HomeMy WebLinkAbout10/13/2020LAUDERDALE CITY COUNCIL MEETING AGENDA
7:30 P.M. TUESDAY, OCTOBER 13, 2020
Due to the coronavirus, the city council will hold meetings remotely until
the City Council rescinds the emergency declaration. The public may
monitor the meeting on Lauderdale's public access channel 16 for cable
subscribers or online at https://www.ctvnorthsuburbs.org/your-
city/lauderdale/. To make public comment during the meeting, use
https://us02web.zoom.us/j/89252135152?pwd=M1NNYXk3UXUybWdF
UDVsa0phRmlvZzO9 with Passcode: 352808 or call 888-788-0099 (Toll
Free) with webinar ID: 892 5213 5152.
The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the September 22, 2020 City Council Meeting
c. Claims Totaling $147,325.97
4. CONSENT
a. 2021 CTV Service Agreement
b. 2019 Infrastructure Improvements Pay Request #9
c. New City Website Proposals
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. Presentation by Abby Moore, Training and Community Learning Specialist for
the Mississippi Watershed Management Organization, on Organizational
Priorities, Climate Change, and Adopt -a -Drain Program
b. City Council Updates
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the decision.
During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's
Rules of Order and the standing rules of order and business of the City Council.
8. DISCUSSION / ACTION ITEM
a. 1795 Eustis Street Redevelopment
b. Resolution No. 101320A — Approving Allocations of the City of Lauderdale's
CARES Act Funds
c. City Council Meeting Start Time
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. 2021 Fund Budget
b. Tobacco Ordinance Study and Revisions
12. WORK SESSION
a. Community Development Update
b. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In consideration for
the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes.
Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the
Council determines that additional time on a specific issue is warranted, then discussion on that issue
shall be continued at the end of the agenda. Before addressing the City Council, members of the public
are asked to step up to the microphone, give their name, address, and state the subject to be discussed.
All remarks shall be addressed to the Council as a whole and not to any member thereof. No person
other than members of the Council and the person having the floor shall be permitted to enter any
discussion without permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and
business of the City Council, is welcomed and your cooperation is greatly appreciated.
13. ADJOURNMENT
LAUDERDALE CITY COUNCIL
MEETING MINUTES
HELD REMOTELY VIA TELECONFERENCE
Page 1 of 5 September 22, 2020
Call to Order
Mayor Gaasch called the Regular City Council meeting to order at 7:31 p.m.
Roll Call
Councilors present: Andi Moffatt, Jeff Dains, Roxanne Grove, Kelly Dolphin, and Mayor Mary
Gaasch.
Councilors absent: None.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City
Administrator; and Miles Cline, Deputy City Clerk.
Approvals
Mayor Gaasch asked if there were any additions to the meeting agenda. Administrator
Butkowski stated that she would like to add a petition and waiver agreement to the Additional
Items section of the agenda. There being nothing else, Councilor Dains moved and seconded by
Councilor Grove to approve the agenda as amended. Motion carried unanimously on a roll call
vote.
Mayor Gaasch asked if there were any corrections to the minutes of the September 8, 2020 city
council meeting. There being none, Councilor Moffatt moved and seconded by Councilor Grove
to approve the minutes of the September 8, 2020 city council meeting. Motion carried
unanimously on a roll call vote.
Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor
Dains moved and seconded by Councilor Grove to approve the claims totaling $92,617.35.
Motion carried unanimously on a roll call vote.
Consent
Councilor Moffatt moved and seconded by Councilor Dains to approve the Consent Agenda
thereby acknowledging the August financial report.
Informational Presentations/Reports
A. Informational Update Regarding Local Street Racing Activity by St. Anthony Police
Department Sergeants Huddle and Dokken
Sergeants Huddle and Dokken discussed the street racing regularly heard by residents. St.
Anthony police officers working the overnight shift spend considerable time addressing this
activity.
This activity is tough to deter but officers ticket as many of the reckless drivers as possible. This
year, disrupting the activity has been exceptionally difficult as the drivers' behaviors have
become increasingly hostile and aggressive. SAPD has abandoned many chases as the pursuits
were unsafe.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
HELD REMOTELY VIA TELECONFERENCE
Page 2 of 5 September 22, 2020
Councilors discussed with the sergeants options for collaboration with neighboring jurisdictions
and enforcement options within Lauderdale.
Mayor Gaasch opened the floor to anyone in attendance interested in addressing the Council on
this topic.
Don Vandenberg, 1737 Fulham Street, asked the Council what neighboring cities are doing
about racing issues. He suggested working with a private venue to establish sanctioned racing
might help alleviate this problem.
Josh Dirksen, 1815 Lake Street, was interested in knowing what state resources could be used to
combat the racing issues.
There being no additional people interested in speaking, Mayor Gaasch closed the floor.
Disrupting the street racers is an ongoing commitment of SAPD and the City Council.
B. 2020 Election Update
Administrator Butkowski mentioned that City Hall has been busy with in-person absentee
voting. She encouraged residents that requested mailed absentee ballots to wait for them instead
of voting at City Hall. Additionally, she suggested residents call City Hall with any voting
questions and to find out if there was a queue of voters before corning to City Hall to vote.
C. City Council Updates
Mayor Gaasch shared that free Covid-19 testing would be available September 24 — 25 at Mount
Olivet Baptist Church in St. Paul. Gaasch also attended a webinar on September 21 for elected
officials on the topic of bridging the divide during this divisive period in our country.
Councilor Moffatt stated that she is planning on hosting a City Council pop-up meeting with
another council member at the Lauderdale Community Park on September 27 at noon.
Discussion/Action Item
A. Destructive Order to Abate Nuisances at 1937 Pleasant Street
City staff informed the owner of 1937 Pleasant Street that the City Council would decide
whether to abate the rank growth nuisances on his property at this meeting. Since the owner
resolved roughly 90% of the issue over the weekend, staff proposed working with him to finish
the rest.
B. Ordinance No. 20-03 Amending Title 9, Chapter 7 of City Code Regulating Fences and
Retaining Walls
Butkowski reviewed the final draft of the Fence and Retaining Wall ordinance with the Council.
The City's civil attorney reviewed it and his changes have been incorporated. The document is
ready for final discussion and adoption if the Council so chooses.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
HELD REMOTELY VIA TELECONFERENCE
Page 3 of 5 September 22, 2020
Councilor Moffatt made a motion to adopt Ordinance No. 20-03, Amending Title 9, Chapter 7 of
the Code of Ordinances Regarding Fences and Retaining Walls. This was seconded by Councilor
Dains and carried unanimously on a roll call vote.
C. Resolution No. 092220A – Authorizing Publication of Ordinance No. 20-03 by Title and
Summary
The newly adopted ordinance may be published by title and summary by a four -fifth vote. Staff
would publish the summary in an upcoming edition of the Pioneer Press in -lieu of publishing the
ordinance in its entirety due to its length and images.
Councilor Moffatt made a motion to adopt Resolution No. 092220A — A Resolution
Authorizing Publication of Ordinance No. 20-03 by Title and Summary. This was seconded by
Councilor Dains and carried unanimously on a roll call vote.
D. 1795 Eustis Street Redevelopment Schedule
Staff, Jennifer Haskamp, and Patrick Ostrom from Real Estate Equities created a schedule to complete the
land use approvals before the end of the year. The City's bond council will be at the October 13 meeting
to discuss the bonds sold by the City to purchase 1795 Eustis Street.
E. Resolution No. 092220B – Preliminary Property Tax Levy and Establishing Budget Meeting
Date
Staff revised the budget since the last meeting, but the proposed levy remains the same. To
balance the budget requires an increase of $46,291 resulting in an overall general fund increase
of 1.6%. The budget balances at $1,508,349.
In addition to establishing the levy, the Council set the date and time of the public hearing prior
to adopting the final budget and levy. This year the public hearing only can be held at the
regularly scheduled December 8 meeting.
The resolution dedicated $67,955.78 from the 414 Development Fund to cover what otherwise
would be the 2020 debt levy. The Council committed to using the funds generated from conduit
debt projects to fund the portion of the 2019 Infrastructure Improvement Project not covered by
special assessments. This transfer will be noted in the 2021 budget.
Councilor Moffatt made a motion to adopt Resolution No. 092220B Adopting the 2021
Preliminary Property Tax Levy and Establishing the Budget Meeting Date. This was seconded
by Councilor Dains and carried unanimously on a roll call vote.
F. 2020-2021 Warming House Plans
Staff anticipate that residents would like to use the outdoor rinks this winter. However, it would
be difficult to meet social distancing guidelines in the Warming House. Staff plan to hire staff to
flood the rinks and will look for option to set up exterior spaces so people can put on their skates.
Staff will bring forward a memo hiring the flooding staff in a few weeks.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
HELD REMOTELY VIA TELECONFERENCE
Page 4 of 5 September 22, 2020
G. Process for Handling Residents Requests
Since the previous meeting, staff checked with the cities of Falcon Heights, Roseville and St.
Anthony about how they handle non -zoning requests for deviations from city code. They said
they apply the variance process established in state law for zoning regulations to other types of
requests. The Council and staff discussed the pros and cons of this process. The conclusion was
to try to make the process work in Lauderdale as well.
H. Establish Date to Canvas Election Results
The additional time granted to count ballots this year pushed back the date for canvassing the
election results. The City Council must canvass the results of the election on Thursday,
November 12 or Friday, November 13. The City Council will need to hold a special meeting on
one of those days. Staff will post and disseminate notice of the meeting.
The Council chose to hold the special meeting on Thursday, November 12 at 5:30 p.m.
Additional Items
A. Petition and Waiver Agreements
Property owners affected by Emerald Ash Borer want to make use of the option to have the City
finance some or all of their tree removal costs now and pay back the costs over time. The tool to
do this is a petition and waiver agreement. The repayment method is a special assessment.
Property owners have the option to reimburse the City for some of the cost by November 1, 2020
or have the entire cost spread out over a negotiable term of years subject to a 4.15% interest rate.
The city attorney was updating the agreement. He wanted to make sure it would work when the
property owner paid to have the tree removed and sought reimbursement and when the City paid
the tree trimmer directly. Staff asked the Council to approve the use of petition and waiver
agreements to finance tree removals and authorize the mayor and clerk to sign them as they arise.
Councilor Dains made a motion to approve the Petition and Waiver Agreement as prepared by
the city attorney and authorize the mayor and clerk to sign all agreements without additional
council approvals. This was seconded by Councilor Dolphin and carried unanimously.
Set Agenda for Next Meeting
The September 29 council meeting may include the 2021 CTV service agreement, CARES
funding proposal, City website proposals, MWMO presentation on organizational priorities, and
the tobacco ordinance study and revisions.
Work Session
A. Coronavirus Impacts Update
All related items were covered during the course of the meeting.
B. Community Development Update
All related items were covered during the course of the meeting.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
HELD REMOTELY VIA TELECONFERENCE
Page 5 of 5 September 22, 2020
C. Opportunity for the Public to Address the City Council
Mayor Gaasch opened up the floor to anyone in attendance interested in addressing the Council.
Josh Dirksen, 1815 Lake Street, believed the City should reconsider its deal with Real Estate
Equities. He mentioned the group of residents working on a Halloween event. They will release
more information about their plans within a next week.
Duane Pulford, 1757 Eustis Street, asked whether the current proposal made by Real Estate
Equities and agreed upon by the City was still the same.
There being no additional people interested in speaking, Mayor Gaasch closed the floor.
Adjournment
Councilor Dains moved and seconded by Councilor Dolphin to adjourn the meeting at 9:23 p.m.
Motion carried unanimously on a roll call vote.
Respectfully submitted,
„MAL_ Cte,
Miles Cline
Deputy City Clerk
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
189 1 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAX
Request for Council Action
To: Mayor and City Council
From: City Administrator
Meeting Date: October 13, 2020
Subject: List of Claims
The claims totaling $147,325.97 are provided for City Council review and approval that
includes check numbers 27099 to 27125.
Accounts Payable
Checks by Date - Detail by Check Date
User:
Printed:
MILES.CLINE
10/9/2020 3:24 PM
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
ACH 43
Public Employees Retirement Association
PR Batch 52000.10.2020 PERA Coordinated
PR Batch 52000.10.2020 PERA Coordinated
10/02/2020
PR Batch 52000.10.2020 PER
PR Batch 52000.10.2020 PER
Total for this ACH Check for Vendor 43:
ACH 44 Minnesota Department of Revenue
PR Batch 52000.10.2020 State Income Tax
ACH 45
ACH 46
ACH 47
27099 13
8153
27100 52
102020
27101 56
102020
27102 184
10/02/2020
PR Batch 52000.10.2020 Stat(
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 52000.10.2020 Deferred Comp
PR Batch 52000.10.2020 Deferred Comp
10/02/2020
PR Batch 52000.10.2020 Def(
PR Batch 52000.10.2020 Def(
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 52000.10.2020 Federal Income Tax
PR Batch 52000.10.2020 Medicare Employee Pc
PR Batch 52000.10.2020 FICA Employee Portio
PR Batch 52000.10.2020 Medicare Employer Po
PR Batch 52000.10.2020 FICA Employer Portio:
10/02/2020
PR Batch 52000.10.2020 Fed(
PR Batch 52000.10.2020 Mee
PR Batch 52000.10.2020 FIC.
PR Batch 52000.10.2020 Mee
PR Batch 52000.10.2020 FIC.
Total for this ACH Check for Vendor 46:
Public Employees Insurance Program
PR Batch 52000.10.2020 Health Insurance
PR Batch 52000.10.2020 Dental
8th Day Landscaping LLC
Line Trimming at Parks
Bluechip Tree Company Inc
Tree Removal
James Bownik
Mileage Reimbursement
Cintas
Total for
10/02/2020
PR Batch 52000.10.2020 Hea
PR Batch 52000.10.2020 Den
this ACH Check for Vendor 47:
Total for 10/2/2020:
10/13/2020
Total for Check Number 27099:
10/13/2020
Total for Check Number 27100:
10/13/2020
Total for Check Number 27101:
10/13/2020
1,014.66
1,170.76
2,185.42
641.96
641.96
1,075.99
1,758.68
2,834.67
1,658.45
245.93
1,051.63
245.93
1,051.63
4,253.57
2,212.80
116.10
2,328.90
12,244.52
330.00
330.00
19,950.00
19,950.00
16.73
16.73
AP Checks by Date - Detail by Check Date (10/9/2020 3:24 PM) Page 1
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
4061470480 September Uniforms
4062106566 September Uniforms
27103 36 City of Roseville
0229224 Jim's Remote Desktop Access
0229446 October IT Services
27104 29 City of St Anthony
3990 October Police Services
27105 223
10425054758
Dell Marketing LP
Computer Monitor - MC
27106 61 Gopher State One Call
0090530 September 2020 Locates
27107 82
8113857
Home Depot
General Supplies
27108 31 Kennedy & Graven Chartered
157060 CARES Advice
157060 August Legal Services
11.03
11.03
Total for Check Number 27102: 22.06
10/13/2020
75.00
1,488.00
Total for Check Number 27103: 1,563.00
10/13/2020
62,255.92
Total for Check Number 27104: 62,255.92
10/13/2020
147.41
Total for Check Number 27105: 147.41
10/13/2020
51.30
Total for Check Number 27106: 51.30
10/13/2020
97.38
Total for Check Number 27107: 97.38
10/13/2020
52.50
1,080.00
Total for Check Number 27108: 1,132.50
27109 30 League of Minnesota Cities 10/13/2020
328189 APMP Meeting - JB 20.00
Total for Check Number 27109: 20.00
27110 78 League of Minnesota Cities Insurance Trust 10/13/2020
102020 LMCIT Property/Casualty Coverage 2020-2021 201.61
102020 LMCIT Property/Casualty Coverage 2020-2021 713.41
102020 LMCIT Property/Casualty Coverage 2020-2021 2,620.72
102020 LMCIT Property/Casualty Coverage 2020-2021 3,679.15
102020 LMCIT Property/Casualty Coverage 2020 9,429.47
102020 LMCIT Property/Casualty Coverage 2020 382.12
102020 LMCIT Property/Casualty Coverage 2020-2021 285.57
102020 LMCIT Property/Casualty Coverage 2020-2021 1,425.83
102020 LMCIT Property/Casualty Coverage 2020 1,057.12
WC2019-20 2019-2020 Work Comp Insurance 109.32
WC2019-20 2019-2020 Work Comp Insurance 340.74
WC2019-20 2019-2020 Work Comp Insurance 4.24
WC2019-20 2019-2020 Work Comp Insurance 113.49
WC2019-20 2019-2020 Work Comp Insurance 13.24
WC2019-20 2019-2020 Work Comp Insurance 158.42
WC2019-20 2019-2020 Work Comp Insurance 14.48
WC2019-20 2019-2020 Work Comp Insurance 5.64
WC2019-20 2019-2020 Work Comp Insurance 9.77
WC2019-20 2019-2020 Work Comp Insurance 274.89
AP Checks by Date - Detail by Check Date (10/9/2020 3:24 PM) Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
WC2019-20
27111 24
0001114963
2019-2020 Work Conip Insurance 191.77
Total for Check Number 27110: 21,031.00
Metropolitan Council 10/13/2020
11/20 Wastewater Treatment 13,140.88
Total for Check Number 27111: 13,140.88
27112 79 Minnesota Department of Labor & Industry 10/13/2020
SEP1230252020 3Q2020 Surcharge Report 281.79
Total for Check Number 27112: 281.79
27113 18 Minnesota Equipment Inc 10/13/2020
R34963 Mower Repairs 436.92
Total for Check Number 27113: 436.92
27114 291 MKC Inc 10/13/2020
2020-9 Davis -Bacon Consulting Services 585.00
Total for Check Number 27114: 585.00
27115 84 North Star Bank Cardmember Services 10/13/2020
102020 Costo - Cleaning Supplies 18.72
102020 Amazon - Election Tape 8.42
102020 Pioneer Press - Subscription 10.00
102020 BattDepot - Laptop Battery 31.98
102020 Zazzle - Nameplate 39.13
102020 Amazon - Election Tape 6.11
102020 Staples - Computer Paper 77.97
102020 Minneapolis Regional Chamber of Commerce -1 295.00
102020 Amazon - PW Garage Signs 42.92
Total for Check Number 27115: 530.25
27116 12 North Suburban Access Corporation 10/13/2020
2020-157 August Webstreaming & Archiving 278.83
2020-157 August Virtual Meeting Production Charges 346.00
2020-157 August Virtual Meeting Charges 150.00
2020-175 Equipment forTransmitting Remote Meetings 7,091.00
27117 10
0001017824
Total for Check Number 27116: 7,865.83
On Site Sanitation Inc 10/13/2020
10/03/2020 - 10/30/2020 Park Portable Restroon 235.44
Total for Check Number 27117: 235.44
27118 104 Quality Resource Group Inc 10/13/2020
1950177 Accounts Payable Checks 548.21
Total for Check Number 27118: 548.21
27119 131 Safety Signs LLC 10/13/2020
20003248 Night to Unite Barricades 350.00
27120 135
0920572525
Total for Check Number 27119: 350.00
St Paul Pioneer Press 10/13/2020
Publish Notices 18.92
AP Checks by Date - Detail by Check Date (10/9/2020 3:24 PM) Page 3
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
Total for Check Number 27120: 18.92
27121 4 The Neighborhood Recycling Company Inc 10/13/2020
19136 September Single Unit Dwelling
19136 September Multi -Family Recycling Unit
27122 3
424860310
2,862.72
397.44
Total for Check Number 27121: 3,260.16
US National Equipment Finance Inc 10/13/2020
Copier Contract 176.00
27123 90 Verizon Wireless
9863946865 September Cell Phone
9863946865 September Cell Phone
9863946865 September Cell Phone
27124 7 Waste Management Inc
8661207-0500-3 October Public Works
27125 74 Xcel Energy
702571553 Larpenteur Bridge Lights
702639468 2430 Larpenteur Avenue W
702950688 Larpenteur Avenue
703311058 September Street Lighting
Total for Check Number 27122: 176.00
10/13/2020
16.57
16.57
33.13
Total for Check Number 27123: 66.27
10/13/2020
441.50
Total for Check Number 27124: 441.50
10/13/2020
36.55
21.12
47.97
421.34
Total for Check Number 27125: 526.98
Total for 10/13/2020: 135,081.45
Report Total (32 checks): 147,325.97
AP Checks by Date - Detail by Check Date (10/9/2020 3:24 PM) Page 4
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
October 13, 2020
ITEM NUMBER CTV Service Agreement
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
CTV's executive director has been updating service agreements and asking the member cit-
ies to take action on them. This agreement does a good job of clarifying the cost of the ser-
vices we will receive from CTV and the cost of elective services.
