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10/26/2021
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, OCTOBER 26, 2021 Due to the coronavirus, the city council is holding meetings by teleconference. The public may view the meeting on Lauderdale's public access channel 16 for cable subscribers or online at https :I/www. ctvnorthsuburbs. orglyour- city/lauderdale/. The public may join the meeting using the login instructions at the end of the agenda. The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the October 12, 2021 City Council Meeting c. Claims Totaling $67,633.62 4. CONSENT a. September Financial Report b. Third Quarter Investment Report c. Resolution No. 102621A — A Resolution Levying Special Assessments d. Resolution No. 102621B -- 2022 Score Grant for Recycling e. 2021-2022 Snow Removal Agreement with 8th Day Landscaping 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Halloween on Rosehill Update b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Xcel Energy Variance Request 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Proposed 2022 Fund Budgets b. Contract for Building Official Services c. Contract with Northeast Youth and Family Services 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT Meeting Login Instructions: You are invited to a Zoom webinar. When: Oct 26, 2021 07:00 PM Central Time (US and Canada) Topic: October 26, 2021 City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/j/85167766446?pwd=cOVtRnVuRkgyTlc3 c2NgR1FtQStKdz09 Passcode: 033114 Or One tap mobile : US: +13017158592„85167766446# or +13126266799„85167766446# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) or 833 548 0282 (Toll Free) Webinar ID: 851 6776 6446 International numbers available: https://us02web.zoom.us/u/kKgYdr1R LAUD FiRDAL F, CITY COUNCIL MH-tTING MINUTES HI-1,LD REMOTFh,LY VIA TI-ILF,CONFI-1,REI\CF1, Page 1 of 3 October 12, 2021 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:00 p.m. Roll Call Councilors present: Roxanne Grove, Andi Moffatt, Duane Pulford, Jeff Dains, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions or corrections to the meeting agenda. Mayor Gaasch added a Halloween update by Josh Dirksen to the Informational Presentations section. There being nothing else, Councilor Dains moved and seconded by Councilor Pulford to approve the agenda as amended. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any corrections to the September 28, 2021 City Council meeting minutes. There being none, Counciloi Pulford moved and seconded by Councilor Grove to approve the minutes of the September 28, 2021 City Council meeting. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Dains moved and seconded by Councilor Grove to approve the claims totaling $85,104.68. Motion carried unanimously on a roll call vote. Informational Presentations/Reports A. Crime Update by St. Anthony Police Captain Jeff Spiess Captain Spiess updated the community on two recent crime that happened in the City. The first was an assault of an employee of Midland Hills walking along Fulham Street to Larpenteur Avenue. The second was an illegal party hosted at 2520 Larpenteur Avenue that resulted in an attendee being shot in the leg by an unknown third party. Residents are encouraged to watch the replay of the meeting on cable TV channel 16 or at www.ninenorth.org for more details. B. Development Update by Steve Schwanke of Inland Development Group Regarding Luther Seminary's Property Steve Schwanke of Inland Development Partners provided an update on the redevelopment of Luther Seminary's property and answered questions from the City Council. C. Halloween Update from Josh Dirksen Josh Dirksen addressed the community about the upcoming Halloween event. He said the organizing group needs more volunteers, candy, and gHost sites. Additionally, he shared that LAUDERDALE CITY COUNCIL M E H TING MINUTES H ELD REMOTELY VIA TELECONFFREI\CIA, Page 2 of 3 October 12, 2021 Saturday's activities including the pumpkin patch will be held at Lauderdale Community Park from 1-3 p.m. Trick or treating and the gHost sites would happen on Sunday night from 5-8 p.m. D . City Council Updates Councilor Grove shared that she attended a Ramsey County League of Local Governments meeting on the topic of homelessness and housing. D iscussion/Action Item A. Waiver Request and Encroachment Agreement for a Retaining Wall at 1791 Malvern Street Andrew and Monika Davis recently built a garage and expanded their driveway to match the new garage at 1791 Malvern Street. They want to restore their yard and include a short retaining wall to create a manageable grade. The retaining wall would extend into the City right-of-way. The boulevard tree in the fiont yard close to their driveway that makes grading difficult and a retaining wall necessary. The waiver process was designed for unique situations like this. If approved, conditions can still be placed on the approval, such as requiring an encroachment agreement with the City. Councilor Dains made a motion to approve the encroachment agreement and the retaining wall waiver request for 1791 Malvern Street. This was seconded by Councilor Pulford and carried unanimously on a roll call vote. B . Waiver Request foi a Fence at 1050 33rd Avenue Southeast B olger Family LLP, 1050 33rd Ave Sh, applied to construct a ten -foot -tall chain-link fence on part of their property. City code allows for fences up to eight feet in height for security purposes in commercial and industrial zones, which is two feet less than the request. The previous fence was removed due to maintenance needs and inadequate height. BMX bike enthusiasts have been attracted to the roof of their building, which could mean future roof repairs and safety concerns. The ten -foot -tall fence would solve those concerns. The waiver process was designed for unique situations like this. Since the property is a business, Duane Grace, the City's commercial building official, visited the site and discussed the fence with Travis Lienemann, who is a service technician for Bolger. The proposed fence is chain link so there is no concern about wind shear and no engineered plans are needed due to the height. Duane stated that he does not see any concerns with approval of the waiver. If approved, staff will work with Bolger on a building permit for the fence. Councilor Pulford made a motion to approve the fence waiver request foi 1050 33rd Ave SE This was seconded by Councilor Dains and carried unanimously on a roll call vote. LAUDIh,RDALE, CITY COUNCIL MhhTING MINUTES H Ii,LD REMOTF,LY VIA TFLhCOI\TERENCE Page 3 of 3 October 12, 2021 C. Public Works Job Description and Hiring With Dave Hinrichs upcoming retirement, the City needs someone to do all the other non - building official work Dave did. Ideally, this includes hiring someone with a MPCA wastewater license. The other important aspects of the job are the jack-of-all-trades type work that happens daily around the City Councilor Moffatt made a motion to approve the Public Works Sewer Utilities and Maintenance position and post the position for hire. This was seconded by Councilor Grove and carried unanimously on a roll call vote. D . Proposed 2022 Capital Impiovement Plan Staff shared the proposed Capital Improvement Plan (CIP) with the City Council. Butkowski mentioned that a number of projects were moved up to be completed before Dave retires, leaving a sparse CIP. The budgeted storm sewei costs pay for our share of the work done on Seminary Pond. The debt levy amounts for the 2019 Improvement Project are tracked in the CIP as a reminder to budget transfers from Fund 414 each year. Set Agenda for Next Meeting The next Council meeting may include a contract for building official services, a contract with Northeast Youth and Family Services, the September financial report, and the quarterly investment report. Work Session A. Community Development Update B utkowski said there were no additional updates. B Opportunity for the Public to Address the City Council Mayor Gaasch opened up the floor to anyone in attendance interested in addressing the Council. There being no people interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Dains moved and seconded by Councilor Pulford to adjourn the meeting at 8:51 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline D eputy City Clerk To: From: Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 189 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Request for Council Action Mayor and City Council City Administrator October 26, 2021 List of Claims The claims totaling $67,633.62 are provided for City Council review and approval that includes check numbers 27650 to 27655. Accounts Payable Checks by Date -Detail by Check Date User: Printed: miles.cline 10/22/2021 12:16 PM Check No Vendor No Vendor Name Invoice No Description ACH 34 AFSCME MN Council 5 PR Batch 52100.10.2021 Union Dues ACH 43 ACH 44 ACH 45 ACH 46 27650 65 17770538 27651 184 4098367255 4098367255 27652 192 131953993 27653 25 Check Date Reference 10/15/2021 PR Batch 52100.10.2021 Unic Total for this ACH Check for Vendor 34: Public Employees Retirement Association PR Batch 52100.10.2021 PERA Coordinated PR Batch 52100.10.2021 PERA Coordinated 10/15/2021 PR Batch 52100.10.2021 PER PR Batch 52100.10.2021 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 52100.10.2021 State Income Tax 10/15/2021 PR Batch 52100.10.2021 Stat Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 52100.10.2021 Deferred Comp PR Batch 52100.10.2021 Deferred Comp 10/15/2021 PR Batch 52100.10.2021 Def( PR Batch 52100.10.2021 Def( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52100.10.2021 Medicare Employee Pc PR Batch 52100.10.2021 FICA Employee Portio PR Batch 52100.10.2021 Federal Income Tax PR Batch 52100.10.2021 FICA Employer Portio PR Batch 52100.10.2021 Medicare Employer Po 10/15/2021 PR Batch 52100.10.2021 Mee PR Batch 52100.10.2021 FIC. PR Batch 52100.10.2021 Fed( PR Batch 52100.10.2021 FIC. PR Batch 52100.10.2021 Mee Total for this ACH Check for Vendor 46: Total for 10/15/2021: Allstream Inc. 10/26/2021 Fax Line Cintas October Uniforms October Uniforms Comcast Holdings Corporation September Internet County of Ramsey AP Checks by Date - Detail by Check Date (10/22/2021 12:16 PM) Total for Check Number 27650: 10/26/2021 Total for Check Number 27651: 10/26/2021 Total for Check Number 27652: 10/26/2021 Check Amount 214.24 214.24 1,218.58 1,056.10 2,274.68 706.41 706.41 1,640.28 1,795.31 3,435.59 286.19 1,223.58 1,745.53 1,223.58 286.19 4,765.07 11,395.99 52.84 52.84 6.03 6.04 12.07 413.00 413.00 Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount PRRRV-001663 PRRRV-001679 PRRRV-001685 27654 19 88479 27655 144 2021 27656 185 102021 102021 102021 27657 24 0001130570 27658 140 102021 27659 5 619861-09-21 27660 26 1842514 1842514 1842514 1842515 1842516 27661 4 INV 1225 INV 1225 27662 351 29984 PR Batch 52100.10.2021 Long Term Disability October Insurance Processing Fee PR Batch 52100.10.2021 Short Term Disability PR Batch 52100.10.2021 Life Insurance Admin Costs - 2021 TIF Admin Charges - 2021 Recycling 2021 Special Assessment Billing Ehlers and Associates Inc 1795 Eustis Project PR Batch 52100.10.2021 Lon, PR Batch 52100.10.2021 Silo] PR Batch 52100.10.2021 Life Total for Check Number 27653: 10/26/2021 Total for Check Number 27654: International City/County Management Ass 10/26/2021 ICMA Renewal - Heather Lauderdale Certified Auto Repair Inc September Fuel September Fuel September Fuel Metropolitan Council 10/21 Wastewater Treatment Minnesota Department of Agriculture 2022 Tree Care Registry Premium Waters Inc 10/21 Water Delivery Stantec Consulting Services Inc Repair Walnut Alley Sink Hole ArcGIS Setup ArcGIS Setup 2021 Sewer Lining Project Seal Coating Project Total for Check Number 27655: 10/26/2021 Total for Check Number 27656: 10/26/2021 Total for Check Number 27657: 10/26/2021 Total for Check Number 27658: 10/26/2021 Total for Check Number 27659: 10/26/2021 Total for Check Number 27660: The Neighborhood Recycling Company Inc September Multi -Family Recycling September Single Unit Dwelling Valley Rich Co Inc Walnut Alley Sink Hole Storm Sewer Repair 10/26/2021 Total for Check Number 27661: 10/26/2021 Total for Check Number 27662: 97.29 25.00 66.61 295.06 528.05 332.50 212.50 1,557.01 590.00 590.00 855.86 855.86 169.26 36.27 36.27 241.80 12,566.47 12,566.47 25.00 25.00 27.49 27.49 2,296.78 3,517.50 3,517.50 1,528.25 11,609.58 22,469.61 405.03 2,917.39 3,322.42 12,724.00 12,724.00 AP Checks by Date - Detail by Check Date (10/22/2021 12:16 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 27663 90 9889613020 9889613020 9889613020 27664 7 8981500-0500-4 27665 74 750063372 750137411 750560367 750560367 750560367 750560367 750569216 750795303 750795303 Verizon Wireless September Cell Phone September Cell Phone September Cell Phone Waste Management Inc October Public Works Xcel Energy Larpenteur Bridge Lights 2430 Larpenteur Avenue W 1885 Fulham Street 1917 Walnut Street 1885 Fulham Street 1917 Walnut Street September Street Lighting 1891 Walnut Street 1891 Walnut Street 10/26/2021 Total for Check Number 27663: 10/26/2021 Total for Check Number 27664: 10/26/2021 Total for Check Number 27665: Total for 10/26/2021: Report Total (21 checks): 29.15 58.30 29.16 116.61 519.28 519.28 35.94 13.07 30.75 37.83 25.00 25.00 441.26 25.68 109.64 744.17 56,237.63 67,633.62 AP Checks by Date - Detail by Check Date (10/22/2021 12:16 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date October 26, 2021 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR September Financial Report DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month, staff provide the Council with an updated copy of the city's finances. Follow- ing are the revenue expense and cash balance reports for September 2021. This includes the new fund for tracking the American Recovery Plan Act funds. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for September 2021. General Ledger Cash Balances User: heather.butkowski Printed: 10/18/2021 2M5:47 PM Period 09 - 09 Fiscal Year 2021 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash Change Fund Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cut rent Assets Petty Cash Petty Cash 101-00000-000-10100 101-00000-000-10300 226-00000-000-10100 227-00000-000-10100 228-00000-000-10100 305-00000-000-10100 306-00000-000-10100 401-00000-000-10100 403-00000-000-10100 404 00000-000-10100 414-00000-000-10100 416-00000-000-10100 602-00000-000-10100 603-00000-000-10100 101 -00000 -000 - Investments - Fair Value 101-00000-000- Adj Investments Grand Total 10200 10410 -2,925,096.52 100.00 10,083.88 62,591.06 133,501.67 9,775.87 123,974.79 149,701.53 538,813.72 353,130.23 367,241,97 92,864.51 1,008,180.86 427,455.53 352,319.10 300.00 300.00 3,586,154.63 3,586,154.63 3,938,773.73 168,639.54 0.00 0.93 6.03 14.03 1.03 13.03 15.73 43.05 37.11 38.39 0.00 48,400.54 14,310.94 231,520.35 0.00 0.00 382.31 382.31 231,902.66 135,067.45 0.00 1,203.75 5,230.80 0.00 0.00 0.00 0.00 129,135.93 0.00 1,952.94 141.75 11,187.67 5,113.55 289,033.84 0.00 0.00 150,000.00 150,000.00 439,033.84 -2,891,524.43 100.00 8,881.06 57,366.29 133,515.70 9,776.90 123,987.82 149,717.26 409,720.84 353,167.34 365,327.42 92,722.76 1,045,393.73 436,652.92 294,805.61 300.00 300.00 3,436,536.94 3,436,536.94 3,731,642.55 GL- Cash Balances 00/18/2021 - 02:05 PM) Page 1 a O Y CV OCl O '>~, • O Icc ca CN a) O T1 O 't7 i' 0 cd Cn • 'C a4i 7-4 �a.(J[T % ExpendCollect YTD Balance Current Period Account Nu General Fund r- 0 ▪ CN M ON 00 4 VO N O O N V) r) O ' O 00 V) O \O N' O O O 11.1 00 N N vO ori 0o O N • Nd o0 CN ON M M Vl O d N (-1 V) O N VO O O\ a\ V Cl Cl 00 M v N N ce) CD CN Cq ted.) el N 00 VO c5 el vc v5 crc 00 Cl Cl I OI O d OC O O O 00 :O N' 01 O V) O M kr) O\ 0 O 00 0 LO 'O O 0 CN C\ V O U V M O O O O O O O O O O O 00000 4-4 v 0000 lit ‘00 \t` V)Ot 00 00 V) CD O cD0 O O I N Ncn Ct CI) a) 04 bA CA r b b ro LI R CF N ti bA bA cn U N ) ct ' •— g4 E- .11 0 U f: O (Li N N V 0 W b aJ N cV Oft Cl M N CNN N V0 r -I un 00 00 t` 0 N M CNO O M 00 O try 00 V) N O1-1 l a' N O hl • o6 6 t bo O\ O• Icc) N,O o 4 61 • v--40 0 C O\ 00( b0 O O O on • M O) \ O M O O VO lel O O O N 0 0 N-ooN' CT M M 00 V th b0 00 OM r N rct N t` O O l N 00 000 7 M 0 M M 00 N ri In N rodmi r1 00 b O 00 CNH O O im• ' M 00 0 r-1 - 336,348.71 - 116,048.43 General Fund 0 GL - Revenue vs Expense (1011812021 - 02:06 PM) rn m ;ao YO • N nl O Ci 4 O 4" cd NN O\ N C rb O_ cd 0 • cn � a a % Expend/Collect C) U YTD Balance Current Period bL 0 G4 Account Number CD CD O O 0 O • O O O CN 00 vett N M O H b CAOa' p V0 0 ON p M O hl 00 O • O d 1/46 O m co 11• CO N M O O 6 0 0 [ O CO O) O ti O v) O v)• 00 CD 7t • r in CD NN O VD O O O • O Nt 14-1 N d 00 00 M 00 O O O rag el N 00 rm• i N 00 N N H O O N 00 N 000 0 00 Communications N GL - Revenue vs Expense (10/18/2021 - 02:06 PM) Expend/Collect Ch ' N O CA ei vID s. COIN N O O\ 4 .-r CN N N O o c • N 'C ani 1aaaa Description CD O oho O 'i VDN CA CA rn 41 N y C24 t 4a" g40 0 g U rr bo U D N ti aa+ -as �n N M 10 Oto co Ct' r -i lMn Or; C3 O 4 tri [� O e~i co h VD O M 00 10 00 O O .c In N coin VD M cc) N ' .1 0000 dl O on p b O O O r vn vfl ON bo M VDT. N O MO et O) t.D p O C•1 ON M CD CD CD CD O O O O p CN C O VD tnO t--; V1 00 M tn N bbA ri U Q m tnCN to \O ON 40 I"- 1/44D Cr\ emml 00 CN et VO M N V 00 00 4ti 00on N N N In to O M 4 N H 4 CN 00 O VD h q U a N GL - Revenue vs Expense (10/18/2021 - 02:06 PM) % Expend/Collect YTD Balance Current Period 0 American Rescue Plan Act 0001 0 0 O o 0 0 O N. N. to to r-1 . 1 tot, ttri, M M M M rl O O tri vi 1 CI) M M M 1-1 H o cn en O p O O O 4 ti O 0) O O O O O GL - Revenue vs Expense (10/18/2021 - 02:06 PM) % Expend/Collect YTD Balance Current Period Account Number GO TIF Revenue Bonds 2018A o d o 'Cr O M o N IS) to M tictk VD � M ' c H ri en o O OI o O OI -+ o o o( 0 0 0 O O O vi M ONI'N v N rr N oM -1,328,863.25 In Ct P-+ Vj CN V' M r-1 r -i o O o .-1 o 0 N N Vj Vj N N GO TIF Revenue Bonds 2018A M O 1 CIA GL - Revenue vs Expense (10/18/2021 - 02:06 PM) Iaalloj/puadxa % YTD Balance Current Period 0 OI M p CA Account Number O U ai 0 0 N O O CD O p Vi0 N 00 O O 1 O 00 00 spuog;uauianoadmJ V6TOZ GL - Revenue vs Expense (10/18/2021 - 02:06 PM) \ 0 1) 0 0 % Expend/Collect 0 YTD Balance Current Period iza FCI Account Number / 1/40 \ \| 5 2 2 2 Q Ci&� \ �\© § \ / / \) $ 0 2 3| 1 N 3mc 9 d/» § % co N % 4 w \ / § ‘71- \\/ ? 9 6 / » X00 « Q N > w « N 2 « @\@ & @@\ \ R 0V/ 000 o / @ @ @) @ \ @I 0 @@ 6o k 6 @ oco % ® 0 © % / § / \fg« ») \// e g j D y \ ()\ 2/ \ m > \ © / 1.1 :=%g\ ) m\g\ ) CCI) t //� / /¢/§3 g 4000 f General Capital Projects } & GL - Revenue vs Expense (10/18/2021 - 02:06 PM) a??It rn rn , J 0 3 N OreD • 00 O\ N y O c ^ O\ D RJ O >ee O c� z • 0 PC P. fT laalloj/puadxa % YTD Balance Current Period Account Number 0 O 0 VD v? o c o m O M 0 CDN co 00 In 06 O rnCT CV N 000 00 O\ 0 O O 0 Ocri O O CO cD 0 O O O ri N N tl M 00 1/40 00 H 00 00 00 1/41r -i a) vat -91 \O O O O 000) -144,636.60 oo N oo 0 0 r -I 0 0 N 06 0 0 rt 0 0 M rti 00 M 01 1-01 • O 0 Qr Nrmi N O O O O O 0 Street Capital Projects 0 Nat0 GL - Revenue vs Expense (10/18/2021 - 02:06 PM) % Expend/Collect YTD Balance Current Period o 0 d O m 0 00 p l O v1 p N C\ 06 O N m O N O 00 O V') m t --- N rN 0 O O O 714 CP r 00 00 00 H rool N O O O 7 0 o O 6 Otri ti O O 0 O O O cn m 0 0 o O O p 0 0 O O 0 V) r 00 r to 9:r Nr r Ki o aro 1/4c) rim b 00 N N ti ti O N 7 O N "Zr M M 10-4 O O O O vn r W Park Capital Projects 0 GL - Revenue vs Expense (10/18/2021 - 02:06 PM) % Expend/Collect YTD Balance Current Period Account Number Tax Increment d 0 fg to 0 v O 0 O 0 0 0 0 0 0 o 0 0 0 0 o al o o) 0 0 O 0 0 0 0 0 O O0 CDI O 0 O 0 C:D CD O OI O 0 tic U U 0 U O N r bD U O O • c W 0 O &) a) U a) C4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00l 0 0 0 0 0 a) co W Rosehill Tax Increment GL - Revenue vs Expense (10/18/2021 - 02:06 PM) b awl 11-4 o �0 00 0 0 p 000 O p O It hol 0 c0o 0 O t� V1 \O \cp0 0 0 a\ M 0 H M O 00 \C) 0 N Op ( N DO 0 I 00 0 N p N v1 0 Vi 0 co 0 0 0 0 10 M (-fig M criM 111 pp ( M 0\ O O0\ VV: M OM 0 O � r e -I Q\ 0 ON ,--i ti ti O p( O 0 0 Op O OO O \D O O 0 d 7 0 0 0 N N cia 0 G0 'C 0 0 U 0 0 V] 0 0 00 �+ N N ❑ U U d N•I> co O ❑ Rf wG' 6) U N N O OO U a) U N N N v4 0flO .0 Ag O ; WOO 714 '0 r GL - Revenue vs Expense (10/18/2021 - 02:06 PM) a % Expend/Collect YTD Balance Current Period q O QI O CD O p O o O O O o Account Number En v 0 0 O O O 0 O O O o Ol O O 0 o 0' 0 O o O o a) Q) bb 'C1 cct N •U U tO C� CCS C14 WO4-4 U 0 0 O O O O O O O O 0 CD O O O O Housing Redevelopment vzr GL - Revenue vs Expense (10/18/3031 - 02:06 PM) O eNi o �o N N CO O 0 C1 I ,4 \O }" cp N G'[ � a a LE % Expend/Collect 1-4 YTD Balance Current Period bL rci Account Number 0 0 O O 0 0 000 o O o O O O O o O 0001 O 00 00 c0 I 6 C t 0 0 0 0 0 O O 0 0 0 0 0 0 oI O O 0 0 0 0 0 0 0 0 o 0 0 tn N r-1 N 47, 0• 0 0 0 TIF District No. 1-2 GL - Revenue vs Expense (10/18/2021 - 02:06 PM) a) b rd N Q) 0 0 N szta) cn m \o N O o (-NA-13 n) • 00 CN O tclj _ C) o N •Q LCA _)P~io+Li. OM <t OI 0 0 00 O O Cl p O co oo r O oo v O1-1 d' h O � N O en f oo 06 At' N N 0 O O O O O 00 O O CR 0 00001 0 0 0 p O v$ p0 O a\ 1 viV N cll > • U U C:4 o• ct as wa ti) (i)ate • cu `° • z > :w (0 on b.° N t. • y '.. �' 4 N O M N 1/40 1I� r4 gctM vs 00 wet 411 N M M N O ri 00 00 O V) O H O - Tkt0O 0 rt O m O p vi cV Cl O p • M CO v1 ,-4 in O O [� N O p v) M 00 O O O 00VDO O M - O O • m O • N 4 v-21 1-1 At d' 00 v O 00 4 O O VD 00 v) CA O p \O Q VI O O VO • \O J O O 00 O to (� O O O O O O O O O O M O O O N O Ir) 0Ov)O 0 0 • 00 V") 1) b 1 ni ^d cn N Td • U Gc,dirn dds fai x a .y-� c•a.+ Mr .000 tn O• r-4: 00 V' 00 N O 1...“4 O10 Cr\ rP O N b co N N H Oro O H CN N H Cr) Dt b 408,873.00 d X W Sanitary Sewer GL - Revenue vs Expense (10/18/2021 - 02:06 PM) ai GO 0 0,4 b) t C* 4) Q) (1) O P4 % Expend/Collect YTD Balance Current Period Description Account Number o0co\. 0 O ptct O J ' 0 0 N h p O cC O p N N v VD N t. 0 VD 00 O N 00 vi d' O O O 0IO O 0 0 O 0 O O O p 60000 M O M m 0 d O .—r 0 0w N0 o N 0 U y N 0 0 7471 .0 y C/) (24 tpci it ON N y G L7 O • U y0 0 0 1 o [ E • 0 bI G by by Nt.., p+ y a-, 4. •....G �xIU5o 00 Errtr.) 00 N O 00 1-100 rang t') M ✓ ) et ti N H O 00 ti 00 -ct O p l M vl tri O p ✓ V)O\ O 0 • V) M O VO M h VD M • M ‘ct My 0 0 0 CS O 0 0 00 0C\'.000 t ; N\DO p N \O E O O v) NI O: M d' M • c•aN •0 ED a \O [� 0 O O\ M 0 0 0 0 0 0 0 0 M O O O VD VI Vl o ✓ ) O VO N 00 0 O O w a) b0 UCa U C/I s� ai a) EnCa tj Q 1 N544 4' O U a)0a"D-+ ca `D WwV)000 a) d w GL - Revenue vs Expense (10/18/2021 - 02:06 PM) N 0 a) a 3oallo3/puadx C) U YTD Balance Current Period Description Account Number 0 0 0 000 0001 O O 0 0 0 0 O O 0 0 0 0 O O 0 0 O O 0 U • U o• O a) l� bq N cd w N N )., L1 C) U U (1) r- z cid 0 O 0000 0) 0 0 0 0 0 0 0 O o 000001 O O O O co O O O O 0 0 0 0 0 0 0 0 0 0 O O O O 0 N O O O O 0 00000 0 0 0 0 0 060°01 0 0 0 0 O O O O 0 O 0 O O O O O O O O CO O O O GL - Revenue vs Expense (10/18/2021 - 02:06 PM) % Expend/Collect r tel M O M tn M 121 ti 1--1 G) -1 M N U Ra GO CV N 000 00 N '-1 M es -1 M N o0 • rt rt II: 071 It \c a 00 `it III r N M N d' M H r r o g rim O etM Q O r a t- N r o N N No O O a) o O o \O M O„ O\ co 00 -°M N GO d N N N t]» U ti a) ro Z o E-1 N E-4 U 104 CCC 64 - RWCD YTD Balance Current Period Description GL - Revenue vs Expense (10/18/2021 - 02:06 PM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date October 26, 2021 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR 2Q21 Investment Report DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is the Third Quarter Investment Report for 2021. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council acknowledges the investment report for Ju- ly September 2021. COUNCIL ACTION: Third Quarter 2021 Investment Report 1NVESTMF.NTS As of September 30, 2021, the City had the following amounts with official depositories: North Star Bank 4M Fund RBC Dain Rauscher Northland Securities TOTAL 5% 33% $ 177,466 836,153 1,200,037 1,400, 347 $ 3,614,003 2 North Star 4M Fund RBC Dain Rauscher Northland Securities DEPOSITORIES AND INVESTMENT TYPES North Star Bank Checking Account 4M Fund Joint Powers Investment RBC Dain Rauscher Money Market Account Certificates of Deposit Northland Securities Money Market Account Certificates of Deposit $ 177,466 $ 836,153 $ 0 $ 1,200,037 (12) $ 347 $ 1,400,000 (14) The City's Investment Policy sets some perimeters for investments, such as no more than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested with any one investment company. No investments shall be made with a term over ten years unless with prior approval from the City Council. 3 INVESTMENT TERM Liquid assets are money market accounts. 1-5 Years are made up of certificate of deposit and US Government Instrumentality Securities. 6-10 Years are US Government Instrumentality Securities. 11-15 Years are US Government Instrumentality Securities. 15+ Years are US Government Instrumentality Securities and bonds. US Government Instrumentality Securities are financial intermediaries established by the federal government to fund loans to certain groups of borrowers, such as homeowners, farmers and students. Most active issuers are Federal Home Loan Bank, Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority. Maturities range from three months to 30 years with fixed interest rates. 4 50- 0- 40- 40- 30- 30- 20- 20- 10- 10- EOY 2020 Investment Portfolio by Holding Period 0-1 0-, 45- 40- 35- 30- 25- 20- 15- 10- 5- 0-1 1 ■ ■ ■ Liquid Accounts 1 Year 2 Years 3 Years 4 Years Third Quarter 2021 Investment Portfolio by Holding Period 5 ■ ■ ■ Liquid Accounts 1 Year 2 Years 3 Years 4 Years INVESTMENT TYPES Money Market Bonds Certificates of Deposit US Government Securities US Government Securities Bonds $ 836,500 0 2,400, 037 200,000 Money Market Certificates of Deposit Maturity Date 8/26/2025 8/27/2024 8/27/2024 8/26/2024 3/15/2024 2/12/2024 8/10/2023 7/31/2023 7/31/2023 7/28/2023 2/28/2023 2/27/2023 2/16/2023 1/30/2023 1/23/2023 1/9/2023 11/9/2022 10/31/2022 10/28/2022 10/22/2022 8/26/2022 8/22/2022 2/7/2022 11/23/2021 11/21/2021 10/22/2021 7/29/2021 7/26/2021 7/19/2021 Type CD CD CD AG CD CD AG CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD Interest Rate 0.70% 0.50% 0.30% 0.30% 0.40% 020% 0.32% 0.25% 0 20% 0.25% 0.15% 0.15% 0.15% 0.25% 1.90% 1.85% 0 20% 0.15% 0.20% 0.15% 0.10% 0.10% 0.15% 3 25% 3.25% 0.10% 0.15% 0.20% 1.75% Investment Schedule Investment Broker Northland RBC RBC RBC N orthland N orthland RBC Northland RBC Northland Northland RBC N orthland N orthland N orthland RBC N orthland RBC RBC RBC N orthland RBC N orthland RBC N orthland N orthland N orthland N orthland RBC Amount 100000 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 036.13 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 Bank Toyota Savings Bank Medallion Bank Bank OZK Federal Home Loan Bank Third Federal Savings TIAA FSB Jacksonville Federal Farm Credit Bank Transportation Alliance Bank Transportation Alliance Bank Goldman Sachs Veritex Community Bank BMW Bank of America Bank Hapoalim Flagstar Bank Sallie Mae Morgan Stanley BK New York Community Bank Unity Bank State Bank of India ICBC Marlin Business Bank Homestreet Bank Texas Capital Citibank NA UBS Northpointe Bank Bank of China Safra National Bank Wells Fargo West Las Vegas The City had three maturities this quarter (noted in blue) and nine new purchases. Staff anticipate continuing to buy short-term CDs and agencies until yields pick up. 7 INTFREST EARNINGS The following chart shows the interest earnings since 2005 with 2007 being our best year with earnings of $161,884. After a couple of years of the Federal Reserve slowly raising interest rates, the pandemic has launched another era of low interest rates to support the economy. Investment interest through 2020 totaled $37,918.46. Investment interest earned through the third quarter of 2021 totaled $16,866.47. 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 2020 City of Lauderdale Investments FDIC Northland Money Market CD Toyota Financial CD Third Fed Savings CD TIAA CD Transportation Alliance Bank CD Goldman Sachs CD Veritex CD Bank Hapoalim CD Flagstar Bank CD Sallie Mae Bk CD New York Community Bank CD Marlin Business Bank CD Texas Capital CD UBS Bank CD Northpointe Bank CD Bank of China CD Safra Nat'l Bank CD Synchrony Transferred CD Beal Bank CD City National Bk Beverly Hills CD Medallion Bank (Monthly) Future purchases RBC Money Market CD Medallion Bank CD Bank OZK AG Federal Home Loan Bank AG Federal Farm Credit Bank CD Transportation Alliance Bank CD BMW Bank of NA CD Morgan Stanley Bk NA CD Unity Bank Clinton NJ CD State Bank India CD ICBC Ltd New York CD Homestreet Bank CD Citibank NA CUSIP 89235M -LJ -8 88413Q -DC -9 87270L -DK -6 89388C -FB -9 38149M -WV -1 923450 -CM -0 06251A -2T-6 33847E -4U-8 795450-6B-6 649447 -UC -1 57116A -U U-0 88224P -MA -4 90348J -FY -1 666613 -HP -2 O6428F-SZ-1 78658R -DN -8 87164YWY6 07371 C -DL -O 178180 -GK -5 58403B -5U-6 58404DLM1 06417NA78 3130AL7K4 3133EL3E2 89388C -FA -1 05580AYP3 61690URR3 91330ACL9 856283Q82 45581EBU4 43785QPQ0 173120W21 CD Wells Fargo Nat'l Bank West Las Ve 949495APO CD Enerbank/Continental 29278TPJ3 CD Townebank Portsmouth 89214PBS7 03784JSG0 06063HKJ1 CD Apple Bank CD Bank Baroda Future purchases 4M Funds Invest Fund Plus Fund 4M Short Term Series Future purchases Total Account TOTAL INVESTMENTS AND CDs. % Approx, Maturity Rate Holding Date in Days 0.700 0.400 0.200 0.250 0.250 0.150 0.150 0.250 1.900 0.200 0.100 0.200 3.250 0.100 0.150 0.200 3.000 0.150 1.700 2.000 0.500 0.300 0.300 0.320 0.200 0.150 1.850 0.150 0.200 0.150 0.100 3.250 1.750 0.200 2.950 0.100 1.650 1460 913 1095 730 730 548 730 548 1095 720 548 183 1095 364 270 395 1095 183 365 1460 1095 1095 1278 1095 730 730 1095 730 730 730 548 1095 548 365 1005 183 365 8/26/2025 3/15/2024 2/12/2024 7/31/2023 7/28/2023 2/28/2023 2/16/2023 1/30/2023 1/23/2023 11/9/2022 8/26/2022 2/7/2022 11/22/2021 10/22/2021 7/29/2021 7/26/2021 6/22/2021 2/10/2021 1/28/2021 1/4/2021 8/27/2024 8/27/2024 8/26/2024 8/10/2023 7/31/2023 2/27/2023 1/9/2023 10/31/2022 10/28/2022 10/20/2022 8/22/2022 11/23/2021 7/19/2021 6/18/2021 3/29/2021 2/19/2021 1/15/2021 Purch Date 8/26/2021 9/15/2021 2/12/2021 7/30/2021 7/28/2021 8/31/2021 2/16/2021 7/30/2021 1/23/2020 11/9/2020 2/26/2021 8/7/2020 11/21/2018 10/23/2020 10/29/2020 6/24/2020 6/22/2018 8/12/2020 1/29/2020 1/3/2017 Balance 12/31/2019 8,108.04 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 Portfolio Value 1,108,108.04 8/27/2021 8/27/2021 2/26/2021 8/10/2020 7/19/2021 2/26/2021 1/9/2020 10/30/2020 10/28/2020 10/21/2020 2/22/2021 11/23/2018 1/17/2020 6/19/2020 6/28/2018 8/19/2020 1/17/2020 Portfolio Value Purchases Sales Emir 957.81 276.03 40101 101,700.00 100,175.34 Transfers in 203,109.18 203,109.18 203,109.18 imm 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 150,000.00 100,000.00 100,000.00 100,000.00 1,150,036.13 102,764.93 imm 932.60 12.74 imm 148.63 25.48 101,645.48 102,764.93 102,764.93 711,589.61 924,936.69 4110111 1,636,526.30 4011 102,764.93 Emir 3,894,670.47 305,874.11 305,874.11 From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance Transfers out 4011 imm AMP Interest/ Dividends 957.81 276.03 nip MOW dmir 1,700.00 175.34 3,109.18 Balance 1/31/2020 211,217.22 N M 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 1,111,217.22 Purchases II= IL 100,000.00 100,000.00 100,000.00 OMR Sales gmb 100.82 276.03 100,074.79 Transfers in Transfers out 100,451.64 300,000.00 300, 000.00 100,451.64 100,451.64 NEW AMP AMP OMR 300,000.00 Interest/ Dividends Emb imm 100.82 276.03 imm 74.79 451.64 Balance 2/29/2020 11,668.86 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 1,111,668.86 Purchases Sales gmb 249.32 249.32 102,764.93 Emm Imk im aME 11 102,764.93 932.60 12.74 148.63 25.48 1,645.48 2,764.93 MN 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 150,000.00 100,000.00 100,000.00 0.00 1,050,036.13 100,000.00 100,000.00 100,000.55 Imp 160.00 12.74 12.74 dmir 148.63 25.48 100,050.41 300,000.55 100,410.00 100,410.00 100,410.00 Imk AMR 100,410.00 100,410.00 Amid 160.00 12.74 12.74 148.63 25.48 50.41 410.00 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 100,000.00 150,000.00 100,000.00 (0.00) 0.00 1,250,036.68 24.25 11.51 7.67 134.25 23.01 100,735.48 100,936.17 275,000.00 275,000.00 10.30 39.06 49.36 539,364.84 924,975.75 1,464,340.59 EMI 100,410.00 400,000.55 6.65 35.28 imm imm 100,410.00 400,000.55 41.93 239,780.94 925,011.03 1,164,791.97 411111 NOW imm 377,764.931 5,923.47 3,625,593.94 600,000.551 200,861.641 301,271.64 800,410.551 903.57 3,526,497.51 - 1 101,185.491 3,619,670.47 2,852,789.60 766,880.87 3,619,670.47 5,923.47 3,625,593.94 From "Cash Balances" Report Investments 3,525,593.94 Fund 101 Balance 2,872,475.28 653,118.66 Investments Interest New Balance 3,525,593.94 903.57 3,526,497.51 From "Cash Bal Investments Fund 101 Balan Investments Interest New Balance Transfers in 249.32 111. Amp Wk imm Emb imk 249.32 Transfers out 41101 MAW gmb Interest/ Dividends imk Emb Imk 249.32 OMR OMR 249.32 Balance 3/31/2020 11,918.18 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 1,111,918.18 Purchases Sales Imk 276.03 imm 276.03 Transfers in 276.03 276.03 Transfers out ibimb imp gmb MM Interest/ Dividends imm 276.03 OMR MEI 276.03 Balance 4/30/2020 12,194.21 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 1,112,194.21 Purchases 100, 936.17 100, 936.17 Emb imm 100,936.17 Mai 100,936.17 MMI EMI 24.25 11.51 7.67 134.25 23.01 735.48 MMI 936.17 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 100,000.00 150,000.00 0.00 (0.00) 0.00 1,150,036.68 OMR 12.74 99.73 12.74 8.49 148.63 25.48 307.81 307.81 307.81 wim IPH Wk 307.81 307.81 12.74 99.73 12.74 8.49 148.63 25.48 imm 307.81 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 100,000.00 150,000.00 0.00 (0.00) 0.00 1,150,036.68 imm imm girn AMP 100,936.17 War 100,936.17 3.75 250,000.00 31.89 250,000.00 35.64 340,720.86 675,042.92 1,015,763.78 307.81 100,000.00 307.81 100,000.00 2.38 16.50 18.88 241,031.05 675,059.42 916,090.47 202,121.66 350,936.171 1,221.13 3,277,718.64 - 583.84 891.65 100,307.81 602.72 3,178,321.361 - lances" Report ice 3,276,497.51 2,730,152.22 546,345.29 3,276,497.51 1,221.13 3,277,718.64 From "Cash Balances" Report Investments 3,177,718.64 Fund 101 Balance 2,818,210.11 359,508.53 Investments Interest New Balance 3,177,718.64 602.72 3,178,321.36 Transfers Sales in Transfers out Interest/ Dividends Balance 5/31/2020 Purchases Transfers Sales in Transfers out Interest/ Dividends Balance 6/30/2020 - 366.30 - - 12,560.51 - - 101,871.65 - - 114,432.16 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - 100,000.00 - - - - - 100,000.00 99.18 - - 99.18 100,000.00 - - - - - 100,000.00 - - 100,000.00 - - - - - 100,000.00 - - 100,000.00 - - - - - 100,000.00 267.12 - - 267.12 100,000.00 - 276.03 - - 276.03 100,000.00 - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - 99.73 - - 99.73 100,000.00 - - - - 100,000.00 - 101,495.89 - - 1,495.89 - - - - - 0.00 - - - - - 0.00 - - - - 0.00 - - - - - 0.00 366.30 366.30 - 366.30 1,112,560.51 - 101,871.65 101,871.65 - 1,871.65 1,114,432.16 - 1,800.69 1,800.69 - - - - 150,219.59 150,219.59 - - - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,036.13 - - - - - 100,036.13 - - - - 100,000.00 - 25.07 - - 25.07 100,000.00 - - - 100,000.00 - - - - - 100,000.00 12.33 - - 12.33 100,000.00 - 12.74 - - 12.74 100,000.00 8.22 - - 8.22 100,000.55 - 8.49 - - 8.49 100,000.55 1,611.64 - - 1,611.64 100,000.00 - - - - - 100,000.00 143.84 - - 143.84 100,000.00 - 148.63 - - 148.63 100,000.00 24.66 - - 24.66 150,000.00 - 150,024.66 - - 24.66 (0.00) - - - 0.00 - - - - - 0.00 - - - - (0.00) - - - - - (0.00) - - - - 0.00 - - - - - 0.00 1,800.69 1,800.69 1,800.69 1,800.69 1,150,036.68 - 150,219.59 150,219.59 150,219.59 219.59 1,000,036.68 - 1,800.69 - 2.17 242,833.91 - - 350,219.59 100,000.00 2.48 493,055.98 - - 100,000.00 16.49 575,075.91 - - - - 14.11 575,090.02 - 1,800.69 100,000.00 18.66 817,909.82 - - 350,219.59 100,000.00 16.59 1,068,146.00 2,166.99 1 3,967.68 101,800.69 2,185.65 3,080,507.01- 252,091.24 602,310.83 250,219.59 1 2,107.83 3,182,614.84 r From "Cash Balances" Report From "Cash Balances" Report Investments 3,078,321.36 Investments 3,180,507.01 Fund 101 Balance 2,825,751.36 Fund 101 Balance 2,762,234.02 252,570.00 418,272.99 Investments 3,078,321.36 Investments 3,180,507.01 Interest 2,185.65 Interest 2,107.83 New Balance 3,080,507.01 New Balance 3,182,614.84 Purchases WA Ma 100,000.00 100,000.00 100,000.00 WM 300,000.00 Sales mb 942.19 267.12 100,112.19 100,017.53 Iwo 201,339.03 Transfers in Transfers out 201,339.03 300,000.00 WM WM EWE 201,339.03 300,000.00 Interest/ Dividends WM 942.19 immim 267.12 112.19 17.53 rpm 1,339.03 Balance 7/31/2020 15,771.19 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 (0.00) 0.00 0.00 0.00 1,115,771.19 Purchases 100,000.00 100,000.00 MWM mm WM WO WM mb WM sip 200,000.00 Sales VW 99.18 21.23 74.38 49.59 99.18 276.03 WM Transfers in Transfers Interest/ out Dividends 184,299.63 200,000.00 MAE mb WW MWM WM 619.59 184,299.63 200,000.00 99.18 21.23 74.38 49.59 99.18 276.03 mw WM 619.59 MAI 100,000.00 WM WM WM WA 100,000.00 WM .101111 WM 917.40 12.33 12.33 8.22 100,153.42 101,103.70 mb WO 110 WM 917.40 12.33 12.33 8.22 153.42 1,103.70 100,000.00 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 0.00 (0.00) 0.00 (0.00) 0.00 1,000,036.68 100,000.00 100,000.00 WA MW WM Mmk mimm 200,000.00 150.00 160.00 16.99 74.38 12.74 12.74 8.49 435.34 435.34 435.34 435.34 435.34 WW 150.00 160.00 16.99 74.38 12.74 12.74 8.49 OM Mmim 435.34 501,103.70 100,000.00 501,103.70 100,000.00 6.00 14.57 20.57 894,165.68 575,104.59 1,469,270.27 MA Imp 435.34 383,680.04 6.99 14.57 435.34 383,680.04 21.56 400,000.00 f 302,442.73 702,442.73 400,000.00 2,463.30 3,585,078.14 400,000.00 1 1,054.93 185,170.31 584,115.38 1,076.49 From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance 3,582,614.84 2,787,095.28 795,519.56 3,582,614.84 2,463.30 3,585,078.14 From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance 3,585,078.14 2,924,205.08 660,873.06 3,585,078.14 1,076.49 3,586,154.63 Balance 8/31/2020 Purchases Transfers Sales in Transfers out Interest/ Dividends Balance 9/30/2020 Purchases Transfers Transfers Sales in out 70.82 - - 276.03 - - 346.85 - - - - 100,000.00 - - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - 276.03 - - 276.03 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - (0.00) - - - - - (0.00) - - - - 0.00 - - - - - 0.00 - - - - 0.00 - - - - - 0.00 - - - - 0.00 - - - - - 0.00 - - - - 1,300,070.82 100,000.00 276.03 276.03 - 276.03 1,400,346.85 - - - - - - - 89.18 89.18 - - - - - - 100,000.00 - 42.47 - - 42.47 100,000.00 - - - - 100,000.00 - 25.48 - - 25.48 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,036.13 - - - - - 100,036.13 - - - - 100,000.00 - 12.74 - - 12.74 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.00 - - - - - 100,000.00 - - - - 100,000.55 - 8.49 - - 8.49 100,000.55 - - - - 100,000.00 - - - - - 100,000.00 - - - - 0.00 - - - - - 0.00 - - - - (0.00) - - - - - (0.00) - - - - 0.00 - - - - - 0.00 - - - - (0.00) - - - - - (0.00) - - - - 0.00 - - - - - 0.00 - - - - 1,200,036.68 - 89.18 89.18 89.18 89.18 1,200,036.68 - - - - 510,927.97 - - 89.18 250,000.00 2.97 261,020.12 - - - - 575,119.16 - - - - 14.13 575,133.29 - - - - 1,086,047.13 - - 89.18 250,000.00 17.10 836,153.41 - - - 3,586,154.63 100,000.00 365.21 454.391 250,089.18 382.31 3,436,536.94 - - 1 - From "Cash Balances" Report From "Cash Balances" Report Investments 3,436,154.63 Investments Fund 101 Balance 2,891,199.39 Fund 101 Balance 544,955.24 Investments 3,436,154.63 Investments Interest 382.31 Interest New Balance 3,436,536.94 New Balance Interest/ Dividends 11 gmb Balance 10/31/2020 346.85 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 (0.00) 0.00 0.00 0.00 1,400,346.85 Purchases HMI Sales Transfers Transfers Interest/ in out Dividends Imk ME Balance 11/30/2020 346.85 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 (0.00) 0.00 0.00 0.00 1,400,346.85 Purchases Sales VFW imm girn Imp Transfers in NEW imm imm 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 0.00 (0.00) 0.00 (0.00) 0.00 1,200,036.68 Mir NWII Imp ImE imm IMP 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 0.00 (0.00) 0.00 (0.00) 0.00 1,200,036.68 AMP 261,020.12 575,133.29 836,153.41 imm Nal 261,020.12 575,133.29 836,153.41 imm - 3,436,536.94 1 - - - 3,436,536.94 - - - From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance Transfers Interest/ out Dividends amp imp ana gar ala lak Ear Balance 12/31/2020 346.85 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 (0.00) 0.00 0.00 0.00 1,400,346.85 aal imp San amp alb 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,036.13 100,000.00 100,000.00 100,000.00 100,000.55 100,000.00 0.00 (0.00) 0.00 (0.00) 0.00 1,200,036.68 amp 261,020.12 575,133.29 836,153.41 3,436,536.94 Investments as of 9/30/21 By Broker Northland RBC 4M Fund Total OA 40.7% 34.9% 24.3% 100.0% Amount 1,400,346.85 1,200,036.68 836,153.41 3,436,536.94 Investments as of 9/30/21 By Type Money Market Fed Agency Commercial Paper Certificate of Deposit Treasury Total OA 24.3% 5.8% 0.0% 69.8% 0.0% 100.0% Amount 836,500.26 200,000.00 0.00 2,400,036.68 0.00 3,436,536.94 Investments as of 9/30/21 Holding period (from purchase date) No time limit (Money Market) Up to 1 year 2 years 3 years 4 years and over Total 24.3% 2.9% 40.7% 26.2% 5.8% 100.0% Amount 836,500.26 100,000.00 1,400,000.55 900,036.13 200,000.00 3,436,536.94 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date October 26, 2021 ITEM NUMBFR Special Assess. Resolution STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: H ach year the city must submit a resolution to Ramsey County certifying special assess- ments for the year. This year the City has four special assessments that were negotiated via petition and waiver agreements. The resolution is a formality as the petition and waiver agreements eliminate the need for a public hearing and the owners have forgone the right to appeal. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council adopts Resolution No. 102621A A Reso- lution Levying Special Assessments. RESOLUTION 102621A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION LEVYING SPECIAL ASSESSMENTS WHEREAS, the city of Lauderdale (the "City") has a policy of assisting property owners with the cost of private projects that provide a public benefit; and WHEREAS, the city of Lauderdale will assist property owners with the costs of special assessments for public improvement projects done in cooperation with other local government partners when the owner is unable to afford the cost of the necessary work without financing from the City and WHEREAS, the city of Lauderdale will assist residents with the cost of ti imming or removal of trees when they are on private property, pose a hazard to the property ownei or others and the owner is unable to afford the cost of the necessary work without financing from the City; and WHEREAS, the city of Lauderdale will assist residents with sewer repairs on private property that impact livability and pose a hazard to the property owner or others and the owner is unable to afford the cost of the necessary work without financing from the City; and WHEREAS, the owners of the properties identified on the list attached hereto have participated in the City's programs, and WHEREAS, it is not the intent of the City to pay for the work but to assist the property owners with financing the cost thereof through special assessments levied against their properties; and WHEREAS, the owners of properties identified on the list attached hereto have each executed a petition and waiver agreement with the City allowing the City to a specially assess their property for the cost of said work without hearing 01 notice of hearing regarding the work or the assessment thereof to ensure the City has valid special assessments against said properties; and WHEREAS, were it not for the petition and waiver agreements executed by the property owners, the City would not be willing to perform the work or levy the special assessment without hearing and notice of hearing on same; and WHEREAS, the property owners have agreed that their properties are benefited by the work performed or paid for by the City in an amount at least equal the amount of the assessment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAUDERDALE, MINNESOTA AS FOLLOWS: Section L The proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute a special assessment against the lands named therein, and each tract of land included therein is hereby found to be benefited by the work in the amount of the assessment levied against it. LA 135-3-683826.v 1 Section 2. The assessment shall be payable over a period of three to six years with an annual interest rate of 4.15 percent. Section 3. The owner of property so assessed may, at any time pi for to certification of the assessment to the County Auditor, pay the whole of the assessment on such pi operty with interest accrued to the date of payment to the City Administrator, except that no interest shall be charged if the entire assessment is paid within 30 days from the date of the adoption of this resolution; and they may thereafter pay to the City Administrator until November 15 in any year the entire amount of the assessment i emaining unpaid with interest accrued to December 31 of the year in which such payment is made. Section 4. The City Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the propeity tax lists of Ramsey County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted: October 26, 2021 ATTFST: Heather Butkowski City Administrator 2 LA135-3-683826.v1 Mary Gaasch Mayor Final Assessments - Special Services 470020211 and 470020214 PIN Property Owner Address Certified Assessment Amount Interest Rate Assessment Length (Years) First Year Additional Days Assessment Code 1 172923330070 Mary Gaasch & Matt Koncar 1736 Malvern Street $2,116 00 4.15% 3 0 470020211 2 172923240030 David M. Brumm 1930 Carl Street $2,193.50 4.15% 4 0 470020212 3 172923340088 William M & Emily Raven 1720 Eustis Street $5,246.00 4.15% 5 0 470020213 4 172923310066 Thomas W. Johnston 1852 Carl Street $1,496.00 4.15% 6 0 470020214 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date October 26, 2021 ITEM NUMBER SCORE Funding for Recycling STAFF INITIAL JB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In 1989, the Minnesota Legislature adopted comprehensive waste reduction and recycling legislation based on the recommendations of the Governor's Select Committee on Recycling and the Environment. This set of laws, commonly referred to as SCORE, is a part of Minnesota's Waste Management Act. The SCORE legislation has provided counties with a funding source to develop effective waste reduction, recycling and solid waste management programs. SCORE funding grants are automatically provided to municipalities in Ramsey County on an annual basis with submittal of a grant application Last year, Lauderdale received $5,810 to help cover expenses related to the City's recycling program such as administration, promotion, equipment, and collection Lauderdale is eligible to receive $6,118 in 2022 The grant application is due October 29. A resolution is required as part of the grant application. Adopting the attached resolution means the city accepts the funding. A grant agreement should be ready for signing in November. OPTIONS: • Adopt the resolution as part of the consent agenda. • Remove from the consent agenda for discussion and action. STAFF RECOMMENDATION By approving the consent agenda, the Council is adopting the attached resolution. COUNCIL ACTION: RESOLUTION NO. 102621B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ACCEPTING 2022 SCORE FUNDING FROM RAMSEY COUNTY FOR THE LAUDERDALE RECYCLING PROGRAM WHEREAS, SCORE Funding Giants are available to municipalities in Ramsey County for reimbursement of expenses related to administration, promotion, and collection of, recycling materials; and, WHEREAS, the City of Lauderdale has a comprehensive curbside residential recycling program currently in use; and, WHEREAS, these funds will provide Lauderdale with a method of paying for some incurred costs related to the administration of this program and collection of materials, thus aiding in keeping the cost to the residents low; NOW THEREFORE, BE IT RESOLVED that the Lauderdale City Council does hereby authorize staff to submit an application to the St. Paul - Ramsey County Department of Public Health - Environmental Health Section for allocation of 2022 SCORE Funding Grant Monies. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Lauderdale on this 26th day of October, 2021. Mary Gaasch, Mayor (ATTEST) (SEAL) Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date October 26, 2021 ITEM NUMBFR LA Snow Removal STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received a proposal from 8th Day Landscaping foi the quickly approaching winter season. They raised their price by $15 per month. This is the first pike increase since we started using their seivices in 2014. They clear snow in front of the homes along Larpenteur Avenue. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council directs staff to enter into a contract with 8th Day Landscaping for snow removal services as presented. Contract between the City of Lauderdale and 8th' Day Landscaping, LLC. This contract (the "Agreement") is made and entered into this 26'x' day of October, 2021, between the City of Lauderdale, Minnesota (the "City"), and 8t" Day Landscaping, LLC., (the `Contractor"), (collectively, the "Parties"). Scope of Services Snow plowing specifications for roadways, driveways and parking areas: Snow removal of roadways, driveways, and parking areas is not a part of the scope of services expected from the Contractor. In the event the services are needed, city staff will make anangement with the Contractor at the Equipment/Product Rates defined below. Snow shoveling specifications: Trigger depth: 1.5 inches The snow removal area is identified in Appendix A: Sidewalk Segments for Snow Removal. Snow shoveling will be completed by hand or power method. Snow shoveling will be completed with the following guidelines. 1. Snow will be removed from the walkways so as to maintain a minimum clearance of 36 inches. Cut outs for bus access also will be cleared to maintain a minimum width of 36 inches. 2. Walkways will be shoveled within 12 hours of cessation of snow. This standard will be used for all snowfalls that meet the trigger depth, and do not exceed 6 inches. For snow falls that are between 6-12 inches, the standard snow removal time will be extended an additional 18 hours. Any snowfall that exceeds 12 inches will be handled on a best effort basis. 3. Removal of ice built-up is not the responsibility of the Contractor. 4. All mail boxes will be shoveled around so they may be accessible for the residents and mail carriers. This will be completed within 12 hours for snowfalls that meet trigger depth, but do not exceed 6 inches. Snowfalls over 6 inches will extend their removal time an additional 18 hours 5. Fire hydrants will be cleared of snow within 12 hours, for all snowfalls that meet trigger depth, but do not exceed 6 inches. Snow falls that exceed 6 inches will extend the removal time an additional 18 hours. Any snowfall that exceeds 12 inches will be handled on a best effort basis. 6. On occasion when temperatures reach -15F or less, shoveling may be delayed until safer working conditions prevail. Snow Removal: Call out In the event a property owner along Larpenteur Avenue does not perform snow removal or snow removal satisfactorily, the Contractor agrees to provide snow removal service in the same manner as it does in the contract area identified in Appendix A. This service requires a phone call or electronically written notice from the City Administrator or their designee. The Contractor will perform the service within 24 hours of receiving notice Services will be provided at the costs identified in Equipment/Product Rates and billed to the City. The City is responsible for seeking reimbursement from the property owner serviced. Sanding of driveways, parking lots, and walks Sanding of drives, parking areas, walks, walkways, and steps will be completed as requested. Sanding and salting is available at an extra charge and will be billed at $120 00 per ton of sand salt mix. The Contractor is not held responsible for injuries or accidents related to winter conditions. The Contractor will not be held responsible for turf damage due to sanding or salting. Sanding / Salting / De-icing Options (upon request) Ice melt products will be applied to roads and walkways as requested only. Cost for ice melt on roadways is $120.00 per ton of salt sand mix or $0.75 per pound applied to walkways. The Contractor is not held responsible for injuries or accidents related to winter conditions. The Contractor will not be held responsible for turf damage due to deicing procedures. The City will contact the Contractor when the City would like salt, sand, or deicing products dispersed. This will require a phone call or written statement from the City Administrator or their designee. Inspections The Contractor will inspect sidewalks by May 15, and report any damages caused by snow plowing. Any damages that occur in excess of $150.00 must be reported immediately. Responsibility of the City The following activities are not part of this contract; however, the Contractor will advise the City to reduce costs in these areas. 1. Ice accumulation. 2. The use of deicer materials 01 activities not defined in these specifications to promote safety. 3. Snow removal, hauling, or relocating snow piles. 4. Any damage caused by protruding objects from paved areas, or from items not visible to the Contractor at the time of snow operations. 5. Snow removal requests that aie below the specific trigger depth, or that are outside the specifications. Compensation The Contractor will furnish all labor and materials for contract specifications. The above contract is valid from November 1, 2021 to April 30, 2022. The Monthly Contract amount is $660.00 per month which the City will pay in six equal installments of $660p.00. The City agrees to pay the Contiactoi in full within 30 days of date of invoice. Payments not received within 30 days will be charged a service charge of 2% per month. Any increase in taxes or other regulations that become effective during the term of this agreement shall be passed on to the City. - Any increase in fiiel prices over 25% will be passed on to the City. - Any services performed outside of these specifications will be billed at the following rates. Equipment/Product Rates The following rates apply to additional services performed by the Contractor. A minimum charge of $75 applies to callouts. • '/2 ton plow truck with operator: $63.00 per hour • 3/a ton plow truck with operator: $79.00 per hour • One -ton plow truck with operator: $89.00 per hour • Hand shoveling $49 00 per/man hour • Sidewalk salt: $0.75 per/lb. applied • Magnesium salt: $1.00 per/lb. applied • Walk behind blower: $55.00 per/hour • Salt and sand mixture -for driveways: $120.00 per ton • Strait salt mixture- for driveways: $150.00 per ton • Bobcat with operator: $110.00 per hour (1 hour minimum.) • Dump truck with operator $150.00 per hour (1 hour minimum) Terms of Contract 1. Terms and Conditions The term of this contract shall be for a period of six months commencing on November 1, 2021 and terminating on April 30, 2022. The time performance of any portion of the obligations of the Contractor under this agreement shall be of the essence, subject only to delay caused by or contributed to by act of the City, its agents or employees, labor disputes, fire, unavoidable casualties, act of God, or action 01 non -action of utilities or of local, state, or federal government. 2. Insurance The Contractor shall fully insure itself against any and all liability which it may have under the worker's compensation law, general hability, and automobile coverage. The Contractor shall furnish a certificate of insurance to City prior to beginning work. 3. Force Majeure The Contractor shall not be liable to City for any damages to property, personal injuries, or other liability arising outside of the Contractor's control including but not limited to, vandalism, flood, rain, fire, wind, heavy snow, freezing, strikes, lack of salt availability, other natural causes, acts of God or acts of persons other than the Contractor's employees or agents. 4. Independent Contractor Relationship. It is expressly understood that the Contractor is an ` independent contractor" and not an employee of the City. The Contractor shall have control over the manner in which the services are performed under this Agieement. The Contractor shall supply, at its own expense, all materials, supplies, equipment and tools required to accomplish the work contemplated by this Agreement. The Contractor shall not be entitled to any benefits from the City, including, without limitation, insurance benefits, sick and vacation leave, workers' compensation benefits, unemployment compensation, disability, severance pay, or retirement benefits. 5. Indemnification. The Contractor agrees to defend and indemnify the City, and its employees, officials, volunteers and agents from and against all claims, actions, damages, losses and expenses arising out of the Contractor's performance or failure to perform its duties under this Agieement. 6. General Provisions. A. Assignment. The Contractor may not assign this Agreement to any other person unless written consent is obtained from the City. B. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. C. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. D. Savings Clause. If any court finds any portion of this Agreement to be contrary to law or invalid, the remainder of the Agreement will remain in full force and effect. E Waivers. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other party shall not be construed as, 01 constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. F. No Waiver by City. By entering into this agreement, the City does not waive its entitlement to any immunity under statute or common law. G. Termination. Either party may terminate this agreement at any time for any reason If the contract is terminated early, the City will pay a prorated fee for services performed to date. 7. Complete Agreement This agreement and all amendments and exhibits hereto specifically signed and incorporated herein, constitutes the entire agreement between the parties and supersede any and all other agreements, either oral or in writing. By signing below, each party acknowledges that they have read and understand this agreement and that no representation, inducement, promise or agreement oral or otherwise, has been made by any party which is not embodied within. This agreement shall be construed as objectively in the light of its overall purpose, which is to provide the services herein for compensation. Neither the souse nor the authorship of this agreement shall cause bias 01 presumption in the constitution or interpretation of this agreement. Any changes to the terms or conditions of this agreement are not binding unless in writing and signed by both parties hereto. 8. Notices N otices under this contract shall be reserved on the parties by certified mail at the following addresses: City: Contractor: City of Lauderdale 8th Day Landscaping 1891 Walnut St 1965 Margaret St N Lauderdale, MN 55113 N. St. Paul, MN 55109 In witness thereof, the parties hereto have executed this agreement the day and year first written above. B y: Heather Butkowski, Lauderdale City Administrator B y: D aniel Alfred Owner/Operator 8th Day Landscaping Appendix A Sidewalks Segments for Snow Removal • M --Jl snit*.c.r`iF_a•rl •c-'atr n pe--ir» * MrncJI Caw -tin Sidewalk RFP Option 1 City of Lauderdale, MN ., .101 L, ACC t4I cr4ir4 hrr*-li sJ It sin go 1:46 Zi •i %•d$e es. ea's Yt es ale. .14a. T.. - i3 •s 0_-% sae .ajt.rant LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action X Resolution Work Session Meeting Date October 26, 2021 ITEM NUMBE 2535 Larpenteur Ave Variance STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: See attached memo. OPTIONS: STAFF RECOMMENDATION: MEMO DATE• OCTOBER 26 2021 TO: MAYOR AND COUNCIL FROM: JIM BOWNIK RE VARIANCE APPLICATION FOR 2535 LARPENTEUR AVE Owner: Xcel Energy Services, 414 Nicollet Mall, 8th Floor, Minneapolis, MN 55401 Proposal: The applicant is applying for a variance to construct a metal storage shed 10 feet from the side property line Zoning regulations require a 20 -foot setback from the side property line. Thus, the applicant is requesting a 10 -foot vanance to the side setback requirements. P OLICIES AND PROCEDURES FOR VARIANCE APPROVAL In reviewing this variance request, the Council should consider the Zoning Ordinance requirements as well as relevant State Statutes. These requirements are outlined on the attached Variance Checklist. H ere is the general order of procedure. 1) Staff presentation. • Apply the Practical Difficulties Test 3) Public Hearing. 4) Approve or deny the variance, adding any conditions as necessary. P RACTICAL DIFFICULTY TEST The municipal variance standard requires the City to apply a three -factor test for "practical difficulties" consisting of (1) reasonableness, (2) uniqueness, and (3) essential character. A variance should be granted if strict enforcement of the municipal variance standard as applied to a particular piece of property would cause the landowner a "practical difficulty." The landowner is generally entitled to the variance if and only if the applicant meets the statutory three -factor test for practical difficulty If the applicant does not meet all three factors of the statutory test, then a variance should not be granted. E STABLISHING THE FINDINGS OF FACT (Based on Answers to Questions on the Variance Checklist) The applicant has described the proposed project and why a variance is requested and provided answers to the questions in the Variance Checklist in the attached letter: A) How does the proposal put your property to use in a reasonable manner? B) What are the unique circumstances to the property not created by the landowner? C) How will a variance, if granted, not alter the essential character of the locality? D ) How is granting of a variance in harmony with the purposes and intent of the Zoning O rdinance? E) How are the terms of a variance consistent with the Comprehensive Plan? S TAFF REVIEW The site is narrow and has high voltage transmission lines crossing overhead. It is also a significant distance from anything that would impact the essential character of the locality. D uane Grace, the commericial building official has reviewed the plans and visited the site. D ue to the unique circumstances of the site, Duane thinks the variance request is reasonable. ENCLOSURES A) Variance application and site plan. PUBLIC HEARING Adjacent property owners received notice of tonight's public hearing. S TAFF RECOMMENDATION 1) Motion to direct staff to prepare a resolution of approval for a 10 -foot side yard setback variance at 2535 Larpenteur Ave for the next meeting. City af routdvidate LAND USE APPLICATION MAIN 651-792-7650 Date: 10/12/2021 Fee Escrow Type of Request Summary of Request $ 0 $ 0 $100 $ 0 $150 $ 0 $200 $ 0 $200 $ 0 $500 $1,000 $500 $1,000 $500 $1,000 Sign Permit Lot Consolidation/Division X Variance Conditional Use Lot Line Rearrangement Zoning Amendment Subdivision PUD Applicant Information Name: Carl Koepcke Address: 730 Second Ave. S. Suite 1300 C, S, Z• Minneapolis, MN 55402-2455 Phone: 612 - 558 - 5451 Email: cakoepcke©leoadaly.com Signature: We are applying for a variance to the side yard setback for a premanufactured metal storage shed from 20' as is specified for the 1-1 to 10' due to the unique site constraints. Owner Information (if different) Name: Xcel Energy Services Inc. Address: 414 Nicollet Mall, 8th Floor C, S, Z' Minneapolis, MN 55401 Phone: 612 - 330 - 6673 Email. chad.t.wollakaxcelenergy.com Signature: By signing above, the applicant agrees to pay the application fee and deposit an escrow fee to cover the city's consultants' costs associated with reviewing the associated request. Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount that is estimated to cover the city's consultants' costs as determined by the city administrator. If the city's consultants' costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The city shall use the applicant's fees to cover the city's actual consultants' costs in reviewing the request regardless of the city's action on the applicant's request. If the applicant's escrow fees exceed the city's actual consultants' costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. Review Timeline: All applications, other than concept plans, must be complete before being formally reviewed. Minnesota Statute provides 15 days to determine the application's completeness Completeness depends on whether or not the checklist items are fulfilled. Checklist: Please review the checklist for the type of application you are applying for. For Office Use Only PIN# Date of Complete Application /� JS< -/ Amount Paid: /HCl Receipt # / ' c' Escrow Fee Paid Receipt # Date Escrow Returned` PC Recommendation: (approve/deny) Meeting Date: Public Hearing Date /a - CC Action: (approved/denied) Meeting Conditions9 PLANNING ARCHITECTURE ENGINEERING INTERIORS ABU DHABI ATLANTA AUSTIN CHICAGO CONROE COLLEGE STATION CORPUS CHRISTI DALLAS DAMMAM DOHA FORT WORTH FRISCO HOUSTON LANSING LAS VEGAS LOS ANGELES MIAMI MINNEAPOLIS OMAHA ORANGE SAN ANTONIO SAN JOSE SAN MARCOS WACO WASHINGTON DC WEST PALM BEACH LEO A DALY 730 Second Avenue South Suite 1300 Minneapolis, MN 55402-2406 612.338,8741 leoadaly.com October 13, 2021 Jim Bownik Zoning and Land Use Department City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Jim, Xcel Energy Services Inc. is looking to build a new premanufactured storage shed o n their property at 2535 Larpenter Ave. W. The structure will be approximately 160'- 0" x 60'-0" x 16 -0" and will consist of metal panels over a wood and steel frame on a concrete slab. The intend use of the building will be to store extra materials and light equipment. Due to the unique conditions of the site, we are seeking a variance to the setback in o rder to locate the building 10'-0 off the north-west lot line. The property is abnormally narrow being located between the railway on the West side and Highway 280 on the East. Additionally, due to overhead high voltage transmission lines crossing overhead, which further limit the potential locations for this building we feel that these unique constraints warrant a variance from the typical Zoning Ordinance requirements to allow for a reasonable use of the property. The proposed location for the storage shed is on the northwestern side of the property, which is isolated from any city roads and would by the nature of this u nique condition be a significant distance from any other buildings permanently due to the highway and railroad on either side. Due to these factors, if granted the ✓ ariance would not perceptibly alter the character of the locality, impact sightlines, solar access of adjacent properties, nor does it deviate from the intent of the Zoning Ordinance and does not negatively impact any of the goals identified in the 2040 Comprehensive Plan since it would maintain the industrial land use is adjacent to the industrial business area on the other side of the railroad. Sincerely, LEO A DALY Carl Koepcke, AIA Architect cakoepcke@leoadaly.com Xcel Energy Services Inc. ctj it • 1 E d kt 0 (1) 0 I II I I I1! I I I Iii �I i 1 ill I.-, u — I ✓ CC CC } z w 0 -J 0 E 2 5 49 • • o • ot 1114.4,41 II � 41000 00 E oontoonar- .......... Z QC4 0-a 00 0 LU LL LL9 p.Pa AI I d I LU 0 Ill 0 12 2 i9 69 I 6I 0 4 8 5 V) I I S1 J 0 0 O08 "3�� (/) e azo ;a <1"2 - e< < N ` o uV d' ` S c 7 0 la a31 o Q J v ' t z �� io n 00 17 _ _ 0 0 z !Y a d B ldg Direction z a Customer Approval B UILDING DESCRIPTION 60'-0" x 160'-1" x 16'-0" U ni-Frame Not Embedded N O a 0 CUSTOMER INFO. Paul Schmid 2700 Marshall Str NE Minneapolis, MN 55418 D EALER INFO. Ron Foust PO Box 417 Lester Prairie, MN 55354