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HomeMy WebLinkAbout02/23/2021LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, FEBRUARY 23, 2021 Due to the coronavirus, the city council is holding meetings by teleconference. The public may view the meeting on Lauderdale's public access channel 16 for cable subscribers or online at https://www.ctvnorthsuburbs.org/your-city/lauderdale/. The public may join the meeting using the login instructions at the end of the agenda. The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the February 9, 2021 City Council Meeting c. Claims Totaling $47,304.92 4. CONSENT a. Resolution No. 022321A -A Resolution Approving 2021 Tobacco Licenses b. Resolution No. 022321B -A Resolution Approving 3.2 Off Sale Malt Liquor License for 2021 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Resolution 022321C — A Resolution Approving the Lot Line Rearrangement at 1583 Fulham Street b. Preparation of Plans and Specifications for the 2021 Sewer Lining Project 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Proposal for Preparation of MS4 Permit b. Public Works Management Software c. Update on NineNorth by Dana Healy (March 23) d. Presentation of Audit by Abdo, Eick, and Meyers (April 13) 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT Meeting Login Instructions: You are invited to a Zoom webinar. When: Feb 23, 2021 07:00 PM Central Time (US and Canada) Topic: February 23, 2021 City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/j/8123 5164871 ?pwd=W VpiNFpNY3UySVdBUOpEeUtZY2htdz09 Passcode: 460946 Or iPhone one -tap : US: +16465588656„81235164871# or +13017158592„81235164871# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) Webinar ID: 812 3516 4871 International numbers available: https://us02web.zoom.us/u/krEopA2m LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 1 of 2 February 9, 2021 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:02 p.m. Roll Call Councilors present: Andi Moffatt, Roxanne Grove, Jeff Dains, Duane Pulford, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Moffatt moved and seconded by Councilor Dains to approve the agenda. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any corrections to the minutes of the January 26, 2021 city council meeting. There being none, Councilor Moffatt moved and seconded by Councilor Dains to approve the minutes of the January 26, 2021 city council meeting. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Dains moved and seconded by Councilor Pulford to approve the claims totaling $83,142.12. Motion carried unanimously on a roll call vote. Special Order of Business/Recognitions/Proclamations A. Resolution No. 020921A — A Memorial Resolution Honoring Former Lauderdale Mayor Robert C. Wisen Bob's wife, Crystal Wisen, joined the meeting to pay tribute to Bob for the work that he did for the Lauderdale community. Administrator Butkowski followed Mrs. Wisen's comment with a reading of the memorial resolution. Councilor Dains moved and seconded by Councilor Pulford to approve Resolution No. 020921A — A Memorial Resolution Honoring Former Lauderdale Mayor Robert C. Wisen. Informational Presentations/Reports A. St. Paul Regional Water Treatment Plant Update by Will Menkhaus and Pat Shea Project Manager Will Menkhaus, and General Manager Pat Shea, of St. Paul Regional Water Services, presented to the Council their proposed changes to the McCarrons Treatment Plant. A. City Council Updates Mayor Gaasch stated that she attended a Regional Council of Mayors meeting where the main topic of discussion was affordable housing. LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 2 of 2 February 9, 2021 Discussion/Action Item A. Contract between the City and Nadeau Companies, LLC for the Dredging of Gasparre Pond Gasparre Pond is located in the southeastern quadrant of the City. The pond usually holds water. With the lack of rain this fall, the pond is almost completely dry. Without water, the pond is easier to dredge and staff spoke to the contractor working on Seminary Pond. They provided an estimate based on the removal of three to four feet of sediment if the soil was not contaminated. The Council authorized the soil testing process in December. The sediment was tested and was found to be clean enough to not need to be hauled to special dump sites. Staff worked with the city engineer to get approvals from Capitol Regions Watershed District for the project. Councilor Pulford made a motion to approve the contract between the City of Lauderdale and Nadeau Companies, LLC, for the dredging of Seminary Pond. This was seconded by Councilor Moffatt and carried unanimously on a roll call vote. B. VITA/TCE Partner Sponsor Agreement with the IRS The City is eligible to partner with the IRS for a no -cost online tax preparation software that we can advertise to residents of all income levels. To participate, the City Council must approve the VITA/TCE Partner Sponsor Agreement. After the agreement is complete, staff will work with Council Member Pulford on disseminating the information to residents. Councilor Moffat made a motion to adopt the VITA/TCE Partner Sponsor Agreement as presented. This was seconded by Councilor Dains and carried with Council Members Dains, Moffatt, Grove, and Mayor Gaasch voting yea and Council Member Pulford abstaining. Work Session A. Community Development Update Butkowski stated that the City audit will be finishing up on February 10. Staff was working on a sewer lining project and reviewing options for public works management software. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened up the floor to anyone in attendance interested in addressing the Council. There being no people interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Pulford moved and seconded by Councilor Dains to adjourn the meeting at 8:07 p.m. Motion carried unanimously on a roll call vote. Respectfully submitted, Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: February 23, 2021 Subject: List of Claims The claims totaling $47,304.92 are provided for City Council review and approval that includes check numbers 27305 to 27324. Accounts Payable Checks by Date - Detail by Check Date User: Printed: MILES.CLINE 2/19/2021 8:10 AM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 34 AFSCME MN Council 5 PR Batch 50400.02.2021 Union Dues ACH 43 02/19/2021 PR Batch 50400.02.2021 Unic Total for this ACH Check for Vendor 34: Public Employees Retirement Association PR Batch 50400.02.2021 PERA Coordinated PR Batch 50400.02.2021 PERA Coordinated 02/19/2021 PR Batch 50400.02.2021 PER PR Batch 50400.02.2021 PER Total for this ACH Check for Vendor 43: ACH 44 Minnesota Department of Revenue PR Batch 50400.02.2021 State Income Tax ACH 45 ACH 46 27305 20 440018 440018 440018 27306 65 17341917 27307 184 4073304918 4075222256 02/19/2021 PR Batch 50400.02.2021 Stab Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50400.02.2021 Deferred Comp PR Batch 50400.02.2021 Deferred Comp 02/19/2021 PR Batch 50400.02.2021 Def PR Batch 50400.02.2021 Def Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 50400.02.2021 FICA Employer Portio: PR Batch 50400.02.2021 Medicare Employee Pc PR Batch 50400.02.2021 Federal Income Tax PR Batch 50400.02.2021 FICA Employee Portio PR Batch 50400.02.2021 Medicare Employer Pc 02/19/2021 PR Batch 50400.02.2021 FIC. PR Batch 50400.02.2021 Mee PR Batch 50400.02.2021 Fed( PR Batch 50400.02.2021 FIC. PR Batch 50400.02.2021 Mee Total for this ACH Check for Vendor 46: Total for 2/19/2021: Abdo Eick & Meyers LLP 02/23/2021 2020 Audit 2020 Audit 2020 Audit Allstream Inc. Fax Line Cintas January Uniforms February Uniforms Total for Check Number 27305: 02/23/2021 Total for Check Number 27306: 02/23/2021 214.24 214.24 1,212.68 1,050.99 2,263.67 685.57 685.57 1,080.05 1,734.26 2,814.31 1,200.47 280.78 1,850.88 1,200.47 280.78 4,813.38 10,791.17 1,650.00 7,700.00 1,650.00 11,000.00 53.40 53.40 11.03 11.03 AP Checks by Date - Detail by Check Date (2/19/2021 8:10 AM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 27308 2 IN44456 27309 192 116729242 27310 25 EMCOM-009052 EMCOM-009067 EMCOM-009083 RISK -002093 27311 19 86141 27312 134 00109 27313 31 159449 159449 27314 291 2021-1 City of St Paul Bi -Annual Street Lighting Electricity Comcast Holdings Corporation January Internet County of Ramsey PR Batch 50400.02.2021 Short Tenn Disability PR Batch 50400.02.2021 Long Term Disability PR Batch 50400.02.2021 Life Insurance January Fleet Support January CAD Services January 911 Dispatch Services February Insurance Processing Fee Ehlers and Associates Inc 1795 Eustis Project Katrina Joseph January Legal Services Kennedy & Graven Chartered Draft Purchase and Development Agreement General Legal Advice Molly M Krakowski Davis -Bacon Consulting Services 27315 185 Lauderdale Certified Auto Repair Inc 022021 January Fuel 022021 January Fuel 022021 January Fuel 27316 24 0001119420 27317 5 619861-01-21 27318 176 Metropolitan Council 03/21 Wastewater Treatment Premium Waters Inc January Water Bottles Red Wing Shoes Total for Check Number 27307: 02/23/2021 Total for Check Number 27308: 02/23/2021 Total for Check Number 27309: 02/23/2021 PR Batch 50400.02.2021 Sho: PR Batch 50400.02.2021 Lon: PR Batch 50400.02.2021 Life Total for Check Number 27310: 02/23/2021 Total for Check Number 27311: 02/23/2021 Total for Check Number 27312: 02/23/2021 Total for Check Number 27313: 02/23/2021 Total for Check Number 27314: 02/23/2021 Total for Check Number 27315: 02/23/2021 Total for Check Number 27316: 02/23/2021 Total for Check Number 27317: 02/23/2021 22.06 15.12 15.12 413.00 413.00 64.67 94.47 295.06 6.24 120.61 880.50 25.00 1,486.55 295.00 295.00 925.00 925.00 2,800.00 648.00 3,448.00 97.50 97.50 47.41 47.41 221.27 316.09 12,566.47 12,566.47 20.49 20.49 AP Checks by Date - Detail by Check Date (2/19/2021 8:10 AM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 022021 DH - Work Boots 220.99 27319 135 St Paul Pioneer Press 0121572525 Summary Budget Report 0121572525 Tobacco Ordinance 27320 26 Stantec Consulting Services Inc 1706650 Sewer Cleaning Specs 1706650 Gen Eng - Fence Ordinance Diagrams 1706650 Carl Street Concrete Repair 1706651 2019 Street Improvements Total for Check Number 27318: 220.99 02/23/2021 202.50 23.40 Total for Check Number 27319: 225.90 02/23/2021 500.00 500.00 490.00 1,470.75 Total for Check Number 27320: 2,960.75 27321 108 Suburban Rate Authority 02/23/2021 022021 2021 Membership Assessment 461.00 27322 90 Verizon Wireless 9872384165 February Cell Phone 9872384165 February Cell Phone 9872384165 February Cell Phone 27323 7 8780070-0500-1 Waste Management Inc February Public Works Total for Check Number 27321: 461.00 02/23/2021 33.42 16.71 16.71 Total for Check Number 27322: 66.84 02/23/2021 452.10 Total for Check Number 27323: 452.10 27324 74 Xcel Energy 02/23/2021 718311121 Larpenteur Bridge Lights 37.61 718324555 2430 LarpenteurAvenue W 18.05 718659195 January Street Lighting 423.38 718712714 LarpenteurAvenue 55.95 719041116 1917 Walnut Street 95.25 719041116 1885 Fulham Street 258.45 719041116 1885 Fulham Street 57.59 719041116 1917 Walnut Street 40.70 719059383 1795 Eustis Street 45.76 719059383 1891 Walnut Street 171.28 719059383 1891 Walnut Street 263.47 Total for Check Number 27324: 1,467.49 Total for 2/23/2021: 36,513.75 Report Total (25 checks): 47,304.92 AP Checks by Date - Detail by Check Date (2/19/2021 8:10 AM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution X Work Session X Meeting Date February 23, 2021 ITEM NUMBER 2021 Tobacco License STAFF INITIAL MC APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City has received an application for the renewal of a tobacco license. The license would be valid January 1, 2021— December 31, 2021. Larpenteur SuperUSA - 2424 Larpenteur Avenue West OPTIONS: 1. To approve Resolution No. 022321A. 2. To remove the item from the consent agenda for further consideration. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council adopts Resolution No. 022321A Approving the 2021 Tobacco License. RESOLUTION NO. 022321A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING 2021 TOBACCO LICENSE WHEREAS, the following applicant: Larpenteur SuperUSA 2424 Larpenteur Avenue W has presented to the City of Lauderdale a complete application for renewal of current tobacco license; and WHEREAS, the establishment listed above has provided the proper fee and the Certification of Workers Compensation form and insurance certificate. NOW, THEREFORE BE IT RESOLVED, that the Lauderdale City Council authorizes that the establishment listed above, be granted a tobacco license with the City of Lauderdale for the term of January 1, 2021 through December 31, 2021. Adopted by the City of Lauderdale this 23rd day of February, 2021. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date February 23, 2021 ITEM NUMBER 3.2 Off -Sale Malt Liquor License STAFF INITIAL MC APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City has received an application for renewal of a 3.2 off -sale malt liquor license. The li- cense would be valid January 1, 2021 — December 31, 2021. Larpenteur SuperUSA - 2424 Larpenteur Avenue West OPTIONS: 1. To approve Resolution No. 022321B. 2. To remove the item from the Consent Agenda for further consideration. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council adopts Resolution No. 022321B Approving 3.2 Off -Sale Malt Liquor License for 2021. RESOLUTION NO. 022321B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING 3.2 OFF SALE MALT LIQUOR LICENSE FOR 2021 WHEREAS, the following applicant: Larpenteur SuperUSA 2424 Larpenteur Avenue W has presented to the City of Lauderdale their complete application for renewal of current 3.2 off sale malt liquor license; and WHEREAS, the establishment listed above has provided the proper fee and the Certification of Workers Compensation form and insurance certificate. NOW, THEREFORE BE IT RESOLVED, that the Lauderdale City Council authorizes that the establishment listed above, be granted 3.2 off sale malt liquor license with the City of Lauderdale for the term of January 1, 2021 through December 31, 2021. Adopted by the City of Lauderdale this 23rd day of February, 2021. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date February 23, 2021 ITEM NUMBER Lot Line Rearrangement STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Lynn Abrahamsen, owner of 1583 Fulham Street, inquired some time ago about the process to split her outlot. As the land was zoned conservation, it wasn't possible per the City's zoning code. With the adoption of the 2040 Comprehensive Plan designating the land as low-density residential, the split became possible. Her surveyor worked with the City's planning consultant and Ramsey County to determine a process to split and consolidate the land without the expense of a replat. OPTIONS: Approve or deny the request. STAFF RECOMMENDATION: Motion to adopt Resolution No. 022321C—A Resolution Approving the Lot Line Rear- rangement at 1583 Fulham Street. STAFF REPORT To: Mayor and City Council Heather Butkowski, City Administrator From: Jennifer Haskamp Consulting City Planner Summary of Request Date: February 19, 2021 RE: Application for Lot Line Rearrangement - 1583 Fulham Street The Applicant, Lynn Abrahamsen, is proposing a lot line rearrangement of her current parcels so that a portion of her property can be sold to the adjacent property owner. The proposed rearrangement will not create any new buildable lots, and the new configuration will not change or alter the current character or feel of the area. Project Summary Applicant/Owner _._. _...._...._.....— Purchasing Property Owner Application: Zoning Lynn Abrahamsen \Michael Eastman and Jennifer Loupe (Ramsey Co. GIS Records) Address PIDs To rearrange the lot lines of I Existing existing PIDs 202923210022 and Parcel Sizes 202923210020 1583 & 1583 Fulham — R-1 2040 Land 202923210020 — C, Conservation i Use 1583 Fulliam St & 1589 Fulham St 202923210022 (1583 Fulham) 202923210020 (Vacant) 202923210021 (1589 Fulham) 0.16 Acres (1583) 0.39 Acres (Vacant) 0.16 Acres (1589) Low Density Residential (LDR) The proposed lot line rearrangement and lot combination will result in two parcels of approximately equal size and dimension at both 1583 and 1589 Fulham Street. As noted in the Applicant's narrative attached as Exhibit 13, the Applicant's intent is to sell the northerly half of the vacant parcel to the property owners at 1589 Fulham Street. As such, the property at 1589 Fulham is incorporated in this staff report for review and analysis. The proposed rearrangement and combination will create Parcel A and Parcel B, each with approximately 0.352 acres. The existing vacant parcel is currently owned by the Applicant. The parcel is adjacent to the Seminary Woods site and is contiguous to the properties located at 1583 and 1589 Fulham Street. The proposed lot line rearrangement will result in dividing the area of the vacant parcel in half and to combine each half with the adjacent parcels at 1583 and 1589 Fulham Street. The following analysis of the proposed lot line rearrangement and combination is provided for your review and consideration: Land Use and Zoning Consistency Comprehensive Plan Review The City's adopted 2040 Comprehensive Plan guides all three of the subject parcels as Low Density Residential (LDR). There are three existing PIDs or parcels associated with the subject application, and the proposed rearrangement will result in two parcels provided the conditions as noted in the attached resolution 1 are met. The proposed rearrangement and combination is consistent with the adopted land use and Comprehensive Plan. Zoning Consistency 1583 and 1589 Fulham Street are zoned Suburban Residential (R-1), and the vacant parcel PID 202923210020 is zoned Conservation (C). The proposed lot line rearrangement and lot combination will not create any new lots and does not propose to rezone the subject property at this time. It should be noted that the City intends to update its zoning for consistency with the 2040 Comprehensive Plan in the coining year, but that process is not complete. The following dimensional standards regarding the subject application are provided: *Note the Conservation r'onirlg district requires a minimum lot side of 2.0 Acres. PID 202923210020 it approximate 0.39 acres In its current configuration. This parcel area ii included 111 the Proposed Rearaldgelne/1t Parcel A and Parcel B noted in the table. Dimensional Analysis Lot Size The existing parcel configuration includes three parcels: 1589 Fulham Street (6,970 SF); 1583 Fulham Street (6,970 SF); and PID 202923210020 (16,988 SF) which is vacant. All three parcels in their current configuration do not meet the minimum lot size requirements for the R-1 and C zoning districts. PID 202923210020 is currently a vacant parcel with no public roadway access and is the primary subject of the proposed rearrangement. The proposed lot line rearrangement will divide this parcel in half with an east -west division creating a northerly half and a southerly half. Each resulting half is proposed to be combined with the adjacent parcels of 1583 and 1589 Fulham Street (See Attached Exhibit Lot Split Sketch). This process is typically handled through a minor subdivision or lot line rearrangement process, which does not require platting of the property. As such, the Applicant's submitted Lot Split Sketch indicates the division, and leaves the historic Oak Wood plat in place with the proposed rearrangement handled through the minor subdivision. As shown, the proposed rearrangement will result in Parcel A with 15,318 SF and Parcel B with 15,317 SF. Both parcels will remain zoned a combination of R-1 and C until the City officially updates its zoning later in 2021 at which time the entirety of Parcel A and Parcel B will be rezoned to R-1, or comparable. Staff recommends including a condition that the area on the subject parcels zoned as Conservation be rezoned to R-1, or comparable, in the City's Zoning Update process to occur in 2021. As proposed, the lot line rearrangement will create two lots that conform to the minimum lot size requirements for the R-1 zoning district. Lot Width 2 Proposed Rearrangement Dimensional Requirement R-1 Zoning Parcel A (1589 Fulham) Parcel B (1583 Fulham) Lot Area (all other uses) 7,500 SF 15,318 SF (0.352 Ac) 15,317 SF (0.352 Ac.) Lot Width (ft) 60' 51.105' 51.105' Front -Yard Setback 30' —25.6 34.4' Rear -Yard Setback 20' -250' —200' Side -Yard Setback 5' —5' 6.1' *Note the Conservation r'onirlg district requires a minimum lot side of 2.0 Acres. PID 202923210020 it approximate 0.39 acres In its current configuration. This parcel area ii included 111 the Proposed Rearaldgelne/1t Parcel A and Parcel B noted in the table. Dimensional Analysis Lot Size The existing parcel configuration includes three parcels: 1589 Fulham Street (6,970 SF); 1583 Fulham Street (6,970 SF); and PID 202923210020 (16,988 SF) which is vacant. All three parcels in their current configuration do not meet the minimum lot size requirements for the R-1 and C zoning districts. PID 202923210020 is currently a vacant parcel with no public roadway access and is the primary subject of the proposed rearrangement. The proposed lot line rearrangement will divide this parcel in half with an east -west division creating a northerly half and a southerly half. Each resulting half is proposed to be combined with the adjacent parcels of 1583 and 1589 Fulham Street (See Attached Exhibit Lot Split Sketch). This process is typically handled through a minor subdivision or lot line rearrangement process, which does not require platting of the property. As such, the Applicant's submitted Lot Split Sketch indicates the division, and leaves the historic Oak Wood plat in place with the proposed rearrangement handled through the minor subdivision. As shown, the proposed rearrangement will result in Parcel A with 15,318 SF and Parcel B with 15,317 SF. Both parcels will remain zoned a combination of R-1 and C until the City officially updates its zoning later in 2021 at which time the entirety of Parcel A and Parcel B will be rezoned to R-1, or comparable. Staff recommends including a condition that the area on the subject parcels zoned as Conservation be rezoned to R-1, or comparable, in the City's Zoning Update process to occur in 2021. As proposed, the lot line rearrangement will create two lots that conform to the minimum lot size requirements for the R-1 zoning district. Lot Width 2 The proposed lot line rearrangement does not create any new lots and does not alter the appearance of the lots from Fulham Street. As currently laid out, both 1583 and 1583 have standard urban lot width dimensions with approximately 51 -feet of frontage on Fulham Street. The proposed rearrangement will not change this dimension as the parcel area associated with PID 202923210020 is located in the rear of the subject parcels. While the lot width of both 1583 and 1589 Fulham Street do not meet the minimum lot size requirements it is an existing condition and considered a legally non -conforming lot width. The proposed rearrangement will not exacerbate or further contribute to the nonconformity and will eliminate the nonconformity associated with PID 20292310020 provided the lot combination is completed. Staff recommends including a condition that Parcel A and Parcel B as depicted on the attached Exhibit Lot Split Sketch must be recorded with Ramsey County, and that the lot combination ofParcelA is a condition of this approval. Setbacks (Front Yard, Rear Yard and Side Yard) The proposed lot line rearrangement will not impact the Front or Side Yard setback dimensions since the homes are existing and are not proposed for any alteration as part of this application. The Rear Yard Setback will be increased on both 1583 and 1589 Fulham with the addition of the area associated with the division and combination of PID 202923210020. The resulting configuration will result in both parcels and their associated improvements being consistent with the minimum setback requirements. Action requested Staff recommends approval of the proposed lot line rearrangement and lot combination with the conditions as noted in the attached resolution. Attachments Exhibit A: Lot Split Sketch dated 01/18/2021 Exhibit B: Summary of Request as submitted by the Applicant Exhibit C: Draft Resolution of Approval 3 se on oomeor 10. 19 1931:11.8 111/1-1717z/ Y019 c)2 Q C, - LO'/S M,//,9/,0S e 3:;"v-'6',1171. ezt 93/75. () U AO—WI/77/71J /vv7_a/vvV z'zal 3,91,,f/,01V 7 �/vn n/n7_7^ i/r_v7 v,r r_�.: r_�7 777 o�� eil 1.1 ,Caudexdacee MAIN 651-792-7650 LAND USE APPLICATION Date: Fee Escrow Type of Request Summary of Request $ 0 $ 0 Sign Permit $100 $ 0 Lot Consolidation/Division $150 $ 0 Variance $200 $ 0 Conditional Use $200 $ 0 Lot Line Rearrangement $500 $1,000 Zonii?0 ;1471vt dp,-;4 1 4)500 $1,000 Subdivision $500 $1,000 PUD Applicant Information Owner Information (if different) Name: 1141-1 Al. A H-A445e70 Name; Address: /583 F� f f awn A Address: C, S, z: -S*'PAU (/ MN f 5310g C, S, z: Phone: ff: 6Sl- &(4c 5 c kV- 238 /c3 phone: Email: /✓�'fOmSena•iTletrttdmEmail: r1rr- -r/I •,r Signature: Signature: By signing above, the applicant agrees to pay the application fee and deposit an escrow fee to cover the city's consultants' costs associated with reviewing the associated request. Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount that is estimated to cover the city's consultants' costs as determined by the city administrator. If the city's consultants' costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The city shall use the applicant's fees to cover the city's actual consultants' costs in reviewing the request regardless of the city's action on the applicant's request. If the applicant's escrow fees exceed the city's actual consultants' costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. Review Timeline: All applications, other than concept plans, must be complete before being formally reviewed. Minnesota Statute provides 15 days to determine the application's completeness. Completeness depends on whether or not the checklist items are fulfilled. Checklist: Please review the checklist for the type of application you are applying for. For Office Use Only PIN#: Date of Complete Application: Amount Paid Receipt #: Escrow Fee Paid: Receipt # Date Escrow Returned: PC Recommendation: (approve/deny) Meeting Date: Public Hearing Date: CC Action: (approved/denied) Meeting Date: Conditions? 1 _,J Summary of Request January 18th, 2021 Lynn Abrahamsen is requesting a Lot Line Rearrangement of her current property. She plans on rearranging her lot as to be able to sell off the north '/2 of Lot 7, Block 1, OAKWOOD to her neighbors, to her immediate north. The neighbor intends to combine this parcel (the north 1/2 of Lot 7) to their current property. Council Member introduced the following resolution and moved its adoption: RESOLUTION NO. 022321C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING THE LOT LINE REARRANGEMENT AT 1583 FULHAM STREET A. WHEREAS, Lynn Abrahamsen ("Applicant") submitted an application for a Lot Line Rearrangement — Minor Subdivision of the property located 1583 Fulham Street, which is legally described in Exhibit A, in the City of Lauderdale, Minnesota; and B. WHEREAS, the proposed subdivision divides an existing vacant parcel into two parcels, and combines the resulting area with the adjacent parcels shown as Parcel A and Parcel B on the submitted survey dated January 18, 2021; and C. WHEREAS, proposed Parcel A is approximately 0.352 Acres or 15,318 square feet and is developed with an existing principal structure; and D. WHEREAS, the existing principal structure at 1589 Fulham Street is owned by Michael Easton and Jennifer Loupe; and E. WHEREAS, proposed Parcel A is dependent on the Applicant's sale of vacant parcel which is intended to occur as a result of this successful subdivision; and F. WHEREAS, proposed Parcel B is approximately 0.352 Acres or 15,317 square feet and is developed with an existing principal structure and is owned by the Applicant; and G. WHEREAS, the City Council has considered the Applicant's request for a lot line rearrangement and combination at a regular City Council meeting which took place on February 23, 2021. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale, Minnesota, that it does hereby approve the request of Lynn Abrahamsen for lot line rearrangement and lot combination based upon the following findings: • The proposed lot line rearrangement is consistent with the City's adopted 2040 Comprehensive Plan. ■ The lot line rearrangement and combination will not negatively affect the physical characteristics of the lots or the neighborhood. ■ The lot line rearrangement results in two lots, Parcel A which is 15,318 square feet and Parcel B which is 15,317 square and complies with the lot area requirements for parcels zoned R-1. ■ The lot line rearrangement and combination will not be detrimental to or endanger the public health, safety or general welfare of the city, its residents, or the existing neighborhood. FURTHER, BE IT RESOLVED by the City Council of the City of Lauderdale, Minnesota, that it does hereby approve the request of Lynn Abrahamsen for lot line rearrangement and lot combination provided that the following conditions are met: 1. The configuration as shown on the Lot Split Sketch dated January 18, 2021 shall be recorded by the Applicant at the Ramsey County recorder's office within 180 -days of this approval, or such lot line rearrangement shall be deemed invalid. 2. The Applicant shall prepare and submit the revised deeds for the new configuration of Parcel A and Parcel B. The deeds shall be reviewed and stamped by the City Attorney, which shall be recorded by the Applicant at the Ramsey County recorder's office. 3. The portion of property owned by the Applicant on proposed Parcel A at the time of this rearrangement may only be sold to the property owner at 1589 Fulham Street; and 4. That if that portion of property is sold Parcel A must combine the existing lot and the purchased area resulting in one legal parcel. 5. No new lots are created as part of this lot line rearrangement, and the only two lots that result from this lot line rearrangement are at 1583 and 1589 Fulham Street. 6. The City shall rezone the area on the subject parcels from Conservation to Suburban Residential, or comparable, at the time when it updates its official Zoning Map. Dated: February 23, 2021 Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator -Clerk The motion for the adoption of the forgoing resolution was duly seconded by Member and upon vote being taken the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date February 23, 2021 ITEM NUMBER 2021 Sewer Lining Project STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The city engineer prepared an outline of the process and timeframe for lining approximately 6,650 feet of sanitary sewer pipes. These are he final segments to be lined as the City com- pleted previous lining projects. Additionally, the specs include cleaning and televising 7,100 feet of sanitary sewer pipe on the eastern half of the City. Next year the plan would be to complete the other half of the City. When the city streets were reconstructed between 2000-2003, sections that were in good shape were left in tact. Those sections of clay pipe are now twenty years older and in need of rehabilitation. The cost to line the pipe is estimated at $272,000. A grant from the Met- ropolitan Council will off -set some of the costs. Projects over $100,000 must follow the public bidding laws. As such, the city engineer is asking the Council to order plans and specifications so they can begin working on the project. OPTIONS: Determine whether to proceed with the sewer lining project as proposed. STAFF RECOMMENDATION: Motion directing the city engineer to prepare plans and specifications for the 2021 sanitary sewer lining project. Stantec February 19, 2021 File: 193801702 Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 Attention: Ms. Heather Butkowski, City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Reference: Proposal for Engineering Services — 2021 Sanitary Sewer Lining Project Dear Heather: This letter outlines the Scope of Services and estimated costs for providing design, bidding and construction services for 2021 Sanitary Sewer Lining Project. The improvements will generally include the CIPP lining of approximately 6,650 linear feet of existing sanitary sewer, and the cleaning and televising of an additional 7,100 linear feet of sanitary sewer pipe. The estimated construction cost is $272,000. The total estimated hourly not -to -exceed (without prior authorization) fee for design and bidding is $37,000, including expenses. The engineering services for this project would consist of the following: Design Services: • Prepare plans and specifications per the previously established project scope • Progress meeting — One meeting with City staff to review plans at 90% status • Prepare final opinion of probable construction cost at 100% plan status • Prepare permit application for work within Ramsey County right of way • Coordination with Met Council regarding potential lining near current meter station Bidding Services: • Package Bid Documents • Issue ad for bids • Respond to contractor inquiries and questions • Host electronic bid opening • Review the bids • Compile the tabulation of bids • Prepare award letter/recommend award of project Design with community in mind February 19, 2021 Ms. Heather Butkowski, City Administrator Page 2 of 3 Reference: Proposal for Engineering Services — 2021 Sanitary Sewer Lining Project Construction Services: • Coordinate and attend pre -construction meeting • Review televising reports and videos • 100 hours of construction observation (part-time) • Contract administration/requests for payment • Record plan preparation Schedule The proposed schedule for the project is as follows: February 23, 2021 March 9, 2021 April 7, 2021 April 13, 2021 May/June 2021 August 20, 2021 Authorize Design Approve plans, authorize bidding Receive bids Review Bids, Award Contract Begin Construction Substantial/Final Completion This letter and scope of services represent the understanding between the City and Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to the current Master Services Agreement between the City and Stantec. If this letter satisfactorily sets forth conditions of our Agreement, please sign in the space below and return one copy to our office. Thank you for the opportunity to provide these services. CITY OF LAUDERDALE By Print Name and Title Date Design with community in mind February 19, 2021 Ms. Heather Butkowski, City Administrator Page 3 of 3 Reference: Proposal for Engineering Services — 2021 Sanitary Sewer Lining Project If you have any questions or need additional information, please contact me. Regards, Stantec Consulting Services Inc. -I/fru s..4,_"„e Kellie Schlegel, PE Senior Associate Phone: 612-712-2125 Kellie.Schlegel@stantec.com Attachment: Location Plan c. file Design.with community in mind 0 p w 11 1111171 111. dEA i pm _ will I 0 UMW i i I� LI_ JElm �II sI,• _& ' iialf chi I1 Ilj Irilril MI NM II C30 Ian ■ Mil ■1 W Ma L� j L^J i `I �- fi7. f F+' n Ea7;r� .n"I esu ow ■ III win ■r iii �:.lr� I 1 G ■ um 111 Lam 1 it it feed -.—.— --e O=DOO O O 00 c1 DEP] or] ams 11 D 00 0 LEGEND CIPP LINE PIPE (6640LF) - CLEAN/TELEVISE PIPE (7060 LF) - EXISTING PIPE Effn LOCATION MAP CITY OF LAUDERDALE 2021 SANITARY SEWER LINING PROJECT DATE: 02/08/2021 PROJ. NO.: 193801702 °® FIGURE 1 Stantec ,..11e Menu, H.•I® C