Loading...
HomeMy WebLinkAbout01/14/2020LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, JANUARY 14, 2020 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the December 10, 2019 City Council Meeting c. Year -End Claims Totaling $41,228.21 d. Claims Totaling $125,915.25 4. CONSENT a. Designate Official Depository and Investment Institutions — Resolution No. 011420A b. Establish License and Permit Fees and Administrative Fees and Fines for 2020 — Resolution No. 011420B c. Approve Tobacco Licenses for 2020 — Resolution No. 011420C d. Approve 3.2 Off Sale Malt Liquor License for 2020 — Resolution No. 011420D e. Acknowledge November Financial Report f. Submit Pay Equity Report to Minnesota Management and Budget 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. High Density Residential - Conservation Zoning Ordinance No. 20-01 b. Publication of High Density Residential - Conservation Zoning Ordinance by Title and Summary, Resolution No. 01 1420E c. 2020 City Council Meeting Schedule d. 2020 Committee Appointments and Assignments e. Review of Long -Term Financial Plan with AEM Financial 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Front Yard Fence Regulations 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Community Development Update 13. CLOSED SESSION a. City Administrator Performance Review 14. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 December 10, 2019 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:33 p.m. Roll Call Councilors present: Andi Moffatt, Roxanne Grove, Kelly Dolphin, Jeff Damns, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. Councilor Damns stated that he would like to add a staff appreciation item to the Additional Items section of the Agenda. There being nothing else, Councilor Grove moved and seconded by Councilor Moffatt to approve the agenda as amended. Motion carried unanimously. Mayor Gaasch asked if there were any corrections to the minutes of the November 26, 2019 city council meeting. There being none, Councilor Moffatt moved and seconded by Councilor Damns to approve the minutes of the November 26, 2019 city council meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Damns moved and seconded by Councilor Grove to approve the claims totaling $103,003.57. Motion carried unanimously. Consent Councilor Moffatt moved and seconded by Councilor Damns to approve the Consent Agenda thereby designating the Pioneer Press the official newspaper for 2020, approving the year-end accounts payable authorization, and approving the 2020 contract with SafeAssure. Informational Presentations/Reports A. City Council Updates Councilor Damns shared that the Metropolitan Council Transportation Accessibility Advisory Committee is in the process of discussing wayfinding to create better signage for light rail and busses. Mayor Gaasch stated that the Ramsey County League of Local Governments is instituting a new meeting schedule that is more conducive to working people. They also are working on an intergovernmental system that inspires more cooperation between cities, schools, and counties. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 December 10, 2019 Discussion/Action Items A. Adoption of the 2020 Final Property Tax Levy – Resolution No. 121019A The City Council held the Truth -in -Taxation public hearing as required by state law at the previous meeting. To finalize the budgets and levy, the Council made the following motions. Councilor Moffatt made a motion to adopt Resolution 121019A—A Resolution Adopting the 2020 Final Property Tax Levy. This was seconded by Councilor Dains and carried unanimously. B. Adoption of the 2020 Final Budget and Establish Fund Appropriations – Resolution No. 121019B Councilor Moffatt made a motion to adopt Resolution 121019B—A Resolution Adopting the 2020 Final Budget and Establishing Fund Appropriations. C. Warming House Staffing At the last meeting, the Council authorized staff to hire warming house personnel. We have had some interest in portions of the position, but not at the rates we suggested at the last meeting. Staff is revising their request of $12 per hour to $12 per hour to staff the warming house, and $15 per hour to flood the rinks. Should this not be sufficient to get the warming house staffed, city staff requests flexibility to revise the pay schedule as necessary. Councilor Dolphin made a motion to authorize staff to hire seasonal personnel at these pay rates. This was seconded by Councilor Grove and carried unanimously. Additional Items A. Appreciation Days for Employees Councilor Dains voiced his appreciation for city staff for their work throughout the course of the year. In recognition, he proposed staff be granted two personal days to be used at the City Administrator's discretion. Council Dains moved and seconded by Mayor Gaasch to grant two personal days to Lauderdale staff members to be used at the discretion of the City Administrator. Motion carried unanimously. Set Agenda for Next Meeting Administrator Butkowski stated that the January 14 council meeting may include the High Density Residential – Conservation Zoning ordinance, November financial report, 2020 fee schedule, 2020 city council meeting schedule, designation of official depository and investment institutions, tobacco and alcohol licenses, 2020 committee appointments and assignments, front yard fence regulations, and the City Administrator performance review. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 December 10, 2019 Work Session A. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to anyone in attendance that wanted to address the Council. There being no interested parties to speak, Mayor Gaasch closed the floor. B. Community Development Updates Administrator Butkowski mentioned that staff sent an email to St. Paul staff in regards to Master Properties but they have not received any recent communication from them. She continued to say that the City has an upcoming meeting with St. Paul Fire Chief Butch Inks, and finally, that staff was finalizing grants to receive payments from the Metropolitan Council. C. Review of Long -Term Financial Plan with AEM Financial In March, the Council authorized AEM Financial to prepare a long-term financial plan for the City. The City has been involved with a number of big projects over the past two years in addition to the on-going discussions about financing regular increasing costs for everything from the utility bills to the police contract. The goal of the outside evaluation was to give a different perspective or second opinion of sorts to staff's expectations and projections. Vicki Holthaus of AEM Financial approached the council to go through her presentation and provide analysis. Holthaus said the City had solid financials but would have to make some policy decision in the next few years to set a course for capital improvements and debt management. Adjournment Councilor Moffatt moved and seconded by Councilor Grove to adjourn the meeting at 8:41 p.m. Motion carried unanimously. Respectfully submitted, 0,) • , Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 89 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: January 14, 2020 Subject: List of Claims The claims totaling $41,228.21 are provided for City Council review and approval that includes check numbers 26705 to 26731. Accounts Payable Checks by Date - Detail by Check Date User: Printed: MILES.CLINE 12/27/2019 3:59 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26705 34 AFSCME MN Council 5 PR Batch 52600.12.2019 Union Dues 26706 65 Allstream Inc. 16552452 Fax Line 26707 17 Avenet LLC #INV 10161 Gov Office Web Hosting 26708 56 James Bownik 4Q2019 4Q Mileage Reimbursement 26709 57 4Q2019 4Q2019 26710 33 122019 122019 26711 133 4Q2019 26712 192 92479153 26713 25 EMCOM-008119 EMCOM-008133 EMCOM-008150 RISK -002023 Heather Butkowski Tech Dump Reimbursement 4Q Mileage Reimbursement City of Falcon Heights November Fire Calls October Fire Calls Miles Cline 4Q Mileage Reimbursement Comcast Holdings Corporation December Internet County of Ramsey PR Batch 52600.12.2019 Life Insurance PR Batch 52600.12.2019 Short Term Disability PR Batch 52600.12.2019 Long Term Disability November Fleet Support November 911 Dispatch Services November CAD Services Insurance Processing Fee 12/26/2019 PR Batch 52600.12.2019 Unic Total for Check Number 26705: 12/26/2019 Total for Check Number 26706: 12/26/2019 Total for Check Number 26707: 12/26/2019 Total for Check Number 26708: 12/26/2019 Total for Check Number 26709: 12/26/2019 Total for Check Number 26710: 12/26/2019 Total for Check Number 26711: 12/26/2019 Total for Check Number 26712: 12/26/2019 PR Batch 52600.12.2019 Life PR Batch 52600.12.2019 Sho: PR Batch 52600.12.2019 Lon. 204.64 204.64 52.37 52.37 650.00 650.00 26.85 26.85 30.00 89.16 119.16 1,601.89 1,373.04 2,974.93 58.57 58.57 486.97 486.97 303.53 61.76 98.03 6.24 1,083.73 222.13 25.00 AP Checks by Date - Detail by Check Date (12/27/2019 3:59 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Number 26713: 1,800.42 26714 9 Genuine Parts Company Inc 12/26/2019 122019 Lights & Wiper Blades 34.27 Total for Check Number 26714: 34.27 26715 8 Duane Grace 12/26/2019 2019 2019 Commercial Plan Reviews 2,119.32 Total for Check Number 26715: 2,119.32 26716 134 Katrina Joseph 12/26/2019 0095 November Legal Services 925.00 Total for Check Number 26716: 925.00 26717 31 Kennedy & Graven Chartered 12/26/2019 152020 November Legal Services 442.00 Total for Check Number 26717: 442.00 26718 185 Lauderdale Certified Auto Repair Inc 12/26/2019 112019 November Fuel 177.28 112019 November Fuel 37.99 112019 November Fuel 37.99 26719 23 INV 1494029 26720 24 0001104545 Metro Sales Inc Quarterly Copy Charges Metropolitan Council January Waste Water Total for Check Number 26718: 253.26 12/26/2019 215.67 Total for Check Number 26719: 215.67 12/26/2019 13,140.88 Total for Check Number 26720: 13,140.88 26721 140 Minnesota Department of Agriculture 12/26/2019 122019 MN Grown Labeling License 60.00 Total for Check Number 26721: 60.00 26722 79 Minnesota Department of Labor & Industry 12/26/2019 DEC1230252019 4Q2019 Surcharge Report SEP 1230252019 3Q2019 Surcharge Report 66.78 604.33 Total for Check Number 26722: 671.11 26723 12 North Suburban Access Corporation 12/26/2019 2019-232 November Webstreaming & Archiving 271.57 26724 5 619861-11-19 26725 47 Total for Check Number 26723: 271.57 Premium Waters Inc 12/26/2019 November Water Bottles 7.50 Total for Check Number 26724: 7.50 Public Employees Insurance Program 12/26/2019 PR Batch 52500.12.2019 Dental PR Batch 52500.12.2019 Den 116.10 AP Checks by Date - Detail by Check Date (12/27/2019 3:59 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26726 131 0122239 -IN 26727 135 1119572525 26728 77 122019 26729 90 9843262645 9843262645 9843262645 26730 7 PR Batch 52500.12.2019 Health Insurance Safety Signs LLC Street Signs St Paul Pioneer Press Special Assessment Notice United States Postal Service 2020 Newsletter Postage Verizon Wireless November Cell Phone November Cell Phone November Cell Phone Waste Management Inc 8420428-0500-7 December Public Works 26731 74 663812681 663873638 664203389 664203389 664203389 664203389 664205939 664205939 664205939 ACH 43 ACH 44 ACH 45 Xcel Energy November Street Lighting Larpenteur Avenue 1917 Walnut Street 1885 Fulham Street 1917 Walnut Street 1885 Fulham Street 1795 Eustis Street 1891 Walnut Street 1891 Walnut Street Public Employees Retirement Association PR Batch 52600.12.2019 PERA Coordinated PR Batch 52600.12.2019 PERA Coordinated PR Batch 52500.12.2019 Hea Total for Check Number 26725: 12/26/2019 Total for Check Number 26726: 12/26/2019 Total for Check Number 26727: 12/26/2019 Total for Check Number 26728: 12/26/2019 Total for Check Number 26729: 12/26/2019 Total for Check Number 26730: 12/26/2019 Total for Check Number 26731: Total for 12/26/2019: 12/27/2019 PR Batch 52600.12.2019 PER PR Batch 52600.12.2019 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 52600.12.2019 State Income Tax 12/27/2019 PR Batch 52600.12.2019 Stat Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 52600.12.2019 Deferred Comp PR Batch 52600.12.2019 Deferred Comp 12/27/2019 PR Batch 52600.12.2019 Deli PR Batch 52600.12.2019 Deli 2,095.98 2,212.08 191.15 191.15 20.28 20.28 1,500.00 1,500.00 16.40 16.39 32.78 65.57 472.11 472.11 359.16 33.58 75.93 41.12 28.92 18.30 45.70 203.26 152.17 958.14 29,933.82 996.31 1,149.57 2,145.88 637.80 637.80 1,810.47 1,638.74 AP Checks by Date - Detail by Check Date (12/27/2019 3:59 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 46 Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52600.12.2019 Medicare Employee Pc PR Batch 52600.12.2019 Medicare Employer Po PR Batch 52600.12.2019 FICA Employer Portio: PR Batch 52600.12.2019 Federal Income Tax PR Batch 52600.12.2019 FICA Employee Portio 12/27/2019 PR Batch 52600.12.2019 Mec PR Batch 52600.12.2019 Mec PR Batch 52600.12.2019 FIC. PR Batch 52600.12.2019 Fed( PR Batch 52600.12.2019 FIC. Total for this ACH Check for Vendor 46: Total for 12/27/2019: Report Total (31 checks): 3,449.21 276.05 276.05 1,180.25 2,148.90 1,180.25 5,061.50 11,294.39 41,228.21 AP Checks by Date - Detail by Check Date (12/27/2019 3:59 PM) Page 4 CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: January 14, 2020 Subject: List of Claims The claims totaling $125,915.25 are provided for City Council review and approval that includes check numbers 26732 to 26755. Accounts Payable Checks by Date - Detail by Check Date User: Printed: MILES.CLINE 1/10/2020 3:26 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 ACH 180 HCSP2019 HCSP2019 HCSP2019 HCSP2019 HCSP2019 HCSP2019 HCSP2019 HCSP2019 HCSP2019 HCSP2019 ACH 44 2019 26732 13 7387 Public Employees Retirement Association 01/10/2020 PR Batch 50100.01.2020 PERA Coordinated PR Batch 50100.01.2020 PER PR Batch 50100.01.2020 PERA Coordinated PR Batch 50100.01.2020 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50100.01.2020 State Income Tax 01/10/2020 PR Batch 50100.01.2020 Stat. Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50100.01.2020 Deferred Comp PR Batch 50100.01.2020 Deferred Comp 01/10/2020 PR Batch 50100.01.2020 Defi PR Batch 50100.01.2020 Defi Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 50100.01.2020 Medicare Employer Po PR Batch 50100.01.2020 FICA Employee Portio PR Batch 50100.01.2020 Federal Income Tax PR Batch 50100.01.2020 Medicare Employee Pc PR Batch 50100.01.2020 FICA Employer Portia 01/10/2020 PR Batch 50100.01.2020 Mee PR Batch 50100.01.2020 FIC. PR Batch 50100.01.2020 Fed( PR Batch 50100.01.2020 Mee PR Batch 50100.01.2020 FIC. Total for this ACH Check for Vendor 46: Total for 1/10/2020: Minnesota State Retirement System 01/14/2020 2019 Employee HCSP Contribution 2019 Employee HCSP Contribution 2019 Employee HCSP Contribution 2019 Employee HCSP Contribution 2019 Employee HCSP Contribution 2019 Employee HCSP Contribution 2019 Employee HCSP Contribution 2019 Employee HCSP Contribution 2019 Employee HCSP Contribution 2019 Employee HCSP Contribution Total for this ACH Check for Vendor 180: Minnesota Department of Revenue 2019 Sales Tax Payable 8th Day Landscaping LLC December 2019 Snow Removal 01/14/2020 Total for this ACH Check for Vendor 44: 01/14/2020 1,177.43 1,020.45 2,197.88 654.48 654.48 1,077.12 1,657.98 2,735.10 253.89 1,085.58 2,140.58 253.89 1,085.58 4,819.52 10,406.98 650.14 221.31 85.23 666.61 588.61 1,573.81 217.01 248.65 56.26 498.75 4,806.38 50.00 50.00 758.75 AP Checks by Date - Detail by Check Date (1/10/2020 3:26 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26733 20 Abdo Eick & Meyers LLP 423127 Long-term Financial Plan 423127 Long-term Financial Plan 423127 Long-term Financial Plan 423828 2019 Audit Prep 423828 2019 Audit Prep 423828 2019 Audit Prep Total for Check Number 26732: 758.75 01/14/2020 525.00 2,450.00 525.00 750.00 750.00 3,500.00 Total for Check Number 26733: 8,500.00 26734 233 Bond Trust Services Corporation 01/14/2020 52814 Series 2018A Bond Interest REF 331520 12,626.25 52815 Series 2019A Bond Interest - REF 333519 12,989.58 52830 Series 2019A Paying Agent Fee REF 53830 -PA 475.00 53829 Series 2018A Paying Agent Fee REF 53829 -PA 475.00 Total for Check Number 26734: 26,565.83 26735 184 Cintas 01/14/2020 012020 December Uniforms 58.15 012020 December Uniforms 58.15 26736 36 City of Roseville 0227800 January IT Services 26737 29 City of St Anthony 3878 January Police Services 26738 25 PRRRV-001276 County of Ramsey Truth in Taxation Notice 26739 177 DVS 012020 Vehicle Registration Renewal -'16 Ford 012020 Vehicle Registration Renewal -'12 Ford Total for Check Number 26735: 116.30 01/14/2020 1,488.00 Total for Check Number 26736: 1,488.00 01/14/2020 62,255.91 Total for Check Number 26737: 62,255.91 01/14/2020 163.84 Total for Check Number 26738: 163.84 01/14/2020 19.25 19.25 Total for Check Number 26739: 38.50 26740 9 Genuine Parts Company Inc 01/14/2020 012020 Truck Parts 34.27 26741 61 Gopher State One Call 9120528 December 2019 Locates 26742 134 Katrina Joseph 0096 December Legal Services Total for Check Number 26740: 34.27 01/14/2020 17.55 Total for Check Number 26741: 17.55 01/14/2020 925.00 Total for Check Number 26742: 925.00 AP Checks by Date - Detail by Check Date (1/10/2020 3:26 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26743 185 Lauderdale Certified Auto Repair Inc 01/14/2020 012020 December Fuel 276.71 012020 December Fuel 59.30 012020 December Fuel 59.30 Total for Check Number 26743: 395.31 26744 30 League of Minnesota Cities 01/14/2020 313381 2020 MCMA Winter Professional Development • 125.00 Total for Check Number 26744: 125.00 26745 112 Minnesota Pollution Control Agency 01/14/2020 DH2020 2020 Collection Systems Operators Conference - 390.00 Total for Check Number 26745: 390.00 26746 280 Muska Electric 01/14/2020 26492 9 Hockey Rink Lights 1,557.70 Total for Check Number 26746: 1,557.70 26747 84 North Star Bank Cardmember Services 01/14/2020 012020 Tech Dump - Discard Fluorescent Lightbulbs 012020 Sam's Club Membership 4.00 85.00 Total for Check Number 26747: 89.00 26748 12 North Suburban Access Corporation 01/14/2020 2019-250 December Webstreaming & Archiving 271.57 26749 47 Total for Check Number 26748: 271.57 Public Employees Insurance Program 01/14/2020 PR Batch 50100.01.2020 Health Insurance PR Batch 50100.01.2020 Hea PR Batch 50100.01.2020 Dental PR Batch 50100.01.2020 Den 2,212.80 116.10 Total for Check Number 26749: 2,328.90 26750 4 The Neighborhood Recycling Company Inc 01/14/2020 18749 December Single Unit Dwelling 18749 December Multi -Family Recycling Unit 2,808.05 389.85 Total for Check Number 26750: 3,197.90 26751 110 University of Minnesota 01/14/2020 012020 2020 Shade Tree Short Course - DH 225.00 26752 3 403375546 Total for Check Number 26751: 225.00 US National Equipment Finance Inc 01/14/2020 Copier Contract 176.00 26753 90 Verizon Wireless 9845341996 December Cell Phone 9845341996 December Cell Phone 9845341996 December Cell Phone Total for Check Number 26752: 176.00 01/14/2020 16.14 16.13 32.27 Total for Check Number 26753: 64.54 26754 7 Waste Management Inc 01/14/2020 AP Checks by Date - Detail by Check Date (1/10/2020 3:26 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 8438886-0500-6 January Public Works 483.44 26755 74 Xcel Energy 667427219 Larpenteur Bridge Lights 667438596 2430 Larpenteur Avenue W 667581860 December Street Lighting Total for Check Number 26754: 483.44 01/14/2020 40.93 19.86 422.79 Total for Check Number 26755: 483.58 Total for 1/14/2020: 115,508.27 Report Total (30 checks): 125,915.25 AP Checks by Date - Detail by Check Date (1/10/2020 3:26 PM) Page 4 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date January 14, 2020 ITEM NUMBER Designating Official Deposi- tory and Investment Institutions/Brokers for 2020 STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City designates the official depository and investment institutions/brokers. North Star Bank is recommended to continue as the official depository. Investment institutions/brokers includes Northland Securities, RBC Capital Markets, LLC and the 4M Fund/PFA Financial Network, Inc. OPTIONS: 1. To approve Resolution 011420A. 2. To remove the item from the consent agenda for further consideration. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council adopts Resolution No. 011420A Designating Official Depository and Investment Institutions. RESOLUTION NO. 011420A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DESIGNATING OFFICIAL DEPOSITORY & INVESTMENT INSTITUTIONS BE IT HEREBY RESOLVED, that North Star Bank is designated as a depository for the funds of the City of Lauderdale. BE IT FURTHER RESOLVED, that before any deposits are made that exceed the amount that is guaranteed by the Federal Deposit Insurance Corporation (FDIC), the depository must supply to the city a corporate surety bond in the amount of at least ten percent more than the amount on the deposit plus accrued interest at the close of the business day. The bond is subject to the approval of the city council. BE IT FURTHER RESOLVED, that in lieu of the above bond, the depository may furnish collateral in the manner and to the extent permitted by law. All such collateral must be approved by the council and accompanied by a written assignment providing that, upon default, the financial institution shall release to the city on demand, free exchange or any other charges, the collateral pledged. BE IT FURTHER RESOLVED, all collateral must be placed in safekeeping in a restricted account at either a Federal Reserve Bank or in an account at a trust department of a commercial bank or other financial institution that is not owned or controlled by the financial institution that is furnishing the collateral. In case of default upon the part of the depository, the council of the city shall have full power and authority to sell such collateral or as much as may be necessary to realize the full amount due the city over such federal guarantee. BE IT FURTHER RESOLVED, Northland Securities, RBC Capital Markets, LLC, and the 4M Fund/PFA Financial Network, Inc. are the city's investment institutions and brokers for 2020. Adopted this 14t11 day of January 2020. Mary Gaasch, Mayor Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session X Meeting Date: January 14, 2020 ITEM NUMBER 2020 Fee Schedule Res. STAFF INITIAL MC APPROVED BY ADMINISTRATOR DESCRIPTION : At the end of each calendar year, staff reviews the fee schedule in anticipation of the year ahead. Staff does not have any suggested fee schedule changes to make from 2019 to 2020. OPTIONS: 1. Adopt Resolution 011420B - A Resolution Establishing Administrative Fees for 2020. 2. Do not approve or amend the fee schedule (and provide staff direction). STAFF RECOMMENDATION: By approving the Consent Agenda, the Council adopts Resolution 011420B - A Resolution Es- tablishing License and Permit Fees, and Administrative Fees and Fines for 2020 as presented. RESOLUTION 011420B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ESTABLISHING LICENSE AND PERMIT FEES AND ADMINISTRATIVE FEES AND FINES WHEREAS, Minnesota Law and the Ordinances of the City of Lauderdale allow the City to collect fees for processing applications and licenses for certain activities within the City of Lauderdale. City staff studied the fees allowed under state and local law and compared them to the actual costs that the City has historically incurred for processing applications and licenses in the City; and WHEREAS, the City may also charge for administrative activities and fines. Reasonable charges were included in the 2020 Fee Schedule; and WHEREAS, The Fee Schedule attached and incorporated herein also includes appendices A and B relating to construction permit fees and administrative fines. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lauderdale, Minnesota, hereby adopts the 2020 Fee Schedule as attached. Adopted by the City Council of the City of Lauderdale this 14th day of January, 2020. Mary Gaasch, Mayor ATTEST: Heather Butkowski City Administrator ADMINISTRATIVE FEE Each Occurrence $25.00 ANIMALS Domestic Animal License Duplicate License Non -Domestic Animal License $10.00 $3.00 $10.00 BINGO OR RAFFLE $100.00 BUILDING PERMITS Valuation $1.00 - $500.00 $501.00 to $600.00 $601.00 to $700.00 $701.00 to $800.00 $801.00 to $900.00 $901.00 to $1,000.00 $1,001.00 to $1,100.00 $1,101.00 to $1,200.00 $1,201.00 to $1,300.00 $1,301.00 to $1,400.00 $1,401.00 to $1,500.00 $1,501.00 to $1,600.00 $1,601.00 to $1,700.00 $1,701.00 to $1,800.00 $1,801.00 to $1,900.00 $1,901.00 to $2,000.00 $2,001.00 to $3,000.00 $3,001.00 to $4,000.00 $4,001.00 to $5,000.00 $5,001.00 to $6,000.00 $6,001.00 to $7,000.00 $7,001.00 to $8,000.00 $8,001.00 to $9,000.00 $9,001.00 to $10,000.00 $10,001.00 to $11,000.00 $11,001.00 to $12,000.00 $12,001.00 to $13,000.00 $13,001.00 to $14,000.00 $14,001.00 to $15,000.00 $15,001.00 to $16,000.00 $16,001.00 to $17,000.00 $17,001.00 to $18,00000 $18,001.00 to $19,000.00 $19,001.00 to $20,000.00 $20,001.00 to $21,000.00 $21,001.00 to $22,000.00 $22,001.00 to $23,000.00 $23,001.00 to $24,000.00 $24,001.00 to $25,000.00 $25,001.00 to $26,000.00 $26,001.00 to $27,000.00 $27,001.00 to $28,000.00 $28,001.00 to $29,000.00 $29,001.00 to $30,000.00 $23.00 $26.55 $29.60 $32.65 $35.70 $38.75 $41.80 $44.85 $47.90 $50.95 $54.00 $57.05 $60.10 $63.15 $66.20 $69.25 $83.25 $97.25 $111.25 $125.25 $139.25 $153.25 $167.25 $181.25 $195.25 $209.25 $223.25 $237.25 $251.25 $265.25 $279.25 $293.25 $307.25 $321.25 $335.25 $349.25 $363.25 $377.25 $391.25 $401.35 $411.45 $421.55 $431.65 $441.75 EXHIBIT A $30,001.00 to $50,000.00 BUILDING PERMITS - Continued $50,001.00 to $100,000.00 $100,001.00 to $500,000.00 $500,001.00 to $1,000,000.00 $1,000,0001.00 and up Plan Review Fee Consultation Per Hour Surcharge Fee Fixed -fee permit surcharges - The surcharge is equivalent to 5/ten thousandths (0.0005) of the fee or $1.00, whichever is greater. Valuation Based surcharges - Construction Value Range $1,000,000 or less $1,000,001 to $2,000,000 $2,000,001 to $3,000,000 $3,000,001 to $4,000,000 $4,000,001 to $5,000,000 $5,000,001 or more Investigation Fee Other Inspections Inspection Outside Normal Business Hours BUSINESS ASSISTANCE CANDIDATE FILING FEE CERTIFIED COPIES CIGARETTES/TOBACCO LICENSE CITY COUNCIL Requested Special Meeting CITY PROPERTY RENTAL Banquet Table Rent Banquet Table Deposit $441.75 for the first $30,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $5,608.75 for the first $1,000,000.00 plus $3.15 for each additional $1,000.00 or fraction thereof 65% of the permit fee $50.00 Surcharge Computation .0005 X Valuation $500 + .0004 X (Valuation - $1,000,000) $900 + .0003 X (Valuation - $2,000,000) $1200 + .0002 X (Valuation - $3,000,000) $1400 + .0001 X (Valuation - $4,000,000) $1500 + .00005 X (Valuation - $5,000,000) Same as permit fee $60.00/hour with 2 hour minimum Escrow with minimum of $10,000.00 $2.00 $1.00/page plus sales tax $200.00/year $250.00 $4.00/table $100.00/table Metal Detector Rent Metal Detector Deposit Metal Folding Chair Rent Metal Folding Chair Deposit $5.00/day $100.00 $0.75/chair $20.00/chair COMMUNITY ROOM RENTAL Resident Use Only $50.00/5 hour block Deposit - Key Deposit - Damage Excess Trash Fee Cancellation Fee (5 business days prior to reservation) Cancellation Fee (less than 5 business days prior to reservation) $100.00 $100.00 $10.00/bag $20.00 Reservation fee COUNCIL MEETING DVD $50.00 plus sales tax CREDIT CARD PROCESSING FEE $2.50 for transactions of $0-250 $5.00 for transactions of $251-500 $10.00 for transactions of $501-1,000 $15.00 for transactions of $1,001-1500 $20.00 for transactions of $1,501-2000 3% charge for transactions over $2,001 *Excludes City Merchandise and Donations FACSIMILE $0.50/page FIRE False Alarms Per Ordinance Fire Call Charge Back Cost plus administrative fee Cost of Fire Services plus administrative fee Fire Inspection Annual or Additional $35.00/hour LIQUOR, 3.2 Percent Off -Sale $150.00 On -Sale $300.00 Temporary $50.00 MECHANICAL CONTRACTOR LICENSE $50.00/year MECHANICAL PERMITS Permit $40.00 Each Supplemental Permit $4.50 Minnesota Surcharge $1.00 Uniform Mechanical Code - Each Unit Fee Schedule Exhibit B Other Inspections Inspections Outside Normal Business Hours $75.00/hour with 2 hour minimum Investigative Fee (no permit) Same as permit fee MERCHANDISE SALES History Book Mugs T-shirts Long -sleeve t -shirt Sweatshits MILEAGE REIMBURSEMENT NON -SUFFICIENT FUNDS CHECK NUISANCE VIOLATIONS Weed/Grass Mowing Refuse Junk Vehicles Nuisance Violation Appeal PARKING Disabled Parking Zone Sign PARK RESERVATION RENTALS Resident Non-resident Non-resident Damage Deposit PHOTOCOPY PLUMBING Surcharge Investigative Fee Permit Each Fixture Inspections Outside Normal Business Hours RECYCLING CARTS REFUSE HAULERS Annual RENTAL HOUSING Bi -Annual License & Inspection Single Unit Additional Units Re -inspection fees First Additional Administrative Penalty Late Application License Violations SALES TAX Sale of goods City Purchases $25.00 $5.00 $7.00 $12.00 $17.00 Per IRS $30.00 ($23.28 + $1.72 sales tax) ($4.66 + $.34 sales tax) Actual Costs + Admin Fee Actual Costs + Admin Fee Actual Costs of Towing & Disposal + Admin Fee $200.00 $25.00/year No Fee $25.00 plus sales tax/4 hour block $50.00 $.25/page $1.00 Same as permit fee $40.00 $8.00 $75.00/hour with 2 hour minimum $75.00 $75.00/truck $100.00 $2.50/unit $0.00 $40.00 $25.00/day Up to $1,000.00/day 7.375% 6.875% SANITARY SEWER AND WATER DEVELOPMENT Sewer Availability Charge Water Availability Charge Per Metro. Council Per St. Paul Water SPECIAL ASSESSMENTS, Interest Rate Delinquent Utility Bills, Accounts Receivable 8% or $25.00, whichever is greater STREET Excavation Permit $100.00 plus bond Obstruction $100.00 TREE CONTRACTOR LICENSE $50.00/year VACATIONS (Streets, Alleys, etc.) $500.00 plus $700 escrow * ZONING APPLICATIONS Conditional Use Permit $200.00 Home Occupation $100.00 Lot Consolitation / Division $100.00 Planned Unit Development $500 plus $3,000 escrow * Sign Permit $200.00 Subdivision $500.00 plus $1,500 escrow * Variance from Zoning Ordinance $150.00 Zoning Amendment $500.00 plus $1,500 escrow * Document Recording Fee Recording cost plus Administrative fee ZONING PERMIT Driveway or Parking Pad $50.00 Fence $50.00 Retaining Wall $50.00 Sidewalk $50.00 * Applicants will be responsible for submitting the escrow payment in addition to assuming all city accrued costs on the application review. NOTE: A private party or public institution (hereinafter applicant) making a request of the city must cover the cost of the request including consultants' costs. Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount that is estimated to cover the city consultant's costs as determined by the city administator. If the city consultant's costs exceed the escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The city shall use the applicant's fees to cover the city's actual consultants' costs, publishing costs, and recording costs in reviewing the request regardless of the city's action on the applicant's request. If the applicant's escrow fees exceed the city's actual consultant's costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. Exhibit B: Mechanical / HVAC Permit Fees - Uniform Mechanical Code City of Lauderdale 1891 Walnut Street Lauderdale MN 55113 Telephone 651-792-7650 Fax 651-631-2066 Description Fee 1 Base Permit Fee* $40.00 2 Each Supplemental Permit $4.50 Each Unit Fee Schedule 1 Residential/Commercial: Installation or relocation of each forced -air or gravity -type furnace or burner, including ducts and vents attached to such appliance $10.00 2 Installation or relocation of each floor furnace, including vent $9.00 3 Installation or relocation of each suspended heater, recessed wall heater or floor -mounted unit heater. $9.00 4 Installation, relocation, or replacement of each appliance vent installed and not included in an appliance permit $4.50 5 Repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling absorption, or evaporative cooling system, including installation of controls regulated by this code. $9.00 6 Residential: installation or relocation of each boiler or compressor to and including three horse power, or each absorption system to and including 100,000 Btu/h $9.00 7 Residential/Commercial: installation or relocation of each boiler or compressor over three horse power to and including 15 horsepower, or each absorption system over 100,000 Btu/h and including 500,000 Btu/h $16.50 8 Commercial: Installation or relocation of each boiler or compressor over 15 horsepower to and including 30 horsepower, or each absorption system over 500,000 Btu/h to and including 1,000,000 Btu/h. $22.50 9 Commercial: Installation or relocation of each boiler or compressor over 30 horsepower to and including 50 horsepower, or each absorption system over 1,000,000 Btu/h to and including 1,750,000 Btu/h. $33.50 10 Commercial: Installation or relocation of each boiler or refrigeration compressor over 50 horsepower, or each absorption system over 1,750,000 Btu/h ''' $56.00 11 Each air -handling unit to and including 10,000 cubic feet per minute, including ducts attached thereto. NOTE: this fee shall not apply to an air handling unit which is a portion of a factory - assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in this code. $6.50 12 For each air -handling unit over 10,000 cfin $11.00 13 For each evaporative cooler other than a portable type $6.50 14 For each ventilation fan connected to a single duct $4.50 15 For each ventilation system which is not a portion of any heating or air conditioning system authorized by a permit. $6.50 16 For the installation of each hood which is served by mechanical exhaust, including the ducts for such hood. i $6,50 17 For the installation or relocating of each domestic -type incinerator. $11.00 18 For the installation or relocation of each commercial or industrial -type incinerator $45.00 19 Other: For each appliance or piece of equipment regulated by this code but not classed in other appliance categories, or for which no other fee is listed in this code. $6.50 20 When Chapter 22 is applicable (see Section 103), permit fees for fuel -gas piping shall be: For each gas -piping system of one to four outlets. $3.00 For each gas -piping system of five or more outlets, per outlet $0.75 21 When Chapter 24 is applicable (see Section 103), permit fees for process piping shall be: For each hazardous process piping system (HHP) of one to four outlets $5.00 For each piping system of five or more outlets, per outlet $1.00 For each nonhazardous process piping system (NPP) of one to four outlets $2.00 For each piping system of five or more outlets, per outlet $0.50 * Commercial Mechanical Permits require a plan review fees = to 1% of project valuation 1/8/2019 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date January 14, 2020 ITEM NUMBER 2020 Tobacco Licenses STAFF INITIAL MC APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City has received applications for renewal of tobacco licenses. The licenses would be valid January 1, 2020— December 31, 2020. Larpenteur SuperUSA - 2424 Larpenteur Avenue West Lauderdale Certified Auto Repair (BP Station) - 2421 Larpenteur Avenue West OPTIONS: 1. To approve Resolution 011420C. 2. To remove the item from the consent agenda for further consideration. STAFF RECOMMENDATION: Approve Resolution 011420C Approving the 2020 Tobacco Licenses. COUNCIL ACTION: RESOLUTION 011420C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING 2020 TOBACCO LICENSES WHEREAS, the following applicants: Larpenteur SuperUSA 2424 Larpenteur Avenue W Lauderdale Certified Auto Repair 2421 Larpenteur Avenue W have presented to the City of Lauderdale complete applications for renewal of current tobacco licenses; and WHEREAS, the establishments listed above have provided the proper fee and the Certification of Workers Compensation form and insurance certificate. NOW, THEREFORE BE IT RESOLVED, that the Lauderdale City Council authorizes that the establishments listed above, be granted tobacco licenses with the City of Lauderdale for the term of January 1, 2020 through December 31, 2020. Adopted by the City of Lauderdale this 14th day of January, 2020. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date January 14, 2020 ITEM NUMBER 3.2 Off -Sale Malt Liquor License for 2020 STAFF INITIAL MC APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City has received an application for renewal of a 3.2 off -sale malt liquor license. The li- cense would be valid January 1, 2020 December 31, 2020 Larpenteur SuperUSA - 2424 Larpenteur Avenue West OPTIONS: 1. To approve Resolution 011420D. 2. To remove the item from the Consent Agenda for further consideration. STAFF RECOMMENDATION: Approve Resolution 011420D Approving the 3.2 Off -Sale Malt Liquor License for 2020. COUNCIL ACTION: RESOLUTION 011420D CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING 3.2 OFF SALE MALT LIQUOR LICENSE FOR 2020 WHEREAS, the following applicant: Larpenteur SuperUSA 2424 Larpenteur Avenue W has presented to the City of Lauderdale their complete application for renewal of current 3.2 off sale malt liquor license; and WHEREAS, the establishment listed above has provided the proper fee and the Certification of Workers Compensation form and insurance certificate. NOW, THEREFORE BE IT RESOLVED, that the Lauderdale City Council authorizes that the establishment listed above, be granted 3.2 off sale malt liquor license with the City of Lauderdale for the term of January 1, 2020 through December 31, 2020. Adopted by the City of Lauderdale this 14th day of January, 2020. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 14, 2020 ITEM NUMBER November Financial Report STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month, staff provide the Council with an updated copy of the city's finances. Follow- ing are the revenue, expense, and cash balance reports for November 2019. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for November 2019. General Ledger Cash Balances User: heather.butkowski Printed: 12/18/2019 11:59:34 AM Period 11 - 11 Fiscal Year 2019 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -3,086,532.44 225,557.48 146,523.62 -3,007,498.58 Change Fund 101-00000-000-10300 100.00 0.00 0.00 100.00 Cash 226-00000-000-10100 16,085.59 18.01 1,503.33 14,600.27 Cash 227-00000-000-10100 84,741.12 21,799.75 5,754.61 100,786.26 Cash 305-00000-000-10100 25,927.02 32.01 0.00 25,959.03 Cash 306-00000-000-10100 26,303.25 33,318.01 0.00 59,621.26 Cash 401-00000-000-10100 157,217.33 194.13 0.00 157,411.46 Cash 403-00000-000-10100 896,447.31 34,658.11 200,309.07 730,796.35 Cash 404-00000-000-10100 275,765.37 340.51 0.00 276,105.88 Cash 414-00000-000-10100 389,026.97 480.36 0.00 389,507.33 Cash 416-00000-000-10100 94,585.01 116.13 538.88 94,162.26 Cash 602-00000-000-10100 976,172.65 15,664.44 21,407.95 970,429.14 Cash 603-00000-000-10100 402,354.07 9,704.17 6,803.76 405,254.48 Current Assets 258,193.25 341,883.11 382,841.22 217,235.14 Petty Cash 101-00000-000-10200 300.00 0.00 0.00 300.00 Petty Cash 300.00 0.00 0.00 300.00 Investments - Fair Value 101-00000-000-10410 3,441,424.55 4,517.52 0.00 3,445,942.07 Adj Investments 3,441,424.55 4,517.52 0.00 3,445,942.07 Grand Total 3,699,917.80 346,400.63 382,841.22 3,663,477.21 GL - Cash Balances (12/18/2019 - 11:59 AM) Page 1 YTD Balanc Current Period U 0) General Fund z z O b0 ON O V) V) OI 00 O O M O Nd, N O M O Cl d, O OO N VO U O O\ 00 Lin O Cl 0O p O N M O O co O O l— V) on O N h ON ON ON N 0 N O O O 00 00 —+ p O\ N N O p O r- CD l-" O S ONd,NO O CO —0O VD4 O M M " ,"-i0 0 N v) d 000 h O— r O O ,.0 V) O M-, N4 06 N MCO O N,, N "rt 0 H O 0 000 N— p H 000 M O p O O N O �--� N O N O lin L: O O aO � O vi 'd' O U1 N v v1 o p 00 r-,VD V) CN 000 000CV NCSO O CDO O Md' ON -NN ."-1 VD -0000 co O VO N O M 00 M -291,173.19 o v) 0 M VO 0 O I er N N o o 0 I ON V) s.0"0MM\O O O CN r- 4 O p O O� M 0 0 00 N en e 00 Cl CO N p 0 O \ 00 CO VO MVO r O N4 N 'et' V) O\ N " N —,00 r+ ri „ rP M O\ 0 t CO .N ti 00 O 0 0 0 0 0 O O O O O O p O 0 0 0 0 0 0 O O O O O p O NO 0 0 0 O r VD 00 * 0 d Do 00 00 0 0 V� co: dr M 0 0 O M .6 - 0 0 M 0)- N 0- co V) et M a\ N ti a) u) Cb0 > a-� 0 G '-' U L' a) U o ii a) CO P. a) N w CO w o a c a+ v, aa) q o. o 0) • 0 a0 0 0 a) a) • y N Np b,A N U N a) • 0) O Taial .^ o a) g haCULD A w o a wP:1,oUo w General Fund O GL - Revenue vs Expense (12/18/2019 - 12:02 PM) U YTD Balance N O M 06 M O O 06 O p O O O � \ O 00 00 co M O O •rt. \ O. aN O o O 0000 M 00 Cf"Ln) 0\ [ ! co .cf r 0 O Cr.; In 1,0 VN' 1 p0 0000, p V1 M p M On o a r 000 o In 0 CO.coen N M en M 00 l� vO tV 4 crL en p M M - O O O O O 00 00 rnLrl M O O O O p O OMpC p Q^ r O O 00 M Lic N ti O O O O N 00 00 rl N t U O LA = N N rd C.' O O CelU U o O ) �% a�+ s 1 = La 9 io 5 N N y O~ N E-°'� �a°''a a UgH g Wa0%OU W Communications GL - Revenue vs Expense (12/18/2019 - 12:02 PM) YTD Balance Current Period 4) Account N O ,D O O\ O VD M h 00 CO O O d' et O1 V7 ee O 00 et ‘O V1 O\ O O ON CO O, 00 TT - V)oCD oo o et N CS Vi D b 7 CO O v'1 -,No — o 00 00 V0 O O O CD CN V1 00 C O N OM rt 40 60ee O\ M rF to N M N c V1 r r 0 CN OO I VD - CN CN V O C O Uri 7 r Vl •-- r O ,-I.' N cn V1 O N H O 0 0 0 p O O O \O O O p ‘45 Ct 'I O\ M 0C M N N CO '-I Oh tf1 N M VO u, N (0 00 N 0 > 'O 04 (0 a1 u, h T OA a1c, �>, bA C > 0 h iC N .t", A N D 0 0)) a) O '_" ya c� 0l V "" 0) g g, C4 W a cn O C0 W g GL - Revenue vs Expense (12/18/2019 - 12:02 PM) YTD Balance GO TIF Revenue Bonds 2018A M O dam-, CD �°I 000000 0 p 0 00 " -. ti v CD 00v N O N C;1 N 00 O � O 00 en r O � O N M 1-1 O 00 H O p O 0 O O ri O M O O M 0 0 00 o c M M 0 0 01 01 a � 00 00 GO TIF Revenue Bonds 2018A LI) O M GL - Revenue vs Expense (12/18/2019 - 12:02 PM) Account Nu 0pol 0 0 O p O O CN O N �} M pp d' M4 N M M NO NO N N N N ON ON M V) CD p I CD CD CD CD CD CD o p o 0 b 0 0 rn 0 0 g y a O d a4 A 0 N 6y00 0 O. 5 y 0 0 o�w '� 0 NRi.4O 2019A Improvement Bonds GL - Revenue vs Expense (12/18/2019 - 12:02 PM) Current Period Q (Ns 0 ('1 o � xo cr, pa -o1 3 g • �N z O 0 U N 06 trio0l o N6 O O 0~0 M O O Opl O M r~-1 O O O O -~-1 M O O M 415' O O VO N N N M O O pl O CD M O O p O ti M r1' ri' M M O M p M O O p I O M CD p H O O O O H O t O O O p O 1--1 ppp O O p O p CD CD © © O O p O O O O O O O 0o 0 o N N N N rP di 0) b. bA U b 0) rn Uas E ° g �xSo a woo w General Capital Projects GL - Revenue vs Expense (12/18/2019 - 12:02 PM) YTD Balance Current Period a z 0 O V o O 00 O N oc N O O N O 0 N N O O N O O p l O 000 O O p O 4 ON 00 N 00 C O O I C71 - N 00 O O 00 00 M C\V O iri et ON. 00 l- [� v CD oD VD CN ND N 00 M 1-1 7 l� N . M M ti hl N 00 CN CD O O ( 00 00 O 00 ND C VD O O et 00 [� [� V1 O\ M to O\ N 00 M .. I-- N ti N N -539,692.81 O O I 'C O —+ O ""1 O O O O 471O O O b OM O M l rY d O co in M M O N H O O p O O O p O O O p O O O p O C O O O b cn C C i y cn V > U U d N Y 'C i4 N 1. Oti b F4 a+ Eq q.5 mN ...+ ° •> y ?6 y ,v� y ay i cneAg4 O CWU(O W GL - Revenue vs Expense (12/18/2019 - 12:02 PM) 0 I 00 O I CO S 0 0 OU= 0M O M0 O p H O 00 ,-.1 0 U oo 0 co O N O N 7 O ca 4O H • OO • - F M N. H CC - 71 M M C YTD Balance Current Period O Off`? O N 7 • O 7 O cNn O M (Nr 00 d V - M H O O O © • O to O O O O '41 6 O © O O O O 7 M M M O pOO O O O O O 0 O O O 0 O O V1tnO S cn In M to vi '-+ ko ‘4, I' CA o h U ▪ U i-. O 4 • Ri 0A u, C T , ,73 � 0 U ON o a - N o d0C .. 0 ai p+y t4.1 ao Os aWccUw Park Capital Projects GL - Revenue vs Expense (12/18/2019 - 12:02 PM) \ P. / \ \ Cli \- & 0 O \ \,- 7.4 / \ } cd /2 / © • /\ CD CD 0 \\\ Fiscal Year 2019. \ G @ @� \ \ 3 3 0 3 © 0 \ S @ 5@ O. @ / a s © a d / YTD Balance \ \ @ / @ @ \ @ 3 3 d a o \ c) \ \ © O c o c c o 5 @ E 5 © @ 3 3 3 a| e a Rosehill Tax Increment GL - Revenue vs Expense (12/18/2019 - 12:02 PM) YTD Balance Current Period a) Account N rn N N d; O eri N p C O d' c ON M MaCD O N M N If) M .4:0 l o11) ro N0 ,Zt. ,O M-+ Cil, r r r r N O 132,973.42 vvp I 000 c O C\ M N r N N O M r-1 M O I M 0 0p l O M OHO 000 O 600 7 d• 0p o O N 0 O 0 p O O O o O O O O O O V0 N N N U, b. bA U -0 A U CD 0 i 0 aV b C4 b.0 c9 r N G y q O d Nc •> r a) 0 Ct a •4 0i av C9 a) 1-1 1-. 0 A Aa O A4 WOO W Development 71. GL - Revenue vs Expense (12/18/2019 - 12:02 PM) a) c N b0 W a CD P4 OpOOpIOOU d O p O O p O O O (.) DC e YTD Balance Current Pe z 0 O OI O O OI O O O O O O O O O p O O d O O p p I O O p O O O O O O O O O O OI O O OI O O O O O O O O O O p I O O p( O O O p O O p O O U, bO d U N a U -0 a U o �C v 0 , O 'O o ,G y U U • q N O C. c� N a.,aa) 04-. Z g 0 a W O U W 1-4 Housing Redevelopment GL - Revenue vs Expense (12/18/2019 - 12:02 PM) \ 5\@ \ 55@ @ \ 3/a § 3£3 6 \ / , N co @ # @ 7 < @ 5 $ 0 § / 6� § en / ) f e ® / / g YTD Balance \ _ Account Number 5 co /| 7 o 5) co$ N § c' 6 6 d \ \ N f 55/ q \\\| 3 § 3\0 / zco K Q •-•_ G m @ @ @| \ \ @ /| @ @ aad o C C d e % & W ; / / g§ U / \\ o ' a 0 o0 \\ °�1.4 rAm m m\g §3§5; c ; ; \/HO j 1\/\ W TIF District No. 1-2 GL - Revenue vs Expense (12/18/2019 - 12:02 PM) YTD Balance O CO .