HomeMy WebLinkAbout07/28/2020LAUDERDALE CITY COUNCIL MEETING AGENDA
7:30 P.M. TUESDAY, JULY 28, 2020
Due to the coronavirus, the city council will hold meetings remotely until
the City Council rescinds the emergency declaration. The public may
monitor the meeting on Lauderdale's public access channel 16 for cable
subscribers or online at https://www.ctvnorthsuburbs.org/your-
city/lauderdale/. To make public comment during the meeting, use
https://us02web.zoom.us/j/81594875446?pwd=TWp2RGdrTy9Ta01SYU1
CSnZ3RzZ4ZzO9 with Password: 352808 or call 1-301-715-8592 with
webinar ID: 815 9487 5446.
The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the July 14, 2020 City Council Meeting
c. Claims Totaling $21,365.09
4. CONSENT
a. Second Quarter Investment Report
b. Insurance Renewal Tort Liability
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. City Council Updates
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the
decision. During hearings all affected residents will be given an opportunity to speak pursuant to
the Robert's Rules of Order and the standing rules of order and business of the City Council.
8. DISCUSSION / ACTION ITEM
a. 2021 Budget and Levy
b. August City Council Meeting Dates
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING (August 18)
a. CTV Update and Proposed Changes to Joint Powers Agreement by Dana Healy
b. Draft Fence Ordinance Revisions
c. Request for a Fence in the Right -of -Way at 2445 Summer Street — Resolution No.
071420A
d. Storm Water Project Agreements
12. WORK SESSION
a. Coronavirus Impacts Update (Blood Drive)
b. Community Development Update
c. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In
consideration for the public attending the meeting, this portion of the meeting will be limited
to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or
less. If the majority of the Council determines that additional time on a specific issue is
warranted, then discussion on that issue shall be continued at the end of the agenda. Before
addressing the City Council, members of the public are asked to step up to the microphone,
give their name, address, and state the subject to be discussed. All remarks shall be addressed
to the Council as a whole and not to any member thereof. No person other than members of the
Council and the person having the floor shall be permitted to enter any discussion without
permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order
and business of the City Council, is welcomed and your cooperation is greatly appreciated.
13. ADJOURNMENT
LAUDERDALE CITY COUNCIL
MEETING MINUTES
HELD REMOTELY VIA TELECONFERENCE
Page 1 of 4 July 14, 2020
Call to Order
Mayor Gaasch called the Regular City Council meeting to order at 7:30 p.m.
Roll Call
Councilors present: Andi Moffatt, Jeff Dains, Kelly Dolphin, and Mayor Mary Gaasch.
Councilor absent: Roxanne Grove.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City
Administrator; and Miles Cline, Deputy City Clerk.
Approvals
Mayor Gaasch asked if there were any additions to the meeting agenda. There being none,
Councilor Moffatt moved and seconded by Councilor Dains to approve the agenda. Motion
carried unanimously on a roll call vote.
Mayor Gaasch asked if there were any corrections to the minutes of the June 23, 2020 city
council meeting. There being none, Councilor Dolphin moved and seconded by Councilor Dains
to approve the minutes of the June 23, 2020 city council meeting. Motion carried unanimously
on a roll call vote.
Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor
Dains moved and seconded by Councilor Moffatt to approve the claims totaling $105,425.06.
Motion carried unanimously on a roll call vote.
Consent
Councilor Dains moved and seconded by Councilor Dolphin to approve the Consent Agenda
thereby acknowledging the June Financial Report and approving the Northdale Construction pay
request number seven for the 2019 infrastructure improvement project.
Informational Presentations/Reports
A. City Council Updates
Councilor Moffatt has been working with city staff and the Capital Region Watershed District on
wetland rules associated with the Seminary Pond project. Councilor Dains said the Metropolitan
Council and Mississippi Watershed Management Organization were working on their ten-year
comprehensive plans but progress has been slow to due to the virtual meetings. Councilor
Dolphin added that on July 13 there was a special meeting for the Criminal Justice Coordinating
Committee of Ramsey County to brainstorm ideas amongst community members and officials
regarding policing and criminal justice reform. Mayor Gaasch shared that the Ramsey County
League of Local Government and the Regional Council of Mayors have been engaged in
discussions about the difficult decisions involved in reopening our state.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
HELD REMOTELY VIA TELECONFERENCE
Page 2 of 4 July 14, 2020
Public Hearings
A. Annual Municipal Separate Storm Sewer System (MS4) Public Hearing
Butkowski explained that annually the City must report on its storm water efforts as one of the
requirements of our Municipal Separate Storm Sewer System permit. The 2019 Annual Report
submitted to the Minnesota Pollution Control Agency was included in the packet.
Mayor Gaasch opened the public hearing at 7:50 p.m. to anyone interested in addressing the
Council on this topic. There being no parties interested in speaking, Mayor Gaasch closed the
public hearing at 7:51 p.m.
Discussion/Action Item
A. Joint Powers Agreement between the City and the City of St. Paul for Fire Services
The City Council has been negotiating a contract with the city of St. Paul for fire services after
Falcon Heights' mayor and staff informed Lauderdale's mayor and staff that Lauderdale would
have to accept slow or failed responses to calls as the department was not staffed.
During conversations with the St. Paul Fire Chief about extra coverage they were providing for
neighboring communities, the Council began considering contracting with the St. Paul Fire
Department (SPFD). The change would provide the City with a fire response from one of the
most trained and equipped full-time fire departments in the state and align provisions of services
since SPFD already provides the City's emergency medical (ambulance) services.
At the last meeting, the Council took public comment. Additional comments received by staff
were forwarded to council members. The comments indicated community support for the
change. To finalize the change in fire service providers, the Council needed to approve the
agreement with the City of St. Paul in the packet.
Councilor Moffatt made a motion to enter into a Joint Powers Agreement between the City of St.
Paul and the City of Lauderdale as presented. This was seconded by Councilor Dains and carried
unanimously on a roll call vote.
B. Draft Fence Ordinance Revisions
Earlier this year, the City Council held two discussions regarding the fence ordinance focusing
on front -yard regulations. The purpose was to determine whether to allow front yard fences. The
Council studied the ordinances of neighboring communities (Roseville, Falcon Heights, St.
Anthony, Minneapolis, and St. Paul). They allow front yard fences with varying parameters for
fence height, site lines, and aesthetic standards with the goal of creating standards that apply to
everyone to avoid arbitrary decision-making processes. Since the full Council was not present,
the discussion was tabled.
C. Request for a Fence in the Right -of -Way at 2445 Summer Street — Resolution No. 071420A
Due to one of the council members being absent from the meeting, Councilor Moffatt made a
LAUDERDALE CITY COUNCIL
MEETING MINUTES
HELD REMOTELY VIA TELECONFERENCE
Page 3 of 4 July 14, 2020
motion to table item 8C, a request for a fence in the right-of-way at 2445 Summer Street. This
was seconded by Councilor Dains and carried unanimously on a roll call vote.
D. Quotes for the Installation of Playground Equipment and Surfacing at Skyview Park
Butkowski noted that at the last meeting, the Council authorized the purchase of playground
equipment for Skyview Park. Since the project is subject to Davis -Bacon rules, all of the quotes
involving labor need to be acted on at one time. The quotes for turf installation, playground
installation, excavation, and concrete were:
Playground equipment:
Turf (including installation):
Playground installation:
Disposal, excavation and concrete:
$73,216 (on order)
$44,344
$16,500
$38,470
$172,530
Ramsey County is paying $115,000, leaving a balance of $57,530 to the City that would be paid
out of the park improvement fund. Prior to installation, staff will coordinate for the removal of
trees on the site. The concrete work will start about a month before the playground installation to
allow the concrete time to cure.
Councilor Dolphin made a motion to approve the quotes from Midwest Playscapes for synthetic
turf safety surfacing; the quote from Midwest Playground Contractors Inc. for the playground
installation; and Goodmanson Construction for earthwork, drainage, and concrete. This was
seconded by Councilor Dains and carried unanimously on a roll call vote.
E. Election Judge Appointments
The Council was presented with a listed of election judges eligible for the primary and general
election. Judges must attend a two-hour training session every two years as required by State
Law. The judges receive $12.50 per hour for training and on Election Day. Those that work a full
day receive $200 and the head judge $220. In the event that the City needs additional judges,
staff requests the authority to hire more.
Councilor Moffatt made a motion to approve the election judge list for the 2020 primary and
general elections and grants staff the ability to hire additional judges as needed. This was
seconded by Councilor Dains and carried unanimously on a roll call vote.
Set Agenda for Next Meeting
Administrator Butkowski stated that the July 28 council meeting may include the quarterly
investment report and the tabled fence discussions.
Work Session
A. Coronavirus Impacts Update
LAUDERDALE CITY COUNCIL
MEETING MINUTES
HELD REMOTELY VIA TELECONFERENCE
Page 4 of 4 July 14, 2020
Butkowski reminded everyone that Night to Unite was rescheduled for October 6. Staff
mentioned in the newsletter that the City was seeking alternative Halloween ideas since the event
can't take place as usual at City Hall.
B. Community Development Update
Butkowski stated that the City just paid Northdale Construction for alley paving but noted a few
minor items were left to finish in order to wrap up the project.
Staff met with the fence contractor to discuss options for fixing the dog park fence. A quote was
expected shortly.
Councilor Dains made a motion to open the dog park to groups of five people or less on the
conditions that there is appropriate social distancing and signage. The motion failed for a lack of
a second.
Butkowski stated that the City will be reimbursed for Covid-19 related costs through the CARES
Act.
C. Opportunity for the Public to Address the City Council
Mayor Gaasch opened up the floor to anyone in attendance interested in addressing the council.
There being no people interested in speaking, Mayor Gaasch closed the floor.
Adjournment
Councilor Dains moved and seconded by Councilor Moffatt to adjourn the meeting at 8:29 p.m.
Motion carried unanimously on a roll call vote.
Respectfully submitted,
(1,4.t.,Q,,., (
Miles Cline
Deputy City Clerk
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
1891 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAX
Request for Council Action
To: Mayor and City Council
From: City Administrator
Meeting Date: July 28, 2020
Subject: List of Claims
The claims totaling $21,365.09 are provided for City Council review and approval that
includes check numbers 26985 to 27001.
Accounts Payable
Checks by Date - Detail by Check Date
User:
Printed:
MILES.CLINE
7/24/2020 2:41 PM
Check No Vendor No Vendor Name
Invoice No Description
Check Date
Reference
Check Amount
ACH 34 AFSCME MN Council 5
PR Batch 51500.07.2020 Union Dues
ACH 43
07/24/2020
PR Batch 51500.07.2020 Uni(
Total for this ACH Check for Vendor 34:
Public Employees Retirement Association
PR Batch 51500.07.2020 PERA Coordinated
PR Batch 51500.07.2020 PERA Coordinated
07/24/2020
PR Batch 51500.07.2020 PER
PR Batch 51500.07.2020 PER
Total for this ACH Check for Vendor 43:
ACH 44 Minnesota Department of Revenue
PR Batch 51500.07.2020 State Income Tax
ACH 45
ACH 46
26985 65
16956110
26986 56
072020
26987 184
4055691927
4055691927
26988 36
07/24/2020
PR Batch 51500.07.2020 Stat(
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 51500.07.2020 Deferred Comp
PR Batch 51500.07.2020 Deferred Comp
07/24/2020
PR Batch 51500.07.2020 Def(
PR Batch 51500.07.2020 Deft
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 51500.07.2020 Federal Income Tax
PR Batch 51500.07.2020 FICA Employee Portio
PR Batch 51500.07.2020 FICA Employer Portio:
PR Batch 51500.07.2020 Medicare Employee Pc
PR Batch 51500.07.2020 Medicare Employer Po
07/24/2020
PR Batch 51500.07.2020 Fed(
PR Batch 51500.07.2020 FIC.
PR Batch 51500.07.2020 FIC.
PR Batch 51500.07.2020 Med
PR Batch 51500.07.2020 Med
Total for this ACH Check for Vendor 46:
Total for 7/24/2020:
Allstream Inc. 07/28/2020
Fax Line
James Bownik
Mileage Reimbursement
Cintas
July Uniforms
July Uniforms
Total for Check Number 26985:
07/28/2020
Total for Check Number 26986:
07/28/2020
Total for Check Number 26987:
City of Roseville 07/28/2020
210.24
210.24
1,170.76
1,014.66
2,185.42
648.76
648.76
1,073.69
1,658.68
2,732.37
1,730.45
1,136.73
1,136.73
265.87
265.$7
4,535.65
10,312.44
52.53
52.53
107.26
107.26
11.03
11.03
22.06
AP Checks by Date - Detail by Check Date (7/24/2020 2:41 PM) Page 1
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
0229224
26989 25
EMCOM-008581
EMCOM-008596
EMCOM-008613
RISK -002058
26990 134
00102
IT Software Support
County of Ramsey
PR Batch 51500.07.2020 Life Insurance
PR Batch 51500.07.2020 Short Term Disability
PR Batch 51500.07.2020 Long Term Disability
June Fleet Support
June 911 Dispatch Services
June CAD Services
Insurance Processing Fee
Katrina Joseph
June Legal Services
Total for Check Number 26988:
07/28/2020
PR Batch 51500.07.2020 Life
PR Batch 51500.07.2020 Shoi
PR Batch 51500.07.2020 Lon;
Total for Check Number 26989:
07/28/2020
Total for Check Number 26990:
26991 185 Lauderdale Certified Auto Repair Inc 07/28/2020
072020 June Fuel
072020 June Fuel
072020 June Fuel
26992 12
2020-112
26993 11
2020-512
26994 10
0000958705
26995 275
072020
26996 155
56567
26997 26
166521
1669520
26998 91
072020
North Suburban Access Corporation
June Webstreaming & Archiving
Total for Check Number 26991:
07/28/2020
Total for Check Number 26992:
North Suburban Communications Cotmniss 07/28/2020
2Q20 Contribution
Total for Check Number 26993:
On Site Sanitation Inc
07/11/2020 - 08/07/2020 Park Portable Restroon
Lynn Richason
Halloween Supplies
Seven Corners Printing
3Q2020 Newsletter
Stantec Consulting Services Inc
2019 Street Improvements
Gen Eng Services
Suburban Ace Hardware
General Supplies
07/28/2020
Total for Check Number 26994:
07/28/2020
Total for Check Number 26995:
07/28/2020
Total for Check Number 26996:
07/28/2020
Total for Check Number 26997:
07/28/2020
Total for Check Number 26998:
75.00
75.00
295.06
64.67
94.47
6.24
1,060.57
205.40
25.00
1,751.41
925.00
925.00
248.49
53.25
53.25
354.99
503.83
503.83
1,122.60
1,122.60
235.44
235.44
6.41
6.41
685.00
685.00
2,633.86
1,159.00
3,792.86
26.71
26.71
AP Checks by Date - Detail by Check Date (7/24/2020 2:41 PM) Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
26999 77 United States Postal Service
072020 3 Rolls of Stamps
072020 2 Rolls of Stamps
27000 7
07/28/2020
165.00
110.00
Total for Check Number 26999: 275.00
Waste Management Inc 07/28/2020
8584854-0500-6 July Public Works 465.23
27001 74 Xcel Energy
691291263 1891 Walnut Street
691291263 1891 Walnut Street
691297831 June Street Lighting
691500843 1917 Walnut Street
691500843 1885 Fulham Street
691500843 1917 Walnut Street
691500843 1885 Fulham Street
Total for Check Number 27000: 465.23
07/28/2020
26.57
116.51
401.58
25.00
25.00
32.55
24.11
Total for Check Number 27001: 651.32
Total for 7/28/2020: 11,052.65
Report Total (22 checks): 21,365.09
AP Checks by Date - Detail by Check Date (7/24/2020 2:41 PM) Page 3
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
July 28, 2020
ITEM NUMBER 2Q20 Investment Report
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Following is the Second Quarter Investment Report for 2020.
OPTIONS:
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council acknowledges the investment report for
April—June 2020.
COUNCIL ACTION:
Second Quarter 2020
Investment Report
INVESTMENTS
As of June 30, 2020, the City had the following amounts with official depositories:
North Star Bank
4M Fund
RBC Dain Rauscher
Northland Securities
TOTAL
28%
30%
8%
34%
$ 296,599
1,244,601
1,100, 036
1,006,640
$ 3,647,876
❑ North Star
■ 4M Fund
■ RBC Dain Rauscher
❑ Northland Securities
2
DEPOSITORIES AND INVESTMENT TYPES
North Star Bank
Checking Account
4M Fund
Joint Powers Investment
RBC Dain Rauscher
Money Market Account
Certificates of Deposit
Northland Securities
Money Market Account
Certificates of Deposit
$ 296,599
$ 1,244,601
$ 0
$ 1,100,036 (10)
$ 6,640
$ 1,000,000 (10)
The City's Investment Policy sets some perimeters for investments, such as no more
than 60% of the investment portfolio, or $2,000,000 (whichever is Tess) shall be invested
with any one investment company. No investments shall be made with a term over ten
years unless with prior approval from the City Council.
3
INVESTMENT TERM
Liquid assets are money market accounts.
1-5 Years are made up of certificate of deposit and US Government Instrumentality
Securities.
6-10 Years are US Government Instrumentality Securities.
11-15 Years are US Government Instrumentality Securities.
15+ Years are US Government Instrumentality Securities and bonds.
US Government Instrumentality Securities are financial intermediaries established by
the federal government to fund loans to certain groups of borrowers, such as
homeowners, farmers and students. Most active issuers are Federal Home Loan Bank,
Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority.
Maturities range from three months to 30 years with fixed interest rates.
4
50
40
30
20
10
0
EOY 2019 Investment Portfolio
40
35
30
25
20
15
10
5
0
Second Quarter 2020 Investment Portfolio
■ Liquid Accounts
■ 1 Year
❑2 Years
❑3 Years
❑4 Years
■ Liquid Accounts
■ 1 Year
❑ 2 Years
❑ 3 Years
❑ 4 Years
INVESTMENT TYPES
Money Market $ 1,251,241
Bonds 0
Certificates of Deposit 2,100,036
US Government Securities 0
US Government Bonds
Securities
Certificates of
De posit
Money Market
Maturity Date
1/23/2023
1/9/2023
1/17/2022
11/23/2021
11/21/2021
7/26/2021
7/19/2021
6/22/2021
6/18/2021
3/29/2021
1/28/2021
1/15/2021
1/4/2021
10/22/2020
10/15/2020
10/9/2020
9/30/2020
9/28/2020
7/17/2020
7/3/2020
3/27/2020
Investment Schedule
Type Interest Rate Investment Broker Amount
Bank
CD 1.90% Northland 100,000.00 Sallie Mae
CD 1.85% RBC 100, 036.13 Morgan Stanley BK
CD 1.70% RBC 100,000.00 JP Morgan Chase Columbus
CD 3.25% RBC 100,000.00
CD 3.25% Northland 100, 000.00
CD 0.20% Northland 100,000.00
CD 1.75% RBC 100,000.00
CD 3.00% Northland 100,000.00
CD 0.20% RBC 150,000.00
CD 2.95% RBC 100, 000.00
CD 1.70% Northland 100,000.00
CD 1.65% RBC 100, 000.00
CD 2.00% Northland 100,000.00
CD 1.60% RBC 100, 000.00
CD 1.75% Northland 100,000.00
CD 1.75% Northland 100,000.00
CD 0.20% RBC 150,000.00
CD 1.95% Northland 100,000.00
CD 1.80% RBC 100, 000.00
CD 1.15% Northland 100,000.00
CD 1.85% Northland $100,000
$2,000,036
Citibank NA
USB
Safra National Bank
Wells Fargo West Las Vegas
Synchrony
Enerbank/Continental
Townebank
City National Bank BH
Bank Baroda
Medallion
TCF National Bank
Goldman Sachs
BMW Bank NA
Essa Bank
Barclay
Bank of America
Bank Hapoalim
Landmark Community
Surprisingly, there were no investments called in the second quarter of 2020 but some
have been called already in quarter three which staff will address in the next report.
There was one maturity in May. Staff purchased four new investments highlighted in
red. You will notice the CD purchased in April will earn 1.15% while the longer term
CDs purchased in June will earn 0.20%. The fall in rates was swift as the Federal
Reserve dropped interest rates due to the pandemic.
7
INTEREST EARNINGS
The following chart shows the interest earnings since 2005 with 2007 being our best
year with earnings of $161,884. Short-term interest rates have been making a
comeback over the past few years but we appear to be entering another era of declining
rates.
Investment interest through 2019 totaled $81,164. Investment interest earned through
the first quarter of 2020 totaled $10,102. Interest returns ran high in 2019 due to the
additional funds for the street project being invested before being paid out.
180,000
160,000
140,000
120,000
100,000
80,000
60,000
40,000
20,000
0
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
8
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
July 28, 2020
ITEM NUMBER
STAFF INITIAL
APPROVED BY ADMINISTRATOR
Insurance Renewal
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The City's insurance policy runs from August to August. Annually, the City Council must
determine whether or not to waive the municipal tort liability limits established by statute.
The City has not waived them in the past as it opens the City to greater financial liability and
would require the purchase of additional insurance. Staff recommend the following motion
whereby the City Council does not waive the tort liability limits.
Also included is information from the League of Minnesota Cities related to statutory liabil-
ity limits.
OPTIONS:
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council authorizes staff to remit the Liability Cover-
age—Waiver From to LMCIT as presented indicating the City does not waive the monetary
limits on municipal tort liability established by MS 466.04.
LEAGUE OF
MINNESOTA
CITIES
CONNECTING & INNOVATING
SINCE 1913
LIABILITY COVERAGE — WAIVER FORM
Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT)
must complete and return this form to LMCIT before the member's effective date of coverage. Return
completed form to your underwriter or email to pstech(n,1mc.org.
The decision to waive or not waive the statutory tort limits must be made annually by the
member's governing body, in consultation with its attorney if necessary.
Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits
to the extent of the coverage purchased. The decision has the following effects:
• If the member does not waive the statutory tort limits, an individual claimant could recover no more than
$500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single
occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits
would apply regardless of whether the member purchases the optional LMCIT excess liability coverage.
• If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant
could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are
only waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is
$2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply
would also be limited to $2,000,000, regardless of the number of claimants.
• If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could
potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for
a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage
purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
LMCIT Member Name: City of Lauderdale
Check one:
n The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. §
466.04.
The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to
the extent of the limits of the liability coverage obtained from LMCIT.
eeting: July 28, 2020
Date of member governing body,
Signature:
145 UNIVERSITY AVE. WEST
Position: City Administrator
PHONE: (651) 2814200 FAX: (651) 2814299
ST. PAUL, MN 55103-2044 TOLL FREE: (800) 925-1122 WETS: WWW.LMC.ORG
LEAGUE OF
MINNESOTA
CITIES
CONNECTING & INNOVATING
SINCE 1913
RISK MANAGEMENT INFORMATION
LMCIT LIABILITY COVERAGE OPTIONS
Liability Limits, Coverage Limits, and Waivers
LMCIT gives cities several options for structuring their liability coverage. The city can choose
either to waive or not to waive the monetary limits the statutes provide; and the city can
select from among several liability coverage limits. This memo discusses these options and
identifies some issues to consider in deciding which of the options best meets the city's
needs.
What are the statutory limits on municipal tort liability?
The statutes limit a city's tort liability to a maximum of $500,000 per clairnant and $1,500,000
per occurrence. These limits apply whether the claim is against the city, against the individual
officer or employee, or against both.
What are the coverage limits for LMCIT's basic primary liability coverage?
For coverage written or renewed on or after November 15, 2014, LMC1T's liability coverage will
provide a limit of $2,000,000 per occurrence. Besides the overall coverage litnit of $2,000,000
per occurrence, there are also annual aggregate limits (that is, limits on the total amount of
coverage for the year regardless of the number of claims), for certain specific risks. Aggregate
limits apply to the following:
Products
$3,000,000 annually
Failure to supply utilities
$3,000,000 annually
Data security breaches
$3,000,000 annually
EMF
$3,000,000 annually
Limited pollution*
$3,000,000 annually
Mold
$3,000,000 annually
Employers liability (work comp)
$1,500,000 annually
Land use/special risk litigation**
$1,000,000 annually
Activities in outside organizations
$100,000 annually
* Includes sudden and accidental releases of pollutants; herbicide and pesticide application; sewer
ruptures, overflows and backups; and lead and asbestos claims. Dredging or excavation claims are
subject to a $250,000 sublimit. These limits apply to both damages and defense costs.
** Coverage is provided on a sliding scale percentage basis, which is based on participation in
LMCIT's online land use training. Coverage applies to both damages and litigation costs,
LEAGUE OF MINNESOTA CITIES
INSURANCE TRUST
145 UNIVERSITY AVr. W1 ST PHONE- (651) 281- (200 FAX: (651) 281-1298
ST. PAUL. MN 55103-2044 LULL 1811.: (800) 9225- 1122 Wtl+: W'Ww.1McoRG
Why does LMCIT provide higher coverage limits than the statutory limit?
The reason is to give member cities better protection. The statutory liability limit caps the
city's liability for many types of claims. But some liability claims, which are Iisted in the next
section, aren't covered by the statutory limit, so the city's potential liability is unlimited. The
higher litnit also protects against a major incident in which many people might be injured. The
$2,000,000 per occurrence coverage limit gives the city better protection for these types of
claims, and makes it less likely the city could end up with liability exceeding its coverage litnit.
Another reason to provide higher limits is because it's increasingly more common to see
contracts require more than the statutory limit of$1,500,000; a more common figure is a
$2,000,000 limit. LMCIT's higher limits will now meet this requirement, but if even higher
limits are required, there is the option to carry LMCIT's excess coverage to meet the additional
requirements. LMCIT can also issue an endorsement to increase the city's coverage litnit only
for claims relating to a particular contract.
If the statute limits our liability and LMCIT is already providing higher limits than required,
why purchase even More limits?
There are four good reasons why cities should strongly consider carrying LMCIT's excess
coverage, which provides higher limits of liability coverage. Excess coverage is available in
$1,000,000 increments, up to a maximum of $5,000,000.
1. The statutory tort limits either do not or may not apply to several types of claims
The following are the types of claims the statutory limits do not apply to. LMCIT's higher
limit of $2,000,000 will definitely provide better protection against these types of claims,
but there could be cases where even that limit might not be enough.
• Claims underfederal civil rights lairs. These include Section 1983, the Americans with
Disabilities Act, etc.
• Claims for tort liability that the city has assumed by contract. This occurs when a city
agrees in a contract to defend and indemnify a private party.
• Claims for actions in another state. This might occur in border cities that have mutual aid
agreements with adjoining states, or when a city official attends a national conference or
goes to Washington to lobby, etc.
• Claims based on liquor sales. This mostly affects cities with municipal liquor stores, but it
could also arise in connection with beer sales at a fire relief association fund-raiser, for
example.
• Claims based on a "taking" theory. Suits challenging land use regulations frequently
include an "inverse condemnation" claim, alleging that the regulation amounts to a "taking"
of the property.
2. LMCIT's primary liability coverage has annual limits on coverage for a few specific risks
The table on page I lists the liability risks to which aggregate coverage limits apply. Utile
city has a loss or claim in one of these areas, there might not be enough limits remaining to
cover the city's Rill exposure if there is a second loss of the same sort during the year.
2
Excess liability coverage gives the city additional protection against this risk as well.
There are, though, a couple important restrictions on how the excess coverage applies to
risks that are subject to aggregate limits:
• The excess coverage does not apply to the following types of risks:
o Failure to supply utilities.
o Mold.
o "Limited pollution" claims if either the pollutant release or the damage is below
ground or in a body of water.
o Auto no-fault claims.
o Uninsured/underinsured motorist claims,
o Workers' compensation, disability, or unemployment claims.
o Claims under the medical payments coverage.
• The excess coverage does not automatically apply to liquor liability unless the city
specifically requests it.
3. The city may be required by contract to carry higher coverage limits
LMCIT's limit of $2,000,000 will meet most contract requirements, but if even higher
limits are required, LMCIT's excess coverage is an option. LMCIT can also issue an
endorsement to increase the city's coverage limit only for claims relating to a particular
contract.
4. There may be more than one political subdivision covered under the city's coverage
An HRA, EDA, or port authority is itself a separate political subdivision. If the city EDA,
for example, is named as a covered party on the city's coverage and a claim were made that
involved both the city and the EDA, theoretically the claimant might be able to recover up
to $1,500,000 from both the city and the EDA, since there are two political subdivisions
involved. Excess coverage is one way to provide enough coverage limits to address this
situation. Another solution is for the HRA, EDA, or port authority to carry separate liability
coverage in its own name.
This issue of multiple covered parties can also arise is if the city has agreed by contract to
name another entity as a covered party, or to defend and indemnify another entity.
Who needs excess liability coverage?
Haunting, excess liability coverage is even more important to a small city rather than to a large
city. If a city ends up with more liability than it has coverage, the city will have to either draw
on existing funds or go to its taxpayers to pay that judgment. A large city faced with, say,
$1,000,000 of liability over and above what its LMCIT coverage pays might be able to spread
that cost over several thousand taxpayers. The small city by contrast might be dividing that same
$1,000,000 among only a couple hundred taxpayers, $1,000,000 divided among 5,000 taxpayers
is $200 apiece -- annoying but probably at least manageable for most taxpayers. $1,000,000
divided among 200 taxpayers is $5,000 apiece — enough to be a real problem for many.
What's the effect of waiving the "per claimant" statutory liability limit?
For cities that choose to waive the statutory Iimits, the city is choosing to waive the protection of
the statutory limits, up to the amount of coverage the city has. Someone with a claim against a
3
city that has waived the statutory limits would be able to recover up to $2,000,000 (of course the
individual would have to prove to the court or jury that he or she really does have that amount of
damages), rather than the statutory limit of $500,000 per claimant. Because the waiver increases
the exposure, the premium is rou hlggher for coverage under the waiver option.
For cities that choose not to waive the statutory limits, the city's liability is limited by the
statute to no more than $500,000 per claimant and $1,500,000 per occurrence. LMCIT's higher
coverage limits would only come into play on those types of claims that aren't covered by the
statutory liability limit.
Why would the city choose to pay more for the waiver -option coverage?
The statutory liability limit only comes into play in a case where:
• The city is in fact liable.
• The injured party's actual proven damages are greater than the statutory limit.
Very literally, applying the statutory liability Iiunit means an injured party won't be fully
compensated for his or her actual, proven damages that were caused by city negligence. Some
cities, as a matter of public policy, may want to have mote assets available to compensate their
citizens for injuries caused by the city's negligence. Waiving the statutory liability limits is a
way to do that.
Other cities may feel that the appropriate policy is to minimize the expenditure of the taxpayers'
funds by taking full advantage of every protection the legislature has decided to provide.
There's no right or wrong answer on this point. It's a discretionary question of city policy that
each city council needs to decide for itself.
What's the effect of waiving the statutory limits if the city has excess coverage?
If the city has $1,000,000 of excess coverage and chooses to waive the statutory tort limits, the
claimants (whether it's one claimant or several) could then potentially recover up to $3,000,000
in damages in a single occurrence. If the city carries higher excess coverage limits, the
potential maximum recovery per occurrence is correspondingly higher.
Carrying excess coverage under the waiver option is a way to address an issue that some cities
find troubling: the case where many people are injured in a single occurrence caused by city
negligence. Suppose, for example, that a city vehicle negligently runs into a school bus fitll of
children, causing multiple serious injuries. $1,500,000 divided 50 ways may not go far toward
compensating for those injuries. Excess coverage under the waiver option makes more fimds
available to compensate the victims in that kind of situation.
The cost of the excess liability eoveraae is about 25% greater if the city waives the statutory tort
limits. The cost difference is proportionally greater than the cost difference at the primary Ievel
`"because for a city that carries excess coverage, waiving the statutory tort limits increases both
the per- claimant exposure and the per -occurrence exposure.
Is there an increase in risk if the city waives the statutory tort liability limits?
There is no increase in risk for the city to end up with liability if LMCIT doesn't cover it. The
waiver form specifically says the city is waiving the statutory tort liability limits only to the
extent of the city's coverage.
4
Of course, that's not to say there is no risk the city's liability could exceed its coverage limits.
Listed earlier in this memo are a number of ways that could happen to any city, but the waiver
doesn't increase that risk.
Can the city waive the statutory tort limits for the primary coverage but not for the excess
coverage?
No. If the city decides to waive the statutory tort limits, that waiver applies to the Rill extent of
the coverage limits the city has. The city cannot partially waive the statutory limits.
Is there a simple way to summarize the options?
It's not necessarily simple, but the table on the following
page is a shorthand summary of what the effect would be
of the various coverage structure options in different
circumstances.
5
Your League Resource
Call the Underwriting
Department at 651.281.1200
or 800.925.1122 with any
questions.
