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HomeMy WebLinkAbout05/12/2020LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, MAY 12, 2020 Due to the coronavirus, city council meetings will be held remotely until the City Council rescinds the emergency declaration. The public may monitor the meeting on Lauderdale's public access channel 16 for cable subscribers or online at https://www.ctvnorthsuburbs.org/your-city/lauderdale/. To make public comment during the meeting, use https://us02web.zoom.us/j/85186582887?pwd=bVV5ODFzQkFxOXR KSFFDQStRNDU3QT09 with Password: 352808 or call 1-301-715- 8592 with webinar ID: 851 8658 2887. The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the April 28, 2020 City Council Meeting c. Claims Totaling $89,975.27 4. CONSENT a. March Financial Report b. First Quarter Investment Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Ashley Shiwarski, Director of Business Development for Utility Service Partners, Inc., a Service Line Warranty Program of the National League of Cities b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Permit Application for a Bee Hive at 1924 Walnut Street 8. DISCUSSION / ACTION ITEM 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Quotation from Midwest Playscapes for the Purchase of Playground Equipment for Skyview Park b. Katie Engman of Association for Nonsmokers -MN 12. WORK SESSION a. Community Development and Coronavirus Impacts Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 1 of 3 April 28, 2020 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:31 p.m. Roll Call Councilors present: Andi Moffatt, Jeff Dains, Roxanne Grove, Kelly Dolphin, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. Mayor Gaasch stated that she was moving the Community Development Update ahead of the public input portion of the agenda. Councilor Dains asked for an update on the budgetary impact of the coronavirus. There being nothing else, Councilor Dains moved and seconded by Councilor Moffatt to approve the agenda as amended. Motion carried unanimously. Mayor Gaasch asked if there were any corrections to the minutes of the April 14, 2020 city council meeting. There being none, Councilor Grove moved and seconded by Councilor Dolphin to approve the minutes of the April 14, 2020 city council meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Dains moved and seconded by Councilor Grove to approve the claims totaling $22,764.03. Motion carried unanimously. Consent Councilor Grove moved and seconded by Councilor Dains to approve the Consent Agenda thereby acknowledging the February Financial Report. Motion carried unanimously. Informational Presentations/Reports A. Update by Ling Becker, Director of Ramsey County Workforce Solutions Ling is part of the County's Economic Growth and Community Investment Service Team; her team is working towards the County's goals to strengthen well-being, cultivate prosperity, enhance opportunity, and model accountability. Ling Becker delivered an online PowerPoint presentation highlighting programs for Ramsey County job seekers and businesses. Of special note, the County is working with private and public organizations to create a new job board that will be available soon. They also will be shifting priorities to help address job losses due to the coronavirus. B. City Council Updates LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 2 of 3 April 28, 2020 Councilor Dains stated that Metro Mobility is offering free food delivery services to those who are eligible. Councilor Moffatt shared that the Suburban Rate Authority met last week for their Quarterly meeting. Mayor Gaasch added that the Minnesota Mayors Association and the Regional Council of Mayors have been discussing constructive ways of dealing with the pandemic. Finally, Councilor Dolphin added that the Ramsey County Jail is releasing non- violent offenders, not holding juvenile detainees, and avoiding issuing warrants during this time. Set Agenda for Next Meeting Administrator Butkowski stated that the May 12 council meeting may include a quotation from Midwest Playscapes for the purchase of playground equipment for Skyview Park, and a presentation from Ashley Shiwarski of the National League of Cities HomeServe program. Work Session A. Community Development Updates Butkowski mentioned that Ramsey County Elections is currently working on options for the primary and general elections if the legislature doesn't approve absentee voting by mail for everyone. Ramsey County plans to promote absentee voting through a multi -media campaign. Staff has already started a similar effort in the recent newsletter to let residents know that everyone can absentee vote already. Butkowski continued by stating that the Luther Seminary Pond project is moving ahead. Recently, staff met with representatives of Greenway Village Apartments, Lauderdale Hollows Apartments, and Luther Seminary to discuss site access and easement agreements. A future meeting is planned with members of the Rosehill Townhome Association to discuss a permanent easement for the portion of the eroding ravine that needs stabilizing. The city/county project partners will review the agreement soon and finalize plans before the bid is released. Butkowski shared that MnDOT removed diseased ash trees near Skyview Park. The City will remove five small, diseased ash trees before the installation of playground equipment. City staff is confirming with MnDOT staff that we can install playground surfacing up to the fence line. Bob Jacobson, 1747 Carl Street, asked about the loud explosions on April 27. The officer on duty warned the resident about lighting illegal fireworks. Butkowski stated that the planning consultant and city attorney will prepare a schedule for processing Real Estate Equities' land use applications even though bond markets are in a state of flux due to the pandemic. That is expected to resolve soon. Butkowski said that rental -housing license applications were sent out the previous week. Inspections will not occur until the stay-at-home order is lifted. As single-family homes and apartments don't allow for social distancing, owners have been told that tenants may not be in the units at time of inspection. LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 3 of 3 April 28, 2020 Butkowski asked the Council whether they would allow Diane Galvin's bee hive permit application to proceed to the public hearing as she is not able to make physical contact with the neighbors who have yet to respond, and for which phone numbers were unavailable. If the Council agrees, staff would send notice of the public hearing to all neighbors within 100 feet, whether or not they have already responded. Butkowski suggested that social room and park reservations should not be accepted for the month of May and possibly the summer She reasoned that it does not make sense to accept applications for group use until the governor removes the restrictions on gatherings. Staff will add the topic to a future agenda. Butkowski continued on the topic of city finances and Ramsey County's policy allowing non - escrow homeowners to defer paying their first half property taxes. Butkowski said the deferred tax payments would not be an issue as the City has adequate reserves to manage cash flow. There would be a financial impact if the legislature unallotted local government aid. To date, the governor has said he plans to protect that as it funds public safety. Roseville resident Dave Borgman e-mailed the Council regarding group use at Community Park, especially around the basketball courts. The Council affirmed their belief that park facilities should remain closed. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to anyone that had comments or questions for the Council. Gary Brandenburg and Leslie Kratz, 1773 Carl Street, shared their support for Diane Galvin's beehive application with the Council. They own the property where the hive is proposed. They also shared their support for park amenities remaining closed. As there were no additional parties interested in speaking, Mayor Gaasch closed the floor. Adj ournment Councilor Moffatt moved and seconded by Councilor Dolphin to adjourn the meeting at 9:13 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk S�� CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: May 12, 2020 Subject: List of Claims The claims totaling $89,975.27 are provided for City Council review and approval that includes check numbers 26887 to 26904. Accounts Payable Checks by Date - Detail by Check Date User: Printed: MILES.CLINE 5/8/2020 4:27 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 26887 13 7788 26888 184 052020 052020 26889 33 052020 26890 36 0228917 26891 29 Public Employees Retirement Association PR Batch 50900.05.2020 PERA Coordinated PR Batch 50900.05.2020 PERA Coordinated 05/01/2020 PR Batch 50900.05.2020 PER PR Batch 50900.05.2020 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50900.05.2020 State Income Tax 05/01/2020 PR Batch 50900.05.2020 Stat Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50900.05.2020 Deferred Comp PR Batch 50900.05.2020 Deferred Comp 05/01/2020 PR Batch 50900.05.2020 Defi PR Batch 50900.05.2020 Defi Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 50900.05.2020 Medicare Employer Po PR Batch 50900.05.2020 Medicare Employee Pc PR Batch 50900.05.2020 FICA Employee Portio PR Batch 50900.05.2020 FICA Employer Portio: PR Batch 50900.05.2020 Federal Income Tax 8th Day Landscaping LLC April 2020 Snow Removal Cintas May Uniforms May Uniforms City of Falcon Heights April Fire Calls City of Roseville May IT Services City of St Anthony 05/01/2020 PR Batch 50900.05.2020 Med PR Batch 50900.05.2020 Med PR Batch 50900.05.2020 FIC. PR Batch 50900.05.2020 FIC. PR Batch 50900.05.2020 Fed( Total for this ACH Check for Vendor 46: Total for 5/1/2020: 05/12/2020 Total for Check Number 26887: 05/12/2020 Total for Check Number 26888: 05/12/2020 Total for Check Number 26889: 05/12/2020 Total for Check Number 26890: 05/12/2020 1,170.76 1,014.66 2,185.42 648.76 648.76 1,073.71 1,658.68 2,732.39 245.91 245.91 1,051.47 1,051.47 1,680.45 4,275.21 9,841.78 645.00 645.00 11.03 11.03 22.06 2,746.08 2,746.08 1,488.00 1,488.00 AP Checks by Date - Detail by Check Date (5/8/2020 4:27 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 3932 May Police Services 62,255.92 26892 223 10387723173 Total for Check Number 26891: 62,255.92 Dell Marketing LP 05/12/2020 Surface Tablet 1,217.46 Total for Check Number 26892: 1,217.46 26893 19 Ehlers and Associates Inc 05/12/2020 83362 Continuing Disclosure Fee 750.00 26894 61 MN00481 Total for Check Number 26893: 750.00 Gopher State One Call 05/12/2020 April 2020 Locates 48.60 Total for Check Number 26894: 48.60 26895 134 Katrina Joseph 05/12/2020 00100 April Legal Services 925.00 Total for Check Number 26895: 925.00 26896 72 Justin Francis LLC 05/12/2020 3747 Lauderdale Shirts 926.60 Total for Check Number 26896: 926.60 26897 84 North Star Bank Cardmember Services 05/12/2020 052020 COVID-19 Sign Making Materials 101.98 26898 47 Total for Check Number 26897: 101.98 Public Employees Insurance Program 05/12/2020 PR Batch 50900.05.2020 Dental PR Batch 50900.05.2020 Den PR Batch 50900.05.2020 Health Insurance PR Batch 50900.05.2020 Hea 26899 80 Sam's Club 003227 Motor Oil 26900 81 St Paul Regional Water Service 052020 1915 Walnut St 052020 1891 Walnut St 052020 1885 Fullrarn St 26901 26 Stantec Consulting Services Inc 1623010 2019 Street Improvements 1623011 2020 Como Sewer Project 1653301 I/1 Report and Seminary Pond Project 1653302 2019 Street Improvements 116.10 2,212.80 Total for Check Number 26898: 2,328.90 05/12/2020 85.92 Total for Check Number 26899: 85.92 05/12/2020 23.55 66.15 47.43 Total for Check Number 26900: 137.13 05/12/2020 1,172.75 250.50 542.75 411.75 Total for Check Number 26901: 2,377.75 26902 4 The Neighborhood Recycling Company Inc 05/12/2020 18935 April Multi -Family Recycling Unit 18935 April Single Unit Dwelling 397.44 2,862.72 AP Checks by Date - Detail by Check Date (5/8/2020 4:27 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26903 3 412865958 Total for Check Number 26902: 3,260.16 US National Equipment Finance Inc 05/12/2020 Copier Contract 176.00 26904 74 Xcel Energy 682945459 Larpenteur Bridge Lights 682953175 2430 Larpenteur Avenue W 683260967 1917 Walnut Street 683260967 1885 Fulham Street 683260967 1885 Fulham Street 683260967 1917 Walnut Street 683272586 April Street Lighting 683326816 Larpenteur Avenue Total for Check Number 26903: 176.00 05/12/2020 28.96 18.45 34.73 29.41 29.61 38.24 417.65 43.88 Total for Check Number 26904: 640.93 Total for 5/12/2020: 80,133.49 Report Total (22 checks): 89,975.27 AP Checks by Date - Detail by Check Date (5/8/2020 4:27 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date May 12, 2020 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR March Financial Report DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month, staff provide the Council with an updated copy of the city's finances. Follow- ing are the revenue, expense, and cash balance reports for March 2020. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for March 2020. General Ledger Cash Balances User: heather.butkowski Printed: 5/4/2020 9:15:02 AM Period 03 - 03 Fiscal Year 2020 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 Change Fund 101-00000-000-10300 Cash 226-00000-000-10100 Cash 227-00000-000-10100 Cash 305-00000-000-10100 Cash 306-00000-000-10100 Cash 401-00000-000-10100 Cash 403-00000-000-10100 Cash 404-00000-000-10100 Cash 414-00000-000-10100 Cash 416-00000-000-10100 Cash 602-00000-000-10100 Cash 603-00000-000-10100 Current Assets Petty Cash Petty Cash 101-00000-000-10200 hivestments - Fair Value 101-00000-000-10410 Adj Investments Grand Total -2,981,641.50 125,058.86 127,016.62 100.00 0.00 0.00 14,019.84 665.92 1,279.96 86,536.66 96.82 5,108.55 12,938.01 0.00 0.00 95,567.90 113.63 0.00 158,076.71 187.95 0.00 554,226.42 655.14 3,228.00 277,272.76 86,682.23 0.00 391,153.46 2,953.04 0.00 94,494.02 0.00 0.00 1,011,187.21 48,126.33 19,800.93 410,545.98 14,395.48 5,986.50 124,477.47 278,935.40 162,420.56 300.00 0.00 0.00 300.00 0.00 0.00 3,548,152.98 4,258.53 100,000.00 3,548,152.98 4,258.53 100,000.00 3,672,930.45 283,193.93 262,420.56 -2,983,599.26 100.00 13,405.80 81,524.93 12,938.01 95,681.53 158,264.66 551,653.56 363,954.99 394,106.50 94,494.02 1,039,512.61 418,954.96 240,992.31 300.00 300.00 3,452,411.51 3,452,411.51 3,693,703.82 GL - Cash Balances (05/04/2020 - 09:15 AM) Page 1 O OOel- N OI VO CN ,t VD CD VO VD O Cl O M p 00 ,t N VD O p c.4 4 ON 0 0 N Vl t N O p CV 7 O CT 0O VD v1 O t- VO 00 01 N 0\ O O p O N 0o of O OA p V1 VO O D\ O p \O CT O O o0 00 00 VD 'O ov)V00 D O N O r- 00o0 0 tV 00 M O D\ Orn t-- N d' 4 v) gyp" O e7-4, of M V N et ct c' N N N r-1 rl V -, VDOOO�t ONO 0 Vim' CO O 00 OI O N O - 0 • ON d' M M0 O O\ r N O O ON 00 Cd 0 C NCO 7 O, et et0 7 ,11rn mviN 7 �Nm M A �l M N zy O VI O Cl VD p 00 --S VD O M O O CN O N 00 t� p N v v1 4 O p 01 O � 00 d oO V; ( 0rr000 D\ ' p Vl �O -,(1000 b 7OcMo O~i� N �D N M • O 000 C C, ii 0 , z a� E z General Fund O 0 0 0 0 0 O 00000 0 0 0000 0 0 0 4 0 0 0 0 0 p 070 N O vn O O d 7 O D00 O O M . 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GL - Revenue vs Expense (05/01/2020 - 04:27 PM) CD CD U OO c)( O OOOO c)I O O W O O p O O O O O O O O O U DC O O Op O 0 0 0 0 Op O 0 Cd OO p O 0000 pl 0 O YTD Balance Current Period O O O I O O O O O O I O O O O O O O O O O O O O O O O O O O O O p O O OO c)I O CD CD CD O O O O p O 0 0 0 0 O © O O O p0 I O O O O O Op ( O O O O p © O O O O p O O v: N by cn 0 ti .0 0 0 O Co 0 Q! by U cy cn �+ U ^66.-� _ UUi-N �'i-U N cy C '> N N 6J ^ti,"r4<!-) v1 U 2% Y U U N d a) O N ,� 'Ly A 44 P4 -+ O g W a4 O O W f, N °-) a. W c c. j ,n 0 0 1) a'"i-,oN a) �5'oj 0 a.)O . -a0.4 CN CN CN GL - Revenue vs Expense (05/01/2020 - 04:27 PM) 0) M eF U h �0 0 in M N 7 M ,- ft1 H N Q\ 00 00 ,10 0 O U N ON M O ON r er eM 00 t .- \O e00Y • 7 N et Revenue Total GL - Revenue vs Expense (05/01/2020 - 04:27 PM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date May 12, 2020 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR 1Q20 Investment Report DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is the First Quarter Investment Report for 2020. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council acknowledges the investment report for Jan- uary March 2020. COUNCIL ACTION: First Quarter 2020 Investment Report INVESTMENTS As of March 31, 2020, the City had the following amounts with official depositories: North Star Bank $ 243,593 4M Fund 1,639,437 RBC Dain Rauscher 800,036 Northland Securities 1,002,392 TOTAL $ 3,685,458 7% 27% 44% 22% ❑ North Star ■ 4M Fund ■ RBC Dain Rauscher ❑ Northland Securities 2 DEPOSITORIES AND INVESTMENT TYPES North Star Bank Checking Account 4M Fund Joint Powers Investment RBC Dain Rauscher Money Market Account Certificates of Deposit Northland Securities Money Market Account Certificates of Deposit $ 243,593 $ 1,639,437 $ 0 $ 800,036 (8) $ 102,392 $ 900,000 (9) The City's Investment Policy sets some perimeters for investments, such as no more than 60% of the investment portfolio, or $2,000,000 (whichever is Tess) shall be invested with any one investment company. No investments shall be made with a term over ten years unless with prior approval from the City Council. 3 INVESTMENT TERM Liquid assets are money market accounts. 1-5 Years are made up of certificate of deposit and US Government Instrumentality Securities. 6-10 Years are US Government Instrumentality Securities. 11-15 Years are US Government Instrumentality Securities. 15+ Years are US Government Instrumentality Securities and bonds. US Government Instrumentality Securities are financial intermediaries established by the federal government to fund loans to certain groups of borrowers, such as homeowners, farmers and students. Most active issuers are Federal Home Loan Bank, Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority. Maturities range from three months to 30 years with fixed interest rates. 4 50 40 30 20 10 0 EOY 2019 Investment Portfolio 60 50 40 30 20 10 0 First Quarter 2020 Investment Portfolio ■ Liquid Accounts ■ 1 Year ❑2 Years ❑3 Years ❑4 Years ■ Liquid Accounts ■ 1 Year ❑2 Years ❑3 Years ❑ 4 Years INVESTMENT TYPES Money Market $ 1,741,828 Bonds 0 Certificates of Deposit 1,700,036 US Government Securities 0 Certificates of Deposit US Government —Bonds Securities / Money Market Maturity Date 1/23/2023 1/9/2023 5/30/2022 11/23/2021 11/21/2021 7/19/2021 6/22/2021 3/29/2021 1/28/2021 1/15/2021 1/4/2021 10/22/2020 10/16/2020 10/15/2020 10/9/2020 9/28/2020 9/28/2020 7/17/2020 5/28/2020 3/27/2020 Investment Schedule Type Interest Rate Investment Broker Amount CD 1.90% Northland $100,000 CD 1.85% RBC $100,036 CD 3.00% RBC $100,000 CD 3.25% RBC $100,000 CD 3.25% Northland $100,000 CD 1.75% RBC $100,000 CD 3.00% Northland $100,000 CD 2.95% RBC $100,000 CD 1.70% Northland $100,000 CD 1.65% RBC $100,000 CD 2.00% Northland $100,000 CD 1.660$ RBC $100,000 CD 1.85% RBC $100,000 CD 1.75% Northland $100,000 CD 1.75% Northland $100,000 CD 1.95% Northland $100,000 CD 2.00% RBC $100,000 CD 1.80% RBC $100,000 CD 2.85% Northland $100,000 CD 1.85% Northland $100,000 $1,700,036 Bank Sallie Mae Bk Morgan Stanley Bank JP Morgan Chase Citibank NA USB Wells Fargo West Las Vegas Synchrony Townebank City National Bank Bev Hills Bank Baroda Medallion Bank TCF National Bank of India Goldman Sachs BMW Bank NA Barclay Bank Webbank Bank of America Compass Landmark Community There were two investments called in the first quarter of 2020 which are highlighted in blue and one maturity highlighted in green. I hope this doesn't become a regular occurrence but rates are dropping. This is what happened in the early years of the last recession. Staff purchased seven new investments in January that are highlighted in red to make up for the two CDs called and to invest some of the funds kept liquid for the road construction project. 7 INTEREST EARNINGS The following chart shows the interest earnings since 2005 with 2007 being our best year with earnings of $161,884. Short-term interest rates have been making a comeback over the past few years but we appear to be entering another era of declining rates. Investment interest through 2019 totaled $81,164. Investment interest earned through the first quarter of 2020 totaled $10,102. Interest returns ran high in 2019 due to the additional funds for the street project being invested before being paid out. 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 8 13 '2 „..„.... ., cf ..... ....,. , .. ., .R trig.ggggg , 22 tp-AggEggggg' ra <SOcicigOrSOO ---0 0 ggEggEggar . NO FA- TZVI - . _ Transfers Transfers Interest/ Purchases Sales in out Dividends - - - 445.89 (13.40) - 276.03 - 276.03 _ - - 169.86169.86 _ . . _ - - 445.89 445.89 432.49 - - 100,318.49 100,318.49 _ - - 148.63 - - 148.63 - - - _ . - #fklifiAltikIJAI - - 169.86 - $/#4,114,4440 100,318.49 100,318.49 318.49 - 100,318.49 225,000.00 715.79 - 1,028.49 - 100,318.49 225,000.00 1,744.28 — ,`,.",1.•' `<,-, P.' F,1 2 T; Oftg Vi • -,r3 t'1 i H -,3-,1; .0 w ,p2 El! 4.8.qq215,:qqqg. , UggEggEgg' ggclgggggg ,';2Vggg82822, gggggggggg gggggggSga ,I,f;; ,,,,," '.ir." " . . Transfers Transfers InteresU Purchases Sales in out Dividends - 200,000.00 86,603.01 53.16 100,000.00 276.03 - 276.03 100,000.00 169.86 - 169.86 200,000.00 200,445.89 86,603.01 - 499.05 169.86 169.86 _ - - 100,036.13_ - 100,000.00 - - - - - - . 100,000.00 - - - - 100,000.00 - - - - 100,000.00 - - - - _ - 169.86 - 169.86 500,036.13 169.86 169.86 169.86 169.86 - 586,036.13 169.86 - 1,393.06 - 1,128.81 - 586,036.13 - 2,521.87 c7i g,CTi geig iq,- 13 9" tO 6 66 o .- ,c1 ... .-..-..- 66" 10,547.00 (00 trk EUMUIE, I WAth WALFMAE MVD'30)07; f00000000000S" (703C00111 00000000000LL Total Account 2019 Audit Entry Adjustment TOTAL INVESTMENTS AND CDs. Transfers Transfers Interest/ Purchases Sales in out Dividends .. , , , r , , , , r r m wm E v v m o > w d LL LL - Z „ N .-. «��� 8 am hm a q8 v Transfers Transfers Interest/ Purchases Sales in out Dividends , r,,, r, r i,, r„ r C m , C m Er"atr v 3 z N o [O a m N dVq'om 8 8 w , r hm o v d Transfers Transfers Interest/ Purchases Sales in out Dividends ,i, , , r r, r I , C P E o E E� dm = 5 Z cH Nc m M o o 0 _ _ _ 0 0 0 _ _ 0 0 _ _ 0 0 0 0000000g m n1 am h m v 10,547.00 e V Transfers Transfers Interest/ Sales in out Dividends - 101,68342 - 0.17 258.22 - - 258.22 158.90 - - 158.90 972.33 - - 972.33 1,389.45 101,683.42 - 1,389.62 - 100,909.45 100,909.45 - 139.04 - - 139.04 770.41 tt1,411"".,!17!7,# 100,909.45 100,909.45 909.45 - 100,909.45 100,000.00 672.70 - - - 992.79 - 100,909.45 100,000.00 1,665.49 a 8 Nt"4 Nm m N C '2:4A m m a N 0 V mV V 0<.,r4 m N n C 0 - N C m C EYna L'' vm `v 3 SIL . Z Fz11 ) m _ =m c E m 3 y H 'O „Mi g nw oxo N V m h d 10,547.00 O Transfers Transfers Interest/ Purchases Sales in out Dividends — r m - U E o N m V N q N - rssEAEEE .- , �- r r r r r r r 0000000 '- N of V Oo h m d ^ ,,N m Transfers Transfers Interest/ Purchases Sales in out Dividends — 0) .0 cr m h TIg8g8823888., v. ..... .-v- , W vm h Or a a O Transfers Transfers Interest/ Purchases Sales in out Dividends — — C m - EY"� Evm `w 3 d m a a (91248; .2 22 .199990.999R,, ,-3E,EEEEEEEE .00oogggg, 28FigggVlq ggggggg g— °V.I. U", ' ,".15 , E ,,,_ , Transfers Transfers Interest/ Purchases Sales in out Dividends _ . - _ _ - - - - - - _ - - - - - - - - - - - - - - , ... i 0 g 1 .2 2F.! ig,f: — tlIg.qg.g.g.qq., FAMEEEEE gggggggggg _ Vg8g88SggS 'EigggE4V-9:1' ggggggg g ----___ — ' . . ,..,:4— ,4. i.....—. E.', m 2 . 0 ., . Transfers Transfers Interest/ Purchases Sales in out Dividends . _ . _ . _ . _ - _ „.....,.... ,.....—..„ ..„.„..,., ., .. ., ., ,. ., 0 PE RE Etcis M .. gg FMEEEEEEE' gggggggggg 'tggggE4-91-'11 ggggggg g a— " LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date May 12, 2020 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR NLC Insurance Program DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Ashley Shiwarski, Director of Business Development, for Utility Service Partners will join us during the meeting. Utility Service Partners is the name of the service line warranty pro- gram administered by the National League of Cities. Ashley will explain the program, but in short, we will be discussing insurance that individuals can buy to protect their private san- itary sewer and water lines. A copy of her materials is included in the packet. OPTIONS: STAFF RECOMMENDATION: NLC ants .mono roa.rn.n NATIONAL LEAGUE OF CITIES NLC Service Line Warranty Program: Benefits to Cities & Residents A1z Me1.*tM• .._..iei... • Warranty ReaMm NLC:. WHY CHOOSE UTILITY SERVICE PARTNERS? ECPERIENCE 2011WNM11 IT° ihl.s ..... lO Ethies REPUTATION 11111 PARTNERSHIP ,t= MC&Ma Une Wvr•nry Roarvn AGING INFRASTRUCTURE IS PROBLEMATIC FOR CITIES & HOMEOWNERS Z' • In Mlnnesota,Infrastructure upgrades over the nest 20 years are estimated at $7.4 billion for drinkingwater; and $2.3 billion for wastewater • Lateral lines are subjected to the same elements as publlcilnes-ground shlf tng,nuctuatingtemperatures,tree root penetration.corrosian and more • Failedllneswaste thousandsof gallons of water and present an environmental hazard As•.•e n• Common homeowner misconceptions the City is responsible Iii5.for maintenance of the water and sewer lines on their propertyor repairs are covered by their I hameawnerspollcy NLC:E NEC Sv ic. W. WVMMYAoarvn 4/30/2020 1 NLC SERVICE LINE WARRANTY PROGRAM BENEFITS • Only Service Line Program Endorsed by the National League of Cities and members of the League of Min nesota ClUes Business Leadership Council • No cost for the UUIIty to participate • Ongoing Revenue Stream for the Utility • Educates homeowners about their lateral line responsibilities • Free Public AwarenessCampaign • Peace of Mind -with one toll-freecall a reputable plumber is dispatched • All repairs performed to code by local licensed contractors • Contractors undergo rlgorousvetting process toensurequalltyservit� NLC aF e = Amt _ snes.ea.wa• a.a—�— w.nentrnoorvn NLC SERVICE LINE WARRANTY PROGRAM AND WHAT IT COVERS Nomamner repair protection for leaking, dogged or broken water and sewer lines Rom the point or utility connection to the home exterior Coverage Includes: EdumUng homeowners about their serviee line responsibilities Up to 58,500 coverage per repair Inddent Includes coverage for thawing of hoeon eaetenulwater lines No annual or lifetime limits, deductibles, service fees, Porins, or paperwork 24/7/365 ova liability Repairs made only by licensed. local contractors Affordable rates and multiple payment methods NLC .0.1.4 NIX Senxe Line Warranty Roaran, NLC SERVICE LINE WARRANTY PROGRAM AND WHAT IT COVERS • W .PLUMY_ oar nor,- Coverage Includes: Homeowner repair protection for io-bomc crater supply lines and in-home sewer lines and all drain lines mnnened to the main sewer stack that are broken or leaking inside the home after the point of entry • Up to $3.000 revenge per repair incident. • Repair of dogged toilets • Includes moorage for broken or leaking water, sewer, or drain lines under the stab or basementnaor • No annual or lifetime limits, dedunlbles.ser ice fees. farms. or paperwork • 24/7/365 availability • Repairs made only by licensed local contractors • Affordable ,arcs and multiple payment methods NLC F • MC6mka LLw Warranty Program 4/30/2020 2 MARKETING APPROACH • No Public Funds are used in marketing, distribution or administration of the program • Only market by dire t molL no telemarketing • Would never mall without your review and approval of marketing material before each and every mmpalpt • Limited readingcompalpts per year • Consumer friendly marketing • Always voluntary for the homeosmer • C n u ers.° enroll one of hree ways. • Calling into our toll free number Ihat is provided on the mailing: • Returning the bottom of the letter to us In the self addressed stamped envelope provided • Vision„ our consumer weltme wssw slwoh cram at any time \ NEC MC Ser=21.1= Nlnany raw= SOLUTIONS FOR MUNICIPALITIES AND THEIR HOMEOWNERS NEC 20.2.020 • More than 750 municipal and utility partnerships • Currently serving over 3.4 million customers • Saved customers over $394 million in repair costs over the past 3 years • Consistent customer satisfaction rating of 98% • 9 of every 10 customers surveyedhave recommended the program to friends, family and neighbors ` Rlcsa.k.w. Ll Wermnyheanm CURRENT MINNESOTA PARTNERS (30) City alaaA.•tes City of Cdma Cry oI St LouisPark City el RIAGeld Ory alColumbla heights Ctyo19Mirhael rely= Wands Yew Coy 01C=141 Rapids City olWasenown Ciry40IMa Cry WO/Wield Coy =Le Weur City =South %Paul Cry of Ounessille Cy el0ihonh Cty al Rebbindil NLCor.r. of lalroa I Inch. C tyo=Mora Cry elrerham City of llawley Csly olROon Rapids City al Browns/Lily CiyolArdenllllk Cly*IVergae Cly*Westa (dy of Nm@pilon City al We[rystal City al bwmount CiyalWailePark City /210L0= Atih - - hlifsglel I__,- - r iI I • Over 15,000 Minnesota residents currently enrolled in the program • Over 1,500 service line repairlobs in the last three years, wddch saved Minnesota humemvners over ISA million MC sera,. Line Warranty Program 4/30/2020 3 • For more information contact... Ashley Shiwarski Director, Business Development 724-749-1097 Ashiwarski@UtilitySP.net KC Sew,. nne Warranty Program 4/30/2020 4 MARKETING AGREEMENT This MARKETING AGREEMENT ("Agreement") is entered into as of 20 ("Effective Date"), by and between the City of Lauderdale, Minnesota ("City"), and Utility Service Partners Private Label, Inc. d/b/a Service Line Warranties of America ("Company"), herein collectively referred to singularly as "Party" and collectively as the "Parties". RECITALS: WHEREAS, sewer and water line laterals between the mainlines and the connection on residential private property are owned by individual residential property owners residing in the City ("Property Owner"); and WHEREAS, City desires to offer Property Owners the opportunity, but not the obligation, to purchase a service plan and other similar products set forth in Exhibit A or as otherwise agreed in writing from time -to -time by the Parties (each, a "Product" and collectively, the "Products"); and WHEREAS, Company, a subsidiary of HomeServe USA Corp., is the administrator of the National League of Cities Service Line Warranty Program and has agreed to make the Products available to Property Owners subject to the terms and conditions contained herein; and NOW, THEREFORE, in consideration of the foregoing recitals, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and with the intent to be legally bound hereby, the Parties agree as follows: 1. Purpose. City hereby grants to Company the right to offer and market the Products to Property Owners subject to the terms and conditions herein. 2. City Obligations. A. Grant of License. City hereby grants to Company a non-exclusive license ("License") to use City's name and logo or other branding ("Marks"), on letters, bills and marketing materials to be sent to Property Owners from time to time, and to be used in advertising (including on the Company's website), all at Company's sole cost and expense and subject to City's prior review and approval, which will not be unreasonably conditioned, delayed, or withheld. Company's use of the Marks in accordance with this Agreement will not infringe any other party's rights. City agrees that it will not extend a similar license to any competitor of Company during the Term (as defined in Section 3 below). B. Property Owner Data. Any name, service address, postal address, and any other appropriate or necessary data for Property Owners in City is defined as "Property Owner Data". City may 1 provide Company with Property Owner Data for use by Company in furtherance of the advertisement, marketing, and sale of the Products. Property Owners Data shall be and remain City's property. For any Property Owner Data provided by City to Company, City warrants that Property Owner Data has been and will be collected in compliance with all laws, statutes, treaties, rules, codes, ordinances, regulations, permits, official guidelines, judgments, orders and interpretations ("Applicable Laws"); and City is permitted by Applicable Laws and by any applicable privacy policy to provide Property Owner Data to Company and to permit Company to use Property Owner Data for the purposes of this Agreement. A Property Owner who has purchased a Product is a member ("Member") and, following such purchase, all data in Company's control or possession relating to Members is Company's property. 3. Term. The term of this Agreement ("Initial Term") shall be for three (3) years from the Effective Date. The Agreement will automatically renew for additional one (1) year terms (each a "Renewal Term", and collectively with the Initial Term, the "Term") unless one of the Parties gives the other written notice at least ninety (90) days prior to end of the Initial Term or of a Renewal Term that the Party does not intend to renew this Agreement. In the event that Company is in material breach of this Agreement, the City may terminate this Agreement thirty (30) days after giving written notice to Company of such breach, if said breach is not cured during said thirty (30) day period. Company will be permitted to complete any marketing initiative initiated or planned prior to termination of this Agreement after which time, neither Party will have any further obligations to the other and this Agreement will terminate. 4. Consideration. As consideration for such license, Company will pay to City a License Fee as set forth in Exhibit A ("License Fee") during the Term of this Agreement. The first payment shall be due by January 30th of the year following the conclusion of the first year of the Term. Succeeding License Fee payments shall be made on an annual basis throughout the Term, due and payable on January 30th of the succeeding year. City agrees to provide a completed Form W-9 to Company in order to facilitate proper payment of the License Fee. City will have the right, at its sole expense, to conduct an audit, upon reasonable notice and during normal business hours, of Company's books and records pertaining to any fees due under this Agreement while this Agreement is in effect and for one (1) year after any termination of this Agreement. 5. Confidentiality. Each party will treat all non-public, confidential and trade secret information received from the other party as confidential, and such party shall not disclose or use such information in a manner contrary to the purposes of this Agreement. For the avoidance of doubt, this Agreement shall be deemed confidential and the City shall notify Company should this Agreement be subject to disclosure due to any public records laws. 6. Code Change. The Parties understand that the pricing of the Products and compensation provided for in this Agreement are based upon the currently applicable City, municipal or similar codes. In the event Company discovers a code change, Company shall have the ability to reassess the pricing in this Agreement. 2 7. Indemnification. Each Party (the "Indemnifying Party") hereby agrees to protect, indemnify, and hold the other Party, its officers, employees, contractors, subcontractors, and agents (collectively or individually, "Indemnitee") harmless from and against any and all third party claims, damages, losses, expenses, suits, actions, decrees, judgments, awards, reasonable attorneys' fees and court costs (individually or collectively, "Claim"), which an Indemnitee may suffer or which may be sought against or are recovered or obtainable from an Indemnitee, as a result of or arising out of any breach of this Agreement by the Indemnifying Party, or any negligent or fraudulent act or omission of the Indemnifying Party or its officers, employees, contractors, subcontractors, or agents in the performance of this Agreement; provided that the applicable Indemnitee notifies the Indemnifying Party of any such Claim within a time that does not prejudice the ability of the Indemnifying Party to defend against such Claim. Any Indemnitee hereunder may participate in its, his, or her own defense, but will be responsible for all costs incurred, including reasonable attorneys' fees, in connection with such participation in such defense. 8. Notice. Any notice required to be given hereunder shall be deemed to have been given when notice is (i) received by the Party to whom it is directed by personal service, (ii) sent by electronic mail (provided confirmation of receipt is provided by the receiving Party), or (iii) deposited as registered or certified mail, return receipt requested, with the United States Postal Service, addressed as follows: To: City: ATTN: Heather Butkowski City of Lauderdale 1891 Walnut St Lauderdale, MN 55113-5137 Email: heather.butkowski@lauderdalemn.org Phone: (651) 792-7650 To: Company: ATTN: Chief Sales Officer Utility Service Partners Private Label, Inc. 4000 Town Center Boulevard, Suite 400 Canonsburg, PA 15317 Phone: (866) 974-4801 9. Modifications or Amendments/Entire Agreement. Except for the list of available Products under the Agreement, which may be amended from time to time by the Parties in writing and without signature (including by email), any and all of the representations and obligations of the Parties are contained herein, and no modification, waiver or amendment of this Agreement or of any of its conditions or provisions shall be binding upon a Party unless in writing signed by that Party. 10. Assignment. This Agreement and the License granted herein may not be assigned by 3 Company other than to an affiliate or an acquirer of all or substantially all of its assets, without the prior written consent of City, such consent not to be unreasonably withheld. 11. Counterparts/Electronic Delivery; No Third Party Beneficiary. This Agreement may be executed in counterparts, all such counterparts will constitute the same contract and the signature of any Party to any counterpart will be deemed a signature to, and may be appended to, any other counterpart. Executed copies hereof may be delivered by e-mail and upon receipt will be deemed originals and binding upon the Parties hereto, regardless of whether originals are delivered thereafter. Nothing expressed or implied in this Agreement is intended, or should be construed, to confer upon or give any person or entity not a party to this agreement any third - party beneficiary rights, interests, or remedies under or by reason of any term, provision, condition, undertaking, warranty, representation, or agreement contained in this Agreement. 12. Choice of Law/Attorney Fees. The Parties shall maintain compliance with all Applicable Laws with respect to its obligations under this Agreement. The governing law shall be the laws of the State of Minnesota, without regard to the choice of law principles of the forum state. THE PARTIES HERETO HEREBY KNOWINGLY, VOLUNTARILY, AND INTENTIONALLY WAIVE ANY RIGHT THAT MAY EXIST TO HAVE A TRIAL BY JURY IN RESPECT OF ANY LITIGATION BASED UPON OR ARISING OUT OF, UNDER, OR IN ANY WAY CONNECTED WITH, THIS AGREEMENT. 13. Incorporation of Recitals and Exhibits. The above Recitals and Exhibit A attached hereto are incorporated by this reference and expressly made part of this Agreement. [Signature Page Follows] 4 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day and year first written above. CITY OF LAUDERDALE Name: Title: UTILITY SERVICE PARTNERS PRIVATE LABEL, INC. Name: Michael Backus Title: Chief Sales Officer 5 Exhibit A NLC Service Line Warranty Program City of Lauderdale Term Sheet June 12, 2019 I. Initial Term. Three years II. License Fee. $0.50 per Product for each month that a Product is in force for a Property Owner (and for which payment is received by Company), aggregated and paid annually, for: City logo and name on letterhead, advertising, signature line, billing and marketing materials. III. Products. a. External water service line plan (initially, $5.75 per month) b. External sewer/septic line plan (initially, $7.75 per month) c. Interior plumbing and drainage plan (initially, $9.99 per month) Company may adjust the foregoing Product fees; provided, that any such adjustment shall not exceed $.50 per month in any 12 -month period, unless otherwise agreed by the Parties in writing. IV. Scope of Coverage. a. External water service line plan: - Property Owner responsibility: From the meter and/or curb box to the external wall of the home. - Covers thawing of frozen external water lines. - Covers well service lines if applicable. b. External sewer/septic line plan: - Property Owner responsibility: From the exit point of the home to the main. - Covers septic lines if applicable. c. Interior plumbing and drainage plan: - Water supply pipes and drainage pipes within the interior of the home. V. Marketing Campaigns. Company shall have the right to conduct up to three campaigns per year, comprised of up to six mailings and such other channels as may be mutually agreed. Initially, Company anticipates offering the Interior plumbing and drainage plan Product via in- bound channels only. 6 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion Action Resolution Work Session X X Meeting Date May 12, 2020 ITEM NUMBER Bee Permit Application STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Lauderdale residents Diane Galvin, Leslie Kratz, and Gary Brandenburg have been working together to plan for a bee hive at 1924 Walnut Street. The property was owned by Bill Sil- verman who passed away recently; Leslie and Gary are responsible for the estate. Leslie and Gary support Diane's application to install a bee hive on the premises. Attached is the letter they sent to neighboring properties and their permit application. Beekeeping is regulated by city code in Title 5, Chapter 3. The relevant pages are attached for your review. The ordinance requires the keeper to be trained and reach out to neigh- bor's for their support. The ordinance says written consent but due to the current situation, staff have taken the comments by email, phone and voicemail. Attached is the status of sup- port received so far. Due to the applicant's difficulty reaching out to neighbors, the Council agreed with staff s request to hold the public hearing with staff mailing notice to neighbors within one hundred feet. A copy of the letter follows. The purpose of tonight's meeting is to hold a public hearing after giving Diane an oppor- tunity to explain her proposal. Those interested in speaking will need to raise their "virtual hand" to be recognized. After the public hearing, the Council may approve the permit, approve the permit with con- ditions, deny the permit, or table the decision to a future meeting. STAFF RECOMMENDATION: Page 1 of 3 Hello Lauderdale neighbors &t fellow property owners! My name is Diane Galvin. I am a Lauderdale resident and professional gardener working in this area. I'm writing to ask for your support for a project that has potential benefit for many of the gardens and properties in Lauderdale. Before COVID-19 and "stay at home" orders, I might have knocked on your door and chatted with you (or your tenants) in person about this project. Because of the need for "social distance" at this time, I am sending you this request in writing. If you are the landlord and would prefer to pass this on to your tenant(s), please do. As some of you know, Bill Silverman passed away in late September. Bill was a beloved and respected community member. For decades, his beautiful gardens @ 1924 Walnut St. were admired by people of all ages as they drove, walked, jogged and biked by on Walnut St. and on Roselawn Ave. Fellow Lauderdale Community Members, Gary Brandenburg and Leslie Kratz, are the Executors overseeing Bill's Estate and Property. They have hired me, through my business, ECO Logic, to maintain Bill's gardens and start to restore them to their former glory. As part of these efforts, I would like to set up a single hive with a colony of honeybees up near Bill's house. Why honeybees? When most people talk about honeybees, they think about the wonderful superfood these fascinating creatures produce... honey! But honeybees are important pollinators that help many different flowering plants thrive. In fact, as honeybees travel within a 2 mile radius of their hive to gather nectar and pollen, they pollinate the plants that feed them. My main purpose in locating a bee colony on Bill's property will be to support the pollination of the flowering plants in gardens on the property AND the flowering plants of all of the neighboring gardens. Gary and Leslie support me in this effort. Everyone who knew and cherished Bill knows that this effort would have pleased him. We believe it's an important and meaningful way to honor Bill's spirit and contributions to the Lauderdale Community." For the past decade, I have worked to support, promote and provide services that develop gardens in ways that support healthy air, water, soil and biodiversity. As part of those efforts, I have become certified as a beekeeper. When Gary a Leslie suggested I install a hive at Bill's, of course I jumped on that invite to see if it was possible. Page 2 of 3 We need your input and support. Leslie, Gary and I have been communicating with Heather Butkowski, Lauderdale's City Administrator about how to make this happen. There is a City Ordinance and a Permitting Process that must be followed before a honeybee colony can be allowed inside Lauderdale city limits. The first part of that process involves getting permission and support from a majority of neighboring property owners or residents. I am asking for your official "YES" or "NO" as part of the official process toward securing Lauderdale's first beekeeping permit. This needs to happen soon so I can get a hive set up Et ready in time for bees to be moved in yet this year. Please respond with a "YES" or a "NO " by April 23, so we can tally up Et decide if we have sufficient support to allow the project and my application process to move forward during the April 28th City Council Meeting. Otherwise it will be tabled until the next city council meeting. The most efficient way to communicate your "YES" or "NO" response to this project is to directly contact Heather Butkowski at Lauderdale City Hall. There are two ways to contact Heather about this project. 1. You can email her at: heather.butkowski@lauderdalemn.org If you are emailing, please make sure to use "Bee Permit Application" or something similar in the subject line. It would also be helpful for record keeping purposes if you identify or indicate your Lauderdale street address. 2. You can leave Heather a Voicemail at her City Hall office number: 651.792.7657 NOTE: Your Voicemail Message will turn into an email message that she can store and share with the city council for discussion. When contacting Heather, it is important to identify yourself Et your address and also to mention "beekeeping permit" in your message. (Simply calling and just saying "YES" or "NO" could be confusing to staff reviewing messages recorded on the City Hall Voicemail System.) We want to hear from you! I encourage you to call or email Heather as soon as you are able. THANKS! Page 3 of 3 Of course ... if you have questions or concerns about this project you'd like to discuss with me before you share your feedback with Heather, by all means call or email me. I can discuss the benefits that honeybees will provide to the entire Lauderdale community, share safety advice and how I hope to add even more life to Bill's gardens. This is how you can contact me! Diane Galvin 1746 Malvern Street ph 612-232-6905 (work cell #) diane.g.eco.logic@gmail.com (work email) We want your input. When we have a sufficient percentage of neighbors' consent and the remaining application steps completed, Heather will put my beekeeping permit approval discussion on the next council agenda. You can review the actual ordinance at the Lauderdale City Website: Step 1: Go to: www.lauderdalemn.org Step 2: Go to: the Left Menu and click on the Ordinances link Step 3: Click on the Title 5: Police Regulations link Step 4: Click on the Animal Control.pdf document ( You will find most of the information related to beekeeping under sections 5-3-7 within this pdf document.) I encourage you to email or call Heather as soon as you are able. We need to know what your thoughts are either way — "YES" to support or "NO" to disapprove. We are looking forward to hearing from you! Diane The City of Lauderdale 1891 Walnut Street, Lauderdale, Minnesota 55113 Phone: 651.792.7650 Fax: 651.631.2066 BEEKEEPING PERMIT APPLICATION Applicant Information: Name of applicant: Diane Galvin Address of applicant: 1746 Malvern, Lauderdale_ Naive and address of property owner where hive will be located if different than above: _ 1924 Walnut, Lauderdale Phone number of applicant: 612-232-6905_ Email address: _dianc.g.ecologic@gmail.com Initial Permit Application: Renewal Permit Application: Number of Hives: Fee: $ 10.00 I Is there a current colony within 100 ft. of the proposed hive? _NO Describe your plan for maintaining adequate care of the colony. Describe how the bees will be managed to prevent them from becoming a nuisance. Please list the type of hive and your provision for flyway barriers and water supply. I walk by the property at least once a day so I can do a visual inspection at that time. Daily check would include exterior conditions, checking for bee activity and checking water level in bee's water source -- a small water feature (half whisky barrel type and size) with a floating bee -safe platform for bees to drink a combination of rain water and city water from the nearby outdoor spigot. I am working on the property at least once a week, weather permitting so I can do any bee tending or site maint. then. Weekly maint. for the bees would include checking bee activity and physical condition of hive, water source, flight barrier, gates & fences plus amount and kind of bee foods/flowering plants. Monthly work might include opening hives to inspect bee population and health check, adding supplemental foods during dearth periods and monthly mite check. Honey harvesting and bee population manipulation (splitting colony to prevent swarms or combining colonies to boost population for colony survival) would mean extra seasonal visits. Winter visits would be a visual inspection of the hive exterior and maybe brushing snow away from entrances for air flow & moistur control The best thing about this particular property is the amount and variety of food sources in close proximity . More food sources in close proximity means the bees will be less likely to fly off property -- although times of high populations vs fewer flowers = greater chance of bees leaving to search for food. Flight barrier -- currently looking at materials, but traditionally a lattice screen or hedge row -- -possibly a row of clematis vines on the lattice. Dimensions = 6' tall by about 15' long, slightly curved to fit between hive and existing footpath. The City of Lauderdale 1891 Walnut Street, Lauderdale, Minnesota 55113 Phone: 651.792.7650 Fax: 651.631.2066 Hive type: traditional Langstroth style -- 10 frame -- 2 deeps/brood boxes & 2-3 supers, traditional telescoping top cover Extra hive boxes, frames, tools and such would be stored in latching plastic bins in garage -- out of sight and rodent + insect resistant. Please list and attach documentation of certified Beekeeping Training by the University of Minnesota or similar institution. The Art of Beekeeping in Northern Climates -- Century College -- continuing ed & customized training Written Consent of Neighbors 100% approval of property owners or occupants abutting the premises housing the colony 1936 Walnut 80% approval of owners or occupants within 100 feet of premises housing the colony 1919 Malvern 1917 Walnut (City Property) 1923 Malvern 1918 Walnut 1927 Malvern 1925 Walnut 1931 Malvern 1935 Walnut 1933 Malvern 1938 Walnut 1941 Malvern 1944 Walnut The City of Lauderdale 1891 Walnut Street, Lauderdale, Minnesota 55113 Phone: 651.792.7650 Fax: 651.631.2066 1945 Malvern You will need 10 signatures from this list. Please prepare a site plan showing the location and size of the proposed bee hive(s) in relation to homes, garages, accessory structures, and fences. I UNDERSTAND AND I1ERIi13Y AGREI THAT the City may revoke a permit prior to its expiration if it finds that the terms of the permit have been violated or if the bees have become a public nuisance or a hazard to public health or safety. I also agree to defend and indemnify the City against any and all claims arising out of keeping bees on the premises. Applicant Signature Applicant's Printed Name Date IJ'required: a) 0 The City of Lauderdale 1891 Walnut Street, Lauderdale, Minnesota 55113 Phone: 651.792.7650 Fax: 651.631.2066 Please prepare a site plan showing the location and size of the proposed bee hive(s) in relation to homes, garages, accessory structures, and fences. I UNDERSTAND AND HEREBY AGREE THAT the City may revoke a permit prior to its expiration if it finds that the terms of the permit have been violated or if the bees have become a public nuisance or a hazard to public health or safety. I also agree to defend and indemnify the City against any and all claims arising out of keeping bees on the premises. %i/>(' Applicant Sig a ure If required: Property Owner Signature 2-0.2_C) Applicant's Printed Name Date Property Owner's Printed Name Date For Office Use Only: Date Application Received: ❑ Total Fees Received: I D . 0 0 ❑ Receipt No.: ' L/ C� _ 11% ❑ Date Permit Issued: 0 Permit Approved By: 0 Permit No.: 0 Date Permit Expires: December 31, CCS CD E 0 C!) CU CCS L.) J Lu 1 U • II Nit Y in Northern Climates IND 41 C/) J CC W r2 V CC January - February 2020 JoAnne Sabin 15 Contact Hours { • '1 ceu MA 1111 U Heather Butkowslci From: Sent: To: Cc: Subject: Attachments: Diane Galvin <diane.g.eco.logic@gmail.com> Monday, May 4, 2020 12:06 PM Heather Butkowski; Jim Bownik Leslie Kratz; Gary Brandenburg diagram for beekeeping permit Untitled.pdf Caution: This email originated outside our organization; please use caution. PDF version Hive is 13.5' from driveway side gate Et 12' to bottom of tree at corner of house Flight barrier is 16-20" from footpath -- depending where on the curve I measured also included 2 photos for reference in the bottom photo: red flag + blue flags = bee flight barrier white flags = existing footpath barely visible orange spike = hive location Top photo from alley showing how trees 8 shrubs form natural barrier My goal is to have the hive barely visible from the alley and the driveway but not at all from Roselawn. Diane Galvin ECO Logic 2 J. Disposal: Dead chickens must be disposed of according to the Minnesota Board of Animal Health rules which require chicken carcasses to be disposed of as soon as possible after death, usually within forty-eight (48) to seventy-two (72) hours. Legal forms of chicken carcass disposal include offsite burial, offsite incineration or rendering, or offsite composting. K. Residents maintaining hens on the date of ordinance adoption must apply for a permit by January 1, 2014. Any resident not meeting the requirements of 5-3-6 on the date of ordinance adoption will have until January 1, 2014 to come into compliance. 5-3-7: KEEPING OF BEES: 5-3-7-1: PURPOSE: The purpose of this Section is to establish requirements for beekeeping within the City to avoid issues that might otherwise be associated with beekeeping in populated areas. 5-3-7-2: PERMITTING PROCESS: A. Application: Any person desiring a permit to keep or maintain bees shall make application to the City Council. No person shall keep, maintain, or allow to be kept any hive or other facility for the housing of honeybees on or in any private property within the City of Lauderdale without a permit. B. Required Application Information: The application shall contain the name and address of the applicant; the address of the premises upon which the hives would be kept; the number of hives; a description of the hives, and their location on the property; and the provisions for flyway barriers, water supply, and any other conditions required under this Chapter. Applications will not be accepted if a permit has been granted for hives within 100 feet of the applicant's lot. The application must also include written consent from 100% of the owners or occupants of properties (one signature per housing unit) abutting the applicant's and at least 80% of the owners or occupants of the properties (one signature per housing unit) within 100 feet. By signing the permit application, the beekeeper acknowledges that he or she 13 shall defend and indemnify the City against any all claims arising out of keeping bees on the premises. C. Training Required: Beekeeping training is required for the beekeeper prior to issuance of an initial beekeeping permit by the City. The applicant must provide one of the following with their application: 1. A certificate of completion from a honeybee keeping course from the University of Minnesota or 2. A letter from a beekeeping instructor at the University of Minnesota or similar institution that states the permit applicant has gained through other means a substantially similar knowledge base to one that could be gained through appropriate beekeeping courses at the University of Minnesota. D. Initial and Renewal Permit Fees: The applicant shall pay to the City such initial permit application fee and renewal application permit fee as shall be established from time to time by the City Council. E. Hearing: Once city staff deems an application complete, the City Administrator shall set a date for a hearing on the application at a City Council meeting. At the hearing, the City Council may take testimony or receive information it deems appropriate to administer this section. F. Permit Issuance: Upon conclusion of the hearing, the Council may deny a permit request, issue the permit as requested, or issue the permit with conditions. G. Term of Permit; Renewal: Permits are valid for two (2) years ending December 31 of the second year of the permit. Applications for renewal must be received 45 days prior to the end of the current permit to allow processing of the renewal. Renewals require the same neighbor consent and hearing process described in this Section. H. Permit Non -Renewal or Revocation: If the City Council does not renew a permit, the owner will have thirty (30) days to remove the hives from the property. City staff may revoke a permit if the bees become a nuisance, as evidenced by a second substantiated violation (within 14 twelve (12) months of a first substantiated violation) of this section of City Code or Title 4 of City Code. The owner may appeal the non -renewal or revocation by scheduling a hearing by the City Council with the City Administrator within ten calendar days of the date of the notice. Following the appeals hearing, the City Council shall make a determination of facts and shall, based upon such determination, affirm, repeal, or modify the revocation order. If the City Council upholds staff's permit revocation, the owner shall have thirty (30) days to remove the hives from the property. 5-3-6-3: Additional Provisions: A. Limit: No person is permitted to keep more than two colonies on any residential lot within the City. The beekeeper must live on the apiary lot. B. Fee Owner Permission: If the permit applicant is not the fee owner of the premises on which the bees are sought to be kept and for which the permit would apply, the application shall be signed by all fee owners of the premises. C. Non -Transferability: Permits are non -transferable and do not run with the land. A permit constitutes a limited license granted to the beekeeper by the City and in no way creates a vested zoning right. D. Honey bee colonies shall be kept in hives with removable frames, which must be kept in sound and usable condition. E. Each beekeeper shall maintain his beekeeping equipment in good condition, including keeping the hives painted if they have been painted but are peeling and flaking, and securing unused equipment from weather, theft, vandalism, or occupancy by swarms. F. Each beekeeper must ensure that a convenient source of water is available within twenty feet of each colony at all times that the colonies remain active outside the hive. G. Each beekeeper must ensure that no wax comb or other material that might encourage robbing by other bees is left upon the grounds of the apiary lot. Such materials shall 15 be stored in sealed container or placed within a building or other vermin -proof container. H. Flyway Barrier: The beekeeper shall establish and maintain a flyway barrier six (6) feet in height. The flyway barrier may consist of a wall or fence (privacy) such that bees will fly over rather than through to reach the colony. I. Sale of Honey and Wax Comb: Nothing contained in Section 5-3-X shall be construed as permitting anyone to sell honey or honeycomb unless otherwise licensed or permitted by the City. 5-3-8: REGULATIONS: A. Confinement: Except as otherwise provided, the owner of an animal within the City shall cause such animal to be confined to the individual's property by proper enclosure, fencing (including electronic fencing), or leash. Animals not controlled as defined will be considered at large. B. Female in Estrus: The owner of a female animal in heat shall confine such animal to the owner's property or any veterinary hospital/clinic, in such manner that the animal cannot come into contact with other animals, except for intentional breeding purposes. C. Leash Required: The owner of an animal within the City shall cause such animal to be restrained by a leash, chain or a cord of not more than six feet (6') in length and in the custody of a person of sufficient age to adequately control the animal at all times while in a public place including but not limited to school yards, playgrounds, parks, or streets. D. Permissible Return of Unrestrained Animal: If a licensed animal is found at large and its owner can be identified and located, the animal need not be impounded, but may be taken to the owner. Even if the animal is returned to the owner, proceedings may be taken against the owner for violations of this Chapter, including but not limited to, the issuance of criminal or administrative citations. 16 1924 Walnut St Bee Application Lauderdale Address Respondent Support Don't Support No Response 1919 Malvern Hailey and Tyler Young X 1923 Malvern Jeanne Berkeland X 1927 Malvern Ilza Bakuzis X 1931 Malvern Lawrence & Hazel Bruhn X 1933 Malvern Clay Christensen X 1941 Malvern Drew Lein X 1945 Malvern Shao Chyi Lee and Robert S Dixon X 1917 Walnut (City Property) 1918 Walnut Scott Allen Jennerjohn 1925 Walnut 1935 Walnut 1936 Walnut 1938 Walnut 1944 Walnut Norm Rosenkranz Linda and Gary Sax Robert Allen Tricia Lynn Wilkinson Trevor Morehead X X Property Owner Leslie Kratz & Gary Brandenburg X X X X X May 1, 2020 Hailey and Tyler Young 1919 Malvern Street Lauderdale, MN 55113 CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX RE: Public hearing for permit for the keeping of bees at 1924 Walnut Street Diane Galvin has applied for a permit to have a bee hive at 1924 Walnut Street. The City Council will hold a public hearing on the application during their Tuesday, May 12, 2020 meeting starting at 7:30 p.m. or soon thereafter as parties may be heard. Due to the coronavirus emergency declaration, the public may participate in the meeting remotely via the following options: Webinar: https://us02web.zoom.us/j/85186582887?pwd=bV V5 ODFzQkFxOXRKSFFDQStRNDU30T09 Password: 352808 Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656 Webinar ID: 851 8658 2887 Applicant: Diane Galvin, 1746 Malvern Street, Lauderdale, MN 55113 Owners of 1924 Walnut Street: Leslie Kratz and Gary Brandenburg, 1773 Carl Street, Lauderdale, MN 55113 The City is notifying all property owners within one hundred feet of 1924 Walnut Street. Feedback already provided to city staff were recorded but you may provide additional comments or participate in the meeting. Anyone who has not provided comments may participate in the meeting or provide feedback in advance of the meeting by emailing me at heather.butkowski@lauderdalemn.org. Feel free to contact me should you have any questions or concerns. Sincerely, Heather Butkowski City Administrator