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11/23/2021
The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the November 9, 2021 City Council Meeting c. Claims Totaling $21,789.68 4. CONSENT a. Resolution No. 112321A - Granting a Conditional Use Permit for a Two -Unit Dwelling at 1792 Lake Sti eet b. Resolution No. 112321B - Establishing 2022 Sanitary Sewer Rates, Storm Sewer Rates, and Recycling Rates c. October Financial Report d. Contract with AEM Financial Solutions for Audit Preparation Services e. Authorization to Issue Garbage Hauler Licenses f. Resolution No. 112321C — Revised Resolution Levying Special Assessments 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Legislative Update by Rep Alice Hausman and Sen. John Marty b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. DISCUSSION / ACTION ITEM a. Contract for Building Official Services 9. ITEMS REMOVED FROM THE CONSENT AGENDA LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, NOVEMBER 23, 2021 Due to the coronavirus the city council is holding meetings by teleconference. The public may view the meeting on Lauderdale's public access channel 16 for cable subscribers or online at https://www.ctvnorthsuburbs.org/your-city/lauderdale/. The public may join the meeting using the login instructions at the end of the agenda. The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the November 9, 2021 City Council Meeting c. Claims Totaling $21,789.68 4. CONSENT a. Resolution No. 112321A - Granting a Conditional Use Permit for a Two -Unit Dwelling at 1792 Lake Sti eet b. Resolution No. 112321B - Establishing 2022 Sanitary Sewer Rates, Storm Sewer Rates, and Recycling Rates c. October Financial Report d. Contract with AEM Financial Solutions for Audit Preparation Services e. Authorization to Issue Garbage Hauler Licenses f. Resolution No. 112321C — Revised Resolution Levying Special Assessments 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Legislative Update by Rep Alice Hausman and Sen. John Marty b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. DISCUSSION / ACTION ITEM a. Contract for Building Official Services 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Contract with Not theast Youth and Family Services b. Catholic Eldercare Bond Modification Public Hearing and Resolution c. Truth -in -Taxation Public Hearing d. Adoption of 2022 Budgets and Levy 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes Individuals are requested to limit their comments to four (4) minutes 01 less If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Older and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13 ADJOURNMENT Meeting Login Instructions: You are invited to a Zoom webinar. When: Nov 23, 2021 07:00 PM Central Time (US and Canada) Topic: Novembei 23, 2021 City Council Webmar Please click the link below to join the webinar: https://us02web zoom.us/j/84776587634?pwd=SVdoWTFZehFaThpmVnRDOFp hie RxHdz09 Passcode 353841 Or One tap mobile : US +13126266799„84776587634# or +16465588656„84776587634# Or Telephone: Dial(foi higher quality, dial a number based on your current location): US. +1 312 626 6799 01 +1 646 558 8656 01 +1 301 715 8592 01 +1 346 248 7799 or +1 669 900 9128 or +1 253 215 8782 or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) 01 833 548 0282 (Toll Free) Webinar ID: 847 7658 7634 International numbers available: https://us02web.zoom.us/u/kcRQuYVF81 LAUDERDALF, CITY COUNCIL MEF,TING MINUTF,S HELD REMOTELY VIA TELECONFERENCE Page 1 of 3 November 9, 2021 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:00 p.m. Roll Call Councilors present: Roxanne Grove, Duane Pulford, Jeff Dains, Andi Moffatt, and Mayor Mary Gaasch. Councilor absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions or corrections to the meeting agenda. There being none, Councilor Pulford moved and seconded by Councilor Dains to approve the agenda. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any corrections to the October 26, 2021 City Council meeting minutes. There being none, Councilor Grove moved and seconded by Councilor Moffatt to approve the minutes of the October 26, 2021 City Council meeting. Motion carried unanimously on a roll call vote. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Moffatt moved and seconded by Councilor Dains to approve the claims totaling $94,448.38. Motion carried unanimously on a roll call vote. Consent Councilor Dains moved and seconded by Councilor Pulford to approve the Consent Agenda thereby approving Resolution No. 110921A — Designating Polling Places for the 2022 State Primary and State General Elections, and Resolution No. 110921B — Approving Variance for Xcel hnergy, 2535 Larpenteur Avenue. Informational Presentations/Reports A. City Council Updates Mayor Gaasch, Councilor Dains, and Councilor Pulford thanked the volunteers who organized the Halloween events. Mayoi Gaasch had a meeting with the Regional Council of Mayors where topics included returning to the office and what cities will look hke post pandemic. Councilor Dains stated that Metro Transit planned to cut five percent of their bus routes. Public Hearings A. Conditional Use Peimit Application for a Duplex at 1792 Lake Street The applicant, Joe Taylor requested a conditional use permit to change 1792 Lake Street from a one -unit to two -unit dwelling Bownik provided the Council with information on the application LAUDERDALE CITY COUNCIL MFh,Fh;TING MINUTES HELD REMOTELY VIA TELF,COI\ FKERENCE Page 2 of 3 November 9, 2021 as well as city code regarding the issuance of conditional use permits. The Council asked questions in advance of opening the public hearing at 7:20 p.m. Joe Taylor addressed the Council providing information on building layout and access relevant to the discussion. Ron Reining, 1787 Lake Street, addressed the Council to ask questions about the process and commented on aesthetic and maintenance standards that rental pioperties should adhere to. The Council directed staff to bring back a resolution of approval to the next meeting. Discussion/Action Item A. Proposed 2022 Fund Budgets and Utility Rate Setting Administratoi Butkowski presented the preliminary Fund Budgets (Funds 226-603) and utility rates for 2022. The storm and sanitary sewer fund balances are healthy and staff do not propose raising those rates. Staff proposed raising the recycling rate to covei the true cost of recycling in the City. Set Agenda for Next Meeting The next Council meeting may include the October financial report, a contract with Northeast Youth and Family Services, a contract for building official services, and a legislative update by Representative Alice Hausman and Senator John Marty. Work Session A. Community Development Update Butkowski stated that the City was accepting applications for the public works position. She said the grant application for gap financing was due to Ramsey County on November 15. B Opportunity for the Public to Address the City Council Mayor Gaasch opened up the floor to anyone in attendance interested in addressing the Council. Joe Taylor, 1743 Eustis Street, said he will attend the December city council meeting for the parking requirements discussion. There being no other people interested in speaking, Mayor Gaasch closed the floor. Mayor Gaasch moved the meeting into a closed session at 8:02 p.m. Closed Session A. City Administiator Performance Evaluation Councilor Moffatt moved to exit the closed session at 8:47 p.m. This was seconded by Councilor Pulford and carried unanimously on a roll call vote. LAUD F,RDAL F CITY COUNCIL MN;I4TING MINUTES HF4;LD REMOTELY VIA ThLECONFERENCFi, Page 3 of 3 November 9, 2021 Adjournment Councilor Moffatt moved and seconded by Councilor Grove to adjourn the meeting at 8:48 p.m. Motion carried unanimously. Respectfully submitted, Heather Butkowski City Administrator To: From: Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action Mayor and City Council City Administrator November 23, 2021 List of Claims The claims totaling $21,789.68 are provided for City Council review and approval that includes check numbers 27683 to 27698. Accounts Payable Checks by Date -Detail by Check Date User: Printed: iniles.cline 11/16/2021 3:21 PM Check No Vendor No Vendor Name Invoice No Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 ACH 47 27683 65 17839009 27684 184 4101051646 4101051646 4101755552 4101755552 27685 192 133932745 Public Employees Retirement Association PR Batch 52300.11.2021 PERA Coordinated PR Batch 52300.11.2021 PERA Coordinated 11/12/2021 PR Batch 52300.11.2021 PER PR Batch 52300.11.2021 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 52300.11.2021 State Income Tax 11/12/2021 PR Batch 52300.11.2021 Stat( Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 52300.11.2021 Deferred Comp PR Batch 52300.11.2021 Deferred Comp 11/12/2021 PR Batch 52300.11.2021 Def( PR Batch 52300.11.2021 Def( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52300.11.2021 Medicare Employer Po PR Batch 52300.11.2021 FICA Employee Portio PR Batch 52300.11.2021 Medicare Employee Pc PR Batch 52300.11.2021 Federal Income Tax PR Batch 52300.11.2021 FICA Employer Portioi 11/12/2021 PR Batch 52300.11.2021 Med PR Batch 52300.11.2021 FIC, PR Batch 52300.11.2021 Med PR Batch 52300.11.2021 Fed( PR Batch 52300.11.2021 FICI Total for this ACH Check for Vendor 46: Public Employees Insurance Program PR Batch 52300.11.2021 Health Insurance PR Batch 52300.11.2021 Dental Allstream Inc. Fax Line Cintas November Uniforms November Uniforms November Uniforms November Uniforms Comcast Holdings Corporation October Internet 11/12/2021 PR Batch 52300.11.2021 Heal PR Batch 52300.11.2021 Den Total for this ACH Check for Vendor 47: Total for 11/12/2021: 11/23/2021 Total for Check Number 27683: 11/23/2021 Total for Check Number 27684: 11/23/2021 1,062.07 1,225.46 2,287.53 712.25 712.25 1,795.31 1,103.88 2,899.19 259.78 1,110.76 259.78 1,655.82 1,110.76 4,396.90 2,429.66 120.48 2,550.14 12,846.01 52.84 52.84 6.04 6.03 16.54 16.53 45.14 413.00 AP Checks by Date - Detail by Check Date (11/16/2021 3:21 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 27686 25 EMCOM-009575 EMCOM-009590 EMCOM-009607 EMCOM-009640 EMCOM-009655 EMCOM-009671 27687 25 11102021 27688 25 11122021 27689 9 229081 27690 134 00118 27691 185 112021 112021 112021 27692 30 355064 27693 5 619861-10-21 27694 135 1021572525 27695 4 INV 1253 INV 1253 27696 90 9891812534 County of Ramsey September Fleet Support September 911 Dispatch Services September CAD Services October Fleet Support October CAD Services October 911 Dispatch Services County of Ramsey Recording Fee - Mills Sewer Line Total for Check Number 27685: 11/23/2021 Total for Check Number 27686: 11/23/2021 Total for Check Number 27687: County of Ramsey Recording Fee - Davis Retaining 'Wall Agreemen Genuine Parts Company Inc Motor Oil Katrina Joseph October Legal Services Lauderdale Certified Auto Repair Inc October Fuel October Fuel October Fuel League of Minnesota Cities 2022 Elected Leaders Institute - MG Premium Waters Inc 11/21 Water Delivery St Paul Pioneer Press Publish 1792 Lake CUP Notice 11/23/2021 Total for Check Number 27688: 11/23/2021 Total for Check Number 27689: 11/23/2021 Total for Check Number 27690: 11/23/2021 Total for Check Number 27691: 11/23/2021 Total for Check Number 27692: 11/23/2021 Total for Check Number 27693: 11/23/2021 Total for Check Number 27694: The Neighborhood Recycling Company Inc 11/23/2021 September Multi -Family Recycling September Single Unit Dwelling Verizon Wireless October Cell Phone Total for Check Number 27695: 11/23/2021 413.00 6.24 880.50 120.61 6.24 120.61 880.50 2,014.70 46.00 46.00 46.00 46.00 32.31 32.31 925.00 925.00 26.83 125.22 26.83 178.88 275.00 275.00 8.99 8.99 18.90 18.90 405.03 2,917.39 3,322.42 30.87 AP Checks by Date - Detail by Check Date (11/16/2021 3:21 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 9891812534 9891812534 27697 7 9022194-0500-5 27698 74 754037869 754108914 75441434 754784162 755148007 755148007 755148007 755148007 755155364 755155364 755155364 October Cell Phone October Cell Phone Waste Management Inc November Public Works Xcel Energy Larpenteur Bridge Lights 2430 Larpenteur Avenue W Larpenteur Avenue October Street Lighting 1917 Walnut Street 1885 Fulham Street 1885 Fulham Street 1917 Walnut Street 1891 Walnut Street 1795 Eustis Street 1891 Walnut Street Total for Check Number 27696: 11/23/2021 Total for Check Number 27697: 11/23/2021 Total for Check Number 27698: Total for 11/23/2021: Report Total (21 checks): 61.73 30.87 123.47 531.64 531.64 73.06 12.69 59.46 446.43 35.93 25.00 31.22 25.00 81.60 66.56 52.43 909.38 8,943.67 21,789.68 AP Checks by Date - Detail by Check Date (11/16/2021 3:21 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent X Presentation Public Hearing Discussion Action Resolution Work session MEETING DATE November 23, 2021 ITEM NUMBER Resolution approving a conditional use permit for 1792 Lake St STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the last meeting, the City Council directed staff to bring back a resolution of approval, with some conditions. The resolution is attached. OPTIONS 1) Adopt the attached resolution as presented.. 2) Modify the resolution before adoption. STAFF RECOMMENDATION: Motion to adopt Resolution 112321A—A Resolution Granting a Conditional Use Permit for a Two -Unit Dwelling at 1792 Lake Street. COUNCIL ACTION: Member introduced the following resolution and moved its adoption: CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 112321A A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR A TWO -UNIT DWELLING AT 1792 LAKE STREET WHEREAS, Joe Taylor (the "Applicant") is the owner of a residential home located at 1792 Lake Street (the "Property' ); and WHEREAS, the Applicant has applied for conditional use permit for a two -unit dwelling in the R-1 District, which allows two -unit dwellings as a conditional use; and WHEREAS, on October 29, 2021, following written notice to the owners of all properties located within 350 feet of the Property, the city council conducted a public hearing on the Applicant's request for a conditional use permit for the proposed use and received written and oral testimony related thereto; and WHEREAS, upon the conclusion of the public hearing, the city council authorized the preparation of this resolution granting the conditional use permit, subject to certain terms and conditions. NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Lauderdale that a conditional use permit be issued to the Applicant authorizing a two -unit dwelling at the Property, subject to the following terms and conditions: 1. The Applicant shall conduct business at all times in such a manner that the Property is not the source of any public nuisance under state statute or city code. 2. The Applicant allows an inspection for code compliance be performed of the Property's interior by the city's residential building official. Adopted by the city council of the city of Lauderdale this 23rd day of November, 2021. Mary Gaasch, Mayor ATTEST: (SEAL) Heather Butkowski, City Administrator -Clerk LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date November 23, 2021 ITEM NUMBER 2022 U ility Rates STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the previous meeting, the City Council reviewed the pioposed sanitary sewer, storm sew- er and recycling rates for 2022 Staff's recommended not increasing the sanitary and storm sewer rates. The recycling rates were proposed to increase by 14% or $1.00 per month to catch up to the cost of the new recycling contract. A copy of the Utility Rate Study follows. If there are questions, the item can be removed from the Consent Agenda for further discus- sion. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council adopts Resolution No. 112321BA Resolu- tion Establishing 2022 Sanitary Sewer Rates, Storm Sewer Rates, and Recycling Rates. RESOLUTION NO. 112321B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ESTABLISHING 2022 SANITARY SEWER RATES, STORM SEWER RATES AND RECYCLING RATES WHEREAS, the City of Lauderdale incurs expenses related to the operation of its sanitary sewer collection and disposal system, including Metropolitan Council Environmental Services wastewater treatment fees, as well as its own costs for salaries and maintenance of the utility; and WHEREAS, the City of Lauderdale incurs expenses related to the operation of its storm sewer collection system, including costs for capital projects, salaries and maintenance of the utility; and WHEREAS, the City of Lauderdale incurs expenses related to the operation of its residential recycling program, including costs for salaries and collection of materials; and WHhREAS, sanitary sewer rates, storm sewer rates and recycling rates are set annually by the Lauderdale City Council; and WHhREAS, the City Code provides for the collection of sanitary sewer service charges, storm sewer service charges and residential recycling collection; NOW THhREFORE, BF, IT RESOLVED that the Lauderdale City Council sets the following rates for 2022: • Sanitary Sewer o Residential: A flat rate of $57.76 per residential unit per quarter o Commercial: $2.86 per unit of water consumption per month, ■ with a minimum monthly charge of $13 • Storm Sewer: A flat rate of $17.75 per quarter per REF (Residential Equivalency Factor) • Recycling: A flat rate of $8.17 per cart per month Adopted by the City Council of the City of Lauderdale this 23rd day of November, 2021. Mary Gaasch, Mayor (ATTEST) Heather Butkowski, City Administrator 2022 Sanitary Sewer, Storm Water and Recycling Rate Study Key Findings Annually, the City of Lauderdale establishes iates for sanitary sewer, storm water and recycling collection. Staff has completed the review and recommends the following: o A 0.0% increase is proposed for the sanitary sewer residential and commercial charges. • A 0.0% increase is proposed for the storm water charges. • A 14.0% increase is proposed for the recycling collection charges. 2 Goals of a Utility Rate Study The purpose of the rate study is to ensure that: 1. Rates are sufficient to pay for the ongoing operations and capital improvements, and to maintain adequate cash balances. 2. Staff and Council revisit cash balance policies to ensure they are meeting their enterprise system's current and future needs. 3. The rate structure distributes the costs of operating the system across utility users consistent with the policy objectives of the Council. 3 Sanitary Sewer Utility The Metropolitan Council adopted a Metropolitan Wastewater Charge for 2022 of $250.0 million, an increase of 4.0% over 2021. The City's share is $139,376 which is $11,420 less than 2021. Sanitary Sewer Capital Improvements The 2022-2031 Capital Improvement Plan (CIP) anticipates spending $10,000 on sewer cleaning and televising since the last cured -in-place lining project will be completed before the end of 2021. Target Cash Reserves — Sanitary Sewer Funds Adequate cash reserves are needed to accommodate cash flow needs, invest in sewer replacement projects, and save for future capital projects. The City Council established a goal of setting aside at least half of the depreciation expense each year to grow the cash reserve. Due to the health of the fund, lack of pressing new infrastructure improvements, and reduction in wastewater treatment fees two years in a row, cash reserves are adequate. Theiefore, staff is proposing a 0.0% increase to the sanitary sewer rate. Quarterly Sanitary Sewer Rate History Sewer Rates 2017 2018 2019 2020 2021 2022 Residential Base Charge $54.09 $55.01 $57.76 $57.76 $57.76 $57.76 Commercial Flow Charge $2.67 $2.72 $2.86 $2.86 $2.86 $2.86 % Increase 2.5% 1.7% 5.0% 0.0% 0.0% 0.0% 4 Sanitary Sewer Availability Charge The Metropolitan Council did not increase the base metropolitan sewer availability charge (SAC) for 2022. The SAC rate will be $2,485 foi metropolitan customer communities. The rate is the same since 2014. Pursuant to Minnesota Statute 473.517, subd. 3, a metropolitan SAC is paid by our community to the Metiopolitan Council as users connect to the metropolitan wastewater system for the first time or as a user's maximum demand for sewer capacity increases. These fees are foi the availability of capacity, not the actual use or flow in the metropolitan system as demanded by development or changes in use on specific properties within our community Laudeidale may adopt a different SAC rate that would include the Metropolitan Council amount plus additional funds for the City. Historically, Lauderdale has used the Metropolitan Council rate. 5 Storm Water Utility The Storm Water Utility pays for the infrastructure and maintenance that provides for and improves the quality of stoim water run-off. The City has been working with the area watershed districts on future projects to curb the City's contribution to pollution in the Mississippi River. Lauderdale's ordinance established a system for billing using Residential 1-i quivalency Factor (REF). A single family residential propeity is considered to be one REF and pays the base fee adopted by the Council. The other developed properties were individually assigned a certain number of REF's based on propeity size, impervious surface, and calculated storm water run-off. A propeity receives a credit if it has integrated storm water best management practices (BMPs). Since Lauderdale is considered fully developed, the City only anticipates an increase in the number of REF's when redevelopment occurs. Storm Sewer Capital Improvements The 2022 Capital Improvement Plan provides for spending on invasive species management and dredging of Gasperre Pond. Target Cash Reserves — Storm Water Fund The projected cash balances must be adequate to meet on-going storm water expenditures and ensure a cash reserve balance that allows the City to meet the obligations of its MS4 permit, especially Total Maximum Daily Load (TMDL) obligations imposed on the City by the Pollution Control Agency. As storm water projects can be expensive and TMDLs are expected as the City's runoff terminates in the Mississippi River, the City has raised the stoim water rates over the years to build the nest egg to cover future costs. Staff recommends not raising rates for 2022 as the Seminary Pond project was less than budgeted and will be paid in -full in 2021 and cash reserves are adequate. Storm Water Rate History Storm Water Rates 2017 2018 2019 2020 2021 2022 Residential $16.03 $16.25 $17.40 $17.75 $17.75 $17.75 Commercial $80.17 $81.29 $87.06 $88.80 $88.80 $88.80 % Increase 5% 1.4% 7.1% 2.0% 0.0% 0.0% Recycling Fee The City awarded hureka! Recycling a contract for weekly curbside collection through December 31, 2023. The iecycling contract price per month in 2022 is $5.98 per cart. Target Cash Reserves — Recycling Fund In 2020, rates were raised to begin covering the increased recycling costs that are the result of the upheaval in the recycling markets worldwide. Previously, the contract was based on the number of housing units and all units paid the same price for recycling service. Starting with the new contract in 2019, the cost was based on the number of carts to save tens of thousands of dollars through the duration of the contract. With the increased per cart cost, staff is recommending increasing the cost of collection until residents pay for the full cost of the service and reserves are replenished. This means raising rates by $1.00 per cart per month in 2022. The revenue is expected to cover costs and replenish the fund balance by $4,000. Recycling Rate History (Per Month): Recycling Rate Pet Cart 2017 2018 2019 2020 2021 2022 Residential /Mo, $2.84 $2.98 $3.17 $5.17 $7.17 $8.17 Residential /An. $34.08 $35.76 $37.98 $62.04 $86.04 $98.04 % Increase 10% 5% 6.4% 63% 39% 14% 7 Appendix A Sanitary Sewer Historical Rates Residential rates are a flat charge per month. $70.00 $60.00 $50.00 $40.00 $30.00 $20.00 $10.00 Residential Rates Lo N CO a> O N m d- Ln D N 00 CT) O r-1 N m' Qn m cn Ql O o o 0 0 0 0 0 o 0 c -i c--1 r-1 r-1 r -i Q> Ql Q> 0 0 0 0 0 0 0 0 0 0 0 O O O O O r -i r -i r-1 r -i N N N N N N N N N N N N N N N N Commercial rates are based on flow or consumption charge. $3.50 $3.00 $2.50 $2.00 $1.50 $1.00 $0.50 $- 1 1 N 00 CT) 0 r-1 CO Ol Ol QM CT) O O O Ql Ol Ql Cr) O O O r-1 r-1 r-1 c--1 N N N Commercial Rates 1 O O O O N N LD N 00 Ql O O O O O O O O N N N N -1- o r -i N m r-1 r-1 r-1 ' 1 O O O O N N N N '.4 O N 0 N I I I I I 1 l� h 00 CD O c --I r-1 r-1 r-1 r-1 N N N 0000000 NNNNNNN LD O N N 0 N 00 O N 1 - f CI) 0 r-1 N \-i N N N O O O O N N N N Appendix B Storm Water Historical Rates Storm Water rates are a flat charge based on Residential Equivalency Factor (REF) per month. $20.00 $18.00 $16.00 $14.00 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 $- Residential Equivalency Factor f Ln up N co rn o r1 cn cn O a) Qn cn O O a cn cn cn a. c O O r -i r 1 c-1 r--1 r -I r -i N N N 0 0 N m tet- Ln O O O O O N 1 1 1 lD N oo O O O O O O N N N 1 1 1 Ql O r-1 Co r-1 r-1 O O O N N N N H 0 N m r In O O O N N N 1 I 1 T LD N o0 r i r-1 r-1 O O O N N N rn o H tH N N O O O N N N N N 0 N Appendix C Recycling Historical Rates Recycling rates are per household (1999-2018) and per cart (2019 -present). These rates are collected through the property tax system as a special assessment. $9.00 $8.00 $7.00 $6.00 $5.00 $4.00 $3.00 $2.00 $1.00 $- Per Household/Cart Rate rn 0 0 CD 0 ri N 1 1 t 1 1 1 1 1 1 1 1 1 1 1 ri N m d' 0 0 0 0 0 0 0 0 N N N N Ln ri N 0 0 0 0 0 ri rrl 0 0 0 0 0 0 0 0 ro ri ri 0 0 0 1 (D N CO ri rl ri 0 0 0 rIN ri ON N N 0 0 0 0 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date November 23, 2021 ITEM NUMBER October Financial Report STAFF INITIAL APPROVFD BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month, staff provide the Council with an updated copy of the city's finances. Follow- ing are the revenue expense and cash balance reports for October 2021. This includes the new fund for tracking the American Recovery Plan Act funds. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for October 2021. General Ledger Cash Balances User: heather.butkowski Printed: 11/16/2021 3:20:37 PM Period 10 - 10 Fiscal Year 2021 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash Change Fund Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cui rent Assets Petty Cash Petty Cash 101-00000-000-10100 101-00000-000-10300 226-00000-000-10100 227-00000-000-10100 228-00000-000-10100 305-00000-000-10100 306-00000-000-10100 401-00000-000-10100 403-00000-000-10100 404-00000-000-10100 414 00000-000-10100 416-00000-000-10100 602-00000-000-10100 603-00000-000-10100 101-00000-000-10200 Investments - Fair Value 101-00000-000-10410 Adj Investments Grand Total -2,891,524.43 100.00 8,881.06 57,366.29 133,515.70 9,776.90 123,987.82 149,717.26 409,720.84 353,167.34 365,327.42 92,722.76 1,045,393.73 436,652.92 294,805.61 300.00 300.00 3,436,536.94 3,436,536.94 3,731,642.55 223,984.35 0.00 4,282.74 7.81 20.44 1.50 4,382.53 22.92 60.94 54.06 55.92 0.00 12,279.64 3,022.98 248,175.83 0.00 0.00 532.01 532.01 248,707.84 138,537.65 0.00 2,825.86 6,370.54 0.00 0.00 212.50 0.00 11,609.58 0.00 0.00 528.05 26,043.86 25,730.98 211,859.02 0.00 0.00 200,000.00 200,000.00 411,859.02 -2,806,077.73 100.00 10,337.94 51,003.56 133,536.14 9,778.40 128,157.85 149,740.18 398,172.20 353,221.40 365,383.34 92,194.71 1,031,629.51 413,944.92 331,122.42 300.00 300.00 3,237,068.95 3,237,068.95 3,568,491.37 GL - Cash Balances (11/16/2021 - 03:20 PM) Page 1. 0 e4 cz Y be ti Fam- CCS c) '-1 ^� a r�Q)� `J n/ % ExpendCollect YTD Balance Current Period imb bt 0 0 0.1 U Account Number General Fund I"- VD rnOoN CD M M 00 h 4 O M 06 1/413 • \d -VD VD O O 00 O O O• l7l • VO M u\.0 � O\ J ri VD d▪ ' N VDd-M O O V) • OM N6 VD O V) C\ <t000 N 0o 417tVDM p CT V'10 N N p ocm V)o C.< CA 0 on o0rn Nzt VD\O N n d' O1O N 16 OOM 00 N VO 1-+ d' N OV)OOON p O MO O\ 0 d' O o (DR Oodorn p Me. O 00OOOCI O 0 0 0 0 0 p 0 0 CrR 0 0 0 p • V CO OOO �[^VOO V) C\ t- Vj O N N CTon CA N 00 00 V1 0 ct ti O N • a aCri w C '0Ci) O C ~ w C o C9 o 4-4 rdU C/1 C C bA bA U IT y U1.1)� 1 0[ 0 e -i N 00 00 00 riN N h N ler li CT M d O N CD CD N c-1 o Vlo qj OO V N W O\ C\ V'1 N O O N v--•NO p Ntr. o\ O N N 'K CA 00 tr; 1/46� o N [� 00 r- O mct I N00 00 [.-- O • N d 0 M CO O O CNN 00 00 c N O\ O O p \O'NO O 00 M d O O \O Mth d• M O O O O p O O O O 0 ✓ od.O 0 O N O 0 O V O C\ CO • O 0 a) Upc d O a 04 1-4 0 bA Ci' d N a O r-4 Immm) &) N 000 N 00 r-1 N d• 00 N CID0\ N rh M telrgeel N H r-1 O N 00 r•-1 0 0 CN 00 to -114,021.29 General Fund GL - Revenue vs Expense (11/16/2021 - 03:23 PM) % Expend/ColIect YTD Balance Current Period Pcs 0 a Account Number oo O o O d - N O N N M H O 00 in .-a 00N en M N N 1-1 r N N 00 N NttrO O 1-4O O r-1 MON p "Q o o p • O M p co N MO47F p Cr) O O p vi oo co O d [N vn p .-a IC M N O t pI 1/4.0 1/43 CD cn 00 00 - N OO 0 O O lei O O O t� N 9 4- U U cd0 N 0 > NO up to o ' 0 0'.5 a WwcnOU 01 0 1-1 49 N 0 O 00 rl 00 N 00 N O N N 00 H r O 000 4 M N 0 00 00 b 00 00 00 0 0 U 0 U a 4) 0 W 0 N GL - Revenue vs Expense (11/16/2021 - 03:23 PM) ..yy M h cc :NI ' O N O N cc! O N -.0 . .- L:i C Cd Daa'w" % Expend/Collect YTD Balance Current Period Account Number CD O O Q\ 0 0 0 r o0 O N 4) h O O p VD O O p 00 N v-; D\ VD O N O1 ( N OOT N VO VD M M O\ IcctC O o0 O O h h to ci6 rn N N VD O M CO try O M CV O M N N O N p \O O d: .M-+ O 4•1 N M M N 0 0 O p 0000 4 O C\ In0 V1 00 M � CT N bA U b U cvs0 v to 0 O N t" 1' N artti a y a Na F4 &DOU N N wet In 00 N 00 M 00 H 1-1N O N tn o N 0 M 00 00 V' N Cr) 4 a - 03:23 PM) GL - Revenue vs Expense (11/16/202 % Expend/Collect YTD Balance Current Period O p O O O O O O O • r O N rP V' e-1 r-1 b b VM) *Mr) M M H H V' '1' rme • b M M M M M M H Nzt 'Tr O • O N CI)0 p l O O O tit O O O Account Number American Rescue Plan Act American Rescue Plan Act GL - Revenue vs Expense (11/16/2021 - 03:23 PM) Cr) YO N \0 0 0 t C) r-' O N U 0 b c3 Ct P+ al r % Expend/Collect YTD Balance Current Period Descrytion Account Number O U 0 M 00 1.04t O eA N 00 N V) 1/40 'cF 1 \ 00 N M tn H M O O M O p 0 d N N 1) bi�13 aS b U U 0 • U CD 7 Li) (t) Con cu 4-a non MCO N O CA 00 In M M N • ‘O vet M O O to O O N N Vj tri N N GO TIF Revenue Bonds 2018A GL - Revenue vs Expense (11/16/2021 - 03:23 PM) pajo3/puadxa 04, YTD Balance Current Period O cc tnCN Q\ VD cz hl vo 0 o C; N N ^O O o 4 y a E &D o N • s. N N ON WOO 14 g/40 1/40 Ire N tn 00 116 cla N o Inc .1 O O V'1 1` co N O N O rig VO *1)wet H N MLei VO N M 00 00 [� et '-1 et __ Q\ t O fl N H O O VI 00 N et H 2019A Improvement Bonds GL - Revenue vs Expense (11/16/2021 - 03:23 PM) a M y ▪ .y M M p(1/41 N 0 • 1/40 O O Cl 4- cd ' 1 0 a) O• cd ci)a0L, % Expend/Collect YTD Balance Current Period Description Account Number O N O O O\ CD 7-1 O \ O O O O o O vo O a O O M O O \ O C O 0 co a O G ti 0 O 0 0 " 1> 0 o P4 bD 4.4 U CA 1- ccs U E O Up V d G o 0 it r" Of) N 1-. C7 g 4 0 0 wit O� N O O O d C4 O • o O 0 CT rt O ONO H 14 ."41 V) N tg N 7i-41% M N N N CD O D o O W O 00 'd d rr r C5 o a cool o a O O p O O O O O O O0I CD CD O O O OCD C0 O O O Cr• ) a bu o.J U N Z Q' 'ate X�J cd .a WOUO c W General Capital Projects GL - Revenue vs Expense (11/16/2021 - 03:23 PM) % Expend/Collect YTD Balance Current Period Description 0 O O M N CD O N O O M t` O N p\ I--- M o0 • N 0 O N 0 O N icA M bo ONct O O O O O O 0 O 0 O O op N C cep arga U e a O a) ell C 'O P4 N O q Ri bA 0 O v -ow N 0) M O N N \O 7 O O O O ct d a CD 0 OOOI o O O O O w ool O O O N VD • 0 CD r O O 3 O O O 0 0 O O O cct •U 0) a tn• O�N, cy d tip W EL CCS a) PE U(21O 00 rinib ti O O d 0 W M rt GL - Revenue vs Expense (11/16/2021 - 03:23 PM) 0 \ 6 tkoLLIU © A / 0 0 cu 0 ¢ > 0 Expend/Collect YTD Balance Current Period Description OOc @\\ 3/3 $ 300CS ri \ 0\ N1/446 n 5 \ @| \ \ 9 \| @ \ \ .J » SV\ D }w 2 t\k \f§ \ \ /1 3 @ @ @1 @ \ /J» d o\d d / 2 e \ 0 o 016 cq \ \ / /1 00 0 @ 55/ @ $ 3/c| / 6 3 e / @ @ /| \ @ @ @| @ @ SCD @ SCD } k 22 4.1 & # 0 Z \g» 4 /§) o jtz 41 §®y » 2 e ) § 3 Cm)§§ /) \8}/� ( §k\\ m §ta•q/ t 514 C4 \ P*ka>o ■ 4zu3 m Park Capital Projects J GL - Revenue vs Expense (11/16/2021 - 03:23 PM) CD Tid a _ a) a) M Cr) N N "' 0 P N • O 1 N ��1 �1-10 CD .)gi•b (14 44 Pallo3/Puadxa % o0l 0I o 0 O O O O O O q 0 01 0 0) 0 0 = O o 0 0 0 0 .. H Ct YTD Balance Current Period 00lo of o 0 O o 0 0 0 0 0 0I o 0I 0 0 0 0 0 0 o o bt 0 0 0 0 0 0 Pt 00 0 0 0 0 0 Pa N o N N by d o E (9ISU a� u 0 �ni Lei P4 to cia H ci)- CCID 0 FCSOC EO0. cq d a n m .w e r Q 4 0 75 N d 0 d G ta U U U y U A g g cri 0 g W 51.4 O 514 IS W z U v GL - Revenue vs Expense (11/16/2021 - 03:23 PM) M 3m o o N N rz OO N rt d:LI• -- 'rc 1) • • aa'w" % Expend/Collect YTD Balance Current Period Description 00 O O 00 O "71M ( ' • OtriI ai NO ch 04 OA c Q"0 U N Eo z [)-1-4_ C 1) Cl) N U y Ct n go v O 00 00 N r -I rmqM 00 r-1 00 00 7 N 1 tn M O O Nete o W O M 0 00 00 O O 0 M O O O p O 1/46 4 0- 0 4) (30 4- b G N ti N 0 Ftv0) 0 PS W O O 0 r 00 00 O 0 M to 0 4 0 rowl �i Development "Cr GL - Revenue vs Expense (11/16/2021 - 03:23 PM) % Expend/Collect YTD Balance Current Period 0 O 74:• 4 U 0) A 1-4 Account Nu 0 0 CD CD I O 0 CD O 0 O 0 0 0 0 O O O O O O O 0 oI o o O O O o O O) O 0 O 0 O O O O 0 O 0 0 0 O o O O O O O bD caS up T 0 cd U t 0 a) a0i Ct 0.) ag ca. gig WOU W Housing Redevelopment GL - Revenue vs Expense (11/16/2021 - 03:23 PM) a M M O N ', • N N fl O c ' 0 <d .. O N C 'yOj b C 4-3 G •p Cd 0 Dr' 1(r. pattoj/puadxa % YTD Balance Current Period at z Description 0 0 O O O O 0o0 O O O 0 0 p O O O 0 co) 0l O O O O O co01 O O O eous Revenue C4 O 4+ 0 O bA 0 cd irr O 0 0 0 O 0 0 0 0 0 1 0 0 O O O O O 0o 0 O O O O o00 0 0 • O O VD 0 O p N O O 0 0 0 O O O 0 00 t 0 00 N 1-1r 0 00 N 7 tin 0 00 0 CO O O o bA „co U o O to4 u) aJ t- o ti ao 'a°' WOoo W TIF District No. 1-2 GL - Revenue vs Expense (11/16/2021 - 03:23 PM) % Expend/Collect oen co p O 4 C\oo Q o °In a o rn it 00 N CtS Nc •-+ Ict i- 0 0 I 0 6 YTD Balance Current Period dbt pal O 00 Izt O VD 0 0 00 ti J 0 I O O O N O p O O\ O\ p O N r--: O N 1--' N C) 0 O Cf) o Q) U N C - R 8 C.) o ci .0 y U) )a t Ri bA U C) Cl ch C o E G y (/)E O acc ccc 41:-.: � sm.( c > Q U +1 y babONw CUczi a) G 4 • N '+�--% A ct G4 9 u o r1 ftt 00 Nat N M V) r•-4 b V) oo N O OI O O VO"ohl 0 O OO C\ ‘OdNO 0 bo d,tno p O r O o 0 N M N O O d' O .--1 .-. vl d1OMO0I d O p N NNO O N • d M O1/4N b00 p O C4 O O 0 36 1/46c t --: O O M 00 0 0 0 0 O O O O O O M O O N O Int, 00 vl O 0 O N o0 vl ti t 00 •-•4 N co V1 0\ N r-4 H roweal "at C N M M r-1 (NI O N V) � H Cr) N H 4) -106,857.00 Sanitary Sewer e GL - Revenue vs Expense (11/16/2021 - 03:23 PM) 0 k GO Ricua� 3--1 4) a) 0 c24 % Expend/Collect YTD Balance Current Period Description OMO OM O O Nobvi O O N O 0 O N rF O O r0 O M d - 0n el O 00 0 p O 'M.\D p O a c O O O VO N a\ O NVO0I O r M p O 00M O \O C7\ a\ N O OO OI O O O Oo4O O M O M vl CN0 O U N > • U U UC 4:4 U U N O d.ti p4 00 U • al ch amid v r2 N €4. 5-4 o C G r :> O al w c. i N• • vU, al O 1t) e-1 00 00 tr r Irl emi 00 M r 00 CN 00 rt O O 00 M 00 M 1 CN Izt CN M CO VO O M 00 V0 VO CN p O ILA O O\V0000 00 to N O p MNOd' O 00 In 00 N VO Nct v1 N \ ., (\1 v▪ l M ' I CN N O O O\\OOr O O M 00 N CON • v) ri O O O O O O O M O O O \O v1 01 O C.; r O v) 't O VD N CO O CD nz can) N CI) tO a°' UO N N1 re vi • et N Ln 7 rtON 1mi O O O 141 O ✓ r Ln N N O O V0 N 00 O G ✓ Un N Storm Water GL - Revenue vs Expense (11/16/2021 - 03:23 PM) Expend/Collect YTD Balance Current Period OOOI O OOOO OI O O O O O O O O O O p O O O O p O O O O O p O O OOOI O 000001 O O O O O O O O O O p O O O O p O 0 0 0 0 p O O OO OI O 0000 p O O O O p O O O O O p O O O O O O 0 0 0 0 O O O OOOI O OOOOOI O O O O p O O O O O p O O O O O O 0 0 0 0 p O O wimil CbL ) O O O( O O O O O p I O O :1 O O p O O O O O p O O 0 Account Number ti a) bn cn a U .G Gt U 0 O U% cn b o4 bb Q] cd rn O T 0 U ti ^ N N cdd N •> ..U. cn 0 4 2 &) id O O 0 h b ani ani ad CI) ani ti y 4.) "O 44I4H 0 P4 WaiOUfO W 44 GL - Revenue vs Expense (11/16/2021 - 03:23 PM) 33a11o3/puadX °6 VD • VD tin e- rem( r i M kql N YTD Balance Current Period CT O1 O 4riOTget 40 7t 01 VD VD Ch S N VD O N rti M N 4- 7 1 • • M +-' 000 Cla bbt OOO ID M It) b O C\0000 M N 00 rti V N N N GL - Revenue vs Expense (11/16/2021 - 03:23 PM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date November 23, 2021 ITEM NUMBER Year End Financials STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City hires AEM Financial Solutions on closing the year-end books and pre- paring for the audit. It is a valuable tool which allows staff to continue working on priority projects instead of losing about a month to preparing foi the audit. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council enters into an agreement with AEM Financial Solutions for assistance with audit preparation as presented. Financial S cil ut 1 on s November 10, 2021 Proposal for Audit Preparation Services for 0 1891 Walnut Street Lauderdale, Minnesota 55113 Lighting the path forward c t�1 Proposed By: Victoria Holthaus, CPA Partner 1 Abdo victoria.holthaus@abdofs.com Direct Line 952 715.3069 5201 Eden Avenue, Ste 250 Edina, MN 55436 952.835.9090 952.835.3261 Ii1i nancia 1 Solutions Heather Butkowski, City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, Minnesota 55113 November 10, 2021 Dear Heather, AbdoSolutions.corn Thank you for the opportunity to submit this proposal to the City of Lauderdale, Minnesota (the City) for audit preparation services. Based on our past experience with cities of comparable size and complexity, we believe our structured contract with defined outcomes offered through Abdo Financial Solutions, LLC (Abdo FS) would provide the City with excellent audit preparation services. We believe our solution will result in the City receiving high level information, continual improvement of processes and allow the City to keep overall costs stable. Our proposal is based on the needs of the City laid out in the request for proposal and the experiences we have had working with other cities. The proposal outlines the scope of services we believe will address the needs of the City. The term of this contract shall be from December 1, 2021 to February 28, 2022 An Abdo FS representative will be in the City offices as necessary to perform responsibilities as noted on the Scope of Services page. Services will also be performed remotely as necessary. Investment by the City for services is indicated in the financial page. This quote is valid for thirty (30) days. Abdo FS would like to thank the City for the opportunity. We look forward to exceeding your expectations and continuing our long-term, mutually beneficial relationship. Sincerely, Abdo Financial Solutions Victoria Holthaus, CPA Partner j Abdo 7787)577 Lighting the path forward id_t CC I 05 Meet Your Team 08 Government Experience 10 Technology 11 Value 12 Scope of Services 13 License & Independence 14 Why Partner with Abdo 15 Diversity, Equity & Inclusion 17 Value Added Services Appendix A - Agreement for Financial Services Appendix B - Agreement for the Provision of Professional Services A 4..rM o N Financial Solutions • b do c-� 9R Ifs 1[1 In assembling our team to serve the City of Lauderdale, we have assigned experienced individuals who know and understand your unique financial accounting needs. Our proposed delivery team has substantial experience working with cities similar to City of Lauderdale. Our team members and their respective experience are briefly profiled below. Full biographies for the team are located on the following pages. Victoria I-Iolthaus, CPA Partner victoria.holthaus@abdofs.com Direct Line 952 715.3069 Abdo Financial • Solutions Tyler See, CPA Manager MaryEllen Stuk Associate tyler.see@abdosolutions.com maryellen.stuk@abdosolutions.com Direct Line 952 939.3230 Direct Line 952 939.3205 TEAM MEMBER BIO: C P A 0 01R LAS Partner Municipal Advisor Representative (Series 50) victoria.holthaus@abdofs.com Direct Line 952.715.3069 Pa joined the Firm in 2018 as a Senior Associate after having served as an Accountant for local and city government finance and administration departments. She specializes in working with cities for accounting and finance needs of budget development, audit preparation, financial statements, long term plan developments and accounting process needs. Pa is a member of the Abdo Diversity & Inclusion Committee, as well as the Abdo IT Committee. EDUCATION • Bachelor of Science in Accounting, National American University Master of Arts in Public Administration, Hamline University • Minnesota Certified Municipal Clerk • Continuing professional education PROFESSIONAL MEMBERSHIPS • Minnesota Society of Certified Public Accountants • American Institute of Certified Public Accountants Government Finance Officers Association of the United States and Canada Minnesota Government Finance Officers Association AFFILIA TIONS Hamline School of Business, Accounting Board Member QUALIFICATIONS • 16 years of experience working with local governments in finance and administration • MSRB Municipal Advisor Representative (Series 50) Experience with budgeting, capital planning and debt management • Process evaluation and process improvement engagement lead /-\\ irk .677 -An Lighting the path forvvard Mankato Office 100 Warren Street, Ste 600 Mankato, MN 56001 507.625.2727 507.388.9139 Edina Office 5201 Eden Avenue, Ste 250 Edina, MN 55436 952.835.9090 952.835.3261 TEAM MEMBER BIO: CPA L -1 Manager tyler.see®abdosolutions.com Direct Line 952.939.3230 Tyler joined the firm in 2017 after completing his Accounting degree from Minnesota State University, Mankato. He was a government audit intern in the 2017 audit season. Tyler works with a variety of local governments and schools in Minnesota providing annual audits. In addition to his expertise in annual auditing, Tyler is experienced in municipal Tong -term financial plans and utility rate studies. EDUCATION Bachelor of Science in Accounting, Minnesota State University - Mankato Graduated Cum Laude • Master of Accounting, Minnesota State University — Mankato • Continuing professional education as required by AICPA PROFESSIONAL MEMBERSHIPS • American Institute of Certified Public Accountants Minnesota Society of Certified Public Accountants QUALIFICATIONS 5 years of experience in auditing local governments and schools in Minnesota Over 90 percent of billable time relates to governmental clients • Works extensively with Microsoft Office and several accounting software • Experienced in municipal government long-term financial plans and utility rate studies (71 /in Ilhalg Lighting .the path fonvard Mankato Office 100 Warren Street, Ste 600 Mankato, MN 56001 P 507.625.2727 F 507.388.9139 Edina Office 5201 Eden Avenue, Ste 250 Edina, MN 55436 P 952.835.9090 F 952.835.3261 TEAM MEMDE l B10: try ' J [ _ 7 Associate maryellen.stuk cl abdofs.corn Direct Line 952 939.3205 TTflI,_�Cc L- L A, MaryEllen joined the firm in 2020 as a Government Audit intern after graduating with a Bachelor of Science in Accounting from the University of Northwestern - St. Paul. After her internship, she transitioned into her current role as an Associate with the Financial Solutions team. She serves local governments in a variety of roles, including, but not limited to: monthly and annual reporting, audit preparation, budget development, and payroll. MaryEllen is an active member of the Firm's Diversity, Equity & Inclusion (DEI) Committee, focusing on internal education. EDUCATION • Bachelor of Science in Accounting, University of Northwestern - St. Paul Gradated Magna Cum Laude Dean's List • Currently working to become a license CPA • Continuing professional education QUALIFICATIONS • 2 years of experience in auditing local governments and municipalities. • Experience in a variety of roles within local government, including but not limited to: monthly and annual reporting, audit preparation, budget development, training staff, utility billing, payroll, and investment management and reconciliation. • Extensive experience in accounts payable and accounts receivable within local governments. Works with Microsoft Office, as well as accounting software such as Banyon and QuickBooks. Active member of the firm's Diversity, Equity, and Inclusion (DEI) Committee with a focus on internal education. Lighting the path forward Mankato Office 100 Warren Street, Ste 600 Mankato, MN 56001 P 507.625.2727 F 507.388.9139 Edina Office 5201 Eden Avenue, Ste 250 Edina, MN 55436 952.835.9090 952.835.3261 (---L711rA Lir r r fit r-c(lrlo OLi r, You can have confidence in our years of experience performing consulting services, the quality of the accounting services we offer and our understanding of the unique challenges our clients face in the government space. Since 1963, we've served cities just like yours. With an unwavering commitment to streamlining processes, training staff, and finding technology-based solutions, we proudly offer excellence in city consulting and auditing. Out of our 160 -strong, talented staff, over 40 team members are 100% focused on government clients, which include over 100 cities and other governmental entities. By serving cities across Minnesota, we have become experts in the n uances of how to best support your city. Our expertise affords you a consulting experience that is painless. We do this by communicating up front, coming fully prepared, and being available throughout the year to support you. PROCESS Our methods are centered around incorporating technology to deliver unparalleled solutions for government organizations. In addition to our consulting experience, our firm expertly performs outsourcing for governments giving u s a wealth of experience in a consulting role. We don't believe in a one -size -fits -all mentality. So together, we'll focus o n the needs that are relevant to your city and provide the right services to meet them with a customized methodology based on your needs. We're focused on developing creative, customized solutions to help your city mitigate costs and boost efficiency. FOCUS Through continuous training and growth opportunities, we've established an environment with a focus on serving city governments. We spend more than 100 hours training and onboarding to ensure success for our clients. We truly hope that you allow us to be your partner. Together, we'll go beyond the numbers to best support your city. Abdo Financial Solutions Government Experience Continued QUALIFICATIONS • GFOA and MnGFOA Association members • Government operations training MSRB Municipal Advisor Qualified Representatives (Series 50 and Series 54) Consulting services for over 100 cities • We've assisted many municipalities in preparing for the GFOA's Certificate of Achievement for Excellence awards in financial reporting OUR FINANCIAL MANAGEMENT AND CONSULTING SERVICES INCLUDE: • Budget process development • Capital improvement planning • Cash flow analysis • Cost containment processes Debt management plans • ERP system consulting • Federal and State relations/Grant consulting • Finance Director services • Financial management plans 6 Financial reporting and analysis • Fleet: Operations and replacement rate analysis Interim accounting and financial services • Internal control evaluation • Long-term strategic planning • Payroll processing • Policy development • Process flows and efficiencies • Project management Quarterly and monthly reporting to management Reconciliations Software implementation Utility/fee analysis Year-end audit preparation and financial statement preparation Abdo Financial Solutions • (Ail lcypcy We believe technology should enhance our service offerings, making our work Tess intrusive, our time with you more productive and everyone's data more secure. The use of technology in our financial accounting services enables us to streamline our processes and helps to automate certain functions of our work so we are able to spend more time analyzing our results and working directly with you. Through the outbreak of COVID-19, our team has been able to seamlessly move to a completely remote work environment with no loss of productivity, cooperation, or communication. Since March 17, 2020, our staff has been successfully conducting remote services using the latest video conferencing and secure file sharing technology. Through Zoom, Microsoft Teams, or whatever technology your organization may use, our team will continue to work through normal procedures, including regular meetings with you throughout the engagement to ensure effective collaboration with your team. We take the security of our client's data - and our own - very seriously. A number of systems are in place to ensure the safety of your city's data. We operate in a completely remote hosted environment. This not only allows our staff to securely work from any computer, anywhere, any time, but also provides large-scale, cutting-edge technology and security for your data. Your data is housed in a secure data warehouse, not on laptops or local servers which could be stolen or misplaced IT ALSO MEANS: Q All firm staff use dual authentication to ensure that every login to our remote environment is secure and authorized. All data is saved on redundant servers so if one server fails, another immediately takes over with no data lost. All data is backed up continually which means we always have an extra copy for safe -keeping. All incoming emails and embedded links are scanned for viruses prior to landing in our inbox, which allows us to operate with more protection from phishing emails, malware attacks, and other digital threats. Our remote host vendor works exclusively with public accounting firms like ours and their client base includes approximately 300 firms. They maintain a Service Organization Control 2 (SOC 2) report covering their organizational controls over security, processing integrity, etc. This report is available for your review upon request. Abdo Financial Solutions "10 r- _l f ‘;"I Ul (:11 We at Abdo FS help cities achieve their financial goals. Our fees range from $145 to $404 per hour based upon the experience and level of the individuals to be assigned to perform your work. Fees are also based on the assumption and limitations outlined in the Scope of Services that follows. Below are the fees for our services. Services Period Estimated Fee December 1, 2021 — February 28, 2022 $ 8,000 This quote is valid for thirty (30) days. Audit preparation services will be billed in full at completion of the engagement or by February 28, 2022 Financial Solutions . cc --1 (G11 rv Teri, 111 0 Cash and investment footnote disclosure summary — prepared from the Bank and the investment reconciliations prepared by the City Interest allocation Taxes revenue and receivable reconciliation Special assessment revenue and receivable reconciliation Governmental and enterprise accounts receivable reconciliation State grant receipt coding reconciliation Transfers to and from other funds Prepaid items schedule Accounts payable Accrued payroll and payroll liability accounts reconciliation Compensated absences reconciliation Schedule of salaries payable GASB 68 pension reconciliation and related deferred inflows/outflows Deferred inflows/outflows/unearned revenue reconciliation Bonds payable reconciliation Fund balance/net assets schedule (includes reconciliation of restricted, committed and assigned fund balances/net position) Summarize journal entries needed to match above workpapers and provide to City staff for entry into the City's accounting system -`!!te]lti`i1I Devote uninterrupted time to work with us as needed Make candid representations about your plans and expectations Approve, enter and commit all journal entries to financial system Provide invoices for identified assets that needs to be capitalized Provide backup documentation for taxes and special assessments Make all management decisions and perform all management functions Provide an individual responsible to accept our work Provide remote access to accounting system, if possible NftrloNM Financial Solutions • 12 cense 1 LICENSED TO PRACTICE IN MINNESOTA jtclenc e The Firm and its entire CPA staff hold licenses to practice in the state of Minnesota. All licenses are in good standing. The Firm and several partners and staff are licensed in other states and also are in good standing. The Firm's CPAs are all members in good standing with the Minnesota Society of CPAs and the AICPA. Our professional staff and membership in professional associations indicates that the services we provide to your City will be of the highest quality. INDEPENDENCE Our standards require that we be without bias with respect to your operations. The Firm not independent of the City of Lauderdale as defined by auditing standards generally accepted in the United States of America. The Firm is a member of the American Institute of Certified Public Accountants Division of Firms and has received an unmodified opinion on its Peer Review. Our Peer Review was completed in 2020 and resulted in a pass rating. A copy of this letter can be provided upon request. The Firm has not had any federal or state desk reviews or field reviews of its audits in the last three years. We have had no disciplinary action taken or pending against the Firm during the past three years with state regulatory bodies or professional organizations. We maintain library facilities which include current professional literature and specific information for the industries that we serve. The Firm library is also reviewed as part of the external quality review program. The Firm has in-house training programs specific to our government clients. We also perform auditing and accounting updates for our clients that are organized by our staff. These practices ensure the quality of our staff over the term of engagement. Ikbdo Financial Solutions • ,. 11y P d r fc (}11' IVlb ((1 (( ABDO. YOUR PARTNER TO FINANCIAL SUCCESS. We're here because our clients need solutions to their challenges --not a commodity product. Through our dedication to teamwork development and relationships, we will help our clients thrive. The investments into our People + Process make a difference for you, our valued client. We focus on the challenges and needs that are relevant to your business or government agency. This allows us to be thoughtful in our approach in providing you with the best solutions, and leave you assured in the value of our deliverable. Abdo, established in 1963, has a professional staff of more than 150 in its Edina and Mankato offices. The two offices serve clients of all sizes and industries. Our services include audits, reviews and compilations, monthly accounting, tax planning and preparation, management advisory services and HR Outsourcing, to name a few. In addition, Abdo is recognized as one of the Top 150 firms in the United States and the 10th largest firm in Minnesota. WE LISTEN. WE ENGAGE. WE DELIVER. You'll know you're in the right hands throughout our entire engagement. And with our commitment to your unique needs, you can be sure that you'll receive great value that is worthy of your invested time. Active engagement with DFK International and domestic industry associations allows us to provide maximum value to your organization. Combining our internal expertise and technological resources with what we've learned about you allows us to deliver a solution that exceeds your expectations. Abdo Financial Solutions • • 1 i1 AbA Diversity, Equity Incitision At Abdo, we recognize the need for continuous improvement in diversity, equity and inclusion initiatives throughout our firm and the accounting industry at Targe. We believe that when we understand each other better, we grow better together. Through our annual Affirmative Action reporting, we identify areas where improvement is needed and take steps to address these areas. Over the past year, we have increased our efforts to promote diversity, equity, and inclusion within our firm and community through implicit/unconscious bias, anti -harassment, and interview training. In 2021, our Diversity, Equity, and Inclusion Committee looks forward to implementing a full scope of ideas, projects, and initiatives to move our firm forward through learning, understanding, and improving on these issues. We have increased our number of women at the highest leadership level in recent years, with the last four additions to our partner group being female. We strive for continued growth in our ability to attract and retain women and people of color within our firm and we are working towards greater equity and diversity for all within our industry. In order to build a more inclusive work environment, the firm has implemented diversity and inclusion education and have required all employees to attend a series of monthly sessions provided by the Greater Mankato Diversity Council. A video training resource on the topic of empathy is also being developed for further employee education and awareness. Additional DEI initiatives are listed on the following page. Please let us know if you have any questions or concerns regarding our DEI activity or have additional ideas on how we can improve diversity, equity, and inclusion at Abdo. 568°Io of our Employees are Female of our Management Level Employees are Female (industry average: 47%) (industry average: 23 i) Abdo Financial Solutions in 5% of our 2021 Interns were people of color Source: AICPA 2079 Trends Report ] Additional Diversity, Equity & Inclusion Initiatives `.M AICPA In 2020, the firm applied to be a co-sponsor for the AICPA PCPS George Willie Ethnically Diverse Student Scholarship & Internship, which allows 10 ethnically diverse accounting students the opportunity to be awarded internships with a firm that has been selected by the AICPA as co- sponsors of the program. Earlier this year, we found out that we were one of 10 firms in the nation to be selected as a co-sponsor for 2022 As a co-sponsor, we will host an ethnic minority accounting student to work alongside our CPAs and advisors during the 2022 internship season. NABA, INC. NATIONAL ASSOCIATION OF "l.ifl,►r,.1 IIi'(limb" BLACK ACCOUNTANTS, INC. For years, Minnesota State University, Mankato has been the primary university we recruit from for our summer program participants and interns. Recently, we met with the leaders of the newly formed National Association of Black Accountants chapter at Minnesota State University, Mankato and elected to be a sponsor for the 2021-2022 academic year. We believe this partnership is a starting point towards increasing the diversity of our future summer program participants and interns. Abdo Financial Solutions ywca mankato WOMEN'S LEADERSHIP CONFERENCE - We are committed to the continued support and advancement of women in our firm and in our communities and one of the ways we do this is through partnership with YWCA Mankato, an organization that is continually empowering women in our communities to enhance their individual strengths and build leadership skills. In 2020, we were proud to be a sponsor of the Elizabeth Kearney Women's Leadership Program and we continue to be an annual attendee of the Women's Leadership Conference — which was held ✓ irtually last year with great success! /Pslo P & ‘-t\x In 2021, we celebrated International Women's Day with the Edina Chamber of Commerce as the sponsor of the Healing & Moving Forward Together webinar - part of their Women Inspiring Leadership &t Learning (W.I.L.L.) series. Attendees heard from Jasmine Stringer - speaker, lifestyle e xpert, and author - as she guided us through how to communicate, be a better ally, and become connected, informed and engaged in support of o ur colleagues of color within the workplace and the community. c' dU`tt:] � L When you partner with Abdo, you get access to our entire catalog of services. Below is a selection of the services that we believe could be of great value to your city. If you have need of these services, please reach out to us so we can help' Our additional service offerings can be found at www.abdosolutions.com. TECHNOLOGY & DATA SOLUTIONS Empowering you with advanced data analytics & insights. Data is one of your city's most powerful assets. Using it to your advantage, however, can be a challenge. Our Technology and Data Solutions are designed to give you the information you need ---how, when, and where you need it. Our consultants leverage a powerful mix of technology and tools to support you with the data analytics and insights you need. From creating user-friendly dashboards and reports to managing software implementations, we deliver solutions that work for you. We help cities with: Strategic data analytics Software solutions: evaluation, selection & implementation Financial reporting solutions Automation solutions HR & PAYROLL SERVICES We help employers better support their most valuable resource... their people. Having clear and consistent HR practices that best suit the individuality of your bank is key, even more so in today's tight employment environment. And because the right policies are just as important, we lend our HR expertise to help you strategically plan for your future. We help cities with: Employee management and development Regulatory compliance Benefits analysis and administration, including the Affordable Care Act (ACA) and workers' compensation HR/Payroll software implementation and management Advisory services such as specialized labor cost analysis, compensation studies, and HR process development and implementation FINANCIAL REPORTING STANDARDS CHANGES We live in a world of constantly changing rules and standards when it comes to accounting and financial statement reporting. From one-on-one consulting to training for your entire financial team, we can help. Training on upcoming and current changes Liquidity footnote analysis Lease contract analysis Revenue recognition standards Financial A Solutions ii Value Added Services Continued UNIFORM GUIDANCE CONSULTING Is your city in compliance with Uniform Guidance? Aligning the requirements of your city's grant agreement with Uniform Guidance regulations can be a challenge. We can help determine which regulations apply to your city and how to best apply them. Our team will review your grants and provide valuable implementation guidance to ensure compliance. A few key areas to consider: Cost allocation plans Procurement plans Indirect cost rates Allowable expenditures 1I-IIRD PMk I \I AUDIT PREP & RESPONSE Need help getting ready for your audit? We can help. We are experienced in helping cities get ready for their audit, whether a financial statement audit, IRS audit, or other regulatory audit. PROCESS SOLUTIONS "Because we've always done it way" is an easy trap to fall into. But this outdated processes or systems rarely get results. Instead, they often lead to redundancies, unreliable outcomes, and frustrated staff. An ineffective process can become your Achilles heel in a crisis. Our customized process improvement solutions will meet you where you are and guide you to a better tomorrow. Our Process Solutions Services Include: Process Mapping Documentation -- How do transactions and data flow through your organization? Abdo ProEval -- Removing waste in your processes allows your team members to focus on what they were hired to do—and to spend more time on value-added initiatives. Abdo ProEval - Kaizen -- Does the project seem too large, or the change too overwhelming? The Kaizen approach is a pared -down version of our ProEval service. Instead of a full operational review, we'll focus on one aspect of your operations. Software Inventory & Assessment - Including recommendations for increasing efficiency and, if possible, reducing software -related costs. Abdo Financial Solutions • Abdo Financial Solutions \ ‘, 3,3 AGREEMENT FOR FINANCIAL SERVICES \, greement JLJIIL©]aJL]J5CLJJC1rn1 0 THIS AGREEMENT, is made and entered into on November 10, 2021 by and between the City of Lauderdale, Minnesota (hereinafter referred to as the "City"), and Abdo Financial Solutions LLC (hereinafter referred to as the "Contractor"). Articles of Agreement & Recitals WHEREAS, the City is authorized and empowered to secure from time to time certain professional services through contracts with qualified consultants; and WHEREAS, the Contractor understands and agrees that: 1. The Contractor will act as an Independent Contractor in the performance of all duties under this Agreement. Accordingly, the Contractor shall be responsible for payment of all taxes, including federal, state and local taxes and professional/business license fees arising out of the Contractor's activities; 2 The Contractor shall have no authority to bind the City for the performance of any services or to obligate the City. The Contractor is not an agent, servant, or employee of the City and shall not make any such representations or hold himself/herself out as such; 3. The Contractor shall be the exclusive outsourced accounting service provider for the City during the term of this Agreement; 4. The Contractor shall perform all professional services in a competent and professional manner, acting in the best interests of the City at all times. 5. The Contractor shall not accrue any continuing contract rights for the services performed under this contract. NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, it is agreed as follows: ARTICLE I INCORPORATION OF RECITALS The recitals and agreement set forth above are hereby incorporated into this Agreement. AbrioM Financial Solutions Agreement for Financial Services Continued ARTICLE II LIABILITY INSURANCE Section 1 Liability Insurance: The Contractor shall obtain professional liability insurance, at their expense with liability insurance coverage minimums in the amount of $2,000,000, which Contractor must secure and maintain during the term of this Agreement. Contractor will provide City with proof of liability insurance coverage under this Agreement in writing upon request by the City. ARTICLE III DURATION OF THE AGREEMENT Section 1 Duration: This Agreement shall commence upon date of execution by all parties and will remain in effect until February 28, 2022 unless earlier terminated as provided in Sections 2 and 3. Section 2 City's Termination Rights: City may terminate this Agreement upon sixty (60) days written notice in the event the City determines in its sole discretion that it is not in the City's best interest to continue using Contractor's services. The City may terminate on ten (10) days written notice of the Contractor fails to perform its obligations under this Agreement. Section 3 Contractor's Termination Rights: Contractor may terminate this Agreement upon thirty (30) days written notice to City in the event City does not pay Contractor compensation as required under Article 5, Section 9 within fifteen (15) days after invoice is received by City. In the event of non-payment within thirty (30) days, Contractor shall give City an opportunity to cure the default by giving a notice of such non-payment and an additional five (5) days after the City's receipt of the notice to remit such payment, prior to giving a notice of termination. Contractor can also terminate the Agreement with one hundred twenty (120) days written notice if the Contractor believes it is in its best interests to terminate the Agreement. ARTICLE IV RENEWAL OF THE AGREEMENT Section 1 Renewal Period: Not less than ninety (90) days prior to the expiration of this Agreement, the City may provide written notice of intent to renew this Agreement for an additional term of up to three years upon terms and conditions agreed upon by both parties to the Agreement. If no such renewal agreement is executed by the parties, the Agreement terminates without further action of either party on February 28, 2022 FNM Financial Solutions • Agreement for Financial Services Continued ARTICLE V GENERAL Section 1 Authorized City Agent: The City's authorized agent for the purpose of administration of this Agreement is the City Administrator. Said agent shall have final authority for approval and acceptance of the Contractor's services performed under this Agreement and shall further have responsibility for administration of the terms and conditions of this Agreement. All notices under this Agreement shall be sent to the person and address indicated below on the signature lines. Section 2 Amendments: No amendments or variations of the terms and conditions of this Agreement shall be valid unless in writing and signed by the parties. Section 3 Assignability: The Contractor's rights and obligations under this Agreement are not assignable or transferable. Section 4 Data: Any data or materials, including, but not limited to, reports, studies, photographs, negatives, or any and all other documents prepared by the Contractor or its outside consultants in the performance of the Contractor's obligations under this Agreement shall be the exclusive property of the City, and any such data and materials shall be remitted to the City by the Contractor upon completion, expiration, or termination of this Agreement. Further, any such data and materials shall be treated and maintained by the Contractor and its outside consultants in accordance with applicable federal, state and local laws. Further, Contractor will have access to data collected or maintained by the City to the extent necessary to perform Contractor's obligations under this Agreement. Contractor agrees to maintain all data obtained from the City in the same manner as the City is required under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 or other applicable law (hereinafter referred to as the "Act"). Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the City. Upon receipt of a request to obtain and/or review data as defined in the Act, Contractor will immediately notify the City. The City shall provide written direction to Contractor regarding the request within a reasonable time, not to exceed fifteen (15) days. The City agrees to indemnify hold harmless and defend Contractor for any liability, expense, cost, damages, claim, and action, including attorneys' fees, arising out of or related to Contractor's complying with the City's direction. Subject to the aforementioned, Contractor agrees to defend and indemnify the City from any claim, liability, damage or loss asserted against the City as a result of Contractor's failure to comply with the requirements of the Act. Upon termination and/or completion of this Agreement, Contractor agrees to return all data to the City, as requested by the City. AbAoM Financial Solutions • Agreement for Financial Services Continued ARTICLE V — CONTINUED GENERAL - CONTINUED Section 5 Entire Agreement: This Agreement is the entire agreement between the City and the Contractor, and it supersedes all prior written or oral agreements. There are no other covenants, promises, undertakings, or u nderstandings outside of this Agreement other than those specifically set forth. Any term, condition, prior course of dealing, course of performance, usage of trade, understanding, or agreement purporting to modify, vary, supplement, o r explain any provision of this Agreement is null and void and of no effect unless in writing and signed by representatives of both parties authorized to amend this Agreement. Section 6 Severability: All terms and covenants contained in this Agreement are severable. In the event any provision of this Agreement shall be held invalid by any court of competent jurisdiction, this Agreement shall be interpreted as if such invalid terms or covenants were not contained herein, and such holding shall not invalidate or render u nenforceable any other provision hereof. Section 7 Contractor Fiscal Decision Waiver: Contractor is responsible for providing the City with timely and accurate financial recommendations and information that allows City Council the ability to make final financial decisions. Contractor will provide final financial recommendations but is not responsible for the final decisions made regarding financial matters. Section 8 City Employment of Contractor's Employees; Should the City desire to employ the Contractor's employee that is assigned to the City during the term of this Agreement, it must have the written consent of the Contractor to enter into a City employee contract with the Contractor's employee. Should the Contractor agree to such arrangement, the agreement will include a payment equal to 150% of the annual contracted cost, in addition to the annual contracted cost already paid to the Contractor. This restriction on employment applies only during the term of this agreement. AbAoM Financial Solutions Agreement for Financial Services Continued ARTICLE V -- CONTINUED GENERAL - CONTINUED Section 9 Compensation: The parties agree that the Contractor shall be paid compensation for the services provided hereunder, payable for work performed in accordance with this Agreement, based on the fees indicated in Table 1 and under the attached scope of services. Additional fees will not be incurred without prior approval of the City. Table 1 Services Period December 1, 2021 — February 28, 2022 This quote is valid for thirty (30) days. Estimated Fee $ 8,000 Audit preparation services will be billed in full at completion of the engagement or by February 28, 2022 Initial invoice will be sent within 10 days of the execution of this agreement. Monthly installment fees will be invoiced throughout the remainder of this contract. Section 10 Additional Services: Should the City request additional services in addition to the Contracted Services, the Contractor will provide the City with proposed fees for the services to be provided. The City shall provide a written or electronic confirmation prior to the proposed services implementation. Section 11 Outside Contractors: It shall be the responsibility of Contractor to compensate any other outside consultants retained or hired by Contractor to fulfill their obligations under this Agreement and shall be responsible for their work and Contractor, by using outside contractors, shall not be relieved of its obligations under this Agreement. Abdo Financial Solutions Abdo Financial Solutions ti) p „inn AGREEMENT FOR THE PROVISION OF PROFESSIONAL SERVICES • ServicesAgreenient for��.��e Prnvision� Professional WHEREFORE, this Agreement was entered into on the date set forth below and the undersigned, by execution hereof, represent that they are authorized to enter into this Agreement on behalf of the respective parties and state that this Agreement has been read by them and that the undersigned understand and fully agree to each, all and every provision hereof, and hereby, acknowledge receipt of a copy hereof. City of Lauderdale 1891 Walnut Street Lauderdale, Minnesota 55113 Name Title Name Title Date Abdo Financial Solutions, LLC 5201 Eden Ave. Suite 250 Edina, Minnesota 55436 Name Title r Partner Date November 10, 2021 Abdo Financial Solutions • • 26 ACTION REQUESTED Consent X Special Public Hearing Report Discussion/Action Resolution Work session LAUDERDALE COUNCIL MEETING DATE November 23, 2021 ITEM NUMBER Garbage Hauler Licenses STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: For a long time until this year, the city had four residential garbage haulers. But it became three this year because Advanced Disposal Seivices was bought out by Waste Management and GFL (Green Foi Life). The remaining three residential haulers are Republic Services, Walter's and Waste Management. All three companies also have a license for commercial garbage collection in the city. Additionally, Aspen Waste serves the city as a commercial hauler only. But they inquired about getting a residential license recently. However, at that time the city had four residential garbage haulers and was only allowing up to four residential licenses. We have consulted Ron Batty, city attorney, about the possibility of allowing Aspen Waste to apply for a residential license for 2022 After Ron reviewed all of the information, he provided the following legal advice: ` It appears that the city council has the authority to allow at least four licenses. The 2004 resolution limits the number of licenses to four If one declines to renew, the council retains the right to further limit the number - the right to do so but not an obligation. The ordinance was amended in 2006. Section 4-2-3 gives the council a free hand to establish the number of hcenses without specifying any limits. I think the ordinance trumps the resolution, both because it is an ordinance and is dated later but even the resolution allows up to four licenses. Based on the above, I see no reason the council couldn't allow Aspen (or any other hauler) to have the fourth license." We feel it would be in the city's best interest to allow Aspen Waste to be able to apply for a residential (and commercial) license for 2022. Thus, we are asking the city council to authorize staff to allow an additional residential license for 2022 OPTIONS: 1) Approve as consent item. 2) Remove from the consent agenda for discussion before taking action. STAFF RECOMMENDATION: By approving the consent agenda, the council allows staff to issue up to four residential garbage hauler licenses for 2022. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date November 23, 2021 ITEM NUMBER Special Assess. Resolution STAFF INITIAL 1 APPROVFD BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council adopted a resolution in October but a new petition and waiver agreement was signed so the updated resolution has to be voted on Each year the city must submit a resolu- tion to Ramsey County certifying special assessments for the year. This year the City has five special assessments that were negotiated via petition and waive' agreements The reso- lution is a formality as the petition and waiver agreements eliminate the need for a public hearing and the owners have forgone the right to appeal. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council adopts Resolution No. 112321C A Re- vised Resolution Levying Special Assessments. RESOLUTION 112321C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA REVISED RESOLUTION LEVYING SPECIAL ASSESSMENTS WHEREAS, the city of Lauderdale (the "City") has a policy of assisting property owners with the cost of private projects that provide a public benefit; and WHEREAS, the city of Lauderdale will assist property owners with the costs of special assessments for public improvement projects done in cooperation with other local government partners when the owner is unable to afford the cost of the necessary work without financing from the City and WHEREAS, the city of Lauderdale will assist 1 esidents with the cost of trimming or removal of trees when they are on private propeity, pose a hazard to the property owner 01 others and the owner is unable to afford the cost of the necessary work without financing from the City; and WHEREAS, the city of Lauderdale will assist residents with sewer repairs on private property that impact livability and pose a hazard to the property owner or others and the owner is unable to afford the cost of the necessary work without financing from the City; and WHEREAS, the owners of the properties identified on the list attached hereto have participated in the City's programs; and WHEREAS, it is not the intent of the City to pay for the work but to assist the property owners with financing the cost thereof through special assessments levied against their properties; and WHEREAS, the owners of properties identified on the list attached hereto have each executed a petition and waiver agreement with the City allowing the City to a specially assess their property for the cost of said work without hearing or notice of hearing regarding the work or the assessment thereof to ensure the City has valid special assessments against said properties and WHEREAS, were it not for the petition and waiver agreements executed by the property owners, the City would not be willing to perform the work or levy the special assessment without hearing and notice of hearing on same; and WHEREAS, the property owners have agreed that their properties are benefited by the work performed or paid for by the City in an amount at least equal the amount of the assessment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAUDERDALE, MINNESOTA AS FOLLOWS: Section 1. The proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute a special assessment against the lands named therein, and each tract of land included therein is hereby found to be benefited by the work in the amount of the assessment levied against it. LA 135-3-683826.v 1 Section 2. The assessment shall be payable over a period of three to ten years with an annual interest rate of 4.15 percent. Section 3. The owner of property so assessed may, at any time pi for to certification of the assessment to the County Auditor pay the whole of the assessment on such pi operty with interest accrued to the date of payment to the City Administrator, except that no interest shall be charged if the entire assessment is paid within 30 days from the date of the adoption of this resolution; and they may thereafter pay to the City Administrator until November 15 in any year the entire amount of the assessment remaining unpaid with interest accrued to December 31 of the year in which such payment is made. Section 4. The City Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of Ramsey County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted: November 23, 2021 ATTEST: Heathei Butkowski City Administrator 2 LA135-3-683826.v1 Mary Gaasch Mayor Final Assessments - Special Services 470020211 through 470020215 PIN Property Owner p Address Certified Assessment Amount Interest Rate Assessment Length 9 (Years) First Additiona I Year Days Assessment Code 1 172923330070 Mary Gaasch & Matt Koncs 1736 Malvern Street $2,116.00 4.15% 3 0 470020211 2 172923240030 David M. Brumm 1930 Carl Street $2,193.50 4.15% 4 0 470020212 3 172923340088 William M & Emily Raven 1720 Eustis Street $5,246.00 4.15% 5 0 470020213 4 172923310066 Thomas W. Johnston 1852 Carl Street $1,496.00 4.15% 6 0 470020214 5 172923320082 Sherry L. Mills as Trustee c 1856 Malvern Street $7,152.00 4.15% 10 0 470020215 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date November 23, 2021 ITEM NUMBER Hausman / Marty Visit STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Representative Alice Hausman and Senator John Marty will participate in our meeting. If there is anything specific the Council would like them to address, please let staff know ahead of the meeting. We will pass along word. Attached is information regarding an award the League of Minnesota Cities recently bestowed on Rep. Hausman. OPTIONS: STAFF RECOMMENDATION: 11/19/21, 1:14 PM League Honors 18 MN Lawmakers as 2021 Legislators of Distinction - League of Minnesota Cities LACLEAGUE of MINNESOTA CITIES League Honors 18 MN Lawmakers as 2021 Legislators of Distinction September 20, 2021 The honor recognizes legislators for specific city -friendly actions during the 2021 legislative session. The League of Minnesota Cities has selected 11 members of the Minnesota House of Rept esentatives and 7 state senators as Legislators of Distinction for 2021. The honor recognizes legislators for specific actions that aided efforts of Minnesota cities during this year's legislative session. Legislators of Distinction are annually approved by the League's Board of Directors to recognize that in order to successfully serve commonly shared constituents, state and city officials must work together to meet the unique needs of rural, suburban, and urban residents all across Minnesota. To be eligible for Legislator of Distinction honors, legislators must meet one or more of the following criteria: • The legislator is generally and reasonably accessible to League representatives. • The legislator seeks input on issues of importance to cities. • The legislator listens to League concerns and is receptive to the League providing information on issues. • The legislator sponsors and/or supports League initiatives. • The legislator speaks out on behalf of the interest of cities. • The legislator demonstrates the importance of partnership between the state and cities. Recipients of the recognition received a letter of appreciation and a certificate. The letters of acknowledgement noted the specific act, bill, sponsorship, or actions in support of city -friendly legislation. Additionally, a copy of the Legislator of Distinction acknowledgement letter is sent to the mayor of each city in the district of each award winner. Mayors are encouraged to share these letters with their city council, residents, and local media. The League of Minnesota Cities Legislators of Distinction for 2021 are: An asterisk (*) notes legislators who are also former elected city officials. • Rep. Rob Ecklund, DFL -International Falls, District 3A • Rep. Peter Fischer; DFL -Maplewood, District 43A • Rep. Alice Hausman, DFL -St. Paul, District 66A • Rep. Kaohly Vang Her, DFL -St. Paul, District 64A* https://www.lmc.org/news-publications/news/all/legislators-of-distinction/ 1/2 11/19/21, 1:14 PM League Honors 18 MN Lawmakers as 2021 Legislators of Distinction - League of Minnesota Cities • Rep. Frank Hornstein, DFL -Minneapolis, District 61A • Rep. Erin Koegel, DFL -Spring Lake Park, District 37A • Rep. Dale Lueck, R-Aikin, District 10B • Rep. Sandra Masin, DFL -Eagan, District 51A* • Rep. Samantha Vang, DFL -Brooklyn Center, District 4013 • Rep. Ami Wazlawik, DFL -White Bear Township, District 38B • Rep. Cheryl Youakim DFL -Hopkins, District 46B* • Sen. Michelle Benson R -Ham Lake, District 31 • Sen. Kari Dziedzic DFL -Minneapolis, District 60 • Sen. Jeff Howe R -Rockville, District 13* • Sen. John Jasinski R-Faribault, District 24* • Sen. Carla Nelson, R -Rochester; District 26 • Sen. Scott Newman, R -Hutchinson, District 18 • Sen. Eric Pratt, R -Prior Lake, District 55 Read more news articles Your LMC Resource Gary Carlson IGR Director (651) 281-1255 or (800) 925-1122 gcarlson@lmc.org Don Reeder Public Affairs Manager (651) 215-4031 dreeder@lmc.org https://www.lmc.org/news-publications/news/all/legislators-of-distinction/ 2/2 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date November 23, 2021 ITEM NUMB h,R Building Official Contract STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Agreement for Building Official Services with Rum River Construction Consultants (RRCC) is ready for Council review. Staff wanted to finalize the Building Permit and Related Fees document prior to approving the agreement (included). The fee structure for construction related permits remains the same as what is in place now. The maintenance related permits (windows doors, roofs, sid- ing, water heaters, an conditioners, furnaces) now fall into a flat fee maintenance category. This will make most permits cheaper for homeowners. The other fee we worked out was for rental inspections. We currently inspect a percentage of the units in a multi -family building and charge fees commiserate with the time it takes to do that RRCC strongly believes in inspecting each unit. They feel if each of the units are not inspected, it is hard to justify any fees at all. A program that is based on inspecting only a percentage could potentially miss something and create liability for them and the City due to the fact they were not 'on the list" to inspect. Otherwise, the agreement has been revised by the City attorney and reviewed by RRCC and is ready to adoption. STAFF RECOMMENDATION: Motion to appiove the Agreement for Building Official Services with Rum River Construc- tion Consultants. CITY OF LAUDERDALE RAMSEY COUNTY STATE OF MINNESOTA AGREEMENT FOR BUILDING OFFICIAL SERVICES This Agreement for Building Official Services (the "Agreement") is entered into on this 23`d day of November, 2021, by and between the City of Lauderdale (the "Municipality") and Rum River Ventures, LLC DBA Rum River Construction Consultants (the `Contractor"). RECITALS WHEREAS, the Municipality needs professional services to fulfill the needs of their building inspection services pursuant to Minn. Stat. § 326B.133; and WHEREAS, Contractor has substantial experience as a Building Official and providing building department inspection services implementing the State Building Code and is otherwise qualified to assist the Municipality on an as needed basis for the same; and WHEREAS, the Municipality desires to contract with Contractor to act as the Designated Building Official and provide building inspection services for the Municipality; and WHEREAS, Contractor is engaged in an independent business and has complied with all federal, state, and local laws regarding business permits and licenses of any kind that may be required to cany out said business and the tasks as set forth in this Agreement; and WHEREAS, Contractor is an independent contractor and may be engaged to perform the same or similar activities for other municipalities during the term of this Agreement, and that Contractor shall not work solely on behalf of Municipality. NOW, THEREFORE, for the reasons set forth above, and in consideration of the mutual promises and covenants made herein, it is agreed as follows: L Services. Contractor shall provide services to the Municipality on an as -requested basis and for the prices set forth on hxhibit A attached hereto (the "Services"). Contractor shall perform the Services in the capacity of a Designated Building Official, at the direction of the City Administrator under Minn. Stat. § 326B.133, in accordance with the Minnesota State Building Code, applicable Municipality Ordinances, and applicable Minnesota law. The Municipality understands that all transportation expenses incurred in the course of performing the Services shall be the responsibility of the Contractor. Upon written agreement by the Municipality, Contractor reserves the right to modify the prices and services offered on 1-i;xhibit A. Municipality agrees that in the course of performing the Services, Contractor is acting as a public official on the Municipality's behalf. 1 DOCSOPEN-LA 135-3-753512.v5-11 /23/21 2 Term. This Agreement shall commence on the date first written above and continue for a period of 2 years, renewed annually on January 1st hereafter, unless otherwise terminated in accordance with section 12. 3. Performance. Contractor shall maintain licenses by the State of Minnesota as a Certified Building Official and by the Minnesota Pollution Control Agency as a Certified Inspector for on-site septic systems. Contractor shall perform the Services in a manner consistent with that of a reasonable and prudent Building Official. Contractor shall maintain an adequate set of records in Municipality property files of all dates, types, and results of permits as required when inspecting permitted work. If any work is requested outside of the scope of the services set forth in Exhibit A, such work shall not commence until Contractor and the Municipality agree to the terms, scope, price and other details in writing (including via electronic mail). Such additional work shall still be subject to the teims and conditions of this Agreement. 4. Duties and Powers of Building Official. As provided by Minnesota Rules 1300.0110, subd. 2, the Municipality does hereby appoint Contractor as its building official. Contractor shall have all powers and duties afforded under Minnesota law, including those expressed in the abovementioned Rule, and all powers of the building official shall extend to Contractor's employees while providing services for the Municipality hereunder. 5. Independent Contractor. Contractor shall perform the Services as an independent contractor and agent of the Municipality, and not as an employee. No withholdings or deductions shall be made from payments due to Contractor. Contractor shall not be eligible for benefits, workers compensation, or unemployment benefits. To the extent allowable by law, Contractor may subcontract the performance of certain administrative or other duties under the Agreement. 6. Insurance. During the entire term of this Agreement, Contractor shall maintain the following insurances and will provide the Municipality of evidence of the same upon request. (1) Commercial general liability insurance coverage with a policy limit of at least $1,500,000 per occurrence; (2) Business automobile liability coverage with a total liability limit of at least $1,500,000; and (3) Workers' compensation insurance as required by Minnesota law. If Contractor is not required by law to carry workers' compensation insurance, in place of proof of workers' compensation insurance, Contractor may provide a written statement of exemption specifying the particular provision of Minn. Stat. § 176.041 that exempts Contractor from having to carry such coverage. If Contiactoi is required by law to carry workers' compensation insurance, Contractor shall, at the time of execution of this Agreement, furnish evidence satisfactory to the Municipality that Contractor maintains or is exempt from maintaining insurance coverage pursuant to the teims of this Agreement. 7. Amendments; Assignment. This is the entire agreement of the parties. Any alterations, variations, modifications, or changes of any provisions of this Agreement shall only be valid when they have been reduced to writing and signed by Municipality and Contractor. Contractor may not assign any of its rights or duties under this Agreement without the prior written consent of the Municipality. 2 D O C S OPEN -LA 13 5-3 -753 512. v5-11 /23 /21 8. Regulatory Compliance. Contractor shall abide by all federal state, and local laws, statutes, ordinances, rules, and regulations now in effect or hereinafter adopted pertaining to this Agreement or to the facilities, programs, and staff for which Contractor is responsible. Contractor shall procure, at Contractor's expense, all permits, licenses, or other lights required for the provision of the Services. Any violation of federal, state, or local laws, statutes, ordinances, rules or regulations, as well as loss of any applicable license, permit, or certification by Contractor shall constitute a material breach of this Agreement regardless of the reason and whether or not intentional, and shall entitle Municipality to terminate this Agreement effective as of the date of such violation, failure, or loss. Contractor acknowledges and understands that it must abide by the Municipality's COVID- 19 policies and protocols, including, but not limited to, any mask requirements implemented by the Municipality. The Municipality shall be responsible for providing the Contractor with copies of the relevant policies and protocols, as they may be amended and updated from time to time 9. Indemnification. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold -harmless the Municipality and its employees, officials, and agents from and against all claims, actions, damages, losses, and expenses, including reasonable attorney fees, arising out of the Contractor's negligence or Contractor's performance or failure to perform its obligations under this agreement. Contractor's indemnification obligation shall apply to its subcontractor(s), or anyone directly or indirectly employed or hired by Contractor, who performs services on behalf of Contractor, or anyone for whose acts Contractor may be liable. Contractor agrees this indemnity obligation shall survive the completion or termination of this Agreement. To any extent applicable, this indemnification requirement is subject to the provisions of Minn. R. 1300.0110, subp. 9. 10. Data Practices Compliance. Contractor will have access to data collected or maintained by the Municipality to the extent necessary to perform Contractor's obligations under this Agreement. Contractor agrees to maintain all data obtained from the Municipality in the same manner as the Municipality is required under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the Municipality. Upon termination of this Agreement, Contractor agrees to return all data pertaining to Municipality business within 30 days of Agreement termination. 11 Records - Availability/Access. Subject to the requirements of Minnesota Statutes, section 16C.05, subd. 5, the Municipality, the State Auditor, or any of their authorized representatives at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of Contractor and involve transactions relating to this Agreement. Contractor shall maintain these materials and allow access during the period of this Agreement and for six (6) years after its termination or cancellation. 3 DOCSOPEN-LA 13 5-3-753 512, v5-11 /23/21 12. Termination. Either party may terminate this Agreement for cause by providing written notice to the other pasty 60 days prior to the termination; provided, however, that such termination foi cause may only occur if the non -terminating party fails to adequately cure the issue(s) that were identified in the termination notice as the seasons justifying the termination within 30 days of receiving said notice. In the event of a material breach of this Agreement by either party, the Agreement may be terminated with 10 days' written notice to the other party. In the event Municipality elects to terminate based upon an alleged material bleach of the Agreement by Conti actor, Contractor shall have 10 days (or the least amount of time reasonably necessary if longer than 10 days) to cure the breach. 13. Billing and Payment. Invoices shall be submitted periodically (customarily on a monthly basis) and are due and payable within 35 days of receipt by Municipality in accordance with Minnesota Statutes, section 471.425. Past due balances shall accrue interest at a rate of 1.0% per month (or the maximum rate of interest permitted by law, if less). 14. Choice of Law and Venue. This Agreement is being executed in and is intended to be performed in the State of Minnesota, and shall be construed and enforced in accordance with Minnesota law. The parties hereto consent and agi ee that any legal action arising from or related to the Agreement shall be venued in Ramsey County District Court, State of Minnesota. 15. Severability. The provisions of this Agreement shall be deemed severable. If any pait of this Agreement is rendered void, invalid, or otherwise unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement. 16. Merger. The Parties acknowledge and represent that no promise or representation not contained in this Agreement has been made to them, and acknowledge and represent that this Agreement contains the entire understanding between the Parties and contains all teams and conditions between them. 17 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. For purposes of this Agreement, the use of facsimile, email, or other electronic medium shall have the same force and effect as an original signature. 4 DOCSOPEN-LA135-3-753512.v5-11/23/21 IN WITNESS WHEREOF, the parties hereto have signed and executed this Agreement, both in duplicate, on the day and yeai first above written. By: MUNICIPALITY CITY OF LAUDERDALE Mary Gaasch Its: Mayor By: Heather Butkowski Its: City Administrator By: Its: DOCSOPEN-LA135-3-753512.v5-11/23/21 5 CONTRACTOR RUM RIVER VENTURES, LLC DBA RUM RIVER CONSTRUCTION CONSULTANTS Exhibit A Services • Building Inspection Services and Additional Requested Work. o Administration services required to conduct plan review and all required inspections associated with a particular pioject will be charged 70% Plan Review fees and 70% Permit fees due to the contractor as calculated in accordance with the adopted fee schedule. o Contractor has the ability to submit invoices for Plan Review Fees and Permit Fees aftei permit issuance and the Municipality receives permit fees in total from the applicant. Plan Review fees for permit applications submitted, but not paid/ issued will be invoiced to the Municipality who has the ability to collect fees according to Minnesota State Law, local ordinances and the adopted fee schedule. o Required activities including inspections and meetings related to projects which were permitted and under construction prior to the effective date of this contract, will be administered, inspected and billed hourly at the close of the project at a rate of $90.00 per hour If it is determined by the Contractor that plan review is required for any existing, complex commercial projects, said plan review will also be charged at $90.00 per hour. This is reseived only for complex commercial projects where familiarity with the project is imperative o All projects for which the Contiactor has been paid will be the responsibility of the Contractor for all site inspections and documentation required until the completion of the work and satisfactory inspections; provided, however, in the event the Agreement is terminated, Contractor agrees to cooperate with the Municipality and its new building official to ensure strict adherence to all state and local laws and regulations. o Requested meetings and/or work sessions related to potential commercial projects and developments will be billed at a rate of $90.00 per hour, 2 -hour minimum. o Contractor will receive 90% of special investigation fee, re -inspection fee, license look -up fee (if adopted), site inspection (typically no charge for project development inquiries), master plan review, moved building and pre -moved building inspection, and manufactured home connections. o Property Maintenance Code enforcement and nuisance abatement will be charged at a rate of $85.00 per hour. This includes preparation for and completion of court testimony. o Rental licensing will be charged at a rate of 75% of rental licensing costs and inspections per the Municipality s Fee Schedule. o No additional charge to meet with property owners or developers, either in-person or virtually, regarding building codes in preparation of an impending application for building inspection services. o Optional Reporting Processes: Completion of various monthly & quarterly reports, including, but not limited to the following at a rate of $75.00 per hour. • Monthly permit issued and fees report • US Census Reporting A-1 DOCSOPEN-LA 13 5-3-753 512.v5-11 /23/21 • Minimum Permit Fee. A minimum fee of $50.00 shall be payable to Contractor for a permit of any type where Contractor involvement is required. • Review of Fee Schedule. Contractor will review and provide guidance as to the Municipality's adopted Fee Schedule so that fees are commensurate with the services piovided for Building Inspection needs in the Municipality. • After Hours of Work. Inspections and/or other meetings requested outside of normal business hours, M -F 8:00 am to 4:30 pm, or agreed upon work schedules, will be billed at $120.00 per hour with a 2 -hour minimum. These terms can be applied to emergency disaster response and the evaluation of buildings after natural or manmade disasters. • Meeting Attendance. If requested, Contractor shall attend two City Council Meetings per year at no charge to the Municipality If requested, attendance at additional workshops or regularly scheduled meetings will be billed at a rate of $90.00 per hour plus travel time one way from the St. Francis office of Contractor. • Transportation Costs. Contractor will provide transportation to meetings and site inspections within the Municipality at no additional cost. A-2 DOCSOPEN-LA 135-3-753512.v5-11/23/21 Building Permit and Related Fees S ubd. 1. Permits, Inspections and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statutes 3261.148, and section 326B.151 and as provided by this ordinance and other applicable rules and regulations. Fees are to be commensurate with the service provided. S ubd. 2. Project Valuation. The Building Official has the authority and responsibility to determine project valuation for the purposes of determining applicable plan review and permit fees. Valuation data is referenced from the State of Minnesota and the International Code Council; internal processes are updated as needed to reflect the approximate cost of material and labor associated with the project. S ubd. 3. State Surcharge on Building Permit Fees In addition to the permit fees outlined in this ordinance, a surcharge fee shall be collected on all permits issued for work governed by the MSBC in accordance with MN Statute, Section 326B.148. S ubd. 4. Refunds. The municipality may refund fees for permits (up to 75% of the permit fee) in which no work has been done and no inspections have been made Requests for refunds must be in writing and signed by the permit holder. The Building Official will review the request for refund and make a determination whether or not to approve the request. S o refund will be provided for plan review fees or surcharges related to the permit. S ubd. 5. Work Without a Permit. Work without a permit may result in additional fees as specified in MN Rules 1300.0160 subpart 8. Fees may be up to, but not to exceed, the permit fee itself. S ubd. 6. Minimum Permit Fee. Work requiring a permit shall be charged a minimum of $75.00 for processing and administration. S ubd. 7. Permit Expiration. Permits issued must be pursued in good faith and at no time exceed 180 days of inactivity. For the purposes of this section, activity is defined as site inspections and/or permit extensions. Extension requests shall be received in writing and may be granted with or without additional fees and must be received prior to the permit expiration. S ubd. 8. Expired permits. Permits determined to be "inactive' for 180 days or more may be deemed expired. It is the responsibility of the permit applicant to maintain an active status. Applicants may or may not be contacted at or before expiration. Building / Fire Sprinkler/ Fire Alarm Permit Fees Valuation Based Building Permit Fees Building Permit 1997 Uniform Building Permit Fee Schedule as extracted from the 1997 Uniform Building Code, Table No. 1-A Fees are to be based on Building Valuation as determined by current State of Minnesota Building Valuation Data, International Code Council Valuation Data and Building Official. Plan Review If building valuation exceeds $1 000 and building plans are required to be submitted, a plan review fee of 65% of the building permit fee must be paid in addition to the building permit fee. (Except as per MN Rules 1300.0160, Subp. 5 for similar plans, after the first submittal.) Residential maintenance projects, including: roofing, siding and window replacement (same size) $125.00 Fixed Fee Building Permits Residential structure moving $250.00 Building Projects not identified as "Fixed Fee" permits are to be considered `Value Residential demolition (Dwelling and/or accessory structures) $200.00 Based Permits" Re -inspection fees. Additional fees may apply after more than 2 failed inspections $95.00 Commercial demolition $385.00 State Surcharge: State Surcharge must be paid per MN Statutes 326B.148, other calculated fees in addition to Mechanical Permit Fees Plumbing Permit Fees Valuation Based Fees All Commercial Projects (New or Replacement Systems) Commercial new construction, addition and remodeling. Based on valuation, including material and labor. Mechanical Permit 1997 Uniform Building Permit Fee Schedule as extracted from the 1997 Uniform Building Code, Table No. 1-A Mechanical Plan Review 10% of permit fee when job valuation exceeds $30,000. Fixed Fee Mechanical Permits Residential New Construction $150.00 Residential Replacement - furnace, air conditioner, exhaust system / air exchanger, etc. $125.00 $100.00 Residential furnace and air conditioner simultaneously $185.00 State Surcharge: State Surcharge must be paid per MN Statutes other calculated fees 326B.148, in addition to Plumbing Permit Fees Valuation Based Plumbing Permits Commercial new construction, addition and remodeling. Based on valuation, including material and labor. 1997 Uniform Building Permit Fee Schedule as extracted from the 1997 Uniform Building Code, Table No. 1-A Residential New Construction $150.00 Fixed Fee Plumbing Permits Residential addition, remodel or water heater, water conditioning system, etc. $125.00 Landscape Irrigation System $100.00 On Site Septic Permit Fees Solar/ Photovoltaic Systems Residential Septic System (New or Replacement) Type I -II-III $250.00 Septic or holding tank only $175.00 Residential or Commercial Performance / Engineered System 1997 Uniform Building Permit Fee Schedule as extracted from the 1997 Uniform Building Code Table No. 1-A Operating Permit $100.00 / year $200.00 Maintenance Permit $10.00 per permit, needed every 3 years $250.00 MN Board of Solar/ Photovoltaic Systems Residential Commercial Photovoltaic Set Permit These are permits and required by the Electricity and 0 watts to and including 5,000 watts $90.00 5,001 watts to and including 10,000 watts $100.00 10,001 to and including 20,000 watts $150.00 Solar Electric/ Installation Fees 20,001 watts to and including 30,000 $200.00 in addition to inspections 30,001 watts to and including 40,000 watts $250.00 MN Board of 40,001 watts to and including 11000,000 watts $250.00 and $25.00 for each additional 10,000 watts over 40,001 watts 1,000,001 watts to 5,000,000 $2,6050 and $15 00 for each additional 10,000 watts 5,000,000 watts and larger $8,650 and $10.00 for each additional 10,000 watts over 5,000,000 watts State Surcharge: State Surcharge must be paid per MN Statutes 326B.148, in addition to other calculated fees Rental License Fees Manufactured Home Set Up 2 Year License Period Rental License Fee Single Family/ Duplex/ IRC Structure $200/ Building $75.00 Multi-family/Apartment/ IBC $200.00/ Building, plus Additional $5.00 per unit $75.00 Manufactured Home Set Up Reinspection Fees Reinspection Fees $95.00 per hour/ inspection- whichever is greater This may be applicable to inspections outside of the published inspection record for any project including residential commercial or rental license. 1- hour minimum Manufactured home set up $175.00 Residential Permits / Fees Plumbing permit $75.00 HVAC permit $75.00 Reinspection Fees Reinspection Fees $95.00 per hour/ inspection- whichever is greater This may be applicable to inspections outside of the published inspection record for any project including residential commercial or rental license. 1- hour minimum