-. 01 f) CO rt O 61 O VO,. p rt' 0v10 0 O; O O oCO � O C\ O\ N OHO 0 C O O O N CO 00 I N N ClN O 00 I VD Co CD p t� CD Cr) NN00 p \ to O rr _ CN N co 4 O O� O, o M M O- CO C M Q\ N N 4 QD O e-1 N ' N ,, N CD 00 00 OOOM CD N UOO\O V0 00 00 00 CD 0 O N p4 .- O \O Ws;V' VO co O O sD Oh N M 'Xi, on On 0 C M ,o N CO --+ O C.j 7 rl NN NN CO O vi O1 p I 4 �O CO O p I to - O rt N. p N ON N. 0 0 p [ O0� OVD dM'N0 O 0 'Md' I CO 'I V1 N. rt '-+ u) N CO rl V) * 1-1 ,-- N 000 O \0 OO O o kr O 00 .--� N 0 0 0 0 0 X00000 M 00 h D\ N D\ N N N O 61)D N b O N O N • 0 0 'O y ❑ U O Ci .. •- NCI 0 1.., [Ci bA N C) NC N u., O. cn T A 3 C/) a- U N d 0�+O rr C4 4; O N cot V) > O N 4">N O O • 6) N° `n C) O C) ic_ cn i.U+.y' bA bA U HydO � p, N•y 6. ai c dy�m_0.• 5,` +. p•,. a A v�1„4UO RWwcnOUOW c0i 0 N O 0T ti <1.)o O) Cl • , .—, N z C N 1 cC) c • .ty .--•p N • v V aaw dU N0 N 0 O 0 0 O O cel N 295,916.00 0 0 Sanitary Sewer GL - Revenue vs Expense (12/18/2019 - 12:02 PM) v O v) C1 p C.) O O p --8 OO ‹O p oov YTD Balance MOa\O pl CN C 000 Vim' O O Oro Corq Q O O H N�00 O M Co O O N O O 4 C O N c 00 VD 0 O M H r, N CN c d' 1n M 'cl' r, . N H ON� CD 600 r..- 00 CA CTO p OIn Ccsi A O N �-o00 p "0- CD 4' CA ,..0 V' p O -1 O� O 0 O 4-1 N M '-1 01 vD CA 00 0 O I I N rt N VD 00 p O N O VD 00 Q CN O O N 0000 O 00000 001 p00 p X0'0 p 0 .-a v1 \O 60N -O p 0 1-1 VD N N x GCO G >C N -G R' aic.) o . U 7,3 V, N V) N CC y U v> > R1 L. O N cGd Cj > a 0 y? G y 6) N O N 61 U G ❑ ba a —6 , ❑ G G •- � � C: 6) it U 6) 6) 6) O LL O .r N 6) X o .G G d X 0 0 X +n�44U 0 G; Wn,a4000 W Cu Z 0 0 Storm Water 0 0 GL - Revenue vs Expense (12/18/2019 - 12:02 PM) U U o opl O Op OO 01 O O O O p O 0 0 0 0 0 O O O O p O 0 0 0 0 p O O 00 01 O 0000 01 O O U O O O O 0 0 0 0 p O ro O O p O 0 0 0 0 p O O YTD Balance Current Period Fr U y P-4 A Ci 0 oON rn 03 77 77 0 03N,0 z o y C • U V aaw O 001 O 000001 O O O O p O o 0 0 0 p O O O O p O O O O O O O O O O p1 O O O O O p1 O O O O p O O O O O p O O O O p O O O O O O O O O O 0 I O O o o p I O O O p O O O O O O O O O O O p O 0 0 0 0 p O 0 N • U o > • o N 00 (1i bA N U U d0 ti v G n a1 • LI, G C G ii at v7 "�� 0 '0 y a) U y ao a� O ,;; y v b F�a4H O g W wOUQO W F4 GL - Revenue vs Expense (12/18/2019 - 12:02 PM) U U RS C." Ct 12:02:16 PM en M' O M '4 M N 01 7 7 O N O en M M 0 0 0 0 C\ vi M O N ^-1 a N'1) N 0\ O\ O\ ao' �-I N a 74 O p ce .�>., 4,H b ocs O y ali 0 G > ace Cnaaaw gWC7 GL - Revenue vs Expense (12/18/2019 - 12:02 PM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 14, 2020 ITEM NUMBER Pay Equity Report STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every three years the City must document for Minnesota Management and Budget (MMB) that it is in compliance with the pay equity act. To demonstrate pay equity compliance, the City uses a points scale to compare traditionally male jobs with comparable female jobs. As far as I know, the City has not revisited the points scale in many years because the scope of the jobs have remained fundamentally the same. Attached are the compliance and implementation reports that will be submitted to MMB. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda the Council directs staff to submit the pay equity data presented to Minnesota Management and Budget. COUNCIL ACTION: Compliance Report Jurisdiction: Lauderdale Report Year: 2020 1891 Walnut Street Case: 1 - 2020 DATA (Private (Jur Only)) Lauderdale MN 55113 Contact: Heather Butkowski Phone: (651) 792-7650 E -Mail: admin@lauderdalemn.org The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, Ill and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 4 1 0 5 # Employees 4 1 0 5 Avg. Max Monthly 5,763.06 8,915.24 6,393.49 Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 0.00 * Male Female Classes Classes a. # At or above Predicted Pay 2 1 b. # Below Predicted Pay c. TOTAL d. % Below Predicted Pay (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) 2 0 4 1 50.00 0.00 B. T-test Results Degrees of Freedom (DF) = 3 Value of T = -16.761 a. Avg. diff. in pay from predicted pay for male jobs = $0 b. Avg. diff. in pay from predicted pay for female jobs = $1,499 III. SALARY RANGE TEST = 100.00 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 3.00 B. Avg. # of years to max salary for female jobs = 3.00 IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A) A. % of male classes receiving ESP 0.00 * B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0.00) Job Class Nbr Title 1 Deputy City Clerk 2 Maintenace worker 3 Public Works Coordinator 4 Assistant to the Administra 5 City Administrator Job Number Count: 5 Nbr Males 1 1 1 1 0 Job Class Data Entry Verification List Case: 2020 DATA Nbr Females 0 0 0 0 1 Class Type M M M M F Jobs Min Mo Points Salary 55 $4,358.77 56 $4,358.77 82 $4,936.21 82 $4,780.99 138 $7,132.19 Lauderdale LGID 646 Max Mo Yrs to Max Yrs of Exceptional Salary Salary Service Service Pay $5,451.57 3.00 0.00 $5,451.57 3.00 0.00 $6,171.82 3.00 0.00 $5,977.27 3.00 0.00 $8,915.24 3.00 0.00 1 O N O N 0) m a) a a) (CSJ J 4- 0 0 a) a) a) a asv 0) d 0 v d a 2020 DATA CD O CD O O O co CD CD CD CO CD CD ti O CD CD ti CD CD co O O CD U) O CD N CD CD O co O CO CD Predicted Pay Balanced Jobs • Female Jobs --- Line Continuation (Max) C 0 c6 C 0 0 a c I I N 0 a) a) (6 0 O N O N 0) A a Difference o � x m m U) a Z a) a) m E a> LL N Z m CpN O) O O ▪ CA V O v- �_ N- N- O) 69 69 69 V' ft 0)rnchco 4 O V' CO CO o ai t rr co t 0 N- N - rt rt o o rt «i 10 co co r ta 69 U9 69 U9 ti N- N r d' LC)to CO N N ✓ h 10 10 i0 N- N- 0) 0) cn 10 m U) Co 69 69 CA 69 EH 10 O N NCO In IC) CO CO a) CD a) a) c E 0000.- CD o Public Works Coordinator Assistant to the Administrator O City Administrator - N CO d 10 Z U) Job Number Count: Pay Equity Implementation Report Print Date: 1/9/2020 Part A: Jurisdiction Identification Jurisdiction: Lauderdale 1891 Walnut Street Lauderdale MN 55113 Contact: Heather Butkowski * DRAFT COPY* Jurisdiction Type: City Phone: (651) 792-7650 E -Mail: admin@lauderdalemn.org Part B: Official Verification 1. The job evaluation system used measured skill, effort responsibility and working conditions and the same system was used for all classes of employees. The system used was: Other Description: MAMA 2. Health Insurance benefits for male and female classes of comparable value have been evaluated and: There is no difference and female classes are not at a disadvantage. Part C: Total Payroll $431,493.53 is the annual payroll for the calendar year just ended December 31. 3. An official notice has been posted at: Lauderdale City Hall (prominent location) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: (governing body) (chief elected official) (title) El Checking this box indicates the following: - signature of chief elected official - approval by governing body - all information is complete and accurate, and - all employees over which the jurisdiction has final budgetary authority are included Date Submitted: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date January 14, 2020 ITEM NUMBER HDR -C Ord. Adoption STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In July 2018, the Council authorized Swanson Haskamp Consulting to begin working on draft text for the High Density Residential Conservation (HDR -C) zoning district pro- posed in the 2040 Comprehensive Plan. This included community surveys and input oppor- tunities to bring the community's attention to the wooded land being sold by Luther Semi- nary. At the November 26 meeting, the City Council held its second public hearing on the draft ordinance. Since that meeting, staff, the city attorney, and the City's planning consultant reviewed the comments and concerns and developed new language around that feedback. The draft ordinance was then sent to residents on January 3, 2020. The purpose of tonight's meeting is to review the current draft and determine whether it is ready for adoption. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Ordinance No. 20-01, an Ordinance Amending Title 10, Chapter 5 of the Code of Ordinances Regarding Zoning Districts. CITY OF LAUDERDALE ORDINANCE NO. 20-01 An Ordinance Amending Title 10, Chapter 5 of the Code of Ordinances Regarding Zoning Districts The city council of the city of Lauderdale ordains as follows: SECTION 1. Title 10, Chapter 5 of the Lauderdale City Code is amended by creating a new Section 10-5-4 as follows: 10-5-4: HIGH DENSITY RESIDENTIAL — CONSERVATION (HDR -C) DISTRICT 1. Purpose; Conservation Objectives. The purpose of the HDR -C District is to allow for the reasonable development of land while protecting, preserving, restoring and enhancing the City's ecological resources, and promoting resilient and sustainable building and site planning practices. Development within this District shall be consistent with the goals and objectives stated within the City's Comprehensive Plan and the stated Conservation Objectives. Each site will be individually evaluated during the Concept Plan stage of the Planned Unit Development ("PUD") process, which shall be required for all HDR -C rezoning requests, as described in Title 10, Chapter 7, Section 10-7-7. The Concept Plan stage is required so that the priority and relevance of the following stated Conservation Objectives for each site can be established: a. Protect and enhance the ecological function of native woodlands, wetlands, and surface water management areas; b. Enhance and create opportunities to restore ecological connections between parks, the City's nature area, and other protected lands with ecological significance; c. Create public trails and connections for the City's residents that provide access to enjoy the City's open space and natural resources; d. Create public open space and natural resource areas for the City's residents to access and enjoy; and e. Incorporate Innovative Site Design and Green Building Standards into new development or redevelopment that contribute to the City's long-term sustainability and resiliency. 2. Applicability. The HDR -C District shall be available only for properties that meet the minimum standards and regulations as stated herein and that are guided as High Density Residential, High Density Residential Conservation, Mixed -Use South, and Mixed -Use 1 North within the City's Comprehensive Plan. Property owners are encouraged to consider utilizing the HDR -C District to enhance, protect, and achieve the Conservation Objectives for residential development. 3. Definitions. For the purposes of this section 10-5-4, the terms defined below shall have the meanings given them. a. Base Density. The permitted number of units or lots in the HDR -C District absent any flexibility provided through a PUD and equal to the established minimum density identified within the City's Comprehensive Plan for the guided land use designation. b. Conservation Area. Designated land within an HDR -C Subdivision that contributes towards the achievement of one or more of the Conservation Objectives. A Conservation Easement shall be recorded to protect the Conservation Area in perpetuity. Conservation Areas may be used for preservation of ecological resources; enhancement, creation and/or restoration of ecological resources, passive recreation, and/or innovative site design characteristics that support ecological sustainability. c. Conservation Easement. A non -possessory perpetual interest of a holder in real property imposing limitations or affirmative obligations, the purpose of which may include retaining, restoring or protecting natural, scenic, or open space values of real property, assuring its availability for forest, recreational or open -space use, protecting natural resources, maintaining or enhancing air or water quality, and preserving and/or promoting the historical, architectural, archaeological, or cultural aspects of real property. d. Conservation Objectives. Those objectives specified in Section 10-5-4, subd. 1 of this ordinance. e. Green Building Standards. New development or redevelopment that achieves LEED Certification or incorporates LEED standards or other industry -recognized energy and/or environmental building characteristics. The plan set shall include architectural plans, LEED checklists, or other supporting documentation. f. HDR -C Subdivision. Any development or redevelopment that incorporates the concepts of designated Conservation Areas or Innovative Site Design and Green Building Standards, as defined herein. g. Holder. The party holding the Conservation Easement in accordance with Minnesota Statutes, Chapter 84C. 2 h. Homeowners Association or Management Company. A formally constituted non- profit association or corporation made up of the property owner(s) and/or residents of an HDR -C Subdivision for the purpose of owning, operating, and maintaining Conservation Areas and/or other commonly owned facilities and Open Space. i. Innovative Site Design. New development or redevelopment that incorporates resiliency, sustainability, energy efficiency, or other alternative site design considerations. Such elements must be clearly demonstrated through the plan review process and may be graphically shown through site plans, shade/solar studies, landscape plans, or other submissions deemed acceptable by the City. j. Net Land Area. The total land area in a proposed HDR -C Subdivision excluding wetlands, required wetland buffers, protected easement areas, right-of-way, and land that slopes greater than 18%, k. Open Space. Land not designated as a Conservation Area that is used for parks, innovative site design characteristics, trails, or other recreational uses. Open Space may be owned and managed by the City, a Homeowner's Association, or other entity. 4. Planned Unit Development Process. The City intends to evaluate the Conservation Objectives of the HDR -C Subdivision through using the City's planned unit development (PUD) process. The Conservation Objectives, as stated within this ordinance, are not necessarily listed in order of priority. The applicability or priority of the stated Conservation Objectives to a specific site or project will be established as part of the PUD process as outlined in this Ordinance. The property owner or developer will be required to demonstrate how, and to what extent, they meet the identified and applicable Conservation Objectives. In exchange for achieving the applicable Conservation Objectives, the City will consider and allow design flexibility and increased density. The City intends to work collaboratively with the property owner or developer through the Concept Plan stage of the PUD process to appropriately identify the applicable Conservation Objectives and any flexibility or increase in Base Density to be allowed. The provisions and procedures of the City's PUD ordinance shall apply, except as modified and explicitly stated within this section which includes the required Concept Plan Stage. Prior to submitting application materials for the Concept Plan, the City requires applicants to engage in a meeting with city staff to establish and identify the goals for a specific site, and to identify and prioritize which Conservation Objectives are applicable to a site and its development. The Development Stage PUD plans shall clearly demonstrates how the proposed project meets the Conservation Objectives identified during the Concept Plan stage. If a final PUD plan is approved by the City, the property shall be rezoned to HDR - C PUD. The permitted uses, regulations and flexibility shall be stated and documented within the approved plans and resolution and in a HDR -C PUD development agreement to 3 be executed by the City and the applicant. The provisions in this section are requirements for all HDR -C Subdivisions, unless the City Council allows and approves any exceptions as part of the PUD process. 5. Uses. All permitted, conditional, and accessory uses allowed within the R-1, R-2, and R- 3 zoning districts shall be allowed in the HDR -C District. 6. General Performance Standards. The City Council may, in its sole discretion, grant flexibility from the requirements of the existing zoning district, or other requirements of this code if the proposed HDR -C Subdivision meets the applicable Conservation Objectives. In considering how much flexibility, if any, is warranted, the City will evaluate the amount and quality of Conservation Areas protected or created, the public access to or enjoyment thereof, and if Green Building Standards or Innovative Site Design standards have been incorporated into the development plan. a. Conservation Objectives and Determining Flexibility. Conservation Area(s) shall be designated and located within a HDR -C Subdivision to maximize achievement of the Conservation Objectives. All Green Building and Innovative Site Design standards utilized must be documented and demonstrated at time of application. The opportunity to achieve the Conservation Objectives will be site specific, and each project will be evaluated independently to determine the extent to which the Conservation Objectives are met. b. Density Flexibility. Each site shall be entitled to the Base Density calculated using the Net Land Area, which equals the minimum stated value of the density range for the land use designation identified within the City's Comprehensive Plan. Any increased density above the Base Density shall be calculated from the Net Land Area, and any increased density shall be at the discretion of the City Council. The City Council shall base its decision regarding density flexibility on 1) how effectively the proposed project meets the prioritized and applicable Conservation Objectives established as part of the Concept Plan stage; and 2) the extent to which the project will support the Conservation Objectives long-term. The City will permit increased densities up to the maximum stated value of the density range for the land use designation in the City's Comprehensive Plan only if the project demonstrates long-term support of the applicable Conservation Objectives. c. Other Areas of Flexibility. In addition to increased density, other areas of flexibility may be requested to support the applicable Conservation Objectives, including, but not limited to the following: (i) lot size, lot width, setbacks; (ii) housing types; (iii) landscaping; (iv) screening; and (v) park dedication. 4 7. Conservation Area Ownership. Any areas designated as Conservation Areas in an HDR - C Subdivision shall be established, protected, and owned in accordance with the following requirements: a. Designated Conservation Areas shall be surveyed and subdivided as separate outlots and legally described on the final plat. b. Designated Conservation Areas must be protected in perpetuity in accordance with the Conservation Easement conveyed to a Holder pursuant to Minnesota Statutes, Chapter 84C and must run with the land. The Conservation Easement must be approved by the City attorney and must explicitly define the permitted uses within the Conservation Area. c. The permanent Conservation Easement may be held by any combination of the entities defined by Minnesota Statute Chapter 84C, but in no case may the holder of the Conservation Easement be the same as the owner of the underlying fee title. d. The City shall have a third -party right of enforcement with regard to the Conservation Easement. e. The permanent Conservation Easement shall be recorded with Ramsey County and must specify, at a minimum, the following: i. The entity that will maintain the designated Conservation Area; ii. The purpose of the Conservation Easement, that the easement is permanent, and the conservation values of the property; iii. The legal description of the land under the easement; iv. The restrictions on the use of the land, and restrictions from future development; v. To what standards the Conservation Areas will be maintained, and the responsible party(ies) for such maintenance and/or restoration; and vi. Who will have access to the Conservation Area. f. The underlying fee of each designated Conservation Area parcel may be held/owned by any combination of the following entities: i. A common ownership association, subject to the provision in the HDR -C PUD District; ii. An individual who will use the land consistent with the permeant Conservation Easement; iii. A private nonprofit organization, specializing in land conservation and stewardship, that has been designated by the Internal Revenue Service as 5 qualifying under section 501(c)(3) of the Internal Revenue Code or successor sections; or iv. The City of Lauderdale, at its discretion, and if determined there are no other viable options. g. Open Space areas that are not a part of the Conservation Areas may be established within the HDR -C Subdivision without protection of a Conservation Easement, and consideration of how, or if, such areas contribute to the Conservation Objectives will be determined at the discretion of the City Council. h. Innovative Site Design and Green Building Standards may or may not be a part of a designated Conservation Area, and those that are a part of the Conservation Easement must be expressly permitted uses within the Conservation Easement. Those characteristics or building that are used in granting design flexibility or increased density that are not a part of a Conservation Easement must be detailed within a restrictive covenant or homeowner's association covenants that is recorded against the property. 8. Conservation Area Management and Maintenance Plan ("Plan"). a. Plan Content Requirements. For any designated Conservation Area, a Plan for the restoration (if applicable), development, maintenance, and insurance of the Conservation Area must be identified and approved as part of any HDR -C Subdivision. The Plan must address, if applicable: i. Define the ownership of the Conservation Area; ii. Describe the method of land protection; iii. Specify restoration (if applicable), regular and peri maintenance, and responsibility; and iv. Provide insurance requirements, and other associated odic operation, costs with the maintenance and management of the Conservation Area and how the necessary fees will be obtained (through a homeowner's association, rents, or other funding mechanism). b. Plan Submittal Requirements. As part of the initial application for an HDR -C Subdivision and along with any other PUD requirements, the applicant must submit a narrative and maps that describe the following: i. Existing Conditions which identifies each applicable Conservation Objective addressed within the Conservation Area, including all natural, cultural, historic, and scenic elements in the landscape; 6 ii. If protection of an existing natural area/natural resource is proposed, a natural resource inventory prepared by an ecologist, or similarly designated professional, shall be prepared and submitted as part of the Plan; iii. Objectives for the Conservation Area, including, but not limited to, the proposed permanent maintained landscape condition for each area, any restoration or enhancement of natural features, and a maintenance plan describing the activities to be performed for any restoration and post - restoration activities. c. Funding of Operation and Maintenance. The City may require an applicant to escrow sufficient funds for the maintenance operation costs of Conservation Areas depending on the restoration measures identified within the Plan. The amount and duration shall be at the discretion of the City Council, but shall be proportional to the effort proposed. d. Enforcement. In the event that the fee owner of the Conservation Area fails to properly maintain all or any portion of the Conservation Area, the City in coordination with the Holder of the easement may serve written notice upon such fee owner setting forth the manner in which the fee owner has failed to maintain the Conservation Area. Such notice shall set forth the nature of corrections required and the time within which the corrections shall be made. Upon failure to comply within the time specified, the fee owner, or any successor organization, shall be considered in violation of this ordinance and the Holder may take any action authorized under the law to enforce the Conservation Easement. The City may exercise its rights under third party right of enforcement. 9. Site Design Process. In addition to all other requirements, the applicant shall include the following with its application: a. Graphics and supporting information that identifies how the proposed Conservation Areas were identified. This should include, at a minimum, the following: i. Unbuildable areas that include slopes greater than 18%, wetlands, wetland buffers, streams, right-of-ways, and protected easement areas; i. Areas designated as Conservation Area; ii. A natural resource inventory of the site, including without limitation, an identification of the land cover and existing vegetation; iii. A wetland delineation, if applicable; and iv. A list of any known protected species, plants and/or animals, as obtained from the Minnesota Department of Natural Resources; b. A survey identifying the Net Land Area; 7 c. The proposed location of new structures outside and within, if applicable, the proposed Conservation Area; d. A description of how buildings were sited, and if such siting meets criteria established within this section; e. The design and location of streets and trails which demonstrate all vehicular and pedestrian connections; and f. A survey showing all proposed lot lines, including Conservation Area outlots. 10. General Conservation Design Standards. The following design standards shall be considered in designing the HDR -C Subdivision: a. Conservation Areas should be adjacent to or incorporate existing natural features of the site when possible to accomplish a larger interconnected and contiguous network of open spaces; b. The quantity of land protected and the extent to which contiguous areas are designated; c. Incorporate public and private trails that connect to the City's existing sidewalks and other natural/park areas; d. Stormwater management facilities should consider innovative solutions and should be designed to feel natural and support the open space network; and e. Stormwater management facilities may be located within a Conservation Area but may not be used as part of the justification for increased density, unless such design incorporates innovative and low -impact development characteristics not required as part of a standard permitting process. 11. Landscape Design Standards in HDR -C. The following landscape design standards in an HDR -C Subdivision should be considered: a. The selection of vegetation should be guided by natural vegetative community types found in the Minnesota Land Cover Classification System and the Minnesota Department of Natural Resources' pre -settlement vegetation mapping information for the area; b. Reduction or eradication of invasive species from a site; 8 c. Creation of a natural design plan for surface water management features should be incorporated, and native species prioritized where possible; d. Integration of nature trails and foot paths should be explored and should connect to the City's existing parks, nature areas, trails and open spaces, when possible; and e. Better Site Design/Low Impact Development practices as identified in the Minnesota Storni-water Manual published by the Minnesota Pollution Control Agency shall be used to design sites and meet the performance standards. 12. Innovative Site Design and Green Building Standards. The following Innovative Site Design and Green Building Standards, among others, should be considered in designing the HDR -C Subdivision: a. LEED certification on new buildings; b. Include energy-efficient appliances and other efficiency measures within new buildings; c. Explore incorporating alternative energy sources in new building designs (e.g. solar, geothermal); d. Site new buildings to respond to existing climate conditions to minimize energy use (e.g. solar/shade positioning, wind); and e. Consider material choices that are renewable, and/or designed to create a more energy efficient building. SECTION 2. This ordinance shall be effective upon its adoption and publication. Adopted by the Lauderdale City Council this 14th day of January, 2020. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator -Clerk Published in the Pioneer Press this 17th day of January, 2020. 9 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date January 14, 2020 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR HDR -C by Title and Summary DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: If the Council adopts the revision to the zoning ordinance, the ordinance may be published by title and summary by a four -fifth vote. Staff would publish the summary in an upcoming edition of the Pioneer Press in -lieu of publishing the ordinance in its entirety. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution No. 011420E—A Resolution Authorizing Publication of Ordi- nance No. 20-01 by Title and Summary. RESOLUTION NO. 011420E CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 20-01 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Lauderdale has adopted Ordinance No. 20-01, an ordinance creating the High Density Residential — Conservation (HDR -C) District in the city's zoning ordinance; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is nine pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lauderdale that the city clerk -administrator shall cause the following summary of Ordinance No. 20-01 to be published in the city's official newspaper in lieu of the entire ordinance: Public Notice The city council of the city of Lauderdale has adopted Ordinance No. 20-01, an ordinance creating a High Density Residential — Conservation (HDR -C) District in the city's zoning code. The district is intended for areas of the city that are within specified land use designations in the city's comprehensive plan. The purpose of the district is to identify, restore, enhance and protect areas of the community which have significant environmental value. Portion of sites zoned HDR -C may be developed at densities greater than ordinarily permitted and may be granted other site plan and design flexibilities. In return, other areas of the site will be subject to a conservation easement held by a third party experienced in environmental preservation. The environmental features of the site will be inventoried and a plan developed and implemented for their restoration, if necessary, and preservation. The community gains by seeing ecologically significant areas preserved which would 1 632171v1LA135-3 otherwise be lost to standard development patterns. The third -party holder of the conservation easement will have primary responsibility for enforcement of the terms of the easement, with the city playing a back-up role. The ordinance does not rezone any property to HDR -C. After the ordinance becomes effective, property owners who believe their sites may qualify and who wish to develop their land in accordance with the ordinance, may apply to rezone their property to HDR -C. Heather Butkowski, City Clerk -Administrator BE IT FURTHER RESOLVED by the city council of the city of Lauderdale that the city clerk -administrator keep a copy of the complete ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Dated: January 14, 2020 ATTEST: Heather Butkowski, City Clerk -Administrator 2 632171v1LA135-3 Mary Gaasch, Mayor LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 14, 2020 ITEM NUMBER Council Meeting Schedule STAFF INITIAL MC APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City Council sets its meeting schedule for the following year. If the Council continues to meet the 2nd and 4th Tuesdays of the month, the schedule would be as at- tached. Holidays do not conflict with the proposed meeting schedule but the primary elec- tion does. A date for the August 11 meeting will need to be determined during the meeting if possible or at a later date. After the Council adopts the meeting schedule, it will be posted in the entryway and published in the Pioneer Press. OPTIONS: • Adopt the attached City Council meeting schedule. • Propose a new schedule. STAFF RECOMMENDATION: Motion to Council adopt the City Council meeting schedule for 2020. COUNCIL ACTION: 2020 Lauderdale Schedule City Council Meetings Holidays Observed January 14 January 28 February 11 February 25 March 10 March 24 April 14 April 28 May 12 May 26 June 9 June 23 July 14 July 28 August TBD August 25 September 8 September 22 October 13 October 27 November 10 November 24 December 8 New Year's Day — Wednesday, January 1 M. L. King Day — Monday, January 20 President's Day — Monday, February 17 Memorial Day —Monday, May 25 Independence Day — Friday, July 3 Labor Day — Monday, September 7 Veterans Day — Wednesday, November 11 Thanksgiving Holiday—Thursday, November 26 & Friday, November 27 Christmas Holiday — Thursday, December 24 & Friday, December 25 Election Schedule Presidential Nominating Primary — March 3 Primary Election — August 11 General Election — November 3 Meeting Notes: • City Council meetings begin at 7:30 p.m. at Lauderdale City Hall, 1891 Walnut Street. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date January 14, 2020 ITEM NUMBER Committee Assignments STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council determines committee assignments and makes other designations at the first meeting of the year. The following document has the committee assignments and designa- tions from last year. Staff carried over the assignments from 2019 to 2020 and will make changes based on the outcome of the discussion. OPTIONS: STAFF RECOMMENDATION: Motion to adopt committee assignments and designations as discussed. Mayor Pro Tern Bank Signatories Building Official: Residential Building Official: Commercial Data Practices Officer Data Practices Compliance Officer LMC Metro Cities MWMO NSCC Community Events Police Liaison RCLLG 2019 Dains CITY OF LAUDERDALE 2020 APPOINTMENTS 2020 Dains Gaasch Dains Butkowski David Hinrichs Duane Grace Butkowski City Attorney Council: Moffatt Staff: Butkowski Council: Gaasch Staff: Butkowski Dains Alt: Gaasch Council: Dolphin Alt: Moffatt Dog Park: Gaasch Day in the Park: Dolphin Halloween: Grove Council: Gaasch Staff: Butkowski Council: Grove Alt: Dolphin Gaasch Dains Butkowski David Hinrichs Duane Grace Butkowski City Attorney Council: Moffatt Staff: Butkowski Council: Gaasch Staff: Butkowski Dains Alt: Gaasch Council: Dolphin Alt: Moffatt Dog Park: Gaasch Day in the Park: Dolphin Halloween: Grove Council: Gaasch Staff: Butkowski Council: Grove Alt: Dolphin St. Paul Regional Dains Dains Water Service SRA Council: Moffatt Council: Moffatt Alt: Butkowski Alt: Butkowski Zoning Admin. Bownik Bownik City Engineer Stantec Stantec City Civil Attorney Kennedy & Graven Kennedy & Graven City Pros. Attorney Joseph Law Joseph Law Official Newspaper Lillie Suburban Newspapers, Inc. Pioneer Press NOTE: Any councilor may attend LMC, Metro Cities, or RCLLG Meetings. Committees & Commissions Mayor Pro Tem: The council member that will preside over the meeting in the mayor's absence. League of Minnesota Cities (LMC): As a LMC member city, the City receives many services, the two most important being training and representation at the Capitol. The City also purchases insurance through the League's Insurance Trust. There are many different types of LMC meetings and trainings happening year round. All council members are able to get involved. The duty of the LMC appointee is to vote on the City's behalf at the annual meeting, if present. Metro Cities: Metro Cities represents the interests of member cities in the seven county metropolitan area, primarily representing cities before the Metropolitan Council and at the Capitol. The primary duty of the appointee is to vote on the City's behalf at the annual meeting. Mississippi Water Management Organization (MWMO): The City is one member of a joint powers board that manages and monitors the storm water quality in the Middle Mississippi Watershed area. The MWMO covers the southwest part of the city (south of Larpenteur Avenue and west of Eustis Street). North Suburban Cable Commission (NSCC): The City is one of nine northern suburbs that jointly administer cable franchise agreements with Comcast and CenturyLink. The commission also oversees the operation of the local access stations and the institutional network. The board meets the first Thursday evening of each month at the cable commission office in Roseville. Police Liaison: The police liaison meets with the St. Anthony Police Chief as needed. Ramsey County League of Local Governments (RCLLG): Ramsey County cities, school districts, and special districts meet monthly to network and learn through common issues. Meetings are held in the evening on the third Thursday of the month at alternating locations in Ramsey County. Each meeting is organized around a topic or trainer. Suburban Rate Authority (SRA): The Suburban Rate Authority consists of metro communities in a joint powers arrangement that collectively work together to represent municipal interests in dealings with public utility providers like Xcel Energy and CenterPoint Energy. The group also provides a voice for rate payers when the Public Utilities Commission and utility providers negotiate rate increases and service changes. The committee meets quarterly (third Wednesday) at member city locations. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date January 14, 2020 ITEM NUMBER Long-term Financial Plan STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In March, the Council authorized AEM Financial to prepare a long-term financial plan for the City. The City has been involved with a number of big projects over the past two year in addition to the on-going discussions about financing regular increasing costs for everything from the utility bills to the police contract. The goal of the outside evaluation was to give a different perspective or a "second opinion" of sorts to staff's expectations and projections. Vicki Holthaus of AEM Financial presented a draft of the report at the last meeting. The final version which follows includes updates based on the discussion from the meeting and some corrections to a couple of numbers. As Vicki noted, the City's five-year financial outlook is stable and healthy. The general fund levy growth is expected at 9% per year and the overall general fund at 5% per year. The previous draft showed a debt service levy in 2023 and 2024 for the Eustis / Roselawn Project. With the corrections in the 414/415 Funds that is no longer necessary. The tax rate will increase from 29.92% in 2018 to 32.36% by 2024 which is still below most cities in Ramsey County. This plan will result in the general fund balance as a percent of revenue decreasing from 51% to 35%. This remains within state auditor's recommendations but the Council will need to determine whether it feels comfortable with less financial cushion. OPTIONS: STAFF RECOMMENDATION: Motion to acknowledge the City of Lauderdale, Minnesota Long Term Plan prepared by AEM Financial Solutions, LLC. CITY OF LAUDERDALE, MINNESOTA LONG TERM PLAN Prepared on December 26, 2019 Prepared by AEM Financial Solutions, LLC. City of Lauderdale, Minnesota Long Term Plan Table of Contents Compilation Disclosure Introductory Section Transmittal Letter Pape No. 3 5 Financial Section Schedule of Property Taxes Levied and Tax Rates 9 Schedule of Annual Fund Cash Balances 10 Outstanding Debt Schedule 11 Capital Improvement Plan Capital Improvement Fund 401 Schedule of Planned Capital Outlay 2019 to 2024 12 Schedule of Projected Revenue, Expenditures and Debt 12 Street Improvement Fund 403 Schedule of Planned Capital Outlay 2019 to 2024 13 Schedule of Projected Revenue, Expenditures and Debt 13 Park Improvement Fund 404 Schedule of Planned Capital Outlay 2019 to 2024 14 Schedule of Projected Revenue, Expenditures and Debt 14 Development Fund 414 Schedule of Planned Capital Outlay 2019 to 2024 15 Schedule of Projected Revenue, Expenditures and Debt 15 Housing Redevelopment Fund 415 Schedule of Planned Capital Outlay 2019 to 2024 16 Schedule of Projected Revenue, Expenditures and Debt 16 TIF District No. 1-2 Fund 416 Schedule of Planned Capital Outlay 2019 to 2024 17 Schedule of Projected Revenue, Expenditures and Debt 17 Sewer Enterprise Fund 602 Schedule of Planned Capital Outlay 2019 to 2024 18 Statement of Cash Flows 18 Storm Sewer Enterprise Fund 603 Schedule of Planned Capital Outlay 2019 to 2024 19 Statement of Cash Flows 19 Selected Graphical Data from Projections 20 2 ABDO EICK & MEYERS AEM Financial SolutionsTm COMPILATION DISCLOSURE Honorable Mayor and City Council City of Lauderdale 1891 Walnut Street Lauderdale, Minnesota 55113 December 26, 2019 We have compiled the accompanying forecasted long-term plan that includes property tax, tax rate, fund balance and debt projections based on input from the City Council and City staff. This projection incorporates estimates through December 31, 2024. This forecast was compiled in accordance with attestation standards established by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of forecast information that is the representation of management and does not include evaluation of the support for the assumptions underlying the forecast. We have not examined the forecast and, accordingly, do not express an opinion or any other form of assurance on the accompanying statements or assumptions. Furthermore, there will usually be differences between the forecasted and actual results because events and circumstances frequently do not occur as expected, and those differences may be material. We have no responsibility to update this report for events and circumstances occurring after the date of this report. Sincerely, AEM FINANCIAL SOLUTIONS, LLC 5201 Eden Avenue, Suite 250 Edina, MN 55436 952.715.3070 I Fax 952.835.3261 3 INTRODUCTORY SECTION CITY OF LAUDERDALE, MINNESOTA LONG TERM PLAN 4 ABDO EICK & ME - ERS AEM Financial Solutions Honorable Mayor and City Council City of Lauderdale 1891 Walnut Street Lauderdale, Minnesota 55113 Introduction December 26, 2019 As discussed in prior communications to the City Council, we have been preparing a long term plan for the City that is intended to give a big picture view of the status now and five years from now. We have measured and projected operations, capital and debt for the City based on assumptions made by management. The City's assumptions made are as follows: Assumptions The following assumptions have been used to calculate the projections in this report: Capital Improvement Cost Inflation 1.00% Interest Earnings 1.00% General Fund Levy Growth 9.00% Debt Service Fund Levy (Percentage of Next Year's Debt Service) 105.00% Governmental Fund Revenue Growth 2.00% Governmental Fund Expenditure Growth 3.00% Governmental Funds Debt Term 10 Governmental Funds Debt Interest Rate 3.00% Sewer Enterprise Fund Revenue Growth 3.00% Enterprise Fund Revenue Growth 5.00% Enterprise Fund Expense Growth 5.00% Enterprise Debt Term 10 Enterprise Debt Interest Rate 3.00% Tax Capacity Growth 3.00% Fiscal Disparities Growth 1.00% Population Growth 1.00% Median Home Value $ 189,100 Median Home Value Growth 0.50% 5201 Eden Avenue, Suite 250 Edina, MN 55436 952.715.3070 I Fax 952.835.3261 5 Assumptions with Future Action • Historically, the General Fund 101 has transferred $38,000 per year to the Development Fund 414. Beginning in 2020, the transfer will be eliminated from the General Fund budget (and levy). A General Fund levy increase of 9% was modeled to accommodate increases in the City's expenditure budget for police contracts, however; this increase is offset by the reduction of the $38,000 transfer. In summary, the General Fund levy is projected to increase an average of 5.00 percent over the life of this plan. • The Communications Fund 226 has capital outlay of $30,000 for upgrades to technology in the City Council chambers scheduled in 2021. The fund does not have adequate resources to pay for this project and other funding scenarios may need to be considered. Management intends to delay the purchase of the equipment until such time as a funding source can be determined. Options may include delaying the purchase or a transfer of cash. • Recently, the City experienced a change in the rate structure passed through by its recycling vendor. Because of this change, fees assessed to property owners will likely need to be modified. Accordingly, future results will vary from the estimates projected in the Recycling Fund 227. • A special revenue fund, TIF District No. 1-2 Fund 228, has been modeled