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09/24/2019
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, SEPTEMBER 24, 2019 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the September 10, 2019 City Council Meeting c. Claims Totaling $51,531.03 4. CONSENT a. August Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. 2019 Infrastructure Improvement Project b. Halloween Party Planning— September 30 c. Update on City Council Meet and Greet Events d. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Resolution No. 092419A Granting a Conditional Use Permit to Lauderdale BP to Open Three Service Bays at 2421 Larpenteur Avenue b. 2020 Budget and Levy; Resolution No. 092419E Adopting the 2020 Preliminary Property Tax Levy and Establishing the Budget Meeting Date c. An Interim Ordinance Regarding the Regulation of Fences with the City of Lauderdale — Ordinance No. 19-03 and Resolution No. 092419C Authorizing Publication by of Ordinance No. 19-03 by Title and Summary 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. 2020 Fund Budgets b. Larpenteur Avenue Sidewalk Snow Removal Contract c. 2019 Infrastructure Improvement Project Pay Request No. 5 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Falcon Heights Fire Services Update c. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 4 September 10, 2019 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:30 p.m. Roll Call Councilors present: Roxanne Grove, Jeff Dains, Kelly Dolphin Andi Moffatt, and Mayor Mary Gaasch. Councilors absent: None Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Dolphin moved and seconded by Councilor Grove to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were any corrections to the minutes of the August 27, 2019 city council meeting. There being none, Councilor Dains moved and seconded by Councilor Moffatt to approve the minutes of the August 27, 2019 city council meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Dolphin moved and seconded by Councilor Grove to approve the claims totaling $102,418.09. Motion carried unanimously. Consent Councilor Dains moved and seconded by Councilor Dolphin to approve the Consent Agenda thereby approving Northdale Construction's pay request number 4 and the September Farmers Market performance agreement. Informational Presentations/Reports A. 2019 Infrastructure Improvement Project Administrator Butkowski provided an overview of progress on the project. B. September Farmers Market Assistant to the City Administrator Bownik highlighted the vendors and entertainment for the September 19 Farmers Market. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 4 September 10, 2019 C. City Council Updates Councilor Dains shared that he attended a Mississippi Watershed Management Organization (MWMO) meeting where they discussed street sweeping and the possibility of MPCA rebates. Dains also attended a St. Paul Water Board meeting where they discussed ways they mitigate against lead pipes in the water system. Mayor Gaasch added that the Metropolitan Council extended an invitation to the Council to visit a wastewater treatment plant. Public Hearings A. Conditional Use Permit Application by Lauderdale BP to Open Three Service Bays Bownik approached the Council to share a proposal submitted by Lauderdale BP to reopen three service bays for automobile services and repairs. Bownik continued to go through the requirements BP would need to follow in order for the conditional use permit to be approved. Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council at 7:54 p.m. Anne Feider, 1698 Eustis Street, stated that she supports the proposal as long as the hours of operation are moderated and the noise levels are controlled. There being no other parties interested in speaking, Mayor Gaasch closed the floor at 7:55 p.m. Butkowksi stated that staff and the city attorney will finalize a resolution for the next meeting that incorporates the conditions established through the application process. Discussion/Action Items A. 2020 Budget, Levy, and Goals Increases in home values were significant across Ramsey County. Lauderdale's median home value will increase by 5.8% for 2020. A median valued home for tax purposes in 2020 is $218,300 compared to $206,300 for 2019. If the City does not increase its levy, homeowners of median valued homes will experience a $61 property tax increase based on Ramsey County's plan to increase their levy by 4.75%. To balance the budget for 2020, the total levy would need to be increased by $35,510 or 4.4% (a 5.5% local property tax increase). Among the notable expenses were public safety, which is up $32,152, and rewriting the zoning ordinance budgeted at $15,000. Butkowski noted that the City's market value went up considerably for 2020 so the levy increase results in only a slight increase in the tax rate. The proposed tax impact summary she presented showed that the 5.5% levy increase would result in a $39.79 property tax impact on a median value home. If someone's home value stayed exactly the same, they would see little increase in their city property tax. With the proposed $61 dollar Ramsey County levy increase, a median LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 4 September 10, 2019 valued home would expect a $101 property tax increase (excluding levies of other taxing entities such as the school district). Butkowski also went through staff goals for the upcoming year. B. North Suburban Access Corporation Professional and Technical Services Agreement CTV's executive director has been updating service agreements and asking the member cities to take action on them. The City would continue paying for cable casting and web streaming and remain in the Neighborhood Network Service to get two production videos done in the upcoming year at the cost of $1.00. Councilor Dolphin made a motion to enter into the North Suburban Access Corporation Professional and Technical Services Agreement as presented. This was seconded by Councilor Grove and carried unanimously. Set Agenda for Next Meeting Administrator Butkowski stated that the September 24 council meeting may include a resolution setting the 2020 budget and levy, and a resolution regarding Lauderdale BP's conditional use permit application. Work Session A. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council. Roxanne Grove, 1966 Eustis Street, stated that she would like to install a parking pad where her current gravel driveway exists to reduce the erosion of sand and gravel. The ordinance currently would not allow her to build one unless she has the required space for a driveway and parking space in her front yard. Staff will work with her on establishing her property lines and determining her options within the zoning code. There being no other parties interested in speaking, Mayor Gaasch closed the floor. B. Follow Up to GARE Training Session In early June, the Council began the GARE (Government Alliance on Race and Equity) training in partnership with the League of Minnesota Cities. Lauderdale is the League's pilot program for determining how to make the training possible for small cities with resource limitations. The purpose of this meeting was to review, edit, and add to staff's notes from the brainstorming session as well as plan for events the Council will host this fall in the apartments south of Larpenteur Avenue. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 4 September 10, 2019 The Council tentatively planned on hosting the first of two events on September 23 from 5-7 p.m. at City Gables. The second event was scheduled for October 7 from 5-7 p.m. at a location yet to be determined. C. Community Development Updates Butkowski stated that Cynthia Ahlgren sent her an e-mail regarding a conservation easement for the "Breck Woods" site. Butkowski continued to say that she and Mayor Gaasch met with the Falcon Heights mayor and administrator to discuss their plans to replace the fire chief. Staff also will bring options on a moratorium for the fence ordinance to discuss additional conditions for front yard fences. Adjournment Councilor Moffatt moved and seconded by Councilor Grove to adjourn the meeting at 8:59 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: September 24, 2019 Subject: List of Claims The claims totaling $51,531.03 are provided for City Council review and approval that includes check numbers 26594 to 26613. Accounts Payable Checks by Date - Detail by Check Date User: Printed: MILES.CLINE 9/20/2019 1:14 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 26594 276 419813 419813 419813 26595 34 26596 65 16377635 26597 239 908231 Public Employees Retirement Association PR Batch 51900.09.2019 PERA Coordinated PR Batch 51900.09.2019 PERA Coordinated 09/20/2019 PR Batch 51900.09.2019 PER PR Batch 51900.09.2019 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 51900.09.2019 State Income Tax 09/20/2019 PR Batch 51900.09.2019 Stab Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 51900.09.2019 Deferred Comp PR Batch 51900.09.2019 Deferred Comp 09/20/2019 PR Batch 51900.09.2019 Defi PR Batch 51900.09.2019 Defi Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 51900.09.2019 FICA Employer Portio PR Batch 51900.09.2019 Federal Income Tax PR Batch 51900.09.2019 Medicare Employer Po PR Batch 51900.09.2019 FICA Employee Portio PR Batch 51900.09.2019 Medicare Employee Pc 09/20/2019 PR Batch 51900.09.2019 FIC. PR Batch 51900.09.2019 Fed PR Batch 51900.09.2019 Mee PR Batch 51900.09.2019 FIC. PR Batch 51900.09.2019 Mee Total for this ACH Check for Vendor 46: Total for 9/20/2019: Abdo, Eick & Meyers, LLP 09/24/2019 Long Term Plan Long Tenn Plan Long Term Plan AFSCME MN Council 5 PR Batch 51900.09.2019 Union Dues Allstream Inc. Fax Line American Engineering Testing Inc 2019 Infrastructure Project Soil Testing Total for Check Number 26594: 09/24/2019 PR Batch 51900.09.2019 Unic Total for Check Number 26595: 09/24/2019 Total for Check Number 26596: 09/24/2019 Total for Check Number 26597: 985.07 1,136.60 2,121.67 659.42 659.42 1,308.62 1,638.63 2,947.25 1,123.06 1,494.39 262.68 1,123.06 262.68 4,265.87 9,994.21 525.00 525.00 2,450.00 3,500.00 204.64 204.64 52.31 52.31 3,226.20 3,226.20 AP Checks by Date - Detail by Check Date (9/20/2019 1:14 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26598 184 092019 092019 26599 33 072019 R2S19 R2S19 26600 2 1NV36769 26601 192 87786900 26602 25 EMCOM-007904 EMCOM-007921 EMCOM-007955 RISK -002006 26603 19 81402 81403 26604 134 0092 26605 31 150329 Cintas August Uniforms August Uniforms City of Falcon Heights July Fire Calls 2019 Capital Share 2019 Readiness to Serve City of St Paul Bi -Annual Street Lighting Electricity Comcast Holdings Corporation September Internet County of Ramsey PR Batch 51900.09.2019 Long Tenn Disability PR Batch 51900.09.2019 Short Tenn Disability PR Batch 51900.09.2019 Life Insurance August 911 Dispatch Services August CAD Services August Fleet Support Insurance Processing Fee Ehlers and Associates Inc Consulting Services Consulting Services Katrina Joseph August Legal Services Kennedy & Graven Chartered August Legal Services 26606 185 Lauderdale Certified Auto Repair Inc 092019 August Fuel 092019 August Fuel 092019 August Fuel 26607 12 2019-154 North Suburban Access Corporation August Webstreaming & Archiving 09/24/2019 Total for Check Number 26598: 09/24/2019 Total for Check Number 26599: 09/24/2019 Total for Check Number 26600: 09/24/2019 Total for Check Number 26601: 09/24/2019 PR Batch 51900.09.2019 Lon, PR Batch 51900.09.2019 Shoi PR Batch 51900.09.2019 Life Total for Check Number 26602: 09/24/2019 Total for Check Number 26603: 09/24/2019 Total for Check Number 26604: 09/24/2019 Total for Check Number 26605: 09/24/2019 Total for Check Number 26606: 09/24/2019 Total for Check Number 26607: 47.43 47.43 94.86 915.36 2,250.00 19,208.39 22,373.75 14.82 14.82 487.61 487.61 88.99 61.76 303.53 1,083.73 222.13 6.24 25.00 1,791.38 368.75 980.00 1,348.75 1,072.00 1,072.00 1,515.00 1,515.00 60.87 284.06 60.87 405.80 271.57 271.57 AP Checks by Date - Detail by Check Date (9/20/2019 1:14 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26608 10 0000816165 On Site Sanitation Inc 09/24/2019 09/07/2019 - 10/04/2019 Park Portable Restroon 236.53 Total for Check Number 26608: 236.53 26609 75 Petty Cash 09/24/2019 092019 Ramsey County - Record 7 Documents 328.70 26610 5 619861-08-19 26611 278 19-208/#1 Total for Check Number 26609: 328.70 Premium Waters Inc 09/24/2019 August Water Bottles 41.41 Total for Check Number 26610: 41.41 T.A. Schifsky & Sons Inc 09/24/2019 Street Patching 4,212.50 Total for Check Number 26611: 4,212.50 26612 90 Verizon Wireless 09/24/2019 9837143342 August CeII Phone 33.00 9837143342 August Cell Phone 16.50 9837143342 August Cell Phone 16.50 Total for Check Number 26612: 66.00 26613 74 Xcel Energy 09/24/2019 652342838 1917 Walnut Street 25.00 652342838 1917 Walnut Street 34.06 652342838 1885 Fulham Street 25.00 652342838 1885 Fulham Street 13.10 652604177 1891 Walnut Street 27.04 652604177 1891 Walnut Street 168.79 Total for Check Number 26613: 292.99 Total for 9/24/2019: 41,536.82 Report Total (24 checks): 51,531.03 AP Checks by Date - Detail by Check Date (9/20/2019 1:14 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date September 24, 2019 ITEM NUMBER August Financial Report STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month, staff provide the Council with an updated copy of the city's finances. Follow- ing are the revenue, expense, and cash balance reports for August 2019. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for August 2019. General Ledger Cash Balances User: heather.butkowski Printed: 9/19/2019 11:20:56 AM Period 08 - 08 Fiscal Year 2019 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -3,549,191.59 772,499.33 579,711.81 -3,356,404.07 Change Fund 101-00000-000-10300 100.00 0.00 0.00 100.00 Cash 226-00000-000-10100 17,101.03 15.33 2,402.32 14,714.04 Cash 227-00000-000-10100 99,317.19 98.38 4,988.97 94,426.60 Cash 305-00000-000-10100 25,801.81 26.91 0.00 25,828.72 Cash 306-00000-000-10100 13,029.67 13.59 0.00 13,043.26 Cash 401-00000-000-10100 124,538.34 129.89 0.00 124,668.23 Cash 403-00000-000-10100 1,472,427.41 589,919.19 859,327.15 1,203,019.45 Cash 404-00000-000-10100 274,433.55 286.23 0.00 274,719.78 Cash 414-00000-000-10100 349,947.00 364.25 703.51 349,607.74 Cash 416-00000-000-10100 94,974.16 98.22 800.00 94,272.38 Cash 602-00000-000-10100 994,884.80 16,641.69 33,088.79 978,437.70 Cash 603-00000-000-10100 398,116.36 11,055.62 5,298.86 403,873.12 Current Assets 315,479.73 1,391,148.63 1,486,321.41 220,306.95 Petty Cash 101-00000-000-10200 300.00 0.00 0.00 300.00 Petty Cash 300.00 0.00 0.00 300.00 Investments - Fair Value 101-00000-000-10410 4,272,753.58 454,373.16 750,000.00 3,977,126.74 Adj Investments 4,272,753.58 454,373.16 750,000.00 3,977,126.74 Grand Total 4,588,533.31 1,845,521.79 2,236,321.41 4,197,733.69 GL - Cash Balances (09/19/2019 - 11:20 AM) Page 1 Account Nu N O0 NN O to 0001 O p V) O 1` ,t O p O\ Vl ONO p ( 00 0 lfE O 00 00 0 CJ 0000 00 00 O V) ON OO p b O 0 o N d' 00 k.000 O CO N 0 b ON d�',O 0 01N O 000 p vi O N 00 O p n-l�d-�0 0 OC C 0 dd'' O .O t O --, 00 Cn t -M cn tM 00 00 N ' b -, 00 00 r O 0 00 O 4 00000 VD 00 00 V' N O 00 [� O 00 0\ N 00 O 0 H d'N0 0 t O 00 N N N O p 00 CT fit N --, 00 N O tp AO O O 0 O VT) S ,t00 ,t N �D N t -, N �O 00-,00 --+ 00 O d" 00N 0 0 M MN -., N N 0 VD - -+N 0 0 d' N t� N '0 01 e-1 O 0 0— 0 0 O d,OV)OM 0 M c 000000 0 00 O O O O 00 t O 0 N hI N O p N 00 O qD dN' Cll 00 01 t* N. 00 00 NN Oe O O ti N 00 00 N O - ti 0 0 0 0 0 0 O oO000 d' 00000 O 00 N O O O bo 00 00 O O 0 00 0-, O O 00 00 OIO 0 00000 0 0 o ,t 0 V� CO �t C 0 0 to 00 N. -, n 00 00 Ct' 00 0 'T N ,i ti O ti O b0 0 N 0) a G gg r y 0 U y cn v, 0 ^O a N N •,71-.3 (24 G 00> 'n r' • 'L1 E 00 o 0 '0 i. U E o w ° 0 N 7d c ai N v m a O ��' 0) d N y G D bA U y Y 66i O a 0 .- y d L7 D X 0 t -r 0 v> • D v' 0 Cd p c7gE-,a�Uw,O g WacnOUO W General Fund 1-1 40 O GL - Revenue vs Expense (09/19/2019 - 11:22 AM) YTD Balance Current Period \ Account Number /\ $ 003&2) & ƒ &$ \/\» § ) « 0000 in 9\\5 / /�\ k « r 2© f /\\ \ 00\00 > \� qcn § f@\@ Q © \ 62 \/ \ \ - % ` ® 9 @@� @@@/ \\ $ m\\@ c = » 2R / ® c uD ( / § / » \ 7 » 0 08s ) *, e/ = `§ ( @\\\ d ` 2/\� t /(\k\ \ § use/ k=zou 4 u \ GL - Revenue vs Expense (09/19/2019 - 11:22 AM) \ g & ® q\ 5Nc/3& \OQ U ^ YTD Balance Current Period _ el 2 \\E . © - w / / (-1 - - \\\ / /6/ © 3 Q \ \ <0; } N § f 4 § 00 % S /� § N 0 0, @ 0 � / f O' C\ 00 CO \ON 4 © m - o6 \/ <y @ 000 / /a/ Q / 3 \ ( \ `� \ /k\ \/ •�G§ /4,(\ ®,�\ / \\\ ) /�\�� 0 \g/\ g )/7// f / GL - Revenue vs Expense (09/19/2019 - 11:22 AM) end/Collect So O ccsM O ccs A E4 QI U Account Numb vt VD r, ti -O r--1 O c•i 0 00 L VD et 0 CTo a o o C p fq N p O N 0 o O 0 0 0 M 0 0 CNM 00 ti 0 0 0 O a a en 00 00 00 000 0 N X 0 O U O q ti. u co O N (24 A 0 ip bN ,,_, CO 0 U 0 d 0 v L 0 C4 W (I W GO TIF Revenue Bonds 2018A GL - Revenue vs Expense (09/19/2019 - 11:22 AM) YTD Balance Current Period 4 v c) o o O p O O VD VD Ln i 00 00 VD M OVD 000 01 OI N M M 2019A Improvement Bonds N v Oo y O O O J .O O b • ., U Ob b a. a:, 0 0 GL - Revenue vs Expense (09/19/2019 - 11:22 AM) 0 1 X CA • 0, O 00 CI ccs 0 00 0 y- 73 N 0• N C4a,au", YTD Balance urrent Per 0 U U O --+ pl O O O (:)1 O M o 00 p �o 0 o p o o o vi o O 0 o ri 00 O 06 p O N a 000 0 0 O O p O 00 rt O O V) ,4:,O O N r N et O N Op O 0 0 Op O O O 00 p 00 O O O O 00 v7 O O o f O o0 N O O O O e-4 0 O O p I 0 0 O O O O O O 0 O O O 0 O O O O O el N NN N I 0) d) 0) 4.4 • 0 00 • J 0 o .0 a 1. _ > 0 b 0 rte+ G r4• b4 0) N 0) ,0 vi T NI , 0 v v U 0d j 5 . 0) • 0) O 0) 0 g4 .. vg• 0 C 4 • WOUO W General Capital Projects O GL - Revenue vs Expense (09/19/2019 - 11:22 AM) Current Period o" pol oo WI pol o vi) p O 6 N p O O O N O O rl C5 '0 .-i N -1,010,342.42 0O 00 p L r 0000 O V O in VD O d' M 00 h CD,.' b 1...4 --, H a0 In O p V) N 0000 O v- O � vn(N �t V) h V') M N r ,t M 00 \O b H ,. rl CD CN 0 O O I rl O O O QC O H N O O CN Q M OK OT C\ 00 00 V) V) If) 00 859,327.15 -269,407.96 CD CD 0 O O OCD O O pCD CD CD ' CD CD O O O O p O O O p O C O O N a) G G cn rny .o w a) Go a) A4 q Gy 04 a) cn G J, O a cd 0 G 0 G U G G H a� O N U o ,-, w O to a) v� ,U a"i a0) 04 a) ani a0i `+� �"' CL) A V] P4 5 O G4 W d (' O W cu tO k t) F--1 G O 5 4 _ ,4 N,--, 74i CD N _ON 0 C0 •0 0 P4 �aaw U Mo M 4 Street Capital Projects GL - Revenue vs Expense (09/19/2019 - 11:22 AM) 0 NCD U 06 OI O OI co O p CO O p 01 U ..=0 OO DD O '-i M O 0 X W U d: co I 'a p h pp N M p • pO al d' • CI S 'N M M M YTD Balance incol oo ▪ O N Op N M tr)ooOM O M N d [t N N N cn M ti N ) plOO N ON p 0 p N U a N N N a 6 U p p o p p p 0 0 o0 0 000 0 0 voi 0 0 voi Pa m ri vi vi - D rA OU N U N O 0 N &D 74 O N Ua y C U U rn ° w .y y O 0 ct y.T..5 > a 0I0 U ax 0 ci)x W�Uo w 0 Park Capital Projects 0 rt GL - Revenue vs Expense (09/19/2019 - 11:22 AM) \ @ /) © @1 @ @ 3 c 3 3 s 3 O0 ; Cl.) 5 5 @ 3 @ @ / 3 3 e d d a % YTD Balance @@ 3 \ \ \1 \ @1 \ \ .c c c o 3 0 0 k / 0 Q 9 5� \| @ \ d a = c 3 c cn 7 ` t ( (( / �2 7 \ y ` \cn �cd 0 • z ® ® \ .) 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GL - Revenue vs Expense (09/19/2019 - 11:22 AM) LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent Presentation Public Hearing Discussion X Action X Resolution X Work session MEETING DATE September 24, 2019 ITEM NUMBER Resolution approving a conditional use permit for Lauderdale BP STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the last meeting, the City Council directed staff to bring back a resolution of approval a con- ditional use permit with some conditions. The city attorney drafted the resolution and it is at- tached for your review. OPTIONS: 1) Adopt the attached resolution as presented.. 2) Modify the resolution before adoption. STAFF RECOMMENDATION: Motion to adopt Resolution 092419A—A Resolution Granting a Conditional Use Permit to Scott Weber and Tony Rammer to Reopen Three Service Bays at the Property Located at 2421 Larpenteur Avenue. RESOLUTION NO. 092419A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO SCOTT WEBER AND TONY RAMMER TO REOPEN THREE SERVICE BAYS AT THE PROPERTY LOCATED 2421 LARPENTEUR AVENUE WHEREAS, Scott Weber and Tony Rammer (the "Applicants") are the owners of the BP gas station located at 2421 Larpenteur Avenue (the "Property"); and WHEREAS, the Property is currently operated as a gas station, convenience store and car wash; and WHEREAS, the Property previously included service bays for automotive service and repair but they are no longer in use; and WHEREAS, the Applicants wish to reopen three bays to again provide automotive service and repair; and WHEREAS, the Property is zoned B-1, Community Business District, which district allows automotive service bays as a conditional use; and WHEREAS, on September 10, 2019, following written notice to the owners of all properties located within 350 feet of the Property, the city council conducted a public hearing on the Applicants' request for a conditional use permit for the proposed use and received written and oral testimony related thereto; and WHEREAS, upon the conclusion of the public hearing, the city council authorized the preparation of this resolution granting the conditional use permit, subject to certain terms and conditions. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lauderdale that a conditional use permit be issued to the Applicants to authorize the reopening and use of three service bays for automotive service and repair at the Property, subject to the following terms and conditions: 1. All exterior garbage containers shall be surrounded by an opaque enclosure and screened from view and be set back a minimum of two feet from the alley. 2. A fence or other screening in compliance with city code section 10-4-2 must be constructed between the Property and the residential uses to the north. 3. No exterior storage of automotive components or tires is allowed. 1 613606v1LA135-3 4. No exterior storage of hazardous waste is allowed. 5. A minimum of 14 parking spaces must be maintained on the Property. 6. The Applicants must limit the number of vehicles awaiting service or repair that are parked on the exterior of the site and must utilize the service bays for same. 7. The hours of operation for the service bays must be limited to 7:00 am to 7:00 pm, Monday through Friday and from 8:00 am to 5:00 pm on Saturday, with no more than one hour thereafter for shop cleanup. 8. Repairs pemaitted on the Property must be limited to "light automotive," including replacement of batteries, tires, oil changes and break repairs. No "heavy" repairs such as transmission work or engine overhauls shall be allowed. 9. The Applicants shall conduct business at all times in such a manner that the Property is not the source of any public nuisance under state statute or city code. Adopted by the city council of the city of Lauderdale this 24t1i day of September, 2019. ATTEST: Heather Butkowski, City Clerk -Administrator 2 613606vILA135-3 Mary Gaasch, Mayor LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date September 24, 2019 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR 2020 Budget and Levy DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The proposed budget balances at $1,484,684 for 2020, an increase of 3.2% ($46,110) over 2019. The balanced budget requires a levy increase of 4.4% or $35,510. The impact of the city's levy increase is approximately $39.79 on a median valued home ($218,300) as resi- dential property values in Lauderdale are up 5.8% over last year. In addition to adopting the resolution establishing the levy at this meeting, the Council must establish the date and time of the public hearing prior to adopting the final budget and levy later in the year. Usually the rules regarding this meeting require it to be held at our last meeting of the year in December. This year the timing works such that the public hearing can be held on November 26. Staff prefer holding the public hearing earlier so that feed- back can be worked into the budget prior to adoption on December 10. The resolution also dedicates $67,769.06 from the 414 Development Fund to cover what otherwise would be the 2020 debt levy. The Council has committed to using the money generated from conduit debt projects to fund the portion of the 2019 Infrastructure Improve- ment Project not covered by Ramsey County, St. Paul Regional Water, or special assess- ments. This will be set up as a budgeted transfer in the 2020 budget. STAFF RECOMMENDATION: Motion to adopt Resolution 092419B A Resolution Adopting the 2020 Preliminary Tax Levy and Establishing the Budget Meeting Date. RESOLUTION 092419B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2020 PRELIMINARY PROPERTY TAX LEVY AND ESTABLISHING THE BUDGET MEETING DATE WHEREAS, the City annually adopts an operating levy for the coming year in accordance with Minnesota Statutes; and WHEREAS, Minnesota Statutes 275.065, Subdivision 1 requires cities to certify a maximum proposed levy on or before September 30, 2019 and to establish a public meeting date for the purpose of discussing said proposed levy. NOW, THEREFORE BE IT RESOLVED, that: Section 1: The preliminary 2020 levy to be certified to the Ramsey County Auditor of $845,614 inclusive of anticipated fiscal disparities revenue, is hereby established as the maximum possible levy for property taxes paid in 2020. Section 2: That Tuesday, November 26, 2019 is hereby established for the public meeting on the proposed 2020 budget and tax levy to be held at the City Hall Council Chambers beginning at 7:30 p.m. Section 3: The City pledges $67,769.06 from Fund 414 Development to pay the 2020 GO Improvement 2019A debt levy and the debt levy amount is reduced to zero. Adopted by the City of Lauderdale this 24" day of September, 2019. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator City of LAUDERDALE BOND ISSUES ADDITIONS OR CERTIFIED ORIGINAL DATE PAYABLE 2020 REDUCTIONS BY DEBT PRINCIPAL ISSUED DEBT LEVY RESOLUTION LEVY GO Improvement 2019A 1,000,000 26 -Jun -19 $ 67,769.06 -67,769.06 $ I hereby certify that the above schedule of bond levies to be spread on the payable 2020 tax rolls agrees with the City records and is true and correct. Copies of any resolutions which increase or reduce these levies are attached. Signed: Date: $67,769.06 -$67,769.06 $0.00 Charges for Services 0.8% Intergovernmental Revenue 37.0% Revenues CITY OF LAUDERDALE 2020 BUDGET REVENUES Fines & Forfeits 1.8%_ Permits & Licenses 2.7% Taxes $ 845,614 Permits & Licenses $ 40,650 Intergovernmental Revenue $ 549,070 Charges for Services $ 12,350 Fines & Forfeits $ 27,000 Miscellaneous Revenue $ 10,000 Miscellaneous Revenue 0.7% Taxes 57.0% CITY OF LAUDERDALE GENERAL FUND REVENUES 2020 2018 2019 2020 Account Number Account Description Actual Adopted Proposed 101-00000-410-31010 CURRENT AD VALOREM TAXES $ 629,369 $ 670,231 $ 707,094 101-00000-410-31020 DELINQUENT AD VALOREM TAXES $ 2,317 $ - $ - 101-00000-410-31400 FISCAL DISPARITIES $ 131,165 $ 139,873 $ 138,520 101-00000-410-31055 EXCESS TAX INCREMENT $ - $ - $ - 101-00000-410-31900 PENALTIES AND INTEREST TAXES $ 6 $ - $ - TAXES $ 762,857 $ 810,104 $ 845,614 101-00000-410-32110 LIQUOR LICENSES $ 300 $ 150 $ 150 101-00000-410-32180 TOBACCO LICENSES $ 600 $ 400 $ 400 101-00000-410-32190 OTHER BUSINESS LICENSES $ 1,975 $ 2,000 $ 2,000 101-00000-410-32192 HVAC CONTRACTOR LICENSES $ 1,750 $ 1,200 $ 1,500 101-00000-410-32240 ANIMAL LICENSES $ 170 $ 100 $ 100 101-00000-420-32210 BUILDING PERMITS $ 27,382 $ 20,000 $ 25,000 101-00000-420-32230 PLUMBING & HEATING PERMITS $ 8,701 $ 8,000 $ 8,000 101-00000-420-32270 RENTAL HOUSING LICENSES $ 3,581 $ 4,000 $ 3,500 101-00000-430-32261 EXCAVATING PERMITS $ - $ - $ - PERMITS & LICENSES $ 44,459 $ 35,850 $ 40,650 101-00000-410-33401 LOCAL GOVERNMENT AID $ 539,562 $ 539,622 $ 547,872 101-00000-410-33422 OTHER STATE GRANTS & AIDS $ 1,198 $ 1,198 $ 1,198 101-00000-410-33423 OTHER GRANTS & AIDS $ - $ - $ - INTERGOVERNMENTAL REVENUE $ 540,760 $ 540,820 $ 549,070 101-00000-410-34101 CITY HALL RENT $ 5,230 $ 4,500 $ 4,750 101-00000-410-34103 ZONING & SUBDIVISION FEES $ 1,050 $ 1,000 $ 1,000 101-00000-420-34104 PLAN REVIEW FEES $ 5,770 $ 5,000 $ 5,000 101-00000-410-34105 SALE OF MAPS & PUBLICATIONS $ 17 $ - $ - 101-00000-410-34108 ADMINISTRATIVE FEES $ 3,200 $ - $ - 101-00000-420-34202 SPECIAL FIRE PROTECTION SERVICES $ 1,833 $ 600 $ 1,000 101-00000-420-34206 MOWING & GARBAGE CLEANUP $ - $ - $ 101-00000-430-34303 SNOW REMOVAL CHARGES $ - $ - $ 101-00000-450-34780 PARK SHELTER FEES $ 145 $ 300 $ 200 101-00000-450-34920 MERCHANDISE SALES $ 1,386 $ 400 $ 400 CHARGES FOR SERVICES $ 18,630 $ 11,800 $ 12,350 2018 2019 2020 Account Number Account Description Actual Adopted Proposed 101-00000-420-35101 COURT FINES & ADMINISTRATIVE PENALTIES $ 25,488 $ 30,000 $ 27,000 101-00000-420-35200 FORFEITED & SEIZED ASSETS $ - $ $ - FINES & FORFEITS $ 25,488 $ 30,000 $ 27,000 101-00000-410-36101 SPECIAL ASSESSMENTS - COUNTY $ 3,603 $ $ - 101-00000-410-36102 PENALTIES & INTEREST $ 311 $ $ - 101-00000-410-36200 OTHER MISCELLEANOUS REVENUE $ 2,675 $ $ - 101-00000-410-36210 INTEREST ON INVESTMENTS $ 267 $ 6,000 $ 6,000 101-00000-410-36215 OTHER FEES (CREDIT CARD) $ - $ 500 $ 500 101-00000-410-36230 CONTRIBUTIONS & DONATIONS (NON COMM EN $ 1,440 $ $ - 101-00000-450-36230 CONTRIBUTIONS & DONATIONS (COMM EVENT $ 942 $ 2,500 $ 2,500 101-00000-420-36260 SURCHARGES COLLECTED $ 1,554 $ 1,000 $ 1,000 MISCELLANEOUS REVENUE $ 10,792 $ 10,000 $ 10,000 101-00000-410-39101 SALE OF CAPITAL ASSETS $ - $ $ 101-00000-410-39200 TRANSFER IN $ 4,005 $ - $ OTHER SOURCES $ 4,005 $ - $ TOTAL GENERAL FUND REVENUE $ 1,406,990 $ 1,438,574 $ 1,484,684 REVENUES OVER/UNDER EXPENDITURES$ - $ (750) $ (0) FUND BALANCE - January 1 FUND BALANCE - December 31 $ 758,551 $ 780,967 $ 780,217 $ 780,967 $ 780,217 $ 780,217 CITY OF LAUDERDALE 2020 BUDGET EXPENDITURES Economic Development...Contingency .5% Parks & Recreation... Public Works 7.1% Expenditures Legislative City Administration Elections Public Safety Legal General Government Buildings Public Works Planning, Zoning, Inspections Street Lighting Building Inspections Parks & Recreation Contingency Transfer Economic Development $ 26,423 $ 235,810 $ 24,930 $ 796,463 $ 28,500 $ 34,400 $ 100,148 $ 37,427 $ 6,000 $ 50,082 $ 93,501 $ 8,000 $ 38,000 $ 5,000 Public Safety 57.0% General Government 26.1% CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2020 2018 2019 2020 Department Number Title Actual Adopted Proposed 41110 LEGISLATIVE $ 24,927 $ 27,802 $ 26,423 41320 CITY ADMINISTRATION $ 220,697 $ 235,602 $ 235,810 41410 ELECTIONS $ 21,741 $ 17,957 $ 24,930 41610 LEGAL $ 35,786 $ 26,500 $ 28,500 41910 PLANNING $ 61,627 $ 38,038 $ 37,427 41940 GENERAL GOVERNMENT BUILDINGS $ 34,830 $ 29,500 $ 34,400 GENERAL GOVERNMENT $ 399,607 $ 375,399 $ 387,490 42100 PUBLIC SAFETY $ 744,247 $ 764,311 $ 796,463 42400 BUILDING INSPECTIONS $ 31,037 $ 48,162 $ 50,082 PUBLIC SAFETY $ 775,284 $ 812,473 $ 846,545 43121 PUBLIC WORKS $ 119,479 $ 93,630 $ 100,148 43160 STREET LIGHTING $ 5,756 $ 7,000 $ 6,000 PUBLIC WORKS $ 125,235 $ 100,630 $ 106,148 45200 PARKS & RECREATION $ 88,107 $ 92,822 $ 93,501 46500 ECONOMIC DEVELOPMENT $ 7,710 $ 10,000 $ 5,000 49200 MISCELLANEOUS UNALLOCATED EXPENSES $ - $ 10,000 $ 8,000 49300 OTHER FINANCING USES $ 38,000 $ 38,000 $ 38,000 OTHER $ 133,817 $ 150,822 $ 144,501 TOTAL EXPENDITURES $ 1,433,943 $ 1,439,324 $ 1,484,684 CITY OF LAUDERDALE LEGISLATIVE 2020 2018 2019 2020 Account Number Account Description Actual Adopted Proposed 101-41110-410-41030 PART TIME EMPLOYEES $ 16,500 $ 16,500 $ 16,500 101-41110-410-41220 FICA $ 1,023 $ 1,023 $ 1,023 101-41110-410-41225 MEDICARE $ 240 $ 239 $ 239 101-41110-410-41510 WORKERS COMPENSATION INSURANCE $ 39 $ 40 $ 41 PERSONNEL $ 17,802 $ 17,802 $ 17,803 101-41110-410-42010 OFFICE SUPPLIES $ $ - $ 101-41110-410-42110 GENERAL SUPPLIES $ - $ 50 $ 50 101-41110-410-42115 MEETINGS $ $ 200 $ 200 101-41110-410-42410 MINOR TOOLS & EQUIPMENT $ $ - $ SUPPLIES $ - $ 250 $ 250 101-41110-410-43140 TRAINING & EDUCATION $ 1,268 $ 2,500 $ 2,000 101-41110-410-43310 TRAVEL EXPENSE $ 1,321 $ 1,200 $ 1,300 101-41110-410-43510 LEGAL NOTICES & PUBLISHING $ 210 $ 1,300 $ 500 101-41110-410-43610 INSURANCE & BONDS $ 258 $ 250 $ 270 101-41110-410-44330 DUES & SUBSCRIPTIONS $ 4,068 $ 4,500 $ 4,300 OTHER SERVICES & CHARGES $ 7,125 $ 9,750 $ 8,370 101-41110-410-45700 OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ 24,927 $ 27,802 $ 26,423 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE CITY ADMINISTRATION 2020 Account Number 101-41320-410-41010 101-41320-410-41020 101-41320-410-41040 101-41320-410-41210 101-41320-410-41220 101-41320-410-41225 101-41320-410-41250 101-41320-410-41310 101-41320-410-41320 101-41320-410-41330 101-41320-410-41340 101-41320-410-41420 101-41320-410-41510 101-41320-410-42010 101-41320-410-42020 101-41320-410-42030 101-41320-410-42110 101-41320-410-42115 101-41320-410-42410 101-41320-410-42420 101-41320-410-43030 101-41320-410-43090 101-41320-410-43140 101-41320-410-43220 101-41320-410-43250 101-41320-410-43310 101-41320-410-43510 101-41320-410-43610 101-41320-410-44040 101-41320-410-44160 101-41320-410-44325 101-41320-410-44330 101-41320-410-44370 101-41320-410-45700 TOTAL EXPENDITURES NOTES Account Description FULL TIME EMPLOYEES OVERTIME TEMPORARY EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE UNEMPLOYMENT WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES COMPUTER SUPPLIES PRINTED FORMS GENERAL SUPPLIES MEETINGS MINOR EQUIPMENT & TOOLS MINOR COMPUTER EQUIPMENT SUPPLIES AUDITING & ACCOUNTING SERVICES EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION POSTAGE OTHER COMMUNICATIONS TRAVEL EXPENSE LEGAL NOTICES & PUBLISHING INSURANCE & BONDS VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES BANK FEES & CHARGES DUES & SUBSCRIPTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY 2018 Actual $ 127,488 $ $ $ $ $ $ $ $ $ $ $ $ $ 168,083 9,467 7,987 1,868 1,539 16,860 307 841 736 2019 Adopted $ 128,436 $ $ $ $ $ $ 9,633 $ $ 7,963 $ $ 1,862 $ $ 525 $ $ 17,706 $ $ 400 $ $ 850 $ $ 700 $ $ - $ 991 $ 1,027 $ $ 169,102 $ $ $ 645 $ 652 $ 2,195 $ 659 $ 20 $ $ 565 $ 4,736 $ 12,810 16,032 1,446 1,700 1,192 112 3,142 2,620 2,084 5,401 1,339 47,878 $ 220,697 Dues includes MCFOA, MAMA, MN GFOA, IMCA, MCMA, Press, Notary, RC GIS 800 500 4,500 200 1,500 7,500 16,000 16,000 3,000 4,000 1,500 1,300 2,900 2,700 1,500 9,500 600 59,000 2020 Proposed 133,017 9,976 8,247 1,929 1,700 17,417 350 860 800 1,064 175,360 700 650 2,500 700 500 5,050 14,000 20,000 1,700 2,000 1,500 800 3,200 2,800 2,400 5,700 1,300 55,400 - $ $ 235,602 $ 235,810 CITY OF LAUDERDALE ELECTIONS 2020 2018 2019 2020 Account Number Account Description Actual Adopted Proposed 101-41410-410-41010 FULL TIME EMPLOYEES $ 10,868 $ 11,388 $ 11,891 101-41410-410-41040 TEMPORARY EMPLOYEES $ 3,836 $ - $ 5,000 101-41410-410-41210 PERA $ 807 $ 854 $ 892 101-41410-410-41220 FICA $ 681 $ 706 $ 737 101-41410-410-41225 MEDICARE $ 159 $ 165 $ 172 101-41410-410-41250 DEFERRED COMPENSATION $ 159 $ 50 $ 160 101-41410-410-41310 HEALTH INSURANCE $ 1,625 $ 1,753 $ 1,700 101-41410-410-41320 DENTAL INSURANCE $ 46 $ 50 $ 50 101-41410-410-41330 LIFE INSURANCE $ 56 $ 50 $ 60 101-41410-410-41340 DISABILITY INSURANCE $ 66 $ 50 $ 73 101-41410-410-41510 WORKERS COMPENSATION INSURANCE $ 107 $ 91 $ 95 PERSONNEL $ 18,409 $ 15,157 $ 20,830 101-41410-410-42010 OFFICE SUPPLIES $ 34 $ $ 100 101-41410-410-42110 GENERAL SUPPLIES $ 340 $ 500 $ 500 101-41410-410-42410 MINOR EQUIPMENT & TOOLS $ 2,508 $ 2,300 $ 2,500 SUPPLIES $ 2,883 $ 2,800 $ 3,100 101-41410-410-43510 LEGAL NOTICES PUBLISHING $ 449 $ - $ 1,000 101-41410-410-44370 MISCELLANEOUS CHARGES (AB VOTING) $ $ - $ OTHER SERVICES & CHARGES $ 449 $ $ 1,000 101-41410-410-45700 OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY TOTAL EXPENDITURES $ 21,741 $ 17,957 $ 24,930 CITY OF LAUDERDALE LEGAL 2020 Account Number 101-41610-410-43040 101-41610-410-43045 Account Description LEGAL SERVICES - CIVIL PROCESS LEGAL SERVICES - PROSECUTION OTHER SERVICES & CHARGES 2018 Actual $ 24,686 $ 11,100 $ 35,786 2019 Adopted $ 15,000 $ 11,500 $ 26,500 2020 Proposed $ 17,000 $ 11,500 $ 28,500 TOTAL EXPENDITURES $ 35,786 $ 26,500 $ 28,500 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2020 Account Number 101-41910-410-41010 101-41910-410-41210 100-41910-410-41220 101-41910-410-41225 101-41910-410-41250 101-41910-410-41310 101-41910-410-41320 101-41910-410-41330 101-41910-410-41340 101-41910-410-41510 101-41910-410-42010 101-41910-410-42030 101-41910-410-42110 101-41910-410-43090 101-41910-410-43140 101-41910-410-43220 101-41910-410-43610 101-41910-410-44330 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITIY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES PRINTED FORMS GENERAL SUPPLIES SUPPLIES EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION POSTAGE INSURANCE & BONDS DUES AND SUBSCRIPTIONS OTHER SERVICES & CHARGES 2018 2019 2020 Actual Adopted Proposed 24,000 $ 15,639 $ 16,108 1,782 $ 1,173 $ 1,208 1,503 $ 970 $ 999 352 $ 227 $ 234 347 $ 100 $ 200 3,963 $ 2,214 $ 2,234 139 $ 100 $ 100 121 $ 90 $ 90 142 $ 100 $ 100 181 $ 125 $ 129 32,530 $ 20,738 $ 21,402 104 104 $ $ $ $ 28,098 $ 16,500 $ - 416 $ 250 439 $ 400 40 $ 150 28,992 $ 17,300 61,627 $ 38,038 15,000 450 425 150 16,025 $ 37,427 CITY OF LAUDERDALE GENERAL GOVERNMENT BUILDINGS 2020 Account Number 101-41940-410-42110 101-41940-410-42230 101-41940-410-42410 101-41940-410-43090 101-41940-410-43210 101-41940-410-43250 101-41940-410-43610 101-41940-410-43810 101-41940-410-43820 101-41940-410-43830 101-41940-410-43840 101-41940-410-43850 101-41940-410-44010 101-41940-410-44040 101-41940-410-44160 101-41940-410-45700 Account Description GENERAL SUPPLIES BUILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS SUPPLIES EXPERT & PROFESSIONAL SERVICES TELEPHONE & TELEGRAPH OTHER COMMUNICATIONS (INTERNET) INSURANCE & BONDS ELECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL SEWER UTILITIES BUILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES OTHER SERVICES & CHARGES OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2018 Actual $ 1,336 $ $ - $ $ - $ $ 1,336 $ $ $ $ 2,002 $ $ 5,789 $ $ 7,188 $ $ 4,001 $ $ 1,284 $ $ 2,933 $ $ 6,196 $ $ $ $ 4,102 $ $ - $ $ - $ $ 33,494 $ $ $ 2019 Adopted - $ 2,400 $ 6,000 $ 4,000 $ 5,000 $ 600 $ 3,000 $ 4,500 $ - $ 2,500 $ - $ 28,000 $ $ $ $ $ 2020 Proposed 1,500 1,500 2,300 6,000 6,500 4,400 900 3,000 6,300 3,500 32,900 TOTAL EXPENDITURES $ 34,830 $ 29,500 $ 34,400 CITY OF LAUDERDALE PUBLIC SAFETY 2020 Account Number 101-42100-420-43100 101-42100-420-43110 101-42100-420-44370 101-42220-420-43120 101-42220-420-43125 101-42200-420-44370 101-42220-420-45400 Account Description DISPATCH POLICE CONTRACT MISCELLANEOUS CHARGES FIRE CONTRACT FIRE CALLS & INSPECTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES MACHINERY & EQUIPMENT CAPITAL OUTLAY 2018 2019 Actual Adopted $ 17,773 $ 15,670 $ 692,768 $ 713,141 $ 187 $ 200 $ 20,444 $ 21,000 $ 13,075 $ 14,000 $ - $ 300 $ 744,247 $ 764,311 $ - $ 2020 Proposed $ 15,192 $ 747,071 $ 200 $ 21,000 $ 13,000 $ $ 796,463 $ $ TOTAL EXPENDITURES $ 744,247 $ 764,311 $ 796,463 CITY OF LAUDERDALE BUILDING INSPECTIONS 2020 2018 2019 2020 Account Number Account Description Actual Adopted Proposed 101-42400-420-41010 FULL TIME EMPLOYEES $ 18,534 $ 32,517 $ 33,828 101-42400-420-42010 OVERTIME $ 191 $ $ 101-42400-420-41210 PERA $ 1,387 $ 1,742 $ 1,801 101-42400-420-41220 FICA $ 1,328 $ 1,440 $ 1,489 101-42400-420-41225 MEDICARE $ 311 $ 337 $ 348 101-42400-420-41250 DEFERRED COMPENSATION $ 1,953 $ 1,900 $ 2,448 101-42400-420-41310 HEALTH INSURANCE $ 465 $ 2,408 $ 2,000 101-42400-420-41320 DENTAL INSURANCE $ 93 $ 200 $ 200 101-42400-420-41330 LIFE INSURANCE $ 421 $ 600 $ 600 101-42400-420-41340 DISABILITY INSURANCE $ 55 $ 100 $ 200 101-42400-420-41510 WORKERS COMPENSATION INSURANCE $ 823 $ 1,068 $ 1,068 PERSONNEL $ 25,561 $ 42,312 $ 43,982 101-42400-420-42030 PRINTED FORMS $ $ - $ 101-42400-420-42110 GENERAL SUPPLIES $ $ - $ SUPPLIES $ $ $ 101-42400-420-43090 EXPERT & PROFESSIONAL SERVICES $ 2,792 $ 3,000 $ 3,000 101-42400-420-43140 TRAINING & EDUCATION $ - $ 600 $ 600 101-42400-420-43220 POSTAGE $ 300 $ 250 $ 300 101-42400-420-43310 TRAVEL EXPENSES $ - $ - $ 101-42400-420-43510 LEGAL NOTICES PUBLISHING $ - $ - $ 101-42400-420-43610 INSURANCE & BONDS $ 264 $ 400 $ 350 101-42400-420-44330 DUES & SUBSCRIPTIONS $ - $ 100 $ 100 101-42400-420-44370 MISCELLANEOUS CHARGES $ 420 $ 750 $ 750 101-42400-420-44380 BUILDING PERMIT SURCHARGES $ 1,699 $ 750 $ 1,000 OTHER SERVICES & CHARGES $ 5,476 $ 5,850 $ 6,100 TOTAL EXPENDITURES $ 31,037 $ 48,162 $ 50,082 CITY OF LAUDERDALE PUBLIC WORKS 2020 2018 2019 2020 Account Number Account Description Actual Adopted Proposed 101-43121-430-41010 FULL TIME EMPLOYEES $ 39,619 $ 37,209 $ 35,817 101-43121-430-41020 OVERTIME $ 922 $ - $ 101-43121-430-41040 TEMPORARY EMPLOYEES $ - $ - $ 6,000 101-43121-430-41210 PERA $ 2,778 $ 2,603 $ 3,136 101-43121-430-41220 FICA $ 2,854 $ 2,307 $ 2,593 101-43131-430-41225 MEDICARE $ 667 $ 540 $ 606 101-43121-430-41250 DEFERRED COMPENSATION $ 5,219 $ 5,059 $ 5,300 101-43121-430-41310 HEALTH INSURANCE $ 118 $ - $ 125 101-43121-430-41320 DENTAL INSURANCE $ 107 $ 100 $ 125 101-43121-430-41330 LIFE INSURANCE $ 549 $ 550 $ 379 101-43121-430-41340 DISABILITY INSURANCE $ 175 $ 150 $ 200 101-43121-430-41510 WORKERS COMPENSATION INSURANCE $ 1,647 $ 1,712 $ 1,867 PERSONNEL $ 54,656 $ 50,230 $ 56,148 101-43121-430-42110 GENERAL SUPPLIES $ 1,511 $ 700 $ 1,500 101-43121-430-42120 MOTOR FUELS $ 3,479 $ 2,500 $ 3,500 101-43121-430-42130 LUBRICANTS & ADDITIVES $ 56 $ 150 $ 100 101-43121-430-42160 CHEMICALS & CHEMICAL PRODUCTS $ $ - $ 101-43121-430-42170 SAFETY EQUIPMENT $ - $ - $ 101-43121-430-42210 VEHICLE/EQUIPMENT PARTS $ 132 $ 500 $ 500 101-43121-430-42220 TIRES $ - $ - $ 101-43121-430-42240 STREET MAINTENANCE MATERIALS $ $ - $ 101-43121-430-42410 MINOR EQUIPMENT & TOOLS $ $ 1,000 $ 500 101-43121-430-42420 MINOR COMPUTER EQUIPMENT $ - $ - $ 750 SUPPLIES $ 5,178 $ 4,850 $ 6,850 101-43121-430-43030 ENGINEERING $ 15,063 $ 8,000 $ 7,200 101-43121-430-43090 EXPERT & PROFESSIONAL SERVICES (SNOW) $ 28,044 $ 12,000 $ 17,000 101-43121-430-43095 TREE TRIMMING AND REMOVAL $ 8,250 $ 14,000 $ 9,000 101-43121-430-43140 TRAINING & EDUCATION $ 420 $ 500 $ 500 101-43121-430-43210 TELEPHONE & TELEGRAPH $ $ - $ 101-43121-430-43310 TRAVEL EXPENSE $ $ - $ 101-43121-430-43610 INSURANCE & BONDS $ 1,161 $ 2,000 $ 1,400 101-43121-430-44010 BUILDING MAINTENANCE $ $ - $ 101-43121-430-44040 VEHICLE/EQUIPMENT REPAIRS $ 6,675 $ 2,000 $ 2,000 101-43121-430-44160 RENTS & LEASES $ - $ - $ 101-43121-430-44330 DUES & SUBSCRIPTIONS $ - $ - $ 101-43121-430-44390 TAXES & LICENSES $ 32 $ 50 $ 50 OTHER SERVICES & CHARGES $ 59,645 $ 38,550 $ 37,150 101-43121-430-45400 MACHINERY & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ 119,479 $ 93,630 $ 100,148 CITY OF LAUDERDALE STREET LIGHTING 2020 Account Number 101-43160-430-43810 101-43160-430-44040 Account Description ELECTRIC UTILITIES VEHICLE/EQUIPMENT REPAIRS OTHER SERVICES & CHARGES 2018 Actual $ 5,756 $ $ $ $ 5,756 $ 2019 Adopted 2020 Proposed 7,000 $ 6,000 $ 7,000 $ 6,000 TOTAL EXPENDITURES $ 5,756 $ 7,000 $ 6,000 CITY OF LAUDERDALE PARKS & RECREATION 2020 2018 2019 2020 Account Number Account Description Actual Adopted Proposed 101-45200-450-41010 FULL TIME EMPLOYEES $ 51,774 $ 57,766 $ 50,419 101-45200-450-41020 OVERTIME $ 1,060 $ - $ 101-45200-450-41040 TEMPORARY EMPLOYEES $ 5,152 $ 6,000 $ 12,000 101-45200-450-41210 PERA $ 3,654 $ 3,657 $ 4,231 101-45200-450-41220 FICA $ 3,925 $ 3,582 $ 3,870 101-45200-450-41225 MEDICARE $ 918 $ 838 $ 905 101-45200-450-41250 DEFERRED COMPENSATION $ 5,233 $ 4,314 $ 5,600 101-45200-450-41310 HEALTH INSURANCE $ 2,626 $ 4,000 $ 3,009 101-45200-450-41320 DENTAL INSURANCE $ 176 $ 175 $ 200 101-45200-450-41330 LIFE INSURANCE $ 350 $ 375 $ 400 101-45200-450-41340 DISABILITY INSURANCE $ 292 $ 250 $ 325 101-45200-450-41420 UNEMPLOYMENT $ $ - $ 101-45200-450-41510 WORKERS COMPENSATION INSURANCE $ 1,473 $ 1,565 $ 1,542 PERSONNEL $ 76,634 $ 82,522 $ 82,501 101-45200-450-42030 PRINTED FORMS $ - $ - $ 101-45200-450-42110 GENERAL SUPPLIES $ 688 $ 500 $ 600 101-45200-450-42115 MEETINGS $ $ - $ 101-45200-450-42120 MOTOR FUELS $ $ - $ 101-45200-450-42160 CHEMICALS & CHEMICAL PRODUCTS $ - $ - $ - 101-45200-450-42210 VEHICLE/EQUIPMENT PARTS $ $ - $ 101-45200-450-42220 TIRES $ - $ $ - 101-45200-450-42230 BUILDING REPAIR SUPPLIES $ $ $ 101-45200-450-42410 MINOR EQUIPMENT & TOOLS $ - $ - $ SUPPLIES $ 688 $ 500 $ 600 101-45200-450-43090 EXPERT & PROFESSIONAL SERVICES $ - $ - $ 101-45200-450-43130 COMMUNITY EVENTS $ 3,362 $ 3,500 $ 3,500 101-45200-450-43140 TRAINING & EDUCATION $ - $ - $ 101-45200-450-43210 TELEPHONE & TELEGRAPH $ 24 $ $ - 101-45200-450-43310 TRAVEL EXPENSE $ - $ - $ 101-45200-450-43610 INSURANCE & BONDS $ 786 $ 800 $ 800 101-45200-450-43810 ELECTRIC UTILITIES $ 503 $ 700 $ 600 101-45200-450-43820 WATER UTILITIES $ 570 $ 500 $ 500 101-45200-450-43830 GAS UTILITIES $ 602 $ 600 $ 700 101-45200-450-43840 REFUSE DISPOSAL $ - $ - $ - 101-45200-450-44010 BUILDING MAINTENANCE $ - $ - $ - 101-45200-450-44040 VEHICLE/EQUIPMENT MAINTENANCE $ - $ - $ - 101-45200-450-44160 RENTS & LEASES (PORTABLE RESTROOM) $ 1,672 $ 1,800 $ 1,800 101-45200-450-44382 RECREATION PROGRAMS $ 2,317 $ 1,900 $ 2,500 OTHER SERVICES & CHARGES $ 9,835 $ 9,800 $ 10,400 101-45200-450-45200 BUILDING & IMPROVEMENTS CAPITAL OUTLAY $ 950 $ - $ $ 950 $ - $ TOTAL EXPENDITURES $ 88,107 $ 92,822 $ 93,501 CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2020 Account Number 101-46500-462-43090 101-46500-462-44370 Account Description CONSULTING FEES MISCELLANEOUS OTHER SERVICES & CHARGES 2018 Actual $ 7,710 $ $ $ $ 7,710 $ 2019 Adopted 2020 Proposed 10,000 $ 5,000 $ 10,000 $ 5,000 TOTAL EXPENDITURES $ 7,710 $ 10,000 $ 5,000 CITY OF LAUDERDALE MISCELLANEOUS UNALLOCATED EXPENDITURES 2020 Account Number 2018 2019 2020 Account Description Actual Adopted Proposed 101-49200-410-48100 CONTINGENCY OTHER SERVICES & CHARGES $ $ 10,000 $ 8,000 $ $ 10,000 $ 8,000 TOTAL EXPENDITURES $ $ 10,000 $ 8,000 CITY OF LAUDERDALE OTHER FINANCING USES 2020 2018 2019 2020 Account Number Account Description Actual Adopted Proposed 101-49300-410-47200 TRANSFER OUT $ 38,000 $ 38,000 $ 38,000 TRANSFERS $ 38,000 $ 38,000 $ 38,000 TOTAL EXPENDITURES $ 38,000 $ 38,000 $ 38,000 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date September 24, 2019 ITEM NUMBER Fence Interim Ordinance STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: With the construction of the front yard fence at 1856 Eustis Street, questions have arisen from other residents who would like to consider a front yard fence. As noted during the dis- cussion regarding 1856 Eustis Street, the current ordinance offers little guidance on consid- erations for front yard fences. For example, one of the inquiring owner's property is along Larpenteur Avenue and a privacy would likely create sight line issues. Among the issues staff has suggested need to be considered are in the resolution. • Public safety issues, including sight lines on adjacent public streets; • Aesthetic standards; • Access to the property by emergency personnel; • Access to the property for mail and package delivery; • Access to the property for public inspections; and • Adverse impacts on adjacent properties. The city attorney advised that the City Council could adopt an interim ordinance for up to a year to study these issues. An ordinance that would allow for that is attached. If adopted staff would bring the item back to a future meeting to refine the scope of the study to be un- dertaken. If the ordinance is adopted, consideration should be given to Resolution No. 092419C to publish by the ordinance by title and summary in the Roseville Review. STAFF RECOMMENDATION: Motion to adopt Ordinance 19-03—An Interim Ordinance, Adopted Pursuant to Minn. Stat., Section 462.355, Subd. 4, Regarding the Regulations of Fences within the City of Lauder- dale. Motion to adopt Resolution No. 092419C A Resolution Authorizing Publication of Ordi- nance No. 19-03 by Title and Summary. ORDINANCE NO. 19-03 CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA AN INTERIM ORDINANCE, ADOPTED PURSUANT TO MINN. STAT., SECTION 462.355, SUBD. 4, REGARDING THE REGULATION OF FENCES WITHIN THE CITY OF LAUDERDALE. THE CITY OF LAUDERDALE, MINNESOTA, ORDAINS: Section 1. Authority and Findings. A. Minn. Stat., section 462.355, subd. 4 provides that if a municipality is conducting studies or has authorized a study to be conducted for the purpose of considering adoption or amendment of a comprehensive plan or official control, the city council may adopt an interim ordinance for the purpose of protecting the planning process and the health, safety and welfare of its citizens. An interim ordinance may regulate, restrict or prohibit any use, development or subdivision within the city for a period not to exceed one year from the effective date of the interim ordinance. B. Minn. Stat., section 462.352, subd. 15 defines official controls to include ordinances and regulations which control the physical development of the city. City code sections 9-7-1 through 9-7-8, regarding fences and retaining walls, is an ordinance controlling the physical development of the community and therefor constitutes one of the city's official controls. C. The city recently received and processed one application to allow a fence within the front yard of a residential property. D. The city's code of ordinances does not currently contain provisions regarding the criteria which the city council should evaluate in considering a request for a fence in the front yard. E. The city council believes that regulation of fences in the front yard deserves more careful consideration because of the potential for adverse safety and aesthetic considerations regarding front yard fences. F. The city council believes that authorizing a study regarding front yard fences in residential areas is necessary to evaluate various regulatory options available to the city. G. The city council believes declaring a moratorium on all applications regarding front yard fences in residential areas of the city is necessary and prudent to complete the study, to give the council sufficient time to evaluate various options for front yard fence regulation, and to protect the planning process and the health, safety and welfare of Lauderdale's citizens. Section 2. Study. The city council hereby authorizes a study of the issues relating to city regulation of front yard fences in residential areas, including but not limited to a review of the following: 613517v1LA135-3 A. Public safety issues, including sight lines on adjacent public streets; B. Aesthetic standards; C. Access to the property by emergency personnel; D. Access to the property for mail and package delivery; E. Access to the property for public inspections; and F. Adverse impacts on adjacent properties. Section 3. Prohibition. In accordance with the above findings, and pending completion of the study, no application for any permit, license or approval of any nature concerning a fence in the front yard of property zoned for residential use shall be accepted by the city during the term of this interim ordinance. No additional review or other work on any previously accepted application concerning a fence in the front yard of property zoned for residential use shall be conducted during the term of this interim ordinance. Any previously received applications shall be withdrawn by the applicant or the application shall be acted upon by the city in accordance with this interim ordinance. Section 4. Enforcement. The city may enforce this interim ordinance by injunction or any other appropriate civil remedy in any court of competent jurisdiction. Section 5. Separability. Every section, provision or part of this interim ordinance is declared separable from every other section, provision or part. If any section, provision or part of this interim ordinance is adjudged to be invalid by a court of competent jurisdiction, such judgment shall not invalidate any other section, provision or part. Section 6. Effective Date; Duration. This ordinance shall take effect upon passage and publication in the city's official newspaper. This interim ordinance shall be effective until the earlier of the following two dates: (a) one year from the effective date of this ordinance, or (b) the date upon which the city council concludes its study of front yard fences and amends its ordinances and official controls relating to front yard fences or determines not to amend its ordinance regarding same. PASSED BY THE CITY COUNCIL OF THE CITY OF LAUDERDALE, MINNESOTA, THIS 24th' DAY OF SEPTEMBER, 2019. ATTEST: Heather Butkowski CITY CLERK -ADMINISTRATOR 2 6135I7vILAI35-3 Mary Gaasch MAYOR RESOLUTION NO. 092419C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 19-03 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Lauderdale has adopted Ordinance No. 19-03, an interim ordinance concerning the regulation of front yard fences in residential areas; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is two pages length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lauderdale that the city clerk -administrator shall cause the following summary of Ordinance No. 19-03 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The city council of the city of Lauderdale has adopted Ordinance No. 19-03, an ordinance imposing a moratorium on front yard fences in residential areas of the city. The ordinance requires the city staff to conduct a study on the appropriate regulation of fences in the front yards of residential properties. During the pendency of the moratorium, no applications for front yard fences shall be accepted and any applications for front yard fences received by the city prior to the effective date of the ordinance shall not be processed. The moratorium remains in effect in the city for one year from its effective date or until it is repealed. The full text of Ordinance No. 19-03 is available for inspection at Lauderdale city hall during regular business hours. 1 613534v l LA I35-3 Heather Butkowski, City Clerk -Administrator BE IT FURTHER RESOLVED by the city council of the city of Lauderdale that the city clerk -administrator keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Dated: September 24, 2019. ATTEST: Heather Butkowski, City Clerk -Administrator 2 613534v1LA135-3 Mary Gaasch, Mayor LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date September 24, 2019 ITEM NUMBER Fire Department Services STAFF INITIAL f. APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In early September, Mayor Gaasch and the administrator met with the mayor and adminis- trator from Falcon Heights to discuss their plans to replace the fire chief. We expected to receive information regarding their plan for discussion at our meeting but none was availa- ble before the packets went to print. Staff will contact Falcon Heights again on Monday for an update for our discussion. OPTIONS: STAFF RECOMMENDATION: