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HomeMy WebLinkAbout07/14/2020LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, JULY 14, 2020 Due to the coronavirus, the city council will hold meetings remotely until the City Council rescinds the emergency declaration. The public may monitor the meeting on Lauderdale's public access channel 16 for cable subscribers or online at https://www.ctvnorthsuburbs.org/your- city/lauderdale/. To make public comment during the meeting, use https://us02web.zooln.us/j/895193 59207?pwd=SUw0N2E0RjdBcmwwM UxGSW5od29OZzO9 with Password: 352808 or call 1-301-715-8592 with webinar ID: 895 1935 9207. The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the June 23, 2020 City Council Meeting c. Claims Totaling $105,425.06 4. CONSENT a. June Financial Report b. Northdale Pay Request No. 7 for the 2019 Infrastructure Improvement Project 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Annual Municipal Separate Storm Sewer System (MS4) Public Hearing 8. DISCUSSION / ACTION ITEM a. Joint Powers Agreement between the City and the City of St. Paul for Fire Services b. Draft Fence Ordinance Revisions c. Request for a Fence in the Right -of -Way at 2445 Summer Street — Resolution No. 071420A d. Quotes for the Installation of Playground Equipment and Surfacing at Skyview Park e. Election Judge Appointments 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Quarterly Investment Report 12. WORK SESSION a. Coronavirus Impacts Update b. Community Development Update c. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 1 of 5 June 23, 2020 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:30 p.m. Roll Call Councilors present: Andi Moffatt, Jeff Dains, Roxanne Grove, Kelly Dolphin, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Dains moved and seconded by Councilor Moffatt to approve the agenda. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any corrections to the minutes of the June 9, 2020 city council meeting. There being none, Councilor Dains moved and seconded by Councilor Moffatt to approve the minutes of the June 9, 2020 city council meeting. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Dains moved and seconded by Councilor Grove to approve the claims totaling $60,071.40. Motion carried unanimously on a roll call vote. Consent Councilor Moffatt moved and seconded by Councilor Dains to approve the Consent Agenda thereby acknowledging the May Financial Report and approving Resolution No. 062320A — Approving a 2 -Foot Variance to the Side -Yard Setback at 1767 Malvern Street. Motion carried unanimously on a roll call vote. Informational Presentations/Reports A. City Council Updates Mayor Gaasch stated that she attended her last Metro Cities Board of Directors meeting. She will miss being part of the organization and their expanded work around race and equity. Discussion/Action Item A. Draft Fire Services Contract with St. Paul Fire Department and Draft Termination Letter with City of Falcon Heights The City Council has been considering contracting with the city of St. Paul for fire services. LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 2 of 5 June 23, 2020 The change was prompted by conversations between Lauderdale staff, Falcon Heights staff, and the council regarding risks inherent to having a volunteer fire department after the absence of response to two fire calls in late 2019. The City must notify Falcon Heights by July 15 if it intends to withdraw from the current contract. A draft letter addressed to the Falcon Heights mayor was included in the packet for review by the Council. After the Council discussed the matter, Mayor Gaasch opened the floor to anyone interested in addressing the Council on the topic. Daryle Goodmanson, 1803 Malvern Street, stated that he fully supports the change to the St. Paul Fire Department (SPFD). He believes that the firing of Chief Hinrichs from the Falcon Heights Fire Department (FHFD) was unjust and diminished the quality of serve. He mentioned slow response times from FHFD as reasons for supporting the change. Crystal Wisen, 1765 Carl Street, added that she supported the change to SPFD, and shared that she believed the City Council was doing a great job. There being no other people interested in speaking on this topic, Mayor Gaasch closed the floor. Councilor Moffatt made a motion to send a draft letter to Falcon Heights notifying them of the City's intent to withdrawal from the current contract. This was seconded by Councilor Dains and carried unanimously on a roll call vote. B. Consideration of Resolution No. 062320B — Approving a Lot Split of Real Property Located at 1767 Malvern Street 1767 Malvern Street consists of two forty -foot (40') lots that have been consolidated into one eighty -foot (80') parcel of land for tax purposes. The proposed division would recreate the two originally platted forty -foot (40') lots. After dividing the lots, Parcel "A" (the northerly lot) would have a house and garage, and Parcel "B" (the southerly lot) would have a garage. Since a garage exists on the lot being separated, a separate agreement was needed to address the matter and was the next item on the agenda. Councilor Dolphin made a motion to adopt Resolution 062320B — A Resolution Approving Lot Split of Real Property Located at 1767 Malvern Street. This was seconded by Councilor Dains and carried unanimously on a roll call vote. C. Petition and Waiver Agreement for 1763 Malvern Street In the preceding item, the Council approved the division of 1767 Malvern Street into two parcels. Per code, a lot cannot have a stand-alone garage. As the garage is relatively new, it does not make sense to tear it down. The owners were selling to a builder that plans to build a house to go with the garage. An agreement was required to ensure that if this does not happen, the City LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 3 of 5 June 23, 2020 has the authority to remove the garage. The agreement gives a one-year timeline for the owner to obtain a building permit to construct a house to go with the garage. The owner then has one additional year to construct the house after obtaining the building permit. If a building permit is not obtained within one year, and the garage has not been removed, then the City has the ability per the agreement to remove the garage and assess the cost to the property. Councilor Moffatt made a motion to approve the agreement with Grace B. Dyrud and Keith P. Dyrud, owners of Lot 10, Block 9, Lauderdale's East Side Addition to Minneapolis, Ramsey County, Minnesota, as presented. This was seconded by Councilor Dains and carried unanimously. D. Request for a Fence in the Right -of -Way at 2445 Summer Street Zack and Claire Zehrer, 2445 Summer Street, requested the City Council grant an exception to the city code to allow them to construct a fence in the right-of-way of Summer Street, on the east side of the alley between Malvern Street and Walnut Street. The Summer Street boulevard is —11' wide, plus there is a 1' setback requirement for corner houses. Thus, the minimum setback from Summer Street for the fence is 12'. They proposed to locate the fence 4' from Summer Street, which would be an encroachment of 8'. Their materials are included in the packet. Consideration should be given to sight lines and safety. Staff included information about the properties referenced at the last meeting where it looked like fences were built in the right-of- way. Due to platting anomalies on Ione Street and Summer Street, the fences in those locations were set back at least one foot from the right-of-way even though they don't appear to be. Zack and Claire Zehrer, 2445 Summer Street, agreed to incur any costs associated with removing the fence for utility purposes. The Council discussed reasons to allow and not allow the fence. One perspective was that the request was reasonable considering the layout of the Zehrer's lot. The other perspective was that the Council should preserve the public rights-of-way for public utilities, snow storage, and maintaining sightlines for the safety of the traveling public. Councilor Dains made a motion directing staff to draft a resolution outlying conditions such as height, opacity, setbacks, and materials for consideration at the next meeting. The motion was seconded by Councilor Grove and carried on a 3-2 roll call vote with Councilors Dains, Grove, and Dolphin voting yea and Councilor Moffatt and Mayor Gaasch voting nay. E. Quote from Midwest Playscapes for the Purchase of Playground Equipment for Skyview Park Butkowski said the design reflected the feedback received from residents. The design went through many iterations to make it work on the site with the smallest possible footprint. If the Council approves the purchase of the equipment, staff will have the quotes for installation and surfacing on the next agenda LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 4 of 5 June 23, 2020 Councilor Grove made a motion to approve the play structure as presented. This was seconded by Councilor Dains and carried unanimously on a roll call vote. F. Covid-19 Preparedness Plan Under Executive Order 20-74, released by Governor Walz on June 5, critical sector businesses including government entities like cities were required to adopt COVID-19 Preparedness Plans. Staff drafted the plan; it remains a work in progress as things continue to change. Councilor Dains made a motion to approve the COVID-19 Preparedness Plan for the City of Lauderdale as presented. This was seconded by Councilor Grove and carried unanimously. Set Agenda for Next Meeting Administrator Butkowski stated that the July 14 council meeting may include the fire services agreement with the City of St. Paul, quotes for installation of surfacing and playground equipment at Skyview Park, and a resolution for a fence at 2445 Summer Street. Work Session A. Coronavirus Impacts Update Butkowski stated that Ramsey County Elections will provide personal protection equipment (PPE) for judges, but there may be items that we may be able to upgrade. B. Community Development Update Butkowski mentioned that early voting for the primary election began on June 26. Mayor Gaasch stated that 8,500 protestors were tested for the coronavirus, and less than one percent of those tested were positive. Gaasch continued to say it appears that when we are in outdoor spaces the risk of transmission is low, and thus proposed reopening the dog park for groups of five or less. Councilor Dains made a motion to open the dog park to groups of five people or less on the condition that the fence was completed. There being no second, the motion did not pass. Butkowski shared that she received a quote to complete the mowing guard for the dog park fencing and will contact a fence company about needed repairs. Butkowski mentioned that Myrna and Charlie Smith agreed to sign an easement agreement for the storm water improvements near the Nature Area. We already have a signed easement agreement from Rose Hill Townhomes. C. Opportunity for the Public to Address the City Council Mayor Gaasch opened up the floor to anyone in attendance interested in addressing the council. Daryle Goodmanson, 1803 Malvern Street, commend the Council and administrator for the way LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 5 of 5 June 23, 2020 Lauderdale conducts its meetings and for how each council member respectfully stands up for what they believe in. There being no other people interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Dains moved and seconded by Councilor Moffatt to adjourn the meeting at 9:26 p.m. Motion carried unanimously on a roll call vote. Respectfully submitted, 0414 b Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: July 14, 2020 Subject: List of Claims The claims totaling $105,425.06 are provided for City Council review and approval that includes check numbers 26952 to 26984. Accounts Payable Checks by Date - Detail by Check Date User: Printed: MILES.CLINE 7/9/2020 3:15 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 ACH 47 26952 191 072020 26953 284 072020 26954 184 4053797234 4053797234 Public Employees Retirement Association 07/10/2020 PR Batch 51400.07.2020 PERA Coordinated PR Batch 51400.07.2020 PER PR Batch 51400.07.2020 PERA Coordinated PR Batch 51400.07.2020 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 51400.07.2020 State Income Tax 07/10/2020 PR Batch 51400.07.2020 Stab Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 51400.07.2020 Deferred Comp PR Batch 51400.07.2020 Deferred Comp 07/10/2020 PR Batch 51400.07.2020 Def( PR Batch 51400.07.2020 Def( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 51400.07.2020 FICA Employer Portio' PR Batch 51400.07.2020 FICA Employee Portio PR Batch 51400.07.2020 Medicare Employee Pc PR Batch 51400.07.2020 Medicare Employer Po PR Batch 51400.07.2020 Federal Income Tax 07/10/2020 PR Batch 51400.07.2020 FIC. PR Batch 51400.07.2020 FIC. PR Batch 51400.07.2020 Mec PR Batch 51400.07.2020 Me PR Batch 51400.07.2020 Fed( Total for this ACH Check for Vendor 46: Public Employees Insurance Program PR Batch 51400.07.2020 Health Insurance PR Batch 51400.07.2020 Dental Alan & Jean Blat Rental Inspection Reimbursement Daniel Busse Rental Inspection Reimbursement Cintas July Uniforms July Uniforms 07/10/2020 PR Batch 51400.07.2020 Hea PR Batch 51400.07.2020 Den Total for this ACH Check for Vendor 47: Total for 7/10/2020: 07/14/2020 Total for Check Number 26952: 07/14/2020 Total for Check Number 26953: 07/14/2020 Total for Check Number 26954: 1,020.45 1,177.43 2,197.88 654.42 654.42 1,073.69 1,658.68 2,732.37 1,057.00 1,057.00 247.20 247.20 1,690.44 4,298.84 2,212.80 116.10 2,328.90 12,212.41 40.00 40.00 40.00 40.00 11.03 11.03 22.06 AP Checks by Date - Detail by Check Date (7/9/2020 3:15 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26955 33 City of Falcon Heights 07/14/2020 072020 June Fire Calls 686.53 26956 36 City of Roseville 0229143 July IT Services 26957 29 City of St Anthony 3952 July Police Services Total for Check Number 26955: 686.53 07/14/2020 1,488.00 Total for Check Number 26956: 1,488.00 07/14/2020 62,255.92 Total for Check Number 26957: 62,255.92 26958 133 Miles Cline 07/14/2020 072020 2Q Mileage Reimbursement 43.13 26959 25 PRRRV-001377 RISK -002053 Total for Check Number 26958: 43.13 County of Ramsey 07/14/2020 PR Batch 51300.06.2020 Long Term Disability PR Batch 51300.06.2020 Lon, PR Batch 51300.06.2020 Life Insurance PR Batch 51300.06.2020 Life PR Batch 51300.06.2020 Short Term Disability PR Batch 51300.06.2020 Shoi Annual Voting Equipment Costs Insurance Processing Fee 97.31 295.06 70.49 1,166.87 25.00 Total for Check Number 26959: 1,654.73 26960 285 Robert Dixon 07/14/2020 072020 Rental Inspection Reimbursement 40.00 Total for Check Number 26960: 40.00 26961 194 Derek & Christine Erlenbusch 07/14/2020 072020 Rental Inspection Reimbursement 40.00 Total for Check Number 26961: 40.00 26962 61 Gopher State One Call 07/14/2020 0060528 June 2020 Locates 44.55 Total for Check Number 26962: 44.55 26963 293 David Grant 07/14/2020 072020 Rental Inspection Reimbursement 40.00 Total for Check Number 26963: 40.00 26964 292 Jarrett Humble 07/14/2020 072020 Rental Inspection Reimbursement 40.00 Total for Check Number 26964: 40.00 26965 286 Joe Sax's Lawn Service 07/14/2020 072020 June Mowing of Park Hill 200.00 Total for Check Number 26965: 200.00 26966 31 Kennedy & Graven Chartered 07/14/2020 155460 May Legal Services 2,432.50 AP Checks by Date - Detail by Check Date (7/9/2020 3:15 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 26967 23 INV1611293 26968 24 0001112055 Metro Sales Inc Quarterly Copy Charges Metropolitan Council August Waste Water Total for Check Number 26966: 2,432.50 07/14/2020 75.38 Total for Check Number 26967: 75.38 07/14/2020 13,140.88 Total for Check Number 26968: 13,140.88 26969 79 Minnesota Department of Labor & Industry 07/14/2020 JUN1230252020 2Q2020 Surcharge Report MAR1230252020 IQ2020 Surcharge Report 231.90 420.53 Total for Check Number 26969: 652.43 26970 18 Minnesota Equipment Inc 07/14/2020 R33696 Mower Repairs 3,517.28 Total for Check Number 26970: 3,517.28 26971 291 MKC Inc 07/14/2020 2020-06 Davis -Bacon Consulting Services 162.50 Total for Check Number 26971: 162.50 26972 84 North Star Bank Cardmember Services 07/14/2020 072020 Floor Decals 20.27 072020 Lot Split Materials 26.52 072020 Barrier Shield 493.79 072020 Pioneer Press Online Subscription 10.00 072020 Hand Sanitizer 39.49 072020 Coronavirus Signs 24.59 072020 Disinfectant Spray 69.30 072020 Graduation Cards 11.80 072020 Disinfectant Spray 69.30 072020 Pens & Label Printers 190.06 072020 Pioneer Press Online Subscription 10.00 Total for Check Number 26972: 965.12 26973 75 Petty Cash 07/14/2020 072020 SRA Lunch 12.00 072020 Parking for Meeting - HB 6.00 072020 Parking for Workshop - JB 11.00 072020 Target - Kleenex 11.86 072020 USPS - Mail Package 8.30 072020 USPS - Certified Letter 6.85 072020 USPS - Certified Letter 6.85 072020 Holiday Stationstores - Refill Gas Can 5.85 072020 Notary Renewal - JB 20.50 072020 SRA Lunch 16.00 072020 Pizza Hut - CIC Meeting 24.00 072020 Halloween - Temporary Food License 80.00 Total for Check Number 26973: 209.21 26974 287 David Schmidt 07/14/2020 072020 Rental Inspection Reimbursement 40.00 AP Checks by Date - Detail by Check Date (7/9/2020 3:15 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Number 26974: 40.00 26975 288 Patrick Smith 07/14/2020 072020 Rental Inspection Reimbursement 40.00 Total for Check Number 26975: 40.00 26976 207 Joline Soedarjatno 07/14/2020 072020 Rental Inspection Reimbursement 40.00 Total for Check Number 26976: 40.00 26977 26 Stantec Consulting Services Inc 07/14/2020 1643065 Gen Eng Services 1,546.50 Total for Check Number 26977: 1,546.50 26978 289 Sam Steadman 07/14/2020 072020 Rental Inspection Reimbursement 40.00 Total for Check Number 26978: 40.00 26979 4 The Neighborhood Recycling Company Inc 07/14/2020 19014 June Single Unit Dwelling 19014 June Multi -Family Recycling Unit 2,862.72 397.44 Total for Check Number 26979: 3,260.16 26980 290 Phillip & Donna Tritabaugh 07/14/2020 072020 Rental Inspection Reimbursement 40.00 26981 3 417859816 Total for Check Number 26980: 40.00 US National Equipment Finance Inc 07/14/2020 Copier Contract 176.00 26982 90 Verizon Wireless 9857737270 June Cell Phone 9857737270 June Cell Phone 9857737270 June Cell Phone Total for Check Number 26981: 176.00 07/14/2020 32.99 16.50 16.49 Total for Check Number 26982: 65.98 26983 205 Tyler and Christine White 07/14/2020 072020 Rental Inspection Reimbursement 40.00 Total for Check Number 26983: 40.00 26984 74 Xcel Energy 07/14/2020 690776948 Larpenteur Bridge Lights 57.79 690846339 2430 Larpenteur Avenue W 40.46 691145792 Larpenteur Avenue 35.54 Total for Check Number 26984: 133.79 Total for 7/14/2020: 93,212.65 AP Checks by Date - Detail by Check Date (7/9/2020 3:15 PM) Page 4 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Report Total (38 checks): 105,425.06 AP Checks by Date - Detail by Check Date (7/9/2020 3:15 PM) Page 5 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date July 14, 2020 ITEM NUMBER STAFF INITIAL June Financial Report APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month, staff provide the Council with an updated copy of the city's finances. Follow- ing are the revenue, expense, and cash balance reports for June 2020. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for June 2020. General Ledger Cash Balances User: heather.butkowski Printed: 7/9/2020 2:04:23 PM Period 06 - 06 Fiscal Year 2020 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -3,073,772.92 358,714.15 253,891.02 -2,968,949.79 Change Fund 101-00000-000-10300 100.00 0.00 0.00 100.00 Cash 226-00000-000-10100 14,075.01 13.46 1,077.40 13,011.07 Cash 227-00000-000-10100 70,652.22 19,660.37 5,110.68 85,201.91 Cash 305-00000-000-10100 12,938.01 0.00 12,626.25 311.76 Cash 306-00000-000-10100 99,124.77 21,561.87 10,875.00 109,811.64 Cash 401-00000-000-10100 158,538.25 164.16 0.00 158,702.41 Cash 403-00000-000-10100 551,020.80 565.03 5,347.50 546,238.33 Cash 404-00000-000-10100 362,731.93 374.51 1,050.00 362,056.44 Cash 414-00000-000-10100 392,741.59 406.67 0.00 393,148.26 Cash 416-00000-000-10100 94,494.02 0.00 0.00 94,494.02 Cash 602-00000-000-10100 1,026,579.93 48,262.35 18,846.43 1,055,995.85 Cash 603-00000-000-10100 412,290.30 14,825.04 4,864.89 422,250.45 Current Assets 121,513.91 464,547.61 313,689.17 272,372.35 Petty Cash 101-00000-000-10200 300.00 0.00 0.00 300.00 Petty Cash 300.00 0.00 0.00 300.00 Investments - Fair Value 101-00000-000-10410 3,258,162.69 203,661.03 100,000.00 3,361,823.72 Adj Investments 3,258,162.69 203,661.03 100,000.00 3,361,823.72 Grand Total 3,379,976.60 668,208.64 413,689.17 3,634,496.07 GL - Cash Balances (07/09/2020 - 02:04 PM) Page 1 YTD Balance 'O O 0 O U a 0) E z Ci O U 00000 N 00 CD 1 N M N X00 pI r-1 VO (V O N v1 N p0) OM v1 O'c-c' f p N 'l\d'7f6 O MOON N OI M VOMd'O p 00 Cl0NON p O v) hO p 4\000 rn\45,N p 00 cn Occ; O p �oM00 �� V 00 N-,vM)^ O O oC01 o 1- vD '/ 070 00' CA od V) V) H N v) r-1 M O N 00 If) O V) H 00 00 M N00000,Mp N O O N 0\ N p N 0 4 Cl O p V) V D tip On ---' N O O) 000 0”, 01 NO O 00 V) V) 00 d' M 1--1 N N N In, c21' V) O d' O N 066" VD VD v1 N — O ON VO VD VD Cl M ,.-., d' M M 0000Cr, OI N N 00 CV 0 OI N O O 0, O v) v1 p V) V 4 N O p N M ,t 00 N N V 0 40)0000 0 M N d' d' 00 O, v) -4 M (' 4 I )-1 O N v1 -, 0D O N 00 00 on N N M M N O 00000 pI O 0000 0 O 0 0 0 0 0 p O 0 0 0 0 p 4 0 0 0 0 0 p 4 V3 0 0 0 0 O V O V O O M O O �D O M 0M p In d0' f - N O 0000 O_O .Nr MO �O 00 vs 7 d O cn 0 O c4 00 O • 0 0) 0 0 0 P4 ,Y.3 a) O U U O y .4 a) V] v 0 U d Gz.1 ca O w N RS cn▪ > ❑ N °)>�� ') a) iON o a) w zn cat y ,1) a) ° s: bq u" c°)) a`)i a0) app) o -a. y • t at 7gEH-) �Uw O g Wa. cn COUO rn U O 1,484,684.00 O O General Fund 00 GL - Revenue vs Expense (07/09/2020 - 02:05 PM) YTD Balance 0 N-. 0c0� pI 7 H N Cl O '1• O N Obi -i VD O 000 VD O O • VD c‘i VD "O VD V pvi --� e-1 00 00 00 CD O O 00 et 0 I 7 �O O cnO�N O H e�-1 `Zr., VD VD 00 H e .71-"' N 00 M 7 in O coo en - N O cri N M CD O p O 0 0 0 CD CD CD CD p O O d0 V p p p O O NIM O N O\ M V1 v Or) c3 U b . oo >,i m � 6�°0• a)� 0 ccI A Ug E- g • W Ate. ci OU W U N N b-0 7 W 30 Y N i. 1—Il $.0 O O N N .10 Td OO -i .0a\' Z N O y. 0 C b ,.- b j O 1•� �Q/) N C • 0 U GL - Revenue vs Expense (07/09/2020 - 02:05 PM) v-+ 0 m er-1 0 0 0 00 O H M <t O vI N \O O O\ O 't V) rt M <t d' YTD Balance C." ..w O M O 00C O Q 00 M O M \O Vl N — 'O i tri Cr. 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Q) rF�i r �N yp 0 ..p ct ct N LJ ^4 a., a LN N N GL - Revenue vs Expense (07/09/2020 - 02:05 PM) { /@ Q 5@ $ is H 3/ YTD Balance \ ■ GO TIF Revenue Bonds 2018A \ \ / /| C \ /) % # 3/ / 3 / § 2 ƒcp 5| f \/ \\ 3@| © 9/ 33 = 3$ 9 % @\ 0 @@ \� @ �\ in m / N GO TIF Revenue Bonds 2018A \ GL - Revenue vs Expense (07/09/2020 - 02:05 PM) YTD Balance Current Period z 0 O U 0 0 ON N c--1 00 NztN v"', 00 p0 60 in N O O e-1 O N I 00 CT M O d to 00 N v1 p 'c•oo O M dr' N L 00 a\ in Q\ O 00 0 O V1 d in ts- CII N 00 O p e -I O to 00 N Oc--1 CD p p O O p cS O M M O ^ 00 O 00 N ti N N 00 2019A Improvement Bonds M M GL - Revenue vs Expense (07/09/2020 - 02:05 PM) U vcts Current Period 00 o▪ o I ▪ o▪ 0 00 00 ( O O O O O 00 00 O O Okro O N p I N 00 O O opI O r O N O 00 d 0 o O \0 sO OO M 00 00 ▪ 00 00 0 N. of t 0 0 pl o N 00 00 00 0VD0 ;° 00o O o 0 0 c rr o 4 o o o o O .-4 .-+ 0op 0 ppp 0 0 opo 0 0 0 0 V7 M 00 00 00 0) q 0) General Capital Projects O 7 GL - Revenue vs Expense (07/09/2020 - 02:05 PM) Fiscal Year 2020 6J\ % @) Q @ 5 \� @ § en = c/d / 666 s § L \ Account Number 52\ @ \@@ 0 6 \ % V » § 2 z < / / 0 5\/| 00 (CQ 0 00 / / v \ 2 m 6 4 \ / 9 ® 000 99\ 7 0 \ tri 2 \ \ Q Le) in 0 0 /| \ 0 0 /) 0 @ 0 0 d = 0 0 d 3 3 0 \ \ « - - \ § 2Ao ƒ \\ ^' 0 w 4E C4 bb k 0 o �\\t jm§// ®` © t§x2; ) mez/ m a*§y/ t /}// \ $]/\o $ kUQO m eet Capital Projects GL - Revenue vs Expense (07/09/2020 - 02:05 PM) U YTD Balance ZS 00 p I 0000 00- 0 O O O Ott O .1. 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U N N !J P4 Sanitary Sewer GL - Revenue vs Expense (07/09/2020 - 02:05 PM) Q.) cj 73 W 30 ti 1) 3 C,i a.) O R30 1 p N z Ni L o 'NO' , b 00 Dy +-, O c3 o 0 L.J G. a J, end/Collect 00 d' OI Cl N0 0 N \O O NN O 00 N000OO O 'f O� O Vr' 4 en 4 O p (-4 00 U O O N ct O 00 ': ti N Czt N N YTD Balance U 0) 0p l h 0000 d, d: 0 0 00 0 0000 06 O ON • d' N0000 O O\ O. M VO r c 00 7 O\ N ' V1 00 to 00 00 00 N O VD N 00( N ..--4 V F 0 CN VD CD M ON 00 ptr) 000 O Cl' N N VD O O r In .-y N .1 O N 00 VD N NN r1 Nkr) r-1 0 O N O , 0O "ztVD r 00 h N r-1 (n VD 0N 0 0 (T O p N - cY d N 00 00 v - 0 0 0 0 0 0 0 0 0 0 I 0 0 0 0 0 O C 0 0 0 0 0 O O O 0.6 0 p 00 h1000 p N 7 M V en O N rte, O 0 N 0 d' 00 00 r- vi V N O r-1 0D N 00 N 00 --1 r -I 0) rn O G 0 y D a4 `4 N0 . 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GL - Revenue vs Expense (07/09/2020 - 02:05 PM) 0 ▪ 1D N 00 = OM 1/40 0 C1L) v -1•M• d O O O e-4 U x W e CV aao O 1D[t N O N b '7, M O rt Cd N Q) N VN' M N e-1 r-1 YTD Balance Account Nu Revenue Total GL - Revenue vs Expense (07/09/2020 - 02:05 PM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date July 14, 2020 ITEM NUMBER Northdale Pay Request No. 7 STAFF INITIAL HB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Northdale Construction submitted their seven pay request for the 2019 Infrastructure Im- provement Project. The request is for a payment of $37,117.78. This pays for improvements through July 3. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council approves pay request No. 7 for the 2019 In- frastructure Improvement Project payable to Northdale Construction in the amount of $37,117.78. antes Contractor: Northdale Construction Co., Inc. 9760 71st Street NE Albertville, MN 55301 Contract Amounts CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project 193804608 - 2019 INFRASTRUCTURE IMPROVEMENTS Request for Payment No. 8 Original Contract Contract Changes Revised Contract Work Certified To Date $2,269,093.49 $0.00 $2,269,093.49 Base Bid Items Backsheet Change Order Supplemental Agreement Work Order Material On Hand Total $2,103,828.44 $0.00 $0.00 $0.00 $0.00 $0.00 $2,103,828.44 Stantec Project No. 193804608 For Period: 12/31/2019 - 7/3/2020 Funds Encumbered Original Additional Total $2,269,093.49 N/A $2,269,093.49 This is to certify that the items of work shown in this certificate of Request for Payment have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved By Approved By Northdale Construction Co., Inc. Project Engineer Date Approved for Payment By City of Lauderdale Date Contractor Date Work Certified This Request for Payment Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Request for Payment Totalet Paid d Too Dat 193804608 $16,079.49 $2,103,828.44 $10,519.14 $2,056,432.71 $37,117.78 $2,093,550.49 Percent Retained: 0.5000% Percent Complete: 92.7167% Amount Paid This Request for Payment $37,117.78 This is to certify that the items of work shown in this certificate of Request for Payment have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved By Approved By Northdale Construction Co., Inc. Project Engineer Date Approved for Payment By City of Lauderdale Date Contractor Date CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 8 193804608 Payment Summary No. From Date To Date Work Certified Per Request for Payment Amount Retained Per Request for Payment Amount Paid Per Request for Payment 1 05/01/2019 05/31/2019 $296,572.10 2 06/01/2019 06/21/2019 $346,996.06 3 06/22/2019 08/02/2019 $780,648.56 4 08/03/2019 08/30/2019 $296,232.45 5 08/31/2019 09/30/2019 $103,128.82 6 10/01/2019 11/04/2019 $209,766.65 7 11/05/2019 12/31/2019 $54,404.31 8 12/31/2019 07/03/2020 $16,079.49 $14,828.61 $17,349.80 $39,032.43 $14,811.62 $5,156.44 $10,488.33 -$70,351.00 -$21,038.29 $281,743.49 $329,646.26 $741,616.13 $281,420.83 $97,972.38 $199,278.32 $124,755.30 $37,117.78 Totals: $2,103,828.44 193804608 Funding Category $10,519.14 Reportunding Category Report $2,093,550.49 Funding Category No. Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Request for Payment Total Amount Paid To Date SPRWS Lauderdale 662,784.65 1,441, 043.79 0.00 10,519.14 662,784.65 1, 393, 648.06 0.00 37,117.78 662, 784.65 1,430, 765.84 Totals: $ 2,103,828.44 $10,519.14 $2,056,432.71 $37,117.78 $2,093,550.49 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 8 193804608 Project Item Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date PART 1: GENERAL 1 MOBILIZATION LS $112,851.40 1 0.01 $1,128.51 1.00 $112,851.40 2 TRAFFIC CONTROL LS $8,987.50 1 $0.00 1.00 $8,987.50 Project Totals: $1,128.51 $121,838.90 PART 2: WATER MAIN 3 GRANULAR BACKFILL TON $15.56 10400 $0.00 10,640.00 $165,558.40 4 SANITARY SEWER SERVICE RECONNECTION LF $45.81 415 $0.00 179.10 $8,204.57 5 BEOXVICE STOP EA $306.73 9 $0.00 17.00 $5,214.41 6 ADJUST SERVICE STOP BOX EA $135.00 13 $0.00 0.00 $0.00 7EA BOXAIR VALVE $350.00 2 $0.00 0.00 $0.00 8 ADJUST X ST VALVE EA $245.00 8 $0.00 3.00 $735.00 9 BOXREPVALVE EA EA $590.18 2 $0.00 2.00 $1,180.36 10 WATER UTILITY HOLE EACH $1,250.00 3 $0.00 0.00 $0.00 11 EXCAVATION FOR UTILITY OFFSET EA $1,500.00 1 $0.00 1.00 $1,500.00 12 2" INSULATION SY $25.65 14 $0.00 149.60 $3,837.24 13 HYDRANT INSTALLATION EA $4,224.05 9 $0.00 9.00 $38,016.45 14 1" CORPORATION STOP EA $122.43 1 $0.00 3.00 $367.29 15 1" ORISEAL VALVE INSTALLATION EA $471.95 9 $0.00 33.00 $15,574.35 16 1.5" ORISEAL VALVE INSTALLATION EA $689.44 1 $0.00 0.00 $0.00 17 2" ORISEAL VALVE INSTALLATION (WASTING) EA $1,465.50 1 $0.00 0.00 $0.00 18 4" GATE VALVE INSTALLATION EA $1,145.72 1 $0.00 0.00 $0.00 19 6" GATE VALVE INSTALLATION EA $1,373.66 5 $0.00 6.00 $8,241.96 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 8 193804608 Project Item Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date 20 8" GATE VALVE INSTALLATION EA $1,822.81 17 $0.00 17.00 $30,987.77 21 1" CP WATER SERVICE REPLACEMENT LF $28.89 115 $0.00 301.00 $8,695.89 22 1.5" CP WATER SERVICE REPLACEMENT LF $65.16 5 $0.00 0.00 $0.00 23 2" CP WATER SERVICE REPLACEMENT LF $69.20 10 $0.00 0.00 $0.00 24 6" DI WATER MAIN REPLACEMENT LF $58.32 70 $0.00 120.50 $7,027.56 25 8" DI WATER MAIN REPLACEMENT LF $78.63 3165 $0.00 2,845.40 $223,733.80 26 8" HDPE (SDR 11) WATER MAIN - PIPE BURSTING LF $70.35 335 $0.00 327.00 $23,004.45 27 TELEVISE SANITARY SEWER SERVICE EA $752.50 3 $0.00 3.00 $2,257.50 28 TELEVISE STORM SEWER CROSSING EA $510.63 3 $0.00 3.00 $1,531.89 29 DUCTILE AND GREY IRON FITTINGS LB $6.83 1335 $0.00 1,818.00 $12,416.94 Totals for Section PART 2: WATER MAIN: $0.00 $558,085.83 PART 3: SANITARY SEWER 30 ADJUST SANITARY SEWER CASTING EA $350.00 12 $0.00 10.00 $3,500.00 31 REMOVE AND REPLACE 4' DIA SANITARY SEWER MANHOLE EA $4,493.47 1 $0.00 1.00 $4,493.47 32 6" PVC SANITARY SEWER SERVICE PIPE LF $38.12 250 $0.00 330.50 $12,598.66 33 8" X 6" PVC WYE EA $1,292.41 5 $0.00 10.00 $12,924.10 34 CONNECT TO EXISTING SANITARY SEWER SERVICE EA $183.65 2 $0.00 8.00 $1,469.20 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 8 193804608 Project Item Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date REMOVE AND REPLACE SANITARY 35 MANHOLE CONE EA $1,795.10 2 $0.00 2.00 $3,590.20 SECTION, CASTING AND RINGS Totals For Section PART 3: SANITARY SEWER: $0.00 $38,575.63 PART 4: STORM SEWER ADJUST STORM 36 SEWER EA $325.00 9 $0.00 1.00 $325.00 CASTING REMOVE AND REPLACE 37 STORM SEWER EA $790.75 2 $0.00 2.00 $1,581.50 CASTING AND RINGS REMOVE STORM 38 SEWER EA $525.00 9 $0.00 9.00 $4,725.00 STRUCTURE REMOVE AND 39 REPLACE STORM SEWER EA $2,610.24 1 $0.00 1.00 $2,610.24 STRUCTURE REMOVE 40 STORM SEWER LF $11.50 300 $0.00 192.00 $2,208.00 PIPE CONNECT TO 41 EXISTING STORM SEWER EA $650.00 4 $0.00 4.00 $2,600.00 PIPE CONNECT TO 42 EXISTING EA $850.00 1 $0.00 0.00 $0.00 STRUCTURE 43 12" RCP STORM SEWER LF $59.50 750 $0.00 317.00 $18,861.50 44 15" RCP STORM SEWER LF $58.11 660 $0.00 674.50 $39,195.20 45 18" RCP STORM SEWER LF $60.27 1020 $0.00 1,052.50 $63,434.18 46 IMPROVED PIPE FOUNDATION LF $0.01 2430 $0.00 0.00 $0.00 47 27" CATCH BASIN EA $1,395.48 8 $0.00 2.00 $2,790.96 48 2'X3' CATCH BAS I N EA $1,793.11 6 $0.00 6.00 $10,758.66 4' DIAMETER 49 CATCH BASIN EA $2,516.98 16 $0.00 16.00 $40,271.68 MANHOLE 4' DIAMETER 50 STORM SEWER EA $2,376.98 2 $0.00 1.00 $2,376.98 MANHOLE CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 8 193804608 Project Item Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date Totals For Section PART 4: STORM SEWER: $0.00 $191,738.89 PART 5: ROADWAY/ALLEY 51 SILT FENCE, MACHINE- SLICED LF $2.45 1400 $0.001,420.00 $3,479.00 52 INLET PROTECTION EA $275.00 35 $0.00 31.00 $8,525.00 53 TEMPORARY ROCK CONSTRUCTION ENTRANCE TN $39.50 100 $0.00 59.70 $2,358.15 54 WATER FOR DUST CONTROL TGAL $28.00 125 $0.00 0.00 $0.00 55 TEMPORARY MAILBOXES LS $0.01 1 $0.00 0.00 $0.00 56 REMOVE TREE EA $333.25 15 $0.00 19.00 $6,331.75 57 CLEARING AND GRUBBING LS $3,440.00 1 $0.00 1.15 $3,956.00 58 TEMPORARY FENCE LF $3.50 525 $0.00 125.00 $437.50 59 SALVAGE AND REINSTALL CHAIN LINK FENCE LF $21.50 175 $0.00 178.50 $3,837.75 60 SALVAGE AND REINSTALL WOOD PRIVACY FENCE LF $37.63 325 $0.00 287.00 $10,799.81 61 SALVAGE AND REINSTALL FENCE - OTHER LF $43.00 40 $0.00 0.00 $0.00 62 SALVAGE AND REINSTALL SIGN EA $182.75 30 $0.00 19.00 $3,472.25 63 STREET SWEEPER WITH PICKUP BROOM HR $145.00 50 $0.00 157.00 $22,765.00 64 REMOVE BITUMINOUS PAVEMENT SY $1.26 11000 $0.00 10,265.50 $12,934.53 65 CONCRETE PAVEMENT REPLACEMENT - SPECIAL SF $19.39 540 $0.00 286.00 $5,545.54 66 MILL BITUMINOUS PAVEMENT -2" DEPTH SY $1.51 7400 $0.00 8,450.00 $12,759.50 67 REMOVE BITUMINOUS DRIVEWAY SY $5.25 300 $0.00 166.00 $871.50 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 8 193804608 Project Item Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date 68 REMOVE CONCRETE DRIVEWAY OR APRON SY $7.50 400 $0.00 677.50 $5,081.25 69 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF $32.12 400 $0.00 654.00 $21,006.48 70 SAWING BITUMINOUS PAVEMENT LF $4.75 350 $0.00 120.00 $570.00 71 REMOVE SIDEWALK SF $0.95 3000 $0.00 2,942.50 $2,795.38 72 REMOVE CONCRETE CURB & GUTTER LF $2.65 700 $0.00 700.00 $1,855.00 73 COMMON EXCAVATION (P) CY $21.33 8800 $0.00 9,100.00 $194,103.00 74 COMMON EXCAVATION - ALLEYS (P) CY $30.95 1500 $0.00 680.00 $21,046.00 75 SUBGRADE EXCAVATION (EV) CY $23.33 500 $0.00 163.80 $3,821.45 76 GEOTEXTILE FABRIC SY $1.98 13000 $0.00 12,539.00 $24,827.22 77 SELECT GRANULAR BORROW (MODIFIED) TN $16.63 9200 $0.00 9,037.63 $150,295.79 78 AGGREGATE BASE, CLASS 5 TN $17.69 7100 19.55 $345.84 5,611.95 $99,275.40 79 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.08 900 $0.00 1,140.00 $1,231.20 80 BITUMINOUS TRAIL PATCHING SF $7.99 250 $0.00 160.00 $1,278.40 81 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TN $70.95 1900 $0.00 1,924.70 $136,557.47 82 TYPE SP 9.5 WEARING COURSE MIXTURE FOR ALLEYS (2,B) TN $86.00 150 125.15 $10,762.90 125.15 $10,762.90 83 TYPE SP 12.5 NONWEARING COURSE MIXTURE (2,B) TN $68.26 1600 $0.00 1,487.08 $101,508.08 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 8 193804608 Project Item Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date 84 FULL DEPTH ROADWAY PATCHING - ROSELAWN SY $86.40 400 $0.00 387.00 $33,436.80 85 BITUMINOUS PAVEMENT PATCHING - ROSELAWN SY $53.75 400 $0.00 0.00 $0.00 86 B618 CONCRETE CURB & GUTTER LF $13.81 5300 $0.00 5,163.00 $71,301.03 87 4" DRAINTILE LF $9.67 5200 $0.00 5,074.00 $49,065.58 88 4" CONCRETE WALK SF $6.07 1750 $0.00 1,780.00 $10,804.60 89 MODULAR BLOCK RETAINING WALL SF $31.71 300 $0.00 300.00 $9,513.00 90 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B) TN $193.50 100 $0.00 15.00 $2,902.50 91 6" CONCRETE DRIVEWAY APRON SF $6.83 4000 $0.00 3,902.60 $26,654.76 92 7" CONCRETE DRIVEWAY APRON SF $7.42 1200 $0.00 2,804.60 $20,810.13 93 6" CONCRETE PEDESTRIAN CURB RAMP SF $10.48 260 $0.00 105.00 $1,100.40 94 TRUNCATED DOME SURFACE SF $64.50 20 $0.00 26.00 $1,677.00 95 SALVAGE HANDHOLE EA $989.00 2 $0.00 2.00 $1,978.00 96 INSTALL SALVAGED HANDHOLE EA $1,064.50 2 $0.00 2.00 $2,129.00 97 PREFORMED RIGID PVC CONDUIT LOOP DETECTOR 6'X6' EA $1,612.50 3 $0.00 3.00 $4,837.50 98 PREFORMED RIGID PVC CONDUIT LOOP DETECTOR 6' X 12' EA $1,935.00 2 $0.00 2.00 $3,870.00 99 HANDHOLE EA $2,683.20 1 $0.00 2.00 $5,366.40 100 1.5" NON-METALLIC CONDUIT LF $13.55 80 $0.00 80.00 $1,084.00 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Project No. 193804608 Request for Payment No. 8 193804608 Project Item Status Line Item Units Unit Price Contract Quantity Quantity This Request for Payment Amount This Request for Payment Quantity To Date Amount To Date 101 DECIDUOUS TREE 6' HT B&B EA $376.25 15 $0.00 5.00 $1,881.25 102 TOPSOIL BORROW (LV) CY $30.10 1500 38 $1,143.801,018.00 $30,641.80 103 SOD SY $4.52 9000 597 $2,698.44 6,425.00 $29,041.00 104 METAL FENCE LF $38.43 50 $0.00 0.00 $0.00 105 LANDSCAPE FUND LS $12,000.00 1 $0.00 0.35 $4,200.00 106 4" DOUBLE YELLOW LINE - PAINT LF $0.49 4200 $0.00 4,218.00 $2,066.82 107 4" SOLID WHITE LINE - PAINT LF $0.25 8400 $0.00 7,887.00 $1,971.75 108 24" SOLID WHITE LINE - PAINT LF $8.06 50 $0.00 393.00 $3,167.58 Totals For PART 5: ROADWAY/ALLEY: $14,950.98 $1,193,589.19 Project Totals: $16,079.49 $2,103,828.44 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Comment X Discussion X Action Resolution Work Session Meeting Date July 14, 2020 ITEM NUMBER Annual Storm Water Report STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City must report on its storm water efforts as one of the requirements of our Municipal Separate Storm Sewer System (MS4) permit. Attached is a copy of our most re- cent annual report submitted to the Minnesota Pollution Control Agency (MPCA). At the close of the presentation and discussion, the Council must allow for public comment on our storm water program. STAFF RECOMMENDATION: M1MINNESOTA POLLUTION CONTROL AGENCY 520 Lafayette Road North St. Paul, MN 55155-4194 MS4 Annual Report for 2019 Municipal Separate Storm Sewer Systems (MS4s) Reporting period January 1, 2019, to December 31, 2019 Due June 30, 2020 Doc Type: Permitting Annual Report Introduction: This document is a formatted version of the MS4 Annual Report for 2019, which is completed online by each MS4 permittee. This report is a summary of activities completed under the 2013 MS4 Permit (Permit) between January 1, 2019, and December 31, 2019. For more information about the annual report, please visit the Minnesota Pollution Control Agency's (MPCA) MS4 annual report website at https://stormwater.pca.state.mn.us/index.php?title=MS4 Annual Report. MS4 general contact information Full name: Heather Butkowski Title: City Administrator Mailing address: 1891 Walnut St City: Lauderdale Phone: 6517927650 State: MN Zip code: 55113 Email: admin@lauderdalemn.org Preparer contact information (if different from the MS4 General contact) Full name: Heather Butkowski Organization: City of Lauderdale Title: Mailing address: 1891 Walnut St City: Lauderdale State: MN Zip code: 55113 Phone: 6517927650 Email: admin@lauderdalemn.org MCM 1: Public education and outreach The following questions refer to Part III.D.1. of the Permit. For new permittees only: Since this annual report is for a time period prior to the deadline for this minimum control measure (MCM), the following questions are optional. Q2 Did you select a stormwater-related issue of high priority to be emphasized during this Permit term? [Part III.D.1.a.(1)] Q3 If "Yes" in Q2, what is your stormwater-related issue(s)? 03 Options Q3 — your answers Q3:1 TMDL(s) Q3:2 Local businesses Q3:3 Residential BMPs Residential BMPs Q3:4 Pet waste Q3:5 Yard waste Q3:6 Deicing materials Q3:7 Household chemicals Q3:8 Construction activities Q3:9 Post -construction activities Q3:10 Other If "Other," describe: Q4 Have you distributed educational materials or equivalent outreach to the public focused on illicit discharge recognition and reporting? [Part III.D.1.a.(2)] Q5 Do you have an implementation plan as required by the Permit? [Part III.D.1.b.] Yes Yes Yes https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-06 • 2/3/20 Page 1 of 10 Q6 How did you distribute educational materials or equivalent outreach? [Part III.D.1.a.] Q7 For the items listed in Q6, who is the intended audience? Q8 For the items listed in Q6, enter the total circulation/audience below (if unknown, use best estimate). Options Brochure Newsletter Utility bit insert: merge Newspaper ad Radio ad Television ad Cable access channel Stormwater-related event School project or presentation Website Other (1) Other (2) Other (3) describe: describe: describe: [see table below] [see table below] [see table below] Q6 — your answers Q7 Q7 Q7 Q7 Q7 Q7 Q8 Residents Local businesses Developers Students Employees Other Total Newsletter Residents Local Businesses Students Employees 4600 Radio ad Residents Local Businesses Developers Students Employees 500 Cable access channel Residents Local Businesses Students 200 Website Residents Local Businesses Developers 100 For Q9 and Q10 below, provide a brief description of each activity related to public education and outreach (e.g., rain garden workshop, school presentation, public works open house) held and the date each activity was held from January 1, 2019 to December 31, 2019. [Part III.D.1.c.(4)] Q9 Date of activity 010 Description of activity 7/18/2019 Mississippi Watershed Management Organization, Capital Region Watershed District, Rice Creek Watershed District, and Ramsey County Conservation District participate in our annual summer festival. 7/25/2019 Lauderdale Community Clean Up Q11 Between January 1, 2019, and December 31, 2019, did you modify your BMPs, measurable goals, or future plans for your public education and outreach program? [Part IV.B.] If "Yes," describe those modifications: MCM 2: Public participation/involvement No The following questions refer to Part III.D.2.a. of the Permit. For new permittees only: Since this annual report is for a time period prior to the deadline for this MCM, the following questions are optional. Q12 You must provide a minimum of one opportunity each year for the public to provide input on the adequacy of your Stormwater Pollution Prevention Program (SWPPP). Did you provide this opportunity between January 1, 2019, and December 31, 2019? [Part III.D.2.a.(1)] Yes https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-06 • 2/3/20 Page 2 of 10 Q13 If 'Yes' in Q12, what was the opportunity that you provided? Q13 Options Q13 — your answers Q13:1 Public meeting Public meeting Q13:2 Public event Q13:3 Other Q14 If 'Public meeting' in Q13, did you hold a stand-alone meeting or combine it with another event? Combined Date of the public meeting: 7/23/2019 Number of citizens that attended and were informed about your SWPPP: 0 Q15 If "Public event" in Q13, describe: Date of the public event: Number of citizens that attended and were informed about your SWPPP: Q16 If "Other" in Q13, describe: Date of this action: Number of citizens that attended and were informed about your SWPPP: Q17 Between January 1, 2019, and December 31, 2019, did you receive any input regarding your SWPPP? If 'Yes,' enter the total number of individuals or organizations that provided comments on your SWPPP: Q18 If 'Yes' in Q17, did you modify your SWPPP as a result of written input received? [Part III.D.2.b.(2)] If "Yes," describe those modifications: Q19 Between January 1, 2019, and December 31, 2019, did you modify your BMPs, measurable goals, or future plans for your public education and outreach program? [Part IV.B.] If "Yes," describe those modifications: MCM 3: Illicit discharge detection and elimination No No The following questions refer to Part III.D.3. of the Permit. 020 Do you have a regulatory mechanism which prohibits non-stormwater discharges to your MS4? Yes For new permittees only: Since this annual report is for a time period prior to the deadline for this MCM, the following questions are optional. Q21 Did you identify any illicit discharges between January 1, 2019, and December 31, 2019? [Part I I I.D.3.h.(4)] Yes Q22 If 'Yes' in Q21, enter the number of illicit discharges detected: 0 Q23 If 'Yes' in Q21, how did you discover these illicit discharges: Q23 Options Q23 — your answers Q23:1 Public complaint Q23:2 Staff Staff Q24 If 'Public complaint' in Q23, enter the number discovered by the public: Q25 If 'Staff' in Q23, enter the number discovered by staff: Q26 If 'Yes' in Q21, did any of the discovered illicit discharges result in an enforcement action (this includes verbal warnings)? 0 No https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-06 • 2/3/20 Page 3 of 10 Q27 If 'Yes' in Q26, what type of enforcement action(s) was taken and how many of each action were issued between January 1, 2019, and December 31, 2019? Q27 Options Q27 — your answers Q32:1 Email Q27:1 Verbal warning Q32:2 PowerPoint Q27:2 Notice of violation Q32:4 Video Q27:3 Fine Q32:5 Field training Q27:4 Criminal action Other Q27:5 Civil penalty Q27:6 Other If "Other," describe: Q28 If 'Yes' in Q26, did the enforcement action(s) taken sufficiently address the illicit discharge(s)? Q29 If 'No' in Q28, why was the enforcement not sufficient to address the illicit discharge(s): Q30 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your illicit discharge regulatory mechanism(s)? [Part III.B.] Q31 Between January 1, 2019, and December 31, 2019, did you train all field staff in illicit discharge recognition (including conditions which could cause illicit discharges) and reporting illicit discharges for further investigations? [Part III.D.3.e.] Q32 If 'Yes' in Q31, how did you train your field staff? Q32 Options Q32 — your answers Q32:1 Email Q32:2 PowerPoint Q32:3 Presentation Q32:4 Video Q32:5 Field training Q32:6 Other Other If "Other," describe: In office discussions and MPCA waste water seminar The following questions refer to Part III.C.1. of the Permit. Yes Yes Q33 Did you update your storm sewer system map between January 1, 2019, and December 31, 2019? [Part III.C.1.] No For new permittees only, the question instead is: Have you developed a storm sewer system map? [Part 111.0.1.1 Q34 Does your storm sewer map include all pipes 12 inches or greater in diameter and the direction of stormwater flow in those pipes? [Part 111.0.1.a.] Yes Q35 Does your storm sewer map include outfalls, including a unique identification (ID) number and an associated geographic coordinate? [Part 111.0.1.b.] Yes Q36 Does your storm sewer map include all structural stormwater BMPs that are part of your MS4? [Part III.C.1.c.] Yes Q37 Does your storm sewer map include all receiving waters? [Part III.C.1.d.] Yes Q38 In what format is your storm sewer map available? GIS If "Other," describe: https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-06 • 2/3/20 Page 4 of 10 Q39 Between January 1, 2019, and December 31, 2019, did you modify your BMPs, measurable goals, or future plans for your illicit discharge detection and elimination (IDDE) program? If "Yes," describe those modifications: MCM 4: Construction site stormwater runoff control No The following questions refer to Part 111.0.4. of the Permit. Q40 Do you have a regulatory mechanism that is at least as stringent as the Agency's general permit to Discharge Stormwater Associated with Construction Activity (CSW Permit) No. MN R100001 (http://www.pca.state.mn.us/index.php/view-document.html?gid=18984) for erosion and sediment controls and waste controls? [Part III.D.4.a.] Yes Q41 Have you developed written procedures for site plan reviews as required by the Permit? [Part III.D.4.b.] Yes Q42 Have you documented each site plan review as required by the Permit? [Part III.D.4.f.] Yes Q43 Enter the number of site plan reviews conducted for sites an acre or greater between January 1, 2019. and December 31, 2019: Q44 What types of enforcement actions do you have available to compel compliance with your regulatory mechanism? Check all that apply and enter the number of each used from January 1, 2019, to December 31, 2019. 0 Q44 Options Q44 — your answers Q48:1 Site topography Q44:1 Verbal warning Verbal warnings 0 Q44:2 Notice of violation Notice of violation 0 Q44:3 Administrative order Administrative orders 0 Q44:4 Stop -work order Stop -work orders Fines 0 0 Q44:5 Fine Q44:6 Forfeit of security bond money Forfeit of security of bond money 0 Q44:7 Withholding of certificate of occupancy Withholding of certificate of occupancy 0 Q44:8 Criminal action Criminal actions 0 Q44:9 Civil penalty Civil penalties 0 Q44:10 Other If "Other," describe: Q45 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your construction site stormwater runoff control regulatory mechanism(s)? Q46 Enter the number of active construction sites an acre or greater that were in your jurisdiction between January 1, 2019, and December 31, 2019: Yes 1 Q47 Do you have written procedures for identifying priority sites for inspections? [Part III.D.4.d.(1)] Yes Q48 If 'Yes' in Q47, how are sites prioritized for inspections? Q48 Options Q48 — your answers Q48:1 Site topography Q48:2 Soil characteristics Q48:3 Type of receiving water(s) Q48:4 Stage of construction Q48:5 Com •Hance histo Q48:6 Weather conditions Q48:7 Citizen complaints Q48:8 Project size Q48:9 Other Other If "Other," describe: Weekly unless rainfall of .5 inch or greater. Q49 Do you have a checklist or other written means to document site inspections when determining compliance? [Part III.D.4.d.(4)] Yes https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-06 • 2/3/20 Page 5 of 10 Q50 Enter the number of site inspections conducted for sites an acre or greater between January 1, 2019, and December 31, 2019: Q51 Enter the frequency at which site inspections are conducted (e.g. daily, weekly, monthly): [Part III.D.4.d.(2)]: Done by Rice Creek Watershed District at their discretion. Q52 Enter the number of trained inspectors that were available for construction site inspections between January 1, 2019, and December31, 2019: Q53 Provide the contact information for the inspector(s) and/or organization that conducts construction stormwater inspections for your MS4. List your primary construction stormwater contact first if you have multiple inspectors. 1 Inspector name: Chad Johnson Organization: Stantec Office phone: (612) 712-2064 0 1 Work/Cell phone: (651) 325-6860 Email address: chad.johnson@stantec.com Preferred contact method: work cell phone 2 Inspector name: Organization: Office phone: Work/Cell phone: Email address: Preferred contact method: 3 Inspector name: Organization: Office phone: Work/Cell phone: Email address: Preferred contact method: Q54 What training did inspectors receive? Q54 Options Q54 — your answers Q54:1 University of Minnesota Erosion and Stormwater Management Certification Program Q54:2 Qualified Compliance Inspector of Stormwater (QCIS) Q54:3 Minnesota Laborers Training Center Stormwater Pollution Prevention Plan Installer or Supervisor Minnesota Laborers Training Center Stormwater Pollution Prevention Plan Installer or Supervisor Q54:4 Minnesota Utility Contractors Association Erosion Control Training Q54:5 Certified Professional in Erosion and Sediment Control (CPESC) Certified Professional in Erosion and Sediment Control (CPESC) Q54:6 Certified Professional in Stormwater Quality (CPSWQ) Certified Professional in Stormwater Quality (CPSWQ) Certified Erosion, Sediment and Storm Water Inspector (CESSWI) Other Q54:7 Certified Erosion, Sediment and Storm Water Inspector (CESSWI) Q54:8 Other If "Other," describe: U of M Design of Construction SWPPP Q55 Between January 1, 2019, and December 31, 2019, did you modify your BMPs, measurable goals, or future plans for your construction site stormwater runoff control program? [Part IV.B.] If "Yes," describe those modifications: No https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-06 • 2/3/20 Page 6 of 10 MCM 5: Post construction stormwater management The following questions refer to Part III.D.5. of the Permit. Q56 Do you have a regulatory mechanism which meets all requirements as specified in Part111.0.5.a of the Permit? Yes Q57 What approach are you using to meet the performance standard for Volume, Total Suspended Solids (TSS), and Total Phosphorus (TP) as required by the Permit? [Part111.0.5.a.(2)] Check all that apply. Refer to the MPCA website at http://www.pca.state.mn.us/index.php/view- document.html?qid=17815 for guidance on stormwater management approaches. Q57 Options Q57 — your answers Q57:1 Retain a runoff volume equal to one inch times the area of the proposed increase of impervious surfaces on-site Retain a runoff volume equal to one inch times the area of the proposed increase of impervious surfaces on-site Q57:2 Retain the post -construction runoff volume on site for the 95th percentile storm Q57:3 Match the pre -development runoff conditions Q57:4 Adopt the Minimal Impact Design Standards (MIDS) Q57:5 An approach has not been selected Q57:6 Other method (Must be technically defensible--e.g., based on modeling, research and acceptable engineering practices) Other method (Must be technically defensible--e.g. based on modeling, research and acceptable engineering practices) If "Other," describe: We require at minimum 80% TSS removal and 50% TP removal for the City. We also defer to the local Watershed requirements (Rice Creek WD, Mississippi WMO, and Capital Region WD) for these items which are more stringent than the City's requirements. RCWD you must retain the runoff volume equal to 1.1 inches times the area of new impervious or 0.75 inches of linear projects. MWMO you must retain a runoff volume equal to one inch times the area of the proposed increase of impervious surfaces on-site. CRWD you must retain a runoff volume equal to one inch times the area of the proposed increase of impervious surfaces on-site. Q58 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your post -construction stormwater management regulatory mechanism(s)? [Part111.B.] Q59 Between January 1, 2019, and December 31, 2019, did you modify your BMPs, measurable goals, or future plans for your post -construction site stormwater management program? [Part IV.B.] If "Yes," describe those modifications: MCM 6: Pollution prevention/good housekeeping for municipal operations Yes No The following questions refer to Part III.D.6. of the Permit. For new permittees only: Since this annual report is for a time period prior to the deadline for this MCM, the following questions are optional. Q60 Enter the total number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds within your MS4 (exclude privately owned). Q60:a Structural stormwater BMPs 9 Q60:b Outfalls Q60:c Ponds Q61 Enter the number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds that were inspected from January 1, 2019, to December 31, 2019, within your MS4 (exclude privately owned). [Part III.D.6.e.] 8 2 061:a Structural stormwater BMPs 9 Q61:b Outfalls 8 https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wg-strm4-06 • 2/3/20 Page 7 of 10 Q61:c Ponds 2 Q62 Have you developed an alternative inspection frequency for any structural stormwater BMPs, as allowed in Part III.D.6.e.(1) of the Permit? Q63 Based on inspection findings, did you conduct any maintenance on any structural stormwater BMPs? [Part III.D.6.e.(1)] Q64 If 'Yes,' briefly describe the maintenance that was conducted: No No Q65 Do you own or operate any stockpiles, and/or storage and material handling areas? [Part III.D.6.e.(3)] No Q66 If 'Yes' in Q65, did you inspect all stockpiles and storage and material handling areas quarterly? [Part III.D.6.e.(3)] Q67 If 'Yes' in Q66, based on inspection findings, did you conduct maintenance at any of the stockpiles and/or storage and material handling areas? Q68 If 'Yes' in Q67, briefly describe the maintenance that was conducted: Q69 Between January 1, 2019, and December 31, 2019, did you modify your BMPs, measurable goals, or future plans for your pollution prevention/good housekeeping for municipal operations program? [Part IV.B.] If'Yes' in Q69, describe those modifications: No Discharges to impaired waters with an USEPA-approved TMDL that includes an applicable WLA If required, you must complete the TMDL Annual Report Form, available on the MPCA's website at https://stormwater.pca.state.mn.us/index.php?title=Download page with TMDL forms. Attach your completed TMDL Annual Report Form as instructed in the online Annual Report. [Part III.E] Q71 If a file was successfully uploaded, a reference number will appear: Alum or Ferric Chloride Phosphorus Treatment Systems (not required) The following questions refer to Part III.F.3.a. of the Permit. Provide the information below as it pertains to your alum or ferric chloride phosphorus treatment system. Q72 Date(s) of operation (mm/dd/yyyy - mm/dd/yyyy) January February March April May June July August September October November December https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-06 • 2/3/20 Page 8 of 10 Q73 Q74 Q75 Q76 Month Chemical(s) used for treatment Gallons of alum or ferric chloride treatment Gallons of water treated Calculated pounds of phosphorus removed January February https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-06 • 2/3/20 Page 8 of 10 March April May June July August September October November December Q77 Any performance issues and corrective action(s), including the date(s) when corrective action(s) were taken, between January 1, 2019, and December31, 2019: Partnerships Q78 Did you rely on any other regulated MS4s to satisfy one or more Permit requirements? Yes Q79 If 'Yes' in Q78, describe the agreements you have with other regulated MS4s and which Permit requirements the other regulated MS4s help satisfy: [Part IV.B.6.] We defer to the Rice Creek Watershed District, Mississippi Watershed Management Organization, and the Capitol Region Watershed District rules when they are more stringent than our rules. Those organizations also provide site inspections for the City. We also are a member of Minnesota Waters, Let's Keep It Clean for educational outreach. Additional information If you would like to provide any additional files to accompany your annual report, use the space below to upload those files. For each space, you may attach one file. You may provide additional explanation and/or information in an email with the subject YourMS4NameHere_2019AR to ms4permitprogram.pca@state.mn.us. Q80 If a file was successfully uploaded, a reference number will appear: 081 If a file was successfully uploaded, a reference number will appear: Q82 If a file was successfully uploaded, a reference number will appear: Q83 Optional, describe the file(s) uploaded: Owner of operator certification The person with overall administrative responsibility for SWPPP implementation and Permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor). https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-06 • 2/3/20 Page 9 of 10 I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540)? By typing my name in the following box, I certify the above statements to be true and correct, to the best of my knowledge, and that information can be used for the purpose of processing my MS4 Annual Report. Name: Heather Butkowski Yes Title: City Administrator Date: 6/25/2020 https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-06 • 2/3/20 Page 10 of 10 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date July 14, 2020 ITEM NUMBER Fire ServiQes Agreements STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City Council has been considering contracting with the city of St. Paul for fire services. The change was prompted by conversations between Lauderdale and Falcon Heights staff and council around risks inherent to a volunteer fire department after the absence of respons- es to two fire calls in late 2019. Through the conversations with the St. Paul Fire Chief around the extra services they were providing to fill the gap for neighboring communities came the opportunity to consider fire services through the St. Paul Fire Department (SPFD). This would provide the city with a fire response from one of the most trained and equipped full-time fire departments in the state and align provisions of services as SPFD already provides the city of Lauderdale's emergency medical (ambulance) services. At the last meeting, the Council took public comment. Additional comments received by staff were forwarded to council members. The comments have indicated community sup- port for the change. Also at the last meeting, the Council authorized the Mayor to send a letter to the Falcon Heights Mayor letting him know we would be leaving the contract. That letter was sent on July 8, 2020 and was included in the packet for your review. The Council indicated interest in switching to St. Paul Fire Department coverage as early as possible and that date is July 30 as was noted in the letter to Falcon Heights. To finalize the change in fire service providers, the Council needs to approve the agreement with the City of St. Paul as presented. STAFF RECOMMENDATION: Motion to enter into a Joint Powers Agreement between the City of St. Paul and the City of Lauderdale as presented. July 7, 2020 Mayor Randy Gustafson City of Falcon Heights 2077 West Larpenteur Avenue Falcon Heights, MN 55113 Dear Mayor Gustafson, CITY OF LAUDERDALE LAUDERDALE CITY HALL 189 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX The Lauderdale City Council has been reflecting on your honest assessment that different levels of service and risk exist between paid on-call fire departments and full-time departments. We appreciate your candor as it assisted us through our decision-making process. We understood the obvious, that staffed fire departments waiting at fire stations for calls will have quicker responses than paid on-call departments where crewmembers have to get to fire stations from homes and places of employment before they can deploy. What we did not understand prior to our conversations was that there was a risk that no one would be available to respond to calls as happened on August 22, 2019 when two busses collided on Highway 280. Appreciatively, other police and fire departments increased their support that day to ensure a successful outcome. The accident, however, sparked a council conversation around acceptable levels of risk and how to avoid a similar incident in the future. As you and I discussed a few weeks ago, the Lauderdale City Council was considering contracting for fire services from the City of St. Paul. The change would ensure an adequate fire response for our residents. The change also aligned fire services with our existing emergency medical services provided by the St. Paul Fire Department. I am providing you this notice on behalf of the City Council per the terms of the contract we entered into in 2013. It is our intent to withdraw from our fire services contract. Per the agreement, we will remit the Readiness to Serve and Capital Payment for 2020 as soon as we receive an invoice. The calls for service will be routed to the St. Paul Fire Department starting on July 30, 2020. We thank the City of Falcon Heights and the members of its Fire Department for the many years of service. Sincerely, Mary Gaasch Mayor cc: Sack Thongvanh, Falcon Heights City Administrator JOINT POWERS AGREEMENT BETWEEN THE CITY OF SAINT PAUL AND THE CITY OF LAUDERDALE THIS JOINT POWERS AGREEMENT (the "Agreement"), is made and entered into effective as of this 15th day of July, 2020 by and between the City of Lauderdale (hereinafter called "Lauderdale"), a Minnesota municipal corporation, whose principal office is located at 1891 Walnut Street, Lauderdale, Minnesota 55113, and the City of Saint Paul, through its Saint Paul Fire Department (hereinafter called "Saint Paul"), a Minnesota municipal corporation, whose principal office is located at 15 West Kellogg Boulevard, Saint Paul, Minnesota 55102, Lauderdale and Saint Paul are hereinafter collectively called the "Cities". WHEREAS, Lauderdale intends to engage Saint Paul's Fire Department (the "Fire Department") to provide Fire and the Hazardous Materials Response Team Services to all of Lauderdale; and WHEREAS, the Cities are authorized under Minnesota Statutes, section 471.59 to cooperatively exercise their commonly held powers and an aid agreement is critical to providing and supporting emergency services; and WHEREAS, Saint Paul through the Fire Department is willing and able to provide the year- round services and equipment desired by Lauderdale when requested. NOW, THEREFORE, subject to the terms and conditions set forth below, Lauderdale and Saint Paul agree as follows: SECTION 1. Definitions. 1. Emergency means fires, medical, drowning(s), building damages, cave-ins, accidents, explosions, or other types of incidents which a fire department would respond to for the protection of life, health, and property. This term shall be interpreted broadly to effect the purpose of this Agreement. 2. Fire Chief means the Chief of the Saint Paul Fire Department. 3. Fire Fighting Services means those services directed at rescue, fire suppression, property conservation or special operations involving individuals, buildings on property involved in a fire or other emergency. 4. Fire Preventative Services means those services directed at fire cause investigation and determination, pre -fire planning and inspection, hazard identification and elimination, public education and other activities intended to proactively improvement the safety of life and property. 1 DOCSOPEN\LA 13 5\3\642839.v7-6/29/20 5. Hazardous Materials Response Services means those services directed at the identification, isolation, mitigation or removal of hazardous materials. SECTION 2. Scope of Services from Saint Paul. A. Services. The Fire Department will provide the following services to Lauderdale pursuant to the terms and conditions set forth herein: 1. Fire Fighting Services and Fire Prevention Services from Saint Paul Fire Stations as needed in the performance of the services described herein, including mutual aid services as deemed necessary by situation. 2. Hazardous Materials Response Services of the Saint Paul Hazardous Materials Response Team. B. Equipment. The Fire Department will provide all personnel and equipment that they have available in Saint Paul that may be required to perform the above services. The Fire Chief, or, in case of his absence or disability, the person in active charge of the Fire Department, may in his discretion retain in Saint Paul such equipment and personnel as may in his opinion be necessary for the proper and adequate protection of Saint Paul, and will dispatch for the protection of Lauderdale only such personnel and equipment in response to the request for services by authorized persons as in his opinion can for the time being be safely spared from Saint Paul. In case an emergency arises within Saint Paul while the equipment and personnel of the Fire Department are engaged in fighting a fire for Lauderdale, the Fire Chief or other person in active charge of the department may in his discretion recall to Saint Paul from the service of Lauderdale such equipment and personnel as he may in his opinion consider necessary to meet said emergency. The determination of the Chief or the active head of the department as to what equipment shall be furnished or withdrawn, as provided herein, will be final and conclusive. Notwithstanding the above, in the exercise of discretion regarding the personnel and equipment available for services in Lauderdale, the Fire Chief or designee will use best efforts to ensure that the level of service provided in Lauderdale is comparable to that provided by the Fire Department in Saint Paul. 2 DOCS OPEN\LA 13 5\3\642839.v7-6/29/20 C. Reports. The Fire Department will provide Lauderdale a quarterly report of 911 Responses to Lauderdale. The report will include numbers and purpose of calls, building/property involved, and result of call/response. If Lauderdale desires specific patient care reports for risk management or insurance purposes, Lauderdale may request that the patient obtain the report from Saint Paul. Lauderdale will not receive patient care reports directly from the Fire Department. D. Chain of Command. The chain of command for purposes of making emergency decisions in incidents relating to fire and hazardous materials services provided by Saint Paul pursuant to this Agreement will be as follows when Saint Paul staff are in Lauderdale providing such services: 1. The Fire Department will implement the Incidental Command System (ICS) as per department procedures. 2. The Fire Department will respond with an Incident Commander who holds the title of either District Chief, Deputy Chief or Assistant Chief of Operations. 3. Lauderdale will provide a city representative for large scale events to communicate with the Fire Department. SECTION 3. Obligations of Lauderdale. 1. Lauderdale will provide any additional City services necessary for response to an Emergency outside of the fire services provided by Saint Paul, including but not limited to: a. Any required Public Works services; b. Any required Police services; c. Any required Code Enforcement/Safety and Inspections services; and d. General emergency management needs. Lauderdale will coordinate any required water services with St. Paul Regional Water Services. A. Information. Lauderdale will provide the following information upon written request by Saint Paul or, in the case of an Emergency, as promptly as reasonably possible after any request: 3 DOCSOPEN\LA 13 5\3\642839.v7-6/29/20 B. Request For Services. A call for an Emergency in Lauderdale shall be received by the Ramsey Count Public Safety Answering Point (PSAP) at the Ramsey County Emergency Communication Center (RCECC) and will be routed to the Fire Department. The Fire Department shall coordinate with RCECC to provide the Fire Department the following information, as available, at the time of the request to Saint Paul for services. 1. A description of the incident, including what happened, the time, the type of materials involved, if any, the geographic area, and any other detail which may be helpful; and 2. A description of the most favorable response route to minimize the response time. C. Incident Risk Management. At the request of the Incident Commander, Lauderdale may provide, at its option and at its own expense, one or more of the following: 1. Crowd Control; 2. Evacuation of the site and surrounding area, as necessary; 3. Site Security (during and post -incident); 4. Heavy equipment; 5. Diking material (as required by scope of incident); and 6. Hazardous Materials recovery by private contractor, if necessary. D. Assistance with Recruitment. Lauderdale agrees to assist Saint Paul in the recruitment of Department personnel. Assistance may include providing notice to residents of Lauderdale of employment opportunities via electronic and print media, providing opportunities at Lauderdale community events for the Department to disseminate the information or otherwise as may be mutually agreeable to the parties. SECTION 4. Term. A. Term. This Agreement shall commence on July 15, 2020 and shall remain in full force for a period of one year from that date, expiring on July 15, 2021, unless terminated earlier pursuant to the terms of this Agreement. 4 DOCSOPEN\LA 135\3\642839.v7-6/29/20 B. Renewal. After expiration of the initial one year term, this Agreement shall automatically renew for successive periods of one year unless either party provides written notice to the other as provided in Section 11 of this Agreement SECTION 5. Contacts/Authorized Agents for Services Provided. Lauderdale's contact person/liaison officer and authorized agent for Emergency services to be provided pursuant to this Agreement is its City Administrator. Saint Paul's contact person/liaison officer and authorized agent for Emergency services to be provided pursuant to this Agreement is: SECTION 6. Compensation and Billing. A. Compensation. 1. Lauderdale agrees to compensate Saint Paul at a rate of $75,000.00 for fire and hazardous materials response team services performed under this Agreement for the first year. The amount of compensation paid by Lauderdale each subsequent year will increase by 2.25%. 2. Saint Paul may request additional administrative cost compensation based on an itemized invoice for actual costs incurred when extraordinary circumstances result from a specific Lauderdale authorized hazardous emergency response and such costs are authorized by Lauderdale in writing in advance. 3. Saint Paul will be responsible for and pay, when due, all taxes and other withholdings due on compensation paid to employees of Saint Paul. 4. Saint Paul will accept no income, payment, or compensation of any kind from any third party in connection with or related in any way to the provision of the services to Lauderdale under this Agreement. B. Billing. Saint Paul agrees to invoice Lauderdale for regular services provided under this Agreement within 30 days of the end of each calendar quarter beginning with the quarter ending September 30, 2020. Saint Paul also agrees to invoice Lauderdale by January 31 of each year for all labor and/or other miscellaneous expenses incurred during the previous calendar year due to 5 DOCSOPEN\LA 135\3\642839.v7-6/29/20 extraordinary circumstances as previously approved by Lauderdale. Upon review and verification, Lauderdale will pay Saint Paul the required amount within 35 days of receipt of each invoice. SECTION 7. Independent Contractor. In providing services to Lauderdale under this Agreement, Saint Paul will be acting as an independent contractor, and nothing will be deemed to create a relationship of employer-employee, common law employee, principal -agent, partner, or joint venture between Saint Paul and Lauderdale. Neither party has any authority to bind the other to any contract or agreement without the other's written permission. Saint Paul will be responsible for all of its own federal, state, and local taxes, withholding, social security, insurance, and other employee benefits. SECTION 8. Liability. Lauderdale agrees to release Saint Paul, its officers, agents and employees, from all claims for damages or loss resulting from failure to furnish or delay in furnishing personnel or equipment, or from failure to prevent, control or extinguish any conflagration, whether resulting from the negligence of Saint Paul, its officers, agents or employees or otherwise. Lauderdale agrees to indemnify, save and hold harmless Saint Paul, its officers, agents and employees, from all claims for injury, loss or damage to persons or property occurring in connection with performance of the services hereunder and arising out of and caused by the negligent act or omissions Lauderdale's officers, agents or employees. Lauderdale will reimburse Saint Paul for all loss and damage to equipment while being used in Lauderdale in connection with the furnishing of services under this Agreement, ordinary wear and tear excepted. SECTION 9. Insurance. Both Lauderdale and Saint Paul are municipal subdivisions under the statutes of the State of Minnesota and represent and warrant that they are authorized as self-insured or have in place insurance policies for purposes of all property damage and general liability claims. Both Lauderdale and Saint Paul also represent that they have in full force and effect applicable health insurance, including worker's compensation or disability insurance for themselves and their employees performing work under this Agreement. Liability limitations and exceptions apply to both cities pursuant to Minn. Stat., Chapter 466 and laws related thereto and no party shall recover damages against Lauderdale and Saint Paul any amounts greater than the limits on liability for any one party as provided in Minn. Stat., Chapter 466. The cities shall both provide a copy of their certificate or letter evidencing self-insurance as described herein. 6 DOCSOPEN\LA 135\3\642839.v7-6/29/20 SECTION 10. Saint Paul's Warranties and Covenants. Saint Paul hereby represents, warrants, and covenants as follows: 1. Saint Paul is financially solvent; able to pay its debts and is possessed of sufficient working capital to provide the services/equipment in accordance with the Agreement. 2. Saint Paul warrants that it has complied with all applicable registration and licensing requirements to enable Saint Paul to act as an independent contractor under the terms of this Agreement. 3. Saint Paul has the experience and skills necessary to perform and provide the services and equipment required pursuant to this Agreement. All services provided by Saint Paul will be performed: a. In a professional manner, with a high grade, nature, and quality commensurate with that which is customary in the industry; b. In compliance with all applicable federal, state, and local laws, rules, regulations and ordinances, including, without limitation, the laws, rules and regulations of the federal Occupational Safety and Health Act (OSHA). SECTION 11. Termination of Agreement. This Agreement may be terminated by mutual consent of the parties at any time. This Agreement may be terminated by either party for material breach upon 30 days' written notice to the other party and that party's failure to cure the default within said period of time. This Agreement is subject to termination without cause by either party upon ninety (90) days' written notice. Upon termination, Saint Paul will invoice Lauderdale for the pro -rated portion of the total work already completed of the total up to the time of termination. SECTION 12. Data Practices. Saint Paul and Lauderdale agree to abide strictly by Minn. Stat., Chapter 13, the Minnesota Government Data Practices Act. All of the data created, collected, received, stored, used, maintained, or disseminated by Saint Paul in performing functions under this Agreement is subject to the requirements of the Minnesota Government Data Practices Act and any service provider must comply with those requirements as if it were a governmental entity. The remedies in the Minnesota Government Data Practices Act apply to Saint Paul and Lauderdale. If any provision of this Agreement is in conflict with the Minnesota Government Data Practices Act or other Minnesota state laws, state law shall control. 