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02/11/2020
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, FEBRUARY 11, 2020 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the January 28, 2020 City Council Meeting c. Claims Totaling $83,678.44 4. CONSENT a. Northdale Construction Pay Request No. 7 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. CTV 2019 Look Back by Dana Healy, Executive Director b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. 2020 Community Event Schedule b. Resolution No. 021120A Authorizing Application for CDBG Funds for Playground Improvements at Skyview Park c. Community Park Playground Woodchip Project Quotes 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. January Financial Report b. Front Yard Fence Regulations c. Ramsey County Census Update — March 10 d. Audit Presentation by Abdo, Eich, and Meyers — March 24 e. Annual Update by Police Chief Jon Mangseth — April 14 f. Director Ramsey County Workforce Solutions, Ling Becker — April 28 g. National League of Cities Homeserve Program — May 12 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 January 28, 2020 Call to Order Mayor Pro Tem Dains called the Regular City Council meeting to order at 7:34 p.m. Roll Call Councilors present: Kelly Dolphin, Andi Moffatt, and Mayor Pro Tem Jeff Dains. Councilors absent: Roxanne Grove and Mayor Mary Gaasch. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Pro Tem Dains asked if there were any additions to the meeting agenda. There being none, Councilor Dolphin moved and seconded by Councilor Moffatt to approve the agenda. Motion carried unanimously. Mayor Pro Tem Dains asked if there were any corrections to the minutes of the January 14, 2020 city council meeting. Councilor Moffatt pointed out an error in the councilor who approved the minutes. There being nothing else, Councilor Moffatt moved and seconded by Councilor Dolphin to approve the minutes of the January 14, 2020 city council meeting as amended. Motion carried unanimously. Mayor Pro Tem Dains asked if there were any questions on the claims. There being none, Councilor Moffatt moved and seconded by Councilor Dolphin to approve the claims totaling $77,535.40. Motion carried unanimously. Consent Councilor Dolphin moved and seconded by Councilor Moffatt to approve the Consent Agenda thereby acknowledging the December Financial Report and the Fourth Quarter Investment Report. Informational Presentations/Reports A. City Council Updates There were no updates from council members. Public Hearings A. Ordinance No. 20-02, an Interim Ordinance regarding the Regulation of Tobacco, Tobacco Products, Tobacco -Related Devices, Nicotine or Lobelia Delivery Devices and Electronic Delivery Devices and the Locations of Licenses for Sale of such Products Butkowski explained that at the last meeting, the City Council briefly discussed the interest of the existing tobacco license holders to open tobacco shops in order to sell a broader selection of LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 January 28, 2020 flavored tobacco products. The discussion also noted the new federal tobacco laws that have already gone into effect, the ones that will be going into effect, and their need to study whether the existing ordinance is consistent with these changes and their intended policies. Mayor Pro Tem Dains opened the floor to anyone in attendance that wanted to address the Council on this issue. There being no interested parties to speak, Mayor Pro Tem Dains closed the floor. Councilor Moffatt made a motion to adopt Ordinance No. 20-02, an Interim Ordinance regarding the Regulation of Tobacco, Tobacco Products, Tobacco -Related Devices, Nicotine or Lobelia Delivery Devices and Electronic Delivery Devices and the Locations of Licensees for Sale of such Product. This was seconded by Councilor Dolphin and carried unanimously. Discussion/Action Items A. Front Yard Fence Regulations The City Council put a moratorium on front yard fence permits in September to study the issue and prepare revisions to the ordinance regulating fences. While researching the issue, staff learned that our neighboring cities (Roseville, Falcon Heights, St. Anthony, Minneapolis, and St. Paul) allow front yard fences with some varying parameters. A summary of their ordinances was included in the packet. The councilors present discussed their perspectives on preferred revisions. Being that two council members were absent from the meeting, the Council decided to table the discussion until a meeting when the entire group was present. Set Agenda for Next Meeting Administrator Butkowski stated that the February 11 council meeting may include the Northdale Construction pay request, a presentation from Stacie Kvilvang of Ehlers, and a presentation from Patrick Ostrom of Real Estate Equities. Work Session A. Opportunity for the Public to Address the City Council Mayor Pro Tem Dains opened the floor to anyone in attendance that wanted to address the Council. There being no interested parties to speak, Mayor Pro Tem Dains closed the floor. B. Community Development Updates Administrator Butkowski mentioned that the auditors would start on February 3 and that the conversation regarding Skyview Park's playground equipment will resume after the audit. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 January 28, 2020 Adjournment Councilor Moffatt moved and seconded by Councilor Dolphin to adjourn the meeting at 8:14 p.m. Motion carried unanimously. Respectfully submitted, 4411, 014 Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: February 11, 2020 Subject: List of Claims The claims totaling $83,678.44 are provided for City Council review and approval that includes check numbers 26778 to 26797. Accounts Payable Checks by Date - Detail by Check Date User: Printed: MILES.CLINE 2/7/2020 2:18 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 26778 13 7504 26779 184 022020 022020 26780 33 022020 26781 36 0228429 26782 29 Public Employees Retirement Association PR Batch 50300.02.2020 PERA Coordinated PR Batch 50300.02.2020 PERA Coordinated 02/07/2020 PR Batch 50300.02.2020 PER PR Batch 50300.02.2020 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50300.02.2020 State Income Tax 02/07/2020 PR Batch 50300.02.2020 Stab Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50300.02.2020 Deferred Comp PR Batch 50300.02.2020 Deferred Comp 02/07/2020 PR Batch 50300.02.2020 Defi PR Batch 50300.02.2020 Defi Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 50300.02.2020 Medicare Employee Pc PR Batch 50300.02.2020 FICA Employer Portio: PR Batch 50300.02.2020 FICA Employee Portio PR Batch 50300.02.2020 Federal Income Tax PR Batch 50300.02.2020 Medicare Employer Po 8th Day Landscaping LLC January 2020 Snow Removal Cintas January Uniforms January Uniforms 02/07/2020 PR Batch 50300.02.2020 Mec PR Batch 50300.02.2020 FIC. PR Batch 50300.02.2020 FIC. PR Batch 50300.02.2020 Fed( PR Batch 50300.02.2020 Mee Total for this ACH Check for Vendor 46: Total for 2/7/2020: 02/11/2020 Total for Check Number 26778: 02/11/2020 Total for Check Number 26779: City of Falcon Heights 02/11/2020 December Fire Calls Total for Check Number 26780: City of Roseville 02/11/2020 February IT Services Total for Check Number 26781: City of St Anthony 02/11/2020 1,014.66 1,170.76 2,185.42 650.28 650.28 1,077.12 1,657.98 2,735.10 251.66 1,076.06 1,076.06 1,683.11 251.66 4,338.55 9,909.35 742.50 742.50 28.77 28.78 57.55 457.68 457.68 1,488.00 1,488.00 AP Checks by Date - Detail by Check Date (2/7/2020 2:18 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 3906 26783 58 12322 26784 61 0010527 26785 82 022020 2/20 Police Services City of White Bear Lake Ramsey County GIS Fees Gopher State One Call January 2020 Locates Home Depot General Supplies Total for Check Number 26782: 02/11/2020 Total for Check Number 26783: 02/11/2020 Total for Check Number 26784: 02/11/2020 Total for Check Number 26785: 26786 73 League of Minnesota Cities 315314 2020 Legislative Conference for Cities - MG 315461 2020 Legislative Conference for Cities - JD 315561 Safety & Loss Control Workshop - HB, JB & M( 26787 281 188212 26788 99 534 McDonough's Sewer Service Inc Emergency Sewer Backup 02/11/2020 Total for Check Number 26786: 02/11/2020 Total for Check Number 26787: Metropolitan Area Management Associatiot 02/11/2020 Luncheon Meeting - HB Total for Check Number 26788: 26789 84 North Star Bank Cardmember Services 02/11/2020 022020 Copier Paper 022020 St Paul Area Chamber of Commerce Annual Mei 022020 Notary Stamp - JB 022020 Bathroom Supplies 022020 Notary Renewal - JB 26790 47 26791 275 022020 26792 81 022020 022020 022020 Public Employees Insurance Program PR Batch 50300.02.2020 Dental PR Batch 50300.02.2020 Health Insurance Lynn Richason Halloween Supplies St Paul Regional Water Service 1885 Fulham St 1915 Walnut St 1891 Walnut St Total for Check Number 26789: 02/11/2020 PR Batch 50300.02.2020 Den PR Batch 50300.02.2020 Hea Total for Check Number 26790: 02/11/2020 Total for Check Number 26791: 02/11/2020 Total for Check Number 26792: 62,255.91 62,255.91 219.12 219.12 16.20 16.20 80.48 80.48 109.00 109.00 60.00 278.00 525.00 525.00 25.00 25.00 149.95 170.00 23.71 106.33 120.00 569.99 116.10 2,212.80 2,328.90 17.98 17.98 150.39 20.43 91.11 261.93 AP Checks by Date - Detail by Check Date (2/7/2020 2:18 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26793 108 Suburban Rate Authority 02/11/2020 022020 2020 Membership Assessment 461.00 Total for Check Number 26793: 461.00 26794 4 The Neighborhood Recycling Company Inc 02/11/2020 18787 January Single Unit Dwelling 18787 January Multi -Family Recycling Unit 26795 3 405788134 26796 7 8478072-0500-4 2,862.72 397.44 Total for Check Number 26794: 3,260.16 US National Equipment Finance Inc 02/11/2020 Copier Contract 176.00 Waste Management Inc February Public Works 26797 74 Xcel Energy 671294332 Larpenteur Bridge Lights 671300266 2430 Larpenteur Avenue W Total for Check Number 26795: 176.00 02/11/2020 493.49 Total for Check Number 26796: 493.49 02/11/2020 35.78 18.42 Total for Check Number 26797: 54.20 Total for 2/11/2020: 73,769.09 Report Total (24 checks): 83,678.44 AP Checks by Date - Detail by Check Date (2/7/2020 2:18 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date February 11, 2020 ITEM NUMBER Northdale Pay Request No. 7 STAFF INITIAL HB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Northdale Construction submitted their seventh pay request for the 2019 Infrastructure Im- provement Project. The request is for a payment of $124,755.30. This pays for improve- ments through the end of 2019. The paving of the alleys and final touch up work will happen in the spring. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council approves pay request No. 7 for the 2019 In- frastructure Improvement Project payable to Northdale Construction in the amount of $124,755.30. Sta nte.c Contractor: Northdale Construction Co., Inc. 9760 71st Street NE Albertville, MN 55301 Contract Amounts CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project 193804608 - 2019 INFRASTRUCTURE IMPROVEMENTS Request for Payment No. 7 Original Contract Contract Changes Revised Contract Work Certified To Date $2,269,093.49 $0.00 $2,269,093.49 Base Bid Items Backsheet Change Order Supplemental Agreement Work Order Material On Hand Total $2,087,748.95 $0.00 $0.00 $0.00 $0.00 $0.00 $2,087,748.95 Stantec Project No. 193804608 For Period: 11/5/2019 -12/31/2019 Funds Encumbered Original Additional Total $2,269,093.49 N/A $2,269,093.49 This is to certify that the items of work shown in this certificate of Request for Payment have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved By Approved By Northdale Construction Co., Inc. Project Engineer 2/3/2020 Date Approved for Payment By City of Lauderdale Date Contractor Date Work Certified This Request for Payment Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Request for Payment Total Amount Paid To Date 193804608 $54,404.31 $2,087,748.95 $31,316.23 $1,931,677.41 $124,755.30 $2,056,432.71 Percent Retained: 1.5000% Percent Complete: 90.63% Amount Paid This Request for Payment $124,755.30 This is to certify that the items of work shown in this certificate of Request for Payment have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved By Approved By Northdale Construction Co., Inc. Project Engineer 2/3/2020 Date Approved for Payment By City of Lauderdale Date Contractor Date CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 7 193804608 Payment Summary No. From Date To Date 1 05/01/2019 05/31/2019 2 06/01/2019 06/21/2019 3 06/22/2019 08/02/2019 4 08/03/2019 08/30/2019 5 08/31/2019 09/30/2019 6 10/01/2019 11/04/2019 Work Certified Per Request for Payment $296,572.10 $346,996.06 $780,648.56 $296,232.45 $103,128.82 $209,766.65 7 11/05/2019 12/31/2019 $54,404.31 Amount Retained Per Request for Payment $14,828.61 $17,349.80 $39,032.43 $14,811.62 $5,156.44 $10,488.33 -$70,351.00 Amount Paid Per Request for Payment $281,743.49 $329,646.26 $741,616.13 $281,420.83 $97,972.38 $199,278.32 $124,755.30 Totals: $2,087,748.95 193804608 Funding Category Report $31,316.23 $2,056,432.71 Funding Category No. Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Request for Payment Total Amount Paid To Date SPRWS 662,784.65 Lauderdale 1,424,964.30 0.00 31, 316.23 629,645.42 1, 302, 031.99 33,139.23 91,616.07 662,784.65 1, 393, 648.06 Totals: $2,087,748.95 $31,316.23 $1,931,677.41 $124,755.30 $2,056,432.71 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 7 193804608 Project Item Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date PART1: GENERAL 1 MOBILIZATION LS $112,851.40 1 0.04 $4,514.06 0.99 $111,722.89 2 TRAFFIC CONTROL LS $8,987.50 1 0.05 $449.38 1.00 $8,987.50 Totals For Section PART 1: GENERAL: $4,963.43 $120,710.39 PART 2: WATER MAIN 3 GRANULAR BACKFILL TON $15.56 10400 $0.0010,640.00 $165,558.40 4 SANITARY SEWER SERVICE RECONNECTION LF $45.81 415 $0.00 179.10 $8,204.57 5 SERVICE STOP EA $306.73 9 3 $920.19 17.00 $5,214.41 6 ADJUST SERVICE STOP BOX EA $135.00 13 $0.00 0.00 $0.00 7 BOX REPAIR VALVE EA $350.00 2 $0.00 0.00 $0.00 8 ADJUST VALVE BOX EA $245.00 8 $0.00 3.00 $735.00 VALVE REP9 BOX EA EA $590.18 2 $0.00 2.00 $1,180.36 10 WATER UTILITY HOLE EACH $1,250.00 3 $0.00 0.00 $0.00 11 EXCAVATION FOR UTILITY OFFSET EA $1,500.00 1 $0.00 1.00 $1,500.00 12 2" INSULATION SY $25.65 14 $0.00 149.60 $3,837.24 13 HYDRANT INSTALLATION EA $4,224.05 9 $0.00 9.00 $38,016.45 14 1" CORPORATION STOP EA $122.43 1 $0.00 3.00 $367.29 15 1" ORISEAL VALVE INSTALLATION EA $471.95 9 2 $943.90 33.00 $15,574.35 16 1.5" ORISEAL VALVE INSTALLATION EA $689.44 1 $0.00 0.00 $0.00 17 2" ORISEAL VALVE INSTALLATION (WASTING) EA $1,465.50 1 $0.00 0.00 $0.00 18 4" GATE VALVE INSTALLATION EA $1,145.72 1 $0.00 0.00 $0.00 19 6" GATE VALVE INSTALLATION EA $1,373.66 5 $0.00 6.00 $8,241.96 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 7 193804608 Project Rem Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date 20 8" GATE VALVE INSTALLATION EA $1,822.81 17 $0.00 17.00 $30,987.77 21 1" CP WATER SERVICE REPLACEMENT LF $28.89 115 $0.00 301.00 $8,695.89 22 1.5" CP WATER SERVICE REPLACEMENT LF $65.16 5 $0.00 0.00 $0.00 23 2" CP WATER SERVICE REPLACEMENT LF $69.20 10 $0.00 0.00 $0.00 24 6" DI WATER MAIN REPLACEMENT LF $58.32 70 $0.00 120.50 $7,027.56 25 8" DI WATER MAIN REPLACEMENT LF $78.63 3165 $0.00 2,845.40 $223,733.80 26 8" HDPE (SDR 11) WATER MAIN - PIPE BURSTING LF $70.35 335 $0.00 327.00 $23,004.45 27 TELEVISE SANITARY SEWER SERVICE EA $752.50 3 $0.00 3.00 $2,257.50 28 TELEVISE STORM SEWER CROSSING EA $510.63 3 $0.00 3.00 $1,531.89 29 DUCTILE AND GREY IRON FITTINGS LB $6.83 1335 $0.00 1,818.00 $12,416.94 Totals for Section PART 2: WATER MAIN: $1,864.09 $558,085.83 Project Totals: 30 ADJUST SANITARY SEWER CASTING EA $350.00 12 3 $1,050.00 10.00 $3,500.00 31 REMOVE AND REPLACE 4' DIA SANITARY SEWER MANHOLE EA $4,493.47 1 $0.00 1.00 $4,493.47 32 6" PVC SANITARY SEWER SERVICE PIPE LF $38.12 250 $0.00 330.50 $12,598.66 33 8" X 6" PVC WYE EA $1,292.41 5 $0.00 10.00 $12,924.10 34 CONNECT TO EXISTING SANITARY SEWER SERVICE EA $183.65 2 $0.00 8.00 $1,469.20 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 7 193804608 Project Item Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date REMOVE AND REPLACE SANITARY 35 MANHOLE CONE EA $1,795.10 2 $0.00 2.00 $3,590.20 SECTION, CASTING AND RINGS Totals For Section PART 3: SANITARY SEWER: $1,050.00 $38,575.63 PART 4: STORM SEWER ADJUST STORM 36 SEWER EA $325.00 9 1 $325.00 1.00 $325.00 CASTING REMOVE AND REPLACE 37 STORM SEWER EA $790.75 2 $0.00 2.00 $1,581.50 CASTING AND RINGS REMOVE STORM 38 SEWER EA $525.00 9 $0.00 9.00 $4,725.00 STRUCTURE REMOVE AND 39 REPLACE STORM SEWER EA $2,610.24 1 $0.00 1.00 $2,610.24 STRUCTURE REMOVE 40 STORM SEWER LF $11.50 300 $0.00 192.00 $2,208.00 PIPE CONNECT TO 41 EXISTING STORM SEWER EA $650.00 4 $0.00 4.00 $2,600.00 PIPE CONNECT TO 42 EXISTING EA $850.00 1 $0.00 0.00 $0.00 STRUCTURE 43 12" RCP STORM SEWER LF $59.50 750 22.5 $1,338.75 317.00 $18,861.50 44 15" RCP STORM SEWER LF $58.11 660 167.5 $9,733.43 674.50 $39,195.20 45 18" RCP STORM SEWER LF $60.27 1020 65.5 $3,947.69 1,052.50 $63,434.18 46 IMPROVED PIPE FOUNDATION LF $0.01 2430 $0.00 0.00 $0.00 47 27" CATCH BASIN EA $1,395.48 8 $0.00 2.00 $2,790.96 48 2'X3' CATCH BASIN EA $1,793.11 6 $0.00 6.00 $10,758.66 4' DIAMETER 49 CATCH BASIN EA $2,516.98 16 $0.00 16.00 $40,271.68 MANHOLE 4' DIAMETER 50 STORM SEWER EA $2,376.98 2 $0.00 1.00 $2,376.98 MANHOLE CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 7 193804608 Project Item Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date Totals For Section PART 4: STORM SEWER: $15,344.86 $191,738.89 PART 5: ROADWAY/ALLEY 51 SILT FENCE, MACHINE- SLICED LF $2.45 1400 920 $2,254.00 1,420.00 $3,479.00 52 INLET PROTECTION EA $275.00 35 $0.00 31.00 $8,525.00 53 TEMPORARY ROCK CONSTRUCTION ENTRANCE TN $39.50 100 $0.00 59.70 $2,358.15 54 WATER FOR DUST CONTROL TGAL $28.00 125 $0.00 0.00 $0.00 55 TEMPORARY MAILBOXES LS $0.01 1 $0.00 0.00 $0.00 56 REMOVE TREE EA $333.25 15 4 $1,333.00 19.00 $6,331.75 57 CLEARING AND GRUBBING LS $3,440.00 1 $0.00 1.15 $3,956.00 58 TEMPORARY FENCE LF $3.50 525 $0.00 125.00 $437.50 59 SALVAGE AND REINSTALL CHAIN LINK FENCE LF $21.50 175 39.5 $849.25 178.50 $3,837.75 60 SALVAGE AND REINSTALL WOOD PRIVACY FENCE LF $37.63 325 262 $9,859.06 287.00 $10,799.81 61 SALVAGE AND REINSTALL FENCE - OTHER LF $43.00 40 $0.00 0.00 $0.00 62 SALVAGE AND REINSTALL SIGN EA $182.75 30 $0.00 19.00 $3,472.25 63 STREET SWEEPER WITH PICKUP BROOM HR $145.00 50 2.75 $398.75 157.00 $22,765.00 64 REMOVE BITUMINOUS PAVEMENT SY $1.26 11000 $0.00 10,265.50 $12,934.53 65 CONCRETE PAVEMENT REPLACEMENT - SPECIAL SF $19.39 540 $0.00 286.00 $5,545.54 66 MILL BITUMINOUS PAVEMENT -2" DEPTH SY $1.51 7400 $0.00 8,450.00 $12,759.50 67 REMOVE BITUMINOUS DRIVEWAY SY $5.25 300 $0.00 166.00 $871.50 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 7 193804608 Prolect Item Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date 68 REMOVE CONCRETE DRIVEWAY OR APRON SY $7.50 400 $0.00 677.50 $5,081.25 69 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF $32.12 400 $0.00 654.00 $21,006.48 70 SAWING BITUMINOUS PAVEMENT LF $4.75 350 108 $513.00 120.00 $570.00 71 REMOVE SIDEWALK SF $0.95 3000 $0.00 2,942.50 $2,795.38 72 REMOVE CONCRETE CURB & GUTTER LF $2.65 700 $0.00 700.00 $1,855.00 73 COMMON EXCAVATION (P) CY $21.33 8800 $0.00 9,100.00 $194,103.00 74 COMMON EXCAVATION - ALLEYS (P) CY $30.95 1500 $0.00 680.00 $21,046.00 75 SUBGRADE EXCAVATION (EV) CY $23.33 500 117.8 $2,748.27 163.80 $3,821.45 76 GEOTEXTILE FABRIC SY $1.98 13000 $0.0012,539.00 $24,827.22 77 SELECT GRANULAR BORROW (MODIFIED) TN $16.63 9200 $0.00 9,037.63 $150,295.79 78 AGGREGATE BASE, CLASS 5 TN $17.69 7100 89.21 $1,578.12 5,592.40 $98,929.56 79 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.08 900 $0.00 1,140.00 $1,231.20 80 BITUMINOUS TRAIL PATCHING SF $7.99 250 $0.00 160.00 $1,278.40 81 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TN $70.95 1900 $0.00 1,924.70 $136,557.47 82 TYPE SP 9.5 WEARING COURSE MIXTURE FOR ALLEYS (2,B) TN $86.00 150 $0.00 0.00 $0.00 83 TYPE SP 12.5 NONWEARING COURSE MIXTURE (2,B) TN $68.26 1600 $0.00 1,487.08 $101,508.08 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 7 193804608 Project Item Status Line Rem Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date 84 FULL DEPTH ROADWAY PATCHING - ROSELAWN SY $86.40 400 $0.00 387.00 $33,436.80 85 BITUMINOUS PAVEMENT PATCHING - ROSELAWN SY $53.75 400 $0.00 0.00 $0.00 86 8618 CONCRETE CURB & GUTTER LF $13.81 5300 $0.00 5,163.00 $71,301.03 87 4" DRAINTILE LF $9.67 5200 $0.00 5,074.00 $49,065.58 88 4" CONCRETE WALK SF $6.07 1750 58 $352.06 1,780.00 $10,804.60 89 MODULAR BLOCK RETAINING WALL SF $31.71 300 $0.00 300.00 $9,513.00 90 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B) TN $193.50 100 $0.00 15.00 $2,902.50 91 6" CONCRETE DRIVEWAY APRON SF $6.83 4000 336.6 $2,298.98 3,902.60 $26,654.76 92 7" CONCRETE DRIVEWAY APRON SF $7.42 1200 $0.00 2,804.60 $20,810.13 93 6" CONCRETE PEDESTRIAN CURB RAMP SF $10.48 260 $0.00 105.00 $1,100.40 94 TRUNCATED DOME SURFACE SF $64.50 20 $0.00 26.00 $1,677.00 95 SALVAGE HANDHOLE EA $989.00 2 $0.00 2.00 $1,978.00 96 INSTALL SALVAGED HANDHOLE EA $1,064.50 2 $0.00 2.00 $2,129.00 97 PREFORMED RIGID PVC CONDUIT LOOP DETECTOR 6' X 6' EA $1,612.50 3 $0.00 3.00 $4,837.50 98 PREFORMED RIGID PVC CONDUIT LOOP DETECTOR 6' X 12' EA $1,935.00 2 $0.00 2.00 $3,870.00 99 HANDHOLE EA $2,683.20 1 1 $2,683.20 2.00 $5,366.40 100 1.5" NON-METALLIC CONDUIT LF $13.55 80 $0.00 80.00 $1,084.00 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 7 193804608 Project Item Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date 101 DECIDUOUS TREE 6' HT B&B EA $376.25 15 $0.00 5.00 $1,881.25 102 TOPSOIL BORROW (LV) CY $30.10 1500 20 $602.00 980.00 $29,498.00 103 SOD SY $4.52 9000 293 $1,324.36 5,828.00 $26,342.56 104 METAL FENCE LF $38.43 50 $0.00 0.00 $0.00 105 LANDSCAPE FUND LS $12,000.00 1 0.35 $4,200.00 0.35 $4,200.00 106 4" DOUBLE YELLOW LINE - PAINT LF $0.49 4200 288 $141.12 4,218.00 $2,066.82 107 4" SOLID WHITE LINE - PAINT LF $0.25 8400 187 $46.75 7,887.00 $1,971.75 108 24" SOLID WHITE LINE - PAINT LF $8.06 50 $0.00 393.00 $3,167.58 Totals For PART 5: ROADWAY/ALLEY: $31,181.93 $1,178,638.21 Project Totals: $54,404.31 $2,087,748.95 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date February 11, 2020 ITEM NUMBER CTV Annual Update STAFF INITIAL [)V APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Dana Healy, CTV Executive Director, will be in attendance to present on their work in 2019. A copy of the slide show is attached. OPTIONS: STAFF RECOMMENDATION: February 2020 Technical Services Lauderdale Equipment Status Existing System Last Updated: October 2009 • 2009 Approximate Cost: $14,000 • 2009 Installation: CTV 2009 System Overview The cameras and production system were installed in 2009 using a mixture of used cameras and equipment and a few new items. Two of the cameras have pan/tilt/zoom (PTZ) functions while a third is static. The cameras are only capable of a 4:3 aspect ratio in standard definition. The system is currently operating but is functionally obsolete. The audio system uses a Shure AMS 8000 automatic mic system. The AMS is a matched pair of microphones and mixer. There is no sound reinforcement in the room. A computer speaker is used when presentations need to be heard. The presentation system is comprised of a computer connected to a 55" monitor on the wall. Signals from the computer are down -converted to SD to be seen on the air. New System Advantages A new system would include Widescreen (16:9) HD images, cleaner audio and easier to read presentations for the home viewer. New equipment is physically smaller and more energy efficient. Much of the recommended equipment is network connected providing for better support and monitoring as well as the potential for remote production capabilities. Recommendations Consider upgrading the system with low-cost HD equipment to provide better picture and sound quality for home viewers. There are many cost-effective products that could be used to enhance both the quality and reliability of the system. Attached is a basic system. Similar to the current system is includes two PTZ cameras and a static wide shot. The number of PTZ cameras could be decreased and/or the camera quality could be decreased if additional savings are required. PC/pc Lauderdale Concept Design System Use Description Make Model Qty Unit Cost Extended Cameras Switcher Production Switcher PTZ Camera with HD -SDI Output BMD ATEM TV Studio HD 1 $1,000.00 $1,000.00 Procution Camera (Optional) (White) Panasonic AW-HE4OHW 2 $2,500.00 $5,000.00 PTZ Controller Compact Controller Panasonic AW-RP50 1 $1,829.29 $1,829.29 Monoprice HDMI to SDI Compact -HD 10x Zoom Block Monoprice 10318 1 $39.00 $39.00 Multiviewer Monitors Camera 2.5MP HDMI/3G/HD-SDI TBD TBD 1 $200.00 $200.00 Static (zoom only) camera for wide shot Camera (59.94/29.97 fps) Marshall CV350-10XB 1 $733.70 $733.70 Switcher Production Switcher Simple HD Production Switcher BMD ATEM TV Studio HD 1 $1,000.00 $1,000.00 HD DA 1x4 HD/SD-SDI Distribution Amplifier / Repeater with DWP AJA HD5DA 1 $195.00 $195.00 SDI to Analog (Down) Converter SDI to Analog (Down) Converter Blackmagic CONVMASA 1 $195.00 $195.00 Monoprice HDMI to SDI HDMI to SDI converter Monoprice 10318 1 $39.00 $39.00 Multiviewer Monitors 24" -Class Full HD LED TV TBD TBD 1 $200.00 $200.00 Recording Presentation BYOD presentation input Atlona 4K/UHD 5 -Input Universal Switcher with Wireless Presentation Link Atlona AT-UHD-SW-510W 1 $1,221.65 $1,221.65 Reciever for Projector far end of room Atlona 4K/UHD HDMI Over HDBaseT Receiver with Control and PoE (70m) Atlona AT-UHD-EX-70C-RX Network/UPS $257.00 $257.00 Video Streaming and Recording Local/Backup Meeting Recorder*** Appliance AJA HELO 0 $1,001.29 $0.00 Computer Monitor 1 2 -Bay NAS Enclosure Kit with WD DELL P2317H 1 $163.79 $163.79 Local Recording Desitnation NAS Drives (2 x 4TB) Synology SYDS218J8TBR 1 $409.00 $409.00 Presentation BYOD presentation input Atlona 4K/UHD 5 -Input Universal Switcher with Wireless Presentation Link Atlona AT-UHD-SW-510W 1 $1,221.65 $1,221.65 Reciever for Projector far end of room Atlona 4K/UHD HDMI Over HDBaseT Receiver with Control and PoE (70m) Atlona AT-UHD-EX-70C-RX Network/UPS $257.00 $257.00 ControIICG Compuer ProSAFE® 24 -port 1000base-T Network Switch w/PoE+ Gigabit PoE+ Smart Switch Netgear GS116LP-100NAS 1 $189.99 $189.99 ControIICG Compuer Audio System Used to manage switcher and generate graphics using Photoshop Control/CG Compuer or other graphics application DELL Mini tower 1 $900.00 $900.00 Computer Monitor 1 Widescreen LED Backlit IPS Monitor DELL P2317H 1 $163.79 $163.79 Computer Monitor 2 (touchscreen) 22" Computer Touch Display Planar PCT2235 1 $213.00 $213.00 Audio System Total $14,396.35 Supplies connectors, cable, adapters, mounting, etc $719.82 Install and Integration Estimated System Installation Cost TBA $4,750.80 Grand Total **NOTE: HELO purchased in 2019 $19,866.96 Symetrix 80-0116 120V Prism 12x12 Audio DSP 12 In, 12 Out DSP, 64x64 Dante Symetrix Prism 8x8 1 $1,500.00 $1,500.00 Goosneck Microphone Gooseneck Podium Microphone Samson CM15 7 $49.99 $349.93 Total $14,396.35 Supplies connectors, cable, adapters, mounting, etc $719.82 Install and Integration Estimated System Installation Cost TBA $4,750.80 Grand Total **NOTE: HELO purchased in 2019 $19,866.96 MEMO FROM CTV NORTH SUBURBS Meeting Date: 2/11/20 Agenda Item No.: Item Description: CTV North Suburbs Presentation 1 BACKGROUND 2 CTV North Suburbs is a nonprofit 501c3 organization assembled through a Joint Powers Authority 3 with 9 partner cities: Arden Hills, Falcon Heights, Lauderdale, Little Canada, Mounds View, New 4 Brighton, North Oaks, Roseville, and St. Anthony. The cities receive services and additional value 5 related to communications. 6 The organization is mainly funded by PEG fees, which is a fee on the cable subscriber's bill. Cities 7 pay for additional services from CTV with franchise fees, which are also on the cable subscriber's 8 bill. CTV's main services are municipal meeting coverage, webcasting, social media coordination, 9 and community engagement videos. 10 The presentation today will be a look back at 2019 and the value your city received from CTV. 11 Additionally, recommendations of municipal chamber audio/visual equipment upgrades have been 12 enclosed for your reference. 13 POLICY OBJECTIVE 14 To receive annual report of the activities of CTV North Suburbs and how it has impacted your city. 15 To receive the annual equipment recommendations. 16 BUDGET IMPLICATIONS 17 N/A 18 STAFF RECOMMENDATION 19 Receive the reports as presented. . 20 REQUESTED ACCESS CORPORATION ACTION 21 Receive the Production Report. Prepared by: Dana Healy, Executive Director Attachments: A: City Equipment Status B: City Equipment Recommendation List C: Annual PowerPoint presentation Page 1 of 1 2019 Look Back: 0 a) Q a) E ca ca a) CI3 C1T3 'E To E o s o� = Co U 65 7 —U L c ID CD 0 _O U - = "0 O J 0_ Z — (3 Q > / E 0 0 2 www.CTVNorthSuburbs.org D bfl c 0 c Measuring Up Adding Value • Increasing Engagement • CTV North Suburbs — Measuring Up o 0 N N Ol l0 Lf) c -I M r -I • i y M z 0 if) o 0Lfl m 00 o N 00 VD x-1 00 00 11111111 0 v/ 0 0 c 0 U 0co Signature Programs Chamber of Commerce Events Collaborative Meetings U N E E O U 4— •ecialized tat Mg -II- . • 0. I . ion 0 E CD C a) w a) c 2 I' L V i Schedule Quarterly Updates Make Neighborhood Network Requests Schedule Buildout projects Discovery Meeting Regarding Social Media +-' a) E N (3) ca O) c w 0) c ca 0) N r 0) c a) N O > u) O O U O o> CONTACT L D U) L i O L U) 2, > = 0 �U1 .0 U) V .0 >+ O a) c -0 0_C = N V OC -C/) Z O l I N I—Z>Z > - U U U ©0 '0 > I I 5 O c13 I E I to cu (6 a > LL J IY • ,r ubu • . Y unici.a ommunication o ution ACTION REQUESTED Consent Special Public Hearing Report Discussion/Action Resolution Work session LAUDERDALE COUNCIL MEETING DATE February 11, 2020 ITEM NUMBER 2020 Community Events X STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Here is a tentative schedule for the year: Event City -Wide Garage Sale June Farmers Market July Farmers Market/Day in the Park MN Night to Unite August Farmers Market September Farmers Market Halloween Party Date Time Saturday, May 16 Starts 8 a.m. Thursday, June 18 4-7 p.m. Thursday, July 16 4-7 p.m. Tuesday, August 4 6-9 p.m. Thursday, August 20 4-7 p.m. Thursday, September 17 4-7 p.m. Saturday, October 31 5-7 p.m. (absentee voting at City Hall from 9 a.m. to 4 p.m.) OPTIONS: Discuss and provide direction to staff on events, dates and times. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date February 11, 2020 ITEM NUMBER CDBG Grant Application STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In order to receive Community Development Block Grant (CDBG) funds for Skyview Park, the City has to make an official application. Staff have prepared and submitted that. The final piece is City Council approval of the following resolution showing support. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution No. 021120A—A Resolution Authorizing Application for Com- munity Development Block Grant Funds for the Playground Improvements at Skyview Park. RESOLUTION NO. 021120A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION AUTHORIZING APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE PLAYGROUND IMPROVEMENTS AT SKYVIEW PARK WHEREAS, the playground improvements at Lauderdale's Skyview Park were planned capital improvements for 2020; and WHEREAS, the City of Lauderdale has limited financial resources to fund capital improvements due to its limited tax base; and WHEREAS, the proposed playground improvements will improve the quality of life in the City of Lauderdale; and WHEREAS, the entire City of Lauderdale qualifies for the low to moderate income census tract; and WHEREAS, the City of Lauderdale is requesting $100,000 in Community Development Block Grant (CDBG) funds for the improvements. NOW, THEREFORE BE IT RESOLVED, the City of Lauderdale supports the application for CDBG funds from Ramsey County for playground improvements at Skyview Park. Adopted by the City Council of the City of Lauderdale, Minnesota this 11th day of February, 2020. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Clerk -Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date February 11, 2020 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Wood Chip Quotes DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The playground equipment at Community Park was installed in 2010 and 2011. Over the years the woodchips have deteriorated. Every other year or so we have brought in a fresh batch. These woodchips have become moldy and highly decomposed leaving an undesira- ble surface. In talking with the playground vendors about Skyview Park, we have learned this is normal and after about ten years a full replacement of the chips is necessary. We asked three vendors to provide quotes to remove the existing woodchips, repair the geo- textile fabric, and bring in engineered wood fiber chips. As this is a project the community could help with, we asked them to identify the savings if community members spread the chips. As the playground surface is frozen, the vendors estimated how much needed to be removed and how many cubic yard of new chips brought in. We tried to get them to provide comparative information to determine the best value but the actual installation may be a lit- tle more or less depending on the volume of chips needed. These numbers are based on bringing in 280 cubic yards as their quotes reflect a different volume being brought in. Flagship Recreation $17,391 with full installation; $13,111 if we spread the chips. Midwest Playscapes $18,246 with full installation; $16,846 if we spread the chips. GameTime $39,399 with full installation; $31,569 if we spread the chips. OPTIONS: STAFF RECOMMENDATION: Motion to accept Flagship Recreation's quote for the removal and installation of wood chips at Community Park and repair of underlayment per the quote provided. Date Expires Quote: Contact: Phone: Email: Ship To: 1/30/2020 4/29/2020 City of Lauderdale Heather Butkowski 651-792-7657 heather.butkowskiPlauderdalemn.org flagship recreation Please Make PO's & Contracts Out To: Lauderdale Community Park 1885 Fulham Street Lauderdale, MN 55113 Flagship Recreation 11123 Upper 33rd St. N Lake Elmo, MN 55042 Bill To: Please Remit Payment To: City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Flagship Recreation 11123 Upper 33rd St. N Lake Elmo, MN 55042 We are pleased to submit this proposal to supply the following products/services: QTY ITEM d Description UNIT PRICE EXT. PRICE New Engineered Wood Fiber installed using blower truck. This number includes, material, labor and crew mobilization fees (Engineered Wood Fiber Meets ASTM, ADA, and CPSC safety standards) $12,156.00 Removal of existing engineered wood fiber down to pea rock/drainage layer $3,600.00 New geotextile fabric $1,608.00 Material haul away and disposal $1,710.00 If the city of Lauderdale decided to Install the engineered wood fiber themselves, New Engineered Wood Fiber number decreases to $6,193.00 Subtotal $19,074.00 Freight Sales Tax Tax Exempt Cert Total $19,074.00 Quotes from Flagship Recreatoin, Inc. are subject to current Flagship Recreation, Inc. policies as well as Terms & Conditions, Inclusions & Exclusions outlined below unless noted otherwise on this quote. Changes are subject to price adjustment. Sales tax, if applicable, will be applied unless a tax-exempt certificate is provided at the time of order entry. Customer deposits, if required, must be received before orders will be entered & installation scheduled. Purchases in excess of $1,000.00 must be supported by a formal Purchase Order made out to Flagship Recreation, Inc. Minnesota State Contract #119795 *Terms: Net 30 days; 1.5% finance charge on balances over 30 days Page 1 of 2 Terms & Conditions Contract: Seller's Copy of signed quote represents the contract between Seller and Buyer. This form supercedes all previous communications and negotiations and constitutes the entire agreement between the parties. Any changes to this contract are not binding unless jointly agreed in writing via Change Order. Quantity: The quantity of merchandise and/or material to be delivered and/or installed shall not vary from the amount specified unless a different amount is first agreed to via Change Order. Changes are subject to price adjustment. Pricing: Pricing is F.O.B factory. Current year pricing is honored on contracts completed prior to December 3, 2019. Contracts completed after this date are subject to price change. Responsibility: Flagshi Recreation shall be repsonsible for any loss or damage to merchandise until delivered to Buyer at F.O.B destination point, Buyer is responsible for loss or damage thereafter. Inspection: Merchandise shall be subject to Buyer's inspection within a reasonable time after the arrival at the ultimate destination. Upon inspection, it is the Buyer's responsibility to notify Flagship Recreation if merchandise does not meet requirements of the order. Project Scope (This Section For Quotes Including Installation) Inclusions: - One Mobilization - Public Utility Locates - Unpacking of Play Equipment - Assembly of Play Equipment - Placing, Digging or Surface Mounting Equipment (as specificed) - Concrete for Play Equipment Footings - Standard Insurance Offer (Detail Provided Upon Request) - Standard Warranty Offer (Detail Provided Upon Request) - Standard Wage Rates Exclusions (Unless Specifically Quoted): - Accepting & Unloading of Order Prior to Installation - Storage or Security of Equipment - Private Utility Locates (irrigation, low voltage, lighting, etc.) - Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space. - Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.) - Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.) - Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space - Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster - Removal of Existing Play Equipment, Border or Safety Surfacing Material - Site Work of Any Kind. Exclusions include, site grading (owner to provide max slope of 1%), site restoration, drainage, etc. - Border for Play Space - Bonding of Any Type - Permits of Any Kind Please note, quotes including installation are based on site access and site conditions that have been conveyed to Flagship Recreation by the owner/owner's representative and based on ideal conditions required to complete the project as quoted. Unless addressed prior to the installation quote being issued or specifically documented herein, any issues encountered that impede the progress or completion of the project as quoted will result in additional charges. Acceptance of Quotation: Accepted By (Print) Heather Butkowski PO#: Signature: Email: heather.butkowski@lauderdaler Title: Phone: Date: Purchase Amount: $19,074.00 flaecreagshtionip 1 MIDWEST "LAYSCAP -S 8632 Eagle Creek Circle, Savage, MN 55378 www.MIDWESTPLAYSCAPES.com Quotation Project: City of Lauderdale / Community Park Contact: Heather Butkowski Ship To: Lauderdale, MN 55113 Email: heather. butkowski(a�ci.lauderdale.mn.us Shipping Contact Name: Qty Design/Item # Description direct: 952.895.8888 fax:952.895.8889 toll free: 800.747.1452 playscapes@earthlink.net (T dime ausow, Phone: 651-792-7657 Fax: Bill To: Date: 2/7/2020 Total 280 cu yds EWF Engineered Wood Fiber Playground Safety Surfacing **Pricing includes Shipping $ 5,796.00 Subtotal $ 5,796.00 Freight $ Tax Exempt # * Please provide certificate Sales Tax $ Total $ 5,796.00 NOTE Customer must be present at the time of delivery to direct the driver. NOTE: 280 cu yds will cover 7500 sq ff with 9-10" of Engineered Wood Fiber. NOTE Any Insurance requirements above $1,000,000 General Liability will be subject to a surcharge NOTE: UNLESS OTHERWISE NOTED, prices shown are material only. They DO NOT include: assembly, installation, border, safety surfacing, drain tile, geotextile fabric, removal of existing equipment, site preparation, excavation or site restoration, unloading of equipment, disposal of packaging material, storage of equipment, additional insurance and bonding would be extra, unless otherwise stated above. If playground equipment or materials are stored off site, customer is responsible for transporting equipment to job site. Prices. firm for 30 days, .subject to review thereafter. Our terms are net 30. A. finance charge of 1.5% will be imposed on the outstanding balance unpaid for more than 30 days after the shipment