Loading...
HomeMy WebLinkAbout05/25/2021LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, MAY 25, 2021 Due to the coronavirus, the city council is holding meetings by teleconference. The public may view the meeting on Lauderdale's public access channel 16 for cable subscribers or online at https://www.ctvnorthsuburbs.orglyour-city/lauderdale/. The public may join the meeting using the login instructions at the end of the agenda. The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the May 11, 2021 City Council Meeting C. Claims Totaling $89,543.56 4. CONSENT a. April Financial Report b. Performance Agreement for June Community Event c. Temporary On -Sale Liquor License for June Community Event s. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS /REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Ordinance No. 21-03 Amending Title 9, Chapter 7 of the Code of Ordinances regarding Fences and Retaining Walls b. Ordinance No. 21-04 Amending Title 9, Chapter 10 of the Code of Ordinances regarding Driveway and Parking Pad Requirements s. DISCUSSION /ACTION ITEM a. Resolution No. 052521A — A Resolution Accepting Bids for the 2021 Seal Coating Proj ect b. Covid49 Preparedness Plan Revisions 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. May Financial Report b. Rebid of Sanitary Sewer Lining Project C. American Rescue Plan (ARP) Guidance 12. WORK SESSION a. Public Works Management Software b. Community Development Update c. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT Meeting Login Instructions: You are invited to a Zoom webinar. When: May 25, 2021 07:00 PM Central Time (US and Canada) Topic: May 25, 2021 City Council Webinar Please click the link below to join the webinar: https: //us02web 0 zoom.us/j /81131699994?pwd=NOJCZkpV eDFwU WkwZ11uNHNrV FE3 dz09 Passcode: 713463 Or One tap mobile US:+13017158592„81131699994# or+13126266799„81131699994# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) or 833 548 0282 (Toll Free) Webinar ID: 8113169 9994 International numbers available: https://us02web.zoom.us/u/kd6j1pFU4n LAUD ERDA LE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 1 of 3 May 11, 2021 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:00 p.m. Roll Call Councilors present: Jeff Dains, Duane Pulford, Andi Moffatt, Roxanne Grove, and Mayor Mary Gaasch. Councilor Absent: None Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. Councilor Dains added legislative updates to Additional Items. There being nothing else, Councilor Pulford moved and seconded by Councilor Grove to approve the agenda. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any corrections to the April 27, 2021 city council meeting minutes. There being none, Councilor Dains moved and seconded by Councilor Grove to approve the minutes of the April 27, 2021 city council meeting. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Grove moved and seconded by Councilor Dains to approve the claims totaling $40,498.07. Motion carried unanimously on a roll call vote. Consent Councilor Pulford moved and seconded by Councilor Grove to approve the Consent Agenda approving Resolution No. 051121A — A Resolution Consenting to the Issuance of Revenue Bonds by the Duluth Economic Development Authority and acknowledging the quarterly investment report. Motion carried unanimously on a roll call vote. Informational Presentations/Reports C. City Council Updates Mayor Gaasch stated that she is working with the Ramsey County League of Local Governments on providing improved access to mental health services. The Association of Mayor is working to improve policing and race and equity issues. Public Hearings A. Ordinance No. 21-02 Amending Title 10, Chapter 4 of the Code of Ordinances Regarding General Provisi Gons LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 2 of 3 May 11, 2021 At the last meeting, the Council discussed staff proposed changes to the zoning ordinance to address building and zoning related questions that have arisen with the increase in new construction and development on previously unbuilt lots. The changes have been reviewed by the city attorney. After the public hearing, the ordinance may be amended, tabled, or adopted as the City Council sees fit. Mayor Gaasch opened up the floor at 7:07 p.m. to anyone in attendance interested in addressing the Council. There being no one interested in speaking, Mayor Gaasch closed the floor at 7:08 p.m. Councilor Grove made a motion to adopt Ordinance No. 21-02 Amending Title 10, Chapter 4 of the Code of Ordinances Regarding General Provisions. This was seconded by Councilor Moffatt and carried unanimously on a roll call vote. Discussion/Action Item A. Resolution No. 051121B — A Resolution Rejecting the 2021 Sanitary Sewer Cleaning and Lining Project Bids The sewer lining project bids came in higher than anticipated this spring. The difference was in the lining materials, as their production was impacted by the Texas storms. Recent bidding shows the costs have come down. Staff recommends rejecting the bids received in April and having the city engineer rebid the project. Councilor Moffatt made a motion to adopt Resolution No. 051121B A Resolution Rejecting the 2021 Sanitary Sewer Cleaning and Lining Project Bids. This was seconded by Councilor Pulford and carried unanimously on a roll call vote. B. Zoning Ordinance Update Proposal from Swanson Haslcamp Consulting Jennifer Haslcamp of Swanson Haslcamp Consulting prepared a proposal for updating the Cit07 zoning ordinance. Administrator Butkowski answered questions regarding how the cost would be budgeted for. Councilor Pulford made a motion to approve the proposal from Swanson Haslcamp Consulting. This was seconded by Councilor Moffatt and carried unanimously on a roll call vote. Additional Items A. Legislative Updates Councilor Darns said he recently spoke with State Senator Marty and Police Chief Mangseth about drag racing on 280. Unfortunately, there are no bills this session that would stiffen penalties for racers. Darns mention the ongoing conversation with Representative Hausman regarding the housing bill that would negatively impact cities' local control over land use regulations relating to density and planned unit developments. LAUDERDALE CITY COUNCIL MEETING MINUTES HELD REMOTELY VIA TELECONFERENCE Page 3 of 3 May 11, 2021 Finally, Dains shared that Congresswoman McCollum is putting forward Ramsey and Washington County projects for American Rescue Plan dollars. Set Agenda for Next Meeting The May 25 council meeting may include an update on the public works management software and awarding of the seal coating project. Work Session A. Community Development Update Butkowski stated that the new riding lawn mower was delivered today. Butkowski met with the Roseville engineer regarding possible route changes to Highway 280 in anticipation of a meeting with Mn/DOT at the end of the month. Roseville may be interested in providing snow plowing services for Lauderdale when our agreement with Ramsey County ends. Staff are working with the city attorney on a waiver process for non -zoning related requests. The video created by CTV regarding Seminary Pond will be released soon. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened up the floor to anyone in attendance interested in addressing the Council. Heather Brian, 1778 Eustis Street, hosted a community pickup event on Earth Day. She noted they collected trash from 1795 Eustis Street and there is debris from broken windows there. Erik Biever, 1803 Lake Street, inquired on whether blocking turns onto Broadway would curb some of the drag racing issues on Highway 280. Josh Dirksen, 1815 Lake Street, asked for more information regarding the upkeep efforts at 1795 Eustis Street. There being no others interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Pulford moved and seconded by Councilor Moffatt to adjourn the meeting at 8:05 p.m. Motion carried unanimously on a roll call vote. Respectfully submitted, Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 551 13 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: May 25, 2021 Subject: List of Claims The claims totaling $89,543.56 are provided for City Council review and approval that includes check numbers 27417 to 27437. Accounts Payable Checks by Date - Detail by Check Date User: heather.butkowski Printed: 5/21/2021 1:44 PM Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 43 Public Employees Retirement Association 05/14/2021 PR Batch 51000.05.2021 PERA Coordinated PR Batch 51000.05,2021 PER 1,062.41 PR Batch 51000.05.2021 PERA Coordinated PR Batch 51000.05.2021 PER 1,225.87 Total for this ACH Check for Vendor 43: 2,288.28 ACH 44 Minnesota Department of Revenue 05/14/2021 PR Batch 51000.05.2021 State Income Tax PR Batch 51000.05,2021 Stab 709.95 Total for this ACH Check for Vendor 44: 709.95 ACH 45 ICMA Retirement Corporation 05/14/2021 PR Batch 51000.05.2021 Deferred Comp PR Batch 51000.05.2021 Defi 1,080.05 PR Batch 51000.05.2021 Deferred Comp PR Batch 51000.05.2021 Defi 1,834.26 Total for this ACH Check for Vendor 45: 2,914.31 ACH 46 Intet•nal Revenue Service OS/14/2021 PR Batch 51000.05.2021 Medicare Employee Pc PR Batch 51000.05.2021 Mee 259.52 PR Batch 51000.05.2021 FICA Employer Portio: PR Batch 51000.05.2021 FIC. 15109,62 PR Batch 51000.05.2021 Medicare Employer Po PR Batch 51000.05.2021 Mee 259.52 PR Batch 51000.05.2021 FICA Employee Portio PR Batch 51000.05.2021 FIC. 1,109.62 PR Batch 51000,05.2021 Federal Income Tax PR Batch 51000.05.2021 Fed( 11660t9l Total for this ACH Check for Vendor 46: 4,399.19 ACH 47 Public Employees Insurance Program 05/14/2021 PR Batch 51000.05.2021 Dental PR Batch 51000.05.2021 Den 120.48 PR Batch 51000.05.2021 Health Insurance PR Batch 51000.05.2021 Hea 29429.66 Total for this ACH Check for Vendor 47: 21550,14 Total for 5/14/2021: 12,861487 27417 65 Allstream Inc. 05/25/2021 17505821 Fax Line 54.49 Total for Check Number 27417: 54.49 27418 184 Cintas 05/25/2021 4083807392 May Uniforms 12.07 4084474781 May Uniforms 12.07 Total for Check Number 27418: 24.14 27419 29 City of St Anthony 05/25/2021 4070 Mn Police Services 64,434.83 Total for Check Number 27419: 643434.83 AP Checks by Date -Detail by Check Date (5/21/2021 1:44 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 27420 192 Comcast Holdings Corporation 05/25/2021 122320861 April Internet 413.00 27421 238 052021 Costco Wholesale Membership Renewal Total for Check Number 27420: 413.00 OS/25/2021 Total for Check Number 27421: 120.00 27422 25 County of Ramsey OS/25/2021 EMCOM-009248 April Fleet Support 6.24 EMCOM-009263 April 911 Dispatch Services 880.50 EMCOM-009280 April CAD Services 120.61 Total for Check Number 27422: 13007435 27423 9 Genuine Parts Company Inc 05/25/2021 052021 Truck Parts 106.36 Total for Check Number 27423: 106.36 27424 185 Lauderdale Certified Auto Repair Inc 05/25/2021 052021 April Fuel 246.42 052021 April Fuel 52.80 052021 April Fuel 52.80 Total for Check Number 27424: 35202 27425 94 Minnesota Clerks & Finance Officers Assoc 05/25/2021 052021 2021 Dues - HB, JB, MC 135.00 Total for Check Number 27425: 135.00 27426 10 On Site Sanitation Inc 05/25/2021 0001122023 05/04/2021 - 05/14/2021 Park Portable Restroon 85.64 Total for Check Number 27426: 85.64 27427 37 Park Service Inc 05/25/2021 Q010587 Truck Repairs 35.81 Total for Check Number 27427: 35.81 27428 5 Premium Waters Inc 05/25/2021 619861-04-21 April Water Bottles 24.99 Total for Check Number 27428: 24.99 27429 135 St Paul Pioneer Press 05/25/2021 0421572525 Publish Notice of Zoning Ordinance Amendmen 18.00 0421572525 Publish Audited Financials 661.50 0421572525 Seal Coating Bid Notice 54.00 Total for Check Number 27429: 733.50 27430 90 Verizon Wireless 05/25/2021 9878787576 April Cell Phone 16.83 9878787576 April Cell Phone 33.67 9878787576 April Cell Phone 16.84 Total for Check Number 27430: 67.34 AP Checks by Date -Detail by Check Date (5/21/2021 1:44 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 27431 7 Waste Management Inc 05/25/2021 8852895-0500-4 June Public Works 462.94 Total for Check Number 27431: 46294 27432 74 Xcel Energy OS/25/2021 730141626 Larpenteur Bridge Lights 29.92 730210632 2430 Larpenteur Avenue W 15A5 730288000 April Street Lighting 419.06 730524177 Larpenteur Avenue 42.39 730665098 1891 Walnut Street 134.66 730665098 1795 Eustis Street 62.08 730665098 1891 Walnut Street 80.83 730666536 1917 Walnut Street 35.65 730666536 1885 Fulham Street 28.42 730666536 1885 Fulham Street 29.37 730666536 1917 Walnut Street 35.66 Total for Check Number 27432: 913.49 27433 329 Atlas Roofing, Inc. 05/25/2021 051821 City Hall Roof Repair 925.00 Total for Check Number 27433: 925.00 27434 2 City of St Paul 05/25/2021 IN45442 Fulham St Ped Light Repair 150.00 Total for Check Number 27434: 150.00 27435 25 County of Ramsey 05/25/2021 PUBW-019179 1Q21 Snow Plowing 69267,79 Total for Check Number 27435: 6,267.79 27436 330 Bill Koncar 05/25/2021 062021 Music for June Event 150.00 Total for Check Number 27436: 150.00 27437 10 On Site Sanitation Inc 05/25/2021 0001126071 5/15-6/11 Park Restroom 218.00 Total for Check Number 27437: 218.00 Total for 5/25/2021: 76>681.69 Report Total (26 checks): 899543,56 AP Checks by Date -Detail by Check Date (5/21/2021 1:44 PM) Page 3 Action Requested Consent X Public Hearing Discussion Action Resolution Work Session WAXJ 1 WL41 AM 0 Meeting Date May 25, 2021 ITEM NUMBER AprilpFinancial Report J ctr,fl STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month, staff provide the Council with an updated copy of the city's finances. Follow- ing are the revenue, expense, and cash balance reports for April 2021. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for Apri12021. General Ledger Cash Balances User: heather.butkowski Printed: 5/13/2021 8:45:52 AM Period 04 - 04 Fiscal Year 2021 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100-2,731,184.90 130,982.67 218,546.93-2,818,749.16 Change Fund 101-00000-000-10300 100.00 0.00 0.00 100.00 Cash 226-00000-000-10100 11,767.78 4,272.27 11741,14 14,29891 Cash 227-00000-000-10100 63,635,40 9.57 9,604.16 54,040.81 Cash 305-00000-000-10100 13,318.86 2.18 1,000.00 12,321404 Cash 306-00000-000-10100 1115430418 19.73 0.00 111,449.91 Cash 401-00000-000-10100 159,831,33 28.31 0.00 1595859064 Cash 403-00000-000-10100 451,402.52 78,990.91 0.00 5305393043 Cash 404-00000-000-10100 352,304,89 62.39 0.00 352,367428 Cash 414-00000-000-10100 366,586.90 64.57 11952,94 364,698453 Cash 416-00000-000-10100 93,964.51 0.00 0.00 93,964.51 Cash 602-00000-000-10100 1,024,808.21 11,535.77 26,597,03 1,009,746.95 Cash 603-00000-000-10100 439,842480 3,039.40 7,620,58 435,261.62 Current Assets 357,808.48 229,007.77 267,062.78 319,753447 Petty Cash 101-00000-000-10200 300.00 0.00 0.00 300.00 Petty Cash 300.00 0.00 0.00 300.00 Investments - Fair Value 101-00000-000-10410 3,277,718.64 602.72 100,000000 3,178,321.36 Adj Investments 39277,718.64 602.72 100,000000 3,1785321.36 Grand Total 3,635,827.12 229,610.49 367,062.78 3,498,374.83 GL -Cash Balances (OS/13/2021 - 08:45 AM) Page 1 N 1 bIJ W 3 00 � N � O O N NO N �_ O N Q� p C T7 b ti O of +- o oor�rn U OMOOM r� p M --•hTO �l O t� co N p O C di �O V' O bq M NO c+INN oo M Cd a N O 'C Cr' U DC W U O 00 o M --� p l CO v? N O O \0 00 000 • O O 0vn M O O M 00 Ot O G\ Ln r� l� O; I n 00 M l� M 00 00 N O �NVN1 .-iN t011 N In 00 kn r•1 OI \C 00 �F r�O O O� cn U OOOOlO -+ CD � mod; l�O p M 00 �+ OOOCV 00� O M l� cMMO r•I t� N mil' �o O r- 00 ti O\ 00 �o N O O n O 0000 O O l� vi in C) cn 00 N N A M M tr) H 00 OOOOOoo p o V1 00 0 �Y O 000 0' O CD N N o�oorro o r+ roo no cN06 r C� r a� it s.. U o 0 0 0 0 0 p o 0 0 0 o p o 0 000000 0 0 0 0 0 0 0 0 0 ooO o00 o a triCD4 o a o Vn00000 r oo�t o cr l�[�[��O v1 M ON r� Vj VL CD l I� 00 vj �o 00 00 O\ M N N O N 00 (n to d' O Vl ti a3 N m bq C s., N N o � •� (D cn b o oLn 00 TJ O • U U l C, O O rci avi >� Li s y o u U a4i y G b•U bA v, cOi u O 0 0 0 W C7 0 a� ai W ci O � Qi e0-1 0 W o 00 1 COO 1 N O fl N O C� a�MON s a� R� �aaw 00 �O NOS p 1 00 O 00 0 �o rr o o Op M O p O N *r-1 o I N M Vl 000 p VNi � O O 0 r O vMj I N O O C`! N N N O OMO p I a o b 000 �o V (V r M rY M co O hl O rmI ti O r tin O O O O O O O O O O 00 p O �100 p N 00 OO p N 0000 rn rn m v 00 a� N N N Qi N U � N b N 0 U G W U N A a I N N O ONO O 00 M O O O O O O O M O O M N dN' N 00 00 v1 O\ kn m N N 4t M N H ul eMd � 0~0 cA M O\ ti P N N O O � N ON l� V) M � V1 O p O O O O O O O O^ 00 I Vl OO M 00 O d N bG .4 U U � j � U T O U U > L1. N C4 WG.vo0U W N N U v I i � Q o W oOC Y N O COO � U�pN N N O i; O cd O M po rmm� o v� I vri. N O N p tMI) N N d M N kc d' co M M M Cal M O N vMi p VMi N N tn � O M "101 M M M M 0o p 00 O p O N p l r-I O p l O 09 (V O N O O O t� O O O 00 0 0 0 0 0 0 O p O V1 M 00 00 N N a0 e-1 O N 'L7 C 0 Pa d d ai W � O M U O O I O V-� M I to � V-1 Cam! CD N CD�o t: M y p O r tn b O 00 000 a U N 6J DC W dO'• O CD O C) O 'd d O O CAr N M O N Y P F N ri '-I U p l b O O O V O tn r Ln O CN e N N V) oho rmi p r - ri p lM�, O I r O p l O r i-i O ti O O O rw- "JAW" U zi o e o t 00 M N to d' O rt O N rN-i N rNl � h FQ U N cG n 04 0 m O o 0 00 Oiw • U U U Sccw O d N C Q Q N a W O Q W N o O a o W No a L r �'''j AN • °p U �/ W r��a..aw o i� oo 0 0 �- o 0 o N N O O O O p l O p l O O� O N p N O O p OC O O O W M M M M M 0 0 O O O O p O O M M M O M O M p( O p l O M O N CDN O O p O N O O O O O I O p l O O O O O O O O O O O � VI O O Vl N tn M M M M U N 0 ?+ cz bn aD � ,1:� o � U d > moo w � Q bQ o W 3 00 0 O N �l O N "Cl a� N bA U �pp cC >, U � C4 WOUO bn a 31 k § n / \ / / © 3 b�Q \/ (® b / \\ 3 rq / D CD \ f/ a § /\@| 6 CD CD @ G CD CD • a . M M 55@ 6 & /\5| M £ a6 enc d � - f / f$ \ \ f ¥ 4 K / / ? % \ \ \ 00 § © » G Ln q } /$ a CDc / $ ® ® Q 3// ? c3£ o f / 00 r � 30 d ££c 3 d \ \ \ « - - § °©�\ m )2®§ 8 ¢ w u C) ƒ a 2 � \ \ ] § § \ / O'� OI M O dam'• OI 1 M p O N p 000 r4 - M p p cs O M 00 cO cl' O pO) O O O p I O 4 p p M e4zt—i �o O p b 0 0 p O 0 0 0 0 o oI o oI 0 pop o pop o 0 C•�' ��D y k a a [ C4 WcnC�O u d W a t� sl i ''. o poI o pol o 0 0 0 0 0 0 0 0 o o 0 0) o) O p O O O O O O p l p l O O O p O p O O O O O B I p l O O O O O O O O O O O p l O I O p O p O O w U N U � U � O � U U � H � C � O a� d i.+ H F � U y W � O rt Q o aoc N N M O ti o C�3 �aaw sl I �l O N 66 N O O dam- 'd Ln to 00 M M r b O V O O VO1 to 00 00 0� O\ O Ln CD00 CN Q 00 oCD o 00 0 0 0 0 0 o d kc to 0 0 o7. CN bD cd C, U Ts c N _U 5 U G4 W O O O a � a W A �o a00 k N O O N O y M O N id v�i CD 0 cl r- O O O O O p l p( O p O O p O O O O O O p( p l O O p O O p O O O p l O O B I O O O p O O O O O O p( O O p l O O O p O O p O O O p l O O O I O O O p O O p O O a� .0 U b as >T 0 � U O N C A cz WOU r- 0 O O O O O O p O 000l o O O p O O O p ( O O O p O O O pl O O O O O O O p l O O O p O O O p l O O O O p O O 0 0 o 0 0l O O p O O O O OO OI 0 0 p O O O O O p l O 0 0 p O O OO OI O O 0 0 p O O N bO -G U b A U > c� 00 G C N •'J N cd W0u0 N ti O z U O y a� a W F x .a 3nE BI I r� M O b4 M M M N d N bl P, O VOI r�i�opo0 OI N in OO Vr r CY)M\%o0 O� ti yr Lr) O �z N �r o in o r r D\� N O� M O� O a\ N O I '--� �o oO 0 0 p l C M O rF 00 p M �o 00 N O OOM O d' 0�oC) O r M N M Vn O O e-i �o C� N e-1 �o V) e-1 CN 00 ON N 1� O O W) O\ p l rt �o �o 00 O N 0 6 �o6 O M mkf)0 CD en b 0 0 0 0 O O O O O p O O O O O O O O O O O O O O 00 r�0 O r tn V) 00 V1 O 00 00 V1� N r O O 00 \0 00 .-+ O r 00 In O O bA N h u O Q O Ir �i Nq Cdj cz Fw in 00 £, C/) ::3 U > U. c y O V] 4R a0i C�j Cj •> �n y V] A d> d dCd N 0 d Da co v�C��UO R WP v�000 W ri o d a W d x b b W1 i 000 p0) M NNN'O OI rY IAO d' O O CO D1 O O -0 O N M M N M vi O O�G N Ll. CDM N; o f 00 N --� V1 O 00 o l 00 O O M O M V 1 00 O O� M N cn Vi O 00 M \O H � O M V1 00 N' O I l� 'O Co Co O O I N M O �O O e-1 t� N; O p0aN CDO OrOhp O CA it Q O !V 00 O M [Y N N1 p l ri- 00 V) O p l OT 00 O M O O Cr b0 �o 0 0 O tn r--I O O UO ON W)� O p M 0000 �c tin O O O O( O O O O O p l O O O O O O O O O O O O O O O cq Oo0 O M ��V)0 O \ N M V1 00 � � �-+ O �o 00 O� N' M V�l N O O �D O .-I N 00 40 ti U � � b4 C � NO U cct ul 00 CO O U ascn � Cd _ U W 4) . d cn N O G7 N C.' D 9 N «i ���.." ❑ O 0 a3 K rn��UO C4 Wwv�000 a a W U x 0 0 p O O O O O p O O 0 o p o l 0 0 0 o p o l 0 0o p o 000o p o 0 �I 00 0l o 0000 0l o 0 0o p o 000o p o 0 0 0 p O 0 0 0 0 O O O O O O O O O O O O O O O O p O I O O O O p O I O O 661 O O O O O p O O u' O O p l O O O p O O O p ( O O O p O N 0] 0 a0i b7 R bU cd 0 G' O O O O O p l O 0 00 0 p O O O O O O p l O O 0 0 0 0 p O O a� a W ;�4 LAUDERDALE COUNCIL Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session ACTION FORM Meeting Date May 25, 2021 ITEM NUMBER Public Safety in the Park Music STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff is asking the city council to consider approving the attached performance agreement with Bill Koncar for Public Safety in the Park music at a cost of $150. Public Safety in the Park is scheduled from 6-8 p.m. on Thursday, June 24. OPTIONS: Approve by adopting the consent agenda or remove for discussion. STAFF RECOMMENDATION: By approving the consent agenda, the city council is approving the attached performance agreement with 13111 Koncar. City of Lauderdale Performance Agreement Event: Public Safety in the Park Date & Time: Thursday, June 24, 2021 from 6-8 p.m. Location: Lauderdale Community Park,1885 Fulham Street Performance Time: 6=8 p.m. ARTIST or GROUP INFORMATION Artist or Group Name: Bill Koncar Artist/Group Leader: Daytime Phone: (763) 427-7744 Cell Phone: (763) 6474577 Email Address: bill@biRoncar.com Website Address (if applicable): # Chairs Needed: 0 Electricity: no Extension cord: no PAYMENT INFORMATION Performance Fee: $150.00 l Koncar Name & Address of Individual or Group for Payment of Fee: Blll Tyler St Anoka, MN 55303 PERFORMANCE PROVISIONS 1) The Artist or Group is considered an independent contractor and is responsible for all appropriate insurance and income taxes. 2) The Artist or Group will supply their own sound system and the following items as needed: music stands, stage etc. 3) The City will provide chairs, electricity and an extension cord if needed. 4) Cancellation/Inclement Weather Policy: • If the performance is cancelled by the City before Noon the day of the performance, the City will pay 50% of the agreed performance fee as compensation. • If the performance is cancelled by the City after Noon the day of the performance, the City will pay 100% of the agreed performance fee as compensation. 5) Sale of promotional merchandise is allowed at the concert site. 6) Payment Information: The City will make every effort to present payment to the Artist or Group the day of the performance, but may mail payment within 2 weeks after performance date. 7) Indemnification: The Artist or Group agrees to defend and indemnify the City, and its employees, officials, volunteers and agents from and against all claims, actions, damages, losses and expenses arising out of the Artist or Group's performance or failure to perform its duties under this Agreement. Signature of Artist/Group Leader: t t��h-� e^ Date.!! 1 v� Mary Gaasch, Mayor Date Heather Rutkowski, City Administrator Date LAUDERDALE COUNCIL ACTION FORM Action Requested Meeting Date June 24, 2021 Consent X Public Hearing ITEM NUMBER Liquor License Discussion for Public Safety in the Park Action STAFF INITIAL Jim Resolution Work Session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In 2018, the Day in the Parlc planning committee supported having adult beverages and the applicable ordinances were updated to allow temporary on -sale liquor licenses for city events. Bent Brewstillery in Roseville has again agreed to sell and serve adult beverages at Public Safety in the Park. They plan to provide beer, wine and mixed drinks. Attached is the application required by the State. Once approved by the City Council, staff will submit it to the State for approval. OPTIONS: Approve by adopting the consent agenda or remove for discussion. STAFF RECOMMENDATION: By approving the consent agenda, the City Council is approving a temporary on -sale liquor license for Bent Brewstillery to sell adult beverages at Public Safety in the Park on June 24, 2021. Name of oraanization t Brewstillery Address 1744 Terrace Dr Name of person making a Bartley Blume Dates) of event 6/24/2021 nization officer's name rtley Blume Oraanization officer's name on officer's name Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651 -201 -7507 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Date organized Tax exempt number June 11, 2011 45-2650832 City State Zip Code Roseville MN 55113 Business phone Home phone 651-233-3843 —� 1 Type of organization ❑ Microdistillery ❑Small Brewer ❑X Club []Charitable ❑ Religious [:]Other non-profit City State _ Zip Code Roseville MN 55113 City State Zip Code MN—� City State _ Zip Code _ �— MN Location where permit will be used. If an outdoor area, describe. Lauderdale Community Park, 1885 Fulham St, Lauderdale, MN 55113 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. West Bend Insurance Company Aggregate Limit: $2,000,000, Each Common: $1,000,000 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City of Lauderdale or County approving t C N/A Date Fee Paid Signature City Clerk or County Official e license jim.bownik@la City or County 651-792-7650 City or County Phone Number Please Print Name of City Clerk or County Official CLERKS NOTICE: 5ubmifi this form to Alcohol and Gambling Enforcemenfi Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE AVALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL, E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US LAUDERDALE COUNCIL Action Requested Consent Public Hearing Discussion Action Resolution Work Session ACTION FORM Meeting Date May 25, 2021 ITEM NUMBER Fence Ordinances Revisions_ STAFF INITIAL 0 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Late last year the Council discussed how to process requests from property owners that did not conform to city code. The Council directed staff to work on a process that was similar to how the city is required to process variances for zoning ordinance matters. Some of the requests for waivers are for fences and retaining walls. Staff worked with the city attorney on language for the for the Fences and Retaining Walls ordinance that provides the City Council latitude to make decisions. Staff prepared an application form and fees for pro- cessing the requests. The recommended ordinance changes are noted in red. The purpose of tonight's meeting is to hold a public hearing. After the public hearing, the ordinance may be amended, tabled, or adopted as the City Council sees fit. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Ordinance No. 21-03 Amending Title 9, Chapter 7 of the Code of Ordi- nances regarding Fences and Retaining Walls. WAIVER APPLICATION Fees $100 Waiver Application $50 County Recording Fee Type of Waiver Request ❑ Fence ❑ Retaining Wall ❑ Driveway ❑ Parking Pad CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 89 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Date: Property Owner Information �FTifll Address: City/State/Zip: Phone: Email: Signature: Review Timeline: All applications must be complete before being formally reviewed. Conditions: If a waiver is granted, the City Council may impose conditions. Submittals: Site plan drawn to scale that shows: ✓ Property corners (locate property stakes or submit a Certificate of Survey). ✓ Pertinent site information such as lot lines, street names, locations and dimensions of existing or proposed buildings, setback distances, parking areas, and percentage of lot covered by roofed structures. Please provide a narrative describing your request: For Office Use Only Date of Complete Application: PIN#: Receipt #: Meeting/Public Hearing Date: '' Approved/Denied: Conditions: CITY OF LAUDERDALE ORDINANCE NO. 21-03 An Ordinance Amending Title 9, Chapter 7 of the Code of Ordinances Regarding Fences and Retaining Walls The city council of the city of Lauderdale ordains as follows: SECTION 1. The Lauderdale City Code is amended by deleting the str-ie e materia- and adding the underlined material as follows: CHAPTER 7 FENCES AND RETAINING WALLS SECTION: 9-7-1: Definitions 9-7-2: Scope 9-7-3: Permits 9-7-4: Regulations 9-7-5: Fence Materials 9-7-6: Heights and Setbacks 9-7-7: Sight Lines 9-7-8: Conformance 9-7-9: Waivers; Appeals 9-7-410: Penalty 9-7-1: DEFINITIONS: Decorative Fence: A stylized, non -chain link metal fence. Fence: Any partition, structure, wall, gate, or other object erected as a divider marker, physical or visual barrier, or enclosure located along a property line or within a yard. A hedge or natural vegetation does not constitute a fence. Fence Height: Vertical measurement from grade to the top of the panel. Fence Opacity or Opacity: The degree to which light or views are not able to be seen through a fence; not transparent. 1 Support More than bU% opaque 50% opaque Less than 50% opaque Fence Posts: May extend no more than six inches above the top of the panel. Gate: A hinged barrier used to open and close a fence. Gates may not exceed the heights of the fence. Picket Fence: A wooden fence built such that it is 500 or less opaque. Privacy Fence: A fence more than 500 opaque used for screening of outdoor living areas and for enclosures where restricted visibility or protection is required or desired. Residential Properties: They include, but are not limited to, attached and detached single-family homes, duplexes, condominiums, and multi -family dwellings. Retaining Wall: A structure constructed to hold back or support an earthen bank. 9-7-2: SCOPE: The provisions of this Chapter supplement the provisions of Title 10 of this Code relating to fences and retaining walls. 9-7-3: PERMITS: A. Residential Properties: The construction of fences over six feet above grade are not allowed. The construction of fences six feet above grade or less shall require a fence permit. B. Commercial and Industrial Properties: Fences on commercial and industrial property may be erected to a height of six feet plus two feet for a security (barbed wire or other) arm. The construction of fences six feet above grade or less require a fence permit unless otherwise required by the state building code. C. Fence or building permits are required for fence modifications that expand the length or height of an existing fence on any property. D. Fence permits are required for all fences except non - property line fences that do not exceed three feet in height and are secured by posts no deeper than six inches in the ground. E. Permits are not required for maintenance which includes: painting; replacing up to eight feet in length; and replacing up to two posts in any calendar year. Maintenance does not include increasing the height or length of the fence. F. The construction of retaining walls over four feet in height shall require a building permit. The construction of retaining walls four feet in height or less shall require a retaining wall permit. Retaining walls are measured from the bottom of the footing to the top of the wall. G. Permits are not required for gateway arches or pergolas unless they meet permitting requirements imposed by the State Building Code. 9-7-4: REGULATIONS: A. Maintenance: All fences and retaining walls shall be regularly maintained and kept in good repair. Vegetation surrounding the fence or retaining wall shall be trimmed and well maintained. Standards are established in Title 4, Chapter 6 of Lauderdale City Code. B. Face of Fences: That side of the -fence considered to be the face (finished side as opposed to structural supports) shall face abutting property and right-of-way. C. Public Rights of Way: No fences or retaining walls are permitted on public rights of way. D. Unimproved Alleys: Fences may be constructed in unimproved alley rights -of -way or vacated rights -of -way with utility 3 easements upon completion of an encroachment agreement between the City and property owner. E. Abutment to Property Lines. Fences and retaining walls may be permitted along property lines subject to the following. 1. Physical Damages: Fences and retaining walls may abut property lines provided no physical damage of any kind results to abutting property. 2. Certificate of Survey: Where the property line is not delineated by survey marker(s) or pin(s), a certificate of survey shall be required. 3. Adjusting for Contours and Grade: At no point may fence panels exceed six feet in height nor shall fence posts exceed six and one-half feet in height from grade. 9-7-5: FENCE MATERIALS: A. Privacy fences shall be made from cedar, redwood, or other decay resistant wood; vinyl; or composite material designed for fence applications. Privacy fences in residential areas shall not be made from chain link or metal fencing with slats, bamboo, or other material attached to the chain link. B. All other fences shall be made from cedar, redwood, or other decay resistant wood; vinyl; decorative steel, aluminum, or wrought iron; or chain link designed for fence applications. "California" or wood framed fences with metal panels are permitted. C. Materials that may not be used include garden and utility fencing or fabric. These materials are commonly referred to as snow or safety fencing; chicken wire; poultry fencing; hardware cloth; lawn fencing; bamboo, cloth, rope, cabling, railroad ties, Landscape timbers, utility poles, and lattice not supported by wooden framing. In residentially zoned areas, security fencing is not allowed included barbed or razor wire and electric fencing. 9-7-6: HEIGHTS AND SETBACKS A. Lot Types: Lot type examples I Through lot I Interior lot N Corner lot I I j Street 1. Interior lots share side lot lines with adjacent property owners. They may or may not be on an improved or unimproved alley. 2. Corner lots share property owner with the rI ght-of-way. They may unimproved alley. a side lot line with one adjacent opposite side yard along a public or may not be on an improved or 3. Through lots extend from one street to another other Through lots may be interior or corner lots. Interior Lots: Image depicts maximum fence heights. Fence Height 6R 2 ft Setback 1. Front Yard. Interior Lot Height 6 R I— Fence ---I Fence Height 4 R — Fence Height 4R Fence Heigh[ 6 R --- --- -----, Fence Height 4 ft� __ L ft Setback Property Line Fence Location (with setback) a. Fences located in the front yard shall not exceed four feet in height and shall be 500 or less opaque. b. Fences shall be set back at least one foot from the right-of-way (front property) line. c. Fences are required to have at least one gate no less than three feet in width. 2. Side Yard. Side yard fences shall not exceed six feet in height. 3. Rear Yard. a. Fences in the rear yard shall not exceed six feet in height. b. Fences and retaining walls on an improved alley shall be set back at least two feet from the right-of-way (rear property) line. c. Fences and retaining walls not on an improved alley may be built on the rear property line. Corner Lots: Image depicts maximum fence heights. Corner Lot eight 6 R Fence H-f Fence Height 6R Fence Height 4 R I-- Fence Height 4R 2 ft Setback —% � 1 R Setback — — — — — — Property Line an- :r n--- Fence Location (wRh Setback) 1. Front Yard. a. Fences shall not exceed four feet in height. b. Fences shall be less than 500 opaque. 0 c. Fences shall be set back at least one foot from the right-of-way (front property) line. d. Fences are required to have at least one gate no less than three feet in width. 2. Side Yard. a. Fences abutting public right-of-way shall not exceed four in height. b. Fences located in the interior side yard shall not exceed six feet in height. 3. Rear Yard. a. Fences in the rear yard shall not exceed six feet in height. The rear yard begins at the corner of the rear wall of the principal structure to the rear lot line exclusive of area reserved for site lines. Open decks and porches shall not be considered part of the principal structure. b. Fences and retaining walls on an improved alley shall be set back at least two feet from the alley right-of- way / rear property line. c. Fences and retaining walls on an unimproved alley may be built on the rear property line. 9-7-7: ALLEY SITE LINES Clear View Triangle at Alleys — PROPERLY LINE — ROADWAY — �s'-o• - -.-� is-0' —�— ! is'-0" '' - BOULEVARD aear �� ALLEY 7 A fence may not be constructed in a rear -yard clear view triangle along an improved alley (measured 15 feet along the edge of the alley and 15 feet along the street at the back edge of the curb to a third line connecting the sides). 9-7-8: CONFORMANCE Nothing herein is intended or shall be deemed to make legal or conforming any fence which was not constructed in full compliance with the terms of the ordinance then in effect. 9-7-9: WAIVERS; APPEALS A. The city council may grant a waiver from any requirement of this chapter if it determines that such requirement is not necessary for protection of public health, safety or welfare. In granting a waiver, the city council may impose such conditions or requirements as it deems reasonably necessary to protect the bublic health, safetv or welfare. B. Any person aggrieved by a decision of city staff regarding the issuance, non -issuance or revocation of a permit under this chapter may appeal such decision to the city council. C. The city council may consider requests for waivers and appeals following such hearing and notice as it deems appropriate. An application for a waiver or an appeal shall be accompanied by a site plan identifying the requested fence or retaining wall location and alignment, a narrative describing the reason the waiver or appeal is sought, a fee as described by the city fee schedule to reimburse the city for costs accrued in the review of the request, and other information deemed necessary by city staff. After consideration of the waiver or appeal, the city council may make such findinas and issue such orders as it deems appropriate. 9-7--310: PENALTY: Violations of this Chapter shall constitute a misdemeanor. Each day that a violation remains shall constitute a separate .offense. The City may also take additional enforcement action it finds appropriate. In case any fence or retaining wall is, or is proposed to be, erected, constructed, reconstructed, altered, maintained, or used in violation of this Chapter, the City Council may institute in the name of the City any appropriate �3 action or proceeding to prevent, restrain, correct, or abate such fence, structure, or retaining wall constituting a violation. SECTION II. This ordinance shall be effective upon its adoption and publication. Adopted by the Lauderdale City Council this 25th day of May, 2021. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator Published in the Pioneer Press this 27th day of May, 2021. 0 LAUMERDALE COUNCIL Action Requested Consent Public Hearing X Discussion X Action X Resolution Work Session ACTION FORM Meeting Date May 25, 2021 ITEM NUMBER Driveway Ordinances Rev. STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Late last year, the Council discussed how to process requests from property owners that did not conform to city code. The Council directed staff to work on a process that was similar to how the city is required to process variances for zoning ordinance matters. Some of the requests for waivers are for driveways and parking pads. Staff worked with the city attorney on language for the for the Driveway and Parking Pad Requirements ordinance that provides the City Council latitude to make decisions. Additional revisions include the city engineer's recommendation to change the bituminous specification language. Staff also would like the City Council to consider the revisions in section 9.10-7. This change would effectively al- low owners of single lots to have a parking pad for one vehicle; the owners of double lots could have a parking pad for two vehicles; and so forth. This change is a band aid until the zoning ordinance is updated to reflect how the City wants to regulate lot coverage in the fu- ture. The recommended ordinance changes are noted in blue. The purpose of tonight's meeting is to hold a public hearing. After the public hearing, the ordinance may be amended, tabled, or adopted as the City Council sees fit. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Ordinance No. 21-04 Amending Title 9, Chapter 10 of the Code of Ordi- nances regarding Driveway and Parking Pad Requirements. CITY OF LAUDERDALE ORDINANCE NO.21-04 An Ordinance Amending Title 9, Chapter 10 of the Code of Ordinances Regarding Driveway and Parking Pad Requirements The city council of the city of Lauderdale ordains as follows: SECTION 1. The Lauderdale City Code is amended by deleting the+• �'��„ m+�r� �' and adding the underlined material as follows: CHAPTER 10 DRIVEWAY AND PARKING PAD REQUIREMENTS SECTION: 9-10-1: Purpose and Scope 9-10-2: Definitions 94 M * Driveway Permit Required 9-10-4: Application and Site Plan for Driveway Permit 940-5: Driveway Permit Fees 94M* Driveway Construction Standards 94 0-7: Limitations 940-8: Waiver ef Waivers; Appeals 94MO Revocation of Permit 94 04 0: Enforcement 9-10-1: Purpose and Scope: A. The purpose of these requirements is to control the location, construction or reconstruction of driveways, and parking pads, and curb cuts in order that traffic hazards be reduced and adequate street drainage be maintained. It is also the purpose and intent of these requirements to maintain the city's positive appearance. B. These requirements shall apply to all new driveway and parking pad construction, to repairs and changes to existing driveways and parking pads, and to existing non- conforming driveways and parking pads upon improvement to the subject property. The requirements apply whether the driveway or parking pad is accessed from the street or alley. LA 13 5-3-72263 7.v2 940-2: Definitions: For the purposes of this chapter, the following definitions shall apply: A. "Alley" shall mean a right -of --way through the middle of a block giving access to the rear of lots or buildings. B. "Driveway" shall mean an improved surface primarily intended for ingress and egress to a garage or other vehicle parking structure. C. "Parking Pad" shall mean an improved surface intended for the parking of a motor vehicle as defined in Minnesota Statutes, Section 609.4 87, sub . 2168.002, as amended from time to time. The parking pad area is calculated by determining the total improved surface area exclusive of driveways as depicted below. Typical Typical Street -Accessed Alley -Accessed Parking Pad Parking Pad PARKING PAD ""' MAY NOT GARAGE EXCEED 5% OF� GARAGE LOT AREA PARKING PARKING PAD PAD DRIVEWAY DRIVEWAY APRON STREET ALLEY D. "Pervious Pavement" shall mean those pavement materials and techniques that allow the movement of water from the surface to a base and/or sub base. Common pervious pavement materials and techniques include, but are not limited to, porous asphalt, porous concrete, grass pavers, gravel pavers, and geoblock. E. "Permit" shall mean a driveway or parking pad permit issued by the city in accordance with this chapter. 940-3: Permit Required: No driveway or parking pad shall be constructed or re- constructed in any location without first obtaining a permit. 9-104: Application and Site Plan for Permit: Any person desiring a permit shall present a written application to the City Administrator describing the improvements to be LA135-3-722637.v2 made. This application shall be accompanied by a site plan drawn to scale showing the location of the driveway or parking pad with respect to property lines, the width of the driveway or parking pad, type of construction material used, driveway angle, distance between adjacent driveways, and, if applicable, the driveway's distance from a street intersection. 9-10-50 Permit Fees: The permit fees shall be prescribed, from time to time, by ordinance. 940-6: Driveway and Parking Pad Construction Standards: A. Surface: All driveway and parking pads shall be surfaced with one of the following materials: 1. Bituminous. A plant -mixed machine -laid bituminous material conforming to Minnesota Department of Transportation (MNDOT) Specification No. 2-3-3-12360, Mixed Designation '" "A'E A 50«ySPWEA240B, ..,�,;,�e been approvedby t or City Engineer approved equal. However, should it subsequently become necessary to repair or replace such bituminous surfacing in the right-of-way area in whole or in part, the owner of the property serviced by such bituminous driveway shall pay all costs of such repairs or replacements. 2. Concrete. Concrete must be a plant mix unless otherwise approved by the City Engineer. However, should it subsequently become necessary to repair or replace such concrete surfacing in the right -of --way area, in whole or in part, the owner of a property serviced by such concrete driveway shall pay all costs of such repairs or replacements. 3. Gravel Driveways. Gravel driveways existing on or before June 28, 2005 maybe maintained as gravel driveways. 4. Gravel Parking Pads. Gravel parking pads legally existing on the effective date of this ordinance may be maintained as gravel parking pads but may not be enlarged, replaced, or reconstructed without first obtaining a permit as required herein. 5. Pervious Pavement. Pervious pavement for driveways and parking pads not in the public right -of --way may be allowed if approved by the City Engineer. The applicant must submit plans for the City Engineer's review to the City Administrator. Such plans shall be approved by the City Engineer if they meet the parking and land use goals of the city, do not unduly burden the city's stormwater system and do not pose a health or safety risk to the community. Such plans must include the following, at a minimum: 3 LA135-3-722637.v2 i. site plan drawn to scale showing the location of the driveway or parking pad with respect to property lines; ii. depth of excavation; iiis type and volume of subsurface materials; iv. locations of overflow drainage outlets; v. connections to public and/or private stormwater systems; and vit surface materials. Surface materials which are susceptible to washing away or disintegrating will not be approved by the City Engineer. These materials include, but are not limited to, gravel, rocks, and sand. The applicant shall be responsible for all costs associated with the City Engineer's review of the plans required under this section. B. Driveway Width: 1. Conununity Business (B-1), Neighborhood Business (B-2), and Industrial (I-1) Zones: Driveway widths, on site and at the curb cut, shall not exceed 36 feet. 2. Multiple Residential (R-3) Zones: Driveway widths, on site and at the curb cut, shall not exceed 30 feet. 3. Suburban Residential (R-1) And Urban Residential (R-2) Zones: Driveway widths, on site and at the curb cut, shall not exceed 24 feet. C. Driveway Length: All street -accessed driveways shall extend a minimum of 20 feet beyond the back edge of the right -of --way apron and provide access for vehicles to a parking space or spaces, carport, garage, dwelling or other structure toward the side or rear of the property. Parking shall not be allowed in the public right -of --way. D. Distance Between Driveways: The minimum distance between curbs of driveways shall be 10 feet in any R-2 and R-3 district, and 20 feet in any district. E. Distance from Intersection: No driveways or curb cut shall be less than 20 feet from any street intersection, except that in Industrial (I-1) Zones, the minimum distance shall be 50 feet. F. Driveway Angle: The minimum driveways angle from atwo-way access -shall be 90 degrees. The minimum driveways angle from aone-way street shall be 30 degrees. G. Setback: Driveways in any R-2, R-3, 13-1, 13-2, and I-1 district, except driveways which are shared by two or more adjacent property owners, shall not be located within five feet of any side or rear lot line. In the R-1 district, there is no setback requirement for driveways from the side yard lot line. Property owners must provide 4 LA135-3-722637.v2 proof of property lines when submitting a permit application to demonstrate that no part of the driveway will encroach onto neighboring properties. H. Control of Traffic: Where commercial land uses are adjacent to residential districts, driveways shall be located to reduce the amount of traffic entering residential areas. I. Street Access: For properties having frontage on a access shall be provided via the street with the least traffic wherever feasible in order to reduce the number of curb cuts on more heavily traveled streets. J. State and County Highway Requirements: If the proposed driveway is to be constructed so that it opens onto any street designated as a State or County highway or street, all additional specifications of the appropriate highway departments will apply. The applicant must provide proof of State or County approval with their permit application. K. Shared Driveways: If two or more driveways are shared, the portion of the driveway on each property shall comply with maximum driveway width requirements. L. Licensed Contractor: All work done within the right -of --way of the street shall be done by a contractor holding a valid Residential Building Contractor (RBC) license issued by the State of Minnesota. M. Notification of Construction. The City Administrator shall be notified in writing at least 24 hours in advance of the commencement of any construction authorized in this chapter. Limitations: Each residential property is limited to one parking pad not exceeding L' n squafe 5% of the total area of the lot. If an owner wishes to construct a new parking pad, no permit shall be issued until any existing parking pad is removed in its entirety and replaced with vegetative ground cover. Parking pads may be located in the rear and side yards but may not extend beyond the front plane of the house as defined by the projection furthest from the front yard right-of-way. The parking pad area is calculated by determining the total improved surface area exclusive of driveways as depicted below. LA135-3-722637.v2 Typical Typical Street -Accessed Alley -Accessed Parking Pad Parking Pad PARKING PAD MAY NOT GARAGE TE)(CEED LEOF� GARAGE LOT AREA \ PARKING PARKING PAD PAD DRIVEWAY DRIVEWAY APRON STREET ALLEY IF w1w pill no 0"M 9-10-8: Waivers; Appeals A. The city council may grant a waiver from any requirement of this chapter if it determines that such requirement is not necessaryprotection of public health, safety or welfare. In granting a waiver, the city council may impose such conditions or reauirements as it deems reasonably necessary to protect the public health, safety or welfare. B. Any_person aggrieved by a decision of city staff re ag rding the issuance, non - issuance or revocation of a permit under this chapter ma�ppeal such decision to the city council. C. The city council may consider requests for waivers and appeals following such hearing and notice as it deems a�pro�riate. An application for a waiver or an appeal shall be accompanied by plan identi in the he requested drivewa�parking_pad location and alignment, a narrative describing the reason the waiver or appeal is sought, a fee as described by city fee schedule to reimburse the city for costs accrued in the review of the request, and other information deemed necessary y city staff. After consideration of 0 LA135-3-722637.v2 the waiver or appeal, the city council may make such findings and issue such orders as it deems appropriate. 9-10-9: Revocation of Permit: The permit issued may be revoked at any time after its issuance for failure to comply with the conditions of this section or the directions of the city relative to the work covered by the permit. If a permit is revoked by the city, the owner shall return the area of the parking pad or driveway to its natural state. 9-10-10: Enforcement: Failure to comply with the provisions of this ��rchapter shall constitute a misdemeanor and may be punishable as defined in Minnesota Statutes, Section 609.03, as amended from time to time. Each day the failure to comply exists shall constitute a separate violation. Failure to comply with this sow -chapter shall constitute a public safety hazard. Upon written notice that a property is not in compliance with this section, the owner and occupant of such property shall have 90 days to cause the property to conform. If the property is not brought into compliance within 90 days, the city may take all reasonable steps necessary to bring the property into compliance, the costs of which may be assessed against the property in accordance with Minnesota Statutes, Chapter 429. Nothing contained in this section shall be interpreted to preclude the city from seeking any other remedy in response to a violation of this section through any legal means available to it. SECTION II. This ordinance shall be effective upon its adoption and publication. Adopted by the Lauderdale City Council this 25t" day of May, 2021. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator Published in the Pioneer Press this 27t" day of May, 2021. LA135-3-722637.v2 LAUDLRDALL COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date May 25, 2021 ITEM NUMBER Seal Goatin Award STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City Council authorized the city engineer to bid achy -wide seal coating project for 2021. The results are in and favorable. The low base bidder was Allied Blacktop Company at $150,887.50. The contractors bid two additional items for consideration. The first was for seal coating the alleys. Generally speaking, the alleys do not need to be seal coated. But, if pricing were more favorable, it would have been something to consider. Staff recommends holding off on the alley seal coating and simply fixing the alley segments that were identi- fied in the base bid for repair. A sanitary sewer manhole repair also was bid to see whether pricing from the sanitary sewer lining or seal coating project came in cheaper. These prices are higher than the work previously quoted by the sewer lining companies so we expect to contract for this work as part of the sanitary sewer lining project. As previously discussed, the funds for the project exist in the Street Project Fund (Fund 403) and are being augmented by the transfer of $78,897 from the General Fund at the end of 2020. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution No. 052521 A —A Resolution Accepting Bids for the 2021 Seal Coating Project. RESOLUTION NO. 052521A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING BIDS FOR THE 2021 SEAL COATING PROJECT WHEREAS, pursuant to an advertisement for bids for the 2021 Seal Coating Project to be performed in the City of Lauderdale, bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: Allied Blacktop Company $150,887.50 Asphalt Surface Technologies Corp. $158,775.00 Pearson Bros. Inc. $2215350900 AND WHEREAS, it appears that Allied Blacktop Company is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Allied Blacktop Company in the name of the city of Lauderdale for the 2021 Seal Coating Project according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. ADOPTED by the City Council of Lauderdale this 25th day of May, 2021. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator Stantec May 20, 2021 Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000, Minneapolis, Minnesota 55402 Honorable Mayor and City Council City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Re: Lauderdale 2021 Seal Coat Project Stantec Project No. 193805301 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on May 19, 2021. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There was a total of 3 Bids. The following summarizes the results of the Bids received: Contractor Total Base Bid Alf. No. 1 Alf. No. 2 (Cleanout LA11eysL Structure Low Allied Blacktop Company $150,887.50 $43,880400 $21,050600 #2 Asphalt Surface $158,775600 $32,960.00 $14,800.00 Technologies Corp. #3 Pearson Bros., Inc. $221,350.00 $69,600900 $28,000000 Engineer's Estimate $202,000600 $48,000.00 $10,000000 The low Bidder on the Project was Allied Blacktop Company with a Total Base Bid Amount of $150,887.50. This compares to the Engineer's Opinion of Probable Costs of $202,000.00. These Bids have been reviewed and found to be in order. The City Council has the option to consider awarding any combination of Alternates with the Base Bid. As the Base Bid and Alternate Amounts of the two lowest bidders were very close, different combinations of award would result in either Allied Blacktop Company or Asphalt Surface Technologies Corp. being the low bidder. The table below provides the total construction cost and low bidder (in red) for which the Base Bid and Alternates may be considered: Bid Award Option Allied Blacktop Company Asphalt Surface Technologies Cor . Base Bid $150,887.50 $158,775.00 Base Bid + Alt. No. 1 $194,767650 $191,735900 Base Bid + Alt. No. 2 $171,937.50 $173,575000 Base Bid + Alt. No. 1 + Alt. No. 2 $215,817050 $206,535.00 Design with community in mind Ms. Heather Butkowski, City Administrator Reference: 2021 Seal Coat Project Bid Results May 20, 2021 Page 2 of 2 If the City Council wishes to award the Base Bid to the Low Bidder, then Allied Blacktop Company should be awarded the Project on the Total Base Bid Amount of $150,887.50. Should you have any questions, please feel free to contact me at 612-712-2125. Sincerely, STANTEC CONSULTING SERVICES INC. Kellie M. Schlegel, P.E. Enclosure Design with community in mind U O x O1 Tj 0 r w h U � w U n 'n V' o t c O O U d a N p N a t N EI 0 v W v o ° O 0 M r P u U � Z U � 0 U N `c OI U U Q d 0 o 0 0 ° U o N d M oN N 'O N N v a � ° m 3 � E z z a m 'a O � o m � U u m w — a o O) N O O c Z p y w c C M O Y U Z O m � L 'O O N � u 'c a `o U rn F N O O uz u v U m O H U 0 S a � O 0 � O o U z a �O u 'm m v 1 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 M O o �A to vj 6 V P vI N h N h 00 U N N b4 M N N NT M W M V} N N `D N b4 b4 V} N N N� b4 b9 � 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O 0 0 0 0 0 0 0 0 O O O O O 0 0 0 0 0 0 o vi ri oa o 0 0 0 o vi vi o 0 0 0 0 0 o O w w o 0 0 0 0 0 «q w o 0 0 0 0 0 rr w rr .n w w w w w w w w w O O N N 0 0 0 0 w w N O n h P M eR eq df 0 0 o o 0 0 0 P c( o w N» w bd 4 tR ec'v w 0 0 o m o 0 o ev w w (V 0 0 0 0 O O O O O O O O vi O N» . es w w 0 0 0 0 0 0 0 0 0 0 vi �ri o 0 0 Z O U > M ¢ N d OC CO c w Z y m` E N ° c O y j u `c c o o o m° L Y a o� ri v a O = U w O G ¢ a (p1 6 O Z m a •- ° W W O O c7 - O d � o v �v o o= N v a m N m ui 2 -o ai � - w U ° o m O U U ¢ o ° `o a U N v v g ¢ 0 a a m LAUDERDALE COUNCIL Action Requested Consent Public Hearing Discussion Action Resolution Work Session X ACTION FORM Meeting Date May 255 2021 ITEM NUMBER Covid-19 Prepare Plan STAFF INITIAL } APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff are preparing for the opening up of City facilities as the governor unwinds restrictions. Part of that is updating the City's COVID49 Preparedness Plan. The draft updated plan follows. We can make changes together at the meeting prior to the Council's reauthoriza- tion. The goal is to reflect those basic safety measures that will stay in place but recognize the pent up demand for use of Community Park and the Social Room. Staff propose doing this as follows: City Parlc: Starting June 1, 2021, Lauderdale residents may make application to reserve the park as was permitted pre -pandemic. Previously, we allowed non-residents to reserve the picnic shelter but feel a good transition is to keep use local for the season. Social Room: Starting June 1, 2021, City Hall will be open to groups that use the facility when staff are present. Starting July 1, 2021, the Social Room will be open to reservations for weekend use. The use will be limited to one group per weekend as sanitation between groups on the weekend is not feasible. July 1 coincides with the end of the mask mandate. The group size will be limited by any restrictions imposed by the governor. Staff also is wondering what the Council preliminarily thinks about the hansition to in - person city council meetings. Virtual meetings may continue until some point after which the governor's emergency powers end. Last I heard, that timefr•ame was being considered by the state legislature. We partially ask the question as we plan for the technology up- grades. OPTIONS: STAFF RECOMMENDATION: Motion to reauthorize the COVID-19 Preparedness Plan for the City of Lauderdale as pre- sented or amended. Safely ending COVI D-19 restrictions Outdoor events • No capacity limit or distancing requirements. • No mask requirement for outdoor venues of fewer than 500 people. Indoor events 0 • Increased occupancy for large venues. • Increased group size to 10. Remaining capacity and distancing restrictions end. Certain requirements remain: • Masks indoors and for the largest outdoor events. • Businesses must continue to have plans in place to keep their employees safe. • • Key consumer protections. STAY SAFE ^„ Social Gatherings �• •Outdoors: No gathering limit. • Indoors: Gathering limit increased to 50. Restaurants •Outdoors: No occupancy limits. • Indoors: Table size increased to 10. • No mandatory closing time. �ulv 1 Version 5 25 2021 COVID-19 Preparedness Plan for the City of Lauderdale The City of Lauderdale is committed to providing a safe and healthy workplace for all our workers, residents, partners, and guests. To ensure we have as safe and healthy workplace, the City of Lauderdale has developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Managers and workers are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID49 in our workplaces and communities, and that requires full cooperation among our workers and management. Only through this cooperative effort can we establish and maintain the safety and health of all persons in our workplaces. The COVID-19 Preparedness Plan is administered by the Lauderdale City Council, who maintains the overall authority and responsibility for the plan. However, management and workers are equally responsible for supporting, implementing, complying with, and providing recommendations to further improve all aspects of this COVID-19 Preparedness Plan. The City of Lauderdale's manager and staff have our full support in enforcing the provisions of this plan. Our workers are our most important assets. The City of Lauderdale is serious about safety and health and protecting its workers. Worker involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. We have involved staff in this process by coordinating with them for the purchase of health and safety equipment and having them review and revise the Preparedness Plan. The City of Lauderdale's COVID49 Preparedness Plan follows the industry guidance developed by the State of Minnesota, which is based upon Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines for COVID-19, Minnesota's Occupational Safety and Health Administration (Minnesota OSHA) statutes, rules, and standards, and Minnesota's relevant and current executive orders, and addresses: • Ensuring sick workers stay home and prompt identification and isolation of sick persons; • Social distancing • Worker hygiene and source controls; • Workplace building and ventilation protocol; • Workplace cleaning and disinfection protocol; • Drop-off, pick-up and delivery practices and protocol; • Facility use by the public; and • Communications and training practices and protocol. Ensure sick workers stay home and prompt identification and isolation of sick persons Workers have been informed of and encouraged to self -monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess workers' health status prior to entering the workplace and for workers to report when they are sick or experiencing symptoms. Workers are expected to notify the city administrator if they are ill and unable to work. Additionally, they are expected to leave work immediately if they start to feel ill. The City of Lauderdale has implemented leave policies that promote workers staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household. The City will adhere to the provisions of the City's Personnel Policy, Families First Coronavirus Response Act (FFCRA), and Family Medical Leave Act in providing time off to sick workers. Additionally, employees have sick leave banks to cover periods of illness beyond what is provided by the FFCRA. Accommodations for workers with underlying medical conditions or who have household members with underlying health conditions will be implemented on a case -by -case basis. The city administrator will inform workers if they have been exposed to a person with COVID-19 at their workplace and requiring them to quarantine for the required amount of time. In addition, the employee's health status will not be shared to protect their privacy. Social distancing Social distancing of at least six -feet will be implemented and maintained in so far as practicable. The following controls will remain in place: • Employees have workspaces separated by more than 6 feet. • Signage will limit the public's access. • Acrylic shields were installed at the customer service counter. They include a small opening at the bottom for the passing of documents. A table was placed on the customer side of the window for completing documents in lieu of on the counter. • The City asks customers to take the pens they use with them and has purchased pen stock accordingly. • The City encourages customers to continue doing business remotely or through our drop -box as much as possible. To encourage this, the City waived the credit card processing fee. • All employees will drive to meetings and inspections alone. Public works staff will drive different trucks to the fullest extent possible. • City Council meetings will continue remotely until the emergency declaration has been rescinded. Worker hygiene and source controls Basic infection prevention measures are being implemented at our workplaces at all times. Workers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes, and after using the restroom. Hand-sanitizer dispensers (that use sanitizers of greater than 60% alcohol) are at entrances and locations in the workplace so they can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled. Source controls are being implemented at our workplaces at all times. Personal protective equipment including masks, gloves, and disinfecting wipes are available to all employees to take as needed. They can be found in the council chambers and around the building. Hand sanitizer and washing stations are available throughout the building. Workers and visitors are instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing, and to avoid touching their face, particularly their mouth, nose and eyes, with their hands. Workers and visitors are expected to dispose of tissues in trash receptacles, and wash or sanitize their hands immediately afterward. Workplace building and ventilation protocol Operation of the building in which the workplace is located, includes necessary sanitation, assessment and maintenance of building systems including water, plumbing, electrical and HVAC systems. Employees are encouraged to keep doors and windows open when the heating and cooling systems are not running to allow for the maximum amount of fresh air to be brought into the workplace. Workplace cleaning and disinfection protocol Staff are tasked with cleaning their personal workspaces and city vehicles they drive. Disinfecting sprays and wipes are available in the building. Public works staff clean public areas. If an employee goes home sick, their area will be disinfected with the approved sprays and wipes. Appropriate and effective cleaning and disinfectant supplies have been purchased and are available for use in accordance with product labels, safety data sheets and manufacturer specifications, and are being used with required personal protective equipment for the product. Face Coverings As of May 7, 2021, per the Governor's Executive Order, people in Minnesota are not required to wear a face covering in most public outdoor spaces and indoor businesses. As the rules are expected to continue changing, the City adopts the guidance of the CDC and the State of Minnesota with an emphasis on proper protocols such as: • Washing hands • Staying home when sick • Getting vaccinated • Testing when symptoms are present • Maintaining separate work spaces Drop-off, pick-up and delivery practices and protocol USPS, Fedex, and UPS drop offs will continue to happen at the front counter behind the installed barriers. Facility use by the public The City requires those reserving city facilities to be aware of and follow state guidelines for safety with regard to masking, social distancing, and sanitation. Users not abiding by guidelines may have their reservations cancelled. City staff are directed to update reservation forms as needed in anticipation of allowing reservations based on the following schedule: City Park: Starting June 1, 2021, Lauderdale residents may make application to reserve the park as was permitted pre -pandemic. Social Room: Starting June 1, 2021, City Hall will be open to groups that use the facility when staff are present. Starting July 1, 2021, the Social Room will be open to reservations for weekend use. The use will be limited to one group per weekend as sanitation between groups on the weekend is not feasible. Group size will be limited by any restrictions imposed by the City or state executive order. Communications and training practices and protocol This COVID-19 Preparedness Plan will be communicated to employees on May 26, 2021. The city administrator will check in regularly with staff for feedback on opportunities for improvement or needed changes. All staff are to take an active role and collaborate in carrying out the various aspects of this plan, and update the protections, protocols, work -practices, and training as necessary. Updated on May 25, 2021. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date May 255 2021 ITEM NUMBER Public Works Software STAFF INITIAL, APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is information about the two public works management systems that Stantec sup- ports. Staff have reviewed both and feel we should move ahead with ArcGIS online. Staff plan to use the work session time to explain why we need a public works management sys- tem to prevent the loss of knowledge when staff leave and retire. We also will provide an update on our search for a building official. OPTIONS: STAFF RECOMMENDATION: To: Heather Rutkowski From City of Lauderdale Reference: Asset Management Programs Kellie Schlegel, Derek Erickson, Jordan Shuck, Darren Amundsen May 21, 2021 Asset Management is a systematic process of developing, maintaining, and managing assets. Management of a community's infrastructure and other public assets is vital to preserving and extending the service life of these items, which are important to the vitality and stability of a community. Using an asset management program can help a community better track where and what their assets are, maintain those assets, and help budget and plan for the future of those assets. Having an asset management program can help standardize the collection, storage, access and reporting of asset information. Users can easily retrieve information from a wide network of interrelated data sources. This enables a community to make better -informed decisions in a timely manner. Ultimately, this can help save a community valuable time and money. Below is a summary of the two programs we have presented that will allow the City of Lauderdale to efficiently enter, store, and manage its assets. We have also provided an informational sheet that compares the functions of the two different systems. Asset Insight Asset Insight is designed to be the most integral part of a community's comprehensive asset management system. It is a customizable Geographic Information System (GIS) mapping application that enables individual users to access, display and manage their data on the cloud by any phone, tablet or computer. Asset Insight allows for an unlimited number of users for a community which allows individuals from all departments access to the data and information to help them make decisions that may impact the whole community. Asset Insight has many customizable plugins available (please see attached spreadsheet for full list) and Stantec will work closely with staff to determine how it can be customized to serve your community best. The cost for Asset Insight would be a yearly maintenance cost of $250/month or $3,000/ year. ArcGIS Online ArcGIS Online is a cloud -based mapping platform for organizations that can be used from anywhere on any device, web browser, or desktop application. Organizations can subscribe to this secure platform and use it to manage, create, store, and access hosted services, maps, and applications. Through the use of ArcGIS Online, government agencies improve operations and enhance services provided to the public. Municipalities recognize the impact on their organizations when they use location to prioritize strategies, innovate, and collaborate with internal and external stakeholders. ArcGIS Online reduces the time it takes to deploy location bases solutions in your organization. Desktop and mobile applications will greatly increase the workforce efficiencies and help reduce the use of paper documents by storing it digitally in a cloud environment. With any asset management system there is also an initial setup cost to compile the data and information that the community has and enter it into the system. The initial set-up cost for the two programs would be very similar. In each case, the City also has the option to enter some or all of the data into the system to reduce costs. Desic7n with community in mind v 0 -o v a 0 N Ql N v m C E 7 N N N O c + O O v vl Z v> E 0 O Q O Y :_ - Y = C: rvr Q C N N -U 0 N q m N v v > L C m O NUqj v ln L v Y U O O N O Q N (Y1 C m Q V} V) x x XI XI x XI Ix I XI x = x x X E O O Vl Y t/} N Q U � m Y O m c 0 O N QJ N m O Y Y m m m v m i L v 1 v N m m ( U L - •� � O C7 4- U N 0 CD > t m O N v? a7j N C) 0 U V O Y d Q U} a° w x x x x x x x x x x x x x x i C N y O N c N 6 O L L Q) c Qj N N c m O > m 4 m N V v Y m O 0)4- N N C1 @ N cm Y 1N.. NO -O > (p -O m N Y N N N N N N 'O N w v T> o v Q 3 a N O O O � m N Y N m U a-+ N ;} Y m u Y N u Y QJ fY0 Q 0- N m -i5 ? m O � v- 'a YO v cu Q E� QJ NO N u m vim- m O u >% Q N VO m u O -O 3 U' c N 3 '.�-, m O a— v O .N N -O tz YO Q _O m YO m u N V O U E 3 J c U 0 0 N .0 N .0 u O m ' m — w 0- C w O m -O .O w N 7 N >, N C C1 U m O a -Q O -O 7 Q CL = � Q Q d' 7 U C1 N d' W m Q -O U U' Q -O Q u