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04/13/2021
The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the March 23, 2021 City Council Meeting c. Claims Totaling $108,896.52 CONSENT a. 2021 Garbage Haulers License b.. February Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. DISCUSSION / ACTION ITEM a. Develop Plans for and Authorize Bidding of the 2021 Seal Coating Project b. Renewal of Municipal Separate Storm Sewei System (MS4) Permit c. Resolution No. 041321A — Depositing h,xcess Unreserved Fund Balance in the Street Improvement Fund d. Goal Setting for 2021-2022 9. ITEMS REMOVED FROM THE CONSENT AGENDA LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, APRIL 13, 2021 Due to the coronavirus, the city council is holding meetings by teleconference. The public may view the meeting on Lauderdale's public access channel 16 for cable subscribers 01 online at https://www.ctvnorthsuburbs.org/your-city/lauderdale/. The public may join the meeting using the login instructions at the end of the agenda. The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the March 23, 2021 City Council Meeting c. Claims Totaling $108,896.52 CONSENT a. 2021 Garbage Haulers License b.. February Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. DISCUSSION / ACTION ITEM a. Develop Plans for and Authorize Bidding of the 2021 Seal Coating Project b. Renewal of Municipal Separate Storm Sewei System (MS4) Permit c. Resolution No. 041321A — Depositing h,xcess Unreserved Fund Balance in the Street Improvement Fund d. Goal Setting for 2021-2022 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS a. Grounds Services Agreement with Joe Sax Lawn Service 11. SET AGENDA FOR NEXT MEETING a. Match Financial Report b. Quartet ly Investment Report c. Public Works Management Software d. Presentation of Audit by Abdo, Eick and Meyers e. Presentation of 2020 Annual Report by Chief Mangseth 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes Individuals are t equested to limit their comments to foul (4) minutes of less If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to entei any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Older and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT Meeting Login Instructions: You are invited to a Zoom webinar. When: Apr 13, 2021 07:00 PM Central Time (US and Canada) Topic: April 13, 2021 City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/j/82228645616?pwd=c2xhamRLUGRIQOVFS3JkT1dYaORKQT09 Passcode 031596 Or One tap mobile : US +13126266799„82228645616# or +16465588656„82228645616 Or Telephone: Dial(foi higher quality, dial a number based on your current location): US: +1 312 626 6799 01 +1 646 558 8656 or +1 301 715 8592 of +1 346 248 7799 or +1 669 900 9128 or +1 253 215 8782 or 833 548 0276 (Toll Free) or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) Webinar ID: 822 2864 5616 International numbers available: https://us02web.zoom.us/u/kdDY2A3ABo LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE, Page 1 of 3 March 23, 2021 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:00 p.m. Roll Call Councilors present: Roxanne Grove, Jeff Dains, Duane Pulford, Andi Moffatt, and Mayor Mary Gaasch. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. Butkowski asked to add street sweeping quotes to Additional Items. Councilor Pulford moved and seconded by Councilor Dains to approve the agenda as amended. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any corrections to the March 9, 2021 city council meeting minutes. There being none, Councilor Pulford moved and seconded by Councilor Moffatt to approve the minutes of the March 9, 2021 city council meeting. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Dains moved and seconded by Councilor Moffatt to approve the claims totaling $37,250.10. Motion carried unanimously on a roll call vote. Consent Councilor Moffatt moved and seconded by Councilor Pulford to approve the Consent Agenda thereby recognizing the January financial report. Motion carried unanimously on a roll call vote. Informational Presentations/Reports A. Update on NineNorth by Dana Healy Dana Healy, Nine North hxecutive Director, presented their 2020 accomplishments to the Council. NineNorth, formerly CTV, provides the City with numerous production services and cable franchise management services. Healy highlighted council chamber upgrades they would like to make before the City returns to in-person meetings. B. City Council Updates Councilor Moffatt mentioned that State Senator Ann Johnson Stewart asked cities to prepare short videos about infrastructure needs that she can share with legislative colleagues. Councilor Dains mentioned that residents have shared their concerns regarding street conditions on hustis Street south of Larpenteur Avenue. Councilor Pulford shared that Lauderdale City Hall hosted a successful Covid-19 vaccine clinic on March 15. LAUDERDALh CITY COUNCIL MI ,hTING MINUTES HFiLD REMOTFLY VIA TELhCONFERENCE Page 2 of 3 March 23, 2021 Councilor Pulford made a motion providing staff vaccination leave up to four hours per Covid- 19 shot. This was seconded by Councilor Dains and carried unanimously on a roll call vote. Mayor Gaasch shared that she attended a Ramsey County League of Local Governments (RCLLG) meeting on mental health access and was appointed to the RCLLG committee. She said the recent Niche survey ranked Lauderdale the sixth best city to live in Minnesota. Finally, Gaasch stated that the City will be sending out an e-mail regarding the Chauvin trial. Discussion/Action Item A. Community Event Planning Council Member Glove met with city staff to discuss community events for the summer. The events depend on pandemic restrictions being relaxed by summer. T Jp for discussion was the date of the June event so staff can advertise it in the April -June newsletter. For June, staff proposes a public safety theme, as our public safety partners can be flexible if pandemic restrictions aren't lifted by then. The St. Anthony Police Depaitment, St. Paul Fire Department, and Ramsey County Emergency Management expressed willingness to participate. The City also could invite public safety partners like Gopher State One Call, Xcel Energy, state patrol, and various Ramsey County departments (SWAT team, water patrol, K-9 unit) to see if they can attend. Staff envisions each summer event having music, food, and adult beverages. Staff proposes getting the music copyright licenses in order to invite musicians such as the Roseville Community Band. The City would also invite a food or ice cream tuck, as well as Bent Brewstillery. Summer events have been on a consistent schedule the past few years. Since the events this summer won't include farmers markets, staff propose starting them later. After discussion, the Council decided to host the first event on June 24 from 6-8 p.m. The rest of the schedule will be determined at a later time. B. City Administrator Employment Agreement and Compensation The Council evaluated the job performance of Administrator Butkowski in January. Part of that discussion was to have the city attorney review the employment agreement. He made the amendments highlighted in the contract. Councilor Dains commended Butkowski for all of her work and made a motion to adopt the employment agreement and increase her salary by four percent. This was seconded by Councilor Pulford and carried unanimously on a roll call vote. Additional Items A. Street Sweeping Quotes Staff received a quote from Mike McPhillips, Inc. Staff did not solicit additional quotes as Mike McPhillips has been the only company that consistently meets the City's expectations in terms of quality of sweep and attention to detail. LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 3 of 3 March 23, 2021 Councilor Moffatt made a motion to approve contracting with Mike McPhillips, Inc. to perform the 2021 spring and fall street sweeping per the terms of the service agreement. This was seconded by Councilor Pulford and carried unanimously on a roll call vote. Set Agenda for Next Meeting The April 13 council meeting may include the February Financial Report, goal setting for 2021- 2022, discussion of the new federal Covid-19 funds, a public works management software update, and a presentation of audit by Abdo, Eick, and Meyers. Work Session A. Community Development Update Butkowski stated that staff is working on the second quarter newsletter, the new city website will be launched on March 26, and city managers will be meeting on March 30 to discuss Ramsey County's HRA levy. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened up the floor to anyone in attendance interested in addressing the Council. There being no people interested in speaking, Mayor Gaasch closed the floor. Adj ournment Councilor Dains moved and seconded by Councilor Pulford to adjourn the meeting at 8:19 p.m. Motion carried unanimously on a roll call vote. Respectfully submitted, Miles Cline Deputy City Clerk To: From: Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 189 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action Mayor and City Council City Administrator April 13, 2021 List of Claims The claims totaling $108,896.52 are provided for City Council review and approval that includes check numbers 27358 to 27384. Accounts Payable Checks by Date -Detail by Check Date User: Printed: MILES.CLINE 4/9/2021 1:16 PM Check No Vendor No Vendor Name Invoice No Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 ACH 47 27358 13 8606 27359 65 17397121 27360 15 67076 27361 184 Public Employees Retirement Association PR Batch 50700.04.2021 PERA Coordinated PR Batch 50700.04.2021 PERA Coordinated 04/02/2021 PR Batch 50700.04.2021 PER PR Batch 50700.04.2021 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50700.04.2021 State Income Tax 04/02/2021 PR Batch 50700.04.2021 Stab Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50700.04.2021 Deferred Comp PR Batch 50700.04.2021 Deferred Comp 04/02/2021 PR Batch 50700.04.2021 Def( PR Batch 50700.04.2021 Def.( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 50700.04.2021 Medicare Employee Pc PR Batch 50700.04.2021 FICA Employee Portio PR Batch 50700.04.2021 FICA Employer Portio: PR Batch 50700.04.2021 Medicare Employer Po PR Batch 50700.04.2021 Federal Income Tax 04/02/2021 PR Batch 50700.04.2021 Med PR Batch 50700.04.2021 FIC. PR Batch 50700.04.2021 FIC. PR Batch 50700.04.2021 Med PR Batch 50700.04.2021 Fed( Total for this ACH Check for Vendor 46: Public Employees Insurance Program PR Batch 50700.04.2021 Health Insurance PR Batch 50700.04.2021 Dental 8th Day Landscaping LLC March 2021 Snow Removal Allstream Inc. Fax Line Be There Pest Control LLC 1Q21 Pest Control Cintas 04/02/2021 PR Batch 50700.04.2021 Hea PR Batch 50700.04.2021 Den Total for this ACH Check for Vendor 47: Total for 4/2/2021: 04/13/2021 Total for Check Number 27358: 04/13/2021 Total for Check Number 27359: 04/13/2021 Total for Check Number 27360: 04/13/2021 1,217.30 1,054.99 2,272.29 689.49 689.49 1,734.26 1,080.05 2,814.31 257.86 1,102.54 1,102.54 257.86 1,759.41 4,480.21 2,429.66 120.48 2,550.14 12,806.44 645.00 645.00 53.40 53.40 100.00 100.00 AP Checks by Date - Detail by Check Date (4/9/2021 1:16 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 4079204872 4079856752 4080516816 4080516816 27362 36 0229980 27363 29 4063 27364 133 042021 27365 25 EMCOM-009183 EMCOM-009198 EMCOM-009215 27366 25 042021 27367 223 10472717111 27368 19 86425 27369 59 745001211 27370 61 1030530 27371 304 042021 27372 134 00111 March Uniforms March Uniforms April Uniforms April Uniforms City of Roseville April IT Services City of St Anthony April Police Services Miles Cline Mileage Reimbursement County of Ramsey March Fleet Support March 911 Dispatch Services March CAD Services County of Ramsey First Half Property Taxes - 1795 Eustis Street Dell Marketing LP Computer Monitor - MC Ehlers and Associates Inc 2018A Final Arbitrage Report Finance and Commerce Inc Advertise 2021 Sanitary Sewer Lining Project Gopher State One Call March 2021 Locates Trace Johnson Election Judge - Reissue Check Katrina Joseph March Legal Services Total for Check Number 27361: 04/13/2021 Total for Check Number 27362: 04/13/2021 Total for Check Number 27363: 04/13/2021 Total for Check Number 27364: 04/13/2021 Total for Check Number 27365: 04/13/2021 Total for Check Number 27366: 04/13/2021 Total for Check Number 27367: 04/13/2021 Total for Check Number 27368: 04/13/2021 Total for Check Number 27369: 04/13/2021 Total for Check Number 27370: 04/13/2021 Total for Check Number 27371: 04/13/2021 11.03 11.03 5.52 5.51 33.09 1,633.15 1,633.15 64,434.83 64,434.83 39.38 39.38 6.24 880.50 120.61 1,007.35 1,952.94 1,952.94 124.54 124.54 1,000.00 1,000.00 101.35 101.35 13.50 13.50 115.63 115.63 925.00 AP Checks by Date - Detail by Check Date (4/9/2021 1:16 PM) Page 2 Check No Vendor No Invoice No 27373 31 159983 27374 23 INV 1777658 27375 24 0001122259 Vendor Name Description Kennedy & Graven Chartered February Legal Advice Metro Sales Inc Quarterly Copy Charges Metropolitan Council 05/21 Wastewater Treatment Check Date Reference Total for Check Number 27372: 04/13/2021 Total for Check Number 27373: 04/13/2021 Total for Check Number 27374: 04/13/2021 Total for Check Number 27375: 27376 79 Minnesota Department of Labor & Industry 04/13/2021 MARCH 1230252021 1Q2021 Surcharge Report 27377 112 RE2021 27378 84 042021 042021 042021 27379 12 2021-030 2021-030 2021-030 27380 135 0321572525 27381 26 1769932 27382 4 S1001268 S1001268 27383 3 439362286 Total for Check Number 27376: Minnesota Pollution Control Agency 04/13/2021 DH Wastewater Operator License Renewal Total for Check Number 27377: North Star Bank Cardmember Services 04/13/2021 Pioneer Press Subscription Office Supplies - Vistaprint Paper Towels - Costco North Suburban Access Corporation January Virtual Meeting Production January Webstreaming & Archiving January Virtual Meeting Charges St Paul Pioneer Press Publish Notices Stantec Consulting Services Inc 2021 Sewer Lining Project Total for Check Number 27378: 04/13/2021 Total for Check Number 27379: 04/13/2021 Total for Check Number 27380: 04/13/2021 Total for Check Number 27381: The Neighborhood Recycling Company Inc 04/13/2021 March Single Unit Dwelling March Multi -Family Recycling US National Equipment Finance Inc Copier Contract Total for Check Number 27382: 04/13/2021 Total for Check Number 27383: Check Amount 925.00 1,260.00 1,260.00 100.84 100.84 12,566.47 12,566.47 34.00 34.00 23.00 23.00 10.00 43.00 82.08 135.08 346.00 271.50 65.00 682.50 50.40 50.40 5,469.25 5,469.25 2,917.39 405.03 3,322.42 176.00 176.00 AP Checks by Date - Detail by Check Date (4/9/2021 1:16 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 27384 7 8810413-0500-7 Waste Management Inc April Public Works 04/13/2021 Total for Check Number 27384: Total for 4/13/2021: Report Total (32 checks): 90.96 90.96 96,090.08 108,896.52 AP Checks by Date - Detail by Check Date (4/9/2021 1:16 PM) Page 4 ACTION REQUESTED LAUDERDALE COUNCIL Consent Special Public Hearing Report Discussion/Action Resolution Work session X MEETING DATE April 9, 2021 ITEM NUMBER 2021 Garbage Hauler Licenses STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: 2/1/21-1/31/22 Garbage Hauler Licenses The following garbage companies have completed the application process and paid their licensing fee. Company Residential Trucks) Commercial Trucks Waste Management 1 4 Republic Seivices 7 4 Walter's 1 2 Aspen 0 2 Advanced Disposal Services did not submit an application this year, as they were bought out by Waste Management and GFL Environmental (Green for Life). OPTIONS: 1) Approve as consent item. 2) Do not approve as consent item. STAFF RECOMMENDATION: By approving the consent agenda the council is approving the 2021 garbage hauler licenses. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date April 14, 2021 ITEM NUMBER STAFF INITIAL February Financial Report APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: hvery month, staff provide the Council with an updated copy of the city s finances. Follow- ing are the revenue expense and cash balance reports for February 2021. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for February 2021. General Ledger Cash Balances User: heather.butkowski Printed: 3/17/2021 3:13:39 PM Period 02 - 02 Fiscal Year 2021 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash Change Fund Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Current Assets Petty Cash Petty Cash 101-00000-000-10100 101-00000-000-10300 226-00000-000-10100 227-00000-000-10100 305-00000-000-10100 306-00000-000-10100 401-00000-000-10100 403-00000-000-10100 404 00000-000-10100 414-00000-000-10100 416-00000-000-10100 602-00000-000-10100 603-00000-000-10100 101-00000-000-10200 Investments - Fair Value 101-00000-000-10410 Adj Investments Grand Total -2,857,515.60 100.00 13,703.84 68,299.01 14,310.82 111,364.93 159,737.73 414,996.89 457,376.28 366,372.23 93,964.51 1,001,372.31 423,811.16 267,894.11 300.00 300.00 3,625,593.94 3,625,593.94 3,893,788.05 118,157.11 0.00 2.99 15.99 3.45 26.83 38.49 33,246.73 28,867.13 88.27 0.00 17,893.73 19,738.84 218,079.56 0.00 0.00 903.57 903.57 218,983.13 133,863.00 0.00 1,290.69 1,954.64 0.00 0.00 0.00 1,960.75 0.00 0.00 0.00 20,882.01 7,377.89 167,328.98 0.00 0.00 100,000.00 100,000.00 267,328.98 -2,873,221.49 100.00 12,416.14 66,360.36 14,314.27 111,391.76 159,776.22 446,282.87 486,243.41 366,460.50 93,964.51 998,384.03 436,172.11 318,644.69 300.00 300.00 3,526,497.51 3,526,497.51 3,845,442.20 GL - Cash Balances (03/17/2021 - 03:13 PM) Page 1 N 0) CD c14 W3 k � W CCl (1) � A N S" o Ua nI M O M • p N • • O t r O N 'C• id en el2-0 -1-1 J cs ai •p 22 �PCa[1 % ExpendCollect YTD Balance Current Period 0 u a) Account Number General Fund 0 o 00C00lnen pl O O O O\ 00 p O 00 O M \D O N O 0l 00 O hl O vn00M N' 01 O t-00000 0 O 00 ONOLn O O d oo0 VD m ,J vi O len O O M \O O t� 0000 M O NO NOIR M N v7 O NOON O 0 0 0 0 0 0 O 0 0 0 0 0 0 0 oo 0 0 0 O VD CD kin Q\ t` tri 0 c 1 N M O�N�N CO Vn O N N • o N • 0 '` C) O VO N'NO 0) Cl 00 M0 p Lei ad N O p on O O .--i O \00000 VD N (� M O 4 t---= vp O M l� O O\ O U O co 0 00 N M O opo NM' oc to 0 I O O M V) 00 O p CD t N 0 0 44436 p 00 CN v) CN ,-i M CO O O O O O O O O v)O d'O O O O O p O N • c c.6 0) N O U U G a•0"n_ ti 1' t d o _.� Wwv)000 O V'' O O 1-1 • M 00 M M O 00 N N 0G0 O t M 00 00 e -t N In 1-11/440H CD CD O O ON O 00 CO to r- -112,002.32 0) DO4 General Fund 0 1-44 1-1 GL - Revenue vs Expense (03/17/2021 - 03:14 PM) % Expend/Collect YTD Balance Current Period Description O 0 O O O O O O M O O r N O O p o O O o a\ 1/40 N N000I Vl 0 o p 1r; O O te) O O O O O O O N N Oo p OO I M 1/ COCO OMO Crl O N O i 0 c N • O 4 V) t>i CI) C y N O d O ca4 174 aani 0 ccl wa.v)ov N N '-1 N O a tn H 0\ '-4 N 0\ O N O N 00 H tn N O N N 00 '-ti O 00 00 07 N GL - Revenue vs Expense (03/17/2021 - 03:14 PM) % Expend/Collect �t N I ^1 V O O O I 00 M 00 6 O 0 0 p to ti Q O in Ul O O O Op 0 vO 16 (NI oo O O\ p 104 Nr. ^ t- 7 N 00 M 16- , ,t b N M YTD Balance Current Period CD Ce) CN CD CD O xj try CN O O Op \ O N Cr) In 0 0 O GO ti CO V) M O p, D\ 'Kt O O p O O AO O O O O n 4 0 0 p 4-4 O\ r -i b O O O 0 0 0 rts tiO O\ D\ t O O\ CN 00 Ni,01 M 00 4 v'1 o ul dl O efl O CA N 00 an t7' tri 0In ON 000 M C\ b CN Cr) rimor O O H 00 O Cu) q b4 ti C .0 _ a) 0 r 9 'b ..‘j _0ca o E o E N r5111 1 4iC OU 3 ir aO > p G 0 N 0 2 i up R UU G a A P4 P4,Il g W i'r V]OU W g li N d' 0 7:iW M Cimi ) man) DO N D N O �1 1.) N Nfir NO N 0 el a) Q� NMOC b 'U �' -r cn 0 r=4 �aC.,p. _U N N N N GL - Revenue vs Expense (03/17/2021 - 03:14 PM) M 3 O M N a \1 N O N O N CSen O rr •pcd faq [4 Expend/Collect U G • YTD Balance Current Period Description Account Number tn V) 1/40 h cq N -1,365,000.00 O O O O O c d pIM o Ocp OI in 0 M 273,005.15 1/40 N t` tn d 1/40M 1/40 ti N vi V1 H N 00 en N O O N N M N M N 00 N 1/40 N 1/40 O M O p kr) criN N -1,325,295.25 O O CO N M N stfi ci' O O 00 N M GO TIF Revenue Bonds 2018A M 0 M GL - Revenue vs Expense (03/17/2021 - 03:14 PM) / b "CS b g q g 0 0 / 0 c W / 0 0 0 % Expend/Collect \ / YTD Balance Current Period k \ 0 / A Account Number \\1 1/440 \\ fo /2 '10 & 0 0 oo \/N M 3 \ \ 6 \ III N K q q / \ -111,249.55 \\ g 0 0I \ g § o 0 o c § \ 1-1 w 2019A Improvement Bonds GL - Revenue vs Expense (03/17/2021 - 03:14 PM) a r, 4 3 c; � N O•N N N �Mhl a) A'430�. i-. O c3 • t �0.;fl [T. % Expend/Collect YTD Balance Current Period Description o aR cn O in p O N N O vzi. O O 06 p 00p O 0 O a) CA •ImaQ en > aa)) O a) q t~ c4 a) o P" at a>iCip Rp (y bD N w C CL E o N N .-1 tn r 00 00 O O M O O p O 0 0 o o 0 000 0 triM 0 0 O O O O 0 0 0 p O O 0 0 0 p O o O O en M 0 bA L) a) a) ai O u) c 41 a) N N 04 C WOUO o 0 00 o N to M M O en O 00 O O O M General Capital Projects 0 GL - Revenue vs Expense (03/17/2021 - 03:14 PM) a M o _ • O N .O NN O N N O N .4tel en NI co UC u O N 0 ed •[ cl)aaw % Expend/Collect YTD Balance Current Period Description O o0 • vD O O O o0 O in O p O triO Cel p o) o' O 4 O O r O o v p N M M G U U N a C o ▪ 1111 ch q bA UO 0 di 5 (� D CD d1.0 • c>i g 195O O 00 00 00 H O Y O O p In CD 1 N O O CD O O rn o CD O O O a\ O O pp OI O O p ca •- N (I) 1-4) ani _ tb 0L4 Pk ,c ono tn H aN O O O d co 00 00 00 N r -i M O O O 'd^ Street Capital Projects O GL - Revenue vs Expense (03/17/2021 - 03:14 PM) a) 0bJCI W d Q) Q) 0 e4 % Expend/Collect YTD Balance Current Period N Pcs rQ Account Number ppp) 1/40 ppl h po O� O N O O O O N V O 000 co l 000 O 0 00 I O N O oR O\ O O0 O M M 00 ri t` r 1 (-Nil M 0000000 N 0001 O N O 0 0 M 00 0 O M 0 0\ 00 00 00 N.- O 0 00 -t0 pI 00 00 OI O 0 CO1-4 O 0 6 0 O O O O 0 O -+ 00 00 00 00 00 0 0 0 OO pl O O 000( O O O O 0 O O OO O O 0 o 0 0 d 0 0 0 M Go 0 1 .w > • 0 0 0 0• 0 0 .,-0 > o 0 c o O a 0 (Y 00 cn G C14 e• jj 4) pop5 N U 04 N - 0 0 0 • > ' 5 aa00a.r 0 f�.G�;4O C4 Wv�UO W 0 witO Park Capital Projects v rr0 GL - Revenue vs Expense (03/17/2021 - 03:14 PM) % Expend/Collect b ask k YTD Balance Current Period Pa M Rosehill Tax Increment 0 0l o of o 0 O 0 0 0 0 0 0 0) o of 0 0 O 0 0 0 O o 0 0) 0 0I o 0 • 0 0 0 0 0 0 0) o of 0 0 O 0 0 0 0 O 0) o of o 0 O 0 0 0 0 0 Rosehill Tax Increment GL - Revenue vs Expense (03/17/2021 - 03:14 PM) % Expend/Collect YTD Balance Current Period tV at rta t O v cn 0 w A mi 0 y M to iii e4 N 4 'r -i /W1 3 .. , VVI o N O O N N N Td I O N GCS r,', 1) l _ N .0 0.0.-� Q) a Cl 0 R4 �aaw Account Nu OI O OI O 0 10 O ti o p o .� O I vdi O O 0' 0 'd 0 dvj t cn C\ M M N VD Vt,• O I 7 0 O O 7 a\ O O O O CT 1/4.0b 1/40 N OI O OI O b0 O 00 O O O 00 00 00 00 0 OI O O O O O _ O in 0 O p. 4 4) U b0 0 IC O N R bq cat u N - N �+ ❑eja U U4 c� Ca a 0w 0 ti i -q 4~ O 711 X d CO 5'I E A4 O x WOO W A 114 r v GL - Revenue vs Expense (03/17/2021 - 03:14 PM) a % Expend/Collect cu0 YTD Balance Current Period 0 Account Number 0 Ocp oh O 0 O 0 0 0 O 0 o 0I O O 0 0 0 0 0 0 00 O 0 0 cc O O O 0 0 0 O 0 O 0 1) a� 00 9 0 b 0 a 0 5 0 Y ; O c "' aJ ;- 41 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 cu a Housing Redevelopment 0 0 GL - Revenue vs Expense (03/17/2021 - 03A4 PM) Expend/Collect YTD Balance Current Period 0• 001 0 0001 0 0 O 0 0 O 0 0 0 0 O 0001 0 0001 0 0 O 0 O O O O 0 O O 0001 O 0001 O O O O O O O O O O O 0001 O 0001 O O O 0 0 O O O 0 O O d O 00O O O O O O O O O O O O O O rb O O O O O O O O 0 O 1. U h w A M 3 o� N O N N O N N �-. O yi o �aaw Account Number Go Q) bA N G U a0 ii i V o bA cct ZA _U • T UU O .r4 y � 0 ti1.4)CU v a> NO N C.—tNGpti X a� C_ p> ,> ,, Td 0) TIF District No. 1-2 w �r GL - Revenue vs Expense (03/17/2021 - 03:14 PM) o" x N • O N O N • N O N 4N id M N .0 O • O r 0 ' N 'C D a a [.L % Expend/Collect YTD Balance Current Period Description Account Number 0 O\ OI N 'YmNO OI O O M O M M CN (M 0 O 00 VO 0 O p ri ti� Ni O O rNi ri O M M O V) en O V') OO N V5 d' N CD CD CD O O O O \c5 00 CD IA v5 co N ~ O O O CC O C_inC\o0I Og O N 1 M ON[�co‘.0O O O �O VO N O vm oo CD In 0000 O V) O O \0 VI N VD dm . 1 . M 00 Net . N f OO O p 7 M N 0000 0` 00 O O N O oo m M r 1 .-i O N ri M ti d Ln N O)O00�OIMO� d.0 00 O �cO 00 00 ' 41- o N 0\ O 00 O., Q N O t O N imp(. --I N O O O O O O O ( O DODO O N ri O V) CO I O 00 NN O O 00 M .1 .co ler w N 0 C Vl bbh 0 C ti .0 c4 ai C U O Fr cz NC abA C dNO; N jV] E O O cCC• > N >.WC C d I.4 Z• 0Oca Z v • do cty a+0 ,. .- y 9 D U y O d k' • te ' vR;4UO y N a-+ n WQ.oDOUO W -106,857.00 Sanitary Sewer cl el b en b GL - Revenue vs Expense (03/17/2021 - 03:14 PM) % Expend/Collect YTD Balance Current Period M Account Number Storm Water M O 00 CV O NO p ‘C:)MMNO pl O 0N p N kr; cd00 p N CT ti O \O O\ p M M O N O p I C.) rt 000 p O Nvlt-O p uri O 00 OCr) Tt OM'ON OvD O 00O M O V.� r v; VD N 00 cn v) N co V) b 11-1 O d' '-' O V) N M O p) r-1 7 O 00 p N d. Cl O p [t to O 'N-+� O 000 CN� 000O O N to N N et O rt N M O hi N O N N .-i ti 0rO OI OMO pNrt N0 0 O in 0 0 O VVI M. t T -. p O 0\ \O • •A N --i N M O\ CT vi N N N O O O p( O 0 0 0 0 p O O O O O O O 0 0 0 0 0 O O O oto 00 O M VDvv0 O b N M v) 00 N N .--i O 00 rn M tn rY O O ".0 O ~ VD N 00 .r H -1 V) An o u) G up bO o - P4 AL9 0 cG . N VD v C e..,a4bA jO (71 - s- O r .O ,cd OD > L' N U O (4- =a) U cn N O N 6) y a.o a_ i a, y , • d k 0 cd - kR g4u50 g Wav'OOO W Storm Water O b GL - Revenue vs Expense (03/17/2021 - 03:14 PM) ;aalioj/puadxa ab U U F YTD Balance Current Period dbt b Description 0) ,.Q z O • 00 O O 0 O O O O O 0 CD CD OO OI O O 0 O O 0 O O 0 a a 0 O O O O O O O 6) O • 0 0 0 0 1 0 0 O 0000 0 0 0000 OI O O O O O 0 0 0 O O O O CD 0 0 O O 0 0 0 0 O O O O O O O O O O O O O O 0 O O O O O O O O O O O 0 0 0 0 0•i U U 0) CO 7-4 C) 0 W A, 0 0 O O O O O O CD 0 O O O O 04 0 W W GL - Revenue vs Expense (03/17/2021 - 03:14 PM) w M 3 N N 0 N O N ct d M C' .0 u O N C'tc) � ' i (r [ % Expend/Collect YTD Balance Current Period Account Number GL - Revenue vs Expense (03/17/2021 - 03:14 PM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date April 13, 2021 ITEM NUMBER Seal Coating Prolect STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Bidding for public infrastructure this spring is interesting. The Council authorized the city engineer to bid the sewei lining pioject. Those bids came back much higher than expected. The preliminary understanding is that lining materials were impacted by the Texas storms. The City has 60 -days to decide whether to award the project. We anticipate waiting for oth- er projects to be bid and see whether the outcome is the same. The shortages are expected to be short-term. If that appears to be the case, we may need to rebid the project and push back implementation to fall/winter. However, seal coating bids are coming in better than expected. We had been trying to hold out one more year until the school site demolition and excavation were completed. The spring thaw shows the streets in need of patching and a new wear surface. The city engineer outlined the process and timeframe for the work. At this meeting the Council would be au- thorizing design, approve of the plans, and authorize bidding. Bids would be due May 19 for summer construction. The funds for the project exist in the Street Project Fund (Fund 403) but would be augment- ed by the allocation of excess General Fund money to the Street Fund in the following agen- da item. OPTIONS: STAFF RECOMMENDATION: Motion to approve the plans and authorize bidding of the 2021 seal coating project. Stantec April 9, 2021 File: 193801702 Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 Attention: Ms. Heather Butkowski, City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Reference: Proposal for Engineering Services — 2021 Seal Coat Project D ear Heather: This letter outlines the Scope of Services and estimated costs for providing design, bidding and construction services for the proposed 2021 Seal Coat Project. The improvements will generally include the crack repair and seal coating of all municipal roadways, alleys, and parking lots, except for Eustis Street and Roselawn Avenue. The attached Location Map identifies these locations. Bituminous patching in select areas will also be included in the project scope. The estimated construction cost is $250,000. The total estimated hourly not -to -exceed (without prior authorization) fee for design, bidding, and construction services is $25,000, including expenses. We estimate an additional $1,000 in construction materials testing. The engineering services for this project would consist of the following: D esign Services: • Review existing conditions of all roads, alleys, and parking lots to identify areas for patching and estimate quantities • Prepare plans and specifications • Prepare final opinion of probable construction cost • Prepare permit application for work within Ramsey County right of way B idding Services: • Package Bid Documents • Issue ad for bids • Respond to contractor inquiries and questions • Host electronic bid opening • Review the bids • Compile the tabulation of bids • Prepare award letter/recommend award of project Design with community in mind April 9, 2021 Ms. Heather Butkowski, City Administrator Page 2 of 3 Reference: Proposal for Engineering Services - 2021 Seal Coat Project Construction Services: ® Coordinate and attend pre -construction meeting ® 50 hours of construction observation (part-time) ® Contract administration/requests for payment ® Record plan preparation Schedule The proposed schedule for the project is as follows: April 13, 2021 April 13, 2021 May 19, 2021 May 25, 2021 June - August 2021 August 25, 2021 Authorize Design Approve plans, authorize bidding Receive bids Review Bids, Award Contract Construction Final Completion • This letter and scope of services represent the understanding between the City and Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to the current Master Services Agreement between the City and Stantec. If this letter satisfactorily sets forth conditions of our Agreement, please sign in the space below and return one copy to our office. Thank you for the opportunity to provide these services. CITY OF LAUDERDALE By Print Name and Title Date Design with community in mind April 9, 2021 Ms. Heather Butkowski, City Administrator Page 3 of 3 Reference: Proposal for Engineering Services — 2021 Seal Coat Project If you have any questions or need additional information, please contact me. Regards, Stantec Consulting Services Inc. geXe-Lea 14*, S Jai/a Kellie Schlegel, PE Senior Associate Phone: 612-712-2125 Kellie.Schlegel@stantec.com c. file Attachment: Location Map Design with community in mind CITY HALL PARKQNG LOT O O 7 O 0 O a a 0 0 0 0 Q Q p J J O Q Q J W uwJ 0 W Y Z Z U W U Y W a O u u u a W J DOG PARK PARKING LOT (o£ MS)) h\ 3f1N3AV &31N3d 1 JIIIII7IIIUOZ SKATING RINK PARKING LOT r rot Dalt 031'I •J:I - IQJ)rn 63,r.) r.rr.e V.\1735\77 e\ 171)I ')\.D:, 7^\=12I SeYGslNt, x3 a. 4Vp?AI) `•✓1.1731)11_5?r1. SL' %'. J)'SD' A IINIl .ILIA FULHAM STREET (CR 128) 3fL'HAV LION if a) RIv 4a G O C 0Z1 ,Z > 0 a y u ei.,:7, .24 ? Er no oz • o zcl CC rr P w 0 0 D LL 0 >- U 2021 SEAL COAT PROJ. NO. 193801702 DATE 04/12/2021 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date April 13, 2021 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR MS4 Permit Submittal DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff reviewed the draft MS4 Permit completed by storm water engineers at Stantec. The draft is included in the packet for informational purposes. Staff will submit to the MPCA tomorrow ahead of the April 15 deadline. OPTIONS: STAFF RECOMMENDATION: MINNESOTA POLLUTION CONTROL AGENCY 520 Lafayette Road North St. Paul, MN 55155-4194 MS4 Part 2 Permit Application Authorization to discharge stormwater associated with small Municipal Separate Storm Sewer System (MS4) Stormwater Pollution Prevention Program (SWPPP) Document Doc Type: Permit Application Instructions: Submitting this application confirms your intent to receive authorization to discharge stormwater under the National Pollutant Discharge Elimination System/State Disposal System (NPDES/SDS) MS4 General Permit (MNR040000). This application is due within 150 days from the issuance date of the MS4 General Permit (MNR040000). Throughout this application there are text fields with a typical maximum limit of four lines. If you need to provide information in a text field that exceeds the maximum limit, please submit an attachment(s) with supplemental information that is labeled with the corresponding field number (e.g., 9.J.). Submittal: This application form and any associated documents (1 e. total maximum daily load (TMDL) application, any supplemental information) must be submitted electronically. To submit this form electronically, open the form using Internet Explorer Web browser or Adobe Acrobat Reader in order for the submit button to work properly. (If you do not have Acrobat Reader, you can download a free version at https://get.adobe.com/reader/.) Send the form to the Minnesota Pollution Control Agency (MPCA) by clicking the submit button at the end of the form (a "send email" window should open with the form attached), you can click on "Send" and then close the form. If you do not see a "send email", save the form to your computer and attach the form to an email message, using "MS4 Part 2 Permit Application" as the subject line to ms4permitprogram.pca@state.mn.us. Review/Public Notice process: The MPCA will review the application for completeness. Incomplete applications will be returned. If the MPCA determines the application is complete, the MPCA will make a preliminary determination to issue permit coverage and place the application on public notice for 30 days. Once the applicant addresses any applicable comments or hearing requests, the MPCA will make a final determination to issue permit coverage to the applicant. Please note, this application is intended to provide information about an applicant's existing SWPPP. An applicant that receives permit coverage is responsible for complying with all new applicable requirements set forth in the MS4 General Permit (MNR040000) by deadlines specified in Appendix B of the reissued permit. Questions: If you have any questions, need additional information, contact MPCA staff. To find the staff assigned to your MS4, refer to the https://stormwater.pca.state.mn.us/index.php?title=MS4 staff contact information and staff assignments; or see the staff contact information on the MPCA's MS4 webpage at https://www.pca.state.mn.us/water/municipal-stormwater-ms4. Note: All questions with an asterisk(*) are required fields, and the form will not submit without the fields completed. General contact information 1. MS4 Owner (with ownership or operational responsibility, or control of the MS4) MS4 permittee name: Mailing address: 1.A. City of Lauderdale (City, county, municipality, government agency or other entity) 1.C. 1891 Walnut Street "County: 1.B. Ramsey City: 1.D. Lauderdale State: 1.E MN 2. MS4 General contact (with SWPPP implementation responsibility) Last name: 2.A. Butkowski (Department head, MS4 coordinator, consultant, etc.) Title: 2.C. City Administrator Zip code: 1.F.55113 First name: 2.B. Heather Mailing address: 2.D. 1891 Walnut Street City: 2.E Lauderdale State: 2.F. MN Phone (including area code): 2.H. (651) 792-7657 Zip code: 2.G. 55113 Email: 2 I. admin@lauderdalemn.org 3. Preparer information (complete if SWPPP application is prepared by a party other than MS4 General contact) Last name: 3.A. Johnson First name: 3.B. Tyler (Department head, MS4 coordinator, consultant, etc.) Title: 3.C. Senior Associate Organization: 3.D. Stantec Mailing address: 3.E 733 Marquette Avenue Suite 1000 City: 3.F. Minneapolis State: Phone (including area code): 3.1. (612) 712-2065 3.G. MN Zip code: 3.H. 55402 Email: 3.J. tyler.johnson@stantec.com https://www.pca.state.mn.us wq-strm4-49a • 9/23/20 • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats Page 1 of 32 4 Certification (All fields are required) ❑ 'Yes - / certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to ensure that qualified personnel properly gathered and evaluated the information submitted. I certify that based on my inquiry of the person, or persons, who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of civil and criminal penalties. 1 have read, understood, and accepted all terms and conditions of the NPDES/SDS MS4 General Permit. This certification is required by Minn. Stat. §§ 7001.0070 and 7001.0540. The authorized person with overall, MS4 legal responsibility must certify the application (principal executive officer or a ranking elected official). By typing/signing my name below, I certify the above statements to be true and correct, to the best of my knowledge, and that this information can be used for the purpose of processing my application. Signature: 4.A. (This document has been electronically signed) Title: 4.B. Date: 4.C. Mailing address: 4.D. City: 4.E State: 4.F. Zip code: 4.G. 'Phone (including area code): 4.H. Email: 4.1. Note: The application will not be processed without certification. Which type of MS4 do you represent? (Check one) 5.A. X City 5.B. ❑ County 5.C. ■ Corrections 5.D. ■ Education 5.E ❑ Healthcare 5.F. ❑ Township 5.G. ❑ Transportation (Le., Minnesota Department of Transportation [MnDOT]) 5.H. (-1 Watershed District Permit item 12.3: Do you have any partnerships with another regulated small MS4(s) to satisfy one or more requirements of the General Permit? x Yes No (skip to Q8) 7. If yes in Q6, provide a description of the partnership(s): (Maximum 10 lines of text) We defer to the Rice Creek Watershed District Mississippi Watershed Managment Organization, and the Capitol Region Watershed District rules when they are more stringent than our rules. https://www.pca.state.mn.us • 651-296-6300 800-657-3864 o Use your preferred relay service • Available in alternative formats wq-strm4-49a o 9/23/20 Page 2 of 32 MCM 1: Public education and outreach Permit item 16.3: Do you distribute educational materials or equivalent outreach focused on at least two (2) specifically selected stormwater-related issues of high priority? (Note: All or some of this item is a new permit requirement Compliance with new requirements is required within 12 months after receiving permit coverage.) ❑ Yes x No (skip to Q11) If yes in Q8, what are your high-priority topics? (Check all that apply) 9.A. 9.B. 9.C. 9.D. 9E 9.F. 9.G. 9.H. 9.1. 10. If yes 10.A. 10.B. 10.C. 10.D. 10.E. 10.F. 10.G. 10.H. 10.1. 10.J. ■ S pecific TMDL reduction targets Changing local business practices ❑ Promoting adoption of residential best management practices (BMPs) ❑ Lake improvements through lake associations ❑ Household chemicals ❑ Yard waste ❑ Construction activities P ost -construction activities ❑ Other (describe below) 9.J. ■ Additional information for checked items (optional): 9.K in Q8, how do you educate the public about stormwater-related issues? (Check all that apply) ❑ Brochure ❑ Newsletter U tility bill insert C Newspaper ad ❑ Radio ad Television ad Cable access channel Website Stormwater-related event 111 Other (describe below): 10.K. ■ ■ ■ Additional information for checked items (optional): 10.L *11. Permit item 16.4: At least once each calendar year, do you distribute educational outreach focused on illicit discharge recognition and reporting illicit discharges? (Note: All or some of this item is a new permit requirement. Compliance with new requirements rs required within 12 months after receiving permit coverage.) X Yes 0 No (skip to Q13) 12. If yes in Q11, how do you educate the public about illicit discharge recognition and reporting? (Check all that apply) 12.A. 12.B. 12.C. B rochure N ewsletter Utility bill insert https://www.pca.state.mn.us • 651-296-6300 wq-strm4-49a • 9/23/20 • 800-657-3864 • Use your preferred relay service • Available in alternative formats Page 3 of 32 12.D. U Newspaper ad 12.E x Radio ad 12.F. Television ad 12.G. x Cable access channel 12.H. x Website 12.1. Stormwater-related event 12.J. [1 Other (describe below): 12.K. Additional information for checked items (optional): 12.L. If you represent a city or township, please answer questions 13-16; if you do not represent a city or township, skip to question 17. 13. Permit item 16.5: At least once each calendar year, do you distribute educational materials or equivalent outreach to residents, businesses, commercial facilities, and institutions, focused on deicing salt use? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) I -I Yes No (skip to Q15) X 14. If yes in Q13, what does your education or outreach cover? (Check all that apply) 14.A. ❑ The impacts of salt use on receiving waters 14.B. Methods to reduce salt use 14.C. Proper storage of salt or other deicing materials 14.D Other (describe below): 14.E Additional information for checked items (optional) 14.F. 15. Permit item 16.6: At least once each calendar year, do you distribute educational materials or equivalent outreach focused on pet waste? (Note. All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) I Yes No (skip to Q17) X 16. If yes in Q15, what do your educational materials or equivalent outreach on pet waste include? (Check all that apply) 16.A. ❑ Impacts of pet waste on receiving waters 16.B Proper management of pet waste 16.C. Any existing regulatory mechanism(s) for pet waste 16.D. Other (describe below): 16.E https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 4 of 32 Additional information for checked items (optional): 16.F. 17. Permit item 16.7: Do you have an education and outreach plan? X Yes No (skip to Q19) 18. If yes in Q17, which components does your education and outreach plan include? (Check all that apply) 18.A. 18.B. x Target audience(s) (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) If checked, specify your target audiences: 18.A.1. x Residents 18.A.2. x Businesses 18.A.3. ❑ Commercial facilities 18.A.4. x Institutions 18.A.5. Local organizations 18.A.6. Low income residents 18.A.7. People of color 18.A.8. Non-native English speaking residents 18.A.9. Other (describe below): 18.A.10. x Name or position title of responsible person(s) for overall plan implementation. 18.B.1. If checked, specify the name(s) or position title(s): Heather Butkowski, City Administrator 18.C. [51< Specific activities and schedules to reach each target audience. 18.C.1. If checked, provide any additional information (optional): 18.D. x A description of any coordination with and/or use of stormwater education and outreach programs implemented by other entities, if applicable. 18.D.1. If checked, provide any additional information (optional): 19. Permit item 16.8: Do you document information relating to MCM 1? Yes No (skip to 021) 20. If yes in Q19, what do you document? (Check all that apply) X 20.A. 20 B. 20.C. 20.D. 20.E x x A description of all specific stormwater-related issues you identified in item 16.3 All information required under your education and outreach plan in item 16.7 Activities held, including dates, to reach each target audience Quantities and descriptions of educational materials distributed, including dates distributed Estimated audience (e.g., number of participants, viewers, readers, listeners, etc.) for each completed education and outreach activity (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 5 of 32 21. Permit item 12.4: Who is responsible for implementation of this MCM? List name(s) or position title(s): Heather Butkowski, City Administrator 22. Provide any additional information about your current education and outreach program that you would like to share (optional): (Maximum 10 lines of text) MCM 2: Public participation/involvement 23. Permit item 17.3: Do you provide a minimum of one (1) annual opportunity for the public to provide input on the adequacy of the SWPPP? Yes No (skip to Q25) 24. If yes in Q23, describe the opportunity(ies): The activity is a public meeting. X 25. Permit item 17.4: Do you provide access to the SWPPP Document annual reports, and other documentation that supports or describes the SWPPP (e.g., regulatory mechanism(s), etc.) for public review, upon request? X Yes No (skip to Q27) 26. If yes in Q25, how can the public access this information? (Check all that apply) 26.A. 26.B. 26.C. 26.D. x Hardcopy upon request Our website Available at public event Other (describe below): 26.E 27. Permit item 17.5: Do you consider oral and written input regarding the SWPPP submitted by the public? X Yes No 28. Permit item 17.6: Each calendar year, do you provide a minimum of one (1) public involvement activity that includes a pollution prevention or water quality theme? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) Yes No (skip to Q30) X 29. If yes in Q28, what are the themes of your public involvement activity/activities? (Check all that apply) 29.A. E. Rain barrel distribution event 29.B. Rain garden workshop 29.C. Cleanup event 29.D. U Storm drain stenciling https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 6 of 32 29.E 29.F. 29.G. 29.H. Volunteer water quality monitoring Adopt a storm drain program Household hazardous waste collection day Other (describe below): 29.1. Additional information for checked items (optional): 29.J. 30. Permit item 17.7: Do you document information relating to MCM 2? X Yes No (skip to Q32) 31. If yes in Q30, what do you document? (Check all that apply) 31.A. x All relevant written input submitted by persons regarding the SWPPP 31.B. x All of your responses to written input received regarding the SWPPP, including any modifications made to the SWPPP as a result of the written input received 31.C. x Date(s), Iocation(s), and estimated number of participants at events held for purposes of compliance with permit item 17.3 31.D. x Notices provided to the public of any events scheduled to meet permit item 17.3, including any electronic correspondence (e.g , website, email distribution lists, notices, etc.) 31.E rx1 Date(s), Iocation(s), description of activities, and estimated number of participants at events held for the purpose of compliance with permit item 17.6 (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) 32. Permit item 12.4: Who is responsible for implementation of this MCM? List name(s) or position title(s): Heather Butkowski, City Administrator 33. Provide any additional information about your current public participation/involvement program that you would like to share (optional): (Maximum 10 lines of text) MCM 3: Illicit Discharge Detection and Elimination (IDDE) 34. Permit item 18.3: Do you maintain a storm sewer system map? X Yes No (skip to Q36) 35. If yes in Q34, which of the following does your storm sewer map include? (Check all that apply) 35.A. x All pipes 12 inches or greater in diameter, including stormwater flow direction in those pipes 35.B. x Outfalls, including a unique identification (ID) number, and an associated geographic coordinate 35.C. x Structural stormwater BMPs that are part of your small MS4 35.D. xl All receiving waters https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 7 of 32 36. Permit item 18.4: Do you have a regulatory mechanism(s) that prohibits non-stormwater discharges into your MS4? X Yes No (skip to Q39) 37. If yes in Q36, what does your regulatory mechanism(s) consist of? (Check all that apply) 37.A. Contract language 37.B x Ordinance 37.C. Permits 37.D. x Standards 37.E ❑ Written policies 37.F. ❑ Operational plans 37.G. ❑ Legal agreements 37.H. ❑ Other mechanism(s) (describe below): 37.1. The City's Local Surface Water Management Plan 38. If yes in Q36, provide a website address to the regulatory mechanism(s). If the regulatory mechanism is not available online, briefly describe how a copy of the regulatory mechanism can be obtained: https://www.lauderdalemn.org/city-code https://www.lauderdalemn.org/storm-water/pages/local-surface-water-management-plan If you represent a city, township, or county please answer question 39. If you do not represent a city, township, or county skip to question 42. 39. Permit item 18.5: Do you have a regulatory mechanism(s) that requires owners or custodians of pets to remove and properly dispose of feces from permittee owned land areas? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) n Yes N o X If you represent a city or township, please answer questions 40-41. If you do not represent a city or township, skip to question 42. 40. Permit item 18.6: Do you have a regulatory mechanism(s) that requires proper salt storage at commercial, institutional, and non-NPDES permitted industrial facilities? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) I -I Yes N o (Skip to Q42) x 41. If yes in Q40, what does your regulatory mechanism(s) require? (Check all that apply) 41.A. Designated salt storage areas must be covered or indoors 41.B. 41.C. 41.D ❑ Designated salt storage areas must be located on an impervious surface ❑ Implementation of practices to reduce exposure when transferring material in designated salt storage areas (e.g., sweeping, diversions, and containment) ❑ Other (describe below): 41.E 42. Permit item 18.7: Do you incorporate illicit discharge detection into all inspection and maintenance activities conducted in permit items 21.9, 21.10, and 21.11? Yes N o (Skip to Q44) 43. If yes in Q42: where feasible, do you conduct illicit discharge inspections during dry -weather conditions (e.g., periods of 72 or more hours of no precipitation)? Yes N o X X https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 8 of 32 *44. Permit item 18.8: At least once each calendar year, do you train all field staff in illicit discharge recognition (including conditions which could cause illicit discharges), and reporting illicit discharges for further investigation? (Note All or some of this item is a new permit requirement Compliance with new requirements is required within 12 months after receiving permit coverage.) ■ Yes N o (Skip to Q47) 45. If yes in Q44, which field staff do you train? (Check all that apply) Police Fire department Public works 45.A. 45.B. 45.C. 45.D. ❑ Parks staff 45.E. x Other (describe below): 45.F. Construction Stormwater Inspectors that are consultants receive training as well. 46. If yes in Q44, how do you train staff? (Check all that apply) 46.A. x Videos 46.B. ❑ In-person presentations 46.C. ❑ Webinars 46.0. ■ Training documents 46.E. ❑ Emails 46.F. [x Other (describe below): 46.G In -office discussions and MN+PCA waste water seminar. *47. Permit item 18.9: Do you ensure that individuals receive training commensurate with their responsibilities as they relate to your IDDE program? Individuals includes, but is not limited to individuals responsible for investigating, locating eliminating illicit discharges, and/or enforcement. (Note: All or some of this item is a new permit requirement Compliance with new requirements is required within 12 months after receiving permit coverage.) ■ X Yes N o (Skip to Q50) 48. If yes in Q47, how are these individuals trained? (Check all that apply) 48.A. f Videos 48.B. ❑ In-person presentations 48.C. ■ Webinars 48.D. ❑ Training documents 48.E. ❑ Emails 48.F. C Other (describe below): 48.G. 49. If yes in Q47, do previously trained individuals attend a refresher -training every three (3) calendar years following the initial training? Yes No "50. Permit item 18.10: Do you maintain a written or mapped inventory of priority areas you identify as having a higher likelihood for illicit discharges? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) Yes N o X https://www.pca.stateimmus • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 9 of 32 *51. Permit item 18.11: To the extent allowable under state or local law, do you conduct additional illicit discharge inspections in priority areas? Yes N o (Skip to Q53) 52. If yes in Q51, how often do you conduct illicit discharge inspections in priority areas: The City is a small community with only 17 outfalls, which allows public works and other staff to inspect the storm sewer system on an annual basis, at minimum. *53. Permit item 18.12: Do you have written procedures for investigating, locating, and eliminating the source of illicit discharges? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) ❑ Yes N o (Skip to Q55) x 54. If yes in Q53, what do your procedures include? Check all that apply: (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) 54.A. ❑ A timeframe in which you will investigate a reported illicit discharge 54.A.1. If checked describe: 54.B. I-1 Use of visual inspections to detect and track the source of an Illicit discharge 54.C. F1 Tools to investigate and locate an illicit discharge If checked, what tools do you use? (Check all that apply) 54.C.1. ❑ Mobile cameras 54.C.2. ❑ Collecting and analyzing water samples 54.C.3. [1I Smoke testing 54.C.4. ❑ Dye testing 54.C.5. j 1 Other (describe below): 54.C.6 54.D ❑ Cleanup methods to remove an illicit discharge or spill: 54.D.1. If checked, describe: 54.E ❑ Name or position title of responsible person(s) for investigating, locating, and eliminating an Illicit discharge 54.E.1. If checked, specify the name(s) or position title(s): *55. Permit item 18.13: Do you have written procedures for responding to spills, including emergency response procedures to prevent spills from entering the MS4? Yes N o (Skip to Q57) 56. If yes in Q55, do your written procedures include the immediate notification of the Minnesota Department of Public Safety Duty Officer at 1-800-422-0798 (toll free) or 651-649-5451 (Metro area), if the source of the illicit discharge is a spill or leak as defined in Minn. Stat. § 115 061? x Yes ❑ No https://www.pca.statammus • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 10 of 32 *57. Permit item 18.14: Do you maintain written enforcement response procedures (ERPs) to compel compliance with your regulatory mechanism(s) in Section 18? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) Yes ❑ No (Skip to Q60) 58. If yes in Q57, which of the following enforcement tools are available to you? (Check all that apply) 58.A. X Verbal warning 58.B. n Notice of violation 58.C. C Fine 58.D. © Criminal action 58.E. x Civil penalty 58.F. ❑ Other (describe below): 58.G. 59. If yes in Q57, do your ERPs include the following? (Check all that apply) 59.A. X Timeframes to complete corrective actions 59.B. k Name or position title of responsible person(s) for conducting enforcement *60. Permit item 18.15: Do you document information relating to MCM 3? ■ Yes No (Skip to Q62) 61. If yes in Q60, what do you document? (Check all that apply) 61.A. x Date(s) and location(s) of IDDE inspections conducted in accordance with permit items 18.7 and 18.11 61.B. x Reports of alleged illicit discharges received, including date(s) of the report(s), and any follow-up action(s) you take 61.C. n Date(s) of discovery of all illicit discharges 61.D. ❑ Identification of outfalls, or other areas, where illicit discharges have been discovered 61.E. ki Sources (including a description and the responsible party) of illicit discharges (if known) 61.F. Ixl Action(s) you take, including date(s) to address discovered illicit discharges *62. Permit item 18.16: Do you document training relating to permit item 18.8 and 18.9? Yes ❑ No (Skip to Q64) 63. If yes in Q62, what training information do you document? (Check all that apply) 63.A. x General subject matter covered 63.B. LJ Names and departments of individuals in attendance (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) 63.C. x Date of each event *64. Permit item 18.17: Do you document enforcement conducted pursuant to the ERPs in item 18.14, including verbal warnings'? Yes ❑ No (Skip to Q66) 65. If yes in Q64, what do you document relating to ERPs for MCM 3? (Check all that apply) 65.A. n Name of the person responsible for violating the terms and conditions of your regulatory mechanism(s) 65.B. X Date(s) and location(s) of the observed violation(s) 65.C. n Description of the violation(s) 65.D. X Corrective action(s) (including completion schedule) that you issued 65 E n Referrals to other regulatory organizations (if any) 65.F. n Date(s) violation(s) resolved *66. Permit item 12.4. Who is responsible for implementation of this MCM? List name(s) or position title(s): Heather Butkowski, City Administrator https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-490 • 9/23/20 Page 11 of 32 67. Provide any additional information about your current illicit discharge detection and elimination program that you would like to share (optional): (Maximum 10 lines of text) MCM 4: Construction site stormwater runoff control 68. Permit item 19.3: Do you have a regulatory mechanism(s) that establishes requirements for erosion, sediment, and waste controls? Yes No (skip to Q73) 69. If yes in 068, what does your regulatory mechanism(s) consist of? (Check all that apply) 69.A. Contract language X 69.B. 69.C. 69.D. 69.E 69.F. 69.G. 69.H. x Ordinance Permits Standards n Written policies n Operational plans Legal agreements Other mechanism(s) (describe below): 69.1. Through the Local Surface Water Management Plan 70. If yes in Q68, provide a website address to the regulatory mechanism(s). If the regulatory mechanism is not available online, briefly describe how a copy of the regulatory mechanism can be obtained: https://www.lauderdalemn.org/sites/g/files/vyhlif6506/f/uploads/08-04_stormwater_management_ as adopted_012715.pdf https://www.lauderdalemn.org/storm-water/pages/local-surface-water-management-plan 71. If yes in Q68, is your regulatory mechanism(s) at least as stringent as the MPCA's most current Construction Stormwater General Permit (MNR100001) for erosion, sediment, and waste controls by incorporating the Construction Stormwater General Permit by reference, or by incorporating all items in Q72? X Yes (skip to Q73) No 72. If no in Q71, which of the following requirements are incorporated into your regulatory mechanism(s)? (Check all that apply) 72.A. Erosion prevention practices: 72.A.1. 72.A.2. 72.A.3. Before work begins, owner(s)/operator(s) must delineate the location of areas not to be disturbed. Owner(s)/operator(s) must minimize the need for disturbance of portions of the project with steep slopes. When steep slopes must be disturbed, owner(s)/operator(s) must use techniques such as phasing and stabilization practices designed for steep slopes (e.g., slope draining and terracing). Owner(s)/operator(s) must stabilize all exposed soil areas, including stockpiles. Stabilization must be initiated immediately to limit soil erosion when construction activity has permanently or temporarily ceased on any portion of the site and will not resume for a period exceeding 14 calendar days. Stabilization must be completed no later than 14 calendar days after the construction activity has ceased. Stabilization is not required on constructed base components of roads, parking lots and similar surfaces. Stabilization is not required on temporary stockpiles without significant silt, clay or organic components (e.g., clean aggregate stockpiles, demolition concrete stockpiles, sand stockpiles) but owner(s)/operator(s) must provide sediment controls at the base of the stockpile. https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 12 of 32 72.A.4. [1 For Public Waters that the Minnesota Department of Natural Resources (DNR) has promulgated "work in water restrictions" during specified fish spawning time frames owner(s)/operator(s) must complete stabilization of all exposed soil areas within 200 feet of the water's edge, and that drain to these waters, within 24 hours during the restriction period. 72.A.5. ❑ Owner(s)/operator(s) must stabilize the normal wetted perimeter of the last 200 linear feet of temporary or permanent drainage ditches or swales that dram water from the site within 24 hours after connecting to a surface water or property edge. Owner(s)/operator(s) must complete stabilization of the remaining portions of temporary or permanent ditches or swales within 14 calendar days after connecting to a surface water or property edge and construction in that portion of the ditch temporarily or permanently ceases. 72.A.6. n Temporary or permanent ditches or swales that are being used as a sediment containment system during construction (with properly designed rock -ditch checks bio rolls, silt dikes, etc.) do not need to be stabilized. Owner(s)/operator(s) must stabilize these areas within 24 hours after their use as a sediment containment system ceases. 72.A.7. ❑ Owner(s)/operator(s) must not use mulch, hydromulch, tackifier, polyacrylamide or similar erosion prevention practices within any portion of the normal wetted perimeter of a temporary or permanent drainage ditch or swale section with a continuous slope of greater than two percent. 72 A 8 (-j Owner(s)/operator(s) must provide temporary or permanent energy dissipation at all pipe outlets within 24 hours after connection to a surface water or permanent stormwater treatment system. 72 A 9 ■ Owner(s)/operator(s) must not disturb more land (i.e., phasing) than can be effectively inspected and maintained. 72.B. Sediment control practices: 72.B.2. 72.6.3. 72.B.4. 72.B.5. ❑ Owner(s)/operator(s) must establish sediment control BMPs on all down gradient perimeters of the site and downgradient areas of the site that drain to any surface water, including curb and gutter systems. Owner(s)/operator(s) must locate sediment control practices upgradient of any buffer zones Owner(s)/operator(s) must install sediment control practices before any upgradient land -disturbing activities begin and must keep the sediment control practices in place until they establish permanent cover. If the downgradient sediment controls are overloaded, based on frequent failure or excessive maintenance requirements, owner(s)/operator(s) must install additional upgradient sediment control practices or redundant BMPs to eliminate the overloading and amend the site plans to identify these additional practices. Temporary or permanent drainage ditches and sediment basins designed as part of a sediment containment system (e.g., ditches with rock -check dams) require sediment control practices only as appropriate for site conditions. A floating silt curtain placed in the water is not a sediment control BMP to satisfy perimeter control requirements in this part except when working on a shoreline or below the waterline. Immediately after the short term construction activity (e g. installation of rip rap along the shoreline) in that area is complete, owner(s)/operator(s) must install an upland perimeter control practice if exposed soils still drain to a surface water. Owner(s)/operator(s) must re -install all sediment control practices adjusted or removed to accommodate short-term activities such as clearing or grubbing, or passage of vehicles, immediately after the short-term activity is completed. Owner(s)/operator(s) must re -install sediment control practices before the next precipitation event even if the short-term activity is not complete. 72.B.6. n Owner(s)/operator(s) must protect all storm drain inlets using appropriate BMPs during construction until they establish permanent cover on all areas with potential for discharging to the inlet. 72. B.7. C Owner(s)/operator(s) may remove inlet protection for a particular inlet if a specific safety concern (e.g., street flooding/freezing) is identified by owner(s)/operator(s) or the jurisdictional authority (e.g , city/county/township/ MnDOT engineer). Owner(s)/operator(s) must document the need for removal in the site plans. Owner(s)/operator(s) must provide silt fence or other effective sediment controls at the base of stockpiles on the downgradient perimeter. 72.B.9. C Owner(s)/operator(s) must locate stockpiles outside of natural buffers or surface waters, including stormwater conveyances such as curb and gutter systems unless there is a bypass in place for the stormwater. 72 B 10 I— Owner(s)/operator(s) must install a vehicle tracking BMP to minimize the track out of sediment from the construction site or onto paved roads within the site 72 B 11 Owner(s)/operator(s) must use street sweeping if vehicle tracking BMPs are not adequate to prevent sediment tracking onto the street. 72 B 12 ❑ In any areas of the site where final vegetative stabilization will occur, owner(s)/operator(s) must restrict vehicle and equipment use to minimize sod compaction. Owner(s)/operator(s) must preserve topsoil on the site, unless infeasible. Owner(s)/operator(s) must direct discharges from BMPs to vegetated areas unless infeasible. Owner(s)/operator(s) must preserve a 50 foot natural buffer or, if a buffer is infeasible on the site provide redundant (double) perimeter sediment controls when a surface water is located within 50 feet of the projects earth disturbances and stormwater flows to the surface water. Owner(s)/operator(s) must install 72.B.8. C ■ 72B13 U 72.B.14. ❑ 72B15 P1 https://www.pca.state.mn.us wq-strm4-49a • 9/23/20 • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats Page 13 of 32 perimeter sediment controls at least 5 feet apart unless limited by lack of available space. Natural buffers are not required adjacent to road ditches, judicial ditches, county ditches stormwater conveyance channels, storm drain inlets, and sediment basins. If preserving the buffer is infeasible, owner(s)/operator(s) must document the reasons in the site plans. Sheet piling is a redundant perimeter control if installed in a manner that retains all stormwater. 72 B 16 Owner(s)/operator(s) must use polymers, flocculants, or other sedimentation treatment chemicals in accordance with accepted engineering practices, dosing specifications and sediment removal design specifications provided by the manufacturer or supplier. Owner(s)/operator(s) must use conventional e rosion and sediment controls prior to chemical addition and must direct treated stormwater to a sediment control system for filtration or settlement of the floc prior to discharge. 72.C. Dewatering and basin draining: 72 C 1 ❑ Owner(s)/operator(s) must discharge turbid or sediment -laden waters related to dewatering or basin draining (e.g., pumped discharges, trench/ditch cuts for drainage) to a temporary or permanent sediment basin on the project site unless infeasible. Owner(s)/operator(s) may dewater to surface waters if they visually check to e nsure adequate treatment has been obtained and nuisance conditions (see Minn. R 7050.0210, subp. 2) will not result from the discharge. If owner(s)/operator(s) cannot discharge the water to a sedimentation basin prior to entering a surface water, owner(s)/operator(s) must treat it with appropriate BMPs such that the discharge does not adversely affect the surface water or downstream properties. 72 C 2 If owner(s)/operator(s) must discharge water that contains oil or grease, owner(s)/operator(s) must use an o il -water separator or suitable filtration device (e g. cartridge filters, absorbents pads) prior to discharge. 72.C.3. Owner(s)/operator(s) must discharge all water from dewatering or basin -draining activities in a manner that does not cause erosion or scour in the immediate vicinity of discharge points or inundation of wetlands in the immediate vicinity of discharge points that causes significant adverse impact to the wetland. 72.C.4. ❑ If owner(s)/operator(s) use filters with backwash water, they must haul the backwash water away for disposal, return the backwash water to the beginning of the treatment process, or incorporate the backwash water into the site in a manner that does not cause erosion. 72.D. Inspection and maintenance: 72 D 1 fI Owner(s)/operator(s) must ensure that a trained person will inspect the entire construction site at least once every seven (7) days during active construction and within 24 hours after a rainfall event greater than one- half inch in 24 hours. 72 D 2 ❑ Owner(s)/operator(s) must inspect and maintain all permanent stormwater treatment BMPs. 72.D.3. ❑ Owner(s)/operator(s) must inspect all erosion prevention and sediment control BMPs and Pollution Prevention Management Measures to ensure integrity and effectiveness. Owner(s)/operator(s) must repair, replace, or supplement all nonfunctional BMPs with functional BMPs by the end of the next business day after discovery unless another time frame is specified below. Owner(s)/operator(s) may take additional time if field conditions prevent access to the area 72.D.4. ❑ During each inspection, owner(s)/operator(s) must inspect surface waters, including drainage ditches and conveyance systems but not curb and gutter systems, for evidence of erosion and sediment deposition. Owner(s)/operator(s) must remove all deltas and sediment deposited in surface waters, including drainage ways, catch basins, and other drainage systems and restabilize the areas where sediment removal results in exposed soil. Owner(s)/operator(s) must complete removal and stabilization within seven (7) calendar days of discovery unless precluded by legal, regulatory, or physical access constraints. Owner(s)/operator(s) must use all reasonable efforts to obtain access. If precluded, removal and stabilization must take place within seven (7) calendar days of obtaining access. Owner(s)/operator(s) are responsible for contacting all local, regional, state and federal authorities and receiving any applicable permits, prior to conducting any work in surface waters. 72.D.5. ❑ Owner(s)/operator(s) must inspect construction site vehicle exit locations, streets and curb and gutter systems within and adjacent to the project for sedimentation from erosion or tracked sediment from vehicles. Owner(s)/operator(s) must remove sediment from all paved surfaces within one (1) calendar day of discovery or, if applicable, within a shorter time to avoid a safety hazard to users of public streets 72.D.6. ❑ Owner(s)/operator(s) must repair, replace, or supplement all perimeter control devices when they become n onfunctional or the sediment reaches one-half of the height of the device. 72.D.7. C Owner(s)/operator(s) must drain temporary and permanent sedimentation basins and remove the sediment when the depth of sediment collected in the basin reaches one-half of the storage volume. 72 D 8 C Owner(s)/operator(s) must ensure that at least one individual present on the site (or available to the project site in three (3) calendar days) is trained in the job duties of overseeing the implementation of, revising and/or amending the site plans and performing inspections for the project. 72.D.9. Owner(s)/operator(s) may adjust the inspection schedule as follows; a. inspections of areas with permanent cover can be reduced to once per month, even if construction activity continues on other portions of the site; or b. where construction sites have permanent cover on all exposed soil areas and no construction activity is occurring anywhere on the site, inspections can be reduced to once per month and, after 12 months, may be suspended completely until construction activity resumes. The MPCA may require inspections to resume if conditions warrant; or ■ https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 14 of 32 c. where construction activity has been suspended due to frozen ground conditions, inspections may be suspended. Inspections must resume within 24 hours of runoff occurring, or upon resuming construction whichever comes first. 72.D.10 [-] Owner(s)/operator(s) must record all inspections and maintenance activities within 24 hours of being conducted and these records must be retained with the site plans. These records must include: a. date and time of inspections; and b. name of person(s) conducting inspections; and c. accurate findings of inspections, including the specific location where corrective actions are needed; and d. corrective actions taken (including dates, times, and party completing maintenance activities); and e. date of all rainfall events greater than one-half inch in 24 hours and the amount of rainfall for each event. Owner(s)/operator(s) must obtain rainfall amounts by either a properly maintained rain gauge installed onsite, a weather station that is within one (1) mile of owner(s)/operator(s)r location, or a weather reporting system that provides site specific rainfall data from radar summaries; and f if owner(s)/operator(s) observe a discharge during the inspection, they must record and should photograph and describe the location of the discharge (i.e., color, odor, settled or suspended solids, oil sheen and other obvious Indicators of pollutants); and any amendments to the site plans proposed as a result of the inspection must be documented within seven (7) calendar days. 72.E. Inspection and maintenance: 72.E.1. ❑ Owner(s)/operator(s) must place building products and landscape materials under cover (e.g., plastic sheeting or temporary roofs) or protect them by similarly effective means designed to minimize contact with stormwater. Owner(s)/operator(s) are not required to cover or protect products which are either not a source of contamination to stormwater or are designed to be exposed to stormwater. 72.E.2. n Owner(s)/operator(s) must place pesticides, fertilizers and treatment chemicals under cover (e.g., plastic sheeting or temporary roofs) or protect them by similarly effective means designed to minimize contact with stormwater. 72 E 3 ❑ Owner(s)/operator(s) must store hazardous materials and toxic waste, (including oil, diesel fuel, gasoline, hydraulic fluids, paint solvents, petroleum-based products, wood preservatives, additives, curing compounds, and acids) in sealed containers to prevent spills, leaks or other discharge. Storage and disposal of hazardous waste materials must be in compliance with Minn R. ch. 7045 including secondary containment as applicable. 72.E.4. ❑ Owner(s)/operator(s) must properly store, collect, and dispose of solid waste in compliance with Minn. R. ch. 7035. 72.E.5. [_ Owner(s)/operator(s) must position portable toilets so they are secure and will not tip or be knocked over. Owner(s)/operator(s) must dispose of sanitary waste in accordance with Minn. R. ch. 7041. 72 E 6 n Owner(s)/operator(s) must take reasonable steps to prevent the discharge of spilled or leaked chemicals, including fuel, from any area where chemicals or fuel will be loaded or unloaded including the use of drip pans or absorbents unless infeasible Owner(s)/operator(s) must ensure adequate supplies are available at all times to clean up discharged materials and that an appropriate disposal method is available for recovered spilled materials. Owner(s)/operator(s) must report and clean up spills immediately as required by Minn. Stat § 115.061, using dry clean up measures where possible. 72.E.7. ❑ Owner(s)/operator(s) must limit vehicle exterior washing and equipment to a defined area of the site. Owner(s)/operator(s) must contain runoff from the washing area in a sediment basin or other similarly effective controls and must dispose of waste from the washing activity properly Owner(s)/operator(s) must properly use and store soaps, detergents or solvents. 72.E.8. n Owner(s)/operator(s) must provide effective containment for all liquid and solid wastes generated by washout operations (e.g., concrete, stucco, paint, form release oils curing compounds and other construction materials) related to the construction activity. Owner(s)/operator(s) must prevent liquid and solid washout wastes from contacting the ground and must design the containment so it does not result in runoff from the washout operations or areas. Owner(s)/operator(s) must properly dispose of liquid and solid wastes in compliance with Minn. R. ch. 7035. Owner(s)/operator(s) must install a sign Indicating the location of the washout facility. 72.F. Temporary sediment basins: 72.F 1. ❑ Where ten (10) or more acres of disturbed soil drain to a common location, owner(s)/operator(s) must provide a temporary sediment basin to provide treatment of the runoff before it leaves the construction site or enters surface waters Owner(s)/operator(s) may convert a temporary sediment basin to a permanent basin after construction is complete. The temporary basin is no longer required when permanent cover has reduced the acreage of disturbed soil to less than ten (10) acres draining to a common location. 72 F 2 The temporary basin must provide live storage for a calculated volume of runoff from a two (2) -year, 24-hour storm from each acre drained to the basin or 1,800 cubic feet of live storage per acre drained, whichever is greater. g. ■ https://www.pcmstate.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 15 of 32 72F3 72.F.4. 72.F.5. 72.F.6. 72.F.7. 72.F.8. C Where owner(s)/operator(s) have not calculated the two (2) -year, 24-hour storm runoff amount, the temporary sediment basin must provide 3,600 cubic feet of live storage per acre of the basin's drainage area. n Owner(s)/operator(s) must design basin outlets to prevent short-circuiting and the discharge of floating debris. [� Owner(s)/operator(s) must design the outlet structure to withdraw water from the surface to minimize the discharge of pollutants. Owner(s)/operator(s) may temporarily suspend the use of a surface withdrawal mechanism during frozen conditions. The basin must include a stabilized emergency overflow to prevent failure of pond integrity. ❑ Owner(s)/operator(s) must provide energy dissipation for the basin outlet within 24 hours after connection to a surface water. C Owner(s)/operator(s) must locate temporary basins outside of surface waters and any required buffer zones. ■ Owner(s)/operator(s) must construct temporary basins prior to disturbing (10) or more acres of soil draining to a common location. 72.F.9. Where a temporary sediment basin meeting the requirements of this part is infeasible, owner(s)/operator(s) must install effective sediment controls such as smaller sediment basins and/or sediment traps silt fences, vegetative buffer strips or any appropriate combination of measures as dictated by Individual site conditions. In determining whether installing a sediment basin is infeasible, owner(s)/operator(s) must consider public safety and may consider factors such as site soils, slope, and available area on-site. Owner(s)/operator(s) must document this determination of infeasibility in the site plans. 72.G. Termination conditions: 72.G.1. Owner(s)/operator(s) must complete all construction activity and must install permanent cover over all areas. Vegetative cover must consist of a uniform perennial vegetation with a density of 70 percent of its expected final growth. Vegetation is not required where the function of a specific area dictates no vegetation such as impervious surfaces or the base of a sand filter. ❑ Owner(s)/operator(s) must clean the permanent stormwater treatment system of any accumulated sediment and must ensure the system meets all applicable requirements and is operating as designed. 72 F 3 [I Owner(s)/operator(s) must remove all sediment from conveyance systems. 72.G.2. ■ 72.G.4. Owner(s)/operator(s) must remove all temporary synthetic erosion prevention and sediment control BMPs. Owner(s)/operator(s) may leave BMPs designed to decompose on-site in place. 72.G.5. n For residential construction only, permit coverage terminates on individual lots if the structure(s) are finished and temporary erosion prevention and downgradient perimeter control is complete and the residence sells to the homeowner. 72.G.6. ❑ For construction projects on agricultural land (e.g., pipelines across cropland), owner(s)/operator(s) must return the disturbed land to its preconstruction agricultural use. 72.H. If applicable, additional requirements for discharges to special and impaired waters: ■ 72 H 1 Owner(s)/operator(s) must immediately initiate stabilization of exposed soil areas, and complete the stabilization within seven (7) calendar days after the construction activity in that portion of the site temporarily or permanently ceases. U Owner(s)/operator(s) must provide a temporary sediment basin for common drainage locations that serve an area with five (5) or more acres disturbed at one time. Owner(s)/operator(s) must include an undisturbed buffer zone of not less than 100 linear feet from a special water (not including tributaries) and must maintain this buffer zone at all times, both during construction and as a permanent feature post construction except where a water crossing or other encroachment is necessary to complete the project. Owner(s)/operator(s) must fully document the circumstance and reasons the buffer encroachment is necessary in the site plans and include restoration activities. Owner(s)/operator(s) must minimize all potential water quality, scenic and other environmental impacts of these exceptions by the use of additional or redundant (double) BMPs and must document this in the site plans for the project. 72.H.4. C Owner(s)/operator(s) must conduct routine site inspections once every three (3) days for projects that discharge to prohibited waters. 72.H.2. 72.H.3. *73. Permit item 19.5: Does your regulatory mechanism(s) require that owners and operators of construction activity develop site plans that must be submitted to you for review and confirmation that regulatory mechanism(s) requirements have been met, prior to the start of construction activity? ■ Yes No *74. Permit item 19.6: Do you have written procedures for site plan reviews to ensure compliance with requirements of the regulatory mechanism(s)? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) ❑ Yes D No (Skip to Q76) https://www.pca.state.mrhus • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 16 of 32 75. If yes in Q74 do your procedures include the following? (Check all that apply) 75.A. Written notification to owners and operators of the need to apply for and obtain coverage under the CSW Permit. 75.B. ❑ Use of a written checklist, consistent with the requirements of the regulatory mechanism(s), to document the adequacy of each site plan required. *76. Permit item 19.7: Do you have written procedures for conducting site inspections to determine compliance with your regulatory mechanism(s)? Yes ❑ No *77. Permit item 19.8: Do you maintain written procedures for identifying high-priority and low -priority sites for inspection? (Note: All or some of this item is a new permit requirement Compliance with new requirements is required within 12 months after receiving permit coverage.) Yes No (Skip to Q79) x ■ x 78. If yes in Q77 do your procedures include the following? (Check all that apply) 78.A. ■ A detailed explanation describing how sites will be categorized as either high-priority or low -priority. If checked, how do you prioritize sites for inspection? (Check all that apply) 78.A.1. 78.A.2. 78.A.3. 78.A.4. 78.A.5. 78.A.6. 78.A.7. 78.A.8. 78.A.9. ■ Site topography Soil characteristics Types of receiving water(s) ❑ Stage of construction ❑ Compliance history ❑ Weather conditions n Citizen complaints n Project size fl Other (describe below): 78.A.10. 78.B. n A frequency at which you will conduct inspections for high-priority sites. If checked, how often will you inspect high-priority sites? (Check only one) 78.B.1 C More than once every seven (7) days 78.B.2 n Once every seven (7) days 78.B.3 ❑ Once every 14 days 78.B.4 n Once every 21 days 78.B.5 ❑ Once every 30 days 78.B.6 n Other (describe below): 78. B.7. 78.C. ❑ A frequency at which you will conduct inspections for low -priority sites. If checked, how often will you inspect low -priority sites? (Check only one) 78.C.1. 78C2 78.C.3. 78.C.4. 78.C.5. 78.C.6. ■ More than once every seven (7) days ❑ Once every seven (7) days n Once every 14 days n Once every 21 days ❑ Once every 30 days n Other (describe below): 78.C.7. https://www.pca.state.m n.us wq-strm4-49a • 9/23/20 • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats Page 17 of 32 78.D. ❑ The name(s) of individual(s) or position title(s) responsible for conducting site inspections: *79. Permit item 19.9: Do you use a written checklist to document each site inspection when determining compliance with your regulatory mechanism(s)? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) ❑ Yes X N o (Skip to Q82) 80. If yes 80.A. 80.B. 80.C. 80.D. 80.E. 80.F. 80.G. 80.H. 80.1. 80.J. in Q79, are the following items incorporated in your written checklist? (Check all that apply) [1 Stabilization of exposed soils (including stockpiles) ❑ Stabilization of ditch and swale bottoms El Sediment control BMPs on all downgradient perimeters of the project and upgradient of buffer zones Storm drain inlet protection [ 1 Energy dissipation at pipe outlets ❑ Vehicle tracking BMPs Preservation of a 50 foot natural buffer or redundant sediment controls where stormwater flows to a surface water within 50 feet of disturbed soils [1 Owner/operator of construction activity self -inspection records Containment for all liquid and solid wastes generated by washout operations (e.g., concrete, stucco, paint, form release oils curing compounds, and other construction materials) ❑ BMPs maintained and functional ■ 81. Provide any additional information on your process to document site inspections (optional): *82. Permit item 19.10: Do you have written procedures for receipt and consideration of reports of noncompliance or other stormwater related information on construction activity submitted to you by the public? Yes N o (Skip to Q84) ■ X 83. If yes in Q82 please provide your procedures or a description of your procedures (e.g., how the public may submit concerns, typical timeframe for you to investigate reports): *84. Permit item 19.11: Do individuals receive training commensurate with their responsibilities as they relate to your Construction Site Stormwater Runoff Control program? Individuals includes, but is not limited to, individuals responsible for conducting site plan reviews, site inspections, and/or enforcement. Yes N o (Skip to Q87) • ■ https://www.pca.state.mmus • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 18 of 32 85. If yes in Q84, do previously trained individuals attend a refresher -training every three (3) calendar years following the initial training? (Note: All or some of this item is a new permit requirement. Compliance with new requirements "s required within 12 months after receiving permit coverage.) Yes ❑ No 86. If yes 86.A. 86.B. 86.C. 86.D. 86.E. 86.F. 86.G. 86.H. in Q84, what training do your staff who perform site inspections receive? (Check all that apply) [ I University of Minnesota Erosion and Stormwater Management Certification Program Qualified Compliance Inspector of Stormwater Minnesota Laborers Training Center Stormwater Pollution Prevention Plan Installer or Supervisor Minnesota Utility Contractors Association Erosion Control Training Certified Professional in Erosion and Sediment Control Certified Professional in Stormwater Quality Certified Erosion Sediment and Storm Water Inspector Other (describe below): 86.1. ■ *87. Permit item 19.12: Do you maintain written ERPs to compel compliance with your regulatory mechanism(s) in Section 19? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) Yes No (Skip to Q89) 88. If yes in Q87, which enforcement tools are included in your ERPs? (Check all that apply) 88.A. C Verbal warning 88.B. [RI Notice of violation 88.C. © Administrative order 88.D. © Stop work order 88.E. x Fine 88.F. © Forfeit of security bond money 88.G. x Withholding of certificate of occupancy 88.H. © Criminal action 88.1. x Civil penalty 88.J. [ 1 Other (describe below): 88.K. *89. Please specify name or position title of responsible person(s) for conducting enforcement: Chad Johnson, Stantec, Erosion Control Inspector *90. Permit item 19.13: Do you document each site plan review you conduct? X Yes No (Skip to Q92) 91. If yes in Q90, what do you document in your site plan review process? (Check all that apply) 91.A. [ Project name 91.B. © Location 91.C. [5-iTotal acreage to be disturbed 91.D. C Owner and operator of the proposed construction activity 91.E. j^ Proof of notification to obtain coverage under the CSW Permit or proof of coverage under the CSW Permit (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) 91.F. Any stormwater related comments and supporting completed checklist, to determine project approval or denial (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) Ix https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 19 of 32 92. Permit item 19A4: Do you document training related to permit item 19.11? X Yes No (Skip to Q94) 93. If yes in Q92, what do you document? (Check all that apply) 93.A. �j General subject matter covered 93.B. 93.C. X N ame(s) and departments of individuals in attendance (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) D ate of each event 94. Permit item 19.15: Do you document enforcement conducted pursuant to your ERPs in item 19.12, including verbal warnings? X Yes No (Skip to Q96) 95. If yes in Q94, what do you document relating to ERPs for MCM 4? (Check all that apply) N ame of the person responsible for violating the terms and conditions of your regulatory mechanism(s) D ate(s) and location(s) of the observed violation(s) 95.A. 95.B 95.C. 95.D. 95.E 95.F. x x X X D escription of the violation(s) Corrective action(s) (including completion schedule) that you issued rx1 Referrals to other regulatory organizations (if any) D ate(s) violation(s) resolved 96. Permit item 12.4: Who is responsible for implementation of this MCM? List name(s) or position title(s): Kellie Schlegel, Stantec, City Engineer 97. Provide any additional information about your current construction site stormwater runoff control program that you would like to share (optional): (Maximum 10 lines of text) MCM 5: Post -construction stormwater management 98. Permit item 20.3: Do you have a post -construction stormwater management regulatory mechanism(s)? X Yes No (skip to Q102) 99. If yes in Q98, what does your regulatory mechanism(s) consist of? (Check all that apply) 99.A. ❑ Contract language 99.B. x Ordinance 99.C. ❑ Permits 99.D. ❑ Standards 99.E ❑ Written policies 99.F. ❑ Operational plans 99.G. x Legal agreements 99.H. [xXI Other mechanism(s) (describe below): 99.1. The City's Local Surface Water Management Plan https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 20 of 32 100. If yes in Q98, provide a website address to the regulatory mechanism(s). If the regulatory mechanism is not available online, briefly describe how a copy of the regulatory mechanism can be obtained: https://www.lauderdalemn.org/storm-water/pages/local-surface-water-management-plan 101. If yes in Q98, which of the following requirements are incorporated into your regulatory mechanism? (Check all that apply) 101 A x Permit item 20.4: You must require owners of construction activity to submit site plans with post -construction stormwater management BMPs designed with accepted engineering practices to you for review and confirmation that regulatory mechanism(s) requirements have been met, prior to start of construction activity. 101.B. n Permit item 20.5: You must require owners of construction activity to treat the water quality volume on any project where the sum of the new impervious surface and the fully reconstructed Impervious surface equals one or more acres. (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) 101.C. n Permit item 20.6: For construction activity (excluding linear projects), the water quality volume must be calculated as one (1) inch times the sum of the new and the fully reconstructed Impervious surface. (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) 101.D. X Permit item 20.7: For linear projects, the water quality volume must be calculated as the larger of one (1) inch times the new Impervious surface or one-half (0.5) inch times the sum of the new and the fully reconstructed Impervious surface. Where the entire water quality volume cannot be treated within the existing right-of-way a reasonable attempt to obtain additional right-of-way, easement, or other permission to treat the stormwater during the project planning process must be made Volume reduction practices must be considered first, as described in item 20.8. Volume reduction practices are not required if the practices cannot be provided cost effectively. If additional right-of-way, easements, or other permission cannot be obtained, owners of construction activity must maximize the treatment of the water quality volume prior to discharge from the MS4. (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) 101 E (x. Permit item 20.8: Volume reduction practices (e.g., infiltration or other) to retain the water quality volume on-site must be considered first when designing the permanent stormwater treatment system. This permit does not consider wet sedimentation basins and filtration systems to be volume reduction practices. If this permit prohibits infiltration as described in item 20.9, other volume reduction practices, a wet sedimentation basin or filtration basin may be considered. 101 F ■ Permit item 20.9: Infiltration systems must be prohibited when the system would be constructed in areas: a. That receive discharges from vehicle fueling and maintenance areas, regardless of the amount of new and fully reconstructed Impervious surface. (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage) b. Where high levels of contaminants in soil or groundwater may be mobilized by the infiltrating stormwater. To make this determination, the owners and/or operators of construction activity must complete the MPCA's site screening assessment checklist, which is available in the Minnesota Stormwater Manual or conduct their own assessment. The assessment must be retained with the site plans. (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage ) c. Where soil infiltration rates are more than 8.3 inches per hour unless soils are amended to slow the infiltration rate below 8.3 inches per hour (Note All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) d. With less than three (3) feet of separation distance from the bottom of the Infiltration system to the elevation of the seasonally saturated soils or the top of bedrock e. Of predominately Hydrologic Soil Group D (clay) soils. (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) f. In an Emergency Response Area (ERA) within a Drinking Water Supply Management Area (DWSMA) as defined in Minn. R. 4720.5100 Subp. 13, classified as high or very high vulnerability as defined by the Minnesota Department of Health. (Note: All or some of this item is a new permit requirement Compliance with new requirements is required within 12 months after receiving permit coverage) g. In an ERA within a DWSMA classified as moderate vulnerability unless you perform or approve a higher level of engineering review sufficient to provide a functioning treatment system and to prevent adverse impacts to groundwater. (Note: All or some of this item is a new permit requirement Compliance with new requirements is required within 12 months after receiving permit coverage.) h. Outside of an ERA within a DWSMA classified as high or very high vulnerability unless you perform or approve a higher level of engineering review sufficient to provide a functioning treatment system and to prevent adverse impacts to groundwater. (Note All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) i. Within 1,000 feet up -gradient or 100 feet down gradient of active karst features. (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 21 of 32 j. That receive stormwater runoff from these types of entities regulated under NPDES for industrial stormwater: automobile salvage yards; scrap recycling and waste recycling facilities; hazardous waste treatment, storage, or disposal facilities; or air transportation facilities that conduct deicing activities. 101.G. ❑ Permit item 20 10: For non-linear projects, where the water quality volume cannot cost effectively be treated on the site of the original construction activity, you must identify, or may require owners of the construction activity to identify locations where off-site treatment projects can be completed. If the entire water quality volume is not addressed on the site of the original construction activity, the remaining water quality volume must be addressed through off-site treatment and, at a minimum, ensure the requirements of permit items 20.11 through 20 14 are met. 101 H n Permit item 20 11: You must ensure off-site treatment project areas are selected in the following order of preference: a. Locations that yield benefits to the same receiving water that receives runoff from the original construction activity b. Locations within the same DNR catchment area as the original construction activity c. Locations in the next adjacent DNR catchment area up -stream d. Locations anywhere within your jurisdiction 101.1. ❑ Permit item 20.12: Off-site treatment projects must involve the creation of new structural stormwater BMPs or the retrofit of existing structural stormwater BMPs, or the use of a properly designed regional structural stormwater BMP. Routine maintenance of structural stormwater BMPs already required by this permit cannot be used to meet this requirement. 101 J [J Permit item 20.13: Off-site treatment projects must be completed no later than 24 months after the start of the original construction activity. If you determine that more time is needed to complete the treatment project, you must provide the reason(s) and schedule(s) for completing the project in the annual report. 101.x. ❑ Permit item 20.14: If you receive payment from the owner of a construction activity for off-site treatment, you must apply any such payment received to a public stormwater project, and all projects must comply with permit items 20 11 through 20.13, 101.L. © Permit item 20.158 You must include the establishment of legal mechanism(s) between you and owners of structural stormwater BMPs not owned or operated by you, that have been constructed to meet the requirements in Section 20. The legal mechanism(s) must include provisions that, at a minimum: a. Allow you to conduct inspections of structural stormwater BMPs not owned or operated by you, perform necessary maintenance, and assess costs for those structural stormwater BMPs when you determine the owner of that structural stormwater BMP has not ensured proper function. b. Are designed to preserve your right to ensure maintenance responsibility, for structural stormwater BMPs not owned or operated by you, when those responsibilities are legally transferred to another party. c. Are designed to protect/preserve structural stormwater BMPs. If structural stormwater BMPs change, causing decreased effectiveness, new, repaired, or improved structural stormwater BMPs must be implemented to provide equivalent treatment to the original BMP. * 102. Permit item 20.16: Do you maintain a written or mapped inventory of structural stormwater BMPs that you do not own or operate that meet all of the following criteria? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) a. The structural stormwater BMP includes an executed legal mechanism(s) between you and owners responsible for the long-term maintenance as required in item 20 15; and b. The structural stormwater BMP was implemented on or after August 1, 2013. Yes No ■ * 103. Permit item 20.17: Do you to have written procedures for site plan reviews to ensure compliance with requirements of your regulatory mechanism(s)? Yes No * 104. Permit item 20.18: Do individuals receive training commensurate with their responsibilities as they relate to your Post - Construction Stormwater Management program? Individuals include, but is not limited to individuals responsible for conducting site plan reviews and/or enforcement. Yes ❑ No (Skip to Q106) 105. If yes in Q104, do previously trained individuals attend a refresher training every three (3) calendar years following the initial training? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) Yes ❑ No * 106. Permit item 20.19: Do you maintain written ERPs to compel compliance with your regulatory mechanism(s) required in Section 20? (Note: All or some of this item is a new permit requirement Compliance with new requirements is required within 12 months after receiving permit coverage.) Yes No (Skip to Q108) a • ■ https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 22 of 32 107. If yes in Q106, what enforcement tools are included in your ERPs? (Check all that apply) 107.A. x Verbal warning 107.B. © Notice of violation 107.C. x Administrative order 107.D. © Fine 107 E © Criminal action 107.F. n Civil penalty 107.G. x Other (describe below): 107.H. The city has the right to fix the issue and charge the owner for it. * 108. Please specify name or position title of responsible person(s) for conducting enforcement: Heather Butkowski, City Administrator * 109. Permit item 20.20: Do you document each site plan review you conduct? X Yes ❑ No (Skip to Q111) 110. If yes in Q109, what do you document in your site plan review process? (Check all that apply) 110.A. rj Supporting documentation used to determine compliance, including any calculations for the permanent stormwater treatment system. 110.B. (i The water quality volume that will be treated through volume reduction practices compared to the total water quality volume required to be treated (Note: All or some of this item is a new permit requirement Compliance with new requirements is required within 12 months after receiving permit coverage.) 110.C. ❑ Documentation associated with off-site treatment projects you authorize, including rationale to support the location of permanent stormwater treatment projects in accordance with items 20.10 and 20 11. (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) 110.D. ❑ Payments received and used in accordance with permit item 20.14. 110.E. ❑ All legal mechanisms drafted in accordance with permit item 20.15, including date(s) of the agreement(s) and name(s) of all responsible parties involved. * 111. Permit item 20.21: Do you document training related to your Post -Construction Stormwater Management program? ■ Yes No (Skip to Q113) 112 If yes in Q111, what are you documenting? (Check all that apply) 112.A. © General subject matter covered 112.B. 11 Names and departments of individuals in attendance (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) 112.C. © The date of each event * 113. Permit item 20.22: Do you document enforcement conducted pursuant to your ERPs in item 20.19, including verbal warnings? Yes No (Skip to Q115) ■ 114. If yes in Q113, what do you document relating to ERPs for MCM 5? (Check all that apply) 114.A 114.B 114.0 x x The name of the person responsible for violating the terms and conditions of your regulatory mechanism(s) The date(s) and location(s) of the observed violation(s) A description of the violation(s) 114.D n Corrective action(s) issued 114.E n Referrals to other regulatory organizations 114.F. n The date(s) violation(s) are resolved https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 23 of 32 115. Permit item 12.4: Who is responsible for implementation of this MCM? List name(s) or position title(s): Heather Butkowski, City Administrator 116. Provide any additional information about your current post -construction stormwater management program that you would like to share (optional): (Maximum 10 lines of text) MCM 6: Pollution prevention/Good housekeeping for municipal operations 117. Permit item 21.3: Do you maintain a written or mapped inventory of your owned/operated facilities that contribute pollutants to stormwater discharges? X Yes No (skip to 0119) 118. If yes in Q117, which of the following facilities do you own and/or operate? (Check all that apply) 118.A. ❑ Composting 118.B. x Equipment storage and maintenance 118.C. ❑ Hazardous waste disposal 118.D. ❑ Hazardous waste handling and transfer 118.E Landfill(s) 118.F. Solid waste handling and transfer 118.G. IX] Park(s) 118.H. Pesticide storage 118.1. x Public parking lot(s) 118.J. Public golf course(s) 118.K. ❑ Public swimming pool(s) 118.L. x Public works yard(s) 118.M. ❑ Recycling 118.N. Salt storage 118.0. ❑ Snow storage 118.P. x Vehicle storage and maintenance (e.g , fueling and washing) yard(s) 118.Q. Materials storage yard(s) 118.R. Other (describe below): 118.S. 119. Permit item 21.4: Do you implement BMPs to prevent or reduce pollutants in stormwater discharges from municipal operations? Yes No (Skip to Q121) X https://www.pca.state.mn.us O 651-296-6300 • 800-657-3864 G Use your preferred relay service a Available in alternative formats wq-strm4-49a s 9/23/20 Page 24 of 32 120. If yes in Q119, provide additional information on the BMPs you implement to address stormwater discharges from municipal operations (e.g. waste disposal, management of stockpiles, road maintenance): The City conducts street sweeping, road maintenance. * 121. Permit item 21.5: Do you implement BMPs at your owned/operated salt storage areas? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) Yes N o (Skip to Q123) ■ X 122. If yes in Q121, what BMPs do you have in place at salt storage areas? (Check all that apply) 122.A. ❑ Salt is covered or stored indoors 122.B. ❑ Salt stored on an impervious surface 122.C. ■ Implementation of practices to reduce exposure when transferring material from salt storage areas 122.D. ❑ Other (describe below): 122.E. * 123. Permit item 21.6: Do you implement a written snow and ice management policy for individuals that perform winter maintenance activities for you? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) X Yes N o (Skip to Q125) 124. If yes in Q123, what practices and procedures for snow and ice control operations are included? (Check all that apply) 124.A n Plowing or other snow removal practices 124.B ❑ Sand use 124.0 ■ Application of deicing compounds 124.D ❑ Other (describe below): 124.E. * 125. Permit item 21.7: Each calendar year, do all individuals that perform winter maintenance activities for you receive training? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) ■ X Yes N o (Skip to Q127) 126. If yes in Q125, what does the winter maintenance training include? (Check all that apply) 126.A. C The importance of protecting water quality 126.B. ❑ BMPs to minimize the use of deicers 126.C. fI Tools and resources to assist in winter maintenance (e.g., deicing application rate guidelines, calibration charts, Smart Salting Assessment Tool) 126.D. n Other (describe below): 126.E. * 127. Permit item 21.8 Do you maintain written procedures for determining TSS and total phosphorus (TP) treatment effectiveness of all owned/operated ponds constructed and used for the collection and treatment of stormwater? ❑ Yes N o https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 25 of 32 * 128. Permit item 21.9: Do you inspect structural stormwater BMPs (excluding stormwater ponds, which are under a separate schedule) each calendar year to determine structural integrity, proper function, and maintenance needs (excluding structural stormwater BMPs where the inspection frequency has been adjusted)? Yes ❑ No * 129. Do you have a different inspection frequency (i.e., more or less than each calendar year) for any of your structural stormwater BMPs? rl Yes No (Skip to Q131) Ea rel 130. If yes in Q129, what led to your adjusted inspection frequency? (Check all that apply) 130.A. ❑ Complaints received or patterns of maintenance indicated a greater frequency was necessary. 130.B. ■ Determined maintenance or sediment removal was not required after completion of the first two calendar year Inspections. 130.C. ❑ Other (describe below): 130.D. * 131. Permit item 21.10: Do you inspect all ponds and outfalls (excluding underground outfalls) each permit term in order to determine structural integrity proper function, and maintenance needs? Yes O No (Skip to Q133) 132. If yes in Q131, describe the frequency of inspections: Ponds and Outfalls inspected annually. * 133. Permit item 21A2: Do you implement a stormwater management training program commensurate with individual's responsibilities as they relate to your SWPPP, including reporting and assessment activities? Training materials can be from the U S Environmental Protection Agency (EPA), state and regional agencies, or other organizations as appropriate to meet this requirement. ❑ Yes No (Skip to Q135) X 134. If yes in Q133, what does your stormwater management training program include? (Check all that apply) 134.A. ❑ The importance of protecting water quality. 134.B. ❑ Cover the requirements of the permit relevant to the responsibilities of the individual. 134.C. n A schedule that establishes initial training for individuals, including new and/or seasonal employees, and recurring training intervals to address changes in procedures, practices, techniques, or requirements. 134.D. ■ Other (describe below): 134.E. 134.F. Additional information for checked items (optional): * 135. Permit item 21.13: Do you document information associated with the operations and maintenance program? Yes ❑ No (Skip to Q137) 136. If yes in Q135, what are you documenting? (Check all that apply) 136.A. n Date(s) and description of findings, including whether or not an illicit discharge is detected, for all inspections conducted in accordance with items 21.9 and 21.10. 136.B. VI Any adjustments to inspection frequency as authorized in item 21.9. 136.C. ki Date(s) and a description of maintenance conducted as a result of inspection findings, including whether or not an illicit discharge is detected. https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 26 of 32 136.D. Schedule(s) for maintenance of structural stormwater BMPs and outfalls when necessary maintenance cannot be completed within one year of discovery (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) 136.E Stormwater management training events, including general subject matter covered, names and departments of individuals in attendance, and date of each event. 137. Permit item 21.14: Do you document pond sediment excavation and removal activities? �l Yes No (Skip to Q139) X x 138. If yes in Q137, what pond sediment excavation and removal activity information is documented? (Check all that apply) 138.A. 138.B. 138.C. A unique ID number and geographic coordinate of each stormwater pond from which sediment is removed. The volume (e.g., cubic yards) of sediment removed from each stormwater pond. Results from any testing of sediment from each removal activity. 138.D. (-1 Location(s) of final disposal of sediment from each stormwater pond. 138.E Additional information for checked items (optional): 139. Permit item 12.4: Who is responsible for implementation of this MCM? List name(s) or position title(s). David Hinrichs, Public Works Superintendent 140. Provide any additional information about your current pollution prevention/good housekeeping for municipal operations program that you would like to share (optional): (Maximum 10 lines of text) Discharges to Impaired Waters with an EPA -Approved TMDL that Includes an Applicable Waste Load Allocation (WLA) To determine if you have an applicable WLA(s), please reference the MPCA's MS4 Permit TMDL Application Form webpage at https://stormwater.pca.state.mn.us/index.php?title=Guidance for completing the MS4 Permit TMDL Application Form. *141 Permit item 22.3: Do you have an applicable WLA where a reduction in pollutant loading is required for bacteria? Yes No (Skip to Q146) X 142 If yes in Q141, do you maintain a written or mapped inventory of potential areas and sources of bacteria (e.g., dense populations of waterfowl or other bird, dog parks)? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) ❑ Yes ❑ No (Skip to Q145) 143. If yes in Q142, do you maintain a written plan to prioritize reduction activities to address the areas and sources identified in the inventory? The written plan must include BMPs you will implement over the permit term. (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) ❑ Yes ❑ No (Skip to Q145) 144. If yes in Q143, which of the following are included in your written plan? (Check all that apply) 144.A. Water quality monitoring to determine areas of high bacteria loading. 144.B. Installation of pet waste pick-up bags in parks and open spaces. 144.C. Elimination of over -spray irrigation at permittee land owned areas. https://www.pca.state.mn.us O 651-296-6300 0 800-657-3864 Use your preferred relay service O Available in alternative formats wq-strm4-49a 9/23/20 Page 27 of 32 144.D. Ill Removal of organic matter via street sweeping. 144.E. ❑ Implementation of infiltration structural stormwater BMPs. 144.F. [1 Management of areas that attract dense populations of waterfowl (e.g., riparian plantings). 144.G. [1 Other (describe below): 144.H. 145. Permit item 12.9: If yes in Q141, who is or will be responsible for implementation of this required component (i.e., inventory, plan, and BMP implementation)? List name(s) or position title(s): *146. Permit item 22.5: Do you have an applicable WLA where a reduction in pollutant loading is required for chloride? Yes No (Skip to Q151) 147. If yes in Q146, do you document the amount of deicer applied each winter maintenance season to all your owned/operated surfaces? (Note. All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) • Yes ❑ No 148. If yes in Q146, each calendar year do you conduct an assessment of your winter maintenance operations to reduce the amount of deicing salt applied to your owned/operated surfaces and determine current and future opportunities to improve BMPs? You may use the MPCA's Smart Salting Assessment Tool or other available resources and methods to complete this assessment The assessment must be documented. (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) Yes No (Skip to Q150) ■ X 149. If yes 149 A 149.B 149.0 149.D 149.E 149.F. in Q148, what does your winter maintenance operations assessment include? (Check all that apply) Operational changes such as pre -wetting, pre -treating the salt stockpile, increasing plowing prior to deicing, monitoring of road surface temperature, etc. ▪ [ 1 Implementation of new or modified equipment providing pre -wetting, or other capability for minimizing salt use. ▪ ❑ Regular calibration of equipment. • [1 Optimizing mechanical removal to reduce use of deicers. . ❑ Designation of no salt and/or low salt zones. ❑ Other (describe below): 149.G. ■ 149.H. Additional information for checked items (optional): 150. Permit item 12.9: If yes in Q146, who is or will be responsible for implementation of this required component (i.e., documenting deicer applied and winter maintenance operations assessment)? List name(s) or position title(s): David Hinrichs, Public Works Superintendent *151. Permit item 22.7: Do you have an applicable WLA where a reduction in pollutant loading is required for temperature? Yes No (Skip to Q155) X https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 28 of 32 152. If yes in Q151, do you maintain a written plan that identifies specific activities you will implement to reduce thermal loading during the permit term? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) ❑ Yes ❑ No (Skip to Q154) 153. If yes in Q152, what activities does the plan include? (Check all that apply) 153.A. Implementation of infiltration BMPs such as bioinfiltration practices 153.B. Disconnection and/or reduction of impervious surfaces 153.C. U Retrofitting existing structural stormwater BMPs 153.D. Improvement of riparian vegetation 153.E Other (describe below): 153.F. 153.G. Provide any additional information about your written plan (optional): 154. Permit item 12.9: If yes in Q151, who is or will be responsible for implementation of this required component? List name(s) or position title(s): 155. Permit item 12.8: Do you have an applicable WLA(s) for oxygen demand, nitrate, TSS, or TP? ❑Yes - If yes you must complete the corresponding tabs in the MS4 Permit TMDL Application (available on the MPCA's website at https://stormwater.pca.state.mn.us/index.php?title=Guidance for completing the MS4 Permit TMDL Application Form) and submit it with this application. x No Alum or Ferric Chloride Phosphorus Treatment Systems 156. Permit Section 23: Do you own and/or operate an Alum or Ferric Chloride Phosphorus Treatment System within your MS4? Yes - If yes, complete questions 157-173 as directed. No (Skip to Q174) X 157. Provide the geographic coordinates of the alum or ferric chloride phosphorus treatment system, in decimal degrees. (Approximate centroid of treatment system within five-foot accuracy): 157.A. Latitude: 157.B. Longitude: 158. Who is responsible for the operation of the treatment system? List name(s) or position title(s): 159.A. Provide the date the system first became operational (mm/dd/yyyy): https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 29 of 32 For question 159.8-G, provide information for calendar year 2020. 159.B. For each month, provide the number of days the system was operational: 159.B.1. January: 159.B.2. February: 159.B.3. March: 159.B.4. April: 159.B.5. May: 159.B.6. June: 159.B.7. July: 159.B.8. August: 159.B.9. September 159.B.10. October: 159.B.11. November: 159. B.12. December: 159.C. What chemical(s) was used for treatment: 159.C.1. ❑ Alum 159.C.2. [ Ferric Chloride 159.D. Provide the number of gallons of water treated: 159.E. Provide the number of gallons of alum or ferric chloride treatment used: 159.F. Provide the calculated pounds of phosphorous removed 159.G. Describe any performance issue(s) and the corrective action(s), including the date(s) when corrective action(s) were taken: 160. Permit item 23.3: Which of the following requirements are you meeting? (Check all that apply) 160.A. ❑ Your treatment system is for the treatment of phosphorus in stormwater. Non-stormwater discharges must not be treated by this system. 160.B. ❑ Your treatment system is contained within the conveyances and structural stormwater BMPs of the MS4. The utilized conveyances and structural stormwater BMPs do not include any receiving waters 160.C. ■ Phosphorus treatment systems utilizing chemicals other than alum or ferric chloride receive written approval from the MPCA. 160 D n In -lake phosphorus treatment activities are not authorized. 161. Permit item 23.3: Which of the following design parameters does your treatment system include? (Check all that apply) 161.A. ❑ The treatment system is constructed in a manner that diverts the stormwater flow to be treated from the main conveyance system. 161.B. n A high flow bypass is part of the inlet design. 161.C. [I A flocculent storage/settling area is incorporated into the design, and adequate maintenance access is provided (minimum of eight feet wide) for the removal of accumulated sediment. 162 Permit item 23.5: Do you have a designated person perform visual monitoring of the treatment system for proper performance at least once every seven (7) days, and within 24 hours after a rainfall event greater than 2.5 inches in 24 hours? ❑ Yes ❑ No (Skip to Q164) 163. If yes in Q162, please list the name(s) of the individual(s) or position title(s): https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-strm4-49a • 9/23/20 Page 30 of 32 164. Permit item 23.5: Following visual monitoring which occurs within 24 hours after a rainfall event, do you conduct the next visual monitoring of your system seven (7) days after that rainfall event? ❑ Yes ® No 165. Permit item 23.6: Does your treatment system utilize three (3) benchmark monitoring stations? Table 1 in Appendix A in the permit must be used for the parameters, units of measure, and frequency of measurement for each station. I-1 Yes No 166. Permit item 23.7: Do you collect grab samples or flow -weighted 24-hour composite samples at your treatment system? ❑ Yes f-1 No 167. Permit item 23.8: Are your treatment system samples, excluding potential of hydrogen (pH) samples, analyzed by a laboratory certified by the Minnesota Department of Health and/or the MPCA? f-1 Yes No 168. Which of the following do your sample tests include? (Check all that apply) 168.A. 168.B. 168.0 S ample preservation and test procedures for the analysis of pollutants that conform to 40 CFR Part 136 and Minn. R. 7041.3200. D etection limits for dissolved phosphorus, dissolved aluminum, and dissolved iron that are a minimum of 6 micrograms per liter (pg/L), 10 pg/L, and 20 pg/L, respectively. pH that is measured within 15 minutes of sample collection using calibrated and maintained equipment. 169. Permit item 23.9: In the following situations) do you perform corrective action(s) and immediately notify the Minnesota Department of Public Safety Duty Officer? (Check all that apply) 169.A. 169.B. 169.C. The pH of the discharged water is not within the range of 6.0 and 9.0. Indications of toxicity or measurements exceeding water quality standards which could endanger human health, public drinking water supplies, or the environment. A spill or discharge or alteration resulting in water pollution, as defined in Minn. Stat. § 115.01, subd. 13, of alum or ferric chloride. 170. Permit item 23.13: Do you conduct site-specific jar testing using typical and representative water samples in accordance with the most current approved version of ASTM D2035? (Note: All or some of this item is a new permit requirement. Compliance with new requirements is required within 12 months after receiving permit coverage.) ❑ Yes f -I No 171. Permit item 23.14: Do you have baseline concentrations of the following parameters in the influent and receiving waters at your treatment system location? (Check all that apply) 171.A. 171.B. Aluminum or iron Phosphorus 172 Permit item 23.15: Do you have the following system parameters and how each was determined at your treatment system location? (Check all that apply) 172.A. 172.B. 172.C. 172.D. 172.E Flocculant settling velocity Minimum required retention time Rate of diversion of stormwater into the system The flow rate from the discharge of the outlet structure Range of expected dosing rates 173. Permit item 23.16: Have you developed the following site-specific procedures? (Check all that apply) 173.A. 173.B. 173.C. Procedures for the installation, operation and maintenance of all pumps, generators, control systems, and other equipment. S pecific parameters for determining when the solids must be removed from the system and how the solids will be handled and disposed of Procedures for cleaning up and/or containing a spill of each chemical stored on site. Complete last page and submit using Adobe Acrobat Reader. (If you do not have Acrobat Reader, you can download a free version at https://get.adobe.com/reader/.) https://www.pca.state.mn.us • 651-296-6300 0 800-657-3864 • Use your preferred relay service o Available in alternative formats wq-strm4-49a . 9/23/20 Page 31 of 32 Additional information 174. Provide any additional information about your current Stormwater Pollution Prevention Program (SWPPP) that you would like to share (optional): (Maximum 30 lines of text) Complete last page and submit using Adobe Acrobat Reader. (If you do not have Acrobat Reader, you can download a free version at https://get.adobe.com/reader/.) Submit Reset https://www.pca.state.mn.us A 651-296-6300 0 800-657-3864 0 Use your preferred relay service • Available in alternative formats wq-strm4-49a 0 9/23/20 Page 32 of 32 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date April 13, 2021 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Fund Balance Res. DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The 2020 audit is complete The City has "excess" funds in the general fund at year end rel- ative to the 2021 operating budget. This hasn't happened since 2016 and is the result of a variety of factors related to Covid. We had more expenses in some ways, less in others. Historically, the City Council has transferred this money to capital improvement funds. This has been the primary method the City Council has used to save for future capital pro- jects and purchases. The following resolution would transfer the funds to Fund 403, the Street Pioject Fund to help pay for the proposed seal coating project this year. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution 041321A - A Resolution Depositing the Excess Unreserved Fund Balance in Capital Improvement Funds. RESOLUTION NO. 041321A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION DEPOSITING THE EXCESS UNRESERVED FUND BALANCE IN CAPITAL IMPROVEMENT FUNDS WHEREAS, the city auditor has completed the 2020 audit; and WHEREAS, due to various cost savings, the City has $78,897 in excess of the 55% of the next year's operating budget being retained in the General Fund; and WHEREAS, the City Council historically transferred funds in excess of 55% of the next year's operating budget to capital improvement funds. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Lauderdale, that $78,897 of the excess umeserved fund balance at the end of 2020 be deposited into the Street Capital Projects Fund (Fund 403). ADOPTED by the City Council of Lauderdale this 13th day of April, 2021. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date April 13, 2021 ITEM NUMBER 2021-2022 Goal Setting STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In the craziness of 2020, Council and staff did not process progress in meeting objectives we set out for ourselves. It seems like a good time to do that as we close the books on 2020 and begin to receive information on the opportunities and obligations of the American Rescue Plan Act (ARPA). In spite of the pandemic, a number of priority projects were completed (shown as stricken in the following document). Some items are on-going and left on the list to spark annual dis- cussion, such as how we can work on priorities with SAPD Some items are daunting to un- dertake on a small budget but the new ARPA might allow us to get over that hurdle, such as hiring a firm to create a new multi -format Residents Guide to get vital information in the hands of residents. After the redevelopment of 1795 h,ustis Street, the two biggest items to staff are the public woiks succession planning and the zoning ordinance update. They are multi -faceted projects that will consume staff and Council time and resources. On the final slide are new items staff are working on for 2021. Staff look forward to the discussion and hearing council member priorities. OPTIONS: STAFF RECOMMENDATION: ..• 0 4- 4- (0 eci Otn 0 c0 • 4..) c N E0 OP ftp OP C LLJ >% -1--) • 0 0 li7AnttrMffr aMir ITA ha iPa &a mica Irnininra. I WI Tra .R5, • Iementation of GARE goa s an• o• jective A Ak A • 6 0- A A Oor- 14--) 4—)N • s hazardous tree ordinances Shade, boulevard, and ThbIic works succession planning Ni • a) N iron c Li Complete Zoning Ordinance Update Sale and redevelopment of 1795 Eustis St OD .7)c 0 z 0 s rC� 0 LU Seminary Pond Phosphorus Reduction Project Continue tackling invasive species in Nature Area c O • �� V a) O V a) 1‘.)O tn4 O E O 4 a) 4J c 1 a) a) 0 a x ter Cooperate with St. Paul on Como Avenue N O 0 Z • di fir us- of American Rescue Plan Act fun. 'e• esi • n community event 'urc .se ne. mo e A A A. Sewer inin• .ro'ec Sea coatin• .ro'ec .lement .ublic works recons management syste • LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date April 13, 2021 ITEM NUMBER Grounds Service Contract STAFF INITIAL HB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff received cost information from Joe Sax Lawn Service for grounds services for the summer. Last summer Joe Sax and 8th Day Landscaping did some mowing for us. This year, staff want to bring that under one contract. This contract, in part, makes up for not hiring additional summer staff. Staff are still considering options for limited seasonal staff but plans are not fully formulat- ed. OPTIONS: STAFF RECOMMENDATION: Motion to approve contracting with Joe Sax Lawn Service as presented to perform grounds services in 2021. Contract between the City of Lauderdale and Joe Sax Lawn Service This contract (the "Agreement") is made and entered into this 13th day of Apiil, 2021, between the City of Lauderdale, Minnesota (the "City"), and Joe Sax Lawn Service, (the "Contractor"), (collectively, the "Parties"). 1. Scope of Services. The Contractor agrees to perform the following services: • Mow the hill on the north side of Lauderdale Community Park. • Weed whip every other week or as needed at Lauderdale Community Park, Skyview Park, City Hall, Lauderdale Public Works, 2430 Larpenteur Avenue, and 1795 Eustis Street. • Other work as r equested. 2. Compensation. The City agrees to pay the Contractor $100 per hill mowing and $100 per hour for a crew for weed whipping. The City shall not withhold monies for the payment of any federal or state income taxes, social security benefits, or other taxes. 3. Term. This agreement is applicable to grounds services in 2021. 4. Independent Contractor Relationship. It is expressly understood that the Contractor is an ` independent contractor' and not an employee of the City. The Contactor shall have control over the manner in which the services ate performed under this Agreement. The Contractor shall supply, at its own expense, all materials, supplies, equipment and tools required to accomplish the work contemplated by this Agreement. The Contractor shall not be entitled to any benefits from the City, including, without limitation, insurance benefits, sick and vacation leave, workers' compensation benefits, unemployment compensation, disability, severance pay, 01 retirement benefits. 5. Insurance Requirements. A. Liability The Contractor agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence. The policy shall cover liability arising from premises, operations, products -completed operations, personal injury, advertising injury, and contractually assumed liability The City shall be named as an additional insured. B. Automobile Liability. If the Contractor operates a motor vehicle in performing the services under this Agreement, the Contractor shall maintain automobile liability insurance including owned, hired, and non -owned automobiles, with a minimum liability limit of $1,000,000 combined single limit. The City shall be named as an additional insured. C. Workers' Compensation. The Contractor agrees to comply with all applicable workers' compensation laws in Minnesota. D. Certificate of Insurance. The Contractor shall, prior to commencing services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in full force and effect. 6. Indemnification. The Contractor agrees to defend and indemnify the City, and its employees, officials, volunteers and agents from and against all claims, actions, damages, losses and expenses arising out of the Contractor's performance or failure to perform its duties under this Agreement. 7. General Provisions. A. F,ntire Agreement. This Agreement supersedes any prior or contemporaneous representations or agieements, whether written or oral, between the Parties and contains the entire agreement. B . Assignment. The Contractor may not assign this Agreement to any other person unless written consent is obtained from the City. C. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. D. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. E Savings Clause. If any court finds any portion of this Agreement to be contrary to law or invalid, the remainder of the Agreement will remain in full force and effect. F. Waivers. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other party shall not be construed as, or constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. G. No Waiver by City. By entering into this agreement, the City does not waive its entitlement to any immunity under statute or common law. H . Termination. Either party may terminate this agreement at any time for any reason. If the contract is terminated early, the City will pay a pro rated fee for services performed to date. IN WITNESS WHEREOF, the Parties, have caused this Agreement to be approved on the date above City of Lauderdale, Minnesota Contractor By: Mary Gaasch, Mayor And: Heather Rutkowski, City Administrator Joe Sax, Owner of Joe Sax Lawn Service