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LAUDERDALE CITY COUNCIL MEETING AGENDA
7:00 P.M. TUESDAY, MARCH 9, 2021
Due to the coronavirus, the city council is holding meetings by
teleconference. The public may view the meeting on Lauderdale's public
access channel 16 for cable subscribers or online at
https :/Iwww .ctvnorthsuburb s . orglyour- city/lauderdale/. The public may
join the meeting using the login instructions at the end of the agenda.
The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the February 23, 2021 City Council Meeting
c. Claims Totaling $231,708.68
4. CONSENT
a. Resolution No. 030921A - A Resolution Approving 2021 Tobacco Licenses
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. City Council Updates
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the decision.
During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's
Rules of Order and the standing rules of order and business of the City Council.
8. DISCUSSION / ACTION ITEM
a. Plans and Specifications for the 2021 Sewer Lining Project
b. Proposal for Preparation of MS4 Permit
c. Stantec Release for Reimbursed Costs of the 2019 Infrastructure Improvement Project
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. Public Works Management Software
b. Update on NineNoith by Dana Healy March 23
c. Presentation of Audit by Abdo, Eick, and Meyers (April 13)
12. WORK SESSION
a. Community Development Update
b. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In consideration for
the public attending the meeting this portion of the meeting will be limited to fifteen (15) minutes
Individuals are requested to limit their comments to four (4) minutes 01 less If the majority of the
Council determines that additional time on a specific issue is warranted, then discussion on that issue
shall be continued at the end of the agenda. Before addressing the City Council, members of the public
are asked to step up to the microphone, give their name, address and state the subject to be discussed.
All remarks shall be addressed to the Council as a whole and not to any member thereof. No person
other than members of the Council and the person having the floor shall be permitted to entei any
discussion without permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Older and the standing rules of order and
business of the City Council, is welcomed and your cooperation is greatly appreciated.
13 ADJOURNMENT
Meeting Login Instructions:
You are invited to a Zoom webinar.
When: Mar 9, 2021 07:00 PM Central Time (US and Canada)
Topic: March 9, 2021 City Council Webinar
Please click the link below to join the webinar:
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Or iPhone one -tap :
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Or Telephone:
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Webinar ID: 854 9368 0819
International numbers available: https://us02web.zoom.us/u/kmbN8IWcB
LAUDERDALE CITY COUNCIL
MEETING MINUTES
HELD REMOTELY VIA TELECOI'.IF'hRENCE
Page 1 of 3 February 23, 2021
Call to Order
Mayor Pio Tem Moffatt called the Regular City Council meeting to order at 7:01 p.m.
Roll Call
Councilors present: Roxanne Grove, Jeff Dains, Duane Pulford, and Mayor Pro Tem Andi
Moffatt.
Councilor absent: Mayor Mary Gaasch.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City
Administrator and Miles Cline, Deputy City Clerk.
Approvals
Mayor Pro Tem Moffatt asked if there were any additions to the meeting agenda. Councilor
Dains stated that he would like to add an update on bus route 3 to Additional Items. There being
nothing else, Councilor Dains moved and seconded by Councilor Pulford to approve the agenda
as amended. Motion carried unanimously on a roll call vote.
Mayor Pro Tem Moffatt asked if there were any corrections to the February 9, 2021 city council
meeting minutes. There being none, Councilor Grove moved and seconded by Councilor Pulford
to approve the minutes of the February 9, 2021 city council meeting. Motion carried
unanimously on a roll call vote.
Mayor Pro Tem Moffatt asked if there were any questions on the claims. There being none,
Councilor Dains moved and seconded by Councilor Pulford to approve the claims totaling
$47,304.92. Motion carried unanimously on a roll call vote.
Consent
Councilor Pulford moved and seconded by Councilor Grove to approve the Consent Agenda
thereby approving Resolution No. 022321A approving tobacco licenses for 2021, and Resolution
No. 022321B approving a 3.2 off sale malt liquor license for 2021. Motion carried unanimously
on a roll call vote.