in this plan to capture the increment estimated (by Ehlers and Associates, Inc.) on the Chinese Church Redevelopment. The projections anticipate a 90%, ten year pay-as-you-go agreement with the developer. • The 2018A GO TIF Revenue Bonds Fund 305 are set to mature in 2021, however; the City anticipates the sale of the school site in 2020. The plan includes sale proceeds in 2020 and the retirement of the bonds at maturity in 2021, however; the City may have options to call and prepay based on the timing of the property sale. • The 2019A GO Improvement Bonds Fund 306 will be supported by a transfer in from the Development Fund 414 in 2020 - 2024. This plan includes the levy and special assessment revenue projections in the closing report (generated by Ehlers and Associates, Inc.). The reduction in the General Fund 101 levy, in the amount of $38,000, will help to support the introduction of a levy for this bond. • The Capital Improvement Fund 401 is scheduled to receive $32,000 of transfers from the enterprise funds in 2019. The plan models $12,000 of annual transfers from the enterprise funds in years thereafter. The transfers are adequate to ensure that a property tax levy is not needed to support the capital outlay in this fund. • The Street Improvement Fund 403 will pay remaining costs on the Eustis project in 2020. Final costs on the Eustis project were estimated on October 8, 2019 in preparation for the special assessment meeting. The remaining cash in this fund will be reserved for future street projects that are outside the life of this plan. The City may wish to consider spreading the 2028 mill and overlay project (estimated at $2,200,000) over several years to assist with funding. • The Park Improvement Fund 404 has one pending project in 2020 (Skyview Park) that is contingent on receipt of Community Development Block Grant funding from Ramsey County. Future park dedication funds will be used on other park improvement projects. • The resources in the Development Fund 414 have been generated by conduit debt fees in past years. At this time, additional conduit debt fees are not anticipated and the City intends to use the resources in the fund as follows: o $67,769 transfer in 2020 to 2019A GO Improvement Bonds Fund 306 to provide support for debt service; o $67,956 transfer in 2021 to 2019A GO Improvement Bonds Fund 306 to provide support for debt service; o $68,143 transfer in 2022 to 2019A GO Improvement Bonds Fund 306 to provide support for debt service; o $68,198 transfer in 2023 to 2019A GO Improvement Bonds Fund 306 to provide support for debt service; 6 People + I'roctss= Going 13c -wild \umbers Assumptions with Future Action (Continued) • The resources in the Development Fund 414 have been generated by conduit debt fees in past years. At this time, additional conduit debt fees are not anticipated and the City intends to use the resources in the fund as follows: o $68,253 transfer in 2024 to 2019A GO Improvement Bonds Fund 306 to provide support for debt service; • The capital project fund for TIF District No. 1-2, Fund 416, was established to account for the bond proceeds, acquisition and rehabilitation costs for the school site. The City anticipates completion of the project and sale of the property in 2020. The plan forecasts utilization of the remaining bond proceeds, however; any remaining cash in the construction fund may be transferred to the debt service fund for retirement of the bonds. • The Sewer Fund 602 is scheduled to transfer $22,000 to the Capital Improvement Fund 401 in 2019. Going forward, a $6,000 annual transfer is forecasted. This enterprise fund is projected to have sufficient reserves for capital outlay and an adequate working capital reserve throughout the life of this plan. • The Storm Water Fund 603 is scheduled to transfer $10,000 to the Capital Improvement Fund 401 in 2019. Going forward, a $6,000 annual transfer is forecasted. This enterprise fund is projected to have sufficient reserves for capital outlay and an adequate working capital reserve throughout the life of this plan. Key Highlights • At December 31, 2018 the General fund had a 51.9 percent operating reserve. The Minnesota Office of the State Auditor defines an adequate reserve as 35 - 50 percent of the General fund expenditures. The projected General Fund balance remains within the 35 - 50 percent rage throughout the life of this Plan. We anticipate the General fund levy will grow by an average of 5.00 percent to maintain the desired reserve level. • The total cash position of the City is projected to decrease from $3.45 million (2018 actual) to $2.74 million over the duration of this plan. • The tax levy is projected to increase from $765,514 (2018 certified) to $1,029,874 over the duration of this plan. This is a result of the General Fund levy increasing, on average 5.00 percent per year, as well as the introduction of a levy for the Development Fund 414. The tax rate is anticipated to increase from 29.92 percent (2018 certified) to 32.36 percent as a result, resulting in $160.00 increase in tax on the median value home. • Beyond the 2019A bonds for the Eustis project, no new debt has been modeled in this plan. Total debt outstanding is projected to decrease from $2.295 million (2019 actual) to $600,000 over the duration of this plan. This is largely due to the retirement of the 2018A bonds in 2021 (or earlier if the city exercises a call option) upon the sale of the school site. As a result, the debt per capita will decrease from $937 (2019 estimated) per household to an estimated $224 over the duration of this plan. 7 ['eople + Process (;oirrg I3e`�xl�i \wither :s FINANCIAL SECTION CITY OF LAUDERDALE, MINNESOTA LONG TERM PLAN 8 City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2018 (Actual) and 2019 to 2024 (Estimated) 2018 2019 2020 2021 2022 2023 2024 Actual Actual Estimated Estimated Estimated Estimated Estimated Amounts Amounts Amounts Amounts Amounts Amounts Amounts Property Taxes Levied for General Purposes 101 General $ 765,514 $ 810,104 $ 845,614 $ 883,719 $ 925,254 $ 970,527 $ 1,019,874 226 Communications - - - - 227 Recycling - - Subtotal 765,514 810,104 845,614 883,719 925,254 970,527 1,019,874 Property Taxes Levied for Capital 401 Capital Improvement y - - 403 Street Improvement y - - 404 Park Improvement y - - - - - 414 Development y - 10,000 10,000 10,000 10,000 415 Housing Redevelopment y - - - 416 TIF District No. 1-2 y - - Subtotal Property Taxes Levied for Debt Service 305 2018A GO TIF Revenue Bonds 306 2019A GO Improvement Bonds Subtotal 10,000 10,000 10,000 10,000 Property Taxes Levied for Future Staffing 101 General y Total Taxes Levied 765,514 810,104 845,614 893,719 935,254 980,527 1,029,874 Less: Distribution from fiscal disparities (131,470) (139,873) (138,520) (139,905) (141,304) (142,717) (144,144) City Net Levy $ 634,044 $ 670,231 $ 707,094 $ 753,814 $ 793,950 $ 837,810 $ 885,730 Tax Capacity Personal and Real Estate $ 2,327,536 $ 2,520,204 $ 2,654,826 $ 2,734,471 $ 2,816,505 $ 2,901,000 $ 2,988,030 Less: Contribution to fiscal disparities (208,342) (236,397) (241,374) (243,788) (246,226) (248,688) (251,175) Adjusted net tax capacity $ 2,119,194 $ 2,283,807 $ 2,413,452 $ 2,490,683 $ 2,570,279 $ 2,652,312 $ 2,736,855 Tax Rates General 29.92% 29.35% 29.30% 29.93% 30.56% 31.27% 32.05% Proposed capital levies 0.00% 0.00% 0.00% 0.34% 0.33% 0.32% 0.31% Scheduled debt levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Proposed debt levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Total City Levy Tax Rate 29.92% 29.35% 29.30% 30.27% 30.89% 31.59% 32.36% Population 2,426 2,450 2,475 2,600 2,626 2,652 2,679 Taxes per Capita $ 316 $ 331 $ 342 $ 344 $ 356 $ 370 $ 384 Median Home Value (Jan 2) $ 189,100 $ 206,300 $ 218,300 $ 219,392 $ 220,488 $ 221,591 $ 222,699 Median Home Taxes (from city) $ 505 $ 551 $ 588 $ 611 $ 627 $ 645 $ 665 % change from prior year $'s 9% 7% 4% 3% 3% 3% Tax Levy ($) General $ 765,514 $ 810,104 $ 845,614 $ 883,719 $ 925,254 $ 970,527 $ 1,019,874 Special Revenue - - - - - - - Existing Debt - - - Proposed Debt - - - - Proposed Capital - - 10,000 10,000 10,000 10,000 Tax Levy (%) General 100% 100% 100% 99% 99% 99% 99% Special Revenue 0% 0% 0% 0% 0% 0% 0% Existing Debt 0% 0% 0% 0% 0% 0% 0% Proposed Debt 0% 0% 0% 0% 0% 0% 0% Proposed Capital 0% 0% 0% 1% 1% 1% 1% General Fund Percentage Change in Levy (%) 6% 4% 5% 5% 5% 5% Total Change in Levy (%) 6% 4% 6% 5% 5% 5% 9 GOVERNMENT -TYPE General Operations 101 General City of Lauderdale, Minnesota Schedule of Annual Fund Cash Balances For the Years Ended December 31, 2018 (Actual) and 2019 to 2024 (Estimated) 2018 2019 2020 2021 2022 2023 2024 Actual Estimated Estimated Estimated Estimated Estimated Estimated Amounts Amounts Amounts Amounts Amounts Amounts Amounts Trend $ 736,188 $ 736,188 $ 736,188 $ 722,515 $ 696,916 $ 661,396 $ 618,238 • Special Revenue 226 Communications 12,518 14,328 15,992 (12,499) (12,052) (11,806) (11,768) • 227 Recycling 103,391 94,005 94,005 94,005 94,005 94,005 94,005 0 228 TIF District No. 1-2 - - - - - - - r Subtotal 115,909 108,333 109,997 81,506 81,953 82,199 82,237 Debt Service 305 2018A GO TIF Revenue Bonds 57,437 25,871 1,307,626 - - • 306 2019A GO Improvement Bonds - 56,894 63,918 70,868 77,674 84,397 • Subtotal 57,437 25,871 1,364,520 63,918 70,868 77,674 84,397 Capital Projects 401 Capital Improvement 94,727 127,674 55,951 28,511 796 12,804 24,932 0 403 Street Improvement 469,985 436,842 441,210 445,622 275,079 277,829 280,608 • 404 Park Improvement 273,188 275,920 213,679 215,816 217,974 220,154 222,355 • 414 Development 348,100 479,581 454,608 401,198 347,067 292,340 237,010 • 415 Housing Redevelopment (89,307) - - • 416 TIF District No. 1-2 94,624 - - • Subtotal 1,191,317 1,320,017 1,165,448 1,091,147 840,915 803,126 764,905 Total - Governmental -type Funds 2,100,851 2,190,409 3,376,154 1,959,087 1,690,652 1,624,395 1,549,777 BUSINESS -TYPE Enterprise Funds 602 Sewer 964,224 989,691 987,469 870,911 898,475 771,183 787,038 t! 603 Storm Water 386,429 403,071 420,018 323,331 346,932 372,088 398,879 • Total - Business -type Funds 1,350,653 1,392,762 1,407,488 1,194,241 1,245,407 1,143,271 1,185,917 Grand Total - City $ 3,451,504 $ 3,583,171 $ 4,783,641 $ 3,153,328 $ 2,936,059 $ 2,767,666 $ 2,735,693 Cash balance is anticipated to grow based on market rates. Trend Indicator • Adequate for reserve levels Cj Adequate as of prior year but balances decrease, watch • Below targeted reserve levels and should have a plan to address • The fund has events in the future that need addressing now 10 N 0 N CO 0 N N a )m E W N N O 0) 0 0 N N w a C C Q) ^ U 0 Q CO O co C N Es)N "ga ' O C M J ro J N N 0 O E a) a) a a0 W i N >- a) O r W d U E (6 m U C E N To W a v O C U C E N N 0] a) U_ E _ N N W m U E a) 6 N (6 W m V G U N Q m N N (6 C � T C Q) g co CO (?O a m C a) o a C 0 (A N N a C U- W GOVERNMENT -TYPE O 0 0 0 m (9 0 O 0 a) 0 0 M 0 O O rn a) O O O O O O (0 0 N 0 (A 0 0 O O 0 0 v o N 0 (R % $ 1,295,000 0 N M N CT, N N co O O N_ N 0 0 0 0 O N O 0) o N O (A 0 0 O 0 m O O r 0 O co 0 O 0) O O a) N N O O N N N O O O 0 a) rn CO N W 0 N N N u) m (q O a N 0 N O m W N : a) C O > > a N 0 VG CO a E N"ti h o E E � C O X aci Q d (ll C 0 0 coo N M M 0 m (4. 0 (.- N 0 CO N 0 N 0 (H (f) O CO V' O (() co 0 CO CO 0 N C- to 60 o co )n O N 0 O CO M 0 N W (A CO 0 0 CO 0 0 v 0 CO M O N 0) (A (A O (f) N- 0 V Oo N) (0 N N a) 60 o C- Lo m CO 60 0 CO M O V (0 W CO N co (9 $ 2,295,000 Total All Funds O a) O a Debt Per Capita - total Department City Accounting Code Year to Replace City of Lauderdale, Minnesota Capital Improvement Plan - Capital Improvement 401 Schedule of Planned Capital Outlay 2019 to 2024 Item 2019 Estimated Cost Amounts 2020 2021 Estimated Estimated Amounts Amounts 2022 Estimated Amounts 2023 Estimated Amounts 2024 Estimated Amounts Public Works General Govemment Public Works Public Works Public Works Public Works 401-41940-410-45400 401-41940-410-45300 401-41940-410-45300 401-41940-410-45400 401-41940-410-45400 401-41940-410-45400 2020 Lawn Mower 2020 City Hall - replace roof 2020 Replace Public Works Garage Roof 2021 Replace 2001 John Deere Tractor 3520 2022 Replace 2012 Ford F350 Truck and Plow 2026 Replace 2016 Ford F350 Truck and Plow $ 10,000 $ 60,000 15,000 40,000 40,000 40,000 - $ 10,000 $ 60,000 - 15,000 - 40,000 40,000 $ $ - S 85,000 $ 40,000 $ 40,000 $ $ City of Lauderdale, Minnesota Capital Improvement Plan - Capital Improvement 401 Schedule of Projected Revenue, Expenditures and Debt Capital Project Fund Projected Activity Revenues Property taxes Interest en investments Intergovernmental revenue Miscellaneous Total Revenues Expenditures Capital outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfers in Transfer out Bond proceeds Sale of Fixed Asset Total Other Financing Sources Net Change In Fund Balances Cash Balances January 1 Cash Balances, December 31 12 2018 2019 Actual Estimated 2020 Estimated 2021 Estimated 2022 Estimated 2023 2024 Estimated Estimated $ $ 1,765 947 52,300 $ - $ 1,277 S - $ - 560 285 8 $ 128 54,065 947 1,277 560 285 8 128 28,873 - 85 000 40,000 40,000 28,873 - 85,000 40,000 40,000 25,192 947 (83,723) (39,440) (39,715) 8 128 32,000 12,000 12,000 12,000 12,000 12,000 32,000 12,000 12,000 12,000 12,000 12,000 25,192 32,947 (71,723) (27,440) (27,715) 12,008 12,128 69,535 94,727 127,674 55,951 28,511 796 12,804 $ 94,727 $ 127,674 $ 55,951 $ 28,511 $ 796 $ 12,804 $ 24,932 City of Lauderdale, Minnesota Capital Improvement Plan - Street Improvement 403 Schedule of Planned Capital Outlay 2019 to 2024 City 2019 2020 2021 2022 2023 2024 Accounting Year to Estimated Estimated Estimated Estimated Estimated Estimated Department Code Replace Item Cost Amounts Amounts Amounts Amounts Amounts Amounts Public Works 403-43121-430-45300 2019 Roselawn & Eustis Street Reconstruction $ 2,600,350 $ 2,600,350 $ - $ - $ - $ - $ Public Works 403-43121-430-45300 2022 Sealcoating - all City streets 175,000 - - - 175,000 - Public Works 403-43121-430-45300 2028 Mill and Overlay - all City streets 2,200,000 - - - $ 2,600,350 $ - $ $ 175,000 $ City of Lauderdale, Minnesota Capital Improvement Plan - Street Improvement 403 Schedule of Projected Revenue, Expenditures and Debt Capital Project Fund Projected Activity 2018 2019 2020 2021 2022 2023 2024 Actual Estimated Estimated Estimated Estimated Estimated Estimated Revenues Property taxes $ - $ - $ - $ _ $ - $ - $ - Interest on investments 7,391 16,777 4,368 4,412 4,456 2,751 2,778 Intergovernmental revenue 16,447 85,700 - - - - Miscellaneous 42,350 1,490,138 - - - - - Total Revenues 66,188 1,592,615 4,368 4,412 4,456 2,751 2,778 Expenditures Capital outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures 49,073 2,600,350 175,000 49,073 2,600,350 175,000 17,115 (1,007,735) 4,368 4,412 (170,544) 2,751 2,778 Other Financing Sources (Uses) Transfers in Transfer out - - Bond proceeds - 974,592 - - - - - Sale of Fixed Asset - Total Other Financing Sources - 974,592 - - - - - Net Change in Fund Balances 17,115 (33,143) 4,368 4,412 (170,544) 2,751 2,778 Cash Balances January 1 452,870 469,985 436,842 441,210 445,622 275,079 277,829 Cash Balances, December 31 $ 469,985 $ 436,842 $ 441,210 $ 445,622 $ 275,079 $ 277,829 $ 280,608 13 Departmen City Accounting Year to Code Replace City of Lauderdale, Minnesota Capital Improvement Plan - Park Improvement 404 Schedule of Planned Capital Outlay 2019 to 2024 Item 2019 2020 2021 2022 2023 2024 Estimated Estimated Estimated Estimated Estimated Estimated Cost Amounts Amounts Amounts Amounts Amounts Amounts Parks 404-45200-450-45300 2020 Skyview Park Improvements $ 60,000 $ $ 60,000 $ Parks 404-45200-450-45300 2020 Community Park Improvements 5,000 - 5,000 Parks 404-45200-450-45300 2020 Skyview Park Improvements (pending revenue) 100,000 - 100,000 $ $ $ 165,000 $ $ - $ $ City of Lauderdale, Minnesota Capital Improvement Plan - Park Improvement 404 Schedule of Projected Revenue, Expenditures and Debt Capital Project Fund Projected Activity 2018 2019 2020 2021 2022 2023 2024 Actual Estimated Estimated Estimated Estimated Estimated Estimated Revenues Property taxes $ - $ - $ - $ - $ - $ - $ - Interest on investments 4,412 2,732 2,759 2,137 2,158 2,180 2,202 Intergovernmental revenue - - 100,000 - - - - Miscellaneous (park dedication) - Total Revenues 4,412 2,732 102,759 2,137 2,158 2,180 2,202 Expenditures Capital outlay 695 - 165,000 Total Expenditures 695 - 165,000 Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfers in Transfer out Bond proceeds Sale of Fixed Asset Total Other Financing Sources 3,717 2,732 (62,241) 2,137 2,158 2,180 2,202 Net Change in Fund Balances 3,717 2,732 (62,241) 2,137 2,158 2,180 2,202 Cash Balances January 1 269,471 273,188 275,920 213,679 215,816 217,974 220,154 Cash Balances, December 31 $ 273,188 $ 275,920 $ 213,679 $ 215,816 $ 217,974 $ 220,154 $ 222,355 14 City of Lauderdale, Minnesota Capital Improvement Plan - Development 414 Schedule of Planned Capital Outlay 2019 to 2024 City 2019 2020 2021 2022 2023 2024 Accounting Year to Estimated Estimated Estimated Estimated Estimated Estimated Department Code Replace Item Cost Amounts Amounts Amounts Amounts Amounts Amounts No projects identified at this time $ - $ - $ $ $ - $ - $ $ $ $ $ - $ - $ Historically, resources for development in Fund 414 have been accumulated through conduit debt fees and transfers from the General Fund. The cash in this fund will be used to fund the annual levy requirements on the 2019A debt service. City of Lauderdale, Minnesota Capital Improvement Plan - Development 414 Schedule of Projected Revenue, Expenditures and Debt Capital Project Fund Projected Activity 2018 2019 2020 2021 2022 2023 2024 Actual Estimated Estimated Estimated Estimated Estimated Estimated Revenues Property taxes $ - $ - $ - $ 10,000 $ 10,000 $ 10,000 $ 10,000 Interest on investments 4,711 3,481 4,796 4,546 4,012 3,471 2,923 Intergovernmental revenue - - - - - - Miscellaneous 15,110 90,000 - - - - - Total Revenues 19,821 93,481 4,796 14,546 14,012 13,471 12,923 Expenditures Capital outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures 17,353 17,353 2,468 93,481 4,796 14,546 14,012 13,471 12,923 Other Financing Sources (Uses) Transfers in 38,000 38,000 38,000 - - Transfer out (80,318) (67,769) (67,956) (68,143) (68,198) (68,253) Bond proceeds - - Sale of Fixed Asset Total Other Financing Sources (42,318) 38,000 (29,769) (67,956) (68,143) (68,198) (68,253) Net Change in Fund Balances (39,850) 131,481 (24,973) (53,410) (54,131) (54,727) (55,330) Cash Balances January 1 387,950 348,100 479,581 454,608 401,198 347,067 292,340 Cash Balances, December 31 $ 348,100 $ 479,581 $ 454,608 $ 401,198 $ 347,067 $ 292,340 $ 237,010 15 Department City Accounting Year to Code Replace City of Lauderdale, Minnesota Capital Improvement Plan - Housing Redevelopment 415 Schedule of Planned Capital Outlay 2019 to 2024 Item 2019 2020 2021 2022 2023 2024 Estimated Estimated Estimated Estimated Estimated Estimated Cost Amounts Amounts Amounts Amounts Amounts Amounts No projects identified at this time $ - g _ $ $ $ _ 5 - $ $ - $ $ $ - $ $ City of Lauderdale, Minnesota Capital Improvement Plan - Housing Redevelopment 415 Schedule of Projected Revenue, Expenditures and Debt Capital Project Fund Projected Activity 2018 2019 2020 2021 2022 2023 2024 Actual Estimated Estimated Estimated Estimated Estimated Estimated Revenues Property taxes $ - $ - $ - $ - 5 - 5 - $ Interest on investments - Intergovernmental revenue - - Miscellaneous - 89,307 - - - - Total Revenues - 89,307 Expenditures Capital outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfers in Transfer out Bond proceeds Sale of Fixed Asset Total Other Financing Sources 1,308 1.308 (1,308) 89,307 80,318 80,318 Net Change in Fund Balances 79,010 89,307 Cash Balances January1 (168,317) (89,307) Cash Balances, December 31 $ (89,307) $ - $ $ $ - $ - $ 16 City of Lauderdale, Minnesota Capital Improvement Plan - TIF District No. 1-2 416 Schedule of Planned Capital Outlay 2019 to 2024 City 2019 2020 2021 2022 2023 2024 Accounting Year to Estimated Estimated Estimated Estimated Estimated Estimated Department Code Replace Item Cost Amounts Amounts Amounts Amounts Amounts Amounts Economic Development 416-46500-462-45300 2019 Purchase, rehab and sell school building $ 94,624 $ 94,624 $ - $ - $ $ $ $ 94,624 $ $ $ $ S City of Lauderdale, Minnesota Capital Improvement Plan - TIF District No. 1-2 416 Schedule of Projected Revenue, Expenditures and Debt Capital Project Fund Projected Activity 2018 2019 2020 2021 2022 2023 2024 Actual Estimated Estimated Estimated Estimated Estimated Estimated Revenues Property taxes $ - $ $ - $ - $ - $ - $ Interest on investments 1,061 - - - - Intergovernmental revenue - - - - - - Miscellaneous - - - - - - Total Revenues 1,061 Expenditures Capital outlay Total Expenditures 8,466 94 624 8,466 94 624 Excess (Deficiency) of Revenues Over (Under) Expenditures (7,405) (94,624) Other Financing Sources (Uses) Transfers in - Transfer out (4,005) Bond proceeds 1,202,167 Sale of Fixed Asset - Total Other Financing Sources 1,198,162 Net Change in Fund Balances 1,190,757 (94,624) Cash Balances January 1 (1,096,133) 94,624 Cash Balances, December 31 $ 94,624 $ - $ $ $ - $ 17 Department City Accounting Code Year to Replace City of Lauderdale, Minnesota Capital Improvement Plan - Sewer 602 Schedule of Planned Capital Outlay 2019 to 2024 Item 2019 Estimated Cost Amounts 2020 2021 Estimated Estimated Amounts Amounts 2022 Estimated Amounts Public Works Public Works Public Works 602-49450-000-45300 602-49450-000-45300 602-49450-000-45300 2020 2021 2023 Como Sewer Project Sewer Lining Project Sewer Lining Project $ 40,000 $ 150,000 150,000 $ 40,000 $ 150,000 $ 2023 Estimated Amounts $ - $ 150,000 2024 Estimated Amounts $ - $ 40,000 $ 150,000 $ $ 150,000 $ City of Lauderdale, Minnesota Capital Improvement Plan - Sewer 602 Statement of Cash Flows Enterprise Fund Projected Activity Cash Flows from Operating Activities Receipts from customers and users Payments to suppliers and employees Net Cash Provided (Used) by Operating Activities Cash Flows from Noncapital Financing Activities Transfers in Transfers out Net Cash Provided (Used) by Noncapital Financing Activities Cash Flows from Capital and Related Financing Activities Acquisition of capital assets Intergovernmental revenue Proceeds from bonds New principal and Interest paid on debt Existing principal on debt Existing interest on debt Net Cash Used by Capital and Related Financing Activities Cash Flows From Investing Activities Investment earnings Net Increase (Decrease) in Cash and Cash Equivalents Cash and Cash Equivalents, January 1 Cash and Cash Equivalents, December 31 2018 2019 2020 2021 2022 2023 2024 Actual Estimated Estimated Estimated Estimated Estimated Estimated $ 283,213 $ 291,709 (241,795) (253,885) 41,418 37,825 $ 300,461 $ 309,474 $ 318,759 $ 328,321 $ 338,171 (266,579) (279,908) (293,903) (308,599) (324,028) 33,882 29,567 24,855 19,723 14,143 (22,000) (22,000) (6,000) (6,000) (6,000) (6,000) (6,000) (6,000) (6,000) (6,000) (6,000) (6,000) (122,418) (40,000) (150,000) (150,000) (122,418) - (40,000) (150,000) - (150,000) 16,380 9,642 9,897 9,875 8,709 8,985 7,712 (64,620) 25,467 (2,221) (116,559) 27,565 (127,292) 15,855 1,028,844 964,224 989,691 987,469 870,911 898,475 771,183 $ 964,224 $ 989,691 $ 987,469 $ 870,911 $ 898,475 $ 771,183 $ 787,038 18 Department City of Lauderdale, Minnesota Capital Improvement Plan - Storm Water 603 Schedule of Planned Capital Outlay 2019 to 2024 City 2019 2020 2021 2022 2023 2024 Accounting Year to Estimated Estimated Estimated Estimated Estimated Estimated Code Replace Item Cost Amounts Amounts Amounts Amounts Amounts Amounts Public Works Public Works 603-49500-000-45300 2020 Invasive Species Management $ 5,000 $ $ 5,000 $ - $ 5 - $ 603-49500-000-45300 2021 Seminary Pond Project 120,000 - - 120,000 - - $ $ 5,000 $ 120,000 $ $ - $ City of Lauderdale, Minnesota Capital Improvement Plan - Storm Water 603 Statement of Cash Flows Enterprise Fund Projected Activity 2018 2019 2020 2021 2022 2023 • 2024 Actual Estimated Estimated Estimated Estimated Estimated Estimated Cash Flows from Operating Activities Receipts from customers and users $ 113,436 $ 119,108 $ 125,063 $ 131,316 $ 137,882 $ 144,776 $ 152,015 Payments to suppliers and employees (91,743) (96,330) (101,147) (106,204) (111,514) (117,090) (122,944) Net Cash Provided (Used) by Operating Activities 21,693 22,778 23,917 25,112 26,368 27,686 29,071 Cash Flows from Noncapital Financing Activities Transfers in - - - - - - - Transfers out - (10,000) (6,000) (6,000) (6,000) (6,000) (6,000) Net Cash Provided (Used) by Noncapital Financing Activities - (10,000) (6,000) (6,000) (6,000) (6,000) (6,000) Cash Flows from Capital and Related Financing Activities Acquisition of capital assets Intergovernmental revenue Proceeds from bonds New principal and Interest paid on debt Existing principal on debt Existing interest on debt Net Cash Used by Capital and Related Financing Activities (5,000) (120,000) (5,000) (120,000) Cash Flows From Investing Activities Investment eamings 6,085 3,864 4,031 4,200 3,233 3,469 3,721 Net Increase (Decrease) in Cash and Cash Equivalents 27,778 16,642 16,947 (96,687) 23,601 25,156 26,792 Cash and Cash Equivalents, January 1 358,651 386,429 403,071 420,018 323,331 346,932 372,088 Cash and Cash Equivalents, December 31 $ 386,429 $ 403,071 $ 420,018 $ 323,331 $ 346,932 $ 372,088 $ 398,879 19 Tax Rates 33.00% 32.50% 32.00% 31.50% 31.00% 30.50% 30.00% 29.50% 29.00% 28.50% 28.00% 27.50% City Tax Capacity Rates 2018 (Actual) and 2019-2029 (Estimated) E r '• I • NI IN MI • • MI • IN IN • • I • • IN • • II •General aScheduled debt levies © Proposed capital levies ■ Proposed debt levies 45.00% 40.00% 35.00% 30.00% 25.00% 20.00% 15.00% 10.00% 5.00% 0.00% Tax Capacity Tax Rate - Comparison Cities 2013 - 2019 (Actual) I 111Iis" ■�i • I ■ I ■ U l u II l 1 1 1 1 1 2013 2014 2015 2016 2017 2018 2019 Falcon Heights um Little Canada White Bear Lake Shoreview Roseville --4--Lauderdale Tax Rates: Tax rates are a function of the levy and total tax base. The city tax rate is computed by dividing the city levy by the taxable tax capacity. Future tax rates are based on the assumption of 3.5% growth in tax capacity (see Assumptions). Comparable communities are provided for reference. General Fund Operations and All Funds Cash Balances $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 X200.000 $ 2018 2019 General Fund Balance as a Percent of Expenditures 2018 (Actual) 2019 - 2024 (Estimated) 1 I. ■I 2020 2021 2022 2023 2024 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Cash Balance by Planned Use 2018 (Actual) and 2019 - 2024 (Estimated) 2018 2019 2020 2021 2022 2023 2024 mow Fund Balance L= Budget —8—Target Fund Balance (35%) General Fund Balance as a Percent of Revenue: The General fund fund balance should be maintained at a level to provide for adequate working capital reserves. The MN State Auditor recommends a 35- 50% reserve. As the expenditure budget grows, the required reserve should increase accordingly. The City can build to this target by adding to contingency each year. This can be accomplished by reducing expenditures and maintaining the same level of revenue or increasing tax levy. 20 ■ General fund • Capital projects • Enterprise • Agency (pass-through grant) ■ Debt service • Special revenue ■ Internal service Cash Balance by Planned Use (000's): The balances represented in this graph are categorized by the planned use and/or limitations determined by statute. Property Taxes by Type $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Property Taxes - General Levy, EDA, Debt Service and Capital 2018 - 2019 (Actual) and 2020 - 2024 (Estimated) • General ■ Special Revenue • Existing Debt • Proposed Debt • Proposed Capital Percent of Property Taxes - General Levy and Bonds This graph highlights the percent of levy by planned use. Increases in the levy are primarily attributed to the growth in scheduled and proposed debt levies as well as growth in the City's General levy. The overall city tax burden for a $186,600 house in 2018 is shown in the graph on the right. Debt $700 $600 $500 Projected City Tax Impact 2018 - 2024 (Estimated) $400 $300 $200 — $100 $- L Projected City Tax Impact - 2018 $183,600 home The overall property tax levy for an average valued house is highlighted above. 2,500,000 2,000,000 1,500,000 1,000, 000 500,000 Projected Debt Balances Based on Current Amortizations and New Debt Assumed in CIP 2018 (Actual) and 2019 - 2024 (Estimated) 2018 2019 2020 2021 2022 2023 2024 ■ G.O. Bonds a Potential G.O. Bonds • Potential G.O. Revenue Bonds • G.O. Revenue Bonds $2,500 $2,000 $1,500 $1,000 $500 $- Debt Per Capita - Comparison Cities 2012 - 2017 (Actual) 2018 - 2024 (Estimated) 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Falcon Heights Little Canada White Bear Lake Shoreview Roseville '-Lauderdale Debt Balances The projected debt portfolio includes anticipated payoff of the 2018A bonds (issued for the school site) in 2020. As you can see from the chart on the right, the 2018A Tax Increment Bonds for the school site project will temporarily increase the City's overall debt portfolio, however; they are anticipated to be paid off by 2020. 21 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Closed Session X Meeting Date January 14, 2020 ITEM NUMBER Performance Evaluation STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council evaluated my job performance in January 2019 and my employment agreement was renewed through the end of 2020 with an automatic two-year extension (through the end of 2022) if neither side provided notice of their intent to terminate the contract. I think the open discussion evaluation format has worked in the past. I am happy to talk to Councilors in advance of the meeting as well. OPTIONS: STAFF RECOMMENDATION: