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HomeMy WebLinkAbout06/28/2022The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the June 14, 2022 City Council Meeting c. Claims Totaling $27 756.47 4. CONSENT a. Tom Douvier Probation and Step Increase 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Day in the Park b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing i ules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Update on Sale of 1795 Eustis Street b. Election Judge Appointments 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10 ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Draft Administrative Citation Program b. 2023 Budget 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, JUNE 28, 2022 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the June 14, 2022 City Council Meeting c. Claims Totaling $27 756.47 4. CONSENT a. Tom Douvier Probation and Step Increase 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Day in the Park b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing i ules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Update on Sale of 1795 Eustis Street b. Election Judge Appointments 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10 ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Draft Administrative Citation Program b. 2023 Budget 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this poi tion of the meeting will be limited to fifteen (15) minutes Individuals are requested to limit their comments to three (3) minutes or less. If the majoi ity of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the mica ophone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to entei any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT To provide public comments, join us via Zoom. You are invited to a Zoom webinar. When: Jun 28, 2022 07:00 PM Central Time (US and Canada) Topic: June 28, 2022 Lauderdale City Council Webinar Please click the link below to join the webinar: htt s://us02web.zoom.us/ /89003109351?•wd=cK0Vc1h1GXWAYR3x7SF4_TfHthGY80.1 Passcode 520084 Or One tap mobile : US +13017158592„89003109351# or 13126266799„89003109351# Or Telephone: Dial(foi higher quality, dial a number based on your current location): US: +1 301 715 8592 of +1 312 626 6799 or +1 646 558 8656 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 or 833 548 0282 (Toil Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) Webinar ID: 890 0310 9351 International numbers available: https://us02web.zoom.us/u/kbgk7NRwXE LAUDhRDALI-i; CITY COUNCIL MRhTING MINUTF,S L auderdale City Hall 1891 Walnut Street L auderdale, MIS 55113 P age 1 of 3 June 14, 2022 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:02 p.m. Roll Call Councilors present: Andi Moffatt, Jeff Dains, and Mayor Mary Gaasch. Councilors absent Roxanne Grove and Duane Pulford. Staff present: Heather Rutkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. Administrator Butkowski stated that she would like to add a League of Minnesota Cities (LMC) presentation to the Informational Presentations/Reports. There being nothing else, Counciloi Dains moved and seconded by Councilor Moffatt to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were any corrections to the minutes of the May 24, 2022 city council meeting. There being none, Councilor Moffatt moved and seconded by Councilor Dains to approve the minutes of the May 24, 2022 city council meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. Councilor Dains asked about the fence screening purchase. Counciloi Dains moved and seconded by Councilor Moffatt to approve the claims totaling S123,664.83. Motion carried unanimously. Consent Councilor Moffatt moved and seconded by Councilor Dains to approve the Consent Agenda thereby acknowledging the May financial report. Informational Presentations/Reports A. LMC Recognition of Mayor Gaasch D. Love, David Unmacht, and Luke Fische]. of the LMC came to City Hall to surprise Mayor Gaasch and recognize her for all of her hard work on the LMC board to the benefit of cities across the state of Minnesota. B . Update from Eureka Recycling Staff Joanna Stone and Carl Ringberg joined the meeting via Zoom to give an update on Eureka Recycling. They answered questions from the Council at the conclusion of their presentation. C. City Council Updates Councilor Dains attended a Met Council Transportation Accessibility Committee meeting last week. Metro Transit staff presented on staffing and security issues. LAULM,RDALE CITY COUNCIL MI -i N,TING MINUTES L auderdale City Hall 1891 Walnut Street L auderdale, MN 55113 Page 2 of 3 June 14, 2022 Discussion/Action Item A. Declaration of Easement at 1795 Eustis Street In March, the City Council agreed to vacate the east -west leg of the alley to Malvern Street at 1795 Eustis Street in favoi of a new alley with access to Eustis Street. A declaration of easement document creates that new alley. The easement is the simplest way for the City to retain access for an alley on the property ahead of the sale of the land to Real Estate Equities. Councilor Dains made a motion to adopt the Declaration of Easement at 1795 Eustis Street. This was seconded by Councilor Moffatt and carried unanimously. B . Assignment of Tax Increment Financing Document with Consent and Estoppel Certificate The City Council does not need to approve the Assignment of Tax Increment Financing Documents; however, the Consent and Estoppel Certificate, which is Exhibit B, must be signed by the Mayor and City Administrator. The city attorney reviewed the document and recommended its approval. Councilor Moffatt made a motion authorizing the Mayor and City Administrator to sign Fxhibit B , the Consent and Estoppel Certificate of the Assignment of Tax Increment Financing D ocuments. This was seconded by Councilor Dains and carried unanimously. C. Subordination Agreement to the Purchase and Development Agreement The City Council was asked to execute the Subordination Agreement to the Purchase and D evelopment Agreement. The city attorney reviewed the document and recommended its approval. Councilor Moffatt made a motion authorizing the Mayor and City Administrator to sign the Subordination Agreement to the Purchase and Development Agreement. This was seconded by Councilor Dains and carried unanimously. D. Fencing Consortium Joint Powers Agreement B utkowski explained that when protests happened in recent years, fencing was hard to procure and get in place quickly. Police departments in Hennepin County began discussing the problem and a solution grew from there. There is a metro -wide plan for cities that opt into anoint powers agreement (JPA) to buy and store fencing for emergency use. Staff worked with SAPD on the matter. They are joining the JPA to procure fencing for one of their buildings. The Council discussed whether to join the JPA at an estimate of $2,000 per year. After their discussion, the Council decided against joining the JPA. E Green Step Cities Update B utkowski mentioned that the City received Step 1 and 2 recognition as a Green Step City in 2015 and 2016. Staff reviewed with the Council the activities completed to receive that LAUDERDALE CITY COUNCIL MEETING MINUTES L auderdale City Hall 1891 Walnut Street L auderdale, MN 55113 P age 3 of 3 June 14, 2022 recognition. Since then, the City completed a number of Green Step City action items but has not yet submitted them to the MPCA for review. Staff plan to do that in the upcoming weeks and will share that information with the Council After that task is completed staff will present the types of activities the City must accomplish to achieve Step 3 recognition. Step 2 required minimal costs beyond what the City was already spending, and the staff time involved was minimal. That changes with Step 3, which is why the City has not achieved that Step yet. Set Agenda for Next Meeting B utkowski said the June 28 council meeting may include a draft administration citation program and election judge appointments. Work Session A. Community Development Update Butkowski shared that she received the closing documents for 1795 hustis Street, which is set to close on July 1. B Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to anyone in attendance interested in addressing the Council. Masumi Abeler, Roseville resident, shared that the noise from the dog park makes it difficult to live nearby. Allison hklund, Roseville resident echoed the same sentiments as Masumi. She asked the Council to consider tools that would lead to visitors with dogs that repeatedly bark be banned from the dog park. Jon Abeler, Roseville resident, stated that he might move because of the dog park adversely affects his quality of life. Adjournment Councilor Dains moved and seconded by Councilor Moffatt to adjourn the meeting at 8:25 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk To: From: Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 189 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action Mayor and City Council City Administrator June 28, 2022 List of Claims The claims totaling $27,756.47 are provided for City Council review and approval that includes check numbers 27959 to 27971. Accounts Payable Checks by Date -Detail by Check Date User: Printed: MILES.CLINE 6/24/2022 12:30 PM Check No Vendor No Vendor Name Invoice No Description Check Date Reference Check Amount ACH 34 AFSCME MN Council 5 PR Batch 51300.06.2022 Union Dues ACH 43 ACH 44 ACH 45 ACH 46 27959 65 18513498 27960 369 43187293 27961 233 71514 73347 27962 133 06/24/2022 PR Batch 51300.06.2022 Unic Total for this ACH Check for Vendor 34: Public Employees Retirement Association PR Batch 51300.06.2022 PERA Coordinated PR Batch 51300.06.2022 PERA Coordinated 06/24/2022 PR Batch 51300.06.2022 PEP PR Batch 51300.06.2022 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 51300.06.2022 State Income Tax 06/24/2022 PR Batch 51300.06.2022 Stat Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 51300.06.2022 Deferred Comp PR Batch 51300.06.2022 Deferred Comp 06/24/2022 PR Batch 513 00.06.2022 Defi PR Batch 51300.06.2022 Dell Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 51300.06.2022 FICA Employee Portio PR Batch 51300.06.2022 FICA Employer Portio: PR Batch 51300.06.2022 Medicare Employee Pc PR Batch 51300.06.2022 Federal Income Tax PR Batch 51300.06.2022 Medicare Employer Po 06/24/2022 PR Batch 51300.06.2022 FIC. PR Batch 51300.06.2022 FIC. PR Batch 51300.06.2022 Med PR Batch 51300.06.2022 Fed( PR Batch 51300.06.2022 Med Total for this ACH Check for Vendor 46: Total for 6/24/2022: Allstream Inc. 06/28/2022 Fax Line BMI DIP Music License Bond Trust Services Corporation 2019A Bond Interest - 333519 2021A Agent Paying Fee - Ref 73347 -PA Miles Cline Total for Check Number 27959: 06/28/2022 Total for Check Number 27960: 06/28/2022 Total for Check Number 27961: 06/28/2022 164.64 164.64 1,201.73 1,041.50 2,243.23 693.47 693.47 1,500.76 1,21 1.30 2,712.06 1,163.17 1,163.17 272.05 1,777.41 272.05 4,647.85 10,461.25 52.28 52.28 391.00 391.00 9,375.00 475.00 9,850.00 AP Checks by Date - Detail by Check Date (6/24/2022 12:30 PM) Page 1 Check No Vendor No Invoice No Vendor Nanie Description Check Date Reference Check Amount 062022 27963 192 148199897 27964 25 EMCOM-010098 EMCON/1-0101 13 EMCON/1-010129 RISK -002175 27965 19 90790 27966 31 168245 168245 27967 185 062022 062022 062022 27968 10 0001345446 27969 5 619861-05-22 27970 7 9190348-0500-3 9205981-0500-4 27971 74 782064268 782136358 782411917 782474854 782816565 782816565 782816565 2Q22 Mileage Reimbursement Total for Check Number 27962: Comcast Holdings Corporation 06/28/2022 June Internet County of Ramsey PR Batch 51300.06.2022 Life Insurance PR Batch 51300.06.2022 Short Term Disability PR Batch 51300.06.2022 Long Term Disability May Fleet Support May CAD Services May 911 Dispatch Services June Insurance Processing Fee Total for Check Number 27963: 06/28/2022 PR Batch 51300.06.2022 Life PR Batch 51300.06.2022 Sho, PR Batch 51300.06.2022 Lon. Total for Check Number 27964: Ehlers and Associates Inc 06/28/2022 1795 Eustis Redevelopment Kennedy & Graven Chartered May Legal Services 1795 Eustis TIF Agreement Lauderdale Certified Auto Repair Inc May Fuel May Fuel May Fuel Total for Check Number 27965: 06/28/2022 Total for Check Number 27966: 06/28/2022 Total for Check Number 27967: On Site Sanitation Inc 06/28/2022 06/11/2022 - 07/08/2022 Park Portable Restroorr Premium Waters Inc May Water Bottles Waste Management Inc June Public Works July - September Skyview Park Xcel Energy Larpenteur Bridge Lights 2430 Larpenteur Avenue W May Street Lighting Larpenteur Avenue 1885 Fulham Street 1917 Walnut Street 1885 Fulham Street Total for Check Number 27968: 06/28/2022 Total for Check Number 27969: 06/28/2022 Total for Check Number 27970: 06/28/2022 47.46 47.46 413.00 413.00 171.13 69.29 79.44 6.24 106.52 642.58 30.00 1,105.20 1,106.25 1,106.25 55.50 2,210.00 2,265.50 116.17 24.89 24.89 165.95 218.00 218.00 10.99 10.99 601.77 128.40 730.17 31.09 15.71/ 496.40 34.61 31.04 29.63 28.49 AP Checks by Date - Detail by Check Date (6/24/2022 12:30 PM) Page 2 Check No Vendor No Invoice No 782816565 782826633 782826633 782826633 Vendor Name Description 1917 Walnut Street 1891 Walnut Street 1891 Walnut Street 1795 Eustis Street Check Date Reference Total for Check Number 27971: Total for 6/28/2022: Report Total (18 checks): Check Amount 20.67 140.83 61.22 49.73 939.42 17,295.22 27,756.47 AP Checks by Date - Detail by Check Date (6/24/2022 12:30 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent. X Public Hearing Discussion Action Resolution Work session Meeting Date: June 28, 2022 ITEM NUMBER Douvier - Probation and Wage STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Tom Douvier began working for the City on January 4, 2022. That means his six- month probationary period ends on July 3, 2022. Tom began at step two of the wage scale and now moves to step three or $30.02/per hour. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the City Council approves Tom Douvier's step in- crease effective July 3, 2022. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date June 28, 2022 ITEM NUMBER 1795 Eustis Street Closing STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff plan to just take a moment during the meeting to update the Council on the process to close on the sale of 1795 Eustis Street. OPTIONS: STAFF RECOMMENDATION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date June 28, 2022 ITEM NUMBER STAFF INITIAL APPROVRD BY ADMINISTRATOR Appoint hiection Judges DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Below are individuals willing to be appointed by the City Council to serve as election judges for the 2022 primary and general elections. Many of these election judges have performed election judge duties for many years and some are new. Karen Doherty will be the Head Election Judge again this year. Karen Doherty Anthony Mieloch Hans Simons 1-i dith Affeldt Bruce Bissonett Dawn Bartylla Judges for Primary and General Elections Karianne Goodmanson Katharine Nave Jennifer Syverson Waltraud White Wally Borner Judy Hayes Lynn Richason Christopher Wrightson Kristian Mustard Ann Sisel Applicants do not need to declare party affiliation to be ajudge, but the City must follow rules for maintaining party balance. Party affiliation is not public information. The City will assign judges such that it meets the iequired party representation. Judges must be trained at least every two years as iequired by State Law. Staff propose of- fering election judges $15 per hour for training and on election days and the head judge $18.00 per hour. The City supplies breakfast, lunch, and dinner on election days. STAFF RECOMMENDATION: By approving the consent agenda, the City Council approves the election judge list and pay rates for the 2022 primary and general elections and authorizes staff to hire additional fudges that meet the election judge criteria as needed.