LMCIT Liability Coverage Options
On a liability claim to which
the statutory limits do not apply
This is the maximum amount of damages which LMCIT would
pay on the city's behalf for a single occurrence, regardless of
the number of claimants.
0
69
0004000t$
0
69
0
O
E9
On a liability claim to which
the statutory limits apply
This is the maximum total
amount that all claimants could
recover on a single occurrence.
0
0
VI
00040004Z$
0
CD
VI
0004000'ES
'This is the maximum
amount a single claimant
could recover on an
occurrence.
000`oocs
0004000t$
000400g$
Has $1,000,000 of excess coverage &
Waives the statutory limits $3,000,000
Coverage structure
If the city:
Does not have excess coverage &
Does not waive the statutory limits
Does not have excess coverage &
Waives the statutory limits
Has S1,000,000 of excess coverage &
Does not waive the statutory limits
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
Meeting Date
July 28, 2020
ITEM NUMBER 2021 Budget and Levy
STAFF INITIAL HBH
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Following is staff's first attempt at the general fund budget for 2021. Staff will discuss the
numbers highlighted in red during the meeting. The numbers are very preliminary until the
LGA and fiscal disparities numbers are released. The preliminary levy will be set at the
September 22 meeting.
OPTIONS:
STAFF RECOMMENDATION:
CITY OF LAUDERDALE
GENERAL FUND REVENUES
2021
2019 2020 2021
Account Number Account Description Actual Adopted Proposed
101-00000-410-31010 CURRENT AD VALOREM TAXES $ 667,521 $ 707,094 $ 707,094
101-00000-410-31020 DELINQUENT AD VALOREM TAXES $ 5,322 $ $ -
101-00000-410-31400 FISCAL DISPARITIES $ 139,873 $ 138,520 $ 138,520
101-00000-410-31055 EXCESS TAX INCREMENT $ - $ - $ -
101-00000-410-31900 PENALTIES AND INTEREST TAXES $ 363 $ $ -
TAXES $ 813,080 $ 845,614 $ 845,614
101-00000-410-32110 LIQUOR LICENSES $ 150 $ 150 $ 150
101-00000-410-32180 TOBACCO LICENSES $ 600 $ 400 $ 400
101-00000-410-32190 OTHER BUSINESS LICENSES $ 2,350 $ 2,000 $ 2,000
101-00000-410-32192 HVAC CONTRACTOR LICENSES $ 1,150 $ 1,500 $ 1,100
101-00000-410-32240 ANIMAL LICENSES $ 86 $ 100 $ 100
101-00000-420-32210 BUILDING PERMITS $ 24,420 $ 25,000 $ 23,000
101-00000-420-32230 PLUMBING & HEATING PERMITS $ 4,941 $ 8,000 $ 5,000
101-00000-420-32270 RENTAL HOUSING LICENSES $ 9,078 $ 3,500 $ 5,000
101-00000-430-32261 EXCAVATING PERMITS $ - $ $ -
PERMITS & LICENSES $ 42,774 $ 40,650 $ 36,750
101-00000-410-33401 LOCAL GOVERNMENT AID $ 539,622 $ 547,872 $ 524,591
101-00000-410-33422 OTHER STATE GRANTS & AIDS $ 1,198 $ 1,198 $ 1,198
101-00000-410-33423 OTHER GRANTS & AIDS $ - $ $ -
INTERGOVERNMENTAL REVENUE $ 540,820 $ 549,070 $ 525,789
101-00000-410-34101 CITY HALL RENT $ 3,886 $ 4,750 $ 1,000
101-00000-410-34103 ZONING & SUBDIVISION FEES $ 1,750 $ 1,000 $ 1,500
101-00000-420-34104 PLAN REVIEW FEES $ 9,193 $ 5,000 $ 5,000
101-00000-410-34105 SALE OF MAPS & PUBLICATIONS $ 29 $ - $ -
101-00000-410-34108 ADMINISTRATIVE FEES $ 437 $ - $ -
101-00000-420-34202 SPECIAL FIRE PROTECTION SERVICES $ 1,210 $ 1,000 $ -
101-00000-420-34206 MOWING & GARBAGE CLEANUP $ - $ - $ -
101-00000-430-34303 SNOW REMOVAL CHARGES $ - $ - $ -
101-00000-450-34780 PARK SHELTER FEES $ 250 $ 200 $ 200
101-00000-450-34920 MERCHANDISE SALES $ 450 $ 400 $ 400
CHARGES FOR SERVICES $ 17,205 $ 12,350 $ 8,100
2019 2020 2020
Account Number Account Description Actual Adopted Proposed
101-00000-420-35101 COURT FINES & ADMINISTRATIVE PENALTIES $ 29,977 $ 27,000 $ 25,000
101-00000-420-35200 FORFEITED & SEIZED ASSETS $ $ $
FINES & FORFEITS $ 29,977 $ 27,000 $ 25,000
101-00000-410-36101 SPECIAL ASSESSMENTS - COUNTY $ 2,303 $ $
101-00000-410-36102 PENALTIES & INTEREST $ - $ $
101-00000-410-36200 OTHER MISCELLEANOUS REVENUE $ 1,378 $ $ -
101-00000-410-36210 INTEREST ON INVESTMENTS $ 30,294 $ 6,000 $ 6,000
101-00000-410-36215 OTHER FEES (CREDIT CARD) $ 370 $ 500 $ 500
101-00000-410-36230 CONTRIBUTIONS & DONATIONS (NON COMM EN $ - $ - $
101-00000-450-36230 CONTRIBUTIONS & DONATIONS (COMM EVENT $ 2,159 $ 2,500 $
101-00000-420-36260 SURCHARGES COLLECTED $ 1,246 $ 1,000 $ 1,000
MISCELLANEOUS REVENUE $ 37,750 $ 10,000 $ 7,500
101-00000-410-39101 SALE OF CAPITAL ASSETS
101-00000-410-39200 TRANSFER IN
OTHER SOURCES $ $ $
TOTAL GENERAL FUND REVENUE $ 1,481,605 $ 1,484,684 $ 1,448,753
REVENUES OVER/UNDER EXPENDITURES $
FUND BALANCE - January 1
$ (90,639)
$ 735,673 $ 780,967 $ 780,967
FUND BALANCE - December 31 $ 780,967 $ 780,967 $ 690,328
CITY OF LAUDERDALE
GENERAL FUND EXPENSE SUMMARY
2021
2019 2020 2021
Department Number Title Actual Adopted Proposed
41110 LEGISLATIVE $ 26,280 $ 26,423 $ 23,853
41320 CITY ADMINISTRATION $ 233,714 $ 235,810 $ 240,652
41410 ELECTIONS $ 18,062 $ 24,930 $ 19,035
41610 LEGAL $ 30,523 $ 28,500 $ 31,000
41910 PLANNING $ 32,929 $ 37,427 $ 38,107
41940 GENERAL GOVERNMENT BUILDINGS $ 29,121 $ 34,400 $ 32,200
GENERAL GOVERNMENT $ 370,628 $ 387,490 $ 384,847
42100 PUBLIC SAFETY $ 771,270 $ 796,463 $ 861,021
42400 BUILDING INSPECTIONS $ 51,389 $ 50,082 $ 51,418
PUBLIC SAFETY $ 822,659 $ 846,545 $ 912,439
43121 PUBLIC WORKS $ 105,393 $ 100,148 $ 105,487
43160 STREET LIGHTING $ 6,124 $ 6,000 $ 6,000
PUBLIC WORKS $ 111,518 $ 106,148 $ 111,487
45200 PARKS & RECREATION $ 92,865 $ 93,501 $ 92,619
46500 ECONOMIC DEVELOPMENT $ 1,225 $ 5,000 $ 5,000
49200 MISCELLANEOUS UNALLOCATED EXPENSES $ - $ 8,000 $ 8,000
49300 OTHER FINANCING USES $ 38,000 $ 38,000 $ 25,000
OTHER $ 132,090 $ 144,501 $ 130,619
TOTAL EXPENDITURES $ 1,436,895 $ 1,484,684 $ 1,539,392
CITY OF LAUDERDALE
LEGISLATIVE
2021
2019 2020 2021
Account Number Account Description Actual Adopted Proposed
101-41110-410-41030 PART TIME EMPLOYEES $ 16,500 $ 16,500 $ 16,500
101-41110-410-41220 FICA $ 1,023 $ 1,023 $ 1,023
101-41110-410-41225 MEDICARE $ 240 $ 239 $ 239
101-41110-410-41510 WORKERS COMPENSATION INSURANCE $ 44 $ 41 $ 41
PERSONNEL $ 17,806 $ 17,803 $ 17,803
101-41110-410-42010 OFFICE SUPPLIES $ $ - $
101-41110-410-42110 GENERAL SUPPLIES $ $ 50 $ 50
101-41110-410-42115 MEETINGS $ $ 200 $ 200
101-41110-410-42410 MINOR TOOLS & EQUIPMENT $ $ - $
SUPPLIES $ $ 250 $ 250
101-41110-410-43140 TRAINING & EDUCATION $ 1,810 $ 2,000 $ 500
101-41110-410-43310 TRAVEL EXPENSE $ 1,974 $ 1,300 $ 500
101-41110-410-43510 LEGAL NOTICES & PUBLISHING $ 475 $ 500 $ 500
101-41110-410-43610 INSURANCE & BONDS $ 122 $ 270 $ 200
101-41110-410-44330 DUES & SUBSCRIPTIONS $ 4,092 $ 4,300 $ 4,100
OTHER SERVICES & CHARGES $ 8,474 $ 8,370 $ 5,800
101-41110-410-45700 OFFICE FURNITURE & EQUIPMENT
CAPITAL OUTLAY
TOTAL EXPENDITURES
$ 26,280 $ 26,423 $ 23,853
NOTES:
Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority
CITY OF LAUDERDALE
CITY ADMINISTRATION
2021
2019 2020 2021
Account Number Account Description Actual Adopted Proposed
101-41320-410-41010 FULL TIME EMPLOYEES $ 129,019 $ 133,017 $ 137,008
101-41320-410-41020 OVERTIME $ - $ - $ -
101-41320-410-41040 TEMPORARY EMPLOYEES $ $ - $ -
101-41320-410-41210 PERA $ 9,637 $ 9,976 $ 10,276
101-41320-410-41220 FICA $ 8,163 $ 8,247 $ 8,494
101-41320-410-41225 MEDICARE $ 1,909 $ 1,929 $ 1,987
101-41320-410-41250 DEFERRED COMPENSATION $ 2,006 $ 1,700 $ 2,000
101-41320-410-41310 HEALTH INSURANCE $ 18,161 $ 17,417 $ 18,141
101-41320-410-41320 DENTAL INSURANCE $ 395 $ 350 $ 400
101-41320-410-41330 LIFE INSURANCE $ 840 $ 860 $ 850
101-41320-410-41340 DISABILITY INSURANCE $ 636 $ 800 $ 650
101-41320-410-41420 UNEMPLOYMENT $ - $ - $ -
101-41320-410-41510 WORKERS COMPENSATION INSURANCE $ 1,086 $ 1,064 $ 1,096
PERSONNEL $ 171,852 $ 175,360 $ 180,902
101-41320-410-42010 OFFICE SUPPLIES $ 592 $ 700 $ 700
101-41320-410-42020 COMPUTER SUPPLIES $ - $ 650 $ 650
101-41320-410-42030 PRINTED FORMS $ 3,034 $ 2,500 $ 3,000
101-41320-410-42110 GENERAL SUPPLIES $ - $ 700 $ 400
101-41320-410-42115 MEETINGS $ 37 $ $ -
101-41320-410-42410 MINOR EQUIPMENT & TOOLS $ - $ - $ -
101-41320-410-42420 MINOR COMPUTER EQUIPMENT $ 3,876 $ 500 $ 1,000
SUPPLIES $ 7,539 $ 5,050 $ 5,750
101-41320-410-43030 AUDITING & ACCOUNTING SERVICES $ 18,384 $ 14,000 $ 18,000
101-41320-410-43090 EXPERT & PROFESSIONAL SERVICES $ 17,881 $ 20,000 $ 18,000
101-41320-410-43140 TRAINING & EDUCATION $ 670 $ 1,700 $ 1,000
101-41320-410-43220 POSTAGE $ 2,010 $ 2,000 $ 2,000
101-41320-410-43250 OTHER COMMUNICATIONS $ $ - $ -
101-41320-410-43310 TRAVEL EXPENSE $ 1,512 $ 1,500 $ 500
101-41320-410-43510 LEGAL NOTICES & PUBLISHING $ 402 $ 800 $ 500
101-41320-410-43610 INSURANCE & BONDS $ 1,572 $ 3,200 $ 1,700
101-41320-410-44040 VEHICLE/EQUIPMENT REPAIRS $ - $ - $ -
101-41320-410-44160 RENTS & LEASES $ 2,962 $ 2,800 $ 3,000
101-41320-410-44325 BANK FEES & CHARGES $ 1,666 $ 2,400 $ 2,000
101-41320-410-44330 DUES & SUBSCRIPTIONS $ 6,245 $ 5,700 $ 6,200
101-41320-410-44370 MISCELLANEOUS CHARGES $ 1,018 $ 1,300 $ 1,100
OTHER SERVICES & CHARGES $ 54,323 $ 55,400 $ 54,000
101-41320-410-45700 OFFICE EQUIPMENT & FURNITURE $ - $ - $ -
CAPITAL OUTLAY $ - $ - $
TOTAL EXPENDITURES $ 233,714 $ 235,810 $ 240,652
NOTES
Dues includes MCFOA, MAMA, MN GFOA, IMCA, MCMA, Press, Notary, RC GIS
CITY OF LAUDERDALE
ELECTIONS
2021
2019 2020 2021
Account Number Account Description Actual Adopted Proposed
101-41410-410-41010 FULL TIME EMPLOYEES $ 11,450 $ 11,891 $ 12,248
101-41410-410-41040 TEMPORARY EMPLOYEES $ $ 5,000 $
101-41410-410-41210 PERA $ 855 $ 892 $ 919
101-41410-410-41220 FICA $ 724 $ 737 $ 759
101-41410-410-41225 MEDICARE $ 169 $ 172 $ 178
101-41410-410-41250 DEFERRED COMPENSATION $ 211 $ 160 $ 200
101-41410-410-41310 HEALTH INSURANCE $ 1,693 $ 1,700 $ 1,758
101-41410-410-41320 DENTAL INSURANCE $ 46 $ 50 $ 50
101-41410-410-41330 LIFE INSURANCE $ 55 $ 60 $ 60
101-41410-410-41340 DISABILITY INSURANCE $ 59 $ 73 $ 65
101-41410-410-41510 WORKERS COMPENSATION INSURANCE $ 96 $ 95 $ 98
PERSONNEL $ 15,359 $ 20,830 $ 16,335
101-41410-410-42010 OFFICE SUPPLIES $ - $ 100 $ 100
101-41410-410-42110 GENERAL SUPPLIES $ 45 $ 500 $ 100
101-41410-410-42410 MINOR EQUIPMENT & TOOLS $ 2,658 $ 2,500 $ 2,500
SUPPLIES $ 2,703 $ 3,100 $ 2,700
101-41410-410-43510 LEGAL NOTICES PUBLISHING $ $ 1,000 $
101-41410-410-44370 MISCELLANEOUS CHARGES (AB VOTING) $
OTHER SERVICES & CHARGES $ $ 1,000 $
101-41410-410-45700 OFFICE EQUIPMENT & FURNITURE
CAPITAL OUTLAY
TOTAL EXPENDITURES $ 18,062 $ 24,930 $ 19,035
CITY OF LAUDERDALE
LEGAL
2021
Account Number
101-41610-410-43040
101-41610-410-43045
Account Description
LEGAL SERVICES - CIVIL PROCESS
LEGAL SERVICES - PROSECUTION
OTHER SERVICES & CHARGES
2019
Actual
$ 19,276
$ 11,247
$ 30,523
TOTAL EXPENDITURES $ 30,523
$
$
$
2020
Adopted
17,000
11,500
28,500
$
$
$
2021
Proposed
19,000
12,000
31,000
$ 28,500 $ 31,000
CITY OF LAUDERDALE
PLANNING, ZONING & INSPECTIONS
2021
2019 2020 2021
Account Number Account Description Actual Adopted Proposed
101-41910-410-41010 FULL TIME EMPLOYEES $ 15,753 $ 16,108 $ 16,591
101-41910-410-41210 PERA $ 1,173 $ 1,208 $ 1,244
100-41910-410-41220 FICA $ 996 $ 999 $ 1,029
101-41910-410-41225 MEDICARE $ 233 $ 234 $ 241
101-41910-410-41250 DEFERRED COMPENSATION $ 242 $ 200 $ 225
101-41910-410-41310 HEALTH INSURANCE $ 2,394 $ 2,234 $ 2,379
101-41910-410-41320 DENTAL INSURANCE $ 70 $ 100 $ 80
101-41910-410-41330 LIFE INSURANCE $ 107 $ 90 $ 110
101-41910-410-41340 DISABILITIY INSURANCE $ 76 $ 100 $ 50
101-41910-410-41510 WORKERS COMPENSATION INSURANCE $ 132 $ 129 $ 133
PERSONNEL $ 21,176 $ 21,402 $ 22,082
101-41910-410-42010 OFFICE SUPPLIES $ - $ $
101-41910-410-42030 PRINTED FORMS $ - $ - $
101-41910-410-42110 GENERAL SUPPLIES $ - $ $
SUPPLIES $ $ - $
101-41910-410-43090 EXPERT & PROFESSIONAL SERVICES $ 11,347 $ 15,000 $ 15,000
101-41910-410-43140 TRAINING & EDUCATION $ $ $ -
101-41910-410-43220 POSTAGE $ 14 $ 450 $ 450
101-41910-410-43610 INSURANCE & BONDS $ 173 $ 425 $ 425
101-41910-410-44330 DUES AND SUBSCRIPTIONS $ 219 $ 150 $ 150
OTHER SERVICES & CHARGES $ 11,753 $ 16,025 $ 16,025
TOTAL EXPENDITURES $ 32,929 $ 37,427 $ 38,107
CITY OF LAUDERDALE
GENERAL GOVERNMENT BUILDINGS
2021
Account Number
101-41940-410-42110
101-41940-410-42230
101-41940-410-42410
101-41940-410-43090
101-41940-410-43210
101-41940-410-43250
101-41940-410-43610
101-41940-410-43810
101-41940-410-43820
101-41940-410-43830
101-41940-410-43840
101-41940-410-43850
101-41940-410-44010
101-41940-410-44040
101-41940-410-44160
101-41940-410-45700
Account Description
GENERAL SUPPLIES
BUILDING REPAIR SUPPLIES
MINOR EQUIPMENT & TOOLS
SUPPLIES
EXPERT & PROFESSIONAL SERVICES
TELEPHONE & TELEGRAPH
OTHER COMMUNICATIONS (INTERNET)
INSURANCE & BONDS
ELECTRIC UTILITIES
WATER UTILITIES
GAS UTILITIES
REFUSE DISPOSAL
SEWER UTILITIES
BUILDING MAINTENANCE
VEHICLE/EQUIPMENT REPAIRS
RENTS & LEASES
OTHER SERVICES & CHARGES
OFFICE FURNITURE & EQUIPMENT
CAPITAL OUTLAY
2019 2020 2021
Actual Adopted Proposed
$ 1,128 $ 1,500 $ 1,200
$ - $ - $
$ - $ - $
$ 1,128 $ 1,500 $ 1,200
$ - $ - $
$ 2,014 $ 2,300 $ 2,200
$ 5,849 $ 6,000 $ 6,000
$ 8,182 $ 6,500 $ 8,000
$ 2,472 $ 4,400 $ 3,000
$ 46 $ 900 $ 500
$ 2,784 $ 3,000 $ 3,000
$ 5,981 $ 6,300 $ 6,300
$ $ - $
$ 665 $ 3,500 $ 2,000
$ - $
$ - $ - $
$ 27,992 $ 32,900 $ 31,000
TOTAL EXPENDITURES $ 29,121 $ 34,400 $ 32,200
CITY OF LAUDERDALE
PUBLIC SAFETY
2021
2019 2020 2021
Account Number Account Description Actual Adopted Proposed
101-42100-420-43100 DISPATCH $ 15,670 $ 15,192 $ 12,350
101-42100-420-43110 POLICE CONTRACT $ 713,204 $ 747,071 $ 773,471
101-42100-420-44370 MISCELLANEOUS CHARGES $ 189 $ 200 $ 200
101-42220-420-43120 FIRE CONTRACT $ 21,458 $ 21,000 $ 75,000
101-42220-420-43125 FIRE CALLS & INSPECTIONS $ 20,749 $ 13,000 $
101-42200-420-44370 MISCELLANEOUS CHARGES $ - $ $ -
OTHER SERVICES & CHARGES $ 771,270 $ 796,463 $ 861,021
101-42220-420-45400 MACHINERY & EQUIPMENT
CAPITAL OUTLAY
TOTAL EXPENDITURES
PD increase of 3.53%
$ $ $
$ 771,270 $ 796,463 $ 861,021
CITY OF LAUDERDALE
BUILDING INSPECTIONS
2021
2019 2020 2021
Account Number Account Description Actual Adopted Proposed
101-42400-420-41010 FULL TIME EMPLOYEES $ 32,903 $ 33,828 $ 34,678
101-42400-420-42010 OVERTIME $ 233 $ - $ -
101-42400-420-41210 PERA $ 2,478 $ 1,801 $ 1,843
101-42400-420-41220 FICA $ 2,301 $ 1,489 $ 1,523
101-42400-420-41225 MEDICARE $ 538 $ 348 $ 356
101-42400-420-41250 DEFERRED COMPENSATION $ 2,855 $ 2,448 $ 3,000
101-42400-420-41310 HEALTH INSURANCE $ 1,836 $ 2,000 $ 1,878
101-42400-420-41320 DENTAL INSURANCE $ 186 $ 200 $ 185
101-42400-420-41330 LIFE INSURANCE $ 510 $ 600 $ 510
101-42400-420-41340 DISABILITY INSURANCE $ 111 $ 200 $ 115
101-42400-420-41510 WORKERS COMPENSATION INSURANCE $ 1,129 $ 1,068 $ 1,130
PERSONNEL $ 45,079 $ 43,982 $ 45,218
101-42400-420-42030 PRINTED FORMS $ $ - $
101-42400-420-42110 GENERAL SUPPLIES $ $ - $
SUPPLIES $ $ $
101-42400-420-43090 EXPERT & PROFESSIONAL SERVICES $ 2,119 $ 3,000 $ 2,500
101-42400-420-43140 TRAINING & EDUCATION $ 1,300 $ 600 $ 1,000
101-42400-420-43220 POSTAGE $ 371 $ 300 $ 350
101-42400-420-43310 TRAVEL EXPENSES $ - $ $
101-42400-420-43510 LEGAL NOTICES PUBLISHING $ - $ - $
101-42400-420-43610 INSURANCE & BONDS $ 231 $ 350 $ 250
101-42400-420-44330 DUES & SUBSCRIPTIONS $ - $ 100 $ 100
101-42400-420-44370 MISCELLANEOUS CHARGES $ 1,320 $ 750 $ 1,000
101-42400-420-44380 BUILDING PERMIT SURCHARGES $ 969 $ 1,000 $ 1,000
OTHER SERVICES & CHARGES $ 6,311 $ 6,100 $ 6,200
TOTAL EXPENDITURES $ 51,389 $ 50,082 $ 51,418
CITY OF LAUDERDALE
PUBLIC WORKS
2021
2019 2020 2021
Account Number Account Description Actual Adopted Proposed
101-43121-430-41010 FULL TIME EMPLOYEES $ 36,867 $ 35,817 $ 37,002
101-43121-430-41020 OVERTIME $ 839 $ $ -
101-43121-430-41040 TEMPORARY EMPLOYEES $ $ 6,000 $ 6,000
101-43121-430-41210 PERA $ 2,670 $ 3,136 $ 3,225
101-43121-430-41220 FICA $ 2,754 $ 2,593 $ 2,666
101-43131-430-41225 MEDICARE $ 644 $ 606 $ 624
101-43121-430-41250 DEFERRED COMPENSATION $ 5,235 $ 5,300 $ 5,195
101-43121-430-41310 HEALTH INSURANCE $ 499 $ 125 $ 500
101-43121-430-41320 DENTAL INSURANCE $ 93 $ 125 $ 94
101-43121-430-41330 LIFE INSURANCE $ 458 $ 379 $ 460
101-43121-430-41340 DISABILITY INSURANCE $ 149 $ 200 $ 150
101-43121-430-41510 WORKERS COMPENSATION INSURANCE $ 1,809 $ 1,867 $ 1,921
PERSONNEL $ 52,016 $ 56,148 $ 57,837
101-43121-430-42110 GENERAL SUPPLIES $ 821 $ 1,500 $ 1,000
101-43121-430-42120 MOTOR FUELS $ 3,169 $ 3,500 $ 3,100
101-43121-430-42130 LUBRICANTS & ADDITIVES $ - $ 100 $ 100
101-43121-430-42160 CHEMICALS & CHEMICAL PRODUCTS $ - $ - $
101-43121-430-42170 SAFETY EQUIPMENT $ - $ - $
101-43121-430-42210 VEHICLE/EQUIPMENT PARTS $ 428 $ 500 $ 500
101-43121-430-42220 TIRES $ - $ - $
101-43121-430-42240 STREET MAINTENANCE MATERIALS $ 191 $ - $
101-43121-430-42410 MINOR EQUIPMENT & TOOLS $ - $ 500 $ 500
101-43121-430-42420 MINOR COMPUTER EQUIPMENT $ - $ 750 $
SUPPLIES $ 4,610 $ 6,850 $ 5,200
101-43121-430-43030 ENGINEERING $ 14,892 $ 7,200 $ 10,000
101-43121-430-43090 EXPERT & PROFESSIONAL SERVICES (SNOW) $ 22,845 $ 17,000 $ 20,000
101-43121-430-43095 TREE TRIMMING AND REMOVAL $ 8,025 $ 9,000 $ 9,000
101-43121-430-43140 TRAINING & EDUCATION $ 430 $ 500 $ 500
101-43121-430-43210 TELEPHONE & TELEGRAPH $ $ - $
101-43121-430-43310 TRAVEL EXPENSE $ - $ - $
101-43121-430-43610 INSURANCE & BONDS $ 784 $ 1,400 $ 900
101-43121-430-44010 BUILDING MAINTENANCE $ - $ - $
101-43121-430-44040 VEHICLE/EQUIPMENT REPAIRS $ 1,793 $ 2,000 $ 2,000
101-43121-430-44160 RENTS & LEASES $ - $ - $
101-43121-430-44330 DUES & SUBSCRIPTIONS $ $ - $
101-43121-430-44390 TAXES & LICENSES $ - $ 50 $ 50
OTHER SERVICES & CHARGES $ 48,768 $ 37,150 $ 42,450
101-43121-430-45400 MACHINERY & EQUIPMENT
CAPITAL OUTLAY
TOTAL EXPENDITURES $ 105,393 $ 100,148 $ 105,487
CITY OF LAUDERDALE
STREET LIGHTING
2021
Account Number
101-43160-430-43810
101-43160-430-44040
Account Description
ELECTRIC UTILITIES
VEHICLE/EQUIPMENT REPAIRS
OTHER SERVICES & CHARGES
2019
Actual
$ 6,124 $
$ $
$ 6,124 $
2020
Adopted
2021
Proposed
6,000 $ 6,000
$
6,000 $ 6,000
TOTAL EXPENDITURES $ 6,124 $ 6,000 $ 6,000
CITY OF LAUDERDALE
PARKS & RECREATION
2021
2019 2020 2021
Account Number Account Description Actual Adopted Proposed
101-45200-450-41010 FULL TIME EMPLOYEES $ 52,457 $ 50,419 $ 52,157
101-45200-450-41020 OVERTIME $ 1,102 $ $ -
101-45200-450-41040 TEMPORARY EMPLOYEES $ 7,665 $ 12,000 $ 12,000
101-45200-450-41210 PERA $ 3,717 $ 4,231 $ 4,362
101-45200-450-41220 FICA $ 4,119 $ 3,870 $ 3,978
101-45200-450-41225 MEDICARE $ 963 $ 905 $ 930
101-45200-450-41250 DEFERRED COMPENSATION $ 5,204 $ 5,600 $ 5,250
101-45200-450-41310 HEALTH INSURANCE $ 3,879 $ 3,009 $ 3,900
101-45200-450-41320 DENTAL INSURANCE $ 186 $ 200 $ 187
101-45200-450-41330 LIFE INSURANCE $ 366 $ 400 $ 367
101-45200-450-41340 DISABILITY INSURANCE $ 247 $ 325 $ 250
101-45200-450-41420 UNEMPLOYMENT $ - $ $ -
101-45200-450-41510 WORKERS COMPENSATION INSURANCE $ 1,654 $ 1,542 $ 1,588
PERSONNEL $ 81,559 $ 82,501 $ 84,969
101-45200-450-42030 PRINTED FORMS $ - $ $
101-45200-450-42110 GENERAL SUPPLIES $ 1,029 $ 600 $ 1,000
101-45200-450-42115 MEETINGS $ - $ $ -
101-45200-450-42120 MOTOR FUELS $ $ $
101-45200-450-42160 CHEMICALS & CHEMICAL PRODUCTS $ - $ $
101-45200-450-42210 VEHICLE/EQUIPMENT PARTS $ $ $
101-45200-450-42220 TIRES $ - $ $
101-45200-450-42230 BUILDING REPAIR SUPPLIES $ - $ $ -
101-45200-450-42410 MINOR EQUIPMENT & TOOLS $ - $ $ -
SUPPLIES $ 1,029 $ 600 $ 1,000
101-45200-450-43090 EXPERT & PROFESSIONAL SERVICES $ 470 $ $ -
101-45200-450-43130 COMMUNITY EVENTS $ 4,049 $ 3,500 $ 500
101-45200-450-43140 TRAINING & EDUCATION $ - $ $ -
101-45200-450-43210 TELEPHONE & TELEGRAPH $ - $ $
101-45200-450-43310 TRAVEL EXPENSE $ - $ $ -
101-45200-450-43610 INSURANCE & BONDS $ 432 $ 800 $ 500
101-45200-450-43810 ELECTRIC UTILITIES $ 497 $ 600 $ 550
101-45200-450-43820 WATER UTILITIES $ 765 $ 500 $ 800
101-45200-450-43830 GAS UTILITIES $ 497 $ 700 $ 600
101-45200-450-43840 REFUSE DISPOSAL $ - $ $ -
101-45200-450-44010 BUILDING MAINTENANCE $ - $ $ -
101-45200-450-44040 VEHICLE/EQUIPMENT MAINTENANCE $ - $ $ -
101-45200-450-44160 RENTS & LEASES (PORTABLE RESTROOM) $ 1,643 $ 1,800 $ 1,700
101-45200-450-44382 RECREATION PROGRAMS $ 1,924 $ 2,500 $ 2,000
OTHER SERVICES & CHARGES $ 10,277 $ 10,400 $ 6,650
101-45200-450-45200 BUILDING & IMPROVEMENTS
CAPITAL OUTLAY
$
$
$
$
TOTAL EXPENDITURES $ 92,865 $ 93,501 $ 92,619
CITY OF LAUDERDALE
ECONOMIC DEVELOPMENT
2021
Account Number
101-46500-462-43090
101-46500-462-44370
Account Description
CONSULTING FEES
MISCELLANEOUS
OTHER SERVICES & CHARGES
2019 2020 2021
Actual Adopted Proposed
$ 1,225 $ 5,000 $ 5,000
$ - $ - $
$ 1,225 $ 5,000 $ 5,000
TOTAL EXPENDITURES $ 1,225 $ 5,000 $ 5,000
CITY OF LAUDERDALE
MISCELLANEOUS UNALLOCATED EXPENDITURES
2021
Account Number
2019 2020 2021
Account Description Actual Adopted Proposed
101-49200-410-48100 CONTINGENCY
OTHER SERVICES & CHARGES
$ - $ 8,000 $ 8,000
$ $ 8,000 $ 8,000
TOTAL EXPENDITURES $ $ 8,000 $ 8,000
CITY OF LAUDERDALE
OTHER FINANCING USES
2021
2019 2020 2021
Account Number Account Description Actual Adopted Proposed
101-49300-410-47200 TRANSFER OUT $ 38,000 $ 38,000 $ 25,000
TRANSFERS $ 38,000 $ 38,000 $ 25,000
TOTAL EXPENDITURES $ 38,000 $ 38,000 $ 25,000
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
July 28, 2020
ITEM NUMBER August 18 Council Meeting
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
At the beginning of the year, we knew the primary election would conflict with the first reg-
ularly scheduled meeting in August. At that time, August 18 was selected as the alternate
date. Staff are adding this to the agenda as a reminder and to see if we need to change the
date or time of the meeting.
OPTIONS:
STAFF RECOMMENDATION: