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Home My WebLink About05/11/2021LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, MAY 11, 2021 Due to the coronavirus, the city council is holding meetings by teleconference. The public may view the meeting on Lauderdale's public access channel 16 for cable subscribers or online at https :I/www. ctvnorthsuburbs . org/your-city/lauderdale/. The public may join the meeting using the login instructions at the end of the agenda. The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the April 27, 2021 City Council Meeting c. Claims Totaling $40,498.07 4. CONSENT a. Resolution No. 051121A — A Resolution Consenting to the Issuance of Revenue Bonds by the Duluth Economic Development Authority b. Quarterly Investment Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Ordinance No 21-02 Amending Title 10, Chapter 4 of the Code of Ordinances Regarding General Provisions 8. DISCUSSION / ACTION ITEM a. Resolution No. 051121B — A Resolution Rejecting the 2021 Sanitary Sewer Cleaning and Lining Project Bids b. Zoning Ordinance Update Proposal from Swanson Haskamp Consulting 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Public Works Management Software 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT Meeting Login Instructions: You are invited to a Zoom webinar. When: May 11, 2021 07:00 PM Central Time (US and Canada) Topic: May 11, 2021 City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/j/81154732444?pwd QmJDNVpIS3MrZj1JL3U5 S2JxaTdBUTO9 Passcode: 214711 Or One tap mobile : US: +16465588656„81154732444# or +13017158592„81154732444# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or 833 548 0276 (Toll Free) or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) Webinar ID: 811 5 473 2444 International numbers available: https://us02web.zoom.us/u/kdXBlgfllV LAUDhRDALE, CITY COUNCIL MEFI TING MI UT Fi S HELD REMOTELY VIA ThLF?CONFFF;REI\Ch Page 1 of 3 April 27, 2021 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:02 p.m. Roll Call Councilors present: Jeff Dains, Duane Pulford, Andi Moffatt, and Mayor Mary Gaasch. Councilor Absent: Roxanne Grove Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Dains moved and seconded by Councilor Pulford to approve the agenda. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any corrections to the April 13, 2021 city council meeting minutes. There being none, Councilor Pulford moved and seconded by Councilor Dains to approve the minutes of the April 13, 2021 city council meeting. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Dains moved and seconded by Councilor Pulford to approve the claims totaling $19,656.37. Motion carried unanimously on a roll call vote. Consent Councilor Pulford moved and seconded by Councilor Dains to approve the Consent Agenda acknowledging the March financial report. Motion carried unanimously on a roll call vote. Informational Presentations/Reports A Annual Report by Police Chief Jon Mangseth Chief Jon Mangseth presented the annual police report virtually via a PowerPoint presentation. Upon conclusion of the presentation and questions from the city council, Mayor Gaasch opened the floor to questions from the public. Don Vandenberg, 1737 Fulham Street, asked if the lethal force policies of the St. Anthony Police Department were created by state or local authorities. Josh Dirksen, 1815 Lake Street, asked what steps the police department was taking to earn the community's trust moving forward. LAUD ERDAL E CITY COUNCIL MI-4,1-�,TING MINUTES HELD REMOTELY VIA TELF,CONFF,RENCE Page 2 of 3 April 27, 2021 B . Annual Audit Report by Bonnie Schwieger of Abdo, hick, and Meyers Each year, a representative of Abdo, Eick, and Meyers presents their audit findings to the City Council. This year, Bonnie Schwieger was tasked with giving a PowerPoint presentation and answering follow-up questions from the Council. C. City Council Updates Mayor Gaasch stated that the City will celebrate the graduating high school seniors with cards and Lauderdale merchandise once again. Councilor Moffatt shared that the Minnesota State Fair grounds are a vaccine hosting site for anyone 16 years of age and older. Discussion/Action Item A. Resolution No. 042721A — Approving Lot Split for Real Property Located at 1876 Malvern Street 1876 Malvern Street consists of two forty -foot lots that have been consolidated under one property identification number (PIN). The proposed division would recreate the two originally platted forty -foot lots by assigning them each a PIN. After the division, Parcel "A ' would have a house, and Parcel "B" would be a vacant lot. The resolution, with survey, would be recorded with Ramsey County Property Records. Councilor Moffatt made a motion to adopt Resolution 042721 A — A Resolution Approving Lot Split of Real Property Located at 1876 Malvern Street. This was seconded by Councilor Pulford and carried unanimously on a roll call vote. B Zoning Ordinance Revision Proposal from Swanson Haskamp Consulting B efore preparing a pi oposal for the completion of the zoning ordinance update, Jennifer Haskamp discussed the process with the City Council to make sure the proposal would meet expectations, especially regarding community engagement. The official proposal will be brought to a future meeting for consideration. C. Draft Zoning Ordinance Amendment Peiiodically, staff are asked building and zoning related questions that city code doesn't address or that were previously addressed through the building code but now are not. Some questions have arisen with regard to the new construction, which the City did not regularly have for years but now does. The issues at hand are minimum widths and lengths, minimum foundation size, foundation or basement requirements, and covered off-street parking requirements. Staff did a quick draft ordinance for discussion and spoke with the City attorney who understands the need for the changes. He will review the draft after the meeting. Set Agenda for Next Meeting The May 11 council meeting may include the quarterly investment report, a public works management software update, and a resolution for Benedictine Senioi Housing to refinance their debt. LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 3 of 3 April 27, 2021 Work Session A. Community Development Update Butkowski stated that street sweeping started; the contractor for Seminary Pond may start the dredging project soon; the City made a video with CTV and Luther Seminary about Seminary Pond last week; and Prior Lake asked the City to contact our legislators about a land use bill that would negatively impact cities' local control over land use regulations. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened up the floor to anyone in attendance interested in addressing the Council. There being no people interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Dains moved and seconded by Councilor Pulford to adjourn the meeting at 10:15 p.m. Motion carried unanimously on a roll call vote. Respectfully submitted, k.C44Le Miles Cline Deputy City Clerk To: From: Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 1E191 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action Mayor and City Council City Administrator May 11, 2021 List of Claims The claims totaling $40,498.07 are provided for City Council review and approval that includes check numbers 27401 to 27416. Accounts Payable Checks by Date -Detail by Check Date User: Printed: MILES.CLINE 5/7/2021 11:59 AM Check No Vendor No Vendor Nanie Invoice No Description ACH 43 ACH 44 ACH 45 ACH 46 27401 13 8656 27402 20 442842 442842 442842 27403 184 4082500330 4083144698 27404 36 0230043 Public Employees Retirement Association PR Batch 50900.04.2021 PERA Coordinated PR Batch 50900.04.2021 PERA Coordinated Check Date Reference 04/30/2021 PR Batch 50900.04.2021 PER PR Batch 50900.04.2021 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50900.04.2021 State Income Tax 04/30/2021 PR Batch 50900.04.2021 Stati Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50900.04.2021 Deferred Comp 04/30/2021 PR Batch 50900.04.2021 Def( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 50900.04.2021 FICA Employer Portio' PR Batch 50900.04.2021 Medicare Employee Pc PR Batch 50900.04.2021 Medicare Employer Po PR Batch 50900.04.2021 FICA Employee Portio PR Batch 50900.04.2021 Federal Income Tax 8th Day Landscaping LLC April 2021 Snow Removal Abdo Eick & Meyers LLP 2020 Audit 2020 Audit 2020 Audit Cintas April Uniforms May Uniforms City of Roseville May IT Services 04/30/2021 PR Batch 50900.04.2021 FIC. PR Batch 50900.04.2021 Med PR Batch 50900.04.2021 Med PR Batch 50900.04.2021 FIC. PR Batch 50900.04.2021 Fed( Total for this ACH Check for Vendor 46: Total for 4/30/2021: 05/11/2021 Total for Check Number 27401: 05/11/2021 Total for Check Number 27402: 05/11/2021 Total for Check Number 27403: 05/11/2021 Total for Check Number 27404: Check Amount 1,218.58 1,056.10 2,274.68 703.77 703.77 1,834.26 1,834.26 1,036.63 242.44 242.44 1,036.63 1,640.92 4,199.06 9,011.77 645.00 645.00 3,342.50 716.25 716.25 4,775.00 11.03 11.03 22.06 1,633.15 1,633.15 AP Checks by Date - Detail by Check Date (5/7/2021 11:59 AM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 27405 59 745048172 27406 61 1040529 27407 328 052021 27408 24 0001124310 27409 28 52456 27410 84 052021 052021 052021 052021 052021 27411 12 2021-055 2021-055 2021-055 27412 11 2021-505 27413 155 60109 27414 81 052021 052021 052021 27415 4 SI001391 SI001391 Finance and Commerce Inc Advertise 2021 Seal Coat Project Gopher State One Call April 2021 Locates Rich Hinrichs Ball Field Maintenance Metropolitan Council 06/21 Wastewater Treatment Mike McPhillips Inc Street Sweeping 05/11/2021 Total for Check Number 27405: 05/11/2021 Total for Check Number 27406: 05/11/2021 Total for Check Number 27407: 05/11/2021 Total for Check Number 27408: 05/11/2021 Total for Check Number 27409: North Star Bank Cardmember Services 05/11/2021 Supplies - Suburban Ace Hardware Pioneer Press Subscription Return Docking Station - FedEx Tennis Nets - Dick's Sporting Goods Tennis Nets - Dick's Sporting Goods North Suburban Access Corporation January Virtual Meeting Charges January Virtual Meeting Production January Webstreaming & Archiving Total for Check Number 27410: 05/11/2021 Total for Check Number 27411: North Suburban Communications Commiss 05/11/2021 1Q21 Contribution Seven Corners Printing 2Q2021 Newsletter St Paul Regional Water Service 1915 Walnut St 1885 Fulham St 1891 Walnut St Total for Check Number 27412: 05/11/2021 Total for Check Number 27413: 05/11/2021 Total for Check Number 27414: The Neighborhood Recycling Company Inc 05/11/2021 April Single Unit Dwelling April Multi -Family Recycling 94.75 94.75 63.45 63.45 600.00 600.00 12,566.47 12,566.47 4,500.00 4,500.00 27.89 10.00 15.64 193.26 193.26 440.05 65.00 346.00 271.50 682.50 1,091.96 1,091.96 683.00 683.00 20.52 99.59 70.38 190.49 2,917.39 405.03 AP Checks by Date - Detail by Check Date (5/7/2021 11:59 AM) Page 2 Check No Vendor No Invoice No Vendor Nanie Description Check Date Reference Check Amount Thotal for Check Number 27415: 3,322.42 27416 3 US National Equipment Finance Inc 05/11/2021 441961588 Copier Contract Total for Check Number 27416: Total for 5/11/2021: 176.00 176.00 31,486.30 Report Total (20 checks): 40,498.07 AP Checks by Date - Detail by Check Date (5/7/2021 11:59 AM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date May 11, 2021 ITEM NUMBER BHS Resolution STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In 2016, the City issued bonds of behalf of Benedictine Health Systems. They plan to re- fund the bonds and consolidate their debt in one bond issued by the Duluth Economic De- velopment Authority. This is simply a step in the process. It does not affect the City in any way OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council adopts Resolution No. 051121A A Resolu- tion Consenting to the Issuance of Revenue Bonds by the Duluth 1- conomic Development Authority. RESOLUTION NO. 051121A CITY OF LAUDERDALE, MINNESOTA RESOLUTION CONSENTING TO THE ISSUANCE OF REVENUE BONDS BY THE DULUTH ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED by the City Council of the City of Lauderdale, Minnesota, as follows: Section 1. Definitions. The capitalized terms used in this resolution have the meanings assigned below: 2021 Bonds: means DEDA's revenue bonds, proposed to be issued in one or more series in an aggregate maximum principal amount of $150,000,000 Authorized Officers: means the Mayor and Administrator of the City. Bond Counsel to DEDA: means Fryberger, Buchanan, Smith & Frederick, P.A. Benedictine: means Benedictine Health System d/b/a Benedictine, as obligated group agent for the obligated group currently comprised of St. Gertrude's Health Center, City of Lakes Care Center, Steeple Pointe Senior Living Community and Benedictine Care Centers, and the sole corporate member of the Owner/Operator. City: means the City of Lauderdale, Minnesota. City Council: means the governing body of the City DEDA: means the Duluth Economic Development Authority, Minnesota. Host Municipalities: means the Cities of Ada, Byron, Crookston, Hastings Minneapolis, New Brighton, Osseo, Owatonna, Red Wing, Rochester and Shakopee, Minnesota, DEDA and the Port Authority of Winona. Owner/Operator: means Benedictine Care Centers, an affiliate of Benedictine. Prior Bonds: means the City's Health Care Facilities Revenue Refunding Note (Benedictine Health System Obligated Group) Series 2016A. Prior Bonds Issuer: means the City Project: means the constructing, improving, renovating furnishing and equipping of senior housing and health care facilities at 135 — 213 Pioneer Road, Red Wing, Minnesota, and 1101 Black Oak Drive, New Brighton, Minnesota, by the Owner/Operator Section 2. General Recitals. A. The Prior Bonds Issuer previously issued the Prior Bonds to finance or refinance, as applicable, the Project. B. The Project is owned and operated by the Owner/Operator as a senior living and health care facility. C. Through its operation of the Project, the Owner/Operator provides health care and senior housing services available to residents of the City and in the surrounding area D. We have been informed by Bond Counsel to DEDA that Benedictine has requested that DEDA issue the 2021 Bonds to refund the Prior Bonds and other outstanding obligations incurred by aff=iliates of Benedictine with respect to senior living and health care facilities located in the jurisdictions of the Host Municipalities. E. Bond Counsel to DEDA has informed the City that Minnesota Statutes, Section 469.155, subdivision 12 provides that DEDA may issue the 2021 Bonds to refund the Prior Bonds only with the consent of the Prior Bonds Issuer, which is the City Section 3. Consent. The City consents to the refunding of the Prior Bonds by DEDA, waives any notice of redemption required to be provided to the City agrees that all documents for the refunding of the Prior Bonds including any notices and termination documents, may be given and executed without further consent, action or execution by the City and authorizes Benedictine and its officers and agents to take all actions and execute all documents for the refunding and redemption of the Prior Bonds, including any required notices and termination documents. Section 4. Authorization to Staff. The Authorized Officers and other officers of the City (individually or with one or more other officers of the City or their designees) are authorized and directed to (a) provide a certified copy of this resolution to DEDA or its representatives, along with all proceedings and records of the City relating to the subject matter of this resolution, and any other affidavits and certificates required by DEDA to show the facts relating to the City respecting the subject matter of this resolution as the facts appear from the books and records in the City's custody and control or as otherwise known to them; and (b) in connection with the issuance of the 2021 Bonds and the refunding of the Prior Bonds, and on any future date in connection with the 2021 Bonds take any other action, including holding hearings or execute other documents, including approvals, consents and certificates, required or deemed appropriate on the request of DEDA or its agents for performance of the City in connection with the subject matter of this resolution. Adopted May 11, 2021. ATTEST: City Administrator 2 Mayor EXTRACT OF MINUTES OF A REGULAR MEETING OF THE CITY OF LAUDERDALE, MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Lauderdale, Minnesota (the 'City"), was held by telephone or electronic means on May 11, 2021, at 7 00 p m. The City previously found and determined that an in-person meeting or a meeting conducted under Minnesota Statutes, Section 13D.02 is not practical or prudent because of the continuing health risks posed by the health pandemic resulting from COVID-19 and the peacetime emergency declared by the Governor of Minnesota under Executive Order 20-01 as extended by Executive Order 2149. The following members were present: and the following members were absent: MOTION: Member 'Resolution Consenting Development Authority moved to adopt Resolution No. , entitled to the Issuance of Revenue Bonds by the Duluth Economic SECOND: Member RESULT: On a roll call vote the motion was carried. Ayes: Nays: Not Voting: Absent: hl: I DOCSI1396710000331 ROL 119N467803.DOCX LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date May 11, 2021 ITEM NUMBER STAFF INITIAL 1 Q21 Investment Report APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is the First Quarter Investment Report for 2021. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council acknowledges the investment report for Jan- uary March 2021. COUNCIL ACTION: First Quarter 2021 Investment Report 1NVFSTMENTS As of March 31, 2021, the City had the following amounts with official depositories: North Star Bank 4M Fund RBC Dain Rauscher Northland Securities TOTAL 7% 32% $ 229,489 1,015,764 1,150, 037 1,111,918 $ 3,507,208 29% North Star 4M Fund RBC Dain Rauscher Northland Securities DEPOSITORIES AND INVESTMENT TYPES North Star Bank Checking Account 4M Fund Joint Powers Investment RBC Dain Rauscher Money Market Account Certificates of Deposit Northland Securities Money Market Account Certificates of Deposit $ 229,489 $ 1,015,764 $ 0 $ 1,150,037 (11) $ 11 918 $ 1,100,000 (11) The City's Investment Policy sets some perimeters for investments, such as no more than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested with any one investment company. No investments shall be made with a term over ten years unless with prior approval from the City Council. 3 INVESTMENT TERM Liquid assets are money market accounts. 1-5 Years are made up of certificate of deposit and US Government Instrumentality Securities. 6-10 Years are US Government Instrumentality Securities. 11-15 Years are US Government Instrumentality Securities. 15+ Years are US Government Instrumentality Securities and bonds. US Government Instrumentality Securities are financial intermediaries established by the federal government to fund loans to certain groups of borrowers, such as homeowners, farmers and students. Most active issuers are Federal Home Loan Bank, Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority. Maturities range from three months to 30 years with fixed interest rates. 4 EOY 2020 Investment Portfolio by Holding Period s ■ ■ Liquid Accounts 1 Year 2 Years 3 Years 4 Years First Quarter 2021 Investment Portfolio by Holding Period 35- 30- 25- 20- 15- 10- 5- 0 1 5 ■ ■ ■ Liquid Accounts 1 Year 2 Years 3 Years 4 Years INVESTLV1ENT TYPES Money Market Bonds Certificates of Deposit US Government Securities US Government Securities Bonds $ 1,027,682 0 2,050,037 200,000 Certificates of Deposit Money Market Maturity Date Type 8/26/2024 AG 2/12/2024 CD 8/10/2023 AG 2/27/2023 CD 2/16/2023 CD 1/23/2023 CD 1/9/2023 CD 11/9/2022 CD 10/31/2022 CD 10/28/2022 CD 10/22/2022 CD 8/26/2022 CD 8/22/2022 CD 2/7/2022 CD 11/23/2021 CD 11/21/2021 CD 10/22/2021 CD 77/29/2021 CD 7/26/2021 CD 7/19/2021 CD 6/22/2021 CD 6/18/2021 CD 3/29/2021 CD 2/19/2021 CD 2/10/2021 CD 1/28/2021 CD 1/15/2021 CD 1/4/2021 CD Interest Rate 0.30% 0.20% 0.32% 0.15% 0.15% 1.90% 1.85% 0.20% 0.15% 0.20% 0.15% 0.10% 0.10% 0.15% 3 25% 3.25% 0.10% 0.15% 0 20% 1.75% 3.00% 0.20% 2 95% 0.10% 0.15% 1.70% 1.65% 2 00% Investment Schedule Investment Broker RBC Northland RBC RBC Northland Northland RBC Northland RBC RBC RBC Northland RBC Northland RBC Northland Northland Northland Northland RBC Northland RBC RBC RBC Northland Northland RBC Northland Amount 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 036.13 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 150, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 Bank Federal Home Loan Bank TIAA FSB Jaconsonville Federal Farm Credit Bank BMW Bank of America Bank Hapoalim S allie Mae Morgan Stanley BK New York Community Bank U nity Bank State Bank of India ICBC Marlin Business Bank Homestreet Bank Texas Capital Citibank NA UBS Northpointe Bank Bank of China Safra National Bank Wells Fargo West Las Vegas S ynchrony Enerbank/Continental Townebank Apple Bank Beal City National Bank BH Bank Baroda Medallion The six maturities this quarter (blue) were replaced by the six agencies/CDs noted above in red. Thankfully, the rest of the City's remaining CDs are not callable so there is a guarantee of some yield going forward even if less than expected as the new CDs offer such low return. Staff anticipate continuing to buy short-term CDs and agencies until yields start picking up. INTEREST EARNING: The following chart shows the interest earnings since 2005 with 2007 being our best year with earnings of $161,884. After a couple of years of the Federal Reserve slowly raising interest rates, the pandemic has launched another era of low interest rates to support the economy. Investment interest through 2020 totaled $37,918.46. Investment interest earned through the first quarter of 2021 totaled $8,048.17. 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2020 City of Lauderdale Investments FDIC Northland Money Market CD TIAA CD Bank Hapoalim CD Sallie Mae Bk CD New York Community Bank CD Marlin Business Bank CD Texas Capital CD UBS Bank CD Northpointe Bank CD Bank of China CD Safra Nat'I Bank CD Synchrony Transferred CD Beal Bank CD City National Bk Beverly Hills CD Medallion Bank (Monthly) Future purchases RBC Money Market AG Federal Home Loan Bank AG Federal Farm Credit Bank CD BMW Bank of NA CD Morgan Stanley Bk NA CD Unity Bank Clinton NJ CD State Bank India CD ICBC Ltd New York CD Homestreet Bank CD Citibank NA CUSIP 87270L -DK -6 06251A -2T-6 795450-6B-6 649447 -UC -1 57116A -U U-0 88224P -MA -4 90348J -FY -1 666613 -HP -2 O6428F-SZ-1 78658R -DN -8 87164YWY6 07371 C -DL -O 178180 -GK -5 58403B -5U-6 3130AL7K4 3133EL3E2 05580AYP3 61690URR3 91330ACL9 856283Q82 45581EBU4 43785QPQ0 17312QW21 CD Wells Fargo Nat'I Bank West Las Ve 949495APO CD Enerbank/Continental 29278TPJ3 CD Townebank Portsmouth 89214PBS7 03784JSG0 06063H KJ 1 CD Apple Bank CD Bank Baroda Future purchases 4M Funds Invest Fund Plus Fund 4M Short Term Series Future purchases Total Account TOTAL INVESTMENTS AND CDs. Rate Approx, Maturity Holding Date in Days 0.200 1095 2/12/2024 0.150 730 2/16/2023 1.900 1095 1/23/2023 0.200 720 11/9/2022 0.100 548 8/26/2022 0.200 183 2/7/2022 3.250 1095 11/22/2021 0.100 364 10/22/2021 0.150 270 7/29/2021 0.200 395 7/26/2021 3.000 1095 6/22/2021 0.150 183 2/10/2021 1.700 365 1/28/2021 2.000 1460 1/4/2021 0.300 1278 8/26/2024 0.320 1095 8/10/2023 0.150 730 2/27/2023 1.850 1095 1/9/2023 0.150 730 10/31/2022 0.200 730 10/28/2022 0.150 730 10/20/2022 0.100 548 8/22/2022 3.250 1095 11/23/2021 1.750 548 7/19/2021 0.200 365 6/18/2021 2.950 1005 3/29/2021 0.100 183 2/19/2021 1.650 365 1/15/2021 Purch Date 2/12/2021 2/16/2021 1/23/2020 11/9/2020 2/26/2021 8/7/2020 11/21/2018 10/23/2020 10/29/2020 6/24/2020 6/22/2018 8/12/2020 1/29/2020 1/3/2017 Balance 12/31/2019 8,108.04 100,000.00 100,000.00 100, 000.00 100, 000.00 100,000.00 100, 000.00 100,000.00 100,000.00 100, 000.00 100,000.00 100,000.00 Purchases IWO Portfolio Value 1,108,108.04 - 2/26/2021 8/10/2020 2/26/2021 1/9/2020 10/30/2020 10/28/2020 10/21/2020 2/22/2021 11/23/2018 1/17/2020 6/19/2020 6/28/2018 8/19/2020 1/17/2020 Portfolio Value 100,000.00 100, 036.13 100,000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 150, 000.00 100,000.00 100,000.00 100, 000.00 MIK 1,150, 036.13 IMIE MIN IMIE MIK MIA MIE MIE AIM 711,589.61 924,936.69 MIE 1,636,526.30 IMME IMIE IMIE 3,894,670.47 Sales 957.81 276.03 SIM MEI 101,700.00 100,175.34 Transfers in 203,109.18 MIN Mad MmE 203,109.18 203,109.18 Transfers out add WRI MEM Interest/ Dividends 957.81 dad 276.03 OPE aME 1,700.00 175.34 3,109.18 Balance 1/31/2020 211,217.22 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 1,111,217.22 Purchases MIA 100,000.00 100, 000.00 100, 000.00 Sales MIE Mad 100.82 276.03 100,074.79 Transfers in Transfers out 100,451.64 300,000.00 pad 300, 000.00 100, 451.64 100, 451.64 Mir 300, 000.00 MIE MIE 932.60 12.74 148.63 25.48 101,645.48 102,764.93 102,764.93 gala IMO 102,764.93 102,764.93 MEM MEM MIN amM 40111. 102,764.93 MIE 932.60 12.74 148.63 25.48 MIE MIE 1,645.48 MIN 2,764.93 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 150,000.00 100,000.00 100,000.00 0.00 1,050,036.13 100,000.00 100, 000.00 EMI 100,000.55 4114 464 160.00 12.74 12.74 148.63 25.48 100, 050.41 100, 410.00 100, 410.00 411011 PIM VIM 401111 300, 000.5 5 100, 410.00 100, 410.00 MIN Mir 100,410.00 MIA 102,764.93 275,000.00 Emim OMR Ada 275, 000.00 10.30 39.06 49.36 539,364.84 924,975.75 1,464,340.59 MIN 100,410.00 RIM 400, 000.55 100,410.00 400,000.55 305,874.111 305,874.11 377,764.931 5,923.47 3,625,593.94 600,000.55 200,861.641 301,271.641 800,410.551 From "Cash Balances" Report Investments 3,619,670.47 Fund 101 Balance 2,852,789.60 766,880.87 Investments Interest New Balance 3,619,670.47 5,923.47 3,625,593.94 From "Cash Balances" Report Investments 3,525,593.94 Fund 101 Balance 2,872,475.28 653,118.66 Investments Interest New Balance 3,525,593.94 903.57 3,526,497.51 Interest/ Dividends Ada dad WIN OFR 100.82 276.03 74.79 451.64 Balance 2/29/2020 11,668.86 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 1,111,668.86 Purchases Sales AIM 249.32 OMNI IMIE 249.32 Transfers in 249.32 aME Edda EMI 249.32 Transfers out EMI IMIE Mow aim Maim MIE Interest/ Dividends MIA 249.32 MIA Mad 249.32 Balance 3/31/2020 11,918.18 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 1,111,918.18 Purchases dad • MIA MEM OMNI MIE EMI 160.00 12.74 12.74 148.63 25.48 50.41 MIE 410.00 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 100,000.00 150,000.00 100,000.00 (0.00) 0.00 1,250,036.68 OMNI SIM EMI 24.25 11.51 7.67 134.25 23.01 100,735.48 aiMi MIN MIN 100, 936.17 100, 936.17 100, 936.17 MIE MIN RIM IMIE MIN 100,936.17 IMIE MIN 100, 936.17 MIN amMi MIA MIA 24.25 11.51 7.67 134.25 23.01 735.48 936.17 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 100,000.00 150,000.00 0.00 (0.00) 0.00 1,150, 036.68 aME MIN 6.65 35.28 41.93 239,780.94 925,011.03 1,164,791.97 IMIE IMIE amMi 100,936.17 MIA 250, 000.00 MIE MIA 100,936.17 250,000.00 3.75 31.89 Mad 35.64 340,720.86 675,042.92 1,015,763.78 MIN MIN 903.57 3,526,497.51 - 101,185.49 202,121.66 J 350,936.17 1,221.13 .3,277,718.64 - From "Cash Balances" Report Investments 3,276,497.51 Fund 101 Balance 2,730,152.22 546,345.29 Investments Interest New Balance 3,276,497.51 1,221.13 3,277,718.64 Sales addi Transfers Transfers Interest/ in out Dividends WIN Ida OFR OMNI WM' SIM MIA Mal MEM MIA WEI WEI MIE MIE dad Balance 4/30/2020 11,918.18 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 1,111,918.18 Transfers Transfers Purchases Sales in out EMI Mad MAI 441 aME low MIE MEM MIK REM IMME MIE AIM MOM MIE MIA MIA VIM MIE MIE EMI EME IMIE MIA MIE MIK MIA MIN 104 dam RIM Mir MIA MIN MIN MIA MIN 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 100,000.00 150,000.00 0.00 (0.00) 0.00 1,150, 036.68 amMi MIA MIA WIN IMIE MIE MIL EMI MIE Ada MIN MIA MIA Ada IWO 11•1 '111•11 WIN add owl Ada IMIE MIA MEM MIE IMIE 340,720.86 675,042.92 1,015,763.78 MIN MIA MIE From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance - J - 3,277,718.64 - 1 - - - From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance Interest/ Dividends ME MIN MIM add MEM EMI RIM MEM MEM Balance 5/31/2020 11,918.18 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 1,111,918.18 Purchases immil MIN MIN EMI MEM Sales MEM EMI EIE Ebb MEM OMNI ME EIE IEM MAE Min Transfers in MEM IEM aMM MIA MEM MIN Transfers Interest/ out Dividends MIN MEM mmE EIM EIE EIE MEM MIN MIA gdoM EMI RIM INEM MEM Balance 6/30/2020 11,918.18 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 1,111,918.18 Purchases MEM EIE RIM RIM EIE IEM Ebb Ebb RIM AIM MEM Ebb AIM 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 100,000.00 150,000.00 0.00 (0.00) 0.00 1,150, 036.68 EIE MIN AIM MEM Ebb Ebb EIE RIM RIM RIM MAI MEM RIM EMI MEI EIE Ebb Ebb REIN EEL EMI WM Ebb EIE EIE RIM MEd VIM 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 100,000.00 150,000.00 0.00 (0.00) 0.00 1,150, 036.68 ME MEE MEI EEO ME ME MEI Min Ebb MIN 340,720.86 675,042.92 1,015,763.78 ME EIE MEM EIE EMI ME MEN MEM 340,720.86 675,042.92 1,015,763.78 ME - 3,277,718.64 - - - - - 3,277,718.64 - From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance Sales Transfers Transfers Interest/ in out Dividends Wad addi MM. MIE OMR' MI6 MEM OFR 11•1 IWO Rim Nal aMR. 4•111 OFR MIN Mad Ida MIN Balance 7/31/2020 11,918.18 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 1,111,918.18 Transfers Transfers Purchases Sales in out RIM aME MIE MN. MI6 MIE Ada ION MIE dad MIK MIN WIN aME MIA EIRE MIN MIA MIN 4111* 411116 Mad MIA Nal MIA MIA 111•111 RAM WIN 11•1 401111. *IA MIN WI* MIN MIN MM. OMR MIA MIN MIA MEM MIE 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 100,000.00 150,000.00 0.00 (0.00) 0.00 1,150, 036.68 Edo MIE MIN MIN MIN IMIE MM. MIN MM. AIM addi *b. Ada 411011 *NIL 1111 Spit 1111, 11411 4•111 low MM. MIE add MEM MIA MIE EMI RIM MIE MIE Mid WIN Aida 340,720.86 675,042.92 1,015,763.78 Mad MIN Mad Mad Nal From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance 3,277,718.64 - J - 1 - From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance Interest/ Dividends EMI IMIE 401111 IMIE MEM MIE Balance 8/31/2020 11,918.18 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 1,111,918.18 Purchases Sales WIN aME Mai MEM MEM WIN MIN Mid MIE MIE dad MIN Transfers in OMR addi RIM Transfers Interest/ out Dividends 1111 MEM WIN MEM MEM IMO Balance 9/30/2020 11,918.18 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 1,111,918.18 Purchases Mini MIN EMI Mid 40111. 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 100,000.00 150,000.00 0.00 (0.00) 0.00 1,150, 036.68 MEM ION ION owl low MIE AIM MIE IMIE IMIE dad INWIL MIE MEM AIM 40111. MIE MIN EMI MIN Nal MIN MIA EMIR MIN MIK IMIE MIN MIN IMIE MIN MIN 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 100,000.00 150,000.00 0.00 (0.00) 0.00 1,150, 036.68 SIM MIE SIM OMR AIM add 340,720.86 675, 042.92 1,015,763.78 Mir MIN IMME MIN MIN MIA MIE 340,720.86 675,042.92 1,015,763.78 From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance 3,277,718.64 - 1 - J - j - 3,277,718.64 - From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance Sales MIN Ada INWIL WIN Mid IMIE MEM IMP Mir Transfers Transfers Interest/ in out Dividends Mai MM. MIA MEM MM. MIN MIA Edda nor MIA Nal IME MIA SIM MIE MEM EWE Balance 10/31/2020 11,918.18 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 1,111,918.18 Transfers Transfers Purchases Sales in out MM. 111•111 MIE MIL OPE EMI MIN 111•111 MM. owl 111. EWE MIK MM. EMI 4111•1 11=11 4•111, 401111 1.10 41140 WEI MIA EMI EMI MIE Mad 11610 MIA EWE MIE MIE MEM EMI 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 100,000.00 150,000.00 0.00 (0.00) 0.00 1,150, 036.68 EMEI *MI 11•1 RIM 11•1 WPM *FE MIE WIN MIE MIE SIM MIE MIN MIN MIE EMI MIA Edda EMI WIN pia low MIN Min MIN WIN MIN 340,720.86 675,042.92 1,015,763.78 MIE AIM MIE Amid MIE OMNI MIN - - - - 3,277,718.64 - J - - 1 - From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance Interest/ Balance Transfers Transfers Interest/ Balance Dividends 11/30/2020 Purchases Sales in out Dividends 12/31/2020 - 11,918.18 - - - - - 11,918.18 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 0.00 - - - - - 0.00 - 0.00 - - - - - 0.00 - 1,111,918.18 - - - - - 1,111,918.18 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,036.13 - - - - - 100,036.13 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 100,000.55 - - - - - 100,000.55 - 100,000.00 - - - - - 100,000.00 - 100,000.00 - - - - - 100,000.00 - 150,000.00 - - - - - 150,000.00 - 0.00 - - - - - 0.00 - (0.00) - - - - - (0.00) - 0.00 - - - - - 0.00 - 1,150, 036.68 - - - - - 1,150, 036.68 - 340,720.86 - - - - - 340,720.86 - 675,042.92 - - - - - 675,042.92 1,015,763.78 - - - - - 1,015,763.78 - 3,277,718.64 - - - - - 3,277,718.64 From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance Investments as of 3/31/21 By Broker N orthland RBC 4M Fund Total 0/0 33.9% 35.1% 31.0% 100.0% Amount 1,111,918 18 1,150,036 68 1,015,763 78 3,277,718 64 Investments as of 3/31/21 By Type Money Market Fed Agency Commercial Paper Certificate of Deposit Treasury Total 31.4% 6.1% 0.0% 62.5% 0.0% 100.0% Amount 1,027,681.96 200,000 00 0.00 2,050,036.68 0.00 3,277,718.64 Investments as of 3/31/21 H olding period (from purchase date) N o time limit (Money Market) U p to 1 year 2 years 3 years 4 years and over Adjustment Total 31.4% 25.9% 18.3% 24.4% 00% 0 0% 100.0% Amount 1,027,681.96 850,000.55 600,000.00 800, 036.13 0.00 0.00 3,277,718.64 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action X Resolution Work Session Meeting Date May 11, 2021 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Toning Ordinances Revs. DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the last meeting, the Council discussed staff proposed changes to the zoning ordinance to address building/zoning related questions that have arisen with the increase in new construc- tion and development of previous unbuilt on lots. The recommended changes have been improved upon for clarity and were reviewed by the city attorney. After the public hearing, the ordinance may be amended, tabled, or adopted as the City Council sees fit. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Ordinance No. 21-02 Amending Title 10, Chapter 4 of the Code of Ordi- nances Regarding General Provisions. CITY OF LAUD N RDALE ORDINANCFi, O. 21-02 An Ordinance Amending Title 10, Chapter 4 of the Code of Ordinances Regaiding General Provisions The city council of the city of Lauderdale ordains as follows: S hCTION 1. Title 10, Chapter 4 of the Lauderdale City Code is amended by creating a new Section 10-4-6 as follows: 10-4-6: Standards for New Construction and the Development of Vacant Property All newly constructed single-family homes or single-family homes moved into the City shall conform to the following: 1. The minimum width of the main portion of the structure shall be not less than twenty- four feet, as measured across the narrowest portion. 2. Have a minimum of 800 square feet above grade of year-round habitable space. Habitable space is defined as a space in a building for living, sleeping, eating, or cooking. Bathrooms, toilet rooms, closets halls, storage, or utility spaces and similar areas are not considered habitable spaces. 3. The exterior walls of all dwellings shall be placed upon and secured to a permanent foundation of concrete, masonry or treated wood construction and shall include frost footings, all in accordance with the applicable portion of the State Building Code. 4. Have enclosed off-street parking spaces for passenger vehicles equal to the number of required off-street parking spaces. S KCTION 2. This ordinance shall be effective upon its adoption and publication. Adopted by the Lauderdale City Council this 11'1' day of May, 2021. Mary Gaasch, Mayor ATTFST: Heather Butkowski, City Administrator -Clerk Published in the Pioneer Press this 12'1' day of May, 2021. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date May 11, 2021 ITEM NUMBER Sewer Bid Resolution STAFF INITIAL HB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As we have discussed, the sewer ling project bids weie much higher than anticipated. The differ- ence was in the lining materials as the production of those was impacted by the storms that went through Texas eailier in the year. Recent bidding shows the costs have come down. Staff sug- gest rejecting the bids received in April and having the city engineer rebid the project. The fol- lowing resolution accomplishes both items OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution No. 051121B A Resolution Refecting the 2021 Sanitary Sewer Cleaning and Lining Project Bids. RESOLUTION NO. 051121B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION REJECTING THE 2021 SANITARY SEWER CLEANING AND LINING PROJECT BIDS WHEREAS, the city solicited bids for sanitary sewer lining and cleaning; and WHEREAS, bids were received on April 7, 2021; and WHEREAS, the bids exceeded the engineer's estimate. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale, that all sanitary sewer cleaning and lining bids are rejected due to cost and the city engineer is directed to iebid the project. ADOPTED by the City Council of Lauderdale this 11th day of May, 2021. Mary Gaasch, Mayor ATTFF;ST: Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date May 11, 2021 ITEM NUMBER SHC Zoning Proposal STAFF INITIAL :I APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Jennifer Haskamp of Swanson Haskamp Consulting prepared the following proposal for the updating of the City s zoning ordinance for Council consideration OPTIONS: STAFF RECOMMENDATION: City of Lauderdale, MN Proposal for Thning Ordinance Update May 7, 2021 City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 RE: Proposal for Professional Planning Services to prepare Zoning Ordinance Update and Rewrite D ear Mayor, Members of the City Council and City Administrator Butkowski, Thank you for your feedback and input regarding the Zoning Ordinance Update ("Project") at the April 27, 2021 City Council meeting. The discussion was informative and provided good direction to prepare this Proposal for your consideration. As discussed during the meeting, we are excited to kick- off this project and we are confident that the final deliverable will not only be easier to use but will better reflect the goals and aspirations of the community. Based on the discussion, we understand some preliminary objectives of this Project to be: • To update and fully rewrite most sections of the Zoning Ordinance to be consistent with the 2040 Comprehensive Plan. • To provide education and information to residents, stakeholders and policymakers about the Zoning process and to consider how zoning regulations can support equity initiatives in the community. • To prepare a more user-friendly code that is easy to understand and is accessible to residents, stakeholders, staff and policymakers. O n the following pages please find a brief Project Approach & Scope, Schedule and Project Fee Estimate for your consideration. I will be available to discuss and answer any questions about this proposal at the City Council meeting on May 11, 2021. Thank you for your consideration and I am excited to work with you on this Project over the next year. Sincerely, Jennifer Haskamp, AICP O wner & Principal Planner Swanson Haskamp Consulting Proposal for Zoning Ordinance Update City of Lauderdale, MN JLU ii 1 2 Proposal for Zoning Ordinance Update City of Lauderdale, MN PROJECT APPROACH & SCOPE The City's Zoning Ordinance is one of the most important tools in your toolbox to implement the Comprehensive Plan ("2040 Plan"). The SHC team was fortunate enough to work on your 2040 Plan and we understand the effort, dedication and involvement of the community in preparing the Plan and establishing Lauderdale's vision for the future. Armed with that knowledge and background, our approach to this Project process is to build on the engagement, feedback and work performed during the 2040 Plan process, and to ensure your Zoning Ordinance is updated to reflect the Vision, Goals and Strategies that were identified during that process. To accomplish that objective we propose a four phased approach to this Project. A summary of each Phase is provided for your consideration: • Phase I: Issue Identification and Existing Conditions Analysis. As your consulting city planner we are familiar with your Zoning Ordinance and understand where some of the key issues, conflicts and problems lie within your current ordinance. However, we know that there is more to learn from staff, policy -makers and residents about what is working in the community, and what does not. Phase I will help our team identify and define the problems, find and understand non -conformities, and understand where sections of the code are outdated or simply irrelevant. • Phase II: Defining the Character Areas. Zoning can be a difficult and somewhat archaic way of thinking about land use and development. Our approach is to define the City in terms of Character Areas, which we believe is easier to understand and is more intuitive. For example, the neighborhoods on the north side of Larpenteur may be within a "Traditional Neighborhood" character area, which is more descriptive and easier to understand that calling it "R-1." Working with Mike Lamb, we will develop and define the Character Areas as a way of organizing zoning districts, performance standards and regulations in this Project. • Phase III: Recommendations and Annotated Outline. Building on the work performed in Phase I and Phase II, we will prepare a set of recommendations with full annotated outline for review and consideration. This phase will include a detailed accounting of the districts, proposed changes and recommendations for consideration by the TAG (Technical Advisory Group) and the City Council. Before we can move onto Phase IV we will need general consensus on the Annotated Outline because once we start drafting the Zoning Ordinance it becomes increasingly difficult to change direction. Proposal for Zoning Ordinance Update City of Lauderdale, MN JLU 1r • Phase IV: Ordinance Drafting & Adoption. Once general consensus is obtained on the Annotated Outline we will prepare the draft Zoning Ordinance. Because many of the Zoning sections are interrelated it will be important to prepare a draft in its entirety before presenting it for consideration. The drafting working will be prepared by our Team with significant input and review from the City Staff and the technical advisory group. Engagement Plan As discussed at the April 27th City Council meeting, public engagement is a difficult - but important- part of the Zoning Ordinance update Project. We propose the following engagement as part of this process: • Technical Advisory Group (TAG). The TAG will be a working group comprised of City Staff and our team. This group will meet four (4) times th doughout this process, and may include the City Attorney and City Engineer and a City Council liaison. This group will provide technical review and analysis of the ordinance and will bring the implementation and enforcement perspective to the process. • Community Survey (on-line). As part of Phase I a community survey will be developed to solicit feedback from residents, business owners and stakeholders in the community. The survey will be drafted using simple language and use maps and/or graphics where helpful to make sure the survey is accessible. We expect a high response rate given our previous engagement activities with Lauderdale, and we believe that this will prove invaluable to our issue identification and existing conditions analysis. • Community Open House. As part of Phase IV a community open house will be scheduled. The purpose of the Open House will be to demonstrate, through examples, how new portions of the Zoning Ordinance will work. The full ordinance will be in draft form and we will ask for reactions and feedback so that we can incorporate changes, as needed, prior to the final Zoning Ordinance being presented foi public hearing and eventual adoption. • Education & Information Videos. What a great idea! The City Council came up with the idea of doing some outreach to residents, stakeholders and business owners about why Zoning is important and how the City uses zoning to accomplish its goals and objectives. We propose three short videos with the following preliminary topics: • Topic 1: What is Zoning? Why do we do it? How can we think about zoning as a way to support equity in our community? • Topic 2: What are Character Areas? How can we use them to better organize Proposal for Zoning Ordinance Update City of Lauderdale, MN our community and achieve our vision and goals for the future of our City? • Topic 3: Now what? How do we use it? And what do I need to know about the new ordinance? • City Council Meetings. We have scoped six (6) formal City Council meetings as part of this process. Since we often attend your meetings for other planning related items, we will do our best to provide ongoing updates to the Council when no formal agenda item is scheduled. Our preliminary meeting topics include: • Introduction to Character Areas • Zoning implementation of the Character Areas • Annotated Outline • Draft Ordinance Reading #1 • Public Hearing, Draft Ordinance Reading #2 • Ordinance Adoption SHC TEAM Jennifer Haskamp, AICP of SHC will serve as the Project Manager on this Project providing institutional knowledge from the Comprehensive Plan process and project. As presented at the April meeting, we are teaming with Mike Lamb, AICP who will focus on performing the Character Analysis with specific attention to the Mixed Use corridor on Larpenteur and Eustis. Jennifer Haskamp, AICP Jennifer will serve as the Project Manager on this Project. She will be the lead author, with support from the SHC team. She will facilitate meetings with Mike, and will work directly with City Staff on ordinance drafting. Mike Lamb, AICP Mike will provide urban design expertise including graphic representations, Character Analysis and Technical Drafting support. He will support Jennifer in facilitation of TAG, Open House and City Council meetings. Proposal for Zoning Ordinance Update City of Lauderdale, MN H 1 1c SCHEDULE Phase I: Issue Identification and Existing Conditions Analysis. • Conduct Existing Conditions Analysis (GIS and ground truth) • TAG Meeting - What works? What does not work? • Prepare Education Video 1, and encourage participation in the Community Survey Community Survey Phase II: Phase II: Defining the Character Areas. • Prepare "Character Area" analysis for discussion • Work with TAG to refine Character Areas and understand development patterns. • Meet with City Council to set direction, focus on Mixed - Use areas and preservation of neighborhood patterns. • Prepare Education Video 2: What are Character Areas? Phase III: Recommendations & Annotated Outline. • Prepare outline of recommendations regarding direction of specific character areas, performance standards and zoning districts. • Work with TAG and City Council to gain consensus on recommendations. • Prepare Annotated Outline with detailed descriptions regarding Zoning Districts and Character Areas • Prepare draft Zoning Map Phase IV: Ordinance Drafting & Adoption. • Prepare Draft Ordinance • Work with TAG on QA/QC of draft • Prepare Education Video 3: What does this mean for me? How does the City use zoning? • Open House • Public Hearing • Revise Zoning Ordinance and Map per recommendations Legend O City Council Q Technical Advisory Group (TAG) Education Video • Public Open House Content/Draft Deliverable Proposal for Zoning Ordinance Update City of Lauderdale, MN 0 O L OZ mclweAoN ZZOZ kionuor PROJECT FEE ESTIMATE *All meeting attendance included in Public Participation Fee Estimate Si Proposal for Zoning Ordinance Update City of Lauderdale, MN C Scope of Service by Phase Estimated Fee - Engagement Plan $12,000 I Issue Identification and Existing Conditions Analysis $3,000 II Defining Character Areas $5,000 III Recommendations and Annotated Outline $3,500 IV Ordinance Drafting & Adoption $14,250 Subtotal $37,750 Estimated Expenses $1,000 Project Total $38,750 *All meeting attendance included in Public Participation Fee Estimate Si Proposal for Zoning Ordinance Update City of Lauderdale, MN C