The City has previously been paying for cable casting and web streaming. Those would
continue. Additionally, the City would join the Neighborhood Network Service to get pro-
duction videos done in the upcoming year at the cost of $1.00.
OPTIONS:
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council enters into the North Suburban Access Cor-
poration Professional and Technical Services Agreement as presented.
North
Suburban
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September 15, 2020
Heather Butkowski, City Administrator
City of Lauderdale
1891 Walnut Street
Lauderdale, MN 55113
Dear Heather,
North Suburbs
First, we'd like to thank you for Lauderdale's partnership with the North Suburban Communications
Commission and Access Corporation (dba CTV North Suburbs). We truly value the Lauderdale
community and want to continue to support the city through enhancing your communications by
making information available to all residents.
Lauderdale is currently using our municipal production services with the virtual add-on. The cost for this
service into 2021 will remain $173 per meeting, when purchased in a bulk buy. For ala carte meetings,
for emergency situations, the cost is $207 per meeting.
We will not be increasing costs of webcasting and cablecasting this year.
We will continue to offer the Neighborhood Network program for $1 a year. If you chose to participate,
CTV will produce at least 3 productions a year related to your city, which will also be webcasted, cable
casted and archived for the city.
We want to also bring your attention to the Cassandar platform. This is the platform that all of your
meetings are streamed through, and stored. It also stores packets and minutes and has a chapter
function to easily navigate through agenda items. This platform, valued at $3000 per year, is included in
your JPA membership. We will be marketing and selling this platform to cities outside of the JPA. This is
another example of how we bring value to your city.
Please let me know if you have any questions about the service agreement for 2021. We look forward to
serving the city of Lauderdale. Thank you.
Arden Hills Falcon Heights Lauderdale Little Canada Mounds View New Brighton North Oaks Roseville St. Anthony
Sincerely,
Dana Healy
Executive Director
North Suburban Access Corporation, CTV North Suburbs
North Suburban Access NSAC
Professional and Technical Services Agreement
This contract is between the North Suburban Access Corporation, a Minnesota Municipal
Corporation, (herein "the NSAC") and the City of Lauderdale, Minnesota (herein "the
City").
Recitals
1. Under Minnesota law, the NSAC is empowered to provide such professional and
technical services as are desired by the City.
2. The City desires to engage the NSAC for video webcasting services and archiving
services (herein "the Services").
3. The City represents that it is empowered to engage the NSAC.
Agreement
1. Term of Contract
1.1. Duration. This Agreement will become effective January 1, 2020 and will
remain in effect for a period of one (1) year. At the expiration of the
one (1) year period, the Agreement will automatically renew for
another period of one (1) year, unless notice to terminate this
Agreement is provided no less than ninety (90) days prior to the end of
the current term. If this Agreement is terminated prior to the
completion of a one (1) year period, the NSAC will be entitled to
payment, determined on a pro rata basis, for Services satisfactorily
performed.
1.2. Survival of Terms. The following clauses will remain in effect after the
termination of the Agreement: Section 5. Liability, Section 6.
Government Data Practices and Intellectual Property, Section 8.
Governing Law, Jurisdiction, and Venue; and Section 9. Disclosure.
2. Services Provided
2.1. Services. The NSAC will provide the Services described in Schedule A
(attached).
2.2. Additional Services. The City may also request additional services during
the term of the Agreement (see Section 1.1. Duration). If accepted by
the NSAC, Schedule A will be amended to include a description of the
additional services and according compensation. Unless otherwise
specified, all terms of this Agreement will apply to any amendments to
Schedule A.
2.3. Standard of Care. To the extent any property, such as camera or computer
equipment, is loaned by the NSAC to the City, the City will exhibit a
standard of care consistent with Minnesota law.
2.4. City Assistance. Depending on the nature of the Services, the NSAC may
from time to time require access to public and private lands or
property. To the extent the City is legally and reasonably able, the City
will provide access to and make provisions to enable the NSAC or its
agents or employees to enter upon public and private land and property
as required for the NSAC to perform the Services.
The City will furnish the NSAC with a copy of any special standards or
criteria promulgated by the City relating to the Services, including, but not
limited to, design and construction standards, that is necessary for the
NSAC to prepare for its performance of the Services.
3. Payment
3.1.
Compensation. The City will pay for all Services to be performed by the
Contractor as specified in Schedule A (attached).
3.2. Fee Adjustment. The NSAC reserves the right to annually adjust the fees
associated with the Services specified in Schedule A. Such
adjustments, if any, will be enacted on January 1 of a given year. Prior
to enacting any fee adjustments, the NSAC must provide written
notice of such to the City at least thirty (30) calendar days prior to the
effective date of the fee adjustment.
3.3. Invoices. The City must promptly pay the NSAC after the NSAC presents
an invoice for those Services that have been actually performed. The
NSAC must timely submit invoices.
3.4. Event Cancellation. The City agrees to pay 70% of the expected event
amount for any cancellation unless sufficient prior notice is provided.
"Prior Notice" is defined as at least 10 business days (including the
day of the event) before the scheduled event.
4. Assignment, Amendments, Waiver, and Completeness
4.1. Assignment. The City may not assign, license, or transfer any rights or
obligation under this Agreement without prior written consent of the
NSAC and a fully executed Assignment Agreement, executed and
approved by the same parties who executed and approved this
Agreement, or their successors in office.
4.2. Amendments. Any amendments to this contract must be made in writing
and will not be effective until executed and approved by the same
parties who executed and approved this Agreement, or their successors
in office.
4.3. Waiver. If the NSAC fails to enforce in a timely manner any provision of
this Agreement, that failure does not waive the provision or the
NSAC's right to enforce the provision.
4.4. Completeness. This Agreement contains all negotiations and agreements
between the NSAC and the City. No other understanding regarding
this Agreement, whether written or oral, may be used to bind either
party.
5. Liability
The City must indemnify and hold harmless the NSAC, its agents, and its employees
from any claims or causes of action, including attorney's fees incurred by the NSAC
arising from performance of this Agreement by the City, its agents, or its employees. The
clause must not be construed to preempt any legal remedies the NSAC may have for the
City's failure to fulfill its obligations under this Agreement.
6. Government Data Practices and Intellectual Property
6.1. Government Data Practices. To the extent applicable, the City and NSAC
must comply with the Minnesota Government Data Practices Act,
Minn. Stat. Ch. 13. The civil remedies of Minn. Stat. § 13.08 apply to
the release of the data referred to in this Clause by either the City or
the NSAC.
Each Party shall notify the other of any Data Practices Act request for
video recordings created pursuant to this Agreement. All requests for the
release or sale of video recordings created pursuant to this Agreement
shall be directed to and fulfilled by the NSAC.
7. Endorsement
The City must not claim that the NSAC endorses its products or services.
8. Governing Law, Jurisdiction, and Venue
Minnesota Law governs this Agreement. Venue for all legal proceedings arising from this
Agreement shall be in the appropriate state or federal court with competent jurisdiction in
Ramsey County, Minnesota.
9. Disclosure
The City consents to disclosure of its social security number, federal employer tax
identification number, and Minnesota tax identification number, to the Commission as is
necessary for compliance with Minnesota and other applicable law.
10. Severability
If any section or clause of this Agreement is held to be invalid or unenforceable, then the
meaning of that section or clause shall be construed so as to render it enforceable to the
extent feasible. If no feasible interpretation would save the section or clause, it shall be
severed from this Agreement with respect to the matter in question, and the remainder of
the Agreement shall remain in full force and effect. However, in the event that such a
section or clause is essential or substantially alters the Agreement, the Parties shall
negotiate a replacement section or clause that will achieve the intent of such
unenforceable section or clause to the extent permitted by law.
11. Employment
Employees of the NSAC performing work pursuant to this Agreement shall remain at all
times employees only of the NSAC. The NSAC will be responsible for worker's
compensation, salary, and training.
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
Dated: North Suburban Access Corporation
By:
Attest By:
Its:
Its:
Lauderdale, City
Dated: By:
Dated: By:
Its:
Its:
Schedule A. Services (Lauderdale).
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Municipal Production Services: The NSAC agrees to provide the following:
• A total of 24 meetings for 2021 include 2 City Council Meetings per month. Cost per
meeting is $173. For each additional meeting a flat fee of $207 per meeting will be charged.
CTV will provide a municipal producer to record and broadcast LIVE meetings;
• Equipment and meeting room preparation;
• Provide the timing of the discussion and agenda items for web links;
• Upload minutes for all 2021 meetings;
• Provide backend support for closing, annotating, and posting the meeting for program the
following day.
• Provide Master Control services to ensure quality controls.
The City agrees to provide the following:
• Provide a weekly schedule of live and/or recorded events of shows at least one week in
advance of first event/show on the schedule.
• Provide the NSAC with the naive and telephone number and email address of an
emergency contact who can answer questions about the cablecast and/or encoding of live
events.
• Provide PDF copies of minutes for upload.
Cablecastina Services: The NSAC agrees to provide the following:
• Live broadcasting of City Council meetings and applicable Advisory Commission
meetings on appropriate channels;
• Schedule the City channel with up to 4 premiers of programming, and 45 reruns of
programming per week, totaling 49 playbacks per week;
The City agrees to provide the following:
• Monthly schedule of cablecast playbacks.
Schedule A. Services (Lauderdale).
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Proposal for projects will
need a contract
Introductory rate of
SI per year
Web streaming Services: The NSAC agrees to provide the following:
• Live web streaming of City Council meetings and Planning Commission meetings, no
more than 2 regular programs per month, with 4 floating meetings per month to use at the
City's discretion;
• Encoded meetings and the accompanying agendas posted within 24 hours on the NSAC's
website;
• Post links between agenda items and their video discussion;
• Storage of recorded videos for up to 6 months;
The City agrees to provide the following:
• Provide the NSAC with monthly schedule of all live meetings to be streamed and/or
encoded for posting on the NSAC's website;
• Notify the NSAC as soon as possible of the cancellation of a live event, including city
meeting, which is scheduled for playback, of any change in the day or beginning time of any
live event, including city meeting, or of any additions of special meeting to the schedule;
• Provide the NSAC with the name and telephone number for a main contact of the
cablecast.
• Chapter marking information on the agenda will be provided by the City for meetings not
utilizing the NSAC's municipal producers.
Consultation: The NSAC agrees to provide the following:
• Audio/Visual equipment maintenance related to municipal meeting coverage and delivery;
and
• Audio/Video equipment planning, and/or installation.
Neighborhood Network Services: The NSAC agrees to provide the following:
• Produce at least 2 productions a year for the City, at the discretion of the NSAC;
• Cablecast, web stream, and distribute via link to the City the final product;
• Storage of recorded videos for up to 6 months.
The City agrees to provide the following:
• Submit to the NSAC monthly production requests.
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LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date October 13, 2020
ITEM NUMBER Northdale Pay Request No. 9
STAFF INITIAL HB
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Northdale Construction submitted their ninth pay request for the 2019 Infrastructure Im-
provement Project in the amount of $16,122.22. $6,344.27 was for project improvements
and the remaining was for concrete work they did south of Larpenteur Avenue. This pays for
improvements through October 2. All work has been completed; the City is holding a small
retaining until they complete remaining paperwork.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council approves pay request No. 9 for the 2019 In-
frastructure Improvement Project payable to Northdale Construction in the amount of
$16,122.22.
Stan ec
Contractor: Northdale Construction Co., Inc.
9760 71st Street NE
Albertville, MN 55301
Contract Amounts
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project 193804608 - 2019 INFRASTRUCTURE IMPROVEMENTS
Request for Payment No. 9
Original Contract
Contract Changes
Revised Contract
Work Certified To Date
$2,269,093.49
$0.00
$2,269,093.49
Base Bid Items
Backsheet
Change Order
Supplemental Agreement
Work Order
Material On Hand
Total
$2,110,172.71
$0.00
$0.00
$0.00
$0.00
$0.00
$2,110,172.71
Stantec Project No. 193804608
For Period: 7/4/2020-1012/2020
Funds Encumbered
Original
Additional
Total
$2,269,093.49
N/A
$2,269,093.49
This is to certify that the items of work shown in this certificate of Request for Payment have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By Stantec Approved By Northdale Construction Co., Inc.
M . 5 -2
Project Engineer
10/08/2020
Date
Approved for Payment By
City of Lauderdale
Date
£ctoa
r
/0-7.- c9d.,10
Date
Work Certified
This Request for
Payment
Work
Certified
To Date
Less
Amount
Retained
Less
Previous
Payments
Amount Paid
This Request for
Payment
Total Amount
Paid To Date
193804608
$6,344.27
$2,110,172.71
$500.00
$2,093,550,49
$16,122.22
$2,109,672.71
Percent Retained: 0.0237%
Percent Complete: 92.9963%
Amount Paid This Request for Payment
$16,122.22
This is to certify that the items of work shown in this certificate of Request for Payment have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By Stantec Approved By Northdale Construction Co., Inc.
M . 5 -2
Project Engineer
10/08/2020
Date
Approved for Payment By
City of Lauderdale
Date
£ctoa
r
/0-7.- c9d.,10
Date
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 9
193804608 Payment Summary
No. From Date To Date
Work Certified
Per Request for Payment
1 05/01/2019 05/31/2019 $296,572.10
2 06/01/2019 06/21/2019 $346,996.06
3 06/22/2019 08/02/2019 $78Q648.56
4 08/03/2019 08/30/2019 $296,232.45
5 08/31/2019 09/30/2019 $103,128.82
6 10/01/2019 11/04/2019 $209,766.65
7 11/05/2019 12/31/2019 $54,404.31
8 12/31/2019 07/03/2020 $16,079.49
9 07/04/2020 10/02/2020 $6,344.27
Amount Retained
Per Request for Payment
$14,828.61
$17,349.80
$39,032.43
$14,811.62
$5,156.44
$10,488.33
-$70,351.00
-$21,038.29
-$9,777.94
Amount Paid
Per Request for Payment
$281,743.49
$329,646.26
$741,616.13
$281,420.83
$97,972.38
$199,278.32
$124,755.30
$37,117.78
$16,122.22
Totals: $2,110,172.71
$500.00
193804608 Funding Category Reportunding Category Report
$2,109,672.71
Funding
Category
No.
