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HomeMy WebLinkAbout09/22/2020The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the September 8, 2020 City Council Meeting c. Claims Totaling $92,617.35 4. CONSENT a. August Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Informational Update Regarding Local Street Racing Activity by St. Anthony Police Department Sergeants Huddle and Dokken b. 2020 Election Update c. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, SEPTEMBER 22, 2020 Due to the coronavirus, the city council will hold meetings remotely until the City Council rescinds the emergency declaration. The public may monitor the meeting on Lauderdale's public access channel 16 for cable subscribers or online at https://www.ctvnorthsuburbs.org/your- city/lauderdale/. To make public comment during the meeting, use https://us02web.zoom.us/j/88168024577?pwd=YVRzVOpvUElIcUh2aUd uK3d6UGdHUTO9 with Passcode: 352808 or call 888 788 0099 (Toll Free) with webinar ID: 881 6802 4577. The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the September 8, 2020 City Council Meeting c. Claims Totaling $92,617.35 4. CONSENT a. August Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Informational Update Regarding Local Street Racing Activity by St. Anthony Police Department Sergeants Huddle and Dokken b. 2020 Election Update c. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Destruction Order to Abate Nuisances at 1937 Pleasant Street b. Ordinance No. 20-03 Amending Title 9, Chapter 7 of City Code Regulating Fences and Retaining Walls c. Resolution No. 092220A — Authorizing Publication of Ordinance No. 20-03 by Title and Summary d. 1795 Eustis Street Redevelopment Schedule e. Resolution No. 092220B — Preliminary Property Tax Levy and Establishing Budget Meeting Date f. 2020-2021 Warming House Plans g. Process for Handling Resident Requests h. Establish Date to Canvas Election Results 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS a. Petition and Waiver Agreement for Tree Removals 11. SET AGENDA FOR NEXT MEETING a. 2021 CTV Service Agreement b. CARES Funding Proposal c. City Website Proposals d. MWMO Presentation on Organizational Priorities, Climate Change, and Adopt -a - Drain Program e. Tobacco Ordinance Study and Revisions 12. WORK SESSION a. Coronavirus Impacts Update b. Community Development Update c. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 1 of 5 September 8, 2020 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:30 p.m. Roll Call Councilors present: Andi Moffatt, Jeff Dains, Roxanne Grove, Kelly Dolphin, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Dolphin moved and seconded by Councilor Dains to approve the agenda. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any corrections to the minutes of the August 25, 2020 city council meeting. There being none, Councilor Dains moved and seconded by Councilor Grove to approve the minutes of the August 25, 2020 city council meeting. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Grove moved and seconded by Councilor Dains to approve the claims totaling $87,987.00. Motion carried unanimously on a roll call vote. Informational Presentations/Reports A. City Council Updates Councilor Dains stated that the Mississippi Watershed Management Organization planned to attend the October 13 city council meeting to present on storm water topics, climate change, and the Adopt -a -Drain program. Dains also said that an update on light rail and bussing is coming from the Metropolitan Council Transportation Committee soon. Mayor Gaasch shared her support for the teachers and students returning to school. Gaasch also said that Ramsey County provides TechPaks to those in search of new jobs due to COVID-19. Public Hearings A. Revisions Title 9, Chapter 7 Regulating Fences and Retaining Walls Butkowski explained that staff revised the draft ordinance based on the discussion from the previous meeting. The general consensus of the Council was to allow front yard fences with conversations around heights, materials, and concerns unique to corner lots. The draft ordinance addressed each of these using pictures and less technical jargon to explain what was allowed. LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 2 of 5 September 8, 2020 In response to the council discussions and community feedback, staff simplified the language to allow up to four -foot fences in the front yard. The draft limited front yard fences on corner lots to those less than 50% opaque, thereby eliminating the need for front yard site triangles. The draft also limited front yard fence materials to those that were aesthetic in character (non -chain link) to address the initial concerns from residents over the aesthetics of front yard fences. After council discussion, Mayor Gaasch opened up the public hearing to anyone in attendance interested in addressing the Council. Eric McIntosh, 1847 Fulham Street, noted that page seven of the draft ordinance struck the variance language. Staff explained that the Council could always hear residents' request for deviations from the fence and retaining ordinance and the removal of the language doesn't change that. Changes to that process was on the agenda for discussion later in the meeting. Claire Zehrer, 2445 Summer Street, believed the wording in the new ordinance would cost residents money in unnecessary surveys. Staff said they would edit that section to clarify that not all property corners need be identified. Josh Dirksen, 1815 Lake Street, stated that this draft ordinance looked better and was more concise than the original, but wanted to make sure that the language had a variance process. He said he does not have a problem with chain link or privacy fences in front yards. Heather Brian, 1778 Eustis Street, shared that chain link fences were economical and a good long-term solution. Gary Brandenburg and Leslie Kratz, 1773 Carl Street, stated that chain link fences can look good with the incorporation of decorative vines. Diane Galvin, 1746 Malvern Street, submitted written comments asking for clarification of a few items. Staff said they would respond to Ms. Galvin. Mayor Gaasch closed the public hearing. Staff said they would revise the draft accordingly and have it reviewed by the city attorney before the next meeting. Discussion/Action Item A. 2021 Budget and Levy The Council reviewed a first draft of the general fund budget for 2021 in July. Since then the local government aid (LGA) numbers were finalized and the fiscal disparities amounts were released. Fiscal disparities revenue was $7,805 more than 2020. Staff revised the budget based on cost trends. Staff also eliminated the annual transfer to the development fund. This was discussed while developing the City's long-term financial plan in late 2019 to off -set an LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 3 of 5 September 8, 2020 anticipated increase in fire service costs. The levy needed to be increased by $46,291 (1.6%) to balance the budget. Staff calculated the financial impact of the increase on homeowners. Per the county assessor, median valued homes in Lauderdale went up 6.5% over the past year. The market increase, plus the $900,000 in new home construction, pushed the total value of Lauderdale real estate up 13.7%. The value increases drove down the tax rate 1.854% over last year. In short, in spite of a levy increase, Lauderdale residents would see a reduction in their property taxes if their home values stayed the same. The tax on a median valued home would go up $4.96 because of the increase in value year -over -year. Not all of the new construction value has been recorded so next year there will be additional property value coming on-line to share the tax levy. The preliminary levy must be set at the September 22 meeting, which sets the ceiling for the levy for 2021. The Council may reduce the final levy amount but may not increase it. B. Resolution No. 090820A — Approving Allocations of the City's CARES Act Funds City staff was working with local partners to allocate the City's $181,419 in CARES Act funds. The City must report expenses monthly to Minnesota Management and Budget (MMB); all funds must be expended by November 15, 2020. Staff totaled $13,591 spent through August 31 that will be reported to MMB. This paid for equipment for teleworking, teleconferencing city council meetings, purchasing PPE and cleaning supplies, and staffing costs. Staff identified other CARES eligible items to serve residents through the rest of the pandemic. These included elections supplies, technology for council members, and a website that allowed for better communication with residents. The items totaled $26,000. The City Council may allocate funds to support area schools, hospitals, public safety, and Ramsey County programs that support Lauderdale residents and businesses. Councilor Grove made a motion to adopt Resolution No. 090820A Approving Allocations of the City of Lauderdale's CARES Act Funds. This was seconded by Councilor Dains and carried unanimously on a roll call vote. C. State of Minnesota CARES Act Grant County — Municipality Agreement Butkowski explained that each political subdivision in the state that administered elections received an allocation from the CARES Act funds. Lauderdale's allocation was $1,389.48. Ramsey County incurred significant costs to provide the City of Lauderdale with PPE to run the 2020 elections. As such, staff recommended that the City dedicate its share to Ramsey County Elections. The City could purchase elections supplies from its larger CARES Act allocation. LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 4 of 5 September 8, 2020 Councilor Moffatt made a motion to approve the State of Minnesota 2020 CARES Act Grant County—Municipality Agreement. This was seconded by Councilor Dains and carried unanimously on a roll call vote. D. 1795 Eustis Street Update Jennifer Haskamp, the City's planning consultant, updated the Council on the redevelopment of 1795 Eustis Street. Due to the pandemic, new apartment buildings were slow to fill in March, April, and May. That changed recently but Real Estate Equities (REE) told city staff and Haskamp that they were modeling different leasing scenarios to ensure the project would be viable should the pandemic or economy not recover as expected. The Council discussed whether the sale of the site would be in January 2021 or whether the Council should extend the bonds or consider an alternative project. Haskamp explained that REE had completed two of the three stages required by the City's planned unit development ordinance. Butkowski said the City's financial advisor updated financial models to explain the difference between the senior apartment building and single-family homes. The redevelopment of lots on Eustis Street increased lot values. Ultimately, single-family homes do not recoup the City's investment and result in significantly less park dedication fees. Staff and the consultant will prepare a project development timeline for the next meeting and work with the city attorney on a purchase agreement. Mayor Gaasch called a five-minute recess at 10:03 p.m.; the meeting resumed at 10:08 p.m. E. Planning for Halloween during a Pandemic Butkowski referenced the newsletter article asking residents for ideas to celebrate Halloween during a pandemic. She highlighted the e-mail from Lauderdale resident Kendra Kauppi. She suggested a mask drive, food drive, haunted rides, and safe candy distribution. Due to the pandemic and staff working absentee voting on October 31 at City Hall, the City could not organize a community event this year. The Council encouraged residents to participate in their own chosen activities this year. F. Social Media Policy The League updated its sample Social Media Policy in light of new state advisory opinions. The new policy is shorter and reflects the new records retention requirements for data received through social media. Councilor Moffatt made a motion to adopt the updated social media polity as presented. This was seconded by Councilor Dains and carried unanimously on a roll call vote. LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 5 of 5 September 8, 2020 Set Agenda for Next Meeting Butkowski said that the September 22 council meeting may include adoption of the 2021 preliminary budget and levy, nuisance abatements, website proposals, warming house plans, the August financial report, and the fence ordinance. Work Session A. Process for Handling Requests for Deviations from City Code The Council discussed how to handle residents' requests for non -zoning related deviations from City Code. Staff summarized the current process whereby applicants must receive council permission to submit applications when the ordinance doesn't allow staff to process the request. There are pros and cons to this method. Staff will research other cities processes and bring back options to the next meeting. B. Coronavirus Impacts Update Butkowski stated that the Roseville Police Department and Ramsey County Sheriff cancelled their Night to Unite events. C. Community Development Update Butkowski shared that the bids for the storm water project in the Nature Area and Seminary Pond came in 40% under the engineer's estimate. D. Opportunity for the Public to Address the City Council Mayor Gaasch opened up the floor to anyone in attendance interested in addressing the Council. Josh Dirksen, 1815 Lake Street, said he would work on Halloween ideas to share with the community. He also said he believed the City should reconsider its relationship with Real Estate Equities in regards to 1795 Eustis Street. There being no additional people interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Dains moved and seconded by Councilor Moffatt to adjourn the meeting at 10:51 p.m. Motion carried unanimously on a roll call vote. Respectfully submitted, CKhe Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: September 22, 2020 Subject: List of Claims The claims totaling $92,617.35 are provided for City Council review and approval that includes check numbers 27074 to 27098. Accounts Payable Checks by Date - Detail by Check Date User: Printed: MILES.CLINE 9/18/2020 1:15 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 34 ACH 43 ACH 44 ACI -1 45 ACH 46 27074 13 8091 27075 65 17067382 27076 306 2020-137 27077 184 4060186758 AFSCME MN Council 5 09/18/2020 PR Batch 51900.09.2020 Union Dues PR Batch 51900.09.2020 Uni( Total for this ACH Check for Vendor 34: Public Employees Retirement Association PR Batch 51900.09.2020 PERA Coordinated PR Batch 51900.09.2020 PERA Coordinated 09/18/2020 PR Batch 51900.09.2020 PER PR Batch 51900.09.2020 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 51900.09.2020 State Income Tax 09/18/2020 PR Batch 51900.09.2020 Stat Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 51900.09.2020 Deferred Comp PR Batch 51900.09.2020 Deferred Comp 09/18/2020 PR Batch 51900.09.2020 Defi PR Batch 51900.09.2020 Def( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 51900.09.2020 FICA Employer Portio: PR Batch 51900.09.2020 FICA Employee Portio PR Batch 51900.09.2020 Medicare Employee Pc PR Batch 51900.09.2020 Federal Income Tax PR Batch 51900.09.2020 Medicare Employer Po 09/18/2020 PR Batch 51900.09.2020 FIC. PR Batch 51900.09.2020 FIC. PR Batch 51900.09.2020 Mec PR Batch 51900.09.2020 Fed( PR Batch 51900.09.2020 Me Total for this ACH Check for Vendor 46: Total for 9/18/2020: 8th Day Landscaping LLC 09/22/2020 Line Trimming at Parks Total for Check Number 27074: Allstream Inc. Fax Line AMEE Central Voting Booths Cintas September Uniforms 09/22/2020 Total for Check Number 27075: 09/22/2020 Total for Check Number 27076: 09/22/2020 210.24 210.24 1,020.45 1,177.43 2,197.88 647.62 647.62 1,758.68 1,357.65 3,116.33 1,159.86 1,159.86 271.27 1,718.44 271.27 4,580.70 10,752.77 330.00 330.00 52.83 52.83 900.00 900.00 11.03 AP Checks by Date - Detail by Check Date (9/18/2020 1:15 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 4060807359 27078 36 0229329 0229396 27079 133 092020 27080 25 EMCOM-008715 EMCOM-008730 EMCOM-008747 RISK -002068 27081 164 3670475 27082 223 10421086220 27083 19 84573 84574 27084 294 00014889 27085 134 00104 September Uniforms City of Roseville September IT Services Laserfiche License and Maintenance Miles Cline Mileage Reimbursement County of Ramsey PR Batch 51900.09.2020 Life Insurance PR Batch 51900.09.2020 Long Term Disability PR Batch 51900.09.2020 Short Term Disability August Fleet Support August 911 Dispatch Services August CAD Services Insurance Processing Fee Dalco Enterprises Inc Toilet Tissue Dell Marketing LP Laptop for City Council Ehlers and Associates Inc Arbitrage Report 1795 Eustis Redevelopment Goodmanson Construction Inc Skyview Park Earthwork and Concrete Katrina Joseph August Legal Services Total for Check Number 27077: 09/22/2020 Total for Check Number 27078: 09/22/2020 Total for Check Number 27079: 09/22/2020 PR Batch 51900.09.2020 Life PR Batch 51900.09.2020 Lon, PR Batch 51900.09.2020 Sho, Total for Check Number 27080: 09/22/2020 Total for Check Number 27081: 09/22/2020 Total for Check Number 27082: 09/22/2020 Total for Check Number 27083: 09/22/2020 Total for Check Number 27084: 09/22/2020 Total for Check Number 27085: 27086 185 Lauderdale Certified Auto Repair Inc 09/22/2020 092020 August Fuel 092020 August Fuel 092020 August Fuel 27087 23 INV 1665104 Metro Sales Inc Quarterly Copy Charges Total for Check Number 27086: 09/22/2020 11.03 22.06 1,488.00 878.66 2,366.66 66.94 66.94 295.06 94.47 64.67 6.24 1,060.57 205.40 25.00 1,751.41 156.94 156.94 900.00 900.00 2,500.00 442.50 2,942.50 38,470.00 38,470.00 925.00 925.00 56.83 265.22 56.83 378.88 112.73 AP Checks by Date - Detail by Check Date (9/18/2020 1:15 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 27088 24 0001113919 Total for Check Number 27087: 112.73 Metropolitan Council 09/22/2020 October Waste Water 13,140.88 Total for Check Number 27088: 13,140.88 27089 291 MKC Inc 09/22/2020 2020-8 Davis -Bacon Consulting Services 195.00 27090 10 Total for Check Number 27089: 195.00 On Site Sanitation Inc 09/22/2020 0000998399 09/05/2020 -10/02/2020 Park Portable Restroom 235.44 27091 37 Park Service Inc I016404 Truck Repairs 27092 5 619861-08-20 27093 135 0820572525 Premium Waters Inc August Water Bottles St Paul Pioneer Press Publish Election Notices 27094 26 Stantec Consulting Services Inc 1697657 Skyview Survey 1697657 Seminary Pond Easements 1697657 Como Sewer Project 1697657 Seminary Pond - Wetland Conservation Act 1697658 2019 Street Improvements 27095 40 Truck Utilities Inc C001476 Plow Supplies 27096 90 Verizon Wireless 9861861992 August Cell Phone 9861861992 August Cell Phone 9861861992 August Cell Phone 27097 7 Total for Check Number 27090: 235.44 09/22/2020 111.93 Total for Check Number 27091: 1 1 1.93 09/22/2020 20.49 Total for Check Number 27092: 20.49 09/22/2020 150.66 Total for Check Number 27093: 150.66 09/22/2020 1,295.00 4,005.00 1,066.38 2,588.50 8,661.62 Total for Check Number 27094: 17,616.50 09/22/2020 13.30 Total for Check Number 27095: 13.30 09/22/2020 33.11 16.56 16.56 Total for Check Number 27096: 66.23 Waste Management Inc 09/22/2020 8642669-0500-8 September Public Works 442.83 Total for Check Number 27097: 442.83 27098 74 Xcel Energy 09/22/2020 699003474 Larpenteur Avenue 39.94 699362574 August Street Lighting 418.00 699795352 1885 Fulham Street 25.00 AP Checks by Date - Detail by Check Date (9/18/2020 1:15 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description CI►eck Date Reference Check A►nount 699795352 1917 Walnut Street -4.55 699795352 1917 Walnut Street 25.00 699795352 1885 Fulham Street -8.02 Total for Check Number 27098: 495.37 Total for 9/22/2020: 81,864.58 Report Total (30 checks): 92,617.35 AP Checks by Date - Detail by Check Date (9/18/2020 1:15 PM) Page 4 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date September 22, 2020 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR August Financial Report DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month, staff provide the Council with an updated copy of the city's finances. Follow- ing are the revenue, expense, and cash balance reports for August 2020. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for August 2020. General Ledger Cash Balances User: heather.butkowski Printed: 9/16/2020 4:06:47 PM Period 08 - 08 Fiscal Year 2020 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -2,958,598.89 220,370.51 136,496.47 -2,874,724.85 Change Fund 101-00000-000-10300 100.00 0.00 0.00 100.00 Cash 226-00000-000-10100 15,011.89 2.38 1,061.47 13,952.80 Cash 227-00000-000-10100 80,188.95 12.80 5,263.38 74,938.37 Cash 305-00000-000-10100 311.76 0.00 0.00 311.76 Cash 306-00000-000-10100 113,217.95 19.34 0.00 113,237.29 Cash 401-00000-000-10100 158,890.65 27.14 0.00 158,917.79 Cash 403-00000-000-10100 507,087.44 86.62 0.00 507,174.06 Cash 404-00000-000-10100 362,485.88 61.92 0.00 362,547.80 Cash 414-00000-000-10100 393,614.58 67.24 0.00 393,681.82 Cash 416-00000-000-10100 94,494.02 0.00 0.00 94,494.02 Cash 602-00000-000-10100 1,050,121.86 14,508.80 23,726.05 1,040,904.61 Cash 603-00000-000-10100 424,923.92 5,566.04 8,953.75 421,536.21 Current Assets 241,850.01 240,722.79 175,501.12 307,071.68 Petty Cash 101-00000-000-10200 300.00 0.00 0.00 300.00 Petty Cash 300.00 0.00 0.00 300.00 Investments - Fair Value 101-00000-000-10410 3,716,400.65 671.07 0.00 3,717,071.72 Adj Investments 3,716,400.65 671.07 0.00 3,717,071.72 Grand Total 3,958,550.66 241,393.86 175,501.12 4,024,443.40 GL - Cash Balances (09/16/2020 - 04:06 PM) Page 1 vn o 4 co oo O vD O N cc) cd ▪ CT 00 0 O 'Ji O 0 • & YTD Balanc Current Period General Fund CN 100—Doo OMCA CD 00 coco�p Ch 0000 O VD vO M dM vD O M ONO O O O v) VD 00 VD 1,-) VD VD 1` 10 b MOO DN 1C) cc) O O NN„O O h N 1/ I— 00 V. O 11 cf1 10 1— 0 O N 03 O CO00 p ID l) krioqi 0-1 00 0 0 p ,t ,f M M v1 fl �F 0) co N O Oc C) t ClCA 'cF 00 11 vl 0) 00 M "at — M [- OO 11 h pl O M 00 O\ OO N 00 1/ CV v) O V? VD 0,-) NO O .-, M d' 0) I- O 0000 r N VD C O N ON� O vi. 1` If 1` ,f 1,c1 VD (` N o- (- N v1 — 00 VD * N d• d' GT Cl 10 O O O 00 VD N O VD VD M 10 O O OOO Co M O M NN ,t CD O O 000 d\ N [10 O O C0r10 NO O O ^a d't— N V1 000— — N - ---- N 06,-, C1 Cl 00 N M co ,, r N O C- 00 00 00 1n 0 O rei el 0000 M N M O 00 OT 0 0 0 0 0 0 O O O O O O O O O 0 0 0 0 0 0 O 00 0 0 0 O O O d- 00000 O 4 <O 606 o d 7 O v) 1- 1(1 O O 00 N v1 O O 00 VD VD O M O O0O O c+1 M O 0O rr dam• d0• ,t. � N O— 0000 - - 0 0000 CO v1 V' d' O 7 N N 0 0 0) Q) 0) O „[ • N O U a: y Q O C � • y a: 00 O cd PL1 o a) w v, OO> 'tl O O 0) 4)U yp • 0) C5 w O C cn y UoHI y noAai a~i 0)i 7 y 1:1,4, 0 Q: al a gHa�Uz O x 41a.000Uo w General Fund O 00 GL - Revenue vs Expense (09/16/2020 - 04:08 PM) a) cu bq � W 00 Q) a) CD c4 CT 11• r • 00 0 \N p cd 0\ 00 N N O CO "b d) 0•0 U o b0 C] M o -, d. d. CAC.) YTD Balance Current Period 4J 0 u O l� M 1111 [� M 00 CY O O b I V01 O O dp' O 00 "',en en OnM O N d^ O M - V1 rl en C - en O An 7 VD in V▪ M' M O N Ch L--,, ,, vD N r 00 \O .,t.''. -i N O 00 I 00 VD O 000 l • O O L.j N of O 00 p N N O O CD O p CDO N 0 0 N a) P4 0 O N 0 0 H CD O O O CD O pp 1. ©t O O pp O hl h M p N O\ M vi 0 0 bL 0 U b H H O O Nlin N 00 00 4 0 0 • U /) > C O • O N N O N O • a0 O .- 0 N 0.c•. la ' • WP.Cl]OU W Communications GL - Revenue vs Expense (09/16/2020 - 04:08 PM) O MI O pI Cr) O ..moi O d' e' Vl O V) p 00 O� O CT hl O ,t -3p O M d' b 00 YTD Balance z CD O M O 00 N O opo 00 Corn N O N M O O N r" 00 M -00 0 .N-1 000 1!) N O O� O 7 (7\ 00 V) O V1 \D O C.E. (5 00 N N --" N M '-i 00 N CD \ID O O 00 00 p M V 0 H 0, O b CD1/1 hl N N M V1 V) 0 CD CD CD O 0 0 0 0 f) OM ON O N oo --+ m M el cai 7 N 00 O O U N A 00 > G .G a) U R: z7 0 00 e r4 '> 0 00 >, <i Q) 0 v • 0ai O .. 0 0 • k" =0 U a4g,1-i�-. ai • WP.cnOU W g GL - Revenue vs Expense (09/16/2020 - 04:08 PM) N l N p p hl p N O p O� 06 O I O\ ▪ O �O I CI' Lri 000 00 N O N O, O p O 0ON 0 � - p r vi ~ N tri • pp l O O pp O O O p O O p O O 0plo pp pO O p zn 1) (--,1 N GO TIF Revenue Bonds 2018A 0r Ln 3 0 v 0) yam° a) ° Cl O -fl�E u VD CO0 N a)) .. o 0) G J g a) G '[ U O 1) 1) A, c0) U M 0 GL - Revenue vs Expense (09/16/2020 - 04:08 PM) Current Period S $ \� G\ § r \ \� § \ / \ / 5 cp tri C;» \\ \ 0v 5% % �y �\ N / 0 0 ƒ § Q § 2019A Improvement Bonds GL - Revenue vs Expense (09/16/2020 - 04:08 PM) YTD Balance 0.4 Account Number oof 00 0) 0 O O N O N O O O O e--1 O en 0 O� O O 0 O O- O -N-+ 0 H 00 O O 00 d' 'Tr O O V) 1!)`Zr 00 00 00 00 O 00 O 00 00 00 I 00 O O p O O p O O O O r -i -i O d O N roti O O OI O N N O O O N O OIOOO0OO O 0 O0 OO OO O O co V) In O OV� .-i .-i to M 00 00 00 al 0) t'a b A o N o -0 A.( > O .O O 0 tz4 on Cli E U + U (.) i-: N cd > a y 74 0 > Li"., G 0) 6) N O <4 6) byT4') ti 6) 0) 0 ti 0) U d a.) 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( 6 s e w m M r "cf c 5 @) § g a § ci s 2 04) {° V \/ x _ . 0 k°(•) ._ ) a§5\ 0 0 k «%y© { \g° \ \ 2 / /g\/ ¢ )3/ ) CD \ tOca, \\ W \4 6Cl e\ƒ/m 8 f / _0 $ +m\ ��\\ ) - - C.D P4o/== a # \ Development GL - Revenue vs Expense (09/16/2020 - 04:08 PM) Current Pe \ 5 co / @ @ @ ac 3 33 3 e 55 /@ I a 33 @ @ @ ao \ / ? @ 33 = ca e e / @ @ /| \ \ 3(3 s 3c o 0 @ /| 0 co c © 33 \ \ \ )) 00 f ƒ t/ \ ! * / g a 2 •{ 'o o a tu©5.) {(\ cn a§5\ ( 0 0 m ){.2/ t x/} \ ¢g20 g m0U m Housing Redevelopment GL - Revenue vs Expense (09/16/2020 - 04:08 PM) 00 O O c3 00 0 cs • U L Account Number 00 0 000 000) 0 0 0 00 0 0 0 0 00 01 00 0 0 01 0 00 O 00 0 0 O O 0 O 0 0 00 00 O ON Op l O� O O 00 CD CD Op 0 Cr) O p 0 Oo0 O O 0 o o oo 00 0 0 0 0 oopl 0 0 00 0 0 0 000 0 000 0 0 000 0 000 o cn a) N 01 a) a) eel 0 U ti N 00 0 Z a4 b0 0 v, C <n T V 0 U U a) 1 . 0 ai CU cu �qA.1 1) tiCo n) U a��a. d ar, R. .-4 a) O g WOUO W TIF District No. 1-2 GL - Revenue vs Expense (09/16/2020 - 04:08 PM) UO O\ 00 p d Ooov) 0 O p O U g 0 U �d'd'O p D O dO O CN 00 O V) p�o00 p 00 N �v°O, p p M 0000 0 0 ' c ,OSI t--... 0 0 000 r�-1 O\ .-+ r-^ v) d' O\ OO\ 00 (6 c). 00 M hl O iD 00 O rl c \O d' N 0 0 0,1 O N N v1 01 O p I '1' 00 O d; O irl 1` d: d: O p sci 00 0d' 0 0 V) MCO )O 0 O 0', r, O d' M --, 0 \O Iz V' r- O rl N .--i 000 V1 M 0 00 p0hcN O I L N d'[amCr, G c 0(,0 co 0000 �00X00N H d^ •-+ \D 04 d' 00. N d 00 '1- M .--i ri 04 000 00I 0 0000 OI O 0 0 0 0 O O 0 0 O. 0 p O 0 0 •0 00 --- ,46 (0(0 0 p 0 Cr,cy 000 r. 0 (0 l � ooO � o t 0 't 0 'O N M M CA 0 0) 0 bA C O 0 0 0 O v E E" 0 O c cf .O+ 0 up �n 'd S.a C N (yr bA O c 0) a] a> O d C tO 4> awO L'0 >rq N 0,A d .0 w y bO g) 73 ❑ c N �5 O , viy (� Q cng4U 0 g W Q,v)000 W $-1 S y 00 Q) v1 rT�, O W 30 d i-- a O 0 "OL" N p g '—C—Z4_0 —‘13 , Cl z Q) d' Cr) 00 00 0 G 1Q� i..; V) O c1 O V W •C 10 ti -4.) c.4 O b0, b Sanitary Sewer GL - Revenue vs Expense (09/16/2020 - 04:08 PM) P. a) O N vMi O M O. O O O b -=i O O\ M p O) 00 "0 O p N N V) Vo tr) '0 V7 d' ) 0) Q c' 0pl r VD v)NO ppl [t N OCNd' p ) - O,t O p N 000 '� V) V( N c' V) 0 O 0 ,t , � O rtLc) O • M .,t .t' N -, bo N r H 4) U caa aa Current Period .d p Account Number N M In ,t, C--. O p O el In 00 O O CD O 0 V) MVD N r) N 0 d. - 00 in O --1 (D � ti O V) O) p0 Ct oo V0 0 00 I O O) O) Q) M VD VD O �D N p. o M 00 c i o In oo 00 Vi Vj t - r-+ 00 M O O O p O O O O O 01 O O O O O p O O O O O p O O O CO OOOOrMM M Nn WI M In c0 VD t-' - O tIl N. 0 4 M h N ckn. \D N O 1-1 ti VD N00 I> 00 v, 0 0) 00-0 0 0 .c7 O N •---,' N t) v U N 04 bA 0 c$ 0 0 N 0 0 '4 el 0) v) 0 N cdUal w 0 0 0 4-, m 0� ti)4, g O O� bl)b00 ti_. 0 0 0• C ()CG.EIU O R WA e)000 Storm Water O GL - Revenue vs Expense (09/16/2020 - 04:08 PM) +� 00 0I o 0000 0l 0 0 C..) o 0 0 0 0000 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 U 0 a) o 0 0 1 0 0 0 0 0 0 1 0 0 000 0 00000 0 0 0 0 0 0 O 0 0 0 0 0 O O 6 • 0 0 0 o 0 0 0 0 0) 0 0 0 0 0 0 0000 0 0 0 0 o O o 0 0 0 0 0 O o 000) 00000 000 0 00000 0 0 0 0 0 p 0 0 0 0 0 0 1 0 0 000 0 00000 0 0 0 o 0 O o o o o o C © a) b4 G ti .4 • 0 U (1 • bA U a) •E a) a• i a) O v cn � 4 H O PO U Q O• W: W 4.4a 0 L ,A0 o4 ti ,...L4 (i:.3 a) co© N o N (t ai . b b N G U OU 0 0 • a a w01 0 GL - Revenue vs Expense (09/16/2020 - 04:08 PM) YTD Balance .ty Current Per z z O In N "Cr N in N N 00 Q\ O CO h N 1O 1D N -+ Revenue Total GL - Revenue vs Expense (09/16/2020 - 04:08 PM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date September 22, 2020 ITEM NUMBER Street Racing Updates STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Street racing is an annual concern as TH280 makes a fine racing strip. St. Anthony over- night officers spend a considerable amount of time addressing this activity. In preceding years, this activity was tough to deter but officers ticketed as many of the reckless drivers as possible. This year, disrupting the activity has been exceptionally difficult as the drivers' behaviors have changed. Following are some of the encounters area police have had. St. Anthony has had to abandon many chases as the pursuits were unsafe. • Shooting - 8/9/20 Roseville PD attempt to disperse 200-300 racers from the area of Walnut/Terminal. Shots were fired from an unknown party as people were leaving. 8 shell casings found in the area (nobody struck) • Flee - Several pursuits involving associates of this group every night they gather • Graffiti - "ACAB" recently spray painted at locations they congregate • Refusal to Disperse - Often requires mutual aid and a large "show of force" before re- luctant compliance is obtained • Removal of Plates - One or both plates missing • Verbal Assaults / Threats - Once law enforcement make a traffic stop, several associ- ates surround officers or park nearby to verbalize threats or vulgarity Sergeants Mike Huddle and Mark Dokken will be at the meeting to discuss the situation and the tools they are using to address the racing. They requested someone from State Patrol participate in the call, but they were unable. OPTIONS: STAFF RECOMMENDATION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date September 22, 2020 ITEM NUMBER 1937 Ple sant Abatement STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: City staff sent the following notices to the owner of 1937 Pleasant Street letting him know that the City Council would be deciding whether to authorize abatement of the nuisances on his property at this meeting. Both notices were sent first-class mail and certified mail to the address. The owner has not appealed the violation notices as provided for by City Code. If the owner attends the meeting, he should be provided an opportunity to address the Council before considering the Destruction Order. Upon authorization of the abatement, staff will mail the third letter dated September 23 to the owner. Past practice has been to contract for the clean up; staff would secure a vendor shortly. The owner is responsible for the cost. If unpaid, the cost is assessed to the proper- ty. OPTIONS: 1. Approve a Destruction Order for the abatement of the property or proceed with other civil or criminal remedies provided by ordinance. 2. Do not approve the Destruction Order. STAFF RECOMMENDATION: Motion to approve a Destruction Order directing staff to abate the rank, uncontrolled, and uncultivated vegetation and noxious weed nuisances at 1937 Pleasant Street as provided by Title 4, Chapter 6 of Lauderdale City Code. July 30, 2020 John Mulhern 1937 Pleasant St Lauderdale, MN 55113 Dear Mr. Mulhern, CITY OF LAUDERDALE LAUDERDALE CITY HALL 189 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX This letter is providing Notice of Violations per Title 4, Chapter 6 of City Code regarding Weeds. The violation identified on your property is rank vegetation, which is defined as any weeks, grass, or plants, other than trees, bushes, flowers, or other ornamental plants, growing to a height exceeding 8 inches. You have two weeks from the date of this letter, August 13, 2020, to comply with this Notice of Violations. Failure to do so will result in a Non -Compliance Letter notifying you of the date and time the City Council will approve the Destruction Order designating the violations to be removed. At that time, the Council will authorize for the continued abatement each time the vegetation violates City Code. The property owner is liable for all costs of removal, cutting, or destruction of weeds, grasses, and rank vegetation. The practice of the City has been to hire a lawn service to perform the work. As the property owner, you will be billed for the cost of the service plus an administrative fee. Unpaid abatement charges are assessed to the property. I sincerely hope you come into compliance so the abatement process is unnecessary. Please call me if you have any questions 651.792.7657. Sincerely, Heather Butkowski City Administrator August 27, 2020 John Mulhern 1937 Pleasant St Lauderdale, MN 55113 Dear Mr. Mulhern, CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX I looked at your property today and the issues noted in your Notice of Violation dated July 30 remain. Per Title 4, Chapter 6 of City Code, this is your Non -Compliance Letter. The violations on your property include the following: • Rank vegetation: this includes all weeds, grass, and plants, other than trees, bushes, flowers, and other ornamental plants, growing to a height exceeding 8 inches; • Rank vegetation: this includes the uncontrolled, uncultivated growth of annuals and perennial plants, including those growing in the public rights-of-way along Pleasant Street; and • Noxious weeds. The City Council will consider the violations described above at their September 22, 2020 City Council meeting which begins at 7:30 p.m. The meeting will be held by teleconference due to the coronavirus pandemic. Instructions for participating at the meeting follow. At that meeting, the City Council has the authority to approve a Destruction Order directing the staff to remove the violations at the Property Owner's expense. This will include the Council authorizing for the continued abatement each time the vegetation violates City Code. You have the right to appeal. I must receive the appeal in writing no later than seven days after the date of this letter. The abatement will include the removal of the tarps to facilitate the removal of the rank growth as the weeds are growing through, over, and around them. The property owner is liable for all costs of removal, cutting, or destruction of weeds, grasses, and rank vegetation. The practice of the City has been to hire a lawn service to perform the work. As the property owner, you will be billed for the cost of the service plus an administrative fee. Unpaid abatement charges are assessed to the property. I sincerely hope you come into compliance so the abatement process is unnecessary. Please call City Hall if you have any questions 651.792.7650. Heather Butkowski City Administrator CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Teleconferencing Instructions You are invited to a Zoom webinar. When: Sep 22, 2020 07:30 PM Central Time (US and Canada) Topic: September 22, 2020 City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/j/88168024577?pwd=YVRzVOpvUEllcUh2aUduK3d6UGdHUT09 Passcode: 352808 Or iPhone one -tap US: +13126266799„88168024577# or +16465588656„88168024577# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 646 558 8656 or +1 301 715 8592 or +1 346 248 7799 or +1 669 900 9128 or +1 253 215 8782 Webinar ID: 881 6802 4577 International numbers available: https://us02web.zoom.us/u/kukEgHWo September 23, 2020 John Mulhern 1937 Pleasant Street Lauderdale, MN 55113 Dear Mr. Mulhern, CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX NOTICE OF ABATEMENT ORDER I previously sent you letters notifying you of rank and uncultivated growth and noxious weeds at 1937 Pleasant Street. The last letter notified you that the City Council would consider authorizing abatement of the violations at their September 22, 2020 council meeting. The City Council approved the abatement during the meeting. City staff will be hiring a vendor to perform the work. 1 anticipate it will be complete in the next week or two. As the property owner, you are responsible for all costs of removal, cutting, or destruction of weeds, grasses, and rank vegetation. Upon completion, you will receive an invoice for the work. You have 30 -days to remit payment. Unpaid abatement charges are assessed to the property with interest and administrative charges payable in one year. Please call me if you have any questions 651.792.7657. Sincerely, Heather Butkowski City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date September 22, 2020 ITEM NUMBER Fence Ordinance Revisions STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is a final draft of the revisions to the Fence and Retaining Wall ordinance. The City's civil attorney reviewed it and his changes have been incorporated. The document is ready for final discussion and adoption if the Council so chooses.. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Ordinance No. 20-03, Amending Title 9, Chapter 7 of the Code of Ordi- nances Regarding Fences and Retaining Walls. CITY OF LAUDERDALE ORDINANCE NO. 20-03 An Ordinance Amending Title 9, Chapter 7 of the Code of Ordinances Regarding Fences and Retaining Walls The city council of the city of Lauderdale ordains as follows: SECTION 1. The Lauderdale City Code is amended by deleting the stricken material and adding the underlined material as follows: CHAPTER 7 FENCES AND RETAINING WALLS SECTION: 9-7-1: Definitions 9-7-2: Scope 9-7-3: Permits 9-7-4: Regulations 9-7-5: Boundary Fence Materials 9-7-6: Variancc Heights and Setbacks 9-7-7: Sight Lines 9-7-7-8: Conformance 9-7-49: Penalty 9-7-1: DEFINITIONS: Boundary Fcncc: A fcncc parallel to thc property line. Decorative Fence: A stylized, non -chain link metal fence. Fence: Any partition, structure, wall, gate, or other object erected as a divider marker, physical or visual barrier, or enclosure located along thc boundary,a property line or within a yard. A hedge or natural vegetation does not constitute a fence. Fence Height: Vertical measurement from grade to the top of the panel. Fence Opacity or Opacity: The degree to which light or views are not able to be seen through a fence; not transparent. 1 Support <- Fence section 11111111111111111 1 I I I I I I I I 1 I I 1 More than 50% opaque 50% opaque Less than 50% opaque Fence Posts: May extend no more than six inches above the top of the panel. Gate: A hinged barrier used to open and close a fence. Gates may not exceed the heights of the fence. Picket Fence: A wooden fence built such that it is 50% or less opaque. Privacy Fence: A fence more than 50% opaque used for screening of outdoor living areas and for enclosures where restricted visibility or protection is required or desired. Residential Properties: They include, but are not limited to, attached and detached single-family homes, duplexes, condominiums, and multi -family dwellings. Retaining Wall: A structure constructed to hold back or support an earthen bank. 9-7-2: SCOPE: The provisions of this Chapter arc intended to supplement the provisions of Title 10 of this Code relating to fences and retaining walls. 9-7-3: PERMITS: 2 A. Residential Properties: The construction of fences over six feet above grade are not allowed. The construction of fences six feet above grade or less shall require a fence permit. B. Commercial And Industrial Properties: Fences inon commercial and industrial arcasproperty may be erected to a height of six feet plus two feet for a security (barbed wire or other) arm. The construction of fences six feet above grade or less require a fence permit unless otherwise required by the state building code. C. Fence or building permits are required for fence modifications that expand the length or height of an existing fence on any property. D. Fence permits are required for all boundary fences except non -property line fences that do not exceed three feet in height and are secured by posts no deeper than six inches in the ground. E. Permits are not required for maintenance which includes: painting; replacing up to one scction not cxcccding eight feet in length; and replacing up to two posts in any calendar year. Maintenance does not include increasing the height or length of the fence. F. Pcrmits arc not rcquircd for non boundary fcnccs that do not cxcccd thrcc fcct in hcight and arc sccurcd by posts no dccper than six inchcs into the ground. F. The construction of all retaining walls over four feet in height shall require a building permit. The construction of retaining walls four feet in height or less shall require a retaining wall permit. Retaining walls are measured from the bottom of the footing to the top of the wall. G. Permits are not required for gateway arches or pergolas unless they meet permitting requirements imposed by the State Building Code. 9-7-4: REGULATIONS: A. Maintenance: All fences and retaining walls shall be regularly maintained and kept in good repair. Vegetation surrounding the fence or retaining wall shall be trimmed and well maintained._ Standards are established in Title 4, Chapter 6 of Lauderdale City Code. 3 B. Sctback: In thc event a fcncc or retaining wall is adjacent to and parallel with thc front lot linc (or cidc lot linc on thc street side of a corner lot), such fcncc or retaining wall shall be sct bac]c at least one foot from thc street right of way or property linc. In the event a fcncc or retaining wall is adjacent t and parallel with a platted alley, such fence or retaining wall shall bc sct back at least two feet from thc alley right of way or property linc. GB. Face of Fences: That side of the fence considered to be the face (finished side as opposed to structural supports) shall face abutting property and right-of-way. -DC. Public Rights Of Way: No fences or retaining walls shall boare permitted on public rights of way without approval of thc D. Unimproved Alleys: Fences may be constructed in unimproved alley rights-of-way or vacated rights-of-way with utility easements upon completion of an encroachment agreement between the City and property owner. E. Abutment To Property Lines: Fences and retaining walls may be permitted along property lines subject to the following: 1. Physical Damages: Fences and retaining walls may abut property lines provided no physical damage.& of any kind results to abutting property. 2. Certificate Of Survey: Where the property line is not clearly defined delineated by survey marker(s) or pin(s), a certificate of survey may bc required by thc Building Official or Zoning Administrator to establish thc property lincshall be required. 3. Front Setback Arca: No fcncc or retaining wall along or within thc front setback arca shall bc permitted without thc approval of thc City Council. 43. Adjusting for Contours and Grade: At no point may fence panels exceed six feet in height nor shall fence posts exceed six and one-half feet in height from grade. 9-7-5: BOUNDARY FENCE MATERIALS: A. Privacy fences shall be made from cedar, redwood, or other decay resistant wood,,-; vinyl,, or composite material designed for fence applications. Privacy fences in residential areas shall 4 not be made from chain link or metal fencing with slats, bamboo, or other material attached to the chain link. B. All other fences shall be made from cedar, redwood, or other decay resistant wood; vinyl; decorative steel, aluminum, or wrought iron; or chain link designed for fence applications. "California" or wood framed fences with metal panels are permitted. C. Materials that may not be used include garden and utility fencing or fabric. These materials are commonly referred to as snow or safety fencing; chicken wire; poultry fencing; hardware cloth; lawn fencing; bamboo, cloth, rope, cabling, railroad ties, landscape timbers, utility poles, and lattice not supported by wooden framing. In residentially zoned areas, security fencing is not allowed included barbed or razor wire and electric fencing. 9 7 6: VARIANCE: Any per.s n wishing t crcct or c nstruct a fcncc r rctaining wall in a manncr contrary to this Chaptcr shall first obtain permission for thc City Council. Any per.son wishing to crcct or construct a fcncc in a manncr contrary to Titic 10 of this Codc shall first obtain a variancc from thc City Council for that 9-7-6: HEIGHTS AND SETBACKS A. Lot Types: Lot type examples v 0) 4- I Through lot I Interior lot j Corner lot I• I j I Street 1. Interior lots share side lot lines with adjacent property owners. They may or may not be on an improved or unimproved alley. 5 JJ 2. Corner lots share a side lot line with one adjacent property owner with the opposite side yard along a public right-of-way. They may or may not be on an improved or unimproved alley. 3. Through lots extend from one street to another other. Through lots may be interior or corner lots. B. Interior Lots: Image depicts maximum fence heights. Fence He ght 6ft Interior Lot Fence Height 6 ft I Fence Height O ft �-- Rear Yard Interior Side Yard Deck Dwelling Interior Side Yard Front Yard —Print of Intersection L 2 ft Setback — Fence Helght 4ft Fence Height 6 Si - ---I Fence Height 4 ft -I-\ 1 ft Setback Property Line ❑ o— Fence Location (with Setback) 1. Front Yard. a. Fences located in the front yard shall not exceed four feet in height and shall be 50% or less opaque. b. Fences shall be set back at least one foot from the right-of-way (front property) line. c. Fences are required to have at least one gate no less than three feet in width. 2. Side Yard. Side yard fences shall not exceed six feet in height. 3. Rear Yard. a. Fences in the rear yard shall not exceed six feet in height. 6 b. Fences and retaining walls on an improved alley shall be set back at least two feet from the right-of-way (rear property) line. c. Fences and retaining walls not on an improved alley may be built on the rear property line. D. Corner Lots: Fence He ght 6ft Corner Lot Fence Height 6 R I Fence Heght 4 R I -- L Rear Yard Interior Side Yard Front Yard I// 2 R Setback J Fence Heght 6 R Fence Height 4 R Fence Height Oft 1 ftSetback Property Line Fence Location (with Setback) 1. Front Yard. a. Fences shall not exceed four feet in height. b. Fences shall be less than 50% opaque. c. Fences shall be set back at least one foot from the right-of-way (front property) line. d. Fences are required to have at least one gate no less than three feet in width. 2. Side Yard. a. Fences abutting public right-of-way shall not exceed four in height. b. Fences located in the interior side yard shall not exceed six feet in height. 3. Rear Yard. 7 a. Fences in the rear yard shall not exceed six feet in height. The rear yard begins at the corner of the rear wall of the principal structure to the rear lot line exclusive of area reserved for site lines. Open decks and porches shall not be considered part of the principal structure. b. Fences and retaining walls on an improved alley shall be set back at least two feet from the alley right-of- way / rear property line. c. Fences and retaining walls on an unimproved alley may be built on the rear property line. 9-7-7: ALLEY SITE LINES Clear View Triangle at Alleys ROADWAY Oear Wew Wan* — PROPERTY LINE -'.. 150" 1S-0' —1— / isa ALLEY BOULEVARD A fence may not be constructed in a rear -yard clear view triangle along an improved alley (measured 15 feet along the edge of the alley and 15 feet along the street at the back edge of the curb to a third line connecting the sides). 9-7-78: CONFORMANCE Nothing herein is intended or shall be deemed to make legal or conforming any fence constructcd prior to April 19, 2016 which was not constructed in full compliance with the terms of the ordinance then in effect. 8 1 9-7-49: PENALTY: Violations of this Chapter shall constitute a misdemeanor. Each day that a violation remains shall constitute a separate offense. The City may also take additional enforcement action it finds appropriate. In case any fence or retaining wall is, or is proposed to be, erected, constructed, reconstructed, altered, maintained, or used in violation of this Chapter, the City Council may institute in the name of the City any appropriate action or proceeding to prevent, restrain, correct, or abate such fence, structure, or retaining wall constituting a violation. SECTION 2. This ordinance shall be effective upon its adoption and publication. Adopted by the Lauderdale City Council this 22nd day of September, 2020. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator Published in the Pioneer Press the 24th day of September, 2020. Adopted by the Lauderdale City Council the 22nd day of September, 2020. Published in summary in the Pioneer Press the 24th day of September, 2020. 9 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date September 22, 2020 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Fence Ordinance Revisions DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: If the Council adopts the revision to the fence and retaining wall ordinance, the ordinance may be published by title and summary by a four -fifth vote. Staff would publish the sum- mary in an upcoming edition of the Pioneer Press in -lieu of publishing the ordinance in its entirety. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution No. 092220A A Resolution Authorizing Publication of Ordi- nance No. 20-03 by Title and Summary. RESOLUTION NO. 092220A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 20-03 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Lauderdale has adopted Ordinance No. 20-03, an ordinance regulating fences and retaining walls; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is nine pages in length and contains illustrations; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lauderdale that the city clerk -administrator shall cause the following summary of Ordinance No. 20-03 to be published in the city's official newspaper in lieu of the entire ordinance: Public Notice The city council of the city of Lauderdale has adopted Ordinance No. 20-03. The ordinance is a comprehensive amendment of the city's regulations regarding fences and retaining walls and includes relevant definitions. The ordinance applies to residential, commercial and industrial properties. It specifies when building or fence permits are required for fences or retaining walls. It regulates the maximum height of fences and the types of materials from which fences may be constructed. The ordinance restricts the locations in which fences may be constructed on both corner and interior residential lots. Particular attention is given to fences in front yards on residential properties. The complete ordinance is available in the city clerk's office at city hall or on the city's website. Heather Butkowski, City Clerk -Administrator LA135-3-675978.v1 BE IT FURTHER RESOLVED by the city council of the city of Lauderdale that the city clerk -administrator keep a copy of the complete ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Dated: September 22, 2020 ATTEST: Heather Butkowski, City Clerk -Administrator 2 LA 135-3-675978.v 1 Mary Gaasch, Mayor LAUDERDALE COUNCIL ACTION FORM I Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date September 22, 2020 ITEM NUMBER 1795 Eustis Street Redev. Sch. STAFF INITIAL HB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff, Jennifer Haskamp, and Patrick Ostrom from Real Estate Equities, discussed a schedule that will lead to the completion of items needed for the land use approvals before the end of the year. Following is a copy of the schedule for the discussion. Jennifer will be at the meeting to present and answer questions. The City's bond council will be at the October 13 meeting to explain the timeline for repaying or refinancing the bonds sold by the City to purchase 1795 Eustis Street. OPTIONS: STAFF RECOMMENDATION: 1795 Eustis Street Draft Schedule - Final PUD Applicant: Real Estate Equities Resolution #070919B • U 0 1U 0 U '0 ': U *- U U N'r.i N� \ I '\ 1 � U ICU oU oU - . N I '-, N 0 UU U cn iM N L1 N 0-+ O� `G 0 bb bb a) 1 bA 6.01U-4 C 0,4 4a 0 0j b b 0 '' N cU U 01.3 00 g •13 U p 00 41 U U N 4-1 Q. 0 d O Ov a) Task Summary of Outstandin 3.6 0 ,,r--1 c-, M 0O N 0 1 cn o CI 0 o I Z .-, rl o 00 N N Irl d d 'd a) 5-4 aJ 1d 0 4-4 C33 v 1 0 •10 0 1 U I0� '�0 i CI CD P--, Cl! 0 0 Caco ., 0 V) CL4 0 1 1d U 10 10 4-4 U 0-3 0 t` • vi 0 03-4 QJ (1) O 10'5 R a � w o tea) ca i U 0 d b.0 • a; j 003-4 d 0 oR- 0 0 > 0 10i A (3 B 0 O U Q) a 0.4 O L0 be 0 0 O V) U (f) 4, (I) 0 : E;.,~ di N 0 cn 0 X 4) a, ,1_� 5 i 44 4., A, 0 0 4- n O E cQW d cd•dj �00U A di 00 O O tg)O 4. 0 p., 0 u)cl ."' g ! i N d O an, ia)1 O O d 4 cd 1 4 • V ',j 0 s" MI i I bfj + O cn U 00 e Q. v: O p a, U d-0 U LU.Q s -,s 0 0 ^^b 0 jj 0 o 0 0 L CI_ C j o Q 0 D O a) W Qc i0 Conditions noted in Resolution #070919B to be met/addressed A ise in the approved Council unless stated othe I 2 U 0 U I 0 € U 0 0 0) U p4 cd i+- 0) cn 115 i� 0 w 0 co N N N O ,o i0 2 O U 0 v) i i 0 I d c 0 i+ i� c i0 Ur U 0 0 0 4 0 U d 00 0 0 0 0 b5n 0 00 d 0---:,01 0 d 4 d 0 3 V Ea) 0 +U-+ cr) t Cil • • • ated review 9 » g,_0° G ƒ 0 IV ./ :w\ $¢ 'j$§ƒ/ffot J 8 e E G 2 w% §/\ 1/mƒ\ƒ.q�b% 4-4 ° u '® 9 % ©w 7 » 0 u\ 0 :ƒ ƒ b/ u \:0 0 R U& a q :e d Q« 0 0 O m§ 5 ,: 1 G: Jj u % \ :I 7 ) d g :g :Q • \ 0 0 0 u1 • • 0•• I0 Y 0 :+ J CA, City, Ramsey Hours of site work G 7 / \ Council Member Moffatt introduced the following resolution and moved its adoption: RESOLUTION NO. 070919B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING THE DEVELOPMENT STAGE PLANNED UNIT DEVELOPMENT (PUD) AT 1795 EUSTIS STREET TO CONSTRUCT AND OPERATE A SENIOR MULTI -FAMILY HOUSING PROJECT A. WHEREAS, the City of Lauderdale is the owner of the property located at 1795 Eustis Street, Lauderdale, Minnesota; and B. WHEREAS, the City Council solicited informal proposals from parties interested in redeveloping the subject site with senior housing to meet the goals and objectives of the City's 2040 Comprehensive Plan; and C. WHEREAS, Real Estate Equities ("Applicant") prepared and presented a Concept Plan to redevelop the subject site with a 1 14 -unit Senior Housing building on February 26, 2019; and D. WHEREAS, on March 19, 2019 the Applicant held an Open House to solicit feedback from the community before submitting their formal Development Stage PUD application; and E. WHEREAS, the City Council considered feedback from the Open House and provided comments that were subsequently incorporated into the Development Stage PUD application; and F. WHEREAS, on April 24, 2019 the Applicant submitted a complete Development Stage PUD application seeking conditional approval to rezone the subject property to PUD and to preliminarily approve the proposed Senior Housing project; and G. WHEREAS, on May 14, 2019 the City Council held a duly noticed public hearing for the subject Project; and H. WHEREAS, on May 28, 2019, June 11, 2019 and July 9, 2019 the City Council considered the public testimony and the Development Stage Planned Unit Development; NOW, TI-IEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale, Minnesota, that it does hereby approve the request of Real Estate Equities for Development Stage Planned Unit Development provided that the following conditions are met: 1. The Plans submitted by the Applicant on April 24, 2019 are conditionally approved with the changes and updates as noted herein. 2. The proposed Project, as detailed and described within the Narrative submitted by the Applicant on April 24, 2019 requesting that Subject Property be rezoned to Planned Unit Development (PUD), is conditionally approved with the conditions as noted herein. 3. The Applicant shall submit an application to vacate that portion of the alley running east -to - west along the southern property line and connecting to Malvern Street with the Final PUD application. 4. Approval of the Final PUD and Rezoning shall be conditioned on the approval of vacating that portion of the alley as described in Condition #3, 5. A Conditional Use Permit (CUP) may be drafted to support the rezoning to PUD and such CUP shall be recorded against the subject property. The CUP may incorporate operational conditions and site conditions that will continue beyond the construction period, which may be noted within the Development Agreement, and such conditions shall be consistent. 6. In conjunction with the requirements of the Development Agreement, the CUP may be drafted to permit the PUD for a Senior Housing use and no other use shall be permitted without an application to amend the CUP. 7. Prior to Final PUD plan approval and rezoning, the Applicant shall provide additional details regarding trash removal. All waste and recycling receptacles are required to be fully enclosed on site, and it is unclear how long the trash and recycling bins are proposed to be un-enclosed on the denoted concrete pad near the parking bay. Details must be provided and documented within an Operations Management Plan which trust be reviewed by City Staff to ensure compliance with the City's ordinances. 8. The Development Agreement, and Operations Management Plan, shall provide details regarding snow removal on site. This language shall be reviewed and approved by the City Staff prior to execution of the Development Agreement, 9. The Applicant shall prepare a Parking Plan that shall be incorporated into the CUP and the Development Agreement. The Parking Plan shall describe a process to address the management of resident parking and usage of onsite parking. The Parking Plan shall address how management will respond if the majority of residents are consistently parking on City Streets and not paying for use of the underground parking stalls. The Parking Plan, as well as process to amend it, shall be provided to the City's staff, including City Attorney, who shall review and approve the Parking Plan prior to execution of the Development Agreement. 10. The Applicant shall provide additional detail regarding the monument/entrance sign including proposed lighting. This information shall be submitted with Final PUD application materials. 11. The Applicant shall submit and provide all proposed wall signage, entry signage, or any other proposed naming as part of the Final PUD submittal. 12. The Applicant shall submit and provide a sample board that shows proposed colors and exterior building materials with the Final PUD application materials. 13. The Applicant shall work cooperatively with the City to determine appropriate compensation to the property owner at 1801 Eustis Street. The compensation shall provide monetary relief for the reduction in solar productivity at the winter solstice as a result of the proposed Project. Such agreement and analysis shall be completed and incorporated into the Development Agreement. 14, The Applicant shall update the Landscape Plan to include additional boulevard trees along the north frontage (Spring Street) and the west frontage (Malvern Street). Spacing between trees shall be consistent with the spacing as denoted along Eustis Street that is approximately 45- feet on center, Tree species as denoted including Boulevard Linden and Skyline Honeylocust are acceptable, and based on sheet L1-1 result in approximately 8-10 additional trees added to the landscape plan. Sheet L1-1 shall be updated and submitted with the Final PUD application for review and approval, 15. The Applicant shall update the Landscape Plan to incorporate deciduous trees along the south-west edge which is adjacent to an existing residential property. A minimum of three deciduous trees, Maple or Lindens shall be incorporated. Sheet L1-1 shall be updated and submitted with the Final PUD application for review and approval, 16. The proposed privacy fence along the south edge of the property which provides screening to adjacent single -family uses, shall be revised to a 6-foot cedar privacy fence (board on board) to achieve 100% opacity and screening between uses. The Applicant shall work with City Staff to identify the location of the fence which shall screen, to the extent possible, the adjacent neighbors. The fence shall be maintained as detailed in the CUP and Development Agreement. 17. The Applicant shall provide a 2-year landscape guarantee for all plants identified on sheet L1-1, and such guarantee shall be included as a condition within the executed Development Agreement. 18. The landscaping and fence along the southern property edge shall be maintained in perpetuity as it provides screening to adjacent single -family uses. If vegetation along the southern edges dies, replacement with the same, or substantially similar vegetative properties shall be planted as soon as possible based on appropriate planting conditions and season. 19. The Applicant shall provide a $2,000.00 landscape escrow to the City which shall be used solely for off-site plantings or fencing along the frontage at 1778 Eustis Street. The property owners shall select planting or fencing materials to mitigate potential glare/impacts from traffic exiting the proposed Project site. 20. Details regarding hardscape materials including all retaining walls shall be submitted for review and approval during the Final PUD application process. 21. The Applicant shall be required to pay all Park Dedication fees due, which shall be calculated and agreed to through the Final PUD process, prior to release of the building permit. 22. The Operations Management Plan, or any other tool which details the onsite management of the Senior Building including waste management, landscape management, and snow removal, shall be provided to the City for review and approval by City Staff prior to Final PUD plan approval and rezoning. 23. The Applicant shall obtain all necessary permits and approvals from the Rice Creek Watershed District. Such approvals and permits shall include, but not be limited to, the stormwater management plan. The Applicant shall provide a copy of the approved permit prior to commencing any site work. 24. The Applicant shall prepare final construction plans acceptable to the City Engineer prior to commencing any site work. 25. The Applicant shall address and meet all conditions as stated within the City Engineer's memo dated May 10, 2019. 26. The Applicant shall obtain appropriate demolition permits from the City, Ramsey County and the Minnesota Pollution Control Agency (MPCA), and shall follow all rules, procedures and conditions of such permits. Copies of all approved permits shall be provided to the City prior to any site work commencing on site. 27. The Applicant shall obtain a Building Permit prior to the commencement of any site work. 28. The Applicant shall prepare a Construction Management Plan that includes haul routes, site security/fencing, and parking locations which shall be incorporated into the Development Agreement. Such plan shall be developed in coordination with City Staff and shall be approved by the City Engineer prior to obtaining a Building Permit. 29. The Construction Management Plan shall also detail steps to inventory existing conditions, and to ensure adjacent foundations and structures are not adversely impacted by construction activities. 30. The Applicant shall be required to enter into a Development Agreement which shall be drafted by the City, and its terms generally agreed to by both parties, prior to Final PUD or Rezoning to PUD approval. 31. The Development Agreement shall be required to be executed as a condition of Rezoning to PUD. 32. Rezoning of the subject property to PUD shall be conditioned on the Applicant fulfilling the conditions as noted herein, and upon the approval of the Final PUD and any other instruments including, but not limited to, the TIF agreement. 33. That the Applicant shall replenish and pay all escrow fees and permit fees prior to Final PUD and Rezoning approval. Dated: July 9, 2019 ATTEST: Heather Butkowski, City Administrator -Clerk Mary Gaasch, Mayor The motion for the adoption of the forgoing resolution was duly seconded by Member Dains and upon vote being taken the following voted in favor thereof: Dains, Grove, Moffatt, and Mayor Gaasch And the following voted against same: none Whereupon said resolution was declared duly passed. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date September 22, 2020 ITEM NUMBER 2021 Budget and Levy STAFF INITIAL '//g APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff made minor revisions to the budget since the last meeting but the proposed levy amount remains unchanged. To balance the budget requires an increase of $46,291 resulting in an overall general fund increase of 1.6%. The budget balances at $1,508,349. At the last meeting, staff presented the tax impacts. The county assessor determined the price of median value home in Lauderdale went up 6.5% over the past year. That increase plus the value of improvements including $900,000 in new home construction pushed the total value of Lauderdale real estate up 13.7%. Those increases drove down the tax rate 1.854% over last year. In short, Lauderdale residents will see a reduction in their property taxes if their home value stays the same. The tax on a median valued home would go up $4.96 because of the increase in value year -over -year. Not all of the value of the new hous- es have been factored in so next year there will be additional property value coming on-line to share the tax levy among. In addition to establishing the levy, the Council must set the date and time of the public hearing prior to adopting the final budget and levy. This year the timing works such that the public hearing only can be held at the regularly schedule December 8 meeting. The resolution also dedicates $67,955.78 from the 414 Development Fund to cover what otherwise would be the 2020 debt levy. The Council committed to using the money generat- ed from conduit debt projects to fund the portion of the 2019 Infrastructure Improvement Project not covered by Ramsey County, St. Paul Regional Water, or special assessments. This will be set up as a transfer in the 2021 budget. If the Council is satisfied with the proposed budget and levy, the resolution should be adopt- ed. The ceiling for the levy then is set for 2021; the Council can reduce the levy amount but not increase it. STAFF RECOMMENDATION: Motion to adopt Resolution 092220B—Adopting the 2021 Preliminary Property Tax Levy and Establishing the Budget Meeting Date. RESOLUTION NO. 092220B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2021 PRELIMINARY PROPERTY TAX LEVY AND ESTABLISHING THE BUDGET MEETING DATE WHEREAS, the City annually adopts an operating levy for the coming year in accordance with Minnesota Statutes; and WHEREAS, Minnesota Statutes 275.065, Subdivision 1 requires cities to certify a maximum proposed levy on or before September 30, 2020 and to establish a public meeting date for the purpose of discussing said proposed levy. NOW, THEREFORE BE IT RESOLVED, that: Section 1: The preliminary 2021 levy to be certified to the Ramsey County Auditor of $899,710 inclusive of anticipated fiscal disparities revenue, is hereby established as the maximum possible levy for property taxes paid in 2021. Section 2: That Tuesday, December 8, 2020 is hereby established for the public meeting on the proposed 2021 budget and tax levy to be held by teleconference beginning at 7:30 p.m. Section 3: The City pledges $67,955.78 from Fund 414 Development to pay the 2020 GO Improvement 2019A debt levy and the debt levy amount is reduced to zero. Adopted by the City of Lauderdale this 22nd day of September, 2020. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator CITY OF LAUDERDALE GENERAL FUND REVENUES 2021 2019 2020 2021 Account Number Account Description Actual Adopted Proposed 101-00000-410-31010 CURRENT AD VALOREM TAXES $ 667,521 $ 707,094 $ 753,385 101-00000-410-31020 DELINQUENT AD VALOREM TAXES $ 5,322 $ - $ 101-00000-410-31400 FISCAL DISPARITIES $ 139,873 $ 138,520 $ 146,325 101-00000-410-31055 EXCESS TAX INCREMENT $ - $ - $ - 101-00000-410-31900 PENALTIES AND INTEREST TAXES $ 363 $ - $ TAXES $ 813,080 $ 845,614 $ 899,710 101-00000-410-32110 LIQUOR LICENSES $ 150 $ 150 $ 150 101-00000-410-32180 TOBACCO LICENSES $ 600 $ 400 $ 400 101-00000-410-32190 OTHER BUSINESS LICENSES $ 2,350 $ 2,000 $ 2,000 101-00000-410-32192 HVAC CONTRACTOR LICENSES $ 1,150 $ 1,500 $ 1,100 101-00000-410-32240 ANIMAL LICENSES $ 86 $ 100 $ 100 101-00000-420-32210 BUILDING PERMITS $ 24,420 $ 25,000 $ 24,000 101-00000-420-32230 PLUMBING & HEATING PERMITS $ 4,941 $ 8,000 $ 5,000 101-00000-420-32270 RENTAL HOUSING LICENSES $ 9,078 $ 3,500 $ 5,000 101-00000-430-32261 EXCAVATING PERMITS $ - $ - $ - PERMITS & LICENSES $ 42,774 $ 40,650 $ 37,750 101-00000-410-33401 LOCAL GOVERNMENT AID $ 539,622 $ 547,872 $ 524,591 101-00000-410-33422 OTHER STATE GRANTS & AIDS $ 1,198 $ 1,198 $ 1,198 101-00000-410-33423 OTHER GRANTS & AIDS $ - $ - $ - INTERGOVERNMENTAL REVENUE $ 540,820 $ 549,070 $ 525,789 101-00000-410-34101 CITY HALL RENT $ 3,886 $ 4,750 $ 1,000 101-00000-410-34103 ZONING & SUBDIVISION FEES $ 1,750 $ 1,000 $ 1,500 101-00000-420-34104 PLAN REVIEW FEES $ 9,193 $ 5,000 $ 7,500 101-00000-410-34105 SALE OF MAPS & PUBLICATIONS $ 29 $ - $ - 101-00000-410-34108 ADMINISTRATIVE FEES $ 437 $ - $ - 101-00000-420-34202 SPECIAL FIRE PROTECTION SERVICES $ 1,210 $ 1,000 $ - 101-00000-420-34206 MOWING & GARBAGE CLEANUP $ $ - $ 101-00000-430-34303 SNOW REMOVAL CHARGES $ - $ - $ - 101-00000-450-34780 PARK SHELTER FEES $ 250 $ 200 $ 200 101-00000-450-34920 MERCHANDISE SALES $ 450 $ 400 $ 400 CHARGES FOR SERVICES $ 17,205 $ 12,350 $ 10,600 2019 2020 2020 Account Number Account Description Actual Adopted Proposed 101-00000-420-35101 COURT FINES & ADMINISTRATIVE PENALTIES $ 29,977 $ 27,000 $ 27,000 101-00000-420-35200 FORFEITED & SEIZED ASSETS $ - $ $ - FINES & FORFEITS $ 29,977 $ 27,000 $ 27,000 101-00000-410-36101 SPECIAL ASSESSMENTS - COUNTY $ 2,303 $ $ 101-00000-410-36102 PENALTIES & INTEREST $ - $ $ 101-00000-410-36200 OTHER MISCELLEANOUS REVENUE $ 1,378 $ $ - 101-00000-410-36210 INTEREST ON INVESTMENTS $ 30,294 $ 6,000 $ 6,000 101-00000-410-36215 OTHER FEES (CREDIT CARD) $ 370 $ 500 $ 500 101-00000-410-36230 CONTRIBUTIONS & DONATIONS (NON COMM EN $ - $ $ - 101-00000-450-36230 CONTRIBUTIONS & DONATIONS (COMM EVENT $ 2,159 $ 2,500 $ - 101-00000-420-36260 SURCHARGES COLLECTED $ 1,246 $ 1,000 $ 1,000 MISCELLANEOUS REVENUE $ 37,750 $ 10,000 $ 7,500 101-00000-410-39101 SALE OF CAPITAL ASSETS $ - $ $ 101-00000-410-39200 TRANSFER IN $ - $ $ OTHER SOURCES $ $ $ TOTAL GENERAL FUND REVENUE $ 1,481,605 $ 1,484,684 $ 1,508,349 REVENUES OVER/UNDER EXPENDITURES $ - $ $ FUND BALANCE - January 1 $ 735,673 $ 780,967 $ 780,967 FUND BALANCE - December 31 $ 780,967 $ 780,967 $ 780,967 CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2021 2019 2020 2021 Department Number Title Actual Adopted Proposed 41110 LEGISLATIVE $ 26,280 $ 26,423 $ 23,853 41320 CITY ADMINISTRATION $ 233,714 $ 235,810 $ 242,709 41410 ELECTIONS $ 18,062 $ 24,930 $ 19,035 41610 LEGAL $ 30,523 $ 28,500 $ 31,000 41910 PLANNING $ 32,929 $ 37,427 $ 36,107 41940 GENERAL GOVERNMENT BUILDINGS $ 29,121 $ 34,400 $ 31,600 GENERAL GOVERNMENT $ 370,628 $ 387,490 $ 384,304 42100 PUBLIC SAFETY $ 771,270 $ 796,463 $ 861,021 42400 BUILDING INSPECTIONS $ 51,389 $ 50,082 $ 51,418 PUBLIC SAFETY $ 822,659 $ 846,545 $ 912,439 43121 PUBLIC WORKS $ 105,393 $ 100,148 $ 101,487 43160 STREET LIGHTING $ 6,124 $ 6,000 $ 6,000 PUBLIC WORKS $ 111,518 $ 106,148 $ 107,487 45200 PARKS & RECREATION $ 92,865 $ 93,501 $ 92,119 46500 ECONOMIC DEVELOPMENT $ 1,225 $ 5,000 $ 4,000 49200 MISCELLANEOUS UNALLOCATED EXPENSES $ - $ 8,000 $ 8,000 49300 OTHER FINANCING USES $ 38,000 $ 38,000 $ OTHER $ 132,090 $ 144,501 $ 104,119 TOTAL EXPENDITURES $ 1,436,895 $ 1,484,684 $ 1,508,349 CITY OF LAUDERDALE LEGISLATIVE 2021 2019 2020 2021 Account Number Account Description Actual Adopted Proposed 101-41110-410-41030 PARTTIME EMPLOYEES $ 16,500 $ 16,500 $ 16,500 101-41110-410-41220 FICA $ 1,023 $ 1,023 $ 1,023 101-41110-410-41225 MEDICARE $ 240 $ 239 $ 239 101-41110-410-41510 WORKERS COMPENSATION INSURANCE $ 44 $ 41 $ 41 PERSONNEL $ 17,806 $ 17,803 $ 17,803 101-41110-410-42010 OFFICE SUPPLIES $ $ - $ 101-41110-410-42110 GENERAL SUPPLIES $ $ 50 $ 50 101-41110-410-42115 MEETINGS $ $ 200 $ 200 101-41110-410-42410 MINOR TOOLS & EQUIPMENT $ $ - $ - SUPPLIES $ $ 250 $ 250 101-41110-410-43140 TRAINING & EDUCATION $ 1,810 $ 2,000 $ 500 101-41110-410-43310 TRAVEL EXPENSE $ 1,974 $ 1,300 $ 500 101-41110-410-43510 LEGAL NOTICES & PUBLISHING $ 475 $ 500 $ 500 101-41110-410-43610 INSURANCE & BONDS $ 122 $ 270 $ 200 101-41110-410-44330 DUES & SUBSCRIPTIONS $ 4,092 $ 4,300 $ 4,100 OTHER SERVICES & CHARGES $ 8,474 $ 8,370 $ 5,800 101-41110-410-45700 OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ 26,280 $ 26,423 $ 23,853 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE CITY ADMINISTRATION 2021 Account Number 101-41320-410-41010 101-41320-410-41020 101-41320-410-41040 101-41320-410-41210 101-41320-410-41220 101-41320-410-41225 101-41320-410-41250 101-41320-410-41310 101-41320-410-41320 101-41320-410-41330 101-41320-410-41340 101-41320-410-41420 101-41320-410-41510 101-41320-410-42010 101-41320-410-42020 101-41320-410-42030 101-41320-410-42110 101-41320-410-42115 101-41320-410-42410 101-41320-410-42420 101-41320-410-43030 101-41320-410-43090 101-41320-410-43140 101-41320-410-43220 101-41320-410-43250 101-41320-410-43310 101-41320-410-43510 101-41320-410-43610 101-41320-410-44040 101-41320-410-44160 101-41320-410-44325 101-41320-410-44330 101-41320-410-44370 101-41320-410-45700 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME TEMPORARY EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE UNEMPLOYMENT WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES COMPUTER SUPPLIES PRINTED FORMS GENERAL SUPPLIES MEETINGS MINOR EQUIPMENT & TOOLS MINOR COMPUTER EQUIPMENT SUPPLIES AUDITING & ACCOUNTING SERVICES EXPERT & PROFESSIONAL SERVICES (IT) TRAINING & EDUCATION POSTAGE OTHER COMMUNICATIONS TRAVEL EXPENSE LEGAL NOTICES & PUBLISHING INSURANCE & BONDS VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES BANK FEES & CHARGES DUES & SUBSCRIPTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY 2019 2020 2021 Actual Adopted Proposed $ 129,019 $ 133,017 $ 137,008 $ $ - $ $ - $ - $ $ 9,637 $ 9,976 $ 10,276 $ 8,163 $ 8,247 $ 8,494 $ 1,909 $ 1,929 $ 1,987 $ 2,006 $ 1,700 $ 2,000 $ 18,161 $ 17,417 $ 18,100 $ 395 $ 350 $ 400 $ 840 $ 860 $ 850 $ 636 $ 800 $ 650 $ $ - $ $ 1,086 $ 1,064 $ 1,096 $ 171,852 $ 175,360 $ 180,861 $ 592 $ 700 $ 700 $ $ 650 $ 650 $ 3,034 $ 2,500 $ 3,100 $ - $ 700 $ 400 $ 37 $ - $ - $ - $ - $ - $ 3,876 $ 500 $ 1,000 $ 7,539 $ 5,050 $ 5,850 $ 18,384 $ 14,000 $ 18,500 $ 17,881 $ 20,000 $ 19,598 $ 670 $ 1,700 $ 1,000 $ 2,010 $ 2,000 $ 2,000 $ - $ $ - $ 1,512 $ 1,500 $ 500 $ 402 $ 800 $ 500 $ 1,572 $ 3,200 $ 1,700 $ - $ - $ - $ 2,962 $ 2,800 $ 3,000 $ 1,666 $ 2,400 $ 1,900 $ 6,245 $ 5,700 $ 6,200 $ 1,018 $ 1,300 $ 1,100 $ 54,323 $ 55,400 $ 55,998 - $ $ $ 233,714 $ 235,810 $ 242,709 NOTES Dues includes MCFOA, MAMA, MN GFOA, IMCA, MCMA, Press, Notary, RC GIS CITY OF LAUDERDALE ELECTIONS 2021 2019 2020 2021 Account Number Account Description Actual Adopted Proposed 101-41410-410-41010 FULL TIME EMPLOYEES $ 11,450 $ 11,891 $ 12,248 101-41410-410-41040 TEMPORARY EMPLOYEES $ $ 5,000 $ 101-41410-410-41210 PERA $ 855 $ 892 $ 919 101-41410-410-41220 FICA $ 724 $ 737 $ 759 101-41410-410-41225 MEDICARE $ 169 $ 172 $ 178 101-41410-410-41250 DEFERRED COMPENSATION $ 211 $ 160 $ 200 101-41410-410-41310 HEALTH INSURANCE $ 1,693 $ 1,700 $ 1,758 101-41410-410-41320 DENTAL INSURANCE $ 46 $ 50 $ 50 101-41410-410-41330 LIFE INSURANCE $ 55 $ 60 $ 60 101-41410-410-41340 DISABILITY INSURANCE $ 59 $ 73 $ 65 101-41410-410-41510 WORKERS COMPENSATION INSURANCE $ 96 $ 95 $ 98 PERSONNEL $ 15,359 $ 20,830 $ 16,335 101-41410-410-42010 OFFICE SUPPLIES $ - $ 100 $ 100 101-41410-410-42110 GENERAL SUPPLIES $ 45 $ 500 $ 100 101-41410-410-42410 MINOR EQUIPMENT & TOOLS $ 2,658 $ 2,500 $ 2,500 SUPPLIES $ 2,703 $ 3,100 $ 2,700 101-41410-410-43510 LEGAL NOTICES PUBLISHING $ - $ 1,000 $ 101-41410-410-44370 MISCELLANEOUS CHARGES (AB VOTING) $ $ - $ OTHER SERVICES & CHARGES $ $ 1,000 $ 101-41410-410-45700 OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY TOTAL EXPENDITURES $ 18,062 $ 24,930 $ 19,035 CITY OF LAUDERDALE LEGAL 2021 Account Number 101-41610-410-43040 101-41610-410-43045 Account Description LEGAL SERVICES - CIVIL PROCESS LEGAL SERVICES - PROSECUTION OTHER SERVICES & CHARGES 2019 Actual $ 19,276 $ 11,247 $ 30,523 2020 Adopted $ 17,000 $ 11,500 $ 28,500 2021 Proposed $ 19,000 $ 12,000 $ 31,000 TOTAL EXPENDITURES $ 30,523 $ 28,500 $ 31,000 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2021 2019 2020 2021 Account Number Account Description Actual Adopted Proposed 101-41910-410-41010 FULL TIME EMPLOYEES $ 15,753 $ 16,108 $ 16,591 101-41910-410-41210 PERA $ 1,173 $ 1,208 $ 1,244 100-41910-410-41220 FICA $ 996 $ 999 $ 1,029 101-41910-410-41225 MEDICARE $ 233 $ 234 $ 241 101-41910-410-41250 DEFERRED COMPENSATION $ 242 $ 200 $ 225 101-41910-410-41310 HEALTH INSURANCE $ 2,394 $ 2,234 $ 2,379 101-41910-410-41320 DENTAL INSURANCE $ 70 $ 100 $ 80 101-41910-410-41330 LIFE INSURANCE $ 107 $ 90 $ 110 101-41910-410-41340 DISABILITIY INSURANCE $ 76 $ 100 $ 50 101-41910-410-41510 WORKERS COMPENSATION INSURANCE $ 132 $ 129 $ 133 PERSONNEL $ 21,176 $ 21,402 $ 22,082 101-41910-410-42010 OFFICE SUPPLIES $ $ - $ 101-41910-410-42030 PRINTED FORMS $ $ - $ 101-41910-410-42110 GENERAL SUPPLIES $ $ - $ SUPPLIES $ $ $ 101-41910-410-43090 EXPERT & PROFESSIONAL SERVICES $ 11,347 $ 15,000 $ 13,000 101-41910-410-43140 TRAINING & EDUCATION $ $ - $ 101-41910-410-43220 POSTAGE $ 14 $ 450 $ 450 101-41910-410-43610 INSURANCE & BONDS $ 173 $ 425 $ 425 101-41910-410-44330 DUES AND SUBSCRIPTIONS $ 219 $ 150 $ 150 OTHER SERVICES & CHARGES $ 11,753 $ 16,025 $ 14,025 TOTAL EXPENDITURES $ 32,929 $ 37,427 $ 36,107 CITY OF LAUDERDALE GENERAL GOVERNMENT BUILDINGS 2021 Account Number 101-41940-410-42110 101-41940-410-42230 101-41940-410-42410 101-41940-410-43090 101-41940-410-43210 101-41940-410-43250 101-41940-410-43610 101-41940-410-43810 101-41940-410-43820 101-41940-410-43830 101-41940-410-43840 101-41940-410-43850 101-41940-410-44010 101-41940-410-44040 101-41940-410-44160 101-41940-410-45700 Account Description GENERAL SUPPLIES BUILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS SUPPLIES EXPERT & PROFESSIONAL SERVICES TELEPHONE & TELEGRAPH OTHER COMMUNICATIONS (INTERNET) INSURANCE & BONDS ELECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL SEWER UTILITIES BUILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES OTHER SERVICES & CHARGES OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2019 2020 2021 Actual Adopted Proposed $ 1,128 $ 1,500 $ 1,200 $ $ - $ $ $ - $ $ 1,128 $ 1,500 $ 1,200 $ - $ - $ $ 2,014 $ 2,300 $ 2,200 $ 5,849 $ 6,000 $ 6,000 $ 8,182 $ 6,500 $ 8,500 $ 2,472 $ 4,400 $ 3,000 $ 46 $ 900 $ 500 $ 2,784 $ 3,000 $ 3,000 $ 5,981 $ 6,300 $ 6,200 $ - $ - $ $ 665 $ 3,500 $ 1,000 $ - $ - $ - $ - $ $ 27,992 $ 32,900 $ 30,400 $ $ $ $ $ $ TOTAL EXPENDITURES $ 29,121 $ 34,400 $ 31,600 CITY OF LAUDERDALE PUBLIC SAFETY 2021 Account Number 2019 2020 2021 Account Description Actual Adopted Proposed 101-42100-420-43100 DISPATCH $ 15,670 $ 15,192 $ 12,350 101-42100-420-43110 POLICE CONTRACT $ 713,204 $ 747,071 $ 773,471 101-42100-420-44370 MISCELLANEOUS CHARGES $ 189 $ 200 $ 200 101-42220-420-43120 FIRE CONTRACT $ 21,458 $ 21,000 $ 75,000 101-42220-420-43125 FIRE CALLS & INSPECTIONS $ 20,749 $ 13,000 $ - 101-42200-420-44370 MISCELLANEOUS CHARGES $ - $ $ - OTHER SERVICES & CHARGES $ 771,270 $ 796,463 $ 861,021 101-42220-420-45400 MACHINERY & EQUIPMENT $ - $ $ - CAPITAL OUTLAY $ $ $ TOTAL EXPENDITURES $ 771,270 $ 796,463 $ 861,021 CITY OF LAUDERDALE BUILDING INSPECTIONS 2021 2019 2020 2021 Account Number Account Description Actual Adopted Proposed 101-42400-420-41010 FULL TIME EMPLOYEES $ 32,903 $ 33,828 $ 34,678 101-42400-420-42010 OVERTIME $ 233 $ - $ 101-42400-420-41210 PERA $ 2,478 $ 1,801 $ 1,843 101-42400-420-41220 FICA $ 2,301 $ 1,489 $ 1,523 101-42400-420-41225 MEDICARE $ 538 $ 348 $ 356 101-42400-420-41250 DEFERRED COMPENSATION $ 2,855 $ 2,448 $ 3,000 101-42400-420-41310 HEALTH INSURANCE $ 1,836 $ 2,000 $ 1,878 101-42400-420-41320 DENTAL INSURANCE $ 186 $ 200 $ 185 101-42400-420-41330 LIFE INSURANCE $ 510 $ 600 $ 510 101-42400-420-41340 DISABILITY INSURANCE $ 111 $ 200 $ 115 101-42400-420-41510 WORKERS COMPENSATION INSURANCE $ 1,129 $ 1,068 $ 1,130 PERSONNEL $ 45,079 $ 43,982 $ 45,218 101-42400-420-42030 PRINTED FORMS $ $ - $ 101-42400-420-42110 GENERAL SUPPLIES $ $ $ SUPPLIES $ $ $ 101-42400-420-43090 EXPERT & PROFESSIONAL SERVICES $ 2,119 $ 3,000 $ 2,500 101-42400-420-43140 TRAINING & EDUCATION $ 1,300 $ 600 $ 1,000 101-42400-420-43220 POSTAGE $ 371 $ 300 $ 350 101-42400-420-43310 TRAVEL EXPENSES $ - $ - $ 101-42400-420-43510 LEGAL NOTICES PUBLISHING $ - $ - $ 101-42400-420-43610 INSURANCE & BONDS $ 231 $ 350 $ 250 101-42400-420-44330 DUES & SUBSCRIPTIONS $ $ 100 $ 100 101-42400-420-44370 MISCELLANEOUS CHARGES $ 1,320 $ 750 $ 1,000 101-42400-420-44380 BUILDING PERMIT SURCHARGES $ 969 $ 1,000 $ 1,000 OTHER SERVICES & CHARGES $ 6,311 $ 6,100 $ 6,200 TOTAL EXPENDITURES $ 51,389 $ 50,082 $ 51,418 CITY OF LAUDERDALE PUBLIC WORKS 2021 Account Number 2019 2020 2021 Account Description Actual Adopted Proposed 101-43121-430-41010 FULL TIME EMPLOYEES $ 36,867 $ 35,817 $ 37,002 101-43121-430-41020 OVERTIME $ 839 $ $ - 101-43121-430-41040 TEMPORARY EMPLOYEES $ - $ 6,000 $ 6,000 101-43121-430-41210 PERA $ 2,670 $ 3,136 $ 3,225 101-43121-430-41220 FICA $ 2,754 $ 2,593 $ 2,666 101-43131-430-41225 MEDICARE $ 644 $ 606 $ 624 101-43121-430-41250 DEFERRED COMPENSATION $ 5,235 $ 5,300 $ 5,195 101-43121-430-41310 HEALTH INSURANCE $ 499 $ 125 $ 500 101-43121-430-41320 DENTAL INSURANCE $ 93 $ 125 $ 94 101-43121-430-41330 LIFE INSURANCE $ 458 $ 379 $ 460 101-43121-430-41340 DISABILITY INSURANCE $ 149 $ 200 $ 150 101-43121-430-41510 WORKERS COMPENSATION INSURANCE $ 1,809 $ 1,867 $ 1,921 PERSONNEL $ 52,016 $ 56,148 $ 57,837 101-43121-430-42110 GENERAL SUPPLIES $ 821 $ 1,500 $ 1,000 101-43121-430-42120 MOTOR FUELS $ 3,169 $ 3,500 $ 3,100 101-43121-430-42130 LUBRICANTS & ADDITIVES $ - $ 100 $ 100 101-43121-430-42160 CHEMICALS & CHEMICAL PRODUCTS $ - $ - $ 101-43121-430-42170 SAFETY EQUIPMENT $ - $ - $ 101-43121-430-42210 VEHICLE/EQUIPMENT PARTS $ 428 $ 500 $ 500 101-43121-430-42220 TIRES $ - $ - $ 101-43121-430-42240 STREET MAINTENANCE MATERIALS $ 191 $ - $ 101-43121-430-42410 MINOR EQUIPMENT & TOOLS $ - $ 500 $ 500 101-43121-430-42420 MINOR COMPUTER EQUIPMENT $ - $ 750 $ SUPPLIES $ 4,610 $ 6,850 $ 5,200 101-43121-430-43030 ENGINEERING $ 14,892 $ 7,200 $ 5,000 101-43121-430-43090 EXPERT & PROFESSIONAL SERVICES (SNOW) $ 22,845 $ 17,000 $ 20,000 101-43121-430-43095 TREE TRIMMING AND REMOVAL $ 8,025 $ 9,000 $ 10,000 101-43121-430-43140 TRAINING & EDUCATION $ 430 $ 500 $ 500 101-43121-430-43210 TELEPHONE & TELEGRAPH $ - $ - $ 101-43121-430-43310 TRAVEL EXPENSE $ $ - $ 101-43121-430-43610 INSURANCE & BONDS $ 784 $ 1,400 $ 900 101-43121-430-44010 BUILDING MAINTENANCE $ $ - $ 101-43121-430-44040 VEHICLE/EQUIPMENT REPAIRS $ 1,793 $ 2,000 $ 2,000 101-43121-430-44160 RENTS & LEASES $ $ - $ 101-43121-430-44330 DUES & SUBSCRIPTIONS $ - $ - $ 101-43121-430-44390 TAXES & LICENSES $ - $ 50 $ 50 OTHER SERVICES & CHARGES $ 48,768 $ 37,150 $ 38,450 101-43121-430-45400 MACHINERY & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ 105,393 $ 100,148 $ 101,487 CITY OF LAUDERDALE STREET LIGHTING 2021 Account Number 101-43160-430-43810 101-43160-430-44040 Account Description ELECTRIC UTILITIES VEHICLE/EQUIPMENT REPAIRS OTHER SERVICES & CHARGES 2019 2020 2021 Actual Adopted Proposed $ 6,124 $ 6,000 $ 6,000 $ $ - $ $ 6,124 $ 6,000 $ 6,000 TOTAL EXPENDITURES $ 6,124 $ 6,000 $ 6,000 CITY OF LAUDERDALE PARKS & RECREATION 2021 2019 2020 2021 Account Number Account Description Actual Adopted Proposed 101-45200-450-41010 FULL TIME EMPLOYEES $ 52,457 $ 50,419 $ 52,157 101-45200-450-41020 OVERTIME $ 1,102 $ - $ 101-45200-450-41040 TEMPORARY EMPLOYEES $ 7,665 $ 12,000 $ 12,000 101-45200-450-41210 PERA $ 3,717 $ 4,231 $ 4,362 101-45200-450-41220 FICA $ 4,119 $ 3,870 $ 3,978 101-45200-450-41225 MEDICARE $ 963 $ 905 $ 930 101-45200-450-41250 DEFERRED COMPENSATION $ 5,204 $ 5,600 $ 5,250 101-45200-450-41310 HEALTH INSURANCE $ 3,879 $ 3,009 $ 3,900 101-45200-450-41320 DENTAL INSURANCE $ 186 $ 200 $ 187 101-45200-450-41330 LIFE INSURANCE $ 366 $ 400 $ 367 101-45200-450-41340 DISABILITY INSURANCE $ 247 $ 325 $ 250 101-45200-450-41420 UNEMPLOYMENT $ $ - $ 101-45200-450-41510 WORKERS COMPENSATION INSURANCE $ 1,654 $ 1,542 $ 1,588 PERSONNEL $ 81,559 $ 82,501 $ 84,969 101-45200-450-42030 PRINTED FORMS $ $ - $ 101-45200-450-42110 GENERAL SUPPLIES $ 1,029 $ 600 $ 1,000 101-45200-450-42115 MEETINGS $ $ - $ 101-45200-450-42120 MOTOR FUELS $ $ - $ 101-45200-450-42160 CHEMICALS & CHEMICAL PRODUCTS $ - $ - $ 101-45200-450-42210 VEHICLE/EQUIPMENT PARTS $ $ - $ 101-45200-450-42220 TIRES $ - $ - $ 101-45200-450-42230 BUILDING REPAIR SUPPLIES $ $ - $ 101-45200-450-42410 MINOR EQUIPMENT & TOOLS $ $ - $ SUPPLIES $ 1,029 $ 600 $ 1,000 101-45200-450-43090 EXPERT & PROFESSIONAL SERVICES $ 470 $ - $ 101-45200-450-43130 COMMUNITY EVENTS $ 4,049 $ 3,500 $ 500 101-45200-450-43140 TRAINING & EDUCATION $ $ - $ 101-45200-450-43210 TELEPHONE & TELEGRAPH $ - $ $ 101-45200-450-43310 TRAVEL EXPENSE $ $ - $ 101-45200-450-43610 INSURANCE & BONDS $ 432 $ 800 $ 500 101-45200-450-43810 ELECTRIC UTILITIES $ 497 $ 600 $ 550 101-45200-450-43820 WATER UTILITIES $ 765 $ 500 $ 800 101-45200-450-43830 GAS UTILITIES $ 497 $ 700 $ 600 101-45200-450-43840 REFUSE DISPOSAL $ $ - $ 101-45200-450-44010 BUILDING MAINTENANCE $ $ - $ 101-45200-450-44040 VEHICLE/EQUIPMENT MAINTENANCE $ $ - $ 101-45200-450-44160 RENTS & LEASES (PORTABLE RESTROOM) $ 1,643 $ 1,800 $ 1,700 101-45200-450-44382 RECREATION PROGRAMS $ 1,924 $ 2,500 $ 1,500 OTHER SERVICES & CHARGES $ 10,277 $ 10,400 $ 6,150 101-45200-450-45200 BUILDING & IMPROVEMENTS $ - $ - $ CAPITAL OUTLAY $ $ - $ TOTAL EXPENDITURES $ 92,865 $ 93,501 $ 92,119 CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2021 Account Number 2019 2020 2021 Account Description Actual Adopted Proposed 101-46500-462-43090 CONSULTING FEES $ 1,225 $ 5,000 $ 4,000 101-46500-462-44370 MISCELLANEOUS $ $ - $ OTHER SERVICES & CHARGES $ 1,225 $ 5,000 $ 4,000 TOTAL EXPENDITURES $ 1,225 $ 5,000 $ 4,000 CITY OF LAUDERDALE MISCELLANEOUS UNALLOCATED EXPENDITURES 2021 Account Number 2019 2020 2021 Account Description Actual Adopted Proposed 101-49200-410-48100 CONTINGENCY OTHER SERVICES & CHARGES $ - $ 8,000 $ 8,000 $ - $ 8,000 $ 8,000 TOTAL EXPENDITURES $ $ 8,000 $ 8,000 CITY OF LAUDERDALE OTHER FINANCING USES 2021 2019 2020 2021 Account Number Account Description Actual Adopted Proposed 101-49300-410-47200 TRANSFER OUT $ 38,000 $ 38,000 $ TRANSFERS $ 38,000 $ 38,000 $ TOTAL EXPENDITURES $ 38,000 $ 38,000 $ • LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date September 22, 2020 ITEM NUMBER Warming House Plans STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff checked with Falcon Heights, Roseville, and St. Anthony about their plans for the skating season: • Falcon Heights is undecided. • Roseville is planning to hire warming house staff. • St. Anthony is not planning to hire warming house staff. Lauderdale Plan • Do not staff or open the warming house. • Hire staff to flood and maintain the rinks as well as turning on/off the rink lights. Staff feels residents would like the ability to use the outdoor rinks. However, staffing the warming house could be problematic considering social distancing guidelines and the size of the space. It also may be more difficult to find applicants willing to work this year with the additional cleaning requirements and expectations that they enforce social distancing protocols. It would be nice to be able to let people use the warming house to put on skates, warm up, etc. However, an unstaffed warming house would be difficult to monitor for social distanc- ing, safety, cleanliness, and vandalism. Staff will see what we can do for benches and other amenities for around the building. Staff will consider changes to the warming house plan as warranted. OPTIONS: Provide feedback about this season's warming house plans. Otherwise, staff will bring our usual hiring memo to the Council in a few weeks. STAFF RECOMMENDATION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date September 22, 2020 ITEM NUMBER Handling Resident Requests STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: From time to time, staff receives requests from residents to build something or use their property in a way that doesn't comply with city code. Some are front-end requests and some are back -end re- quests. Front-end requests: When residents approach staff about their project before constructing or using their property in a way that doesn't comply with city code. Current and past practice involves: • Staff explaining to residents that their project doesn't comply with city code. Staff provides residents with a variance application if applicable. If not applicable, and the resident insists on seeking approval, the request is considered an appeal of staff's decision,. It is at the discretion of the City Council to uphold staff's determination or to grant an exception to city code. Note: There is no mechanism outside of the Zoning Ordinance to process variances from other city code provisions. Staff try to help residents come up with work arounds that avoid the variance pro- cess because: 1) it allows residents to move ahead with projects without the time and expense of the variance process; 2) approved variances are permanent and run with the land and not with the prop- erty owner; 3) approved variances set a precedent for what the City is willing to allow but that is not supported by clear, comprehensive regulations; 4) the City does not have a Planning Commission to do additional vetting, hold public hearings, and make recommendations to the City Council. Back -end requests: When residents don't consult city code or the building code before constructing something or use their property in a way that doesn't comply with city code. In these cases, staff discover what happened after the fact and resident want to seek approval to allow the non- conformity to remain. Current and past practice involves: • Sending the resident a non-compliance letter letting them know of the violation and stating they need to come into compliance by a certain date. The letter also states what permits are needed. The same process is used to determine if a variance application is needed, or if they need to ask the City Council to grant an exception to city code. Staff checked with Falcon Heights, Roseville and St. Anthony about how they handle these types of requests. The responses were all about the same: • Send noncompliance letter. • Use the variance process for front-end and back -end requests. • Send the completed variance application to Planning Commission and then to City Council. • If the variance is denied by the City Council for a back -end request, the resident must make the required changes. Legal action would be taken for residents refusing to comply. OPTIONS: Discuss how to handle future resident requests. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date September 22, 2020 ITEM NUMBER Canvassing Election Results APPROVED BY ADMINISTRATOR STAFF INITIAL DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Please see the attached email from Ramsey County's Election Director. The additional time granted to count ballots this year pushes back the date that the City will receive the proofed abstract from Ramsey County. However, the window for canvassing the election results wasn't changed. This means the City Council will have to canvass the results of the election on Thursday, November 12 or Friday, November 13. The City Council will need to hold a special meeting on one of those days. Please check your schedules so we can determine which date and time works best. This will be a brief meeting. It can be at the regularly scheduled time or any other time that works for council members. Staff will post and dis- seminate notice of the meeting. OPTIONS: STAFF RECOMMENDATION: Heather Butkowski From: Sent: To: Cc: Subject: Triplett, David<David.Triplett@CO.RAMSEY.MN.US> Tuesday, September 1, 2020 4:52 PM Julie Hanson; Sack Thongvanh; Gloria Tessier; Heather Butkowski; Heidi Heller; Andrea Sindt; Rayla Ewald; Terri Spangrud; Stephanie Marty; Mary Mills; Katie Bruno; Renee Eisenbeisz; Nicole Miller; Kara Coustry; Patti Walstad Murr, Amanda; Tvedten, Christina Canvass Date for General Election Caution: This email originated outside our organization; please use caution. Hello all, For those municipalities that need to canvass local results here is the following information regarding when you can schedule your canvass. Due to the consent decree that extends the deadline to accept mail ballots received through the mail up to 7 days following Election Day, we will only be able to canvass on 11/12 or 11/13. Ramsey County will be canvassing on 11/13, but can have proofed abstracts available for municipalities by 11/12 at 9am. Below is the guidance we received yesterday from the MN OSS: "Also, be aware the relevant consent decree does require you to accept acceptable ABs/MBs within that seven day period after Election Day. The statute provides that you can canvass the State General Election results 3-10 days after the election. Given the consent decree this means you will have to canvass the November 11-13.. November 11 is Veterans Day so this means you will have to canvass either November 12 or November 13." Let me know if you have any questions or want clarification. Take care, David Triplett 1 Elections Manager Ramsey County Elections Office 90 Plato Blvd. W Saint Paul, MN 55107 651-266-2206 www.rcelections.org Serve as an Election Judge in Ramsey County 1 LAUDERDALE COUNCIL ACTION FORM r Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date Mary 14, 2019 ITEM NUMBER Petition nd Waiver Agrmnts STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: A couple of property owners affected by Emerald Ash Borer are interested in having the City finance some or all of their tree removal costs now with the option to payback the costs over time. The tool to do this is a petition and waiver agreement. The repayment method is a special assessment. Property owners will have the option to reimburse the City for some of the cost by November 1, 2020 or have the entire cost spread out over a negotiable term of years subject to a 4.15% interest rate. The city attorney is updating the agreement we used in the past for this situation. He wanted to make sure it would work when the property owner paid to have the tree removed and sought reimbursement from the City and when the City paid the tree trimmer directly. At- tached is a draft agreement. Staff is asking the Council to approve the use of petition and waiver agreements to help finance tree removals and authorize the mayor and clerk to sign them as they arise. OPTIONS: STAFF. RECOMMENDATION: Motion to approve the Petition and Waiver Agreement as prepared by the city attorney and authorize the mayor and clerk to sign all agreements without additional council approvals. PETITION AND WAIVER AGREEMENT THIS PETITION AND WAIVER AGREEMENT (the "Agreement") is made this day of September, 2020, by and between the city of Lauderdale, a Minnesota municipal corporation (the "City"), and Daniel Phillips and Anna Ames Phillips, owners of 1779 Walnut Street, Lauderdale, Minnesota (the "Owner"). WITNESSETH: WHEREAS, the Owners are the fee owners of certain real property located in Lauderdale whose legal description is , PIN 17.29.23.33.0040, (the "Property"); and WHEREAS, the Owners have a diseased ash tree that the City has determined must be removed; and WHEREAS, the tree has limbs that are dead and pose a threat to public safety; and WHEREAS, the Owners have requested that the City cut down and remove the tree from the Property; and WHEREAS, the City is willing to specially assess the Owners for the full cost of the tree removal project as the benefited property; and WHEREAS, the City is willing to forgo notices and hearings, provided the assurances and covenants hereinafter stated are made by the Owners to ensure that the City will have a valid and collectable special assessment as it relates to the tree removal projects. NOW, THEREFORE, ON THE BASIS OF THE OBLIGATIONS CONTAINED HEREIN, THE PARTIES HERETO AGREE AS FOLLOWS: 1. The Owners represent and warrant that they are the fee owners of the Property and that they have legal power and authority to encumber the Property as herein provided and that there are no other liens or encumbrances against the Property except those of record. 1 482485v2 LA135-3 2. The Owner hereby petitions the City for removal of the tree and hereby grants permission for the City and its contractor to enter the Property for the purpose of carrying out the removal of the tree (the "Project"). The City will remove the tree at such time as it is able to procure a qualified, licensed tree trimmer. 3. The Owner consents to the City levying a special assessment for the Project against the Property in accordance with Minn. Stat., Section 429.061. The principal amount of the special assessment shall be the actual cost to remove the tree, including all legal and administrative expenses associated therewith, but not to exceed $1,400.00. 4. The Owner waives notice of hearing and hearing pursuant to Minn. Stat. Section 429.031 on the Project and notice of hearing and hearing on the special assessment levied to finance the Project pursuant to Minn. Stat. Section 429.061 and specifically requests that the Project be carried out and the special assessment be levied against the Property without notice of hearing or hearing. 5. The Owner waives the right to appeal the levy of special assessment in accordance with this Agreement pursuant to Minn. Stat. Section 429.081 and further specifically agree with respect to such special assessment against the Property that: a. All requirements of Minn. Stat., Chapter 429 with which the City does not comply are hereby waived by the Owner; and b. The increase in fair market value of the Property resulting from completing the Project will be at least equal to the amount of the special assessment levied against the Property and that such increase in fair market value is a special benefit to the Property. 6. The special assessment levied against the Property shall be payable over three years and shall bear an interest rate of six percent per annum. The first installment of principal and interest shall be included in the first tax rolls completed after adoption of the resolution levying the special assessment. 7. The waivers and agreements contained in this Agreement shall bind the Owner and his successors and assigns and shall run with the Property. It is the intent of the parties hereto that this Agreement be in a form which is recordable among the land records of Ramsey County, Minnesota and the Owner and the City agree to make any changes in this Agreement which may be necessary to effect the recording and filing of this Agreement against the title of the Property. 8. Any notice required to be given under this Agreement shall be deemed given if delivered personally or sent by U.S. mail: 2 482485v2 LA135-3 a) as to the Owners Daniel Phillips Anna Ames Phillips 1779 Walnut Street Lauderdale, MN 55113 b) as to the City City of Lauderdale 1891 Walnut Street Lauderdale, MN 55331 Attn: City Administrator or at such other address as either party may from time to time notify the other in writing in accordance with this paragraph. 9. This Agreement shall terminate upon the final payment of all special assessment levied against the Property for the Project. IN WITNESS WHEREOF, the parties have set their hands the day and year first written above. By: By: STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) OWNERS OF 1779 WALNUT STREET Daniel Phillips Anna Ames Phillips The foregoing instrument was acknowledged before me this day of September, 2020, by Daniel Phillips and Anna Ames Phillips, married to each other, owners of 1779 Walnut Street. Notary Public 3 482485v2 LA 135-3 By: By: STATE OF MINNESOTA ) ) ss COUNTY OF RAMSEY ) CITY OF LAUDERDALE Mary Gaasch, Mayor Heather Butkowski, City Clerk - Administrator The foregoing instrument was acknowledged before me this day of September, 2020, by Mary Gaasch and Heather Butkowski, the mayor and city clerk -administrator respectively, of the city of Lauderdale, a municipal corporation under the laws of the state of Minnesota, on behalf of the City. Notary Public 4 482485v2 LAI35-3