7 DOCSOPEN\I A135\3\642839.v7-6/29/20 SECTION 13. Legal Responsibilities to the Public. Saint Paul will, while in Lauderdale or performing any of the services hereunder, comply with all applicable local, state and federal safety laws and regulations including, without limitation, laws and regulations under the federal Occupational Safety and Health Act. SECTION 14. Access to Financial Records. Lauderdale may request statements of account regarding income or expenses generated pursuant to this Agreement. Saint Paul agrees to provide such statements of account within a reasonable period of time, not to exceed 45 days, after receipt of the request from Lauderdale. SECTION 15. Assignment or Transfer of Duties. Saint Paul and Lauderdale acknowledge that the services to be rendered under this Agreement are unique and personal. Neither party may assign, transfer or delegate its rights, duties or obligations under this Agreement without the prior written consent of the other party. SECTION 16. Amendments. All alterations, amendments, deletions or waivers of the terms of this Agreement shall be valid and enforceable only when they have been agreed upon by both parties and executed by both parties in writing. SECTION 17. Entire Agreement. It is understood and agreed that this Agreement constitute the entire agreement by the parties concerning the subject matter hereof and supersedes all oral agreements and negotiations between the parties relating to the subject matters herein. SECTION 18. Interpretation of Agreement, Venue. This Agreement shall be interpreted and construed according to the laws of the State of Minnesota. All litigation regarding this agreement shall be venued in the District Court of the County of Ramsey, Second Judicial District, State of Minnesota. SECTION 19. Waiver. The waiver by either of the Cities of any breach under the terms of this Agreement or the failure by a City to enforce the rights or remedies arising under the terms of this Agreement shall not constitute a waiver of a City's rights and/or remedies with respect to any subsequent breach or 8 DOCSOPEN\LA 135\3\642839.v7-6/29/20 default of the terms of this Agreement. The rights and remedies of the Cities provided or referred under the terms of this Agreement are cumulative and not mutually exclusive. SECTION 20. Notices. Unless otherwise specified in this Agreement, all notices or other written communications required under this Agreement shall be delivered in person, recognized private delivery service or deposited in United States Certified Mail, Return Receipt Requested. Any notices or other communications shall be addressed as follows: To Saint Paul: Saint Paul Fire Department 645 Randolph Avenue Saint Paul, MN 55102 Attn: Fire Chief To Lauderdale: 1891 Walnut Street Lauderdale, Minnesota 55113 Attn: City Administrator SECTION 21. Severability. The provisions of this Agreement are severable. If any part of this Agreement is rendered void, invalid or otherwise unenforceable by a court of competent jurisdiction, such rendering shall not affect the validity and enforceability of the remainder of this Agreement. SECTION 22. Counterparts. This Agreement may be executed individually in counterparts, with each part an original, and together all parts form a single document. SECTION 23. Electronic Signatures. The parties agree that the electronic signature of a party to this Agreement be valid as an original signature of such party and shall be effective to bind such party to this Agreement. The parties further agree that any document (including this Agreement and any attachments or exhibits to this Agreement) containing, or to which there is affixed, an electronic signature shall be deemed (i) to be "written" or 'in writing," (ii) to have been signed and (iii) to constitute a record established and maintained in the ordinary course of business and an original written when printed from electronic files. For purposes hereof, "electronic signature" also means manually signed original signature that is then transmitted by an electronic means, including without limitation a faxed 9 DOCSOPEN\LA 135\3\642839.v7-6/29/20 version of an original signature or an electronically scanned and transmitted version (e.g. via PDF) of an original signature. Any party's failure to produce the original signature of any electronically transmitted signature shall not affect the enforceability of this Agreement. IN WITNESS WHEREOF, the respective parties have executed this Agreement, intending to be bound hereby effective the date and year indicated above. [SIGNATURE PAGES TO FOLLOW] 10 DOCSOPEN\LA 13 5\3\642839.v7-6/29/20 Lauderdale Mary Gaasch, Mayor Heather Butkowski, City Administrator -Clerk 11 DOCSOPEN\LA 13 5\3\642839.v7-6/29/20 Saint Paul Mayor or Designee Director of Financial Services Fire Chief Approved as to Form Assistant City Attorney 12 DOC S O PEN\LA 13 5 \3\642839.v7-6/29/20 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date July 14, 2020 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Fence Ordinance Revisions DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Earlier this year, the City Council held two discussions regarding the fence ordinance focus- ing on front -yard regulations. The primary question asked was whether or not to allow front yard fences, and if allowed, how would the following be addressed: • Public safety issues, including sight lines on adjacent public streets; • Aesthetic standards; • Access to the property by emergency personnel; • Access to the property for mail and package delivery; • Access to the property for public inspections; and • Adverse impacts on adjacent properties. The Council looked at ordinances from neighboring cities (Roseville, Falcon Heights, St. Anthony, Minneapolis, and St. Paul). They all allow front yard fences with varying parame- ters. Height of fence in front yard setback: All adjacent cities allow front yard fences of varying heights ranging from three feet (Falcon Heights) to four feet (Roseville, St. Anthony, and St. Paul). Minneapolis allows for three foot fences with the ability to go to four feet for open, decorative fences. The Council seemed interested in this provision and it is included in the draft ordinance. Height of fence in exterior side yards (corner lots): Minneapolis requires corner lots main- tain the three foot fence height along the entire street -side length of corner lots and four feet along interior side yards. This was included in the draft for discussion as council members expressed concern over the lack of access to light and air flow with tall, privacy fences. Corner lot sight lines: Sight lines are addressed in each neighboring cities' ordinances but vary slightly. In St. Paul the distance is 10 feet for fences over 2 feet unless less than 20% opacity; in Minneapolis 15 feet; in Falcon Heights 30 feet; and in Roseville 45 feet. In St. Anthony, the standard is 25 feet but exempts fences less than 30 inches in height but applies the standard to alleys and driveways. Based on feedback received about the front -yard fence on Eustis Street, staff included Roseville's 45 foot requirement in the draft ordinance. DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Access for mail and package delivery, emergency personnel, and public inspection: None of the ordinances reviewed address this because they don't allow tall, privacy fences in front yards. Aesthetic standards: Inherent in the other cities' regulations are aesthetics as they only allow fences that are unassuming in size and built from appropriate materials. As front yard fenc- es impact property values due to their enhanced visibility, it is possible to tailor the ordi- nance to achieve desired aesthetic outcomes. For example, Minneapolis allows for three foot front yard fences but requires them to be more aesthetically pleasing to be able to build to four feet. Non -conforming lots: A couple of houses in town were not built to the front yard setback which leaves an area of their front yard not within the bounds of setback regulations. This is not yet addressed in the draft ordinance. One of the Council's goals was to remove the language that allows residents to request ex- ceptions to the fence ordinance and replace them with standards that apply to everyone to avoid arbitrary decision making processes. That language was stricken. Graphics: The ordinance will include graphics to explain terms and concepts. CHAPTER 7 FENCES AND RETAINING WALLS SECTION: 9-7-1: Definitions 9-7-2: Scope 9-7-3: Permits 9-7-4: Regulations 9-7-5: Boundary Fence Materials 9-7-6: Variance Heights and Setbacks 9-7-7: Sight Lines 9-7-48: Conformance 9-7-49: Penalty 9-7-1: DEFINITIONS: Boundary Fence: A fence parallel to the property line. Fence: Any partition, structure, wall, gate, or other object erected as a divider marker, physical or visual barrier, or enclosure located along the boundary, or within a yard. Fence Opacity: The degree to which views are blocked. Fence Opacity Opacity (the degree to which light or views are blocked) is measured perpendicular to the fence for each fence section between supports. ��— Fence section Support 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 More than 50% opaque Less than 5 % opaque Opaque or Opacity: Not able to be seen through; not transparent. Privacy Fence: A fence more than 50% opaque used for screening of outdoor living areas and for enclosures where restricted visibility or protection is required or desired. Retaining Wall: A structure constructed to hold back or support an earthen bank. 9-7-2: SCOPE: The provisions of this Chapter are intended to supplement the provisions of Title 10 of this Code relating to fences and retaining walls. 9-7-3: PERMITS: A. Residential Properties: The construction of fences over six feet above grade are not allowed. The construction of fences six feet above grade or less shall require a fence permit. B. Commercial And Industrial Properties: Fences in commercial and industrial areas may be erected to a height of six feet plus two feet for a security (barbed wire or other) arm. The construction of fences six feet above grade or less require a fence permit unless otherwise required by the state building code. C. Fence or building permits are required for fence modifications that expand the length or height of an existing fence on any property. D. Fence permits are required for all boundary fences. E. Permits are not required for maintenance which includes: painting; replacing up to one section not exceeding eight feet in length; and replacing up to two posts in any calendar year. Maintenance does not include increasing the height of the fence. F. Permits are not required for non -boundary fences that do not exceed three feet in height and are secured by posts no deeper than six inches into the ground. G. The construction of all retaining walls over four feet in height shall require a building permit. The construction of retaining walls four feet in height or less shall require a Formatted: Indent: Left: 0", First line: 0", Numbered + Level: 1 + Numbering Style: A, B, C, ... + Start at: 7 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.55" retaining wall permit. Retaining walls are measured from the bottom of the footing to the top of the wall. 9-7-4: REGULATIONS: A. Maintenance: All fences and retaining walls shall be regularly maintained and kept in good repair. Vegetation surrounding the fence or retaining wall shall be trimmed and well maintained. B. Setback: In thc cvent a fcncc or retaining wall is adjacent t and parallel with thc front 1 t linc (or sidc 1 t linc n thc :Arcot sidc of a corner 1 t), such fcncc r retaining wall shall bc sct back at least one f of from thc street right of way or property line. In thc event a fcncc or retaining wall is adjacent to and parallel with a platted alley, such fcncc r retaining wall shall bc sct back at lest two feet from thc alley right of way or pr perty linc. B. Face of Fences: That side of the fence considered to be the face (finished side as opposed to structural supports) shall face abutting property. DC. Public Rights Of Way: No fences or retaining walls shall be permitted on public rights of way except without approval of thc City IC uncill. ED. Abutment To Property Lines: Fences and retaining walls may be permitted along property lines subject to the following: 1. Physical Damages: Fences and retaining walls may abut property lines provided no physical damages of any kind results to abutting property. 2. Certificate Of Survey: Where the property line is not clearly defined delineated by survey markers or pins, a certificate of survey may be required by thc Building Official or Zoning ._ will be required. 3. Front Setback Arca: thc fr nt sctback arca thc City Council. No fence or retaining wall along or within shall bc permitted without thc appr val f 43. Adjusting for Contours and Grade: At no point may fence panels exceed six feet in height nor shall fence posts exceed six and one-half feet in height from grade. 9-7-5: BOUNDARY FENCE MATERIALS: Commented [HB1]: If the Council intends to approve fences or retaining walls in the right-of-way, the criteria for that should be listed to achieve the goal of not leaving each request to the discretion of the council to avoid being arbitrary and capricious. A. Privacy fences shall be made from cedar, redwood, or other decay resistant wood,,—_ vinyl,, or composite material designed for fence applications. Privacy fences in residential areas shall not be made from chain link or metal fencing with slats. B. All other fences shall be made from wood; vinyl; decorative steel, aluminum, or wrought iron; or chain link designed for fence applications. C. Materials that may not be used include garden and utility fencing or fabric. These materials are commonly referred to as snow or safety fencing; chicken wire; poultry fencing; hardware cloth; lawn fencing; and lattice. In residentially zoned areas, security fencing is not allowed included barbed or razor wire and electric fencing. 9 7 6: VARIANCE: Any person wishing to crcct or construct a fcncc or rctaining wall in a manncr contrary to this Chaptcr shall first obtain permissi n f r thc City Council. Any person wishing t crcct or shall first obtain a variancc from thc City C uncil for that 9-7-6: HEIGHTS AND SETBACKS A. Front Yard: 1. Fences located in the required front yard setback shall not exceed three feet in height and shall be 50% or less opaque. The maximum fence height may be increased by one foot if less than 50% opaque and made from decorative metal, aluminum, or wrought iron fencing kttaterial4. 2. In the event a fence is adjacent to and parallel with the front lot line, such fence shall be set back at least one foot from the front property 0.0. 3. Front yard fences are required to have a gate of no less than three feet in width. B. Interior side yard. Fences located in the required interior side' yard setback shall not exceed four (4) feet in height. The maximum height may be increased to six (6) feet between the rear wall of the principal structure on the adjoining property and the rear lot line. Commented [HB2]: Still need to address lots where the front property line and front yard setback are not the same. Commented [HB3]: Public works staff said the water shut offs are on the front property line so the one foot setback should remain to prevent people from building fences over them. Commented [HB4]: The Council has discussed limiting fence heights or opacity to maintain access to light and air. This would allow not more than a 4 foot fences along sides of houses. Alternatively, the council would allow taller fences but require they be less opaque. C. Rear Yard: In the event a fence or retaining wall is adjacent to and parallel with a platted alley, such fence or retaining wall shall be set back at least two feet from the alley right of way or property line. D. Corner side yard. Fences located in the required corner side yard setback shall not exceed three (3) feet in height. The maximum fence height may be increased by one (1) foot if constructed of open, decorative, ornamental fencing materials that are less than fifty (50) percent opaque. The maximum height may be increased to six (6) feet beginning at the point of intersection of the corner side wall and the rear wall of the principal structure to the rear lot line exclusive of area reserved for•site lines. For the purpose of this section, open decks and porches shall not be considered part of the principal structure. 9-7-7: SITE LINES A fence may not be placed in a front -yard sight visibility triangle' on a corner lot (measured 45 feet along the curb lines). A fence may not be placed in a rear -yard sight visibility triangle along an improved alley (measured 15 feet along the edge of a street and alley to a third line connecting the sides). 9-7-R8: CONFORMANCE Nothing herein is intended or shall be deemed to make legal or conforming any fence constructed prior to April 19, 2016 which was not constructed in full compliance with the terms of the ordinance then in effect. 9-7-$9: PENALTY: Violations of this Chapter shall constitute a misdemeanor. Each day that a violation remains shall constitute a separate offense. The City may also take additional enforcement action it finds appropriate. In case any fence or retaining wall is, or is proposed to be, erected, constructed, reconstructed, altered, maintained, or used in violation of this Chapter, the City Council may institute in the name of the City any appropriate action or proceeding to prevent, restrain, correct, or abate such fence, structure, or retaining wall constituting a violation. Commented [HB5]: This language was taken from Roseville and St. Anthony. Adopted by the Lauderdale City Council the 12th day of April, 2016. Published in the Roseville Review the 19th day of April, 120161. Commented [HB6]: To be updated. J LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date July 14, 2020 ITEM NUMBER Boulevard Fence Request STAFF INITIAL HB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Zack & Claire Zehrer, 2445 Summer Street, are requesting the City Council grant an exception to city code to allow them to construct a fence in the boulevard of Summer Street, on the east side of the alley between Malvern Street and Walnut Street. The Summer Street boulevard is —11 feet wide, plus there is a 1 foot setback requirement for corner lots. Thus, the minimum setback from Summer Street for the fence is 12 feet. They proposed locating the fence 4 feet from Summer Street, which would have been an encroachment of 7 feet. At the last meeting, the Council voted to have staff draft a resolution that would allow a 5 feet encroachment into the right of way with conditions. Attached is a resolution that reflects the conditions discussed at the last meeting. Staff also included our responses to council questions that were not includ- ed with the previous packet. Staff reiterate our concerns with allowing encroachments in the right-of-way. We say this in our role as staff We very much empathize with the applicants and their desire to create a safe place for their children to play. Lauderdale City Code prohibits right-of-way encroachments for a variety of reasons. The right -of-way is held in trust by city councils for current and future uses that benefit the public. When platted, the right-of-way was intended for roads. As time progressed, they were used for sidewalks; sewer and water infrastructure; public and private gas and electric utilities; snow storage; and boulevard trees. In recent decades, the use of the right-of-way has expanded for cable TV, DSL, and fiber optics with the future being fiber -to -the -home and 5G infrastructure. In general, boulevards have become very crowded which has limited space for traditional right- of-way amenities like boulevard trees and sidewalks. We don't know what the future will bring which is why cities hold these areas in trust for the public good. The immediate concern of staff is that the fence will obstruct visibility, especially in winter. In the other instances discussed, where fences were located along streets with narrow rights-of- way, the paved portion of those streets is —18 to 19 feet wide. The paved portion of Summer Street is —30 feet wide. This means the right-of-way needs to store additional snow from the roadway in addition to the snow from the alley which is not the case in the other instances where the fences are not along alleys. Similarly, streets are approximately a foot lower than yards. That means the fence from the roadway will be -5 feet tall. Standard passenger vehicles will not be able to see over the fence to view oncoming vehicles, bikers, and pedestrians. DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The residents staff assist with zoning permits are often frustrated by city code whether that be the inability to fence their front yard or the two -foot rear yard setback for fences. With small yards staff understand the desire to maximize space. Staff do their best to explain the rational for city code which helps residents accept their purpose. In most cases, residents have interior lots which limit their ability to make requests such as these. Corner lots are hindered by the additional one -foot setback to exterior side lot lines. This is something to continue discussing as the fence ordinance is revised. In this case, the applicant was concerned about the health of their tree as the one -foot setback was in-line with the tree. If the applicant were allowed to build to the property line, the tree would be avoided and they would be allowed as large of a fenced area as other property owners. Building the fence on the property line also would not impede the roll out of fiber -to -the -home and 50 infrastructure which require ground level equipment to operate. The goal of the Council has been to rewrite ordinances to offer reasonable guidelines to avoid the need to respond to individual requests. The rational of the Council's decision should either be included in the draft ordinance to explain under what circumstances homeowners can use the public right-of-way or the uniqueness of this situation should be memorialized in the resolution so that other residents can understand why in this instance the Council allowed the private use of the public right-of-way. Staff fielded many comments from residents upset by the front yard fence approved on Eustis Street. When other residents inquired about how they could have a similar fence, the Council enacted the fence moratorium to discuss the issue. Staff anticipate a similar response from resi- dents, both those that are upset by the Council allowing the use of the right-of-way for private benefit and those on corner lots who would like to expand their fenced area. Based on the out- come of the discussion, we will be able to share the decision-making process. OPTIONS: Approve Resolution No. 071420A as presented. Approve Resolution No. 071420A with additional conditions. Deny their request and do not approve the resolution. STAFF RECOMMENDATION: Member introduced the following resolution and moved its adoption: CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 071420A RESOLUTION GRANTING AN EXCEPTION TO THE CITY CODE TO ALLOW CONSTRUCTION OF A FENCE IN THE RIGHT-OF-WAY AT 2445 SUMMER STREET WHEREAS, Zack Zehrer and Claire Hammer own the property at 2445 Summer Street, which is legally described as: PIN: 172923320028 Lot 15, Block 5 Lauderdale's East Side Addition to Minneapolis, Ramsey County, Minnesota WHEREAS, at the June 23, 2020 council meeting, Zack Zehrer and Claire Hammer requested an exception to city code to allow the construction of a fence in the Summer Street right-of-way; and WHEREAS, Zack Zehrer and Claire Hammer proposed to build the southern portion of the fence four feet from the improved portion of Summer Street; and WHEREAS, the unimproved right-of-way is approximately 11 feet and the proposed fence would result in a seven foot encroachment into the Summer Street right-of-way and a one -foot encroachment into the side yard setback for corner lots; and WHEREAS, considerations were given to sight lines, public utilities, safety, and snow storage; and WHEREAS, staff's research concluded there are no other instances of fences in the right -of — way in the City; and WHEREAS, the City Council voted 3-2 in favor of directing staff to prepare a resolution of approval to include the following conditions: 1. The fence is built per the site plan attached to this resolution. 2. The fence is built per the design attached to this resolution and no portion of the fence will exceed four feet in height. 3. The rear -yard fence is setback two -feet from the rear property line in conformance with City Code. 4. The fence is located at least six feet from the improved portion of Summer Street (a five-foot encroachment into the Summer Street right-of-way). 5. The fence angles starting at or before 39' from the northern property line and meets the side yard fence five feet from the rear property line to create a sight triangle. 6. The property owners assume all costs for removal and replacement of the fence if so directed by the City. If a utility requires use of the right-of-way, the fence may not be allowed to be replaced in the right-of-way. 7. The City assumes no financial or other responsibility for damage to the fence caused by snow removal. 8. The City assumes no financial or other responsibility for damage to the fence caused by the traveling public. 9. This approval does not run with the land and replacement of the fence contrary to City Code will require council approval. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lauderdale, does hereby grant an exception to the city code to allow construction of a fence in the right-of- way at 2445 Summer Street as provided. Dated: July 14, 2020 Mary Gaasch, Mayor Attest: (SEAL) Heather Butkowski, City Administrator -Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member upon vote being taken thereon, the following voted in favor thereof: Members And the following voted against same: Absent: Whereupon said resolution was declared duly passed. I .r 1qI410 g:: ■ ; IT .fru■. ■ ■. . ..�.... . I r -r: .■..._: ■ i;011■. oi: G1E :80 Ia..a.I .Na.■.1 /n5.■■ ■ ■•_ _..�■/■./.■ /. .■/o■■/ ■/� / 1 ir' �..■■■... �1...■..00.■■iIo..80o ,..'■■n■io1 In 11111.111 .ai■ioi■ i■ ■ 1 _ I1:444. r 11 WIMP ■.■NNa l.■ o ■* ■n - ■■■■ nnunn U i L -- . 7 ■ 1..., -1■; 1I1 -�nman - +- Tr :11 111 I /1_ ■ r O 11,.i ,r.,.,; 1. �i >' 1 )>C< L • ■ • II SME 1 _�1 AI _ iM■n ■o //nM. io:n■■. 0■1■1■01 ////SI■■■■D ■■. _ ■...... 1 ► ./■■■/gym--- II M MAIN Ern SMillhili II Mom MIL -l--- /®■� � IIIMM � �■LO■ ■IL UMW ■ ■/ • RP1:oIUFM • 1 n Mill= ■Cs■■ ■■I+ I■T■CEn .■ *G Lf ■■■o■u_■■aa■Giieni-■■i. 1 1un:oi ■n:�:n�@ �` GEGio ■ 7 ^ IIOIIFII:u::n:tIi::aa■■Pj■■ [II■ ■ - 1■■. n■ "'Il. _mill .. T1..■■i�■:� "'Ill' } ■■ 11111 II ' .■■ ■ BIM I u- ■ WIIME ■ 11■■i■11 /n1■� 111n: 1O111■■■ i1■ ■■■1■.■■ ■■ ■.1■ ■_ _m■8nuo�1nmo �'' .:n 1. iIiiuPiiiiIIi ■1■:a■/■1■■i: ■ioo■IIIIIIi■..s.ui■ • _■ ■u■N ■■■ ■o■■■■ ■ ■■■ _ lu '' I '=■'1:I.IIIIII=II■C:1■I■III i1� 111" L:•C1■ IT ■ ■uirlo■ o■ii ■■iirii■nn mom ■i/. ■i N. .....■ ■ n�i■■■u■iCI•11*1 ■11.■n/■i■i Pu n■ ■■■■ .■n■■■N �■�■�■■u■ ■ . M• II•■=■in :ilii■.I:■i i�0iii■■■■ -' ■IiIII!juiu.:P 11.811"u91111 ■Iii ■■ ■ ■ i7 IIII'• ;rpil-I) li;;.r corn ■ F Heather Butkowski From: Heather Butkowski Sent: Tuesday, June 23, 2020 2:32 PM Subject: Fence request information Hello All, I was asked additional questions about the fence request so I am providing the information to all. When the Zehrers initially asked about fence regulations, I explained that some council members were opposed to structures in the boulevard to preserve it for public utilities and that the council was considering regulations for side yard fences as part of the front yard fence ordinance and likely want those in place before taking a vote. They felt they couldn't wait for the outcome as they need a safe place for their kids to play. Staff checked in with the city engineer. Her recommendation was not to allow structures in the boulevard to preserve that area for public utilities and to eliminate issues with future road repairs. She said when structures are in the boulevard, cities run into issues and costs associated for fence removal and replacement. She looked at the pictures submitted with the application and expressed concerns over sightlines but did not have a standard to address what was appropriate for safety. For reference, staff have received complaints from residents trying to see around the front yard fence on Eustis Street near Summer Street. That fence is two lots or about 50 feet from the corner. Snow storage was asked about at the last meeting. The boulevard is used for snow storage and how tall the banks are dependents on the snow fall in a particular season. One thing to mention is that after the county plows the roads and public works staff plow the alleys, they go back to clean out the entrances to each alley. They push the snow at an angle onto the boulevards. I created a diagram to explain. That snow is added to what is plowed from the alleys and off the streets. This is in part what makes the banks at the alley entrances higher and makes for a difference in visibility between winter and summer. Other than the wire fencing over the retaining wall at Bill Silverman's, there are no fences in side yard ROW anywhere in the city. The standard has been to be one -foot off the right-of-way for corner lots. The city discussed limiting fence heights long the sides of corner lots when discussing the front yard fence regulations. Following is a refresher on other cities requirements. Falcon Heights. No fences in the right-of-way. 6' height limit on side and rear yard fences. Fences on corner lots must be set back one foot from the rear and side property lines. Minneapolis. No fences in the right-of-way. No fence within 15' of an alley intersection if the zoning administrator finds it will obstruct a driver's view of approaching, merging, or intersecting traffic. Side yard fences on corners shall not exceed three feet in height until they reach where the side wall and rear wall of the principal structure meet (after that six feet). Fences on corner lots may increase to four feet if constructed of open, decorative, ornamental fencing that are less than 60% opaque. Roseville. No fences in the right-of-way. Side yard fences allowed up to 6 1/2 feet. A fence may not be placed in a sight visibility triangle on a corner lot measured 45 feet along each curb line. Unclear whether this applies to alleys. St. Anthony. Fences must be located on owners' property. Side yard fences may be six feet in height on corner lots behind the nearest front corner of the principal building. Vision triangles at alleys and driveways: no fence shall be placed in such a manner as to materially impede vision between the height of 2 %2 feet and 10 feet above the centerline grades of the intersection of a street and alley or driveway such that a clear line of vision is possible of the intersecting 1 street from a distance of 15 feet along the edge of the street and along the alley or driveway, and a third line connecting the other sides. St. Paul. No fences in the right-of-way. Side yard fences no more than seven feet tall. On a corner lot at two intersecting streets, fences shall be no more than two feet tall in the triangular area of the lot, 10 feet from the corner, unless that fence is more than 80% open (chain link). Let me know if this sparks additional questions. Heather Butkowski City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 651.792.7657 heather.butkowski@lauderdalemn.org 2 7.7771 ` i ,, ,fry i N ,...44,_, „ 2 _ co r J :N _ �- 0 0- ` _r—� U O U to 2 Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries Personal Properties M AAB C5) M M ❑ LJ d O Z Enter Map Description O - � c LL ,O T > Eu_) La (-9 ZI 'C a < c IW Z c S � IV 0) COm y m N E tY LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date July 14, 2020 ITEM NUMBER Skyview Park Replacement STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the last meeting, the Council authorized purchase of the playground equipment for Skyview Park. As the project is subject to Davis -Bacon rules, all of the quotes that involve labor need to be acted on at one time. The quotes for turf installation, playground installa- tion, and excavation and concrete are attached. Summary of total costs: Playground equipment: Turf (including installation): Playground installation: Disposal, excavation and concrete: $73,216 (on order) $44,344 $16,500 $38,470 $172,530 Ramsey County is paying $115,000 leaving a balance of $57,530 to the City that will be paid out of the park improvement fund. Staff are researching companies that take old play- ground equipment and rehab it. I am guessing ours is too far gone to be repurposed but we shall see. That would save $5,490. $41,224 is the cost difference between wood chips and turf, but as we have learned, wood chips are an on-going maintenance expense. Plus, the community was hoping for a better surface than woodchips. The concrete work is a one- time expense to have done and the equipment should last more than 20 years. Prior to work starting, staff will coordinate for the removal of trees on the site. It is antici- pated that the concrete work will start about a month before the playground installation to allow the concrete time to cure. STAFF RECOMMENDATION: Motion to approves the quote from Midwest Playscapes for synthetic turf safety surfacing; the quote from Midwest Playground Contractors Inc. for the playground installation; and Goodmanson Construction for earthwork, drainage, and concrete. Sales Representative Equipment Manufacturer POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR im MIDWEST Flue Green IN Blue-Yellow E Brown PLAYSCAPES q1/4t- PLAYWORLD Yellow Orange r .$2 ,i.V3LE CREEK CIRC. E ROPE . BOULDERS & SHADE SAVAGF. MN 55378 The world needs play. Orange Blue NOW 1.800.7471452 Forest Green Graystone III Green Cr4A,L, physcapevaahrtlillnknet NW '31VGN3H VV1 *iVd 3NI1AAS MIDWEST PLAYSCAPES, INC. CO U co N o U Z m m N W N c0 w • N • C') N N L1 N CO COM o 0 a ASTM F1487-17 N U 0 CO 0 on ocq N 2 z H W '^W v *PLAYGROUND SUPERVISION REQUIRED / NW '31VON]21(1V1 >INdd 3NI1A)IS MIDWEST PLAYSCAPES, INC. f_33 co U M m � z 2 _cum m W co 0 ASTM F1487-17 N U U co Z � o • F, N m � m � Z 0 N w z NiVM341S r 1 / - a E 0 1- z C/) N1VM341S CD CD C7 H W W *PLAYGROUND SUPERVISION REQUIRED ■ ■ MIDWEST ▪ PLAYSCAPES 8632 Eagle Creek Circle, Savage, MN 55378 www.MIDWESTPLAYSCAPES.com Quotation direct: 952.895.8888 fax: 952.895.8889 toll free: 800.747.1452 playscapes@earthlink.net r > dun sesINEss i Ess. ) Project: Skyview Park / City of Lauderdale Contact: Heather Butkowski Ship To: Lauderdale, MN 55113 Email: heather.butkowski(a�ci.lauderdale.mn.us Shipping Contact Name: Qty Design/Item # Description Phone: 651-792-7657 Fax: Bill To: 1891 Walnut Street Lauderdale, MN 55113 Date: 6/22/2020 Total SH100P CN435P CN430P LR300P Playworld Commercial Play Equipment As shown on Design #20-2489A Includes: - Playworld "Adventure Series" Climbing Structure - Playcubes 4.0 - Cone Spinner with Floor #091 1 - Our Town Play House #9275 - Spin Cup #0065 - Loopy Whoop #7096 (MRSP $75,744 / CPC Discount $12,876) Wabash Site Furniture Single Post Shelter/Table Combo 6' Contemporary Bench without Back 6' Contemporary Bench with Back 32 Gal Trash Receptacle $ 62,868.00 $ 4,698.00 $ 730.00 $ 820.00 $ 550.00 Tax Exempt # * Please provide certificate Subtotal $ 69,666.00 Playworld Freight $ 3,000.00 Wabash Freight $ 550.00 Sales Tax $ - Total $ 73,216.00 Options Add $3,120 for 160 cu yds of Engineered Wood Fiber Safety Surfacing. Add $44,344 for 3376 Sq Ft of Synthetic Turf Safety Surfacing. NOTE Customer is responsible for unloading, freight inventory, storage, site prep, grading, border, concrete flatwork, drainage system and disposal of packaging material. NOTE Access to the site with heavy equipment is required. Any Site Restoration by others. NOTE Terms = Net 30 for Play Equipment and Site Furniture / 50% down on Synthetic Turf if that option is chosen. NOTE Any Insurance requirements above $1,000,000 General Liability will be subject to a surcharge NOTE: UNLESS OTHERWISE NOTED, prices shown are material only. They DO NOT include: assembly, installation, border, safety surfacing, drain tile, geotextile fabric, removal of existing equipment, site preparation, excavation or site restoration, unloading of equipment, disposal of packaging material, storage of equipment, additional insurance and bonding would be extra, unless otherwise stated above. If playground equipment or materials are stored off site, customer is responsible for transporting equipment to job site. Prices firm fbr 30 days, subject to review thereafter. Our terms are net 30. A finance charge of I.5°/ will be imposed on the outstanding balance unpaid for more than 30 days after the shipment of materials. Equipment shall be invoiced seperately from other services and shall be payable in advance of those services and project completion. Retainage not accepted Once customer has signed quotation, your order cannot be changed or canceledPlease allow 31o4 weeks for delivery after receipt of order. Standard manufacturing design, specification, and construction apply unless noted otherwise. Customer is responsible fbr the identification and marking of all underground utilities (public or private) to include drain tile and sprinkler systems. Area must be accessible to Bobcat and other equipment necessary for installation or additional lees will be charged Freight quote is based on customer unloading equipment and checking in all equipment for any missing pats. If product is refused by customer upon delivery for any reason (unless damaged), without prior authorization from Midwest Playscapes, Inc., the customer agrees to pay 20% restocking fee plus freight charges. Price does not include prevailing wages, unless otherwise noted If we can be of Other Assistance, please feel free to contact us. Signed: Accepted Mike Korth Date: Printed Name: Date: Project Name: Location: Contact Name: Phone: Email: MIDWEST PLAYGROUND CONTRACTORS INC. 8632 Eagle Creek Circle Savage, MN 55378 Phone: 952-895-8888 Fax: 952-895-8889 Email: playscapes@earthlink.net Installation Quotation 6/22/20 Skyview Park / City of Lauderdale Lauderdale, MN Heather Butkowski 651-792-7657 heather.butkowski@ci.lauderdale.mn.us Description of work to be done Install Play Equipment, Site Furniture $16,500.00 and Engineered Wood Fiber at Skyview Park per Design #20-2489A Amount $ 16,500.00 Note: Install price includes adjustments for prevailing wages. Note: Customer is responsible for unloading, freight inventory, storage, site prep, grading, border, concrete flatwork, drainage system & disposal of packaging material. Note: Access to the site with heavy equipment is required. Any Site Restoration by others. Note: All work is to be completed in a workmanlike manner according to standard practice. Any alterations from the above specifications involving extra costs must be executed upon written orders and will become an extra charge over and above the purchase agreement. Unless otherwise stated a level site matching the drawing dimensions and the corners of the site must be staked prior to our arrival. If MPCI is to excavate, all material/dirt will remain on site to be removed by others, unless stated otherwise. Prices shown do not include Site Restoration. Terms: Prices are firm for 30 days, subject to review thereafter. Terms are Net 30. A finance charge of 1.5% will be imposed on the outstanding balance unpaid for more than 30 days after substantial completion of the work. Standard manufacturing design, specification and construction apply unless otherwise noted. Area must be accessible by a bobcat and all other equipment necessary for installation or additional fees will be charged. Customer is responsible for the identification and marking of all underground utilities (public or private) to include drain tile and sprinkler systems. Installation rates are based on normal conditions. Price does not include prevailing wages, unless otherwise noted. If we can be of further assistance please contact us. Accepted by: Date: GDDDMANSDN � CONSTRUCTION SINCE 1971 0: 651.636.4996 F: 651.636.5211 Date: 6.29.20 Proposal Submitted To: City of Lauderdale Heather Butkowski 651.792.7657 heather.butkowski@lauderdalemn.org PROPOSAL Cl evehping Concnete TePationships 2500 W. County Rd. B Roseville, MN 55113 Good mansonConstruction.com Work To Be Performed At: Skyview Park 1730 Walnut St. Lauderdale, MN 55113 We hereby propose to furnish the materials and perform the labor necessary for the completion of: N se - 55'5. PORT POTTY RI 154 WITIIIPONY liedrOt. SW, 10.25 SIDEWALK GRASS GRASS STREET • Per plans dated 6.17.20 '5, MIDWEST PLAYSCAPES, INC. 8632 Eagle Creek Circle Savage, MN 55378 EOUPMEW SQE 231" X 51'8" X 10'3" USE ZONE 56' X 66' AREA PEMETER 3,376 Sq. Ft. 223 Ft. 2 In. FALL HEIGHT: 8 Ft. 51n. USER CAPACITY: 98 AGE GROUP. 5.12 ✓ ASTM F1487-17 ✓ CPSC #325 PROJECT NO. 20-2489A.MID DRAWN BY, Sri: 3132'1'0' Paper Size EQUIPMENT DEMO & DISPOSAL COST: $5,490.00 (initials) EXCAVATION, REMOVAL & HAULING COST: $9,510.00 (initials) 2 We hereby propose to furnish the materials and perform the labor necessary for the completion of.• REMOVAL OF OLD PLAYGROUND EQUIPMENT > Demo old playground AND footings. > Haul away & disposal of material. EXCAVATION AREA: (3950 sf) > Excavate plantings, turf, and rock/mulch from lawn and existing playground. ➢ Excavate up to 12" thick to accommodate thickened edge for inside perimeter concrete and 10-12" fall depth. ➢ Rough Grade to help level and backfill where needed. ➢ Haul away and recycle material. CONCRETE FLAT WORK & FOOTINGS ➢ Install (1,088 sf) of concrete around playground per pan. 12" thickened edge for inside perimeter edge of playground. > Form a (2' x 2') open area in shelter zone for Midwest Playscapes to install a 18" frost footing with pole. > (Does NOT include anchor bolts, wood posts/columns, material for shelter or hardware) ➢ Install 280 sq.ft of dirt & sod. > Install concrete per Goodmanson Signature Service. 1. Install class 5 recycled concrete base (up to 6") and power compact area. 2. Fiber reinforced concrete. 3. 4,500 psi concrete mix with fibers. 4. Pour concrete 5" thick for sidewalks, ramps or patio areas. 5. Lightly broom finish. 6. Seal concrete with "Cure and Seal" membrane sealer to promote a proper curing process. 7. Thoroughly clean affected area. CONCRETE WORK: $23,470.00 (initials) **Costs have prevailing wage included** * *Exclusions: 1. Relocating/Damage to buried obstacles (irrigation, utilities, etc). 2. Cost of Permits (estimated cost: 4100.00-300.00). 3. Removal of contaminated materials. 4. Removal of trees. 5. Removal of materials deeper than the 15" in depth agreed upon. 6. Railings, signage, landscaping, painting, plumbing or electrical. 7. Watering of any Sod/Seed. 8. Any other work not described in above scope of work. WORK CREW • All concrete work to be expertly performed by Goodmanson employees/ACI Certified Finishers. LICENSED BONDED AND INSURED MN LIC#: BC627075 • $9 million umbrella coverage 3 Terms of Proposal Length of Proposal: This proposal may be withdrawn by Goodmanson Construction if not accepted within 7 days. Permits (if necessary): Cost of permit(s), if needed, not included in this proposal. Goodmanson Construction will obtain and asked to be reimbursed. Concrete/Asphalt Removal (if applicable): Cost includes up to 5'/z" of existing concrete/asphalt removal. If thicker than 51/4", $0.50 per inch of extra thickness per square foot will be charged following discussion and signed change order from owner. Sub Soil (if applicable) Cost includes up to 6" of recycled concrete base installation. If additional base is required, $0.50 per inch of base per square foot will be charged following discussion and signed change order from owner. Railings (if applicable): Goodmanson does not replace or install railings. We recommend Andrew Laliberte with Dakota Unlimited 651-322-7123. Irrigation Systems/Electrical/Utilities (if applicable): Not responsible for damage to irrigation lines and heads/electrical lines/utilities. Goodmanson will use the best care possible to prevent any damage and will repair unexposed services at additional charge. Payment Schedule: 1/3 Down Payment, Payments Due as Work Progresses, Balance Due Day of Completion 18% per Year (1.5% month) Late Fee Applies on All Late Payments CASH & CHECK ACCEPTED OR MASTERCARD & VISA WITH 2 % SERVICE FEE GOODMANSON CONSTRUCTION SINCE 1971 nl eueQoptmg Colier<ete TI eQattoRships MN License #BC627075 AA ADA EEO Employer Any alteration or deviation from specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon above work. Workmen's Compensation and Public Liability Insurance on above work to be taken out by: Goodmanson Construction, Inc. All concrete cracks. Every measure possible will be taken to control cracks so they cannot be seen. PRE -LIEN NOTICE: ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLY LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. CUSTOMER'S THREE DAY RIGHT TO TERMINATE: CUSTOMER IS ADVISED THAT IF THE WORK INVOLVES THE CUSTOMER'S HOMESTEAD, FEDERAL LAW ALLOWS CUSTOMER TO TERMINATE THIS AGGREEMENT FOR ANY REASON WITHIN THREE (3) DAYS AFTER SIGNING IT. CUSTOMER ACKNOWLEDGES THAT THEY HAVE RECEIVED SUCH NOTICE PURSUANT TO THIS PT AN ©C ©Iii G°PG30POO g3 AL The above prices, specifications and conditions are satisfactory and are hereby accepted. Goodmanson Construction is authorized to do the work as specified. Payment will be made as outlined above. Signature: Date: DOCUMENTS NEEDED: ❑ W-9 BILLING INFORMATION Preferred Billing: ❑Email or ❑USPS ❑ Certificate of Insurance Business Name: ❑ Other Contact Name: Project Name: Mailing Address: City, State, Zip: E-mail Address: ❑ P.O. # Su6ntitted 6y: ,7a(e Wegscheider Project Estimator/Designer LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date July 14, 2020 ITEM NUMBER Appoint Election Judges STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Below are individuals willing to be appointed by the City Council to serve as election judges for the 2020 Primary and General elections. Many of these election judges have performed election judge duties for years while some are new. Karen Doherty will be the Head Election Judge again this year. Wallace Borner Judith Hayes Jennifer Syverson Zak Knudson Judges for Primary and General Elections Tyler McLeod Anthony Mieloch Kristian Mustard Karen Doherty Lynn Richason Edith Affeldt Hans Simons Applicants do not need to declare party affiliation to be a judge, but the City must follow rules for maintaining party balance. Party affiliation is not public information but staff af- firm the City has the required party representation for the 2020 election season. Judges must attend a two-hour training session every two years as required by State Law. The judges will be offered $12.50 per hour for training and on election day. Those that work a full day will be offered $200 and the head judge $220. In the event we need additional judges, staff requests the authority to hire more. A couple of residents that planned to be judges recently requested to be taken off the list this year due to coronavirus concerns. Staff completely understand and realize it will take more effort to make sure we have enough judges in 2020. STAFF RECOMMENDATION: The City Council approves the 2020 election judge list for the 2020 primary and general elections and grants staff the ability to hire additional judges as needed.