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HomeMy WebLinkAbout10/12/2021The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the September 28, 2021 City Council Meeting c. Claims Totaling $85,104.68 4. CONSENT 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Crime Update by St. Anthony Police Captain Jeff Spiess b. Development Update by Steve Schwanke of hiland Development Group Regarding Luther Seminary s Property c. City Council Updates 7. PUBLIC HEARINGS Public heat ings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing iules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Waiver Request and Encroachment Agreement for a Retaining Wall at 1791 Malvern Street b. Waiver Request for a Fence at 1050 33`d Avenue Southeast c. Public Works Job Description and Hiring d. Proposed 2022 Capital Improvement Plan 9. ITEMS REMOVED FROM THE CONSENT AGENDA LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, OCTOBER 12, 2021 Due to the coronavirus the city council is holding meetings by teleconference. The public may view the meeting on Lauderdale's public access channel 16 for cable subscribeis or online at https://www.ctvnorthsuburbs.org/your-city/lauderdale/. The public may join the meeting using the login instructions at the end of the agenda. The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the September 28, 2021 City Council Meeting c. Claims Totaling $85,104.68 4. CONSENT 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Crime Update by St. Anthony Police Captain Jeff Spiess b. Development Update by Steve Schwanke of hiland Development Group Regarding Luther Seminary s Property c. City Council Updates 7. PUBLIC HEARINGS Public heat ings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing iules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Waiver Request and Encroachment Agreement for a Retaining Wall at 1791 Malvern Street b. Waiver Request for a Fence at 1050 33`d Avenue Southeast c. Public Works Job Description and Hiring d. Proposed 2022 Capital Improvement Plan 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Contract for Building Official Services b. Contract with Noitheast Youth and Family Services c. Septembei Financial Report d. Quarterly Investment Report 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes Individuals are requested to limit their comments to four (4) minutes 01 less If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member then eof. No person other than members of the Council and the person having the floor shall be permitted to entei any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT Meeting Login Instructions: You are invited to a Zoom webinar. When: Oct 12, 2021 07:00 PM Central Time (US and Canada) Topic: October 12, 2021 City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/j/83253015566?pwd=RiVQYWRyTjVTYWNwbiRHOUdpN2dvQT09 Passcode 733033 Or One tap mobile : US +13126266799„83253015566# or +16465588656„83253015566 Or Telephone: Dial(foi higher quality, dial a number based on your current location): US: +1 312 626 6799 of +1 646 558 8656 of +1 301 715 8592 of +1 346 248 7799 or +1 669 900 9128 or +1 253 215 8782 or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Flee) or 833 548 0282 (Toll Free) Webinar ID: 832 5301 5566 International numbers available: https://us02web.zoom.us/u/k9nIIvJOT LAUDF,RDALE CITY COUNCIL MEF-F'TING MINUTES HELD REMOTELY VIA ThLECON1 ,REI\CF, Page 1 of 3 September 28, 2021 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:01 p.m. Roll Call Councilors present: Roxanne Grove, Andi Moffatt, Duane Pulford, Jeff Dains, and Mayor Mary Gaasch. Councilor absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions or corrections to the meeting agenda. There being none, Councilor Dains moved and seconded by Councilor Pulford to approve the agenda. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any corrections to the September 14, 2021 city council meeting minutes. There being none, Councilor Pulford moved and seconded by Councilor Grove to approve the minutes of the September 14, 2021 city council meeting. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Pulford moved and seconded by Councilor Grove to approve the claims totaling $25,520.48. Motion carried unanimously on a roll call vote. Consent Councilor Moffatt moved and seconded by Councilor Grove to approve the Consent Agenda thereby approving the contract between the City and Nadeau Companies, LLC for the dredging of Gasparre Pond and acknowledging the August financial report. Informational Presentations/Reports A. Presentation by Roseville Area Schools Assistant Superintendent Melissa Sonnek Assistant Superintendent of Roseville Area Schools Melissa Sonnek, along with business manager Shari Thompson, gave a piesentation on the two upcoming levy referendum votes. One would renew the expning levy and the other would create a new levy. The school district has an election this year that Ramsey County Flections will administer with Lauderdale residents voting at City Hall. B. City Council Updates Councilor Dains shared that he has spoken to a number of concerned citizens about reckless driving activities around school busses that they have recently witnessed in the City. Butkowski LAUDI-,RDALF4, CITY COUNCIL MEETING MINUTI-i,S HI',LD REMOTELY VIA TELF,CONFFRENCF4, Page 2 of 3 September 28, 2021 said staff were working with the school district and police on the issue. A brief article will be in the next newsletter. Councilor Pulford stated that he attended a cable commission meeting on September 23 and that he will be on their fiscal control committee. Mayor Gaasch finished the updates by thanking citizens planning the Halloween party. D iscussion/Action Item A. Resolution No. 092821A — Adopting the 2022 Preliminary Property Tax Levy and 1-i stablishing Budget Meeting Date Butkowski said the proposed 2022 general fund budget is 3.2% higher than 2021. With no new state aid, the local property tax levy must support the anticipated cost increases. As a result, the proposed local property tax levy increase is 5 6%. The impact on a median value home ($231,550) is approximately $31. As previously discussed, the budget reflects the shift from an on -staff building official to the expense of a conti act. It also reflects the expense of a second public works employee. 2022 is an election year and brings those additional costs as well. The City Council meeting on December 14 will serve as the date of the public meeting regarding the proposed 2022 budget and levy. Councilor Grove made a motion to adopt Resolution No. 092821A Adopting the 2022 Preliminary Property Tax Levy and Establishing the Budget Meeting Date. This was seconded by Councilor Pulford and carried unanimously on a roll call vote. Set Agenda for Next Meeting The next Council meeting may include Steve Schwanke of Inland Development Group regarding development of Luther Seminary's property, establishing 2022 fund budgets, a contract for building official services, and a contract with Northeast Youth and Family Services. Work Session A. Community Development Update B utkowski stated that the newsletter will be finalized this week, the new public works software went live, and staff is required to report on the new COVID money by the end of October. B Opportunity for the Public to Address the City Council Mayor Gaasch opened up the floor to anyone in attendance interested in addressing the Council. There being no people interested in speaking, Mayor Gaasch closed the floor. LAUDFH,RDALF, CITY COUNCIL MI-i,1TING MINUTFS 11-h,LD REMOTELY VIA TFI,LF,CONFFRENCH, Page 3 of 3 September 28, 2021 Adjoui nment Councilor Dains moved and seconded by Councilor Pulford to adjourn the meeting at 7:46 p.m. Motion canted unanimously. Respectfully submitted, atiA4- Owe Miles Cline Deputy City Clerk To: From. Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action Mayor and City Council City Administrator October 12, 2021 List of Claims The claims totaling $85,104.68 are provided for City Council review and approval that includes check numbers 27633 to 27649. Accounts Payable Checks by Date -Detail by Check Date User: Printed: miles.cline 10/8/2021 11:55 AM Check No Vendor No Vendor Name Invoice No Description ACH 43 ACH 44 ACH 45 ACH 46 ACH 47 27633 52 102021 27634 184 4097013810 4097013810 4097673143 4097673143 27635 36 0230383 Public Employees Retirement Association PR Batch 52000.10.2021 PERA Coordinated PR Batch 52000.10.2021 PERA Coordinated Check Date Reference 10/01/2021 PR Batch 52000.10.2021 PER PR Batch 52000.10.2021 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 52000.10.2021 State Income Tax 10/01/2021 PR Batch 52000.10.2021 Stati Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 52000.10.2021 Deferred Comp PR Batch 52000.10.2021 Deferred Comp 10/01/2021 PR Batch 52000.10.2021 Def( PR Batch 52000.10.2021 Def( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52000.10.2021 Medicare Employee Pc PR Batch 52000.10.2021 Medicare Employer Po PR Batch 52000.10.2021 Federal Income Tax PR Batch 52000.10.2021 FICA Employee Portio PR Batch 52000.10.2021 FICA Employer Portio 10/01/2021 PR Batch 52000.10.2021 Med PR Batch 52000.10.2021 Med PR Batch 52000.10.2021 Fed( PR Batch 52000.10.2021 FIC. PR Batch 52000.10.2021 FIC. Total for this ACH Check for Vendor 46: Public Employees Insurance Program PR Batch 52000.10.2021 Health Insurance PR Batch 52000.10.2021 Dental Bluechip Tree Company Inc 1852 Carl Petition and Waiver Removal Cintas September Uniforms September Uniforms October Uniforms October Uniforms City of Roseville October IT Services 10/01/2021 PR Batch 52000.10.2021 Hea PR Batch 52000.10.2021 Den Total for this ACH Check for Vendor 47: Total for 10/1/2021: 10/12/2021 Total for Check Number 27633: 10/12/2021 Total for Check Number 27634: 10/12/2021 Check Amount 1,218.26 1,055.82 2,274.08 706.14 706.14 1,103.88 1,795.31 2,899.19 258.38 258.38 1,648.08 1,104.82 1,104.82 4,374.48 2,429.66 120.48 2,550.14 12,804.03 1,450.00 1,450.00 6.04 6.03 6.04 6.03 24.14 1,633.15 AP Checks by Date - Detail by Check Date (10/8/2021 11:55 AM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 27636 29 4115 27637 25 102021 27638 61 1090530 27639 82 5110676 27640 134 00117 27641 30 17382 27642 23 INV 1891803 27643 79 SEP 1230252021 27644 12 2021-201 2021-201 2021-201 27645 84 102021 102021 102021 102021 102021 102021 102021 27646 11 2021-524 City of St Anthony October Police Services County of Ramsey Recording Fee - Raven Tree Gopher State One Call September Locates Home Depot EMT Conduit Katrina Joseph September Legal Services League of Minnesota Cities MG - 2021 Fall Forum Metro Metro Sales Inc Quarterly Copy Charges Total for Check Number 27635: 10/12/2021 Total for Check Number 27636: 10/12/2021 Total for Check Number 27637: 10/12/2021 Total for Check Number 27638: 10/12/2021 Total for Check Number 27639: 10/12/2021 Total for Check Number 27640: 10/12/2021 Total for Check Number 27641: 10/12/2021 Total for Check Number 27642: Minnesota Department of Labor & Industry 10/12/2021 3Q2021 Surcharge Report NineNorth September Virtual Meeting Charges September Webstreaming & Archiving September Virtual Meeting Production Total for Check Number 27643: 10/12/2021 Total for Check Number 27644: North Star Bank Cardmember Services 10/12/2021 Pioneer Press Subscription Costco - Gasoline for Truck USPS - Certified Letter Suburban Ace Hardware - City Hall Plants OTC - Halloween Treats Vistaprint - Business Cards for Councilor Pulforc Fastsigns - Community Event Banners Total for Check Number 27645: North Suburban Communications Commiss 10/12/2021 3Q21 Contribution 1,633.15 64,434.83 64,434.83 46.00 46.00 33.75 33.75 15.98 15.98 925.00 925.00 69.00 69.00 129.15 129.15 108.86 108.86 65.00 271.50 346.00 682.50 10.00 77.25 7.38 21.45 696.72 25.76 383.32 1,221.88 1,082.66 AP Checks by Date - Detail by Check Date (10/8/2021 11:55 AM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 27647 10 0001214914 27648 3 453913998 27649 74 750437986 Total for Check Number 27646: 1,082.66 On Site Sanitation Inc 10/12/2021 10/02/2021 - 10/29/2021 Park Portable Restroon 218.00 Total for Check Number 27647: 218.00 US National Equipment Finance Inc 10/12/2021 October Copier Lease 176.00 Xcel Energy Larpenteur Avenue Total for Check Number 27648: 176.00 10/12/2021 Total for Check Number 27649: Total for 10/12/2021: 49.75 49.75 72,300.65 Report Total (22 checks): 85,104.68 AP Checks by Date - Detail by Check Date (10/8/2021 11:55 AM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X X Meeting Date October 12, 2021 ITEM NUMBER 1791 Malvern Retaining Wall STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In May, Chapter 7 of the Code of Ordinances regarding fences and retaining walls was amended to allow for a waiver process for property owners that propose to deviate from city code if the Council finds that the requirement is not necessary for the protection of public health, safety, or welfare. Andrew and Monika Davis recently built a garage and expanded their driveway to match the new garage at 1791 Malvern Street. They want to restore their yaid and include a short retaining wall to cieate a manageable grade. The retaining wall would extend into the city right-of-way. The attached site plan shows their proposed plan. There is a unique circumstance in that there is a boulevard tree in the front yard close to their driveway that makes grading difficult and a retaining wall necessary The waiver pro- cess was designed for unique situations like this. If approved, conditions can still be placed on the approval. Conditions to consider include: 1) The property owners enter into an encroachment agreement with the City. A draft en- cioachment agreement is attached. It would then be recorded at the County. Similar to the consideiation of variances, the Council should indicate their reasons for ap- proval or denial though the decision making process. With variances the Council's deci- sions are memorialized by resolution. With waivers, staff plan to include the reasons for approval or denial in the minutes of the meeting to create a permanent record. OPTIONS: 1) Approve, with or without conditions. 2) Deny. STAFF RECOMMENDATION: Staff believes the waiver is necessary for the preservation of the tree and reasonable restora- tion of their yard and does not think the waiver request has a negative impact to public health, safety and welfare. Staff recommend a motion to approve the encroachment agree- ment and the retaining wall waiver 1 equest for 1791 Malvern Street upon the condition that the owners agree to the terms of and sign the encroachment agi eement. ENCROACHMENT AGREEMENT This Encroachment Agreement ("Agreement") is made as of the 12th day of October, 2021, by and between the city of Lauderdale, a Minnesota municipal corporation (the "City"), and Andrew J. Davis and Monika R. Hagebak Davis, the property owners (the ` Owners"). RECITALS A. The Owners are fee owners of Ramsey County PID 17.29.23.33.0019, real property located at 1791 Malvern Street, Lauderdale, Minnesota and legally described as follows: LOT 3 AND LOT 4, BLOCK 9, LAUDERDALE'S EAST SIDK ADDITION TO MINNEAPOLIS (the "Property"). B. The Property is subject to a public right-of-way along its eastern boundary (the ` ROW") and the Owneis have requested to construct a retaining wall within said ROW (the "Ftncroachment") due to difficulty grading the area because of the proximity to a boulevard tree. A depiction of the Encroachment is contained on Fi xhibit A attached hereto. C. The City's public tree inspector determined that the retaining wall and encroachment agreement is reasonable to preserve the health of the tree. C. Retaining walls may be constructed in the public ROW upon approval of a waiver and completion of an encroachment agreement between the City and the Owners pursuant to the terms and conditions of this Agreement. AGREEMENT NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements set forth in this Agreement, the parties agree as follows: 1. The Owners may maintain the Encroachment within the ROW and in accordance with this Agreement. LA 135-3-691683.v l 1 2. The permission granted by the City in this Agreement is limited exclusively to the retaining wall depicted in Exhibit A, and no additional improvements may be constructed or installed by the Owners within the ROW unless expressly authorized by the City or the Lauderdale City Code. 3. This Agreement shall not prevent or impair the future exercise of ROW rights by the City, including the right to enter the ROW foi locating, constructing, reconstructing, operating, maintaining, inspecting, altering and repairing gas lines, utilities, drainage ways, and stormwater facilities therein 4. The Owners shall be solely responsible for the maintenance of the hncroachment, including but not necessarily limited to the retaining wall, and any movable property located within the ROW, and shall be entitled to maintain and repair the Encroachment as needed, so long as such maintenance and repair does not interfere with the City's rights within the ROW or expand or enlarge the hncroachment in any manner. 5. In the event that the retaining wall or any portion of it is destroyed, the Owners may rebuild the retaining wall in conformance with City Code at the time of reconstruction. 6. In the event that the retaining wall is voluntarily removed by the Owner, any new retaining wall or other improvements must be constructed on the Property in conformance with City Code at the time of rebuilding. 7. This Agreement shall run with the Property and shall inure to the benefit of and be binding upon the parties to this Agreement and their respective successors and assigns. 8. The Owners, their successors and assigns shall indemnify, hold harmless, and defend the City its officials, employees, contractors and agents, from and against any and all claims, losses, proceedings, damages, causes of action, liability, costs or expenses (including reasonable attorneys' fees), arising from or in connection with or caused by any act, omission or negligence of the Owners, their contractors, licensees, invitees, agents servants or employees in connection with the Owners' use, repair or maintenance of the hncroachment within the ROW. 9. Upon a determination by the City that it is necessary to utilize the ROW in an authorized manner that is inconsistent with the hncroachment, or that it is necessary for any other reason, including public safety, the City may, at its sole discretion, terminate this Agreement at any time by giving the Owners of the Property thirty (30) days' advance written notice of the termination, except that no notice period will be required in the case of an emergency condition as determined solely by the City and the Agreement may then be terminated immediately. Prior to the effective date of termination of this Agreement, the Owners shall entirely remove the Encroachment at its sole cost. If the Owneis fail to remove the Encroachment, or in the event of an emergency that requires termination of this Agreement without notice, the City may remove the Fncioachment and charge the cost of removal back to the Owneis foi reimbursement. In the event the City does not recover such costs 30 days after invoicing the Owners, as an additional remedy, the City may, at its option, assess the Property in the manner piovided by Minnesota Statutes, chapter 429, and the Owners hereby consent to the levy of such special assessments without notice or hearing and waives its rights to appeal such assessments pursuant to Minnesota LA135-3-691683.v1 2 Statutes, section 429.081, provided the amount levied does not exceed the expenses actually incurred by the City to remove the Encroachment. Further, the City may, at its option, as an additional remedy, recover such expenses actually incurred by the City as a special charge in the manner provided by Minnesota Statutes, sections 415.01, 366.011 and 366.012, and the Owners hereby consent to any certification authorized thereunder without notice or hearing and waives its rights to appeal such certification, provided the amount certified does not exceed the expenses actually incurred by the City to remove the Encroachment. 10. The Owners obligation to remove the Encroachment, reimburse the City for removal costs, and indemnify the City, together with all terms and conditions of this Agreement related thereto, shall survive revocation or termination of this Agreement. 11. The Owners agree not to suffer or allow any liens, claims, or processes to be placed against the City's rights to or interest in the ROW area as a result of the Owners' use of the ROW, including, without limitation, any liens for labor or materials provided for the repair or maintenance of the Fncroachment. 12. Nothing contained in this Agreement shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Any claims shall be subject to the City's goveimental immunity defenses and the maximum liability limits provided in Minnesota Statutes, Chapter 466, if applicable. 13. This Agreement shall be governed by and construed and enforced in accordance with the laws of Minnesota. 14. This Agreement shall constitute the entire agreement between the parties and any prior understandings or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement. 15. Any modification to this Agreement shall be binding only if evidenced in writing signed by both parties. 16. The Owners agree that its use of the ROW area is with the City's permission and is not open, continuous, notorious, or any other manner supportive of a claim of adverse possess, prescriptive easement, abandonment, or other entitlement to the ROW property. This Agreement is not a lease or easement and does not confer any estate or interest in real property to the Owners by the City beyond what is specifically recited herein. LA135-3-691683.v1 [signature pages to follow] 3 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first written above. CITY OF LAUDERDALE By: Its: Mayor By: Its: City Administrator STATE OF MILT H SOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of October, 2021, by Mary Gaasch and Heather Butkowski, the Mayoi and City Administrator, respectively, of the City of Lauderdale, Minnesota, a municipal corporation, on behalf of the City. LA135-3-691683.v1 4 Notary Public STATF OF MIND COUNTY OF HSOTA ) ) ss. OWNERS Andrew J Davis Monika R Hagebak Davis This instrument was acknowledged before me this day of October, 2021 by Andrew J. Davis and Monika R. Hagebak Davis, married to one another. This document was drafted by: Kennedy & Graven, Chartered 470 U.S. Bank Plaza 200 South Sixth Street, Suite 470 Minneapolis, MN 55402 (612) 337-9300 LA135-3-691683.v1 5 Notary t 1, t E ~0 �i G4 '^� v at = — © k a t5 cr.4Aw 0 w 0 C4 0 aa 61 __K tn cla 7 r -Ni at - o tit i-) ct 4.) O �Psi ,--,ctaa WAIVER APPLICATION Fees $100 Waiver Application $50 County Recording Fee Type of Waiver Request Li Fence Retaining Wall 1 i Driveway [1 Parking Pad CITY i. AlIDERDALE LP 19DERDALE C ri" 1 -HALL 1891 WALNUT STREE 1 LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Date: 00Z/ P roperty Owner Information 4 N ame: / -ire\✓ W oro ia, j );,v/ f Address: / 7 `7 I WpWvcrh J �, City/State/Zip /c idor do„Je, /I/T/1.1 5 •5%/ P hone: WS./ WO -) 7/ 51 E mail: -1/2 evvnd)/saivr r h) cj /iyLe i , 60,11 Signature: Review Timeline: All applications must be complete before being formally reviewed. Conditions: If a waiver is granted, the City Council may impose conditions. Submittals: Site plan drawn to scale that shows: ✓ Property corners (locate property stakes or submit a Certificate of Survey). ✓ Pertinent site information such as lot lines, street names, locations and dimensions of existing or proposed buildings, setback distances parking areas, and percentage of lot covered by roofed structures. Please provide a narrative describing your request: We LJi.1A Wer -/"W W> )1/21 reW. , /� � h c'; -// FL i-Ae_ at; v r_ c,l o-/ U JJ\ /. c�tl S %ig t" Wet 40/4 0 1 ey6.ro� A /1-7(),(›A it Pccr/ `l1 i e S :/e i -e- 1 71'\ c' (-.)0. (' ) to7) /• •7/-1e- 0, (>1: co 1 r v i 1 l f tr• reel a ll. t_? /l O 'i /)/ / 62,,d `-./>�� �/ 1 /hi' _56 4Df9-44- r�> /J 1)-/c)U.Iirt,. v rr vete4 r , r • le ,,_r1 / cJ• DC.ht;W)/' s"74 lh c.. 4,/</.61 (../1172/. F rGmee USe Ordy DS utnpT np-r' GuiD ;: t<r Meeting/Public Hearing Date: Approved/Denied. Condition • • • . • • • • • • 1 • • City of Lauderdale 1891 walnut Street, Lauderdale, Minnesota 55113 Telephone: (651) 792-7650 Fax: (651) 631-2066 DRIVEWAY, PARIUNG PAD, FENCE, , SIDEWALK & RETAINING WALL PERMIT APPLICATION $50.00 l Property • Address: I �I g iveit) Jf. toed erdryl kV) Ill/ -7 Street City State Zip code Home Telephone: 6S. i T)0 7 . tiq.� 7 Work Telephone: �.-rte-P sieh‘e amd/sq--tict F • Contractor Name: Address: • • • • • • Street • City State Zip code Business Telephone: Fax: • • -Type of Construction . : Please cheep • appropriate box below Attach Description of Request (attach site . drawing, incliiding . location of property lines) ' priyeway Pan•king Pad Fence (6' height & under) * Sidewalk in public •right7ofTway Retaining Wall (4' height & under) s• V'' I understand and hereby agree that the work for which the permit is issued shall be performed according to the following: 1) The conditions of the permit; 2) The approved plans and specifications; 3) The application City approvals, ordinances, and codes; 4) The State Building Code. I also understand that I am responsible for ensuring that all required inspections are requested in conformance with the State Building Code. z -7-12-1c,":)& Applicant Signature • /Jhc) re -LI Print Applicant Name • 1 Date • • Date -of Permit: _ Permit No. - Receipt No. Approvals Needed: • • . o Ramsey County Permit Needed for Driveway? o City Council Approval Required for Fence? If so, date of approval . o Valiance Necessary? If o, date of City Council approval . Inspection Types• • . CI Final Date: •Tirn9 Comments:. . Initials: o Other Date: Tithe( . Comments: . Initials: . • • • • • • • • * Deadline.for Fence Permits needing City Council approval is ten (10) days before the next regular City Council meeting Lauderdale\DeputyClerk\Pennits & License\Driveway permit.doc • t d' r LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date October 12, 2021 ITEM NUMBE 1050 33rd Ave SE Fence Waiver STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In May, Chapter 7 of the Code of Ordinances regarding fences and retaining walls was amended to allow for a waiver process for property owners that propose to deviate from city code if the Council finds that the requirement is not necessary for the pi otection of public health, safety or welfare. Bolger Family LLP, 1050 33rd Ave SE, is requesting to construct a 10' high chain-link fence on part of their property. The city code allows for fences up to 8' in height for security purposes in com- mercial and industrial zones, which is 2 less than the request. The attached site plan shows their proposed plan. There is a unique circumstance in that an existing fence was removed due to maintenance needs and inadequate height. BMX bike enthusiasts have been attracted to the roof of their building, which could mean future roof repairs and also safety concerns. The 10' fence would solve those concerns. The waivei process was designed for unique situations like this. If approved, conditions can still be placed on the approval. However, staff does think there is a need for conditions in this case. Since the property is a business, Duane Grace, the City's' commercial building official visited the site and discussed the fence with Travis Lienemann. Travis is a service technician for Bolger Since the fence is chain link, there is no concern about wind sheer, so no engineered plans are needed due to the height. Duane said that he does not see any concerns with approval of the waiver. If ap- proved, staff will work with them on a building permit for the fence. Similar to the consideration of variances, the Council should indicate their reasons for approval or denial though the decision making process. With variances, the Council's decisions are memorial- ized by resolution. With waivers, staff plan to include the reasons for approval or denial in the minutes of the meeting to create a permanent record. OPTIONS: 1) Approve, with or without conditions. 2) Deny. STAFF RECOMMENDATION Staff does not think the waivei request has any negative impact to public health, safety and welfare. Thus we recommend a motion to approve the fence waiver request for 1050 33rd Ave SE WAIVER APPLICATION Fees $100 Waiver Application $50 County Recording Fee Type of Waiver Request F E Fence Retaining Wall D riveway Parking Pad CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 551 13 651-792-7650 651-631-2066 FAx Date: 10/06/2021 Property Owner Information Name: Bolger Family LLP Address: 1050 33rd Ave SE City/State/Zip• Minneapolis, MN, 55414 Phone: 612-518-8231 Email: bbolger@bolgerinc.com Signature: Review Timeline: All applications must be complete before being formally reviewed. Conditions: If a waiver is granted, the City Council may impose conditions. Submittals: Site plan drawn to scale that shows: ✓ Property corners (locate property stakes or submit a Certificate of Survey). ✓ Pertinent site information such as lot lines, street names, locations and dimensions of existing or proposed buildings, setback distances, parking areas, and percentage of lot covered by roofed structures. Please provide a narrative describing your request: This fence is a direct replacement. We had to remove the old 10' chain link fence because trees grew through it and leaned it towards the alley. The fence was leaning more each year and our box truck was getting scratched by it. We need this fence to detour people from getting on the roof and either damaging the roof or getting injured. The north west corner of the low roof Is less than 4 feet off the alley, so without a fence it is real easy for them to get on the roof. Our tenants have reported kids riding their bicycles on the roof several times in the last two months. We will be doing the workourselvessince on of the contractors we received quotes from can get the work done this year. We ordered the same commercial grade poles and fence that were on the quote from Midwest fence. We are also setting the poles in 10" x 48" sonotubes filled with concrete per their quote as well. The fence will only be 6' above flat roof. For Office Use Only Date Approved/Denied: PIN#. Receipt #. Meeting/Public Hearing Date: Conditions: City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 55113 Phone: 651-792-7650 Fax• 651-631-2066 BUILDING PERMIT APPLICATION FOR OFFICE USE ONLY: Date of Permit: Permit No.: Property Location: Property I.D. No. (PIN): Property Owner Name: Property Owner Address: City: Minneapolis Contractor Name: Self Bolger Family 11 P Job Site Address: 1050 33rd Ave SE 3301 Como ave SF Phone Number: Bryan Bolger - (612) 518-8231 State MN Zip: 55414 Address: City: State Zip: B usiness Telephone No.: Cell Phone No.: Travis L (612) 749-3367 B usiness Fax No.: 651-645 1750 Lead Certification License No.: Residential License No.: Commercial License No.: Valuation of Proposed Work (cost of labor and materials): $ $9,150 Property Use (be specific, i.e. single-family, two-family, church): Commercial building Describe Proposed Work in Detail: Direct replacement 80' of 10' tall chain link fence. This fence is to keep people off the roof which is at one point only 4' off the alley. I understand and hereby agiee that the work for which the permit is issued shall be performed according to the following: (1) the conditions of the permit, (2) the approved plans and specifications, (3) the applicable city approvals, ordinances and codes, and (4) the state building code. I also understand that I am responsible for ensuring,that all required inspections are requested in conformance with the state building code. Applicants Signature y h(\/(ilM 176 t yyJ/ Applicant's Printed Name Date FOR OFFICE USE ONLY: Fees(to-he checked) Permit ■ Investig. p' Surcharge 'til Plan Review Total Receipt No. Variance Needed? Yes No Variance Approved? Yes No Council Action Date Conditions Inspection Types (to be checked) ■ ■ ■ Footing Date: Comments: Initials: Foundation Date: Comments: Initials: Framing Date: Comments: Initials: ❑ Insulation Date: Comments: Initials: O Sheetrock Date: Comments: Initials: ❑ Ice Shield Date: Comments: Initials: ❑ Other Date: Comments: Initials: ❑ Final Date: Comments: Initials: Copies created for: City SAC Permit Holder • rt• r : )�� ♦�'. ` � \ _ ilk '• '• il•r.+'J • — 1 1,' 1 ats • t t 11 !11.1 (J• ' • ,1'r 1' • . f • , '1 •,,, 1.S•`�•' • III'1 .* • 1\1 r: 1 •,( • • • • 1' • I' \ 1 1• 1 1 ' 1 1 • I • I. 1 { I1tt 4:). 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'11 • I Il, 141 III II' I'' I II 3301 111 ; I �. 11I (37) lit LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date October 12, 2021 ITEM NUMBER STAFF INITIAL PW Job Description & Hiring APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Now that the City Council has selected a building official, we move on to replacing other roles that Dave Hinrichs filled. An important one was his sewer systems expertise and MPCA waste water licensure. We are in the unique position where we need someone with a license to oversee the sanitary system, but the day-to-day sanitary sewer work is minimal. The important aspects of the fob are the hack -of -all -trades type work that happens daily around the City. The following job description identifies the long list of job functions a new employ should be able to complete whether or not they hold a waste water license. The lower pay rate listed is the current rate for a public works maintenance employee. The higher pay rate is for an employee with a waste water license. The higher pay rate matches Dave s current wage scale and is in the mix for what cities are offering entry level public works staff with licenses. STAFF RECOMMENDATION: If the City Council concurs, staff are asking for a notion to approve the Public Works Sewer Utilities and Maintenance position and post the position for hire. Job Title: Department: Reports To: Status: Pay Range: POSITION DESCRIPTION P ublic Works Sewer Utilities and Maintenance P ublic Works City Administrator Full -Time, Non -Exempt, Full Benefits, Union $26.68-$33.37/DOQ $28.48-$35.61/DOQ with Class S -D Wastewater License POSITION SUMMARY Position performs skilled work in the operation of light and heavy equipment and performance of manual tasks in maintenance of packs, streets, buildings, storm and sanitary sewers. hmployee performs work throughout the community while being fiscally responsible and taking residents' views, concerns, and safety into account. This position efficiently maintains public property and infrastructure. hSS I-tNTIAL DUTIES AND RESPON SIBILITIF S • Perform a wide variety of maintenance, repair, and construction tasks using safe and proper methods. • Perform day-to-day maintenance of public streets and rights-of-way, parks, buildings, and equipment. • Inspect, operate, and maintain public works department equipment. • Respond to and resolve emergency public works situations. • Maintain public works records in the City's online GIS program. • Identify existing or potential problems recommend solutions. • Provide excellent customer service to the public. • Perform the maintenance duties described below. SANITARY AND STORM SEWER MAINTENANCE' • • • • • • • Responsible for the maintenance of the sanitary sewer system. Responsible for the maintenance of the storm sewer system. Contract for cleaning and maintenance of both systems as needed. Conduct and record inspection of the waste water system. Conduct and record inspections for the City's MS4 permit. Locate and mark sewei facilities' respond to Gopher One tickets in online system. Attend training and continuing education courses' hold sanitary sewer operator's license from the MPCA to receive additional pay. • Handle sewer problems and blockages that arise 24 -hours a day including weekends and holidays. PUBLIC BUILDING AND PARK MAINTENANCE* • • • • • • • • Maintain City building interiors and exteriors including the cleaning of City Hall as needed between cleanings by vendor. Paint, clean, and repair buildings, park shelters, playground equipment, and fences. Maintain ball fields including dragging infields and removing weeds. Operate skid steel, tractors, mowers, dump trucks, brooms, weed whips, and snow plows. Perform landscaping such as planting plants, trimming trees, laying sod, fertilizing, and mowing turf areas. Maintain skating rinks including scraping, flooding, and snow removal. Train seasonal staff to do the same; oversee their work. Remove noxious weeds and rank growth from City property. Assist with City events as assigned. STREET MAINTFNANCh• • • • • • • • Operate 1 -ton pickup with plow to remove snow from streets, alleys and parking lots. Shovel public walks, puts down sand/salt as needed. Perform light tree maintenance of public trees. Oversee contracted tree services. Perform street repairs; work with contractors to accomplish these tasks. Perform routine inspection and preventive maintenance on equipment. Perform required labor for construction and maintenance projects. Handle snowplowing and other emergency that arises 24 -hours a day including weekends and holidays. MINIMUM QUALIFICATIONS A. High school education or GED equivalent. B . Possess a valid Minnesota driver's license and satisfactory driving record. C. Ability to pass the pre-employment physical, including drug and alcohol testing. D. Ability to read and speak, understand and follow both written and oral instructions in Fi;nglish, including safety rules. E Available for regular on-call hours during the week and on weekends. Ability to be within City limits no later than 45 minutes after being called under normal circumstances. F. Computer skills including use of Microsoft Office software. PREFERRED QUALIFICATIONS A. Possess a current Class S -D or higher wastewater collection system license B . At least two years' experience in light or heavy equipment operation, building maintenance, park maintenance, street maintenance, or utility maintenance, preferably for a City. C. Ability to read sewer system and road construction maps. D . Knowledge of ArcGIS Online. E Experience in pouring and finishing concrete and/oi carpentry and woodworking. F. Skill in the operation of snow removal and other public works equipment and vehicles. TOOLS AND P,QUIPMENT USED Motorized vehicles and equipment, including pickup trucks, mowers, skid steers, chain saws, pumps, compressors, sanders, generators, common handand power tools, shovels, wrenches, mobile radios, and cellular phones. ESShNTIAL PHYSICAL REQUIREMENTS The physical demands are those encountered while performing the listed essential duties and responsibilities. • hmployees in this position are required to perform various duties involving moderate physical strength. • Climb up and down ladders. • Bend and twist while performing maintenance duties. • Lift. 50 pounds and move up to 100 pounds • Operate weed whip and mowing equipment for up to 8 hours per day. • Ability to plow snow for up to 8 hours. • Ability to perform job responsibilities in normal to adverse climatic conditions. WORK h,NVIRONMhNT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high places and may be exposed to fumes or airborne particles, toxic, or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. S ELECTION GUID h,LINES Formal application, eating of education and experience; oral interviews; job related skills test(s); psychological tests; background check; reference check; physical and drug and alcohol testing. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Effective Date: October 12, 2021 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date October 12, 2021 ITFM NUMBER STAFF INITIAL 2022 Fund Budget and Levy APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff are working on entering the 2022 fund budgets in the accounting software foi the next meeting. In the meantime, we wanted to share the CIP with the city council. The big takea- way for the CIP is that a number of ptojects were moved up to this year to complete before Dave left leaving a pretty sparse CIP The storm sewer costs budgeted are to pay for our share of the work done on Seminary Pond. The debt levy amounts are budgeted to keep an eye on the amounts owed relative to the Fund 414 balance. It is a good time to reflect on items big and small the council sees on the horizon that staff may not be thinking about. STAFF RECOMMENDATION: General Ledger Cash Balances User: heather.butkowski Printed: 10/8/2021 2:01 50 PM Period 10 - 10 Fiscal Year 2021 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash Change Fund Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cui rent Assets Petty Cash Petty Cash 101-00000-000-10100 101-00000-000-10300 226-00000-000-10100 227-00000-000-10100 228-00000-000-10100 305-00000-000-10100 306-00000-000-10100 401-00000-000-10100 403-00000-000-10100 404-00000-000-10100 414-00000-000-10100 416-00000-000-10100 602-00000-000-10100 603-00000-000-10100 101-00000-000-10200 Investments - Fan• Value 101-00000-000-10410 Adj Investments Grand Total -2,891,199.39 100.00 8,880.13 57,360.26 133,501.67 9,775.87 123,974.79 149,701.53 409,677.79 353,130.23 365,289.03 92,722.76 1,045,283.89 436,607.04 294,805.60 300.00 300.00 3,436,154.63 3,436,154.63 3,731,260.23 6,844.72 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,844.72 0.00 0.00 0.00 0.00 6,844.72 92,990.30 0.00 2,152.90 991.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,959.76 2,530.15 101,624.32 0.00 0.00 0.00 0.00 101,624.32 -2,977,344.97 100.00 6,727.23 56,369.05 133,501.67 9,775.87 123,974.79 149,701.53 409,677.79 353,130.23 365,289.03 92,72236 1,042,324.13 434,076.89 200,026.00 300.00 300.00 3,436,154.63 3,436,154.63 3,636,480.63 GL - Cash Balances (10/08/2021 - 02:01 PM) Page 1 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUNDING SOURCE SUMMARY ei m O O m O N O N N 0 N t0 0 N m O N N N 0 N 0 z LL 0 0 0 1 0 0 0 0 0 0 to O o 0 0 0 co o O Ln o o LO o Ln m cY O m T-1 N r1 N Lf) rl N.- (/) V? V? V? tf? V? V? N m Ql m O V? O Ln o N o m o In O (0 o N O o O LI1 c0' LD V? O co O N O ri Lfl o c1 lb m N N o co O O O1 O O o 0 L0 ct O O dm O O O O ci O O to O o O Lf) m ct io co V? V? V? VT V} 226 Communications 401 General Capital 403 Street Improvement 404 Park Improvement 414 Development/Debt Service 602 Sanitary Sewer 603 Storm Water CO m Ol m lD V? 00 N c -i m co t/? m In N 0 V? CO 01 0 ic CO 'RP ci co CO N V? GRAND TOTAL CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN PROJECT SUMMARY BY YEAR AND FUNDING SOURCE M O t0 N O t0 o Z O 0 w O cc 0 CC Q w m O t0 N 0 0 0 0 0 0 to O 0 0 o O tri O O O 471- d' Nct O O O O O O O O O O O O O O to tri d d ri cr 4-, c a) E o T 03 a. a O c a) ca O 7 ▪ 0 a it 0 m F• es- `c° cC Pcll F— LL -a as -o c lili L. 0 f0 • 011 _o u- as a) -a ENc c (0 ri C N O L O 0 o a U N Q) l/) V Ui > COc C a) v� I— = CI.3 > E U CC v) C v) Gasperre Pond Dredging Public Works Garage - Roof Replacement Replace 2016 Ford F350 Truck and Plow (NJ N N N N N 0 0 0 0 N O O O O 0 N N to 2028 Mill and Overlay City Streets a) O ri O O O N N N J 0 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 226 - COMMUNICATIONS O m 0 0i N 0 co N O N N 0 N cc W lC O ION N O N m N 0 N N N O tf} -(J)- f)- VD- tf} -La t/} if} tf} Council Chambers Technology if• t/? N 0 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 401- GENERAL CAPITAL IMPROVEMENT O M O co N O N N 0 IY W tD O O N Ct N O M O N i t/} t/} t/} t/} t i i t/} t/} t/} t/} t/} t/} t/} t/} t/} t/} t/} O 0 O O d' t/} t/} i/} O O O t!1 O O O t/- O O O O O O L. O u a co F- 0 m 0 CC N M s- It ft CU L CO O CD Ur 0in LL 0 O a) L. a) LL- a) Ti. - s ° D D tai C) ,-0 0 N a) LL d c-1 0) 0 ttfi -0 (0i) LCD 0 O i O L = i 0 i N cp N cp a. cc: N CD Q1 N C) a) V A 0 >` 0 > 0 >,J co N O CO tl1 cB O Q Q. r -I Q c -I Q. N a c-1 i— CC K CC CaJ 0 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 403 - STREET IMPROVEMENT M O N O N t0 N 0 N N O N N ('4 O M N O 0 N 1- 0 W 0 0 t/} O O O O O (NI N t/} t/} t/} t/} t/)- Mill and Overlay City Streets t/f i/} O O O O O N 0) J 0 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 404 -.PARK IMPROVEMENT reci M O N CO N 0 N N N O N W } lD O N N O N 0 M N O N O N KA- Skyview Park Improvements Community Park Improvements 1 1 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 414 - Development M O N O M O O N O 00 O In N 0 N 0 N m N O t/f N t\ m m Ol 01 m M lD l0 Lf) L!1 N N m m Lfj Lf1 CO l0 d' d' ri ri N Na lD l0 l0 l0 N N OO ri ri W 00 LED l0 VI in - 00 00 N N ri ri 00 00 LD l0 -Ca NVI- m m In LA N N 00 CD 00 l0 CO 00 Dl 01 NH ri 00' 00 to l0 iJ} i/} m CO d' Cr r-1 ri 00 00 lD lD GO2019A Debt Service Contribution CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 602 - SANITARY SEWER m O O m O N 0 N O N m N 0 N N O N t/} t/} t/} t/} t/} t/} t/} t/} O O O O ci t/} Sewer Cleaning and Televising iR t/} 1 1 t/} O O O O ri tf} CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 603 - STORM WATER M O N Q1 N O N 0 N ce > W to O 0 N N 0 M O N N 0 N 1 1 t/} t/1 t/} tn- t/1 O O O O d' O o O O o O O o O tf1 O' O d' d' Seminary Pond Project Gasperre Pond Dredging t/} 0 CITY OF LAUDERDALE TECHNOLOGY REPLACEMENT PLAN 2022-2031 O O O O O O O O O O O O O O O O O O J 0) a w 00 �- z Computers are replaced on 4 -year schedule. Copier is leased on 4 -year schedule.