Work
Certified
To Date
Less
Amount
Retained
Less
Previous
Payments
Amount Paid
This
Request for Payment
Total
Amount Paid
To Date
SPRWS 662,784.65
Lauderdale 1,447,388.06
0.00
500.00
662,784.65
1, 430, 765.85
0.00
16,122.22
662,784.65
1,446,888.06
Totals: $ 2,110,172.71 $500.00
$2,093,550.50 $16,122.22 $2,109,672.71
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 9
193804608 Project Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
PART1: GENERAL
1
MOBILIZATION
LS
$112,851.40
1
$0.00
1.00
$112,851.40
2
TRAFFIC
CONTROL
LS
$8,987.50
1
$0.00
1.00
$8,987.50
$1,935.00
$0.00
$121,838.90
PART 2: WATER MAIN
3
GRANULAR
BACKFILL
TON
$15.56
10400
$0.0010,640.00
$165,558.40
4
SANITARY
SEWER
SERVICE
RECONNECTION
LF
$45.81
415
$0.00
179.10
$8,204.57
5
BEOXVICE STOP
EA
$306.73
9
$0.00
17.00
$5,214.41
6
ADJUST
SERVICE STOP
BOX
EA
$135.00
13
$0.00
0.00
$0.00
7EA
BOXAIR VALVE
$350.00
2
$0.00
0.00
$0.00
8
BOX ADJUST VALVE
EA
$245.00
8
$0.00
3.00
$735.00
VALVE
REP9 BOX
EA
EA
$590.18
2
$0.00
2.00
$1,180.36
10
WATER UTILITY
HOLE
EACH
$1,250.00
3
$0.00
0.00
$0.00
11
EXCAVATION
FOR UTILITY
OFFSET
EA
$1,500.00
1
$0.00
1.00
$1,500.00
12
2" INSULATION
SY
$25.65
14
$0.00
149.60
$3,837.24
13
HYDRANT
INSTALLATION
EA
$4,224.05
9
$0.00
9.00
$38,016.45
14
1" CORPORATION
STOP
EA
$122.43
1
$0.00
3.00
$367.29
15
1" ORISEAL VALVE
INSTALLATION
EA
$471.95
9
$0.00
33.00
$15,574.35
16
1.5" ORISEAL
VALVE
INSTALLATION
EA
$689.44
1
$0.00
0.00
$0.00
17
2" ORISEAL VALVE
INSTALLATION
(WASTING)
EA
$1,465.50
1
$0.00
0.00
$0.00
18
4" GATE VALVE
INSTALLATION
EA
$1,145.72
1
$0.00
0.00
$0.00
19
6" GATE VALVE
INSTALLATION
EA
$1,373.66
5
$0.00
6.00
$8,241.96
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 9
193804608 Prosect Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
20
8" GATE VALVE
INSTALLATION
EA
$1,822.81
17
$0.00
17.00
$30,987.77
21
1" CP WATER
SERVICE
REPLACEMENT
LF
$28.89
115
$0.00
301.00
$8,695.89
22
1.5" CP WATER
SERVICE
REPLACEMENT
LF
$65.16
5
$0.00
0.00
$0.00
23
2" CP WATER
SERVICE
REPLACEMENT
LF
$69.20
10
$0.00
0.00
$0.00
24
6" DI WATER
MAIN
REPLACEMENT
LF
$58.32
70
$0.00
120.50
$7,027.56
25
8" DI WATER
MAIN
REPLACEMENT
LF
$78.63
3165
$0.00
2,845.40
$223,733.80
26
8" HDPE (SDR
11) WATER MAIN
- PIPE
BURSTING
LF
$70.35
335
$0.00
327.00
$23,004.45
27
TELEVISE
SANITARY SEWER
SERVICE
EA
$752.50
3
$0.00
3.00
$2,257.50
28
TELEVISE STORM
SEWER
CROSSING
EA
$510.63
3
$0.00
3.00
$1,531.89
29
DUCTILE AND
GREY IRON
FITTINGS
LB
$6.83
1335
$0.00
1,818.00
$12,416.94
Totals for Section PART 2: WATER MAIN:
$0.00
$558,085.83
PART 3: SANITARY SEWER
30
ADJUST
SANITARY
SEWER
CASTING
EA
$350.00
12
1
$350.00
11.00
$3,850.00
31
REMOVE AND
REPLACE 4' DIA
SANITARY SEWER
MANHOLE
EA
$4,493.47
1
$0.00
1.00
$4,493.47
32
6" PVC
SANITARY
SEWER SERVICE
PIPE
LF
$38.12
250
$0.00
330.50
$12,598.66
33
8" X 6" PVC WYE
EA
$1,292.41
5
$0.00
10.00
$12,924.10
34
CONNECT TO
EXISTING
SANITARY SEWER
SERVICE
EA
$183.65
2
$0.00
8.00
$1,469.20
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 9
193804608 Project Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
35
REMOVE AND
REPLACE
SANITARY
MANHOLE CONE
SECTION,
CASTING AND
RINGS
EA
$1,795.10
2
$0.00
2.00
$3,590.20
Totals For Section PART 3: SANITARY SEWER:
$350.00
$38,925.63
PART 4: STORM SEWER
36
ADJUST STORM
SEWER
CASTING
EA
$325.00
9
$0.00
1.00
$325.00
37
REMOVE AND
REPLACE
STORM SEWER
CASTING AND
RINGS
EA
$790.75
2
$0.00
2.00
$1,581.50
38
REMOVE STORM
SEWER
STRUCTURE
EA
$525.00
9
$0.00
9.00
$4,725.00
39
REMOVE AND
REPLACE STORM
SEWER
STRUCTURE
EA
$2,610.24
1
$0.00
1.00
$2,610.24
40
REMOVE
STORM SEWER
PIPE
LF
$11.50
300
$0.00
192.00
$2,208.00
41
CONNECT TO
EXISTING
STORM SEWER
PIPE
EA
$650.00
4
$0.00
4.00
$2,600.00
42
CONNECT TO
EXISTING
STRUCTURE
EA
$850.00
1
$0.00
0.00
$0.00
43
12" RCP STORM
SEWER
LF
$59.50
750
$0.00
317.00
$18,861.50
44
15" RCP STORM
SEWER
LF
$58.11
660
$0.00
674.50
$39,195.20
45
18" RCP STORM
SEWER
LF
$60.27
1020
$0.00
1,052.50
$63,434.18
46
IMPROVED PIPE
FOUNDATION
LF
$0.01
2430
$0.00
0.00
$0.00
47
27" CATCH BASIN
EA
$1,395.48
8
$0.00
2.00
$2,790.96
48
2'X3' CATCH
BASIN
EA
$1,793.11
6
$0.00
6.00
$10,758.66
49
4' DIAMETER
CATCH BASIN
MANHOLE
EA
$2,516.98
16
$0.00
16.00
$40,271.68
50
4' DIAMETER
STORM SEWER
MANHOLE
EA
$2,376.98
2
$0.00
1.00
$2,376.98
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 9
193804608 Project Rem Status
Line
Item
Units
Unit Price
Contract
quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
Totals For Section PART 4: STORM SEWER:
$0.00
$191,738.89
PART 5: ROADWAY/ALLEY
51
SILT FENCE,
MACHINE-
SLICED
LF
$2.45
1400
$0.00
1,420.00
$3,479.00
52
INLET
PROTECTION
EA
$275.00
35
$0.00
31.00
$8,525.00
53
TEMPORARY
ROCK
CONSTRUCTION
ENTRANCE
TN
$39.50
100
$0.00
59.70
$2,358.15
54
WATER FOR DUST
CONTROL
TGAL
$28.00
125
$0.00
0.00
$0.00
55
TEMPORARY
MAILBOXES
LS
$0.01
1
$0.00
0.00
$0.00
56
REMOVE TREE
EA
$333.25
15
$0.00
19.00
$6,331.75
57
CLEARING AND
GRUBBING
LS
$3,440.00
1
$0.00
1.15
$3,956.00
58
TEMPORARY
FENCE
LF
$3.50
525
$0.00
125.00
$437.50
59
SALVAGE AND
REINSTALL
CHAIN LINK
FENCE
LF
$21.50
175
$0.00
178.50
$3,837.75
60
SALVAGE AND
REINSTALL WOOD
PRIVACY FENCE
LF
$37.63
325
$0.00
287.00
$10,799.81
61
SALVAGE AND
REINSTALL FENCE
- OTHER
LF
$43.00
40
$0.00
0.00
$0.00
62
SALVAGE AND
REINSTALL SIGN
EA
$182.75
30
$0.00
19.00
$3,472.25
63
STREET
SWEEPER WITH
PICKUP BROOM
HR
$145.00
50
$0.00
157.00
$22,765.00
64
REMOVE
BITUMINOUS
PAVEMENT
SY
$1.26
11000
$0.00
10,265.50
$12,934.53
65
CONCRETE
PAVEMENT
REPLACEMENT -
SPECIAL
SF
$19.39
540
$0.00
286.00
$5,545.54
66
MILL
BITUMINOUS
PAVEMENT -2"
DEPTH
SY
$1.51
7400
$0.00
8,450.00
$12,759.50
67
REMOVE
BITUMINOUS
DRIVEWAY
SY
$5.25
300
$0.00
166.00
$871.50
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 9
193804608 Project Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
68
REMOVE
CONCRETE
DRIVEWAY OR
APRON
SY
$7.50
400
1
$7.50
678.50
$5,088.75
69
REMOVE AND
REPLACE
CONCRETE
CURB &
GUTTER
LF
$32.12
400
$0.00
654.00
$21,006.48
70
SAWING
BITUMINOUS
PAVEMENT
LF
$4.75
350
$0.00
120.00
$570.00
71
REMOVE
SIDEWALK
SF
$0.95
3000
$0.00
2,942.50
$2,795.38
72
REMOVE
CONCRETE
CURB &
GUTTER
LF
$2.65
700
$0.00
700.00
$1,855.00
73
COMMON
EXCAVATION (P)
CY
$21.33
8800
$0.00
9,100.00
$194,103.00
74
COMMON
EXCAVATION -
ALLEYS (P)
CY
$30.95
1500
$0.00
680.00
$21,046.00
75
SUBGRADE
EXCAVATION
(EV)
CY
$23.33
500
$0.00
163.80
$3,821.45
76
GEOTEXTILE
FABRIC
SY
$1.98
13000
$0.00
12,539.00
$24,827.22
77
SELECT
GRANULAR
BORROW
(MODIFIED)
TN
$16.63
9200
$0.00
9,037.63
$150,295.79
78
AGGREGATE
BASE, CLASS 5
TN
$17.69
7100
19.31
$341.59
5,631.26
$99,616.99
79
BITUMINOUS
MATERIAL FOR
TACK COAT
GAL
$1.08
900
$0.00
1,140.00
$1,231.20
80
BITUMINOUS
TRAIL PATCHING
SF
$7.99
250
$0.00
160.00
$1,278.40
81
TYPE SP 9.5
WEARING
COURSE MIXTURE
(2,B)
TN
$70.95
1900
$0.00
1,924.70
$136,557.47
82
TYPE SP 9.5
WEARING
COURSE MIXTURE
FOR ALLEYS (2,B)
TN
$86.00
150
23.33
$2,006.38
148.48
$12,769.28
83
TYPE SP 12.5
NONWEARING
COURSE MIXTURE
(2,B)
TN
$68.26
1600
$0.00
1,487.08
$101,508.08
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 9
193804608 Project Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
84
FULL DEPTH
ROADWAY
PATCHING -
ROSELAWN
SY
$86.40
400
$0.00
387.00
$33,436.80
85
BITUMINOUS
PAVEMENT
PATCHING -
ROSELAWN
SY
$53.75
400
$0.00
0.00
$0.00
86
B618
CONCRETE
CURB &
GUTTER
LF
$13.81
5300
$0.00
5,163.00
$71,301.03
87
4" DRAINTILE
LF
$9.67
5200
$0.00
5,074.00
$49,065.58
88
4" CONCRETE
WALK
SF
$6.07
1750
$0.00
1,780.00
$10,804.60
89
MODULAR
BLOCK RETAINING
WALL
SF
$31.71
300
$0.00
300.00
$9,513.00
90
TYPE SP 9.5
BITUMINOUS
MIXTURE FOR
DRIVEWAYS (2,B)
TN
$193.50
100
$0.00
15.00
$2,902.50
91
6" CONCRETE
DRIVEWAY
APRON
SF
$6.83
4000
7.5
$51.23
3,910.10
$26,705.98
92
7" CONCRETE
DRIVEWAY
APRON
SF
$7.42
1200
483.5
$3,587.57
3,288.10
$24,397.70
93
6" CONCRETE
PEDESTRIAN
CURB RAMP
SF
$10.48
260
$0.00
105.00
$1,100.40
94
TRUNCATED
DOME SURFACE
SF
$64.50
20
$0.00
26.00
$1,677.00
95
SALVAGE
HANDHOLE
EA
$989.00
2
$0.00
2.00
$1,978.00
96
INSTALL
SALVAGED
HANDHOLE
EA
$1,064.50
2
$0.00
2.00
$2,129.00
97
PREFORMED
RIGID PVC
CONDUIT LOOP
DETECTOR
6' X 6'
EA
$1,612.50
3
$0.00
3.00
$4,837.50
98
PREFORMED
RIGID PVC
CONDUIT LOOP
DETECTOR 6' X 12'
EA
$1,935.00
2
$0.00
2.00
$3,870.00
99
HANDHOLE
EA
$2,683.20
1
$0.00
2.00
$5,366.40
100
1.5" NON-METALLIC
CONDUIT
LF
$13.55
80
$0.00
80.00
$1,084.00
CITY OF LAUDERDALE
1891 WALNUT STREET
LAUDERDALE, MN 55113
Project No. 193804608
Request for Payment No. 9
193804608 Project Item Status
Line
Item
Units
Unit Price
Contract
Quantity
Quantity
This
Request
for
Payment
Amount This
Request for
Payment
Quantity
To Date
Amount To Date
101
DECIDUOUS TREE
6' HT B&B
EA
$376.25
15
$0.00
5.00
$1,881.25
102
TOPSOIL
BORROW (LV)
CY
$30.10
1500
$0.00
1,018.00
$30,641.80
103
SOD
SY
$4.52
9000
$0.00
6,425.00
$29,041.00
104
METAL FENCE
LF
$38.43
50
$0.00
0.00
$0.00
105
LANDSCAPE FUND
LS
$12,000.00
1
$0.00
0.35
$4,200.00
106
4" DOUBLE
YELLOW LINE -
PAINT
LF
$0.49
4200
$0.00
4,218.00
$2,066.82
107
4" SOLID WHITE
LINE - PAINT
LF
$0.25
8400
$0.00
7,887.00
$1,971.75
108
24" SOLID
WHITE LINE -
PAINT
LF
$8.06
50
$0.00
393.00
$3,167.58
Totals For PART 5: ROADWAY/ALLEY:
$5,994.27
$1,199,583.46
Project Totals:
$6,344.27
$2,110,172.71
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action X
Resolution
Work Session
Meeting Date
October 13, 2020
ITEM NUMBER Website Proposals
STAFF INITIAL Jim
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Staff recently learned Cares Act funds can be used for website upgrades due to the new nor-
mal for how local governments conduct business and communicate with residents during a
pandemic. An upgraded website would be accessible for those with impaired vision and
hearing. It would be "responsive" meaning it would adjust the site to match the user's de-
vice. Some websites integrate other forms of communication like email addresses, phone
numbers, and social media sites so that website changes are automatically sent to users by
email or text. This would streamline city operations and make the information available to
more people in a more timely fashion. Staff requested proposals from GovOffice (current
vendor) and CivicPlus, which are attached. An upgraded website would be expected to take
four months to complete.
The GovOffice proposal offers Budget, Value, Progressive, and Premium services at differ-
ent prices and capabilities. The upfront cost of the Premium site is $9,480 and $780 in years
two and three. All of these options include design, an annual fee for hosting, maintenance,
security, and support.
The CivicPlus proposal includes all of the services and capabilities listed on pages 1-8. The
upfront cost is $9,550 and $1,750 in years two through four. The price includes design, an
annual fee for hosting, maintenance, security, and support.
Either option would be a huge upgrade; however, staff recommends entering into an agree-
ment with CivicPlus for the following reasons:
• Ability to integrate all of our communication platforms (e-mail, text, and social media).
• Services and capabilities are all covered on pages 1-8 of the proposal vs. trying to figure
out which level and price best meets the City's needs.
• All-inclusive Content Management System using open -source Drupal vs. a proprietary
system dependent on business continuity.
OPTIONS:
Approve one of the proposals or consider other ways to make our website more responsive.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council enters into an agreement with CivicPlus to
create an enhanced website for the City.
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CIVICCM S
City of Lauderdale, MN
Website Proposal
Presented by:
Jordan Cairns
cairns@civicplus.com
(785) 370-7764
C CIVICPLUS
302 S. 4th Street, Suite 500 1 Manhattan, KS 66502
1300 Massachusetts Ave., Boxborough, MA 01719
www.civicplus.com
CIVICPLUS
September 2nd, 2020
Heather Butkowski
City Administrator
Jim Bownik
Assistant to the City Administrator
City of Lauderdale, MN
RE: Website Redesign Services
Dear Heather and Jim,
Meeting the expectations of citizens is at the core of civic responsibility. Finding that
perfect blend of functionality, ease of maintenance, and cost effectiveness can be
daunting. Today's "what I want, when I need it" society is all about digital and timely
responses. Saving time and money and increasing citizen satisfaction is every
government entity's goal. With the cost effective CivicCMS solution you can achieve
your vision of success.
CivicPlus, Inc. (CivicPlus) is passionate about our mission to help make local government
better. We are not just designing a website; we are helping build a trusted and long-term
relationship between you and your community through our state-of-the-art technology
and process. Our expertise lies in collaborating with our clients to deliver the right
solution, at the right cost, housed within a modern design that captures the culture of
your community.
The following information will show you how the CivicCMS solution will reduce your
staff's workload, respect your available budget, and most importantly, provide your
community with a powerful online resource that promotes open access to your
municipal offices.
Please review our proposal closely. This proposal will save you time and resources while
providing your visitors a website where they can find what they need, when they need it.
We look forward to working with you and your staff to help make your vision become a
reality.
Sincerely,
Q
Jordan Cairns
cairns@civicplus.com
CIVICCMS
2
What Sets CivicCMS Apart?
open source
AS
Created to Meet Your Needs
Developing your new website under the Open Source Initiative provides
CivicCMS with the flexibility to develop new features and modules to help
you meet your goals and vision.
Our Drupal Platform
CivicPlus will develop your site on one of the industry's most trusted open
source platforms, Drupal. It is the platform of choice by national, state, and
local governments all over the world.
We Build Long -Term Relationships
Our partnership with you is only beginning at go -live! We provide ongoing
customer support and our Account Management team will work with you
to help you evolve your web environment throughout your relationship
with CivicPlus.
Easiest System for Updating & Adding New Content
Your new CivicCMS website will be specifically designed for ease-of-use
so your staff, regardless of their technical skill level, can maintain and
update your new website easily and efficiently.
Custom & Responsive Design
Your custom-designed website will be fully responsive on multiple devices
including smart phones, tablets and wide screen monitors.
Useful & Relevant Modules
CivicCMS is flexible and scalable so your site can grow as your needs grow
without extra features and functionalities that are not as relevant.
Affordable Cost, Flexible Payments
We understand the fiscal challenges municipalities face on a daily basis, so
CivicPlus offers payment options to meet your budgeting needs.
Security and Protection—Priority One!
Our Tier IV secure hosting facilities are monitored 24/7 and your website
is backed up daily off-site. We deploy state-of-the-art hardware and
software to prevent DDoS and hacking attacks to protect your investment.
CIVI CCM S
3
Client Design Examples
lam \
SEVETIANCE
LONG BEACH
V/INP'1ANA
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News & Events
Gallatin County
MONTANA
no
*
CIVICCMS
Town of Severance, CO
www.townofseverance.org/
Long Beach, IN
https://www.longbeachin.org/
Gallatin County MT
gallatincomt.virtualtownhall.net/
4
Features & Functionality
Content Management Functionality
• Agenda Builder Module
• Schedule Publishing
• Web Forms Module
• Unpublish/Archive Content
• WYSIWYG Editor
• Dept/Board Specific News
• Persistent Navigation
• ADA Compliance
• Job Opportunities
• Schedule Expiration Dates
• Versioning
• Embed Video Player
• Online File Center
• Quick Links
• Protected Email Addresses
• Recyclopedia
• FAQs
• Audit Trail/History Log
• Content Previewing
• CAPTCHA Visitor Authentication
• Printer Friendly Pages
• Surveys & Polling
• Bids & RFPs
• Business Directory
• "Review -On" Dating
• Dynamic Breadcrumbs
• SSL Certificates
Communication Features
• Email Notifications (E -subscriber)
• Dynamic Site Map
• RSS Feeds
• Facebook & Twitter Integration
• Service Requests Forms
• Urgent Alert Banners
• Two -Way Blogging
• Private Comment Forms
• Rotating Bulletin Boards
• Staff Directory
• "Share this Page"
Administrative Functionality
• Intranet Options
• User Roles & Permission Levels
• Traffic Analysis
• Broken Links Reporting
• Domain Name Management
• Quality Assurance Reports
• Complete User History
• Board Membership Duties
• Menu Control
Design Features
• Responsive Design
• Rotating Mastheads
• Dynamic News Modules
• Urgent News Banners
• Upcoming Meetings Module
• Custom Subtitles
• Cascading Navigation
• Multiple Navigation Schemes
CIVICCMS
Graphic & Image Functionality
• Media Library
• Image Editor
• Photo Gallery
• Slide Shows
• Captioning/ALT Text
• Rotating Department Images
• Image Administration
• Rotating Bulletin Boards
5
Typical Project Timeline
Design creation, accessibility, usability guidance, content optimization, training -
CivicPlus delivers all of this and more during the development of your new CivicCMS
website. Your exact project timeline can vary based on determined project scope, project
enhancements purchased, your availability for meeting coordination, action item return
and completion, approval dates kept, and other factors. Based on our experience, the
estimated timeline for the successful completion of your CivicCMS project is
approximately 12-15 weeks.
Implementation Phase
Phase 1
Strategy Sessions &
Discovery
Timeframe
1. Week
Deliverables
• Define Core Objectives
• Needs Assessment
Phase 2
Design & Architecture
3-4 Weeks
• Design Meeting with Client Website
Committee
• Homepage Options & Layout
• Subpage Design and Layout
• Finalize Design (once you are
completely satisfied)
Phase 3
Site Implementation
2-3 Weeks
• Identify Global and Cascading
Navigation (and related links)
• Implement Design within CivicCMS
Phase 4
Content Development
4-5 Weeks
• Migrate Agreed Existing Content
Phase 5
Training & Education
1 Week
• Sessions for Content Editors and Site
Administrators
• Group and Individual Sessions
Phase 6
Deployment & Go -Live
1 Week
• Final Quality Check of Website
• Install and Activate Selected
Modules
• DNS & SEO Activities
CIVICCMS'
6
Estimated Year 1 Investment
CivicCMS Website Package
All quotes are priced per project and presented in US dollars. Pricing is valid for 60 days from 09/05/2020
Graphic Design
• Custom Design; Fully Responsive
Format (Smart Phones, Tablets)
Content Development
• Full Content Development
• Migrate current content on existing
site, approx. 400 pages/files
Staff Training
• Online Training, as needed; minimum
One Day for all staff
• Full Access to Library of
Videos/Documentation
Supplemental Modules at No Cost
• Bids/RFPS
• Intranet
• Agenda Manager
• Popular Pages
• Recyclopedia
• Business Directory
Year One Investment: $9,550
Website Development: $7,800
• Annual Fees: $1,750
OPTION: Spread All Costs over 3 Years:
$4,350 per Year
CIVICCMS
Secure Hosting
• SSL Certificates
• Tier 4 Data Center
• Nightly Offsite Backups
• Intrusion Detection, DDoS
Mitigation
Ongoing Customer Support
• Unlimited Support for Up to 2 Users
• Unlimited Content Editors
• Free Monthly Webinars
• 24/7 Technical Support
CivicCMS Application
• Annual CMS Usage License
• Unlimited Content Editors
• Periodic Module Upgrades
• Full Maintenance & Service Patches
Also Includes
• Apache Solr Search Appliance
• Google Analytics
• E -Subscriber Mail Lists
• Social Media Integration
• Web Forms Builder
• No Limit on Future Pages & Files
7
Year 2 and Beyond - Annual Services
Lauderdale, MN
Each year of your contract, you'll receive system enhancements, maintenance,
optimization, and have full access to our support staff so your site stays up to date with
our latest features and functionality. (Annual Hosting/Maintenance Services are subject
to a cumulative annual 5% technology fee increase beginning Year 3 and beyond)
• Secure Hosting and Security Services
• Software maintenance including service patches and system enhancements
• 24/7 technical support and access to the Online Help Center
• Unlimited Live Customer Support for up to 2 Designated Users
• Account Management Team for ongoing support and web environment
evolvement
$1,750 per year
Optional Services
• Additional Supported Users $250 per user per 12 months
• Custom Department Subsites: $3,000 one-time; $500 annual hosting & support
• Complete Redesign after 4 Years: $750 per year
CivicPlus Advantage - Alternate Payment Plan
The CivicPlus Advantage (CPA) payment alternative payment plan provides zero
interest, level payments that divides the One -Time Implementation Investment expense
of your project over the first three (3) years of your contract to assist with your initial
out of pocket expense and budget allocation. Each payment also includes your Annual
Hosting/Maintenance Services.
1st Year CPA $4,350 3rd Year CPA $4,350
2nd Year CPA $4,350 4th Year CPA $1,837
(Annual plus 5% Technology Fee)
CIVICCMS
8
Accessibility
ADA Section 508 Compliance
We provide highly compliant sites based on WCAG 2.0 AA guidelines. Our focus is to
provide a high degree of compliance to maximize accessibility for all users while
providing freedom to create a visually rich and appealing site.
Our approach for each website includes the following steps:
• We will deliver you a site that is free of all "Errors" as defined by the standard for
industry accessibility checking: https://wave.webaim.org/
• Whenever possible we will use text -based fonts to replace graphics for design
elements such as icons, links, and buttons.
• Our designs will focus on color schemes that will satisfy required color contrast
requirements.
• Our CMS has been built to require "Alt Tags" whenever images are uploaded.
• Our trainers will use CivicPlus best practices to teach your staff to keep your
content and design elements accessible and up-to-date with the latest
ADA/WCAG standards.
• PDFs need to be saved in an accessible format. While the responsibility for this
lies with our clients, we will provide instructions to your staff for the best way to
accomplish this.
• Our product team closely follows changes in regulations and updates our best
practices as well as provides regular updates to clients via our CivicPlus website,
webinars, and other publications.
• Ongoing Scans - we think it is a best practice to occasionally scan your site to
check ongoing compliance. Our customer support team will show you how to
scan your site or will run periodic scans upon request.
AudioEye Partnership
CivicPlus also partners with AudioEye to provide a suite of accessibility tools and
services at a discounted rate to our clients. Audio Eye provides this online application to
increase website accessibility and help maintain ADA compliance; this includes
automated and manual website fixes, a voice reader, text magnification, and the
industry's only Certificate of Compliance. More information and a demo are available
upon request.
CIVICCM 5
9
Optional Services
CivicClerk Agenda Management System
The fastest, most intuitive way to streamline complex paper-based processes. Automate agenda
management, meeting minutes management, and the sharing of meeting content with board
members, staff, and your citizens.
CivicReady Mass Notification System
Whether communicating routine or emergency news, we allow you to alert recipients with
actionable information within seconds, using a single interface -saving you time, while amplifying
the reach of your time -sensitive message. Quickly create and distribute news and information
whether it's in response to a local crisis, or simply a routine alert or internal communication to
staff.
CivicRec Recreation Management
Whether the public is using the recreation registration software to sign up for programs, rent
facilities, or find volunteer opportunities, you can be confident that your parks and recreation
department is offering an intuitive citizen self-service solution. Our all -in -one solution also
includes team and league memberships, point-of-sale capabilities, even event ticket generation.
Civic HR Employee Management Software
The easiest -to -use local government human resource management solution. Our cloud -based
software integrates and organizes data, automates job postings, collects applications, simplifies
employee onboarding, and manages performance.
CP Connect Citizen Request Management
Receive and respond to all citizen requests, inquiries, and comments from a single hub. CP
Connect' allows you to convert citizen requests into service requests while benefitting from
automated follow-ups and giving citizens the transparency they expect.
CivicMedia Live & On -Demand Streaming
CivicMedia provides our clients with the capability to easily live stream any board or committee
meeting. Each meeting can also be archived online for quick on -demand access.
AxisGIS Online Mapping
AxisGIS is a dynamic online mapping application that lets users query, browse, report and
visualize location -based content from anywhere, anytime. Ideal for assessment data, abutters
lists, flood zones, private parcel data, public works mapping, and much more.
CIVICCMS'
10
Optional Department Subsites
We also offer the option of creating "sub -sites" that require their own identity. Each subsite can have
their own graphics, colors, layout and navigational structure, and can utilize its own website address
(URL). Besides enjoying the benefits of our CMS, there is significant savings in both upfront
development and ongoing costs versus a stand-alone website. Some examples are shown here.
Economic Development
-P
https://edc.town.westborough.ma.us/
Libraries
https://www.greenfield-nh.gov/stephenson-memorial-library
Recreation
https://www.fairviewtownship.com/parks-and-recreation
CIVICCMS
Police
Milton Police
MUM MIMIC
aoo
https://www.townofmilton.org/police
Fire
https://www.00bmaine.com/fire-department
Emergency Management
•
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ICE EMI MEI INCE
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https://www.stoughton.org/emergency-management
11
GOVOFFICE
Proposal for Fully Mobile -Friendly Website
Upgrade, Website Service, and Support
City of Lauderdale, MN
Today's Date: 9/1/20 Expiration Date: 12/1/20
Phil Neenan, Regional Sales Manager
GovOffice Web Solutions
2112 Broadway Street NE, Suite 250
Minneapolis, Minnesota 55413
952-484-1827 direct
Phil@GovOffice.com
www.GovOffice.com
GOVOFFICE
Dear City of Lauderdale Officials and Staff,
My name is Phil Neenan, I represent GovOffice Web Solutions (www.govoffice.com) in Minneapolis, Minnesota.
Following you will find my proposal for planning, drafting, structuring, revising, programming, testing, implementing, hosting,
securing, and supporting a modern, professional, mobile -friendly website to better serve your residents.
Citizens' expectations of their local government website have grown tremendously over the years; GovOffice has added
technology and service solutions and infrastructure upgrades over time to keep pace with those expectations, and they are
presented in this proposal with a focus on the following:
• Your website will be fully mobile -friendly (and each design element will be built for compliance with ADA standards),
meaning the design and its content will conform to your citizens' choice of device from wide desktop monitors to small
smartphone screens in both vertical and horizontal orientations. See pages 5-6.
• Included in your service are enhancements to the core GovOffice Content Management System for greater editing
features and our expanding infrastructure for increased speed, security, and support. See pages 8-10.
• An attractive, mobile -friendly design is not the only enhancement that you can expect. Navigation and, thus, delivery of
information will be greatly improved as well, with a focus on ease of use for your residents and staff. See page 14.
• GovOffice offers numerous, flexible payment options, but our standard Agreement calls for a commitment of only 3
years, and all charges are spread evenly over those 3 years. Some national competitors require a commitment of 4 and
even 5 years! See page 15.
On behalf of the entire GovOffice Team, I thank you for your consideration of my proposal for a next generation website. I look
forward to discussing it with you in the near future.
Sincerely,
Phil Neenan
Regional Sales Manager
952-484-1827
GovOffice.com
ph i I Pgovoffice.com
2
GOVOFFICE
Content
GovOffice Introduction 4
Responsive Website Design (RWD) Framework 5
Premium RWD Features 6
Content Management Highlights 7
GovOffice CMS Version 4.0 Announcement 8
Delivery of GovOffice Technology, Hosting, and Security 9-10
CMS Product & Service Features 11-13
Navigation and Content Services 14
3 -Year Payment Plan 15
Live Examples 16
Renewal Options and General Project Timeline 17
Testimonials from Upgraded Clients 18
3
GOVOFFICE
Web Solutions
for Local Government
Background
GovOffice is a leading provider of cost-effective, state-of-the-art websites for local governments. With its cloud -based, mobile -
friendly platform, GovOffice offers proven, easy-to-use web technology tools to enable a more efficient and responsive
government.
Launched in 2001, GovOffice was the centerpiece of a unique public-private partnership to bring website technologies to cities
across America. Founding partners included the International City -County Management Association and the League of
Minnesota Cities, with an additional 15 state municipal leagues eventually joining our partnership.
In those 19 years, we've seen local government websites evolve from being a novelty to a necessity. We have served over
1400 local governments in 44 states and stayed true to our mission of providing state-of-the-art web technologies that meet
the needs of local government at an affordable cost.
GovOffice LLC is headquartered in Minneapolis, Minnesota.
Our Value Proposition
Our population -based pricing makes GovOffice an effective, affordable solution for every size of local government. With
GovOffice, you don't pay for a bunch of pricey features you don't want or need. Our solution provides all the core features
used by most local governments, and enables you to add more specialized features as needed. In short, we are easier to use,
more affordable, and offer the features you and your citizens need, designed to fit a government budget. And as governments
try to do more with less now more than ever, that's the perfect win-win for you and your constituents.
GovOffice is Powerful and Affordable
GovOffice delivers the solution you need with a whole lot less hassle and expense, including:
• Professional Responsive Website Design (RWD) website
• Powerful, flexible Content Management, with unlimited sections and subsections
• Online forms system for sign-ups, comment forms, polls, and more
• Audio and video files integration
• Calendars, News, Image galleries
• Security system enabling multiple users with varying levels of editing permissions to update the website
4
GOVOFFICE
Responsive Website Design (RWD) Framework
THE CITY OF
\Yrlronw in Rrn[ria
T
Why RWD?
The number of U.S. residents using smartphones increases each year, and the number of visits to government websites increases
annually, too. To extend service to the public whose choice of device is a smartphone—tablets as well—a fully mobile -friendly RWD
website is the answer, as it conforms to any device from large desktop monitors to small smartphone screens in either portrait/
vertical or landscape/ horizontal view,
Why Now?
Simply put, RWD is not only the future, it is the present. Today your website receives twice as many visits from someone using his/
her smartphone than from any other type of device. So, local governments should be looking at RWD for its next website design,
and many already have made the switch.
While RWD itself is not new, it is a new concept to local governments that are slow to adopt new Internet technologies; far too few
of them have a Responsive Website Design in 2020. Making the switch to RWD now will not only serve your citizens better right
away, your website may be promoted as a model of excellence to communities across the region that are not yet Responsive.
Creative Process
1) Personal consultation with our graphic designer, 2) Development of draft(s), 3) Presentation of design draft(s) to the Client via
Preview Mode, 4) Round(s) of revision to the Client's chosen draft, 5) After completion of revision(s), presentation of final draft to
the client via Preview Mode; Client's approval is then requested
Programming Process
6) Constructing the final design draft approved by the Client onto a working test site (Test Mode), 7) Adjustment as necessary to the
display or behavior of the design on the test site, 8) Testing of the design across the latest versions of all major Web browsers;
further adjustment made, 9) Schedule a date for upload of the finished, browser -tested design with the Client, 10) Upload of the
design to replace the Client's existing design on its live, public website; the project is then declared completed
5
GOVOFFICE
Popular RWD Features
Packages that included these features are noted in blue
1. Development of new title graphic including official logo, slogan, and stylish
font type. It appears atop or overlapping the large homepage image and
moves to the navigation menu and Search bar automatically on smaller
devices. Favicon and Mobile Touch Icon development both take place at this
time and also are included. Budget, Value, Progressive, Premium
2. Image Slider allows staff to put up and take down community photos at any
time on the homepage (5 images at a time). Each image may be captioned
and linked to any page, internal or external. Further, website visitors may
swipe forward or back with their cursor or finger to see more photos. Value,
Progressive, Premium (Slider on any section at Premium); Budget: 1 static
image at a time
3. The Filmstrip contains Icons that allow one click access to the most highly
trafficked pages of the website. Ten icons will be uploaded, arranged, and
linked for the Client per the Homepage Setup process and will slide
continuously. Website visitors may swipe forward or back with their cursor or
finger to see more Icons. Progressive, Premium
4. Carousel allows even more self -admin control (images, titles, links) in
directing visitors to specific areas of interest on the website. Up to 10 items at
a time may be added to the color -styled Carousel and, like the Filmstrip
feature, will slide continuously. Website visitors may swipe forward or back
with their cursor or finger to see more. Premium
5. Like Image Slider, Filmstrip, and Carousel, the Notifications Banner is another
self-administered, self -activated feature to Responsive designs. It allows
Clients to draw citizens' attention to urgent notices, alerts, reminders, etc. on
the homepage with an eye-catching, colored, roll down banner that also has a
close out button. Progressive, Premium (Notifications on any section at
Premium)
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6. Social Media Icons Bar supports clickable icons to your Facebook, Twitter, YouTube, Blogger, Instagram, Pinterest, Linkedin, and
Nextdoor pages. The icons are anchored to the browser window so that your citizens know where to find them, regardless the page they
are on. Above Social Media Icons Bar is Local Weather Integration, also fixed in the same location on every page. Local Weather
Integration is a feed from the National Weather Service (weather.gov) and provides a dynamic reading of temperature and weather
condition. Weather Integration: Progressive & Premium; Social Media Icons Bar: Premium only
7. An Advanced Footer is personalized to the Client's branding with a custom color, font, image, and left and right (or centered) blocks of
text. It also includes a floating Return to Top button. Progressive, Premium
8. This entire area of the homepage (and all interior pages), left to right, above the footer and, in this case, above the Secondary Navigation
Block (Premium designs only) is where self-administered website content displays. If a Section Introduction is added, it will be located in
the center. Regular Promotions, such as a calendar, and Sidebars may be added to the left, center, or right, and all are totally Responsive.
If Content Boxes, another standard, self -admin feature of Responsive designs, is utilized, they will appear in the main column (4 are
shown here). Budget, Value, Progressive, Premium
6
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Content Management Highlights
Every day GovOffice users efficiently manage their websites from their office and at home—on any computer that is
connected to the Internet through the latest versions of modern Web browsers—and they enjoy the many features that
GovOffice offers:
• Unlimited number of sections and subsections are allowed to expand your site
• Unlimited number of links throughout your site
• Build a home page that includes a greeting, breaking news, upcoming events
• Online sign-up for newsletters, comment forms, polls, and surveys
• Audio and video files posted throughout the site
• Image gallery that serves as an online photo album
• News articles that can be featured and archived
• Post meetings agendas and minutes as searchable documents
• Calendar of all community events and meetings
• Contact information of staff and elected officials
• Advanced users may switch to HTML mode for added flexibility
• Social media integration (Facebook, Twitter, YouTube, Pinterest, Instagram, Linkedln, Blogger, Nextdoor)
• Security system allows multiple users with varying levels of permissions to update the website simultaneously
• And much more!
This is how your GovOffice Site Administration appears on desktop, tablet, and smartphone devices...
GovOffice CMS Version 4.0: A Message from Our CEO
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GOVOFFICE
GovOffice was launched in 2001 as the centerpiece of a unique public-private partnership to bring website technologies to
cities across America. Founding partners included the International City -County Management Association, League of
Minnesota Cities, and Avenet Web Solutions which developed the GovOffice technology. Over time an additional 15 state
municipal leagues joined our partnership.
In those 19 years local government websites have evolved from being a novelty to a necessity. We have served over 1500
local governments in 44 states and stayed true to our mission of providing state-of-the-art web technologies that meet the
needs of local government, at an affordable cost. Now we are excited to announce that we have initiated a major
development initiative to create the next generation of our technology:
GOVOFFICE4.0
GovOffice CMS 4.0 will meet the needs of our local government clients and your constituents well into the future.
This major upgrade will be implemented in multiple phases which will help users absorb and adopt to changes over time.
User interface upgrades will maintain a priority on ease of use. Current sites will be seamlessly upgraded to the new system
with no or minimal disruption.
Phase 1 will result in:
• A faster, more intuitive Admin system—DONE
• Even faster public websites—DONE
• A new site -wide Search system—DONE
• Refresh of the Admin look & feel aimed at enhancing ease of use; also, it will be fully Responsive
(mobile-friendly)—DONE
• A state-of-the-art code which can be extended rapidly to add new features in subsequent phases—ONGOING
Additional, incremental upgrades will feature new content types to meet the growing needs of our clients.
Thank you for being a client and partner in preparing for the next generation of GovOffice!
Eric Johnson, General Manager
GovOffice LLC
8
GOVOFFICE
Delivery of GovOffice Technology, Hosting, and Security
GovOffice has provided the website technology to over 1500 local governments for almost 20 years. We have developed
unique expertise in protecting local government websites from security concerns and delivering a proven record of reliability,
performance and data protection for our clients.
Delivery of GovOffice CMS Technology
The GovOffice technology stack is architected for redundancy and scalability. We use blade servers with Intel Xeon processors
with SSD storage. The GovOffice CMS is hosted on a load -balanced Web farm that can easily be expended as resources
require. Our application servers run Windows Server 2016 with IIS 10.0 and SQL Server 2016, which allows SSL communication
to be done over TLS 1.2. The GovOffice design framework utilizes jQuery and HTML 5 to provide Responsive designs that look
great and are optimized on both desktop and mobile browsers.
In contrast to some widely used software systems, GovOffice CMS is a proprietary system that does not have known exploits
published on public websites for hackers to exploit. The GovOffice team installs patches on a regular basis, adheres to the
highest standard of web server administration and access and logs access to all of our infrastructure.
Worry -Free Hosting & Security
All GovOffice websites include our worry -free hosting and support which includes the following services:
Web Monitoring
• Data center engineers monitor all of our servers and infrastructure, 24/7/365
Up -time and Disaster Recovery
• 99.99% up -time
• Daily backups of all website data and are kept for 90 days
• Website data can be restore as needed from backups, typically within hours
Enterprise Class Data Center
GovOffice websites are hosted in a highly secure, cutting-edge global data center with 24 x 7 monitoring to meet your critical
need for robust bandwidth, streamlined data storage, and business continuity.
Located only 15 minutes from GovOffice's corporate office, the data center is monitored by trained technicians with a
Network Operations Center (NOC) team. The NOC adheres to a strict escalation procedure to help ensure that GovOffice
websites are available to the public at all times. Our primary data center is located in a former US Federal Reserve System
building, constructed to withstand natural disasters, such as earthquakes, tornadoes, and floods.
Security
9
GOVOFFICE
The safety and security of your data is our highest priority. Our data center is SAS 70 audited, SOC 2® attested, and SOC 3®
certified
We observe industry best -practice standards including, but not limited to:
• Hand biometric and RFID card controlled access to data center
• Cage door sensors
• Motion activated surveillance cameras
• 24 x 7 Monitoring
• 24 x 7, on -premise security guards
DDoS protection
Federal, state and local government websites have become prominent targets for both domestic and foreign originated
Distributed Denial of Service (DDoS) attacks designed to impair or shut down websites. All GovOffice clients' websites are
protected through a system -wide DDoS solution designed to combat this growing threat.
The data center utilizes an enterprise level DDoS solution developed by a leading DDoS security company, Corero. The key
benefit of the Corero solution is that it automatically mitigates DDoS attack traffic before it impacts GovOffice clients, enabling
us to keep our networks clean of attack traffic.
Training & Technical Support
Our Training & Technical Support Team is available Monday through Friday, excluding national holidays, from 8:00 AM to 5:00
PM Central Standard Time. It provides unlimited assistance to clients via toll-free phone and e-mail in the areas of initial
online training of the GovOffice toolset, additional training, technical support of websites, and more.
Online training sessions typically take 90 minutes to complete. If your staff has a basic understanding of Microsoft Word,
everyone will easily pick up our Content Management System. Support will schedule a training session at no added charge
that fits your group's schedule, and sessions are conducted via Webinar. No expensive on-site meetings is necessary, and
there is no charge for future training sessions with new or existing staff.
GovOffice Support delivers unlimited access to:
• Help Website
• Online Training Sessions
• Toll -Free Phone Support
• Video tutorials
• Support documents
• Online Help Chat
Chat with us go
10
GOVOFFICE
CMS Product & Service Features
GovOffice requires no specialized software skills, and it allows staff to administer the site anytime, from any Internet
connection. GovOffice CMS is a database driven web application based upon underlying Microsoft technologies, including SQL
Server.
Our Software as a Service (SaaS) hosting model means your website will be worry -free. GovOffice provides the hosting,
technical infrastructure, upgrades and maintenance, saving you time and money. No additional software is required.
Professional Design
Access to stock design template styles; customization of the design by the end user is limited to
adding your organization's name, slogan, and a footer
Customized graphic design to incorporate a community theme into a Responsive Website Design
format: Budget, Value, Progressive, Premium packages available
Self -admin linking of Facebook and Twitter icons; in addition, YouTube, Pinterest, Instagram,
Linkedin, Blogger, and Nextdoor icons are available on all designs
Web Hosting, Performance, and Support
Up to 2 GB of stored uploads; nightly data backups at a cloud based Web hosting facility
Extended Storage Plan for an additional 2 GB of stored uploads on your website
DDoS (Distributed Denial of Service) protection
SSL encrypted administrative website
TLS encrypted public website
Unlimited online Webinar training of the GovOffice CMS and selected modules
Unlimited access to toll-free Technical Support for all staff
Video tutorials and unlimited, live Help Chat at help.govoffice.com
GovOffice Mobile delivers mobile version of website (smartphones)
Page -relevant Quick Tips within the administrative website
Standard Suggested
Standard Suggested
Website Access, Editing, and Management Standard Suggested
11
GOVOFFICE
Homepage Setup by a GovOffice Content Specialist
Unlimited number of administrative users on the GovOffice system
Limit access and administrative permissions to each user and group(s) on the system
Preview feature that shows how an unsaved edit would appear if it was saved and activated on the
live website
Live Site feature that allows users to switch between the live and administrative websites within one
browser window
Data storage tracker to help manage your load of Web content
Audit log that shows editing activity of all administrative users
Google Analytics integration
CMS Features Standard Suggested
Flexibility to name and order all navigation menu buttons
Import, type, and edit text with formatting controls essential for a Web page
Create unlimited number of links to internal pages and external websites
Upload, resize, position, and caption photos
Online forms for questions, comments, and requests to be contacted by staff
Upload and post audio and video files
Upload and name documents, such as Agendas & Minutes and newsletters
Schedule of events, including recurring events, within a true calendar display
Online opinion polls with controlled responses and option to display the results
Image gallery to create a Community Photo Album; includes slideshow capability
Ability to add, turn on & off, and easily remove sidebars from all pages
Directory, including contact information and photos, of Elected Officials and staff
12
GOVOFFICE
Post news stories with a pre-set release date for automatic display on live website
Display job listings with post & deadline dates and post the employment application
List Frequently Asked Questions by department or the entire organization
Highlight related links to associated websites without posting long URLs
Directory of local attractions and automatically created links to a Google Map
Site Map for added ease by site visitors in locating any section of the website
Last Edit stamp that shows the date on which any Web page was last updated
Site -wide search engine that also searches keywords within uploaded documents
Advanced Features
HTML mode for editing—example: embed community videos from your YouTube Channel or Google
Maps of your area
Friendly URLs (for example, govofficecity.com/police) for quicker and direct access to select sections
the website—bypassing the home page entirely
Intranet capability for staff only areas of the website; accessed only by username and password
Bulk e-mail tool that allows visitors to opt -in and opt -out of receiving e-mail notifications from your
government office
RSS feeds in from other news -related websites
NEW GovOffice ePayment—online and over-the-counter payments (taxes, utilities, etc.)
NEW Meetings content type (agendas, minutes, packets, audio, video)
Standard Suggested
ti
13
GOVOFFICE
Navigation and Content Services
The Complete Navigation Analysis & Restructure will make your navigation menu compatible with a Responsive Website Design and
greatly enhance speed of service to your website visitors.
Our content professionals will analyze the entire site navigation menu and then organize and label it according to best practices of
usability, Web design and the latest standards for government websites. The end result is a well -organized, intuitive website that
ensures your site visitors will quickly and easily find the information they need.
After completion of the Complete Navigation Analysis & Restructure project, GovOffice will move on to the homepage and perform
a Homepage Setup that involves organizing your existing homepage content to follow the best practices of Web writing and design.
Specifically it involves:
• Re -writing and formatting welcome text for efficient online reading
• Organizing and labeling primary site navigation menus
• Incorporating images effectively
• Using Promotions to display news, events, calendars, etc. in a visually appealing way
• Using Sidebars and Content Boxes to display related links, text and images
Quarterly Accessibility Review (QAR) Service—OPTIONAL
GovOffice provides the following for ongoing assistance in maintaining website accessibility compliance:
• GovOffice will utilize automated tools to review your website and identify areas of your website with are not in compliance
with WCAG 2.0 accessibility standards.
• Based upon findings, GovOffice Content Specialists will perform remediation to remediate or address areas of your website
which are not in compliance with accessibility standards.
• The Accessibility Review includes up to 4 hours of professional services, four times per year.
• Only clients with a Responsive Website Design are eligible for the QAR Service. With acceptance of this proposal, the Client
will have a Responsive Website Design.
14
GOVOFFICE
3 -Year Payment Plan
Recurring and Non -Recurring Services
Over 3 Years
Budget Value Progressive Premium
Responsive Responsive Responsive Responsive
DESIGN
Non -Recurring
Creative and technical development of a customized, public RWD
which elements support the latest in ADA compliance standards
CONTENT
Non -Recurring
Complete Navigation Analysis & Restructure, Homepage Setup, and
Accessibility Statement
$3400
$4900
$6700
$8700
$0 $0 $0 $0
HOSTING, MAINTENANCE, SECURITY, SUPPORT
Recurring (780/ year x 3 years) — includes SmartForms
License of GovOffice Content Management System (CMS) •
Unlimited bandwidth & Website hosting up to
2 GB of uploads • Unlimited toll-free technical support • Unlimited
training/ re-training of CMS • Daily backups of stored Website $2340 $2340 $2340 $2340
content and design files • Maintenance of Web servers and their
installed security systems • Unlimited Administrative users • Secure
SSL (Secure Sockets Layer) Administrative Website • Upgrades of
base CMS • DDoS (Distributed Denial of Service) Protection • Secure
TLS (Transport Layer Security) Public Website • Domain name
registration or redirection • Friendly URLs for all sections
1 -year agreement payment
3 -year agreement
Equal, Annual Payments
January 2021— December 2021
January 2022 — December 2022
January 2023 — December 2023
4, OPTIONAL 4,
Quarterly Accessibility Review Service
(ADA compliance of website content);
see page 14
$4180 $5680 $7480 $9480
$5740 $7240 $9040 $11,040
3 years = 3 years + 3 years + 3 years
$1913 $2413 $3013 $3680
$1913 $2413 $3013 $3680
$1913 $2413 $3013 $3680
Add Add Add Add
$1200/ $1200/ $1200/ $1200/
year year year year
15
GOVOFFICE
Live Examples
Budget Responsive
https://www.beloitwi.gov/
Another Example: https://jackmanme.net/
Another Example: https://hilltop.govoffice.com/
Value Responsive
Minnesota Valley
Regional Rail Authority
https://www.mvrra.org/
Another Example: https://www.janesvillemn.gov/
Another Example: https://uniontwp-hcnj.gov/
Progressive Responsive
https:/ zimmerman.govoffice.com/
Another Example: https://caldwell-nj.com/
Another Example: https://www.killingtontown.com/
MOST POPULAR CHOICE
Premium Responsive
https://www.ci.benicia.ca.us/
Another Example: https://www.ci.sauk-rapids.mn.us/
Another Example: https://www.cityofbaraboo.com/
16
GOVOFFICE
3 -Year Budget Plan: Three Options to Continue with GovOffice at the End of Year 3
1. The original Agreement may be renewed for Years 4-6. At renewal, GovOffice will repeat all of the services performed
in the original Agreement (or services up to an equal dollar value), including development of a totally new graphic
design and content services and the respective levels.
This plan will keep you in a modern, compelling Responsive Website Design at all times, and will be insulated from
any rate increase that occurs over the next 6 years in the areas of Annual Service & Maintenance, Graphic Website
Design, and Professional Content Services that are used to calculate the annual payment.
2. You may opt not to renew the original Agreement, rather start an entirely new 3 -year Agreement (again, with an
option for renewal for Years 4-6). The new annual charge could be less than or greater than the original Agreement,
depending on the services selected (i.e. a less advanced website or a more advanced website).
3. You may opt out of the original 3 -year Agreement and convert back to a year-to-year commitment at the then -
current, population -based Annual Service Package rate, but none of the non-recurring services will be repeated.
General Project Timeline
The implementation timeline for deliverables is subject to client participation, direction, and approvals. The Client's remade
GovOffice website may be deployed in approximately 3.5 months (estimate only).
Responsive Website Design (RWD) process—creative & programming
Site testing across all major Web browsers and mobile devices
Complete Navigation Analysis & Restructure, Homepage Setup, Accessibility Statement
Webinar training/ re-training (no added charge) of GovOffice CMS for staff
9 weeks
<1week
4 weeks
90 minutes
17
GOVOFFICE.
Testimonials from Upgraded Clients
City of Cascade Locks, Oregon
https://www.cascade-locks.or.us/
"GovOffice walked side by side with us through the
process, stayed in constant communication, advised
and guided us to an exquisite website that today is
the central source for information and connection
in our community."
City of Twentynine Palms, California
https://www.ci.twentvnine-palms.ca.us/
"GovOffice allowed us to personalize our website with
new features so it remains fresh and innovative for
years to come. And their customer service gets an A+
rating. Always quick replies, always a positive attitude
and all the options you need to decide what fits your
city."
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18
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
Meeting Date
October 13, 2020
ITEM NUMBER 1795 Eustis Street Redev.
STAFF INITIAL HB
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The City's bond council (Julie Eddington of Kennedy and Graven), financial advisor (Stacie
Kvilvang of Ehlers) and consulting planner (Jennifer Haskamp) will be on the call. In anticipa-
tion of REE submitting their Phase 3 PUD application, we thought it would be helpful to revisit
the milestones that have occurred before discussing what is to come.
Julie will revisit the affordable housing allocation process and where Real Estate Equities (REE)
is in that process. She prepared the memo included in the packet. The memo reiterates that the
affordable housing allocation process if flawed because the federal government won't provide
enough housing allocation to meet affordable housing needs in the state. We previously dis-
cussed the willingness of cities and builders to increase the number of affordable housing units
but it is bottlenecked by the federal housing allocation. Minnesota Management and Budget
(MMB) determines how the federal allocation is awarded within Minnesota. As you know, sen-
ior housing used to be the last type of project funded. Thankfully, MMB changed that for 2020.
However, housing allocation now is distributed by lottery so developers have no way to influence
the allocation process. Included in the packet is the lottery list for 2020. Four projects on the list
received their allocation already.
Stacie will revisit the criteria the Council provided her when she sought developers for the site
with the emphasis on senior housing. She can talk about how the multi -family and single-family
developers she spoke with perceived the site and its location. She has closed many deal repre-
senting cities and can address how long projects generally take to get their housing allocation for
redevelopment projects.
Stacie also can speak to how the deal is structured and how the city will recoup its investment and
then some through park dedication fees and by issuing the conduit debt. The project is publicly
funded by the housing revenue bonds, tax credits, and tax increment financing. She can explain
how public deals like this one differ from private developments. She also can address how much
money REE has put into the project and how they are paying the costs of the consultants such as
her self, Jennifer, Julie, and the city attorney.
Julie and Stacie can answer questions around the bond the City issued to purchase 1795 Eustis
Street in 2018. There are a couple of options for extending the bonds. One is to take proposals
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
from banks; the other is to do a new bond issue. No decision needs to be made right now but we
can discuss the process, costs, and opportunities of each option.
Jennifer will revisit the land use applications acted upon by the City to date and the process for
REE to complete the Stage 3 PUD process. The schedule and resolution were included again in
the packet along with REE's narrative of the proposed project and the traffic study that were part
of the Phase 2 application.
Jennifer also spoke to developers to find out what they think of the site now that the City has
a number of new single-family homes built at price points higher than what was available
before. Jennifer spoke with representatives of a national builder and a mid-sized local build-
er this week to find out what product types they build would work on the site. From the na-
tional builder (think Pulte, Ryan, Lennar etc.), she heard their single-family home product
wouldn't work on the site. The only product they had that would fit the market was their
three-story with a pitched roof style rowhouse. They build 10 rowhouses/per acre. This site
is 1.7 acres so that would be 17 rowhouses. He said they won't do rowhouse projects of less
than 30 units because it takes at least 30 units to support the home owners association. He
said if there was enough land to build 30 units, they would offer $15,000 per unit if the City
abated the asbestos and demolished the existing building.
The local mid-size developer builds 1 to 30 unit projects. They focus on building small apart-
ments and pods of housing (think 2-4 units per lot). For the 2-4 unit sites they pay a max of
$40,000/unit and the final product is $700,000+. To date, their buyers have been predominantly
30 and 40 -something year olds. The owner -occupied market requires a minimum of 2,000
square feet of living space. He thought 1.7 acres would yield somewhere between 8 and 15 units
($320,000-$600,000) if the City removed the existing structure. Ultimately, he did not believe a
marketable single-family, duplex, triplex, quadplex product would yield enough units to recoup
the costs. He thought both market -rate and affordable multi -family options could be desirable in
this location.
The city attorney is working on the purchase agreement previously discussed. If a draft is possi-
ble by Tuesday, staff will email in advance and update the online packet.
OPTIONS:
STAFF RECOMMENDATION:
Kennedy
CH ARTER ED
Offices in
Minneapolis
Saint Paul
St. Cloud
Fifth Street Towers
150 South Fifth Street, Suite 700
Minneapolis, MN 55402
(612) 337-9300 telephone
(612) 337-9310 fax
kennedy-graven.cotn
Affirmative Action, Equal Opportunity Employer
MEMORANDUM
TO: Heather Butkowski, City Administrator
City of Lauderdale
FROM: Julie Eddington
Bond Counsel
DATE: October 8, 2020
RE: REE Housing Project
Background
REE intends to purchase property from the City of Lauderdale (the "City") and has asked the City
to issue conduit housing bonds to finance the costs of the acquisition, construction, and equipping
approximately 114 units of affordable senior housing to be located at 1795 Eustis Street in the
City. The project will be 100% affordable with an average income level for each tenant of
approximately 60% of area median income. In order to meet the tax increment requirements, at
least 20% of the units to persons with income that is equal to or less than 50% of the area median
income. In order to issue housing revenue bonds, housing allocation must be obtained from
Minnesota Management and Budget ("MMB").
REE requested housing allocation from Minnesota Management and Budget ("MMB") in January
2020 in the amount of $14,469,000. There are five levels of priority for obtaining housing
allocation and REE's project (along with many other projects) is in the fourth level of priority.
Unfortunately, REE did not obtain housing allocation in January 2020. However, REE was
placed on a waiting list for allocation and may be granted housing allocation in January 2021.
January 2021 Housing Allocation Awards
All projects that preserve existing affordable housing or require income and rent restrictions will
be awarded housing allocation before a 20% set aside project like REE. REE is fourth in line on
the waitlist for obtaining allocation for the fourth level of priority. Currently, we are not aware of
any projects that will be requesting allocation in January 2021 that will have income and rent
restrictions. The REE project is asking for a relatively small amount of allocation as compared to
other projects. This might be helpful to REE as projects will only be awarded housing allocation
if they can fund the entire project with the allocation received.
If REE is awarded housing allocation in January 2020, the award would occur the week of
January 11, 2021. Once the housing allocation is awarded, the statute requires the conduit bonds
be issued for the housing project within 180 days. If REE does not obtain housing allocation in
January 2021, it will be removed from the waiting list and it will have to start all over again to
obtain housing allocation. That means potentially seeking housing allocation from the unified
pool in July 2021 or the regular housing allocation pool in January 2022.
Housing Allocation Generally
Housing allocation is allocated to states by the federal government. There is not sufficient
housing allocation to meet the demand for affordable housing. There are many developers in
Minnesota, like REE, who want to move forward with housing projects but do not have the ability
to do. Although there has been bipartisan support for legislation to increase the amount of
housing allocation received by states, the legislation has not moved forward.
City's GO Bonds Used to Finance Land
On May 1, 2018, the City issued General Obligation Tax Increment Revenue Bonds in the
amount of $1,295,000 to finance the acquisition of a property with a blighted building. The plan
is to sell the property to REE for its project. The Bond matures on February 1, 2021. The interest
rate is 1.950%. Unfortunately, it is unclear if REE will obtain allocation in January 2021 in order
for the City to issue conduit bonds for the REE project. REE has planned to use proceeds of the
conduit bonds to pay for the purchase of the property. The City may want to consider refinancing
this bond issue for at least one year to allow more time for REE to obtain housing allocation. The
City could refinance either by issuing a second temporary bond or the City could enter into a
bank placed note transaction.
Conduit Bonds for REE
REE has requested that the City issue conduit housing bonds on behalf of REE. In order to issue
the Bonds, the City will need to hold a public hearing, approve a resolution approving the Bonds
and the related documents, and execute certain bond documents.
The City can charge an administrative fee for conduit housing bonds.
The Bonds will be secured solely by the revenues derived from revenues of the project and other
security provided by the developer. The Bonds will not constitute a general or moral obligation
of the City and will not be secured by or payable from any property or assets of the City and will
not be secured by any taxing power of the City. The Bonds will not be subject to any debt
limitation imposed on the City, and the issuance of the Note will not have any adverse impact on
the credit rating of the City, even in the event that the developer encounters financial difficulties
with respect to the Housing Project.
The Note will constitute a "private activity bond" within the meaning of Section 141(a) of the
Internal Revenue Code of 1986, as amended but will be an "exempt facility bond" the net
proceeds of which are to be used to provide a "qualified residential rental project" within the
meaning of Sections 142(a)(7) and 143(d) of the Code and will not affect the City's ability to
designate up to $10,000,000 in tax-exempt bonds as "qualified tax-exempt obligations" (or
"bank -qualified bonds") for calendar year 2021.
The issuance of tax-exempt housing bonds in the amount of at least 50% of the basis of the
project allows the developer to obtain tax credits. Tax credits are sold to equity investors to raise
cash to pay for the project. Note that MMB allows a developer to request housing allocation in
an amount equal to 55% of the cost of the project. The developer must find other ways to finance
the remainder of the project costs.
Please contact me at your convenience with any questions regarding the foregoing.
KENNEDY & GRAVEN, CHARTERED
Julie Eddington
LA135-39 - 679693v.1(JAE)
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Council Member Moffatt introduced the following resolution and moved its adoption:
RESOLUTION NO. 070919B
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPROVING THE DEVELOPMENT STAGE PLANNED UNIT DEVELOPMENT
(PUD) AT 1795 EUSTIS STREET TO CONSTRUCT AND OPERATE A
SENIOR MULTI -FAMILY HOUSING PROJECT
A. WHEREAS, the City of Lauderdale is the owner of the property located at 1795 Eustis Street,
Lauderdale, Minnesota; and
B. WHEREAS, the City Council solicited informal proposals from parties interested in redeveloping
the subject site with senior housing to meet the goals and objectives of the City's 2040
Comprehensive Plan; and
C. WHEREAS, Real Estate Equities ("Applicant") prepared and presented a Concept Plan to
redevelop the subject site with a 1 14 -unit Senior Housing building on February 26, 2019; and
D. WHEREAS, on March 19, 2019 the Applicant held an Open House to solicit feedback from the
community before submitting their formal Development Stage PUD application; and
E. WHEREAS, the City Council considered feedback from the Open House and provided comments
that were subsequently incorporated into the Development Stage PUD application; and
F. WHEREAS, on April 24, 2019 the Applicant submitted a complete Development Stage PUD
application seeking conditional approval to rezone the subject property to PUD and to
preliminarily approve the proposed Senior Housing project; and
G. WHEREAS, on May 14, 2019 the City Council held a duly noticed public hearing for the subject
Project; and
H. WHEREAS, on May 28, 2019, June 11, 2019 and July 9, 2019 the City Council considered the
public testimony and the Development Stage Planned Unit Development;
NOW, THEREFORE, 13E IT RESOLVED by the City Council of the City of Lauderdale, Minnesota, that
it does hereby approve the request of Real Estate Equities for Development Stage Planned Unit
Development provided that the following conditions are met:
1. The Plans submitted by the Applicant on April 24, 2019 are conditionally approved with the
changes and updates as noted herein.
2. The proposed Project, as detailed and described within the Narrative submitted by the
Applicant on April 24, 2019 requesting that Subject Property be rezoned to Planned Unit
Development (PUD), is conditionally approved with the conditions as noted herein.
3, The Applicant shall submit an application to vacate that portion of the alley running east -to -
west along the southern property line and connecting to Malvern Street with the Final PUD
application,
4. Approval of the Final PUD and Rezoning shall be conditioned on the approval of vacating
that portion of the alley as described in Condition #3.
5. A Conditional Use Permit (CUP) may be drafted to support the rezoning to PUD and such
CUP shall be recorded against the subject property. The CUP may incorporate operational
conditions and site conditions that will continue beyond the construction period, which may
be noted within the Development Agreement, and such conditions shall be consistent.
6. In conjunction with the requirements of the Development Agreement, the CUP may be
drafted to permit the PUD for a Senior Housing use and no other use shall be permitted
without an application to amend the CUP.
7. Prior to Final PUD plan approval and rezoning, the Applicant shall provide additional details
regarding trash removal. All waste and recycling receptacles are required to be fully enclosed
on site, and it is unclear how long the trash and recycling bins are proposed to be un-enclosed
on the denoted concrete pad near the parking bay. Details must be provided and documented
within an Operations Management Plan which must be reviewed by City Staff to ensure
compliance with the City's ordinances,
8. The Development Agreement, and Operations Management Plan, shall provide details
regarding snow removal on site. This language shall be reviewed and approved by the City
Staff prior to execution of the Development Agreement,
9. The Applicant shall prepare a Parking Plan that shall be incorporated into the CUP and the
Development Agreement, The Parking Plan shall describe a process to address the
management of resident parking and usage of onsite parking. The Parking Plan shall address
how management will respond if the majority of residents are consistently parking on City
Streets and not paying for use of the underground parking stalls. The Parking Plan, as well as
process to amend it, shall be provided to the City's staff, including City Attorney, who shall
review and approve the Parking Plan prior to execution of the Development Agreement.
10, The Applicant shall provide additional detail regarding the monument/entrance sign including
proposed lighting. This information shall be submitted with Final PUD application materials.
l 1. The Applicant shall submit and provide all proposed wall signage, entry signage, or any other
proposed naming as part of the Final PUD submittal.
12. The Applicant shall submit and provide a sample board that shows proposed colors and
exterior building materials with the Final PUD application materials,
13. The Applicant shall work cooperatively with the City to determine appropriate compensation
to the property owner at 1801 Eustis Street, The compensation shall provide monetary relief
for the reduction in solar productivity at the winter solstice as a result of the proposed Project,
Such agreement and analysis shall be completed and incorporated into the Development
Agreement.
14. The Applicant shall update the Landscape Plan to include additional boulevard trees along the
north frontage (Spring Street) and the west frontage (Malvern Street). Spacing between trees
shall be consistent with the spacing as denoted along Eustis Street that is approximately 45-
feet on center, Tree species as denoted including Boulevard Linden and Skyline Honeylocust
are acceptable, and based on sheet Ll-1 result in approximately 8-10 additional trees added to
the landscape plan. Sheet L1-1 shall be updated and submitted with the Final PUD
application for review and approval,
15, The Applicant shall update the Landscape Plan to incorporate deciduous trees along the
south-west edge which is adjacent to an existing residential property. A minimum of three
deciduous trees, Maple or Lindens shall be incorporated. Sheet L1-1 shall be updated and
submitted with the Final PUD application for review and approval,
16. The proposed privacy fence along the south edge of the property which provides screening to
adjacent single -family uses, shall be revised to a 6-foot cedar privacy fence (board on board)
to achieve 100% opacity and screening between uses. The Applicant shall work with City
Staff to identify the location of the fence which shall screen, to the extent possible, the
adjacent neighbors. The fence shall be maintained as detailed in the CUP and Development
Agreement.
