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HomeMy WebLinkAbout03/23/2021The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the March 9, 2021 City Council Meeting c. Claims Totaling $37 250.10 4. CONSENT a. January Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6 INFORMATIONAL PRESENTATIONS / REPORTS a. Update on NineNorth by Dana Healy b. City Council Updates 7. PUBLIC HEARINGS Public heat ings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Community Event Planning b. City Administrator Employment Agreement and Compensation 9. ITEMS REMOVED FROM THE CONSENT AGENDA LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, MARCH 23, 2021 Due to the coronavirus the city council is holding meetings by teleconference. The public may view the meeting on Lauderdale's public access channel 16 for cable subscribers 01 online at https://www.ctvnoithsuburbs.org/your-city/lauderdale/. The public may loin the meeting using the login instructions at the end of the agenda. The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the March 9, 2021 City Council Meeting c. Claims Totaling $37 250.10 4. CONSENT a. January Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6 INFORMATIONAL PRESENTATIONS / REPORTS a. Update on NineNorth by Dana Healy b. City Council Updates 7. PUBLIC HEARINGS Public heat ings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Community Event Planning b. City Administrator Employment Agreement and Compensation 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS a. Street Sweeping Contact with Mike McPhillips, Inc. 11. SET AGENDA FOR NEXT MEETING a. February Financial Report b. Goal Setting for 2021-2022 c. Public Works Management Software d. Presentation of Audit by Abdo Eick and Meyers e. Presentation of 2020 Annual Report by Chief Mangseth (April 27) 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes Individuals are requested to limit their comments to four (4) minutes or less If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to entei any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT Meeting Login Instructions: You are invited to a Zoom webinar. When: Mar 23, 2021 07:00 PM Central Time (US and Canada) Topic: March 23, 2021 City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/j/88242686262?pwd=aWFsRDJYVWZsV2Q2MUt6bnNHS3hNUT09 Passcode: 586125 Or iPhone one -tap : US: +13017158592„88242686262# or +13126266799„8824268626211 Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) or 833 548 0282 (Toll Free) Webinar ID: 882 4268 6262 International numbers available: https://us02web.zoom.us/u/kcowMFiejc LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTI-4,LY VIA TELECONFERENCh Page 1 of 3 March 9, 2021 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:00 p.m. Roll Call Councilors present: Roxanne Grove, Jeff Dains, Duane Pulford, Andi Moffatt, and Mayor Mary Gaasch. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Dains moved and seconded by Councilor Grove to approve the agenda. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any corrections to the February 23, 2021 city council meeting minutes. There being none, Councilor Dains moved and seconded by Councilor Pulford to approve the minutes of the February 23, 2021 city council meeting. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Moffatt moved and seconded by Councilor Pulford to approve the claims totaling $231,708.68. Motion carried unanimously on a roll call vote. Consent Councilor Dains moved and seconded by Councilor Grove to approve the Consent Agenda thereby approving Resolution No. 030921A — A Resolution Approving 2021 Tobacco Licenses. Motion carried unanimously on a roll call vote. Informational Pi esentations/Reports A. City Council Updates Butkowski stated that St. Anthony Park Area Seniors (SAPAS) would be hosting a vaccine clinic at City Hall on Monday, March 15. The event was scheduled for 9 a.m. — 3 p.m. and was available to anyone 65 years or older as well as their caretakers. Those interested in receiving a vaccine should contact SAPAS directly to schedule an appointment. Discussion/Action Item A Plans and Specifications for the 2021 Sewer Lining Project At the last meeting, the City Council authorized the city engineer to prepare plans and specs to line 6,650 feet of sanitary sewer pipe and cleaning/televising 7,100 feet of sanitary sewer pipe in the eastern half of the City. The cost to line, televise, and clean the pipe was estimated to be $272,000. A grant from the Metropolitan Council would off -set part of the costs. LAUDERDALE CITY COUNCIL MI-h,hTING MINUTES HELD REMOTELY VIA TELECOM hRENCE Page 2 of 3 March 9, 2021 The city engineer prepared the plans and specifications for the project and is looking for Council approval so the project can put out to bid. Councilor Moffatt made a motion to approve the plans and authorize bidding of the 2021 sanitary sewer lining project. This was seconded by Counciloi Dains and carried unanimously on a roll call vote. B. Proposal for Preparation of MS4 Permit By mid-April the City must apply to the Minnesota Pollution Control Agency for a new Municipal Separate Storm Sewer System (MS4) permit. There are new requirements with each iteration of the permit. City Fingineei Tyler Johnson explained with this permit the City must address its share of phosphorus and total suspended solids reaching the Mississippi River. Staff is optimistic that our work on Seminary Pond will match our obligation in this area. Stantec's proposal to draft the permit application was estimated at $10,000. Councilor Moffatt made a motion to approve the Proposal for Engineering Services from Stantec Consulting for the MS4 Permit Application and SWPPP Update. This was seconded by Councilor Dains and carried unanimously on a roll call vote. C. Stantec Release for Reimbursed Costs of the 2019 Infrastructure Improvement Project There are two instances that occurred during the construction of the 2019 Infrastructure Improvements Project for which the City of Lauderdale incurred additional expenses and for which Stantec will reimburse the City of Lauderdale. The first instance was related to the removal and replacement of the concrete steps at 1828 Fi'ustis Street. The second item was for the remobilization of the contractor due to a delay in the receipt of a required permit. Upon receipt of the signed release, Stantec will issue a check to the City of Lauderdale in the amount of $7,062 to cover the above-mentioned expenses. Councilor Pulford made a motion to approve the full and final release with Stantec Consulting Services, Inc. This was seconded by Councilor Moffatt and carried unanimously on a roll call vote. Set Agenda for Next Meeting The March 23 council meeting may include a public works management software update and an update on NineNorth by Dana Healy. Work Session A. Community Development Update Butkowski stated that the Gasparre Pond dredging project may be delayed due to the early spring weather. She also explained how affordable housing preservation projects are defined. LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 3 of 3 March 9, 2021 B. Opportunity for the Public to Address the City Council Mayor Gaasch opened up the floor to anyone in attendance interested in addressing the Council. There being no people interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Dains moved and seconded by Councilor Grove to adjourn the meeting at 7:45 p.m. Motion carried unanimously on a roll call vote. Respectfully submitted, Miles Cline Deputy City Clerk To: From: Meeting Date: Subject: CITY OF LAUDERDALE 1 AUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action Mayor and City Council City Administrator March 23, 2021 List of Claims The claims totaling $37,250.10 are provided for City Council review and approval that includes check numbers 27342 to 27357. Accounts Payable Checks by Date -Detail by Check Date User: Printed: MILES.CLINE 3/19/2021 1:45 PM Check No Vendor No Vendor Name Invoice No Description ACH 34 AFSCME MN Council 5 PR Batch 50600.03.2021 Union Dues ACH 43 ACH 44 ACH 45 ACH 46 ACH 19 86425 27342 20 440962 440962 440962 27343 284 032021 Check Date Reference 03/19/2021 PR Batch 50600.03.2021 Uni( Total for this ACH Check for Vendor 34: Public Employees Retirement Association PR Batch 50600.03.2021 PERA Coordinated PR Batch 50600.03.2021 PERA Coordinated 03/19/2021 PR Batch 50600.03.2021 PER PR Batch 50600.03.2021 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50600.03.2021 State Income Tax 03/19/2021 PR Batch 50600.03.2021 Stab Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50600.03.2021 Deferred Comp PR Batch 50600.03.2021 Deferred Comp 03/19/2021 PR Batch 50600.03.2021 Def( PR Batch 50600.03.2021 Def( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 50600.03.2021 Medicare Employee Pc PR Batch 50600.03.2021 Medicare Employer Po PR Batch 50600.03.2021 FICA Employer Portio: PR Batch 50600.03.2021 FICA Employee Portio PR Batch 50600.03.2021 Federal Income Tax Ehlers and Associates Inc 03/19/2021 PR Batch 50600.03.2021 Med PR Batch 50600.03.2021 Med PR Batch 50600.03.2021 FIC. PR Batch 50600.03.2021 FIC. PR Batch 50600.03.2021 Fed( Total for this ACH Check for Vendor 46: Total for 3/19/2021: 03/23/2021 Bond Series 2018A Final Arbitrage Report Abdo Eick & Meyers LLP 2020 Audit 2020 Audit 2020 Audit Total for this ACH Check for Vendor 19: 03/23/2021 Total for Check Number 27342: Daniel Busse Rental Inspection Reimbursement - Reissue Chet • 03/23/2021 Total for Check Number 27343: Check Amount 214.24 214.24 1,045.02 1,205.80 2,250.82 679.74 679.74 1,734.26 1,080.05 2,814.31 275.59 275.59 1,178.28 1,178.28 1,833.28 4,741.02 10, 700.13 1,000.00 1,000.00 4,550.00 975.00 975.00 6,500.00 40.00 40.00 AP Checks by Date - Detail by Check Date (3/19/2021 1:45 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 27344 184 4077873419 4078527059 27345 192 118574941 27346 25 RISK -002098 27347 134 00110 27348 185 032021 032021 032021 27349 24 0001121160 27350 84 032021 032021 032021 032021 27351 37 I018575 27352 5 619861-02-21 27353 80 032021 27354 310 1311 Cintas March Uniforms March Uniforms Comcast Holdings Corporation February Internet County of Ramsey PR Batch 50600.03.2021 Life Insurance PR Batch 50600.03.2021 Long Term Disability PR Batch 50600.03.2021 Short Term Disability March Insurance Processing Fee 03/23/2021 Total for Check Number 27344: 03/23/2021 Total for Check Number 27345: 03/23/2021 PR Batch 50600.03.2021 Life PR Batch 50600.03.2021 Lon, PR Batch 50600.03.2021 Shoi Total for Check Number 27346: Katrina Joseph 03/23/2021 February Legal Services Lauderdale Certified Auto Repair Inc February Fuel February Fuel February Fuel Metropolitan Council 04/21 Wastewater Treatment Total for Check Number 27347: 03/23/2021 Total for Check Number 27348: 03/23/2021 Total for Check Number 27349: North Star Bank Cardmember Services 03/23/2021 2021 Membership - HB Pioneer Press Subsription USPS - Certified Letter Pioneer Press Subsription Park Service Inc Truck Repairs Premium Waters Inc February Water Bottles Sam's Club Garage Supplies Total for Check Number 27350: 03/23/2021 Total for Check Number 27351: 03/23/2021 Total for Check Number 27352: 03/23/2021 Total for Check Number 27353: Anna Savchenko P&W Ash Tree Removal 2351 Summer - Reissut 03/23/2021 11.03 11.03 22.06 413.00 413.00 295.06 94.47 64.67 25.00 479.20 925.00 925.00 61.81 288.46 61.81 412.08 12,566.47 12,566.47 70.00 10.00 7.00 10.00 97.00 293.67 293.67 30.99 30.99 121.22 121,22 1,530.00 AP Checks by Date - Detail by Check Date (3/19/2021 1:45 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 27355 90 9874497939 9874497939 9874497939 27356 7 8795569-0500-5 27357 74 722229879 722268763 722284669 722409426 722409426 722409426 722409426 722583194 722583194 722583194 722669677 Verizon Wireless February Cell Phone February Cell Phone February Cell Phone Waste Management Inc March Public Works Xcel Energy February Street Lighting Larpenteur Bridge Lights 2430 Larpenteur Avenue W 1917 Walnut Street 1885 Fulham Street 1917 Walnut Street 1885 Fulham Street 1891 Walnut Street 1795 Eustis Street 1891 Walnut Street Larpenteur Avenue Total for Check Number 27354: 03/23/2021 Total for Check Number 27355: 03/23/2021 Total for Check Number 27356: 03/23/2021 Total for Check Number 27357: Total for 3/23/2021: Report Total (22 checks): 1,530.00 33.38 16.69 16.69 66.76 458.89 458.89 421.71 35.17 14.27 122.00 238.30 41.06 68.45 175.04 100.90 321.85 54.88 1,593.63 26,549.97 37,250.10 AP Checks by Date - Detail by Check Date (3/19/2021 1:45 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date March 23, 2021 ITEM NUMBER January Financial Report STAFF INITIAL` ., APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month, staff provide the Council with an updated copy of the city's finances. Follow - mg are the revenue expense and cash balance reports for Januai y 2021. These numbers are post audit and reflect all year-end adjusting entries. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for January 2021. General Ledger Cash Balances User: heather.butkowski Printed: 3/12/2021 2:34:20 PM Period 01 - 01 Fiscal Year 2021 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash Change Fund Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Current Assets Petty Cash Petty Cash 101-00000-000-10100 101-00000-000-10300 226-00000-000-10100 227-00000-000-10100 305-00000-000-10100 306-00000-000-10100 401-00000-000-10100 403-00000-000-10100 404-00000-000-10100 414-00000-000-10100 416-00000-000-10100 602-00000-000-10100 603-00000-000-10100 101-00000-000-10200 Investments - Fair Value 101-00000-000-10410 Adj Investments Grand Total -3,021,297.73 100.00 11,983.62 72,434.39 311.76 219,491.24 159,488.69 472,615.89 456,663.21 365,801.04 94,494.02 1,095,404.38 426,146.83 353,637.34 300.00 300.00 3,911,763.34 3,911,763.34 4,265,700.68 594,206.51 0.00 4,332.25 986.13 1,321,625.31 3,323.69 249.04 647.00 713.07 571.19 0.00 13,213.32 3,706.15 1,943,573.66 0.00 0.00 33,574.15 33,574.15 1,977,147.81 430,424.38 0.00 2,612.03 5,121.51 1,307,626.25 111,450.00 0.00 58,266.00 0.00 0.00 529.51 107,245.39 6,041.82 2,029,316.89 0.00 0.00 319,743.55 319,743.55 2,349,060.44 -2,857,515.60 100.00 13,703.84 68,299.01 14,310.82 111,364.93 159,737.73 414,996.89 457,376.28 366,372.23 93,964.51 1,001,372.31 423,811.16 267,894.11 300.00 300.00 3,625,593.94 3,625,593.94 3,893,788.05 GL - Cash Balances (03/12/2021 - 02:34 PM) Page 1. a) mal k It W Trd (I) 0 C) 0 R4 % ExpendCollect U C'1 .71 YTD Balance Current Period Account Number O M O O' O O O O d' 0 0 0 OO\ O O Cil O --; O '--[ O O O O O O 0 0 0 0 N d CD O O • d' OC O O N 0 M00 OOa N. 00 N t O M O\ VO VI CD N M CN en CA A N N 00 Vn O O O O O O O O OOOO 4 O CSv00000C O\ N 00 v O 0 0 0 0 0 0 O OOOO d• O O v3 O00 0 CN O O\ Cl 00 v) O 0 0 0 0 0 0 O 0 0 0 0 0 O In O 00 0 0 0 l^Nr. N10 O vn CA N tric N1 • M N N 00 v) a)wref a al � i-4 ▪ bA c N H.a�UHo 00 N H N Irk '-1 N r-• 1 O wetN 7 O O' M 00 O to N CU CU UN - g W4a-4v"UV0 Cl 4 O\ O 0 to O\vlC O O 0\00 0 QD CN CD4000 O Ni 0 on M O\ oo M ON C\ 4 O NV O CAON t` M NO CNvn 1-4 CD d 1--10 4 CA C 1vn VD O\ M VO 0IO 0 0 I O O O O O O O O O O O v)o40 0 O N 4O 0 tri 0 v c bo r O Ucci 00 (cIS N 0 N dC O ^ � <1 'sem'.. cal DC O z ' elm O 1O CD CC [tUfl VD VD CN VD N M 'V• ' ry O O '.D O • ON NC 00 NO v) O0 M rl ti 1 O cr 00 M O r~ ti ti 0 CD O O 0\ O 411 00 O C) C)) General Fund O GL - Revenue vs Expense (03/12/2021 - 02:35 PM) N cp O y C\-1 N -Ctly !„..)O L.: O CI • 0 P, P. Ci. % Expend/Collect CtS YTD Balance Current Period Description Account Number O U 62 0 OOcnI O O c'1 CD O O o O O o0 O t` 0i O O c O O N O O c O O Cil 00 O\ r-1 �O�- 0 V) OVr p N O cY O O O O p cr O O p Wt O O N 00 00 Np 00 .-+ O 06 d v O O O p 'O O O p N opo N p O O O p VO O O p N opo N p N bb U U ct U 0 • U t.. ~ en U N Q N O • ^ L- 61 LID a,.8 a P Cl) 0 Cj W H 1 114 N N bD GL - Revenue vs Expense (03/12/2021 - 02:35 PM) c1:)) N r , bp rciQ 4 v S -d Qi c) N N U a! N O sr" • O Ri - O yj- NON c Cfl 0 4 71 o 1 o 1 __Pc a on M laallojipuadxa % YTD Balance Current Period O 00 0 Ntvi O CO In CD O 00 CD Or co N ti N N 00 CN HgN orN 0 e O cA N Ul <n tn N 0 0 0 In O O • O O O VD O O O O N O CT 0 en VD in • 00 M N O\ N M In o O 0 M O O 0 O O p VD 00 M O O 0I 0 0 p 00 O O O 0 O O O O COQ 4.0 In 00 M 4 O\ CA or) i U CA >1 N d U CO C Ciri CC CD OD C0 O'-' CW CWQ N N R: WacnOU 00 0• 00 cV 00 ti 0\ t N1/40 141 00 00 .-i M M '0 00 00 ti O O M N 60 7 un CDC C dQ ,U N N GL - Revenue vs Expense (03/12/2021 - 02:35 PM) % Expend/Collect YTD Balance Current Period Account Number GO TIF Revenue Bonds 2018A VDoI M o cNi N o VD VD M o N OO O M CD 2I o O VD U N O • sU O O N U% bq u • U U 71.3 cl)Q 4) 0 CO O N N M \p cec d o CD O o N bD 't7 czt N „0 y v) LUQ N dCn N W O 0 00 r1 ri N ON Ict V1 V1 N O ON N N N N M M ' r-1 N O M Ori o tel ~ r-1 N O M Q‘ 0 r -I M M rH O O NeqN V00 00 j M N N GO TIF Revenue Bonds 2018A M GL - Revenue vs Expense (03/12/2021 - 02:35 PM) N cp /d Trd o 0 P4 a, M • 164M 0 N N "fp. p ON O y • c,444NI O N ai M • T: O -+ b N G a, loan(xa % YTD Balance Current Period No 00 0 co M O O 1/40 N 44 1/40 cri OI N O CD O p O O c M N 45 �l t 'O 0 O o U Nz io N O C a) P4 O v 40 14 po a , e4 0 Cd r w 0O d O Q�`fo5� NP40 1/40 M 00 00 O0 b e-1 N r-1 CV 1/40 N e-+ M 1/40b e-1 O OO O N O O Nco O O OO N N GO O o Op O V) 1-4r O 00 Tim O M O VO 1 O M VM' N ti e -i O M N ✓ N ti e-1 e-1 e-1 ti O O tri 00 oo• O 1 e -i 2019A Improvement Bonds 1/40 M GL - Revenue vs Expense (03/12/2021 - 02:35 PM) a % Expend/Collect YTD Balance Current Period o o�ol o C o ° o 00 N 0 0 0 o C\ O O O O CT O N O O o O 0 o 0\ a 0 a N 00 0l 0001 000 O en m o 0 0 oI 0Oo 0 CD O O O U bIl 1-0 eict o h 0 0 v N General Capital Projects Th GL - Revenue vs Expense (03/12/2021 - 02:35 PM) Expend/Collect ri p rl O O p O M p M O O p O cp v4-4 O p 00 00 O M O 00 00 cu O M p M O O p O M U O N p N O O p O N 1 O el O � O O O O el F d; "I 7 Ct cO 1/4O 1O M M M YTD Balance Current Period O 001 ONN0N 0 O C p ci O O O OeNi 011 rt et 41 N N N M eft) M 0NO1 0001ON N O OcA c4 O O p O r4 d' 7 '141, N N N M M M iwa 0001 0 0001 O 0 'Z1 0 0 O 0 O O O O 0 C O O O d et 7 0) a) up V > o O a) a) tom' •O �" O O Cri a N �„ Ri bA 4-11 Z U �d N E cu •9 C4 CI a� 0 a� d O N ) a) o w y tiA 0 aa)i y 4) � v) y d > as m ,It > a cx 1) 0. a r v�CG � 0 G>~' WU(�O W 0�y M as se W N CAM N 30 ?1 Fm NO N "OL" .O N 0 ii7--f 71-.14 Q, N �l O N ti - N m 0 O G Q) i.; +O-, O ci O 0 P4 __ __ __ U O O "I' 4zF Street Capital Projects GL - Revenue vs Expense (03/12/2021 - 02:35 PM) » th aR ƒ\_/ &\« \ Cr) �/ c �\\\ ==Q pafo3/puadxa oh YTD Balance Current Period \\ & 000 a/3 9 » \ \ F } @ § \ a - 0 0 @| 333 o0( c/3 / 000 aa£ 000 aha 3/a \ k \ / \ \ GL - Revenue vs Expense (03/12/2021 - 02:35 PM) 0 cj6 ciq- 0 © / 1) cu % Expend/Collect YTD Balance Current Period CO "t Account Number @ \I \ /| @ @ 3 c o c § 3 o oI @ \I @ a 3 d c e 2 2I 2 @I @ @ 3 0 a 0 3 e 3 \| @ @| @ @ 3 c e 3 e e \\ @ /| @ @ e c 0 0 a \ {\ 0 § b2 \ 4 ® / / Ci)k ) \ \ } § / § *y $ &2 j]// ¢ 43 f Rosehill Tax Increment GL - Revenue vs Expense (03/12/2021 - 02:35 PM) Q) 0 � Cll W 1 1l 0) tZI C) 0 r2 M M 0 Expend/Collect YTD Balance Current Period Description N 0 4 O O O H N O O O cu d CD 00 0 CT 00 O O O O p O 1/40tn Ot N 0 C71 O H O N tn O O O H CEN e-1 cy O d W A GL - Revenue vs Expense (03/12/2021 - 02:35 PM) a M % Expend/Collect YTD Balance Current Period 0 0 CD CD 1 CD 0 00 0 0 0 0 a O 0 0 0 0 • 0 • 0 O 0 00 O 0 0 0 0 0 0 0 0 0 0 0 0 Housing Redevelopment GL - Revenue vs Expense (03/12/2021 - 02:35 PM) % Expend/Collect YTD Balance Current Period 0 o p O 6 p 00 p1 0 0 0 CD 0001 0 0 6 0001 00 0001 006 w UU a N 0 0 ti cip oRi bA 0 0) ro w - g - gz a 1-A Li, a&)o,., d U U U 0 0 0 0 0 0 0 00 oI o 0 0 0 6 O O 0001 00 0 0061 00 0001 000 000 006 0 0 0 0 0 0 0 0 0 0 0 0 0 TIF District No. 1-2 ti GL - Revenue vs Expense (03/12/2021 - 02:35 PM) w M O N % Expend/Collect YTD Balance Current Period bL rC CD 0 N O CD O O O f CTR p CD CD N- 00 O O O 'n 00 p O O O O O O VD 00 00 O t Nv) 0IO O 0 O O 0I 0) it) N N o `c") U O ..9 at04 Onn 0C) cn o C) r� • U ° E "O ° a ti a ;mow U 0 N a tb�A U s. 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Wac,000 000 N /0 • en t!) 00• 00 N 00 M 00 e-1 4d rN-1 M O r1 00 M rti • 7 rel -1 M O r-1 00 M N O O en00 00 00 O -106,857.00 Sanitary Sewer GL - Revenue vs Expense (03/12/2021 - 02:35 PM) m % Expend/Collect YTD Balance Current Period Description Account Number CD 0 0 \D 00 o O N d O CD • VD N CD CN N 00 M 0 O ti 0 O O \.0 d' O O MIS O O 0 O 0 VD M OVOd' OI O MIS O VD 0 O O Vr m O 0 0 0000 M M 0 O 0 O O CA U 0 O to • U O U 4 UO .0 0O 00 ti r4 bp U cC o 0 cd Li • bn b0 O • ���� cyn�SU�O >,• d' ONO 0 Vl O O N O O O Cr) 0 10 0 0 <t 000 0 vi O tTO O O V1 to O 00 [� 00 O O M O %O N 00 C O d O OI VIOC'O 0 • O O O O tn N C O It O X00\0 N0000 0\ N rt 0 0 0 0 O O O O M O O OVD O V V CD 0 • 1-1 V'1 O 1O N 00 0 O ti aECI) U U 15 0 _ 'c 0 0 as ai �a�a� Wacep 000 C1 ON Tr. 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CT CT 00 00 M N 00 .--1 rY N N N Revenue Total GL - Revenue vs Expense (03/12/2021 - 02:35 PM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date March 23, 2021 ITEM NUMB h R CTV Annual Update 1 STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Dana Healy, CTV Executive Director, will be in attendance to present on their work in 2020. A copy of the slide show is attached. The packet includes upgrades they would like to make to the Council Chambers for when we return to in-person meetings. OPTIONS: STAFF RECOMMENDATION: ,14 hi • N 1 S2 C13 U L CO a) cri -0 s = 0(0 0-J J y- 0 ° n1>3/4 cv U r 1 a+ L 0 Z d G • Z CI Video Production c 0 73 2 0. .a .. 2 V I 4-.) ^c \W W V L Web -streaming www.NineNorth.org 1 tO Z d G Z O r 1 :71f_) O ai D a) w n 1-) up aL w Yr r r� n up O r � (an c 0 r --1 Q C 0 0 0 w 0 N N U O C LL - 0 N • • o 7:3 LL >% .4.-j (1) E LLJ uO CU U .� -0 CU O 2 d1 4--) 4A D sci 1 0 [ V • 1 0 0Z Z N v c 0 N 1 • TV NORTH S BURBS 2020 ANN ALR • • • 0 N • COti) 4-1V) 0 0 • 0 (i) ro • O CN 0 CN 1L 0 4, -0 co o_ >% U4-, 0 1 bO C N co N 0 z)0 xsi 0 tn cn 0 0 U 9- U 0 U Lli r -I N N 0 0 O 0 111 0 00 N M c s V co c) DC 0 M 0 CP • 0 on) 4 Z 44) V) CO v 0 E 0 0 iNi 1 D bO c •L N cu (1)G ..0 t 0 Z 0C Z 40 • • • "C3 CU CO bO c10 73Q 1 a+ L 0 Z C 2 CI CU >ct3 test13:0 "C3a CU • co s •Aet) C-.10 Cci) 0- W cA O N L v 0 1 co bO c • 4--) 73 •UQ L.- = N O in UE >% ca 4--)V 0 March 2021 Technical Services Lauderdale Equipment Status -0 C) CDr. t N71 0 Zi7) o coo cp D C 171)x _ o Ec)-)o- 0 4_, • UJ U 0 fc3 0 0 -'--' O0 0 4– +-' CCS ' ' c CO C 1 vc 0]0 9 (o in ,0 ,u c 0 ca, c o rC 0 Cil14– -CD Q C O C6 0 'O brn in' E E O S r- E C ,U V) v) o c- co le= Fur 79 El CU L cci eri esm . _ czi E 0 N )_- Ute • �.. 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C 0) O L ) Cll E E o Y o O asr 9. r 0 > 4 ro (DC w ___. z< E 0 C2 ' a 0) 0 Q U E C O ca a ) 00 DC Recommendations E fin c '41r" c.) f or) (13 E.+4>ik,ur) s co c "o cn L. e 4=1 03 1791 ermi-- 0 >I 0 itt c 0 t t) 0 i ,t ti ca.til re in Eir c lam co co 8 fic2 0 cci a @ a b tv c itp E di E al a iv t 13) c • 13 -J SA 69 ›,y 4-1 IS al E z ar) crcci -o T3 reir) Lo 0 4- e 0 s•. kr"-: �i..i t0 '0 OE t c 0 0 I0 Q, o •40 0 ao LL 0 • +) cu z -a 0 0 0 _o ..c tan CU z Ch o CO a CU CC V) �n � N a3 CU co 4-1 U w a) _c cu N CU o_ E 6 cc) boo• • • CU 4-1 0 Q Q 0 0 CU 4-1 Q� Q 0 co cu Fa c 0 D 1 ..0 a+ 0 0Z Z • • 0 c CU c z Facebook - CD 4-0E 0 c Q) @.)z E tie 7:5 4-9 c ca c 0 c a) c c 1 �i 0 0z z March 2021 Technical Services Lauderdale Equipment Status Existing System Last Updated: October 2009 2009 Approximate Cost: $14,000 ® 2009 Installation: CTV 2009 System Overview The cameras and production system were installed in 2009 using a mixture of used cameras and equipment and a few new items. Two of the cameras have pan/tilt/zoom (PTZ) functions while a third is static. The cameras are only capable of a 4:3 aspect ratio in standard definition. The system is currently operating but is functionally obsolete. The audio system uses a Shure AMS 8000 automatic mic system. The AMS is a matched pair of microphones and mixer. There is no sound reinforcement in the room. A computer speaker is used when presentations need to be heard. The presentation system is comprised of a computer connected to a 55" monitor on the wall. Signals from the computer are down -converted to SD to be seen on the air and web. New System Advantages A new system would include Widescreen (16:9) HD images, cleaner audio and easier to read presentations for the home viewer. New equipment is physically smaller and more energy efficient. Much of the recommended equipment is network connected providing for better support and monitoring as well as the potential for remote production capabilities. Included in the system would also be the ability to hold virtual and hybrid meetings. In non -emergency times it could be used to allow members and/or the public to participate from a remote location. Recommendations 1. Replace Council Chambers A/V System Description: Add monitors to dais and consider separating the presentation system from the production system. Why: The equipment is out of date and replacement parts are no longer available. New system will greatly improve meeting appearance and functionality. Cost: $24,500 Timeline: 2 Weeks Priority: High Next Steps: Develop plans and specifications with NineNorth PC/pc LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date March 23, 2021 ITEM NUMBER Community Events STAFF INITIAL JB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Council Member Grove, Heather, and myself met to discuss community events for this sum- mer. Of course the events will depend on pandemic restrictions being relaxed or lifted by the date of the events. Our main focus is the June event so we can advertise in the April -June newsletter. We are thinking of each event having a focus. For June, we propose public safety as they can be flexible if pandemic restrictions aren't lifted by then. The St. Anthony Police Department St. Paul Fire Department, and Ramsey County Emergency Management have all verbally expressed willingness to participate if conditions allow. We also plan to contact Go- pher 1 Xcel Energy (electric and gas), state patrol, and various Ramsey County departments (SWAT team, water patrol, K-9 unit) and see if they can attend. If you can think of other pub- lic safety organization to invite, let us know. We envision each event having music, food, and adult beverages. We propose getting the mu- sic copyright licenses so we can invite musicians such as the Roseville Community Band. We would also invite a food truck or ice cream truck as well as Bent Brewstillery. Summer events have been on a consistent schedule recently (the third Thursdays of the month from 4-7 p.m.). As these events won't include a farmers market, we propose starting them lat- er. The third Thursdays don't work for June and July if we want all council members and of- fice staff to attend. Thus, we would like to set a schedule during the meeting so everyone can plan around the dates OPTIONS: 1) Discuss and direct staff to plan for events this summer. 2) Do not plan for events this summer.. STAFF RECOMMENDATION: Move forward with plans for community events this summer if pandemic restrictions allow. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date March 23, 2021 ITEM NUMBER Employn ent Agreement STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council evaluated my job performance in January Part of the discussion was to have the city attorney review the employment agreement in place since that hadn't happened in some time. Attached is the marked up version of the agreement and a copy of the 2020 sala- ries for administratois/managers in the metro in cities under 10,000 population. The document is a little format challenged. I would clean it up before bringing back for adoption. OPTIONS: STAFF RECOMMENDATION: EMPLOYMENT AGREEMENT This AGREEMENT is entered into this 22nd day of January 2019March, 2021, by and between the City of Lauderdale, (hereinafter referred to as "City") and Heather Butkowski-Hinrichs, (hereinafter referred to as "Employee"). WITTNESSETH: WHEREAS, the City desires to continue Heather Butkowski-Hinrichs' appointment as City Administrator under the terms and conditions set forth herein; and WHEREAS, Heather Butkowski-Hinrichs wishes to continue serving as City Administrator under the terms and conditions set forth herein, NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1. Duties The City hereby agrees to continue employing the Employee as the full-time City Administrator of Lauderdale to perform the functions and duties of City Administrator as specified in the attached job description and to perform such other legally permissible and proper functions and duties as the City Council from time to time shall assign. Section 2. Term A. The Employee shall serve from January 1, 2019, through December 31, 2020. This agreement shall extend for an additional two year period on the same terms and conditions as specified herein unless written notice of intent not to renew is given by either party to the other within 90 days before the expiration of any such two year period. P. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employee to voluntarily resign at any time from the position of City Administrator, subject only to the provisions set forth herein. In the event the Employee does voluntarilyEmployee will serve as the City Administrator effective immediately for an indefinite term. Employee will serve at the will of the Council and may be terminated with or without cause at any time. Employee may resign from her position with the City, she shall give the Cityat any time by providing at least 30 days advancedadvance written notice thereof,to the City Council unless otherwise agreed by the parties. The position is classified as exempt pursuant to state and federal fair labor laws. The Council shall conduct an annual performance review of Employee. A. Section 3. Termination and Severance Pay A. The City may discharge the Employee only by a majority vote of the full City Council. If a vacancy exists on the Council, the vacancy shall not be counted in determining the full City Council. In the event the Employee is terminated for any reason by the City Council, she shall be paid a lump sum cash payment equal to six months of aggregate salary and benefits at the time of her termination plus any unused vacation or sick leave that would be paid. C. If the Employee has been charged with a felony, then at the discretion of the City Council, the Employee may not be entitled to any lump sum payments whatsoever. If the City terminates Employee when she is willing and able to perform the duties of the City Administrator, then the City will pay her at the time of receipt of last pay check—a lump sum cash payment equal to six (6) months aggregate salary and all accrued but unused vacation and sick time off at her current hourly rate. The City will also continue to provide and pay for the benefits set forth in Section 8 for a period of six (6) months following termination. If Employee is terminated because of malfeasance in office, gross misconduct, conviction for a felony, conviction for an illegal act involving personal gain, or gross inefficiency or incompetence in office that she has failed to correct after reasonable written notice from the City, then the City shall have no obligation to pay the termination benefits referenced herein. If the City reduces the salary or other financial benefits of Employee in a greater percentage than an across-the-board reduction for all non-union employees, or if the City refuses, following written notice, to comply with any other provisions of this Agreement benefiting Employee, or she resigns following a formal suggestion by the City to resign, then Employee may, at her option, be deemed to be "terminated" on the effective date of her resignation and she shall be entitled to receive the termination benefits set forth above. If Employee voluntarily resigns from her position, she shall not receive the termination benefits set forth above, except for a lump sum payment for all accrued but unused vacation and sick time. Section 4. Compensation A. Beginning January 1, 2019, theJanuary 1, 2021, Employee shall receive a salary of $103,867 annually (Step 5). Annual pay increases will be at the same rate afforded other staff or otherwise set by the City Council. E3. Additionally, the City Council shall conduct a performance review of the Employee before November 30 each year. The City Council may consider a merit increase based on the Employee's overall performance. c. The City Council and the Employee shall develop a mutually agreeable method by which to conduct an evaluation and what criteria shall be used in the evaluation. Upon request of the Employee, and in agreement with the City Council, the City shall consider contracting with an outside neutral party to assist in the development of the process and criteria. A. Section 5. Dues, Subscriptions, and Registration Expenses The City agrees to budget for and to pay the professional dues and subscriptions of the Employee necessary for her full participation in associations and organizations necessary and desirable for her continued professional growth and development. Such memberships include, but are not limited to the International City/County Managers Association (ICMA), Minnesota City/County Managers Association (MCMA), and Metropolitan Administrator and Managers Association (MAMA). The City agrees to budget for and pay for the Employee's attendance at the annual ICMA Conference once every three years if it is the desire of the Employee to attend the conference. Section 6. Mileage and Subsistence The City recognizes the Employee is required to attend meetings in the Twin Cities metropolitan area in her official capacity and agrees to reimburse the Employee for mileage and reasonable subsistence expenses within the guidelines established by the City Council. Section 7. Vacation and Sick Leave The Employee shall continue to earn vacation and sick leave at the current level and shall advance in accrual rates based on City policy. Section 8. Insurance and Other Terms and Conditions of Employment A. The City will pay the cost of hospital, medical, and life insurance for the Employee in the same amount it pays for other union and non-union City employees. A. All provisions of City Ordinances, personnel policies, and regulations relating to vacation and sick leave; retirement and pension system contributions; holidays; and other fringe benefits and working conditions shall apply to Employee as they would to other employees of the City except as provided herein. B. Notwithstanding anything else in this Agreement to the contrary, the City Council may fix, from time to time, such terms of employment regarding the Employee, provided such terms are not inconsistent with or in conflict with the provisions of this agreement, any other law, or ethics requirements established by the International City/County Management Association. C. The employment provided by this Agreement shall be for the Employee's sole employment. Recognizing that certain outside consulting or teaching opportunities provide indirect benefits to the Employee and the City, the Employee may accept teaching, consulting, or other business opportunities with the understanding that such arrangements shall not constitute interference with or a conflict of interest with her responsibilities under this agreement or present a potential violation of the ICMA Code of Ethics. Section 409. Indemnification The City agrees toshall defend wand indemnify Employee pursuant to Minn. Stat. 466.07 and 465.76. In addition, the City shall defend, hold harmless, and indemnify Employee in anyfrom all torts, civil action arising out of thedamages, penalties, and fines, and violations of statutes, laws, rules and ordinances, provided that Employee's was acting in the performance of her duties in accordance with the requirements of state law. as the City Administrator at the time of the alleged tort or violation. Section 4-1r" Gen-era-l-Provis-ions A. This document constitutes the entire Agreement between the parties. This Agreement shall be interpreted under the Laws of Minnesota.10. Complete Agreement This Agreement shall constitute the entire agreement between the parties and shall supersede any prior agreements, understandings, or undertakings between them. This Agreement may only be modified by written agreement signed by both parties and approved by the City Council. Section 11. Governing Law 1. This Agreement shall be governed by and shall be construed in accordance with the laws of the State of Minnesota and the ordinances of the City. B. If any provision or portion thereof contained in this Agreement shall be held unconstitutional, invalid or unenforceable, the remainder of this Agreement shall be deemed severable, shall not be affected, and shall remain in full force and effect. Section 12. Binding This Agreement shall be binding upon and shall inure to the benefit of the heirs, executors, and administrators of Employee's estate. Section 13. Severability The parties agree that the provisions of this Agreement are reasonable and not known to violate any federal, state, or local law or regulation. In the event that a court of competent urisdiction finds an . rovision herein to be ille !al or unenforceable such court ma modi that provision to make it valid and enforceable. The declaration of a provision as unenforceable shall not invalidate any other provision of this Agreement. IN WITNESS THEREOF, the parties have signed and executed this Agreement, both in duplicate, on the day and year first above written. The City of Lauderdale Employee Mary Gaasch, Mayor Heather Butkowski-Hinrichs Salaries: City/ County Admin./Manager/Coordinator 2020 Data Organization Lake Minnetonka CD Minnetonka Beach Tonka Bay Spring Park Lexington Mayer Excelsior Pop Region 1 Metro 540 Metro 1,549 Metro 1,868 Metro 2,017 Metro 2,100 Metro 2,360 Metro Job Title Executive Director City Administrator City Administrator Administrator City Administrator City Administrator City Manager Range Min $90,185.00 Range Max $92,820.00 $65,000.00 $84,706.00 $69,324.00 $55,000.00 $104,000.00 $82,687.54 $112,180.00 Actual $92,820.00 $82,500.00 $71,070.00 $91,780.00 $104,000.00 $82,687.54 $112,180.00 Reports To Board City Council City Council City Council City Council City Council City Council Entry Date 4/29/2020 4/8/2020 2/11/2021 12/18/2020 3/10/2020 4/20/2020 4/22/2020 Lauderdale 2,456 Metro City Administrator $85,592.00 $106,974.40 $106,974.40 City Council 3/9/2020 Osseo Hanover Newport Deephaven Scandia Centerville Columbus Watertown Rockford Wayzata Elko New Market Carver Oak Park Heights Circle Pines St. Paul Park Medina New Prague Belle Plaine St. Francis Mahtomedi St. Anthony Village Oak Grove Mound Average 2,752 3,300 3,582 3,793 3,945 4,001 4,067 4,226 4,380 4,561 4,716 4,727 4,801 5,076 5,594 6,788 7,321 7,408 7,455 8,143 8,437 8,685 9,787 Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro Metro City Administrator City Administrator City Administrator City/Clerk Administrator City Administrator Administrator City Administrator City Administrator City Administrator City Manager City Administrator City Manager City Administrator City Administrator City Administrator City Administrator City Administratrator City Administrator City Administrator City Administrator City Manager City Administrator City Manager/Pub Wks Dir $100,599.30 $62,108.80 $90,797.00 $90,105.60 $89,069.18 $79,602.00 $87,713.60 $87,444.00 $83,200.00 $111,480.40 $103,792.00 $103,504.00 $114,724.30 $114,545.60 $103,916.80 $91,000.00 $105,331.20 $92,131.00 $106,163.20 $116,937.60 $119,184.00 $89,494.37 $105,090.00 $93,322.68 $127,436.10 $92,000.00 $112,804.00 $117,000.00 $117,287.10 $117,104.00 $109,720.00 $109,205.00 $125,881.00 $143,331.90 $127,649.60 $128,981.00 $114,724.30 $152,630.40 $124,696.00 $115,960.00 $130,873.60 $128,430.00 $132,704.00 $139,984.00 $174,542.00 $112,000.00 $130,134.00 $119,601.58 $120,120.80 $82,000.00 $109,785.00 $111,924.80 $90,000.00 $112,000.00 $109,720.00 $109,205.00 $125,881.00 $139,814.20 $127,649.60 $125,634.00 $114,724.30 $133,536.00 $119,329.60 $115,960.00 $130,873.60 $128,430.00 $132,704.00 $139,984.00 $165,000.00 $111,846.00 $130,134.00 $113,879.61 City Council City Council City Council City Council City Council Council Mayor, City Cc City Council City Mayor an( Council City Council City Council Council City Council U City Council City Council City Council City Council City Council City Council City Council City Council City Council 5/18/2020 3/30/2020 3/10/2020 4/20/2020 9/17/2020 8/11/2020 5/29/2020 3/10/2020 12/7/2020 1/22/2021 3/25/2020 3/16/2020 5/20/2020 4/14/2020 5/8/2020 7/8/2020 3/18/2020 4/16/2020 5/21/2020 3/17/2020 6/15/2020 8/6/2020 12/10/2020 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date March 23, 2021 ITEM NUMBER Street Sweeping Quotes STAFF INITIAL HB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff received a quote fiom Mike McPhillips, Inc. Similar to last year, staff did not solicit addi- tional quotes as Mike McPhillips has been the only company that consistently meets the City's expectations in teims of quality of sweep and attention to detail. Staff will solicit additional quotes if the Council would like. OPTIONS: Approval of Mike McPhillips, Inc. completing the annual street sweepings or direct staff to get additional quotes. STAFF RECOMMENDATION: Motion to approve contracting with Mike McPhillips, Inc to perform the 2021 spring and fall street sweeping pei the terms of the service agreement. COUNCIL ACTION: City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 55113 Phone: 651.792.7650 Fax: 651.631 2066 The City of Lauderdale is requesting a quote for sweeping in spring and fall in 2021 based upon the included map. Timing of the sweeps will be coordinated by the Public Works Coordinator. The fall sweeping is expected to occur after the vast majority of the leaves have fallen. PROCEDURE 1 First day of sweeping must be a Tuesday, Wednesday, or Thursday. No street sweeping shall be done on Mondays (city-wide garbage and recycling collection day) 2. Day 1: sweep streets curb to curb and all paved surfaces of the alleys/parking lots. 3. Day 2: clean up remaining areas not swept. 4. All sweepings must be hauled away at contractor's expense. CITY TO PROVIDE 1. Posting of "no parking" street signs. 2. Street map of Lauderdale. 3. Daily supervision of areas to be swept. 4. Space to park sweeper overnight at city garage. CONTRACTOR TO PROVIDE 1. Hydrants for water are available. Contractor must make arrangement with St. Paul Regional Water to purchase the water (they own the local water utility). 2. Affidavit of insurance — prior to start date. 3. Agree to the terms of the City s Service Agreement. 4. Estimate of yards of material hauled away. The City reserves the right to accept or reject quotes for any reason. Company Name aft h. , P%:</-'ps. .21- Company Contact 04, Address szr. Cel tan/ Stn. awl tato r4 City Sesurh Sr. A. / is a State ses4.z, Zip s se0s- Phone (,si. ses7 yea° Fax 101/457- 415 - en/6 Email ems "i`e-® . tInvs«/,•4 :4C. coa., Type of Sweeper and Dump Trucks Used 416;,, ige he an / ete-e i r"" Total not to exceed (including labor): $ 9, 4�, Cost per additional sweeping, if requested by the City (Hourly rate): $ /ps_110 Signature: `Yt� , f./ Date: /TV CONTACT: David Hinrichs, Public Works Coordinator: 7:00 a.m. - 3:00 p.m., Monday - Friday. Easy to miss spots Eustis/Malvern Alley Carl Street The City o Broadwa Areas to be swept in 2020. Streets highlighted in All Residential Alleys Parking lot at 1891 Walnut Street (City Hall). Parking lots at Community Park off of Roselawn and Fulham uderdale Ryan Avenue Iva 111161:111 rS IQ Images r rifi:al rMIaI flQ 13 a Tom' saCL 1996 Z&iing slap R' B urtaanRe r'• Urban Red R-:: Mu_1, 'e He TrT7tiredly a 1-1 i,`dit3►.tsa) �.� i..‘prisentiato take FQ1 ' Way Nam Val 06 - ' pi►tdrt { FreHal Blies 3 Laud Com - rawai Idaho Avenue c Fulham Street south of Larpenteur Larpenteur Avenue LaTlerdal Nature 1 to Como Avenue Map 1 August 1997 0 MO Fel venuo e North/South Streets to be swept: Walnut Street Malvern Street Eustis Street (North of Larpenteur) Carl Street (North and south of Larpenteur) Pleasant Street Lake Street Fulham Street (North and south of Larpenteur) East/West Streets to be swept: Ryan Avenue Roselawn Avenue Summer Street Spring Street lone Street Idaho Avenue Sweep all alleys Contract between the City of Lauderdale and Mike McPhillips, Inc. This contract (the "Agreement") is made and entered into this 23rd day of March, 2021, between the City of Lauderdale, Minnesota (the "City"), and Mike McPhillips, Inc , (the "Contractor"), (collectively, the "Parties"). 1. Scope of Services. The Contractor agrees to perform the following services: • Sweep streets, alleys, and parking lots per the attached plan. • This is approximately 5.5 miles of streets. • The timing of the sweepings will be coordinated with the City's Public Works Coordinator. The fall sweeping is expected to occur after the vast majority of the leaves have fallen. • All sweepings must be hauled away by the contractor at contractor's expense. • The first day of work must be a Tuesday, Wednesday, or Thursday. No street sweeping may be done on Monday. 2. Compensation. The City agrees to pay the Contractor an amount not to exceed the quoted price of $9,000.00. The City shall not withhold monies for the payment of any federal or state income taxes, social security benefits, or other taxes. 3. Term. This agreement is applicable for spring and fall street sweepings in 2021. 4. Independent Contractor Relationship. It is expressly understood that the Contractor is an ` independent contractor' and not an employee of the City. The Contiactor shall have control over the manner in which the services are performed under this Agreement. The Contractor shall supply, at its own expense, all materials, supplies, equipment and tools required to accomplish the work contemplated by this Agreement. The Contractor shall not be entitled to any benefits from the City, including, without limitation, insurance benefits, sick and vacation leave, workers' compensation benefits, unemployment compensation, disability, severance pay, 01 retirement benefits. 5. Insurance Requirements. A. Liability The Contractor agrees to maintain commercial general liability insurance in a minimum amount of $1 000,000 per occurrence. The policy shall cover liability arising from premises, operations, products -completed operations, personal injury, advertising injury, and contractually assumed liability The City shall be named as an additional insured. B. Automobile Liability. If the Contractor operates a motor vehicle in performing the services under this Agreement, the Contractor shall maintain automobile liability insurance including owned, hired, and non -owned automobiles with a minimum liability limit of $1,000,000 combined single limit. The City shall be named as an additional insured. C. Workers' Compensation. The Contractor agrees to comply with all applicable workers' compensation laws in Minnesota. D. Certificate of Insurance. The Contractor shall, prior to commencing services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in full force and effect. 6. Indemnification. The Contractor agrees to defend and indemnify the City, and its employees, officials, volunteers and agents from and against all claims actions, damages, losses and expenses arising out of the Contractor's performance or failure to perform its duties under this Agreement. 7. General Provisions. A. Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or agreements, whether written or oral, between the Parties and contains the entire agreement. B. Assignment. The Contractor may not assign this Agreement to any other person unless written consent is obtained from the City. C. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties D. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. E. Savings Clause. If any court finds any portion of this Agreement to be contrary to law or invalid, the remainder of the Agreement will remain in full force and effect. F. Waivers. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other party shall not be construed as, 01 constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. G. No Waive' by City By entering into this agreement, the City does not waive its entitlement to any immunity under statute or common law. H. Termination. Either party may terminate this agreement at any time for any reason. If the contract is terminated early, the City will pay a pro rated fee for services performed to date. IN WITNESS WHEREOF, the Parties, have caused this Agreement to be approved on the date above City of Lauderdale, Minnesota By: Mary Gaasch, Mayor And: Heather Butkowski, City Administrator Michael Edge, Mike McPhillips, Inc. Contractor