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HomeMy WebLinkAbout06/09/2015LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, JUNE 9, 2015 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the May 26, 2015 City Council Meetings c. Claims Totaling $88,077.83 4. CONSENT a. Quarterly Investment Report b. PCIC Minutes c. Amendment to Joint Cooperation Agreement with Ramsey County HRA d. Recreation Agreement with the City of Roseville 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6, INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS a. Public Works Maintenance Staff Appointment 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Annual Stormwater Presentation and Public Hearing b. Superintendent John Thein - July 14 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Rental Housing Ordinance c. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Pagel of 3 May 26, 2015 Mayor Dains called the Regular City Council meeting to order at 7:30 p.m. Councilors present: Mayor Dains, Mary Gaasch, and Denise Hawkinson. Councilors absent: Roxanne Grove and Lara Mac Lean. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant City Administrator; and Ron Batty, City Attorney. Approvals Mayor Dains asked for changes to the meeting agenda. Motion was made by Councilor Gaasch to approve the agenda as presented, seconded by Councilor Hawkinson and carried unanimously. Councilor Hawkinson moved to approve the City Council meeting minutes of May 12, 2015. Councilor Gaasch seconded the motion and carried unanimously. Councilor Hawkinson moved and seconded by Councilor Gaasch to approve the claims totaling $28,812.70. Motion carried unanimously. Consent Mayor Dains asked if any Councilors wished to remove items from the Consent Agenda. There being none, Councilor Gaasch moved and seconded by Councilor Hawkinson to approve the Consent Agenda acknowledging the April Financial Report and Tennis and Basketball Court Maintenance recommendation. Motion carried unanimously. Informational Presentations A. Recycling Grant Updates Assistant City Administrator Bownik reported on the three Public Entity Innovation Grants from Ramsey County for recycling. Recapping the first grant was for the bulky waste pilot for single family properties in collaboration with Falcon Heights. The second grant was for bulky waste for multi -family structures and divided into two phases. The first phase was completed and budget spent with nine lessons learned. The second phase was determined not necessary because the multi -family properties are handling the issue as noted in the lessons learned. The third grant is for new recycling carts that were distributed on May 14 and 15. Three sizes of carts were purchased with grant funds with 90% of the carts in the medium size. Assistant City Administrator Bownik is working with Eureka Recycling on changing out cart sizes and addressing any issues. Councilor Mac Lean arrived at 7:55 p.m. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 May 26, 2015 Discussion / Action Items A. City Credit Card Application City Administrator Butkowski noted that the City currently does not have a credit card for conference and training travel, purchasing and on-line orders. The recommendation is to open a credit card account with North Star Bank with one card for the city administrator with a limit of $7,000.00. Motion was made by Councilor Hawkinson and seconded by Council Mac Lean to approve the credit card through North Star Bank for the city administrator with a credit limit of $7,000.00. Motion carried unanimously on a roll call vote. B. Employee and Volunteer Recognition Program and Employee Wellness Program City Administrator Butkowski reviewed the proposed policy for Employee and Volunteer Recognition Program and Employee Wellness Program. The Office of the State Auditor recommends that cities adopt a policy to outline programs and recognize the public purpose of the expenditures. Moved by Councilor Mac Lean and seconded by Councilor Gaasch to adopt the Employee and Volunteer Recognition Program and Employee Wellness Program Policy as presented. Motion carried unanimously on a roll call vote. City Administrator noted the next meeting may include the Public Works Maintenance Staff Appointment and Quarterly Investment Report. Additionally, Superintendent John Thein would like to address the council at their July 14 meeting. Work Session A. Public Comment None. B. Greenway Holdings Zoning Clarification Administrator Butkowski reviewed that Greenway Holdings intends to convert Lutheran Seminary's old radio station into a fitness center open to the public. From staff research, it appears that the housing developed in the 1960s utilized a planned unit development (PUD), although no documentation has been located. The underlying zoning of the parcel is R-1. The developer has asked if the fitness center could be viewed as a private club that would require a conditional use permit for an R-1. The City Code does not address fitness centers. Administrator Butkowski outlined several options for council consideration. City Attorney Ron Batty explained that a PUD serves as an overlay and becomes the active zoning district. The underlying zoning only becomes of value if the PUD does not address. It was noted that the zoning of R-1 is probably not appropriate. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 May 26, 2015 Attorney Batty commented that the development of the fitness center provides an excellent opportunity to address the PUD issue by processing the development request and to clean up the property file. Councilor Gaasch noted that she favors community health and would recommend a sidewalk constructed jointly to the fitness center. Further discussion ensued, with the consensus that the Council supports the fitness center development and to use the PUD as the solution. C. Ordinance Amendments, Discussion with City Attorney Ron Batty Mayor Dains began the ordinance amendments discussion by referencing the exemption request from the May 14 meeting to allow more than two dogs at a residence. Concerns expressed were criteria, setting precedence, and does the council want to become hearing officers for appeals. Attorney Batty explained that the City Council adopts ordinances exercising their legislative authority with great discretion, once adopted the ordinance becomes law to be compiled with. It was noted that variance is used for land use issues and that this instance a conditional use permit would be more appropriate. An ordinance would contain standards and exceptions, if any, and identify who within the City would handle, such as staff, city council, or planning commission. With no standards for exceptions, the actions could be interpreted as arbitrary and capricious. Discussion ensued. The consensus of the Council was to allow 90 -days for the reduction in animals to two. Staff will communicate to the property owner. D. Community Development Update Administrator Butkowski updated Council on the auction process to acquire 1828 Eustis Street. In discussions with the realtor, it appears the top bidder is in negotiations since the reserve was not met during the on-line auction process. The Council briefly discussed the Chinese Christian Church which has listed the property for the assessed value from the county property records. There being no further business on the council agenda, motion was made by Councilor Hawkinson and seconded by Councilor Gaasch, carried unanimously, to adjourn the meeting at 9:05 p.m. Respectfully submitted, Terry JVeg Deputy City Cleric CITY OF LAUDERDALE CLAIMS FOR APPROVAL June 9, 2015 City Council Meeting Payroll 6/05/15 Payroll: Direct Deposit # 502027-502031 6/05/15 Payroll: Payroll Liabilities, e -payments 1003E -1005E Vendor Claims 6%09/15 Claims: Check #'s 22811-22832 $8,103.34 $6,680.87 $73,293.62 SUBTOTAL $88,077.831 Total Claims for Approval $88,077.83 Batch Name 060515 PR Payment Refer 4722ICMA Ck# 001005E 6/5/2015 06/05/15 7:50 AM Page 1 Cash Payment G 101-21705 ICMA RETIREMENT June 6 2015 Payroll $1,720.18 Invoice 6/5/2015 Transaction Date 6/4/2015 Due 0 NORTH STAR CHE 10100 Total $1,720.18 Refer 4721 NORTH STAR BANK, CHECKING S Ck# 001004E 6/5/2015 Cash Payment G 101-21701 FEDERAL TAXES June 6 2015 Payroll $1,336.45 Invoice 6/5/2015 Cash Payment G 101-21703 FICA WITHHOLDING. June 6 2015 Payroll $2,073.62 Invoice 6/5/2015 Transaction Date 6/4/2015 Due 0 NORTH STAR CHE 10100 Total $3,410.07 Refer 4720 PERA Ck# 001003E 6/5/2015. u Cash Payment G 101-21704 PERA June 6 2015 Payroll $1,550.62 Invoice 6/5/2015 Transaction Date 6/4/2015 Fund Summary 101 GENERAL Due 0 NORTH STAR CHE 10100 10100 NORTH STAR CHECKING $6,680.87 $6,680.87 Pre -Written Check $6,680.87 Checks to be Generated by the Computer $0.00 Total $6,680.87 Total $1,550.62 CITY OF LAUDERDALE 06/05/15 8:22 AM Page 1 *Check Detail Register© JUNE 2015 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 022811 6/9/2015 AMERICAN MESSAGING E 602-49100-391 TELEPHONE/PAGERS $4.57 D2046167PF Public Works Pager E 601-49000-391 TELEPHONE/PAGERS $4.56 D2046167PF Public Works Pager Total AMERICAN MESSAGING $9.13 Paid Chk# 022812 6/9/2015 AMERIPRIDE E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $231.14 1003135756 2 Boxes Paper Towels, Box Tiolet Tissue Total AMERIPRIDE $231.14 Paid Chk# 022813 6/9/2015 BANYON DATA SYSTEM E 101-41200-308 TRAINING\CONFERENCES $100.00 00152835 Software Training Total BANYON DATA SYSTEM $100.00 Paid Chk# 022814 6/9/2015 CITY OF ROSEVILLE E 101-41200-391 TELEPHONE/PAGERS $486.75 220252 June Telephone Services E 101-41200-306 CONSULTING FEES $104.45 220294 June IT Services Total CITY OF ROSEVILLE $591.20 Paid Chk# 022815 6/9/2015 CITY OF ST ANTHONY E 101-42100-319 POLICE CONTRACT $52,865.50 3260 June Police Contract Total CITY OF ST ANTHONY $52,865.50 Paid Chk# 022816 6/9/2015 GLTC PREMIUM PAYMENTS G 101-21706 HEALTH INSURANCE $102.70 1544110 Long Term Care Insurance Total GLTC PREMIUM PAYMENTS $102.70 Paid Chk# 022817 619/2015 GOPHER STATE ONE -CALL E 101-43400-386 GOPHER STATE ONE CALL $55.10 136297 May Locates Total GOPHER STATE ONE -CALL $55.10 Paid Chk# 0 22 81 8 6/9/2015 HOME DEPOT CRC E 101-45200-201 GENERAL SUPPLIES $90.44 May Grass Seed, Fix a Flat Total HOME DEPOT CRC $90.44 Paid Chk# 022819 6/9/2015 LEAGUE OF MINNESOTA CITIES E 101-41100-308 TRAINING\CONFERENCES $375.00 218141 2015 Annual Conference - Hawkinson Total LEAGUE OF MINNESOTA CITIES $375.00 Paid Chk# 022820 6/9/2015 LILLIE SUBURBAN NEWS E 602-49100-352 PUBLIC INFO NOTICES $48.00 Public Hearing - SWPPP Total LILLIE SUBURBAN NEWS $48.00 Paid Chk# 022821 6/9/2015 LISA LYNN CONSULTING E 101-41200-442 MISC $1,455.00 COL:2:15 Public Works Maintenance Assessment Total LISA LYNN CONSULTING $1,455.00 Paid Chk# 022822 6/9/2015 MET COUNCIL ENVIRONMENTAL SERV F N E 601-49000-387 WATER TREATMENT SERVICE $11,019.42 1045274 June Wastewater Treatment CITY OF LAUDERDALE 06/05/15 8:22 AM Page 2 *Check Detail Register© JUNE 2015 Check Amt Invoice Comment ,tal MET COUNCIL ENVIRONMENTAL SERV $11,019.42 Paid Chk# 022823 6/9/2015 NORTH STAR BANK, PETTY CASH E 101-41200-201 GENERAL SUPPLIES $23.56 Recycling Bags, Planter E 101-43000-202 PERMENANT SUPPLIES $2.00 Used Block and Tackle E 101-41200-201 GENERAL SUPPLIES $3.54 Plastic Silverware E 101-41500-355 MISC PRINTING/PROCESS SER $16.00 Ramsey County Property Record Copies E 101-41200-308 TRAINING\CONFERENCES $15.00 MNGFOA - T Berg E 101-43400-203 POSTAGE $12.98 USPS Certified Mail E 101-43400-203 POSTAGE $12.98 USPS Certified Mail E 201-45600-440 MEETING EXPENSES $22.00 Park Board Pizza E 101-41200-201 GENERAL SUPPLIES $43.04 Binder, Dividers, Paper Clips E 101-41200-201 GENERAL SUPPLIES $30.98 Cake and Pie for Police Week Total NORTH STAR BANK, PETTY CASH $182.08 Paid Chk# 022824 6/9/2015 ON SITE SANITATION E 101-45200-427 PORTA POTTY RENTAL $68.00 15253 5/23-6/19 Portable Restroom Total ON SITE SANITATION $68.00 Paid Chk# 022825 6/9/2015 POSTMASTER - STAMPS E 101-43400-203 POSTAGE $147.00 3 Rolls of Stamps Total POSTMASTER -STAMPS $147.00 Paid Chk# 022826 6/9/2015 RAMS11 EY COUNTY, PROP REC & REV 11 E 101-42100-318 911 Dispatch E 101-42100-442 MISC E 101-42100-318 911 Dispatch G 101-21706 HEALTH INSURANCE E 101-41200-355 MISC PRINTING/PROCESS SER Total RAMSEY COUNTY, PROP REC & REV Paid Chk# 022827 6/9/2015 STANTEC $228.72 EMCOM-0041 May 911 Dispatch - CAD $6.24 EMCOM-0042 May Fleet Support $1,116.41 EMCOM-0042 May 911 Dispatch $400.39 RISK -001727 June Health Insurance $20.00 RISK -001727 June Health Insurance $1,111./6 E 101-43000-304 ENGINEERING $148.00 898700 General Engineering Services E405-48500-325 LARPENTEUR AVE IMPROVEM $1,212.00 898703 Larpenteur Avenue Improvements E 602-49100-304 ENGINEERING $283.00 908688 2013 MS4 SWPPP Document E 101-43000-304 ENGINEERING $37.00 908689 General Engineering Services E 405-48500-325 LARPENTEUR AVE IMPROVEM $1,867.75 908690 Larpenteur Avenue Improvements Total STANTEC $3,547.75 Paid Chk# 022828 6/9/2015 SUBURBAN ACE HARDWARE E101-43000-228 MISC REPAIRS MAINT SUPPLIE $1.49 101187 Plug Square Head Total SUBURBAN ACE HARDWARE $1.49 Paid Chk# 022829 6/9/2015 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $157.51 7125954-0500- 1891 Walnut Street - Second Quarter E 101-43000-384 REFUSE DISPOSAL $229.63 7131642-0500- June -Public Works Total WASTE MANAGEMENT $387.14 Paid Chk# 622830 6/9/2015 XCEL ENERGY, 2430 LARPENTEUR CITY OF LAUDERDALE 06/05/15 8:22 AM Page 3 *Check Detail Register© JUNE 2015 Check Amt Invoice Comment E 101-43000-381 ELECTRIC $21.75 458710508 2430 Larpenteur Total XCEL ENERGY, 2430 LARPENTEUR $21.75 Paid Chk# 022831 6/9/2015 XCEL ENERGY, CITY HALL E 101-43000-383 GAS UTILITIES $43.39 458618310 City Hall E 101-43000-381 ELECTRIC $142.99 458618310 City Hall Total XCEL ENERGY, CITY HALL $186.38 Paid Chk# 022832 6/9/2015 XCEL ENERGY, STREET LIGHTING E101-43000-380 STREET LIGHT UTILITY $37.64 458684060 Lauderdale Bridge Lights Total XCEL ENERGY, STREET LIGHTING $37.64 10100 NORTH STAR CHECKING $73,293.62 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $58,832.32 201 COMMUNITY EVENTS $22.00 405 TIF -PROJECTS $3,079.75 601 SEWER UTILITIES $11,023.98 602 STORM SEWER ENTERPRISE FUND $335.57 $73,293.62 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date June 9, 2015 ITEM NUMBER IQ 15 Investment Report STAFF INITIAL HAB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The attached report and spreadsheet reflect the City's investment activity for January through April of 2015. I printed the spreadsheet in 8.5 x 11 format so the type is petty small. If you would like a larger version, staff will get you a larger paper or electronic copy. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the investment report for Janu- ary through April 2015. COUNCIL ACTION: City of Lauderdale January thru April Investment Report May 26, 2015 April ended with a general fund balance of $473,714.48 and cash and investments totaling $2,943,405.16. That is the total of all fund balances including the 601 and 602 sewer enterprise funds. Since the City pools the fund balances for investment purposes, at the end of April $3,073,069.62 was invested. $727,931.90 was invested in money market funds and $2,000,048.14 in certificates of deposit (CDs). City staff purchased three new CDs this quarter. • Goldman Sacks for 36 months at 1.30% • Bank of North Carolina for 30 months at 1.10% • JP Morgan for 36 months at 1.30% In the first four months of the year, the City earned $4,910.42 from investments compared to $3,764.27 last quarter. The City earned $15,872.33 in interest in 2014; $13,998.11 in interest in 2013; and $14,826.94 in interest in 2012. The expectation is the City will receive about the same amount in interest in 2015 as 2014 as the rates have not changed. Table 1 shows how the interest was divided between the funds and compares interest earned to the adopted budget. The funds with the largest balances get the greatest interest distributions. Since the City is no longer receiving TIF funds, interest income was not budgeted for but the City will continue to apply interest to that account until the funds are spent. Additionally, the new Development Fund 414 was added to the list in 2014. Table 1: Investment Earning Distribution by Fund. Fund 2015 Budget As of Aril 30 101 — General Fund $1,400 $844 201 — Community Events $25 $17 202 — Communication $25 $2 203 — Recycling $400 $175 401 — Capital Improve, Street $2,000 $959 402 — Capital Improve, Gen $400 $78 403 — Capital Improvement, Storm Sewer $600 $301 404 — Capital Improve, Parks $1,000 $480 405 — TIF Projects $0 $99 407 — Sewer Improvements $1,500 $1,003 414 — Development $0 $202 601 — Sewer Enterprise Fund $1,800 $582 602 — Storm Sewer Enterprise Fund $300 $169 Totals $9,450 $4,911 At the end of the quarter, the securities were held an average of 890 days or 29 months. Currently, investment maturity dates are laddered into early 2018. It seems doubtful rates will improve significantly in the near future so staff will continue to ladder short-term CDs. If the rates rise, the City will be able to step up to the better rates with each maturity. Staff provides Councilors the investment spreadsheet as an internal control procedure required by the city's auditor. 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SSS S S o �;8888188 m� 888 8188 ch do 0S ch do g I.S.- of m.n Z o E g m g 3 ch Iz c Li ACTION REQUESTED Consent X LAUDERDALE COUNCIL MEETING DATE June 9, 2015 Special Public Hearing ITEM NUMBER PCIC Minutes Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Attached are the minutes from the Park & Community Involvement Committee meeting of June 1, 2015. OPTIONS: 1) Approve as consent item. 2) Remove from consent for discussion and/or action. STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges receipt of and placing on file the attached minutes of the Park & Community Involvement Committee. COUNCIL ACTION: 6/1/15 PCIC Minutes MINUTES MONDAY, JUNE 1, 2015 PARK & COMMUNITY INVOLVEMENT COMMITTEE CALL TO ORDER Eisenschenk called the meeting to order at 6:41 p.m. 2. ROLL CALL Members Present: Matt Eisenschenk, Dan Murphy, Marilyn Smith Members Absent: April Brandt, Annie Downing, Nate Downing, Monica Gallagher, Susie Zahratka Staff & Council Present: Jim Bownik, Roxanne Grove Others Present: 3. APPROVAL OF THE AGENDA Smith motioned to approve the agenda, second by Murphy. Motion carried unanimously. 4. APPROVAL OF MINUTES OF MARCH 16, 2015 MEETING Murphy motioned to approve the minutes, second by Smith. Motion carried unanimously. 5. REPORTS A. City -Wide Garage Sale Wrap Up Bownik reported 22 registered sales this year, compared to 21 last year. There was no rain and Moose Giannetti advertised on the back of the flyer again for a $75 fee. Information was provided to residents about how they could arrange for a charitable organization to collect their unsold items following their sales. Eisenschenk and Murphy participated and said they sold lots of items. B. Maintenance of Park Facilities Bownik reported on plans for maintenance of the tennis courts, basketball courts and hockey rink. The Council approved a quote for $5,800 by Court Surface and Repair. Another quote was received from Dermco-LaVine for $7,500. 6. DISCUSSION/ACTION A. Farmers Market Planning (#2 of 2) 1 6/1/15 PCIC Minutes Bownik reminded the Committee there will not be a Music Under the Trees, but five farmers markets instead from June -October and some or all will have musicians that are willing to play without direct compensation and that can play within copyright laws. Some or all will also have something else such as a food truck. Bownik said Zahratka reported there are 11 vendor applications so far and a food truck cancelled so she is trying to line up another one. Not all details have been finalized for each of the markets, but Blue Stratum is set to perform in June. The markets will once again be on the third Thursday of the month from 4-7 p.m. Here is the schedule of events: Thursday, June 18 Thursday, July 16 Thursday, August 20 Thursday, September 17 Thursday, October 15 B. Day in the Park Planning (#1 of 2) (Saturday, August 15) The committee discussed plans for the event. The time will be the same as last year, 12-3 p.m. Bownik has arranged for the Lazy Does It Dixie Land Band to play again. Bownik also reported the Cub Scouts are planning to bring pinewood derby cars and a track for kids to race the cars. A police recognition and the retirement of long-term employee Joe Hughes are also being planned. Zahratka is trying to arrange for an ice cream truck. The Committee discussed food options including a corn dog vendor and food service inside Insight Brewing. Eisenshenk suggested trying to get local businesses more involved. Grove offered to check on some educational activity about bees, chickens or horticulture. Bownik will work on other details such as a bounce house, balloon animals and volunteers. He also mentions a subcommittee is planning to meet regarding the business donation letter to possibly apply to all community events. 7. OTHER BUSINESS Murphy asked about plans for expanding the parking lots at the park and wondered if excavated dirt could be used in the dog park because it gets muddy in the spring. Bownik said he would pass along his question, but thought adding dirt would impede the drainage since the park drains through the dog park from the west. Eisenschenk suggested the dog park needs more of a slope to the east to clear the site of any standing water. Murphy also reported he thinks the sign at the dog park is no longer there. It was suggested the retaining wall along Roselawn needs maintenance. Members mentioned some blocks may be disintegrating and blocks on the end are lose. Perhaps a new cap is also needed. 8. SET PRELIMINARY AGENDA FOR NEXT MEETING Eisenschenk read the preliminary agenda for the next meeting. 2 6/1/15 PCIC Minutes 9. SET DATE FOR NEXT MEETING The committee meets on Mondays at 6:30 p.m. The next meeting will be Monday, August 3. 10. ADJOURNMENT Murphy motioned to adjourn the meeting, second by Eisenschenk. The meeting was adjourned at 7:47 p.m. Respectfully submitted, Jim Bownik Assistant City Administrator / PCIC Staff Liaison 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session MEETING DATE June 23, 2015 ITEM NUMBER Amendment to Joint Coopera- tion Agreement with Ramsey Count STAFF INITIAL HB DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City has participated in the Ramsey County Housing and Redevelopment Authority (HRA) Community Development Block Grant (CDBG) Urban County Requalification since 1985. Past practice has been that the agreement provides for automatic renewal unless a City provides in writing that they are opting out. This year, there is a required amendment to the agreement, which must be made at the time of requalification. The amendment states that a: Municipality may not sell, trade or otherwise transfer all or any portion of its CDBG funds to another metropolitan city, urban county, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in ex change for any other funds, credits or non -Federal considerations, but must use such funds for activities eligible under Title I of the CDBG Act. There were cities trading CDBG funds and this amendment addresses that. OPTIONS: STAFF RECOMMENDATION: Approve the Amendment to Joint Cooperation Agreement as provided to continue the City's participation in the Ramsey County HRA CDBG Urban County Program. AMENDMENT TO JOINT COOPERATION AGREEMENT WHEREAS, the Ramsey County Housing and Redevelopment Authority ("Authority") and City of Lauderdale ("Municipality"), each a political subdivision of the State of Minnesota, entered into a joint cooperative agreement dated August 19, 1985, as amended May 10, 2006 ("Agreement"); and WHEREAS Title I of the Housing and Community Development Act of 1974, 42 U.S.C. §5301 et seq., as amended, ("CDBG Act") provides for a program of community development block grants; and WHEREAS, computation of a county's population as an Urban County as that term is used in the CDBG Act included the Municipality with which it has entered into the Agreement to undertake or to assist in the undertaking of essential activities pursuant to community development block grants; and WHEREAS, HUD Notice CPD -15-04 requires that an Urban County requalifying in fiscal year (FY) 2015 for the FY 2016-2018 qualification period is required to make any necessary revisions to its cooperation agreements at the time that it requalifies; and WHEREAS, the Authority is requalifying for the FY 2016-2018 qualification period and therefore amends and restates the Agreement. Now, Therefore, the Parties agree to amend the Agreement as follows: Paragraph 4 should be amended by the addition of the following: O. The Municipality may not sell, trade, or otherwise transfer all or any portion of its CDBG funds to another metropolitan city, urban county, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits or non -Federal considerations, but must use such funds for activities eligible under Title I of the CDBG Act. 2. Except as modified herein, the terms of the Agreement shall remain in full force and effect. AMENDMENT TO JOINT COOPERATION AGREEMENT Page i of 2 RAMSEY COUNTY HOUSING AND REDEVELOPMENT AUTHORITY Julie Kleinschmidt Ramsey County Manager Dated: APPROVED AS TO FORM Harry D. McPeak Assistant Ramsey County Attorney This Document Drafted By: Office of the Ramsey County Attorney 1217 th Place East, Suite 4500 St. Paul, Minnesota AMENDMENT TO JOINT COOPERATION AGREEMENT Page 2 of 2 MUNICIPALITY By: Jeffrey Dains Its: Mayor By: Heather Butkowski Its: City Administrator Dated: June 9, 2015 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent _X_ Public Hearing Discussion Action Resolution Work Session Meeting Date June 9, 2015 ITEM NUMBER Recreation Agreement STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Roseville would like to continue offering recreation programs in Lauderdale this summer. Staff from the two cities updated the agreement we currently have with them. The agree- ment clarifies expectations and addresses issues of liability. If the Council is interested in continuing the relationship, please review the attached agreement. The agreement can al- ways be amended during the meeting. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council approves the Recreation Agreement with the City of Roseville as presented. COUNCIL ACTION: City of Roseville City of Lauderdale Recreation Agreement THIS AGREEMENT is effective May 1, 2015, by and between the City of Lauderdale, 1891 Walnut Street — Lauderdale, MN 55113, and the City of Roseville, 2660 Civic Center Drive — Roseville, Minnesota 55113. The City of Roseville agrees to provide recreation program services within the City of Lauderdale between June 22 and August 15, 2015. The City of Lauderdale and the City of Roseville agree to the following obligations: 1. The City of Roseville agrees to: • Provide recreation programs and experiences to Lauderdale residents for the same fee as paid by Roseville residents. • Coordinate registration, supervision, and program curriculum appropriate for the recreation programs. • Provide the following summer recreation programs at Lauderdale Community Park (subject to change based upon demand). o Kick and Slugger Sports —June 22 —August 15 o Puppet Wagon Shows — June 23 — August 13 • Provide program staff, program supplies and equipment, and program maintenance support for all agreed upon and contracted recreation services. The City of Roseville agrees to provide field prep for programmatic needs such as lining of the soccer field. 2. The City of Lauderdale agrees to: • Provide maintained program locations at Lauderdale Community Park. The City of Lauderdale agrees to provide regular maintenance such as mowing of the grass, dragging the ball field, and sanitation services. • Provide facilities access and keys to Roseville Park and Recreation Staff. • Compensate the City of Roseville as agreed upon and outlined below. Payment 1. The City of Lauderdale agrees to pay the City of Roseville the difference between resident and non-resident fees for all recreation program registrations made by Lauderdale residents (excluding facility rentals). Payment for programs shall be made no later than 30 days after receipt of invoice from Roseville. 2. The City of Lauderdale agrees to pay the City of Roseville for Puppet Wagon Performances at Lauderdale Community Park. The agreed upon rate is $90 for staffing and $10 for supplies and materials ($100 per week) . • Day in the Park event charged at $39/hour. • Payment for Puppet Wagon Performances shall be made no later than 30 days after receipt of invoice from Roseville. Liability Roseville shall defend and indemnify Lauderdale and it employees, officers, volunteers and agents for any claims against Lauderdale arising from Roseville's performance or failure to -perform its duties under this Agreement. Lauderdale shall defend and indemnify Roseville and it employees, officers, volunteers and agents for any claims against Roseville arising from Lauderdale's performance or failure to perform its duties under this Agreement. Under no circumstances, however, shall a party be required to pay on behalf of itself and the other party, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for the parties may not be added together to determine the maximum amount of liability for any party. Employees of Roseville and Lauderdale shall remain employees of their respective cities regardless of where services are provided under this Agreement. Each party shall be responsible for injuries to or death of its own personnel. Each party will maintain workers' compensation insurance or self- insurance coverage, covering its own personnel while they are providing services pursuant to this Agreement. Each party waives the right to sue the other party for any workers' compensation benefits paid to its own employees or their dependants, even if the injuries were caused wholly or partially by the negligence of the other party. IN WITNESS WHEREOF, the parties have duly executed this Agreement effective as of the date first above written. City Title: Mayor Date:�I i By: Title: City Manager City of Lauderdale LIN Title: Mayor Date: Title: City Administrator/ Clerk Date: s- `/ " / S" Date: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date June 9, 2015 ITEM NUMBER Public Works Appointment STAFF INITIAL Ao� APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Dave and I initially interviewed five candidates from the pool of 12 applicants. Three candi- dates were invited for an interview with Councilor Hawkinson, Dave, and myself. The com- mittee agreed that Gordon Beck was the best candidate for the job. Gordon was informed of this and understands that his employment is conditioned on council approval and success- ful completion of a background check and pre-employment physical and drug screening as you will see in the attached letter. I anticipate that the background check and pre- employment physical and drug screening will be completed before the June 9 meeting. OPTIONS: Motion to hire Gordon Beck or pursue other candidates. STAFF RECOMMENDATION: Motion to appoint Gordon Beck to the public works maintenance position effective June 10, 2015 (upon successful completion of the conditions noted above). May 29, 2015 Gordon Beck 1795 Pleasant St. Lauderdale, MN 55113 Dear Gordon, CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 FAx 651-631-2066 The Public Works Maintenance Selection Committee is recommending you for the position of Public Works Maintenance Worker, subject to City Council approval and successful completion of the background check and pre-employment physical and drug testing. We believe you will be an asset for the City into the future. Your starting rate of pay will be $21.69 per hour with eligibility for a step increase after the probationary period in six months. The position is 40 hours per week. Work will generally be performed between 7:00 a.m. and 3:30 p.m. Monday through Friday. Your duties also will require you to share the on-call hours and to work outside of the City's regular hours as needed. The public works maintenance position is covered by the union contract. As such, you will want to review the union agreement and personnel policy to determine your benefit eligibility Jim will contact you shortly to schedule the pre-employment testing. If you have any questions or concerns, please let me know. We look forward to working with you. Sincerely, Heather Butkowski City Administrator AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date June 9, 2015 ITEM NUMBER Rental Housing STAFF INITIAL §5 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: A couple of years ago the Council tightened up the rental housing ordinance after the issues dealt with at 1954 Malvern. Part of that tightening was requiring property owners with fam- ily members living in the homes to file for a relative homestead designation at the County if they did not want to apply for a rental housing license. The types of relatives that qualify include: parent, child, stepchild, daughter-in-law, son-in-law, stepparent, parent -in-law, grandchild, grandparent, brother, brother-in-law, sister, sister-in-law, aunt, uncle, nephew or niece. In the past couple of weeks, two people have brought to my attention that they were unable to qualify for relative homestead status, even though family members reside in their properties, because they purchased the property in the name of a LLC. My question for the Council is how you want to handle these situations. Following the letter of the ordinance, they should be getting rental housing licenses. However, that stance of the City has been not to get involved in these family situations. In these cases, the City would only be requiring the license on a sort of "technicality." Ron Batty and I discussed possible alternatives to the residential homestead status. One possibility would be having the owner sign an affidavit indicating that a family member lives in their property and requiring that family member to present a government issued identification showing the Lauderdale property as their address. Based on the outcome of the Council discuss, staff will determine whether the ordinance needs to be revised. OPTIONS: STAFF RECOMMENDATION: