HomeMy WebLinkAbout08/13/2019LAUDERDALE CITY COUNCIL MEETING AGENDA
7:30 P.M. TUESDAY, AUGUST 13, 2019
LAUDERDALE CITY HALL, 1891 WALNUT STREET
The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the July 23, 2019 City Council Meeting
c. Claims Totaling $123,978.82
4. CONSENT
a. 2019 Infrastructure Improvement Project Pay Request No. 3
b. Performance Agreement with Blue Stratum for August Farmers Market
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. 2019 Infrastructure Improvement Project
b. Farmers Market — August 15
c. City Council Updates
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the
decision. During hearings all affected residents will be given an opportunity to speak pursuant to
the Robert's Rules of Order and the standing rules of order and business of the City Council.
a. Public Comment on Conditional Use Permit Application by Lauderdale BP to Open
Service Bays
8. DISCUSSION / ACTION ITEM
a. Redevelopment of Luther Seminary Owned Land — Presentation by CommonBond
Communities and Master Properties Minnesota, LLC
b. Abandonment of Front Yard Parking and Establishment of Rear Yard Parking at 1811-
1813 Eustis Street
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. GEAR Training
b. 2020 Budget and Levy
12. WORK SESSION
a. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In
consideration for the public attending the meeting, this portion of the meeting will be limited
to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or
less. If the majority of the Council determines that additional time on a specific issue is
warranted, then discussion on that issue shall be continued at the end of the agenda. Before
addressing the City Council, members of the public are asked to step up to the microphone,
give their name, address, and state the subject to be discussed. All remarks shall be addressed
to the Council as a whole and not to any member thereof. No person other than members of the
Council and the person having the floor shall be permitted to enter any discussion without
permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order
and business of the City Council, is welcomed and your cooperation is greatly appreciated.
b. Housing Revenue Bonds and Affordable Housing Tax Credit Discussion with Staff
from Ehlers and Associates
c. 2020 Budget and Levy Discussion
d. Community Development Update
13. ADJOURNMENT
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 1 of 3 July 23, 2019
Call to Order
Mayor Gaasch called the Regular City Council meeting to order at 7:31 p.m.
Roll Call
Councilors present: Roxanne Grove, Kelly Dolphin, Jeff Dains, Andi Moffatt, and Mayor Mary
Gaasch.
Councilor absent: None.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City
Administrator; and Miles Cline, Deputy City Clerk.
Approvals
Mayor Gaasch asked if there were any additions to the meeting agenda. There being none,
Councilor Dains moved and seconded by Councilor Grove to approve the agenda. Motion carried
unanimously.
Mayor Gaasch asked if there were any corrections to the minutes of the July 9, 2019 city council
meeting. There being none, Councilor Dolphin moved and seconded by Councilor Moffatt to
approve the minutes of the July 9, 2019 city council meeting. Motion carried unanimously.
Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor
Dains moved and seconded by Councilor Grove to approve the claims totaling $38,847.56.
Motion carried unanimously.
Consent
Councilor Grove moved and seconded by Councilor Dolphin to approve the Consent Agenda
thereby approving the June Financial report and the Second Quarter Investment Report.
Informational Presentations/Reports
A. Night to Unite
Administrator Butkowski gave an update on the upcoming Night to Unite parties taking place on
August 6.
B. 2019 Infrastructure Improvement Project
Administrator Butkowski provided an overview of progress on the project.
C. City Council Updates
Mayor Gaasch thanked staff and volunteers for a successful Day in the Park celebration. She also
announced that the Mississippi Watershed Management Organization is hosting a community
cleanup event on July 25 from 6-8 p.m. in the Lauderdale Community Park. Councilor Dolphin
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 2 of 3 July 23, 2019
stated that she joined the Criminal Justice Board of Ramsey County as an alternate member.
Finally, Mayor Gaasch stated that she is stepping down as the President of the League of
Minnesota Cities Board of Directors but will continue as a member of their Policy Committee.
Public Hearings
A. Annual Municipal Separate Storm Sewer System (MS4) Public Hearing
Annually, the City must report on its storm water efforts as one of the requirements of our MS4
permit. Butkowski provided the Council and general public our most recent annual report
submitted to the Minnesota Pollution Control Agency.
Mayor Gaasch opened the floor at 7:46 p.m. to anyone in attendance that wanted to address the
Council on this matter. There being no parties interested in speaking, Mayor Gaasch closed the
floor at 7:47 p.m.
Discussion/Action Items
A. Resolution 072319A – A Resolution Providing Preliminary Approval to the Issuance of
Revenue Obligations under Minnesota Statutes, Chapters 462C and 474A, as Amended, and
Taking Other Actions in Connection Therewith
Butkowski explained that Real Estate Equities (REE) plans to use revenue bonds and tax credits
to construct a senior rental apartment at 1795 Eustis Street. In order to apply to the state for these
bonds, they need a resolution of support from the City Council. The resolution is non-binding in
that it neither creates a financial obligation for the City nor conveys land use rights. Julie
Eddington, the City's bond counsel at Kennedy and Graven, explained this in greater detail.
Councilor Dolphin made a motion to adopt Resolution 072319A—A Resolution Providing
Preliminary Approval to the Issuance of Revenue Obligations under Minnesota Statutes,
Chapters 462C and 474A, as Amended, and Taking Other Actions in Connection therewith. This
was seconded by Councilor Grove and carried unanimously.
Following, Ian Schwickert of Real Estate Equities; Julie Eddington; and the Council discussed
options to improve the likelihood of REE getting the revenue bond and tax credit allocation. It is
expected that builders will ask for about $500 million in bonding ability but the federal
government has only allocated $100 million to the state. One options REE asked the Council to
consider was lowering the age threshold from 55 to 50 as 55+ buildings are last in line to receive
allocation. Lowering the age to 50 would allow REE to be eligible earlier in the award
distribution process.
After discussion, the Council stated that they would only be comfortable entertaining this idea if
they received community feedback first. Eddington explained that the rules surrounding the
allocation process will be changing January 1 and that may make the change irrelevant.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 3 of 3 July 23, 2019
Set Agenda for Next Meeting
Administrator Butkowski stated that the August 13 council meeting may include a presentation
by CommonBond Communities regarding the Luther Seminary Redevelopment Project and the
2019 Infrastructure Improvement Project pay request number 3.
Work Session
A. Opportunity for the Public to Address the City Council
Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council.
Josh Hauser, 1778 Eustis Street, wanted to know if information regarding the senior housing
project was covered on the City's website. He asked how items can be added to meeting agendas.
There being no other parties interested in speaking, Mayor Gaasch closed the floor.
B. GARE Follow Up Training
Due to a miscommunication, this will take place at a later date.
C. Community Development Update
Butkowski mentioned that CommonBond Communities will be at the next meeting on August
13.
Adj ournment
Councilor Moffatt moved and seconded by Councilor Grove to adjourn the meeting at 8:56 p.m.
Motion calTied unanimously.
Respectfully submitted,
Miles Cline
Deputy City Clerk
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
1891 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAX
Request for Council Action
To: Mayor and City Council
From: City Administrator
Meeting Date: August 13, 2019
Subject: List of Claims
The claims totaling $123,978.82 are provided for City Council review and approval that
includes check numbers 26528 to 26554.
Accounts Payable
Checks by Date - Detail by Check Date
User:
Printed:
MILES.CLINE
8/9/2019 3:43 PM
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
ACH 43
ACH 44
ACH 45
ACH 46
ACH 241
201904-X02
26528 20
418233
26529 34
26530 33
082019
26531 36
0226429
0226463
Public Employees Retirement Association
PR Batch 51600.08.2019 PERA Coordinated
PR Batch 51600.08.2019 PERA Coordinated
08/13/2019
PR Batch 51600.08.2019 PER
PR Batch 51600.08.2019 PER
Total for this ACH Check for Vendor 43:
Minnesota Department of Revenue
PR Batch 51600.08.2019 State Income Tax
08/13/2019
PR Batch 51600.08.2019 Stati
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 51600.08.2019 Deferred Comp
PR Batch 51600.08.2019 Deferred Comp
08/13/2019
PR Batch 51600.08.2019 Defi
PR Batch 51600.08.2019 Defi
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 51600.08.2019 FICA Employee Portio
PR Batch 51600.08.2019 FICA Employer Portio
PR Batch 51600.08.2019 Federal Income Tax
PR Batch 51600.08.2019 Medicare Employer Po
PR Batch 51600.08.2019 Medicare Employee Pc
Northdale Construction Co Inc
Repair Sinkhole
Abdo Eick & Meyers LLP
2018 TIF District Report
AFSCME MN Council 5
PR Batch 51500.07.2019 Union Dues
City of Falcon Heights
June Fire Calls
City of Roseville
July Phone Services
July IT Services
08/13/2019
PR Batch 51600.08.2019 FIC.
PR Batch 51600.08.2019 FIC.
PR Batch 51600.08.2019 Fed(
PR Batch 51600.08.2019 Mee
PR Batch 51600.08.2019 Mee
Total for this ACH Check for Vendor 46:
08/13/2019
Total for this ACH Check for Vendor 241:
08/13/2019
Total for Check Number 26528:
08/13/2019
PR Batch 51500.07.2019 Unic
Total for Check Number 26529:
08/13/2019
Total for Check Number 26530:
08/13/2019
Total for Check Number 26531:
1,136.60
985.07
2,121.67
747.13
747.13
1,008.18
1,638.63
2,646.81
1,096.07
1,096.07
1,563.80
256.33
256.33
4,268.60
9,247.21
9,247.21
800.00
800.00
204.64
204.64
2,695.82
2,695.82
83.00
1,096.00
1,179.00
AP Checks by Date - Detail by Check Date (8/9/2019 3:43 PM) Page 1
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
26532 29 City of St Anthony 08/13/2019
3825 August Police Services 59,433.67
26533 25
RISK -001996
Total for Check Number 26532: 59,433.67
County of Ramsey 08/13/2019
PR Batch 51500.07.2019 Life Insurance PR Batch 51500.07.2019 Life
PR Batch 51500.07.2019 Short Tenn Disability PR Batch 51500.07.2019 Sha
PR Batch 51500.07.2019 Long Term Disability PR Batch 51500.07.2019 Lon;
Insurance Processing Fee
303.53
61.76
88.99
25.00
Total for Check Number 26533: 479.28
26534 145 Maty Gaasch 08/13/2019
082019 Dinner - Northern Waters Smokehaus 18.40
082019 Dinner - Northern Waters Smokehaus 16.32
082019 Parking at DECC for LMC Conference 5.00
082019 Lunch - Pier B Resort Hotel 17.70
082019 Budget Rental Car 413.81
082019 Gasoline for Rental Car 28.27
082019 Parking at DECC for LMC Conference 5.00
082019 Pier B Resort Hotel 647.14
Total for Check Number 26534: 1,151.64
26535 61 Gopher State One Call 08/13/2019
9070527 July 2019 Locates 74.55
26536 82 Home Depot
7023492 DIP Supplies
Total for Check Number 26535: 74.55
08/13/2019
117.58
Total for Check Number 26536: 117.58
26537 31 Kennedy & Graven Chartered 08/13/2019
149386 June Legal Services 1,628.60
Total for Check Number 26537: 1,628.60
26538 185 Lauderdale Certified Auto Repair Inc 08/13/2019
082019 July Fuel 64.25
082019 July Fuel 64.25
082019 July Fuel 299.83
26539 24 Metropolitan Council
0001093119 April Waste Water
0001099200 September Waste Water
26540 163 Gordan Meyer
082019 Farmers Market Music
Total for Check Number 26538: 428.33
08/13/2019
13,409.80
13,409.80
Total for Check Number 26539: 26,819.60
08/13/2019
200.00
Total for Check Number 26540: 200.00
26541 79 Minnesota Department of Labor & Industry 08/13/2019
JUNE1230252019 2Q2019 Surcharge Report 239.24
AP Checks by Date - Detail by Check Date (8/9/2019 3:43 PM) Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
26542 271
22995
Total for Check Number 26541:
Minnesota Department of Natural Resource 08/13/2019
Natural Heritage Review
26543 84 North Star Bank Cardmember Services
082019 DIP Supplies
082019 Card Stock & Post -it Notes
082019 Target?
082019 DIP - Raptor Center Visit
082019 DIP - Jumpity Jump
082019 DIP Supplies
26544 12
2019-107
26545 11
2019-512
26546 5
619861-07-19
26547 80
006136
26548 81
082019
082019
082019
26549 4
18447
18447
26550 3
391050028
26551 90
9835145635
9835145635
9835145635
North Suburban Access Corporation
June Webstreaming & Archiving
Total for Check Number 26542:
08/13/2019
Total for Check Number 26543:
08/13/2019
Total for Check Number 26544:
North Suburban Communications Commiss 08/13/2019
2Q19 Contribution
Premium Waters Inc
July Water Bottles
Sam's Club
Truck Supplies
St Paul Regional Water Service
1915 Walnut St
1891 Walnut St
1885 Fulham St
Total for Check Number 26545:
08/13/2019
Total for Check Number 26546:
08/13/2019
Total for Check Number 26547:
08/13/2019
Total for Check Number 26548:
The Neighborhood Recycling Company Inc 08/13/2019
July Single Unit Dwelling
July Multi -Family Recycling Unit
US National Equipment Finance Inc
Copier Contract
Verizon Wireless
July Cell Phone
July Cell Phone
July Cell Phone
Total for Check Number 26549:
08/13/2019
Total for Check Number 26550:
08/13/2019
Total for Check Number 26551:
239.24
90.00
90.00
108.36
47.85
41.87
455.00
141.53
14.95
809.56
271.57
271.57
1,159.32
1,159.32
7.73
7.73
77.42
77.42
22.75
71.87
56.07
150.69
2,808.05
389.85
3,197.90
176.00
176.00
32.71
16.36
16.35
65.42
AP Checks by Date - Detail by Check Date (8/9/2019 3:43 PM) Page 3
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
26552 7
8302622-0500-8
Waste Management Inc
August Public Works
26553 74 Xcel Energy
647942172 Larpenteur Bridge Lights
647954982 2430 Larpenteur Avenue W
648309405 Larpenteur Avenue
648454619 July Street Lighting
648476537 1891 Walnut St
648476537 1891 Walnut St
648663129 1885 Fulham Street
648663129 1917 Walnut Street
648663129 1885 Fulham Street
648663129 1917 Walnut Street
26554 47
08/13/2019
465.37
Total for Check Number 26552: 465.37
08/13/2019
28.85
20.80
37.04
417.85
27.04
183.09
13.16
25.00
25.00
34.56
Total for Check Number 26553: 812.39
Public Employees Insurance Program 08/13/2019
PR Batch 51600.08.2019 Dental PR Batch 51600.08.2019 Den
PR Batch 51600.08.2019 Health Insurance PR Batch 51600.08.2019 Hea
116.10
2,095.98
Total for Check Number 26554: 2,212.08
Total for 8/13/2019: 123,978.82
Report Total (32 checks): 123,978.82
AP Checks by Date - Detail by Check Date (8/9/2019 3:43 PM) Page 4
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
August 13, 2019
ITEM NUMBER Northdale Pay Request No. 3
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Northdale Construction submitted their third pay request for the 2019 Infrastructure Im-
provement Project. The request is for a payment of $741,616.13. This pays for improve-
ments through August 2. The majority of the work has switched to road construction from
water main installation so the City is responsible for the majority of this pay request. Staff
will bill SPRWS per this split:
• SPRWS: $54,304.62
• Lauderdale: $687,311.51
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council approve pay request No. 3 for the 2019 In-
frastructure Improvement Project payable to Northdale Construction in the amount of
$739,195.90.
Stantec
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project 1938. 04608 - 2019 INFRASTRUCTURE IMPROVEMENTS
Request for Payment No. 3
Contractor: Northdale Construction Co., Inc.
9760 71st Street NE
Albertville, MN 55301
Contract Amounts
Original Contract
Contract Changes
Revised Contract
Work Certified To Date
$2,269,093.49
$0.00
$2,269,093.49
Base Bid Items
Backsheet
Change Order
Supplemental Agreement
Work Order
Material On Hand
Total
$1,424,216.72
$0.00
$0.00
$0.00
$0.00
$0.00
$1,424,216.72
Stantec Project No. 193804608
For Period: 6/22/2019 - 8/2/2019
Funds Encumbered
Original
Additional
Total
$2,269,093.49
N/A
$2,269,093.49
This is to certify that the items of work shown in this certificate of Request for Payment have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By
County/City/Project Engineer
8/9/19
Date
Appro ,- d for Pa, ment
By
City of Lauderdale
/2
Date
A... -. s Northdale Construction Co., Inc.
Contractor
Date
Work Certified
This Request for
Payment
Work
Certified
To Date
Less
Amount
Retained
Less
Previous
Payments
Amount Paid
This Request for
Payment
Total Amount
Paid To Date
193804608
$780,648.56
$1,424,216.72
$71,210.84
$611,389.75
$741,616.13
$1,353,005.88
Percent Retained: 5.0000%
Percent Complete: 62.7659%
Amount Paid This Request for Payment
$741,616.13
This is to certify that the items of work shown in this certificate of Request for Payment have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By
County/City/Project Engineer
8/9/19
Date
Appro ,- d for Pa, ment
By
City of Lauderdale
/2
Date
A... -. s Northdale Construction Co., Inc.
Contractor
Date
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 3
193804608 Payment Summary
No. From Date To Date
1 05/01/2019
2 06/01/2019
3 06/22/2019
05/31/2019
06/21/2019
08/02/2019
Work Certified
Per Request for Payment
$296,572.10
$346,996.06
$780,648.56
Amount Retained
Per Request for Payment
$14,828.61
$17,349.80
$39,032.43
Amount Paid
Per Request for Payment
$281,743.49
$329,646.26
$741,616.13
Totals: $1,424,216.72
193804608 Funding Category Report
$71,210.84
$1,353,005.88
Funding Work