of materials. Equipment shall be invoiced seperatelyf om other services and shall be payable in advance Oa those services and project completion. Retainage not accepted. Once customer has signed quotation, your order cannot be changed or canceled. Please allow 31o4 weeks, for delivery after receipt of order. Standard manufacturing design, specification, and construction apply unless noted otherwise. Customer is responsible. for the identification and marking ofalt underground utilities (public or private) to include drain tile and sprinkler systems. Area must be accessible to Bobcat and other equipment necessahyfor installation or additional fees will be charged. Freight quote is based on customer unloading equipment and checking in all equipment, for any missing parts. If product is refused by customer upon delivery. for any reason (unless damaged), without prior authorization, from Midwest Playscapes, Inc., the customer agrees to pay 20% restockingfee phos freight charges. Price does not include prevailing wages, unless otherwise noted. If we can be of Other Assistance, please. feel free to contact us. Signed: Accepted Mike Korth Date: Printed Name: MIDWEST PLAYGROUND CONTRACTORS INC. 8632 Eagle Creek Circle Savage, MN 55378 Phone: 952-895-8888 Fax: 952-895-8889 Email: playscapes@earthlink.net Installation Quotation Date: 2/7/20 Project Name: City of Lauderdale / Community Park Location: Lauderdale, MN 55113 Contact Name: Heather Butkowski Phone: 651-792-7657 Email: heather.butkowski@ci.lauderdale.mn.us Description of work to be done - Remove Existing decomposed Engineered Wood Fiber $4,500.00 to depth of 7"-8" or to level of pea rock/drainage system. (Price includes removal of existing fabric) - Disposal of the existing Engineered Wood Fiber $4,550.00 We estimate the material will fill a minimum of (7) 30 yard dumpsters **If additional dumpsters are needed we would charge additional $650/dumpster. - Install New Engineered Wood Fiber and $3,400.00 Geotextile Fabric Amount $ 12,450.00 Note: Drain Tile by others. Note: Access to the site with heavy equipment is required. Any Site Restoration would be additional. Note: All work is to be completed in a workmanlike manner according to standard practice. Any alterations from the above specifications involving extra costs must be executed upon written orders and will become an extra charge over and above the purchase agreement. Unless otherwise stated a level site matching the drawing dimensions and the corners of the site must be staked prior to our arrival. If MPCI is to excavate, all material/dirt will remain on site to be removed by others, unless stated otherwise. Prices shown do not include Site Restoration. Terms: Prices are firm for 30 days, subject to review thereafter. Terms are Net 30. A finance charge of 1.5% will be imposed on the outstanding balance unpaid for more than 30 days after substantial completion of the work. Standard manufacturing design, specification and construction apply unless otherwise noted. Area must be accessible by a bobcat and all other equipment necessary for installation or additional fees will be charged. Customer is responsible for the identification and marking of all underground utilities (public or private) to include drain tile and sprinkler systems. Installation rates are based on normal conditions. Price does not include prevailing wages, unless otherwise noted. If we can be of further assistance please contact us. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-54251763-546-7787 Fax 763-546-50501 info@mnwiplay.com 02/05/2020 Quote #100021-01-06 Lauderdale Community Park - EWF - D10009B1 Materials City of Lauderdale Attn: Heather Butkowski 1891 Walnut St. Lauderdale, MN 55113 Phone: 651-792-7657 heather.butkowski@ci.lauderdale.mn.us Ship to Zip 55113 Quantity Parte Description Unit Price Amount, EWF-12L EWFLGE - Engineered Wood Fiber, 380 CY, 12" compressed depth - Material delivered to site only. Area calculated at 7649 Sq. Ft. 161290 GameTime - Geo -Textile 2250 Sqft Roll 161291 GameTime - Geo -Textile 1125 Sqft Roll $7,423.00 $681.00 $341.00 Sub Total Freight $7,423.00 $2,724.00 $341.00 $10,488.00 $562.24 Total : , $11,050.24 Comments Customer must provide easy and immediate adjacent access to the site. This quotation is subject to current MinnesotaAisconsin Playground policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. A tax-exempt certificate is needed at time of order entry for all orders whether from tax -supported goverment agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote, credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non -tax supported organization purchasing any or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Unless already on file, please include a tax exempt certificate upon order entry whether a tax supported government agency or other. EWF Shipment: order shall deliver within 14 - 21 days after our receipt and acceptance of your purchase order as well as schedule and weather allowing. Bulk material will ship via semi-truck/trailer with a live floor system in trailer which allows driver to deposit EWF directly onto a specific area provided proper access is available. Driver has final say whether the site has proper access. Site restoration is not included and will be the responsibility of the owner/owner's representative. Road restrictions may be in effect and cause delays depending on time of year. Freight charges: Prepaid & added Page 1 of 2 (GameTime) ='LA'rCORE ,•, Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 1 763-546-7787 Fax 763-546-5050 1 info@mnwiplay.com 02/05/2020 Quote #100021-01-07 Lauderdale Community Park - EWF - D10009B1 Installation City of Lauderdale Attn: Heather Butkowski 1891 Walnut St. Lauderdale, MN 55113 Phone: 651-792-7657 heatherbutkowski@ci.lauderdale.mn.us Ship to Zip 55113 Quantity :Part #? Description` Unit Price Amount DEMOLITION Other - Removal and Disposal of Wood Chips and Geotextile Fabric - Removal and Disposal of existing Wood Chips and Geotextile Fabric from play equipment area. INSTALL Install - Installation of Geotextile Fabric INSTALL Install - Installation of Engineered Wood Fiber - 380 Cubic Yards RESTORATION Other - Site Restoration - Lawn Repair of area between Pleasant Street and playground. Estimated at 800 sq. ft. $21,254.00 $21,254.00" $1,780.00 $1,780.00 $7,830.00 $7,830.00 $1,846.00 $1,846.001 Sub Total $32,710.00 !: Total $32,710.00 Comments Customer must provide easy and immediate adjacent access to the site. This quotation is subject to current Minnesota/Wisconsin Playground policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to MinnesoteMsconsin Playground. This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. A tax-exempt certificate is needed at time of order entry for all orders whether from tax -supported goverment agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote, credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non -tax supported organization purchasing any or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Unless already on file, please include a tax exempt certificate upon order entry whether a tax supported government agency or other. Installation: shall be by a Certified GameTime Installer. Customer shall be responsible for scheduling coordination and site preparation. Site should be level and permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions that may result in additional labor or material costs. Page 1 of 3 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-54251763-546-7787 Fax 763-546-5050 1 info@mnwiplay.com 02/05/2020 Quote #100021-01-07 Lauderdale Community Park - EWF - D10009B1 Installation Project Scope: Please note, installation is based on site conditions that have been conveyed to our organization by the owner/owner's representative and/or ideal conditions existing for a timely completion of your project as quoted. Unless addressed prior to the installation quote being issued or specifcally mentioned herein, any issues that arise that impede the progress/completion of your project as quoted will result in additional charges. Weather can change project scheduling in many ways. Drying time will be needed after rain and the number of days needed will vary depending on amount of moisture received. One actual rain day may equal multiple delay days. INCLUSIONS One mobilization Public utility locates only Spreading of EWF Installation of Geotextile Fabric — Construction tape/temporary bracing (as needed) — Standard insurance offerings Standard warranty offerings Standard industry accepted labor wages - EXCLUSIONS - - Clear access path up to and into play area for installation equipment (minimum of 8 -foot wide, includes but not limited to gates, walkways, driveways, etc.) - Staging area for materials and installation equipment, trailers, etc. - Unobstructed space for maneuvering installation equipment as well as performing work - Security fencing of any type - If fencing is in place (by others), ability to unlock fencing is to be provided to our office a minimum of one week prior to our start - Private utlitiy locates such as, but not limited to, irrigation, fiber optics, private lighting, etc. - Accepting, unloading and storage of order(s)/shipment(s) prior to installation - Sitework of any kind such as, but not limited to, grading (play area to have max slope of 1 %), site restoration, drainage, etc. - Removal of existing play equipment, border, footings, etc. - Backfill and compaction of backfill after removal of existing items (for footing holes as an example) that leave voids in area (marking and digging of new footing holes based on workable site) - Digging in compacted sub -surfaces, rock, hard pan, tree roots, unstable soil conditions, etc. - Restoration of compacted sub -surfaces for playground surfacings such as, but not limited to, poured -in-place rubber, rubber tiles, artificial turf, etc. - Digging/maneuvering in sand, pea gravel, mud, etc. - Offsite removal of spoils from footing holes (can be stockpiled near play area for owner/owner's representative removal or spread within play area) - Disposal of packing material (can be deposited in owner/owner's representative onsite dumpster or stockpiled for removal by others) - Border to help contain safety surfacing - Removal of temporary braces, caution/construction tape, etc. (Can be removed and disposed of after concrete has cured.) - Bonding of any type - Permits of any kind - Prevailing, Davis Bacon, Union, or similar, wages - Restroom facilities, see below for specifics Please provide access to restrooms whether within a building or portable style. Should use of site facilities not be available, additional charges will be required to bring on site temporary/portable restrooms. These temporary facilities will be removed once your project has been completed. Should weekend work be necessary or non-standard hours be worked, please provide a site contact and the best telephone number to reach this person in case an urgent matter arises requiring immediate attention. (Name) (Cell) (Other Telephone Number) Page 2 of 3 Engineered Wood Fiber 1 GameTime Page 1 of 3 Engineered Wood Fiber An affordable surface solution that meets ASTM guidelines Created By Nature, Engineered By GT Impax Engineered Wood Fiber (EWF) is a popular choice for budget - conscious playgrounds. While affordable, Engineered Wood Fiber will require ongoing maintenance and occasional topping off during its lifetime. This maintenance will help uphold the recommended compacted material depth, thus keeping the surface compliant with applicable standards and warranty. https://www.gametime.com/playground-surfacing/engineered-wood-fiber 2/6/2020 Engineered Wood Fiber 1 GameTime Page 2 of 3 Newly installed Engineered Wood Fiber settles to form a "knitted" compacted layer that will support a variety of mobility devices. The product is non-toxic and does not contain paint, chemicals or additives. Benefits [/request -a - quote] • Economical initial cost • Meets accessibility standards when compacted and maintained • Provides a natural look Basic Specifications • Manufactured of size -controlled softwoods and/or hardwoods that average 1"-2" in length and contain a maximum of 15% fine particles to aid in knitting • Non-toxic and does not contain paint, chemicals or additives • Contains minimal bark and is free of twigs, leaf debris and other organic material. This product meets all applicable ASTM standards. For more information, please refer to our complete product specification. Tips • Use wear mat inserts under swings and at the end of slides to reduce displacement • Containment systems like curbs will reduce the spread of surfacing into non -play spaces https://www.gametime.com/playground-surfacing/engineered-wood-fiber 2/6/2020 Engineered Wood Fiber GameTime Page 3 of 3 • Geotextile fabric and geocomposite drainage accessories [https://www.gametime.com/playground-surfacing/accessories] are recommended for best performance • Providing adequate drainage is an important preventative measure to avoid freezing in sudden climate change nasal CADdetails Digital Architectural Binder [http://microsite.caddetails.com/5248] View all CAD documents [https://www.caddetails.com/Main/CompanyNiewProduct? product) D=41948&companyl D=5248&isFeatured=False¤tTab=Product] View Product Spec Information [/uploads/media/EWF_Product_Specs.pdf] Download View in Reader [/uploads/media/GT_Impax jEundincatstrdet&faiiiir F iiopepdEingineeri https://www.gametime.com/playground-surfacing/engineered-wood-fiber 2/6/2020