Informational Presentations/Reports
A. City Council Updates
Councilor Pulford said he attended a North Suburban Access Corporation meeting where they
discussed an audit performed on Comcast that found cities should receive refunds fol under
payments on franchise fees. Pulford mentioned that all Comcast customers ale being moved to
electronic billing unless they opt out. He asked staff to send out information to residents.
Councilor Dains said he was contacted by a member of the St Louis Park city council in regards
to a Minnesota Cities Climate Caucus meeting taking place on March 3. He plans to attend.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
HELD REMOTELY VIA TELECONFERENCE
Page 2 of 3 February 23, 2021
Discussion/Action Item
A. Resolution 022321 C — A Resolution Approving the Lot Line Rearrangement at 1583 Fulham Street
Lynn Abrahamsen, owner of 1583 Fulham Street, submitted an application to split her out lot between
herself and her northerly neighbor. Her surveyor worked with the City s planning consultant and Ramsey
County to determine a process to split and consolidate the land without the expense of a replat.
After discussion, Councilor Pulford made a motion to adopt Resolution No. 022321 C — A Resolution
Approving the Lot Line Rearrangement at 1583 Fulham Street. This was seconded by Councilor Dains
and carried unanimously on a roll call vote.
B. Preparation of Plans and Specifications for the 2021 Sewer Lining Project
The City engineer prepared an outline of the process and timeframe for lining approximately
6,650 feet of sanitary sewer pipes. These are the final segments to be lined as the City completed
previous lining projects. The specs include cleaning and televising an additional 7,100 feet of
sanitary sewer pipes. Next year the plan is to clean and televise the other half of the City.
The cost to line the pipe is estimated at $272,000. A grant from the Metropolitan Council will
off -set some of the costs. Projects over $100,000 must follow the public biding laws. As such,
the City engineer is asking the Council to order plans and specifications so they can begin
working on the project.
Councilor Pulford made a motion directing the City engineer to prepare pians and specifications
for the 2021 sanitary sewer lining project. This was seconded by Councilor Dains and carried
unanimously on a roll call vote.
Additional Items
A. Update on Bus Route 3
Councilor Dains shared that bus route 3 is part of the Better Bus Routes and runs between
downtown St. Paul and downtown Minneapolis. The Met Council released a survey looking for
input on improvements to the route; he encouraged bus riders to complete the survey.
Set Agenda for Next Meeting
The March 9 council meeting may include a proposal for preparation of the MS4 permit and a
public works management software update.
Work Session
A. Community Development Update
Butkowski said she had a meeting with Ramsey County Economic Development staff scheduled
to discuss their involvement in the tax credit allocation process. She said the City would be
hosting a drive -up Covid testing event in front of City Hall on March 3. The dredging of
Gasparre Pond was expected to start soon. Staff was still working on the sewer insurance matter.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
HELD REMOTELY VIA TELECONFERENCE
Page 3 of 3
February 23, 2021
B. Opportunity for the Public to Address the City Council
Mayor Pro Tem Moffatt opened up the floor to anyone in attendance interested in addressing the
Council.
There being no people interested in speaking, Mayor Pro Tem Moffatt closed the floor.
Adj ournment
Councilor Dains moved and seconded by Councilor Pulford to adjourn the meeting at 7:47 p.m.
Motion carried unanimously on a roll call vote.
Respectfully submitted,
e
AiN Czote
Miles Cline
Deputy City Clerk
To:
From:
Meeting Date:
Subject:
CITY OF I AUDERDALE
LAUDERDALE CITY HALL
1891 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAX
Request for Council Action
Mayor and City Council
City Administrator
March 9, 2021
List of Claims
The claims totaling $231,708.68 are provided for City Council review and approval that
includes check numbers 27325 to 27341.
Accounts Payable
Checks by Date -Detail by Check Date
User:
Printed:
MILES.CLINE
3/5/2021 2:37 PM
Check No Vendor No Vendor Name
Invoice No Description
Check Date
Reference
Check Amount
ACH 43
ACH 44
ACH 45
ACH 46
ACH 47
27325 13
8540
27326 239
916633
27327 184
4076546852
4077217058
Public Employees Retirement Association
PR Batch 50500.03.2021 PERA Coordinated
PR Batch 50500.03.2021 PERA Coordinated
03/05/2021
PR Batch 50500.03.2021 PER
PR Batch 50500.03.2021 PER
Total for this ACH Check for Vendor 43:
Minnesota Department of Revenue
PR Batch 50500.03.2021 State Income Tax
03/05/2021
PR Batch 50500.03.2021 Stat
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 50500.03.2021 Deferred Comp
PR Batch 50500.03.2021 Deferred Comp
03/05/2021
PR Batch 50500.03.2021 Def(
PR Batch 50500.03.2021 Def(
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 50500.03.2021 Medicare Employee Pc
PR Batch 50500.03.2021 FICA Employee Portio
PR Batch 50500.03.2021 Federal Income Tax
PR Batch 50500.03.2021 Medicare Employer Po
PR Batch 50500.03.2021 FICA Employer Portio
03/05/2021
PR Batch 50500.03.2021 Med
PR Batch 50500.03.2021 FIC.
PR Batch 50500.03.2021 Fed(
PR Batch 50500.03.2021 Med
PR Batch 50500.03.2021 FIC.
Total for this ACH Check for Vendor 46:
Public Employees Insurance Program
PR Batch 50500.03.2021 Health Insurance
PR Batch 50500.03.2021 Dental
03/05/2021
PR Batch 50500.03.2021 Hea
PR Batch 50500.03.2021 Den
Total for this ACH Check for Vendor 47:
Total for 3/5/2021:
8th Day Landscaping LLC 03/09/2021
February 2021 Snow Removal
Total for Check Number 27325:
American Engineering Testing Inc
Gasparre Pond Sediment Testing
Cintas
February Uniforms
March Uniforms
AP Checks by Date - Detail by Check Date (3/5/2021 2:37 PM)
03/09/2021
Total for Check Number 27326:
03/09/2021
Total for Check Number 27327:
1,205.80
1,045.02
2,250.82
679.74
679.74
1,080.05
1,734.26
2,814.31
257.70
1,101.87
1,733.28
257.70
1,101.87
4,452.42
2,429.66
120.48
2,550.14
12,747.43
645.00
645.00
2,641.25
2,641.25
11.03
11.03
22.06
Page 1
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
27328 36
0229899
0229915
27329 29
4055
27330 25
EMCOM-009118
EMCOM-009133
EMCOM-009149
27331 61
1020531
27332 82
3113134
27333 291
2021-2
27334 308
8339I
27335 283
8839
27336 307
TU25088-IN
TU25181-IN
27337 12
2021-003
2021-003
2021-003
27338 26
1756364
1756364
1756364
1756365
City of Roseville
Laserfiche License
March IT Services
City of St Anthony
March Police Services
County of Ramsey
February Fleet Support
February CAD Services
February 911 Dispatch Services
Gopher State One Call
February 2021 Locates
Horne Depot
Garage Repairs
Molly M Krakowski
Davis -Bacon Consulting Services
03/09/2021
Total for Check Number 27328:
03/09/2021
Total for Check Number 27329:
03/09/2021
Total for Check Number 27330:
03/09/2021
Total for Check Number 27331:
03/09/2021
Total for Check Number 27332:
03/09/2021
Total for Check Number 27333:
Midwest Playground Contractors Inc 03/09/2021
Skyview Park Playground Equipment Installatioi
Midwest Playscapes Inc
Skyview Park Playground Equipment
NESCO LLC
Plow Repairs
Truck Repairs
North Suburban Access Corporation
January Virtual Meeting Charges
January Virtual Meeting Production
January Webstreaming & Archiving
Stantec Consulting Services Inc
WCA Report
Gasparre Pond Project
2021 Sewer Lining Project
2019 Street Improvements
AP Checks by Date - Detail by Check Date (3/5/2021 2:37 PM)
Total for Check Number 27334:
03/09/2021
Total for Check Number 27335:
03/09/2021
Total for Check Number 27336:
03/09/2021
Total for Check Number 27337:
03/09/2021
945.71
1,633.15
2,578.86
64,434.83
64,434.83
6.24
120.61
880.51
1,007.36
6.75
6.75
38.96
38.96
357.50
357.50
16,500.00
16,500.00
117,560.00
117,560.00
206.43
356.40
562.83
66.00
346.00
271.50
683.50
87.00
1,661.25
1,000.00
2,098.00
Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
27339 4
SI001177
SI001177
SI001178
S1001178
27340 3
437108475
27341 7
8787576-0500-0
Total for Check Number 27338:
The Neighborhood Recycling Company Inc 03/09/2021
January Single Unit Dwelling
January Multi -Family Recycling
February Multi -Family Recycling
February Single Unit Dwelling
Total for Check Number 27339:
US National Equipment Finance Inc 03/09/2021
Copier Contract
Waste Management Inc
City Hall Refuse
Total for Check Number 27340:
03/09/2021
Total for Check Number 27341:
Total for 3/9/2021:
Report Total (22 checks):
4,846.25
2,917.39
405.03
405.03
2,917.39
6,644.84
176.00
176.00
255.26
255.26
218,961.25
231,708.68
AP Checks by Date - Detail by Check Date (3/5/2021 2:37 PM)
Page 3
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution X
Work Session
Meeting Date
March 9, 2021
ITEM NUMBER 2021 Tobacco License
STAFF INITIAL MC
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The City has received an application for the renewal of a tobacco license. The license would
be valid January 1, 2021— December 31, 2021.
Lauderdale Certified Auto Repair (BP Station) -2421 Larpenteur Avenue West
OPTIONS:
1. To approve Resolution No. 030921A.
2. To remove the item from the consent agenda for further consideration.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council adopts Resolution No. 030921A Approving
the 2021 Tobacco License.
RESOLUTION NO. 030921A
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPROVING 2021 TOBACCO LICENSE
WHEREAS, the following applicant:
Lauderdale Certified Auto Repair 2421 Larpenteur Avenue W
presented to the City of Lauderdale a complete application for renewal of current tobacco
license; and
WHEREAS, the establishment listed above has provided the proper fee and the Certification of
Workers Compensation form and insurance certificate.
NOW, THEREFORE BE IT RESOLVhD, that the Laudeidale City Council authorizes that the
establishment listed above, be granted a tobacco license with the City of Lauderdale for the term
of January 1, 2021 through December 31, 2021.
Adopted by the City of Lauderdale this 9th day of March, 2021.
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Administrator
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
March 9, 2021
ITEM NUMBER 2021 Sewer Lining Project
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Foi the last meeting, city engineer outlined the process and timeframe for lining approxi-
mately 6,650 feet of sanitary sewer pipe and cleaning/televising 7,100 feet of sanitary sewer
pipe in the eastern half of the City. The cost to line, televise, and clean the pipe is estimated
at $272,000. A grant from the Metropolitan Council will off -set some of the costs Since
then, the city engineer prepared specifications for the project and is looking for council ap-
proval so they can put the project out to bid.
OPTIONS:
STAFF RECOMMENDATION:
Motion to approve letting of the pians and authorize bidding of the 2021 sanitary sewer lin-
ing project.
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2021 CITY OFFICIALS
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JEFFREY DAINS
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LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
March 9, 2021
ITEM NUMBER MS4 Per it Application Prop
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
It seems like just yesterday we were preparing the previous Municipal Separate Storm Sew-
er System (MS4) permit application. By mid-April the City needs to submit an application
to the Minnesota Pollution Control Agency for a new permit. There are new requirements
with each iteration of the permit. In this permit the City must address its share of the pollu-
tion found in the Mississippi River. Staff hopes our work on Seminary Pond will match our
obligation in this area.
The proposal from Stantec that follows covers the work that needs to be done to get the per-
mit application completed. The estimated cost is $10,000. Tyler Johnson from Stantec will
be at the meeting to discuss the City's obligations in greater detail.
OPTIONS:
STAFF RECOMMENDATION:
Motion to approve the Proposal foi Fngineering Services from Stantec Consulting for the
MS4 Permit Application and SWPPP Update.
5 Stantec
March 4, 2021
File: 193801702
Attention: Heather Butkowski
City Administrator
City of Lauderdale
1891 Walnut Street
Lauderdale, MN 55113
Dear Heather,
Stantec Consulting Services Inc.
733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309
Reference: MPCA MS4 Permit — Application and SWPP Update — Proposal for Engineering Services
The City of Lauderdale is a Municipal Separate Storm Sewer System (MS4) as determined by the
Minnesota Pollution Control Agency (MPCA) and covered under the Phase II MS4 General Permit. This
permit coverage has been in effect since August 1st, 2013. On November 16th of 2020, the MPCA reissued
the MS4 General Permit.
The City of Lauderdale is preparing to update your Storm Water Pollution Prevention Program (SWPPP) to
remain in compliance with the new MS4 General Permit. The purpose of this letter is to provide Lauderdale
with a scope and cost for Stantec to assist the City with completing the SWPPP update to remain in
compliance with the new MS4 General Permit. After reviewing the new General Permit and TMDL
information, Stantec has identified other requirements that the City will need to complete prior to submitting
their MS4 Permit application documents. The City's application will need to include:
® MS4 Part 11 permit application/SWPPP
• TMDL Application
For background, the following is an approximate process or steps to remain in compliance with the General
Permit:
1. The City will complete the permit application, including a TMDL application and submit to the MPCA
by April 15th, 2021
2 The MPCA will review and make a preliminary determination if they view the application as
complete.
3. Once the City's application is determined to be complete by the MPCA, the City's application
documentation will go to a 30 -day public comment period.
4. Following the comment period, the MPCA will review any comments and work with the City to
resolve these comments.
5. The MPCA will then make a final determination and issue a letter of coverage under the General
Permit to the City. The date of the letter is considered the date of permit coverage.
6. The City will have 12 months from the date of permit coverage to implement the new permit
requirements.
The six steps above can be grouped into two major categories or phases:
Design with community in mind
March 4, 2021
Heather Butkowski
Page 2 of 5
Reference: MPCA MS4 Permit - Application and SWPP Update - Proposal for Engineering Services
1. Phase 1 - MS4 Permit Application Submittal (Steps 1-5)
a. This scope of services focuses on Phase 1
2 Phase 2 - Implementation of new requirements (Step 6)
a. Phase 2 is not part of this scope of services. Stantec will provide a scope and cost for
Phase 2 once the MPCA is approved the City's permit application.
1. Phase 1 Scope of Services: MS4 Permit Application Submittal
This scope of services is for assistance to the City to update your SWPPP Document and implement items
to remain in compliance based on the MS4 General Permit reissued November 16, 2020. The tasks below
are based on the following assumptions:
• The approved MS4 SWPPP Application for Reauthorization for the reissued General Permit
dated August 1st, 2013 was completed, implemented, and complies with the current permit
cycle.
® All meetings will be held virtually.
Each detailed task description outlines the scope, necessary actions of the City, and the Stantec
deliverables.
Task 1: Permit Application / SWPPP
The SWPPP document is the foundation of the City's MS4 Program. To comply with the MS4 permit
application requirements, an updated SWPPP must be submitted to the MPCA that complies with the
new General Permit. Stantec will review the City's current SWPPP and identify new requirements that
will need to be updated and added to the City's SWPPP document to remain in compliance. Stantec will
work with City staff to determine how the City can best address these new requirements.
A draft SWPPP will be provided to the City for review and comment. Stantec will summarize the
required updates during a meeting with City staff. A final SWPPP will be provided to the City prior to
submitting to the MPCA.
A draft MS4 Permit application will be provided to the City for review and comment. A final copy of the
MS4 Permit application will be provided to the City prior to submitting to the MPCA.
City Responsibilities: Attend one meeting to discuss the new permit requirements; review and provide
comments on the updated SWPPP document; review and provide comment on the MS4 Permit
application; sign and submit permit application.
Stantec Deliverable(s): Summary of new permit requirements; draft and final versions of updated
SWPPP document; draft and final versions of the MS4 Permit application.
Design with community in mind
March 4, 2021
Heather Butkowski
Page 3 of 5
Reference: MPCA MS4 Permit - Application and SWPP Update - Proposal for Engineering Services
Task 2: TMDL Application
Based on currently available data on the MPCA website, the City has one TMDL waste Toad allocation
(WLA) that it must comply with (see below). It is a Categorical WLA, which means that the City does not
have a specific assigned WLA that it needs to meet, but compliance is spread out over multiple entities
and is tabulated by a single entity (typically a watershed district). Stantec will coordinate with the
appropriate Watershed District and evaluate the City's WLA responsibility for this TMDL
TMDL
Pollutant
TMDL Approval Date
South Metro Mississippi TSS TMDL
TSS
4/26/2016
City Responsibilities: Provide applicable data related to stormwater BMP's for the TMDL evaluation;
Review and provide comments on the draft TMDL application. Attend one meeting.
Stantec Deliverable(s): Draft and final TMDL Application Form.
2. Modifications to the Scope of Services
Any additions, exclusions, or reductions to the Scope of Services and associated fee changes initiated
by either Stantec or the City, must be documented in writing, dated, and acknowledged by both parties
prior to commencement of work.
3. Schedule
Stantec will work with the City to complete the scope of work defined above in Tasks 1 and 2 by April
15th, 2021.
4. Compensation
Estimated Compensation
The following table presents our proposed estimated fee to complete described above. These tasks will
be billed on an hourly basis in accordance with our current Master Services Agreement with
Lauderdale.
Task
Number
Task Name
Proposed Task Fee
Amount
1
2
Permit Application / SWPPP
TMDL Application
$5,200
$4,700
Total Proposed Task Fee
$9,900
Design with community in mind
March 4, 2021
Heather Butkowski
Page 4 of 5
Reference: MPCA MS4 Permit - Application and SWPP Update - Proposal for Engineering Services
Expenses
It is anticipated that our expenses will include mileage for field visits and miscellaneous printing and
postage costs associated with. We estimate a total of $100 for these expenses; however, expenses
will be invoiced as they are incurred, based on actual quantities Electronic versions of information
will be included with the deliverables at no additional charge.
Compensation Summary
Item
Description
Proposed Fee
Amount
Tasks
Proposed Estimated Fee
$9,900
Expenses
Mileage, printing, and postage
$100
Total Proposed Fee
$10,000
5. Conclusion
Services will be provided in accordance with the Master Services Agreement between Stantec and
the City of Lauderdale. If this proposal is acceptable to the City, please sign and return one copy for
our records to indicate we are authorized to proceed with the services discussed in this proposal.
We are prepared to begin work on the tasks upon authorization as our schedule indicates and look
forward to continuing our working relationship.
The tasks outlined above will be prepared by or under the supervision of Tyler Johnson. If you have
questions about any of the information contained in this letter, please contact Tyler directly. We
appreciate the opportunity to provide MS4 related services to the City of Lauderdale.
Design with community in mind
March 4, 2021
Heather Butkowski
Page 5 of 5
Reference: MPCA MS4 Permit — Application and SWPP Update — Proposal for Engineering Services
CITY OF LAUDERDALE
By
Print Name and Title
Date
Regards,
Stantec Consulting Services Inc.
gcLe-ce, 1/K. . S citiglacre
Kellie Schlegel P.E. (MN)
Senior Associate
Phone: 612 712 2125
Kellie.Schlegel@stantec.com
Tyler Johnson P.E. (MN, ND, AZ)
Senior Associate
Phone: 612 712 2065
Tyler.Johnson@stantec.com
Attachment: N/A
r:lclientlmunicipalllauderdale_ci_mn1532-genlms4120211scope and budgetllauderdale_ms4 services_scope_3-3-21.docx
Design with community in mind
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
March 9, 2021
ITEM NUMBER 2019 Project Legal Release
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Please see the city engineer's memo regarding work Stantec is reimbursing the City for.
OPTIONS:
STAFF RECOMMENDATION:
Motion to approve the Full and Final Release with Stantec Consulting Services, Inc.
Stantec
Memo
To: Heather Butkowski, Administrator
City of Lauderdale
File: 193804608 -- 2019 Infrastructure
Improvements
From: Kellie Schlegel, PE
Minneapolis
Date: March 9, 2021
Reference: Payment for Work Related to the 2019 Infrastructure Improvements Project
There are two instances that occurred during the construction of the 2019 Infrastructure Improvements
Project for which the City of Lauderdale incurred additional expenses, and for which Stantec will reimburse
the City of Lauderdale. Attached is the Full and Final Release associated with these reimbursements.
The first instance is related to the removal and replacement of the concrete steps at 1828 Eustis Street. The
original concrete steps were impacted by the construction and were replaced as part of the project. However,
the steps were formed improperly and therefore had to be removed and repoured. Stantec has agreed to pay
the costs to remove and replace the concrete steps, for the sum of $2,562
The second item is for the demobilization and remobilization of the contractor due to a delay in the receipt of a
required permit. Stantec has agreed to pay for this cost in the amount of $4,500.
Upon receipt of the signed Release, Stantec will issue a check to the City of Lauderdale in the amount of
$7,062 00 to cover the above-mentioned expenses.
Please contact me directly if you have any additional questions regarding this payment.
Stantec Consulting Services Inc.
Keent,c, S
Kellie Schlegel, PE
Senior Associate
Direct: 612 712 2125
Mobile: 651 775 5622
kellte.schlegel@stantec.com
Attachment: Full and Final Release
c. File
Design with community in mind
FULL AND FINAL RELEASE
IN CONSIDERATION of the sum of $7,062, the receipt and sufficiency of which is acknowledged,
City of Lauderdale (the "Releasor") hereby remises, releases and forever discharges Stantec Consulting
Services Inc. (the "Releasee"), of and from any and all manner of actions, causes of action, claims and
demands, whether at law or in equity, of every nature and kind which the Releasor had, now has or hereafter
may have, whether known or unknown, and whether existing now or arising in the future, from or relating
to the claims issues and matters that were made or raised or properly could have been made or raised as
of the date hereof, that are in any way connected with the Releasee and the Releasee's professional
services to the Releasor in relation to the additional costs required for the removal and replacement of the
concrete steps at 1828 Eustis Street, and costs associated with the demobilization and remobilization of
the contractor at the start of the 2019 Infrastructure Improvement project (in or around May 2019).
AND FOR THE SAID CONSIDERATION, the Releasor hereby agrees not to make any claim or
take any proceedings against any other person or corporation who might claim contribution or indemnity
from the person, persons or corporation discharged by this Release.
IT IS UNDERSTOOD AND AGREED that this Release and settlement represents the compromise
of doubtful and disputed claims for the purpose of making a full and final compromise, adjustment or
settlement of all claims resulting from the matters referred to herein and that the settlement does not
constitute any admission of liability on the part of the Releasee and that such liability is specifically denied
WHENEVER the words "Releasee" or "Releasor" are used, they shall include the heirs, executors,
administrators successors, predecessors, officers, directors, employees agents and assigns, and this
Release shall bind them or enure to their benefit, whichever the case may be.
THE RELEASOR hereby acknowledges having had an opportunity to review this Release. The
Releasor understands all of the terms contained in the Release and acknowledges that the only
consideration for this Release is as referred to above, and understands its effect.
THIS RELEASE contains the entire agreement between the parties mentioned herein in connection
with the matters set forth above, and the terms of this Release are contractual and not a mere recital.
IN WITNESS WHEREOF, the Releasor, by the hands of its proper officers, HAS SIGNED AND
SEALED THIS RELEASE in Lauderdale, Minnesota, on the date set forth below.
DATED: MARCH 9, 2021
CITY OF LAUDERDALE
Mary Gaasch
Mayor
ATTEST:
Heather Butkowski
City Administrator - Clerk