Category Certified
No. To Date
Less
Amount
Retained
Less
Previous
Payments
Amount Paid
This
Request for Payment
Total
Amount Paid
To Date
SPRWS 594,463.38
Lauderdale 829,753.33
29, 723.17
41,487.67
510,435.59
100,954.16
54, 304.63
687,311.51
564, 740.21
788,265.66
Totals: $1,424,216.71 $71,210.84 $611,389.74
$741,616.13
$1,353,005.87
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 3
193804608 Project Item Status
Line
Item
Description
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount
To Date
PART 1: GENERAL
1
2021.501
MOBILIZATION
LS
$112,851.40
1
0.2
$22,570.28
0.9
$101,566.26
2
2563.601
TRAFFIC
CONTROL
LS
$8,987.50
1
0.2
$1,797.50
0.9
$8,088.75
Totals For Section PART 1: GENERAL:
$24,367.78
$109,655.01
PART 2: WATER MAIN
3
2451.609
GRANULAR
BACKFILL
TON
$15.56
10400
0
$0.00
10640
$165,558.40
4
2503.603
SANITARY
SEWER
SERVICE
RECONNECTION
LF
$45.81
415
1
$45.81
179.1
$8,204.57
2504.603
SERVICEOSTOP
O5
EA
$306.73
9
11
$3,374.03
14
$4,294.22
6
2504.602
ADJUST
SERVICE STOP
BOX
EA
$135.00
13
0
$0.00
0
$0.00
7
2504.602.001
BOX IR VALVE
EA
$350.00
2
0
$0.00
0
$0.00
8
2504.602
ADJUSTOX SVALVE
EA
$245.00
8
0
$0.00
0
$0.00
9
2504.602.00999
REP VALVE
EA
$590.18
2
0
$0.00
2
$1,180.36
10
2504.602
WATER UTILITY
HOLE
EACH
$1,250.00
3
0
$0.00
0
$0.00
11
2504.602.00998
EXCAVATION
FOR UTILITY
OFFSET
EA
$1,500.00
1
0
$0.00
1
$1,500.00
12
2502.604
2" INSULATION
S Y
$25.65
14
145
$3,719.25
149.6
$3,837.24
13
2504.602.00997
HYDRANT
INSTALLATION
EA
$4,224.05
9
0
$0.00
9
$38,016.45
14
2515.0016
1"
CORPORATION
STOP
EA
$122.43
1
0
$0.00
3
$367.29
15
2503.603.9990
1" ORISEAL
VALVE
INSTALLATION
EA
$471.95
9
25
$11,798.75
31
$14,630.45
16
2503.603.9991
1.5" ORISEAL
VALVE
INSTALLATION
EA
$689.44
1
0
$0.00
0
$0.00
17
2504.603.9986
2" ORISEAL
VALVE
INSTALLATION
(WASTING)
EA
$1,465.50
1
0
$0.00
0
$0.00
18
2503.603.9993
4" GATE VALVE
INSTALLATION
EA
$1,145.72
1
0
$0.00
0
$0.00
19
2503.602.9991
6" GATE VALVE
INSTALLATION
EA
$1,373.66
5
0
$0.00
6
$8,241.96
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 3
193804608 Project Item Status
Line
Item
Description
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount
To Date
20
2504.602.9990
8" GATE VALVE
INSTALLATION
EA
$1,822.81
17
0
$0.00
17
$30,987.77
21
2504.603.9998
1" CP WATER
SERVICE
REPLACEMENT
LF
$28.89
115
270
$7,800.30
296
$8,551.44
22
2504.603.9988
1.5" CP WATER
SERVICE
REPLACEMENT
LF
$65.16
5
0
$0.00
0
$0.00
23
2505.603.9990
2" CP WATER
SERVICE
REPLACEMENT
LF
$69.20
10
0
$0.00
0
$0.00
24
2504.603.9985
6" DI WATER
MAIN
REPLACEMENT
LF
$58.32
70
0
$0.00
120.5
$7,027.56
25
2504.603.9983
8" DI WATER
MAIN
REPLACEMENT
LF
$78.63
3165
32.4
$2,547.61
2845.4
$223,733.80
26
2504.603.9981
8" HDPE (SDR
11) WATER MAIN
- PIPE
BURSTING
LF
$70.35
335
0
$0.00
327
$23,004.45
27
2504.603.9980
TELEVISE
SANITARY
SEWER
SERVICE
EA
$752.50
3
3
$2,257.50
3
$2,257.50
28
2504.603.9979
TELEVISE
STORM SEWER
CROSSING
EA
$510.63
3
3
$1,531.89
3
$1,531.89
29
2504.603.9977
DUCTILE AND
GREY IRON
FITTINGS
LB
$6.83
1335
0
$0.00
1818
$12,416.94
Totals For Section PART 2: WATER MAIN:
$33,075.14
$555,342.29
PART 3: SANITARY SEWER
30
2504.603.9975
ADJUST
SANITARY
SEWER
CONNECTION
EA
$350.00
12
0
$0.00
0
$0.00
31
2504.603.9973
REMOVE AND
REPLACE 4' DIA
SANITARY
SEWER
MANHOLE
EA
$4,493.47
1
1
$4,493.47
1
$4,493.47
32
2504.603.9972
6" PVC
SANITARY
SEWER
SERVICE PIPE
LF
$38.12
250
149.5
$5,698.94
337.5
$12,865.50
33
2504.603.9971
8" X 6" PVC WYE
EA
$1,292.41
5
4
$5,169.64
10
$12,924.10
34
2503.602
CONNECT TO
EXISTING
SANITARY
SEWER
SERVICE
EA
$183.65
2
6
$1,101.90
8
$1,469.20
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 3
193804608 Project Item Status
Line
Item
Description
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount
To Date
35
2504.603.9970
REMOVE AND
REPLACE
SANITARY
MANHOLE CONE
SECTION,
CASTING AND
RINGS
EA
$1,795.10
2
2
$3,590.20
2
$3,590.20
Totals For Section PART 3: SANITARY SEWER:
$20,054.15
$35,342.47
PART 4: STORM SEWER
36
2504.603.9969
ADJUST STORM
SEWER
CASTING
EA
$325.00
9
0
$0.00
0
$0.00
37
25804.603.9968
REMOVE AND
REPLACE
STORM SEWER
CASTING AND
RINGS
EA
$790.75
2
0
$0.00
0
$0.00
38
2104.509
REMOVE
STORM SEWER
STRUCTURE
EA
$525.00
9
9
$4,725.00
9
$4,725.00
39
2504.603.9968
REMOVE AND
REPLACE
STORM SEWER
STRUCTURE
EA
$2,610.24
1
1
$2,610.24
1
$2,610.24
40
2104.501
REMOVE
STORM SEWER
PIPE
LF
$11.50
300
192
$2,208.00
192
$2,208.00
41
2630.00056
CONNECT TO
EXISTING
STORM SEWER
PIPE
EA
$650.00
4
4
$2,600.00
4
$2,600.00
42
2506.602
CONNECT TO
EXISTING
STRUCTURE
EA
$850.00
1
0
$0.00
0
$0.00
43
2503.603.9967
12" RCP STORM
SEWER
LF
$59.50
750
294.5
$17,522.75
294.5
$17,522.75
44
2504.603.9966
15" RCP STORM
SEWER
LF
$58.11
660
507
$29,461.77
507
$29,461.77
45
2503.603.9964
18" RCP STORM
SEWER
LF
$60.27
1020
987
$59,486.49
987
$59,486.49
46
2320.00044
IMPROVED PIPE
FOUNDATION
LF
$0.01
2430
0
$0.00
0
$0.00
47
2504.603.9961
27" CATCH
BASIN
EA
$1,395.48
8
2
$2,790.96
2
$2,790.96
48
2506.602
2'x3' CATCH
BASIN
EA
$1,793.11
6
6
$10,758.66
6
$10,758.66
49
2504.603.9960
4' DIAMETER
CATCH BASIN
MANHOLE
EA
$2,516.98
16
16
$40,271.68
16
$40,271.68
50
2630.0001
4' DIAMETER
STORM SEWER
MANHOLE
EA
$2,376.98
2
1
$2,376.98
1
$2,376.98
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 3
193804608 Project Item Status
Line
Item
Description
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount
To Date
Totals For Section PART 4: STORM SEWER:
$174,812.53
$174,812.53
PART 5: ROADWAY/ALLEY
51
2504.603.9965
SILT FENCE,
MACHINE-
SLICED
LF
$2.45
1400
0
$0.00
0
$0.00
52
2573.530
INLET
PROTECTION
EA
$275.00
35
0
$0.00
31
$8,525.00
53
1570.0011
TEMPORARY
ROCK
CONSTRUCTION
ENTRANCE
TN
$39.50
100
38.31
$1,513.25
59.7
$2,358.15
54
2130.610
WATER FOR
DUST CONTROL
TGAL
$28.00
125
0
$0.00
0
$0.00
55
2504.603.9964
TEMPORARY
MAILBOXES
LS
$0.01
1
0
$0.00
0
$0.00
56
2104.602
REMOVE TREE
EA
$333.25
15
2
$666.50
7
$2,332.75
57
2230.0002
CLEARING AND
GRUBBING
LS
$3,440.00
1
0
$0.00
0
$0.00
58
2572.501
TEMPORARY
FENCE
LF
$3.50
525
0
$0.00
0
$0.00
59
2504.603.9958
SALVAGE AND
REINSTALL
CHAIN LINK
FENCE
LF
$21.50
175
0
$0.00
0
$0.00
60
2504.603.9957
SALVAGE AND
REINSTALL
WOOD PRIVACY
FENCE
LF
$37.63
325
0
$0.00
0
$0.00
61
2504.603.9956
SALVAGE AND
REINSTALL
FENCE - OTHER
LF
$43.00
40
0
$0.00
0
$0.00
62
2504.603.9955
SALVAGE AND
REINSTALL SIGN
EA
$182.75
30
0
$0.00
0
$0.00
63
2504.603.9954
STREET
SWEEPER WITH
PICKUP BROOM
HR
$145.00
50
85.5
$12,397.50
98.25
$14,246.25
64
2104.505
REMOVE
BITUMINOUS
PAVEMENT
S Y
$1.26
11000
5559
$7,004.34
10245.5
$12,909.33
65
2504.603.9952
CONCRETE
PAVEMENT
REPLACEMENT -
SPECIAL
SF
$19.39
540
141
$2,733.99
141
$2,733.99
66
2104.603
MILL
BITUMINOUS
PAVEMENT - 2"
DEPTH
SY
$1.51
7400
0
$0.00
0
$0.00
67
2225.00023
REMOVE
BITUMINOUS
DRIVEWAY
SY
$5.25
300
155.5
$816.38
166
$871.50
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 3
193804608 Project Item Status
Line
Item
Description
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount
To Date
68
2504.603.9951
REMOVE
CONCRETE
DRIVEWAY OR
APRON
SY
$7.50
400
240.5
$1,803.75
279.5
$2,096.25
69
2504.603.9950
REMOVE AND
REPLACE
CONCRETE
CURB &
GUTTER
LF
$32.12
400
0
$0.00
39
$1,252.68
70
2225.0001
SAWING
BITUMINOUS
PAVEMENT
LF
$4.75
350
0
$0.00
0
$0.00
71
2504.603.9949
REMOVE
SIDEWALK
SF
$0.95
3000
2629.5
$2,498.03
2742.5
$2,605.38
72
2104.501
REMOVE
CONCRETE
CURB &
GUTTER
LF
$2.65
700
511
$1,354.15
597
$1,582.05
73
2105.501
COMMON
EXCAVATION (P)
CY
$21.33
8800
9100
$194,103.00
9100
$194,103.00
74
2504.603.9948
COMMON
EXCAVATION -
ALLEYS (P)
CY
$30.95
1500
0
$0.00
0
$0.00
75
2315.00041
SUBGRADE
EXCAVATION
(EV)
CY
$23.33
500
0
$0.00
0
$0.00
76
2315.00116
GEOTEXTILE
FABRIC
SY
$1.98
13000
11869
$23,500.62
11869
$23,500.62
77
2105.522
SELECT
GRANULAR
BORROW
(MODIFIED)
TN
$16.63
9200
9037.63
$150,295.79
9037.63
$150,295.79
78
2211.501
AGGREGATE
BASE, CLASS 5
TN
$17.69
7100
4809.1
$85,072.98
4809.1
$85,072.98
79
2357.502
BITUMINOUS
MATERIAL FOR
TACK COAT
GAL
$1.08
900
0
$0.00
0
$0.00
80
2504.603.9945
BITUMINOUS
TRAIL PATCHING
SF
$7.99
250
0
$0.00
0
$0.00
81
2504.603.9946
TYPE SP 9.5
WEARING
COURSE
MIXTURE (2,B)
TN
$70.95
1900
0
$0.00
0
$0.00
82
2503.603.9944
TYPE SP 9.5
WEARING
COURSE
MIXTURE FOR
ALLEYS (2,B)
TN
$86.00
150
0
$0.00
0
$0.00
83
2503.603.9943
TYPE SP 12.5
NONWEARING
COURSE
MIXTURE (2,B)
TN
$68.26
1600
0
$0.00
0
$0.00
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 3
193804608 Project Item Status
Line
Item
Description
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount
To Date
84
2503.603.9942
FULL DEPTH
ROADWAY
PATCHING
SY
$86.40
400
0
$0.00
0
$0.00
85
2503.603.9941
BITUMINOUS
PAVEMENT
PATCHING -
ROSELAWN
SY
$53.75
400
0
$0.00
0
$0.00
86
2503.603.9940
B618
CONCRETE
CURB &
GUTTER
LF
$13.81
5300
0
$0.00
0
$0.00
87
2503.603.9939
4" DRAINTILE
LF
$9.67
5200
4610
$44,578.70
4610
$44,578.70
88
2521.501
4" CONCRETE
WALK
SF
$6.07
1750
0
$0.00
0
$0.00
89
2830.0014
MODULAR
BLOCK
RETAINING
WALL
SF
$31.71
300
0
$0.00
0
$0.00
90
2503.603.9938
TYPE SP 9.5
BITUMINOUS
MIXTURE FOR
DRIVEWAYS
(2,B)
TN
$193.50
100
0
$0.00
0
$0.00
91
2775.00421
6" CONCRETE
DRIVEWAY
APRON
SF
$6.83
4000
0
$0.00
0
$0.00
92
2531.504
7" CONCRETE
DRIVEWAY
APRON
SF
$7.42
1200
0
$0.00
0
$0.00
93
2503.603.9937
6" CONCRETE
PEDESTRIAN
CURB RAMP
SF
$10.48
260
0
$0.00
0
$0.00
94
2503.603.9935
TRUNCATED
DOME SURFACE
SF
$64.50
20
0
$0.00
0
$0.00
95
2503.603.9934
SALVAGE
HANDHOLE
EA
$989.00
2
0
$0.00
0
$0.00
96
2503.603.9933
INSTALL
SALVAGED
HANDHOLE
EA
$1,064.50
2
0
$0.00
0
$0.00
97
2503.603.9932
PREFORMED
RIGID PVC
CONDUIT LOOP
DETECTOR 6' X
6'
EA
$1,612.50
3
0
$0.00
0
$0.00
98
2503.603.9930
PREFORMED
RIGID PVC
CONDUIT LOOP
DETECTOR 12' X
12'
EA
$1,935.00
2
0
$0.00
0
$0.00
99
16110.0037
HANDHOLE
EA
$2,683.20
1
0
$0.00
0
$0.00
100
2503.603.9928
1.5" NON -
METALLIC
CONDUIT
LF
$13.55
80
0
$0.00
0
$0.00
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 3
193804608 Project Item Status
Line
Item
Description
Units
Unit Price
Contract
Quantity
Quantity
This
Request
oequest
for
Payment
Amount This
PRequest ayment
Quantity
To Date
Amount
To Date
101
2503.603.9927
DECIDUOUS
TREE 6' HT B&B
EA
$376.25
15
0
$0.00
0
$0.00
102
2315.0009
TOPSOIL
BORROW (LV)
CY
$30.10
1500
0
$0.00
0
$0.00
103
2503.603.9926
SOD
SY
$4.52
9000
0
$0.00
0
$0.00
104
2503.603.9924
METAL FENCE
LF
$38.43
50
0
$0.00
0
$0.00
105
2503.603.9929
LANDSCAPE
FUND
LS
$12,000.00
1
0
$0.00
0
$0.00
106
2582.502
4" DOUBLE
YELLOW LINE -
PAINT
LF
$0.49
4200
0
$0.00
0
$0.00
107
2503.603.9921
4" SOLID WHITE
LINE - PAINT
LF
$0.25
8400
0
$0.00
0
$0.00
108
2503.603.9920
24" SOLID
WHITE LINE -
PAINT
LF
$8.06
50
0
$0.00
0
$0.00
Totals For PART 5: ROADWAY/ALLEY:
$528,338.98
$549,064.42
Project Totals:
$780,648.58
$1,424,216.72
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
August 13, 2019
ITEM NUMBER August Farmers Market
STAFF INITIAL Jim
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Staff is asking the city council to consider approving the attached performance agreement
with Blue Stratum for music at the August Farmers Market at a cost of $200.
OPTIONS:
Approve by adopting the consent agenda or remove for discussion.
Discuss and provide direction to staff and event organizers.
STAFF RECOMMENDATION:
By approving the consent agenda, the City Council approves the performance agreement
with Blue Stratum as presented.
City of Lauderdale Performance Agreement
Event: Farmers Market
Date & Time: Thursday, August 15, 2019 from 4-7 p.m.
Location: Lauderdale Community Park, 1885 Fulham Street
Performance Time: 5:00-7:00 p.m.
ARTIST or GROUP INFORMATION
Artist or Group Name:
Artist/Group Leader:
Daytime Phone:
Email Address:
Website Address (if applicable):
# Chairs Needed:
PAYMENT INFORMATION
Performance Fee: $200.00
Name & Address for Payment of Fee:
Blue Stratum
Gordon Meyer
Cell Phone: 612-270-9980
roadie@bluestratum.com
http://www.bluestratummusic.com/
Gordon Meyer
4848 York Ave S
Minneapolis, MN, 55410
PERFORMANCE PROVISIONS
1) The Artist or Group is considered an independent contractor and is responsible for all appropriate
insurance, income taxes, and the licensed use of any or all copyright music performed.
2) The Artist or Group understands the City does not hold a public performance license, thus the
artist agrees not to play music registered with ASCAP, BMI, SESAC, or any other licensing entity.
3) The Artist or Group will supply their own sound system and the following items as needed:
music stands, stage etc.
4) The City will provide chairs, electricity and an extension cord.
5) Cancellation/Inclement Weather Policy:
• If the performance is cancelled by the City before Noon the day of the performance, the
City will pay 50% of the agreed performance fee as compensation.
• If the performance is cancelled by the City after Noon the day of the performance, the City
will pay 100% of the agreed performance fee as compensation.
6) Sale of promotional merchandise is allowed at the concert site.
7) Payment Information: The City will make every effort to present payment to the Artist or Group
the day of the performance, but may mail payment within 30 days after performance date.
8) Indemnification: The Artist or Group agrees to defend and indemnify the City, and its
employees, officials, volunteers and agents from and against all claims, actions, damages, losses
and expenses arising out of the Artist or Group's performance or failure to perform its duties
under this Agreement.
Signature of Artist/Group Leader: Date:
Mayor Date City Administrator Date
LAUDERDALE COUNCIL
ACTION FORM
ACTION REQUESTED
Consent
MEETING DATE August 13, 2019
ITEM NUMBER Conditional Use Permit Application
for Lauderdale BP
Presentation
Public Hearing X
Discussion
STAFF INITIAL Jim
Action X
Resolution
APPROVED BY ADMINISTRATOR
Work session
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
See attached memo and comments received from a neighboring homeowner.
OPTIONS:
1) Deny the conditional use permit application, stating the rationale for denial.
2) Approve the conditional use permit application as presented.
3) Approve the conditional use permit application with conditions, as deemed necessary.
STAFF RECOMMENDATION:
COUNCIL ACTION:
MEMO
DATE: AUGUST 13, 2019
TO: HONORABLE MAYOR AND COUNCIL
FROM: JIM BOWNIK, ASSISTANT TO THE CITY ADMINISTRATOR
RE: CONDITIONAL USE PERMIT REQUEST FOR 2421 LARPENTEUR AVE
BACKGROUND
Proposal: The applicant is proposing to reopen three service bays for automobile service
and repair at the Lauderdale BP.
Applicant: Scott Weber, 201 W. Co. Rd. E-2, New Brighton, MN 55112
Owner: Tony Rammer, 201 W. Co. Rd. E-2, New Brighton, MN 55112
•:• Attached is the conditional use permit application.
REQUIREMENTS FOR APPROVAL OF A CONDITIONAL USE PERMIT
Title 10-12-4 & 10-12-5 of the City Code allows the City Council to consider the following
for the approval of a conditional use permit:
1) Does the use conform to the B-1 Community Business District?
2) Will the use provide a harmonious relationship with adjacent properties?
3) Is the visual impression & environment of the use consistent with the district?
4) Does the use organize vehicular access & parking in a way that minimizes traffic
congestion in the district?
5) Does the use promote the objectives of Title 10 of the City Code: Zoning, and the
Land Use & Tax Base section of the Lauderdale Comprehensive Plan?
6) Does the use comply with the following performance standards?
a. Fire Protection.
b. Electrical Disturbance.
c. Noise.
d. Vibrations.
e. Odors.
f. Air Pollution.
g. Glare.
h. Erosion.
i. Water Pollution.
STAFF FINDINGS & REVIEW
1) Does the use conform to the B-1 Community Business District?
The use conforms in that the business has three service bays that used to be open.
2) Will the use provide a harmonious relationship with adjacent properties?
The business currently operates as a gas station, convenience store and car wash.
Reopening the service bays will mean more traffic and noise. Thus, a fence needs to be
reinstalled on the north or south side of the alley to provide screening from adjacent
residential properties.
3) Is the visual impression & environment of the use consistent with the district?
The visual impression and environment of the site should not change significantly with the
opening of the three service bays. The applicants are planning to move the garbage and
recycling dumpsters to the northwest corner of the property as well as enclose and screen
them.
4) Does the use organize vehicular access & parking in a way that minimizes traffic
congestion in the district?
The applicants have indicated seventeen on-site parking spots. The ordinance requires
fourteen spaces (four per service bay and two for retail).
5) Does the use promote the objectives of Title 10 of the City Code: Zoning, and the
Land Use & Tax Base section of the Lauderdale Comprehensive Plan?
The use appears to promote these objectives by encouraging development and/or
redevelopment of commercial and industrial properties for the purpose of increasing tax
base.
6) Does the use comply with the following performance standards?
a. Fire Protection.
b. Electrical Disturbance.
c. Noise.
d. Vibrations.
e. Odors.
f Air Pollution.
g. Glare.
h. Erosion.
1. Water Pollution.
❖ The above performance standards are addressed by the applicant in the attached
letter dated June 19, 2019.
SITE PLAN
•:• Attached is a survey of the property and a site plan that shows, among other things,
defined parking spaces.
PUBLIC HEARING FOR THE CONDITIONAL USE PERMIT REQUEST
On August 2, 2019, property owners within 350 feet from the perimeter of the subject
property were sent notice of tonight's public hearing. A Public Notice was also published
in the edition of the Roseville Review.
CITY COUNCIL ACTION REQUESTED
The requested action is to approve the reopening of three service bays at 2421 Larpenteur
Avenue with the following conditions: 1) The applicant shall construct a fence along the
alley for screening adjacent residential properties and; 2) The applicant shall enclose and
screen the garbage and recycling dumpsters.
oh/ .ectudeAdate
LAND USE APPLICATION
Fee Escrow Type of Request
$100 $ 0 Lot Consolidation/Division
$150 $ 0 Variance
$200 $ 0 r Conditional Use
$500 $1,000 Zoning Amendment
$500 $1,000 Subdivision
$500 $1,000 PUD
Applicant Information
Name: jC TT—U%, ...
Address: 2Q\ 3. C. R}
C, S, Z:
Phone: OC:;Y
Email: SCo(1
Signature:
MAIN 651-792-7650
Date: CI (n
Description of Request
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By signing above, the applicant agrees to pay the application fee and deposit an escrow fee to cover the
city's consultants' costs associated with reviewing the associated request. Prior to having the request
considered by the city, the applicant must deposit an escrow fee in an amount that is estimated to cover
the city's consultants' costs as determined by the city administrator. If the city's consultants' costs exceed
the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the
additional costs. The city shall use the applicant's fees to cover the city's actual consultants' costs in
reviewing the request regardless of the city's action on the applicant's request. If the applicant's escrow
fees exceed the city's actual consultants' costs for reviewing the request, the remaining escrow fees shall
be refunded to the applicant.
Review Timeline: All applications, other than concept plans, must be complete before
being formally reviewed. Minnesota Statute provides 15 days to determine the
application's completeness. Completeness depends on whether or not the checklist
items are fulfilled.
Checklist: Please review the checklist for the type of application you are applying for.
For Office Use Only PIN#:
Date of Complete Application: Amount Paid: ,,v -C(/ Receipt #: 0'337
Escrow Fee Paid: - Receipt °-- - Date Ewiffr Returned:
PC Recommendation: approve/deny) Meeting Date:
Public Hearing Date: CC Action: (approved/denied) Meeting Date:
Conditions?
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Scott Weber
Lauderdale BP
2421 Larpenteur Ave W
Lauderdale, MN 55113
06-19-2019
Jim Bownik
Assistant to the City Administrator
City of Lauderdale
1891 Walnut Street
Lauderdale, MN 55113
Dear Jim Bownik:
Here is a list of answers to the questions that you requested. I have also attached a map of the
location with the proposed parking spaces needed.
• Hours of operation will be Monday through Friday lam until 8pm and Saturdays 8am
until 5pm.
• All 3 service bays will be operated by our employees.
• I have all the proposed parking spaces plotted out on the attached diagram.
• There will be no storage of supplies outside of the building.
• The fence on the west side of the building will be repaired and painted and a fence in the
back of the building will be built to code or a variance will be applied for if necessary.
• We will contract with a fire extinguisher company to get the correct size and amount of
fire extinguishers for the auto repair shop. We will also store and mark any flammable
materials according to safety regulations.
• Electrical disturbances should not be an issue as the biggest electrical equipment we will
use is already being used at the location. (Air Compressor )
• Noise will be kept to a minimum. Most air tools will be used inside of the building as to
muffle the noise.
• Vibrations will not be an issue as we will not be operating any equipment large enough to
cause vibrations.
• Odors and air pollution will not change at the location. All automobiles in for repairs
have catalytic converters to keep the emissions to a minimum.
• We will not be adding any equipment that will cause any problems with glare or erosion.
• All waste batteries and waste oils and fluids will be recycled according to EPA
regulations.
Jim Bownik
06-19-2019
Page 2
We have already contracted with a landscaping company to clean up the landscape and weeds
around the building. Also, parking lot repairs will be done along with sealing and striping the lot.
The fence and building repairs along with painting will be happening in the next few weeks.
Sincerely,
Scott W Weber
General Manager
Heather Butkowski
From:
Sent:
To:
Subject:
Paavo T <ptaipale@gmail.com>
Thursday, August 8, 2019 4:00 PM
Heather Butkowski
BP improvement concerns
Caution: This email originated outside our organization; please use caution.
Hi Heather,
I am not opposed to the improvements proposed to the BP Station but I do have a few concerns.
A fence on the north side of the gas station would be great to separate the business part of Lauderdale and the
residential part of Lauderdale. The concern is that with recycling and garbage truck traffic turning from the
south in the alley to east or west and from east or west, north into the alley. This is already a very tight corner
and with a fence, some vehicles may not be able to make the turn as I often see large vehicles struggle. You will
see from the photos attached that in the past these large vehicles have caused damage to my property including
the garage and the pavement because of the tight turn.
Add to this, piles of snow during the winter. The northwest corner of the BP parking lot is where a lot of snow
goes. Both snow from the BP lot and also snow plowed from the alley. Where will all the snow go if there is a
fence on the BP north lot line?
In summary -
I am not opposed to improvements or a fence on the north side of the BP, in fact it would likely make my yard
more quiet and reduce the amount of trash that blows into my yard from the BP (receipts, wrappers and chip
bags are constantly found in my yard)
I am concerned about where snow will be plowed in the winter if there is a fence built.
I am concerned about the tighter space it will create for the garbage and recycling trucks that already struggle to
turn in the confined space of the alley. And the possibility for more damage to my property.
I hope solutions can be found.
Heather Butkowski
From:
Sent:
To:
Subject:
Attachments:
Paavo T <ptaipale@gmail.com>
Friday, August 9, 2019 8:51 AM
Heather Butkowski
Re: BP improvement concerns
image002 jpg; image001 jpg; image003jpg; IMG_20190809_084935jpg
Caution: This email originated outside our organization; please use caution.
Hi Heather,
I just witnessed a big truck run over the post on the corner of my lot as it stuggled to turn from south to west in
the alley. They had to have heard me yelling but did not stop! It may have been Walters. It had a big green bin
on the side of the box truck. May have been delivering bins. Also the post trying to protect my driveway and
keep people away from hitting the garage is 10 or so feet from my south lot line.
I attached another picture below showing where the post is.
Damage to siding from garbage and recycling trucks
2
Damage to pavement from garbage and recycling vehicles
Paavo Taipale
1698 Malvern St
Lauderdale
ptaipale@gmail.com
651-210-5281
3
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
Meeting Date
August 13, 2019
ITEM NUMBER Luther S m Development
STAFF INITIAL
v
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Cecile Bedor, Executive Vice President of Real Estate at CommonBond Communities will
be at the meeting along with Max Heitzmann, President of Master Properties Minnesota,
LLC. They would like to present to the City Council information about their vision for an
affordable community on the Lauderdale side of the land Luther Seminary is selling. I have
asked them to be direct about any financial asks they are making of the City Council to sup-
port this affordable housing project as Lauderdale has a limited tax base and one affordable
housing project already in the works.
Keith Dahl of Ehlers and Associates will also be at the meeting as a resource. In anticipa-
tion of the meeting, I asked him to draft a memo addressing the 4d tax classifications that
Ms. Bedor mentioned CommonBond would qualify for as it is different than what a market
rate apartment would pay. Currently, the other apartments in Lauderdale do not qualify for
this status even though most would be considered naturally occurring affordable housing.
Based on the discussion staff and consultants will consider the best next steps.
STAFF RECOMMENDATION:
111 S
EHLERS
NI LEADERS IN PUBLIC FINANCE
Memo
To: Heather Butkowski — City Administrator
From: Keith Dahl, Ehlers
Date: August 9, 2019
Subject: Market Rate vs. Low -Income Tax Classifications
This memo has been prepared by Ehlers, at the request of the City, to explain the difference
between market rate and low-income tax classifications, and depict how both tax classifications
can impact a residential rental project.
Tax law prescribes several tax classifications. Two of those tax classifications directly relate to
residential rental properties. The first being a tax classification for market rate residential
properties containing four or more units (commonly referred to as 4a). The market value of the
property has a classification rate of 1.25 percent.
The second tax classification relates to low-income rental housing (commonly referred to as 4d)
that meet certain requirements set forth by the IRS. In order for a residential rental property to
qualify as a low-income housing project, it must meet one of two tests:
• 20% of the units must be occupied (or available for occupancy) to households whose
incomes do not exceeding 50% of area -wide median income; or
• 40% at 60% of median income
If a property meets the requirements above, the first tier of market value has a classification rate
of 0.75 percent, whereas the remaining value of the property has a classification rate of 0.25
percent. Currently, the first-tier limit is $150,000 but this value may vary on an annual basis.
Based on the information presented above, we have analyzed the potential tax impact of a
residential rental project with 100 and 120 units at an estimated market value per unit of $160,000.
Please contact me at 651-697-8595 with any question.
BUILDING COMMUNITIES. IT'S WHAT WE DO. info@ehlers-inc.com
Q-, 1(800) 552-1171 ti www.ehlers-inc.com
Tax Impact Examples
Scenario A
Scenario B
Scenario C
Scenario D
Number of Units
100
100
120
120
Tax Classification
4(a)
4(d)
4(a)
4(d)
Estimated Market Value Per Unit
$ 160,000
$ 160,000
$ 160,000
$ 160,000
Estimated Market Value
$ 16,000,000
$ 16,000,000
$ 19,200,000
$ 19,200,000
Project Tax Capacity
$ 200,000
$ 115,000
$ 240,000
$ 138,000
Local Tax Rate
122.178%
122.178%
122.178%
122.178%
City Tax Rate
29,347%
29.347%
29.347%
29.347%
Market Value Tax Rate
0.22529%
0.22529%
0.22529%
0.22529%
TOTAL PROPERTY TAX
$ 280,402
$ 176,551
$ 336,483
$ 211,861
TOTAL TAX REVENUE TO CITY
$ 58,694
$ 33,749
$ 70,433
$ 40,499
Please contact me at 651-697-8595 with any question.
BUILDING COMMUNITIES. IT'S WHAT WE DO. info@ehlers-inc.com
Q-, 1(800) 552-1171 ti www.ehlers-inc.com
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
August 13, 2019
ITEM NUMBER Parking at 1811-1813 Eustis
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
As part of the 2019 Infrastructure Improvement Project, the City identified driveways that
do not conform to code and researched whether the City and/or County had permitted these
curb cuts and driveways. In cases where permit records didn't show the driveways and
parking spots were lawful, city staff notified the owners that barrier curbing would be in-
stalled and that the City could help them remove gravel and reestablish the grassy area if
they wished.
At 1811-1813 Eustis Street, the owner was informed barrier curbing would be installed at
1811 Eustis Street thereby eliminating their parking spaces for 1811 Eustis Street but they
would receive a curb cut for 1813 Eustis Street as they had the ability to create a code com-
pliant driveway and parking pad on that side of the duplex. After considering his options,
the owner asked that both access points be closed so that he could create parking off the rear
of his property via the alley. As it is a duplex, he would like to create adequate parking to
get tenants vehicles off the street to comply with winter parking rules and because parking
on the west side of Eustis Street was eliminated.
Previously, the City has encouraged this in other two to four unit dwellings in down. The
issue has not arisen in some time and our recent revisions to the driveway and parking ordi-
nance do not adequately address it. The limitations on parking pads size stem from the pre-
sumption that they supplement existing driveways and garages (creating 2-3 parking space
on lots). In order to accommodate the necessary parking, the owner of the duplex would
need to exceed the 240 square foot limit. He would like to create space for six vehicles.
Staff support this as it will allow for the parking of all vehicles on the subject property and
eliminates two non -code compliance gravel driveways in the front yard. Following are three
images of 1811-1813 Eustis Street. The first is an aerial showing where the existing parking
is located. The second and third show the back yard. The fence would be moved back ap-
proximately 25 feet to accommodate parking and snow storage. The final picture is 1759
Pleasant Street where the City worked with the owner about ten years ago to create parking
in the rear of the property. They created four parking spaces as they were limited by a tele-
phone pole.
STAFF RECOMMENDATION:
Motion to allow for the creation of up to six parking space off the alley at 1811-1813 Eustis
Street.
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LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session X
Meeting Date
August 13, 2019
ITEM NUMBER Housing Bond Awarding
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Last week the Council had a lengthy discussion on the State's method of allocating housing
revenue bonds and tax credits. This is the process Real Estate Equities is working through
to finance the redevelopment of 1795 Eustis Street. No information is available on the Au-
gust awards as we go to print but Keith Dahl of Ehlers and Associates will be at the meeting
to provide an update.
STAFF RECOMMENDATION:
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session X
Meeting Date
August 13, 2019
ITEM NUMBER
STAFF INITIAL
2020 Budget and Levy
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Staff were unable to complete in time. We will bring a rough draft of the budget to the next
meeting for a discussion on where the levy is coming in at.
STAFF RECOMMENDATION: