordinance. The Comprehensive Plan Steering Committee and residents provided feedback on the park and open space needs for the community. The city engineer created a Park Capital Improvement Plan to estimate the cost of the necessary improvements. Staff, consultants, and the city attorney drafted a park dedication ordinance. The ordinance specifies how the City would handle the dedication of land or cash in -lieu of land. After discussion on the topic, Mayor Gaasch opened the floor to public comment at 7:51 p.m. Wayne Sisel, 1567 Fulham Street, approached the Council. He asked if there was a minimum lot size requirement for park development. Steve Ahlgren, 1563 Fulham Street, approached the Council. He asked the Council if there was a park versus urban woods distinction in the ordinance Jennifer Haskamp, of Swanson Haskamp Consulting, briefly approached the dais to answer the residents' questions. She said all new lots would contribute land or cash in -lieu. In the case of a residential lot split, the City would ask for cash in -lieu to support improvements to an existing park. The ordinance does not differentiate types of parks. Seeing that there were no further questions or comments, Mayor Gaasch closed the floor at 7:57 p.m. Councilor Moffatt made a motion to adopt Ordinance No. 19-01 Adding Chapter 11-3 to the Code of Ordinances regarding Park Dedication. This was seconded by Councilor Dolphin and carried unanimously. Councilor Dolphin made a motion to adopt the Capital Improvement Plan for Lauderdale Parks prepared by Stantec Consulting Services. This was seconded by Councilor Grove and carried unanimously. Discussion/Action Items A. Transmission of Comprehensive Plan to Metropolitan Council — Resolution No. 012219B Butkowski noted that the Comprehensive Plan (Comp Plan) was sent to neighboring jurisdictions for review on June 12, 2018. That six-month period ended on December 12, 2018. The Metropolitan Council (MC) did a preliminary review of the plan during this time. At the last meeting, the Council took comments from the public which are reflected in the minutes and new language was added to the Land Use chapter regarding the Luther Seminary LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 5 January 22, 2019 site. The Surface Water Management chapter was amended as the MC now asks that the entire Local Surface Water Management Plan (LSWMP) be included as part of the Comp Plan. A summary still exists as Chapter 7 and the entire LSWMP will be Appendix B. The city engineer addressed the MC's questions regarding the City's inflow and infiltration program in Chapter 8. Councilor Grove made a motion to adopt Resolution 012219B – A Resolution Authorizing the Submittal of Lauderdale's 2040 Comprehensive Plan Update to the Metropolitan Council for Review. This was seconded by Councilor Dolphin and carried unanimously. B. Adoption of Local Surface Water Management Plan Along with the Comp Plan, the City's LSWMP is also ready for adoption. Coordination of the LSWMP was a bit of an undertaking as three watershed districts reviewed and commented on the plan. Those comments were incorporated into the final document. Councilor Dains made a motion to adopt the Local Surface Water Management Plan with the map correction identified. This was seconded by Councilor Grove and carried unanimously. C. High Density Residential – Conservation (HDR -C) Zoning Ordinance Butkowski said that Swanson Haskamp Consulting completed the text for the High Density Residential—Conservation (HDR -C) zoning district proposed in the 2040 Comprehensive Plan. The process included community surveys and input opportunities to bring the community's attention to the wooden land being sold by Luther Seminary. The city attorney reviewed the draft since the previous meeting. The Council discussed the revisions and established February 12 for the date of the public hearing. D. Special Assessment Policy Manual Revisions The city attorney made the changes to the hardship deferral language in Section 12 of the revised Special Assessment Policy discussed at the last meeting. The policy is ready for adoption or further revision at the Council's discretion. Councilor Moffatt made a motion to adopt the revised City of Lauderdale – Special Assessment Policy Manual. This was seconded by Councilor Grove and carried unanimously. E. City Administrator Employment Contract The Council discussed the performance of Administrator Butkowski in a closed session during the last meeting. Therefore, at this meeting the Council provided a summary of its conclusions regarding her evaluation. The Council gave a very positive review of Butkowski's performance and commended her for accomplishing a number of things the City Council has wanted to achieve. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 5 January 22, 2019 Councilor Moffatt made a motion to enter into an Employment Agreement Contract with Heather Butkowski-Hinrichs which shall serve from January 1, 2019 through December 31, 2020. The agreement includes an automatic two-year extension period through 2022 based on the same terms unless otherwise noted. This was seconded by Councilor Dains and carried unanimously. F. Set Date for Tour of Real Estate Equities Property Staff inquired of Real Estate Equities about touring one of their properties to get a sense of the management of their buildings and their construction style. They suggested a tour of the recently renovated Pioneer Press building in downtown St. Paul. Staff suggests sometime between now and late February to do the tour in advance of their community meeting on March 19. The Council selected February 15, 2019 at 3:00 p.m. as the date of the tour. Staff will post notice of it as a "Special Meeting." Set Agenda for Next Meeting Administrator Butkowski stated that the February 12 council meeting may include the 2019 Infrastructure Improvement Project plans and specifications, a small cell ordinance, garbage hauler licenses, and a public hearing for the HDR -C zoning ordinance. Work Session A. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council. There being no interested parties to speak, Mayor Gaasch closed the floor. B. Community Development Update Butkowski stated that she has a meeting on January 30 with the Real Estate Equities engineer to discuss 1795 Eustis Street. DSM Excavating capped the sewer line off of Como Avenue as was previously authorized by the Council. April 16 was established as the community pre - construction meeting for the 2019 Infrastructure Improvement Project. C. Communication Plan for 2019 Projects Butkowski noted that 2019 will be a big year with multiple City lead projects and non -city lead projects happening. Communication will be the key to successful projects. Staff are working to get as many people on the email distribution list as possible. We also anticipate more information coming through the Council as you communicate community members. Mayor Gaasch wanted to discuss Council communication strategies that are cognizant of the open meeting law. The Council discussed a number of strategies including encouraging LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 5 of 5 residents to make use of the email address that goes to the construction management services provided by the Adjournment Councilor Moffatt moved and seconded by Councilor Motion carried unanimously. Respectfully submitted, Ce° Miles Cline Deputy City Clerk January 22, 2019 all council members and making use of city engineer on construction projects. Grove to adjourn the meeting at 9:19 p.m. CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: February 12, 2019 Subject: List of Claims The claims totaling $142,629.62 are provided for City Council review and approval that includes check numbers 26251 to 26274. Accounts Payable Checks by Date - Detail by Check Date User: Printed: MILES.CLINE 2/8/2019 2:24 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 ACH 44 26251 13 6584 26252 34 26253 149 217866 26254 33 022019 Public Employees Retirement Association 02/08/2019 PR Batch 50300.02.2019 PERA Coordinated PR Batch 50300.02.2019 PER PR Batch 50300.02.2019 PERA Coordinated PR Batch 50300.02.2019 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50300.02.2019 State Income Tax 02/08/2019 PR Batch 50300.02.2019 Stab Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50300.02.2019 Deferred Comp PR Batch 50300.02.2019 Deferred Comp 02/08/2019 PR Batch 50300.02.2019 Defi PR Batch 50300.02.2019 Defi Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 50300.02.2019 FICA Employer Portio: PR Batch 50300.02.2019 FICA Employee Portio PR Batch 50300.02.2019 Federal Income Tax PR Batch 50300.02.2019 Medicare Employee Pc PR Batch 50300.02.2019 Medicare Employer Po 02/08/2019 PR Batch 50300.02.2019 FIC. PR Batch 50300.02.2019 FIC. PR Batch 50300.02.2019 Fed PR Batch 50300.02.2019 Mee PR Batch 50300.02.2019 Mee Total for this ACH Check for Vendor 46: Total for 2/8/2019: Minnesota Department of Revenue 02/12/2019 2018 Sales Tax Payable Total for this ACH Check for Vendor 44: 8th Day Landscaping LLC January 2019 Snow Removal 02/12/2019 Total for Check Number 26251: AFSCME MN Council 5 02/12/2019 PR Batch 50200.01.2019 Union Dues PR Batch 50200.01.2019 Unic Total for Check Number 26252: Centro Business Forms Inc 02/12/2019 Tax Forms Total for Check Number 26253: City of Falcon Heights 02/12/2019 December Fire Calls 1,011.93 1,167.61 2,179.54 715.81 715.81 1,291.75 1,023.52 2,315.27 1,148.54 1,148.54 1,332.88 268.59 268.59 4,167.14 9,377.76 101.00 101.00 645.00 645.00 204.64 204.64 113.18 113.18 686.53 AP Checks by Date - Detail by Check Date (2/8/2019 2:24 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26255 36 City of Roseville 0225530 January Phone Services 0225564 January IT Services 26256 29 City of St Anthony 3774 February Police Services Total for Check Number 26254: 686.53 02/12/2019 83.00 1,096.00 Total for Check Number 26255: 1,179.00 02/12/2019 59,433.66 Total for Check Number 26256: 59,433.66 26257 58 City of White Bear Lake 02/12/2019 11892 Ramsey County GIS Fees 219.12 Total for Check Number 26257: 219.12 26258 25 County of Ramsey 02/12/2019 PR Batch 50200.01.2019 Life Insurance PR Batch 50200.01.2019 Life PR Batch 50200.01.2019 Short Term Disability PR Batch 50200.01.2019 Shoi PR Batch 50200.01.2019 Long Term Disability PR Batch 50200.01.2019 Lon, EMCOM-007460 January Fleet Support EMCOM-007478 January CAD Services EMCOM-007493 January 911 Dispatch Services 303.53 61.76 88.99 6.24 222.13 1,083.73 Total for Check Number 26258: 1,766.38 26259 171 DSM Excavating 02/12/2019 101970 Cap Como Ave Sewer Line 3,600.00 Total for Check Number 26259: 3,600.00 26260 61 Gopher State One Call 02/12/2019 9010519 January 2019 Locates 18.90 Total for Check Number 26260: 18.90 26261 31 Kennedy & Graven Chartered 02/12/2019 146643 December Legal Services 3,859.00 Total for Check Number 26261: 3,859.00 26262 1 Lillie Suburban Newspapers Inc 02/12/2019 022019 Zoning Ordinance Amendment 14.38 Total for Check Number 26262: 14.38 26263 99 Metropolitan Area Management Associatioi 02/12/2019 45 Luncheon Meeting - HB 25.00 26264 24 0001091825 Total for Check Number 26263: 25.00 Metropolitan Council 02/12/2019 March Waste Water 13,409.80 Total for Check Number 26264: 13,409.80 26265 12 North Suburban Access Corporation 02/12/2019 2018-178 4Q2018 Webstreaming & Archiving 805.98 AP Checks by Date - Detail by Check Date (2/8/2019 2:24 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26266 5 619861-01-19 26267 47 26268 102 B09431153 26269 81 022019 022019 022019 022019 26270 26 1459388 1459388 1459389 1459390 Premium Waters Inc January Water Bottles Public Employees Insurance Program PR Batch 50300.02.2019 Dental PR Batch 50300.02.2019 Health Insurance SHI International Corp HB Laptop St Paul Regional Water Service 1915 Walnut St 1825 Eustis St 1885 Fulham St 1891 Walnut St Stantec Consulting Services Inc Gen Eng Services Park CT 2018 Sanitary Sewer Lining 2019 Street Improvements 26271 162 Swanson Haskamp Consulting, LLC 720 Comprehensive Plan Pay 15 728 Phase I Zoning Ordinance 729 1795 Eustis Redevelopment 730 Comprehensive Plan Pay 16 26272 3 377429063 26273 7 US National Equipment Finance Inc Copier Contract Waste Management Inc 8157509-0500-3 February Public Works 26274 74 624742715 624745288 625059076 625110475 Xcel Energy 2430 LarpenteurAvenue W Laipenteur Bridge Lights January Street Lighting Larpenteur Avenue Total for Check Number 26265: 02/12/2019 Total for Check Number 26266: 02/12/2019 PR Batch 50300.02.2019 Den PR Batch 50300.02.2019 Hea Total for Check Number 26267: 02/12/2019 Total for Check Number 26268: 02/12/2019 Total for Check Number 26269: 02/12/2019 Total for Check Number 26270: 02/12/2019 Total for Check Number 26271: 02/12/2019 Total for Check Number 26272: 02/12/2019 Total for Check Number 26273: 02/12/2019 Total for Check Number 26274: 805.98 41.41 41.41 116.10 2,095.98 2,212.08 1,723.00 1,723.00 22.65 176.43 159.81 75.85 434.74 226.50 694.50 113.25 35,900.58 36,934.83 1,905.00 818.75 379.50 1,610.00 4,713.25 149.00 149.00 394.66 394.66 19.29 40.39 442.11 65.53 567.32 AP Checks by Date - Detail by Check Date (2/8/2019 2:24 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for 2/12/2019: 133,251.86 Report Total (29 checks): 142,629.62 AP Checks by Date - Detail by Check Date (2/8/2019 2:24 PM) Page 4 ACTION REQUESTED LAUDERDALE COUNCIL Consent X MEETING DATE February 12, 2019 Special ITEM NUMBER 2019 Garbage Hauler Licenses Public Hearing Report STAFF INITIAL Jim Discussion/Action Resolution APPROVED BY ADMINISTRATOR Work session COUNCIL ACTION: the application process, pending payment by Republic Residential Trucks) Commercial Trucks DESCRIPTION OF ISSUE AND PAST 2/1/19-1/31/20 Garbage Hauler Licenses The following garbage companies have completed Services and Waste Management. Company Waste Management 2 3 Advanced Disposal Services 2 1 Republic Services (Allied Waste) 3 5 Aspen Waste 0 2 Walter's 1 1 OPTIONS: 1) Approve as consent item. 2) Do not approve as consent item. STAFF RECOMMENDATION: By approving the consent agenda, the council is approving the 2019 garbage hauler licenses pending pay- ment by Republic Services and Waste Management. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date February 12, 2019 ITEM NUMBER Northland Securities STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Morgan Stanley will no longer be offering their services to municipalities in Minnesota and have asked us to move remaining securities to another firm by the end of March. Staff's in- tent is to divide the remaining five Morgan Stanley securities between our two other bro- kers, RBC and Northland Securities. This involves a bunch of paperwork. One item re- quires Council approval and that is the authorization of a new non -corporate resolution with Northland Securities. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council approves the Non -Corporate Resolution of Northland Securities as presented. Non -Corporate Reso ution STEP 1. IDENTIFICATION OF QUALIFIED INTERMEDIARY/WITHHOLDING ENTITY Legal Name of Organization City of Lauderdale Type of Organization Governmental Entity Account Number (if assigned) Be it resolved that each of the following has been duly elected or appointed and is now lega ly holding the title set opposite his/her name. J Name of Authorized Person Heather Butkowski Title City Administrator Name of Authorized Person Jim Bownik Title Assistant to the City Administrator Name of Authorized Person Title STEP 2. CERTIFICATION I HEREBY CERTIFY that at a meeting, duly called, of the Board of Directors of City of Lauderdale a Organization, at which said meeting a quorum was present and acting throughout, the following preamble and resolution was adopted and ever since has been and now is in full force and effect. WHEREAS this Organization is duly authorized and permitted by its Charter and Bylaws to: • Engage in cash and/or margin transactions in any and all forms of securities including, but not limited to, stocks, options, mutual funds, stock options, stock index options, short sales, foreign currency options and debt instrument options, bonds, bond debentures, annuities, notes, scrips, participation certificates, rights to subscribe, warrants, certificates of deposit, mortgages, choses in action, evidences of indebtedness, commercial paper certificates or indebtedness, and certificates of interest of any and every kind and nature whatsoever, secured or unsecured, whether represented by trust, participating and/or other certificates or otherwise. • Receive on behalf of the Organization or deliver to the Organization or third parties, including but not limited to the President, Vice President, Treasurer or any other authorized officer or person listed in Step 3 below giving such instruction, monies, stocks, bonds, and other securities. To sell, assign, and endorse for transfer, certificates representing stocks, bonds, or other securities now registered or hereafter registered in the name of the Organization. • Establish and maintain an asset management account with debit card, check writing and margin privileges, from which account funds are directly spent, the responsibility for which is entirely that of the Organization. • Borrow money or make any contract the effect of which is to borrow money, and secure such obligations by mortgages or other liens upon Organization property; borrow, guarantee and/or pledge any Organization assets as collateral, as the case may be, with respect to a loan; guarantee a borrowing of money or to make any contract the effect of which is to guarantee a borrowing, and secure such obligations by mortgages or other liens upon any Organization property. Unless indicated otherwise here, the Organization will be assumed to have all powers listed above. LIST ANY POWERS NOT AUTHORIZED HERE: NOW THEREFORE BE IT RESOLVED that this Organization opened an account or accounts in its name with Northland Securities, Inc. Name of Introducing Firm and that the individuals named in Step 3 below ("Authorized Person") or any one of them acting individually, may, on behalf of this Organization, be and they hereby are and each of them hereby is authorized and empowered to (1) give written or oral orders in the said account or accounts for the purchase, sale, or other disposition of stocks, bonds, and other securities, (2) deliver to and receive from Pershing LLC (Pershing), on behalf of this Organization monies, stocks, bonds, and other securities, (3) establish and maintain an asset management account with debit card, check writing and margin privileges from which account funds are directly spent with each authorized person as indicated in the separate asset management account agreement having check writing and debit card privileges, (4) order the transfer or delivery of funds, monies or securities to any other person whatsoever, including the President, Vice President, Treasurer or any other authorized officers or persons indicated below giving such instructions, (5) sign acknowledgements of the correctness of all statements of accounts, and (6) make, execute, and deliver under the organizational seal any and all written endorsements, releases and documents necessary or proper to effectuate the authority hereby conferred; the within authorization to each of said officers to remain in full force and effect until written notice of the revocation thereof shall have been received by II IIjici I IIIINorthland Securities, Inc. and Pershing.Name of Introducing Firm R P © 2015 Pershing LLC. Pershing LLC, member FINRA, NYSE, SIPC, is a wholly owned subsidiary of PAGE 1 OF 3 The Bank of New York Mellon Corporation (BNY Mellon). Trademark(s) belong to their respective owners. FRM-NONCORP-RES-02-15 Non -Corporate Resolution STEP 3. CERTIFICATION AND SIGNATURES Account Number I FURTHER CERTIFY that the following are the names, titles and signatures of the officers (or others) authorized by the foregoing resolution to act for this Organization: Printed Name Heather Butkowski Date 0 1 2 1_ 1 1 1 2 1_ 1 2 1 0 1 1 1 9 Title City Administrator Signature X Printed Name Jim Bownik Date 01 21-1 1121-12101 119 Title Assistant to the City Administrator Signature X Printed Name Date 1 1-1 1 1-1 1 1 1 Title Signature X Printed Name Title Date 11-1 1 1-1 I I I Signature X Printed Name Date 1 1-1 1 1-1 1 1 1 Title Signature X IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal, if any, of said Organization this 12th day of February , 20 19 [AFFIX COMPANY SEAL HERE IF ORGANIZATION USES A SEAL] © 2015 Pershing LLC. Pershing LLC, member FINRA, NYSE, SIPC, is a wholly owned subsidiary of The Bank of New York Mellon Corporation (BNY Mellon). Trademark(s) belong to their respective owners. FRM-NONCORP-RES-02-15 PAGE 2 OF 3 Date 0121-11121-12101119 Non -Corporate Resolution Account Number Principal Signer of Certification This individual may or may not be listed in the authorized persons box above. Printed Name Mary Gaasch Title Mayor Signature If the Principal Signer above is empowered to act for the Organization pursuant to these resolutions and certifications, but is not a Managing Member, a Managing Member of the Organization as set forth above must fill in and execute the Additional Certification in Step 4 below. If the Organization has only one sole Managing Member, that Managing Member must make the certification immediately above indicating his or her company title in addition to filling in and executing the Additional Certification in Step 4 below. STEP 4. ADDITIONAL CERTIFICATION A Managing Member to complete only if the Principal Signer in Step 3 above is authorized to act pursuant to the foregoing resolutions, but is not a Managing Member, or if the Organization has only one Managing Member. Check one: ❑ 1 FURTHER CERTIFY that the Principal Signer in Step 3 above is authorized by the foregoing resolutions and its operating documents to act hereunder. ❑ I FURTHER CERTIFY that the Organization has only one sole Managing Member and that I am that sole Managing Member and authorized to execute legal and binding documents in the name of and on behalf of the Organization pursuant to its governing documents. Managing Member Printed Name Date 1 1-1 1 1-1 I I I Title Signature © 2015 Pershing LLC. Pershing LLC, member FINRA, NYSE, SIPC, is a wholly owned subsidiary of The Bank of New York Mellon Corporation (BNY Mellon). Trademark(s) belong to their respective owners. FRM-NONCORP-RES-02-15 PAGE 3 OF 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date February 12, 2019 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Jim's 20 -Year Work Anniv. DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Jim began working for the City on February 10, 1999 as the deputy city clerk. By 2001, he held the title of administrative analyst and assistant to the city administrator by 2003. He is a dedicated employee that wears many hats. Refreshments will be available prior to the meeting to celebrate with Jim. OPTIONS: STAFF RECOMMENDATION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action Resolution Work Session Meeting Date February 12, 2019 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR HDR - Zoning District DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In July, the Council authorized Swanson Haskamp Consulting to begin the work necessary to draft text for the High Density Residential—Conservation (HDR -C) zoning district pro- posed in the 2040 Comprehensive Plan. This included community surveys and input oppor- tunities to bring the community's attention to the wooden land being sold by Luther Semi- nary. The Council had their first discussion on the proposed zoning text at the first meeting in Jan- uary. The assistant city attorney reviewed the draft since the last meeting and that version is included with this memo. Zoning ordinance amendments require 10 -days' published notice in the City's official paper. The notice ran in the January 22 edition of the Roseville Review so the City Council can hold the public hearing tonight. Depending on the outcome of that meeting, the ordinance could be adopted as soon as the February 26 council meeting. OPTIONS: STAFF RECOMMENDATION: CITY OF LAUDERDALE ORDINANCE NO. 19-02 An Ordinance Amending Title 10, Chapter 5 of the Code of Ordinances Regarding Zoning Districts The city council of the city of Lauderdale ordains as follows: SECTION 1. Title 10, Chapter 5 of the Lauderdale City Code is amended by creating a new Section 10-5-4 as follows: 10-5-4: HIGH DENSITY RESIDENTIAL — CONSERVATION (HDR -C) DISTRICT 1. Purpose; Conservation Objectives. The purpose of the HDR -C District is to allow for the reasonable development of land while protecting, preserving and enhancing the City's ecological resources, and promoting resilient and sustainable building practices. Development within this district shall be consistent with the goals and objectives stated within the City's Comprehensive Plan and the following additional stated conservation objectives (collectively, the "Conservation Objectives"): a. Protect ecological function of native woodlands, wetlands and surface water management areas; b. Enhance and protect opportunities to create ecological connections between parks, the City's nature area and other protected lands with ecological significance; c. Create public trail connections for the City's residents that provide access to enjoy the City's open space and natural resources; d. Create public open space and natural resource areas for the City's residents to access and enjoy; and e. Incorporate Innovative Site Design and Green Building Standards into new development or redevelopment that contribute to the City's long-term sustainability and resiliency. 2. Applicability. The HDR -C District shall be available only to properties that meet the minimum standards and regulations as stated herein and that are guided as High Density Residential, High Density Residential Conservation, Mixed -Use South and Mixed -Use North within the City's adopted Comprehensive Plan. Property owners are encouraged to consider utilizing the HDR -C District to enhance, protect and achieve the Conservation Objectives for residential development. 3. Definitions. For the purposes of this section 10-5-4, the terms defined below shall have the meanings given them. a. Base Density. The permitted number of units or lots in the HDR -C District absent any flexibility provided through a PUD and equal to the established minimum density 1 identified within the City's adopted Comprehensive Plan for the guided land use designation. b. Conservation Easement. A nonpossessory interest of a holder in real property imposing limitations or affirmative obligations the purpose of which include retaining or protecting natural, scenic, or open space values of real property, assuring its availability for agricultural, forest, recreational or open -space use, protecting natural resources, maintain or enhancing air or water quality, or preserving the historical, architectural, archaeological, or cultural aspects of real property. c. Conservation Area. Designated land within an HDR -C Subdivision that contributes towards the achievement of one or more of the Conservation Objectives. A Conservation Easement shall be recorded to protect the Conservation Area in perpetuity. Conservation Areas may be used for preservation of ecological resources, passive recreation, and innovative site design characteristics provided an acceptable Conservation Easement holder can be identified. d. HDR -C Subdivision. Any development or redevelopment that incorporates the concepts of designated Conservation Areas or Innovative Site Design and Green Building Standards, as defined herein. e. Green Building Standards. New development or redevelopment that achieves LEED Certification or incorporates LEED standards or other industry -recognized energy and/or environmental building characteristics. The plan set shall include architectural plans, LEED checklists, or other supporting documentation. f. Homeowners Association or Management Company. A formally constituted non-profit association or corporation made up of the property owner(s) and/or residents of a HDR -C Subdivision for the purpose of owning, operating and maintain common Conservation Areas and/or other commonly owned facilities and Open Space. g. Innovative Site Design. New development or redevelopment that incorporates resiliency, sustainability, energy efficiency or other alternative site design considerations. Such elements must be clearly demonstrated through the plan review process and may be graphically shown through site plans, shade/solar studies, landscape plans, or other submissions deemed acceptable by the City. h. Net Land Area. The total land area in a proposed HDR -C Subdivision excluding wetlands, required wetland buffers, protected easement areas, and land that slopes greater than 18%, i. Open Space. Land that is not designated as a Conservation Area that is used for parks, innovative site design characteristics, trails or other recreational uses. Open Space may be owned and managed by the City, a Homeowner's Association, or other entity. 4. Planned Unit Development Process. The City intends to meet the Conservation Objectives through a planned unit development (PUD) process, through which the property owner or 2 developer will be required to demonstrate how, and to what extent, they meet said Conservation Objectives. In exchange for achieving those objectives, the City will consider and allow design flexibility and increased density. The City intends to work collaboratively with the property owner or developer through the process to appropriately identify the applicable Conservation Objectives and the correlating flexibility or density provided. The provisions and procedures of the City's PUD ordinance shall apply, except as modified and explicitly stated within this section. Prior to submitting application materials, the City encourages applicants to engage in an informal meeting with the City to establish and identify the goals for a specific site that meet the Conservation Objectives. If a final PUD plan is approved by the City, the property shall be rezoned to HDR -C PUD. The permitted uses, regulations and flexibility shall be stated within the HDR -C PUD agreement and documented within the approved plans, resolution and development agreement. The provisions in this section are requirements for all HDR -C PUDs, unless the City Council allows and approves any exceptions as part of the PUD process. 5. Uses. The permitted, conditional and accessory uses permitted within the R-1, R-2, and R-3 zoning districts shall apply to the HDR -C District. 6. General Performance Standards. The City Council may, in its sole discretion, grant flexibility from the requirements of the existing zoning district, or other requirements of this code if the proposed HDR -C Subdivision meets the Conservation Objectives. In considering how much, if any flexibility, is warranted the City will evaluate the amount and quality of Conservation Areas protected, the public access to or enjoyment thereof, and if Green Building Standards or Innovative Site Design standards have been incorporated into the development plan. a. Conservation Objectives and Determining Flexibility. Conservation Area(s) shall be designated and located within a HDR -C Subdivision to maximize achievement of the Conservation Objectives. All Green Building and Innovative Site Design standards utilized must be documented and demonstrated at time of application. The opportunity to achieve the Conservation Objectives will be site specific, and each project will be evaluated independently to determine the extent to which the Conservation Objectives are met. b. Density Flexibility. Each property's shall be entitled to the Base Density within the Net Land Area, which equals the minimum density range of the land use designation identified within the City's adopted Comprehensive Plan. Any increased density, including density beyond the guided land use designation, shall be at the discretion of the City Council and shall depend on the extent to which the Conservation Objectives are met. c. Other Areas of Flexibility. In addition to increased density, other areas of flexibility may be requested to meet the Conservation Objectives, including, but not limited to the following: (i) lot size, lot width, setbacks; (ii) housing types; (iii) landscaping; (iv) screening; and (v) park dedication. 3 7. Conservation Area Ownership. Any improvements in areas designated as Conservation Areas in an HDR -C PUD shall be established, protected and owned in accordance with the following requirements: a. Designated Conservation Areas shall be surveyed and subdivided as separate outlots, and legally described on the final plat. b. Designated Conservation Areas must be protected in perpetuity in the agreed to uses described within the Conservation Easement in accordance with Minnesota Statutes, Chapter 84C and must run with the land. The Conservation Easement must be approved by the City attorney and must explicitly define the permitted uses within the Conservation Area. c. The permanent Conservation Easement may be held by any combination of the entities defined by Minnesota Statute Chapter 84C, but in no case may the holder of the Conservation Easement be the same as the owner of the underlying fee title. d. The permanent Conservation Easement shall be recorded with Ramsey County and must specify, at a minimum, the following: i. The entity that will maintain the designated Conservation Area; ii. The purpose of the Conservation Easement, that the easement is permanent, and the conservation values of the property; iii. The legal description of the land under the easement; iv. The restrictions on the use of the land from future development; v. To what standards the Conservation Areas will be maintained, and the responsible party(ies) for such maintenance; and vi. Who will have access to the Conservation Area. e. The underlying fee of each designated Conservation Area parcel may be held/owned by any combination of the following entities: i. A common ownership association, subject to the provision in the HDR -C PUD District; ii. An individual who will use the land consistent with the permeant Conservation Easement; iii. A private nonprofit organization, specializing in land conservation and stewardship, that has been designated by the Internal Revenue Service as qualifying under section 501(c)(3) of the Internal Revenue Code or successor sections; or iv. The City of Lauderdale, at its discretion, and if determined there are not other viable options. f. Open Space areas that are not a part of the Conservation Areas may be established within the PUD and without protection of a Conservation Easement, and consideration of how, or if, such areas contribute to the Conservation Objectives will be determined at the discretion of the City Council. 4 g. Innovative Site Design and Green Building Standards may or may not be a part of a designated Conservation Area, and those that are a part of the Conservation Easement must be expressly permitted uses within the Conservation Easement. Those characteristics or building that are used in granting design flexibility or increased density that are not a part of a Conservation Easement must be detailed within a restrictive covenant or homeowner's association covenants that is recorded against the property. 8. Conservation Area Management and Maintenance Plan ("Plan"). a. Plan Content Requirements. For any designated Conservation Area, a Plan for the development, maintenance and insurance of the Conservation Area must be identified and approved as part of any HDR -C PUD. The Plan must address, if applicable: i. Define the ownership of the Conservation Area; ii. Describe the method of land protection; iii. Regular and periodic operation and maintenance responsibility; and iv. Insurance requirements, and other associated costs with the maintenance and management of the Conservation Area and how the necessary fees will be obtained (through a homeowner's association, rents, or other funding mechanism). b. Plan Submittal Requirements. As part of the initial application for an HDR -C PUD and along with any other PUD requirements established in the City Code, the applicant must submit a narrative and maps that describe the following: i. Existing Conditions which identifies the particular Conservation Objectives addressed within the Conservation Area, including all natural, cultural, historic, and scenic elements in the landscape; ii. If protection of an existing natural area/natural resource is proposed, a natural resource inventory prepared by an ecologist, or similarly designated professional, shall be prepared and submitted as part of the Plan; iii. Objectives for the Conservation Area, including, but not limited to, the proposed permanent for maintained landscape condition for each area, any restoration or enhancement of natural features, and a maintenance plan containing activities performed for any restoration and post -restoration activities. c. Funding of Operation and Maintenance. The City may require an applicant to escrow sufficient funds for the maintenance operation costs of Conservation Areas depending on the restoration measures identified within the Plan. The amount and duration shall be at the discretion of the City Council, but shall be proportional to the effort proposed. d. Enforcement. In the event that the fee holder of the Conservation Area fails to properly maintain all or any portion of the Conservation Area, the City in coordination with the holder of the easement may serve written notice upon such fee holder setting forth the manner in which the fee holder has failed to maintain the Conservation Area. Such notice shall set forth the nature of corrections required and the time within which the 5 corrections shall be made. Upon failure to comply within the time specified, the fee holder, or any successor organization, shall be considered in violation of this ordinance and the City may take any action authorized under the law to enforce the Conservation Easement. 9. Site Design Process. In addition to all other requirements, the applicant shall include the following with its application: a. Graphics and supporting information that identifies how the Conservation Areas were identified. This should include, at a minimum, the following: i. Unbuildable areas that include slopes greater than 18%, wetlands, wetland buffers, and protected easement areas; i. Areas designated as Conservation Area; ii. A natural resource inventory of the site, including without limitation, an identification of the land cover and existing vegetation; iii. A wetland delineation; and iv. A list of any known protected species, plants and/or animals, as obtained from the Minnesota Department of Natural Resources; b. A survey identifying the Net Land Area; c. The proposed location of new structures outside of the proposed Conservation Area; d. A description of how buildings were sited, and if such siting meets criteria established within this section; e. The design and location of streets and trails which demonstrate all automobile and pedestrian connections; and f. A survey showing all proposed lot lines, including Conservation Area outlots. 10. General Conservation Design Standards. The following design standards shall be considered in designing the HDR -C PUD: a. Conservation Areas should be adjacent to, or incorporate existing natural features of the site, when possible to accomplish a larger interconnected and contiguous network of open spaces; b. The quantity of land protected and the extent to which contiguous areas are designated; c. Incorporate public and private trails that connect to the City's existing sidewalks and other natural/park areas; d. Stormwater management features should consider innovative solutions and should be designed to feel natural and support the open space network; and 6 e. Stormwater management facilities may be located within a Conservation Area but may not be used as part of the reasoning for increased density, unless such design incorporates innovative and low -impact development characteristics not required as part of a standard permitting process. 11. Landscape Design Standards in HDR -C. The following landscape design standards in a HDR -C Subdivision should be considered: a. The selection of vegetation should be guided by natural vegetative community types found in the Minnesota Land Cover Classification System and the Minnesota Department of Natural Resources' pre -settlement vegetation mapping information for the area; b. Reduction or eradication of invasive species from a site; c. Creating a natural design plan for surface water management features should be incorporated, and native species prioritized where possible; d. Integration of nature trails and foot paths should be explored and should connect to the City's existing, parks, trails and open spaces, when possible; and e. Better Site Design/Low Impact Development practices as identified in the Minnesota Stormwater Manual published by the Minnesota Pollution Control Agency shall be used to design sites and meet the performance standards. 12. Innovative Site Design and Green Building Standards. The following Innovative Site Design and Green Building Standards should be considered in designing the HDR -C PUD: a. LEED certification on new buildings; b. Include energy-efficient appliances and other efficiency measures within new buildings; c. Explore incorporating alternative energy sources in new building designs (e.g. solar, geothermal); d. Site new buildings to respond to existing climate conditions to minimize energy use (e.g. solar/shade positioning, wind); and e. Consider material choices that are renewable, and/or designed to create a more energy efficient building. SECTION 2. This ordinance shall be effective upon its adoption and publication. Adopted by the Lauderdale City Council this day of , 2019. 7 Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator -Clerk Published in the Roseville Review this day of , 2019. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date February 12, 2019 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Plans & Specs Authorization DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In December, the Council authorized Stantec to prepare plans and specifications for the 2019 Infrastructure Project. They are completed subject to minor changes. The version in the packet may be hard to read. Kellie Schlegel will bring a larger copy to the meeting should you have questions or want to look more closely at something. The city engineer is looking for approval of the plans and specifications and permission to move forward with the bidding of the project via the following resolution. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution 021219A—A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids. RESOLUTION NO. 021219A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, pursuant to a resolution passed by the city council on December 11, 2018, the consulting city engineer has prepared plans and specifications for the 2019 Infrastructure Improvement Project, the improvement of Eustis Street between Larpenteur Avenue and Roselawn Avenue and Roselawn Avenue between the TH280 right-of-way and Fulham Street and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE, MINNESOTA: 1. Such plans and specifications are available for inspection at city hall. 2. The city clerk shall prepare and cause to be inserted in the official paper and in Finance and Commerce an advertisement for bids upon the making of such improvement under such plans and specifications. The advertisement shall be published by the consulting city engineer per state law. The bids will be received by the city clerk until 10:00 a.m. on March 21, 2019, at which time they will be publicly opened in the council chambers of the city hall by the city clerk and consulting city engineer, will then be tabulated, and will be considered by the city council at 7:30 p.m. on March 26, 2019, in the council chambers of the city hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the city council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the city clerk for five percent of the amount of such bid. ADOPTED by the City Council of Lauderdale this 12th day of February, 2019. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator �a�ue is 1331-14 91111 S1N3W1A021dW1 321f113f aLSV21NI 6lOL V1OS3NNIW '31Va29af1V1 2019 INFRASTRUCTURE IMPROVEMENTS LAUDERDALE, MN SHEET INDEX 0 O r Q MARY GAASCH COUNCILMEMBER JEFFREY DAINS COUNCILMEMBER KELLY DOLPHIN COUNCILMEMBER ROXANNE GROVE DO Q o n 0 u 0 00 MEM MANE °I11 111.111111 -z • qt`iit '!N _r. wi 73 G 0 . 11.1F0 PIA :153=11; VA 510 11 44, 0 I� WI MHO r Pi MR I) 1WJfl SS] 111 ptelr- • COUNCILMEMBER ANDI MOFFATT ADMINISTRATOR HEATHER BUTKOWSKI 2 >- z 0 0111 D8}uels 0143031 m_mam an ms +!m aogN A' Somy GRADING INFORMATION EXISTING TOPOGRAPHIC LINES EXISTING TOPOGRAPHIC SYMBOLS § h 88 ' 222;§ V ITT H22)22 ( § cA SURVEY LINES /( !G /! ` `}§§ t ; |§ }2 §=§ ),! 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PLACE WATER ON STREETS FOR DUST CONTROL AS DIRECTED BY ENGINEER IN FI z z 0 w O 0 0 6 w UJ > > W z ce O 0 O 0 U 0 0 GS ARE ACCEPTABLE. 4, ALL RINGS SHALL BE HDPE. NO SMALL SHIMS ALLOWED. SLANTED HOPE RI DRIVEWAY PATCHING SHALL MATCH THE EXISTING SURFACE TYPE. 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Attached to this memo is a resolution for adoption, a letter from FEMA, and the "Lauderdale" portion of the plan. The entire plan is over 600 pages; staff can provide a link if you would like to view that document. With the adoption of this plan, Ramsey County will be eligible for federal funding should a disaster happen in the county. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution 021219B A Resolution Adopting the Ramsey County Multi - Hazard Mitigation Plan. RESOLUTION NO. 021219B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ADOPTING THE RAMSEY COUNTY MULTI -HAZARD MITIGATION PLAN WHEREAS, the City of Lauderdale has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000, and WHEREAS, the Act establishes a framework for the development of a multi jurisdictional County Hazard Mitigation Plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and WHEREAS, the Ramsey County Multi -Hazard Mitigation Plan includes a risk assessment including past hazards, hazards that threaten Ramsey County, an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS, the Ramsey County Multi -Hazard Mitigation Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS, the Ramsey County Multi -Hazard Mitigation Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how Ramsey County will maintain public participation and coordination; and WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and WHEREAS, the Ramsey County Multi -Hazard Mitigation Plan will make the county and participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and WHEREAS, this is a multi jurisdictional Plan and cities that participated in the planning process may choose to also adopt the County Plan. NOW THEREFORE BE IT RESOLVED, that the City of Lauderdale supports the hazard mitigation planning effort and wishes to adopt the Ramsey County Multi -Hazard Mitigation Plan. ADOPTED by the City Council of Lauderdale this 22nd day of January, 2019. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator U.S. Department of Homeland Security Region V 536 S. Clark St., 6th Floor Chicago, IL 60605-1509 0,A RTl,f. FEMA January 28, 2019 Ms. Jennifer Nelson Homeland Security and Emergency Management Minnesota Department of Public Safety 444 Cedar Street, Suite 223 Saint Paul, MN 55101 Dear Ms. Nelson: Thank you for submitting the Ramsey County All Hazards Mitigation Plan update for our review. The plan was reviewed based on the local plan criteria contained in 44 CFR Part 201, as authorized by the Disaster Mitigation Act of 2000. Ramsey County met the required criteria for a multi - jurisdictional local hazard mitigation plan. Formal approval of this plan is contingent upon the adoptions by the participating jurisdictions. Once FEMA Region V receives documentation of adoption from the county and other jurisdictions, we will send a letter of official approval to your office. We look forward to receiving the adoption documentation and completing the approval process for Ramsey County. If you or the community representatives have any questions, please contact Christine Meissner at (312) 408-4460 or at christine.meissner@fema.dhs.gov. Sincerely, Attachments: Local Plan Review Sheets Melissa A. Janssen Chief, Risk Analysis Branch Mitigation Division www.fema.gov Ramsey County Multi -Hazard Mitigation Plan, 2018 ' es • onsi .1 it A 0 b N 2 .7) E E O U o 3= Ery 4, >. 7 bD o a) o O d OV c,i L OL N = v a C a o v v 3 N ., - c ,, a >. o o E h 0 'n 5. 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CC- cV) o, O•7OO U E 0 E maw ho" et sr v.1 E w� w Q° U < c id 4-.c- c4 c c'o UE C p 0 n w v E o O L C U O a) a, a) V W G. C �•� E 7 cd O a U 9- ..c _ N C v a ° Y v O sa L ' Lo > al 'Us a N o U m a, aet 1- "n -c^LCO a. V ccd N 0 3 y O H a 7 Y13 � vi C a) E a) h "O �' �, c L v L as a '� L C aL+•O cQ 7 7 a, CU a C E CTI U c O Q c> O,a L p T y O N C Mp L cd �_ •- aa)i �i c cd Z N N O c 0 .O r Z-• N b4 a) a v E b0 aj <d = C 3 a, a, C y Q .0 C a) 7 E c L a td • p>> w U C 7 a) 0 E d =� 3ti o v ° a.a) u a ate)• o'E, ao o cv ,f) -0 L C a) 6 a. a) U d L >. a c0_, ' •3 M C H L C a cpi, a) CI c s C 'O H y 'u 7 0) M C N> w > E a) a) 07 u° w E c fd Y p a, E ea st C N— L °U 0C ,t, N W 4, rf. C o E a) •L o. E a) Ramsey County promotes and all municipalities participate in the NFIP (except the City of North Oaks). Each city develops and enforces local floodplain ordinances. City Comment: We have a City Planning & Zoning Commission that has established a Floodplain Ordinance. The City participates in the NFIP. to 0 a Q 4( i r' C O uj L y 0, W O T a) 2> p 0 t aS a w u N L ;u 2 c c a, C UaceUU gCEaCO E N I n. W as Vj — 2 -Fs E- .E W e ,d c ceECC 5,...? a O V o =en �; w d L 70 N Lb_OY ca cid 0 •L ni a cd a) •�aJ U==� 1.1. a 3 N b v> > 2 w C 0)U wv s a) W m N� o v 0° m 7 3 0 to.Lc°c ° L. M Q 12 0 C J J E U Z ° N 13 L cl re LL Z Z cl Ramsey County, Arden Hills, Falcon Heights, Gem Lake, Lauderdale, Little Canada, Moderate 2018- Maplewood, 2022 Mounds View, New Brighton, North St. Paul, Roseville, Shoreview, Vadnais Heights, White Bear Lake ar 03 E E c icl F w !. b0 C i M O. et N ON N L 2 7 et )^ ; Z b0 c O CI) C f0 ° •M, a) U 'O Q 7 c M O b0 4,' N 7 C ya_.)� v L V cU U L ~ L aV ° O= C •,...--r a) a) a) ._0 et H O C C O 7 ba iy O C Y a t a, O .� N .° C 'y, > L a) F, L O 7 7 ;,_, ._ cd > La•L7°a °•�'°0 ac O O a s. 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N Y T N d N d 3 0 N 7 L ro C N +� ro C='_cyd 0o.v ° a as 3.40 7= 40.Y M m U c d U 3 N •-L�� cn ami .5= m U = am d U T d C E 'Q cu .0 +' L N.6m d 0 E 'C 0 N L O 7 +, td 3 0 L CL L C +� L 0 L9 7 �, Ce - O - C O i L — d a) L O= 'D C CO L l d D a) d a l L+ 0 0 ro d N v cd dUJDEEZZZ v' -a -c EQ c J J 00 c 0 00 c 0 LL N d 0 d rO a. ai 3 00 3 cd _c J o> .2E' 0 = d d L N •0 �, a'' ct = d d m i L 0)al L m E O d Z 0 V' E E Z Z > Continue to enforce 43 v c Cl. O 130 's7 C C L L V 7 N .0 L 00 N C C •E O C ro a 0 0 L '2D Promote water c *O 00 c 0 0 N d d L.O L a' r7i, d c 0 C ro ac) .- c d a0 N E c -r) ro s c 7 Cd 0 3 .� -a +` C d ro v -cd0 O V C 7 0 C . -0 LL d C 0 L 0 3 0 Education & L 0 00 0 D ma- LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date February 12, 2019 ITEM NUMBER Swanson Haskamp MSA STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Swanson Haskamp was originally hired to prepare the Comprehensive Plan. That process lead to an agreement to draft zoning for the high density residential -conservation zoning dis- trict. Beyond that Jennifer has been pulled into the development projects happening since the City purchased 1795 Eustis Street last year. It would be appropriate to have an agree- ment that covers the additional services she is providing. Much of this work will be covered through the fees paid by developers as she reviews land use applications and guides the pro- cess to ensure the City meets requirements and deadlines. OPTIONS: STAFF RECOMMENDATION: Motion to enter into a Master Services Agreement with Swanson Haskamp Consulting, LLC as presented. MASTER SERVICES AGREEMENT BETWEEN SWANSON HASKAMP CONSULTING, LLC AND THE CITY OF LAUDERDALE FOR PROJECT AND GENERAL PLANNING SERVICES The Agreement ("Agreement") is made as of January 1, 2019 and between, the City of Lauderdale ("Client"), 1891 Walnut Street, Lauderdale, MN 55113, and Swanson Haskamp Consulting, LLC ("SHC"), 246 S Albert Street, Suite 2A, St. Paul, MN 55105, to provide professional Planning Services by SHC in connection with projects and services as requested by the Client. Description of Services (Scope of Services) Jennifer Haskamp, President of SHC shall be the primary contact and project manager assigned to perform planning and project management services for the Client (hereinafter referred to as "Services"). Jennifer will work collaboratively with the Client to establish the scope of services and define and identify the priorities to be completed as a part of this contract. SHC shall only perform work when verbal or written direction is provided by the Client throughout the duration of this contract. Specific Services shall be addressed by Addendum and appended and incorporated into this Master Services Agreement. Standard of Care. SHC's services shall be performed based on the standard of reasonable professional care for services similar in scope, schedule, and complexity to the services being provided by SHC. All warranties, express or implied, in connection with SHC's services are expressly disclaimed. Period of Service This contract shall be effective until directed or terminated by the Client. Compensation SHC shall be paid for Services provided in accordance with the attached rate schedule found in Attachment 1. Billing rates shall be adjusted annually by 3%, effective the first of each calendar year. Billings will be submitted monthly and the Client agrees to pay bills within 30 days of receipt. SHC and the Client shall work together to establish the method for reporting and submitting invoices to assist with the ease of monthly billing and budget management. Client hereby acknowledges that sufficient funds are currently available, or methods to obtain funds, are assigned to pay for the cost of Services contemplated by the Agreement. SHC has the right, at its sole discretion, to stop work and withhold work product or Services, if payments have not been received within 30 days of invoicing date. If Client fails to make payments to SHC consistent with the Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at SHC's option, cause for suspension of performance of Services under the Agreement. If SHC elects to suspend Services, prior to suspension of Services, SHC shall give seven days written notice to Client. In the event of a suspension of Services, SHC shall have no liability to Client for delay or damage caused to Client because of such suspension of Services. Before resuming Services, SHC shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of SHC's services. SHC's fees for the remaining Services and the time schedules shall be equitably adjusted. In the event of termination not the fault of SHC, SHC shall be compensated for Services performed prior to termination, together with reimbursable expenses due. Client's Responsibilities Client shall provide full information in a timely manner regarding requirements for and limitations for successful execution of the Scope of Services, including objectives, schedule, constraints and criteria, requirements and relationships and any other pertinent information that will assist SHC in achieving the expectations of the Client. The Client shall designate a representative authorized to act on the Client's behalf with respect to any Project or Services. The Client or such designated representative shall render decisions in a timely manner pertaining to documents submitted by SHC in order to avoid unreasonable delay in the orderly and sequential progress of the Services. Termination The Agreement may be terminated by either party at any time should the other party fail to perform in accordance with its terms through no fault of the party initiating the termination. Such termination shall be effective after giving ten days written notice. Client agrees to pay SHC for all Services provided up to the effective date of termination. Miscellaneous Work Product The documents prepared by SHC for any Project are instruments of SHC's service for use solely with respect to the Client and, unless otherwise provided, SHC shall be deemed the author of these documents. All documents shall be the property of the Client, and both the Client and SHC shall retain all common law, statutory and other reserved rights, including the copyright. The Client and SHC shall be permitted to retain copies, including reproducible copies, of SHC's documents for the Client's information, reference and use in connection with the Services. Claims and Consequential Damages SHC and Client waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's terminating in accordance with the termination clause. Any claim, dispute or other matter in question arising out of or relating to the Proposal or breach thereof ("Claim") shall be resolved by litigation in the State or (assuming subject matter jurisdiction) Federal Court located in Ramsey County, Minnesota. Interpretation and Severability Each provision of this Agreement is severable from the others. Should any provision of the Agreement be found invalid or unenforceable, such provision shall be ineffective only to the extent required by law, without invalidating the remainder of such provision or the remainder of the Agreement. Further, to the extent permitted by law, any provision found invalid or unenforceable shall be deemed automatically redrawn to the extent necessary to render it valid and enforceable. Assignment The Client and SHC, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. Neither the Client nor SHC shall assign this Agreement without the written consent of the other. Team Relationship The Client and SHC agree to work together on the basis of trust, good faith and fair dealing, and shall take actions reasonably necessary to enable each other to perform this Agreement in a timely, efficient and economical manner. Entire Agreement The terms and conditions set forth herein constitute the entire understanding of the parties relating to the services to be provided by SHC. Only a written instrument signed by both parties may amend the Agreement. Governing Law The Agreement shall be construed, interpreted, and enforced in accordance with the laws of the State of Minnesota, excluding its conflict of laws. SHC and Client expressly consent to the exclusive personal jurisdiction and venue of the Minnesota courts for all purposes relating to the Services. The parties waive trial by jury. Execution In witness whereof, the parties hereto have made and executed the Agreement as of the day and first above written. CITY OF LAUDERDALE SWANSON HASKAMP CONSULTING, LLC Authorized Representative Jennifer Haskamp, President I Principal Planner Attachment 1: Rate Schedule (2019) Service Rate Principal Planner $131 /Hour Senior Planner $120/Hour Planner $1 10/Hour Document Preparation/Layout/Production ■ GIS Mapping ■ Document Layout ■ Graphics $95/Hour Mileage rate (Standard IRS rate) $0.545/mile Printing and Mailing Services** Actual Expenses LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date February 12, 2019 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Eustis Street Residential Lots DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff have a very preliminary document outlining the expectations and process for the sale of 1821, 1825, and 1831 Eustis Street. We will continue to refine next week in advance of the meeting. The final document will be shared with interested builders. OPTIONS: STAFF RECOMMENDATION: Residential Lots for Sale Lauderdale, Minnesota The City of Lauderdale acquired 1821, 1825, and 1831 Eustis Street for the development of new, family -friendly homes. As a fully developed city built out in the post WWII years, our homes do not offer the features enticing to families looking for more room and amenities. The existing site has three approximately 40' x 127' lots. The City is looking to sell the lots to a builder that will maximize the potential of the lots by building two to three homes in 2019. The City will assume the costs to replat if the Council elects to sell as two lots. Current Condition: The prior homes have been deconstructed above grade leaving two basement foundations. The City is selling as is. The buyer will complete the excavation of the remaining foundations. An uncapped well exists on 1831 Eustis Street that must be capped during excavation. The water and sewer services have not been disconnected. Minimum Standards: • 3 bedrooms, 2 bathrooms above grade • Basement • 2 -car garage (528 sq. ft. minimum). Attached garage encouraged. • Interior square footage (no less than 1,800 sq. ft. above grade on 40' lot) • Hardboard or steel siding (no vinyl siding) • Architectural shingles Utilities, Permits, and Fees: Sanitary and storm water services provided by the City of Lauderdale. The City will provide SAC credit to each home built. Water services provided by St. Paul Regional Water. Two water connects exist; the addition of a third house would require WAC for an additional service. Builder will pay for all usual building permits. No park dedication fee Basic Zoning: • 30% lot coverage not including sidewalks and driveways • Height limit 25' to the midpoint of the roof of second story • 5' side yard setback, 30' front yard setback, rear yard setback dependent on garage orientation Street Reconstruction: Eustis Street will be reconstructed with new road surface, gas, water, and storm sewer utilities in 2019. The sanitary sewer was lined in 2013. The lots will assume the special assessments which is budgeted at $3,600 per 40' lot payable over ten years. Final assessments will be determined at the end of 2019 for payment starting in 2020. As part of the project, the City anticipates extending the alley to allow for garage entrances from the rear. Submission: Interested parties should submit the following by • Purchase price offer • Desired closing date • Method of financing • Exterior detail, interior floor plan, finishes • Anticipated sale price of the new homes • Anticipated construction schedule • Reason for deviations from minimum standards, if applicable Sale Process: The Council will sell to the builder that most closely aligns with their expectations. The land will be conveyed through a purchase and development agreement that obligates the buyer to construct the homes as agreed to.