17. The Applicant shall provide a 2-year landscape guarantee for all plants identified on sheet
LI-1, and such guarantee shall be included as a condition within the executed Development
Agreement.
18. The landscaping and fence along the southern property edge shall be maintained in
perpetuity as it provides screening to adjacent single -family uses. If vegetation along the
southern edges dies, replacement with the same, or substantially similar vegetative properties
shall be planted as soon as possible based on appropriate planting conditions and season.
19. The Applicant shall provide a $2,000,00 landscape escrow to the City which shall be used
solely for off-site plantings or fencing along the frontage at 1778 Eustis Street. The property
owners shall select planting or fencing materials to mitigate potential glare/impacts from
traffic exiting the proposed Project site,
20. Details regarding hardscape materials including all retaining walls shall be submitted for
review and approval during the Final PUD application process.
21. The Applicant shall be required to pay all Park Dedication fees due, which shall be calculated
and agreed to through the Final PUD process, prior to release of the building permit.
22. The Operations Management Plan, or any other tool which details the onsite management of
the Senior Building including waste management, landscape management, and snow removal,
shall be provided to the City for review and approval by City Staff prior to Final PUD plan
approval and rezoning.
23. The Applicant shall obtain all necessary permits and approvals from the Rice Creek
Watershed District. Such approvals and permits shall include, but not be Limited to, the
stormwater management plan. The Applicant shall provide a copy of the approved permit
prior to commencing any site work.
24. The Applicant shall prepare final construction plans acceptable to the City Engineer prior to
commencing any site work.
25. The Applicant shall address and meet all conditions as stated within the City Engineer's
memo dated May 10, 2019.
26, The Applicant shall obtain appropriate demolition permits from the City, Ramsey County and
the Minnesota Pollution Control Agency (MPCA), and shall follow all rules, procedures and
conditions of such permits. Copies of all approved permits shall be provided to the City prior
to any site work commencing on site.
27. The Applicant shall obtain a Building Permit prior to the commencement of any site work.
28, The Applicant shall prepare a Construction Management Plan that includes haul routes, site
security/fencing, and parking locations which shall be incorporated into the Development
Agreement. Such plan shall be developed in coordination with City Staff and shall be
approved by the City Engineer prior to obtaining a Building Permit,
29. The Construction Management Plan shall also detail steps to inventory existing conditions,
and to ensure adjacent foundations and structures are not adversely impacted by construction
activities.
30. The Applicant shall be required to enter into a Development Agreement which shall be
drafted by the City, and its terms generally agreed to by both parties, prior to Final PUD or
Rezoning to PUD approval.
31. The Development Agreement shall be required to be executed as a condition of Rezoning to
PUD.
32. Rezoning of the subject property to PUD shall be conditioned on the Applicant fulfilling the
conditions as noted herein, and upon the approval of the Final PUD and any other instruments
including, but not limited to, the TIF agreement.
33, That the Applicant shall replenish and pay all escrow fees and permit fees prior to Final PUD
and Rezoning approval.
Dated: July 9, 2019
c -c?
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Administrator -Clerk
The motion for the adoption of the forgoing resolution was duly seconded by Member Dains and
upon vote being taken the following voted in favor thereof: Dains, Grove, Moffatt, and Mayor Gaasch
And the following voted against same: none
Whereupon said resolution was declared duly passed.
1795 Eustis Street
ft Schedule - Final PJD
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Applicant: Real Estate Equities
Resolution #070919B
Public Meeting Dates!
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Other Notes
City must coordinate
with neighbor on
appropriate buffering
plan and distribution of
escrow funds
Fee amount is calculated
in Final PUD process;
payment not due until
Building Permit
application
City engineer will also
review plans as part of
their review process
CD drawings may
require more than one
update, City Engineer
tivill review in
coordination with
Planning staff
Administrative
Review
N
4
Yes — including
full review by
City Engineer
Responsible Author/Party
Applicant submits escrow to City
Applicant pays City Park Dedication Fees;
paid prior to building permit being issued
' I
Applicant submits to RCWD; once peinut(s)
is issued must submit to the City
Applicant prepares plans, submits for City
Engineer review
Condition Task Summary of Outstanding Items
19 ! Landscape Escrow for 1778 Eustis Street
I I
21 Park Dedication Fees
23 Permit from Rice Creek Watershed District
• Includes stor <r twater management plan
approval
24, 25 Final Construction Drawing submittal
* Architectural
• Site work (erosion control, grading,
stormwater, etc.)
• Site security plan during construction
Coordinated review
between regulatory
agencies may be
necessary
This item may be
addressed within the
Development
Agreement, but MUST
be addressed prior to
building permit issuance
Conditions that precede
Building Permit issuance
must be met
0
Yes — City
reviews
conditions to
ensure
compliance
26 Obtain all regnired permits from regulatory Applicant prepares demolition plan and
agencies having authority over project including, submits permit applications
but not limited to:
e Demolition permit (MPCA, City, Ramsey
County)
28 Construction management plan including, but not Applicant prepares plan
limited to:
• Site security and safety
® Haul routes
® Hours of site work
27 I Building Permit Applicant submits for building pens it
I I
REAL ESTATE EQUITIES
Planned Unit Development Application
Lauderdale, MN
Description of Partnership
Real Estate Equities is a full-service real estate firm based in the Twin Cities with a primary focus on
multifamily real estate investments. The company was founded by Terry Troy and Bob Bisanz in 1972 with
a vision of providing quality rental housing and ownership opportunities that improve communities and
provide strong economic returns for their investors. We have been the developer and managing partner
in more than 70 projects in excess of 10,000 housing units with projects spanning from Minnesota,
Wisconsin, Ohio, Missouri, South Dakota as well as Indiana.
Today, our real estate portfolio consists of approximately 3,600 housing units that range from artist lofts,
luxury apartments, traditional apartments, affordable apartments, senior (affordable) apartments, as well
as our luxury home portfolio that spans globally. Currently we have a regional portfolio with properties
located in Minnesota, Wisconsin and Indiana. Real Estate Equities funds their investments with their own
equity as well as numerous relationships with institutional and individual investors.
Real Estate Equities Management, LLC has experience in all facets of property management including:
Marketing and Lease -up of new and renovated product; Financial Reporting and Controls including
exceptional Compliance Administration and Reporting; Resident Relations and Communication programs;
Plant Operations including maintenance, housekeeping and repairs; Safety, Security and Emergency
Planning; Management of Major Capital Improvement Projects and Restoration of property after
fire/water/wind damage; and, management of small scale Commercial Space.
Narrative of Project
The site in Lauderdale is located at 1795 Eustis Street. The parcel is a 1.69 acre site that is well
positioned for multifamily with its visibility to downtown Minneapolis, as well as, easy access to two
major arteries in the state of Minnesota, such as Highway 94 & Highway 280. The proposed project will
consist of 114 senior affordable housing units consisting of both one and two-bedroom units. Within the
City of Lauderdale, Dougherty Mortgage projects a demand of 1,414 affordable housing units needed in
the area by 2019. With this pent-up demand and a vacancy rate of 4.8% Dougherty Mortgage reports
that the City of Lauderdale and surrounding Saint Paul areas have notable shortfalls of affordable senior
housing units. The proposed use of the project is senior housing, in which the target market will be hard
working senior citizens residing within and outside of the city of Lauderdale. Escalating rent levels
throughout the Twin Cities continues to force hard working Minnesotan seniors into less desirable and
lower quality housing options which in turn pushes the demand for this housing need in the City of
Lauderdale.
The proposed project will offer housing units at 50-60% of the area median income which will provide a
20-30% savings to tenants in comparison to other new market rate properties in the Lauderdale area.
Additionally, the tenants will have access to several high-quality amenities that include a community
room with outdoor patio, fire pit, fitness center, and underground parking. With these savings,
amenities, and new landscaping providing connections to the surrounding community this housing
project is a $25,000,000 investment that the City of Lauderdale and its residents can be proud of.
These apartments will be affordable to persons at or below 60% of the area median income (AMI),
through income averaging (i.e. some affordable at 50% of AMI and below, majority at 60% of AMI and
below and some at 70% of AMI and below). In addition, the rent that can be charged for the units is
restricted as well. Below are the 2018 income and rent limits (2019 data not yet available):
Income Limit By Household Size
Income/Rent Limit 1 Person 2 Person
50% AMI
60% AMI
70% AMI
$33,050
$39,660
$46,270
$37,750
$45,300
$52,850
Rent Limit by Unit Size
Studio Rent 1Bdrm Rent 2Bdrm Rent
$826
$991
$1,156
$885
$1,062
$1,239
$1,061
$1,273
$1,485
Application Overview
Real Estate Equities is submitting the Planned Unit Development (PUD) or Planned Unit Development
Conservation application to apply for the rezoning of the property 1795 Eustis Street, Lauderdale, MN.
In the later parts of this process Real Estate Equities will apply for CUP, the vacation of the alley exiting
to Malvern Street, and final PUD approval. City staff will provide residents with the appropriate schedule
for public hearings that will be held for both the consideration of the vacation of the alley ROW, as well
as, the consideration of the PUD Development Stage Application.
Rent Structure:
Unit Type Set Aside SF Gross Rent Utility Allowance Net Rent
1 Bed/1 Bath 70% 779 $1,239 $78 $1,161
1 Bed/1 Bath 50% 779 $885 $78 $807
1 Bed/1 Bath 60% 779 $1,062 $78 $984
2 Bed/2 Bath 50% 900 $1,061 $95 $966
2 Bed/2 Bath 70% 1,238 $1,485 $95 $1,390
• Residents can also pay $75 for parking stalls as well as an additional $15 for storage.
Project Summary:
• Completed survey/title review. Continued meetings with staff to identify overall project timelines.
• Updated project design/renderings
• Discussing terms with lenders and investors and ready to execute with them once we get approval on TIF
to move forward with term sheets.
• Have met with City Engineer to discuss road construction and timeline.
• Traffic Study completed; shows no traffic or parking issues with development.
Project Highlights/Amenities:
Unit Finishes/Amenities: In Unit washer/dryer, solid surface countertops, 9 ft ceilings, full stainless-steel
appliance package, low -flow fixtures/LED lighting, High Efficiency HVAC.
Building Amenities: Full on-site management team, secure entrance with Luxor package storage system,
community room, rooftop patio, fitness center, office/conference room, underground parking.
Exterior Materials: Masonry, Energy Star Windows, Concrete Fibor Board, Wood Look CFB, Metal Panel Accents.
Project Demand:
• Marquette Advisors Report projects 1,414 additional affordable housing units needed by 2020 in
Minneapolis/St. Paul submarket.
• Vacancy rate in Lauderdale is 4.8%.
• Market research indicates that Lauderdale and surrounding Saint Paul areas have notable production
shortfalls of affordable senior housing units.
Parking Data:
• West Saint Paul Development (The Winslow)
o Price: $65.00
• Dominium Senior Property (The Legends at Silver Lake)
o Price: $80.00
• Dominium Senior Property (The Legends of Columbia Heights)
o Price: $75.00
Project Investment:
• TIF Request $1,480,870
• First Mortgage: $12,868,985
• Tax Credit Equity $8,882,866
• Total Development Cost $25,640,249
Development Team
Officers/Shareholders/Partners
1.1 William Bisanz
.2j Terry Troy
al Bob Bisanz
Ljd Alex Bisanz
5_1 Patrick Ostrom
Project Contact Information
Developer:
Patrick Ostrom
Real Estate Equities
579 Selby Ave
Saint Paul, MN 55102
(651) 389-3866
postrom@reeliving.com
Borrower's Legal Counsel:
Jeffrey Drennan
Winthrop & Weinstine, P.A.
225 South Sixth Street
Capella Tower, Ste 3500
Minneapolis, MN 55402
(612) 604-6730
jdrennan@winthrop.com
Bond Underwriter:
Craig Theis
Dougherty & Company LLC
90 South 7th Street, Suite 4300
Minneapolis, MN 55402
(612) 376-4135
Craig.theis@doughertymarkets.com
Tax Credit Bridge Loan Lender:
Craig Theis
Dougherty & Company LLC
90 South 7th Street, Suite 4300
Minneapolis, MN 55402
(612) 376-4135
Craig.theis@doughertymarkets.com
Architect:
Petro N. Megits
Kaas Wilson Architects
1301 American Blvd. E, Suite 100
Bloomington, MN 55425
(612) 223-7957
petrom@kaaswilson.com
Accountant:
Mahoney Ulbrich Christiansen Russ P.A.
Craig A. Mulcahy
10 River Park Plaza, Suite 800
Saint Paul, MN 55107
(651) 281-1852
cmulcahy@mucr.com
Comparable Senior Properties
Property Type Rate Parking Occupancy Stalls Surface Units Ratio # of 1 BR # of 2BR
The Legends at Silver Lake Underground $ 80.00 88% 110 85 169 1.15 111 58
The Legends of Columbia Heights Underground $ 75.00 90% 136 85 192 1.15
The Cavanagh Underground $ 80.00 82% 90 80 130 1.31 85 40
Cambric Underground $ 75.00 92% 82 45 113 1.12 80 33
The Legends of Champlin Underground $ 75.00 N/A 130 100 184 1.25
The Legends of Cottage Grove Underground $ 75.00 88% 129 83 185 1.15 70 78
The Legends of Spring Lake Park Underground $ 80.00 27% 125 194 0.64
CONSULTING
ENGINEERING TRAFFIC FORWARD
Technical Memorandum
To: Ian Schwickert, Real Estate Equities
From: Max Moreland, PE
Date: April 24, 2019
Re: Traffic Assessment—Senior Residential Development in Lauderdale
A residential building with 114 affordable senior living units is proposed in Lauderdale, Minnesota. This
development will be at 1795 Eustis Street on the southwest corner of the Eustis Street/Spring Street
intersection.
This technical memorandum presents a high-level traffic analysis of the proposed development. The
primary purpose is to determine the impact of this development on surrounding roadways. A site plan
dated February 18, 2019 is attached for reference.
Study Area
Table 1 shows the primary characteristics of the key roadway corridors around this site that traffic from
this development would be anticipated to utilize.
Table 1— Study Corridor Characteristics
Name
Designation'Classification
z
Daily
Traffic
Volume3
Speed
Limit
Lanes
Fixed
Route
Transit
Bike/Ped
Facilities
Eustis Street —
Larpenteur to Roselawn
Ramsey
CR 1274
Major Collector
1,200
30
mph
2
undivided
None
None
Larpenteur Avenue—
East of Eustis Street
Ramsey
CSAH 30
A Minor Arterial
14,300
30
mph
4-5
undivided
1 Bus
Route
Sidewalks
Both Sides
Larpenteur Avenue —
West of Eustis Street
Ramsey
CSAH 52
A Minor Arterial
15,100
30
mph
4-5
divided
2 Bus
Routes
Sidewalks
Both Sides
Roselawn Avenue
CSAHs264
Major Collector
1,800
30
mph
2
undivided
None
None
'CR = County Road, CSAH = County State Aid Highway
2 Source: Lauderdale Comprehensive Plan
3 Source: MnDOT's Traffic Mapping Application
4 Eustis Street and Roselawn Avenue are in the process of changing to be under City of Lauderdale jurisdiction.
Estimated Traffic Generation
Trip generation for the proposed development was established using the Institute of Transportation
Engineers' (ITE) Trip Generation Manual, 10th Edition. Spack Consulting also has local data compiled
through various studies across the Twin Cities. Table 2 shows the resulting new trips based on ITE and
local data, respectively.
1 SE Main Street, #204, Minneapolis, MN 55414 • 888.232.5512 • www.SpackConsulting.com
Spack Consulting
2 of 4
Lauderdale Senior Residential
Traffic Assessment
Table 2 — Trip Generation — New Trips on a Weekday
Land Use (size)
Data
Source
In
Daily
Out
AM Peak Hour PM Peak Hour
Total In Out Total In Out Total
Senior Adult Housing —
Attached (114 Units)
ITE
211 211
422
8
15
23
16
13
29
Senior Living Center
(114 Units)
Local
193
193
386
13
8
21
12
15
27
As shown in Table 2, the trip generation based on local data is similar to the trip generation forecasts
based on the national ITE dataset. Since the ITE data is higher, to present a conservative analysis those
are the volumes used in the analysis in this memorandum.
Daily Volume Analysis
While many factors contribute to a road feeling congested, the two biggest factors are volume, how many
vehicles are using the road, and capacity, how many vehicles the road can accommodate per day.
Transportation professionals use these pieces of information to create a ratio of volume to capacity. For
example, a road with a volume to capacity ratio of 1.0, where the traffic demand is nearly equal to the
traffic supply, will feel congested to motorists.
Below is a rough guide of the daily traffic volumes different types of roads can accommodate based on
Exhibit 16-16 of the Highway Capacity Manual, 6th Edition. If the Average Daily Traffic (ADT) volume on a
roadway is below the threshold, then it is considered un -congested. If the daily volume falls inside the
range, the road is almost congested. If the daily volume is over the threshold, the road is congested.
• 2 -Lane (one in each direction with left turn lanes at busy intersections and coordinated signals),
undivided street, are considered congested with a volume between 8,900 to 18,300 vehicles per
day.
• 4 -Lane (two in each direction with left turn lanes at busy intersections and coordinated signals), —
18,600 to 36,800 vehicles per day.
To provide an initial planning level screening, Chart 1 provides volume to capacity ratios of the study
corridors to determine if either of the roadway corridors is nearing the planning -level capacity. The
Existing and Build scenarios are looked at. To analyze the Build scenario, total daily volumes from Table 2
were added to the existing roadway volumes per the following distribution pattern:
• 60% to/from the west on Larpenteur Avenue
• 20% to/from the east on Larpenteur Avenue
• 20% to/from the east on Roselawn Avenue
Spack Consulting
3 of 4 Lauderdale Senior Residential
Traffic Assessment
Chart 1— Study Corridor Volume to Capacity
1.2
L. Congested: volume/capacity of 1.0
1
0
co 0.8
0
cco 0.6
0
v
E
n 0.4
0
0.2
0
Eustis St
I
Larpenteur Ave - West of Larpenteur Ave - East of Roselawn Ave
Eustis Eustis
• Existing [ 1 Build
As shown in Chart 1, the surrounding roadways are forecast to be able to accommodate the increase in
roadway traffic from this proposed development.
Traffic Assessment
The forecast traffic generated from the development is not anticipated to cause significant impacts on
any of the surrounding intersections or roadways in such a way that mitigation would be required.
The Institute of Transportation Engineers' Transportation Impact Analyses for Site Development report
recommends completing a detailed traffic impact study when a proposed development's expected trip
generation is 100 or more new trips in a peak hour. MnDOT uses a slightly different threshold of 2,500
daily trips or 250 peak hour trips. These thresholds represent the level where new traffic on the
surrounding roadways may impact operations. Under those thresholds, the traffic generation is not
significant and not expected to meaningfully alter or change the current operations. Based on this and the
daily volume capacity analysis in Chart 1, a full traffic impact study is not necessary for this proposed
development.
Parking Analysis
The underground parking level is proposed to include 98 parking spaces. The surface parking level will
accommodate 24 parking spaces. That totals to 122 parking spaces on site.
The Lauderdale City Code lists a minimum off-street parking requirement of 1.5 spaces per dwelling unit
for multiple family dwellings. For a 114 -unit building that would equate to 171 off-street parking spaces.
Per the City Code, this development falls short of the parking requirement. However, since this is going to
Spack Consulting
4 of 4 Lauderdale Senior Residential
Traffic Assessment
be a senior residential development, the parking demand is different than at a standard apartment
building.
The Institute of Transportation Engineers (ITE) has put together a document, ITE Parking Generation, 5th
Edition, that compiled parking demand data from different land uses. From that document, the average
peak period parking demand at senior adult housing developments is 0.61 parking spaces per unit. For a
114 -unit building that leads to a peak parking demand of 70 parking spaces. The 122 parking spaces this
development is proposing to include on site well exceeds the anticipated parking demand for the site.
That means all parking for this site is anticipated to be able to be accomodated off-street and without the
need to use any on -street spaces.
Site Accesses & Circulation
Vehicular access to the development will be via one site access on Eustis Street. The current site has two
accesses on Spring Street and one access on Malvern Street that will be removed resulting in a net
decrease in accesses to this site. The alley directly south of this site currently has an outlet on to Malvern
Street. That outlet will be removed and the alley will lead into the site parking area allowing for alley
access via the one access to the site. It is not anticipated that any traffic going to/from the site will use
the alley as it will be a faster route to utilize Eustis Street.
Two-way traffic operations will be able to be accomodated within the site's parking area. A loop around
the surface parking area is provided to allow for drop-off/pick-up operations at the main doors. Based on
the parking layout, it is anticipated most site traffic will utilize the undreground parking area. Vehicles
accessing the underground parking area do not need to go by the main door leading to the lobby meaning
drop-off/pick-up operations will be able to occur with little conflicts.
Sidewalks are provided adjacent to the building throughout the parking area allowing for access to all
building doors. No sidewalks currently exist on the streets surrounding the site so the sidewalks around
the building will be for internal use only.
Conclusions
The proposed development is expected to generate approximately 400 new daily trips and about 40 peak
hour trips on a typical weekday. This level of traffic is below the ITE and MnDOTthresholds generally cited
for when a more detailed traffic impact study is necessary. In addition, a daily volume capacity analysis
shows the surrounding roads are able to accommodate the expected increase in traffic and remain well
below the planning -level capacities of each study road.
Based on this information, traffic from this development is not anticipated to cause significant impacts on
any of the surrounding intersections or roadways in such a way that mitigation would be required.
The amount of off-street parking to be provided on site is anticipated to exceed the actual parking demand
of the site. Good circulation is also anticipated at the site.
Attachments
• Site Plan
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LAUDERDALE COUNCIL
ACTION FORM
•
Action Requested
Consent
Public Hearing
Discussion X
Action X
Resolution X
Work Session
Meeting Date
October 13, 2020
ITEM NUMBER 2020 CARES Fund Expenses
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
City staff are working with local partners to allocate our $181,419 in CARES Act funds. Be-
cause funds have been received by the City, we are now required to report monthly expenses
to the Minnesota Management and Budget (MMB), and all funds must be expended by No-
vember 15, 2020 or be remitted to a Ramsey County hospital.
Staff totaled costs from September 1 to September 30 that were reported to MMB last week.
That amount totaled $6,546.68 to.acquire equipment for teleworking, teleconferencing city
council meetings, park signs, voting booths, legal fees, and staffing costs. To date, staff re-
ported $20,453 in expenses to MMB leaving $160,966 unspent. Staff identified other costs
for the City to better serve residents through the pandemic. That list currently totals
$26,000.
The City Council also may allocate funds to support area hospitals, businesses, and individ-
uals in need. Staff spent the last few weeks working with Ramsey County to support home-
owners and renters in need as the programs exist to support them. Staff also reached out to
Lauderdale business owner to see if they had costs not covered by a PPP loan or other aid
available. Those responses are still corning in and we will have more information to share at
the meeting.
OPTIONS:
By approving the resolution, the Council acknowledges how the funds were spent to date.
Staff will continue to identify internal needs for the money and options to support communi-
ty businesses and organizations with remaining funds.
STAFF RECOMMENDATION:
Motion to adopt Resolution No. 101320A—Approving Allocations of the City of Lauder-
dale's CARES Act Funds.
RESOLUTION NO. 101320A
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING ALLOCATIONS OF THE
CITY OF LAUDERDALE'S CARES ACT FUNDS
WHEREAS, the spread of COVID-19 in the United States and Minnesota has raised serious
public health concerns and resulted in a great deal of uncertainty, and much remains unknown
about the virus and how it spreads; and
WHEREAS, On March 13, 2020, Governor Tim Walz issued Emergency Executive Order 20-
01 declaring a state of peacetime emergency to address the COVID-19 pandemic in Minnesota,
which triggered activation of the emergency management plan of the City and enabled the City
to exercise its emergency powers; and
WHEREAS, The Governor has subsequently issued additional Executive Orders to combat the
impacts of COVID-19 within the State of Minnesota, which include closures of schools, bars,
restaurants, and other places of public accommodation, and directing Minnesotans to stay at
home (with exceptions for obtaining necessary supplies, healthcare and similar needs) unless
they are engaged in critical sector work; and
WHEREAS, On March 24, 2020, the City Council adopted Resolution No. 032420A, declaring
a local emergency and directing City staff to take appropriate action to facilitate the directives of
the Council and authorizing City staff to take actions deemed necessary to protect the public
health and safety; and
WHEREAS, the City has received Coronavirus Aid, Relief, and Economic Security Act
("CARES Act") funds totaling $181,419 from the State of Minnesota; and
WHEREAS, CARES Act funds may be used to cover eligible expenses incurred by local
governments and its partners in responding to the COVID-19 health pandemic; and
WHEREAS, unspent CARES Act funds must be remitted to Regions Hospital or another
hospital in Ramsey County; and
WHEREAS, the City Council is prepared to authorize and report the following allocations to
support these described purposes.
NOW, THEREFORE BE IT RESOLVED by the Lauderdale City Council that the City
reported from the start of the pandemic through August 31, 2020, $13,906 in eligible expenses
associated with the City's response to the public health crisis, including acquisition of personal
protective equipment, sanitizing products, expenses to facilitate or improve teleworking
capabilities, legal fees, personnel and administrative costs, and expenses for the teleconference
of city council meetings.
NOW, THEREFORE BE IT RESOLVED by the Lauderdale City Council that the City
reported for September 2020, $6,546.68 in eligible expenses associated with the City's response
to the public health crisis, including personnel and administrative costs, expenses to facilitate or
improve teleworking capabilities, expenses for the teleconference of city council meetings, and
supplies to protect public health.
ADOPTED by the City Council of Lauderdale this 13th day of October, 2020.
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Clerk -Administrator
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
October 13, 2020
ITEM NUMBER Council Meeting Time
STAFF INITIAL ')
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
There have been a few long council meetings this year so Mayor Gaasch would like the
Council to weigh in on whether to keep the 7:30 p.m. start time or start earlier in order to
end earlier. This could be a temporary or permanent change. If the change were permanent,
staff would amend the attached ordinance to reflect the change and bring before the Council
for approval.
OPTIONS:
STAFF RECOMMENDATION:
LA605 1-5 (1)
CHAPTER 5
CITY OFFICIALS
SECTION:
1-5-1: Mayor And City Council Compensation
1-5-2: Council Meeting Bylaws
1-5-2--1: Regular Meetings
1-5-2--2: Special Meetings And Work Sessions
1-5-2--3: Emergency Meetings
1-5-2--4: Quorum
1-5-2--5: Motions
1-5-2--6: Petitions, Memorials, Etc.
1-5-2--7: Votes
1-5-2--8: Rules Of Order
1-5-2--9: Language Included On Agenda
1-5-2-10: Order Of Business
1-5-2-11: Items Not On Agenda
1-5-3: City Administrator
1-5-1: MAYOR AND CITY COUNCIL COMPENSATION:
A. Mayor: The annual salary for the Mayor shall be four thousand
five hundred dollars ($4,500.00).
B. Council Members: The annual salary for each other member of
the City Council shall be three thousand dollars ($3,000.00).
C. Payment: The salaries established in this Section shall be
paid monthly.
D. Effective Date: The salaries established in this Section shall
take effect for the City Council in office beginning January
2013.
1-5-2: COUNCIL MEETING BYLAWS:
1-5-2-1: REGULAR MEETINGS:
Regular meetings of the Council shall be held at the City Hall
on the second and fourth Tuesday of each month at seven thirty
(7:30) P.M. Work sessions of the Council shall be held during
LA605 1-5 (2)
the regularly scheduled council meetings. The Council may make
motions and take action at these work sessions. (Ord. 1,
7-27-1993; amd. 7-25-1995)
1-5-2-2: SPECIAL MEETINGS:
Special meetings may be called at the request of the mayor or
two members of the Council. Only those items for which notice
was given shall be considered. At least twenty four (24) hours
advance notice must be given to all members of the Council prior
to the holding of a special meeting, and such notice shall also
be posted at City Hall at least seventy-two (72) hours in
advance of the special meeting in accordance with state law.
(Ord. 1, 7-27-1993)
1-5-2-3: EMERGENCY MEETINGS:
Emergency meetings may be called as provided by state law. (Ord.
1, 7-27-1993)
1-5-2-4: QUORUM:
Three (3) members of the Council shall constitute a quorum.
(Ord. 1, 7-27-1993)
1-5-2-5: MOTIONS:
A. Any motion, by any member, shall be reduced to writing by the
recorder.
B. After a motion is made, it shall be in possession of the
Council, but it may be withdrawn at any time by the Council
member presenting the motion before being amended or acted upon.
All motions and amendments thereto shall be entered upon the
minutes and the vote thereon, whether they be adopted or
rejected. (Ord. 1, 7-27-1993)
1-5-2-6: PETITIONS, MEMORIALS, ETC.:
Petitions, memorials, and other papers addressed to the Council
shall be presented by the presiding officer or by a member in
his/her place, or may be read at the request of a member or the
LA605 1-5 (3)
presiding officer. All petitions, memorials, and other
communications which may be filed with, or delivered to the City
Administrator prior to the meeting of the Council shall be
brought before the Council by the City Administrator. (Ord. 1,
7-27-1993)
1-5-2-7: VOTES:
A. Roll Call: Roll call shall be called from the presiding
officer's right to his/her left, except the presiding officer
shall vote last.
B. Entry In Minutes: Each individual's vote shall be entered in
the minutes.
C. Abstention Or Disqualification: Any member may abstain from
voting or disqualify himself/herself. The reason for
disqualification or abstention must be stated by the member and
entered in the minutes. If a member disqualifies
himself/herself, he/she may leave the room while the issue is
being considered. (Ord. 1, 7-27-1993)
1-5-2-8: RULES OF ORDER:
A. Robert's Rules Of Order: The rules of parliamentary practice
embraced in Robert's Rules of Order Newly Revised shall govern
the Council procedure in cases to which they are applicable and
to which they are not inconsistent with the standing rules of
order and business of the Council.
B. Suspension Of Rules: The Council may alter or dispense of the
rules whenever the Council finds it necessary or convenient for
the sake of justice or efficiency.
1-5-2-9: LANGUAGE INCLUDED ON AGENDA:
The following language is to be included on each agenda:
The City Council is meeting as a legislative body to
conduct the business of the City according to Robert's
Rules of Order and the standing rules of order and
business of the City Council. Unless so ordered by the
Mayor, citizen participation is limited to the
following times and always within the prescribed rules
LA605 1-5 (4)
of conduct for public input at meetings:
PUBLIC HEARINGS: Public hearings are conducted so that
the public affected by a proposal may have input into
the decision. During hearings all affected residents
will be given an opportunity to speak pursuant to the
Robert's Rules of Order and the standing rules of
order and business of the City Council.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL
ON MATTERS NOT ON THE AGENDA: Any member of the public
may speak at this time on any item NOT on the agenda.
In consideration for the public attending the meeting
for specific items on the agenda, this portion of the
meeting will be limited to fifteen (15) minutes.
Individuals are requested to limit their comments to
four (4) minutes or less. If the majority of the
Council determines that additional time on a specific
issue is warranted, then discussion on that issue
shall be continued under the Other Business at the end
of the agenda. Before addressing the City Council,
members of the public are asked to step up to the
microphone, give their name, address and state the
subject to be discussed. All remarks shall be
addressed to the Council as a whole and not to any
member thereof. No person other than members of the
Council and the person having the floor shall be
permitted to enter any discussion without permission
of the presiding officer.
Your participation, as prescribed by the Robert's
Rules of Order and the standing rules of order and
business of the City Council, is welcomed and your
cooperation is greatly appreciated.
(Ord. 1, 7-27-1993; amd. 10-24-1995)
1-5-2-10: ORDER OF BUSINESS:
The following shall be the order of business of the Council:
A. Call the meeting to order by the Mayor.
B. Roll call.
C. Approval of agenda, approval of minutes and approval of
claims.
LA605 1-5 (5)
D. Consent agenda (optional).
1. The Administrator may include a consent agenda section as an
order of business.
2. Consent items are considered as one item requiring one motion
for approval and one vote.
3. If any member wishes to discuss a consent item separately or
vote on it as an individual action, that item can be separated
from the list and considered with the regular agenda. The rest
of the consent agenda would then be adopted with the one motion,
one vote procedure.
E. Special Order of Business/recognitions/proclamations.
F. Informational presentations/reports.
G. Public hearings.
H. Discussion/Action items.
I. Items removed from consent agenda (optional).
J. Additional items.
K. Set agenda for next meeting.
L. Work Session/opportunity for the public to address the
Council.
M. Adjournment. (Ord. 1, 7-27-1993; amd., 10-24-1995)
1-5-2-11: ITEMS NOT ON AGENDA:
Items not included on the approved agenda may be introduced and
discussed on their merits. Before such an item may be approved
or denied, the Council must, by unanimous voice vote, agree to
consider the item. No official action (vote) shall be taken at
the meeting unless the item warrants immediate action. If a
unanimous vote is made and immediate action is required, all
adopted rules of procedure except Section 1-5-2-10 shall apply.
(Ord. 1, 7-27-1993)
LA605 1-5 (6)
1-5-3: CITY ADMINISTRATOR:
A. Position Established: The City hereby establishes the office
of City Administrator.
B. Appointment; Removal: The City Administrator shall be chosen
by the City Council on the basis of his/her training, experience
and administrative qualifications. The City Administrator shall
be appointed for an indefinite period by the majority of the
Council and may be removed at any time for any reason by a
majority of the full Council.
C. Qualifications: The City Administrator must have considerable
knowledge of municipal government operations, proper procedures,
public relations, finances, purchasing, and all administrative
requirements for proper municipal operation. The City
Administrator must have the ability to provide harmonious
relations with City employees and the general public. The City
Administrator must have the ability to develop plans, to collect
and analyze information for reports and to conduct and implement
standards of procedure, operation and organization.
D. Oath And Bond': The City Administrator is also the city clerk
and treasurer and therefore shall be required to take an oath of
office. He/she shall be bonded at City expense through a
position bond which will indemnify the City.
E. Functions: The City Administrator shall carry out the job
duties and responsibilities as outlined in the most recent
Council -approved job description for the City Administrator and
such other duties as may be assigned by the Council from time to
time.
1. Clerk: The City Administrator is also the City Clerk.
2. Treasurer: The City Administrator is also the City Treasurer.
(Ord. 89, 8-22-1995)
History of Amendments since Codification: 1/23/01, 2/25/03, 3/8/11, 10/23/12.