HomeMy WebLinkAbout10/08/2019LAUDERDALE CITY COUNCIL MEETING AGENDA
7:30 P.M. TUESDAY, OCTOBER 8, 2019
LAUDERDALE CITY HALL, 1891 WALNUT STREET
The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the September 24, 2019 City Council Meeting
c. Claims Totaling $116,849.62
4. CONSENT
a. Resolution No. 100819A, Authorizing Publication by of Ordinance No. 19-03 Regarding
Front Yard Fences by Title and Summary
b. Larpenteur Avenue Sidewalk Snow Removal Contract
c. 2019 hifrastructure Improvement Project Pay Request No. 5
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. 2019 Infrastructure Improvement Project
b. Halloween Party Planning
c. City Council Updates
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the
decision. During hearings all affected residents will be given an opportunity to speak pursuant to
the Robert's Rules of Order and the standing rules of order and business of the City Council.
8. DISCUSSION / ACTION ITEM
a. Designating Pioneer Press as Official Publication for Legal Notices
b. Resolution Declaring Costs to be Assessed and Ordering Preparation of Proposed
Assessment — Resolution 100819B
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. Metropolitan Council Representative Peter Lindstrom
b. Resolution Calling for Hearing on Proposed Assessment
c. 2020 Fund Budgets
d. September Financial Report
e. Third Quarter Investment Report
f. Special Assessment Hearing —November 12
g. Public Hearing on High Density Residential - Conservation Zoning Ordinance —
November 26
12. WORK SESSION
a. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In
consideration for the public attending the meeting, this portion of the meeting will be limited
to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or
less. If the majority of the Council determines that additional time on a specific issue is
warranted, then discussion on that issue shall be continued at the end of the agenda. Before
addressing the City Council, members of the public are asked to step up to the microphone,
give their name, address, and state the subject to be discussed. All remarks shall be addressed
to the Council as a whole and not to any member thereof. No person other than members of the
Council and the person having the floor shall be permitted to enter any discussion without
permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order
and business of the City Council, is welcomed and your cooperation is greatly appreciated.
b. Community Development Update
13. ADJOURNMENT
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 1 of 4 September 24, 2019
Call to Order
Mayor Gaasch called the Regular City Council meeting to order at 7:33 p.m.
Roll Call
Councilors present: Jeff Dains, Kelly Dolphin, and Mayor Mary Gaasch.
Councilors absent: Roxanne Grove and Andi Moffatt.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City
Administrator; and Miles Cline, Deputy City Clerk.
Approvals
Mayor Gaasch asked if there were any additions to the meeting agenda. There being none,
Councilor Dains moved and seconded by Councilor Dolphin to approve the agenda. Motion
carried unanimously.
Mayor Gaasch asked if there were any corrections to the minutes of the September 10, 2019 city
council meeting. There being none, Councilor Dains moved and seconded by Councilor Dolphin
to approve the minutes of the September 10, 2019 city council meeting. Motion carried
unanimously.
Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor
Dains moved and seconded by Councilor Dolphin to approve the claims totaling $51,531.03.
Motion carried unanimously.
Consent
Councilor Dains moved and seconded by Councilor Dolphin to approve the Consent Agenda
thereby acknowledging the August Financial Report.
Informational Presentations/Reports
A. 2019 Infrastructure Improvement Project
Administrator Butkowski provided an overview of progress on the project.
B. Halloween Party Planning — September 30
Assistant to the City Administrator Bownik provided an update on the annual Halloween party.
He stated that volunteers are needed as well as candy and monetary donations.
C. Update on City Council Meet and Greet Events
The Council recapped their meet and greet event at City Gables on September 23 and thanked
the residents who attended. They continued to say that the logistics of their upcoming event on
October 7 are still being determined.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 2 of 4 September 24, 2019
D. City Council Updates
Councilor Dains shared that his three-year term for Lauderdale on the St. Paul Regional Water
Board was coming to an end. Dains continued to say that the 61 bus route does not currently run
on Sundays and holidays but that will soon be changing. Councilor Dolphin stated that she will
be attending a Roseville Area Schools Foundation luncheon at Midland Hills on September 25.
Discussion/Action Items
A. Resolution No. 092419A Granting a Conditional Use Permit to Lauderdale BP to Open Three
Service Bays at 2421 Larpenteur Avenue
At the last meeting, the City Council directed staff to bring back a resolution of approval for a
conditional use permit with some stipulations. The city attorney drafted the resolution which is
ready for ratification.
Councilor Dolphin made a motion to adopt Resolution 092419A — A Resolution Granting a
Conditional Use Permit to Scott Weber and Tony Rammer to Reopen Three Service Bays at the
Property Located at 2421 Larpenteur Avenue. This was seconded by Councilor Dains and carried
unanimously.
B. 2020 Budget and Levy; Resolution No. 092419B Adopting the 2020 Preliminary Property
Tax Levy and Establishing the Budget Meeting Date
Butkowski said the proposed budget balanced at $1,484,684 for 2020, an increase of 3.2%
($46,110) over 2019. The balanced budget requires a levy increase of 4.4% or $35,510. The
impact of the city's levy increase is approximately $39.79 on a median valued home ($218,300)
as residential property values in Lauderdale are up 5.8% over last year.
In addition to adopting the resolution establishing the levy at this meeting, the Council must
establish the date and time for the public hearing held prior to final budget and levy adoption in
December. This year, the timing works such that the public hearing can be held on November 26.
Staff would prefer holding the public hearing earlier so that feedback can be worked into the
budget prior to adoption on December 10.
The resolution also dedicates $67,769.06 from the 414 Development Fund to cover what
otherwise would be the 2020 debt levy. The Council has committed to using the money
generated from conduit debt projects to fund the portion of the 2019 Infrastructure Improvement
Project not covered by Ramsey County, St. Paul Regional Water, or special assessments. This
will be set up as a budgeted transfer in the 2020 budget.
Councilor Dolphin made a motion to adopt Resolution 092419B — A Resolution Adopting the
2020 Preliminary Tax Levy and Establishing the Budget Meeting Date. This was seconded by
Councilor Dains and carried unanimously.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 3 of 4 September 24, 2019
C. An Interim Ordinance Regarding the Regulation of Fences with the City of Lauderdale —
Ordinance No. 19-03 and Resolution No. 092419C Authorizing Publication of Ordinance No.
19-03 by Title and Summary
Butkowski mentioned that recently questions have arisen from residents considering a front yard
fence. The current ordinance offers little guidance on considerations for front yard fences. For
example, one of the inquiring owner's properties is along Larpenteur Avenue and a privacy fence
would likely create sight line issues.
The city attorney advised that the City Council could adopt an interim ordinance for up to a year
to study the front yard fence issue. If adopted, staff would bring the item back to a future meeting
to refine the scope of the study to be undertaken.
Councilor Dolphin made a motion to adopt Ordinance 19-03 — An interim Ordinance, Adopted
Pursuant to Minn. Stat., Section 462.355, Subd, 4, Regarding the Regulations of Fences within
the City of Lauderdale. This was seconded by Councilor Dains and carried unanimously.
A vote on the resolution publishing by title and summary was postponed until the October 8
meeting as it requires four voting council members be present.
Set Agenda for Next Meeting
Administrator Butkowski stated that the October 8 council meeting may include the 2020 fund
budgets, the Larpenteur Avenue sidewalk snow removal contract, a 2019 Infrastructure
Improvement Project pay request, and resolution authorizing publication of Ordinance No. 19-03
by title and summary.
Work Session
A. Opportunity for the Public to Address the City Council
Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council.
There being no parties interested in speaking, Mayor Gaasch closed the floor.
B. Falcon Heights Fire Services Update
In early September, Mayor Gaasch and the administrator met with the mayor and administrator
from Falcon Heights to discuss their plans to replace the fire chief. We expected to receive
information regarding their plans for discussion at our Council meeting, but no new information
was available before the meeting.
The Council held a discussion regarding the future of fire services in the City of Lauderdale and
will revisit this topic at a future meeting.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 4 of 4 September 24, 2019
C. Community Development Updates
Butkowski stated she continues to meet as needed with the developer of Luther Seminary's
property in Lauderdale.
Adjournment
Councilor Dains moved and seconded by Councilor Dolphin to adjourn the meeting at 8:25 p.m.
Motion carried unanimously.
Respectfully submitted,
4/44- cti/ka-
Miles Cline
Deputy City Clerk
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
1891 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAX
Request for Council Action
To: Mayor and City Council
From: City Administrator
Meeting Date: October 08, 2019
Subject: List of Claims
The claims totaling $116,849.62 are provided for City Council review and approval that
includes check numbers 26614 to 26630.
Accounts Payable
Checks by Date - Detail by Check Date
User:
Printed:
MILES.CLINE
10/4/2019 3:17 PM
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
ACH 43
Public Employees Retirement Association
PR Batch 52000.10.2019 PERA Coordinated
PR Batch 52000.10.2019 PERA Coordinated
10/04/2019
PR Batch 52000.10.2019 PER
PR Batch 52000.10.2019 PER
Total for this ACH Check for Vendor 43:
ACH 44 Minnesota Department of Revenue
PR Batch 52000.10.2019 State Income Tax
ACH 45
ACH 46
26614 239
908604
908604
26615 56
3Q2019
26616 57
3Q2019
26617 36
0226828
0226869
09232019
102019
10/04/2019
PR Batch 52000.10.2019 Stat
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 52000.10.2019 Deferred Comp
PR Batch 52000.10.2019 Deferred Comp
10/04/2019
PR Batch 52000.10.2019 Defi
PR Batch 52000.10.2019 Defi
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 52000.10.2019 Federal Income Tax
PR Batch 52000.10.2019 FICA Employer Portio:
PR Batch 52000.10.2019 Medicare Employee Pc
PR Batch 52000.10.2019 Medicare Employer Po
PR Batch 52000.10.2019 FICA Employee Portio
10/04/2019
PR Batch 52000.10.2019 Fed(
PR Batch 52000.10.2019 FIC.
PR Batch 52000.10.2019 Mee
PR Batch 52000.10.2019 Mee
PR Batch 52000.10.2019 FIC.
Total for this ACH Check for Vendor 46:
Total for 10/4/2019:
American Engineering Testing Inc 10/08/2019
2019 Infrastructure Improvement Testing
2019 Infrastructure Improvement Testing
James Bownik
Mileage Reimbursement
Heather Butkowski
Mileage Reimbursement
City of Roseville
October IT Services
October Phone Services
January - June Non -Resident Reimbursement
Puppet Wagon
Total for Check Number 26614:
10/08/2019
Total for Check Number 26615:
10/08/2019
Total for Check Number 26616:
10/08/2019
985.07
1,136.60
2,121.67
621.19
621.19
1,008.18
1,638.63
2,646.81
1,444.38
1,019.19
238.35
238.35
1,019.19
3,959.46
9,349.13
175.00
1,801.00
1,976.00
34.97
34.97
32.89
32.89
1,096.00
83.00
664.00
956.00
AP Checks by Date - Detail by Check Date (10/4/2019 3:17 PM) Page 1
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
26618 29 City of St Anthony
3850 October Police Services
26619 133 Miles Cline
3Q2019 Mileage Reimbursement
26620 61 Gopher State One Call
9090527 September 2019 Locates
26621 82 Home Depot
102019 Primer Spray
Total for Check Number 26617: 2,799.00
10/08/2019
59,433.67
Total for Check Number 26618: 59,433.67
10/08/2019
44.30
Total for Check Number 26619: 44.30
10/08/2019
60.75
Total for Check Number 26620: 60.75
10/08/2019
9.97
Total for Check Number 26621: 9.97
26622 30 League of Minnesota Cities 10/08/2019
310357 2019 Regional Meetings - MG 55.00
Total for Check Number 26622: 55.00
26623 78 League of Minnesota Cities Insurance Trust 10/08/2019
102019 LMCIT Property/Casualty Coverage 2020 1,572.33
102019 LMCIT Property/Casualty Coverage 2020 783.54
102019 LMCIT Property/Casualty Coverage 2020 172.96
102019 LMCIT Property/Casualty Coverage 2020 231.44
102019 LMCIT Property/Casualty Coverage 2020 8,181.97
102019 LMCIT Property/Casualty Coverage 2020 3,711.00
102019 LMCIT Property/Casualty Coverage 2020 122.11
102019 LMCIT Property/Casualty Coverage 2020 432.09
102019 LMCIT Property/Casualty Coverage 2020 639.56
26624 23
INV 1428940
Total for Check Number 26623: 15,847.00
Metro Sales Inc 10/08/2019
Quarterly Copy Charges 142.33
Total for Check Number 26624: 142.33
26625 84 North Star Bank Cardmember Services 10/08/2019
102019 Supplies for City Council Meet & Greet Event 14.57
102019 Supplies for City Council Meet & Greet Event 100.02
102019 Copier Paper 49.99
102019 Supplies for City Council Meet & Greet Event 28.93
102019 Copier Paper 91.98
102019 Election Pens 38.44
26626 47
Total for Check Number 26625: 323.93
Public Employees Insurance Program 10/08/2019
PR Batch 52000.10.2019 Dental PR Batch 52000.10.2019 Den
PR Batch 52000.10.2019 Health Insurance PR Batch 52000.10.2019 Hea
116.10
2,095.98
Total for Check Number 26626: 2,212.08
AP Checks by Date - Detail by Check Date (10/4/2019 3:17 PM) Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
26627 26 Stantec Consulting Services Inc
1563404 Gen Eng Services
1563405 2019 Street Improvements
26628 77
26629 3
395958382
10/08/2019
585.00
23,191.10
Total for Check Number 26627: 23,776.10
United States Postal Service 10/08/2019
Postage for Special Assessment Letters 110.00
Total for Check Number 26628: 110.00
US National Equipment Finance Inc 10/08/2019
Copier Contract 176.00
Total for Check Number 26629: 176.00
26630 7 Waste Management Inc 10/08/2019
8338361-0500-1 October Public Works
Total for Check Number 26630:
Total for 10/8/2019:
466.50
466.50
107,500.49
Report Total (21 checks): 116,849.62
AP Checks by Date - Detail by Check Date (10/4/2019 3:17 PM) Page 3
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution X
Work Session
Meeting Date
October 8, 2019
ITEM NUMBER
STAFF INITIAL
APPROVED BY ADMINISTRATOR
Fence Interim Ordinance Res.
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
At the last meeting, the City Council adopted Ordinance No. 19-03, an interim ordinance
regarding front yard fences in order to study the topic further. There were not enough mem-
ber so of the Council present to adopt the resolution authorizing publication by title and
summary. The resolution was updated and is ready for adoption at this meeting via the con-
sent agenda.
STAFF RECOMMENDATION:
Motion to adopt Resolution No. 100819A—A Resolution Authorizing Publication of Ordi-
nance No. 19-03 by Title and Summary.
RESOLUTION NO. 100819A
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. 19-03 BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Lauderdale has adopted Ordinance No. 19-03, an
interim ordinance concerning the regulation of front yard fences in residential areas; and
WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary
in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is two pages length; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lauderdale that
the city clerk -administrator shall cause the following summary of Ordinance No. 19-03 to be
published in the official newspaper in lieu of the entire ordinance:
Public Notice
The city council of the city of Lauderdale has adopted Ordinance No. 19-03, an ordinance
imposing a moratorium on front yard fences in residential areas of the city. The ordinance requires
the city staff to conduct a study on the appropriate regulation of fences in the front yards of residential
properties. During the pendency of the moratorium, no applications for front yard fences shall be
accepted and any applications for front yard fences received by the city prior to the effective date of
the ordinance shall not be processed. The moratorium remains in effect in the city for one year from
its effective date or until it is repealed. The full text of Ordinance No. 19-03 is available for inspection
at Lauderdale city hall during regular business hours.
1
613534v1LA135-3
Heather Butkowski, City Clerk -Administrator
BE IT FURTHER RESOLVED by the city council of the city of Lauderdale that the city
clerk -administrator keep a copy of the ordinance in her office at city hall for public inspection and
that she post a full copy of the ordinance in a public place within the city.
Dated: October 8, 2019.
ATTEST:
Heather Butkowski, City Clerk -Administrator
2
613534v1LA135-3
Mary Gaasch, Mayor
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
October 8, 2019
ITEM NUMBER LA Sn.w Removal
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The City received a proposal from 8th Day Landscaping for the quickly approaching winter
season. They offered the same price ($645/month) as the City paid last year to remove snow
in front of the homes along Larpenteur Avenue.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council directs staff to enter into a contract with 8th
Day Landscaping for snow removal services as presented.
Contract between the City of Lauderdale and 8th Day Landscaping, LLC.
This contract (the "Agreement") is made and entered into this 8th day of October, 2019, between
the City of Lauderdale, Minnesota (the "City"), and 8th Day Landscaping, LLC., (the
"Contractor"), (collectively, the "Parties").
Scope of Services
Snow plowing specifications for roadways, driveways and parking areas:
Snow removal of roadways, driveways, and parking areas is not a part of the scope of services
expected from the Contractor. In the event the services are needed, city staff will make
arrangement with the Contractor at the Equipment/Product Rates defined below.
Snow shoveling specifications: Trigger depth: 1.5 inches
The snow removal area is identified in Appendix A: Sidewalk Segments for Snow Removal.
Snow shoveling will be completed by hand or power method. Snow shoveling will be completed
with the following guidelines.
1. Snow will be removed from the walkways so as to maintain a minimum clearance of 36
inches. Cut outs for bus access also will be cleared to maintain a minimum width of 36 inches.
2. Walkways will be shoveled within 12 hours of cessation of snow. This standard will be used
for all snowfalls that meet the trigger depth, and do not exceed 6 inches. For snow falls that are
between 6-12 inches, the standard snow removal time will be extended an additional 18 hours.
Any snowfall that exceeds 12 inches will be handled on a best effort basis.
3. Removal of ice built-up is not the responsibility of the Contractor.
4. All mail boxes will be shoveled around so they may be accessible for the residents and mail
carriers. This will be completed within 12 hours for snowfalls that meet trigger depth, but do not
exceed 6 inches. Snowfalls over 6 inches will extend their removal time an additional 18 hours.
5. Fire hydrants will be cleared of snow within 12 hours, for all snowfalls that meet trigger depth,
but do not exceed 6 inches. Snow falls that exceed 6 inches will extend the removal time an
additional 18 hours. Any snowfall that exceeds 12 inches will be handled on a best effort basis.
6. On occasion when temperatures reach -15F or less, shoveling may be delayed until safer
working conditions prevail.
Snow Removal: Call out
In the event a property owner along Larpenteur Avenue does not perform snow removal or snow
removal satisfactorily, the Contractor agrees to provide snow removal service in the same
manner as it does in the contract area identified in Appendix A. This service requires a phone
call or electronically written notice from the City Administrator or their designee. The
Contractor will perform the service within 24 hours of receiving notice. Services will be
provided at the costs identified in Equipment/Product Rates and billed to the City. The City is
responsible for seeking reimbursement from the property owner serviced.
Sanding of driveways, parking lots, and walks
Sanding of drives, parking areas, walks, walkways, and steps will be completed as requested.
Sanding and salting is available at an extra charge and will be billed at $120.00 per ton of sand
salt mix. The Contractor is not held responsible for injuries or accidents related to winter
conditions. The Contractor will not be held responsible for turf damage due to sanding or
salting.
Sanding / Salting / De-icing Options (upon request)
Ice melt products will be applied to roads and walkways as requested only. Cost for ice melt on
roadways is $120.00 per ton of salt sand mix or $0.75 per pound applied to walkways. The
Contractor is not held responsible for injuries or accidents related to winter conditions. The
Contractor will not be held responsible for turf damage due to deicing procedures. The City will
contact the Contractor when the City would like salt, sand, or deicing products dispersed. This
will require a phone call or written statement from the City Administrator or their designee.
Inspections
The Contractor will inspect sidewalks by May 15, and report any damages caused by snow
plowing. Any damages that occur in excess of $150.00 must be reported immediately.
Responsibility of the City
The following activities are not part of this contract; however, the Contractor will advise the City
to reduce costs in these areas.
1. Ice accumulation.
2. The use of deicer materials or activities not defined in these specifications to promote safety.
3. Snow removal, hauling, or relocating snow piles.
4. Any damage caused by protruding objects from paved areas, or from items not visible to the
Contractor at the time of snow operations.
5. Snow removal requests that are below the specific trigger depth, or that are outside the
specifications.
Compensation
The Contractor will furnish all labor and materials for contract specifications. The above contract
is valid from November 1, 2019 to April 30, 2020. The Monthly Contract amount is $645.00 per
month which the City will pay in six equal installments of $645.00. The City agrees to pay the
Contractor in full within 30 days of date of invoice. Payments not received within 30 days will
be charged a service charge of 2% per month. Any increase in taxes or other regulations that
become effective during the term of this agreement shall be passed on to the City.
-Any increase in fuel prices over 25% will be passed on to the City.
-Any services performed outside of these specifications will be billed at the following rates.
Equipment/Product Rates
The following rates apply to additional services performed by the Contractor. A minimum
charge of $75 applies to callouts.
• '/2 ton plow truck with operator: $63.00 per hour
• 3/4 ton plow truck with operator: $79.00 per hour
• One -ton plow truck with operator: $89.00 per hour
• Hand shoveling: $49.00 per/man hour
• Sidewalk salt: $0.75 per/lb. applied
• Magnesium salt: $1.00 per/lb. applied
• Walk behind blower: $55.00 per/hour
• Salt and sand mixture -for driveways: $120.00 per ton
• Strait salt mixture- for driveways: $150.00 per ton
• Bobcat with operator: $110.00 per hour (1 hour minimum.)
• Dump truck with operator: $150.00 per hour (1 hour minimum)
Terms of Contract
1. Terms and Conditions
The term of this contract shall be for a period of six months commencing on November 1, 2019
and terminating on April 30, 2020. The time performance of any portion of the obligations of the
Contractor under this agreement shall be of the essence, subject only to delay caused by or
contributed to by act of the City, its agents or employees, labor disputes, fire, unavoidable
casualties, act of God, or action or non -action of utilities or of local, state, or federal government.
2. Insurance
The Contractor shall fully insure itself against any and all liability which it may have under the
worker's compensation law, general liability, and automobile coverage. The Contractor shall
furnish a certificate of insurance to City prior to beginning work.
3. Force Majeure
The Contractor shall not be liable to City for any damages to property, personal injuries, or other
liability arising outside of the Contractor's control including but not limited to, vandalism, flood,
rain, fire, wind, heavy snow, freezing, strikes, lack of salt availability, other natural causes, acts
of God or acts of persons other than the Contractor's employees or agents.
4. Independent Contractor Relationship.
It is expressly understood that the Contractor is an "independent contractor" and not an employee
of the City. The Contractor shall have control over the manner in which the services are
performed under this Agreement. The Contractor shall supply, at its own expense, all materials,
supplies, equipment and tools required to accomplish the work contemplated by this Agreement.
The Contractor shall not be entitled to any benefits from the City, including, without limitation,
insurance benefits, sick and vacation leave, workers' compensation benefits, unemployment
compensation, disability, severance pay, or retirement benefits.
5. Indemnification.
The Contractor agrees to defend and indemnify the City, and its employees, officials, volunteers
and agents from and against all claims, actions, damages, losses and expenses arising out of the
Contractor's performance or failure to perform its duties under this Agreement.
6. General Provisions.
A. Assignment. The Contractor may not assign this Agreement to any other person unless
written consent is obtained from the City.
B. Amendments. Any modification or amendment to this Agreement shall require a written
agreement signed by both Parties.
C. Governing Law. This Agreement shall be governed by and interpreted in accordance
with the laws of the State of Minnesota.
D. Savings Clause. If any court finds any portion of this Agreement to be contrary to law or
invalid, the remainder of the Agreement will remain in full force and effect.
E. Waivers. The waiver by either party of any breach or failure to comply with any
provision of this Agreement by the other party shall not be construed as, or constitute a
continuing waiver of such provision or a waiver of any other breach of or failure to
comply with any other provision of this Agreement.
F. No Waiver by City. By entering into this agreement, the City does not waive its
entitlement to any immunity under statute or common law.
G. Termination. Either party may terminate this agreement at any time for any reason. If the
contract is terminated early, the City will pay a prorated fee for services performed to date.
7. Complete Agreement
This agreement and all amendments and exhibits hereto specifically signed and incorporated
herein, constitutes the entire agreement between the parties and supersede any and all other
agreements, either oral or in writing. By signing below, each party acknowledges that they have
read and understand this agreement and that no representation, inducement, promise or
agreement oral or otherwise, has been made by any party, which is not embodied within. This
agreement shall be construed as objectively in the light of its overall purpose, which is to provide
the services herein for compensation. Neither the souse nor the authorship of this agreement shall
cause bias or presumption in the constitution or interpretation of this agreement. Any changes to
the terms or conditions of this agreement are not binding unless in writing and signed by both
parties hereto.
8. Notices
Notices under this contract shall be reserved on the parties by certified mail at the following
addresses:
City:
City of Lauderdale
1891 Walnut St.
Lauderdale, MN 55113
Contractor:
8th Day Landscaping
1965 Margaret St N
N. St. Paul, MN 55109
In witness thereof, the parties hereto have executed this agreement the day and year first
written above.
By:
Heather Butkowski, Lauderdale City Administrator
By:
Daniel Alfred Owner/Operator
8th Day Landscaping
Appendix A
Sidewalks Segments for Snow Removal
Sidewalk RFP
Option 1
City of Lauderdale, MN
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
October 8, 2019
ITEM NUMBER Northdale Pay Request No. 5
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Northdale Construction submitted their fourth pay request for the 2019 Infrastructure Im-
provement Project. The request is for a payment of $97,972.38. This pays for improve-
ments through September 30. The majority of the work has switched to road construction
from water main installation so the City is responsible for the majority of this pay request.
Staff will bill SPRWS per this split:
• SPRWS: $6,503.20
• Lauderdale: $91,469.18
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council approve pay request No. 5 for the 2019 In-
frastructure Improvement Project payable to Northdale Construction in the amount of
$97,972.38.
Contractor: Northdale Construction Co., Inc.
9760 71st Street NE
Albertville, MN 55301
Contract Amounts
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project 193804608 - 2019 INFRASTRUCTURE IMPROVEMENTS
Request for Payment No. 5
Original Contract
Contract Changes
Revised Contract
Work Certified To Date
$2,269,093.49
$0.00
$2,269,093.49
Base Bid Items
Backsheet
Change Order
Supplemental Agreement
Work Order
Material On Hand
Total
$1,823,577.99
$0.00
$0.00
$0.00
$0.00
$0.00
$1,823,577.99
Stantec Project No. 193804608
For Period: 8/31/2019 - 9/30/2019
Funds Encumbered
Original
Additional
Total
$2,269,093.49
N/A
$2,269,093.49
This is to certify that the items of work shown in this certificate of Request for Payment have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By Approved By Northdale Construction Co., Inc.
County/City/Project Engineer
Date
Approved for Payment By
City of Lauderdale
Date
Contractor
Date
Work Certified
This Request for
Payment
Work
Certified
To Date
Less
Amount
Retained
Less
Previous
Payments
Amount Paid
This Request for
Payment
Total Amount
Paid To Date
193804608
$103,128.82
$1,823,577.99
$91,178.90
$1,634,426.71
$97,972.38
$1,732,399.09
Percent Retained: 5.0000%
Percent Complete: 80.3659%
Amount Paid This Request for Payment
$97,972.38
This is to certify that the items of work shown in this certificate of Request for Payment have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By Approved By Northdale Construction Co., Inc.
County/City/Project Engineer
Date
Approved for Payment By
City of Lauderdale
Date
Contractor
Date
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 5
193804608 Payment Summary
No. From Date To Date
Work Certified
Per Request for Payment
Amount Retained
Per Request for Payment
Amount Paid
Per Request for Payment
1 05/01/2019
2 06/01/2019
3 06/22/2019
4 08/03/2019
5 08/31/2019
05/31/2019
06/21/2019
08/02/2019
08/30/2019
09/30/2019
$296,572.10
$346,996.06
$780,648.56
$296,232.45
$103,128.82
$14,828.61
$17,349.80
$39,032.43
$14,811.62
$5,156.44
$281,743.49
$329,646.26
$741,616.13
$281,420.83
$97,972.38
Totals: $1,823,577.99
193804608 Funding Category Report
$91,178.90
$1,732,399.09
Funding
Category
No.
Work
Certified
To Date
Less
Amount
Retained
Less
Previous
Payments
Amount Paid
This
Request for Payment
Total
Amount Paid
To Date
SPRWS 662,784.65
Lauderdale 1,160,793.33
33,139.23
58, 039.67
623,142.22
1,011,284.48
6,503.20
91,469.18
629, 645.42
1,102,753.66
Totals: $1,823,577.99 $91,178.90
$1,634,426.71 $97,972.38
$1,732,399.09
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 5
193804608 Project Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
PART 1: GENERAL
1
MOBILIZATION
LS
$112,851.40
1
0
$0.00
0.90
$101,566.26
2
TRAFFIC
CONTROL
LS
$8,987.50
1
0
$0.00
0.90
$8,088.75
Totals For Section PART 1: GENERAL:
$0.00
$109,655.01
PART 2: WATER MAIN
3
GRANULAR
BACKFILL
TON
$15.56
10400
0
$0.00
10,640.00
$165,558.40
4
SANITARY
SEWER
SERVICE
RECONNECTION
LF
$45.81
415
0
$0.00
179.10
$8,204.57
5
BEOXVICE STOP
EA
$306.73
9
0
$0.00
14.00
$4,294.22
6
ADJUST
SERVICE STOP
BOX
EA
$135.00
13
0
$0.00
0.00
$0.00
7EA
BOXAIR VALVE
$350.00
2
0
$0.00
0.00
$0.00
8EA
OX ADJUST VALVE
$245.00
8
0
$0.00
3.00
$735.00
VALVE
REP9 BOX
EA
EA
$590.18
2
0
$0.00
2.00
$1,180.36
10
WATER UTILITY
HOLE
EACH
$1,250.00
3
0
$0.00
0.00
$0.00
11
EXCAVATION
FOR UTILITY
OFFSET
EA
$1,500.00
1
0
$0.00
1.00
$1,500.00
12
2" INSULATION
SY
$25.65
14
0
$0.00
149.60
$3,837.24
13
HYDRANT
INSTALLATION
EA
$4,224.05
9
0
$0.00
9.00
$38,016.45
14
1" CORPORATION
STOP
EA
$122.43
1
0
$0.00
3.00
$367.29
15
1" ORISEAL VALVE
INSTALLATION
EA
$471.95
9
0
$0.00
31.00
$14,630.45
16
1.5" ORISEAL
VALVE
INSTALLATION
EA
$689.44
1
0
$0.00
0.00
$0.00
17
2" ORISEAL VALVE
INSTALLATION
(WASTING)
EA
$1,465.50
1
0
$0.00
0.00
$0.00
18
4" GATE VALVE
INSTALLATION
EA
$1,145.72
1
0
$0.00
0.00
$0.00
19
6" GATE VALVE
INSTALLATION
EA
$1,373.66
5
0
$0.00
6.00
$8,241.96
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 5
193804608 Project Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
20
8" GATE VALVE
INSTALLATION
EA
$1,822.81
17
0
$0.00
17.00
$30,987.77
21
1" CP WATER
SERVICE
REPLACEMENT
LF
$28.89
115
5
$144.45
301.00
$8,695.89
22
1.5" CP WATER
SERVICE
REPLACEMENT
LF
$65.16
5
0
$0.00
0.00
$0.00
23
2" CP WATER
SERVICE
REPLACEMENT
LF
$69.20
10
0
$0.00
0.00
$0.00
24
6" DI WATER
MAIN
REPLACEMENT
LF
$58.32
70
0
$0.00
120.50
$7,027.56
25
8" DI WATER
MAIN
REPLACEMENT
LF
$78.63
3165
0
$0.00
2,845.40
$223,733.80
26
8" HDPE (SDR
11) WATER MAIN
- PIPE
BURSTING
LF
$70.35
335
0
$0.00
327.00
$23,004.45
27
TELEVISE
SANITARY SEWER
SERVICE
EA
$752.50
3
0
$0.00
3.00
$2,257.50
28
TELEVISE STORM
SEWER
CROSSING
EA
$510.63
3
0
$0.00
3.00
$1,531.89
29
DUCTILE AND
GREY IRON
FITTINGS
LB
$6.83
1335
0
$0.00
1,818.00
$12,416.94
Totals for Section PART 2: WATER MAIN:
$144.45
$556,221.74
PART 3: SANITARY SEWER
30
ADJUST
SANITARY
SEWER
CASTING
EA
$350.00
12
7
$2,450.00
7.00
$2,450.00
31
REMOVE AND
REPLACE 4' DIA
SANITARY SEWER
MANHOLE
EA
$4,493.47
1
0
$0.00
1.00
$4,493.47
32
6" PVC
SANITARY
SEWER SERVICE
PIPE
LF
$38.12
250
0
$0.00
330.50
$12,598.66
33
8" X 6" PVC WYE
EA
$1,292.41
5
0
$0.00
10.00
$12,924.10
34
CONNECT TO
EXISTING
SANITARY SEWER
SERVICE
EA
$183.65
2
0
$0.00
8.00
$1,469.20
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 5
193804608 Project Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
REMOVE AND
REPLACE
SANITARY
35
MANHOLE CONE
EA
$1,795.10
2
0
$0.00
2.00
$3,590.20
SECTION,
CASTING AND
RINGS
Totals For Section PART 3: SANITARY SEWER:
$2,450.00
$37,525.63
PART 4: STORM SEWER
ADJUST STORM
36
SEWER
EA
$325.00
9
0
$0.00
0.00
$0.00
CASTING
REMOVE AND
REPLACE
37
STORM SEWER
EA
$790.75
2
0
$0.00
2.00
$1,581.50
CASTING AND
RINGS
REMOVE STORM
38
SEWER
EA
$525.00
9
0
$0.00
9.00
$4,725.00
STRUCTURE
REMOVE AND
39
REPLACE STORM
SEWER
EA
$2,610.24
1
0
$0.00
1.00
$2,610.24
STRUCTURE
REMOVE
40
STORM SEWER
LF
$11.50
300
0
$0.00
192.00
$2,208.00
PIPE
CONNECT TO
41
EXISTING
STORM SEWER
EA
$650.00
4
0
$0.00
4.00
$2,600.00
PIPE
CONNECT TO
42
EXISTING
EA
$850.00
1
0
$0.00
0.00
$0.00
STRUCTURE
43
12" RCP STORM
SEWER
LF
$59.50
750
0
$0.00
294.50
$17,522.75
44
15" RCP STORM
SEWER
LF
$58.11
660
0
$0.00
507.00
$29,461.77
45
18" RCP STORM
SEWER
LF
$60.27
1020
0
$0.00
987.00
$59,486.49
46
IMPROVED PIPE
FOUNDATION
LF
$0.01
2430
0
$0.00
0.00
$0.00
47
27" CATCH BASIN
EA
$1,395.48
8
0
$0.00
2.00
$2,790.96
48
2'X3' CATCH
BASIN
EA
$1,793.11
6
0
$0.00
6.00
$10,758.66
4' DIAMETER
49
CATCH BASIN
EA
$2,516.98
16
0
$0.00
16.00
$40,271.68
MANHOLE
4' DIAMETER
50
STORM SEWER
EA
$2,376.98
2
0
$0.00
1.00
$2,376.98
MANHOLE
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 5
193804608 Project Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
Totals For Section PART 4: STORM SEWER:
$0.00
$176,394.03
PART 5: ROADWAY/ALLEY
51
SILT FENCE,
MACHINE-
SLICED
LF
$2.45
1400
-500
-$1,225.00
500.00
$1,225.00
52
INLET
PROTECTION
EA
$275.00
35
0
$0.00
31.00
$8,525.00
53
1 LIVII VIxi-xi . 1
ROCK
CONSTRUCTION
rnimn A nir'r
TN
$39.50
100
0
$0.00
59.70
$2,358.15
54
WATER FOR DUST
CONTROL
TGAL
$28.00
125
0
$0.00
0.00
$0.00
55
TEMPORARY
MAILBOXES
LS
$0.01
1
0
$0.00
0.00
$0.00
56
REMOVE TREE
EA
$333.25
15
5
$1,666.25
15.00
$4,998.75
57
CLEARING AND
GRUBBING
LS
$3,440.00
1
0.15
$516.00
1.15
$3,956.00
58
TEMPORARY
FENCE
LF
$3.50
525
65
$227.50
65.00
$227.50
59
SALVAGE AND
REINSTALL
CHAIN LINK
FENCE
LF
$21.50
175
0
$0.00
0.00
$0.00
60
SALVAGE AND
REINSTALL WOOD
PRIVACY FENCE
LF
$37.63
325
0
$0.00
0.00
$0.00
61
SALVAGE AND
REINSTALL FENCE
- OTHER
LF
$43.00
40
0
$0.00
0.00
$0.00
62
SALVAGE AND
REINSTALL SIGN
EA
$182.75
30
0
$0.00
0.00
$0.00
63
STREET
SWEEPER WITH
PICKUP BROOM
HR
$145.00
50
19.25
$2,791.25
131.25
$19,031.25
64
REMOVE
BITUMINOUS
PAVEMENT
SY
$1.26
11000
20
$25.2010,265.50
$12,934.53
65
CONCRETE
PAVEMENT
REPLACEMENT -
SPECIAL
SF
$19.39
540
45
$872.55
286.00
$5,545.54
66
MILL
BITUMINOUS
PAVEMENT -2"
DEPTH
SY
$1.51
7400
0
$0.00
0.00
$0.00
67
REMOVE
BITUMINOUS
DRIVEWAY
SY
$5.25
300
0
$0.00
166.00
$871.50
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 5
193804608 Project Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
68
REMOVE
CONCRETE
DRIVEWAY OR
APRON
SY
$7.50
400
0
$0.00
677.50
$5,081.25
69
REMOVE AND
REPLACE
CONCRETE
CURB &
GUTTER
LF
$32.12
400
22
$706.64
654.00
$21,006.48
70
SAWING
BITUMINOUS
PAVEMENT
LF
$4.75
350
12
$57.00
12.00
$57.00
71
REMOVE
SIDEWALK
SF
$0.95
3000
0
$0.00
2,942.50
$2,795.38
72
REMOVE
CONCRETE
CURB &
GUTTER
LF
$2.65
700
93
$246.45
700.00
$1,855.00
73
COMMON
EXCAVATION (P)
CY
$21.33
8800
0
$0.00
9,100.00
$194,103.00
74
COMMON
EXCAVATION -
ALLEYS (P)
CY
$30.95
1500
180
$5,571.00
180.00
$5,571.00
75
SUBGRADE
EXCAVATION
(EV)
CY
$23.33
500
9
$209.97
9.00
$209.97
76
GEOTEXTILE
FABRIC
SY
$1.98
13000
0
$0.00
11,869.00
$23,500.62
77
SELECT
GRANULAR
BORROW
(MODIFIED)
TN
$16.63
9200
0
$0.00
9,037.63
$150,295.79
78
AGGREGATE
BASE, CLASS 5
TN
$17.69
7100
160
$2,830.40
5,095.19
$90,133.91
79
BITUMINOUS
MATERIAL FOR
TACK COAT
GAL
$1.08
900
0
$0.00
165.00
$178.20
80
BITUMINOUS
TRAIL PATCHING
SF
$7.99
250
0
$0.00
160.00
$1,278.40
81
TYPE SP 9.5
WEARING
COURSE MIXTURE
(2,B)
TN
$70.95
1900
0
$0.00
0.00
$0.00
82
TYPE SP 9.5
WEARING
COURSE MIXTURE
FOR ALLEYS (2,B)
TN
$86.00
150
0
$0.00
0.00
$0.00
83
TYPE SP 12.5
O
COURSEURSE MIXTURE URE
C
(2,B)
TN
$68.26
1600
0
$0.00
1,487.08
$101,508.08
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 5
193804608 Project Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
84
FULL DEPTH
ROADWAY
PATCHING -
ROSELAWN
SY
$86.40
400
0
$0.00
387.00
$33,436.80
85
BITUMINOUS
PAVEMENT
PATCHING -
ROSELAWN
SY
$53.75
400
0
$0.00
0.00
$0.00
86
B618
CONCRETE
CURB &
GUTTER
LF
$13.81
5300
0
$0.00
5,163.00
$71,301.03
87
4" DRAINTILE
LF
$9.67
5200
0
$0.00
5,074.00
$49,065.58
88
4" CONCRETE
WALK
SF
$6.07
1750
190
$1,153.30
1,698.00
$10,306.86
89
MODULAR
BLOCK RETAINING
WALL
SF
$31.71
300
300
$9,513.00
300.00
$9,513.00
90
TYPE SP 9.5
BITUMINOUS
MIXTURE FOR
DRIVEWAYS (2,B)
TN
$193.50
100
15
$2,902.50
15.00
$2,902.50
91
6" CONCRETE
DRIVEWAY
APRON
SF
$6.83
4000
0
$0.00
3,566.00
$24,355.78
92
7" CONCRETE
DRIVEWAY
APRON
SF
$7.42
1200
953
$7,071.26
2,729.60
$20,253.63
93
6" CONCRETE
PEDESTRIAN
CURB RAMP
SF
$10.48
260
105
$1,100.40
105.00
$1,100.40
94
TRUNCATED
DOME SURFACE
SF
$64.50
20
26
$1,677.00
26.00
$1,677.00
95
SALVAGE
HANDHOLE
EA
$989.00
2
0
$0.00
0.00
$0.00
96
INSTALL
SALVAGED
HANDHOLE
EA
$1,064.50
2
0
$0.00
0.00
$0.00
97
PREFORMED
RIGID PVC
CONDUIT LOOP
DETECTOR
6' X 6'
EA
$1,612.50
3
3
$4,837.50
3.00
$4,837.50
98
PREFORMED
RIGID PVC
CONDUIT LOOP
DETECTOR 6' X 12'
EA
$1,935.00
2
2
$3,870.00
2.00
$3,870.00
99
HANDHOLE
EA
$2,683.20
1
0
$0.00
0.00
$0.00
100
1.5" NON-METALLIC
CONDUIT
LF
$13.55
80
0
$0.00
0.00
$0.00
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 5
193804608 Project Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
101
DECIDUOUS TREE
6' HT B&B
EA
$376.25
15
0
$0.00
0.00
$0.00
102
TOPSOIL
BORROW (LV)
CY
$30.10
1500
960
$28,896.00
960.00
$28,896.00
103
SOD
SY
$4.52
9000
5535
$25,018.20
5,535.00
$25,018.20
104
METAL FENCE
LF
$38.43
50
0
$0.00
0.00
$0.00
105
LANDSCAPE FUND
LS
$12,000.00
1
0
$0.00
0.00
$0.00
106
4" DOUBLE
YELLOW LINE -
PAINT
LF
$0.49
4200
0
$0.00
0.00
$0.00
107
4" SOLID WHITE
LINE - PAINT
LF
$0.25
8400
0
$0.00
0.00
$0.00
108
24" SOLID
WHITE LINE -
PAINT
LF
$8.06
50
0
$0.00
0.00
$0.00
Totals For PART 5: ROADWAY/ALLEY:
$100,534.37
$943,781.58
Project Totals:
$103,128.82
$1,823,577.99
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
Meeting Date October 8, 2019
ITEM NUMBER Official Paper
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
We learned earlier this week via the attached email that Lillie Suburban Newspaper was no
longer going to publish legal notices. Shortly thereafter, staff learned that their office was
closed. Also included is an article from the Pioneer Press that sheds more light on the mat-
ter.
Earlier this week, staff spoke with the city attorney as a number of Kennedy and Graven's
clients were affected and we discussed options for other publishers. The only two options
we have right now are the Pioneer Press and Star Tribune. When staff spoke with Pioneer
Press staff earlier this week they were unaware that they were about to be bombarded with
requests for publications from about a dozen cities. In speaking with them on Friday, they
came up with a plan for handling the new business. They will be sending out letters saying
they will offer publication for $0.43 per line and invoice cities monthly (no pre -pay or credit
card required). They also will provide affidavits of publication similar to what we have
been receiving from Lillie Suburban News.
Staff are relieved to have a new paper ready as we have items to publish. It was great to
hear that the Pioneer Press has made for an easy transition. As a daily, the Pioneer Press
offers greater ability to get information out sooner. The downside is that we don't know that
anyone will see the publications we put out much like we aren't sure now. I believe a con-
versation with our state legislators is in order. The League told me greater Minnesota cities
have run into the issue but you know the loss of local publishers is only going to increase if
the publisher for the densest county in Minnesota can't make it work financially.
STAFF RECOMMENDATION:
Motion to appoint the Pioneer Press as Lauderdale's official newspaper for legal publica-
tions.
Heather Butkowski
From:
Sent:
To:
Subject:
Legals - Lillie Suburban Newspapers <legals@lillienews.com>
Monday, September 30, 2019 5:08 PM
legals@lillienews.com
No longer publishing legal notices (ROS)
Caution: This email originated outside our organization; please use caution.
Lillie Suburban Newspapers will no longer be publishing legal notices following the October 2, 2019 issue. We
are sorry for any inconveniences this may cause. We have appreciated our partnership over the last 82 years.
If you have any questions please contact Mark Anfinson, Minnesota Newspaper Association attorney, at 612-
827-5611.
Ted H. Lillie
Lillie Suburban Newspapers, Inc.
2515 E. 7th Ave.
North St. Paul MN 55109
Direct: 651-748-7881
Fax: 651-777-8288
1
NEWS > BUSINESS
Lillie Suburban Newspapers
appears to be closing, lost
$921,000 last year
By MICHELLE GRIFFITH 1 mgriffith@pioneerpress.com and JOSH VERGES 1
jverges@pioneerpress.com 1
PUBLISHED: October 2, 2019 at 2:01 pm I UPDATED: October 3, 2019 at 1:26 pm
Lillie Suburban Newspapers, the company that oversees several St. Paul suburban
newspapers, appeared to publish its final editions Wednesday.
The company encompasses eight publications that cover local news in the east
metro, including Shoreview, New Brighton, Lake Elmo and St. Anthony, as well as
the East Side Review in St. Paul.
Lillie Newspapers emailed the cities it covers Tuesday, saying it no longer would
publish the cities' legal notices.
"We have appreciated our partnership over the last 82 years," the email read.
Lillie's main office in North St. Paul appeared closed Wednesday, as the company
had the doors locked and lights off — something its neighboring businesses said is
odd. Employees at nearby businesses said the office appeared to have closed
suddenly about a week ago.
The company's financial struggles were revealed in the personal bankruptcy case
of co-owner Jeffery Enright, who filed under Chapter 7 in August 2018.
According to a July filing in that case, the newspaper company lost $921,000 in
2018.
As of summer 2018, the filing said, the company had $511,000 in assets and $2.01
million in liabilities.
Co-owner Ted Lillie could not be reached for comment Wednesday.
The Lillie website says it has served St. Paul suburbs since 1937.
Correction: This article has been updated to correct the timing of Jeffery Enright's
bankruptcy.
Tags: Business Lake Elmo New Brighton Shoreview
St. Paul
Michelle Griffith
Josh Verges
Josh has written about St. Paul public schools and higher
education for the Pioneer Press since 2014, 11 years after the
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LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action X
Resolution X
Work Session
Meeting Date
October 8, 2019
ITEM NUMBER Special Assess. Resolution
STAFF INITIAL
1
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Staff asked the city attorney to prepare the document necessary to complete the special as-
sessment process now that construction is winding down. The following schedule com-
pletes the process prior to Ramsey County's November 30 deadline to receive special as-
sessment rolls:
• October 8 — Resolution Declaring Cost to be Assessed and Ordering Preparation of Pro-
posed Assessment.
• October 22 — Resolution Calling for Hearing on Proposed Assessment.
• Immediately following October 22 — notice published at least once and mail notice to
each property owner no less than 2 weeks prior to the hearing.
• November 12 - Assessment hearing — Resolution Adopting Assessment.
• November 26 - Date for continued assessment hearing if necessary.
In order to complete the special assessment process this year, estimates have been made to
derive at a final project cost. The cost estimate in the feasibility report was $2,459,830 and
the final project cost is expected to be $2,643,000 or a difference of $183,170. As the bids
came back over $250,000 higher than anticipated, the difference was expected.
For this meeting, the City Council must establish the total amount being assessed for the
project. Of the $2,643,000 total project cost (including replacement of the water main), the
proposed amount to be assessed is $470,559. After this meeting, staff and the engineer will
finalize the calculations and send notice to affected property owners of their proposed spe-
cial assessment amount with information about the special assessment hearing scheduled for
November 12.
STAFF RECOMMENDATION:
Motion to adopt Resolution No. 100819B A Resolution Declaring Cost to be Assessed and
Ordering Preparation of Proposed Assessment.
RESOLUTION NO. 100819B
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
WHEREAS, a contract has been let for the improvement of Eustis Street between Larpenteur
Avenue and Roselawn Avenue and Roselawn Avenue between Fulham Street and the TH280 right-
of-way by Northdale Construction Company Incorporated. The contract price for such improvement
is $2,269,089.49 and the expenses incurred or to be incurred in the making of such improvement
amount to $473,000.00 so that the total cost of the improvement is estimated to be $2,742,089.49.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the city and other sources
is hereby declared to be $2,271,530.49 and the portion of the cost to be assessed against benefitted
properties is declared to be $470,559.00.
2. Assessments shall be payable in equal annual installments extending over a period of
ten years, the first of the installments to be payable on or before the first Monday in January, 2020,
and shall bear interest at the rate of 4.15 percent per annum from the date of the adoption of the
assessment resolution.
3. The city clerk -administrator, with the assistance of the city engineer, shall forthwith
calculate the proper amount to be specially assessed for such improvement against every assessable
lot, piece or parcel of land within the area affected, without regard to cash valuation, as provided by
law, and she shall file a copy of such proposed assessment in her office for public inspection.
4. The city clerk -administrator shall upon the completion of such proposed assessment
notify the council thereof.
Adopted by the city council of the city of Lauderdale this 8t1i day of October, 2019.
Attest:
Heather Butkowski, City Clerk -Administrator
1
615574v1LA135-3
Mary Gaasch, Mayor